PGUSD Board Meeting February 5, 2026

001Are we ready? Okay. I'll call to order this regular board meeting of the Pacific Grove Unified School District Board of Education. Tonight it is February 5th. Um we are going to begin this meeting with our call to order which I just did. And Dr. Adamson, can we do roll call, please? >> Yes, of course. Uh President McMary here. >> Luke Shamas >> here. >> Trusty Dr. Hazen here. >> Trusty Utmar here. and Trusty Wax >> here. >> Thank you. With all five trustees present, we have a quorum. Um item C on the agenda is the adoption of the agenda. And I'll go first to you, Dr. Adamson, in case there are any changes or additions. >> There are no changes or additions. >> Okay. Thank you. Um with that, we will go out to public

002comment on the agenda as it's presented. And no public comment. Um back to the board for any discussion on the adoption of the agenda. Seeing none, um I will then ask for a motion to adopt tonight's agenda. >> Move to adopt tonight's agenda. >> Thank you. Motion made by Trustee Otmar. >> I'll second >> and a second from Trustee Shamas. And we are all present today. So >> I can say all in favor. I >> I >> any nos and the motion carries unanimously unanimously. Thank you everyone. Um next up I will read off our close session topics. Um tonight we have three items on our uh close session agenda. Um fairly typical item A is negotiations, collective bargaining, uh planning and preparation with the PGTA for 2025 and 26. Item B is um negotiations,

003collective bargaining session planning and preparation with the Ca for 2025 and 26. And item C is public employee discipline, dismissal, release, leave complaint under government code section 54957. Are there any public comments on closed session topics? Okay, seeing none, um we will adjourn to close session now and we will return for open session at 6:30. Thank you everyone. Um good evening everyone. Thank you for joining us. This is the open session um portion of our regular board meeting. The first thing we will do is read out the report of action taken in close session. Item A, negotiations, collective bargaining planning and prep with the PGTA for 2025 2026 school year. information was received by the board. For item B, negotiations, collective bargaining session, planning and prep with the CSEA for 202526. Information was received on

004that item. And for item C, public employee discipline dismissal release leave complaint under government code section 54957, subdivision B. Information was received on that item. Um, next on our agenda, I will read our land acknowledgement to begin the meeting. As we begin this meeting, it is important to pay respect to and acknowledge that we are on the traditional land of the Alone, Costaan, and Eselin people, and additionally pay respect to elders both past and present. Trustee Wax, would you lead us in the pledge of allegiance this evening? stand with liberty and justice for all. >> That was wonderful to have all the young voices in the room join us. Oh, how special. Okay. And with that, the most exciting and in my opinion important part of our meeting is our presentation by one of our

005school sites. And tonight we have Robert Down Elementary and principal Zai Brownfield. And there will be a presentation from the allergy advocate. So, I'll turn it over to you. >> Good evening, Dr. Adamson board. Thank you so much for having us this evening. We're really proud to present um our students here tonight. We're going to start with some quick introductions. My name is Emily Tai Brownfield and I'm the principal of Robert Down Elementary. >> I'm Mave Dempsey. >> I'm Hannah Chamberlain. I'm Tula Pace. I'm Emmy Leo. I'm Estelle Ferrer. I'm Kiari. So to begin, Mrs. Pearl Stein's third grade students read an article in the California Studies Weekly about how kids can take action and make a difference. At this time, I'm going to invite our students to talk through what ended up happening after

006that. And here's a copy of the article that I'm happy to to pass around. A group of us came up with an idea to see what we can do for students with dairy allergies. Allergy ad allergy advocates created a slide deck to pitch our idea to Mrs. Brownfield, the principal. We present we presented to Miss Brownfield and got feedback. Mr. uh >> so then I arranged for the students to be able to meet with Mr. SA our director for nutrition services to share their idea. >> Mr. SA shared information on how families can request dietary accommodations. >> Miss Miss Brownfield shared information with teachers and found out more than 120 students want a dairyfree option. The cafeteria began to offer rice milk as a dairyfree and vegan alternative. >> Thank you so much, Mr. Syla,

007for listening to us and offering a new non-dairy option for me. >> Thank you, Miss Brownfield, for taking the time to listen to us and allowing us to talk to Mr. SA with our idea. Thank you, Miss Rosa and Miss Lindsay for providing rice milk to anyone who wants it. >> Thank you, Miss Pearlstein, for the valuable lessons on how kids can make take action and make a difference. Thank you, Dr. Adamson and board for allowing us to share about this project tonight. Thank you to our parents for all your support and allowing us to be here tonight. Well, thank you Mrs. Brownfield and students for being here this evening and you spoke so be you would never even know if you were nervous at all that did not show. You were just so comfortable

008up here. Um, I think I happened to be at Robert Down the day that this first came to Principal Brownfield and I remember we were walking classes and she was telling me, "I've got to get out there to recess cuz I've got this group of third grade students who, you know, had this idea and uh and so I love the fact that I happened to just be there for and now here we are right with uh everything you did in the process to take action." Uh, and this is leadership at its finest. Uh, so congratulations to you. Thank you for serving as such a fine role model for all of our students and for us as adults for the board looking towards you. You are uh taking action, taking steps uh that ultimately will, you

009know, make a difference right in the lives of all students. So I have certificates for each of you which I'm going to present. I'm going to call you each up to you know for you to accept that and when you're done I'm going to ask you to go ahead and stand in front of the dis and then we're going to have the board come forward and we're going to take a group photo with your principal and your teacher who I just saw walk in as well. Um so come on forward and these are culture of we certificates. uh and really I could not think of a better reason to present these because in work that you've been doing you have been allowing to continue our culture of we uh to build so strongly at our

010elementary schools particularly at Robert Down in this case uh and making sure every student student feels they belong right even those who have allergies there's now you know other options for them so thank you for your work students all right so first we have Estelle Ferrer Hannah Chamberlain Mave Dempsey to Lula Pace Emmy Lever Newen Shiharu Mori and Our third grade teacher, Mrs. Stephanie Poststein, would you come up, please? Thank you. >> Mr. Kavi, join us. >> Oh, come on up. >> Oh, I love that. Yes, indeed. Please do. Oh, all right. I'm going to ask our board and our student rep and assistants who've joined to come around and we're going to take a photo. Our parent shares that photo with me. Oops. Now that some of the empty seats have opened up, if

011anyone who's standing would like to fill them, feel please feel welcome as we um get on with the less exciting part of our meeting. Um that was amazing. I love student advocacy and action. It was so cool. Um, we move on now to the communication portions of our meeting and item A under communications is our student rep comments. Tonight we have Paige Houston as our student rep. >> Good evening everyone. I'm Paige Houston and I'm the student board rep for PGHs. In celebration of Black History Month, multiple celebrations and displays are up in the library. Classes in every department are celebrating diversity and equity. Winter ball was a huge success. We had about 250 students attend. The event was January 31st, 2026 at Shiakwa Hall in downtown Pacific Grove. Winter sports are wrapping up with

012several teams looking to advance to CCS playoffs. Spring sports have officially started. Spring sports include cheer, dance, baseball, softball, boys golf, swimming, track and field, boys tennis, and lacrosse. The community high school garden is thriving as our weekly co collaboration with mirth started again for second semester. CHS staff and students want to thank PGUSD trustees for their support. CHS students will be going to Pacific Grove Middle School Flex Lab on February 24th, 25th, and 26th to receive hands-on technology and design instruction. CHS also continues to celebrate diversity and inclusion as part of Black History Month. Thank you, Trusty Houston, for letting us know what's going on at the high schools. Um, next item on our agenda is board member comments and written comments. Um, I'll start with the written comments that I've received and if

013um, board members have anything to add, please do when we come around. Um, I would say the highlight was getting an email from um, Mrs. Grogan at the high school about Tony Gabri winning poetry out loud, taking first place in the whole county and will be going on to state competition in March and is just what an amazing accomplishment. Um so thank you for sharing that with us, Miss Grogan. Um, we received an email regarding PGSD field conditions, a media inquiry, um, an email about core values at community high, and I received 12 communications regarding um, reductions and budget related matters. Um, um, does anybody want to fill in with additional written communications before I move on to my board comments? Any extra anything else? Go ahead. I received two emails regarding um recent incidents

014in the news. >> Gotcha. Um thank you for that. Um we have a full agenda and lots to cover tonight. Um, I will share out something really I guess I'm trying to find joy and joy seems to be in art right now for me and it's new for me to be exploring just art and going to watch musical theater productions and seeing creativity in action. And I really got to this week when I went to Miss Hawthorne's 8th grade history class at PGMS. Um, the students had put together presentations, but not just any presentation. It was a graphic novel, a rap or a movie and they were rapping to current songs with lyrics that were historical facts. And it was awesome. They are so creative and so brave because they sat there and they had

015to listen to the work they had created and produced and poured so much into in front of their peers, which I mean if you know middle schoolers, like that's huge. Um, and it was just an awesome, you know, example of like the creative work that's being done in our classrooms and one of those examples where Miss Hawthorne really knows how to use and does well different forms of media and the kids are super engaged. So, that was really fantastic this week. So, um, and the other, um, thing I was going to shout out for the arts is Beetlejuice is at the middle school this weekend um, directed by Mrs. Bullwear and Ashley Beam. and the kids have been working extremely hard. It is going to be highly entertaining um Friday night, Saturday afternoon, Saturday night

016or Sunday. You do have to buy tickets at the door, but please come join and watch um all the amazing work come together. It's a really great group of kids and a really awesome group of adults who support them. So, um, those are my two highlights for today, and I will, uh, move on to the rest of the board for any additional comments. Let's go to Clerk Shamas. Yes, thank you for asking. Um, you know, you just mentioned joy, finding joy, and the one thing that I find joy in is when I go over to the stadium at the high school and I walk and then I walk up the grand the stair steps. I do the stairs and I get to the top and I look out and I just go, "God, this is

017so beautiful." the stadium, you know, the just the scenery. I don't know if everybody thinks about it very much, but um it's our sites are so beautiful. It's not just the high school, but it's just because I walk over there, you know, that's what I see a lot and I but when I go to the top of the stands and I look out and I just go, God, I I'm just so thankful that we have this facility and that it's in such a beautiful place and and then, you know, and then I get to see the kids like the lacrosse is out there, track is out there. I turn around, there's baseball starting starting up and it's very fulfilling. So go out there and check it out. Thank you. So I'll break a mini rule

018and just comment on the presentation we had because it really resonated just to the start of the meeting from the elementary students helped remind such a good reminder of how important it is and how we as a district can do just such a good job teaching our children to be advocates. Right? This is a lifelong learning journey. Hopefully there's a lot of you in the room here that are also expressing that learning and that ability to be advocates. And it just for me was a really great example of the dedication, professionalism and resilience that our staff and district has and gives me some hope, some genuine hope that we can and we will work through some of these difficult challenges faced together. So that was my comment. >> Well, you took a little bit of

019mine. Um, my comment tonight is just going to be to shout out again that team of young women that just advocated um and and showed that we can all care for each other even if it doesn't directly affect who you are or direct directly affect you as a person. um being able to care for others, looking out to others, and just um I don't know, just taking the time to recognize when someone needs to be cared for. I think it's it's beautiful that we got to see that tonight and I'm just grateful. That's all I have. >> Good evening. Um, I've I wrote so as to not stammer as much as possible, but um, the past few weeks have maybe not been our best month. I promise I wrote this, so I won't say anything

020totally unreal. Uh, and I'd be lying if I was saying that I wasn't dreading this meeting a little bit. Uh, to go back that was sort of referenced. Uh news came out about a former staff member uh being arrested involving something with a student this week. This is an ongoing case that I'm sure I probably shouldn't speak about and to be honest I don't really know any details that haven't been reported in the news but I do know how the news made me feel as a parent and that is disgusted, heartbroken and terribly sad. Um, I really hope that the student or any child that has an adult betraying their responsibility of being an adult knows that the community has their back and we have resources to help anyone in this situation. I am incredibly

021proud of the students bravery for going through this very difficult process which I can't imagine. Uh, but I hope that they know that they are making other kids safer. Uh there was also an email from the district about an incident involving a student threatening another student with a knife while out riding an ebike. This happened off campus outside school hours, but still our kids. Uh again, I don't know much about this beyond the email the community received. Thankfully, everyone's safe. But I keep on seeing kids popping wheelies on souped-up ebikes while riding up and down really busy streets or through parking lots and school sites. And now they're brandishing knives. I want to publicly come out and say I am against our children turning into bad guys from 80s action movies. We are in Pacific

022Grove. It's not so tough here. Uh and I love you bikes, but I think we should also wear a helmet and don't act foolish. Uh I mention these things not to pile on, but because we can't govern well with our heads in the sand. We're supposed to see clearly even when that is hard. Um, over the past year, I've be I get increasingly concerned the more that I dive into budgets and articles and learn more about this school district and become so proud but also worried about the future. We're facing disruption from technology, a possible recession, rising cost of living, and a federal government. Federal government more and more unwilling to invest in the future for solveny and success. We need to think like a community, as a city, as a region that can survive

023and thrive on its own terms. These are far-ranging thoughts and worries, but I bring them up because you're all here tonight at this unfortunate inflection point. But hopefully, if we pay attention and we are all involved throughout the year and years, we won't have another inflection point like this in the future. Uh, last thing, I was genuinely jazzed, to use a term that all the cool kids say, uh, to see students at the high school peacefully protesting last week, standing up for what they believe in. Uh, whatever you think of their specific politics, exercising that civic muscle matters. I want kids who think, who care, and who show up just like the young kids did today. And I was super proud. >> Thank you for your comments. Thank you everyone. Um, Superintendent Adamson, your report

024is up next. >> Thank you. >> All right. Well, as I usually do, I'm going to go ahead and craft my my report through our three core values. I will start with belonging. And there are plenty of highlights for me to, you know, showcase tonight on how how I'm seeing that across our sites. Um, let's see. I think uh most recently this past weekend uh the CCS honor choir delivered what uh was reported as a beautiful performance at Selena's high school featuring talented singers from both uh PGHs and our middle school. A heartfelt thank you to Mr. Maser for making the meaningful this meaningful opportunity for all of our students. It's just such a neat opportunity for us to see their talents and skills. I'm also proud to announce that PGHS senior Tony Gabri earned

025first place at the Montre County Poetry Out Loud competition on January 31st and Trusty McNary has shared that, but I really wanted to be sure to highlight that as well. And again, Mrs. Glo, thank you and the English department for just making those opportunities available for our students for them to shine. In athletics, congratulations to our PG High School football stu standouts Garrett Kusca and Isaac Sanchez. They represented Pacific Grove School uh in the 40th annual Central Coast Allstar Football Classic uh which happened recently at uh Rob Roerbang Stadium on January 31st. Both were selected in recognition of their outstanding performance this season. Uh just a tremendous honor and reflection of their hard work throughout the season. We also celebrate Black History Month this this month. Uh, and it's just been really neat to see

026as I visit schools and hear about what's going on, you know, all of the activities that our teachers are putting together. Library and classroom displays are, you know, really are evident as you, you know, visit libraries. Uh, we're hearing out music, primary source analyses. Uh, during a recent visit to PGMS, I learned that this marks the 100th anniversary of Black History Month. So, that's a big deal. uh and just grateful you know for the many ways our staff are bringing this meaningful month uh and learning to life in so many ways. Uh finally on belonging I want to recognize National School Counselors Week honoring our school counselors uh obviously also our mental health therapists and school psychologists all of whom support our students in so many different ways in helping them through challenges times. It's

027been neat to hear just how they've been recognized at their school sites as well. All right, moving on to safety. Student safety and wellness remain a top priority for us across the district. Dr. Grover's second part to his drag awareness presentation took place within the last week at at PG Middle School. Uh it was outstanding. Uh students were engaged. Uh and that's it was a good 90 minutes and the question the questions that they you know wanted to ask at the end it was just really amazing the learning that's happening there and this was the second part to that. So we're so lucky to have Dr. Grover. I know we're also trying to organize assemblies for other schools and he is uh a little delayed and kind of you know his calendar is is eaten

028up with uh many similar presentations but we're looking towards the end of sort of later spring for those. Uh let's see also looking ahead we're looking at partnering with Central Coast Overdose Prevention otherwise known as CCO ODP. Uh Dr. Grover again, Chomp and Chief Day uh will be offering uh sort of a panelist discussion and we're going to be uh presenting Fentinel High. It's a video that really highlights some of the parents uh and students who will be telling their own stories about uh drug addiction. So that is going to be we're looking at a date in April will be for our entire community, you know, predominantly middle and high school for parents uh but to invite their students as well. So more information on that to come. Uh and then yes, we held our

029safety meeting last week. Assistant Soup John will share a little bit more of the details and the safety report. But I honestly, you know, said to him after that, that was one of our best, you know, meetings. We had representatives from all our sites. We had city representation, our chief of police, our chief of fire. Um and just so grateful to our community and representation at all of our sites for coming together. These are such important things. Um you know we had that chance to talk about things of safety and how what are we doing and what practices do we have in place and you know just to you know jump off from your comments about you know the concerns right with you know the the safety of our students you know Trusty Wax you

030highlighted some you know key things I think what so comes to mind in all of those situations and the hard things that you know we've had to you know really navigate these last couple of months that the systems in place that we have work. It's our job to make sure we're getting those communicated out that our students know about them that our adults know that their role in it and everything that reporting system tells me that that is working and that is so important uh for that continuation and the security of our students. And then finally with prosperity um arts continue to thrive. Uh Trusty McNary talked about Beetlejuice this weekend. So looking forward to attending there. And then also I look forward to joining Principal Roach tomorrow where we will be at the uh

031bright uh bright minds bright futures uh awards ceremony where Pacific Grove Middle School will be uh recognized for uh their outstanding efforts and performance in predominantly in math. Uh but at the same time that also goes towards just ensuring that sense of security and safety for all of our students to allow them to achieve to that level. So so excited to recognize our staff and students. Um, again, just thank you all for your role. Uh, thank you all for being here this evening as part of those ongoing discussions. And, um, with that, I'm going to go ahead and turn it back to you, President Mani. >> Thank you, Dr. Adamson. Assistant Superintendent Journ, we have the safety report up next with you. >> Yeah, thank you, President Mcne and Dr. Adamson. Um, really did uh,

032kick it off well as it relates to our safety committee. really this has been kind of an evolution of the committee over the past few years and it's really neat to see how engaging and collaborative we can be not only with our school sites, our parents, but our community stakeholders like emergency responders. Uh there's just a lot of really good discussion and a lot of progression forward as it relates to everything from uh infrastructure projects to new policies that we may be implementing. Um and Lewis, if you want to pull the slide up. So, on the uh traffic safety front, the police department, you may have noticed, has increased uh uh their patrols all around uh Pacific Grove, but um predominantly in front of Sunset Avenue or in front of Sunset, Pine Avenue, and Synics.

033Uh as well as Spruce and 13th at the backside of Robert Down. Uh infrastructure improvements many you have seen on Pine, new delineators, rumble strips, and signage have also uh been installed by the city as well as uh 30-minute parking zone in front of Robert Down. So really thanks to the to uh uh PG uh public works and PGPD kind of working collaboratively with the district and our safety committee on these items. Uh tonight you're going to see the facilities master plan budget for measure B approve uh brought forward uh for approval. Um measure D has a bunch of quick start projects that are starting this summer. Both Measure B project list, which you'll see tonight, and the Measure D quick start list have a lot of safety improvements uh within those projects. So everything

034from accessible paths of travel, uh ADA paths of travel, updated fencing, lighting, and outdoor modernization space. Um over the summer of 2026, a lot is going to be happening on our campuses. And that's thanks to the voters uh for measure D, which we're closing out, and then we'll begin the process of measure B, which the board will uh review the budget for tonight. All of the school site safety plans have been updated, and the district will submit those to the county office of education prior to the March 1st deadline. The plans now include uh enhanced social media, emotional health components and technology uh technology safety protocols. Um there's an ebike safety form that's planned for the future with PGPD and PGUSD to educate the community on the new California statutes. And um those of you

035that have been attending city council meetings in the traffic commission, you'll you'll note that there's continued work related to updating municipal code and applied violations for some of our students on ebikes, which was brought up by Trusty Wax tonight. So more to come there. And then on the digital safety front, uh nextgen anti virus has been deployed in two-factor authentic uh authent authentication implemented and AI tools have been made accessible to staff but not yet uh for students. That will be that discussion will be at a future board meeting. Um I believe it's May of 2026. We'll see a presentation from our technology department. Thank you. >> Thank you for your report. Item five on our agenda is um individuals desiring to address the board and we will have public comment on any item of

036interest to the public that is within the board's jurisdiction. The board will also take public comment item on each specific action item prior to action on that item. So, if anyone is tuning in for items that were are appearing further in our agenda like um the budget reductions or the facilities master plan, please save your comments for that item um when it comes up on the agenda. Um just a reminder that the meeting is um a meeting of the board of of education is a business meeting of the board conducted in public and the Brown Act limits the board's ability to respond to any public comment. We may choose to direct items to administration or add something to a future agenda. We will begin with our um community members wishing to address the board on

037agenda or items not on the agenda and we'll go in person and online. Okay. Yes, please. Thank you. Members of the board of trustees, superintendent, assistant superintendent. Uh, as you're probably well aware and most folks in the room know that the Monterey Peninsula Soccer League for the past 13 years has been running a fundraising program for the boys and girls soccer teams at Pacific Grove High School. And as president uh of that organization, I'm Tom Moore probably for the record. Sorry. Um, I stop by occasionally to drop off a check or two. So, we have for the Pacific Grove boys high school soccer team a check tonight for $6,3557 and an equal amount for the girls soccer team. Uh, and I'll just point out that after in the past 13 years, we have raised a

038total of 152,579 82, but who's counting? um for the programs and uh I want to say our players very much appreciate the relationship that we have had over the years. Uh I know there's at least one other player besides myself in the room. Um and every so often I even get a call right when I have to referee one of his games, but not always. At any rate, um, is the principal here or I suspect he wants to take possession of these checks >> this season. So, we're very proud >> indeed. Thank you. >> Thank you for your comments. >> Okay. Any other community members who wish to give public comment on items not on the agenda either in the room or online? Any comments online? >> Yes. >> Oh, we have another comment in

039the room. Yes, feel free to come forward to the podium if you're ready to make a public comment. Yes, sir. >> Make sure that >> Can you Yeah, sure. >> Can you um come forward to the podium and then when the green light is on, that will start your three minutes and the microphone should be on just so we can all hear you in the room and everyone at home can hear you, too. >> Okay. >> Um um you do not know me, board members. Um I'm appearing here before you tonight uh for the first time. You may vaguely recognize my son, Matthew. Stand up. >> Good afternoon, board members. Um, I'm pleased to be here with my dad today. My name is Matthew Juan and I'm currently an 11th grader. >> So, we are

040appearing here before you tonight, board members, for a very serious thing. And we would ask if there are any youth here. Maybe this gentleman in the green shirt could leave because I need to bring up something very serious. And there's no final language or anything, but I would prefer that someone young does not get exposed to what I'm going to say. Um, so I just want to give a forewarning. Um, you do not know us. My name is Jay Hall. I am an electrical engineer and a research scientist. My son's Matthew's mother could not be here tonight. Uh her name is Jung Ha. She is a mathematics professor in the CSU system. Why are we appearing here before you tonight is very simple. My son last year was a 10th grader. He's an 11th grader

041now. When he was a 10th grader and partially when he was a ninth grader, he was mistreated by two teachers, Sally Richmond and Kristen Lucifer. Sally Richmond is a teacher who teaches computer science classes, engineering classes, and an occasional math class. Kristen Lucifer teaches 10th grade English, and 10th grade honors English. Um, if you would have told us two years ago that two teachers would end up collaborating together to injure an innocent kid, I flat out, my wife and I flat out would not have believed you. However, in the last year and a half, slightly more than that, a number of different events uh have occurred. Evidence from those events has amounted and even with a due accounting for apopenia. We are continually led to the same conclusion after very careful analysis, which is that

042Matthew was mistreated and misgraded. I can also say, board members, that appearing here before you tonight was not our first choice. We wanted to resolve this matter following the proper chain of command by addressing the teachers in a much less public setting than this much more private setting and in a basically we were rebuffed and then we had to approach principal air which we did not wish to do and he did not miss principal air last year was in his very first year we did not want to bring this matter to him he has no part of this he's a good person and then we had to speak to Dr. Adamson and Dr. Samson as a superintendent has her own particular view which I'm sure she will share on this message. But as a superintendent,

043as an office holder, she has an implicit bias. Part of that bias is to protect her teachers. Even if privately, she might admit that sometimes they don't always display the behavior that she might want. Therefore, because of that situation, we um come to the point where I'm sorry, just a little bit nervous. I wasn't aware that we had a certain 3minut time. Oh. Um, sorry about that. Um, we think that because you're the board members that we understand you are not This is going to I'm sorry board members, it's going to take a little bit longer than 3 minutes. >> I'm sorry. I we do have a limit and we have to make it consistent for um everyone who comments. >> When would I be able to speak for maybe 10 to 12 minutes? >>

044Sure. So, what I um the board cannot respond to your public comments. This is this is not a forum in which we can respond. Um, I want you to know that we do take what you're saying very seriously and it would be most appropriate for us to have um, Dr. Adamson and our chief of HR follow up with you as our next steps >> if possible. Board members, I would like to address you directly. I have spoken. >> I'm sorry, sir. C, we can follow up with you offline, but um, this is not the proper forum for the conversation. Okay. >> Thank you. Thank you for your comments. Um, are there any other individuals desiring to address the board at this time on non-aggenda items? Okay, with that, we'll move on to staff comments on

045non-aggenda items. And I see Miss Deer approaching the podium. Take your time. Cute shoes. You have three minutes as well. >> Good evening, Board of Trustees, Superintendent Adamson, Assistant Superintendent Jordan. My name is Sher Deer. I'm the lead teacher at Pacific Grove Community High School. I'm here to offer a refresher to celebrate recent awards and achievements at Pacific Grove Community High School. A celebration. A refresher. PGCHS hosted our WASK visit in 2024 and earned a six-year accreditation. On a four-point scale, we earned the highest possible rating of highly effective in 14 of the 19 categories. We earned the next ranking of effective in the remaining five. In 2024, Anthony Garcia Trinidad earned the AXA region 10 every student succeeds award. He earned this honor based on his resilience and overcoming obstacles to excel at Pacific

046Grove Community High School. Multiple students have been nominated for and received Monterey Peninsula College Evans scholarships. In October, we hosted the State of California Model Continuation School Committee in order to apply for this highly regarded award for Community High School. We received informal confirmation by the end of their visit and are awaiting formal confirmation from California Continuation Education Association. and I'm sure Principal Omira will keep us all posted. These awards and the excellence of our program are made possible by having stable, collaborative full-time staff in place. As a district that gives lip service to equity, diversity, and inclusion, I encourage you to look carefully at the unique student body you're receiving serving through community high school. I also encourage you to look very carefully at the staff you have in place serving these students and

047ask yourselves how are you supporting their growth, stability and retention. Growth, stability and retention. Mansour Abdur Raheem and I work very closely together. We collaborate very well together. We have done so for four years. I ask you to please not look at our district like a checkerboard where you shift people around and instead consider that we are humans and are effective and productive for our students in certain collaborations. In conclusion, I also asked the board to conduct an in-depth review of the independent studies program at PG High School. How are students referred to this program? How is it accredited? What are the outcomes? How many students can attend in a year? How many credits can one student earn through Pacific Grove High School independent studies program? How many credits can they earn over four years?

048I have asked for four years for more information of this program and have received nothing. I ask the board to report out more and I thank you sincerely for your time and celebration of Pacific Grove Community High School. >> Thank you for your comments. I'm sorry. I cannot >> Can you hand the pile to me? >> Yeah. >> Is there one for each? >> I appreciate it. I'm going to hang on to this and I'm going to um move forward with the meeting and we will make sure someone gets in contact with you to follow up about what you shared this evening. Thank you. Um, are there any other staff comments on non-aggenda items? Seeing none, um, we are on to the consent portion of our agenda. And just to remind all of us in

049the room that items listed on the consent agenda are considered to be routine and or may have been discussed at a previous meeting. There is no board discussion of consent items prior to a vote unless a board member requests items be pulled, removed, and discussed. Um, each item on the consent agenda approved by the board shall be deemed to have been considered and full and adopted as recommended. Um for the board this evening we have a consent agenda consisting of items A through M which are listed in the packet and have their accompanying documents there. Um first we will go out to public comment on the consent agenda. Are there any comments on the consent agenda as presented? Okay. And none online? None in the room. Um board is there any discussion on the consent

050agenda this evening? and just reminding us that if we want to talk about it, we have to pull it. >> Yes, thank you for the reminder. Um, I am going to need to pull um it will be e the out of county overnight activity specifically page 36. I would have put these in the trustee questions but I just noticed. >> Okay, evening. >> Okay, >> sorry for that. Um, we will move that to action. um and we can put it as action a A and we can discuss it um first up after we move through the rest of the consent agenda. Does that work for you, Trusty Otmar? >> That is acceptable. Thank you. >> All right, with that board, is there anything further on the consent agenda? >> To make a motion to pass

051the consent agenda without item E since that's been pulled. Okay. Motion made by Trustee Hazen. I'll second and a second from Trustee Otmar. First, we'll go over to our student trustee vote. Student trustee vote. Thank you. Um board, we have a motion and a second. All those in favor? >> I I >> I motion carries unanimously. Thank you everyone. Okay, we'll move on now to action discussion and um item E, which is now AA under action. um the outofcount overnight activities. Um and I'll turn it over to you, Trusty Altmar. >> Thank you. So, um just for uh clarification, page 36 in the packet, which is um out of county overnight requests for track meet. I was just a um bit confused about transportation. I see number of students is 50, number of adults five.

052Um, but there are only three adults listed and it's for uh with a district van. So, I just wanted to figure out who the other two uh adult chaplons would be and making sure that there will be five district vans and that 10 kids can fit in a district van safely. >> Yeah, we we certainly don't have that many vans. Um I was of the impression that there's actually parents that are driving students. I know that's not note not noted on here and that there were district vans being utilized and the chaprons in those vans were going to transport a number of students but not 50 because we don't have 10 district vans. So I I would ask for maybe further clarification from the principal if I could get that if he has it. >>

053Okay. >> Sorry, I didn't mean to spring it on you. I just noticed it. I was as I was going through it tonight and I had otherwise I would have put it in the questions earlier. Yeah, I would certainly have to circle back with our with our track coach to bring bring details. Uh I can do that as soon as tomorrow morning. >> Okay, perfect. It looks like the date is out through April, so there might be time to come back. I just want to make sure that any parent that's traveling with a student is so sorry. >> There's only room on the form to choose either district van or auto. The three drivers I I haven't seen the names of the drivers, but I'm assuming the three drivers are the auto drivers and then

054the two coaches will be driving the two district vans, but we can only choose one or the other. So, lots of times they'll choose the district van because that's how we get approval from transportation. Okay. I'm like, that sounds sticky, but I won't approve it like that. So, I don't know how we're going to >> I still happy to bring more details in the morning for sure. Perfect. Yeah, absolutely. >> We can bring it back on our we can bring it back in at our next regular board meeting in February and have plenty of time to >> see that again. >> Excellent. Thank you everyone for that. >> Okay. Thank you, Trusty Otar. So, no action is being taken on item AA and direction is to uh bring that back after you have an opportunity

055to look at it. Um the next item or first item listed on our action discussion um agenda is item A which is the 20242 measures A and D financial and performance audit report. Um, Superintendent Journ, is this your item? >> This is my item. >> Okay, >> thank you. I just got promoted. Just kidding. Um, Linda's laughing. Okay, a little levity, folks. Uh, every year the district goes through uh we're in the middle of an interim audit as we speak right now this week, believe it or not. Um, we go through audit uh throughout the year uh pretty much the entire year. Okay. So our auditors uh do our financial audit and they do our bond audit and then we have uh two different interim audits in between those audits. At the last board meeting

056we brought forward the district's financial audit for the fiscal year of 2425 uh where there were no um there were no findings this year which was which was a wonderful note. And tonight I'm bringing forward measure A and measure D. This is our fund fund 21 uh general obligation bond measure audit and we are presenting tonight an unmodified opinion from I Bailey LLC related to this bond audit with no findings or question costs. Uh, and you know, I would just like to say at this point, um, the amount of collaboration between our business office and our facilities department has really just evolved into really a kind of welloiled machine alongside of our citizens bond oversight committee to bring forward um, after going through such an extensive audit throughout the year multiple times to bring forward

057an unmodified opinion with no material findings really speaks to the work that the staff is doing. And with that, I bring it forward for action tonight. Thank you for your report. Um we will go first to public comment on this action agenda item. Is there any public comment in the room? Okay, seeing no one. Um back to the board for discussion. Um I was just going to highlight that um the audit result is a really good one for our district. um and read out that in all material respects the district has properly accounted for the expenditures held in the building fund measures A and D and that such expenditures were made for authorized bond projects and um I think that's a really important statement. So just noting that. Um I do have kind of a

058question future agenda item which is we've been using the same auditors for some time and what is best practice and should we be looking for um a different auditor firm just so we're um using best practice and you know whatever um makes sense in that regard but um it's not something I need before we can move forward today but just I think for future future discussion um trustee clerk Shamos Go for it. >> Um, I have a question. How does the our oversight committee blend in with this? I I didn't see any mention of them in there and I unless I missed it, but >> yeah. And there there is no mention of the bond oversight committee because the auditors really what they're following is the California school accounting manual, CCM manual, and all of

059our Gazsby requirements. So everything that comes down from the state, they have to check and verify that we are following state standards and guidelines. That's separate from the Citizens Bond Oversight Committee. The Citizens Bond Oversight Committee's responsibility in kind. It's a little bit tandem. They're not requiring us to follow proper protocol procedure for spending as it relates to the bond measure. What they're doing is they're they're asking for the for the uh for staff to bring forward, okay, what are the approved board projects and did the district deliver those projects as defined on the board approved item. So, that's one of the big things that the citizens bond oversight committee does. They also verify that um you know we're spending within the budget allocated by the board on each and every project and for the

060measure itself and related to the series release for that measure. Um so we do meet with our bond oversight committee uh four times a year. We have another CBOC meeting in April if I recall and we have two we have two seats that are open. So I'm going to give a small plug tonight. Uh we have a couple of members that have been on the bond oversight committee for some time. They're very helpful members of the committee, but they've turned out and we have two open seats that we're soliciting the public for um for our April meeting. So, if you're interested in citizens bond oversight committee related to our geo bond, uh please contact myself or director Anderson. >> Okay. So, they're they're parallel, but they're not they don't intersect. And >> yeah, there's a

061requirement under the bond uh bond auditing guidelines that we have a CBOC and then they have their duties assigned, but the auditors don't audit. Okay. Their performance. >> Y any further discussion from the board on this item? Um if not, I will look to the board for a motion. >> Move to approve the 2024 2025 measures and D financial and performance audit report. >> I'll go ahead and second. >> Motion made. Thank you both. Motion made by Trusty Wax and seconded by Trustee Hazen. We'll go over to our student trustee vote on this item. >> I thank you very much. Um board, all those in favor? I any nos motion passes unams item B on our facil or on our action discussion agenda is the facilities master projects budget. This is a big one. Um

062assistant superintendent Jordan, I'll give it to you to introduce our presenter this evening. >> Thank you very much. Uh President McMerry. So, this is a this has been quite a process, a two-year process in the making related to measure B. We just reported on measures A and D. Those are prior general obligation bonds that the community passed for the district's uh facilities and infrastructure projects. Uh we are reporting tonight on and I have uh Dustin here with us. Cody, is Cody online as well or is it just >> just me? >> Just just Dustin. Okay. So, alum and parent in the as well as uh project and program manager for Estonio. Uh the district went through quite an extensive process in RFQ to bring on a program management team to help support the new um

063measure B general obligation bond for 78 million. Uh we've had quite a few stakeholder engagement meetings up until this point and then many stakeholder engagement meetings with staff and then via our uh facility subcommittee to get us to this presentation tonight. I don't want to keep speaking because a lot of this will be covered in the presentation. Uh but yes, I would like to turn it over to Dustin. Thank you. >> Thank you, Josh. Um good evening everybody, Dr. Adamson, uh members of the board. So, uh tonight we are going to go over u the master project list, the proposed master project list, which is actually a budget for um for measure B bond projects. And so on our agenda, we're going to recap the uh what is the master project list, how did we

064uh how did we develop the the list, the budget, and then actually we're going to review the the list. So um so what is the master project list? That's uh this list outlines uh how we're going to move forward with measure B bond. What projects are we going to move forward with and actually construct and uh and what the list consists of is uh every project on on each campus. It has a budget assigned to that project. So, how much are we going to spend on on said project? And then a description of that project as well, which uh to tie back to the bond oversight committee, they will be looking at are we spending the the correct um um are our invoices backing to the the projects that are on that list. And uh

065and uh we're here tonight because we need board approval for the list because um uh we want to have everything transparent and uh and the community and everybody behind what we're going to be end up doing with the taxpayer money. And so uh so this slide shows where we're at right now. So um so we've done our facilities facilities master plan has been completed. We had our quick start list uh done. So we're we're off on to races on projects for this summer. And then we're right here on our uh master bond project list. So uh once approved, we'll we'll keep going down um to the lower part of the schedule. So I'll put together a master schedule and that will show how we're going to roll out all the projects, when we're going to

066do them over the over the duration of the bond, which is multiple years. And then we'll put a cash flow together so we can get um so we can sell bonds and um and and and know like okay, we're going to sell this amount of bonds because we have this many projects coming on at this point. So there there's some strategy there to uh to sell the bonds and then uh and then we get to uh project planning over here which is really design and um and so in in the design effort that's where we're really going to get in the nuts and bolts of what these projects will look like and uh and how they'll feel. Right now, I have descriptions up there with budgets and project names, but but we haven't gone through

067the process of like this is what it's going to look like and and the these are the the the intricacies of how things move around within the uh within the building when when we do a renovation. That that's to come. We first need to get the budget approved. Then we'll engage in uh in our designer. uh DCA is our design firm that we're using on at this district and uh and and engage with all the appropriate stakehold stakeholders, community members, facilities committee and and uh and and you all for approval on those designs and then we'll get into construction and then we'll have some nice new facilities for everybody. So, uh so with the master project list, if we get approval tonight, that's not the end all beall. We got to do all these projects

068and that and and we're all we're all done. there is a there is a revision process if if priorities change if we evolve over time and we say you know that project that we thought was good in 2026 that's really not going to work for us we want to bring this one to the table where there's a process to um to change that and that's called a bond list revision and that also gets uh filtered through the facilities committee and the board for approval again so it's all transparent for the community on what we're doing with the with the taxpayer money so uh in development of the of the project list. We uh we we started with a reviewing the bond language. What was the campaign um uh solicitation what what what I what projects

069were we talking to to the community about? Uh we also uh dove into the facilities master plan which was uh done by MGT. I think it was approved last year. So dove into that deeply and uh and understood what you know where do they see the the projects needed to come from. from priority one, two, and three projects were listed in that report. And then we went on site and we did we did what we call a gap analysis report. And what that is is get get on site, look at the facilities master plan, and what else should we be considering as we're as we're putting together a list of projects for to to roll out over the over the next coming years. Um, so that added a lot of projects to the to the

070list as well. And then uh and then we have our quick start projects, our measured is wrapping up. So uh so we we incorporated that into the consideration of how we developed the list. Uh then we had to go into uh some some considerable amount of estimating. There's six campuses. 140 projects were on the list. We had to scope everything out, put numbers to it. Uh get as close as we could to uh to something that we that that we could stand behind. And uh our overall full need budget for this district is $193 million and we have 78 million to uh to apply to this list. So the next step was how do we get uh get the project list paired down into something that um that makes sense for the district. So uh

071so we a lot of stakeholder engagement is how we did that. So um multiple meet we we met with all the principles on site and and got to know their programs and what they uh what their interests were what their goals are. Uh we had cabinet forums where we engaged with all the staff and um and and got their input as well. Put sample lists up on the board you know got their feedback on that. We also did campus surveys. So we sent out Google surveys with uh with um questionnaires. So you know what here here's here's the whole list. What would you like to see on there? Rate it. Got feedback there um for u for us to to uh synthesize into our into our proposal. And then we had a facilities committee uh

072develop just for this to uh to review the list and um and and the budget and and give us feedback on that. We had three of those meetings and had a consensus at at those meetings um on what we're going to present tonight. Uh th the facilities committee is also um compiled of uh u couple board members, all the principles, facilities, uh parents and uh community members. So, so it was a good round um group of of folks looking at that. >> Excuse me. So, um, so, so we're going to get to the list here. Uh, I installed the, uh, the quick start project list. This was approved in September. So, uh, so this is all the work that's, uh, up and coming and going to be in be, uh, put in the summer and,

073uh, into the spring and fall of this of this year. And then, uh, and then I have these slides here, um, by campus. So, I know we're we're short on I mean we have a long night ahead of us. So, I I will go fast. I'll pause after um after each campus for for questions. I think it makes sense. So, we're not going through the whole thing and then we're going back to the top and uh and we'll see how we do. So, um so starting at Forest Grove, um the uh the the top portions of these of these charts are uh are going to be our infrastructure projects. are are uh our our priority one projects that's infrastructure safety ADA things that we need to do to keep the lights on. And then uh

074and then the lower portions of all these lists are the the projects that surface to the top with all of our uh all of our um um surveys and whatnot and and discussions. So So uh also we have our uh the project name is in this column. Uh priority one, two or three or if it was a gap analysis project comes up on on this column. and then the budget and then the description. So that's kind of how we we read the list. Uh for Forest Grove, uh top top here is electrical upgrades at the back at the end of building B. There's a older transformer and switch gear that needs that looks like it's in the life. So we're proposing to get that fixed to uh to keep that in good good shape for

075the um for the long haul here. uh all the all the sites I put this site site improvements ADA security and infrastructure jobs that was a common theme throughout all the all the sites to uh to address those items. So particularly at Forest Grove uh we need to address the sewer lines and then there's a water line that keeps giving facilities fits that we need to take care of so uh so water stays on in the build in the at the site. And then uh and then the new playground equipment. Um that's a that was a a big um a big project that uh that the staff talked about when we met with them. And so what this is is in addition to uh some of the site work that we're doing this summer. uh

076in integrate some other playground equipment like swings and carousels and uh and and walk gardens and and things that are outside of the uh the the the ball walls and the basketball hoops and the things that they have right now. So, we put that on there uh big staff ask and then multi-purpose room. So, the multi-purpose room that both both elementary schools will be addressed. Uh this one will be the moni modernize that space. Uh bring some light to it, skylights, uh put put redo the walls, uh address all the conduit that are on the walls, redo the flooring, just kind of brighten that space up, make it make it a little more lively. That stage in the back could probably get addressed. And then with uh with the with our budgets, we're looking at

077at this description, but there also is we need to consider using other bond funding. There's measure A funding as well, which is a tech bond. So, when we look at like classroom modernizations and uh and multi-purpose rooms and uh auditoriums and places where there is going to be tech, we'll use from that that that that pot to uh to supplement these budgets. So, we have a nice complete package that we're presenting uh in the at the end of the day. And then uh and then campuswide classroom modernizations. Um uh again, this is a common theme on all the campuses is to upgrade the upgrade the classrooms. Let's get the flooring fixed up. Let's paint the rooms. Let's take care of all the old conduit and whiteboards and and just kind of clean everything up, freshen

078it up, take care of that case work and and and modernize those those spaces. And then uh and then the last one here is window replacement. This is uh a small small uh budget to um address some of the broken windows and whatnot that we got feedback from the group on. Okay. Any uh questions there? >> Are there any questions on just the site and the presentation? Go ahead. >> Just one quick one. This will stem off questions coming down, but I notice there's not, you know, um AV, electrical, like tech equipment in here. Is that I assume coming in from our tech bond, not part of the FMP. >> That's that's the goal is to use the tech bond to take that on and and then when we get into that design phase with

079DCA and uh and we start talking through what what are we doing here? Um that will get pulled in in that effort. >> Yeah. >> Um I have a question about the playground equipment. Which levels or what level is that going to be installed at? >> Right. So uh so so we need to get into the into the design process more to understand that you we'll look at third level we'll look at second level >> uh first level will get done this this summer so that that's going to be um pretty pretty set in stone but um we just need to kind of dig in we need to get the budget approved so we can dig in and make sense of what what what we want to do there. There's there's some constraints there with

080the with um Go ahead, Josh. You're ready to go. >> Yeah, I was just going to say that um you know, through this process at every one of the sites, we're looking to like develop a vision for what the campus should look like. Uh we have budget constraints, right? With anything. So, um the discussion with the staff was really surrounding third level, right? What are we doing with third level? Uh is, you know, is it going to say grass? Is it going to say turf? Do we need two ball fields up there? did we have you know swings or or you know other sensory equipment up there. Uh that was the discussion with them. So we do need we did need to all lot a budget but um I do want to be clear that

081um once we get through the programming phase of this which is the design and input phase um there may be a grander vision for what's going to occur on third level and then we basically break that down into increments. So we have a $1.2 $2 million to fund a project. Now, that might be increment one and then increment two and three might be the rest of the vision, which is going to rely upon additional revenue and sources to fund that. But ultimately, what we're looking at is like a grander vision and then doing what we can now with the dollars that we have now >> to do all three levels. We're going to have to do that in phases. Is that correct accurate? Okay, that's good news. Really >> goodness. I'm sorry I didn't have

082my mic on. Um I'm I'm hearing that the vision, the grand vision is that all three levels at Forest Grove will be addressed and um made safer because the gopher holes and the un uh the not flat asphalt and um Okay, that's good to hear, but we don't have the design specifics. You can't tell me how many swings or what the playground equipment is going to look like, but those things are coming. We're just at a step before looking at drawings or imagining the Okay. >> Yeah, >> I appreciate the clarification. Thank you. >> You're welcome. >> Yes. >> Is there a I didn't see it in the presentation, but is there a proposed timeline for when construction will begin and or sort of the general timeline from beginning until completion? the we need to

083put together the master schedule once we get the project list approved. So um so step one is get the project list approved and then we can assess okay what how much volume can we take on for this summer? How are we going to install swing space which is interim housing to move some of the folks out of their teaching facilities so we can tackle some of these larger jobs we're going to get to. So all that is is will be figured out but we need to know what projects everyone's on board with first. Um it we can't make the schedule if if we're going to start pulling, you know, moving projects all around. >> Yeah. Just looking for sort of a general timeline >> like >> Yeah. I'm thinking Yeah. Yeah. Um >> we're going

084to be aggressive. I think five is appropriate. Um we have to revise our facilities master plan every five years. The state requires that too. And we're already kind of a year into that, right? So there's going to be a revision required with the state. Uh we're also looking for those matching funds, right? when we're talking about incremental incremental design and projects and looking for additional funds down the road. These projects we're going to apply to the state for matching funds on so that might help us with additional revenue, but to speak specifically to uh schedule uh trustee really it's it's it's kind of ti it's not kind of it's tied to cash flow, right? So how much of a series can we release at any given point in time, right? So $70 million bond can

085we release 15 million on the first release? That's all contingent upon prior bond fundings and then that cap that that Dale Scott presented. So I know that doesn't fully answer the question, but really it it the schedule's driven off of projects and cash flow. >> Okay. And then is the plan um once we begin it will be all campuses happening at once or is it begin a campus, complete a campus, go to the next campus, begin a campus, complete the campus? >> Oh, we'll we'll address all campuses at once. We we'll so we'll roll out project you know we're not going to do all the projects on all campuses at once but the beginning phase of a project will be like in the summer all campuses will be having construction during that time or is

086it going to be like Forest Grove will be completed and then we move to Robert Down and then we move to I'm just wondering what sort of the unfolding of the >> project looks like. Yeah, I think it's going to matter. What's going to matter is the scope of work, right? So, if for example, we're going to roll out um more site work and ADA accessibility projects that requires earthwork, concrete site work type stuff. There's economies of scale and trying to if there's six project or let's we have six sites. If there's 12 projects, two at each site, it makes sense to roll those out all at once because there's benefit to doing that type of work all at once. Um, as it relates to interior modernization, um, certainly that's not the case, right? Because

087we also have to deal with swing space that Dustin mentioned. So, there may be a possibility that we're modernizing the interior of one campus this year um, and then utilizing swing space and then moving to another campus in the out year. >> Thank you. That's all. Sounds like we're going to be under construction more or less. >> You'll be under construction. consider some signage. Um, >> feel free to proceed with your presentation. Thank you. >> Moving on to uh >> Did we lose it? Robert Down. So, Robert Down. Um, uh, priority one projects at the top. Uh, special education classroom upgrade. So, this is an existing special ed classroom that we're going to reconfigure and add a genderneutral restroom to it. Uh the next one is is the uh firelife safety site improvements ADA projects.

088Uh what I did here is there was a lot of uh the these flavor jobs in the FMP and we priced them out individually. We ended up rolling these all up into a general job on each site. uh that that consolidates the list some and then gives us a little more flexibility with uh with all these projects that are in like kind to combine them and roll them out um together rather than uh than having them one by one by one because of the because of the the way it was set up in the FMP. So, over at uh firelife safety site improvements, ADA security infrastructure, um we're going to be doing ADA wayfinding improvements, signage, uh secured entry vestibule, uh at the at the top of the stair there, and then uh and then

089campus uh campuswide sewer and water line replacements. In addition to that, um over at the uh at at the stair to get onto the site, if you're uh if you're in a wheelchair, you have to go to the east there and come in on a alternative entrance. So that's uh that's that's the ADA entrance there. And so we're going to put a buzzer and a camera so staff can buzz people in there and they don't have to um um deal with the staircase there. Um next item here is HVAC. That's going to be another common one. So, uh, Forest Grove already had HVAC completed, uh, under measure D, but Robert Down needs to needs to be addressed still. So, HVAC systems throughout are on the list. Uh, auditorium restorations is the auditorium. Um, redoing the

090seats, the walls, the handrails, um, flooring, HVAC, lighting, uh, taking that taking that place and transforming it. Again, if we have uh we'll be using the the tech bond to address any of the AV items that need to be taken care of there. Uh deescalation room, which is like a wellness room. That's a place uh we're going to repurpose a spot on site to uh create a spot for students to um have have a place if they need to cool off, calm down uh outside of the classroom. And uh and so that that came that was up top of the list when we did our our polling and our surveying. And then uh outdoor classroom amphitheater. This is uh this is kind of like phase two to our summer works this year. So summer work,

091we're taking care of that whole back play area. And then the uh the space between uh levels one and two there, we're going to put an amphitheater in next summer and that will be a outdoor amphitheater/classroom. Questions on Robert Down. >> One from the board. No questions. Very good. Okay. Middle school. Uh, a lot of infrastructure safety ADA projects on that site that were priority one. So, that that's that's all these that I rolled up to the top. So, uh, ADA and wayfinding improvements around the site. Um, as you approach it, uh, egress compliance, that's ADA um, uh, and fire and life safety egress compliance within this within the building. Uh, address that. Make sure that's that's code compliant. Exterior lighting. Uh new lighting out in the uh in the back. I think it's the

092north section of the of the campus. So we so everything is safe and secure and inviting at nighttime. Uh plumbing and infrastructure projects. So uh so redoing uh I think it's sewer lines in the sewer lines in the buildings and and exterior that we're taking care of. Uh landscape upgrades. This would be some uh some curb appeal on Forest Avenue and within the site and then fire alarm upgrades. What I also have in this uh line item is a seal coat and asphalt repair at the uh the uh dining area and um and right outside between buildings F and the main building. HVAC once again on the list that's replacing rooftop units on the site on the on the main building and in the uh the uh the the multi-purpose room. Uh classroom modernization and

093corridor upgrades. So these could probably be combined. We'll leave them separate for now, but um but this would be uh taking care of all the finishes within the within the main building. Uh I say the main building because separate from that, the shop building, building F is going to get a complete overhaul. So that's a that's a stem building. It's got a It's got a maker space on one side, a um science lab, and a math lab in there. And so we're going to actually add a wellness center to that um to that building. And that's a full um we need to find swing space, figure a place for someone to um for them to teach while we take that place down to uh to its to its core and then rebuild it back up.

094Uh Kitchen expansion. This is a this is a operations project to improve on the the speed of serving all the students at lunchtime. Right now it's pretty chaotic during lunch trying to get everybody fed. So that'd be expanding that kitchen servery area. And then uh and then another large project is uh is doing the track and field. So uh synthetic turf on the on the um on the in the infield and then a synthetic track on the outside and some track equipment as well to support their programs out there. questions on middle school. >> Um, maybe I'm misremembering, but what were we going to address the entrance to the school and like the buzzen? Is that >> that's at Robert Down the the Oh. Oh, yeah. You're right. Yeah, it's up here. So, access control

095festival. >> Okay. Okay. So, so yeah, we're going to create a little room as you come uh up to the main entrance there to uh for people can address the visitors at a window there. Yeah, >> thanks for reminding me. >> Good question. >> Okay, moving right along. High school uh high school had a project that was on the quick start list that uh that after we uh got it approved, we did it. we were doing our uh our our um our um reconciliate reconciliation of the budget and we found that there were some incumbrances that we weren't uh we weren't looking at and so we needed to move two projects. this high school ADA project at the top here. This is a a walkway that goes down to the baseball field and some sight

096security fencing in the back portion of the campus that is actually going to be funded by measure D or measure B now because measure D cannot uh cannot uh take it on any longer. So I figured it was approved during measure B effort. So we push should put it on the list for measure B because it's still a priority. Uh below that is our firelife safety ADA security infrastructure job. Uh long list uh we're going to be doing a a secured vestibule and fencing at the front of the campus to complete the security portion. Uh there's some library uh drainage issues or there's there's water in the basement of the of the library from time to time. So we're going to address that, keep the water out of there. Uh plumbing upgrades sitewide. So that

097would be water lines that traverse over to Forest Grove and some sewer lines that need to be addressed. U Marquee sign out in front there is was a was a priority when we did our surveying. So we put that on the list. And then there's a couple other items to note. The plaza between um behind the library there's some retaining walls. It's really closed off to uh to the to the site. We're going to open up those retaining walls and connect the main hall to that plaza to activate that portion of the campus. And then down um we're thinking down by the uh by the cafeteria, put something some like student activity uh games or ball wall or cornhole or something for them to do at lunchtime. Um so they don't have to try to

098get down to the tennis courts where they're probably not supposed to go and uh and and and activate some activities during breaks and and uh lunchtime. So, that's the uh the the that job. Uh HVAC, again, going to address all the HVAC on the site. Uh electrical system upgrades. There's some panels and whatnot at the gym that need to be uh looked at and and rebuilt. Roofing repairs. Uh John's done a great job with uh roofing repairs and paint job paint and painting, just building envelope efforts with measure defunding. This is a continuation of that. So that would be the roof repairs and exterior paint. Uh classroom modernizations, that's a that's a large item there. There's a lot of classrooms on that on that site and uh same flavor. Um replace the finishes, see if

099we can uh do some flexible stem spaces in there and uh and then use the techbond for technology there. But the idea is to clean them up, lighten them up, redo the casework, make them look modern. Uh window and door replacement also got uh got a lot of votes. Uh the there's some one one half of the building of the campus is all redone with new aluminum windows, but the other side didn't get touched. So So look at those kind of prioritize which which ones that make best sense and and replace those windows. Locker room refreshment. This is a this is a smaller item, but it's partitions in the showers and fixing some of the damage that's down there. And then uh and then CT improvements. So, unfortunately, we didn't have budget to build a

100a a grand CTE building on the site. And so, so in in thinking through through the that program that's important to the the district that um they get a lot of grant funding for equipment, but there's um there's stipulations on uh the install of that. So, what we did is put um put a budget together. So, this would supplement all that grant funding equipment to be able to uh provide the labor and um and contractors to install the stuff. And then uh and then last on the list is uh restroom renovations both staff and uh and student questions on high school. >> Trusty. >> Yes, just two and I could have brought this up a little at the middle school. Uh one of my and I know this is a budget presentation so but I

101want to start putting pins in some of these things. >> One of my concerns with the ADA fencing is like basically safe egress on campus. you know, trying to move student traffic away from the big busiest streets if possible. Yeah. >> And take advantage where we might have, you know, already gates in place or, you know, access recognizing there needs to be manning at the sites, etc. But that's just something I I worry about when we're saying we're putting up fences. I I can see that being a potential way to exclude people or capture people in in way during an emergency. So, that's just one thing I want to make sure we're developing in concert with the safety plan. >> For sure. Yeah. The other thing I was going to say just on this and

102I could have me I probably again could have mentioned a different topic but is the idea of kind of the flagship like you brought up the point of not having enough money for the CTE which again we know budget is dictating a lot of what we can do but I think it's really important for us to think you know like we heard about the outdoor classrooms and the middle school field improvements like what are the things that we as a district are going to be able to point to be particularly proud of. I'm not asking you to answer this again now, but just thinking like as we go forward, I could easily see us getting stuck. Thanks, Super Assistant Superintendent Jordan. So, >> that all the windows in the high school would eat up almost

103all of our budget. So, but that's not something I want to go back to the public and say this is what your amazing bond paid for. So, it's that balance of figuring out how do we do the work we need to do, but make sure we're actually doing something to make sure that we're improving the site for years to come. If that makes sense. >> That totally makes sense. later in the slides are I have um some uh I have like a summary slide and I feel like that would be a good slide to to use in and some campaigning. We'll get some images put to it um and and it kind of summarizes all the the the big the larger projects and then how we're hitting up the infrastructure and the safety and student

104experience and whatnot. >> Thank you. >> Yeah. >> Anything else on the high school? Okay. adult education. Uh adult education is our is our campus over on uh on on lighthouse there. And uh and so in in um looking at that, we have the the measure D project at the bottom of this. I don't know why I didn't put at the top like the other, but this is uh this is addressing the ADA and the parking in the back and uh and some sight fencing uh by the by the MUN field there. So that is actually going to be uh start we're starting to design on that now and uh we'll probably roll that out in the uh spring of 27. Um in addition to that, what made the list is uh is roofing. Continuing

105with our building envelope theme, get the buildings nice and dry. And then uh and then our our firelife safety infrastructure projects uh is uh is mainly uh sewer lines and water lines on site. And then uh and then some uh additional fencing over at the childcare center next to MUN. They have a short fence right now. We need to get that taller for safety reasons. And then uh and then the uh the that that same parking lot right there. There's a there's an old nurse they call it the nursing annex building that's going to be coming down. It was like a storage facility. Uh we'll demo that uh this summer and then uh and then we'll pave that out and create a parking lot for that uh for that. That parking is an issue on

106that site. So add parking. We'll probably combine this with this this project down here. So we'll get this parking lot done, use this parking lot uh while we do this project down there. So that's example of trying to like coordinate the work and do swing space so we can keep people in operation while we're doing these projects. And then the main the main project. So u so this one when when you go in that building, it it needs uh needs some love. So, this is a $6 million $6.1 million job to totally uh renovate, modernize the uh the main building there at the at the adult school. So, that's uh that's windows, HVAC, all interior finishes, uh fire rate, corridors, uh ADA, get it all up to speed, um new technology, infrastructure, all the all

107the things. And then I think that is it for adult school. Questions on adult school? Okay. David Avenue. David Avenue is uh is also Community High, which is at the charter school site. And uh and so for Community High focused items, uh that that's uh building A, which is a little bit uh west of the charter school. Uh plan to do exterior uh roof and paint. And then uh and then a whole interior um refresh there. They have a a really great maker space there. and then two classrooms. So, so I feel like our our budget can uh can can make some good headroom or make some good progress there. Uh other items, uh more focus at the charter school site is ADA path to travel. So, the spine of that campus is kind of

108just meanders real steep down the middle there. We need to clean that up, make it so it's ADA compliant. Uh restrooms need to be addressed at at the at the adult school. Uh John's done some of those restrooms, but there's a few more that need to be addressed. Uh fire life safety um fire alarm, the fire alarm is end of life. Need to address the fire alarm. Fire rated walls. There's wood paneling. So, we need to take that down. It's a safety hazard to address. Uh some of those uh canopies, uh the covered walkways, the supports of those, we need to look at and uh and have those taken care of uh boostered up. And then uh and then again, uh HVAC. So, we have a clever idea to utilize existing heaters there, but uh

109introduce a lot of fresh air into that space. Questions on adult school >> or community high? I know they they kind of blend together. >> Very different programs. >> Very different programmes. Charter school as well. >> The charter school. Yeah. And community high. They're in the same adult school. Um I noticed on I noticed on um the earlier sites that um in terms of the priority there were gap projects for but for David Avenue Community High and I know the gap project was kind of where we got staff input about that's a priority. So I'm just curious about um this site as well. Uh I can't remember. I think I think all these items were on the FMP. That's why they weren't they're all priority one two three down here was uh was was it

110supports the the ask and the survey response from uh from from the community high staff. >> Okay. >> The the physical education improvements down. >> Yeah. >> Okay. Thank you. >> Yeah. Okay. We are getting close here. So, district office, uh, there was there was a few jobs on here that we we ended up in the deferred list. So, what what's remaining here is perimeter fencing on the backside here. Uh, the fencing's falling apart, so replace that. And then this is a this is a gap project for sure. This is aformational signage uh in a in a in a central location on on in town. So that might be the middle school, could be the high school, could be here, but somewhere where it gets a lot of traffic and and we're able to um

111push out information to the community as a whole. Uh so you drive by, oh, there's an event, we should go to that or or or um or football games happening this night or just just a central spot where we can we can get the information out to to the to the town. So that so we put this uh this job in here to um to to uh explore that idea. Any questions from the board on this slide? >> Seeing none. >> Okay. So, here's the here's the wrap up here. So, uh so here's the the whole budget. We got uh each location. So, Forest Grove, Robert Down, Middle School, High School, Adult School, David Avenue, and district offices. This is all the the totals from those lists totaled up. Uh we have a swing space

112budget. Again, swing space is the uh utilize uh funds to uh create housing. So when we or or facilities, so when we do a job, we need we need to have somewhere for the the programs to live while we do the project. So we put a budget in for that. We have our catastrophic contingency. This is last to be used. Anything major happens, we have a some somewhere to draw from. We have our program contingency. This would be used if uh a bid comes in over over what we thought it was going to be. We wanted to get it across that finish line. and we'll make a decision to uh utilize some some contingency funds. Uh program management, planning and support. This is cost of issuance of the bonds and legal support. Uh construction management

113us and then uh and then planning and then we have a escalation contingency. So once we have our master plan, our master schedule uh all determined in in a good spot, we'll roll out the escalation and uh booster up some of those projects later on the bond. So, uh, so we're we're not looking at, uh, budgets we can't support down the road. And all that ends up at at 78 million, which is our, uh, our our measure B funding. There will be um if if we dip into any of these and have to use them to support a project, that will be an example of a BLR where we be here to uh to to uh move this this up to here and keep track of all the how we're spending the money and uh

114and um make sure we don't overspend it or anything silly like that. >> Can you tell us what BLR >> bond list revision? Thank you. Sorry. Yeah. Uh I think that's it for that slide and then uh and then some some just some summary slides here. So priority one projects is about $30 million just kind of put that in perspective of of what we're spending on on safety, security, fire alarm, infrastructure. Uh this is the this is the campaign um um flyer as to what we're going to uh use the money for. So going through going through the list uh you know we're going to address stem built stem stem on this bond. We're working on the electrical systems. We're taking care of fire alarms and lighting. Roofs and gutters are on the list. Uh

115ADA is a big item on this list. Uh security campus safety is on the list. HVAC is a major component to our to our proposed list. Mental health and counseling. We have our wellness centers and a deescalation room. Uh restrooms are on the on the list. Uh CTE, we have some CTE uh money set aside. And then uh and then classroom modernization is um is throughout the the whole the whole program. So I feel like we've we've done a good job with addressing what we said we were going to do with this proposal. And then with STEM, um just uh you know, again, we did we didn't get the the large, um uh STEM building at at the at the high school or and so I was thinking what what how do we draw back

116the STEM? So So the classrooms I feel like are are a good spot where we can utilize uh um uh our designers to bring in STEM elements and uh and support flexible classrooms and instruction of STEM with those projects. uh the uh the middle school art uh building F that's definitely a STEM building with science and art in a in a um maker space and then uh and then our CTE at the at the high school just you know aligning those middle school to high school programs which are important to the district uh supporting our infrastructure so we can get modern technology and modern uh equipment in there is uh is STEM related outdoor learning we're doing the outdoor classrooms that um at the elementary schools I feel like that has a has a STEM

117element to it and then the multi-purpose rooms and the uh and the auditoriums that we could do presentations c um fairs and uh and community events in those locations. And then this is that slide I was I was referencing um which kind of gives a summary of all the various uh uh projects and how they check v um the different boxes infrastructure campus experience learning environments uh that we could use to I think we need to give a little more work but that's that's the idea and with that I will pass it back to Josh. Okay, thank you for the very thorough presentation. Um, we will go out to public comment on um this item either in the room or online. Please feel free to approach the podium. Absolutely. If Mr. Connor, you don't mind

118sharing the podium. Sure. >> Okay. >> Can I have all this? >> You can. Yeah. Okay. Thank take up some space. >> Right here it says I'm just um thank you everybody for letting me address the board tonight um on this issue I wasn't expecting to talk about but I saw a number there uh and I'm cheap so that's probably why I saw it and went whoa it's $300,000 for planters and the library plaza space. Um I'm concerned about that as a community member and a staff person that um I was about to say lives I practically live there but who is on the campus because um I was combing through the line item things that I could possibly see um without glasses uh to look for anywhere that talked about what are we specifically

119doing to make safer spaces for our students who ambulate. via wheelchair or walkers. Um, and so when I saw that $300,000 price tag, I I just I want to hear more about what are we doing to do that um to address the needs and include students with those needs because right now it's really hard to get around our campuses. It's hard to get around our city um if you're not ambulating on two feet. Um the other thing that concerned me is what happens during all this. Okay, here we go. Now I'm turning into a pagan. um what happens to all the flora and the fauna? What happens to our ecosystem? What happens to our animals? What happens to the egrets that come visit us? What happens to the birds? What happens to our beautiful um

120seagulls? You know, what happens what happens during construction? What happens to our trees on the campus? We're we every year our storms are like you guys can't have any more trees and you guys can't you know, and it just makes me sad like we don't there's not a lot of that, you know. is the construction gonna mean that a lot of the beloved um uh nature is going to be gone? Um and so I I was very worried about that as I was sitting in the chair. Um because I see it going away and that's part of what makes our campus look beautiful. Even if it's an oak tree, it's still a mighty oak tree that's very pretty. And um and so those those were my two concerns as a community member. Um, another concern

121that came up for me is our elevator has been broken for a little bit. Um, and so I didn't see anything that directly addressed that it's not going to have the out of order sign for, you know, years to come. So that's that's what I was thinking about and I know you had it in your notes cuz I saw it. Um, but thank you. >> I'll make the notes. Thank you for your comments on that item. Um, any additional public comment in the room or online? Director Alghazi is showing none. Um, I will now bring it back to the board for discussion. Um, Trusty Wax, I'll start with you if you have anything on this item to discuss or any questions at this time. Um, I'm 90% sure you've probably sent me this link before,

122but for the previous bond, is there a page that the public can see that basically shows how much a project was budgeted for and then how much it underwent or went over and will that be available for this too? Uh, so the answer is yes and yes for the prior bar, measure D and yes for measure B. Uh what we've done in the past, we use the uh rep prioritization list that the board approves where we show a project and then we publish that online under our facilities page and uh where we show the project budget, the project actual costs and then there's a percentage was it over or under the percentage budgeted. So we did that for every project under measure D and we plan to do the same for measure B. Also, that's

123a component of um kind of how we track things with our citizens bond oversight committee. Uh to to add to that, uh we we'll be using um um bond tracking software called BMET and uh and and Kennedy Group is our partner that rolls that out and they work throughout the whole state on bond programs with with with that um financial tracking and it creates great reports and so we'll be putting those reports and bond updates or board updates to to you all >> and and then um like what is the certainty of the projects that you outlined happening? Like I know there are only two projects, but at the district office, are those definitely happening or like is that what we're voting on? Like what you presented are set in stone or there's some still

124flexibility about these projects happening. Well, um, so, so we're looking for an endorsement on the list tonight and, uh, and then we'll put together a master schedule to showing how we're going to roll out those projects. And with that effort, um, you'll kind of see where where projects are going to, how they're going to be um, constructed throughout the years and and then we can have discussions there if there's something that that is concerned like the like the district office sign. Um and um and then we can we can go from there on on what what makes sense for for a bond list revision if we want to change priorities there. >> Yes. And the subcommittee, this was my small pet peeve and it's still my pet peeve, but uh >> uh I appreciate the

125work of the subcommittees and the site committees to work on projects and everything >> besides the sign. Any other trustees wish to discuss? >> Oh, sure. Um, so I would like to reiterate the questions that were just asked via comment because that is something that I hadn't thought about when I was looking through that and um wondering about how we will be preserving our natural spaces. I want to find out about how we're protecting the environment as we do construction and also want to be mindful that we're not wiping out any areas. Um I know that we're taking down like the old nursing annex and that kind of thing to to pave and make a parking lot. When that happens, how much clearing is going to happen? what's going to be happening at the high

126school when it when we're talking about natural spaces and not man-made natural spaces like where somebody can go and wander through a path. Um natural spaces that exist. And I'm also wondering now about the $300,000 planters. That seems a little over the top. >> Got it. Um, so as it relates to natural spaces, um, and we I'm just going to I'm going to just give an example because the board's seen that already, which was the quick start project at Forest Grove for the two levels, which brought ADA accessibility to the third level. That project did get deferred into this list because when we did the estimating, the costs were higher than anticipated. But why I'm bringing that up is um there were trees, for example, that were going to have to be removed to execute

127that project. every one of those trees were dying but and they were affecting the the burm and the the retaining wall. But where I'm going with this is that we're develop we were also developing a landscaping plan associated with that project to put something back and to put things back that would live in that space um better than the current uh there was like an older oak and then there I think there were three pine trees. I'm just using this as one example. Um so that consideration is applied to every project that we have especially outdoor projects. So um the intent is not to develop any form of an outdoor concrete jungle. The intent is to design both soft and hard space in our uh in our design process. It's also a requirement that the

128state has for us as well. So when we're redesigning, let's let's let's for another example talk about the high school, we'll call it an amphitheater, the area be uh between culinary and uh the library. Um that space has to be reinvisioned with hard and softscape as well and tying it into main hall for accessibility and was there I'm sorry I might have missed one more >> the the planters the planters. >> So the high school this was a big discussion with our high school staff like we don't want planters out front. We that was so it's classified as that but but the discussion um evolved into you know there's some meandering paths up there that need to be worked on. um making them fully ADA compliant is is virtually impossible without putting in switchbacks like

129from the lower parking lot all the way to that. But there are other pathways on the campus, multiple that are ADA accessible. But the discussion uh segueed kind of into planters. It's really um curb appeal and beautifification of sunset. So maybe having some area some some areas to sit, some new trees being planted, um some uh some school spirit items, bringing the gold and the red in with um with uh uh presentation boxes, that's the wrong term, shadow boxes. Uh but that's kind of the evolution of that discussion. So that budget was established after multiple meetings with our high school staff where they too said, "We're not interested in planners out front, but here's what we are interested in." So that's going to flush itself out through programming. Um, unfortunately it was labeled as planters

130on the budget. >> So when we're approving it tonight, when it says planters, we're not approving 300,000. >> No, it's perfect deal. Thank you. Yeah. >> Okay. Thank you. >> Real quick related to the questions of Miss Cordova and and uh Trusty Omar, the elevator is almost done, right? Aren't we waiting for a inspection? see director Anderson approaching the mic the elevator um I'll just talk a minute about all the conveyances. So we've had every single elevator here worked on serviced tested fully load tested and everything and we've got permits current permits on two out of our seven conveyances right now. Uh the high school elevator um we accidentally were overbu caught it to the tune of $18,000 and refused to let them continue work until they corrected it. Uh we got that news this

131past week that they acknowledged their mistake. They're correcting our billing and they're going back to work as soon as we get our current invoice paid. Um so little bit of a delay there, but we're going to have all our elevators up and running here that probably next month. I'm knock on wood if we can get the state out here. Um it should be again noted that we've been trying to get the state out here for over two years. Um they the state showed up during I think it was our October break while we were closed and decided to just slap a red tag on the door and walk away. Um that's very unfortunate because I've been begging them to please just call ahead of time and make sure we're open, make sure there's somebody here.

132Um and it's really not this the the state inspector's faults. There's literally two for like this Yeah. this entire region which goes from San Los Bispo to San Francisco. So our state is there just an elevator inspector is like a unicorn. You just can't find one today. And so it's really not those state inspectors fault and the state is horribly behind. LA County years ago just they developed and hired their own elevator inspectors and they can't keep up with just their own LA County. So it's kind of a pandemic anywhere. I invite you to go to any elevator in the state of California and find a current one. You'll find two in our district, but the rest of the county, the rest of the state, probably not that lucky. >> Does that answer the question?

133>> And then also, aren't you like nursing trees? >> Um, yeah. I've I've actually got a couple oaks started in my backyard. We're in discussion with somebody right now. I got a couple emails going back and forth about Arbor Day planting. Um, I think that that the planters thing, we should might want to call those planted zones. um like specifically the uh design that we started for rubber down a little over a year ago that is getting adapted and putting into action. It actually increases planted zones. So what we're trying to do is we're trying to make maintainable spaces rather than 60ft trees that fall over and crush buildings. Um and we're trying to replace the Monterey pines which are very susceptible to disease and falling with oaks and and and better trees. So, and

134I invite you to take a trip around our campuses, take a look. Our grounds crew is married to the idea of improving the grounds. They're doing stuff on their own. They come to me and say, "Hey, John, I have this idea." And I said, "Go for it. Do it." So, if you look out at the front of the high school recently and just recently over at uh Forest Grove, uh they're just making leaps and bounds of improvements and they're they're just there's three guys doing this every day. That's Vincent, uh, Jiren, and Matt. So, if you see them out there, give them a pat on the back and tell them thank you. They really do an outstanding job. And we've done, we've really caught up on tree trimming, uh, because if we try to trim

135and nurse a tree and keep it in good health, they're less likely to be susceptible to disease and fall over. So, lots of trimming. Also, that is a safety improvement for our district. We don't have limbs that will fall and we have good line of sight. So, um, kudos to those three guys that are just knocking it out of the park. >> Good. Okay. >> Thank you. H. >> Yep. Um, just two quick questions. You know, on the budget numbers you put up there, you know, initial glance, it looks like for the summary budgets, I should say, initial glance, it looks like there's some pretty ineven distribution among the sites, but my understanding is that that's kind of a result of what's already been done, right? We're basically coming in. So, I don't know if

136you could talk just very high level about that just so make folks aware. >> Yeah. So, so meas measure D did a lot of work at the elementary schools and and a lot of those quick start projects that we that we approved earlier this year are focused at the elementary schools and uh and and not not as much at the at the high school and the and the middle school. So, so that that is the um that's basically what's happening there. Um Josh, you want to add to the scope at all or Okay, >> that's perfect. I was looking at cuz I just think it's good to have on on the record a bit on this and the other one again might be a little bit of a silly question but given you know some

137of the other things coming later on the agenda like just want to be very very clear here is there any way we can use any of this bond money on salary or unrestricted funds? >> Yeah we've we've talked about that Josh you want to explain how how we leverage some of that >> so all well all of our bond measures measure A measure D in the past and measure B cannot be used to support teacher or administrative salaries it's directly written into the bond language. It's very very clear. Um, Measure A for example, there is there is some staff in our district that Measure A does help support and those are our those are our site techs and that's directly related to the the edtech plan. Uh, as it relates to measure D and measure

138B, uh there's no staff um that uh has an FTE assigned aside from some support staff that support the accounting associated with the bond measure. And that's something that goes back a very long time. Uh and that's our accounts payable department and then a very small portion of John's um staff over in his office on the his administrative specialist a portion of her FTE. Uh but again very very clear in the bond language what we can use it for and what we cannot >> go ahead. >> Um I know I just echo Mr. Anderson's compliments to the to the ground staff because I do notice it and they are doing good good work. Um, and the trees, you know, um, I remember when we first put in landscaping for the stadium back in the day

139and we planted the little trees, you know, and then they they just died and, you know, and so you do have to kind of be very um aware and conscious of what what where you're planting, what's the soil like, and and what kind of um tree is going to actually survive because you know if I could count probably 20 trees they put in there and they just died. I mean they lasted maybe a couple years and and and then they and but nobody really took care of them either. So you know that happens. Um, and the other thing with uh what um Trustee Wax was saying um you know I feel like we as a board have not been asked our opinion on um what you know we spend time in the district office here

140in the boardroom and I think it would have been good to be asked what we thought the needs are here. You're saying you're not you're not crazy about that marquee sign. I don't know if that marquee sign is necessarily I don't know why it's even attached really to the to uh the district office area. The fencing I get, but um I just think that was a little bit of an oversight that that we could have as a board given some input um you know, like every other staff. But um anyway, >> thank you for sharing that. Um I don't have anything to add to the discussion at this time. This is a document that's kind of a living document. Um so it it feels to me like with my limited knowledge of construction, it's the

141plan until the plan shifts into a deferred plan because we discovered something new. Hopefully, we stay on course and we stay in budget, but there are some uncertainties that we just um don't know right now. Um I appreciate how you've laid this all out and let us know about the input that you've had from staff at the various sites cuz that just knowing what their priorities are um on their sites is really important and also seeing that those projects are prioritized. Um, regarding the marquee sign for the district office, I think we need a sign of some sort that advertises about our district. Whether it goes by the high school football stadium and says, "Here's a great venue. Come and play a sport." Or whether it's somewhere else in the district, it really is an

142opportunity to showcase what's going on, what's going well, highlight things, make our community more aware of what's going on in the district. I mean, it even could help things like traffic. Oh, that makes sense why there's so many cars. There was an event at the high school that had been advertised on the marquee all week. So, people can just be more aware and more cognizant. So, um and I agree with you, it wasn't oversight. Um that the board wasn't uh we didn't take our turn to give input at the beginning of the process. We just got on with the process and we kept moving. Um, I'm comfortable moving forward with the proposed budget knowing that we'll see any revisions or changes um that that come up as we um move forward. This um feels like

143a pretty clear and succinct document. So, thank you for organizing it in this way for all of us. Um board is there anything further from anyone at the dis >> I add one comment just to that because now two trustes have said oh we didn't get input and appreciate you saying that and I know that was spoken about at the committee as well you know trustee thank you um you know I know we've got out the deferred list for the district office and we you know can absolutely you know add to that from all of you you know as we move forward I hear you yeah it's not on the priority list but you know we can there are other things that come in you know I think we just need to know and hear

144and we'll add that you know to the list and maybe that could be even you know a future item that we can discuss as a board you know as we're bringing these forward but just know there many opportunities where this list is going to come before you and you know you'll have ongoing impact on I just wanted one more thing um when we're talking about a marquee just to be mindful that there are residents of the community that live right there so if we're talking about something that's big and bright that that's something that we should be discussing with the neighbors before we're implementing anything because that could affect their home value and um even here, you know, there's neighbors everywhere. So, just as long as that's being taken into account, our community counts, too.

145Thank you. Um, all right. With that, if there's no further discussion, I will look to the board for a motion. >> Um, yes. I'm happy to make a motion to approve the FMP project list as presented. >> I'll second. So, just to clarify, we're approving the project budget. Is that right? Not just I mean >> the project list and the and the budget. >> Okay. >> At the end there. Yeah. >> Appreciate it. >> Um, okay. There's a motion on the floor to approve the list and the budget. The item on the agenda says it's the budget, but I just want to make sure we're accurate for the record because the list is different than the budget. >> Yeah. >> Um with space to change the list as needed. >> That's true. >> Absolutely. The

146bond list. >> Yeah, >> this sounds like a kind of >> It will be a living document. So, it's something >> No, I'm saying you might want to modify your motion. Sure, I can I can modify it to say project budget with the list to be changed friendly amendment >> and I will second that. >> There is a motion on the floor and a second. All those Oh, student trustee vote. Sorry, Paige. Um, thank you. Um, and please feel free to stop me because sometimes I just get carried away with moving through the agenda, but it's important that we hear from you. Um, okay. We have a motion second student trustee vote and all those in favor um, please say I >> I any motion carries 5. Um, thank you Mr. Connor for your time

147and your presentation and your partnership with the district. >> Um I am going to take a call for a five minute um recess and then we will return and take up the next item on the agenda. We'll be back at about 8:35. Thank our meeting back to order so we can continue with our business. Thank you everyone. Um the next item on our action discussion agenda is the student computing device refresh refresh plan for PGSD phase 2 at PGMS. And um this item is director binder presenting this evening. >> Good evening everybody. Matthew Binder, director of edtech. I'm here with uh my partner, Director Alghazi, and we're pleased to bring you tonight uh the second step of our multi-year student computing device refresh project. You'll recall last April you approved, the board approved uh our

148first phase of this multi-year plan and so we are now seeking approval for the same action at the middle school. And first of all before I begin, we realize that the timing of this item tonight is not ideal or not optimal given the discussions that are coming uh down the line a little later tonight. But um that being said, I do need to highlight that um thank you Director Alghazi. I do need to point out again that um the passage of measure A in November of 2014 has made it possible obviously for the district to equip students, staff, teachers with the tools they need uh to to do their work in modern classroom environment, modern learning environment. So um they were asking of obviously the board to approve the purchase of new Chromebooks for a

149middle school to ensure that we can continue that uh positive trend. Uh what it means is tonight will result in a direct replacement of existing uh Dell 3100 Chromebooks which are going on 7 years in age and um as a result of that they we're looking at an end of life for support for them in about 2 years from now. So we're trying to get ahead of this a little bit. So, uh, what we're doing essentially is we're adjusting our timeline because of a couple of critical pieces that have or pieces of information that have been presented to us recently. We're essentially moving the Chromebook installation for the middle school up uh about a year essentially. That's the main timeline there. And you can see we uh have the middle school there to commence this

150spring pending approval. So, we're submitting this request tonight because of some recent developments in the technology sector, but this doesn't do anything in terms of our phased deployment strategy. We're still doing incremental spending for measure A. We think that this is going to afford us the flexibility for installation and it extends the use of our current aging fleet for as long as possible. Next slide. As you may have heard, the most recent uh shock waves across the world in terms of the technology sector has come from the uh purchase of memory from OpenAI, the world's largest AI model. And this is we've been now contacted by several of our technology vendors uh informing us of substantial price hikes that are coming our way and shortages in inventory for all consumer electronics as a result of

151this. So that's what brings us here at this moment. Like I said, it's not an ideal time to do this, but we feel that we're going to be better off as a result of getting a little ahead of it. So, it's a little bit of a proactive approach for fiscal management due to this development and um we know what we're doing because we did this a year ago at the high school and the device that we selected for that has proven itself to be more than adequate and stable and secure and um uh performing as well as we can hope. It's the HP G11 Foris. There are the build specs. It's the same model and with this move tonight, we are securing the same price and the inventory that we need to complete this next

152phase of our Chromebook refresh project. So I'll just again reiterate the idea that this is a fully funded investment using measure AD tech bond reserve funds with our prime objective to maintain a subst sustainable cycle of technology that maximizes our return on on investment. We're still going to be using our existing fleet at the lower grade levels at the elementary uh grades 2 through five all the way out through the fall of 28 when we hope to be able to refresh our uh elementary Chromebook fleet. So with that, we're happy to take any questions you might have about this. The proposal is in the budget uh is is in the board packet. same vendor, same terms of purchase and we get uh in some insurance with this uh approval tonight. >> Thank you for the

153presentation. Um I will first go to the public for any comment on this agenda item. Okay, seeing none in the room and none online, I'll bring it back to the board for discussion um on this proposal. Trusty Wax. >> Um thanks for the presentation. Thanks for the work. Um I again over the past year diving in uh I feel like more questions about Chromebooks uh have popped up in my mind. It feels like to a large extent uh we buy Chrome back Chromebooks and iPads as the answer. But through my anecdotal experience they I don't I don't know what question they're answering. My daughter uses Google Suite in her classes and for homework, but it doesn't feel like an enriching experience for learning. We're teaching her and our kids to be consumers of technology like

154a specific suite. But I feel like we should be teaching them more to be builders, creators, innovators, doers, something that we're discussing reducing through a position later on. Um, this isn't against technology or screens. It's just to be sure that we know what we're doing and not just defaulting to Chromebooks and Google because it's relatively cheap. Uh, actually, we don't even have to know what we're doing. Failing is fine. Failing is important for learning, but I do want us to be thoughtful about it. Um, and that's sort of non-negotiable for me to some evidence. I sent this in late to the group, but I'm sorry. uh a UNESCO global education report so good and partial evidence on the impact of education technology is in short supply. They also found a negative correlation between excessive technology

155which I don't know what's that defined as and student performance. Uh an MIT professor said the essentials of teaching remain a good classroom with good teachers and technology for every student and every classroom doesn't prepare students for 21st century life. So teachers are key um and how they are taught and instructed to use the technology is key. At the same time and in the face of tight budgets, I want us to be really really committed and honest about what's best for educ educational outcomes. There's also a recent Harvard study from late last year showing AI tutoring can outperform traditional active learning, but only when the AI tutor was carefully engineered. Student AI interactions must be carefully designed to follow research-based practices. So my questions are, can we do technology better? What's the teacher training plan

156to use these devices? Should we invest in AI customization to help kids learn more? Can we have more project based learning? Like if the kids are using these Chromebooks mostly for word processing and creating slides, would it be more beneficial to have them make their own Raspberry Pi devices and, you know, teach them that way? Um, would it be more valuable to have tech projects centered around the community community like aortioning some of the budget to building a mesh network around the city? Uh, the kids would participate in designing and building. There's a push that we talked about the last item about us to spend $250,000 on a sign. You could tell I really focused on this. Uh, so the community knows what's happening at schools, which is important. But there are also outdoor digital

157displays on Amazon for 1,800. What if we worked with the city to put a few displays downtown and other key locations or at a shopping center and rotate messages about the city, school, and local businesses? That'd be a real holistic learning opportunity that would involve science, design, civics, and more. Uh, maybe it would also be a possible revenue opportunity. Can we buy refurbished computers as opposed to new? Can we get broken devices and teach kids to repair them? What negative impact do old Chromebooks really have? Uh, these all might be terrible questions and ideas, but I am thirsty and thirsty for innovative things that give all our kids the most impactful experiences to learn from and use in the future. As I've continued to thought, think about it and see more of how we use

158technology in our district, buying a batch of new Chromebooks and iPads does not quench that thirst. Um, so I just have some questions about >> Yeah, quite a few questions. Thank you. They are all very relevant questions. A lot of the answers to those questions is yes because they were yes no questions. Uh but I do want to point out that the tool which is what technology is is only as valuable as the hands that it is put in right or the hands that are using it. It's the same with with with whether it's a Chromebook or an iPad. Um, President McNary cited uh an example of a social studies classroom that she visited recently where the students were making videos uh and and maybe podcasts, wrapping the music that was likely done on a

159Chromebook at the school. So, if it's used in a creative capacity where the learning is active and it's not passive consumption of media, then the Chromebook has vast potential. A lot of these studies that you may have recently reviewed um really are broad metaanalysis. They don't look at the actual granular practices in high effective learning outcome classes. Um and and so your other question was what are we doing to prepare teachers? We're currently working on a a multi-year update to our edtech plan which addresses some of the training needs around the use of technology in the classrooms at in the hands of teachers. AI is a component of that, but it's not the only thing that we're focusing on. So, it's it's practice over over the actual device itself that will lead to successful outcomes.

160And that's true with anything in the classroom. Technology is like I said just another tool in the toolkit. >> Trusty H >> just to make a comment on that. I think that there is a really important role for our board policy to focus on with you know the use and appropriate use of digital technology which I know is something in our you know ongoing future agenda items um and coming sooner. The other thing I'll just say is the thing I worry about um and I've best but there's nothing worse than trying to turn in an assignment and having that like spinning circle when it doesn't work because the computer is not able to to get it through. So, I think the idea of an upgrading computers, if a computer is a tool we're going to

161use, a Chromebook is a tool we're going to use, having them be used in a way that aids rather than, you know, um, letting them get obsolete is is really important to me. But I I hear your point on the broader issue is something I think we need to still talk about which is how do we make sure exactly like the edtech plan that we are using them in the best possible way and not as a crutch to proper education. I'm not suggesting we are but I think that's the goal of the ed >> and I just want to point out this is a direct replacement of the inventory. It's not we're not adding more devices in classrooms. In fact, we're consolidating some of those uh mobile charge cards that have Chromebooks in them right

162now so that there's actually a more leaner presence of these devices on campus. And that's going to be paired with uh some direction in terms of PD for our teachers on how to use them with intention. >> But there are going to be 600 Chromebooks, but the um or I guess Why it would be more beneficial, you all have outlined to do the batch purchase rather than replacing off as they kind of break one one for one. >> Yeah. Well, you you you you hit on something important in in this proposal, which is we want to maintain our one to one in the core classrooms and the core subject area classrooms. We did a an inventory account and looked at our current highest number of students per classroom per department at the middle school. And

163it turned out that the if you added up summed up the entirety of that analysis, it was 577. That at any given time, you could support a one:1 program. Uh so we're coming in very close to that uh with some spares associated with this purchase as well, which by the way, we did a cost analysis on um whether or not an extended warranty would be more beneficial and it turns out it's not because we have onetoone on campus and we've been very measured and um conservative in the way we manage these devices that we've we get a lot of life out of them. So from a from a budgetary standpoint, this this makes the most sense as well from us. >> So like what uh Trusty Hazen was saying about the the spinning wheel is

164that is that true for all the Chromebooks right now? Basically, >> no, but there is a noticeable difference in performance from a Dell 3100 than an HP for 14. If you took two students or even the same student and had them use one one and then gave them the other, they would tell you right away that there's a a night and day difference in the performance of those how quickly they connect, how quickly they page load, and so time is valuable. So, it makes sense. Not only that, but when we look at the end of life support and security updates that Google is pushing out for these devices, we need to make sure that those devices are protected. Yes, it's Google. We get it. Big tech is a big concern right now for everybody. Um,

165and our partner with Google has been obviously since the start of one to one, but I'm sure if you went to Apple districts or PC uh, Windows districts, they would be telling you the same information about their concerns with those two tech giants as well. So, and I know I had a bunch of unforeseen questions, but one more that maybe you could help out is um while these are under warranty, how many like what percentage of devices do we make use of the warranty that gets something replaced or >> Well, that's the whole uh that's the whole rationale behind not buying an extended uh no fault warranty on these because is that usually adds about $30 per unit, which if we do the math, we actually spend much less than that on an annual basis

166to just simply replace it. We're doing some assistance in our tech labs, our flex labs with some students replacing screens. Um, but that's just for hands-on uh experiences with using the technology that way. You mentioned Raspberry Pi. we have that actual project unfolding uh in some of our digital teachers learning program. Um so you know you touched on a lot there and and I know I'm kind of moving from one to another but it was it was it's quite a quite a lot to kind of wrap my head around. >> Yeah. Yeah. Yeah. Could I just add I think you know director binder so many of the questions you had trusty wax I believe are really being considered you know when we're thinking about the thoughtful use of technology and that's been such a big

167component of the revision of the edtech plan you know the input you're gathering from parents from students from staff you know that's really going to be a big part of that you know and part of the training with our teachers on really thinking about you know not just because of technology available it's easier I'm just going to go ahead and you know instruct you using it it's really uh does this benefit does it improve you know the way this lesson is being taught. So >> absolutely raising the awareness of how to use it with learning as the prime motivator learning object as the prime objective for the for the use of the technology. um replacing entire tasks that were normally just second nature. To have a student use a Chromebook on with actual offscreen uh

168um alternatives is is is definitely something that we're articulating in the plan. Um, and I we're excited to bring it to to to the public and to present it once it's in its final draft form and hopefully get your support on. >> And sorry, one last question. How much of a timeline was this pushed up by? >> One year. We've already heard of uh price increases of 20% on consumer electronics as a result of what Open AI did. that would have amounted to almost $50,000 more for these same number of Chromebooks if uh if we didn't secure this at this stage. So, a lot of thought went into this and um you know, it's it's it's something I think we're we're doing as a as a matter of uh being completely out in front of

169what's going to I think impact a lot of school districts in the year ahead. And I do see Mr. Principal Roach at the podium as well. Um, >> good evening, Sean Roach, proud principal of Pacific Grove Middle School. And I agree with um some of the issues that Trustee Wax brought up. Um, I don't think we're even close to AI. We're barely dipping our toes in the water on that right now. So, I wouldn't touch that without quite several years of study before we get into that. But um we actually had the privilege of hosting director binder for our collaboration over at Pacific Road Middle School today in which we discussed the use of technology and how much we're using technology and we displayed studies on the apex of edtech and how we are declining

170based on the use of edtech. So we had a very open and honest conversation about how we're using technology. Are we supplementing or are we supplanting learning? Are we using it in the proper way? Are there things that we are using the screen for that we could transition to another means of learning and would that benefit our kids? And so this conversation came from teachers and I was you know mildly intelligent enough to put that as something that we should talk about as a staff and I love it. We'll go on to our next learning which is going to be S AMR which discusses what kind of learning technology is providing our kids. Um I think it's a very important thing to discuss right now because if you were to look at the data and

171the graphs um it plateaued multiple years ago and this is outside of of co this is an over reliance on technology and it's something that we need to look at. Now that being said we need computers. We're the only school in the district to test the entirety of our student body. So that's 450 kids. Um and and it does serve a great purpose, but I think we owe it to the kids to continually think about how we're using it and try and find the best way for our students to learn with that tool. >> Thank you, Principal Roach. Um, I'll bring it back to the board for any further comments or discussion on this item. Trusty, >> just a quick question about um, measure A, the measure A and the edtech bond, and just wondering

172um, once this purchase is complete, what the remainder of that fund looks like. You might not know that off the top of your head, but >> yeah, off the top of my head I don't, but I can tell you that um we looked at it recently and there's if we if we continue with around the $2.1 million series release, which is around every two to three years, sorry I'm doing that everyone all the kids on >> I won't say it. Um thank you. So I believe ultimately we feel like there's around 8 to 10 years left depending on how we do our series release kind of back to the other discussion. So around 8 to 10 years uh at about a $2.1 million release per every two to three years. >> Okay. >> Yeah. Does

173that make sense? >> Yeah. And I'll also mention this is actually uh related to that that question is that we did a a long-term budget development where this plant actually was kind of locked in taking advantage of carryover reserve funds from previous issuances of measure A. So what we're really using are funds that have come from series A, B, and C that have now compiled and now are available for this I'll look for a motion from the board if discussion is concluded. >> Um I just want to congratulate uh Director Binder and O Galazy for bringing this forward. I mean this is what we want. You're proactive. You're saving us money. Thank you. >> You're welcome. Thank you. >> Well said. Um >> that and make a motion to approve the student computing device refresh

174plan for PGUS phase 2. >> Second. >> Okay. Motion made by trustee Hazen and seconded by trusteem. All those in favor? >> I. All those opposed. >> Okay. Noting for the record that passes for with one dissenting voice. Trusty Wax. Thank you everyone for the discussion. Thank you for your work. Um item D on our board agenda is the proposed board meeting calendar and this is something that we look at every meeting. Um we do not need action on it if there are no changes. Um and I will look to you Dr. Adamson for any updates on this item. >> Reminder, sorry my mic. uh we we added the special meeting for March uh for governance and um training uh that's going to be the ethics training that we'll be doing. Um and other than

175that and you know at a former meeting we also you know turned uh the next February uh 26 meeting to a regular meeting but no changes at this time everything was approved already. >> Thank you to the board for um making the time for our governance and ethics training. Um, since there is no action, I'll go out to public comment um on this item. Seeing none, um, board, any discussion? >> Just appreciate the shading. >> Oh, shading >> as in the past you. Okay. >> Was that >> Oh my god. Pass it on. Thank you. >> The meetings that have already taken place are updated. The one have a white background. You can find where we're at in the calendar. >> Thank you for that feedback. >> Uhhuh. >> Yeah. >> Okay. No action needed

176on this item. So, we will wrap that up and move on to the information discussion portion of our agenda. Item A is the 202627 budget development calendar. Assistant Superintendent Jordan. >> Thank you, President McMary. And um if you're following along online, this is page 154 in your packet. And on the screen, uh, director Alghazi is just going to give us a a kind of a visual timeline here. Uh, every year I bring this forward because we're in the throws right now of budget development. Uh, it began January 9th when the governor governor released the budget proposal for the 2627 fiscal year. You can see our board meetings are highlighted or bolded on the packet, not on on the slide that you can see, but January 15th, we reviewed district enrollment projections. Uh we had the

177uh annual fiscal audit for 2425 approved at that meeting. We did our January 22nd budget study session for fiscal year 2627 February 5th. That's the meeting we're at tonight where I will talk about property tax revenue to date. Uh the approval of the annual bond audit and the information item uh later in the agenda related to reductions for 2627. March 5th, uh the the assistant superintendent, myself will update the governor's budget proposal. Um uh and then we will look for a a May there's a May revision that occurs. You'll see that down the line there as the governor proposes his new budget revisions by May 14th. um concurrently right now budget processes is taking place not just um what we're discussing tonight but uh actually developing all of our budget documents that go out to

178our sites that go out to uh our programs that are reviewed internally. We're also in the middle of second interim reporting actually that was through January 31st and I'll be bringing that item to the board in in March. Um but you'll see it culminates in the end here with a with a uh a couple of items. May 21st, that's our public hearing on the budget and the LCAP. And then June 4th, uh, the government, the board approves the district budget and the LCAP, uh, which has to be approved prior to July 1st under statute. That is my report tonight, unless there's any questions. >> Thank you for the report. Um, we'll go to public comment first on this item. >> Seeing none, board, um, is there any discussion on this item? This is kind of

179an annual routine item that we get with the dates projected um which is valuable for us to keep um as we're moving through the budget cycle. Um anything else from board members on this one? It is an information item so no action needs to be taken. Um so thank you for that assistant superintendent Jordan. Um I you will be taking the lead on the next item on the agenda as well. And item B is property tax update for fiscal year 2025 2026 actuals. >> Thank you, President McNary. And uh director Alghazi has a slide up on the screen for the visual. Uh property tax trends in our district have been uh kind of eb they've been eb ebing and flowing since the '9s, so to speak. Um we've had some ups and downs in property

180tax year over revenue. So when I say that um you've heard me say many times and I'll say later in the presentation uh that the district does anticipate a 5% increase in property tax revenue yearover. So we anticipate 5% more than last year. Uh and those uh projections come to us from the county tax assessor's office and there is aggregate data and detail associated with assessed valuation of properties uh that feed into the property tax revenue that the district receives. Uh tonight I'm going to report that uh at 2425 on audited actuals the district did come in at uh 5.15% over the prior year. That's uh 5.15% over 2324 uh with a targeted projection of 5%. Uh which did include our delinquent and prior year tax receipts. So to make note on that uh we

181don't really know there's it's hard to project what our delinquent and prior year tax receipts will look like. it's very easy to project our um our our other tax receipts that are not delinquent or prior year or uh require assessment. So, uh sometimes what we see at the end of the year at actuals is a very small uptick in revenue that was unanticipated and that's due to those property tax receipts that uh were delinquent or from prior years. 2526 actuals you'll see here um we have property tax revenue of 38,56,000. uh th this was projected at uh June 5th, 2025. Uh our tax receipts currently uh so again I'll mention the five that's 5% higher than 2425. What I did is we took a look at and it's included in the board packet. Um the

182current receipt lag there. I'll kind of talk about that for a second. Uh we look at all of our property tax receipts from July through December 31st uh when presenting this to the board tonight. And what we'd like to see is are those property tax receipts 5% higher than the year prior at those months. Um, historically they have been. This year they are not. Um, what does that mean? And it's and they've came in around 3 point uh, sorry, let me look at my slide here. 3.8% yearover. So there may be a lag. There could potentially be a lag. Um, the district receives predominantly its tax receipts in December and then a big chunk in in April. there is uh small uh property tax receipts that funnel in throughout the year. So there may be

183a lag there could be a lag on the December receipts. Uh this could be a result in uh delay in property tax receipts for homeowners that are trying to delay their payment or paying their entire payment in April. Those of you that have a property tax receipt know that you can pay it once or pay it over two different uh periods of time. So this may be a lag, but it's something to note. Um, it's actually the first time I've brought this forward at this time of year where we've seen a lag of uh 1.2%. Last year we were around 4.9%. So, uh, it's not too alarming for me simply because we're looking at our tax receipts in January, February, March, and then again in April. Uh, and I'll bring this all back to the

184board as we progress through that process. Um, but you can see here at the bottom, um, we're at uh, 1.9 million over last year's actuals. uh increase right now which is 3.8% lower than we should be at this point in time. So with that I will pause for questions. >> Thank you for the presentation. Um we'll go to public comment first on this item. >> Okay, seeing no one, um bring it back to the board for discussion. Brook Shamas. >> Well, just that you know in April then we will have a Yeah, I mean we will get uh a new number in and we don't know exactly what that'll be but it will be higher. Okay, >> just go ahead >> quick comment very minor random one but do we get any penalties that are

185assessed on a late payment for that come to Jack the district? We get a yes we get a fraction of that. >> Not a huge not the whole so even the property tax receipts themselves are like a fraction of a percentage that the homeowner pays to the county right the way that it's divvied up. So but yes penalties prior delinquent tax receipts have a penalty incurred. We do see that. >> That's great to know. Sorry for that side question but maybe we should encourage everyone to pay their taxes later. Haha. Just kidding. Just kidding. Please pay them in December. both payments. >> Just a good reminder for all of us of how we're funded and we are funded through property tax base and and we're not funded by um attendance numbers. Um, thank you assistant

186superintendent Jordan for sharing that and again we'll see an increase as the year progresses and hopefully a large one. Um, no direction on that item from the board. And so we will move on to item C which is the recommendation of reductions in fiscal year 2026 2027. And this again is assistant superintendent Jordan's item. the volume here while Lewis is getting the slides up. Actually, do you have the clicker, Lewis, or >> All right. Thank you all for being here this evening uh in person and online. So, tonight, Dr. Adamson and I will be presenting the 2627 proposed reductions recommended by the budget advisory subcommittee. This is anformational item for the board and it outlines the key recommendations that the subcommittee has put forward. Staff will be asking for direction from the board related to

187options presented this evening. Our goal this evening is to provide a detailed overview of the process by which the recommendations were developed, the committee review process, the proposed reductions, and the rationale behind them. We'll cover the main areas where savings are to be targeted as well as potential impact on our operations and services. This is an important step in budget planning process as we work to align our spending with available resources while minimizing disruption to core instruction. These recommendations were not developed lightly, nor were they reached quickly. They reflect careful analysis, open dialogue, and deliberate consideration of both our fiscal realities and the real people, the students, staff, and families who are affected by these decisions and we support. We bring this forward tonight with respect for the complexity of the decisions before you, the

188board, with the appreciation of your leadership, as we work together through this difficult but necessary work. All right, I'm going to cover the collaborative budget planning process that occurred as it related to the budget advisory subcommittee. The subcommittee developed goals for this process which included aligning resources with strategic priorities and ensuring long-term fiscal responsibility and stabil uh and sustainability. The budget advisory subcommittee is comprised both of Pacific Grove teachers association, California school employees association, two of our trustees sitting here at the dis, the superintendent, the fiscal officer, the chief human resources officer and myself. Throughout the process, the budget advisory subcommittee and staff were intentional about weighing impacts, exploring alternatives, and ensuring that any proposed reductions are aligned with our values and respons and our responsibility to maintain long-term fiscal stability. While certainly this process

189has not been easy, the work of the committee represents a thoughtful and measured effort to address our challenges in a way that is transparent and focuses on protecting our core instructional programs. The budget committee established areas of focus as a group. The committee identified four critical areas that were essential for achieving long-term stability and effective resource allocation. You can see those on the slide. Area 1's focus was was focusing on restricted program encroachment. Restricted programs are developed through grants and other onetime resources and they should be maintained as revenue neutral. uh meaning the expenses equal the revenue. So I like to talk about that bubble everything stays within uh the expenditures come in the revenue comes in and measures that and it does not encroach upon the general fund. Second the committee took a look

190at position control and enrollment uh sorry position control and enrollment excuse me. Uh it's it is crucial that our stopping levels are optimally aligned with current and projected student enrollment. The committee's focus here was to ensure that district maintain the district maintain the required positions to serve our student population and the ratios are in line with our collective bargaining agreement goals and maximums. And as a highlight there, every year when the district does do the enrollment projections, we look at class size averages, we look at the uh teacher to student ratio and we develop enrollment projections that align with a goal or less. There is often times that the that the class sizes do push between goal and max and oftent times that has to do with um enrollment. Our o uh online registration process

191starts in May, May 15th and oftent times we don't have complete data until the middle of the summer which can change what the classroom structure might look like in the fall. Area 3's focus was dedicated to funding source transitions. The committee evaluated positions that had previously been moved or are projected to move which is going to occur in the next year and in the outyear from temporary grant-f funded positions to the unrestricted general fund fund 01. When one-time funding ends and these costs have been absorbed by the unrestricted general fund, it puts additional pressure on our ongoing budget uh without supportive revenue which can significantly deepen the shortfall and push the deficit to a critical level something that this district has been experiencing now for quite a few years. final area of focus uh was

192related to program specific contributions and this is specifically tied to the other funds in our uh that we manage. So you'll hear us talk quite a bit about fund 08 all the way through fund 40 uh but in particular the committee looked at three funds fund 11 adult education fund 12 early childhood education and fund 14 which is deferred maintenance and how uh the revenue associated with these programs was not enough to sustain programs. So the general fund had to have a contribution. So PGUSD has been in a deficit pattern of spending since 202021 and um some in prior years. I actually looked back and there was about five deficit spending years in the uh 2011 through 2016 year as well. Um some of the deficit spending ceased to end as it related to influx

193of car's act and ESR dollars COVID related funds onetime funds which helped the district uh at at over the course of those few years build a small add to their reserve a small level. Uh the state does require that the district maintain a 3% reserve for economic uncertainty. But as you can see here looking at the slide at the bottom down here reserve levels our projections for 2627 show the district falling to a 5.8 or sorry 5.6% 6% reserve and in 2728 fall into a 4.6% reserve. The metrics on the side there uh show our beginning balance, the revenue received, expenditures and the deficit. It's broken down by unrestricted and restricted and then of course our ending fund balance. And um to note on the ending fund balance how crucial it is for the district

194to have a healthy ending fund balance. Um the district's monthly liabilities associated with um payroll and accounts payable are inward or around 3.7 to $4.2 million per month. So I mean ultimately a district would like to have three months in their ending fund balance of a reserve. That's not the case in most districts and it's certainly not the case here with what we're presenting tonight. These deficits are are declining levels that are unsustainable and they have required immediate attention and immediate action. The continued trend of deficit spending for PGUSD puts us at risk for AB1200 receiverhip if reserve levels drop below 3%. I want to briefly provide context on AB1200 fiscal oversight framework and how it applies when districts experience financial stress. AB1200 is designed to ensure districts can meet their fin their financial obligations.

195Just as importantly, to identify concerns early so corrective actions can be taken. Districts currently submit quarterly reports, financial reports to our county office and the California Department of Education to certify that we remain solvent. We do remain solvent and have however the reports that are submitted to the county both budget development budget approval budget revision first interim and second interim all have a little bit of a caveat statement to them which we received from the county office of education which is that the deficit spending for this district is not sustainable and it needs to be addressed. There cannot be any preventative measures put in place by a county office or through the state of California unless the district hits a 3% reserve. So, it's up to us to make these decisions and correct uh correct

196the course. Oops. Sorry. >> So, the budget subcommittee took a look at oop sorry that was my I just talked about that slide. I need to I should have had Louis advancing my slides. Apologize. Um, another area the bud the budget subcommittee looked at was position control alignment. Um, those three areas are the critical components are enrollment based alignment. So, we want to match staffing levels to current projected enrollment. We really need to make that that that best uh that best effort moving forward in the spring so that if there are changes in enrollment, our budget can be revised in the fall, which is when we bring a budget revision one forward. funding source transition again addressing positions that shifted out of temporary one-time assignments and are going to encroach upon the general fund and

197then of course the um contractual compliance with our collective bargaining agreement class size ratios. Oops. Another area that the district looked at or sorry that the uh subcommittee looked at was reviewing of our beginning teacher induction program. It's simply another restricted program that encroaches upon the general fund. And what were some creative actions that could be taken to mitigate the $22,484 that the general fund is currently contributing? Uh in this scenario, there is a funding resource uh that has become available to the district to support professional development in curriculum and instruction. Uh it's block grant 1619. So for example, uh these expenditures can be mitigated by a an additional resource that's coming to the district. It does have to be folded into our LCAP and approved and will be built into the 27 or sorry

1982627 budget to mitigate these expenditures. Some other areas of restricted program encroachment you'll see here our GATE program, AVID program, outdoor science camp, district athletics, and dual enrollment. Each one of these programs at one point in time were a restricted program. They were the AVID program, for example, in 1999 was funded solely through grants. Solely through grants. Um, but you can see right now to the tune of around $190,000. The general fund is now funding the AVID program. This is something that was considered by the budget advis advisory committee as very important and crucial for student success. There were no recommendations to make reductions to the AVID program. Uh there were some there were some recommendations on this slide that were made by the by the budget advisory committee such as outdoor science camp um

199the the UGF contribution there and moving that to um to site donation accounts and other resources aside from the unrestricted general fund. District athletics right now is is um currently this year we have a budget of $141,070 projected to uh support our district athletics. Excuse me. At one point in time over the course of the last four years, we had a discretionary block grant that actually helped support this program. Um the the district or the discretionary block grant is no longer available to the district. It expires this year. And I will note that that the $120,000 that was being used was not supplanting the 141,000. Those years we were spending around $261,000 on district athletics. So this is everything from uh transportation, league dues, referee fees, uh equipment, and such. uh ways to mitigate this

200we'll talk about a little bit later, but it's uh it relates to potential gate fees and and uh um league cards and so forth to get um you know, we only charge essentially for our fall sports right now. And then I think one or two of our winter sports and none of the spring sports have any gate fees at all. So some ideas that came out of the committee were how do we raise revenue, right? It's not just about offsetting the cost, but how do we raise revenue to support those costs? And then dual enrollment. Um, we have a pretty uh pretty amazing dual enrollment program here at the high school and it is funded strictly through a instructional services agreement with Marne Peninsula College where they fund each one of those classes based on

201number of students and the type of the type of curriculum that's being offered. And um when this was all set up, there are stipens for the teachers that are going to teach these uh dual enrollment classes because oftent times the teacher has to go out and get an additional degree, a master's degree to teach these programs. So, uh, this there was a siphon, uh, built in. And what we found along the way was that, um, some of these programs when they start up need a bunch of startup money that's not available through the instructional services agreement. Therefore, the general fund was picking up those costs. So, the stipens were paid and then every other all the other costs of materials that supplies for that program were building on the general fund. Um, that is not

202the case moving forward. We have made adjustments to that and that was a recommendation that came out of the budget advisory subcommittee. We are working with our uh PGTA uh partners here to revise our contract language uh to revise the amount of the stipen so that it all kind of fits together. Materials and supplies in the stipen all come from the revenue source. Again, back to that bubble. All of the expenses reside within the bubble of revenue we receive. Some other key principles that the budget subcommittee worked on um and again in collaboration with administration CS and PGTA were to uh follow some some key principles before we brought revisions to this body uh before we brought revisions to the budget subcommittee. So number one was eliminate encroachment and restricted of restricted resources on the

203UGF to the extent that we can maintain contractual compliance and prioritize sustaining core curricular pro uh programs that drive student achievement. Lastly, and most importantly, in times right now that we're dealing with with a budget deficit, we must adopt a budget a balanced budget approach that may require reducing programs when supporting revenues in decline. And again, I'll speak back to uh the expiring one-time revenues that this district had that we no longer have in place. My notes up for this, I'm sorry. So this is a slide that that actually covers the uh one-time funded uh change of funding source transitions that have impacted the general fund. So these are positions that have impacted the general fund in 202526. And if you look at the bottom, it's to the tune of 725,740. And of course there's

204an escalator associated with this because there is step and column for these positions. There's negotiated settlement for these positions. But just a few to note. Um, we had a uh an additional elementary intervention teacher that was funded through our learning recovery emergency block grant that expired two years ago. We had two mental health therapists that was funded through the CARES Act program that expired two years ago. We had an increase of our uh elementary school counselors from one from a.5 to 1.0 at each school site. Uh that was an expanded learning opportunities program that funded that position. Uh one of the things that would was done in this district when many of the TOSAs that's teacher on special assignment were brought in was to fund additional instructional aids not more of them but add to

205their FTE in lie of a TOSA at the elementary schools. So 1.8 FTE increase for eight positions that's2 for each was retained and that funding expired in 2023. And then funding that is set to expire this year is our um UPK grant and that is it's a.34% uh IIA for our uh for our UPK and TK programs and again it's set to expire but the plan is to maintain that because we have to due to contractual ratios. One thing again I will outline again at the bottom here is um that all of that impacts this year's budget of to to the tune of 725,740 and it really does highlight an example of a broader trend where positions that were initially funded by one-time funds the district retained because they felt the value of the program.

206Um as you can see here every one of those um has essential next to it for a reason and that's why the district maintained them. Um, a lot of this had to do with our multiple uh multiple tier systems of support for our students. >> I'm going to hand it over to Dr. Adamson. >> Thank you, assistant s John. All right, so I'm going to go ahead and talk a little bit about, you know, now that we've got a little bit of that background information, you know, some of the proposed reductions that we're bringing forward for the board's consideration this evening. uh you'll see that there are there's option A, there is a second option B that was identified during our study session and we'll um you know be talking about both of those but

207this is really specific to what option A entails. Um there are six uh personnel reductions and uh we're going to go ahead and advance to the next slide because I'm going to go ahead and just you know really work with each one individually. But I think the first part that you I really want to point out before we you know start looking at that specifically is you know the fiscal reality part of this is you know when we're looking at our overall budget that 85% of unrestricted um of all general fund combined expend expenditures that means salary go towards salaries and benefits and I think for that reason what that means is you know that's a a big chunk right specifically to to salaries and so for us to really look at what's going to

208make a sustained and significant impact on this deficit we have to be looking at personnel and that's where you know the hard decisions come in uh and the need for us that's the why right why we're looking at spec you know positions specifically um we definitely made some reductions last year and there were you know ideas that were brought forward to try to reduce that as much as possible that helped but it has not made the significant impact uh for us to see that reduction to the deficit and that is why we are back here this year really having to you know look at um additional reductions you know the next slide I really just want to point out before we go into more detail with things is that this is really something that we

209are seeing statewide. You know, we're definitely not alone in this. You know, districts across the state. That's just an example of, you know, some recent districts that have been in the news. Uh I was at a um Montre County of Education Board meeting about 3 weeks ago where staff was presenting on all several of our districts, neighboring districts in our county, you know, facing anywhere from three to 14 million deficits. So, you know, this again, we're not alone. Uh, this is something that is impacting uh districts across the state and largely because of, you know, we're all dealing with one-time funding that came out, you know, was was slash with money, you know, coming at us after CO uh that was largely spent on people and now we're having to make some hard decisions. You

210know, those that money's gone away, those positions, are we keeping those? If we're keeping those, something else has to give, right? So, that's essentially, you know, what starts that conversation. And then the last piece, you know, before I, you know, go into the the positions themselves is, you know, as we've looked at these these positions, this really goes into it's been a two-year, you know, process. We started this last year. We, you know, really we we got a lot of input from our entire community, from our staff, uh, from the board. Uh, we, you know, did several we did a a community forum. We spoke with our staff. And so, you know, really the work we were doing here was really building off what had begun last year. this year with the help and with

211the creation of the subcommittee uh you know we were really able to kind of dive further into things uh before we presented this and we're cognizant of the fact right these are positions uh it impacts people um but at the same time we really wanted to you know approach it from from a human- centered uh uh position uh because we know right it it affects people um our you know central goal for all of this is really being able to protect and prioritize right basic and and necessary core instruction. Um really thinking about what's educationally valuable and what's financially sustainable in moving forward. So with that the first uh position that uh we are looking at uh that is being proposed to be reduced for next school year is that of our digital learning teacher

212uh that uh is equivalent to a 1.0. Um it's a full-time FTE. that's a full-time employee uh with an approximate savings of $152,74. Uh the digital learning teacher position has definitely over the years that you know was was brought into being almost over nine years ago. Uh during that time it has provided high quality certificated instruction and curricular support in STEM and technology integration across all of our grades particularly at the elementary level. uh elimination of this role. We are cognizant of the fact that yes, it's going to reduce access to a certificated tech technology uh instructor. Uh and definitely that means that time in the lab with our I our uh integrated technology technicians uh will be it'll shift more to uh use of more of a skills-based approach to technology instruction um such

213as keyboarding and navigation, things of that nature. However, technology labs, our flex labs will remain in place. students will continue to have access to those as will teachers. Our IT texts remain in place. We will continue to provide uh that you know basic instruction alongside our certificated teachers. Um and so again that will remain in place. So I think the the takeaway here is that technology we we acknowledge that it is important. uh over the nine years, you know, we're seeing more of our of our classroom teachers and core teachers embedding that technology into, you know, we've heard several examples of that this evening. Uh and so that really will be, you know, more of our goal in moving forward. But that is definitely one of our proposals is the digital learning position. >> So

214that's the first one. But something I do just want to point out there as well is that you know about 80% of that position goes towards supporting the school sites and about 20% is uh goes towards supporting the district office specifically our technology department. Um and so again that would be you know an impact on obviously the instruction at the school site but also the support that's provided at the district office. The second position being proposed is that of our elementary Spanish teacher um and program that would result in a 1.0 FTE reduction which is approximately $146,398. Uh over the past four years, the district was able to expand elementary Spanish and we were able to be able to have our students benefit from being able to offer this incredibly rich program. Uh so that's

215been an absolute benefit and there's no argument there. Um it was initially intended for our fourth and fifth grade students as you all know. Uh this year uh just based on the sheer amount of time students were uh being pulled out for Spanish. It was happening twice a week for fourth and fifth grade uh students and uh you know what we were hearing from our sites from our admin from teachers was they were finding it very hard to be able to uh you know find instructional time. the core time for core instruction, right? You're looking, you know, you want at least 60 or 90 minutes of time to deliver language arts, writing, math. Uh they were having definitely a hard time in doing so. And so what we did was expand Spanish this year to

216second through fifth grade. Um so I think you know in looking at that and understanding especially with our new uh ELA curriculum adoption this year that requires anywhere from 90 to you know almost two hour 90 minutes to 2 hours of instruction that will really help us to you know return to allowing for more time for that core instruction. Um let's see. I think you know when this when this program was proposed it was definitely at a time where there was additional and plenty of funding uh allowing for that as we're seeing now you know because of one-time funding that not that that was paid through onetime funding. I want to be very clear with that that as you know other positions have been added that's definitely one that you know we have to consider

217for elimination. Um it's not a required program. It's something we've been able to offer and for that reason it is one that we are putting on uh the list as a proposed reduction. All right, the third uh is an elementary staffing adjustment is how we're approaching this. It really will uh equate to a 1.0 FTE reduction of $146,398. And this reduction is really you know based on uh student uh you know st studentto staff enrollment. uh we are looking at just a reduction at a particular grade at one of our elementary schools and there's just not going to be a need for a third teacher at that grade level. And so as we do every year with our elementarymentaries, you know, there will be a dissolving of one of those classes which will result uh

218in the uh reduction of that position. All right. The next one we are proposing is uh this is a a reduction of it's equivalent to 1.625 625 FTEES with that PAR educators at the adult transition program. We are looking next year several of our students in the ATP program will be uh actually graduating out graduating out of the program at the end of this year. We're looking at a really small number. I think it's about three students for next year. And so, you know, there's really not a need. We have five PAR educators currently. You know, we're proposing to reduce that to three. uh and then you know we would look at uh really placing those additional two par educators where needs are across the district at other sites. Um again this is purely a

219a staff to enrollment you know based uh decision. All right the next position is uh specific to community high school uh and what we are proposing is a reduction of a 1.0 FTE at approximately $121,378. uh the community high school program currently supports uh essentially it's a 2.4 FTE position. So it's two full-time teachers and then the addition of a point 4 FTE who comes in to help support students with uh who are on IEPs with you know for specifically special uh instructional needs. Uh what we are proposing to do is reduce uh a 1.0 FTE uh which would really reduce that to a 1.4 4 FTE um you know staffing for that particular program with the idea that we would use that point4 FTE for special education support but in addition to that really

220look at redesigning that as a co-teer model co-eing model where we would really be able to the idea being that we would want to assign that additional position solely to community high school in the mornings uh they you know their hours run from you know 9:00 to around 12:30 I know students remain after that as well but during the the the predominance of that period of time that we would still have two teachers on site to deliver um instruction. Uh this redesign definitely preserves the key components of the of the program which is you know individualized support, credit recovery for sure and then you know just planning for the many opportunities that I know our teachers currently have been able to make for our students and you know we definitely want to have a program

221place that would allow for that to continue. Um we recognize that this is definitely yes a program that serves some of our highest uh need students. Um and we want to be sure that we um continue in that planning uh to be sure that we're committed to not not eliminating that but definitely redesigning um you know how that is delivered. And then the final position is uh our high school library uh position. Our proposal here is not to eliminate the the services that are provided uh but to really do a reclassification from currently that the li the high school librarian is a certificated 1.0 FTE. The proposal is to uh switch that to a classified position uh which would essentially align that position to our other sites uh who currently have at the middle and

222the elementary sites a library techn media a library media tech I'm sorry um and you know that's essentially it's a 75 FTE the goal with this would be that uh services and the library would would still be accessible for all of our students we would still have uh full a classified library media tech in the library throughout the day for students who you know come in throughout the day. We know that that will continue to you know do research to come in to do homework. Um and then in addition to that we you know that proposal maintains uh the part-time clerk in the library as well. So essentially it it remains as two adults who are there to serve our students uh who you know are coming in for study skills and you know really

223to work on on homework uh to provide for that supervision as well. Um I think you know with um just in checking with our neighboring districts you know this is in general uh an approach that they have NPUSD has several you know high schools within their district and that position is a classified position at all of those schools. And so in our looking you know at at you know what what that position is providing and looking at how that position has you know definitely evolved over the years. I think you know definitely you know my my memory of of a high school librarian was really yeah we you know they weren't computers and you know research you had to go into a library to you know access you know books and encyclopedias I know I'm

224aging myself there but you know I think the way our students do research now is it is online uh and the predominance of what we're seeing at the high school is students are going in there to do homework um you know and really you know use that during their their open periods of time it's a safe space for our students absolutely Absolutely that will continue and that will remain that access for our students will absolutely continue. Um yes and so that is that one. I think what I did want to just address and these are questions that have come up. We've you know they came up last year when we were looking at positions and bringing forward proposals. they, you know, they continue to be raised this year when we're looking at those positions is,

225you know, the question is why are we not seeing any positions from the district office or management included, you know, in those proposals. Um I think the the first piece that I you know just want to address is you know really when I look at our district office and I talked a lot about this last year but you know I coming from you know a district much larger understandably but even as I look at our you know surrounding districts and looking at the positions that they have you know really the what what we're seeing is that our the efficiency right of the use of our positions and how we're going about you know providing services um amongst each of our departments it's it's uh it's it's compact right and I think that has been you

226know that has been supported by various audits that we have done through you know outside organizations um specifically you know an HR you know audit that we did and um a communications audit um I think you know when we looked at this last year we definitely did some reductions and you know I just want to point out we you know did roll back HR staffing and some additional uh assistant uh uh um classific ifications that we had planned that we went ahead and froze. Um and all of those with a reduction of approximately $37,000. Um we definitely we had a few planned administrative expansions that we you know went ahead and uh delayed when we brought that forward last year. Um and then you know the digital learning position because that is you know also

227supported 20% of that position you know it goes towards supporting the district office you know we would consider that a reduction there as well. Um but I think you know the the key message here is that you know any elimination given the fact that you know we have some departments that are two people departments. We have you know student services is uh student services and special aid. When you look at other districts that's very often you know those are two separate departments. Um you know I just we are you know looking at you know that that's really not an area that we can foresee that we can make any reductions. Um and we do I think the the concern there would be you know any cuts we would make to any of those uh positions

228of the district office would you know risk you know compliance you know failure there's with an increase in compliance and reporting you know necessities across all of our departments that continues to go up even with a you know a declining enrollment right those the the work that's involved with that doesn't decrease so I really just wanted to address that um let's see the next uh item that I'll be talking about is more specifically a change of funding um and you know assignments and this really speaks to our mental health therapist positions. So currently uh we have two permanent uh MHTs that was you know when we approved our budget last year two permanent MHTs who serve our uh one is at the middle school and one is at the high school. Um we had there

229was a and we have one temporary uh MHT that was approved last year and was funded through one-time funding which uh goes away at the end of this year. So we knew that when we approved the budget last year that we were going to need to uh really you know make some decisions this year if that was something that there was continue to be a need for where would that funding come from um through you know diligent um medical billing and I'm going to again do another shout out for executive director Cork Anthony um you know despite being she's one of our departments who you know department of two uh since her coming on she has been diligently submitting um four refunds for uh medical funding and as a result we have been able to

230you know grow that amount of funding we've been received and we've been receiving and it's enough now to uh support uh for to continue that MHT position as a temporary position for another year that would give us time to really be able to consider whether that medical funding is going to be a continued source at this point it's looking like it will be but one more year is something that we would need to truly be able to say safely that you know that could be a consideration for you know continued um offering of that position. So that's really the proposal. I know at the study session I had given another option about you know using that funding instead uh to go out for outside contractual services through Montre County Behavioral Health. Um but it was

231you know reminded by board members that you know that was actually something we stopped last year because you know there was sort of that um uh desire to really be able to have and retain recruit uh you know people um and having our own MHT who you know we are are hiring uh you know really results in in better services but that was another option would really be to use that towards contractual services. Um so I just wanted to you know highlight that but that is definitely a proposal that being that we would maintain you know three MHT positions for next year. So just a a summary of what we're pro you know what we're preserving. I think just some examples of core supports that you know continue uh that you know we looked at

232in the bigger picture you know reading intervention at each elementary sites those positions continue and that was something that was added after co but we see the need that's for some of our highest need uh students and so that is something we're proposing to continue three mental health uh uh technic three mental health therapists at each at all of our districts across the district full-time counselors at all of our schools continues um instructional aids we did hire additional instructional aids with one-time funding, you know, after co uh we see that as a need at our, you know, elementary levels to continue to support instruction. Uh music, both vocal and instrumental. We also know that the instrumental position at the elementary level is paid through uh you know funding that we receive from the state that

233has a required uh expenditure that we have to spend that on music teachers. So that's not an option. um daily PE at the elementary level that is not very common um library access TK and early learning right continues to be a priority and then of course our IT text at all of our sites >> I'm going to turn it back over to assistant sup who's going to talk a bit more about the operational reductions uh that we're proposing as well so >> assistant superintendent Jordan can I pause us for a moment um we are approaching 950 and it's very clear that we're not going finish our meeting by our uh 10:00 time. Um board I we can continue the discussion. We will need a motion to extend the meeting. >> I move that we extend

234the meeting to 11. >> Motion made to extend the meeting by to 11 by trustee Shimos. >> Seconded by >> and seconded by Trustee Wax. All those in favor of extending the meeting to 11 p.m. please say I. I. >> I. passes. Thank you for the pause and the opportunity. >> All right. So, Dr. Adamson uh went through in detail the uh number of positions associated with the budget advisory subcommittee recommendations. I'm going to quickly touch on the operational reductions and some revenue and program adjustments which I sort of highlighted earlier but a little bit more detail now. You can see here uh travel and conference 20% reduction ongoing. Uh materials and supplies 5% reduction ongoing. Let me talk about those two for just one second. Um, as we move through the budget year, right

235now we're finalizing our second interim. What we're doing is we are looking at the budget that was put in place for this year last year with the same type of reductions and we're trying to true up our actuals to budget and in many cases uh both with number one and number two two we are not utilizing the full budget put together for this year. So we're trueing those up. We're making reductions to budget which will help impact the 26-27 budget. And just again to frame uh the second interim that we bring to the board in March is the baseline we use for development of our 2627 budget. So that works being done right now and on items one and two. In fact, we've seen some pretty substantial changes. I mean tens of thousands, but it

236is it is it's enough absolutely to to highlight. Um number three, the SRO budget. uh that was u $90,000 for contractual services with Pacifica Police Department. The uh budget subcommittee uh recommended the reduction of that completely out of the budget. Uh just another note there that um the contract was not in place this year either. And um I think we're seeing the benefits of number one having such a great partnership with our city, with our police department, our public works department. uh a wonderful chief of police that is out in the community, you know, making a lot of things happen related to safety of of our students, safe routes to schools, traffic enforcement. Uh so this was a recommendation from the committee to remove this from the budget, elementary summer school program 65,836. Uh we

237currently offer uh last summer we offered and let me let me preface this by saying this won't be this summer. This this reduction would be the reduction in 26 27. And there is still summer school this summer for our elementary school students. Uh but the recommendation was to reduce this program and this is ELD and uh reading intervention uh for four teachers and we had around 42 students uh between the two elementary schools last summer. Um so that was recommended to uh be eliminated in the 2627 budget. And then a freeze on fund 14 transfer. Let me talk about why it's a freeze. Fund 14, which is deferred maintenance, uh has no revenue source whatsoever, but certainly has expenditures. Um the board made a conscious decision about four five, I'm sorry, five years ago, maybe

238four years ago to start um the unrestricted general fund transfer to fund 14 to build up a fund that could support deferred maintenance. Uh over the past decade prior to that, deferred maintenance was solely on the back of measure D or other general obligation bonds. Um, measure B, which was passed, was not developed for deferred maintenance. So, we have to build up a deferred maintenance fund. There is a fund balance left in deferred maintenance of around $700,000, which can support deferred maintenance expenditures ongoing, right? It's a freeze. This is something we will need to evaluate in the out years. Um, but certainly, I have this in the 2-year multi-year projection as a reduction. Revenue and program adjustments. Um, I talked about this earlier as it relates to increasing athletic revenue. Right now, we've come up

239with around $30,000 in new revenue to support that $142,000 expenditure I shared, which is uh impacting the general fund as well as the gate program. Uh it's simply it's it's a small amount, but simply shifting those funds over to site funds for the high school and middle school. Move the general fund. You can see a summary here at the bottom for personnel uh around 809,000. You got the change of funding noted there that Dr. Adamson spoke to of 174,268 operational uh ongoing fund relief. Um right there is uh 235,000 plus the 200,000 so totaling 435,000 and then the revenue and program adjustments of 36,192. Okay. Um here we have a slide that covers new ongoing expenditures. I also mentioned this earlier uh and I can relate that to this year in the 2526 year. Uh

240the district went through online registration in May. It was completed somewhere around the middle of July and there was a need for new staff to support our students. I believe it was kinder at the time and uh at the high school a resource teacher. Uh these things do come up and we have to make way for them uh in the outyear. There's something that's not up here that we believe is revenue neutral, which is uh the district's going to be hiring an extensive needs teacher for the high school next year. Now, we believe that's revenue neutral because we can shift within our current budget to place that teacher there and that's why it's not highlighted. Uh but you can see here the two that we do know of for sure that impact the budget. The

24175 FTE classified health clerk um which includes benefits around 73,492. is at the high school and our district nurse has effectively been serving as the health clerk at the high school. Uh and it's really pulling away from her her duties as the district nurse to provide service to all of the school sites. When she's on site as the district uh health clerk, she's there quite often. Um there has been a change recently and she's moved down to Forest Grove. Uh that's where she's housed, but there's still support needed through substitute support at the high school. So this is certainly a position that's necessary and it would be something we have at all of our school sites uh consistent with each one of our school sites. And then of course um as Dr. Adamson mentioned earlier

242in talking about the reductions uh the addition of a 75 FTE library media tech um which would replace the 1.0 FTE uh certificated librarian and um also to mention that the assignment does have uh existing support of a.5 FTE library media tech at the high school as well and this position would cover uh bell to bell-to-bell instructional time. Just a quick summary slide. I know that you've seen it all before. you've I kind of summarized it as I've went through, but ultimately what we're looking at with the reductions on top and the sorry the reductions on top with personnel operations revenue, new ongoing expense overall budgetary relief of around 1.2 just under 1.3 million plus new expenditures and option A net multi-year general fund relief of 1,129,124. Okay, this slide here outlines um let me

243pause really quick. Sorry. So, our the Pacific Unified School District, like many of our districts, the 24 in our county and the state face inherent unpredictability and annual budget revenue. Factors beyond our direct control can significantly impact our financial health. So prioritizing our maximum ongoing savings, it has to be a priority and is crucial to ensure the fiscal stability and health of our district to protect about uh to protect us against unforeseen fiscal challenges. So let me discuss a couple of key areas which you can see on the slide there. Unforeseen enrollment changes. We've had that discussion tonight. As we progress through the year and we receive our online registration, there are unforeseen changes related to enrollment uh that we have to plan for. increased special education services and demands on our staff where case

244loads rise due to newly identified students then there is there may be a requirement for an additional FTE and this is something we saw this year and it's something I believe we will continue to see in the out years uh with the increased number of 504s and IEPs within our school district volatility in state federal funding like federal uh like the reduced federal aortionments or changes to state preschool funding tied to enrollment can impact our revenue. This can be the case related to title funds. Um the district has received title one, title two funding and honestly at this point we're not sure if the federal government is going to fund the title funds for the state of California. For us that's around $700,000 and that's an unforeseen um potential issue for this district moving forward.

245So we do need to protect ourselves against that. And the budget subitt budget subcommittee strongly had a discussion about maximizing savings this year uh to help insulate for these type of um related changes. Also here we'll we'll see onetime assessments. Uh last year the district, every district in the entire uh county received a mixed JPA assessment. For us it was around $200,000. For some districts it was over a million dollars. Uh there's a penalty for instructional minutes which will result in an LCF aortionment um adjustment for our district. Uh this year we received a school excess liability fund assessment. And what that is is before the district was part of Keenan Associates which is our liability carrier now. We're with another entity called the um school excess liability fund. Well, they they are provide insurance

246for claims and there have been claims submitted that I know we don't we're not with them as a joint powers authority anymore, but those claims were submitted to them and they had to be paid. They had to do a one-time assessment to the district and MPUSD had one and I believe six of the other 24 uh districts in our county also had one. But again, kind of an unforeseen something that came out of the blue, but it certainly is our responsibility uh to pay cuts in categorical program funding uh from the state government or or federal government like reductions to music, the music arts program or uh reduced availability of operational revenue to maintain program balance. I'm not saying that the music arts program is in jeopardy of being reduced, but that program uh that

247was brought to us the next year is contingent upon the governor's budget approval and the legislaturator's budget approval. Uh and often times what we don't see with some of these uh fundings sources is an attached cola. That's a cost of living adjustment. So uh if the district takes that revenue in and assigns it to a position, what's not being covered is the cost of step and call and movement on the salary schedule. What's not being uh taken into consideration with the revenue is negotiated settlements if there's no cola. So those are direct impacts to the general fund. Yes, the money is coming in to fund the position to expand music and arts within our schools and we don't anticipate that stopping anytime soon, but there's residual costs associated with those programs that are not funded

248from the state. Other economic budgeting uh budget uncertainties include external factors like inflation, unpredictability and salary negotiations that will which will include uh the California school employees association classification and compensation study that this district has been going through as we speak right now where we're looking at job descriptions and taking our job descriptions and our salary schedules and aligning them with like districts. This is all something that was negotiated and is in the contract. we cannot pinpoint what the costs are going to be associated with that process. We are obligated to follow the process and obligated to implement those those adjustments. So again, it's it's an unforeseen and that's why really looking at maximizing our ongoing savings has to be a priority within our district at this point. Okay, option B. the board uh at

249our budget subcommittee recommended to staff to bring back option B, which removed from the list the uh district librarian and the digital media arts teacher. Everything else stayed the same. So, and I'm not going to hand it to Dr. Adamson on that because we've already discussed the impacts and the changes associated with that. Um but what you will see oops we still have additional expenditures associated with the outy here right health clerk is still required at the high school and the retention of the district librarian the digital media arts teacher is going to require step and column negotiated settlement which was not planned in option A. Okay, so nominal expense there, certainly an expense for the health clerk and then other expenses I mentioned related to additional staff potentially, but this is what we know

250right now and we can quantify. Here's the summary. Personnel reductions for uh 492,000, operational reductions 435 stayed the same, revenue and program adjustments stayed the same. And here at the bottom you can see total budgetary reductions of 963 netting 881,773 and uh overall budget relief. This you saw earlier when I presented was our multi-year projection and that's the multi-year projection that you will see at uh second in when I present that in March that's designated with um let's call it the u I don't know brown 2627 projection current you can see across the top all the other metrics are the same as the slide that we saw before for 2627 the current projection is uh $1.7 million deficit you'll see that in red down there uh in in the deficit or surplus column. With option

251A, we see a smaller deficit in the outyear. So that's option A. That's in red at the top. If you follow that down, 831,000. Something really to note there is the difference in unrestricted, right? We're showing a deficit amount, but then we have it broken down by restricted and unrestricted. Pretty substantial reduction on the unrestricted side. And really, that's what we're working to um to kind of correct the course on, so to speak. Um so option A again a reduction of uh as presented would result in a $831,000 deficit next year uh with an ending fund balance of 4.3 million but look at the reserve level there's a bounce of 8%. Looking at 2620 and by the way I I might add option A or 2627 and option A and B and current there is

252a negotiated settlement built into those multi-year projections. Um the district did settle with both uh with all units in the district for 2% on schedule on salary schedule and a half a percent to health and welfare which was around 1,441 to each individual. That's all incorporated into these projections. As I move through this, what's not is if you look at 2728 any one of the options, there is nothing in there other than step and column. Okay, I just wanted to be clear. I don't I didn't have the note at the top. Uh option B, you'll see under 2627 again, beginning balance revenue, uh no difference, but the expenditures are reduced, right? So you'll see I'm sorry, they went up from uh option A, they went down from the from where we're currently at. So instead

253of a $1.7 million deficit, you'll see just over a $1 million deficit. And of that $1 million deficit, around 563,000 is unrestricted. You'll see that uh the reserve level is down to 7.5%. Now, let's shift over to 2728. Again, no negotiated settlement, only stepping column included. Uh, currently, we're looking at a 4.8% reserve with $2.4 million in our ending fund balance. I can't stress enough how critical that ending fund balance is for the district. We would not need one month of liabilities if there were a catastrophic event. If we didn't receive property tax revenue on time, if we didn't receive our state aortionment on time, it is so crucial to have a healthy ending fund balance to at least maintain our monthly liabilities. We're currently at 4.6%. Option A, you can see there beginning balance,

254no. Uh well, there is a change if you follow option A across, right? the beginning balance still goes down because in the option A there is a deficit here in 2627 but uh you'll see that the um the the deficit turns to a surplus. So the $588,000 is a surplus now and what you'll see is an ending fund balance of just over 4.8 with a 9.1% reserve. Option B, you can track that all the way down and and see the change in expenditures. It also shows a surplus of 287,000 mostly unrestricted similar to the option A. Uh and you'll see a ending fund balance of around 4.5 with an 8.1% reserve level. Sorry, pause really quick. So the budget subcommittee's recommendation is option A. The budget subcommittee has thoroughly analyzed the district's finances and recommended

255pursuing option A for the 2627 fiscal year and two subsequent fiscal years in the multi-year projection. Option A represents the most robust and responsible plan uh path forward for the district's long-term fiscal stability. The budget subcommittee was established and tasked with the review of the district's finances and needed to provide information recommendations or informed recommendations based on comprehensive data analysis and collaborative deliberation. The committee examined extensive data, enrollment trends, program costs, and multi-year projections to develop a evidence-based recommendation that addresses the structural budgetary challenges of our district. Given the unpredictable nature of enrollment changes, special education demands, and state and federal funding, option A provides the maximum ongoing savings necessary to ensure fiscal solveny. Option A best positions the district for long-term fiscal stability, increasing reserves from 5.6% to 8% in 2627 and from and

256from 4.6% to 9.1% in 2728. Ultimately, when the district uh moves from a period of deficit spending to fiscal solveny, it marks more than a financial milestone. It represents a shift in our posture. During times of fiscal stress, boards are often required to operate largely in a defensive mode. Focused on preservation, compliance, and short-term stabilization. A solvent and sustainable fiscal position allows the board and the district to move from reacting to constraints toward thoughtfully evaluating our priorities. It creates the capacity to uh align with students needs and community values. In this way, fiscal health restores the local agency and and enables a decision to be driven by educational purpose rather than financial survival. Here is our current budget timeline. A lot of what you'll see right here was was in uh uh the information item

257A that I presented. Uh we're currently at the February 5th board meeting, but there was some there's some context there to to uh show those that haven't seen this before that we had a budget subcommittee on January 13th. We've had multiple discussions with with our bargaining unit uh leadership team, our leadership team at the district office or within the district met on January 7th. if I know I'm kind of backwards projecting that um February 9th through 13th and 23rd through 5th we're going to have site meetings with our sites. This is something that the district did last year uh where they went out to the sites and we talked with our staff about the uh impacts and implications of the proposed reductions. February 24th, we are going to have a community information session where we're

258going to provide the proposed 2627 uh reductions and and listen and learn from our community. February 26, we have a uh we have a it's not a special board meeting. It's now a um regular board meeting where the action item will be brought forward for with a layoff resolution and tiebreaking criteria. As I mentioned before, when we're talking about budget development, this is going on throughout this entire process. So, February 5th through March 14th, we're really working through the annual budget development process with our sites to try to really shave anywhere else that we can. Um, the district is not zerobased budget, but we do base budget off of our second interim reporting. And I can tell you this that there's a lot of time and effort that goes into the second interim that you're

259going to see me present in March. And you will see some budgetary reductions made there because we're looking at where we landed this year with actuals versus budget and then what our projections look like from now until the end of the school year in May. May 21st, the board will hold its public hearings on the adopted budget for 2627 and the LCAP public hearing for 2627. And then prior to July 1st, but established on June 4th, the board will take action on the 2627 budget adoption and the 2627 local control about accountability plan. >> Dr. Adamson, >> this is the last slide. So really, I just wanted to end it with, you know, directing it to the what we're seeking from the board this evening. Uh but also to talk about, you know, what we're

260I'm proposing as a five-year stability plan. uh in addition to approving the reductions, you know, this evening, the next step would really be for us to uh work together with the board and the sub the budget subcommittee to identify, you know, um a plan that really incorporates a lot of the ideas that you as the board brought forward. Um you're looking at grants and sponsorships, your parcel tax uh has really um exploration has come up. uh a reserve policy of 10% uh reconfiguration you beginning those discussions redrawing district boundaries and then you know additional housing uh development opportunities. So that will really be the idea of really mapping that out on how we would start those discussions and you know making sure we're projecting what the steps are needed for those. Um I apologize for

261the length of that handing it back to you. Yes, Justin. Thank you. >> It was very very thorough. Um I don't think I budgeted it. plan for the time appropriately. So, um, thank you, Assistant Superintendent Jordan, and Dr. Adamson for the presentation. Um, we will now go to public comment on this item. And just a reminder that public comment is limited to 3 minutes per speaker and we'll take public comment for a total of 20 minutes. Um, which we will have to do tonight in order for the board to have time to hopefully discuss this item. Um, and so with that, I will go out to the public. We'll start because I can see a hand online. Um, Dr. or Dr. um, director Alghaz, can you I can't see the name from here. So, can

262you read me the first name? Okay, first commenter is Brian Swanson and we'll alternate between online and in the room. Go ahead. >> Good evening. Uh, can everybody hear me? >> I see. Great. It did. Good evening board and everyone. It's nice to see you. Um I have just a page full of stuff and at the top it says so many questions. I do want to thank everybody just for I mean there like still 57 people online and bunch of people in the room which is amazing. Um uh Josh, thank you. You answered most of the questions that I'd already written down uh which you always have done in the past too. So I wanted to thank you for that. And then I just had a little um a little thing I wanted to say.

263It's you know it's times like this especially these are very very hard decisions and I don't really need to say this to the board or the staff you know but it's it's the time still to keep students in mind in that some students need one-on-one instruction while others are fine with 30 in a room and then there's some in between. And I think you know what I'm talking about. Um I'm a huge fan of the community high school. I've been there numerous times and I urge you to go down there if you have not and spend a few hours at that place. These are students that, you know, I don't want to compare one to another, one school to another, but I've never seen a group of kids that wanted to learn and have a

264safe place to do it than I've seen at the community high school. So, um, with that said, just a reminder, too, uh, that layoff resolution is right around the corner. It's February 5. I think I read February 26 was the layoff resolution. So, there's a whole bunch of stuff in between. Um, but it's coming before you know it. Thank you very much. >> Thank you for your comments. Um, we'll go next to a commenter in the room. So, if there is someone who is interested in making a public comment on this time, please approach the podium now so we can see that you want to comment. Okay. Okay. Thank you. And then you have uh the green light should give you three minutes and it'll give you yellow to countdown. >> Yes. Um hi, I'm

265Chelsea Hoover. Um I am the vice president of the PGMS PTSA. Um I know we're between a rock and a hard place on this with the budget. Um but I want to say that we've heard many great stories from our campuses earlier. um none of which would be possible without our teachers. Um I would urge that we do not eliminate any of our studentf facing positions when faced with budget cuts. Um they are the lifeblood of our schools. Um the positions that come forth in my mind is our tech, our Spanish, our librarian, and our mental health. I don't think we should be cutting any of those. Um, and I wonder if we can maybe perhaps look in other places for our budget or hire somebody else to maybe go over the budget again to

266check these things. Um, a lot of us have made a lot of sacrifices to be in this district, buying houses and renting, those kinds of things. Um, so if we could just again think about our students first and our community. Um, and just maybe take a look at this again. Thank you. >> Thank you for your comment. Um, next commenter online. Can you please read me the name? >> Zoe Schultz, you have the floor. >> Thank you, uh, trustees. Um, I'm here tonight. I attended the last, uh, study session that the board, uh, provided. I really appreciated the outlook, the multi-year outlook that uh Assistant Superintendent George Jordan, excuse me, uh provided and I I understand the need for these uh critical cuts. That being said, I want to again advocate um for the elementary

267Spanish uh position. I do believe teaching a Spanish language in a school um albeit not part of the core curriculum is a vital resource uh in the state of California and one that we should look to keep. Um I I believe actually that we should be teaching more Spanish at younger ages and that the curriculum that's in front of us now um is is actually insufficient as it relates to the amount of Spanish that children should be getting before they graduate from high school. um other positions. I'm glad to see that the mental health uh position uh has been uh retained as a part of these options. In looking at the differential between um option A and B that's been presented, you know, I note I note that some of the discussions that were had

268amongst the trustees last time uh included trying to retain uh the digital learning position as a certificated position as well as the district librarian. Um, personally, I think that there are other uh more studentf facing positions that um are more critical to the needs. I I don't I didn't understand why that those were the ones that were uh chosen as the recommendation um to be kept out of this entire list. I mean, there's a lot of there's unfortunately difficult decisions that need to be made. Um to me, those were not the highest priority. Um but I understood that that was the direction that staff was given. I also wanted to note that um the athletics increase while I understand you know trying to increase revenues as well as make budgetary cuts is very important um

269I do think that having athletics be a core part of uh the students experience at school is very important. Um raising gate fees uh for parents and students alike to see their peers, to see their um their children play sports uh to me is an odd way to go about this, especially at a time when we have um you know, our own financial concerns to be uh worried about. Um attending a high school basketball game for our family of four costs $26. Um, and I do think that you might have more attendance at some of these games um, if the fees were lowered actually and that could even generate more revenue. I I don't know for sure. Um, but I think that's something to look at. And the reason why we go to high school

270basketball games is because we have younger children who are in elementary and middle school and we want to show them what options they have for their future athletic uh, careers as well as their academic careers. Um so uh those are my comments tonight. I I know that these are very difficult decisions. Thank you very much for your time and I appreciate more opportunity to comment on these um decisions in the future. Thank you. >> Thank you for your comments. We'll go back to um any commenters in person who wish to approach the podium. >> Okay, we seeing I'm seeing none. So, if you are interested in making a public comment, we I we'll just also we want I'm sorry, we decided to end our Yeah. Can we line up if we're going to comment because

271we do have to keep our uh meeting moving and we have a >> if there is a line. It would be helpful for me to understand what we're what what everyone comments together when it's time for public comment. Yes. Um, okay. You have the floor and you have three minutes. >> Good evening. My name is Diego Thoris and I am a previous student at Pacific Grove High School and I'd like to take a moment to highlight some of the phrases that the PGHS mission includes. So through collaboration, a commitment to evidence-based decision-making, and a spirit of inclusion, PGHS aims to cultivate culturally aware, employable students who are eager learners, conscientious digital citizens, environmental stewards, and effective communicators. When I consider if this mission accurately reflects PGUSD, my first thought goes to the teachers and staff

272that come to work each day with a passion to contribute to the betterment of our community. Moving from Malawi and in Africa to PGHs, um, racism and ignorance towards other cultures was unfortunately all too common, and I've often felt misrepresented and alone. When I took over the diversify our narrative club, Mr. Morrison, the librarian, was one of the only staff members who consistently supported and showed interest in walking alongside me to increase inclusion. Mr. Mr. Morrison was a huge factor in our ability to change our school culture a little by little to include the perspectives of Native Americans, Asians, Hispanics, African-Americans, and women. I can't imagine my efforts would have been the same without him. And his support encouraged and motivated me to later work as a raptor and a reporter with government officials. And

273now he has influenced that has ended up influencing my decisions to study international relations and journalism in the UK. So I'd like to take a moment to thank Mr. Morrison for being an agent of inclusion and equity as well as someone who truly cares about the betterment of the students and believes in the potential for change. A public school system that honestly cares about students developing and I quote the PJHS school mission cultural awareness, spread of inclusion, evidence-based decision-making, and eager learners and digital citizens and effective communication skills of their students would only consider removing staff such as a librarian, Spanish teacher, mental health support, and tech adviser as an extreme last resort. These roles are not extra or a first solution to a budget cut. They're essential to fulfilling the very mission that this

274district claims to uphold. And I must say that it does feel slightly ironic how there's $800,000 going into restroom renovations. I'm sure that feels awful being a staff member who your position is getting cut. Um, I know that I I don't know. I'm sure it just feels awful being replaced while we have millions of dollars going into faster lunch lines, fancier fields, beautifification, um, a wellness room even though our counselors will be cut. So, it's no secret how much teachers get paid and we all care. So, yeah. Thank you. >> Thank you for your comments. I'm just going to look back to director Algaz and he is holding a fist which means zero. Um I'll go back to commenters in the room who's up next. Okay, you have three minutes. You're right. This is kind

275of nerve-wracking. I kind of want to ramble on so I wrote it down. Extreme last resort. My name is Jill Houston and I'm the president of our classified employees union. I want to begin by saying I despise the need for eliminating positions and hate that we're in the position that we're in, but here we are. Extreme last resort. It is my steadfast belief that there are times that we are called upon as leaders to make difficult decisions that are responsible for a large group that unfortunately have a negative personal impact for a few individuals. Our budget subcommittee led by Josh was developed and charged by you, the board, to analyze the budget and make recommendations. We did not make them lightly or without extensive research and planning for the reassignment of the work that we

276knew was going to need to happen. Please ask the relevant questions. Please trust the employees that you asked to do this difficult work and please understand thoroughly the difficult position we will all be in if you do not move forward with balancing our budget. I don't in any way envy the position that you're in. But I implore you to make the difficult decisions. Have the courage tonight. Thank you. Thank you for your comments. >> James Marlor Jr. >> Okay. Um, for the commenter, James Marlor Jr. online, I apologize if I pronounced your name incorrectly. You have the floor in three minutes. >> You, uh, you got it pretty much correct. Thank you very much. Um, >> earlier, but I had to bring my stepson home, so he get ready to go to school tomorrow. Uh,

277but I did hear something from one of the trustees earlier talking about um things from I believe it was measure B um the $73 million budget going into things and how he can show back to the community that that funding went to something that was good. Um, how can you go and show something that's supposed to be good for our schools as you're cutting jobs? I I that's something I just really can't understand. But also, um, I mean, we are in a tech age. I I think that removing a tech teacher um that not only supports all three schools but as well as the district office itself. Uh that's something that I I I really can't understand either. Um I do understand that budget the budgets are are they're hard to deal with. They're hard

278to understand. Um and that there are things that do need to be cut. Uh, but I think that there could be other things out there um that could have a second look at and what could be cut that doesn't remove um teachers or people that do face students on a day-to-day basis because that does affect the students um on the far end of it because that they're they're used to seeing these people and then the next year they're gone. Um, that's pretty much all I have to say and thank you guys for listening to me. >> Hello. Good evening everybody. I'm Audrey Torova, mental health therapist, parent of a student in the district and I live in this community. Um, thank you for all the work that went into putting this budget together. The reality

279is exactly what was stated today is we're super close to the state coming in and saying you guys can't run your stuff so we're going to do it for you and then we have no choice. Um, so I'm very cognizant of that and and really I came up to put my whatever sense out there um that I really hope that we can do just a little bit more searching in our budget to continue to keep student facing services whether it be our um certificated teacher librarian who Another thing that um not a lot of people might not know is when I first came on uh to do mental health therapy. He curated a social emotional library that was a safe place for students to search for information that could be on subjects that if they

280were to do an online search was going to just not be a really good idea because the worldwide web is well wild. So, um so that's another another um place near and dear to my heart. Um you would think mental health. No, it's community high actually. Um, if you haven't been there, please go. Um, if you haven't listened to the students who go there talk, please listen to them. Um, learn about a place where they really have figured out a way to incorporate tier 1, two, and three levels of supports. Um, using uh doing more with less and it would be impossible to continue to to do to continue to do more with less by taking away a teacher. um they have won several awards because they're they find a way to just make it

281work on a shoestring budget. They really do. It's when we come up here asking for money. It's it's um because that's like the bare like we're at our bare our bare place in space. I mean, lots of teachers in the district pull out of their pockets and pay for things. Lots of staff do. We all I don't know a single person that doesn't spend a late night or that we don't just like go, "Ah, yeah, you're having a late night." and we we give a lot of our time and we give a lot of money back to our district to serve our kids. Um and lastly, I wouldn't want to see a mental health therapist be cut. Um we're in our infancy of developing services that are not contracted out. We haven't given us ourselves

282enough time to study what we can do as a potential place for bringing in revenue. Um all three of us are licensed and together I know we look super young, but we bring in like through 50some years of combined um knowledge, skills, and experience in billing and bringing in medical revenue. We're getting there among all the things because we're in a transitional period where people are trying to understand how to still use our skills and expertise to maximize um using what we have to offer. So, I appreciate you putting that on the budget. Thank you. >> Thank you for your comments. I'm going to look back to Director Algaz in case there are anyone in the room. And it looks like there are no comments online, so yes, feel free to approach the podium. And

283you have three minutes with the green light. >> Hi. Uh, I'm Charlie Morrison, son of uh the librarian Alex Morrison, who is uh put a kind of on the chopping board right now. Um, you guys, uh, are kind of like a falling hot air balloon, like without any air. And I know this is going to sound really weird, but it's like you got to stoke the fire and instead of throwing your colleagues out to slow the fall, you should stoke that fire and try to find funding and just you're just delaying the inevitable by chucking people out and getting rid of excess week. Uh my dad started this job uh because he believed in the district uh and so that me and my brother Bruce uh could go to this school and um I just

284started my freshman year. He got a whole separate degree to get this job and uh he got it back when I was five. It's been 10 years and he has been working hard for those 10 years and there's just really no reason why he he helps literally everybody. He is the center of the school. And I'm not just saying that cuz uh I'm his son. You could ask any student at PGHs and really he is the center of the school. He's in that center building and he just means a lot to so many people and I just don't think this is the answer. I think that you guys are smart people and you can come up with other solutions than getting rid of a bunch of staff members who you have worked with for a

285long long time. Thank you. Thank you for your comments. >> Okay, the next commenter can approach the podium. Thank you. I just need to grab my phone real quick. >> Hi, I'm Shannon Morrison, wife of Alex Morrison, and I want to speak to you in a way that will click. So, I want to talk numbers. I heard you say that 85% I believe of the unrestricted generalized fund is going towards salaries and benefits. Is that correct? 85% was the number I heard. So if that is that's a huge amount of money that goes to our staff and and our and our teachers. And I will be first to acknowledge we for for teachers. This district pays really well. It does. And I think because this district pays really well. Why aren't we considering letting even

286from the top down? Why aren't we saying, "I'm willing to take a step and call them freeze for the next two years, for the next 5 years." I feel like the leadership should be modeling how we save that money. So, taking that two one and a half 2% raise that just happened, it doesn't make sense to me that if you know we're in a deficit that you would say, "We deserve a raise. Yes, let's do this. That doesn't make sense to me at all. Another number I want to uh I I saw several inaccuracies in the budget presentation this evening. Uh there was a a $28,000 for the uh uh the excuse me, no $28,000 uh that was that was noted for the uh science camp. I'm the person that coordinated with Mr. Roach uh

287our science camp. We were given a very generous donation of $10,000 which cut down the cost and from pride money cut down the cost and then each family paid their own way. There was a there was some scholarship money or campership money. I'm not sure what that number is. It wasn't 28,000. So I don't know where that number came from, but there's an inaccuracy. I also see my own husband's number as 160 something 165,000. He he doesn't take the school insurance. We do our health insurance through Kaiser directly. So, we're not causing we're I I just those numbers aren't clear. The other thing I want to be very clear to say is I keep hearing this the library will be open. There won't be any change, but you have to have a certificated person to

288supervise students. So, if you lose your certificated teacher, librarian, who's going to be the certificated person that's in their job description to supervise students at lunchtime on breaks after school? Uh, and there's actually I have the the code here certificated people. I mean, I was I was a proctor as a certificated person because we can't have any old any person without a certificate supervising children. I have more points and I'm losing time. Uh, >> the added Sorry. Oh, yeah. I have the ED code. Okay. I'm >> I'm sorry, Miss Morrison. That is your three minutes. Yeah, I appreciate it. Thank you for your comments. >> I'll email you the details. Looks like we have one more commenter in the room and this will be our final public comment. Thank you. Go ahead. Thank you all

289for your time and I appreciate the hard work the district has done. You are a district of wealth and privilege. We are a district of wealth and privilege. Yet your school of target is the one with the highest need and the fewest advocates. The students and families that I work with will not be hereing down your door because they're working two jobs to put food on the table. And you know that it's the easy cut. So I hear you that it's all hard, but CHS is easy because people don't know it. They haven't been up. What do they do over there? What happens after 12:30? You're not cutting an FTE. You're gutting the program. There are two full-time staff members at that program. There is no slack to cut there. There simply isn't. To have

290the mentorship, the relationships with the family, the program development, and the faculty collaboration, you must have two people. It's simply not feasible. So, you need to make a serious choice in terms of whether you're continuing to support this program. And I do not accept the enrollment argument because you have students sitting in PG High School library taking adventum classes for three or four hours a day. You've got a program when you simply stop sending students. So you have an awardwinning community high school whose enrollment is declining. And I don't know how many students sitting in PG high school doing admentum because no one will tell me. So, is it an enrollment problem or is there something else underway? So, if you want kids sitting for hours doing online credit recovery, that's certainly your choice, right?

291But you have an awardwinning program. I listed four awards. We have another one being announced in upcoming days and and yet, right? Um there are kids in this district. I'm sure I'm sure that that program in the library suits many students. It's very cost-effective, right? Sticking kids online in Edenum. But there are students in our district who need project-based learning, who need the one-on-one mentorship, who need social emotional support. And I disagree with former President Swanson saying, "Come on by, stay up here because you won't see it in one day." Some of you have been over when it's just a blah day. Progress is messy for kids who've been left behind for years and years. Progress is not linear. It's not a perfect recipe over there. We struggle daily to get our staff in line

292together and collaborate and to meet the students where they are and to engage the families. And some days it doesn't happen. What we see is the progress over time. And you hear these speeches when students come here and everyone claps and everyone cries and you hear the speeches at graduation where the whole room is crying because you have kids who've come from no opportunities to graduating from high school. Thank you. >> Thank you for those comments. >> With that, I'm going to wrap up public comment on this item. Um just checking in with the board as a time check. It is 10:40. Um I'm going to propose for the purposes of concluding our meeting and having direction for staff that we all each attempt to limit ourselves in our comments or our questions. Um and

293I will start with um the far end of the disu trusty wax. >> Um thank you for the presentation part of the budget subcommittee. >> Oh is your mic on? Uh, thank you for the presentation. Very thorough. Being part of the budget sub subcommittee has been incredibly hard, but um an honor also to try and get our situation on track. uh with the 5% rise in in property taxes that we kind of assume uh am I right a large majority of that is kind of accounted for by stepping column and and pers and stirs uh contributions absolutely that's a great question it's around 4.78% just under 48% uh correct the new revenue helps support stepping column increase to consumer pricing index and increase to utilities Yes. Okay. So, even with basically banking on a 5%

294property tax increase isn't really a solution for budget solveny, nor is it really good for families. You know, as we all know, it's incredibly expensive to live here. So, uh, hoping on that, you know, doesn't help our main problem of not having enough families, even though we're a basic a district. Um, I do think the main problem is we can't cut our way to solveny, but I do think like these steps are the most immediate important steps we could take right now. Uh we need more revenue in terms of houses uh facility use modernization charging uh extracurricular organizations more money other solutions. Um all that to say I'm truly sorry for the pain proposed in these cuts. Um, everyone in the district at the school makes everything uh enriched and personally I want it all

295like I want more tech, more science, more art and I want to see a day where these positions come back um in the future but we have to get to sustainability first. Um, >> thank you Trusty Wax. Um, Trusty Otmar. >> So, I'm going to read this so that I stay on point because we all have things to say. I also would like to say that I don't think with this type of a meeting, um, I understand we're done at 11:00, but, um, rushing through comments so we can get to the end is not the way that, um, this meeting probably should go. we all should be able to have time to discuss our perspectives and um opinions and be heard thoroughly. So, if we need to bring this back, we can comment today, but

296we may need to bring this back at an emergency meeting. um that's not on schedule and that might not be within your plan, but I think that um for the district um I think it's important and for this discussion that this is a very important discussion that should not be rushed. So I'll put that out there now but um I will continue with my comment. Um, so before I begin, I would like to quote the mission statement of PGUSD. Pacific Grove Unified School District in partnership with the community and with a focus on equity will challenge every student by providing a quality instructional program in a positive, safe, and stimulating environment. The district will meet the diverse needs of all students by ensuring exceptional learning opportunities to acquire and apply the knowledge and skills that

297develop the insight and character necessary for a productive and rewarding life. I would also like to specifically call out one of our mutually agreed upon board goals. Board goal five regarding resource management. PGUSD will utilize and generate resources effectively to ensure all fiscal and capital resources are geared towards supporting a wide array of educational opportunities that promote the building of a districtwide culture of we which should include Spanish in which our students, our staff and our families are afforded the right and the full expectation of experience our experiencing our three core values belonging, safety prosperity. I want to be very clear about the priorities that we should be considering as we talk about the budget. My starting point is that we should always protect student-f facing services absolutely as long as possible. When student facing

298services are removed or reduced, families and students feel this immediately and once they are cut, they are very difficult to restore. Before we consider any reductions that directly affect students, I believe it is our responsibility as a board to thoroughly review district office spending and structure. This is where we have the most obligation to ensure our organization is appropriately scaled to our enrollment, staffing, and our long-term fiscal outlook. District office structure is adjustable without immediate classroom or student impact. Organizational structure can be reviewed through consolidation, attrition, and redesign without harming students. I want to be clear that this is not about individuals or performance. It's about structure, sustainability, and making sure we are aligning our resources with our students. Tonight, I'm asking for information so that we can make informed decisions. The options that have

299been presented here tonight and the options that were brought and presented to the budget subcommittee to those meetings are not complete. After reviewing the meeting minutes and the meeting presentations, um the only options that have been presented and that were presented are those that spare the district office and provides no fiscal analysis of district office reductions. When all presented budget cut options exclude district district office positions through consolidation, redesign or layoffs and place the burden on studentf facing roles, it qualifies as a failure to provide the board and the community with reasonable complete options that are needed to fulfill our fiscal duty to the district. The only options brought forward are ones that spare the district office and force the board to choose only among student impacting scenarios. This truly undermines transparency, accountability, public trust,

300and hinders the board's fiduciary responsibilities with the options that administration chose to present to the budget subcommittee. And here the board's ability to say it has exhausted all reasonable alternatives and scenarios does not exist. This gives the appearance of self-p protection when it comes to district cuts. And I think that the students, the community, and this district as a whole deserve more. Dr. Adamson, in this meeting tonight, you talked about how staffing in some departments is just two people. HR is staffed with four people. Business services has six in that department. The review that we did in 2023 resulted in a title change and an addition of an administrative assistant. almost $70,000 increase in deficit. We are that said again I want to be clear that this is not about individuals or performance. So tonight,

301I'm requesting to see a concise staff report from the district office that shows all district office positions defined by specific function with a breakdown of which district office roles are mandated versus discretionary roles, including FTE and total cost and the percentage of the general fund that is devoted to district office operations, as well as a comparison to similarly sized districts outside of Carmel USD. which is a district that is currently operating in a massive surplus and certainly not comparable to us. I would also like to see um a presentation of options that specifically focuses on restructuring, consolidation, and attrition in the district office before we consider options around reducing student-f facing services. Doing this work first will help us better protect our students opportunities for exceptional learning in an environment that is positive, supportive, safe,

302and stimulating. Exactly what our mission statement promises. That's all I have. >> Thank you, Trusty Almar. Um Trusty Hayes. >> Okay. Um I'm also read I don't know. I hope I'll be able to get through it without too many pauses. I I genuinely hoped that the difficult and at many times painful decisions we've made over the past several years, especially last year, would have placed our district in a stronger financial position by now. Unfortunately, I don't think there's any debate here. It is clear that our expenditures have continued to grow at a pace that exceeds our revenue. Um, I would want to also start this by really thanking the members of the public that have showed up at the budget study session and tonight in support of everyone in our district. I can't express enough

303the value in hearing from you, but I and I express this at the subcommittee and I will express again my disappointment as a governance team as a whole, but particularly with myself and my role and responsibility as where we've come today and as as a member of this board. Um, but given our current cost structure that has been set in place, we obviously need to be creative in continuing pursuing additional funding, things like onetime costs to maintain some even basic services in the near term. However, I recognize this approach is not sustainable and does not address our fundamental underlying challenges. So, while I wish our financial reality were different, and I care deeply about the impact these decisions have on our students, staff, and community, I do believe we reached a point where we have

304no real alternative but to make necessary difficult decisions. Um, especially even when they are difficult. So, I share this feeling, I mean, disappointed, disgusted, but with a commitment to the long-term stability and health of our district. So, I do want to I do have a few questions, so I apologize for the time it's going to use, but I need some of these answered. Um, I do want to thank you too for the presentation, Josh. I recognize the amount of time that went into that. Not to mention the analyses in addition behind that and the input from the budget subcommittee. Was the federal funding loss you mentioned of 700k in any of these projections? >> No. >> Okay. So, how will that be covered if we don't make some of these cuts? Were any of the

305unexpected costs, the mixig, the instructional hour penalties, the elop funding restrictions, increased staffing based on enrollment changes at each were any of those included in our projections? >> No. >> So, I I don't understand how when we're looking at some of these numbers, we can see a blue sky at the end here. I mean, frankly, um and again, I I hoped for that last year, and it's again becoming abundantly clear where we're at. Um, the other thing, you know, about the how we got here is I I know we're talking a lot about these positions we had on onetime funds that have been put onto the general fund, but that that is that can't be the complete story here, right? We have a budget deficit of 1.7 and we're talking about 7 to 900,000 in

306these positions. So, we need to understand moving forward how we stay out of this position. Again, this is not something as a board that we should be doing even with all the factors that we're facing. These are these, you know, planning for difficult times as part of the job so that we hopefully can weather them better. Um, another question, you know, I I was encouraged tonight. I wish we had seen the previous um encouraged is not the right word, but I was informed by seeing the AVID numbers, for example. And again, I've had a student uh one of, you know, one of my kids run through the AVID program, but I also remember a presentation that there was a plan for the AVID to be rolled into every class, right? So, what I want to

307ask is, you know, why why is that not I mean, again, I'm sure the budget subcommittee had really good reasons, but it's really important for me if I'm voting behind this to understand that reasoning as well. So, why was the AVID not considered over some of these other positions? That's something I want I would want to know or do want to know. I'll mention another is I've heard from some teachers that the instrumental music program of the elementary school was much more disruptive to their instructional hours than was Spanish. So why is there not an option of putting Spanish on the music arts grant or looking into something like that? We can't do it. Okay, we fundamentally can't even what if what if it's Spanish music? Okay. So there are I mean what I'm just

308saying here is these are things that I know are not easy but these are scenarios that are really difficult for me to get behind right now but I realize that I need to get behind them as well. Another question I have on this on the presentation you mentioned the tiebreaking criteria right? So in in a scenario if we lay off a position that currently makes 150k or we we identify that for laying off but the tiebreaking criteria results in someone who makes 80k our savings are 80k. Is that correct? Correct. >> So that's another situation where we're budgeting greater savings that we may then than then we may actually realize at the end of the day. >> Correct. >> Right. So this is another thing that while these numbers the reserves look better. These are

309still the better in what I mean a little bit of a blue sky scenario. Um so I I can't say enough how important it is to me that the budget subcommittee with regular reporting back to the governance team as a whole take the time to develop and explore these opportunities to shore up our finances. I wish again I wish as a board we had directed that to happen earlier but again here we are with ideas big and small that again hopefully we won't be here again so soon we can't protect you know we can't protect against everything can't expect the unexpected but um you know I I'm glad to see that that was presented at the end here I really wish we could have done that before but I also realize that the state that

310our budget is in so again I apologize to folks that will be affected by any cuts um this is again this is not a decision that I think any of us in this room are making lately. I can assure you that from my point of view. Thank you. >> Trustee Shamas or clerk Shamas, as we approach you, um just to make note of the fact that we extended our meeting to 11 and we have five minutes. So, as not to rush you, I'll look to the board for >> sure. >> Okay. Then you will make it short and we will see. >> Oh, boy. Okay. major. >> Um, okay. So, when I look at the positions that are put up there to be cut, what I'm looking at is what's the rubric for these cuts.

311And um, you know, enrollment is a typical rubric that we've always used. So, that doesn't bother me. Um, the Spanish teacher is a new position. Where's the evaluation of that position? We don't have it. Okay. Um, the digital learning teacher is 8 years in. I don't know if we evaluated that position, but it's missing to me in terms of the value that that position has brought. And now we're just going to say, well, you know, technicians can do it. Um, CHS enrollment. Yeah, enrollment's always been um a thorny issue, but we did realize that these were extra special kids. My only suggestion for that is um can uh can instruct um independent study be handed off to adult ed? Could adult ed pay part of the salary of that teacher? Um can we ask MPUSD

312to send us some kids then and they pay for another teacher? See, these are some of my thoughts. Um there's things to work on. the librarian. There is no enrollment with a librarian. The librarian when I look at the minutes is in the last meeting gets no gets put in there and it says um they're going to explain the rationale, but I the rationale I I don't buy. I mean, I I it's just it's not an appropriate rationale for cutting that position. If you want to cut that position, you need to provide the rationale and you need to provide it ahead of time, not in a budget crunch. So, um, and the last thing I'll say is, you know, you mentioned a freeze on step and column has to be negotiated, but it's a good

313idea. Thank you. Um, a lot of my comments I think um, President Houston from RCSA um, touched on, so I won't repeat them as a member of the budget subcommittee. Um, I do feel like we were tasked by this board to identify reductions looking holistically at the district and also taking in to the input from both of our unions. We had the teachers union in the room. We had classified union in the room. We had HR in the room. We had budget and we had um trustees represented there. This was the first year of the creation of the committee. There's clearly room for growth and improvement and it's going to continue um with this budget process. But given where we are right now and right here, I am going to recommend um that we make

314that we give direction to staff to bring this back as an action item as proposed. Um, most of my comments would have been made at the budget study session. I feel like we have thoroughly discussed this. So, um, I'm going to propose that direction. If the board is in agreement with it, we can move forward with it. Um, and that's it. I'm proposing we move forward. Lots of good comments and lots of things we still need to talk about, but for purposes of tonight, I'll go to the board. I um am specifically requesting to have information brought back about the district office prior to us making um giving any direction at all. Um I understand that the budget subcommittee was put together to provide recommendations but those recommendations are just that they're not final. They

315are up for discussion. We are a board of five and a recommendation is just a recommendation. I would like more information. I don't feel like I have enough information to give any type of direction until this information comes back. I can be clear and read it again if >> I don't think or I can but or I can email it. But um I think it's important that we have all the information before we begin giving direction. I think there's and that's we can do that but I think there's a motion on the table right so >> I'm asking for board consensus to move forward with the direction and the proposal um as recommended by the budget subcommittee um that was created at the direction of this board and for more I'm from the seat I

316sit in as someone who's on the budget subcommittee procedurally if that is something that we're that's going to be looked at that would go back to the budget subcommittee then come back to the board after it is analyzed in that way. So I don't think it's appropriate. We can do it but I don't think it's appropriate. >> I think it's a discussion for the board to have as well because we are the ones that make the decision. >> I'm going to have to conclude our meeting um because we have reached time mid discussion which is very unfortunate. Um we will have to have another meeting. Um I think it's worth it because we're talking about I'm going tohood of the district. I appreciate it and I do too. I just want us to be mindful

317of how the constraints that we're working in with regard to time and it is unfortunate. So, thank you for sharing and reiterating that for us. Um, I appreciate it and um with that I have to adjourn. Next meeting is February