001December 11th and um we will start with a trustee who actually should we start with our opening our call to order and our roll call first? >> Okay. >> Um I'm going to begin with our land acknowledgement. Good evening. As we begin this meeting, it's important to pay respect to and acknowledge that we are on the traditional land of the Aloney, Costanoan, and Eselin people. And additionally, pay respect to elders, both past and present. >> Okay, Dr. Adamson, roll call, please. >> Yes, of course. I know we're about to read we will be reading the script, but until then, I I'm going to start with President Dr. Hazen >> here. Clerk McNery here. Trusty Otmar is absent this evening. Unfortunately, her son had to have teeth pulled and he is in a lot of pain.
002So, she needs to be there with him tonight and we understand that. Uh, let's see. Trustee Wax >> here >> and trusty Shamas >> here. >> Okay. Thank you. Um, next I'll move on to the teleconferencing script because we do have a trustee appearing with us remotely um, Dr. Hazen and that is why I am opening the meeting in hisstead. Um I want to announce that we do have a trustee who for the record is teleconferencing tonight. I am therefore going to read our typical disclaimer. I would like to announce for the record that this meeting is being conducted pursuant to California government code section B concerning teleconferencing of meetings. Um President Dr. Hazen is participating in this meeting by Zoom from I don't have his address in front of me. Could you share your
003address with us? >> I'm sorry. >> Needed for the emergency meeting. I didn't know if that was actually I thought but I can if needed. >> It it is according to the script I've been provided for teleconferencing this evening. So >> Okay. I'm in the Grand Pacific Hotel in Victoria, Canada. Okay. Um, I have a few questions to ask. President Dr. Hazen, in accordance with the Brown Act, also in accordance with the Brown Act, this location has no, this location has not been noticed on the on the agenda. >> Correct. It has not been noticed because it was an emergency situation, which is allowed by the Brown Act. So, you're right. We probably need to just adapt that slightly. >> Okay. Thank you. Um, trustee or president Dr. Hazen, are you able to hear our
004proceedings on this end? >> Yes. >> Okay. Um, do you have a Well, do you have a copy of the agenda for this meeting? >> I do. >> Is the agenda posted at your current location? >> As it needs to be. >> Okay. Is your location such that any member of the public could participate in the public portions of this teleconference meeting from your location? >> If needed, yes. Thank you. Members of the board, are you all able to hear um President Dr. Hazen? >> Yes. >> And that's affirmative from all of us. Um for the record, all board members said yes. Finally, because we are having a meeting with teleconferencing tonight, all of our actions will be via roll call vote versus a majority vote. So, please help me remember. >> I will. >>
005Uh thank you, President Dr. Hazen. Um we will now move on to adoption of the agenda. Um first I will go to you Dr. Adamson for any updates or changes to the agenda we have before us. >> Yes. So we do have uh let's see two expedited items which we are referring to our formerly known as walk-on items at this time. Uh the first one is a side letter agreement. Uh and the reason this was not uh on the original the packet that was posted on Monday. Uh it's twofold. Uh they you know the first being that uh negotiations only occurred yesterday with our CSCA unit. Um and then in addition to that it just really just had the additional you know amount of time right to be able to do that. So um Chief
006Rogan would you mind just sharing a little bit of information about the SLA that the board would need to know? >> Sure. just the work year calendar >> to account for the fact that from July 1st to June 30th this year there are 261 weekdays. However, payroll functions on a 260day work year. So, we had to come up with an unpaid day off for the employees that work uh several of the calendars that were affected. that unpaid day off is going to be the day after Christmas which is another reason for the urgency of this item being an expedited item at this time. >> Thank you. Um are there any other >> there is yes items. >> Yes, exactly. Um so there is also uh we have an expedite item for four out ofount uh
007trips. uh they are all PG high school trips and you know I know the question is always asked well you know why weren't they in time you know for the packet itself and there's a variety of different reasons you'll see you know some are are specific to the wasteling tournament um and then there are you know two others and really in looking into each of them it really came down to you know with the teachers in charge of each of those they were either awaiting additional information for um driver or transportation information from parenting volunteer uh and just weren't able to you make that that Monday date when our the actual agenda was going to be posted. Um and so you know each of them you know know they really worked hard to get to
008that but you know they were extenduating circumstances in each of those. As you'll see all of these you know events aren't taking place till January. Uh the four weeks notice you know was uh abided by in each of those circumstances. It's just there's such an array of you know there 12 different steps that need to you know uh be followed uh for each of these items before they can end up on a board agenda. And sometimes unfortunately there are just some delays and there were those delays in each of these circumstances. All of these items we're proposing to put them on the consent agenda. So that means it would be um item the last T is T. So T >> I've got the last item currently is S. So we will have T >> side
009letter agreement. >> Yeah. as proposed as item T and the out of county. >> Right. >> Perfect. Thank you. And that is it. And there was just one slight, you know, small typo that we found on uh resolution number 115. This is on page 10 and that's specifically to the item designating authorized agents to sign school orders. Um so really just a small a small correction that was made there. Nothing further than that. Thank you. Um board with that um I'm going to go out to you or actually let's go to public comment first. Is there anyone online who wishes to comment on the adoption of our agenda or in the room? Thank you. No public comment. Um board discussion board. Is there um anything you'd like to comment on as far as what Dr.
010Adamson has presented or anything for yourselves as far as the adoption of the agenda as presented. >> Um, just to clarify, the consent agenda would be after that. If I wanted to pull something, it would be after >> when we get to the consent agenda. Yeah, that would be a good time to >> double check. >> Pull that. Good question. I was thinking the same lines. So, um, >> so the the walk- on items are when they're not in our packet. So, where are they? >> They are they are in your binder under revisions, >> I believe. Yes. >> Yes, they're all there. >> Oh, okay. Thank you. >> And as they are just getting to us, we can also take a minute when we take break to close for close session and take a
011look at those because I would like to as well. Um, anything else from the board or is there a motion to adopt the agenda with the proposed changes? >> I'll make such a motion. >> Okay. Motion from President Dr. Hazen. >> I'll second and second from Trusty Shamas. Um, Dr. Adamson or does he typically do the all in favor? >> Okay, I will do it. Um, all in favor of >> I will do the roll. >> Oh. Oh, thank you. Okay, I got that out of the way. The first one in favor then I will go ahead and move the roll please and read. >> Okay. All in favoring Dr. Hen. >> I >> trust >> I >> trusty X >> I. >> Okay, that passes four eyes and no one opposed. Okay. Um next
012we will move on to close session. I'll identify the closed session topics. A negotiations collective bargaining session planning and preparation with the PGTA for 202526. B negotiations collective bargaining session planning and preparations with the CSEA for 202526. C public employee discipline dismissal release leave complaint government code 54957. and D student discipline disciplinary action under education code 54957. Are there any public comments on these closed session topics? Any comment from the board? With that, I will adjourn to close session and we will be returning for open session at 6 pm this evening. Okay. Okay, reconvening in open session. I am going to report out on the action taken in close session with regard to item A, negotiations, collective bargaining session, planning and prep with the PGTA for 2526. information was received. For item B, negotiations, collective
013bargaining session, planning and prep with the CSEA for school year 2526, information was received and nothing. Oh, and for item C, public employee discipline dismissal release leave complaint. Um, information was received by the board. And for item D, student discipline disciplinary action. Um the board voted in favor of a suspended expulsion in the case of student number 614 830 effective immediately in accordance with the terms agreed upon by the student and family through the end of the year. um passed and adopted by the governing board of Pacific Grove Unified School District still school district on this date December 11, 2025. Um four eyes, zero nos, and one trustee absent. So it passes unanimously. Okay. And with that, we can move on to the pledge of allegiance. Dr. Adamson, would you lead us in the pledge
014this evening? Thank you. To the flag of the United States of America to the republic for it stands one nation under God indivisible with liberty and justice for all. >> Okay. Thank you. Um, and the next item on our agenda is Pacific Grove Community High Garden Collaboration Presentation. Um, and I believe that is Principal Omira who will be starting us off. >> Good evening. I'd like to invite Hunter Hopkins up with me from Community High School. We both have printed notes, so we should be okay. Good evening. Uh, Greg Omira, principal, Community High School here in Pacific Grove. We are honored to be able to share something very exciting with you tonight. the wonderful progress of the CHS garden. I am here with Hunter Hopkins, community high school student. Hunter, as you know, is serving
015as the PGUSD student board representative this evening. Hunter also serves consistently and enthusiastically as the community high school student rep at the combined PGHS, PGCHS school site council, which meets monthly. I have found her to be knowledgeable and engaged in the process of stakeholder engagement. And again, I want to thank her for being here tonight. Tonight's purpose is twofold. First, we want to give a short pictorial overview of the progress of the community high school garden. Secondly, and arguably most important, is to simply express our gratitude to the board of trustees and to district staff for continuing their support of our efforts at the community high school garden. It has led to tremendous progress. So, let's get started with the uh short pictorial timeline. I guess I'll uh I guess I'll look straight ahead and
016uh if I could just go ahead and advance to the first slide. Um we'll we'll start with uh the storms that occurred back in uh 23 24 which essentially brought destruction and dare I say devastation to the community high school garden and it was before uh Hunter and or I were both on on the scene at community high school. But as you can see from the pictures um it's absolutely uh the opposite of what it looks like right now. And so I would like before we even go to the next slide, just make sure that these images are are seared into into your brain because I I'll ask you to refer back to them later. Okay, next slide. All right, let's uh a little shout out to John Anderson and his maintenance and operations crew
017because uh back in 23 24 they began after the storms to again address uh what really was a shambles of of the space in terms of just the the devastation that that was caused by the storms. Um, so in terms of what they did, you know, they did quite a bit, but tree removal, debris cleaning up, uh, removing a a shed and building a brand new one, uh, fence repair, and just, um, doing an assorted, uh, laundry list of of repairs, um, based on safety and future instruction. Okay, next slide. As we uh kind of move fast forward into 2425, uh we we go into our cleanup and our real realization stage. And what I mean by that is once we once we began efforts in in cleaning and and um you know trying to
018get that garden up and running, we realized that uh we needed to transition from from uh from ground labor to actual actual learning and functioning and and and curricular advancements. Next next slide. This is where our our collaboration with MI Earth out of out of Carmel is extremely important. Uh in the spring of 2025, we were finally able to continue our our collaboration with ME Earth, which was primarily concentrated on on just continuing to get that garden uh cleaned out. um get get the debris cleared out and essentially consulting with Mi Earth on a weekly basis to to to in terms of our developing a a a vision for later that spring and what our vision was going to be like for this year. Next slide. So, um, in August of 2025, um, you know,
019knowing that knowing our vision of of garden and environmental instruction, um, we began to clear out in in Ernst the the garden in the summer of 2025. We had community volunteers. Uh we'd like a big shout out to Bonnie Piper and Pam Weaver from our from our community who who who have been who have jumped in last August and continue to work in our garden on a volunteer basis to to help us um move forward. September of this year, our our garden instruction actually begins with ME Earth representatives coming to our to our school once a once a week and working with our students. Um, and then also just you can see from the pictures, um, again I refer you back to your short-term memory with the very first slide or first or second slide
020and what the the garden looked like um, you know, 18 months ago to what it looks like now. Next slide, please. Just in terms of some of the things that our students are doing in the garden, you know, they're cultiv cultivating soil and and adding nutrients and compost. Um, you know, they're they're they're planting new crops. They're adjusting they're they're they're um adjusting irrigation systems that they themselves installed and laid into the ground. Um you know but you know and we just want to reinforce that you know our our labor intensive learning uh is starting to take impact as you can see from from this from the the collaboration in the slides. Um, I'm kind of going back and forth on the timeline, but uh, late last year, our students, uh, you know, we were
021able to at the very end of the year, uh, go into the garden and actually build, uh, raised planter beds. So, you see the green and yellow planter beds. Uh, our students installed those. Um, they built those, you know, followed the instructions, got down on their hands and knees, and, uh, put the dirt in, put the seeds in, and now they are flourishing flourishing uh, flower beds. Um I wanted to exa again just you know mention the MI earth and the CHS collaboration because essentially our vision of of the of the garden itself is is not just to have this this beautiful garden that yields uh you know food and and and spices and and just that things that we can use in our kitchen. Um, but we want it to actually be a part
022of our our our science and environmental curriculum and MI Earth truly helps us realize that vision. Uh these pictures were actually taken at one of our ME Earth uh field trips where we got to the students. When I say we, I mean the students uh uh really got to get their get their hands dirty, so to speak, on on the actual curricular components of of growing a garden and and just just knowing what it takes to to pollinate and to and to um use use your knowledge of agriculture to plant the the most the most viable the viable products that that that you can. And this last slide again this very very quick pictorial uh uh journey through the last 18 months. Uh you can see the you know the these two pictures just are
023are an absolute opposite opposite of of the destruction that that I showed in the first couple slides. And again we just wanted to um we encourage we encourage you to come out at any time to to get a get a tour of of the actual garden and see the things that that we are growing. you can literally go down there uh and and pick things off the vines and and and use them in your kitchen immediately. Um so enough of me talking. I again I I have Hunter here to to add to add to what I've already shared with you and I'll hand it over to her at this point. >> Thank you so much, Mr. Omir. Good evening. Good evening, trustees and superintendent Adamson. As you know, my name is Hunter Hopkins and this
024is my first year attending community high school. It is also the fourth high school I have ever been to and the only one where I've seemed to be successful at. One of the things that helps me to be successful at community are the small class sizes. This helps me be able to to get more help from teachers when I need it. I feel more comfortable speaking up in class when there aren't 25 other kids, and I'm able to form better and deeper connections with my teachers and classmates. Another thing that I like at CHS is how we track our credits. Every time I complete a unit, finish an assignment, or participate in classroom discussion, I earn points. This helps me see my progress clearly and help me track how far away from graduation I am.
025In my past schools, I felt like I was being handed worksheets that never ended and just were to keep me busy until the next class period. Here, I feel like what I'm doing has purpose and I feel very involved in my learning plan. The final thing I'm going to talk about that has impacted me at Community High School is the garden. Every week on Wednesdays, Stuart Gardner, a partner with Mi Earth from Carmel Valley, comes out to our school and helps us learn how to make our garden grow and thrive. He taught us how to germinate seeds, plant them, and then transplant them into into bigger pots. Then we put them into the ground. He has helped us set up an irrigation system in two of our garden beds. I never would have thought that
026I could be able to do something like that. I would have just thought to water it by hand, but Stuart taught us how to plan, measure, and install irrigation systems so it functions without extra labor every day. We also programmed a timer to water our plants every day. We had to set the time, set the time of day we wanted the water to go on, how long we wanted it to water for, and we had to troubleshoot kind of to figure out what would be best for our plants. Sorry. I now know I now have more confidence in solving problems that are complex as a group. Another problem we had to work around was animal behavior. Since we're right near the forest, there is a lot of wildlife that wants to come and eat the
027food and vegetables that we're growing. We learned how to make bird deterren using reflective tape. The birds don't like all the light and color so they can leave our food alone. When we started this year, our garden was empty. We're now growing vegetables and have even recently plant plant planted flowers to create a pollinator garden. The garden has taught me about resolving problems, the importance of working as a team, and how to make use of what you have. It has also taught me the importance to know what the food you're putting or where the food you are putting in your body has come from and what it can do for you. I'd like it I'd like well I'd like to conclude by expressing my gratitude to the trustees and district staff for supporting our program
028at CHS, including the garden. Additionally, I'd like to thank my teachers at CHS, Sherry and Mansour, for their endless support. Finally, I'd like to thank Stuart Gardner from M Earth, along with our community volunteers, Bonnie Piper and Pam Weaver, for their tremendous support. Thank you so much for letting me speak tonight. a few things to say. And Hunter, I've got a certificate that I'd like to present uh to you this evening. But before we do that, I just want to say a few things. I've had the chance to get to know Hunter a little better in the last few weeks, but in particular in the last few days. Hunter is not only here this evening to present on this incredible garden program, but also to serve as our uh student board representative for this evening.
029Uh so thank you first of all for that Hunter. Uh thank you for sharing so much and starting out your story with a little bit about your experience at community high school. Uh talking to Hunter today she had made the comment that you know so many people she speaks to she was just at a job interview. In fact this morning right was it yesterday uh where you know she talked about community high school and they didn't even know that our district had a community high school and we're like oh they they two high schools. Uh, and so just your sharing a little bit more about your experience just is so important for us to hear. I know it's so important for our board to hear because it just reiterates the importance of the program and
030what you know we're doing for students like you, Hunter. So, thank you for sharing that. Um, and thank you so much for talking a little bit about your experience with the garden. You know, it stood out to me. You talked so much about teamwork and then problem solving that came to mind and how you've learned and how you've learned together to come together as a team. And that's really what speaks to me with with this the certificate I'm going to present you. It's our culture of we certificate. Uh which really identifies our three core values of belonging, safety, and prosperity. And everything you've spoken to tonight refers to those three core values. And so it's my honor to be able to present this to you. Thank you for sharing with us a little of your
031insight. I am going to be asking you about maybe you've got some tips on how to uh what what plants do we need to be deer resistant because that's my problem I'm having in learning being a new Provian here. Um so I'll you know I'll be asking you later. Mhm. So it's my pleasure to present the certificate to you. Thank you Hunter. >> Beautiful. And >> we're going to take a quick photo with the trustees in front of the DAS and assistant superintendent George and Principal Amira. Please open up. Okay, thank you. so much student trustee Hopkins for sharing your experience and Principal Omera and just a great example of the community partnerships that are being built and how they're really benefiting students and so good for the mental health out there just being in
032the garden and the soil and the dirt. So awesome. Thank you for sharing. Um I'll move on to the next part of our meeting which is our annual organizational meeting as required by ED code. Um shall I read? Okay. We didn't really talk about I think I'm going to take over this piece of it. What do you think Jerry and that way we can do the selection of our our incoming and new presidents. So um at this point I have a script I'm going to be following. So apologies in advance. uh we will begin the organization part of our meeting as required by education code. We'd like to go ahead and consider nominations for the office of the president of the board. The term for the office of president is a one-year term. There are
033no seconds required. Anyone may be nominated. You may nominate someone else or yourself. Once we have all of the nominations, we'll go back and in alphabetical order call for the votes. The first trustee to receive a majority of the votes, in this case that would be three, will be elected for that office. Once elected, I will hand over the gavl to our new president who will then assume leading the rest of the meeting. So I'm now going to ask our board, is there any nomination for the office of president? >> Okay, I will nominate McNary presidency. >> Trustee McNary has been nominated. Are there any other nominations? All right. Well, at this time we have a nomination for Trustee McNary. Since there is only one nomination, there's no need to go alphabetically. All those in
034favor of electing Trusty McNary for the office of president, please. >> Sorry, a procedure one. I think we need a second according to the agenda on every motion. >> Thank you, President Hazen. Yes, indeed. >> Do we have a second? >> I will second. >> Beat you to it. >> You did. >> Thank you. I have a second from President Hazen, President Dr. Hazen. Thank you. And um inadvertently I skipped over or we have a slot for public comment and >> yes, >> we'll need to do that as well. And I do see a hand up online. Brian Swanson, go ahead. >> Great. Yes. Thank you so much. Um I'm going to turn my camera on. I don't know if it it doesn't matter. Nobody needs to see me. I'm just going to jump in
035real quick and I know I'm not supposed to comment on on this particular thing, but I'm going to anyway because I have three minutes. Community high school amazing. I just it's like what is happening there and with that garden is just really remarkable and I'm a bit for clemp even over what's going on there. I just I love all of our sites, but that in particular is just really remarkable. Um I do have some ideas about deer abatement, but we can talk about that offline. Um as far as as you guys move forward, I just wanted to chime in and say I think the board is so great right now. you have a really remarkable group of people as I look at the deis right now and those online and you know chiming in um
036and those present at the deis it's just a really incredible group of people and I'm I'm just so proud of you all um bringing your agame every time to to these meetings and and it's not lost on me or the other people in the community that you're working so hard and it's often a thankless task, but um let me say thank you and I'll leave it at that. >> Thank you for your comment. >> Um any other public comments on the election of president service for one year? Okay, with that um is there any further board discussion? Nope. We've got a motion and a second on the floor. Um, everything will be by roll call vote tonight. So, Dr. Adamson, roll call vote. >> Correct. Yes, indeed. The final time I get to use this
037title. So, President Dr. President, President Wilson, >> I. >> Ker McNary, >> I. >> Trusty Shabbaz >> I. >> And Trusty Wax >> I. >> There's a majority vote and so I'd like to congratulate Trusty McNary who is our new president. Congratulations. And before you take over, could I I just have a few words to say to our former outgoing president if you don't mind. I was hoping you did. >> Okay, good. Go right ahead. Thank you. All right. So, I've got a few things written down, Elliot, which I'm going to go ahead and say. I wish you were here in the room so I could but I can look up and see you on the screen. But it's my honor on behalf of our board to recognize you this evening, Dr. Hazen, for your
038year of service as president. Your leadership, your dedication, and your unwavering passion for the work that we do for our students have left an indelible mark on our district and our community and continues to do so. You're not leaving us. It's just in your role of president. You've led us this year as our president with a spirit of collaboration, integrity, and a genuine joy that's come through everything. It's that joy for serving our students, our families, and our staff. Your ability to navigate challenges that we face together with optimism while keeping your constant focus on the well-being of our children have been a source of inspiration to all of us around you. I think I can say so certain with certainty that you've helped us all with brevity and staying to on point making us
039stronger and ever focused on staying on topic and within our time limits. So thank you for that. Uh thank you too for the many ways you've managed to always put our culture of winga at the forefront of every decision we've made while always approaching responsibilities and decisions before us through that lens of our three core values of belonging of safety and prosperity reminding us of the life lessons we stand to learn when we put our students first. On a personal note I deeply appreciate your genuine enjoyment that you've brought to the time we've spent together as you know superintendent and president. There's a lot of time that we, you know, spend planning and talking through things and I've just deeply enjoyed that. This past year, despite everything you were juggling on your own personal front,
040you've led with gusto and joy, never letting it show and never skipping a beat all the way through even last week at our CSBO conference where you not only attended as a participant, but also uh presented at which we'll be talking about a little bit more later on tonight. So tonight, on behalf of our board and our entire Pacific Grove community, Dr. Hazen, we extend our deepest thanks, thank you for your thoughtful and valuable contributions, for your leadership as president, always bringing pure joy and heartfelt dedication to the work that we do together. And with that, if you were here in person, I would be presenting you with a wonderful gravel that has your name on, so you can look forward to that when you return. Uh, but that's really in recognition of your incredible
041work. So again, thank you so much. Thank you so much and thank you for the entire team and board that has made my role so enjoyable. >> Thank you for your words, Dr. Adamson, and thank you for your leadership and service um throughout the year. Um, moving next item to next we have uh item B, election of vice president clerk to serve for one year. And I'll turn it back over to Dr. Adamson or shall I be I will be running that. Okay. Um, let's got it. Okay. Um, we'll start with nominations. and it says nominations do not need a second, but we have Are there any nominations for vice president or clerk for next year? >> I'll nominate trustee Shamos or vice president/clerk. >> That's a nomination for trustee Shamos. Are there any other
042nominations? Okay. Um, with one nomination, I'll go out to public comment on this item. Okay. Um, board discussion. Any discussion >> about Trusty? >> Um, I hope no. Um, um, okay. We've had a motion and a second. >> Or no, >> do we need a We don't need a second. Okay. Thank you. >> I apologize. >> No worries. Um Okay. We have a nomination for Trustee Shams. Um we'll do a roll call vote. And my apologies to our student board representative because I have failed to include her in our our vote so far. So, I'm going to go ahead and start with our student board representative. You have a vote. Hi. >> Thank you. Enter. Uh, let's see. I trust Oh, we're going have to get used to this. Trusty Dr. Hazen. >> Hi, >>
043Trusty. >> I, >> Trusty Wags, >> I, >> and President McNary, >> I. Okay, that passes for votes in the affirmative and unanimously. Congratulations to Clerk Shamos and thank you for stepping into the role. >> You're the welcome. >> Okay. Next on our agenda is the appointment of superintendent to serve as secretary of the board. And this is your item, Dr. Adamson. >> That is correct. And this is just something part of our regular organizational um component. As superintendent, I serve in that role as clerk. So really just need a formal uh vote uh to make this happen. >> You serve as secretary secretary to the board. That is correct. Thank you, President Barry. >> We really emphasize that at CSBA this year, so it's in the in the front of my mind. Um okay.
044The recommendation is that the board appoints the superintendent to serve as secretary to the board. Is there any public comment? None. Um, any board discussion on this item? This is routine and standard and we renew it every year. Um, anything from you, Trusty Hazen? No. Okay. Um, is there a motion? >> I'll move to uh have Dr. Adamson be the board appointed superintendent to serve as the secretary secretary to the board. Okay, we've got a motion. Is there a second? >> Second. >> Okay, motion made by Trusty Wax and seconded by Trustee Shamos or Clerk Shamas. Um, roll call vote, please. >> Student board representative Miss Hopkins. >> I, President McNary, >> I. >> Clerk Shamas, >> hi. >> Trusty Wax, >> I. >> Trusty Dr. Hazen, >> hi. Okay, the vote is again four
045eyes and zero nos with student trustee advisory vote as well. Thank you. Um, next up our resolution number 1175 designating authorized agents to sign school orders. And um, Dr. Adamson, this one is yours as well. >> Correct. And this is also just something we have to do regularly annually at our organizational meeting and it merely uh provides authorization to the three uh staff members who are listed. It's myself, it's assistant superintendent John and Chief Rogerman uh to sign uh documents uh typically fiscal in nature uh on as representative um in representing representing the board and so we really just need your approval on that for the next school year. >> Thank you. Um, is there any public comment on this one? No. Okay. Um, any board discussion on this item? Any anyone like to make
046a motion? >> I'll move Let me go back to have Dr. Adamson uh be the designated authorized agent to sign school orders. >> Okay. Um motion made by Trusty Wax. I'll second the motion. Um Dr. Adamson will call vote. >> Uh one quick qu sorry quick amendment should just on that is should it also include Josh. So the motions for the superintendent and assistant, right? >> Correct. Yes. And that is what's stated in the resolution. It's assistant super and I believe Chief Rogman as well. Correct. >> Thank you. Sorry, just to clarify since I'm not in the room. >> Thank you for the clarification. Um, we are at the point of roll call vote now. Student board Rab Hopkins >> I. >> President McNary >> I. >> Click Shamas. >> Hi. >> Trusty Wex >>
047I. >> And Trustee Dr. Hazen. >> Hi. >> Okay, that passes unanimously. Uh, thank you all. That is the O. Okay, next up we have the designation of committee representatives and we have six different subcommittees for which we have board members who are le liaison or board members on other boards. Um so every year we go through and um appoint board members um for these. I guess we will start with Monterey County School Board executive committee le liaison. Um currently I believe Trusty Wax is our representative on that board. Does anyone have a desire to uh do to either uh take the position or trusty wax, do you have a desire to stay in the position, albeit it open to board discussion? >> Uh no, I I'm I'd be happy to pass the baton for
048uh MCBSA have a different representative. Okay. Does >> trustee does anyone have any interest in this role? >> Well, seeing none. I mean, it could be one that we could, you know, reach out to Trusty Ama, but without her being here this evening, I'm hesitant to say that. >> Absolutely. You know, it depends on the time. >> I'll do this, repres often. I have no idea. very infrequent, but uh they're very ticous. That's all I know. >> That's a good word. >> Well, we appreciate you continuing on in that position, Trusty Rex. That's wonderful. Thank you for your service. Yes, trustee President. >> Happy to serve as an alternative on that or an alternate on that if >> Thank you, Trusty Hen. Um the next representative we have is um community human services and that
049is actually you are serve as a board member on their 16 member um JPA. It's a local organization that provides substance use, homelessness and mental health services. Um, I am currently the representative for our board on that organization and I also serve as a member of the transition committee because we are in the process of searching for a new CEO um hopefully to be um hired early next year. So, in order to finish that commitment um and see it through, I'd like to stay on at least until that process is done or for the next year with CHS. >> God speed. I hear Godspeed. Any other feedback? Thumbs up from Dr. Hazen. Okay. Okay. Um, anyone Does anyone have any interest in serving as an alternate? >> That could be an alternate. >> Thank you.
050Um the next committee subcommittee we have is the joint district and city of Pacific Grove subcommittee and can you refresh? Yeah, >> thank you for Yeah. So remember our new process in moving forward beginning at the beginning of 2026 uh will be that we are meeting twice a year for the joint subcommittees because uh we are meeting quarterly assistant soup John and myself with this the entire city staff. Um and so as a result of that, because we're meeting more regularly, we're just doing the two joint meetings with the mayor present and uh the city manager. Um and really how we agreed for that moving forward, they are not having any council members members serve on that joint committee. And really for us, we agreed it would really just be the uh the the the
051president of the board who serves on that and that would be you um you know, President McNary, if you are in agreement with that. >> I am in agreement with that. Yes. Thank you for explaining. So you would just need one alternate in the event you're unable to attend. >> I would love to be the alternate if that's okay with folks. >> Absolutely. Dr. Hazen will be the alternate for the city district subcommittee. Um okay. Up next is the policy subcommittee. Currently Trustee Shamas and Trustee Otmar are the two trustees on that committee. Um, go ahead, Trusty Shamas. >> I'll stay on that committee. >> Okay. Trusty Shamas would like to remain on the policy committee. >> Is there any interest from other members of the board? Okay. Um, sorry, I messed there. Who did
052we say? >> Trust Shamas is going to be on the policy committee. I have an interest in the policy committee as well. So I am going to do that as well. >> Okay. >> Both. >> That's great. >> So two trustees on that committee. >> Okay. >> May I just propose for the next two the facilities and budget you know subcommittees. First of all um you know citizens who've joined just reminded me there are two we have two trustees who serve on that. So it's not really even a primary an alternate. It's given too >> and my preference would be if both those trustees for each of those committees are are available to it that we keep the same trustees who are on the committee only because we've only just started in that process. So
053I would be asking for the facilities committee uh trustee Shamas and trustee Wax if you would both be willing to continue on that with the agreement of the rest of the board of course. >> Yes. >> Yeah. Yes. >> I'm in agreement. >> Yep. >> And nodding from Dr. Hazen as well. >> Okay. And then the same would be true for the budget subcommittee which would be trusty wax and trusty McNary if you would both be willing to continue serving. >> I am. Yes. >> Due to assistant superintendent Jordan's helpful descriptions of everything. I would love to serve on the budget committee. >> Wow. Very nice. >> Okay. >> Love that. Okay. Very good. >> Um any other general discussion or further recommendations? Um, you know, the thing that strikes me about the district, joint
054district and city meetings, >> and they're only two. Um since I have served in the past on this um the traffic commission, I feel like it'd be good to see if we could set up something a little more formal with the district and the traffic commission because um so many things come up in the that the traffic commission discusses and they don't have any um school representative to to kind of give them information or >> and vice versa if we want something changed in traffic patterns or whatever. I mean, yes, you're going to go to the police chief, but >> I think it's nice to be able to bring in the traffic committee and just in terms of um more people understanding what you know what the two organizations are doing with each other. So,
055I'm just throwing it out there and um maybe when you guys do talk on the city committee, you can talk about that because it just being it was frustrating be on the traffic commission because you have all these people that are very dedicated to helping. >> Mhm. And you have people in the community that give all this input to, you know, hey, this this intersection needs this and this pedestrian safety is not there and um and and there's some things I can think of that very much involve us and the traffic. So, um, it just I'm just throwing that out there as I mean I don't want to add to more committee meetings, but I just feel like that might be more helpful in a way. I don't know. um when you when you're having
056your discussions in the city meetings, maybe you can talk about that like, hey, can we add a another meeting where we just have the traffic commission and just >> I I love that input and I think that would be worthy of bringing to our next because we're going to meet with the city staff prior to our first joint subcommittee meet. thinking either February or March and so we could absolutely bring that forward uh to present at our first joint subcommittee and maybe having someone you know representative from their staff as part of those regular meetings and then even in our regular quarterly staff meetings. I think that would be excellent. We love that input. >> Thank you. >> Well, also um it would be nice I know this is maybe future topics but the the
057city the subcommittee meeting spoke about kind of the RHD traffic calming plan. So if there was a report or anything about the effects of that, it would be nice to hear hear I guess. Um >> I don't know if that was planned under even inviting them to come here and do >> Sure. And that actually came up in our city meeting. We actually had that yesterday. That was one of the topics and so assistant soup John will be including a little bit of an update in his safety report tonight and then absolutely that's going to be you know a report out at our joint subcommittee meeting as well. But we had that discussion too, Trusty Shamar, Clerk Shamarus as far as um you know maybe having a little bit of a mini presentation at a
058a future meeting here as well. So yeah, definitely. >> Okay. Um >> move. >> So um I'm going to follow the agenda and next up we've got if board discussion or if there's any more discussion or further recommendations from the board. And I don't see any one reaching for their mic. The next item is public comment and there are no comments on this item. Um, back to board discussion. And if there isn't anything further, I think then we would need a motion to approve the uh the selection of all of these identified subcommittee and committee members. I'll move that we accept um the designated board members on these on these listed committees. >> Okay. >> Motion made by clerk Shamar. >> I'll second >> and second by trustee wax. Roll call vote please. Student board
059Hopkins. >> I. >> President McNary I. >> Hol Shamaras. >> I. >> Trusty Wax. >> Hi. >> And trustee Dr. Hazen. >> Hi. >> Okay. That passes uh unanimously with one absent. Um thank you everyone. That completes I think the organizational portion of our meeting and we will now get started with uh our more regular business with communications. And first up is the student board representative um comments. So Trusty Hopkins. >> Thank you. Um over at PG Community High School, we're finishing off our fall semester really strong. We had a field trip on December 5th, so last Friday, and we went to um Pebble Beach, the Pebble Beach Company. We got a tour of the campus or the the property. And um we got introduced to managers and shown all the job opportunities that are
060available there to us after high school and while we're still in high school. Um there is there was a job fair going on a few hours ago there and it's continuing in the morning and a lot of us are attending there to hopefully get hired for to work at the AT&T event in February I believe. And as we mentioned earlier, our garden really is doing amazing and we're having fun in it. And then over at Pacific Grove High School, um it's winter sports/spirit week at Pacific Grove High School. dress up spirit days all week. The winter sports rally is going to be tomorrow. Finals are next week and the last day of the fall semester is Friday, December 19th, which will also be a minimum day. Thank you for that report. Um, next up on
061the agenda is board member comments and written communications. Um I will start with the written communications that I received and if other board members have additional um feel free to add them. I received several emails regarding our mobile device policy bell-to-bell um smartphone and watch um requests um probably around 10 emails. Um, I got a message about a from Glendale Unified about the uh new ethics policy they've developed for schoolboard members. I received um a shout out to PGMS leadership students for um reading at the elementary school and Ruby Bridges day. Uh generative AI in classrooms and an email in support of the community high garden. Are there any others from folks on the board? >> Uh, just that we we got emails uh regarding cell phone policy. >> Yeah, I sorry. I thought mobile
062device policy. >> Oh, I'm sorry. >> Yeah, but but but yes, we got multiple emails about that. Thank you. Yeah, >> I had a few additional um two emails regarding uh recognition for PGHs sports. uh one email regarding concerns about an employee, one email regarding concerns about classroom instruction, and then I think the rest overlapped completely. >> I I had another communication about my Simpsons themed die hard Christmas decorations and um that was the only additional notification >> to your official board email. >> Yeah. Yeah. Yeah. Okay. just one. >> I look forward to seeing them now. Simpsons die hard. >> Um, at this time, student trustee Hopkins, thank you for your service and your presentation and your report and we will be excusing you for this evening. >> Thank you so much for the
063opportunity tonight. Thank you both for being here. >> Thank you. Bye. Bye. >> Um, next. Oh, so those were written communications and then we have board member communications as well. Um, I'll start. Um, my highlight this week was the PGMS and PGHs choir concert. Um, Mrs. Bullwware and Mr. Mer put together an incredible show. Um the songs were so much fun. They did a mashup of Silent Night and Peace on Earth and it was just the whole audience was singing. Um they really focused on peace and joy and it felt just like a moment to breathe in this really busy time. um and a little candle lit moment of peace in the auditorium at PJ PGMS and it I don't know it was really powerful all of us joining in song and then kind of
064joining in silence too. Um so shout out to Mr. Mer and his zero period choir and Mrs. Bullwar and the Saturday morning choir because that was just really awesome. Um, couple other more like routine or I guess I don't know couple other things. Adult school registration for classes is open. Um, there's a new class on entrepreneurial mindset for adult learners which looks really interesting and cool. Um, but registration and open is open and classes begin in January. So very cool. Um, I got my catalog in the mail. Um, I will update the board briefly on our CEO search at community human services and that is to say that we have selected a pool of five um c narrowed it down to five candidates that we're going to do first round interviews with via zoom on
065December 19th and 22nd and the hope is to um have a finalist at the beginning of the year to meet the board and interview and hopefully begin leading that organization. So, that has been some additional um work that I've been participating in. Um and then also just for us board members, um there's a new law that by January 1st, 2026, we all have to meet um new state laws regarding ethics requirements, um conflict of interest, reporting forms, stuff like that. So, just um something to be aware of. Um and that concludes my comments for tonight. Is that um do we have to do training on that or is >> we do have to do training. >> Okay. Online or is it do you know? >> I completed the training when they held they held it
066in person. Um it was either CSBA or a local law firm and I think there there opportunities. Yes. And if you would like us to maybe gather some of that information to share with the trustees and the rest. >> I don't know. I mean, I don't if um the county is going to notify us or the district and >> combination of both, I think, right? Lozano does some as well, but ideally if gets in through the county, that would be wonderful. Yes, indeed. Yep. >> And it might be worth thinking about as a board as a whole, particularly if there' be cost savings. I don't know if that would be the case, but um if we wanted to like do it as a governance type meeting, I don't know if that's possible, but >> that's
067a good idea. >> Okay, we've got some options. We actually have, you know, Lud Lozano coming February, right, to our governance session. I know it would be, you know, as long as we're with the timeline, we could incorporate that in to that training session. We're in agreement with that. >> Sounds like a good idea for governance. >> Okay. >> See, whose turn is it? >> Um, it's your turn, Clerk Shamas. Um, I wanted to just acknowledge um the Pacific Grove High School football team, the varsity football team, and the varsity girls water polo team for getting the LG Bissimo um sportsmanship award. And um you know I probably I'm the only one who really ever met LG but he was quite a um Huh. You did too. Okay. Yes. Well, he was quite a an
068impressive person and he did a lot for um just the sports community, but he also was very um instrumental in starting u a program for um drugs and alcohol um for the high school students way back when. And so, um, anyway, he was just a very nice man and and so it's meaningful is what I'm trying to get at. It's a meaningful award and we should be proud of our football team and the water polo the girls for u earning that award. Um, and then uh I want to thank Elliot for um being the president. I appreciate that. he um he always he's so prompt in his responses, you know, like if you have a concern, like he is on it, like he gets right back to you. And I really appreciated that, Elliot. And
069um I also appreciated the board president is the person who responds to any questions that the public has. you know, we even though we get that same email, um it's more efficient and it's our procedure that we have the board president be the spokesperson and respond to those emails. And so Elliot did such a wonderful job. um just just had the right kind of um sentiment, you know, you were always very um respectful to anyone who who wrote to us and I appreciate that and I appreciate how you crafted it and I'm sure Jennifer is going to do just as well. And then lastly, I'd just like to say um I'd like to just remind all of us about Gary Williams who passed away. And again, I guess I have to say how old I
070am, but Gary's sister was well, Gary Williams was a kindergarten teacher for us for many, many years. And he was just a phenomenal teacher. like he's one of those people that like I don't know he should have been he was like Seth Meyers or something, you know? I mean he was just so um uh you know he attracted the kids in ways that you know is so special. Um and he was a male kindergarten teacher when there were no male kindergarten teachers and he was a black male kindergarten teachers when there wasn't any. And so it he was just that he he just encompassed so many different parts of humanity that I just think I just remember my kids being so impressed with him when they were little and they just happened to meet him.
071What I was going to say was his sister was really best friends with my sister and so I knew his sister better than I knew Gary. But that's how I met Gary. um just per on a personal level. So anyway, I just want to say that um if anyone can think of something to name after Gary, I just think it would be cool because he just was that special and he deserves a a lasting legacy in our district. Thank you. >> Thank you, Trusty Shamas. Um, I'm uh sorry to Gary's family and bummed to never met him. That was a lovely tribute. Um, let's see. Uh, I would also like to second the uh great execution of the PGMS middle school choir concert mixed in with the high school. It was really beautiful. Great job,
072everyone. Uh, I was out the week before, but I also heard the, uh, elementary choir concert was, uh, cute as could be and, uh, sounded just as good as the middle school in high school. Um, and that's Oh, well, and I would also like to thank uh, former President Dr. Hazen and former clerk um McNary um to really make like the first year of this board a great experience and well trustee or clerk Shamas has more experience. Um it's it was basically my uh my first impression of a board and it's a very high bar. So great job both of y'all. And I also second Clerk Shamas's uh belief and and knowledge that you'll do just as great. >> Um but I appreciate everyone. I would like one more thing. This is a separate I
073interrupted myself. Anyways, great job. Um I don't think I should use the name, but we have a teacher at Forest Grove who's about to finish her masters tonight online. So big shout out and congratulations to her. Um, and when I was speaking with her, she uh appreciated Dr. Adamson's support in her continued education. So, uh, great job supporting the growth of our staff and, uh, it's really great to to keep excellent teachers like Gary Williams, but we have a whole crop of great teachers right now. So, got to got to find lots of stuff to name in the future. So, that's it. Thank you, Trusty Wax. Um, Trustee Dr. Hayen, >> thank you so much. Um, I wanted to focus a bit on first just thanking everyone for the kind words. Again, there is no
074individuality even to the role of president. No extra power. It's really made great by the success of the board. So I really appreciate all of you and supporting me in that role and very happy to pass the gavvel to President McNary who I think as everyone has said will do a equally if not much better job than I did. Then wanted to talk just a little bit about our recent time at CSBA. I don't think this is on the agenda later so I was just going to mention a little bit about it now. Um it was mentioned I think Dr. Adamson might talk a little bit about it as well, but we did lead a workshop with myself um the superintendent from San Mato and our >> President Hazen. >> Oh yeah. Is it coming
075up later? >> We do have an agenda item on this topic. Would you like to save your comments for that? >> Yep. I thought we had kept it just as comments for here. Thank you for updating me. I'll pause and yield the mic. >> Yeah, save them, please. Um okay. Thank you, board members. Superintendent report, Dr. Adam, I'm so wonderful. Well, thank you. Good evening everyone. Once again, I'm framing my report this evening around our three core values of safety, belonging, and prosperity. Uh under the core value of safety where I'm starting, there are two key highlights that I really feel are important to begin with. Uh the first really refers to last Tuesday where Forest Grove Elementary experienced a major waterline break uh which resulted in, as we all know, a full day of
076school closure and the use of temporary restrooms and handwashing stations when we reopened. Uh while certainly not an ideal situation, uh it was definitely one that was unavoidable unfortunately. But I'd like to just extend my sincere appreciation to our Forest Grow staff, our students, our families for their patience, their flexibility, and their trust throughout the week. A special thank you to uh director John Anderson who's here at the back of the room with us this evening, and our entire team who worked tirelessly uh late into many evenings throughout the weekend to restore water service in time for school to reopen this past Monday. uh their commitment to the safety and well-being of our students and staff is nothing short of extraordinary. I'd like to specifically call out the following seven MOT team members who were
077here most evenings in the majority of this past weekend. Obviously, Director John Anderson, uh Mr. Cliff Houston, Mr. Robert Bulis, Ryan, Mr. Ryan Prior, Mr. Jeff Stzman, Mr. Matt Davis, and Mr. Robert Tishia. Uh, I just want to recognize as well Principal Arun for her leadership through this process along with all cabinet members and interim superintendent J and Rogman who together led with calm, steady oversight during my absence last week. Their combined leadership reflects the strength of our entire leadership team and the deep level of support that we have across this district. Second, also under the area of safety, this past week we navigated the temporary relocation of our UPK classroom from Forest Grove to the David Avenue the David Avenue site. Beginning January 6th, our UPK program will operate at the David Avenue campus
078while we complete the final licensing step for our Forest Grove classroom. Uh my gratitude goes out to our entire UPK teachers and staff, Principal Arbon, Principal Martinez, and our district office team, all of whom have been exceptionally proactive in preparing for this transition to make it as minimally disruptive as possible. Continuity has been at the center of every decision made for our youngest learners in this case. We'll remain in close communication with our UPK families in the future weeks and continue to support them throughout the short-term relocation. A special thank you to our families for their patience and understanding. As one parent said at our parent meeting that we held last night, we are all in this together. In the second area of belonging, this afternoon I had the joy of attending the adult school
079ESL cultural holiday celebration was an extraordinary event that brought together learners representing several countries, languages, and traditions. I have a picture that's up on the screen for you to uh look at and admire. Our adult learners proudly shared fashion, music, poems, dances, and stories that reflect the richness of their cultural identities. It was a delight is all I can say. More importantly, a powerful reminder that cultural proficiency is not just an initiative at PGUSD. It's alive thriving and woven into the daily experience of our students and families. The sense of pride, connection, and community in that room was just inspiring. Thanks to Principal Martinez and Assistant Principal Ars and their entire team for organizing such a joyful event. This week, Harmony Harmony Harmony at Home launched a new lunchtime club at Pacific Grove High School
080focused on belonging, connection, and bully prevention strategies. The club be began this past Tuesday and will continue weekly. We're grateful for that partnership and for the proactive support that it offers our students. And then of course, as many of you have mentioned, December is a joyful time in our district with many ways to demonstrate belonging. And this year is no exception. Our PGSD transportation bus participated in PG's parade of lights last week. And I'm proud to say, yes, there's the photo on the screen. They won the Jolly Jester Award for most humorous entry. A big thank you to our creative and enthusiastic MOT team for bringing that spirit to life. Look at that bus. Oh my goodness. Also, last week, as you've all mentioned, our students helped bring the season alive at the City Tree
081Lighting. I cannot tell you how many people have said they simply stole the show. And then, of course, Forest Grove, Robert Down, and Pacific Grove Middle School students didn't disappoint with their display of festive music during our winter concerts last week. Next week, we look forward to celebrating our middle school and high school vocal and instrumental concerts. And as has been said already, thank you to Mr. Ma, Miss Priest, Miss Bour, and Dr. Warren for cultivating such remarkable talent and giving our students and families the gift of music during this festive season. Moving on to our final area of prosperity. We're incredibly proud to announce that uh last week uh our two your two PG high school varsity teams as you mentioned Trusty Shamas I earned the prestigious LG Blesio sportsmanship team award. Congratulations to
082our varsity football and varsity girls water polo teams. The honor reflects the character, integrity and leadership of our student athletes and coaches and lifts up the values we aspire to across our district. Then for the first time in several years, we were able to administer the PSAT on our own Pacific Grove High School campus uh a few weeks back. Special thanks to Mr. Kent Lethan and principal Omira. Uh just a few highlights from that. We had a total of 57 high school students who were tested, 27 sophomores and 30 juniors. The average score was 11 1128 which is 137 points higher than the California average and 174 points higher than the national average. And then an impressive 77% of our students met or exceeded both benchmarks for surpassing state and national performance. So really something
083to be proud of and celebrate. I really think that those results reflect just the hard work of our students and the collective efforts of our teachers, counselors, and administrators who support that readiness and growth. And then finally, I just want to acknowledge the participation of three of our trustees at last week's CSBA conference in Sacramento. And my heartfelt thanks to President Hazen for leading our district's presentation in one of those sessions. Our session highlighted how PGSD has approached effective governance amidst amidst challenging circumst circumstances by staying rooted in shared values, collaborative processes and transparent communication. In closing, I just want to, you know, express to everyone as we move through these final days before winter break. Uh just thank you to our entire community, our students, staff, families, trustees. Uh this time of year can
084be both joyful but also a little overwhelming. Uh but it's all with support, resilience, and generosity that were able to make this feel like a family. This will be my third holiday season here in Pacific Grove. Uh and I can already tell it's turning out to be the most joyful. I cannot express how grateful I am to be a part of this amazing uh just special, beautiful community. I just count my blessings every single day. So just to each of you, I wish you a restful, restorative holiday season, taking time to just be present and spend time with those we love and with our family and friends. With that, back to you, President McNary. >> Thank you, Dr. Adamson. Clerk Shamas, I just remembered my Gary Williams story, and I was lucky enough that my
085children had him as a substitute teacher in kindergarten, and he showed up to school that day in his full apron with a very large live fish. >> And that was what the kids got to like experience that day at school was like touching a fish. and it was just like so far from what I would ever expect to see in a kindergarten classroom. And they were enthralled, enthusiastic, and like you said, he just attracted everyone's energy. >> It was so neat. So anyways, that's my little >> fishing kindergarten Gary Williams. >> To add to that, you had mentioned something named and I just want to make it known that that is something Principal Brownfield is already working on with their staff and she's, you know, going to be bringing something forward. So we that is
086in the works. Trusty Shamas. Yes, indeed. Thank you. Um, up next, safety report. Assistant Superintendent Jordan. >> Thank you, President McNary. So, I have an abbreviated version of our safety update tonight. Normally, I do prepare a presentation and it would have been in the board packet, but we had a couple of items that came up recently I'd like to report out. So just briefly, you know, again, I want to echo uh a big shout out to Director Anderson, Robert Bolus, Cliff Houston, Matt Davis, Jeff Stzman, Ryan Prior, and Robert Toshio for their dedicated support to Forest Grove with the waterline rupture. They all worked very, very early mornings, uh very late nights, and over the over two weekends to support the school. And I can tell you that when repairs failed on multiple occasions, um
087they were a little bit defeated, but they never gave up and their resolve to secure the water. uh back to the campus to maintain normal operations for our students and our staff. So again, I just uh I felt like it was important to to bring that up and again it felt like it was u part of our safety update tonight related to uh school safety. And then Dr. Adamson mentioned this earlier. We had a meeting with the city of Pacific Grove yesterday and as it relates to the Pine Street drop off uh in front of Robert Down um the original draft conceptual layout for Robert Down Elementary uh cannot be implemented as originally designed. Several of the proposed elements did not comply with California vehicle code. Some of those examples might be using uh non-standard
088signage. There was a proposed merge across a double white line and pedest uh potential uh pedestrian conflicts at the Fountain Avenue street. Uh phase one, however, uh of this project, uh the abbreviated version will include updated signage, installation of yellow delineators along the center line, and refreshed curb markings as well as no U-turn signage uh across the double yellow line. The city will be following up with field observations to assess the effectiveness of those improvements and ultimately present those findings to the traffic commission. Uh PGSD leadership and city council uh will also review those as a final project recommendation. The design of course can be revised at any time. Um and the city plans to re uh receive community feedback so public works can implement any of the suggested uh improvements in the second phased
089implementation. Uh, I did let uh share this information with Principal Brownfield. She'll be sharing that out with her traffic committee as well as um in her newsletter. And that's it for me tonight. >> Thank you. >> Next on the agenda is individuals desiring to address the board. And this is going to be public comment on any item of interest to the public that's within the board's jurisdiction. Um, we will also take public comment on each specific action item before any action is taken. Um, the board will allow a reasonable time for public comment, not to exceed 3 minutes for speaker and no more than 20 minutes per item. Um, this is a meeting of the board of education. It's a business meeting of the board conducted in public. And please note the Brown Act limits
090our ability to respond to any public comment. So with that, we will begin with community members um wishing to address the board on non-aggenda items. I see none in the room and I see one online. Caitlyn Vanzanton, go ahead. Uh hi, good evening. I hope I'm speaking at the right time. Dr. Adamson said it would be okay to address this issue just during public comment. Um, I am a parent of two elementary school children. And I also co-founded Smartphone Free Kids Monterey Bay, which is a parent group that we created to support uh networks for parents who want to delay buying their kids smartphones until they're at least eight 16 years old. Um, I reviewed the new mobile device policy that you are set to vote on tonight and I'm hoping that in the future
091you will consider bringing forward a more restrictive policy specifically for the high school. At the November 6th meeting, it was mentioned that these policies can remain in place for years. And so, I'm hoping that you will bring this one back up for consideration sooner rather than later. Um, if you end up voting to move forward with it tonight, I'd really like to see a bell-to-bell van that requires mobile devices to be stored for the entirety of the school day. Allowing kids to access their mobile devices during passing times and lunchtimes is a problem. And I think it's also really difficult when the teachers have to collect them at the beginning of each period and then hand them back out again. Um, it puts a lot of responsibility on our teachers that they, you know, didn't
092sign up for initially and it also wastes valuable instructional time. We have a lot more information about smartphones and how they impact learning than we did even a year ago. Some of the latest research shows that it can take people 20 minutes to refocus their attention on a task after looking at their smartphones. So, if you've got a student who's scrolling through Tik Tok in the hallway, it could take them up to 20 minutes before they're ready to focus on their lessons on once they get them back into the class. We also have more data on how beneficial these bell-to-bell bands are. There was a recent paper that studied um BellaBell bands in Florida. They found significant improvements in student test scores and they also found that chronic absenteeism went down. But that didn't happen
093until the second year of these bans. And so I think it's important to do them sooner rather than later. I also spoke to one of the authors of the Fton Free Schools Act um at the end of last month. And he said, and I'm going to quote him when I was asking about the intention of his bill. He said, "I think the best implementation of this bill is going to be an environment where the phones are the most restricted. I think you're going to get the best results when you actually restrict them for most of the day or the whole day." So, I'd really like to see us have these phones put away for the whole day so that our kids can just have a break from the distraction. They can focus on their friends.
094They can focus on their teachers and they don't have this constant full pull of a device away from their studies. Thanks so much. Thank you for your comments. Any other public comments on nonaggenda items? Okay, seeing none, we will move on to PGUSD staff comments on nonaggenda items. We have one online. We'll take the one in the room first. Um, Dr. Hagquist. >> Good evening, trustees. Larry Hagquist, executive director of educational services. I just wanted to uh this was uh news to me about Gary Williams and um it it's just you know it's heartbreaking news and uh I had his children in my classes Ally and Jared and Jordan and uh my heart goes out to the Williams family. Did want to share with the board that uh when I was a leadership teacher at
095the high school I was uh in charge of doing the Hall of Fame inductions and uh we were able to induct Gary into the Hall of Fame. um at Pacific Grove High School and he deserves that. Absolutely deserves that. He is a legend of Pacific Grove. Uh if you ever had a chance to meet him, uh it's just he's just one of those guys that um you know, you'll have a lifelong impression when you meet him. So, my heart goes out to the family and just wanted to share that that news about the Hall of Fame. >> Thank you for your comments. Um, we have one online. I'm sorry. I believe it's Casey Aliote. I'm It's hard for me to see from this distance. Go ahead, Casey. >> Hi, good evening everyone. I want to
096say thank you all of you for your time at this meeting tonight. It's really important that people that would like to have an opinion participate on a regular basis and attend not just when their own um agenda items are present so that they have a a conceptual idea of the district as a whole. Since this is a school district board meeting, it affects all of the school campuses, not just TK or high school aged enrolled students. Um, I'm a parent that's slightly aging out, but I've seen it without tunnel vision from generational standpoint. And I just wanted to make a comment earlier. I don't know if my hand was raised at the appropriate time about the schoolboard policy on cell phones. I think that as a parent of a high school student, it is imperative
097that my senior student as well as when she was a freshman have her cell phone on her. It's a safety concern. My student is dual enrollment. She has been since she was a freshman. She was a new driver. She would go out of the county for sporting events and at any point in time I would not be comfortable with her not having her cell phone on her at any point in time. I think as a parent I felt her to be responsible enough to issue her a phone and there see something say something. She wouldn't be able to utilize that feature. Um, and if you don't, me personally, if I didn't think she was responsible enough to have a cell phone, then I wouldn't have provided her one. So, I would like my opinion also
098noted in the notes. I hope you all have a wonderful and safe holiday season. And I hope that for the ones upcoming, if the technology changes in the next decade, then I would hope that the school board at that time would then update the policy. Thank you so much. >> Thank you for your comments. Anyone else wishing to speak at public comment? PGSD staff. This is supposed to be staff. So, Linda stole my my thunder, you know, but she didn't have the trophy to show off. So, this is the trophy that our bus won in the parade of lights. They won for the most humorous. And this is the the jolly jester. And so I just had to show it to everybody. And I also I'm just kind of like it's almost like a proud
099dad moment when I when my team does something like this and in the same week we're dealing with, you know, no water at one of our schools. And um and this is I I got to tell you how much I love my crew. We had all the fittings glued and we needed to keep the water off the fittings for like an hour. And I told everybody, "Go ride in that bus. I'll man the pumps." and it just felt like the right thing to do and they had a blast and I'm just glad under that same week we had so much stress. We had that kind of relief. So kudos to my crew. I couldn't be more proud and they really show that we are a district of we and we care and we went beyond
100and above in two different things in one week and knocked them both out of the park. So love my team. >> Thank you for your comments. I'm curious where the trophy is going to live at the dis district district. Oh, right on. The bus looked awesome. That was the first time I had seen it. So, thank you for sharing. That was so neat. Um, any other PGSD staff comments >> on non-aggenda items? Okay, seeing none, we will move on to consent agenda. Items on the consent agenda are considered to be routine and or may have been discussed at a previous meeting. There is no discussion of these items prior to the board vote unless a member of the board requests specific item or items be discussed or removed pulled from the consent agenda. Um each
101item on the consent agenda approved by the board shall be deemed to have been considered in full and adopted as recommended. So, we have tonight board the consent agenda um which as we added now goes through item U. Um I'll begin with public comment on the consent agenda. No public comment on the consent agenda. And then I Okay, there's one hand up. Go ahead, Lauren. You have the floor. You're on mute right now, so we can't There you go. >> Go ahead. >> Okay. Hi, I'm uh Lauren Heftlin. I'm a parent of a kindergartener at Robert Down Elementary and I am one of the co-founders of Smartphone Free Kids Monterey Bay. Um, and I am commenting on the uh digital device mobile device policy. Um, and I would like Caitlyn strongly uh support a full
102day cell phone ban for our schools. Um we're really building a lot of support of local families who are concerned about uh the use of smartphones for children and their potential uh negative effects for development and learning. Um right now we have 260 children on our pledge. So it's very exciting since we just started in September. Um over half of those or even more than half are uh PGUSD students. So, it's something that um there's a lot of reasons that we've gone over, you know, attention, divided attention, um impacting social interaction, reasons why this is so important to have a very strict uh policy towards cell phone use. And I would love to just commend our principles in the lower um grades at elementary and middle for enacting um a very strict cell phone policy.
103And it's I think really contributed to a positive um positive community feel on those campuses, great social interaction um at lunchtime. Uh and so I just would love to see that continue on at the high school level as well. Um, and those are my thoughts. Uh, and I understand the policy now likely is not going to be changed at this moment, but it is a concern of mine and um, we'll be continuing to provide feedback on this topic. >> Thank you for your comments. Um, seeing no further public comment on the consent agenda, um, board discussion, and I think I'll go first if that works. Um, I am going to be pulling consent item currently O, the PGHs um, course catalog for 2627 um, and ask that we place that as a separate action item
104to discuss. And I would like to pull uh item C, the approval of the CSBA board policy updates. Um most specifically to give a chance to talk about the cell phone and mobile device policies. >> Well, I'm just proposing that maybe would we put those under action, right? And would it be AA then for the course catalog and then BB for the CSBA or policy update? How does that sound? Yeah. >> Okay. Are there any further items to pull before we approve consent as a batch or any further board discussion? Um okay. Um now looking for a motion. I'll move that we approve the consent agenda as readjusted with the two pulled items later on. >> Okay. Motion made by clerk Shamas. >> A second. >> Second by Trustee Hazen. Um Dr. Adamson. Roll call
105vote please. >> President Mcmary >> I. >> Clerk Shamas. >> I. >> Trusty Wex >> I. >> Trusty Dr. Hazen. >> I. Okay, that passes unanimously. Thank you everyone for your votes and your contributions. Um we will move on to action discussion and the first item up there will be um the PGHS course catalog which we just pulled. Um Principal Omira, I know we had not this wasn't initially on action or discussion. Um, but I appreciate that you're here. Um, just this is an item that typically like the public is interested in and what we're doing and adjustments made. So, I just thought it would be good for us to um, take a look at it um, a bit. Any discussion from the board? Um I I really appreciate that um in the cover sheet
106that the um the updated items are listed because it's always as a board member it's very helpful to know like okay what am I looking at that's different. Um, and also I think even for the general public to review, it's it's helpful. But I I just I think that it's a this is a good thing for the public to look at and and to be very, you know, transparent. This is these are the offerings we we have and this is um this is what your high school is all about. >> Thank you. Um I'm had one question and it's will this be translated into Spanish or any other languages for families? Do we typically translate the course catalog to Spanish for those families? >> Certainly can be and um I I'm not sure of the
107past president or or past practice, but I I can certainly get that that moving forward. Yes, please. >> Absolutely. Okay. >> Absolutely. Um I think that would certainly be something we'd look at as you know at the the staff level only because there is a you know I don't think currently we do all of our communication you know there is a sort of a a cut off as a percentage of your population who you know speaks a certain language in this case you're you're inquiring about Spanish and I don't think any of our schools and I I stand to be corrected you know meet that threshold currently um you know I think in this case perhaps it's something we can look at that because of the nature of the content of it. Uh but typically
108I don't believe that is something that we currently do unless we you know meet that certain percentage which I think is 15% Dr. right of our population if they speak you know it could be any language for that matter right and I think the reason for that that is a you know educational code u you know guideline we have to follow if you do one without meeting that that's the criteria of following that you know then why aren't we doing other languages as well but I think in this case we can absolutely speak to the fact given the the nature of the content that you know we could consider that yes anything further on this item Okay. Um, since I pulled it, I will Thank you, Princip. >> Okay. Could I just make a quick
109>> com? Sorry. I didn't realize you were here. >> Well, yeah. I just I just wanted to express my gratitude to um my staff. Um just incredible process of collaboration, meeting with every department. um multiple meetings with many departments around descriptions and prerequisites and pathways and um you know I just wanted to acknowledge uh to the board that that this this certainly is an important item and we want to be as transparent as possible. uh being as comprehensive as it is with all of our offerings and our dual enrollment pathways and our CTE opportunities for students um is quite the read. And I just wanted to uh just express my gratitude to my staffs uh who who I know uh are of course listening online and watching online and and um many of them um
110wish me luck tonight as as we as we brought this this comprehensive project to to to the board. So thank you. >> Thank you. A very large lift in a team effort. Um, as a parent who's going to have a high schooler next year, I definitely looked at the catalog with a bit different lens. Um, just trying to understand what the options are and the pathways like you spoke about. So, um, thank you because this is a this is a big a a big ask and thank you for looking into the language piece as well. Um, okay. Do let's see. I will then make the motion to approve the 26 2026 20227 course catalog for Pacific Grove High School. Is there a second? >> I'll second. >> A second from um Trustee Dr. Hazen and
111a roll call vote. President McNary >> I. >> Clerk Shamos >> I. >> Trusty Wax >> I. >> And Trusty Dr. Hazen >> I. >> That passes unan unanimously. Thank you all. Um, next item on our action discussion is going to be item BB, which is the um, CSBA policy update. And, um, Trusty Wax, go ahead. >> Yeah, I I appreciate um, the board uh, allowing me to pull this. Um, and I I realized that we had information and discussion last month. Um, and this was kind of just the approval part, but since the last month's meeting, there have been a number of emails kind of as uh, Miss Conrad and Miss Heftlined uh, advocating for a stricter policy. And I see the logic in that um to a point, but of course there there
112are there are other viewpoints. So why I pulled this was basically to kind of open it up more to the community. I'm not necessarily opposed to accepting or uh voting on these tonight, but I do think there should be like a more holistic conversation within the district about technology and devices that somehow engages the public more. Um because I think there I think we've we as a society have been kind of just rolling along and there are there are some negative aspects I think and I think in terms of spending and our policy there may not be a defined benefit. it. And so I think we just should take a more concerted look. I I know Trusty Shamas and Trusty Omar really worked out the policy um on the subcommittee and I appreciate that, but
113I just think there there can be an opportunity for more uh community discussion about this in the future at least uh and maybe even throughout the year. That's why I brought it up. And real quick, I I do appreciate the organization of of the parents. uh I believe mostly around RHD but I I would really I personally would love to hear from staff, faculty um and parents from all sides to give me myself a better um impression of of what people are feeling cuz I in my own household it's something that I grapple with and my daughter has a watch and a thousand devices just like myself and there is definitely a change uh that happens I feel. So if I could just personally get more anecdotes about what families are experiencing good and bad
114etc that would that would be appreciated. >> Okay. >> Yes. Thank you Trusty Wax. Um Dr. Dr. Hayen, you have your hand up. Go ahead. >> Yeah, I mean just to comment on this as well because I mean I do think it's important to note that this is the kind of policy that is evolving much quicker than some of the other ones. While there are policies that do stick for a very long time, I think there is a lot of information coming out here um that that will be influencing us as a board and I think even most importantly us as a district. And so I I just want to make make the point that I don't see us as putting this issue to bed, but I see this as taking the next step to
115be ahead of things so that we can gather the information like Trusty Wax said to make the next decision. So I appreciate that discussion, but um also appreciate what the policy committee did here. >> Thank you for that. So a continued discussion. We're not going to close the door on the issue tonight. We'll continue the conversation. Um I guess as well this could go back to policy committee but it very recently was at policy committee and this is the update currently recommended um by the state. So I wonder if I could just speak to just a couple things that have come up and and you know also hearing from some of our you know parents this evening. Um you know I think a couple things to keep in mind. Number one this this policy that's
116before us on the update tonight is not even it's not our cell phone usage policy. is there this you know what we've done here is actually added more language that actually makes uh you know the use of students student personal uh devices uh more restrictive. So we're actually saying you know moving forward once this is approved that students cannot bring their own personal devices. We're only permitting them to use their district issued Chromebooks in class. Currently we have had some situations where students are bringing in their own and that makes it almost impossible for us to you know sort of monitor and provide security for you know what they're accessing on those on those devices. So I think that I want to make that very clear. Number one and the cell phone you know policy
117we did you know a recent sort of update to that policy within the last few months. Um I absolutely agree. I think that is continuing to evolve. I even feel there may be more, you know, directors that we receive at the state level, you know, in in the coming months because we're seeing districts, you know, across the state, really across the nation, you know, take action there. So, I I believe that this will be an ongoing, you know, active discussion in the coming months. So, absolutely, as that occurs, we will bring that forward to the board for updates. Um, as you know, right now, we do not have use of our cell phones at all at the elementary and middle school level. It's really only at the high school where we have you know pretty
118restrictive uh you know guidelines in place uh at this actively currently principal with his staff collectively uh they are looking at what those practices are and there is a movement and sort of a desire from the staff currently to make those practices more restrictive. So you are going to be seeing that in the coming months as they come together to make some decisions there. um you know and without doing specifics something they are looking at as a staff currently is is the use of and access to cell phones between you know class periods currently the the the policy at the high school currently is that students are not permitted to use them during class they are collected by teachers that they can use them in between passing periods and at break and lunch so again
119as I said they're looking at making that more restrictive and as that comes forward that would be things we'd bring forward to the board and then the only other open component into all of this is our our re revised ed tech plan which uh you know our technology uh team is actively working on. Uh they are gathering input from students from our community um and that will be coming before the board in the coming months as well. So that's also going to you know really I think guide and inform um you know decisions that we're making on our cell phone usage as well. So a lot a lot at work currently. All we're doing tonight in in approving this is really adding more restrictive language which I think is what we want. Uh and that's
120not to say that more is not coming. >> Thank you. >> Go ahead. >> Yeah. Just in the kind of broader edtech plan too, I think it's it's sort of like um previous issues that we've voted on. I would like to try and get more evidence about its benefits in teaching or like its efficacy in teaching something better because uh some of the emails that we've received noted this but it's it's not as if scores and subjects have gone up the more the higher the prevalence of devices have been in the classroom. So, I would like to be more um um what's a good word >> based >> evidence-based. That's good. Yes. >> Um about our approach and not and uh not just kind of roll with the the general trends necessarily. I appreciate uh
121everyone's comments and and uh the discussion. >> Thank you. Thank you for pulling it um and the discussion. Um with that, if there is no further Did we hit public comment on this one? I >> think I did, but that's okay. Public comment. >> That was about consent. >> Is there any public comment on the CSBA policy update for September 2025? Okay, seeing none in the room and none online, um, is there a motion? Sure. >> I'll move to accept the CSBA policies. I'm going to mess up the phrasing. Uh, the board policy updates for September 23rd. Actually, I have one more question. On the This is possibly a type. On the checklist, it says information discussion November 6th. Consent November 20th, 2025. I don't know if that has >> looks like a typo. That
122was when we were going to have our uh special meeting, but it didn't occur that day. So, I imagine this got pushed to today's meeting. So, >> okay. With that interruption, I now move to uh approve the CSBA board policy updates for now for September 2025. >> Okay. Motion is made to approve the update as presented. Is there a second on the floor? >> I'll second that. >> Second. Uh motion made by Trusty Wax, seconded by Clerk Shamas. Roll call vote, please. >> President McNary, >> I. >> Clerk Shamas, >> I. >> Trusty Wax, >> I. >> And Trustee Dr. Hazen, >> I. >> Okay, motion passes unanimously. Four eyes. Um, moving on to the action uh discussion items um that appear on our printed agenda. First up, we have item A, the Monterey County
123School Board Association 2026 Excellence in Education Award recommendations. And this is your item, Dr. Adamson. >> Thank you. And as usual, at this time of year, we bring forward a list of exceptional organizations uh that we would like to consider for um nominating as our selection from our district uh for this uh excellence in education award. Uh so at this time I'm going to ask the uh the board for uh maybe one, two, even three nominations that we'd like to make. Um okay, thank you Dr. Adamson. First I will go out to public comment on this item and then we'll return for board discussion. No public comment on this item. Um board discussion, would anybody like to begin with their uh nominations? I wish they wouldn't do this to us. >> First of all, there's
124too many. And you know, I really don't know why we have to vote on it. It should just be the county. Go ahead and vote on it. Um, so I really I don't have I mean they all are very >> noteworthy and >> perhaps you should serve on the MCSB area. Yeah, this sounds like >> I know how to do it. >> Okay. And um so whatever you guys want I'll go with because I have no I looked at all of them and I some of them I know, some of them I don't know and I'm just like I I don't feel like choosing one or two or three. >> Understood. Um any other trustees want to weigh in? I I would uh nominate the read to me project. >> Okay. One nomination for read
125to me. Um Dr. Hazing, go ahead. >> I was Yeah, I was going to nominate one of our hometown ones in the PG Museum, Central Museum. >> G Museum. >> Okay. Um and my vote was for the Monterey Peninsula College Basic Needs Program. >> Um >> Okay, there's three. Okay, >> that was also my second vote or my show. >> So, let's see. With that, we have read to me, the Pacific Grove Museum, and the MPC basic needs program. We do need um motion and a and an approval. Okay. Um, I will make the motion to approve or to re recommend three organizations read to me Pacific Grove Museum and the Monterey Peninsula College Basic Needs Program for the Monterey County School Board's Excellence in Education Award. >> I second it. >> Thank you. U
126motion is made by myself and seconded by Trustee Wax. Roll call vote, please. President McNary, >> I. >> Clerk Shamas, >> I. >> Trusty Wax, >> I. and trustee Dr. Hazen. >> Hi. >> Thank you. Okay. Um before you begin, can we take please take a 5m minute recess and then we will reconvene at 7:52ish. Okay. >> Thank you. Okay, we're going to return from our short recess and dive right in to the 202526 first interim with report with super assistant superintendent Jordan. >> Thank you, President McMary. All right. So, tonight I'll be walking us through the 2526 first interim report. This gives a snapshot of where our district finances stand as of October 31st, 2025. What I'll be sharing is an overview of our current financial position and our projections for the rest of
127the fiscal year. That includes a look at revenue expenditures and any shift and pressures uh that may be emerging within our budget. Ultimately, the purpose tonight for first interim is to make sure we remain on track and to service any areas that we may need to adjust, plan ahead for or provide additional support or input uh to which we will uh garner from the board. Our first interim report uh is due to the county office by December 15th each year. It reflects our financial activity through October 31st and must be approved by the board. The second room follows in March. That report will capture activity through January 31st and is submitted to the county office by March 15th. State law requires the districts update and review operating budgets at least twice a year. And those
128interim reports are how we meet the expectation of financial and fiscal solveny. Each report is prepared in full compliance with education code, reinforcing our commitment to transparency and responsible stewardship of district resources. For the 2526 fiscal year, our total revenues are projected at 48.6 million. On the expenditure side, including inter fund transfers, we are projecting roughly 50.4 million. That leaves us with a gross operating deficit, as you can see in the red, of about 2 million in combined general fund and uh factors in the LCFF transfers to funds 12 and 14. Uh even with those pressures, our projected ending reserve for 2526 currently is projected at 8%. Which includes the required 3% minimum for economic uncertainty. This slide you can see the deficit breakdown chart on the left shows the fund deficit in two categories.
129The dark is the unrestricted and the light is the restricted component. The unrestricted deficit is 690,185 and restricted is just over 1.3 million with a combined deficit of 2 million 3470. The larger portion of the deficit comes from the restricted category. This is driven by carryover program expenditures and grant funded initiatives that must be budgeted each fiscal year. If there's a carryover at the end of this fiscal year, we will see the part this part of the deficit reduced at unodudited actuals. 2425 actual property tax revenue increased by 5.125% over the 2324 fiscal year exceeding the pre the previous 5.0 projection uh that I presented at second interim last year. This positive variance is due to prior year and delinquent tax receipts. The federal program carryover balances have been updated from the previous fiscal year.
130These amounts are considered unodudited actuals pending the district financial audit which will be provided by our auditors and myself in February of 2026. Multiple state program resources including CIG sped elop arts music discretionary arts music program and other restricted resources have carried balances into the current fiscal year. The stirs on behalf contribution also provide state funding for retirement costs with no net fund balance impact. Local donation carryover has increased substantially over the adopted budget, reflecting uh very strong community support for our district. The 25 uh 2425 unodited actual balances are now posted for the 2526 first interim, which we're reporting on this evening. The key changes in expenditures and adjustments in 2526 uh were updated at budget revision one not too long ago in October, which is now our operating budget. The board approved salary
131increases for all employees were included. Certificated salaries decreased by uh just over 106,000 due to position vacancy reconciliation. Classified salaries increased as you can see there by just over 7,773 again due to position vacancy reconciliation. Benefits increased by 11,174. The district service contribution remains flat. You can see that at the bottom at 19.10%. It's been that way for for some time now and there's no projections that the stirs contribution for statutory is going to increase. Kalpers is reject uh is projected to remain flat at this point at 26.81%. And the state unemployment insurance also is projected flat at.5%. You'll note at the bottom there that the workers compensation increased from 2.77 bless you to 3.24% 24% which is a result of higher than average claims as a member of our joint powers authority. Murma the
132restricted uh I'm sorry the significant increase in our restricted fund balance carryover or over budget vision one is an important financial development for the district. The current reserve level projections for 2526 here at interim as I mentioned before are at 8% you can see in the middle of the screen which I'd note however is far lower than the state controller and school services recommends for a basic aid school district. It is recommended that a basic aid LEA maintain between 17 and 21% reserves. The projected ending fund balance on the right you can see for 2526 is just over 5.2 2 million which is combined uh unrestricted and restricted fund balances. The district plans to use additional restricted carryover funds for specific purposes including as mentioned before ELOP arts music discretionary uh and site donation accounts.
133The unrestricted reserves in fund one are projected at 4 million 192533. You can see that at the bottom left corner of the slide. While the while the restricted reserves are projected at 978,679, this is a phased reduction due to expiring and onetime limited resources. Um, try to say that three times. Restricted revenue resources. Okay, I'll move on. >> Here is multi-year projection for fund one. Uh, as a requirement of any interim report and budget development, we're required to report on a single year and two subsequent fiscal years. The MYP shows key metrics on the lefth hand side there like beginning balance, revenue, expenditures, deficit, ending fund balance, and our reserve levels at the bottom. It's broken out by two columns as you can see, the 2627 projection and the 2728 projection. For 2026-27, the district
134is projecting a deficit of just over 1.7 million. that is made up of restricted funds of 722,719 and unrestricted of 978,654. The deficit includes uh as you can see at the top in blue a 2% increase on salary schedule which was negotiated settlement with with all units as well as the.5% increase to health and welfare which equates to around $1,441 uh to the district's cap for 202728. There you can see in the projections that only includes step and column and that's something to note. There's no negotiated settlement for increase to salary schedule or health and welfare in the 2728 projections. The deficit's projected at 695,697. This is broken down predominantly by our unrestricted account unrestricted side 684742. And you can see a very small amount of the deficit there on the restricted side of 10,955.
135And again, that's due to the expiring resources we've received that are onetime revenues. The projected ending fund balance for 2728 is just over 3 million with the reserve level falling to 5.6%. It is important to note these projections show a continued declining trend in reserve levels. This is an area of concern that must be addressed by uh in the 2627 budget development process to mitigate the multi-year impacts that we're showing here on the screen. Strategies will be brought forward to the board through the budget subcommittee who just met on December 9th. We will have recommendations from the subcommittee that are presented at the budget study session in the spring. This slide here gives a quick look at the financials for several other key district funds. Starting with our student activities fund on the far leftand
136side, that's our ASB account, fund 08. We open the year with a balance of around 429,000. Revenues came in roughly at 434,000 and expenditures were about 422,000. That leaves a modest surplus of just over 11,000 and an ending fund balance of $441,79. There in the middle, you'll see adult education fund 11. We began with a balance of 2.3 million. Revenues, excuse me, revenues totaled about 2.57 million with expenditures uh reaching 3.57 million. That creates a deficit of roughly a million dollars and brings the ending fund balance down to 1.3 million. Just as a note here uh to the board in the community, fund 11 has not required a revenue limit transfer for the last few fiscal years. Uh but staff has assigned the $200,000 revenue limit transfer uh in the two subsequent fiscal years due
137to the deficit spending as a result of declining revenue from the adult education consortium. So that is built into the multi-year projections you saw in previous slides. Child development fund 12 on the far right hand side you'll see there's a beginning fund balance of just over 151,000 uh with revenues of just over 464,000 and expenditures of just over 705,000. This is resulting in 123,598 deficit which brings us to an ending fund balance you can see down at the bottom of 27,515. So note that unlike fund 11, fund 12 has received unrestricted general fund contribution over the years due to the increase in staffing of the Monarch Club with little changes in tuition. Also with the new revenue from our early learning uh ELOP that directly supports before and after school and summer programs, there are
138added requirements to adult to student ratios. The district is hoping for an increase in our ELOP aortionment. Um, and we anticipated some increases there, but not nearly enough to bridge the gap from the for the unrestricted general fund contribution. Um, we're evaluating the actual cost of Monarch Club this year, uh, where we're looking to develop a revenue neutral model looking at our revenue versus our expense and how that's impacting the unrestricted general fund in subsequent years. This may however require the tuition uh for the Monarch Club uh meet a higher level or sorry be increased to a higher level to meet our expenditures. All right, here we're looking at cafeteria fund 13 on the left, deferred maintenance fund on the right. We began the year in fund 13 with just over 1.1 million, which is
139a decrease over the prior year. Revenues rose slightly in fund 13 to 1.6 6 million but expenditures also recre uh increased substantially to 1.83 million which creates a deficit of 217,000 for the fiscal year. Here in fund 13 you'll note that it's a self it is self- sustained uh meaning that the unrestricted general fund does not contribute to fund 13 and it does carry a very healthy ending fund balance of just over 1.1 million. Turning to deferred maintenance fund 14, we opened with a balance of 823,356. Revenues were just over 187,000 with expenditures reaching 467,414, which is an increase of 100,000. We project a deficit of just over 79,000 with an ending fund balance of 743,576. It's also important to note that our board has directed staff or 2526 to continue making contributions from the
140unrestricted general fund to fund 14 so we can responsibly plan for future deferred maintenance needs. This may change with the budget subcommittee's review of programs and funding uh that are being supported through the unrestricted general fund and we'll bring that information forward at the budget study session in the spring. This slide here highlights two additional funds that play important roles in our over overall financial structure. First is the post uh employment benefits fund fund 20. This fund remains stable year to year because regulations prohibit us from transferring money out once it's been placed here. So this will sit stagnant as it has been and I've been reporting on for about four years now. Next on the right hand side you'll see our building and edtech fund fund 21. Uh this captures all revenue and expenditures
141tied to our general obligation bonds. Measure A, measure D, and of course uh measure B, which we've yet to draw down on, uh we'll do our well the district will release its first issuance in the fall of 2026 for measure B, which will show up on the revenue side. We started the year with a balance of just over 6.3 million uh with revenue of just over 11 million. Of course, that's the release of our series release uh last year in in October. uh expenditures just over 14 million which increased roughly around 7.4 million uh which is which results in a deficit of 2.9 million and it does bring the ending fund balance to just over 3.3 million uh which is a decrease of 7.35. Just to note on fund 21, we've been really aggressive in
142moving forward with the programming of the 2020 bond sale or sorry the 2020 um general obligation ballot measure for measure D. And uh the board did vote to finalize those expenditures this year with with a quick start project to finalize series D uh with projects completing over the summer of 2026. Next, we're going to review developer fees. This is a new fund for us. It's our second year with fund 25 in existence. Uh plays a vital role in maintaining long-term district capital outlay planning. and fund 25 can only be utilized to support modernization, new construction uh within our school district. Developer fees in fund 25 uh opened up with a balance of $251,470. Revenues totaling just over 102,000, which is an increase of $727 from last year. With no expenditures in this fund, uh the
143full amount becomes a surplus, bringing the ending fund balance to 354,198. And I mentioned this uh at budget uh budget adoption and budget revision. Until the uh the district receives board directive on building an expenditure plan, we'll simply just continue to uh uh realize the revenue from developer fees and we will have no expenditures in fund 25. On the bottom there you'll see capital projects uh fund 40 that is for capital outlay. We began with a balance of 727,241. Revenue came in at 285,000 and expenditures totaled 459,506. I'll remind the board and those watching online that um the revenue received for fund 40 is solely a component of our uh lease to the Monterey Bay Charter School over at David Avenue. There was a time for about three years where the board had directed staff
144to transfer $200,000 from the unrestricted general fund. So at a time there was more than double the amount you're seeing right now as as revenue. All right. So, tonight the administration is recommending approval of the district's um of the of the district's presented financials. Uh even with budget pressures we've discussed tonight, we'd like we do continue to have liquidity, we need to operate effectively and efficiently. Uh supported in part by our TR, our district does have a a tax revenue anticipation which allows us to bridge timing and gaps in cash flow. Uh as we step back and look at the whole picture, the first interim makes it clear that while the district remains fiscally stable, we are operating at a period of sustained deficit spending. This remains a signal that we'll need to stay attentive
145and proactive as we move forward. The support from our district budget subcommittee bringing a proactive approach to mitigating these financial issues is crucial and timely. I do want to express my appreciation to staff who help support the reporting tonight and for the board's ongoing leadership in navigating these challenges with care and consistency. With that, staff respectfully recommends the approval of the 2526 first interim report and I'll open it for questions. >> Thank you for your report. Um before we go to the board, can we go out to public comment on this item on the first interim report? No public comment on this item in the room or online. So I will bring it back to the board for discussion. If anybody would like to jump in, feel welcome. >> I can start if that's okay.
146>> Go ahead. Go ahead, Dr. Hazen. >> Sorry. Um, online always makes it a little difficult. Just wanted to say a few quick things, Josh. And again, I know this is going to come up budgets. I want to thank the budget committee for taking on this. I think we going to have to make some difficult decisions ahead. And I know we've been saying that a bit the past year or two. Um, I'll just make it known that I think it was fund 14 was the one that we are still contributing. I think we'll I'll urge the budget committee to consider that those funds being used for other needs potentially. And just wanted to ask you a bit, you know, at the early stages, you know, with the kind of declining enrollment and staffing issues, how,
147you know, are there some highle solutions if that makes sense that you have in mind that you know, potential solutions for this this issue? Josh, I Yeah, I'll stop it there. >> So, um, I don't know if it's, you know, the forum for me to report what solutions I feel are best fit for the district tonight. Um I certainly have uh in collaboration with district staff brought uh some discussion points to our budget subcommittee. We had our second meeting last week uh where we presented um quite a few items for consideration from the budget subcommittee. Uh certainly the um you know coming from the the chair of the CBO the very most important thing that we must do this year is come up with a um long-term ongoing solution to our deficit spending which means
148um reduction of expenditures that are ongoing not one time or not uh simply um following a schedule of programmatic need but something that we can address um you know for many years to come. So uh short Short short short of that is that uh we don't need we should not be looking at any stop gaps for the next year or two. We need a long-term solution here. Um since I've been in the district, I've watched the reserve uh drop well almost around 7% and um that is certainly not something sustainable for a basic a district or any uh LEA in the state of California. But I will say that the budget subcommittee has had some very good discussion. uh they asked the fiscal staff to bring back some additional items to our meeting in January.
149Uh we'll report that through this the uh budget subcommittee and bring a recommendation to the board u at our budget study session. >> Thank you for your comments, Dr. Hazen. Um is there anything else from you out in remote Zoomland? Okay, thank you. Um board members, who'd like to go next? >> Um I just have a quick question. How much does the 125 over the um the amount that we calculated for um the property tax they equate to? >> Yeah, it was around 126,000. Um do you feel that it was a little low this year compared to maybe last year ago? >> Um we we are on par with the county's recommendations for yearover revenue. Um the the county gives us a projection of 5% in assessed valuation new revenue. So coming in at five
150and an eighth isn't really um >> No, it's not. But didn't we get more uh a couple years ago? >> Exactly. So, yeah. So, when I look at the revenue over the over the course of the last eight years, uh we had a couple of anom anomalies. One of them was an 8.5% year-over-year increase in revenue and that was directly tied to deferred tax receipts for commercial properties through COVID. Uh we are like the the point the the 0.125 or the e the eighth over is uh attributed to delinquent uh tax receipts or late or delayed tax receipts. um which we don't anticipate in our projections for revenue. >> And um as far as the developer fees, um anything coming in on that that's worthy of note? >> I would say that our revenue projections
151uh exceed my expect have exceeded the expectations that I had associated with uh developer fees. So we're a relatively built out community. >> Um so if you had asked me that question about 7 years ago, we would have seen much higher numbers on the revenue side for developer fees with many of the developments that have occurred in our city. What we're seeing right now is predominantly um a lot of ADUs coming in um you know, remodels in excess of 500 square ft. So I'm pretty happy to see, you know, a little over $100,000 in revenue. Uh it's going to take us some time to build up a fund balance there, but u certainly was a fantastic idea by the board to levy the developer fees because with the pulling back of the UGF contribution to
152fund 14 and fund 40, well potentially fund 14 and certainly we've already pulled back on fund 40, those developer fees can supplant some of those expenditures in the future. >> Okay, thank you. Um, yes, about the development fund. Um, I think this is what Dr. Hayen was talking about, but I I would like to um look into spending that fund. I know it's not huge, but with the def the deficit in 14, I mean the deficit overall, I think I understand what you're saying about to kind of be fiscally responsible, we should avoid stop gap solutions. Uh, and I'm behind that, but I feel like to stop the bleeding, we also do need some stop gap solutions. And so to use fund 25 to pay things, I did just look back at the bond language.
153I personally feel like we could use some of the bond for maintenance because it is addressing renovation of classrooms and everything. And so anywhere where we could use that that money to basically stop the bleeding again um I think should be considered. I mean, it's not a STEM building like perhaps some voters were thinking, but I think the voters would be appreciative of us building back a reserve in whatever manner and trying to get solid footing. Um, that's personally my belief and I don't know what really has to be technically done to kind of like trigger the fund 25 to be spent. Yeah, thank you, Trusty Wax. Um, so fund 25, similar to fund 21, can only be used for capital outlay, right? So, uh, fund 25 could support the bond program certainly. >> Uh,
154it's not really designed to build to support fund 14 deferred maintenance, but as you mentioned, fund 21 can help support deferred maintenance. So, in a roundabout way, fund 25 could. Um, so what we're going to do when we uh well, we're going to have a a presentation tonight from our program uh folks on the facility side. Um, we could utilize u the fund balance and fund 25 to support projects that are capital in nature for our fund 21 bond program. Certainly, we certainly could if that's the direction of the board. Yeah. I mean, I guess maybe I'm messing up the language, but um not even to support the bond program, but basically any maintenance could anywhere we where we could use like these extra funds or bonds to address maintenance, wiring as laid out in
155the bond measure or, you know, roof repairs, pipes, you know, that sort of thing. I think we should, if legal, I think we should use these kind of extra monies um to support that. It's my personal opinion. >> Thank you for your comments. >> Um I will go last and I will say I agree with you. I think any creative solutions we can come up with, it's going to take a lot of uh just different approaches and looking at things from different angles. Um I am in full support of us getting a balanced budget. Um I know we didn't get to this point how we are um like overnight but um I think as board members you know even when it is not popular like we are the ones who are responsible for being stewards
156of the taxpayers's money. So um we need to keep ourselves on track so that we can stay fiscally solvent and that doesn't have to be a huge focus of our work um as it is but that is going to require long-term planning. So in terms of today we do receive a positive certification but looking at the trends which thank you for this presentation it's very clear um what we're looking at in each fund and what we're looking at with regard to our reserve um and the expiration of one-time funds and some programs that we haven't touched and um or really taken a deep dive look at in a long time. So, I'm on board for all of that in the budget subcommittee. And I'm just going to I'm also just going to say staff, please
157like come up with all of the creative solutions um to get us there. Um that's what I'm in favor of. And just like noting that this doesn't even show if there was a salary or health and welfare increase in 2728 like that's, you know, we know that's where like the majority of our spending ends up going to is personnel. So, just something for the board to be tracking. Um, those are my comments. Go ahead, Trusty Wax. >> Yeah, I mean, I I failed to mention that I appreciate the staff's knowledge on on all this and help in the presentation was really clear and helpful. Um, there was something else that I was going to say and it slipped my mind. Well, there's a commenter anyway, so >> we'll go to Dr. Hazen and give you
158a moment. >> Yeah, just a reminded me one other thing I wanted to add on the the Monarch Club that you mentioned is just a suggestion if there's a way to look into need-based pricing for that. I'd be very much supportive of that. If there's a way to make sure, but again, I don't know what kind of operations would allow for that. So, I'll just throw that one out there. >> Thank you, Trusty Hazen. And um it's a requirement when we receive the uh early learning opportunity program grant money which supports fund 12 that we offer free and reduced anyone that fills out a free and reduced meal application to have uh free before and after care. So that's something we've been doing for some time and um it's a pretty it is a pretty
159large list uh of of families that that were that that's helping support as a resource. >> Thank you. >> Uh I I remembered the watch thought. Um, also say that, you know, after looking into other districts and everything, it's not like we're abnormal in terms of our spending. We we fall within that 80 to 85% salary or budget or salaries. And so am I right in that it's kind of like the expenses related to kind of ongoing retirement things that are kind of basically what is the the problem? Well, I mean not a problem. I I've reached everyone's service but like if we're acting within reason in terms of salary, it seems like something is a little bit broken. So I'm like trying to wrap my head around like what we could be doing, you
160know? if you can't answer and if you can't that's fine I can't my question >> yeah it's complex >> I'll just one thing I'll say and make it brief is that um >> we have adjacent school districts that uh the cost of u the cost of their employee base is in the high7s percentage. So 85% is is actually very high uh for salary salary health and health and welfare. It's it's pretty high. When I started actually we we went down. I want to say we're almost 88%. It was 87.6% when I first started here. Um so the SER which which the district implemented uh helped with that. Um but 85% is still pretty high, right? If you're thinking about uh leaving the district with 15% of everything else with the cost of goods and services
161exponentially going up every year, uh consumer pricing index was planned at 3 and a quarter but it landed at seven. Um you know utility prices, I mean there's a lot of the un unplanned escalation in in expenditures and when you're trying to cram them into 15% it makes it pretty tough. It does. So, um I think that we have some pretty uh well-developed, useful, ongoing solutions that we'll bring through the budget subcommittee that will be a recommendation uh from that committee to the board through our budget uh development process and budget study session. So, I don't want to speak too much more yeah than that at this point because we do have another uh budget subcommittee meeting in January before we move into our study session. >> Thank you. Thanks. Okay, >> thank you to
162everyone for the discussion and assistant superintendent Jordan to you and your staff for all of the work to make this um a bit more digestible for all of us. Um I we can move on now to a motion if there is one. I'll make the motion. Oh, go ahead. Okay, I'll make the motion. >> Happy to second it. >> I will make the motion to approve our first interim report. And I heard a second from Dr. Hazen. Can we please have a roll call vote? >> Yes, President Bmari. >> I Shamos >> I. >> Trusty Wax >> I >> and Trusty Dr. Hazen. >> I also passes unanimously. Thank you everyone for the discussion. Um board, at this time I'm going to ask if we would all be in agreement with taking an item out
163of order. We have an in-person presenter on the uh facilities master plan budget and timeline. Um it's information item A. Would everyone be okay with taking that item out of order so our presenter doesn't have to wait? >> I Yes. >> I Okay. Um, so with that, I will turn it over to you, Assistant Superintendent Jor on the facilities, master plan, budget, and timeline. >> Thank you, President McMary. Uh, I'll welcome Dustin Connor to the microphone. Uh, while Lewis is queuing up the presentation, uh, I will say this, what a great relationship that's been developed between Estonio, Braillesford, and Dunley, uh, over the course of the last seven months. I can't speak uh highly enough about their team, their dedication to our district, uh their commitment to getting it right, their commitment to stakeholder input
164uh has been nothing short of amazing. And um when we want to, you know, bring forward data to our board and through our facility subcommittee, it's very important that we have as much stakeholder input as possible. And uh tonight's presentation is on the heels of um an additional survey that went out to all of our school sites related to the uh priority two and priority three projects as identified in the facilities master plan. So I won't continue to steal his fun, but I'll welcome Dustin to the stage. >> Very nice uh intro. Thank you, Josh. And I I didn't mind waiting, by the way, so I would have been happy to uh absorb more about the district while I uh while I sat here in the audience. Um good evening everybody. Um uh ladies and
165gentlemen of the board staff um tonight we are uh picking up where we left off in August on an update for the uh for the bond program. Uh we're going to cover what uh the introduction of the master bond list. Uh we're going to go over process to date and uh review some of the priorities and the estimating we've been doing. Uh our next steps with the master bond project list. And then uh we have some quick start projects. We'd like to show you some layouts there on what's happening on that front. So what is the master bond project list? Uh where we're at with the with the bond right now is we we have the uh facilities master plan that's established. We established our quick start list and now we're here with the master
166bond project list. And that list is going to be the uh the basis of the program. And um and so with the uh with the bond, we have the bond language and there's a lot of language in there that that you guys you guys know about and then we have the uh the facilities master plan. And we really need to narrow down all that information into a a concise list that will be uh that will be organized by each campus. And then each campus will have a project um project name, project number, scope, budget, and a number of projects per campus. And that's all going to total down to the to the to the amount that we have, which is $78 million in the bond, plus any interest earnings, and just keep us on track
167with all the projects that we have planned and uh keep it keep us uh looking in the right direction on budget as well. Uh there will be revisions as as I mentioned last time I was here. The the bond process is is an evolution. So it goes on for quite a many uh many years and there'll be es and flows and priorities and and uh we have a process for uh revising the list once it's been approved. Again, it's the foundation of the bond program. Here's the bond list revision um slide. So um so if we if we do make any revisions to the bond, we will be back here in front of the board with those revisions. That could be uh name of the project, the budget of the project, the if we have
168to change the number for some reason, any of those items on that list will be back uh for approval. Uh so so everything is is transparent in that front process to date. Um, so we we've uh we we've been um here for for um 6 months or so and uh and we've we've we've really uh got to know the district and uh one of our big accomplishments is we finished up our gap analysis report. And what that was is uh taking the um the facilities master plan and then visiting all the sites and seeing what else is there above and beyond the facilities master plan that that we could be uh considering on the master project list. And uh we met with John Anderson and we got good information about facilities and we visited campuses
169and so we finished our our gap analysis and then from that gap analysis um there was about 140 projects on there and uh and so we started doing a lot of estimating and uh so in October we got the the gap analysis done and then spent most of November doing estimating and we developed project charters for all 140 projects. So now we have a list, a full need list that uh has budgets that include all the hard cost, the soft cost, any uh any furniture equipment that that applies to those projects. And this was all using uh historical data from B&D's um uh files and u and and database on on percentages and whatnot. Um wanted to throw this slide in here to talk about um strategy on on prioritization. We have 140 projects. We
170have a fixed amount of cost. We have a lot of need, fixed amount of cost. So one strategy is to uh is to define these projects as a as a scope driven project or a budget driven project. And we use the analogy of uh windows in your house. So if we were going to replace windows in your house and we're going to do it as a scope driven project, we would say we need to replace all the windows in the house and we we we were not too concerned about how much it cost. we just need to do all the windows and we come up with a budget to do that. Uh a budget driven project would be we only have this much money but we want to do windows. So how many windows can
171we do for this much money? And I think that strategy will will be pretty uh pretty common in our in our meetings with the subcommittee to to uh finalize this list with uh with so many projects and and and the fixed amount. So, our full need is 193 million and uh and we have 78 million in uh in measure B. So, we're going to need to make some decisions and we're going to need to defer some projects. Again, if the projects get deferred, that doesn't mean that they're off the table forever. Uh they can come back in a bondless revision uh if priorities change. And then also, there's uh there's opportunities for additional funding as well that come up throughout the bond. And uh and so those will still be there, but uh they'll be
172below the line on the deferred. Uh we talked about scope and uh and and budget driven projects identifying those. And then the basis for all this is going to continue to be on the foundation of the facilities master plan study uh for priority 1, two, and three projects. priority one projects being the essential ones that we need to u take care of now that are um that we all know about the the you know the forest groves pipes and things like that. Uh with uh with quick start projects uh I put this in here to um remind everyone that we we did make a good effort on the FMP with uh with measure D funding. So uh so these are the projects that were approved last time which takes a nice uh a nice bit
173of a need off the table for consideration uh at the subcommittee. So that's uh that was around $13 million worth of projects. And so where are we going with this? Uh so so this is our our full need budget. Uh we have uh we we're going to have to make some do some work on this, but right now the uh on the left hand side you'll see all the campuses and then the total budget for each campus right here. Uh we have a swing space budget that we included in here. And what that is is uh we need interim housing for the for for um for uh placing folks. If we're going to do a project, we need to be able to uh stage the program somewhere else. So uh so we'll use some swing
174space money to uh set up other place for the for the operation to happen while we're doing the construction. And then we have uh some rollover amounts from the quick start jobs. So when we when we approve the quick start projects uh in August uh we found that we needed to uh pull some of that money from measure D into measure B to make them happen. So those those items will be on the list for approval when we come back as well. And then uh we have a district office line item here. So some projects that we need to do here at the DO. And then right here we have a contingencies and program um program costs. So this is the format that we'll be following when we when we when we craft the master
175budget list. We're just going to need to get this number down uh $115 million. So that's going to be the big challenge. So how do we do that? We've we've been uh walking through um the the the scenario with all the campuses. We've met with most campuses and and and talked about what projects are on the list and uh and start thinking about you know what what are the favorite projects? What are what is the need? What do you want to see done on your campus? We also issued a Google survey to each campus and got pretty good uh response from everybody on uh and and some clear favorites on what projects they want they want to see done. And we've uh we've drafted a uh a proposed list and uh and so with our
176uh with our the process that we're engaging in at district this this district is we have a facility subcommittee um and the next meeting is Monday. So our proposed uh list will be presented at the subcommittee Monday and uh with any luck if if it's uh in good shape with our proposal we will be back in January. I think it was coming back in January either way. No, originally we were going to come in February, but we're we're trying to get this thing going. So, we'll be back in January um with the proposed list. If uh if we need to go back to the subcommittee, we'll do that in January right before we end up at the board. And uh and we hope to uh start um um moving on past the list and finalizing
177the budget in our BMAT software, which is our financial uh um um management software to keep everything straight. uh we'll develop our master plan. We'll uh allocate our escalation contingency and then we'll get started on design for projects in 2027. Reminder, we have uh projects already set up for this summer of 26 with a quick start. And so that is it on the master project list. Any questions before we jump into the uh quick start updates? >> Anyone from the board? Go ahead, Trusty Wax. um for the the grand total of the 193ish. Yeah. Million dollars that that is from what? >> That is from all the um all the projects that are on the facilities master plan and the projects that we came up with in the gap analysis review. Um so projects that
178that weren't defined a couple years ago when the when the facilities master plan was being developed, we we've we saw that there were additional projects. So that's everything that's what we call the full need for the for the district. >> Thank you. >> Anyone any other questions before we move on? >> Okay, >> one more quick one. >> Go ahead, President or Dr. Hay. >> Thanks. Just on on that number, since uh Trustee Wax brought it up, does that also include some of the like wish list items or is that something that's going to come in at a later date that might make that number even bigger? >> No, that that includes all the wish list items as well. >> That's everything. like the big thoughts, the big planning that you know build a new
179you know school because I I don't know if we've gotten into the full like you know what are some big ideas we might have that um you know could advance our district. So just want to make sure there's still that opportunity for some of that to be considered alongside some of the more routine priority one projects. >> Right. Um I I guess I when I think wish list I'm thinking the priority three projects that are listed in the FMP. Thank you. Hopefully that's something we'll have more opportunity to do is again just to make sure we are thinking big if we can since these bonds are pretty special opportunities. >> I I had one other question. You said that you'd use kind of historical data to price things out, >> right? Um, and then related
180to Assistant Superintendent Jordan's presentation last time, uh, or an item ago, those prices have gone up a bunch. So, are we factoring in like a 7%ish increase into these or how are we modeling that? Yeah, the way the way that we're modeling it is we're we're pricing everything out at today's uh cost and then uh and then we have an escalation contingency line item at the bottom of our program list. And so once we get our um once we get the list established, we'll um come up with a master schedule and then we'll apply the escalation contingency to the jobs uh as we forecast when they'll happen. So it it's hard to it's hard to put that in there now because we don't know if we're going to you know what we're doing and when
181that's going to happen. So that that was our strategy to account for escalation costs that are coming. >> Yep. >> Okay. We can move forward. >> Okay. >> So uh so with the quick start jobs we there's there's four uh larger projects that that that we discussed last time. It's the It's the playground at at uh Forest Grove. We plan to start construction in June this summer on that. And then the playground at Robert Down, which is also going to start in June. The uh the adult school that we talked about and the high school due to the uh the funding needing needing to come from measure B. Uh that those sales will be done in fall. And so we plan to start those projects in the fall. And uh we feel that these jobs
182can be done during the fall just because of the nature of their location on campus without too much disruption. Here is the uh uh DCA is our architect. They've been working on uh getting things ready to go to DSA. So So uh so DSA is our govern our authority having jurisdiction gives us our permit. And so this is the playground uh layout for Forest Grove with the ADA improvements. And this is going to DSA this month and getting ready to bid out. So, we'll make the summer the summer push. Uh some some elements here. Uh this is the entrance of the campus to kind of give you an orientation. We plan to redo all the landscaping on the on the doorstep of the campus. So, when you come on site, this is all improved right
183here. And then it comes out to a to a new plaza right here. And uh and DCA is putting in a concrete paving there. So future picnic tables with shade can be attached to that to that area. Uh another big feature on this uh on this improvement is the amphitheater right here. So this is uh this is level one we call it level two and level three. And so between level one and two a new amphitheater will be installed here seated amphitheater concrete uh with shade structure. And this will be the spot where the school can have a lot of assemblies and gatherings and then also use as a as lunch area and just kind of a nice space for improvement for the for the campus. Uh ADA improvements, we're going to uh carry the
184new sidewalk over here, make this ADA compliant. The sandbox is still here for everybody. And then uh and then new new ramp up to the third level. And then this is a ADA walkway out to the exit here. So, the whole campus will be uh ADA compliant when we're done with this project. And then all this black top right here will be uh grinded up and redone and new striping as part of the job. So, uh I feel like that that's going to be a big a big improvement for for this for this campus. The next campus is uh is Robert Down. And so, again, all the black top will be redone here with striping. And the big change here is uh is this whole site slopes to the uh to the back of the
185school. And so they have pretty good drainage problem, water getting collected right back here. And so uh so actually when we got started, John was working with uh with Witson on terracing the site. So there so this is all flat and collect the water right here and discharge it before it gets to the uh to the building. And so, um, so that was improved on with a seat wall here and a little planter to break up the elevation change with some trees right here. Feel like that's going to be very nice. And then uh and then we have some ADA improvements to get to this point and then another ADA improvement to get to the uh to the baseball field right now. I think this is like a DG path. And then future work will
186be an amphitheater similar to what we have at the at the Forest Grove right in this area. But uh but we're going to put that on the measure B list as an improvement. So this stair will get redone and then the amphitheater will be installed right there. And that is it for uh for my presentation. Any questions on the on the quick start layouts you back. Um, was there any alternative surface considered besides black top or is that that's kind of just standard for elementary schools? you know, we we uh we're concrete would be the next step, but that that's a that's a big jump in price and uh and the nature of the of the sites is is, you know, basketball and tether ball and four square and whatnot, which is typically black top
187>> and it's being ground up because uh it's uneven right now. Is that right? >> Yeah, it's cracking and and end of life. >> Mhm. >> Yeah. >> Okay. Yeah. Oh, >> well, how long is the lifespan? I guess >> for asphalt I'd say take 20 years >> if you keep it real. >> Yeah. >> Go ahead. >> Yeah. I just want to jump in there. Um so I think that it's important to note that um you know uh maintenance of the the black top surfacing had not really been accomplished like slurry sealing and ceiling and petramatting the cracks and all these things that go with like routine deferred restrict unrest routine restricted maintenance uh which also requires restriping. So, it's important to note that we have to develop uh a deferred maintenance plan to
188maintain the asphalt moving forward. So, we don't end up in a situation like we're in right now where literally all of the black top at both first level, second level at Forest Grove, and if you want to call it first and second level at Lumbertown is going to be removed and replaced. So, um that's something that we've talked about as a maintenance plan uh that you have to you have to build into your deferred maintenance schedule. So, I would say that um with the terracing and the add the addition of a lot of the softscape, it's important to note that we're not just putting back in blacktop. Um there are ball walls. There's a lot of other thing components here that aren't really shown on like a two-dimensional drawing, but uh we really did engage
189with um both sites, the staff, the principles on multiple different occasions as well as um surveys to include what they what the what the teaching staff in particular felt was best for their students during play. And that's what was incorporated into the quick start projects at both both elementary schools. >> Does that answer your question, Trusty Wax? >> Yeah, thanks. >> Oh, it was helpful information. Um, any other trustees have questions at this point in the presentation? I'll just say I'm really glad to see we're getting both elementary schools ADA compliant and um creating spaces that are going to be more inclusive for anyone who needs to access our campuses. Um so thank you. High priority and good stuff. >> Okay. All right. Well, uh I guess I'll see everybody after the holidays. Yeah. I'll
190see you guys on Monday. Yeah. Thank you. >> Thank you, Dustin. Okay board, that was an information item. So, no further action needed. Um, I'll now return back to our agenda in order. And I believe next up we have action item C, which is school psychologist job description chief men's item. Thank you, President Mick Mick Ner and uh trustees. Uh Buck Roden, chief human resources officer for the district. And I bring before you a job description for the school psychologist position. Um we recently had a resignation and as we went to advertise the job, um we wanted to make sure that we had a job description that we could post along with it. Currently, the district didn't have a job description for uh the school psychologist. And so uh we went through the process that
191we do when we develop one and that is that uh we um took a look at the district's needs and then we looked at some of the job descriptions of the neighboring districts and then we also kind of consulted with um uh executive director Cork Anthony who will kind of be s supervising the school psychologist and then we also ran the job description by um one of our veteran school psychologists as well. So we got input from as many different uh you know admin and staff members as we could that would be um working with this job description on a regular basis. Um so this is the pro product of a co-elaborative e effort and um we would uh seek the board approval for uh this job description for the school psychologist um which is
192going to primarily uh be an integral part of the IEP team. um do the uh psycho educational assessments to determine the learning needs that students have um to see if they qualify for uh special education services and also to uh work with staff to help implement the accommodations that are identified through that process. Um so I'm happy to answer any questions that uh you or the public might have about the school psychologist job description. >> Thank you. We'll go out to public comment first. Okay. No public comment on the school psychologist item. Um I'll bring it back to the board for discussion. Trusty Schmoffs. >> Um this is a full-time position. >> Uh this is a 6 position that's going to be advertised, but the job description would be similar for a 1.0. So typically
193do we share a psychologist with another district or >> so we've got multiple in in our district. Uh the person who uh resigned as the person that serves forest forest grove and that need is a 600 full-time equivalent and so that's the job that's being flown. >> Okay. >> Thank you. I was curious about which site or where this was filling a need for us as well. Um I don't have any questions or comments on this item. Trusty Wax. >> Um I imagine this is falls under the reasonable accommodation but the physical requirements about like occasionally running and walking and that sort of thing. So if there was a applicant in a wheelchair, the the last the note basically covers basically we have to specify the the walking and running. Is that right? >> Um
194the physical requirements that we lifted are pre sorry for interrupting you but for for um just my ability to run the meeting. Can we have trusty um Hazen up on the screen so I can see if he's raising your his hand or interested in participating? I apologize for interrupting you. >> Thank you. >> So the physical re requirements that we have are uh standard. Um and so uh if someone was able to basically meet the requirements um in any kind of an assistive device then that's acceptable by the district. So by walk it means to be able to move from one part of a room to another. Yeah. Gotcha. Thanks. >> Any further discussion from the board? >> Thanks for getting multiple inputs from Sure. everyone on staff or lots of people on staff. >>
195Yeah. Thank you for sharing the process with us. Um I don't see any further discussion with that. Would anyone like to make a motion to approve the schoolside colleges job description? >> No, I went out to public comment before board time. Thank you though because >> next time it you might be right on. >> Um would anyone like to make a motion? >> Okay, I'll I'll make a motion. Um, well, before I make a motion, I just the fact that we didn't have a a job description. >> I mean, I hope there's not too many other employees that we don't have a job description for. >> If there are, you're going to be seeing the job descriptions coming up full forward. That's part of the commitment that we've made as an HR department is that
196if we're going to fly a job and we don't have a job description for it, then you may be seeing more more coming coming forward. So, we're doing an audit and trying to um do this among the other things, one job at a time. So, >> thank you. Um I'll move that we approve the job description for the school psychologist. >> Okay. Motions made by Trustee Shamos. I'll second. >> A second from Trusty Wax. Roll call vote, please. >> Yes. President McNary. >> I Shamaras. >> Hi. >> Trusty Wax. >> Hi. >> And trustee Dr. Hazen. >> Hi. >> Okay. Passes unanimous. Unanimously. Thank you, Chief Fbererman. >> All right. Next on our agenda is the proposed board meeting calendar on page 341. Um Dr. Adamson, are there any proposed changes to The only change
197I'm proposing is we have a special meeting next Thursday that I'm proposing we remove from our calendars with the approval of the board. Okay. With that change, let's go out to public comment on the board calendar. No one for public comment on the board calendar. Um and bring it back to the board for discussion. Board, any feedback on Dr. Adamson's request to take one meeting off of our plates next week and go see a PGUSD performance somewhere and like have a little joy. >> Happy holidays. >> Okay, >> sounds good. >> Okay, then I will um make a motion to approve the calendar without the December 18th meeting. Thank you. Is there a second? >> Second. >> And a second from Trustee Wax and a roll call vote because we're making a change. Yes indeed.
198President McMurray. >> Hi. >> Clerk Shimas. >> Hi. >> Trusty WS. >> Hi. >> And trustee Dr. Hazen. >> Hi. >> Okay. And that passes unanimously again. Thank you board. Thank you Dr. Adamson. Um it's already been a very full month. >> Right. Um, okay. We are back into our information discussion portion of the meeting. And item B is our quarterly facilities report with Director Anderson, >> who has probably been working 20 some odd hours a day for the past couple of weeks, I'm guessing. Maybe >> maybe I mean, >> and still changes into a blazer. I mean, unbelievable. >> Okay. >> Right. So, um, quarterly report. I I told Lero, I got to share this. I told Lucero, "This is the prettiest one I've ever done." And she said, "It looks like a dad
199did it." So, humor at the end of the night. So, here we go. Um, Pacific Grove High School. Um, what happened here? Well, we best Shamas suggested a place putting a fence someplace >> and we listened. Um, and so it really takes care of a a gap that we had. It really does. And you know, that's that institutional knowledge that you bring to our board. So, thank you. >> Um, we we have the culinary hoods professionally cleaned and they got their nice little sticker and they're they're, you know, compliant with the fire code now. So, we're going to be doing that annually. Um, we had a major waterline break between um, K&L at the end of the year last year and we decided to just let the kids graduate before we handled it and it
200became quite an ordeal and that one's behind us now. Um, we have all new thermostats in all the rooms that have furnaces. Um, thank you to that grant money. I mean, not grant money, the cowshape money. Um, we also uh have new HVAC filters put in all the units since, you know, the beginning of the year. Um, got everywhere that could take a MURF 13, they have a MURF 13 now. Uh, the elevator is at the high school is very close to being finished. Uh, we've done quite a bit of work on it. Uh hopefully in the next few months that'll be open and ready to go. That and the chairlift was fully serviced and tested. Um and so that's great news for all of our conveyances throughout the district. They're all ready for permitting.
201We're just waiting for the state uh with the exception of that one elevator at the high school. Next slide, please. Okay, Forest Grove. Um so when we last shared with our summer update, summer projects, there was a couple of unfinished projects there. Uh one of which was our playground. uh is now completed and we we've we talked somebody into testing it and that principles first. Um and what's really good about that is it has uh the inclusive elements in it like we did at Robert Down and that's very important to us that all playgrounds going forward will have all those inclusive elements. Um also we took care of a couple more trip hazards we noticed on the campus. Um the remote gate entry was in process when I last spoke to you about our our
202projects. It is completed now and they're loving it. It's every time I show up there and they push the button, it's like it's a joy. Um, uh, the fire rated stage curtains that were in process at the end of the summer are now in and they look beautiful. Um, again, new HVAC filters there. Uh, we performed our annual gutter cleaning. Um, where the tree fell on building E, we had to do the first phase of the damage repairs there. So, it now has a watertight nice roof on it. All the framing's been replaced and straightened. Uh over the December break, we'll start uh getting the room repaired for and getting it ready for rehabitation. Um we repaired two separate waterline leaks um breaks um now three, just to bring you up to date. Um and
203and we removed one very large dead tree at the front parking lot and the chairlift at that site has also been fully serviced and tested and ready for permitting. Uh Pacific Grove Middle School. a little bit less work going on there um since the since August. Um it's really hard for us to get in there, but we do get in there when we can. Um so we we went in to replace stair treads and um just it's proven to be very laborious to get the old stair treads off the concrete. >> So in in a oneweek closure, we got three on. That's how labor is it was. So um the guys are not looking forward to doing the rest of that, but we're going to we're going to tackle it. Um uh the chairlift and
204elevators have all been fully serviced, inspected, and tested. We we do have one or two permits that they actually came by and gave us. I think the one there it might be where where we did get a permit. Um but we're again, we're just waiting for the state now. We're all ready to go. Um new HVAC filters and new thermostats there were applicable. Robert Down Elementary, when we last spoke, the BSP building uh area was about half finished. It's completed now. Looks beautiful. Uh, we put that new carpet in room number six. Um, and actually I should start with the new gutters at at building D. Um, we're in the process of replacing gutters at a couple places at Robert Downtown. And our very own Ryan Prior, uh, he comes to us with a lot
205of experience and I I like to give my guys leeway where they came. He actually came to me and said, "Hey, John, if you buy the materials, I can install these and save us a ton of money." And this is where our employees, when allowed, will bring value to the plate. So, we've paid about $6,000 in in materials to replace gutters on a couple of the buildings there. He's already installed he self-painted and installed the first ones there. And so, these gutters, if I went out to a contractor, would have probably cost us somewhere in the neighborhood of $40 to $60,000. And so, just by buying the materials, painting them in house, and installing it himself, uh we're going to save a ton of money. So, we're really trying to help get that budget uh
206crisis taken care of. Um, got a beautiful picture here of some landscaping. Again, this is another success story. Um, our landscape guys came to me and said, "Hey, we could do something with that area." And and they I said, "Throw an idea at it." And I they I said, "I'll give you a budget of $800." And that's what they did. And it's gorgeous. You should you should visit it sometime. Um, again, new thermostats, new HVAC filters, the chairlift was fully serviced and tested, and I'm pretty sure we have the permit for that one. So, a couple of these are starting to be up and about. Um, not a lot of work going on at at Pacific Grove Adult Education, but we did manage to get some blinds installed and fix some uh cracked windows. As
207a matter of fact, we're going to fix another couple of cracked windows for Barbara coming up here because after we're finished, we found two more. Um, and then let's talk about um what it's looking like. So those were projects that we accomplished from the beginning of school until the until now. Um our transportation department since the beginning of the school year has transportate transported 35 athletic field trips. Um 14 school field trips and 26 intercampus transfers. So what's an intercampus transfer? Intercampus transfer is when we take kids from like Forest Grove and Robert Down and we bring them to the middle school to use the Flex Lab or we bring kids over to go and take a music lesson, stuff like that. So, we're taking them from school to school for little things. Um, let's
208talk about work request statistics. So, we're we're operating right now since the beginning of school year at about a 91% per month completion rate, which is pretty good considering I have three and a half guys to do maintenance requests. Um that's an average of 94 work orders per month. Um 27 work requests per worker per month. And so we're on track to do about 1500 work requests this year. And and this is a radical change for the district. I've been here for a little over three years now. And since I arrived, I've been barking, if you want work done, please put in a work request. Uh historically, people would call the guys directly. they'd stop them when they're walking across campus and there was no real way to have um any data to to figure
209out how many work orders are we doing. I would like to congratulate all of our district campuses on they're really falling in line. They're calling in work requests or they're putting in work requests. We're getting work requests in documenting and achieving them. So, a lot of the work we can't do it if we don't know about it. And so it's really helpful that they're working with us now to get these documented and we're starting to see some valuable data. So like I put together a little spreadsheet there to show you what we've done. Uh from August to November of 2025 with like the high school for example, we received 108 work orders, work requests, and we completed 97 to date. Um 37 at the middle school and now why do I have 48 completed with
210only 37? because those were some ones that rolled over from last year. So, um, so you'll see sometimes that we complete more in a certain area than we actually get. So, um, Forest Grove Elementary 6151, Robert Down 91, 82, PG adult 4237, uh, David Avenues, that's the the campus there, which includes CHS 17 and 13, and right here at the district office, uh, 19 received, 12 completed. And those those are just the numbers that I was able to pull out of our system where before when I came here three and a half years ago, it was like I probably would have had 60 or 70 work orders in that time frame. So, um again, a good job from from all of our uh site administration getting those things in and working with us. So, um
211what did we spend from the beginning of the year and for that first quarter? We did almost $250,000 worth of work um while school is in session. I I think it's important to note that we're not just getting, you know, sub6 or 7 million worth of work done in summer. We're continuing to work throughout the year. Um so, uh how does that look? Um well, we did that fund 14. Uh we did three projects uh related to fund 14. Uh we did a couple on fund 40 and a couple in that we finished up on on the bond measured uh D21. And so kind of a dispersed um usage of our funding to accomplish those items and we're just going to keep going forward and making this place beautiful. Any questions? >> We'll go out
212to public comment first and then we'll bring it back to the board. Um thank you very much for the presentation. Yeah. No one online who wishes to comment. Okay. Um board, um I'll bring it back to us. Is there anyone who'd like to speak or comment first? >> Uh great presentation. Appreciate all the work that you all do. Um am I wrong? Didn't Didn't you guys fix up the bathrooms, too? Was that this year? >> Yeah, they're they were actually those were also in progress, and they were I would say about 90% complete when school started. And you're talking about the ones at middle school. Yes, they're complete now. >> And then also the at uh David Avenue, right? >> David Avenue. Those those were actually completed and those were on the summer. >> All
213right. Great work. Great job. Thank you. >> Okay. Um yes, good work. I mean I when I see stuff that's gotten done, I I always bless you, John. >> Thank you. because it, you know, you can tell when it's been taken care of and somebody really did it the right way. Um, okay. I have a couple of questions. Um, the chairlift of the stadium. Okay. Um, so it's working now, right? >> Correct. Fully operational. >> Fully operational. Okay. So, um when we had our football games there, it the um they set up like a little booth to sell clothing items and stuff and and really they put it all the way against that chair lift. So, like if anybody really wanted to use it, they'd have to sit ask them to move the whole thing
214over so that they could operate it. So, I don't know if there should be some little sign there or, you know, just to keep that space clear enough. I don't know. But, I mean, >> you got much covered. What I'll do is I will discuss that with our our staff at the high school and maybe what we can do is paint a basically like a yellow stripe zone around the ground that keep that area clear. >> Yeah. Because um you know, it's working, right? >> Just like that fence that we put in. >> I love it. I love it. Um but staying on the stadium then um the signs right I asked Josh about the signs for you know we talked about updating the signs for no dogs no bikes and >> and um I'm
215just wondering if they are there. >> So we have signs in my office and that's would be one of those uncompleted work orders at this point. Oh, well, my request >> I'll fill out a work order. >> Um, is just that it, you know, that um I'm thinking about the Christmas break because that's the time when you're going to get a lot of usage, public usage, you know, and and that's when all kinds of weird things happen over there. Like I mean I really have hard time with people using putting you know bicycles on the track and you know and people complain because they're walking they're trying to walk the track and you know even little kids are riding their bikes and I I tell them nicely you know but there's that one sign um
216on the Forest Grove side of the stadium and I don't know if you noticed but it's way down on the corner so if people are coming in they don't even see a sign, but the sign exists, but it's on the far corner of the fence um almost next to Congress Avenue there. >> Okay, I'll look into that. >> Yeah, look at that. And um anyway, so I'm just um wanting to save myself a little bit of security there. Um, also the stairs at the middle school, are those considered still like legal? Like the sizing of them? >> You're talking about like the stairs that lead up to second level. Yes. >> And third level. Those are what we call existing non-compliant and they are part of that plan that you saw earlier that Dustin showed
217that those will be replaced. >> Oh, okay. Because they're >> then they will be existing compliant. >> Okay. Okay. because they're interesting. >> Yeah. >> Um and then the last question over at Community High School, do is the door that goes into um the main door that goes into the office area there is that have um like a safety lock on it at all? >> It has a lock block on it. Yes. That we have in all of our classrooms. >> Okay. >> Yeah. So, you know, and you know what the lock block is? It's a little block on the door that if you push it one, you could leave the door locked and in the event of a lock down or you just push it to the side and close the door without having
218to pull it closed. >> Okay. Cuz I just thought, oh well, you know, they did we forget them that they needed a like some kind of safety locks too that >> um I wasn't sure. >> Yeah, it's there. >> Okay. Thank you so much. Dr. Hazen, anything from you on this item? >> Just to say I'm consistently amazed with how much you guys how much you guys accomplish and how busy and friendly your team is. So leadership sets the tone. So well done, Mr. Anderson. >> Thank you. And I can recall when you arrived and there maybe possibly wasn't a great system for submitting work orders and then we got a system of work orders and then we had a lot of work orders and a backlog of work orders and now it's just kind
219of amazing to be able to have the data and see the progress. So, um, many thanks ongoing, um, for making this place >> and and again, kudos to all the the people at the sites that are cooperating and helping us out there because we couldn't do it alone. Yeah, >> it it's again, it's that >> that district we thing. >> Yeah, I do have a question. Do we know when building E at Forest Globe will be done? >> Um, we we're going to get we're going to try to get as much done we can during the Christmas break, but we only have six working days during that time. Um, so it it would be nice to have it done, you know, in January. Um, knock on wood, we'll see. >> Okay. >> Yeah. >> Okay.
220Um, and a last question I had is about um trees and obviously we have a lot of tree removal fallen trees. Do we also have any type of like tree replanting >> plan or landscape plan for replacement? So last year we did plant some oaks with um Nico Bachmire got us got us some trees and we we plant planted them last year thanks to her. Uh we planted them at several locations. Unfortunately a little small and the deer ate several of them. So I I've been propagating some oaks at home. And so what we're trying to do is is an oak will last you know several hundred years. It doesn't grow at the same rate that a Monterey pine grows, you know, and in within 60 years it's ready to fall over and and damage
221buildings. And uh you know, the oaks and the cyprress were more native to our area than the Monterey pines. There's been some discussion about whether they're native at all. They might be actually from Australia. I've had different arborists tell me different things. Uh but they're they're really not conducive to our zone. So, we're trying to propagate more oaks. Okay. >> Thank you. Um, with that board, if there's nothing else, I don't think there is any direction to give except for gratitude and keep up the great work. Thank you and thank you for providing us with these quarterly updates so we can stay apprised. I know we see some of the things on the ground when we're out and about, but it's also nice to see it all put together and organized and laid out so
222nice. So, kudos to your dad presentation. >> Perfect. Yeah. Well done. Thank you, Director Anderson. Um, okay board. The last substantive item it looks like for the most part on our list is uh the 2025 CSBA annual conference report out. Dr. Adamson, the sense it's your item. Would you like to begin? If not, I was going to let President Hazen or I'm going to I'm going to practice your name and practice the gavl, too. Um, Dr. Hazen, would you like to start us off with your conference report out? >> Sure. I can be quick about that and sorry, I really thought we had decided to do it at board comment, so apologies for that mistake. Um, I was just going to say exactly like Dr. Adams mentioned as well, the workshop went really well, but
223um, Dr. Adamson, you were missed. We spoke a lot about that fact. Um but it you know even for being a Friday morning which was the last day of the conference it was the room was almost full. I you know there were empty seats but there were a lot of people in it and it was just really nice to be able to share the progress that we have made and examples of how the difference between um unity of decisions and unity of purpose. Right? we can have difference in our opinions, difference in our votes, but if we have the common goal focused on our students, we can get through difficult issues a lot more successfully. So, we're really lucky to Oh, well, the other thing I'll say quickly about that, it was interesting hearing from
224some of the other um folks in the room about the issues they're dealing with. And I just want to say even with some of the issues we have here, we're really lucky to have such a great community in PG. Um just a few other things from the other sessions. There was one where Ventura was working with their local Navy office and CSU Channel Islands to implement some STEM programs for students uh similar to the ROV club we have here through their before and afterare programs. It was really exciting to hear because apparently there are um coordinators at all the offices like so I would guess here at NPS that would be you know interested in such outreach just to say you know they they highlighted how it really does take a champion at the sites.
225Um but it's always exciting to think about ways we can partner with our broader community. And then I'll go over just a few other quick things that I'm going to try to write up and send to you Dr. Adamson just so you have you know my lessons learned as they slowly escape from my brain but I went to a session on legislative action and it just was a good reminder that we do have what's called a pacer which is one of CSBA's um contacts that we can work with on our local issues. So, I did have a chat with her at one of the sessions about our um the bill basically trying to push for basic aid funding for TK that unfortunately failed in California um uh the budget process, but it's something that again
226I think is important for us to keep moving on. The there was a group I spoke with that talked a lot about basically offering um IEP504 support to school districts. And so, I'll pass that name and contact along. I think we might have already been in touch with at least one member of the district. So hopefully that's something that um you know I'm just duplicating efforts here. There's another really interesting program that used ELOP grants and ELOP funding that was kind of a startup um and I the cool thing they were doing a lot of STEM education like maker space type work but you know one of the thoughts we've talked about or heard about from our community that the you know the youth center right now is underutilized on the city side and there
227might be an opportunity there. I was just thinking for maybe a city uh PGUSD partnership targeting more of the middle school students that might want to spend time at that youth center and have more activities to do there. And then the last one that was brought up is, you know, we've talked a lot about the budget and I know we've had at least somebody in, you know, from the public at least one or two folks talk about the idea of kind of a foundation and I am not the right person to set something like that up, but basically having some sort of, you know, um, members of the community that are willing to help with fund raise to cover some of the items that are not available to be covered in our budget. seemed like
228a really good opportunity. There's probably, you know, various pitfalls that come with it, but it it was a good reminder a lot that was a way a lot of districts were able to get some things done that cost money that um I think we have had a hard time doing. So, that was my quick summary and like I said, I'll pass along any of the notes. It it was really nice to be there with folks. We missed Trustee or Clerk Shamas and Trustee Otmar and Dr. Adamson, but um it still was a really valuable learning experience. So, thanks for the district for supporting our attendance. >> Well, thank you for your comments. And just to brag for a moment, um we all did go we sat through the presentation given by our district in conjunction
229with our attorney Lulzano and a superintendent from another district and it was a packed room on the last morning of the conference which is not typical. Um and it was really neat to hear from other board members and through the comments. I mean, the first thing that came out was like this was the best presentation I've been to this whole week um in the value of it. And what I found really cool about the presentation was that, you know, a lot of the workshops we I went to cuz it's my brain um were policy driven like and the policies are changing. So, you know, it's like between book bands and title N and all of these different issues. What the presentation given by PGUSD and others focused on was like we're not going to solve
230these highly charged political issues at our dis in this board meeting. But the how and the process of how we talk about them and how we talk to each other and our word choice um matters because we're going to continue to keep having challenging issues come before us as a board. And I think it's exactly what you spoke to, President Hazen, and um unity of purpose, >> right? Like descent is part of democracy, but we're united in our vision and our focus. And so we're able to see ourselves getting work done um in this way. I um I didn't go to any really cool like new idea workshops like that. It was mostly policy um and the board president workshop. So, thank you all for allowing me to attend there and um learn from others
231who have sat in the role and um most of us who had not yet. Um yeah, the one cool thing about that was um I got to connect with the woman who is the youngest elected official. She's a school board trustee up in Yua City. She's 22 and so she's already she's doing the work and she's an advocate and it you don't typically see as many young faces out in the schoolboard trustee land. So, it was just really neat to sit at a table and share and feel that energy and kind of excitement for the work. And um I appreciated that just the ability to network with others who are um similarly situated and also hear stories and like you said, President Hayen, you hear some of these some other districts and what they're going
232through and the challenges they have with just getting through a meeting and it it does make you really grateful for like what we're doing here and what we're focused on. So those are my insights. >> This since I'm going third, this is a bit repetitive, but I'll echo uh the sentiments. The the reception to uh former President Hazen's presentation was was really great. Um but also Buck uh got a special call out, huge call out by uh Lozano for being basically just a great guy. uh and uh willing or uh basically capable of uh diffusing any situation in in the right person for that. So I thought that beared special mention. Uh um and then in terms of what I went to, um I will say missed the other trustees. Uh it was maybe it
233was the Sacramento part. No, no disparaging Sacramento, but uh it was a little and it was overcast. It was a little more downbeat uh this year, but and and I had less luck finding great uh present sess sessions, but I did go to a really great session from Certino uh Unified School District who really seems to blend um SEAL stuff and um the more old school education standards. Um, but they do it in a really innovative way. And I'll pass along a presentation to share with the board. Um, and then I went to a few AI things, but you know, it is such a new space, there wasn't really too much evidence of how to use it. But there was one school district that I thought was using it in the most interesting way. Um,
234and kind of responsible, but um, no real outcome space come from came from that. Um, and then just in in terms of the trade show, I mean maybe it's uh advertising working or something, but the the CTE programs for building and construction and everything. I'm always tempted not just not just because of the great swag but because um the salaries and like the need in that profession uh or that whole trade are really um just interesting and and even though we don't have CT programs or that kind of industry here at our school um I think students can go to Castroville I think um in case they're interested. I know no students are really listening to this at 9:30 on a Thursday, but um it just bears mentioning that I think we could still support
235um the certain CT programs even if they're not on campus necessarily. Um yeah, that's it. >> All right. Thank you, um Dr. Hazen and Trusty Wax for sharing. Um it was an enjoyable conference. Um not the same without >> party animal shamas. >> Party animals and party animal more Dr. Adamson. >> Yeah, we turned in Yeah. Yeah. Yeah. Um no board direction on that item. Thank you everyone for sharing again. Um, last item on our agenda is future agenda items and we have our hopeful chart to track. Are there any additional future agenda items based on our discussion tonight or that trustees would like to propose? Dr. Hazen shaking his head. No. Okay, that works. >> No color. >> Oh, public. You know this is Thank you. public comment for all the students online who
236are proposing uh items. That would be so exciting. Sorry. It really would. Um okay. No public comment on future agenda items. There is the online form if anybody should have a thought and want to fill one out at any time other than this. Um because we are always receiving them and reviewing them and determining what fits our agenda. Um, and I guess with that, no nothing to add. We can adjourn until our next meeting and our next regular meeting will be on January 20 or January 15, 2026. Um, happy holidays, happy new year, and we'll see you next year. We're joined.