001e e e I don't know who's that just turn and talk everybody just and Heather are we gonna have char perform yep yep all right well good evening like to call this meeting to order in Open Session welcome to this evening's hybrid Board of Trustees meeting being held both in person and virtually this meeting is being made accessible to members of the public on the link at the Morland School District website as well as on board docs any person who requires accommodations to access the meeting has been asked to contact the superintendent's office within 24 hours of this meeting this meeting is being recorded and may be published online at a later dat and with that we'll go to tonight's Flex salute I believe we have Country Lane in attendance to lead us tonight is
002that right I we all country and come on up you begin [Music] not that Lu so it looks like a bunch of clubs were started is that right yes could you each take a turn we can start at this end with you and introduce yourself and tell us about your Club um well my name is and like just started a green team where we where we pick up trash like in buckets and and hopefully some people so and after we're done after Rec's done we throw away the trash every Thursday oh very nice wonderful my sister started the club and then and we decided to keep on very good very [Music] nice my name is because very good at drawing very good at coloring and we found out that lots of people my name is
003and as Chase already mentioned we figured out a lot of people like so we decided to make Club to let other kids get school right in draw in different styles my name is UN and me Anda started the Arts and CS club we started this club to unleash creativity because some people don't like Pokemon and then we thought that we should have like just more than Pokemon yeah not Pokemon and some of the crafts we have done up now are a night sky joint involves crafts and arts and the next time my club meets which is every every thday we are going to to do a Christmas tree but the ornaments are going to be flowers very nice what a creative bunch of leaders yeah um I just want to say thank you guys for
004coming here I just also have one question since you guys are here representing Country Lane Colts what is your favorite thing about being uh at Country Lane we can start with William yeah my favorite thing is like well is everybody usually every favorite thing it's a solid answer yeah L is my favorite time too thank you anything everything awesome how about you reading and PE reading and science reading and science I like um creative math I creative math reading and science awesome thank you for sharing that's great I don't have a question for you all of my kids went through Country Lane so it's the first time I've sat in a room of Country Lane Colts and didn't know any of the parents so they turn over is complete um and sad you know it's
005always nostalgic for me to see country L Cults so I get a chance to just uh tell you why we go through this process because if you're a student and you're asked why do you come and present to the board I could imagine that doesn't make a lot of sense um and the truth is all the work that we do after you guys go home and have dinner um is centered around um your school experience and so we want to have an image of kids and what brings them to this District and what excites them um in our minds but go on to make decisions like tonight's the budget conversation and that budget conversation is about the services that we provide students and so we want to make sure that we're reminded that you guys
006are the net result of all the work uh that this whole team uh has and so you represented Country Lane really really well I'm astounded at the third grade crushing clubs as you guys are um and I just I'm really proud that you guys are students in our district and our future is very bright if you guys are an indication of it and I'll just say thank you for coming in you guys had a very great presentation I like your representation being able to present the passion that you guys have for the school and for your fellow classmates and schoolmates um I guess I have another question if you were to do another club is there a different kind of Club you would like to be do I'll take any interesting on baseball club I
007think you have your first member right there that's great I would I would encourage you guys to continue thinking like this and looking at the interest of others uh and finding out and meeting other uh classmates and uh other students to see what what other interests that you guys all have you can see how well how much it brings everyone together but thank you so much for coming in and presenting for each of your close well I am just so impressed by the leadership standing in front of me I um I think Ami you said unleash creativity and that was your goal and I just the creativity in front of us tonight whether it's I mean a Pokemon Club where you also draw uh Sports keeping our school community clean and what else do we
008have we've got oh and arts um just standing right in in front of us so it's such a joy to see um students stand up and be leaders and Lead something in your school that other students will want to be a part of and that's that's what it means to be in a really strong community so thank you so much for coming and leading Us in the flag salute and for stepping up for your classmates and your schoolmates to make your school just the best it can be yes sir that like every might be right now yes everyone in the world just [Music] kidding well not a lot of people watch just to be fully transparent but if you'd like to go back and watch the board meeting say next week you could go on
009our website and you could click on the zoom link and you can watch this meeting fun right yes so fun thank you so much for coming thank you parents for sharing your students with us and um with that we'll say good job and now you're welcome to head home welcome to stay enjoy the rest of the day like everyone don't like P lot just handing a mic to a child is just a proud pleaser take it first I will if e have get I'll report out that no action was taken this evening closed session and move to approval of tonight's agenda I'll put a motion to approve tonight's agenda I will second all in favor I comments from the public all right it's been a while since I've done it members of the public May
010address the board on any subject of concern to you including those not on tonight's agenda however provisions of the brown act preclude any action as an un agendized item no response is required or permitted from the board or District staff and as already stated no action can be taken the board however May instruct the superintendent to follow up which may or may not include placing the item on a future meeting agenda if you would like to address the board this evening please complete the blue public comment card within the first 15 minutes of the board meeting being called to order in public session on the card please list agenda items you would like to speak to if your comments do not pertain to an agendized item please write public comments and when your name is
011called please come to the podium and state your name and organization that you are representing comments are limited to three minutes per board governance manual and I don't think we have any blue public comment cards all right thank you Charlie welcome superintendent report Dr C yes so remember we're trying something new we're trying to time the presentation with superintendent report so uiss you I will let you know when to um change the slide which you can do now all right um so future chefs competition was last week congratulations to Anderson's fourth grader PDA Hussein she won first place um last week she with her award winning Afghan pasta recipe and she is now eligible to go on to the regional level of the competition so we're very proud moment for her whole family um and
012you can see her design on her plate was also very very fancy very fancy uh next slide so we have our student musicians it's that time of the year our Spring Concert so we had the string Festival last Thursday did you know we have 250 students in Morin that play a string instrument and were there Jam packed house standing room only um yes that was happening and then this Thursday we've got the band students who will be playing so it's students from our three middle schools and then our honors band which represents all of our elementary schools that's who um that's who play in the concert so um congratulations and it's it's very exciting um yes so we want to congratulate our Morland School District nurse Tanya batnick she recently received the California School nurses
013organization award for excellence in school nursing uh she received this award for her expertise and professionalism during the annual um csno conference in San Diego on February 13th it's the nursing convention um and this award is given to one nurse in the Bay Area every year who displays excellence in school nursing she was nominated to receive this word award by all of her colleagues in the nine counties of the Bay Area so it's not just Santa clar commity so it's it's a good award um so I want to give a big thank you to EDS for a couple weeks they hosted a small group writing Institute um it was the week that we returned from winter break and so we had teacher leaders and literacy coaches from over five school districts that came to EDS
014to take part in this learning and they went and Jen also took part in the learning we went into classrooms they were teaching um writing in small groups and it was such an impressive moment a for the flexibility of the Eds staff teachers leadership to just kind of make things work for the 30 was about 30 people that were part of this institute um but then also people are so impressed with our kids their writing just the school environment the fact that we offered professional development um at that caliber it made EDS look really good but it also made Morland of the school district look really good and so I just want to say thank you to all of the staff at EDS for pulling that off um I think we are going on to
015the next no this one MEF grants MEF grants anyone um MEF gave out about $14,000 in winner grants uh the recipients include you know money for students to create I didn't know this a GaGa ball pit have you heard of the GaGa ball pit it's a very popular game now have you heard of this I hadn't either um and there's stem lunch clubs at Latimer um there's um we're just really excited and thankful for the Morland Education Foundation so they go and they present the awards as you can see on these pictures it's a really big deal to receive the award and we've got things so creative talk about creativity from our students our staff our fam so thank you MEF uh next slide it is uh read Across America month I believe it's turned
016into a month now um and so let me just tell you we were at schools last week reading and I am like the least popular person to read because there was the mayor of Saratoga there was the mayor of Campbell there was a firefighter and then walks in the superintendent and TR so like I'm the lowest one who like who are you queen of Morland um but so it was really fun to be in front of students and do our read aloud and they they love it we love it it brings a lot of Joy so that was happening in Morland last week and then um we also launched our lcap survey last week for staff families to give input into our lcap strategies that is um the due date of that is this Friday
017March 14th so um encouraging everyone to take that uh next slide yes so um I want to give a shout out to several students in schools who've been trying to embody our the second goal in our strategic plan which is about being more globally aware and invested and involved in your community and kind of helping others besides yourself essentially um and so we um let's see EDS uh raised money for the leukemia and lymph note Society at about 12 just shy under $122,000 for that cause um and then they also raised two $2,000 for the fire victims in Los Angeles fires when they had their Marketplace um so students made all kinds of things I think the one of the most creative was a a girl painted bricks like bricks um like they were books
018so I have one fish two fish you know yeah so it's just a brick but she charge $10 a brick so quite a profit quite a profit maybe that's inflation I don't no but um and then um I think we're going to show it aren't we going to show um the sock Drive um at vladimer um they ended up collecting more than 2,000 pairs of socks we were highlighted on nbcb area uh news and we want to show that to you in case you didn't get a chance and plus we're just really proud of it in the beer socks h oh do so I mean beer socks included I mean why not just a really um heartwarming story that really just our students are involved and I think they have been involved we just are
019trying to capture what's going on in our schools um in a better way than and put potentially we have in the past so thank you to our students or principles who are leading these efforts um and then there is no more slide around this but the district facilities committee is um going to be presenting to the full board sort of recommendations around the next steps of phase two and phase three and we are going to have that work study session on May 27th we would have it on the 1 May meeting we would be ready but that's our our employee of the year celebration so we just you know bumped it out one more one more meeting so um please add that to your calendars and then as a reminder we don't have school this
020Friday it is a non-work day um no school day and then lastly we're really looking forward to the MEF 5K that's on March 29th if you haven't signed up please do so um district office we'll have a team there we'll be wearing our jackets um maybe board will have a team we'll see I don't know well that sounds like a good idea sounds like a challenge you can walk you can run or you can roll a stroller you can it's your choice um and so we're just looking forward to Springtime you know it starts to really ramp up in schools this time of the year and so take a deep breath and get ready and there we go that's all I have for now thank you board members Communications um yeah I'll go first um
021last week I was invited to go to Country Lane to read uh buts and it was I just want to do a huge shout out to Genie the librarian it was really amazing um very well organized um she had also had books uh for me to read and it was just so fun to really be able to engage with the students on a more personal level um and yeah it I went to go visit second uh kindergarten and then fourth and fifth and and I mean everyone was very engaged I was like oh like older kids may not want someone to read to them but no they really liked it I mean so they tell me were you one of the famous ones or like kind of not so much no so they asked me
022S they asked me to introduce like what a board member was and so I kind of like tried to say you know like they play Roblox and um every game there there like a moderator and I like you know that's what we kind of do and then I had the mistake of saying like you know like we want like warm food lunch for everyone as mentioned lunch they were like like do you know what the menu is and they start was [Laughter] like um so that was a really a really fun time thank you and then last Wednesday I represented the board at the president's Council and again just a huge shout out to to just everyone on the executive board um a constant conversation around like how can we um make school and cult
023and build up the culture make it more fun for our students our families our parents how do we get them more connected um as C mentioned it's the springtime so a lot of events are ramping up um and also I think there's always constant talk about just needing more volunteers so um if anyone is out there listening you know they're always looking for um but again I just really want to say thank you for um sharing that space with me I just yeah there so much passion and energy and excitement in planing these events um and just for for their for their schools yeah that was it and I'll just mention that I was uh the guest star at the chef future Chef judge myself judge along with Chris and Carrie uh just to put
024it into perspective there were seven students there the youngest being a third grader from Japan and only probably had been out here for less than a month or so but was thrown into the mix very surprising they had 2 hours to prepare I didn't think they needed that much but they were preparing food from scrap and um impressive very impressive um to have one prepare food for other people to eat two to have people breathing down your neck and like critiquing critiquing we were actually asking very great questions about what they were preparing why they were preparing what they were doing and you know they all were assigned like a sush impressive from third grade to e8th grade uh all seven of them did a fantastic job all edible very good there and they they
025would give us we would ask them questions about why this or why did you name it and I think one of the I'll give you a little for a bit one of the one of the uh presentations food was called I think it was the rainbow no uh Korean Sunshine rice and I asked her I why I go is I'm not familiar with this why is it she goes well it's Korean because I'm Korean Sunshine because I there's an egg I that I cooked that goes placed on top and it reminds me of the Sun and I like to eat this for breakfast and it's over rice I said perfect and it was delicious and I just asked a couple questions about the the things that they she makes it up all herself so um
026a big kudos to these kids that brought that set up all of them really should have deserved to move on I didn't even know that there was another level to this and so the winner certainly we all can you know Chris calculated did all the calculations of our our numbers and um you know H welld deserved the the first place position it was delicious well plated and everything else so good job for uh for those guys it was fun to to be a part of thank you and I do not have an update tonight so and MTA is not here tonight so we'll go right into reports and action items the 2425 second inter room report right so I'm here to present you with the 2425 second budget reports um start off with thanking epine
027my director um it was definitely teamwork to get this ready for you guys so um he's a great athlet ofland and the business department so thank you eer so um so the uh second interim report is going to give us a comparison from our adopted budget back in June to through January 31st um so as you know we already did the first interim that's where you going to see most of the changes so with the second one it's not too bad so quick overview um we are before we move on we are presenting this with a positive certification which means we can meet our financial responsibilities this year and two sub okay so go back so overview 2425 operational budget changes tenance ratios are multi-year assumptions and unrestricted general fund breakdowns um as far as
028the operational budget changes there's no major changes from the first intern to the not going to see any more information on that so looking at our attendance ratios as you know we're funded based on 88 so it's it's not just the enrollment of our students but it's how often they actually sh so this is the first five months um we start off at a 96.8 kind of worked our way down we're averaging 95.8 you can see December and January we were um kind of at a low point of 94.3 s that's expected holiday season uh Blu season you know so um We are continuing to monitor our attendance rates to um you know kind of see where we are we're expecting to go up all right multi-year assumption so this is where we are looking
029at um you know we'll get to our our current year we're looking at our Year's out so what's changing so the only um the really thing you want to look at is like colon because that's the thing that changes the most so if you look at 252 6 um we did in the first interim present with a 2.93 it has dropped since to a 2.43 so we're going to continue to look at that um looking at you know where we end up after the May Revis we're looking forward to that our projected Ada is at a 3605 and you can see our funded three-year average is about 3672 as we move on from 2526 to 2627 again you can see the colar went up a little bit in 26 27 at a 3.52 but we
030know how that can change in a couple years but you can also notice too the funded Ada is we're really watching is because with the three-year average we're every year we go with our declining enrollment we're losing our highend so that average keeps dropping so we are paying close attention to that um we're paying close attention to our overall enrollment as well to see if it starts to kind of stabilize throughout the next couple years so we won't you know it's yet to be determined as and then one of the the main factors that we're always looking at is just start special contribution we know that's a big impact to our budget and so we're always looking to kind of stabilize those cost as tast as we can okay all right so looking at the
031multi-year projection calculation um you can see the second inter term budgets for this year um we're at about 3804 as far as over all enrollment our funded Ada should be about 3766 you see the year is out it is dropping because of that threeyear average um we are looking at our ratio we're kind of looking at a 96% we did drop a little bit in 26 27 um just to be conservative that you know 0 five that we off was not a huge amount but we want to you know kind of see how our Ada looks as we're as we're moving forward um you can look at the colas so you can see you know this year we had a 1.07 as you know that dropped from what they projected from before so we're always
032cautious on that look at all our funding and then we have our stat Cola moving forward in our multi-year so looking at the revenues so looking at our um lcff sources um they are expected to go up with with the cola along with the other state and local revenues and then you're looking at our expenditures so obviously we know this year and we'll see that on the next slide in a second but um we are deficit spending we did have to look and see how do we um you know kind of correct that you know you can only defit spend so many years before you get your so we're continue to look at that you can look at the expenditures you look at the certificated and you know kind overall salaries we were able to
033reduce our expenditures for 25 26 um a lot of that is we're able to kind of refund and recode use some expiring um grants um they want to use so we don't have to give it back right when use the money we're we're allotted um but then you can also see in 26 27 that the expenses go back up because we're going to have to kind of bring some of those expenses back so we're going to continue to look at that um adjust our budget as needed um and you know just keep going with the time so looking at our other sources um the top three our money coming in so that helps our overall general fund and then you can also see we have money going out we are looking at the pay preschool
034to alleviate that encroachment it's a small amount but we are looking to restructure so we didn't take it out completely because we're still in the process so we want to make sure we get it right um but you can see special ed is a big hit to the general budget it always has been but we're we're hoping to kind of decrease that expenditures in the Years out um and then routine repair and maintenances are are 3% set aside so as you can see um 2425 that's uh 5.2 million has not changed a lot from the first interum that was expected kind of plan depth of spending um however in 2526 we were able to adjust the budgets to get that within um appropriate amounts so it was about a 2.2 at the first intern so
035we're able to um like I said refund and recode some expenditures to bring that down to a more manageable deficit spending um and you can see our ending balances um 7.6 7.1 6.1 and that's before our required set of sides so if we look at the next slide you can see um some of our set ofid so we do have the uh economic uncertainty so that's our 3% mandated uh we do have our enrollment IR medication um that we're we're keeping in there because we do need to you know wait to see whether Roman stabilizes or not um and you can see in in 2627 there's an extra million for textbook adoption so part of that is with these expiring grants we were going to do an adoped next year um however the states has
036an adopted the math curriculum yet um so that's expected kind of in November and so we're going to utilize the grants by recoding but then we need to make sure we can still do a textbook adoption so that's why we have that set aside in the 26 but as you can see we're we're we can meet our obligations and positive certification uh so moving forward so we're in the process of budget planning so um now we're meeting with departments I'm working closely with Jen with the elcap make sure we meet those deadlines I have the May revise which we'll be able to finalize the budget there in June the first board meeting will'll have the public hearing and then the last one we will you know adopt our budget and the state adopts there so
037and then August if the budget revisions if needed and that is your question I don't I I don't have a question as much as a comment so press in then like you're reading Ed budget press right now you have District after District who's failing in M your projections because of some poor fiscal management um and some bets on how the future works out and some maybe negotiations that didn't didn't work out um so first of all I'm thankful our District's not in the middle of that press conversation it has to do with these multi-year projections it has to do with having to lay people off in preparation for those so that you can um you can be prepared and so it's all part of a system that is not pleasant um but thank you for
038shepherding and I know that's a new role and so thank you e as well um and I know that that's not it's not really fun work you know to come up with $2 million at budget cuts to just try to make sure that we stay off what can be a particularly terrible experience when you have to really put it on people and we've always tried very hard to you know to to to be mindful um that you know people are the things that run this district and to the best of our abilities we have done can do to make sure that that we we support people um and so people have found budgets and have done with less and have done that along the way an effort to do that and so thank you and
039these budget cuts to be um I think kind of effort and I know it wasn't easy to come up with yeah I we were very mindful when we were looking at at you know having to cut the two million to try to least to not impact at the school sites think is what their job most of our body goes to yeah and and almost all the good work that happens here is because those are related so thank you I just I appreciate it and I actually really like this format that you know you get new leadership you get a chance to to take a fresh look at different things and I would say that I think this is a very simple way to report out so thank you for that any other questions or comments
040thank you for all of your hard work really appreciate you so we will ask you to Pro approve it so we'll move to approval of the 2425 second in room Report with a positive certification status motion to approve and a second second thank you all in favor say I I all right action and discussion items election of up to four candidates um every year the board as a whole may vote for up to the number of vacancies to fill the California school boards Association delegate assembly Region 20 this year there are four vacancies and we all have the list of the candidates and we all received in a Friday report all of their um materials um and so with that I'll turn to the board and see if there's anyone in particular that you might
041feel strongly about or thoughts on who to um elect and sometimes we start with if you know people like if you have a personal experience outside of what was written in the um I personally didn't don't know those names were people that I I knew personally so I didn't have anything to add to the BIOS um I have one name um jge PCO Jr um this I mean we've all read through the material but I think it is really important he is still currently know uh uh he was a teacher um and I think just having that Keen Insight um as he serves or as he served on the delegate assembly I think is really important um and so I would just want to nominate him um for yeah for and for this the RO
042you guys have um you know I don't know again um I read through uh each of the BIOS and their applications um and just famili familiarizing myself with them I didn't know any of them firsthand um I guess the one that did stand out uh to me he is not a current he doesn't hold a current position there uh it was uh by shali C from the Los Altos uh School District um he stood out to me as far as his application I was reading through uh what his um reasons and um motivations to be able to run for um starkly you know very well uh written and just um took me into it interesting enough when you read through some of those you can see uh those who I guess who were already in
043position took like it it says the number of minutes it took to fill out really interesting yeah like 15 minutes to 4,032 minutes it just didn't it didn't really necessarily matter but I you can see that some people put a lot of thought into it and such but um I would say that uh reading among those his stood out to me as well as oh actually um who is also Naomi was two that are not currently in position but then actually stood out to me as far as we through those so I'd like to nominate those to okay I have no opinion on like okay did you have somebody that stood out for you I did not um George Sanchez has been doing it a long time I think um and so that's and name
044I recognize um other than that I'm not familiar with how they've governed or their experiences outside of what they suppli as well we have a nice number of four four it feels like unless somebody has a major opposing view I certainly would motion that for put forward unless somebody okay and I'll second it motion yes sir all right all in favor favor I I on to the consent any questions or comments on tonight's consent motion to approve the consent calendar second thank you all in favor say I I I all right closing items future meeting dates I already have a problem with May 27 Oh no exactly can't see a way that I could get back um we could brief you individually right we could have a one-on-one and share what choice I'll do whatever
045is good for board Gander but again but with again and maybe that meting mov books and now okay anything else well May 13th is the employee of the year celebration so that will we that early um so it's started we're in oh we started at 5 yeah yes yes yeah and in open at five o'clock yes so yes so we'll remember it is is an open session which is a little awkward because it's a celebration but it's an open session so it's just to open it right and then we have our celebration and we stop then we come over here and we open it again and then will we we also Rec in close afterward yeah okay may may gets long anything else under future meeting dates announcements reminders requests I sent an email about
046the Westside board spinner and I got your reply um so check your calendars and spacing out on what the date was I think it's 21st of April Monday I will be okay then better bring presents back Brian they have good stores over there what time is it at uh it's a dinner so yes I'll have to look okay more information is coming so there's a save the date if you if you can make it that would be awesome um anything else under announcements reminders requests so are we doing the or yes I will I will be there so do we do we need to create t-shirts I feel like I feel like we're going to be out of the loop if we don't have matching t-shirts that's totally on you it's a very brave statement
047is everyone available to attend on all right it's on the rest of that offline anything else all right then we're adjourned thank you so much