001at 5:30 for the PGSD school district regular board of education meeting on September 4th. And with that, we're going to start with our land acknowledgement. So, good evening. As we begin this meeting, it's important to pay respect to and acknowledge that we are on the traditional lands of the Aloney, Kosenoan, and Eselin people. And additionally, pay respect to elders both past and present. >> Roll call vote if you don't mind, Dr. Adams. >> Absolutely. Uh, President Dr. Hazen, >> I'm here. Durk McNary is not feeling well and so will not be able to join us tonight. Uh and so is absent. Trusty Utmar, >> I'm here. >> Trusty Shamas >> here. >> And Trusty Wax >> also here. >> So we have a packed agenda ahead of us tonight. And we now open up this
002agenda for public comment if there's anyone here that would like to talk about any of the items. If not, I'm going to look towards the board. Any concerns, questions about the agenda? Seeing nothing, I will make a motion to approve the agenda as presented. Can I get a second? >> Actually, you're okay. >> If I wanted to pull an item off consent >> that's coming. >> Great. Not yet. >> No questions. >> Okay. So, um, same motion. Can I get a second on the agenda? >> Second. >> Okay. Trusty Wax second. So, all in favor, please say I. >> I. I. >> Any opposed? It passes 40. So we will get we will I'll make sure I look at you when we get to that that session section. So the close section closed session topics
003for tonight um are negotiations collective bargaining session planning and prep with the PGTA for 2526 under gov code 3549.1 and collective bargaining session planning and prep with the CSEA for 2526. same government code and then public employee discipline dismissal release leave complaint government code 54957. Is there any public comment on our close session agenda tonight? Seeing no one online and no one in the room, um we will go ahead and adjourn to close session at 5:33. It's 6:30 and I'm ging us in back from close session where I'm going to start by reporting on the action we t took on item A negotiations information was received and item um B as well information was received and then item C the public employee discipline dismiss or release leave complaint three information items were received so with
004that we now have the pledge of allegiance and I'll ask Dr. Adamson to lead us. And with that I will hand over the mic to yourself again. Thank you Dr. >> Well thank you and good evening everyone. It is my pleasure to introduce our first uh item on the agenda this evening. Uh we have a student presentation. This is a way that we try to start all of our board meetings uh throughout the year. Uh and it's wonderful to have so many of our students from Robert Down here this evening and I understand that they're going to be sharing a little bit of information about our Spanish program. Uh and so it's my pleasure to invite Principal Brownfield to the front to introduce our speakers tonight. Thank you for being here tonight. >> Good evening
005everyone. Thank you so much for allowing us the opportunity to share this evening about one of our wonderful programs at Robert Down. Um we're so grateful to the board for supporting our Spanish program. This year we've been able to expand Spanish instruction down to 2 grade all the way to fifth grade. At this time I'd like to invite Seora Nunes and our students up. Our students will have a chance to share their name and what grade they're in. So, come on up. We'll start with I'm Pippa and I'm in grade five. >> My name's Emily and I'm in fifth grade. My name is Stella and I'm in fifth grade. >> My name is Almos and I'm in fifth grade. Emanuel, I'm in fifth grade. My name is >> My name is Luke and I'm in
006fourth grade. >> My name is Liam and I'm in fifth grade. >> My name is Oscar and I'm in fifth grade. >> Hola. And I'm Seenora Nunes. I'm the Spanish teacher and we're going to begin our Spanish program presentation with our students singing the Buenes and the Aguero song. Oh, uno action. EU said EU said, >> this is our fourth here offering Spanish at Robert Down and Forest Grove elementary schools. We're very happy about that. Um I'm currently teaching in second, third, fourth, and fifth grade. I see the students once a week for 45 minutes and in total I teach 20 classes. The goal of the program is to introduce the language, but most importantly, it is to immerse the students in the culture, the food, the music, the art, and to help our students
007become global citizens. Kids learn through kinesthetic movement. They do a lot of fun things. They play traditional games. They read books. They dance. They sing. And they love it. They do this in a very organic, kid-friendly environment. Now, we're going to listen to a skit with our students, Estella and Emily. Uno, Emily. Adios. >> As you can see, our students did a phenomenal job memorizing the skit. And as students become more familiar with the language and they learn more vocabulary, eventually you see real language acquisition and they begin to combine the words and create their own sentences. I'd like to invite Liam, Ascer, and Amos to say a couple of words about what they like about the Spanish program. Buenos may dempsey. What I enjoy about Spanish is that we have the opportunity to learn
008another language. I also love how Senora Nunes lets us play fun games such as Simon says or Simone Day. I also think about learning about the history of Mexico and other Spanish-speaking countries and fun. All in all, I like I love Spanish. Gracias. Hola. What I like about Spanish is that it gives you opportunity to learn and speak Spanish. It is also very unique as we learn something new every month. Plus, it is fun. Overall, Spanish class is very fun and great. Gracias. >> This one's funny. >> My name is Amos Con and I study Spanish for fifth grade. Last year, last school year, my class and I enjoyed eating delicious guacamole. Okay, now we're going to sing our goodbye song. We're going to end this session. Thank you. And we also thank you so
009much for this opportunity and your time. And thank you also to our principal of Bramfield for organizing this presentation. Gracias. Adios amigos. Adios. Adios amigos. Gracias. >> We're so grateful for Seenora Nunes and the ways that she engages our kids each and every day in their Spanish instruction both at Robert Down and at Forest Grove. Every time I walk into the class, the students are all engaged. They're smiling and they're having fun learning the language. So, thank you report. That was awesome. >> Thank you, Principal Brownfield. And thank you, Senora Nunes. You know, our our focus culture of we and our three core values of belonging, safety, and prosperity. Everything that your students have shared this evening really speak to how you are bringing that to life in everything that you do and everything they're
010getting to engage in. So, thank you. And because of that we students every time we have students present uh you are presented with a certificate. Uh and the certificate it's a culture of we certificate that really highlights our three core values. And this is on behalf of our board to thank each of you for spending the time coming and spending the time with us for bringing uh such grounding to our board meetings and helping us be reminded of the why and some of the many hard decisions that each of our trustees have to make. It's so important to get to see your faces and help them get to see a part of when they make decisions up here at the dis. You're the reason. And so, thank you for being a strong reminder for us.
011So, I'm going to call your names and if you could come up to the front, take your certificate. I'm going to ask you to go ahead and line up right here in front of the DAS. And then we're going to do a photo with the board at the end of that. Sound good? Okay. Emily, let's sing her. Luke Sprrow, >> Luke Spool. Thank you for the pronunciation on that one. Amos Cohen Aliasco. Oh, I'm not going to say correctly. How do I say your last name? Say it again for me. Kirhan. Kirhan. Come on up to the front. Congratulations. Bella Greenley, Liam Dempsey, Peppa Holtz, and Senora Nunes. Thank you. I have one for you, too. Come on up to the front, please. And let's give a round of applause for Emanuel as well. >>
012If I could invite you to the front to join for the photo as well, please. And So now after our room got a lot emptier both literally and figuratively um we're now on to section four communications where we start with our student representative Miss SA's comments. Good evening. Closer. >> Okay. Um, at PJHS High School, we had back to school night on Thursday, August 28th. It was a tremendous success. It was one of the largest attended back to school nights in recent history. Feedback provided from parents, students, and staff so far is that the night had a great community vibe with multiple parent organizations in attendance alongside ASB and cheerleaders serving as ambassadors for the evening. At the general session, parents were able to view the recent PJHS multimedia student production of the Breaker Challenge,
013which highlighted the values and traits desired to be a breaker. B. Balance and well-being. Responsibility and character. E effective communication. A academic success. K. Knowledge for career readiness. E. Empathy and cultural awareness. RP responsible citizenship. s self-directed lifelong learning as well as fall sports have kicked off highlighted by the football team's 14 to7 victory over Seaside High School on Friday August 29th as well as water polo volleyball girls tennis girls golf and cross country are all in full stride with league and non-league competitions at community high school staff and students attended an amazing field trip to Point Lobo State Park to hike team build and learn more about the amazing central coast natural Natural Habitat enrollment at CHS is growing. Eight students are currently enrolled, each making significant progress towards credit recovery and graduation in
0142026. Thank you. >> Thank you so much for those updates. And now we're on to the board member comments and written communications. I'll quickly just I got received two emails regarding TK enrollment and then one email providing kudos for the district. And we'll just say again thanks to Senora Nunes for the presentation but most importantly what you bring to the students every day. >> So with that I'll go on down the line to trustmar. >> Thank you. Um I pretty sure I received the same emails about uh TK registration. Um and just a comment on the presentation that we just saw. I mean, that's the stuff that I think we're all kind of here for and that um just the excitement and the pride that you can see in their eyes. And I'm so grateful
015for Senora Nunes that she's here and that we are able to offer Spanish to our younger learners and start their career their educational career off with beginning to learn a new language is phenomenal. I'm I'm grateful for what's going on in this district. I think it's so cool. That's all. >> Thank you so much, Trusty Schmas. >> Um I went to the traffic safety committee meeting um last week and um they did a presentation on the um way to do the drop off at Robert Down. Um and you know I said a few words at the meeting and um afterwards um one of the commissioners is Tim David and he contacted me and said that you know he would uh he was interested in our policy developing policy around the ebikes and the motorized scooters.
016So that's just um something that we're working on. Um, we're not at the policy level yet, but we're uh putting it together. Um, and then I just I I asked Linda if I um could um bring up something with the board. Um, and so I'm just going to bring it up right now and then when we have our agenda items, if the board is in agreement, we can put it on the agenda for next meeting. Um, but I saw the report about Watsonville's uh issues with pesticides impacting the school kids at the different school sites around Watsonville. And they this has been an ongoing issue in many of Selenus um areas and down Selenus Valley. Um, but in Watsonville, um, they're especially concerned about strawberry fields because there's a certain I believe it's a fungicide
017they use that's that has been proven to be carcinogen and affects people that are near it. Anyway, they are going on there's this group that was and it wasn't necessarily with the school. I'm not sure who the group was, but they were doing like a hunger strike. So, it just made me think like I would like to ask the rest of us. Um, if you're interested in maybe doing some kind of a supportive statement for them, a resolution, I don't know what something we can discuss, but I feel that it's about school kids and and so just because it's not exactly here, but it's part of our community still. and I I feel like we should be supportive of what they're trying to bring attention to. So, I'll bring it up later. >> Sounds good.
018Thanks for bringing attention here, too. Um, Trusty Wax. >> Um, yeah, first of all, thank you for bringing that up. That's great. Um, we'll talk about it later. Uh, I got the same communications. And then a shout out to Director Anderson uh himself and his staff from the Forest Grove Elementary uh front office. They said that he worked real hard on the uh buzzer. People were left bloodied. Um and that was even before the bus pip busted pipes on the field. So um lots of kudos to you all. Um the the back to school nights were great. The book sale was great. many ice cream socials. Great way to start off the year and welcome new kids to new campuses. And then uh big thanks to Chief Day, Mayor Smith, and staff from the city
019for a joint committee meeting a couple weeks ago uh where we talked about the the traffic plan for Robert Down and a couple other things. So excited to see how those things progress. >> Thank you so much. And now we're on to you, Dr. Adams, and superintendent report. But I just want to highlight as we begin the second month of school. I would love to take a moment just to uh say how proud I am of the incredible strong start that we've had across our district. Uh you know the first weeks are always filled with so much going on. Uh there's a little bit of adjustment as well. But it's just really neat as I'm doing my site visits to get to see uh students just adapting to their new routines. Uh sixth graders in
020the middle school, our ninth graders uh you know is freshman at the high school. um our little littlest learners. Uh just it's it's a it's a lot it's a lot as we you know all adapt to a new year and it's just really neat to see that going on. I think for tonight I want to just highlight you know three uh key um areas from our observations that I think is just important uh you know for us as a community to um to know about. Um starting first with our joint city subcommittee. We had that last Monday. Um thanks to President Hazen and Trusty Wax for representing the board um in that meeting. lot of great uh topics uh of discussion. Uh we had really really strong attendance as well when in comparison to previous
021meetings. Uh but really we were able to go ahead and highlight the city was able to present uh some of their plans for uh ensuring more safety uh with the drop off and pickup uh zone outside Robert Down. Uh we also uh had a chance to really discuss safe routes to school. That was definitely an area of focus uh particularly among staff and family members who were present that evening. uh and so really strong discussions and ongoing uh plans on you know how we are collaborating and working with the city to uh identify safe routes uh safety collaboration with uh PGPD is ongoing we'll be talking a little bit about that in our safety presentation this evening um and Chief Day is here this evening which we're just uh really you know wonderful to have
022you here uh and then we've ended with just a discussion about our the structure of the subcommittee and moving forward and really you know discussions with the city we've talked about making more of an informal structure. Uh in moving forward, uh it will really just be the mayor and the city manager representing the city and then on our end one board member uh beginning for next year. Uh and of course myself and assistant superintendent John. Uh and really we discussed the the need for that to just allow for uh making that more as a report out and you know gathering input from our community and we've committed to at least you know four meetings every year uh with the city staff and our district office staff as well. So, lots to look forward to there.
023Uh, the second item is really just highlighting a few of the things I've seen in my site visits. Uh, like I've I always talk about, it's one of my favorite parts of my job. Uh, and I think, you know, what I really enjoy seeing is just how our culture of we continues to be alive at the beginning of the school year. Uh, when you're looking at, you know, fifth graders imagining and being asked if their life was a soundtrack, what would that soundtrack be? And just hearing their creativity as they share that out with their peers. um elementary students being asked to distinguish uh what's within their control when responding to different circumstances. Middle middle middle schoolers researching and presenting um on artists of their choice in in unbelievably creative ways and high school students
024using their influence to promote positive choices and build just a culture of kindness and really talk about and and understand how their words and their actions matter. uh special education students. It's part of our ATP program. Uh really getting out there into the community, volunteering uh and at our adult school. I'm just going to say one word, Zumba. I got to enjoy a class recently with our instructor Freddy and it was amazing. I just cannot encourage all of you enough to get out there and join one of the many classes that we get to offer. And then my last is really just to highlight our back to school nights. Uh we have now completed all of them finishing off and rounding off with high school and middle school last week. I was so encouraged and
025you know our student board rep um Miss Sylvier spoke a little bit about the student pre the student presence at the high school uh you know at Pacific Grove High School. I got to see that at middle school as well. Uh and really just seeing students as serving as ambassadors at the middle school hearing you know the hallways filled with music uh and just seeing all of the different clubs and parent presence as well at at at all of our school sites. So, just thank you to our principles, to our assistant principles, to our staff for uh really encouraging parent participation, which was so high at all of those sites. Just really encouraging to see. And really, these events just remind me how essential our partnerships are. When we say culture of we, we mean
026it. And it's just so encouraging to see it continuing to be lived out uh across the district. With that, back to you, President Hayes. >> Thank you so much. And we're on to it now, our safety report. >> I'll yield my time back to the board. We will be uh covering a comprehensive safety update under information item A. >> Perfect. Your three minutes have been used. Much appreciated. Um we're now on to the individuals desiring to address the board. And this is public comment on any item of interest that is within the board's jurisdiction will be heard. The board will also take public comment on each specific action item prior to the board action on each item. So if you wish to comment on a specific item on the current agenda agenda, please wait until
027that item is being discussed. The board will allow a reasonable amount of time for public comment on each agenda item, not to exceed three minutes per speaker and no more than 20 minutes per agenda item, pursuant to board policy 9323. Speakers will be called sequentially online and in the room until there's no speaker coming forward on the agenda item or the amount of time has elapsed, whichever comes first. This is a meeting of the board of education, a business meeting being conducted in public. So, please note the Brown Act limits the board's ability to respond to public comment. The board may choose to direct items to the administration for action or place an item on future agenda. And one this last comment is just a reminder of our shared commitment to the culture of we
028fostering a safe, respectful, inclusive space both here in the boardroom and beyond. So please treat others here and after the meetings how you would like to be treated. So with that, I'll move on to the individuals desiring to address the board from the community members first. Is there anyone online or in the room that would like to speak on a non-aggenda item? Okay, seeing none, any PGUSD staff on a non-aggenda item? No one's rushing to the mic. So, we'll go on to our consent agenda. And so, these items are considered routine and may have been discussed previously. So there will be no discussion of these items prior to the board vote unless a member of the board requests a specific item be discussed and removed from the consent agenda. So each item um approved by
029the board of trustees we deemed to have been considered in full and adopted. So with that we have items it looks like A through K. And we'll go first to public comments if there's anyone that would like to speak about our consent agenda. If not, board discussion including our student trustee. Anyone like to comment on consent agenda? Trusty Wax and then Trusty Omar. >> Uh I'd just like to pull item I uh the contract for services with I never know their name. Mirth. Okay. M earth >> and trusty Amar. Then I'll put them in line once we get all the items. Um, I'd like to pull E. Not everything from E, but I guess we'll just pull all of E because that's how it has to go. >> Y. Okay. So, I'm going to suggest
030that we take item E and I and put them at the top of the agenda under information discussion for A1 and A2 if that works. A1 will be E and then A2 will be consent I. So, with those two being pulled, can I get or any other board discussion, I should say, on the consent agenda? If not, could I get a motion on the remaining consent agenda? >> I'll move. >> Okay. And can I get a second? >> I'll second. >> Motion was made by Trustee Otmar, seconded by um Trustee Shimos and student trustee vote. Yay or nay on approving consent? >> Yay. >> All in favor with our student trustee say I. >> I. Any opposed? If not it passes 40. So now we will go to item A1 which is item E the
031out ofount overnight activities. This was I think yeah trusty Amar you had >> that is me. Okay. So um specifically page 25 and 28. Um water polo. Let me pull it up. Sorry. They're both related to the same um the same thing. It's the transportation um so so the water polo tournament. So specifically on both I'm looking at the names of the auto drivers means of transportation is auto. The only thing that is box that is checked is fingerprint. Um not release of driver record, not personal automobile information. And and the same goes for um page 28, which is uh the golf match. And I'm just noticing there's inconsistency in the forms as they're being filled out. um unless it's specifically a charter. Uh it seems like it it's pretty consistent. But um yeah, I
032guess really what I'm looking for is more consistency so I'm not having to go through each box to see if these people have been um if their driver record information has been pulled and is on file. Wondering if I can get clarification from that. I believe that's um Principal Omira. Oh, I think I was gonna take it then. Y. >> Yes. Okay. Thanks, Trusty. >> He had just signed it. So, >> yeah. Um, thank you, Trusty Yammer. So, all of our ad accounts, so OCA1 and OCA2 forms, those two boxes were not checked on those two forms as I was referencing. Yeah. Okay. >> Yeah, on both of those. >> Yep. So, um, before any activity, uh, is completed, the the out of county activities form one and two have to be on file with
033the district office. Um, I would have to check with with Carrie in my office. Uh, more likely than not, these drivers already have an OCA1 and two form on file. So, when the site filled this out, they didn't check those boxes because because it was a new requirement. But, I will verify that prior to any uh any form of transportation out of county. >> Okay, that's great. I know this is something I've pulled before the box checking. I'm into, you know, it's the details. So, yeah, as long as this is something that will be addressed. I mean, I don't want to approve something that's not completed unless, but you're giving insurance that it will be or can we pull these and bring them back? I don't know when they're set to go, but >> September.
034>> Yeah, believe one of them is this weekend and the other one is the 15th, I believe, of September. Um so tomorrow >> tomorrow what is tomorrow >> Friday and Saturday >> if we can reassure that this that step that verification will take place before that trip even though that is tomorrow. Um and then you know obviously the same for for the next one. Would the board be comfortable with you know proving that? And then absolutely I mean your point trusty a mar that yeah >> if I was a parent and my child was going in a private auto with somebody that I wasn't sure if they had their driver's record released or their personal automobile information released. I don't think I'd be comfortable with that. Fingerprints one thing. I guess that's good. But yeah
035I'm not comfortable with it. I also don't want to ruin uh what's going on with uh the polo team or the golf team, but okay for this time, but if it comes up again, um I would pull it and say no, you're looking. Thank you. >> Can So like if if those forms haven't been signed, is there like a backup or what what or if that driver gets sick, what happens? assist. >> Yeah, I mean I can respond just on that and then um basically though is there's other I know that as a parent I've signed up to be a backup for people that can't do it knowing that I have those forms on file from the beginning of this year and past years. So I think there could be other drivers that also have
036those forms on file, but I know that the coaches have said specifically to me, are you sure you've done this? And then they double check it. So um did you want to report back those have been checked and signed? >> Yeah, they the boxes just were not checked. I'm looking at the entire spreadsheet right now of everyone who's been uh verified through our OCA one and two forms. Both um the person who filled out the form on the water polo trip has been cleared and then u the coach for the golf team on the other form has also been cleared in prior years. We have them on file. I'm looking at their form right now. >> And then there's two others on the uh water polo. >> Yeah, right now for water polo, Casey Lion
037has been cleared to drive. Uh let me look at the other individuals. Are we talking about the girls JV girls water polo because I don't see Casey line on here. >> This was the one on page 20. The first one they had four. >> Oh, sorry. I'm on the wrong water polo. I was on 26. Thank you. I just want to say I mean the interest let me I mean I let's come back to this at the end for we'll table just till we you're back. >> Yeah. So there's a there's one driver uh on each one of those that has been cleared through our OCA 1 and two forms on either one of those trips. I just have to see pull that form back up. Is there multiple vehicles? It says um it says
038auto and four people are listed. >> Yeah, there's four drivers >> for this one. It says auto with an asterk and I'm not clear what the asterk is, but >> we can pull and come back. >> Yeah, why don't we move let's move on to item A2 I and then we'll come back to this for a motion. Um with that, so this one item I that was pulled. >> Uh yes, it's Mr. Amir's item, but yeah. Do you want to comment on that trusty wax? >> Yes. Uh obvious or maybe not obviously I am very much in favor of this gardening program um and bringing in people from the community but uh the hourly rate and or visit rate just seemed um in light of everything that's going on um too much for me to
039consent to I guess with everything else. Um, so I just wanted to pull it off, I guess. >> Did you have any specific questions or do you just not want to approve it? >> Um, well, in in communication earlier this week, I asked if there were going to be specific curriculums shared with the high school and principal responded that there I actually don't have the print out right now. Um, there would be some sort of curriculum, but I guess I'm still for one employee. um for 14 visits. Um it still seems a bit much to me. Um so I I guess the questions that I asked before with which were how many staff members there there are going to be which is one and then do we get some sort of curriculum which is which
040principal said that we would or supplements. Um, it just seems the cost still seems a bit high for me. Um, and I don't know when this was supposed to be enacted. So, I apologize if this messes up. >> I asked principal to come to the front just to speak to it a little bit. That might be helpful, I think, for you and the rest of the room as well. >> Maybe to summarize the two questions that I would ask it. on just if you could speak a little about the quality of this program, what it brings to the district. Um, you know, for the cost, how you feel about the the cost relative to that and then secondarily to if there's if you know when the first visit is planned to be if it is
041something that would need to be brought back if we missed any instruction. >> Are you hearing me? Okay. Okay. Um, certainly understandable when you look at face value the of the nu numerical figure and an hourly rate. Um I would I would respectfully ask that we look at the organizational uh curricular approach that MEI Earth organization provides to our district. Um this is an ongoing partnership uh and collaboration that was started uh before my time uh but actually came with um enriched endorsements from CHS staff uh when I came on board at the beginning of last year. Um the environmental sustainable agriculture uh environmental piece that that Mi Earth provides to us um is simply more comprehensive than just one employee coming um for one one hour uh a week. It's it's the whole the
042whole approach of sustainable uh environmental stewardship which we try to um encourage and implement at at CHS. And so, um, from an organizational standpoint, the contracted service, um, seems appropriate. Um, however, you know, I haven't done a comparative study with other agricultural um, educational programs, but it it it certainly would serve serve our needs. And I can I ask Sher to come up as well because she was part of the the program from from its inception. >> Yeah. >> Appreciate that. This is um over a two and a half year partnership that we've had with them. So beyond what you're seeing, you know, what seems like a high number for a contract for contractual person to come out. It's been hours of on-site meetings. They host us at MEI Earth as well, which is adjacent
043to Carmel Middle School. So they've taken us on tours there. They've helped us brainstorm about, you know, long-term vocational practices for students with, you know, hands-on learning, whether people might go into landscaping. um they've helped us develop the mental health component that we've wound into our seal. So they've come to us and spoken during our SEAL roundts. The director has come out and met with us as well really to become embedded in our program and understand the needs of our students. So it's not a kind of a one-off person showing up to, you know, dig holes in in in the garden. They put a lot of thought into how they can help this be more than just a garden space but very much an outdoor classroom connected to our the unique needs of our of
044our students. Um they acknowledged last year when we started looking at the future contract that their number was high and their goal has been to lower that to lower that number um from their perspective. So, if we were to approach the board again for spring semester because this is this is a tight calendar that you're looking at for this year. Um, Greg and I just met today and we were talking about, you know, whether grants that might be available. I've done a lot of research on other possible funding opportunities. This is kind of our link to take us where we are to hold on to them as an organization. Um, and then see where this goes. And I'm I know that with the pending discussions of the relocation, that's another long-term, you know, aspect of
045this as well that I imagine is on on your minds, but this is where we are. It's a beautiful space. And the garden was devastated, as you all very well know, with the storms in 2022. And it's been amazing work by facilities to help us start to get things going. We have two wonderful women in the community who've come in and really started to help to get it clean up. Now, this is that link of the curricular piece. And again, I just want to reinforce that the countless hours they've spent outside of that number is has really reinforced to us, I think, as a staff of their their value because they see not just CHS, but what could they do to help create something for a food bank for our community? How might they tie
046in with us as a broader district? So, it's it's a a partnership, but I so that that that's what I can speak to from from my pers perspective and I appreciate the fiscal oversight as always from our from our board. But that's the piece that I that I have to add. Is there anything else that I can clarify for? >> I'd like suggest we I think we should go to public comment probably after that just quick discussion then we can come back to board discussion and decide what to do. Is there any public that would like to talk on this item? None online, none in the room. So, um, Trusty Wax, anyone else want to bring up on this? I mean, I'll say I appreciate the effort to look at a lower price in the
047future, but again with the field trips and I know this not again personally, but a lot of times too when you get into a consulting rate, there's a lot of time that is spent off-site preparing for it that doesn't go into like so the hourly rate includes a lot of off-site prep that you're not charging that hourly rate for. So I I am unfortunately familiar with seeing very high early rates in um my profession at times for that reason. So >> as as a just a closing comment um I would encourage any any of you to visit the the garden site. It it it looks amazing right now. Um and we are just really really excited to move forward with with the actual instruction component. So, I I'd be happy to uh to host a
048mini tour of the CHS garden at at any time. >> Um I I guess like the the background and the context of the contract is helpful, I guess, from for me because we're just looking at things as they come across our agenda. It'd be like nice to see it more formalized if possible in the in the contract about the planning or um like the SEO components just because that does seem and like them hosting uh field trips that does seem more inclusive than you know these 14 visits uh to me. just a note for the future and then obviously hopefully uh talking to them about the rate for the spring semester. Any other board comment? If not, um we can go for a motion on this item. >> I'd like to move to approve. >>
049Okay, I will go ahead and second. Thanks for the discussion. Um student trustee vote on meth. >> Yay. Okay. And for the rest of the board, all in favor, please say I. I. >> I. >> Any opposed? If not, that passes 40. So, back to item E real quick. Assistant Superintendent Jo. >> So, I did have a chance to now look through our district office tracking, parents, volunteers, and OCA forms. And I can report out that the golf trip, which is on page 28, 9:15, John Martin is cleared to drive a district van. His OCA 1 and two form is on file. and um it was a clerical oversight before they come to me and in form K12. They're verified before they come to me. So, the box just was not checked, but I've verified
050it. I've got them on the spreadsheet. Uh for the water polo trip on page 25, that's tomorrow 95. We have it looks like three autos. There's 12 there's 12 students that are attending. There are three individuals, um Walsh, Lions, and Merrick that are all cleared. Um, I don't know if 12 students are going to fit in three cars, but I know that three of the adults listed of the four are cleared on our district tracking sheet. >> And then the the fourth I see is Sophia Sano. >> Not on the not on the list. Not has not been cleared. >> Okay. >> Fingerprinted but not cleared with an out of county activity form one and two to drive a vehicle. >> Okay. So, if we could find a substitute for that person, then I would
051be comfortable approving this. But I don't think it's appropriate to have someone that's not clear drive students unless she's only driving her own student. But yeah, I think that's a motion we can make. Um, if I guess we should get a public comment first. there's anyone in the public that would like to comment on this item the line on in the room. Um would anyone feel comfortable making such a motion removing or looking for a additional driver if needed or the driver that's not approved only driving their um their own student if it is such. Um, another suggestion might be if there's a district vehicle that we're able to like a district a van that we can I don't want to prevent them from getting there, but I also don't want to put us put
052students in a situation where I mean it's a district liability if they're not cleared and we put students in the car. I just >> and that's why I think we should just approve that these are the three people we're willing to because they have on file we'll go ahead with that and if they can get a van that would work or if they can get a substitute that also can do that that would work. >> Yeah, I would just have to ask Principal Amira but um we do have an athletic van. We have two vans at the high school as well as um adult education vans which those would normally be listed on this form. I mean as it stands right now there's 12 students. I'm not sure how you're going to fit 12 students
053and four adults in three cars. So that would be a concern for me as well. Um so the possibility of utilizing one of the athletic vans would make sense. You could fit uh two adults in the front and six in the rear. Director Anderson. >> Yeah. I might suggest again I think this needs to happen off outside of the meeting. I think we can just approve with the drivers and hopefully we can get because again there's probably other parents that are also you know have made this list so we should include them if possible. But does that sound good to you as well? >> That's fine with me. So I'll move to approve this guess both of them. E uh with the exception um or with the change that Sophia Sako is removed um and
054we as a driver and that we find a either a backup driver that is cleared with OCA1 and two and fingerprinted through the district um or staff drives in the district van. Okay. >> Can I get a >> complication? Go ahead. >> Can I get a second to that motion? >> A second. Okay. Trustee uh Admire Mo made the motion and then seconded by Trusty Wax. Student trustee vote. >> Yay. >> Okay. All in favor from the rest of the board. >> I opposed. Not it passes 40. So we're now on to info discussion item A, the district safety update by Assistant Superintendent Jordan and Miss Barbas. Can you hear me? Yeah. All right. I'm Barbara Martinez, um, director of safety for the district and also principal of the adult school. I want to welcome
055you to our 2526 safety update. This presentation is all about our collaborative efforts with the Pacific Grove Police Department to build even stronger, more secure learning environments for our students and staff. We're going to cover the key initiatives and improvements that we've made over the past year to enhance campus safety. This includes new security measures, training programs, and community partnerships. Our goal is to provide a comprehensive overview of how we're working together to create a safer, more supportive school community. Safety is our top priority, and we're committed to continuous improvement in this critical area. I'm excited to share the progress we've made and outline our plans for the year ahead. This is an important topic that affects all of us. So, I encourage you to engage and share your feedback throughout our pre presentation. Over
056the past year, we've made a commitment to transform our approach to campus safety through meaningful action and collaboration. Last year, we outlined several key initiatives, including strengthening our partnership with the police department, implementing a comprehensive security infrastructure, enhancing communication protocols, developing responsive safety training, and creating a culture of safety awareness. Tonight, we're going to review the progress that we've made on these collaborative initiatives, share feedback from school principles, highlight our infrastructure improvements, and discussion communication enhancements. We'll also outline our next steps moving forward. Our goal is to continue building a comprehensive safety program that keeps our campuses secure and our community informed and empowered. And I will turn it over to Dr. I have the next slide. Thank you. It's all my teammates. Well, I think as we've worked very closely with our new chief
057of police, Chief Day, in the last few months, uh, and really that collaboration that I've been able to, you know, really see firsthand has helped us, you know, honestly just transform our approach to safety, uh, through the collaboration that we're now experiencing even more so than ever before with PGPD. Uh what we're focused on currently uh is really a a focus on community- based you know security uh which emphasizes prevention uh and with chief day serving as we had you know discussed back in June as the primary point of contact uh through PGPD uh and you know a little bit later on tonight he himself will talk about some of the you know exact examples of you know where we've had to reach out to him and he has been able to you know really
058step up to serve in that in that role. uh we continue to coordinate our joint training sessions and that's been really a strong area of focus with chief day working with our site leaders um as we you know really work towards building relationships uh but also with a focus on prevention uh chief day uh is committed to attending our site level uh safety safety meetings uh monthly district safety meetings and our community safety committee our first our next one which is actually coming up at the end of September and all of this to ensure seamless communication um and coordinated emergency response. Uh he's also working with the district and our site leaders currently on uh really uh communicating on safety in the area with of ebikes and e- scooters. Uh in fact he was just
059at the high school uh earlier today uh you know on that that very topic which I'll let him speak to later on. uh and really just the ongoing u commitment and and his participation in um after school events uh that remains a commitment and you know something that he truly has what we you know really talked about was going to happen back in June uh we can honestly we're now seeing that in action and that's just been really a pleasure uh to see and a pleasure to work with you chief day uh slide four just really kind of you know highlights um you know the areas that our in our communication and work with our site leaders uh you know each of them with their safety teams at their school side have identified you know
060key areas uh of focus uh when it comes to safety on the their campuses. Um you know with that again just leading back to the commitment from PGPD Chief Day serving as just a committed um uh presence on all of our sites monitoring uh when when necessary uh really involving and including in his regular patrols uh check-ins at our school sites as well. And once again, we've really been able to truly see that in action. Uh but ultimately, you know, what we're doing is a sense collaborating more closely than ever before. Um and that's been that is definitely a strong area of focus for our, you know, safety focus districtwide. Um I think the only other area for our middle school that I would highlight is uh there's definitely been a a need expressed by
061the site by principal roach and assistant uh principal Tobani about just increasing the supervision particularly at recess and lunchtime. Um and so that is something that yes we are actively working on to add additional supervision in the coming weeks. Um so that's really the highlight there. I think you know the important message here is just ultimately that you know all of these opportunities give us that chance to hear and and our ability to look back at our safety plan throughout the last month has been to identify areas of need at each of our school sites. I'm going to hand it over to assistant soup John to speak to the next slide. >> Sure. Thank you Dr. Adamson. So a couple years ago we initiated the safety uh subcommittee for our district. uh been a pretty
062successful group uh full of very collaborative discussion with stakeholders where the district brings items forward. We vet those items with our safety committee which is made up of uh parents uh staff from school sites and then emergency responders. We have fire law enforcement and so forth at at our district safety committee. Uh our next meeting uh coming up this month, I believe it's September 30th is um is our kickoff meeting for the year. We have three throughout the year. Um we're going to start out with uh strategically looking at how we can allocate allocate uh available resources and funds this year. Uh better allocate those funds. Uh the committee is going to look at uh some of the staff input that we've received uh to continue to evaluate infrastructure and staffing needs across all of
063our campuses. Uh using data-driven analysis and feedback from our stakeholders. That's the most important part. Uh and you'll see some of these items coming up in the uh the item later on with our facilities quick start list. Some project related items. Uh we're going to be determining the best way to distribute the funds to address our most critical needs uh to our school sites uh specifically the sites in need uh of those safety uh patches so to speak um more quickly. Uh and then this year we will work to establish a clear timeline for completing safety projects uh in in phases to minimize disruption uh for educational activities and daily operations. And the goal of the uh the initial 2022 23 comprehensive safety needs assessment was to kind of go out to our community, survey
064our stakeholders, which include our students, our staff, our parents, and determine what needs are are at the highest level, and address those needs through our district-wide safety committee. And of course the most important part is uh look at our available funds that we have uh and prioritize our needs based on number one needs number two available resources and I think we've done that so far over the last couple of years and that's one of the successes that we can highlight uh from the safety committee. Next slide. So some of this the infrastructure improvements I talk about this at my safety update uh just about every board meeting we have but as you can see on the slides we've made uh pretty significant investments in our access control physical security across all of our campuses uh
065where we create multiple layers of protection while maintaining a welcoming educational environment. That's a big deal for our community. Uh we have district-wide visitor safety management that we implemented last year for digital check-in process. Uh it also allows us the the credential verification back to our fingerprinting uh that's housed at the uh at within human resources for all sites. Uh as a part of our physical barrier improvements, you can see uh the middle of the slide there. We've completed fencing at at the middle school. Uh we're making additional modifications at the the middle school portico area. That's the area that adjoins the gym and the uh building A uh to to better isolate the campus uh during uh during instructional hours. And then um a project that's on the uh quick start list tonight for
066the high school is additional barrier for the backside of the high school parking lot B. This has been discussed and recommended by the safety committee before and brought to the board before. We're now allocating funds uh to essentially fence off the back half of the high school campus. That's from Forest Grove up to Forest Lodge Road. Uh we've also expanded two-way radio coverage by installing repeaters and uh adding additional handheld devices for our staff at our sites. Uh as as we've been uh bringing forward over the course of the last three years since Director Anderson's been on board, uh we've had a heavy u uh focus on fire alarm systems and our public address systems being updated. And I can say confidently today that all of our public address systems are currently updated uh with
067the new uh infrastructure at all sites. And then finally, additional drop off safety measures uh and traffic flow improvements are currently underway and will be addressed immed to uh will be immediately addressed uh by our city of Pacific Grove public works department in collaboration through the joint subcommittee of the district and the city. Next slide. >> So we want to talk about training um and road safety initiatives. Um we've had quite extensive training over the past um couple of years with regard to our big five. As a matter of fact, I attended today at the county office of education. Uh there's a two-day comprehensive training which I brought some a principal and some staff and some district office staff and they're very excited to do some training here at the district office in their protocols.
068So, um practicing our protocols really builds the confidence and the and the um competence of all of our staff with that muscle memory so that they know and they're able to carry out our drills. We have comprehensive protocols for shelter in place, secure campus, our big five, evacuation, drop, cover, hold on, um, and run, hide, defend. Um, our approach is multi-disciplinary. We have a threat assessment team that evaluates and responds to potential safety concerns, providing intervention. Monterey County Office of Education is is holding a a level two threat assessment um, training in the near future. We also collaborate with the police department on assemblies, parent events, district-wide programs addressing pedestrian and vehicle safety, including ebikes and e- scooters. And a shout out goes to Chief Day for creating that trifold um on e scooter safety
069for our community. Um we had a conference with principal Roach um for scooter safety, bike safety coming to the middle school for grades um all grades actually through their PE department. Um and we also deliver sight specific safety assemblies presentations by the police department including events like the bike rodeo at Robert Down and Forest Grove and safety day which we are planning in the spring. So upcoming events like our spring safety fair and the safety component and at the butterfly bazaar we'll have a table where we talk with parents and the community about our protocols so that we are transparent um so that they know what our protocols are including our prominade with the principles and coffee with the principles. So we are out there we're practicing we're talking about it we're living it. Thank
070you. All right. And this slide just really highlights the multi-level approach uh that we, you know, use to communicate and engage all of our stakeholders. Um there's definitely redundancy, but I think that ultimately ensures that you we're able to uh you no one is left out of critical communications. Um at the district level, we have our safety committee, emergency notification systems, and you know, definitely as much as we can community safety events. And what's been neat is just through our meetings with our chief of police is really brainstorming new ideas and new ways like having a booth at our upcoming uh butterfly parade as part of the the bazaar that happens afterwards. Um at the district at um the administrative level we have principal coffee events, back to school nights and parent newsletters that our
071principles uh you know send out regularly. uh family engagement is really, you know, we're focusing there on parent workshops, home safety resources, and as much as we can in really looking for uh additional ways to ensure two-way feedback um channels um at the school site, safety committee, safety plan reviews, uh all of that is reviewed and and um feedback given through the school site council um and of course classroom safety discussions and assemblies which are occurring regularly. And there too as principal you know Martinez just spoke about uh you know looking at additional ways to bring you know those assemblies in and identify areas of focus. Um so essentially this you know multi-level um approach is you know how we go about ensuring the communication reaches everyone involved. At this time it's my pleasure to
072uh invite Chief Day uh to the front who's going to speak just a little bit to you know his specific area of focus. Um and again I just you know that first line on there is not his that really is ours that just you know we really just want to share our gratitude and how instrumental you and the rest of your department have been. Um we've noticed just such a significant shift and your leadership um and it's just been really neat to you know have your involvement in so many events and situations since the beginning of the school. >> Yeah. Thank you so much Dr. Add uh Adamson. It's a pleasure to be here this evening. Uh Dr. Hazen, trustees, staff, and members of the public. Uh, it's my pleasure just to share a few
073brief comments tonight on kind of the progression of the school year so far. Um, I couldn't be more pleased personally and professionally with the growth, the rapid growth of the collaboration and the relationship since the end of the school year last year when I was actually just arriving here in Pacific Grove and kind of where we are here in the second or third month of school. Um, I've joked about this a few times over the last couple weeks, but um, you know, Mr. Jor and Dr. Adamson have quickly become favorites on my cell phone contact list. I didn't do that on purpose, but smartphones are smart for a reason, I guess. So, um, my point in that is, yes, to be a little humorous, but to emphasize the fact that, uh, communication is healthy and
074direct and timely. And so, you know, we've really started the school year out um in a in a kind of a great condition or great situation with relatively low priority calls for service, which uh you know, I have taken some ownership and just become a little bit protective over the district. Um you know, it's it's a it's a a source of of interest for me as a prior school resource officer, as a parent of of four children. And so, you know, I do it because again, I want some ownership and uh, you know, just to have collaboration in a program that we can all be very proud of. And so, really the most significant uh, incident that we've had since school started. Most of you are aware of the traffic collision that happened on the
075first day of school. Um, I had actually deployed uh, saturation patrols throughout the district um, for the first week of school. And primarily that was to enhance safety um visibility and to kind of get parents and those that were transporting and going back and forth to school back into a good safe routine. And so um we had a number of units out that week. Um you know unfortunately we did have a student involved in a traffic collision which I won't speak a lot to this evening because it's still active and ongoing investigation. But um other than that, you know, it's really been more just assisting with advice, uh advice calls, calls for service, some welfare checks, uh things of that nature. So um you know, I was on campus at the high school, uh talking
076to Greg earlier today. The students are in great spirit. Um you know, from what I see from the traffic perspective, um generally um we have a good routine with the parents and those that are coming back and forth to school. But um you know, we continue to focus on those safety issues that have kind of been brought up. I feel like my thunder's been stolen. Um through our collaboration, you know, we're looking at enhanced safety for bicycles, ebikes, and you know, just kind of getting the education out there. I've had a few conversations with parents that, you know, didn't even know that the e- scooters were, you know, illegal to operate unless you had a driver's license. So, um just getting that education out there and making those changes. Uh we are creative and authentic,
077more holistic about some of our approaches. You probably heard about like fireside chats. Well, tomorrow we're doing a bike rack chat at the high school. So, you know, the objective is to speak with students and parents and just to get that educational component out there and to continue to talk about safety and best practices. And so, um you know, we have really started out on a good foot as far as that's concerned. The culture of we, the district's culture has really kind of spilled over, if you will, into my collaboration just kind of being new at the table this year, attending the safety meetings that Dr. Adamson talked about and uh the multi- you know, city district joint meetings. Um they are very productive. I mean, we're talking about, you know, new programs or enhancing,
078you know, safe streets and safe safe uh pathways and methodologies for coming and going to school through the neighborhoods and main arteries in the city. We're talking about um enhancing drop off zones and reconfiguring the infrastructure for some of our main routes at with Pine Avenue and and Robert Downey. So, you know, other things uh some minor parking stuff that uh patrol has dealt with. We've deployed some of our community service officers to uh some parking that just needed some small corrections at the beginning of the school year. But um you know, other than that, like I said, we've started out on a really great foot and uh I am very proud and appreciative of the relationship that I have with the district. Uh we will continue to move forward with uh you know, that
079educational component and and the enforcement component as well. But um you know usually just you know for everybody's edification what I found over 30 years to be most effective is to have a combination of education and enforcement. So um that's about all I have tonight. Uh I am well more than uh willing to answer any questions if the trustees have any or um that pretty much concludes my presentation. >> I think we have two more slides where to finish up. Thank you, Chief Dave. >> All right, so this is the slide related to moving forward. So, we've talked a lot about what we've done so far and what we're planning on this year, but what are we doing moving forward? Uh, so our district of course remains deeply committed to continuously improving safety measure measures
080in our school district and more importantly as uh Chief Day talked about educating our community. We're in the business of education. Uh, and this can be seen in many different ways. Um, one of them is our afteraction reports where we meet with law enforcement and uh devise a report that goes out to the community after any any incident that's occurred. Uh, having Chief Day at our monthly safety meetings with Dr. Adamson and uh, Director Martinez and myself uh, has been has been there's been a lot of eye openeners that have been uh, you know, levied from those type of conversations. And then of course the most important part is maintaining our transparency through our district-wide safety committee. Um, we we have a detailed timeline of initiatives. This is posted on our website. We have a
081five-year plan uh to enhance our safety and security within our school district and we have a refresh plan. Um I uh I I recommend that every anyone who's interested in school district safety, please uh visit our website. We have a pretty comprehensive list of documents there as well as this timeline which I've outlined um tonight. uh during the winter of 202526 in collaboration with the city of Civerro. We've talked about this already tonight, but we'll be completing um uh improved drop off and pickup zones at our school sites as well as many of the other infrastructure projects that I mentioned uh earlier related to Quickstar projects which the board will see this evening. In 2026, uh, Director Martinez mentioned this, uh, in the spring, we'll be hosting a a safety fair day, uh, which will
082include, um, those of you that have been to the, um, oh my gosh, it's called the night out, city night out, first night out, uh, down at California Park, it's going to be something a little similar where we have all of the agencies available in one location. Uh, we're working on a location within the district to host this, and we're going to have parents and, uh, community members as well as students in attendance. uh specifically tied to district-wide school safety, um drop off, pick off, busing, and uh the the uh biking and walking to school. And throughout the process, we're dedicated to ensuring every member of our community uh feels secure, safe, and protected. Uh starting with our students um you know, coming to and from our school campuses in the mornings. And with that,
083we will yield the floor to questions. you all so much um everyone for the presentation and I'll now open up for public comment on this item. Anyone on the line or anyone in the room, now is your time to raise your hand or come up to the podium. Okay, seeing no one, I will now go to board discussion. Student trustee, anyone from the board that would like to speak on this item? Trusty Shamas first. Yeah. I have a couple things. Um, one is, uh, I didn't see anything about signage, Josh, but I know that there is signage being ordered or whatever, and it's part of the safety thing, too. We we did go to labeling the parking lots as part of a safety thing. Um, but we're also wanting to add more signage for rules
084and regulations of the stadium. And um, so do you have an answer about that? >> I do. Okay. >> Um, so as it relates to additional signage on the school campuses, uh, we're in the process of finalizing all of the edits for our evacuation plans and mapping. I know that that may not be the question that that you're asking. Um, but that, uh, Forest Groves has been installed and, uh, the edits were finalized this week and will be printed and installed over the course of the next few weeks by our, uh, by our grounds and maintenance staff. Um, as it relates to, uh, additional signage at at the um, football stadium as well as uh, the field here. Uh, we have, you know, no ebikes, no biking on the track signs that have been procured.
085U, I don't believe they've been installed yet, John. Um, oh, they have been installed. Okay. Okay. Well, they were procured and and they were uh delivered last week as well as some additional signage. I think one of the issues that we've been having has been um you know um education, right? So, Chief Day talked quite a bit about that, but educating our students, educating our community about you know, what is acceptable and what is not acceptable on our campuses and um you know, having additional signage certainly helps with that. Um when when we're walking the track, we can defer to the signage as opposed to just making a statement. So, that's certainly helpful. But the continuing education that we're going to be providing to our staff and students through assemblies and and the spring uh
086safety day, I think will help with that. Um but as it relates to signage, um that's that's kind of where we're at. Um yeah, you know. Okay. So, it's kind of a big job um trying to educate the community about how to use the facilities. Um, and there's this one, you know, that spot be on the high school campus behind the uh baseball field. Okay, there's a little lonely sign says no pets, but everybody, it's like a dog park. Okay. All right. Now, it's also a um like a little jumping bike ramp, which I'm watching. So the ebikes are coming over that embankment and then just doing wheelies on that on the lawn there and then coming back over and I mean this guy jumps over the the uh asphalt walkway and into the other
087section of the Anyway, so that's going on. But um just just so you're aware that you know that happens a lot um also um about um like emergency responders. So we had an emergency helicopter land on the stadium last week um and it was it was just the um firemen that were there. There was no police there. There was no traffic changing that they parked in front of my house basically in the in the third lane or the the turn lane, the middle lane. Then um uh you know, so so some of the neighbors came out. We all watched it and we didn't know what was going on, but finally asked the fireman and he says, "Yeah, we have, you know, there's a burn victim. he can't go to chomp or whatever. So, so he's
088being medact med >> medevac thank you out. Um but it was interesting because nobody told the school district that was happening. Um, and then I I Carolyn heard it because she lives nearby and she said she said she thought that the middle school field had been do you know that that at some point did we say that the middle school field could be used for that purpose in an emergency situation? I think I think I remember that and yeah, but I don't know about the high school field. So, I'm just bringing that up because it was a an odd thing that happened and and this district didn't know anything about it. Maybe the police didn't know anything about it either. It was just there. Um and then the other the last thing I have is
089when you have your um the city district meetings, would you consider inviting one of the traffic commissioners to come to that because typically they kind of get I used to be on the commission so I know this but they kind of get left out and so they just they hear things after the fact and they're supposed to be available to give input, you know, and um so I'm just making that request that um maybe ask one of the commissioners to come or something. >> We'll address that with the city staff at our next meeting. Yes. And I think just to your your point before that agreed after that event, we absolutely will be following up on what the protocols are because even if it's after hours, we we should get some kind of notification at
090the district level that that is occurring. So we'll definitely be following up on that. W. Yes. Um, was I related to what Trusty Schmas was saying, out of curiosity, the emergency notification systems, so if an alert goes off, does that automatically basically send some sort of alert to district admin staff or is it just kind of like per the site like a an alarm or do do you all get notified too without the >> Are you referring to the see something, say something. >> No, no, no. I mean the emergency notification system. >> Yeah. Like the public address system. Does does that somehow automatically communicate with district admin staff or is it the result of a 911 call or something like >> talking about like a fired fire alarm at at one of the sites?
091>> Yeah. Or if something happened off hours and an alarm went off would >> Well, fire alarm. >> Yes. Sure. >> Yeah. So, I mean that if that's included. >> So, if you're talking about like fire drills, uh fire fire, um we have a handful of alarms that go off at each site. Um when those go off, um they in a bunch of people at the district office get alerts, get emails, as well as a handful of police officers. >> Oh, okay. And it's just over email. >> Yes. >> Okay. Um and then Thank you. And then um again everything kind of related in the aftermath of the first week accident uh both by Chief Day and uh district staff has been um proacting everyone has been and the bike rack chat is a great
092idea. Um I love all these ideas that you've come up with. So good idea. Uh that's it. Um I'll go ahead and say quickly just to and thank you also for the great discussion at the PG city school regarding the safe routes to schools. Um you know one of the things that was reported there was the significant upgrades that have been done by the city on the sidewalks on the routes to schools particularly on the main thorough affairs. But you know again part of that safe routes to school complete streets is you know can coming up with a specific map for families that could both help you know provide safety in numbers so all the kids are walking and you know one path but then also potentially directing patrols as well if you only have
093one street to patrol where many of the kids are walking might be easier than the many feeder streets we have. Um, the other one that came up and this comes to your point to u trust regarding the traffic commission is one of the things in their plans there's no bike lanes and I realize we're not going to be putting bike lanes everywhere but again it seems like if we could do some sort of a bike lane pathway safe routes to school for each of our sites again not on the thorough affairs probably more on the feeder streets would help provide a way for again kids to get to school more safely so that's something I'm excited to that you know to of um coming the other part I was going to mention and this was
094brought up actually I think by trusty Carolyn Swanson when she was still on the board but the idea of the community patrol so it sounds like trusty shas and trusty Swanson already doing >> but right but it's one of these things we discussed with with the you know the funding issues we just want to reconsider is you know are there I mean I don't know is this see something say something app something that a community member could use and if not like what would be the way if we wanted again we don't want everybody but if we wanted to organize some sort of community patrol reporting system. Um, >> yeah, other than nextdoor.com >> I mean the see something say something app is something that's available on our website that any member of of you
095know a parent or really any community member could could utilize. So right I mean was it only a community member system? >> Yeah. Yeah. The see something say something uh app which was developed through Sandy Hook Promise is targeted for K12 education only. Uh it's a free service that we receive. So it's it's it's to be utilized for our schools and reporting. We do utilize it for reporting like from staff about staff and of course for our students but it's for educational purposes only. >> So we may just need a parallel system in place whether it's a you know email system or again if it's trusty Shamas she's part of our staff so she can be the primary notifier through that. But yeah more seriously thank you again for the collaboration here. It is really
096exciting to hear how quickly this has come together regarding everything. >> Thank you. I just wanted to um just to start off by saying thank you to Chief Day. Thank you so much for everything that you're bringing above and beyond what I don't want to say what anyone would expect, but I mean you're setting the bar super high, so you're going to need to stay here for a long time. Um, and then thank you Barbara for what you do and thank you all for being on the safety committee and dedicating your time and energy to this. I know it's a huge task and there's so many different facets that it can be overwhelming, but I'm I'm really grateful for what you guys are all bringing and doing. Um, I had a a few questions. Um
097the first one is about the $90,000 um budget that's put into place for safety. Um I'm wondering where these funds are originating and what the game plan is for the spending of those funds. I think it's coming up, but I just sort of wanted to get an idea. >> Yeah. So the um the $90,000 was already allocated in the adopted budget as you mentioned uh for 2526 um or the the initial intent was for the SRO contract. So, it's still in in the budget, meaning we have the money available to us. Uh, and uh during the slides, I may have skipped over it, but we're going to bring to the safety committee uh like this topic as to uh you know, what are the priorities for the safety committee that we can bring to the
098board this year and how can we utilize those resources that are available to us, i.e. the $90,000 to meet some of those priorities this year outside of what we normally discuss, which is facility infrastructure projects, communication, all the other things that we've looked at. So, um, the intent on the 30th is to to broach that topic with our safety committee and to get some ideas from our stakeholder groups and then bring it to the board. >> Thank you for that. Um, a question that I came up with while I was sitting here and I think Mike it was um came from something that you said is as far as alerts that come through um for see something say something or if there is um an intruder on campus or some type of an alert like
099that. How how is staff notified like in classroom? Are there radios in classrooms or is there what's the what does that look like real time where if there is something happening that everyone is alerted immediately? So in our safety plans, we we identify many different modalities of communication, right? We may make an all call. Uh we may have an email that goes out. We may have a text message that through our administrative chat um Google chat on our phone. Um we um we may use the telephone, you know, or we may use our radios. We have many different ways of communicating um different scenarios that happen in our campus. We want to keep it as low-key as possible not to alarm or upset students, you know, um if it's, you know, if we have a
100troop of turkeys walking down main hall, right? We're just going to do a shelter in place, >> right? And we just don't want to upset the turkeys and just let them move on through. Or we may, you know, put the alarm system on just to get the deer to run off our campus so that we can continue teaching. Um but if we have um an intruder on campus, of course, we're going to take every opportunity we can locate our campus supervisors, alert our staff, um go into a a secure campus um at first unless it's imminent danger. But um those protocols are practiced for a reason so that we can just act muscle memory and jump into action. >> And that the right now the um students are involved in that practice, right? Right. I
101mean, I think back to >> I don't know why we were all so scared of fire, but stop, drop, and roll, >> but that that um you know, covering for earthquake and all of that, but when it comes to active intruders, things like that, I mean, I know you don't want to. >> So, we don't actively Yeah. So, I didn't mean to interrupt you, but um you know, we have lengthy discussion today about the the proper practice now, right? It's trauma-informed. So, we do a lot of discussion and um talking about tabletop exercises and talking about what would you do if and really practicing that situational awareness and thinking on your feet >> and um having those discussions often, short discussions often, you know, even between students and staff and parents. That's why we have
102our parents, you know, know our protocols right off the bat. All of our protocols are listed. And so, not just at school, but at home and having those conversations about what would you do with Okay. Well, thank you for that. >> Sure. >> Um, and then the something that I I cannot help but bring up while we sit here talking about safety is um the SRO contract. Um, that is something that I'm very disappointed. I was very disappointed to see go. Unfortunately, I wasn't sitting up here when that happened. Um, I wasn't physically able to be here, so I wasn't able to have my voice heard at that time. I know that there um, we're talking about the $90,000 safety budget that came from that contract being cancelled. I would like to see the SRO
103contract come back in front of the board. I would like to start that again, that conversation again. I think that having that contract cancelled um is a disservice to our district. I think it provided um a link between what a police officer can look like as far as safety, emotional um support and just officer Hill is so special, but um she really brought something wonderful to the students and to our community. And I think that we are missing something big now because of that. So, while I appreciate that the $90,000 would be used in a budget, um I think we could the most effective use of that money would be to bring that contract back. And I would like to propose that we bring that to um discussion with Chief Day and um with administration
104and with the board again so that we can have an informed discussion and encourage parents to become involved and staff to speak up and talk about how they feel this is important for our kids as well. If I could just speak to that last item because I think we're um one of the things that came up recently, we're in a bit of a time crunch in terms of it's not something we can bring back immediately even if we wanted to due to staffing concerns um for the city. But one of the things that we have requested in the past is that the SRO contract be discussed alongside other safety options. So we do it as a more comprehensive suite before the next school year. I think would be a very reasonable approach. which I know
105that might not be as quickly as you would like it to be, but I that would be something I would be interested in seeing um you know just to see what the options are. And yeah, I mean the fact I mean part of the reason I think we didn't vote on that on that um item was cost savings too though. So that's something to consider as well is like if >> you can't really put a price on safety and I think we can look around this country and realize that things happen in places you don't expect them to happen. Not trying to like drop the bomb of fear here, but I'm just saying it does make a difference to have an officer. >> I understand if I can finish this because I'm just talking about
106the 90,000 for the if we can't hire the SRO and can't consider that this year due to staffing concerns. I'm wondering if the 90,000 again should be part of the bigger budget discussion. Not necessarily 100% your mark for safety, but again, we need to see what those needs are before we can make those decisions is I guess where I'm trying to go. So yeah, I'm not trying to sidestep what your point there, but I do think >> Yeah, I just I would like to open the conversation back up in whatever capacity that needs to happen so that we can see this contract hopefully um come back. Um and whether that's putting it on the agenda again or that is having beginning meetings or discussions um whatever that looks like, if I have to be a
107part of that, I would love to do that. But, um, I'm I'm not ready to see that contract not be in our district anymore. And that's all I have. >> Trusty Wax, sorry. I know there's a lot tonight. Um, Mr. Uh, I don't think this was covered in the in the the presentation, but with the new security system, isn't there also like a um automatic weapon kind of like identifier with the video surveillance system? Is that right? Am I just >> So our new um software uh our new our DVRs that that record uh the the art the closed circuit television as well as the cameras are capable of having that feature but we have not installed that feature yet and that's the um analytics that we talked about in the past and there was
108um initially some push back from our safety committee and this board as it relates to installing analytics and geo fencing on our camera system. So, the systems are capable of having that feature, but they we do not currently have it in operation right now. It >> is it a an additional charge or is it just a just a feature that hasn't been turned on? >> It is an additional charge. Um, but the good news is that any camera that we've all of the hardware we've purchased is capable of receiving that that form of technology. >> Thanks. >> Okay. And just a reminder too, this is a information discussion. So I think we've given a lot of direction potentially to come back. Um hope I tried to take notes on that too but um if there's
109any lack of clarity obviously please let us know on that. Okay with that I'll move on to the item eight the public hearing. So this is um 8A resolution number 1162 and I think this is going to be >> it's it's me. It would normally be Dr. Hackquist but he is in Scotland with a very long commute to take his daughter to college. So yes indeed I'm serving him. Um so this is really something we have to do annually and the Williams Act is a California law that arose from the 2004 court case Williams versus the state of California. The basis of the Williams case was that agencies had failed to provide students with equal access to instructional materials, safe facilities and qualified teachers. It established a baseline of expectations for schools in providing acceptable
110conditions for learning. State educational code and board policy requires the district to hold a public hearing on the sufficiency of instructional materials each year before the end of the eth week after the start of school. I'm hereby requesting that the board of education open the hearing for resolution 1139 sufficiency of instructional materials. A list of the most recently adopted materials dating back to 2014 has been provided in the board packet. After the hearing, as an action discussion item, we'll request that the board accept resolution 1139. >> Okay. Um, with that, I'll go ahead and open the public hearing at 802 p.m. See if there's anyone on the board that would like to discuss or in public or staff member as well. Okay. >> Um, I have a Okay. Um, a question about the middle school
111curriculum, and I'm not sure if this is a typo, but history, social science >> since 2006. >> Is that accurate? >> That is accurate. But there have been material from Exactly. And that's with all of the programs that we use. And thank you so much for I just want to make sure. >> I know that would be pretty bad. That's all I have. Thank you. >> Anyone else from the public or from online or if not I will close the public hearing and we can move on to the action discussion item on the resolution. There will be another opportunity for each of these items. So I am closing the public hearing at 8:03 p.m. and moving us towards action discussion item A resolution 1162. So, we already heard their presentation. Just another opportunity here for
112public comment or any concerns regarding the hearing or the materials. Not looking to the board. I think we got answers during the public hearing, but no other questions. We then have an opportunity for a motion to approve resolution 1162 and sufficiency of directional materials. I move to adopt a resolution number 11 162 for the sufficiency of instructional materials. >> A second. >> Motion made by trusty wax, seconded by trustee Otmar. Student trustee vote. >> Yay. >> Okay. And all of the rest of the board in favor say I. >> I. >> Any opposed? If not, it passes 40. So now on to the general obligation bond quick start list with sustain superintend. Thank you, President Dr. Hazen. Uh, just a quick background and it's in the cover page tonight before I invite our uh, visitors
113up to the podium. The district awarded a contract in 2025 to Estonio, Inc. and Brezford Dun Levy to assist in the development of our constru uh, construction modernization program with with our school district. This is our bond master plan programming. Um, as a reminder, uh, uh, Sonia Railsford Dun Levy will be performing a variety of tasks, uh, under the agreement that was approved by this board, uh, in June. And tonight we'll have Dustin Connor who is uh the project manager for Sonio as well as uh Cody Carpino from Brills and Dun Levy here to give you a presentation on a little bit on their background on the program itself that we're developing and then lead us into the approval uh or for lead us into the action item approval for our quick start list which
114uh if the board formally would uh formally this was labeled as the rep prioritization list that was brought forward by director Anderson. Now we're re labeling it our quick start list. So essentially this is our project list for 2526 and I'll hand it over to Dustin Connor. >> Thanks Josh. Good evening, President Hassan, trustees, Dr. Adamson, Mr. Jor community. Um we're excited to be here tonight. We're we're um this is our first time in front of everybody and uh and and want to introduce ourselves as your bond program manager. Um we've been uh here for uh a little bit of time now. So, we want to talk about what we've been up to thus far and where we're headed with uh with managing the bond. And then, as uh as Josh mentioned, we're we're working
115towards uh we we put together a quick start project list and we want to overview that and then uh and look for approval on that list to get started on 2026 projects. So, we we are Estonia Incorporated u construction manager construction manager, general contractor based out of Castroville, been in business for 65 years. Uh I'm Dustin Connor. Sam Phillips is also on our team. Um we have uh been in the been uh doing construction management mainly in schools for about 10 years now. And uh and Andrew Esonio is our second generation owner. And uh and Andrew it instills in us that that in this small community with u with with having um reputation is an important port part of our part part of our existence here. And in this small community, you know, doing a
116good job keeps that good reputation going. and and small things can actually take that down pretty quick just because word get travels and so we plan to do that here at PG USD and excited to be on board. Again, my name is Dustin Connor. I'm um I'm a construction manager, senior construction manager and I'll be the program manager for the district. My um I've been in the industry for about 20 years now doing mainly school work. had a brief stint over at at the um Monterey Conference Center and uh and we uh I I have vested interest in this project because I am resident here in PG. I live across the street from the high school. Uh my kids go to Forest Grove and I'm a PG alumni. So, uh this is a passion project
117for me. >> Cool. Uh Braillesford and Dunle is our partner on our on this project and uh and we have Cody Carpino here with us today and Mark Newton's also helping out. Brailsford and Dunle is a nationwide company. They've been around for about 30 years now. And uh and and what Brailles and Dunle brings to this team is uh is perspective from across the country on their book their book of work. And so with this team, you get the the local commitment with the the backing of a a big-time firm. Uh, I'm gonna let Cody introduce himself when he comes up here to talk about the quick start projects, but Cody and I have been working together for five years on other programs. We're we we work well together and I consider him a good
118friend. So happy to be teaming with him on this effort. And then I want to introduce uh an Kennedy Group. They were they were not able to make it tonight, but An Kennedy Group or AKG is our bond compliance officer. They uh they work across state of California on bond measures for for most of the districts and uh and what they do is they're they're a financial tracking company. Uh they have a they have a system called BMET that is a a web-based software that links to the district's financial software and nightly we get uh updates on how we're spending the money and uh and they put together reports so we have transparency on how things are going with the with the bond. those reports get shared with the district and with the community. And
119so when you start doing many projects over many years, uh making sure that all the dollars and cents are falling into the right pots and we're keeping track of that is is key to that. So they'll be helping us with that. You'll see some uh BMET reports tonight. That's how that's the list. Our quick start list is actually on the BBET software right now. So now we're going to talk about our um what what we've been up to and where we're going with this with this bond program. So this is an outline of of all the all the activities that we've been working on and uh and with our goal to come here in November and present a proposed plan, a proposed master plan, which is basically a list with budgets attached to it that
120equal the uh measure B bond funding. So how are we going to spend the money? That's the that's the big question, right? So uh so our first month we got started we had a um a team building uh meeting with uh with DCA our architect our district architect and the facilities managers uh here at the district just to get an idea what what is the impetus of the bond you know what are the main priorities and uh and and get to know each other as we start working on this on this project together. Uh we created a decision making process um document which we call a flight gauge. So we meet with the district weekly. Uh it's a dashboard document that tracks all of our tasks and uh and we get weekly u weekly feedback
121from everyone to keep us moving which is awesome. Uh we started in on our identifying our quick start list. So that was uh mainly priority one projects that that wanted to get started on and really get you know show show the bond monies going towards the community getting started on this stuff right away. Uh and then we dug into the facilities master plan. So MGT uh put together facilities master plan. It was approved here a couple months ago. So we've been getting into that, understanding what what that consists of and how that was put together. And then we started getting out into the campuses and just getting to know the the district and uh and we're doing what we call a gap analysis study. So that's take that master plan, understand what's in that, and
122then go look on the campuses, meet with the community and uh and the district and just is there anything else we should be considering as we're putting together this big list of projects that we need to sort through and come up with a plan. Uh second month, we really dove in on into the quick start. So we did our scoping, budgeting, we got design proposals for that and we have the list here tonight that we're ready to present. And then and then again the the gap analysis. So we've been now we've been to all the campuses um and and we have all those scopes together and so we're moving into our third month which is uh which is going to be a big which is this month September and this is going to be heavy
123estimating. So got to estimate all the scopes, put together um uh all all the budgets and that's across all the projects that are on the master plan and in our gap analysis. And so we're going to call that our full we'll originate our full need master budget. And usually when this happens, the the full need master budget is going to be larger than the available funding. And so uh so then um we'll start working through that. Uh we're following the the logic of the of the MGT plan which is to go through priority one, two, three projects um uh one and two. We want to get started on on on uh soon. That will be the first list that you see after the quick start list and then we'll start working on the priority three
124projects with the remaining funds. And so just a reminder, the priority one projects are the safety and just immediate need projects. Uh priority two are enhancement and modernization of current program and uh and getting what we have back up to speed. And then priority three is enhancement, additional programming uh long longer term goals, bigger projects. Also this month we'll be working on other consultants. So we need to we need to get Iowa uh inspectors uh special inspectors and uh and other engineers to help us with our construction efforts that we're going to embark on. We need to start looking at our interim housing. This is also called swing space. So the goal to uh to accelerate the schedule is we need to find open space in the CA in the district or or or or
125find find ways to create other space on the district so we're not shoehorned into just summer jobs. We can really speed up that schedule if we can find some interim housing. We'll work on our schedule. And then we want to start talking about delivery methods. So, um, currently the district uses a design bid build format, procurement model. That's where you you you hire the design team. Uh, you get through the design, you get your permitting, you go out to bid, and then you bring your contractor in uh to build the project. And that works for a lot of projects. But when you start getting into more complex projects with more constraints, uh, we we've been using lease lease back and design build methods. and and these are models where you get your designer started, but
126through that design, you bring on the contractor and they work as a partner to uh to work through and kind of and and streamline the construction process by being involved on the front end. So, we'd like to talk about some of that as we get going throughout the with our with our master plan proposal. And then we're uh we're introducing ourselves to to the community. So, we're here tonight in front of you all and uh we're going to the Citizens Bond Oversight Committee meeting on Tuesday and we're going to be uh attending the bond subcommittee next month and uh and making our way through the community and and getting to know this this district even more. And then we'll get to our fourth month. So, we'll have those priority one, two, three projects all priced
127out. We'll we'll see where where we're at with priority one and two. uh where that where that that dollar amount lies and uh and we will um we'll start identifying any additional matching funds. There's Prop 2, that's a state funding source that that we're going to be looking at. See if there's eligible projects that we can apply to that measure B money. And uh and then we'll be back here with those priority one and two projects for for another presentation similar to what you're going to see here for quick starts. uh looking for approval in November or or some feedback and we can be back with u revisions and then uh and then the next step is to be um going into December to let start looking at those priority three with the subcommittee and
128uh so here's the plan again and so the the what I want to say is the the plan is is what what we're planning right now we're still collecting a lot of data and and and the plan may change bond measures are a long-term pro uh project and prior priorities change and and budgets change and just there's there's a lot of evolution that occurs here. So, so we're here to facilitate and and work with the district and uh and and get the best bang for your buck and uh and and do a good job. So, now I'm going to pass it over to Cody. He's going to go through this quick start list uh the action item for tonight. >> Thanks, Dustin. Good evening, board of trustees and superintendent Adamson. Uh it's an honor to
129be here this evening and continued working with Dustin and the Aonio team. Uh my name is Cody Carpino. I'm a director with Brailleford and Dun Levy. I'm also a licensed architect. I come from 20 years of private practice uh in education. I've always had an affinity for education. Uh both of my parents were educators and so I've uh sort of fallen into the niche of K12 and community colleges. uh Mr. Jordan and I have worked together in our both of our pasts. Um and so uh uh really um excited to be working with him again and and with your board and and this district. So what I'm going to do here today is kind of talk about the the fun stuff. Um we're going to talk about the uh scope of work that we've developed
130for the quick start uh projects for 2026. And what we've developed here is really an attainable um uh set of scope of works that we can finish in a summer. I remember when I was a kid, we had three-monthlong summers, you know, 12 weeks. We had plenty of time and now things have just shortened down. So, uh, what we've developed here is not something we've just developed in a vacuum. We talked to director Anderson and Mr. Jord and then I know that it's been shared with the site principles as well. And there'll be plenty of more conversations along the way. And so, what we've developed here is a slide for each campus. On the right hand side is just an easy I'm a visual guy so we put together a Google Earth image with the
131scope of work and then on the left hand side is uh generally the scope of work that we're proposing. So starting with Forest Grove Elementary School uh we are going to uh resurface and restripe the playground. Uh Forest Grove is a terrace um uh campus and so we'll be uh taking down the surfacing on the lower part as well as the basketball courts, restriping that. Also redoing the playground equipment, so the basketball hoops and possibly the ball walls and everything else that's up there. Um ADA accessible path of travel improvements. So the yellow box that you see is really getting a accessible path of travel from the parking area to the front of the campus and then all the way through the playground and then up to the uh baseball field. Uh Mr. Jordan talked
132a lot about uh uh fencing improvements. Uh there are none here on this campus, but we are very aware of some of the safety concerns and I'll be sharing that on some of the other campuses. uh other code items like replacing the stairs and handrails for code compliance. Uh we we hear a tree fell on this modular that's currently going through um just got a DSA approval. DSA is the jurisdiction that reviews um school projects that will be starting construction very soon. And then we also have multi-purpose room interior improvements. Robert Down Elementary School, very similar to Forest Grove. Uh we are also doing the playground uh resurfacing and restriping project. Uh also uh ADA accessible path to travel improvements uh including to the extension up to the field. Uh also replacing the stairs and
133the handrails for code compliance. Uh and then also the the path of travel up to the street. Um and then we hear there's no HVAC uh currently at the library. So, we'll be uh adding that as part of the summer work to ensure that there's ventilation in that space. Uh and then currently there's a fire alarm replacement project that's uh in design. Oh, one more thing. The westerly side here, uh we understand that there's a um rickety fence. Uh and so this is part of the security improvements between the uh the residential apartment area and then the backside of those portables. Pilot Grove Middle School. Uh you'll see that the budget is not huge for this. Um I wanted to emphasize that the district has already put in a fair amount of effort on this
134campus with uh painting, uh fencing improvements, um a few HVAC replacements. Um we do have a large HVAC project that we are planning to do at this campus. It is not part of our action tonight. This will be part of the uh budget list that we developed in November that we'll bring back to you for approval and then that hopefully will be done by uh summer of 2027. Uh so we are continuing to paint some of the buildings gymnasium and the modulars a generator to be added on the south side of the campus and then this is one of those fencing improvements on the southeast corner of the campus to help with uh security uh from the public right away. Pacific Grove High School. The uh yellow blob there is uh ADA path of travel
135down from the campus level down to the baseball field. It's a significant elevation change. So we'll be adding in a series of switchback ramps to get down to the baseball field. Uh fencing improvements that was mentioned earlier by Mr. Jord. Uh off force Lodge Road uh parking lot B adding some fencing to help with um perimeter security. Uh there's a switch gear project that's currently in design. Uh we are also looking at uh paving the fire lane east of the library to to complete that fire lane loop. Right now it does not uh suit a fire engine very well. And so we'll make sure that we pave that. And then a few other items like um helping with a drainage issue at the library. Pacific Grove Adult Education. I'm actually going to talk about two
136different projects on this campus. The first is the uh same scope as Forest Grove and Robert Down uh resurfacing the parking lot and restriping as well as ADA accessible path of travel improvements as shown in the yellow yellow block here. Um fencing along the perimeter. We understand there's no fencing down here off 17 Mi Drive and then also on the south side of the property again to help with security from the public right away. A few other uh random items uh demolition of the nursing annex which is this building here. Uh as well as utility relocation uh then the butterfly room window replacement which is at the administration building. And then what I want to talk about here as a separate project is in the blue uh blob is um community high school relocation. This
137is for uh conceptual design feasibility study only. We're going to have the architect study it to see what uh this could feasibly look like in terms of a relocation of continuation high school from the David Avenue campus. I wanted to emphasize here that the study will include a cost of doing new build versus a renovation at the David Avenue campus. And then lastly, the David Avenue campus. Um the the concern we have here is the campus was not originally built under DSA purview. Again, DSA stands for division of the state architect. So, anytime you touch a building, uh there are uh oftent times uh structural upgrades that are required and other code provisions. So, our concern here is or our thinking here is that moving the continuation high school to the adult ed will likely
138be cheaper than renovating the existing buildings on this campus. So, in the meantime, uh we are also going to do a feasibility study. feasibility study means just sort of um conceptual level uh kind of figuring out what it might cost and maybe some initial ideas on the design. And so we're going to do a conceptual feasibility study on getting uh new ADA parking up here on David Avenue and then getting a path to travel accessible down to the campus. As you probably know, it's a significant uh elevation change between 17 or excuse me, David Avenue and the lower restrooms. And so we want to study that and see what the cost will be before we bring that back to the board and I'll hand it back over to Dustin. Okay. So this is our this
139is our action item. This is the the BMET list, the quick start list that we're um that we're proposing uh to have approved tonight. uh each each project is broken into into the campuses totaling the the the totals that you saw on the slides and then uh some things to note here at the bottom. Uh we have uh we have a we we've put some money to the side. This this is all the money that remains in measure D. So, we are not spending any measure B money on these quick start projects, which is a which is a bonus because we're picking off a lot of priority one projects with this effort. And we still have uh sheltered all the measure D or B funds for the for our for our next list. And uh
140and so with that said, we we've got the program management line item here. So, uh keeps keeps us running for throughout the year until we sell the the measure B series of bonds next year. And then we also put a contingency line item there. So, um, if another project comes up or if there's change orders, we have, uh, we have reserves so we can, uh, work within this this little mini mini bond, uh, program here for the year. And that is it for our presentation, questions. >> Thank you so much for the detailed presentation. Um, I'll go out to the public first, see if there's anyone from the public that would like to make a comment. I see one person coming up to the mic. Thank you, Scrub. I'm Christine Gruber and I work at
141Forest Grove. And I was so excited. I went through the whole packet and um I just have one small thing and because Forest Grove does not have a lot of play structure or anything for our kids. We have some basketball hoops and the one play structure for the kids and the sandbox. And I saw that the sandbox is coming out and tables are going to be put there. And our kids are not kids who sit and hang out together. They need things to play with. And our my only thing would be to replace the sandbox either with another sandbox that would be covered safely or if we could put some other kind of play structure in its place and not tables cuz we have plenty of tables and they don't need another what because we're
142getting that um Oh my gosh, it went right out of my head. The uh just the seating area on that other side >> amphitheater. Thank you. Went right out of my head. Um, and so they'll have a place to sit and hang out. So, we don't need more tables over there for them to sit and hang out. We need something for them to do. That's my only request. Thank you so much. >> Thank you so much for the comments. Anyone else from the public would like to comment? Okay. If not, I will look to the board, see if there's any questions from our student trustee or anyone on the board. I might go ahead and start because I didn't see anyone rushed to raise their hand. Um the questions I had um one and was
143brought up from some previous questions. The repairing of the structural damage by the fallen tree for that portable um is there any hope of that money being recovered through insurance? Okay, the answer is yes. So that is big thing cuz the second part of that you know I saw painting modulars at PG middle school is another thing which I'm I'm you know I hate the idea if we're going to be doing some creative ideas of and maybe getting rid of modulars and building new buildings is painting really a number one item we want to put that money towards >> yeah I would I would just suggest it's a nominal cost to maintain our building envelope which has been kind of like one of the highest priorities for our our buildings that uh director Anderson brought
144forward. So roofs and walls make up the building envelope. So uh minimal cost associated with painting. It's also going to unify the campus. Right now we've painted about twothirds of the middle school campus. Um but we definitely understand um there will be projects that are derived from our facility subcommittee um or priority three projects and maybe priority two projects that might have uh future use in that area to be considered. Um but I just I would just suggest that you know painting is a small cost associated with maintaining the the um building envelope. I'll be honest just be I mean or at least to push off as long as we can and maybe it already is past that point. Um that's where the you know the visits would be useful to see and you just
145mentioned again thanks so much for this. I know this is phase one, but I really just want part of the reason I bring it up again is, you know, I really feel like this bond is an opportunity for us to push our district towards creativity. So, I'm exciting to see what will come, you know, as a potential, whether it's the rebuild or the the moving of the um community high school. I think really we we have an opportunity to do some really cool stuff recognizing the dollar every day is becoming less going less and less far, but still looking forward to see what we can do. So, please trust. Thank you both for the presentation and the um graphics are excellent because it helps to understand exactly what's happening as opposed to just reading it
146in words. My questions and also thank you for bringing up the um that we're using measure defunding now because that was one of my questions um but you clarified that so those questions are now gone. Uh the question I have remaining is about the middle school. I was very surprised to see that the middle school's um total for work was 10% less than 10% of what is happening in the rest of the district which leaves me with a concern that the middle school is being left out of what I would imagine are probably some essential things. I I think I heard HVAC is coming, but it just seems so disproportionate. And maybe that's just how it looks, but it feels disproportionate. And I just wanted to kind of discuss that. >> Sure. >> Or get
147more information about that. >> Yeah. So, over the course of the last couple of years, um the middle schools had uh inwards of around $2 million, uh allocated through Measure D to the rep prioritization list of projects. And as you mentioned um and and Dustin and Cody mentioned um there is an HBAC project to to remove and replace all of the existing mechanical units uh which came in around 3.4 million if you want to. >> Okay. Which came in around 3.4 million. Okay. >> Um and really the focus right now that was not one of the prior measure D projects on the rep prioritization rep prioritization list. It was a project that was identified under the facilities master plan. So the thought process was and and then I'll hand it over to Dustin was to
148finish out measure D and then program the mechanical project into measure B when we release those funds. And we actually plan to do a series release. Well, I'm doing a a series release the district well for measure D, the final series release in October, but in October of 2026 would be our first measure B series release. And we would like to that's one of the projects that will be at the forefront of that priority list for 2627 with the release of measure B. Yeah, I'll add that that that the HVAC unit project was on the list and as we dug in a little further into that scope, the the lead time to get all those package units here by summertime and installed over the summer break wasn't going to happen. So, um there there's there's
149long leads on those custom units that and there's like I think 17 of them or something. So, so uh that and the and the budget and trying to fit everything under measure D. uh we we said let's let's put it on the forefront of measure B and uh and get started on the planning but uh but give ourselves a little more time and do it in summer 27. >> Okay. >> Yeah. >> Um thank you for that. That helps. Mhm. >> Uh this is going to be a little specific, but when it comes to I understand, you know, building envelope and and all of that, taking care of electrical and safety and um one of my questions revolves around bathrooms. So, I happened to be at Robert Down today and I cruised by down the
150hallway and the boy's bathroom doors open and I looked over and the rest in the bathrooms and I can imagine that it's not just in that boy's bathroom that perhaps it's at the middle school and perhaps it's at the high school but these are areas that our kids frequent every day and to me I look at those and I think Can we just throw a little bit of money that way as well so that our children are walking into restrooms that don't have rust and dilapidating dividers and things like that. >> I don't know what the restrooms for sure the the master plan has all the restrooms being replaced as a priority two project. So that would come in November on the list of what what's it going to take to overhaul the bathrooms. I
151think John Anderson has done a good job th this far on on taking on a lot of the restrooms uh throughout the district. So that's that's that's a good start. And then um the other part about restrooms is they're they're a major ADA component. So when we talk about priority one and two projects tackle an ADA um the restrooms are the part the first thing that they look at. >> Yeah. Yeah. Exactly. >> Okay. >> Sure. Yeah. And by the way, we have the managing partner with DCA, Juan Barroso, is here. So if you have any specific architect questions, I have to be careful about acting as the architect because, uh, coming from my background, um, what I wanted to say is, uh, anytime you do a DSA project, no matter what you're doing, one
152of the things that DSA looks at is do you have a path to travel to the ADA parking stalls? Do you have a path to travel to the public rideway? and do you have a path of travel to the nearest restrooms? And so even though I just sort of talked about a kind of highlevel scope of work, we will have to make sure that one set of each of those items is upgraded as part of summer 20 26. So we can address at least one set uh as part of the project next summer. Uh but to to your point, um that's something we'll consider for future bond projects for all of the restrooms. Thank you for that. And this just came up because I mean truly today I walked by and I thought >> and
153it's on the agenda so y >> why not bring it up. Thank you very much for that. >> That's all I have. >> Interesting. Um yeah, on the middle school, um I just noticed too the other day that the fence on the back side of the maintenance yard as you come around here on the Hillrest and forget what street this is back there. Carmel. Yeah. um is very dilapidated like and I don't know if that's on on the radar anywhere because it's not obviously student related doesn't look student related but it is our property and I'm just pointing that out. Um that's there. Um, and then for the ADA, um, okay, so finally we're getting ADA access down to the to the high school baseball field. However, there's also the high school has the JV
154field. This is adjacent to the baseball field and it has no ADA access whatsoever. Um it people when people use that JV field they will go down the Forest Grove um area that that asphalt from the parking lot down that goes to the backside of Forest Grove. They'll go down there and there's this ancient I mean ancient stairway that goes down to the JV field. You know where that I'm talking about. Um, so, so there's that that nobody really uses. They kind of come down the asphalt and then kind of work around to because there are bleachers there. So, that's something I think that should be addressed because that field is used. It's not it's not not used. So, it's used and um I didn't see any um plan for that. Um, the other thing
155I have is on 17-mi drive at the adult school and we have and you talked about you're going to install a fence and gate there um into the parking lot. Uh, which is good. Um, but and I brought this up with Barbara's already gone, but I brought it up with her a few years ago when I was taking my grandson over there. Um, and I wish Chief Day was here because the speed limit on that block is 30 miles an hour and it shouldn't be because of the turn into a school. And um, so anyway, I think we need to the let the on your Yeah. On your Yes. Yes. Um, and then the last thing is um Okay. I'd like to hear more about, of course, like I brought up before, the cost benefit
156of of moving community high school. Um because I was on the board when we moved community high school from this site right here, which was horrible, over there. And so I love that site. I mean, I can agree that there are pro, you know, it's an old site, but the site itself is beautiful where they are. They have that garden. They have um a field, you know, um they could use like a a a basketball court, I guess. But they but they do it it's just a beautiful little site, and I just always felt like it it matched the students that go there. um the lighthouse site and now I'm just talking about situational right now. Okay. So, the lighthouse site to me is problematic in that it's crowded and um it it would not
157you would not have the same amount of space that you have over at David Avenue. there's no way you have the you don't have you won't have the same amount of parking and you won't have the same amount of outdoor space that they currently have. So that's just my concerns. I would like to see what you're talking about in terms of why you are looking at the the pricing or the um the financial advantages of of moving it. But that's right. Christy West. >> Yeah. >> Um, so I was curious about kind of the paths of travel. The one the areas that are yellowed and kind of planned, does that mean everywhere else on Forest Grove, for example, has an ADA compliant path of travel like between the the buildings as opposed to just the
158parking lot to the back? Uh I think specific to Forest Grove, we're we're covering all the path of travel at that site with this project. >> Well, I mean, but that there are walkways between the buildings. Those are compliant. >> Yeah, those are compliant. Those are already level. >> Okay. Okay. Um, and then I asked I I asked a couple questions before to the staff, but I guess just for clarification, the fire alarm replacement is under DSA for review, but is it not operational right now or like what is the reason for fixing or upgrading it? Is it >> It's just got Yeah. The fire alarm is fully functional. However, it is dated and obsolete. And therefore, when we call out somebody to make repairs, they they no longer stock parts for it. And it's
159also a proprietary system. So, we're look the design is to replace it with a non-proprietary system. So, anybody could fix it and we could readily get parts for it. And it just needs to be updated. It's it's way outdated. Uh, we're also going to start replacing all the fire alarm panels and upgrading them to where they work on a cellular and we're getting off what's called POTS, plain old telephone system, because AT&T is going out the window and it's a requirement now and so we're just upgrading it to make it safer for our students. Okay, thanks. Um, and then similar question to the Forest Grove site, the PG adult path of travel that was outlined or highlighted. Everywhere else is compliant, ADA compliant. >> So, the uh the adult school were focused on the backside
160that's adjacent to the main parking lot. Uh we're going to pull up slide and get the clicker out. But but this quick start project will not cover all of the ADA uh need at the adult school. We'll have additional uh priority one projects on our on our list that we'll bring in November that that uh complete the uh need for for ADA. Did I miss it? >> Sorry. Okay. So, >> so, so right here we'll have to address ADA and that that's kind of part of this consideration of of the of the new site over here and then uh and then there's a parking project being discussed out front which would be would the ADA would be part of the parking project up front here. So, we're just targeting this backside when we do this
161parking lot as part of the quick start job. >> Okay. Okay. Um and then I guess I'm still confused. I asked about this too, but again for clarification on the quick start list, I don't uh I don't think it lists the amphitheater seating for Forest Grove. >> It's under uh it's under MD76 right here. Um it might not specifically listed in there, but uh but it's part of that scope. Well, I Okay, I guess it just seems like um shouldn't it be clear? I guess if it if it's in the m the master project list um >> these these descriptions are general in nature. So the specifics we are not going to populate all the specifics on the on the item but um >> I think that what might bring further clarity I know this
162item's ahead of the other item but when we're bringing forward amendment two from the architect of record there's very specific detail associated with the design components for each one of these projects. So as Dustin mentioned uh MD76 2.6 million that's for ADA and site improvements. it's classified. It's lumped under one category for construction costs. But when you're looking at the design components, when we get to that item, you'll see um there's actually a there's a photograph that shows conceptual locations uh from the design team, which is a separate item, but it does they do pair with these project expenditures. >> Okay. Okay. Um, and then yes, I second Miss Kruber's thoughts on um paving over the sandbox. Hopefully something uh could be done there. That's possibly a little more creative. Um and it >> okay
163>> um so talking about the paving over of the of the sandbox. Um this is being approved tonight, correct? >> Yeah, it is. U but you're also approving there's a contingency fund built in, right? So, um, the paving over of the sandbox is because we need an accessible path of travel to the second level, and that's the area that we're going to put in the handicap accessible ramp. That doesn't necessarily mean that we aren't looking at additional play equipment or a sandbox on that campus. I see Juan nodding his head over there. Um, so that's why we do have a project contingency built in certainly, and that was something that was brought up from the site prior to the board meeting. We just didn't have we had not looked at it conceptually yet. >> Okay.
164Um, but it's being addressed under the design team's um, proposal. >> And I guess along with that would for me come timing because if it's being paved over in the summer, then in the following year you have a group of kiddos that doesn't have play equipment or sandbox or whatever. So now you've got a year where they're without that important play. So is that something that I would be hesitant to approve paving over of a sandbox unless there was something going in during the summer to help accommodate for those? >> Yeah, we could incorporate a sandbox. I think that the con the initial concern was from the site a sandbox is very easy to put in. Okay. >> The concern from the site was if not a sandbox, what else could we be looking at
165as an additional play structure on the campus? Um, we are installing new play structures down in the TK kinder area, but not up on the the uh uh 1st through fifth area. So, the relocation of the sandbox, that's very simple. That's something that we can incorporate into the design if that's what the board's directing us to do. We did hear this from the site already, uh, that they would like us to relocate the sandbox. But the location of the current sandbox, it does need to be moved because that's where we're going to put in the accessible path of travel, the second level. >> Okay, cool. >> And there is money built in. I'm sorry, Mark. >> No, that's okay. I was just going to say and to be clear, I mean, I'm not trying to
166dictate what happens on the Forest Grove campus. I'm just saying, you know, just the importance of play is I want to make sure that kids aren't missing a year of that type of play for, you know, instead of and and they're getting tables. I guess they could play on the tables, but I don't know how that works. That's >> your mic off. Trusty WS >> sort of >> your microphone. >> Oh, I turned it off. It was off. Okay. Uh, sort of along the same lines. Oh, man. I'm getting old. Uh, the the Robert Down app, the the part that had a portable, I think. >> Yeah. There was a portable on um on the west side of the playground there. >> Yeah. Oh, playground paving a portable uh meet the cap requirements. Is there
167any it has to be a hardcape pavement is the cap or there's there's nothing no other way to remedy that kind of square. >> I can take it. >> You want to take it? >> Yeah. So, um, at Robert Down, we removed the portable because there was actually, um, and I'm short of the term, but basically there was a fungus in the ground that was eating the building, and that's what it is. Okay. Um, and we're required to put in a cap to mitigate that moving forward. There is um, there has been a discussion and in the facilities master plan, there is programming for that space on the campus, but we're not addressing that right now. That's something that will be addressed through the subcommittee as a priority 3 project. So right now u the
168simple solution is to install asphalt which is a very very minimal cost to provide the cap so that it's a safe area for students to be on the campus and it's going to be just a simple extension of a play area with the understanding that there is future use that's been identified in the facility's master plan for that area where the two additional portables remain. But that's something we'll address under measure B uh after we uh pursue that discussion with our subcommittee. Okay. Gotcha. Okay. Um with that, if there's no more other comments, I think this is the time where we would take a motion if anyone would like to make a motion to approve this quick bond quick start list. >> I'll say move. >> Okay. Motion made by Trusty Utar. Could I get
169a second? I second. Okay. Made by trusty Omar, seconded by trustee Wax. Student trustee vote. >> Yay. >> Okay. Um, all in favor of agreeing with the student trustee. >> I. >> Any opposed? If not, that passes 40. >> Um, do we want to Thank you so much. Do we want to go? Okay, let's take a quick five minute break or get back here at 8:55 for remaining items. Thanks. >> No, it's all of us. I I will remind folks we have 13 items left to go in an hour. So not to say we're trying to squash discussion, but let's try to be as you know efficient and targeted as possible so that we can get home before tomorrow. Um item C >> um is uh assistant superintendent Jordan's item. >> Thank you, President Dr.
170Hayen. Um so we sort of teed this up in the last discussion related to the bond program quick start list. Uh we do have DCA architects who was awarded the contract uh of the architect of record for our district uh for our bond program. Uh under the initial award of their contract they submitted an amendment. That amendment was for scope of work design work associated with program related costs not project related costs. What you saw tonight in the presentation was projects and we need project related design u uh professionals to to carry those out through the division of state architect approvals process. So, what we're bringing forward tonight uh is the amendment number one is being voided because there is no program associated design fees yet. And we're bringing forward amendment two uh which was
171included in the packet uh for approval tonight. And amendment two includes all of the design associated costs that we covered with the quick start project list in the prior item. And in the essence of time, I'm going to pause right there. And um our architect of record uh Juan Barroso is here and he can certainly field any substantive questions we have related to his proposal and amendment too. >> Thank you so much. Do we have any questions, comments, concerns from uh the public? First of all, anyone here in the room or anyone online that would like to speak on this item? Okay. If not, I'll look to the board. See if there's anyone that has any comments on this. I have just one really quick one. Is this also just like the previous one going
172under the B measure D bond? Yeah, that's correct. >> That was my only question. Anyone else? Seeing none, can I get a motion on this item from anyone? If not, I'll go ahead and make a motion. Can we approve item C, the contract with Derby Castellanos amendment? Can I get a second? >> I'll second. >> Okay. Motion made by myself. Seconded by Trusty Wax. All in favor, please say I. >> I. I. >> Any opposed? Okay. If not, we're on to item D, the declaration of need for fully qualified educators. Chief >> Good evening, trustees. Buck Rogamman, the uh Chief Human Resources Officer for PGUSD. And uh I bring in before you um an item that comes to you every year, and this is the declaration of need for highly qualified educators. This is a
173form that gets sub submitted to the California uh Commission on Teacher Credentiing so that um all all of our hires are lawful. And so, um, as you go to review the document that, um, came, uh, with this board cover page, you're going to notice that there are three listed for CLAD, um, which is the, uh, cross-cultural, um, language acquisition uh, certain certification. And we leave three on there in case we hire someone from out of state that needs to get an emergency CLAD um, when they come to our district. And then our district requires that person to go through the CALAD training process. so they get the certification. You'll notice um that we also have one resource specialist listed. We always do that just in case we have a special education position that comes open
174in the district um so that we can broaden the applicant pool if necessary in order to find someone to fill that role. We have one multiple subject listed that's also kind of a safety net in case we had um an opening occur in grades uh TK through five and also sixth grade at the middle school. We have uh the ability to hire someone with multiple subject. Um then we have two single subject uh listed and those are part of the table below. You see one listed in music and one in social science. The social science is because we have someone currently working on an intern credential and the music is um we wanted to make sure that we were able to broaden the pool for the instrumental m music uh teacher at the ele at
175the elementary school. Um, and so, uh, what we're asking the board is to approve this so we can send this form on to the CTC so that we can lawfully hire teachers if we need to get them on a temporary teaching permit. >> Perfect. Um, we now go out to public comment. And thank you, Chief Rogman. Is there anyone in the public online or in the room that would like to speak on this item? If not, I'm going to stare towards the board and see if anyone like to say again, something we see annually. Could I get a motion to approve this? >> I'll move to approve >> and a second. >> I'll second. >> Motion made by Trusty Omar and seconded by Trustee Shamas. All in favor, please say I. >> I. I. >>
176None opposed. Passes 40. So, now we're on to theou toileting stipen with CSA. >> Correct. Um this is a stipen that we have uh negotiated with uh CSEA so we could identify people in the instructional support family that would um assist our children who are toilet learning as we've um expanded the age group that is attending the transitional kindergarten program that we found that we have a greater need for um students that uh haven't quite reached the phase of child development where they're able to toilet them themselves. And so this would identify specific staff members who would be compensated um for uh helping the children with their toileting needs. Uh the stipen would be two two $200 a month. Um there would be three that would that would be allocated to Robert Down and three
177that would also be allocated to Forest Grove. So, if all three of those were filled, then the fiscal impact would be around $16,530. And the reason why it's not a nice round number is because that includes the statutory benefits as well. Okay. Now, this is the time we open up to public comment. Anyone either in the room or online? >> Seeing none, I'll look over to the board. Yes, please. Trusty Otmar. Um so you had made a comment if the if all the positions are filled do we anticipate that those positions will be filled and if not where does that responsibility lie would that be with the teacher or aid? >> One of the things that you'll see in theou is that there's also uh kind of establishes a hierarchy of of who will assist
178with a child's toile toileting needs. And so first would be the volunteer that's assigned to um a classroom. then it would be a volunteer that's assigned to a different classroom. So it wouldn't necessarily have to be someone that is in the same classroom. After that then the responsibility goes to the health health assistant or uh after that it's a parah professional that is on campus now. So currently that's the way it's being handled at our at our sites. It's the health uh care assistant or it's the parah professional that's assisting with these needs. This is going to um broaden the pool of people that can help and also put that help in closer proximity to the students who need the help. >> Yeah. Okay. >> So, uh so I guess that the answer to the
179question though is we don't know if all three are going to be filled. Um but if we fill one or two, it's going to be more more people than we have now. >> Yeah, that's great. I'm glad it's here and I'm glad that we're offering this because it's needed. Thank you. Um just it's just for this year, right? And then you would do this again for next year as needed. >> Yes. So um this is the uh this is going to allow us to offer that that stipen so that uh people will be compensated for this work and that also gives us a reliable pool of people to help with the toileting needs. >> But it's just for this year. Well, this one is for this year and then we uh then we'll work at
180the negotiating table and decide if it's something that we need to ne negotiate into the contract or if it's something that we can do year after year. >> Okay. Thank you. >> Not seeing any other comments. Um would anyone like to make a motion on this item? >> Move to approve. >> Okay, I'll go ahead and second that. So, um, all in favor, please say I. >> I. >> Any opposed? If not, it passes 40. Thank you. And now we're on to, uh, assistant superintendent Jordan. >> Thank you, President Dr. Hazen. Uh, so tonight in front of you, we have an updated expenditure plan for resource 6770. This is formerly proposition 28, the arts and music program. Uh, we did bring an entire plan to the board for approval as a requirement of, uh, receipt
181of our aortionment. We did that in 2023 24 for receipt of funds in 2425. Uh I'm bringing this forward tonight uh for the uh ongoing plan associated with uh the music arts discretionary I'm sorry the u music program uh 6770 resource. I I'm conflating the two because the next item is also another expenditure plan. Um, but this really helps us now clearly define how this money is going to be utilized and it helps us with this reporting to the California Department of Education. Uh, as you can see on page uh 235, you can see how we break out uh the allocation and just uh so the board is aware uh the allocation of both uh prop 28670 and the feature item I'm going to be discussing is done by uh by pupil by ADA. So
182the allocation is per site per pupil. I'll now open this up for any public comment. Anyone in the room or online? Seeing none, I'll look back to the board. No comments from me. This is a updated spending plan. But anyone else? Seeing none, I will go ahead and make a motion to approve the updated expenditure plan item F. >> I'll second. >> Motion made by myself, seconded by Trusty Utmar. All in favor, please say I. I >> I >> Any opposed? If not, that passes 40. We might make it through before midnight after all. Thank you all. Um item G, update expendure plan 6762. Uh superintendent Jordan, >> thank you. This is resource 6762. This is the music arts discretionary block grant. Uh the board approved the uh receipt of funds back in 2021-22. We've
183had this block grant for some time now. Uh they approved a spending plan. We are in the final year of the expenditure plan associated with this block grant. At the end of this fiscal year 2526, uh this resource will expire, meaning that we need a final uh approval of the allocation for this year. You can see that that's been included on page uh 238. Uh shows and we actually show you the allocation as it as it continued throughout the years leaving us with um the 400 sorry if you look at it 414,519 left for 2526. And that was really the carry forward from last year. Uh we have allocated those funds this year uh and broken it down on page 238 for you uh per site as well. And as you can see um it's
184pretty much um equal per site except for the district-wide which is the final year of the allocation for this discretionary block grant is funding 1.0 FP for the mental health therapist. Uh I'll open up for questions. Um, now go out to public comment. Anyone in the room or anyone online? Seeing none, I'm looking back to the board. See if there's any questions about this item. Okay. Trust. >> Um, so I see the athletic departments at the high school and middle school are receiving uh some of this money. So that offsets what the athletic departments get already. >> Uh it does and um so the athletic aortionment within this program for the middle school and the high school was already kind of a previously approved board item. Uh there was just I would say like they
185deferred the the um the purchasing of certain items because they had items that weren't necessarily end of useful life yet. So that's why you're seeing kind of more of it lumped into the end of the program. Um, so it's supplementing the athletic program. Yes. So since this is the last year of this, will will we be able to apply for another grant or it's it you know it's unnerving when you start to depend on those even though it's not huge but it's it's enough >> that you start to depend on it. >> Yeah. No, this was a $1 million block grant that we received and there is no additional discretionary block grant that I'm aware of on the horizon through CDE or through the legislature right now. >> I will go ahead and make a
186motion if I don't see anyone else grabbing that we approve this um as presented the spend plan. >> Motion made myself seconded by Trusty Wax. And all in favor please say I. I >> I >> Any oppose? It passes 4. So now we're on to unodudited actuals, which will deal with where we're at for the school year. Wait for Lewis to pop it up. Um so the information is crucial for the understanding of our district's current financial standing and preparation for uh the upcoming fiscal year. Uh this is the the closeout of our 2425 fiscal year. Tonight I'm going to go through key details and numbers to give the audience a comprehensive understanding of the district's financial situation. I would like to click There we go. I'd like to start by acknowledging uh the incredible
187work of our business office team led by our our amazing fiscal officer Carly Adams. uh Phyllis Lewis who now is no longer with us within the district but she put a lot of time into this in accounts payable, Kristen Christina in in payroll and benefits and Carrie my executive admin assistant. Uh their invaluable support through this process would not get us to this point. Uh when the school site shut down over the summer, we are in the process of closing the books beginning on audited actuals. It is a massive lift over the summer and uh there's a lot of work that goes into this the preparation for this uh this evening as well as the close out of the 25 uh 2425 fiscal year. See next slide. So here's the annual budget cycle. You've seen
188this before. I present this at first and second interum as well as budget revision. Uh you can see June 2025 the district adopted budget was adopted uh which is the first part of this reporting cycle. The presentation that we're focusing on tonight which is bold on the right hand side is our report number two that is the unodudited actuals for 2425. The next report in the cycle is our first interim which I will bring to the board. Oops, sorry I did gloss over. The next report is uh statutoily required is first interim. However, we do bring forward a budget revision. It's not on this this timeline because it's not a statutory obligation, but we do bring forward a budget revision in October every single every single year, which you will be seeing at the October
1893rd board meeting prior to first interim. Uh first interim is all financials reported through October 31st, which we bring to the board in December. And then um there we go. Uh the cycle repeats after u second interim and the budget hearing. Next slide. Right here we've summarized the district general fund summary for 2425 fiscal year. We show the beginning balances and operating results. The unrestricted uh general fund, sorry, the unrestricted beginning balance, as you can see, is uh 5,46266. And I'll start to round as I get through the presentation because I start rambling numbers off and people tend to gloss over. Apologize for that. Uh the restricted beginning balance that you can see is just over 3.2 2 million with a total of just over 8.7 million. Uh at the beginning our um the district
190did realize an unrestricted deficit of 577,000 and a restricted deficit of just under 900,000 which results in a net operational deficit there in the red of uh just under 1.5 million. It's important to highlight the significant deficits in both unrestricted and restricted funds uh and the need to address this in subsequent fiscal years as this is a trend in our multi-year projections which you've seen at the adopted budget. The deficits now accounting accounted for 2425 ending balances and the new beginning balance which we will uh which roll forward and I will present as mentioned at budget revision one in October. Next slide Lewis. Here you can see some changes with the general fund combined revenue and expenditures. The 2425 net revenues were underststated. That's the column on the left. They were understated by around 2%
191over the projected budget. The additional revenue yields uh an increase of overbudget of around 920,000. That additional 920,000 includes um a couple of parts. Number one being 46,295 is attributed to prior year and delinquent property tax receipts. And I will note as I've said this throughout the years, we just do not budget for this in our adopted budget because at times it can be zero. So it's really good to not budget for it. Um it's not a surprise though when we see an increased revenue in this line. And I want to be clear that it's not additional tax revenue. It's prior year tax receipts or delinquent tax receipts. So it's not an increase to that 5% that I say year over that we received in property tax revenue. Uh the understated revenue can also be
192attributed to an increase of 285,000 in local restricted revenues and that's primarily from our medical reimbursements and we did have a merma dividend payment this last year in 2425 and what that means is we pay into Mrma the district does as a percentage or MMA covers as our risk management and when when you pay in sometimes you have a dividend and that and Murma has to pay the districts back that dividend. So this district received a dividend last year. Uh this is our second year receiving a dividend from Murma, but that does contribute to the increased revenue overall. And finally, we did have an increase in state lottery investment interest and tuition reimbursements of 228,875 uh which again totals our 920,496 in new revenue 2425 expenditures were overstated. That's on the column on the right
193hand side uh by around 1.2%. Uh this is driven in part in two parts really. Number one, we had understated expenditures in classified salary, health, welfare benefits where classified salaries were higher due to position alignment overtime and increased pair of professional support and our health and welfare costs increased due to prior year retroactive payments to mix and we're all aware of the mixig payment. Part two, however, is services and other operating expenditures were overstated in the adopted budget and actuals came in much lower. Uh overall, our actual expenditures came in 418,000 lower than budgeted, resulting in a 98% budget to actual alignment. This means the district's budgeting process uh operated within a 2% margin of error, which is pretty precise. Next slide. This is uh you can see our components of ending fund balance. Shows
194the uh for 2425 the largest component of ending fund balance is our restricted care basic aid reserve. We have a large uh restricted carryover that's just over 2.3 million. That's restricted revenues that were unspent last year. So we had budgeted for expenditures and we just didn't realize those expenditures. So we're carrying forward restricted beginning balances. We just approved an expenditure plan which was for 6762 music arts discretionary. That's an example of of a carry forward restricted balance. The district also uh has reserves set aside for maintenance, stirs, and pers increases and a mandated reserve for economic uncertainty, which is 3%. In total, the district's now projecting 42425, an ending fund balance of just over 7.2 million, which represents a 9.5% reserve balance, up from the 8.8% projected at second interim. I may add that the
1952526 adopted budget maintains deficit spending on the unrestricted andrestricted side. further projecting a reduced uh a reserve of 7.8% for this year 2526. I will however update at the October revision the uh once we posted beginning fund balances I will uh update the reserves which most likely will go up from 7.8%. I just don't have that data at this point in time. I'll pause right there before I continue. Okay, looking at the board and I thought I saw a question. Okay, next slide. Object 3000s. This is health and welfare. Uh the key findings on this slide were that we had an increase of uh just over 377,000 from second interim budget uh in health and welfare. The increase was attributed to two things retiree health and welfare benefits and the retroactive payment to mix which
196I highlighted earlier. The 2025-26 budget uses mixed census data to build a budget uh in the OPED category. That's other post-employment benefits category to help offset these increased expenditures with received revenues. Next slide. Here you'll see the 4,000s which is books and supplies. And what you'll see is a decrease of 10% in books and supplies from second interim. The decrease is due to restricted uh expenditure actuals being lower than the original budget which I've mentioned before. This is kind of something we tend to see at the end. Restricted revenue can be used for specific restricted expenditures and the lower actuals simply mean the district doesn't need to spend as much money in that fiscal year and may spend those those dollars in the outyear. Next slide. Uh the snapshot of the 5,000s. This is our
197services and other. You'll see um a 4% increase from second interim. This is a minor increase and it was due to the budgeted restricted expenditures in this area of professional consulting services being higher. The increase in restricted expenditures is matched by restricted revenue. Again, you're hearing the trend about restricted revenue and carry forward. All right, slide nine. Here we have combined uh fund 11, adult education and fund 12. Adult education had a total revenues of just over 2.8 million and uh expenditures of just over 3.3 million which resulted in an operating uh an operational deficit of just over 450,000. The ending fund balance for adult ed is 2.3 million. And um just to highlight again, we're attempting to spend those reserves down in fund 11. It's one of those kind of nice situations we have,
198which is we've had we've had surplus in fund 11 over the years. Reserves built up, but because we're part of a consortium, you can only carry a certain percentage of those reserves. So the deficit spending is planned for fund 11. Child development fund 12. This accounts for it's on the right hand side there. accounts for our state preschool and BASRP Monarch Club program. The child development fund had total revenues of just over 480,000 and total expenditures of just over 570,000 resulting in an operational deficit of just over 90,000. The ending fund balance for child development fund 12 is 151,113 at uh 2425 on audited actuals. And to highlight uh when we did budget planning this year, we had anticipated for 2526 the full depletion of this bud of this fund down to zero and the
199potential 2526 uh unrestricted general cont general fund contribution. Um when we update the the budget revision number one, I will address that at that point in time because we did not anticipate a carry forward balance in fund 12. So it's good news. Next slide. Uh here we have fund 13, our cafeteria fund, and fund 14, which is deferred maintenance. Fund 13 had total revenues of uh just over 1.5, just under 1.6 million and total expenditures of just over 1.4, resulting in an operational surplus of 171,000. The ending fund balance for the cafeteria fund is just over 1.3 as you can see there. Um, one thing to note as you walked in, you saw the uh the wonderful food trucks for satellite operations of our high school and middle school. Um, we are planning just like
200we did in fund 11 to to attempt the deficit spend. We didn't do so well that that this year with the small operational surplus. Uh, but we're in a spending plan with California Department of Education to spend down those reserves for cafeteria fund. And I'd really love to commend uh Director SA. He's just doing an outstanding job and his team uh to deliver food to our kids that they just love and expanding the menu and expanding lo service locations and I just think it needs to be highlighted this evening what he's been doing. Deferred maintenance fund fund 14 total revenue just over 409,000 uh and total expenditures of around 130 123,000 which resulted in a net operating surplus of just over 280,000. As you can see here, um, we've been building up an ending fund
201balance just now at 823,356. Uh, this is really attributed to the board's, uh, commitment to utilizing the general fund to continue that $200,000 general fund contribution to build up deferred maintenance. When I first started here, uh, fund 14 had less than 60,000 in it. So, very important that we're leaning on deferred maintenance for deferred maintenance items as we move forward instead of relying upon general obligation bonds. Next slide. Okay, here we have post uh postemployment benefits fund 20. I always have to report on it and every single time I do I tell you there's been no change because we just cannot move the money out of here. So you will see an ending fund balance uh is projected at 6 $6,846 with no revenue and no expenditures. Uh fund 21, this is our building fund.
202This house this houses all of our general obligation bonds, measure A, measure D. It will house measure B in the future. Um, let's see. Total revenue for this fund is 8.9 million with total expenditures of just over 5 million resulting in a surplus of just over 3.9 million. The ending fund balance for the building fund is projected at 6.3. And when we went over the the quick start projects tonight and we incorporated the quick start projects action item, we're building in the fact that we have a beginning balance from prior year series sales. And I might add that in the note in the bottom, the district will be bringing back in October uh the final series release for measure D. So that'll be measure D series D which will complete the entire uh measure D
203program. Also I'd like to mention that it uh in October we're bringing forward measure A for series C series E release and measure A of course is our tech bond uh but that is also due for a series release. to the board will see in October measure D series D and measure A series E both are where we receive the that's both of those are where we're reflective of the revenue that you see in the building fund 21. Okay, next slide. Uh fund 25 that's our developer fee fund which was established about a year and a half ago by this board uh where we levy developer fees on development and projects in our in our boundary area. Um, the developer fee fund had total revenues this past year of 178,955. That's that's that's about three
204times higher than the prior year when we when we established the fund. And we currently have no planned expenditures for 2425 or for 2526. The intent was to continue to build up the revenue in the developer fee fund and then bring back to the board a spending plan or an expenditure plan uh for how to pair those dollars with other programs like the general obligation bond program or deferred maintenance program. You can see on the right hand side that's fund 40. That's our capital outlay projects fund. This accounts for revenues primarily from David Avenue school campus lease and our facility use fees. Total revenues for this uh fund were just over $545,000 which does include the $200,000 general fund contribution with an operating uh we did have expenditures though of 683,812 with an operational deficit
205of $138,293. And uh it's important to note that the board directed staff to eliminate the general fund contribution in 2526 which is built into the adopted budget. So the revenue received in this fund will then move back to uh only receipt of funds from the lease of the David Avenue campus and facility use fees. Next slide. We're getting to the end. 202425 unaudited actuals for PGUSD demonstrates strong financial management and resilience in times where restricted resources are expiring and costs are increasing year-over-year. Despite a net operating deficit in the general fund, revenue growth in the areas uh certain areas has positioned the district for long-term stability with better reserves than anticipated. The district maintains a 9.5% reserve balance, exceeding the state requirements of 3% and ensuring fiscal resilience in subsequent years. Significant decreases in spending
206of books and supplies and services reflect efficient spending and a potential for carry forward balances of our restricted funds in the next fiscal year. While some funds saw deficits, others like the cafeteria fund and the deferred maintenance fund had strong surpluses. The 2425 actuals reflect PGSC's commitment to a fiscal responsibility and adaptive financial planning. I now bring this forward to the board for approval of the 2425 unudited actuals so that we can meet our statutory obligation of certifying our 2425 on our actuals to the county office of education prior to September 15th. >> Thank you so much. Um, do we have anyone from the public either here in the room or online that would like to comment on our unodudited actuals? Seeing none, I will look to the board and thank uh, Assistant Superintendent Jordan
207again for such a great presentation here. I'm very happy with the reserve number. That's a lot better than we were anticipating and I thank everyone in the district that has contributed to that being the case. And just want to mention, you know, one thing, not for this item, but looking forward to the first interim, you know, if our reserve is predicted to drop more, I would love to see some scenarios about cost recovery, such as you mentioned the um deferred maintenance 200k. There's things that we might need to do um in addition to the block grant potentially um being spent out. So, that's my little comment on that. Anyone else from the board? Yes, please. Trust me. I just wanted to say thank you for that. Also, brother, you you make budgeting totally palatable. So,
208thank you for everything. I mean, this is great. And your staff as well. I mean, this is that's it. I think you're great. Okay. Um, yes, thank you. And I appreciate you thanking your staff because I think that Linda should give them certificates and we should take a picture with them. >> They sing, >> you know, because these are the people that we don't see and, you know, we don't always hear the the nitty-gritty of what they really contribute to making everything work. So, appreciate that. um on um the fund 12 like I know that I think you already told us why we had a little deficit on that was it be because of the before and after school program it's not generating enough is that is that correct >> that's correct >> okay um
209and then on fund 25 or the developer fees um I'm thinking that because you mentioned that at some point make a decision on what where you want to move those funds. And I'm wondering if that would be um something the budget committee would want to talk about or make a recommendation um you know because at what point do you say okay you know let's do it. So so having some kind of an idea of like where you want to go with that. Um yeah that's all. Thank you. Uh second the thank yous and um yeah that's it. Thank you. Okay with that we need a motion to approve. >> I'll move to approve. >> Motion made by trusty Albar and seconded by second. >> Trustee Shamas. All in favor please say I. >> I. >>
210None oppose. It passes for zero. Now we have the GAN limit calculations. More fund numbers from assistant superintendent. And I I won't go into a substantive presentation. This is really kind of a formality that we bring forward every single year that the district meets or exceeds the GAN limit as required by state law. And that's really all I'm bringing forward tonight. Uh I have the backup data which which is one of our Sachs forms on page 365. Uh but essentially, yes, under Proposition 4, we have to guarantee annually that we're meeting or exceeding the GAN limit and we are. So we just need the board's approval on that pro this evening. Anyone from the public like to learn more about GAN limits at 9:34 p.m.? Not seeing anyone jumping to the mic. So, I'll look
211back to the board. Seeing nothing, I think it is time for motion. So, I'll make a motion to approve our GAN limits. >> I'll second. >> Seconded by Trusty Admire. All in favor, please say I. >> I. >> All oppose. If not, it passes 40. So, now we're on to the classification and compensation study facilitator. Chief Rogan, >> excuse me for a minute, but >> don't you have to say approval of resolution 1163? I mean, I I think you do. >> Oh, we have now voted. Do you mean >> over the GAN limit? I I think you have to formally say that. >> Okay. We have now approved resolution 1163 for the G limit calculations for the >> second that. >> Okay. >> Now call for vote. >> Okay. Roll call vote. Sorry. Not on
212my >> President Hayen. >> Yes. >> Trusty Omnar. >> Yes. >> Trusty. >> Yes. >> Trusty Wax. >> Yes. >> Thank you. We'll have to all sign everything too by the way as well. Um so now we're on to uh Chief Rodman. Thanks for that catch. >> Um uh the short-term um assignment for uh classified and compensation study facilitator. Um as you are aware, the district is going to embark on the first year of a 4-year classification and compensation study with our uh classified school employees association. And um this uh first um year we're going to be looking at the clerical and the food uh service jobs. And um because this is the first time that we're going through this process, it's going to be very helpful for the district and for CSEA really to
213have someone who has been through this process multiple times lead the district and um CSEA in the various steps that it takes to put together a really thorough and competent and efficient um classification and comp compensation study. Valerie Davis has led these uh classification and compensation studies both at the county level and with local districts and um the uh compensation rate is that of um a uh year one director. So the hourly rate comes out to 6438 and the estimate of the hours that uh she'll be working is um at like one one 100 and we think that is going to be on the higher end. So, um, we expect to come in under or at that 100 hour, um, contract. Um, and, uh, she'll be working in a short-term assignment. And because she is
214a, uh, retired annuitant, um, the district is going to establish a salary schedule for for this position so that, uh, all the statutory benefits and everything that go along with the position um, can be properly accounted for. Excellent. Thank you so much. Do we have anyone from the public that has a question or comment on this item? >> None. I look back to the board. Nothing for me. I know this is something we need to do. >> Yes. >> Okay. >> Have a comment. >> Yes. >> It says that we've never done this before, but I believe I we did and I believe we did it with Valerie Davis back in my day. Um, >> I can I can ask Valerie. Um, >> based on the job descriptions that we have. >> Yeah. Not to
215say that we shouldn't do it again. I'm just saying I'm just reacting to Okay. >> I'm pretty sure we did it. Um, because Jesse and I were on that team with them. >> Okay. >> Um, and Valerie Davis. I mean, you can't get better than that. So, >> great. >> Okay. Would you like to make a motion? Justational just guessing. >> All right. I move that we approve the short-term position for classification and compensation study facilitator. >> Excellent. Can I get a second? >> I'll second. >> Okay. All in favor, please say I. >> I. >> None opposed. It passes 40. We have our proposed board meeting calendar wrapping up our action items. >> Well, absolutely. and you have the dates uh in front of you and I believe that we do have uh dates
216for the uh January through June of 25 of 2026 included in there. Let me just verify quickly. Sorry. Yes. Yeah, they are there. Yes, that's what we are approving. >> We now go out to the public if anyone would like to comment on the calendar and proposed board meetings. Seeing none, I looked back to the board to see if there's I notice we have a governance coming up on September 18th. >> That's something we >> That is correct. Yes. And remember there will there is some reading for that. So we will send a reminder specific to that. And I think the other item we will have on that special meeting is um just the part two of the CSBA policies because there were so many of them. We broke it up into two. Yes, you
217recall that I think very well. Trust Mars. >> Any board comment on that calendar over looks even longer than today. If not, I'll go ahead and make a motion to approve the board calendar as presented. I get a second. >> Second. >> Motion made by myself, seconded by Trusty Wax. All in favor, please say I. I. >> I. >> None opposed. That passes 40. So, now we're on to info discussion item B, the district subcommittees. Well, if you haven't gotten tired of my voice yet, here we go again. I'm going to have Lewis pull up the slides here. Uh, we did combine our facilities and budget advisory subcommittee into one information item. Uh, we'll start with Go ahead and move to the next slide, Lewis. The facility subcommittee uh is designed as an advisory body
218that provides transparency, accountability, and community engagement for the district's general obligation barn program. The subcommittee focuses on guiding the priority prior prioritization and implementation of our priority three projects from the PGUSD facilities master plan. The key areas back the key areas of focus are educational adequacy next slide. I'm sorry. Here we go. uh educational adequacy, modernization, long-term campus enhancements, and collaborative group work. Uh the collaborative group will work closely with the superintendent and the board of education to ensure the bond program is implemented effectively. The subcommittee plays a crucial role in aligning the bond projects with the district's educational priority and community needs. The subcommittee's diverse representation as you can see on this slide uh represents sta all stakeholders included such as school district leadership, school district representatives, staff associations, parent representatives, and the board
219of educa uh board of education trustees. The committee will meet quarterly during the 2526 school year in October, December, February, and April. After each quarterly meeting, the staff uh staff myself will deliver reports to the board of education to keep them informed of the committee's work and progress. Next slide. Some of the goals and responsibilities for this facilities committee include uh promoting of course transparency and support to equity align our projects with educational needs and prioritize impactful initiatives. will focus on long-term projects that improve facilities across uh areas like administration, athletics, performing arts, landscaping, and modernization just to be some examples. Uh all discussions will consider instructional relevance, student access and equity, safety, ADA compliance, and support for specialized programs. Regular communication and open processes will ensure stakeholder engagement and transparency throughout the bond program
220implementation. Our aim is to advocate for equitable investment in our facilities and to ensure pro and to ensure projects enhance uh student access and learning. We will work to align bond funded projects with the 21st century educational programming and instructional needs. In priorit in in the prioritizing of projects, we will review and advise on phasing based on educational impact and community value. Next slide. Uh this subcommittee will focus on one signature project per site as identified in the facilities master plan and the bond project list. At the elementary schools, these are just some examples. Um the elementary schools, we could we could look at modernizing of the multi-purpose rooms with AV, acoustics, lighting, and climate control upgrades. Uh while we're down, of course, the auditorium forest grows multi-purpose is listed up there just as a
221couple of projects. And these are all listed as priority three projects in the facilities master plan. at the middle school. Uh we could look at potentially the modernization of the track and expand uh expand it to for inclusive PE and athletics out here. Uh we have a track program and there's no track facilities for for this field. There's no jump pit, there's no pole vault and they have a track program. So again, as an example, this is potentially a signature project at the high school, but we could look at modernizing the culinary arts and robotics CTE labs. Uh Trusty Shamas brought this up earlier. I figured I'd wait for this presentation to talk about it, but we could look at modernizing the JV baseball field to expand access and utility. Uh we have we have
222uh old stands. We have ADA accessibility issues there. Uh we would need a press box and lighting. And so these are just examples of those projects. Um so that is everything related to the facility uh subcommittee. Next slide. Actually, you know what? I should probably pause right there before I go into the budget subcommittee unless you like me to continue. Okay. Okay, great. Just pull up that slide. Okay. So, now we're looking at the advisory uh budget subcommittee. This is a uh subcommittee that will be important in advising the board uh through the superintendent uh on the budget development for 2526 and onward. Uh we'd like this committee to provide valuable insight to the district's financial planning and budgeting process. This committee supports similar to the last committee. We would need this body helps with
223uh transparency, equity, and alignment with our district's strategic goals. It does so by evaluating budget priorities, looking at our multi-year projections and funding allocations. While the committee does not have decision-making authority, it's recommended its recommendations help shape thoughtful, informed, and sustainable financial decisions. The recommendations support student success and responsible stewardship of public resources. Next slide. So here like we showed on the on the previous slide deck we have a committee structure. Uh the committee is comprised of key district leaders, staff representatives and board members. The committee will meet quarterly similar to the last committee throughout the 2526 school year to discuss our budget uh priorities, challenges and potential solutions. Each meeting the the committee will provide updates to the board of education. After each meeting will provide uh updates to the full board of education
224summarizing key themes and recommendations. The committee's final recommendations will be delivered to the board prior to the January 2026 budget adoption by the state uh and will feed into our budget study session that we'll be holding in late January or early February. Next slide. So the goals of the subcommittee are to provide budget planning advice focused on transparency, equity, and alignment within our educational goals, all tied to our local control accountability plan. Uh to partner with stakeholders to enhance their understanding of budgeting processes and how funding decisions are made. As an aside, the very first meeting that we're going to have will be kind of a um educational uh instructional meeting where we go through what is Sachs account coding, what are restricted resources, and what are unrestricted resources, what resources does this district have
225ongoing, and what resources does this district have that will be expiring. So, we're really going to dive in initially to kind of anformational setting of really educating that committee on what what a school district budget look like looks like and the intricacies associated with uh school dig school district budgeting. Uh we we will have they of course will need to understand and monitor the ongoing use of one-time funds, restricted resources to support strategic development as we proceed into our budget development phase in February of 2026. Some of the key responsibilities, as you can see on the right hand side, are the understanding of the district's budget structure, navigating the SAX account code system, reviewing budget assumptions like enrollment and cost of living adjustments, and evaluating how the budget strategically supports the LCAP and students needs.
226As it relates to the LCAP, we're in the final year of our LCAP, and it's crucial that we begin to develop uh the uh direct tie to our 2026 and forward LCAP back to our budget. So we believe this is a very good platform for the committee's involvement to give us some suggestive some suggestions as we navigate through the development of the extend the the continued LCAP. I will pause there for questions. So now we go back to the public see if there's anyone that would like to comment on these two subcommittees. Seeing none, I will come back to the board. I'll just quickly say one note on the um facilities that I like the priority 3 project prioritization plan. I'm very excited to see that. I would love to see a goal date. I
227like the timelines of the meetings, but like are we expecting to see that in 206, 25, 27? Not asking an answer now, but that would be my one my only directions from that. Any other facilities or budget committee subcommittee questions? >> Nothing new, but I'd agree with what you're saying. It's nice to in the future just sort of have something to look forward to with a end goal date just for clarity. >> Thinking building on that too bit is the same with the budget committee. Probably be good to have a report out on our calendar moving forward just to say like when we hope to get >> Yeah. >> that information back. But >> again, that can come after the >> Yeah, sure. the committee's created, but it just it's good to know what to
228expect. >> Yeah. What I envisioned was every time we have a quarterly meeting, the very next board meeting, I'll do an information item reporting out the the details or recommendations from that committee. >> And then I do believe we have already two trustees who had volunteered for the budget committee. Um, and that was trustee Wax and Trusty McNary. And so we would still need two trustees for the facilities committee. Do we have Oh, I see a hand over there. Trusty Shamas. Anyone else who would like to volunteer? >> Oh, I heard both. So, that's awesome. Thank you so much, Trusty. >> Wow. I heard that, too. >> Exactly. >> Hazing. >> Hazen. It's Hazen, not Hazen. >> No, I'm just kidding. if you you'd rather switch to the facilities from the budget. It was the
229Sachs accounting uh session which really scared me. >> Uh no, I mean I would like to switch if possible but uh if no one else wants to do it I mean >> okay so I'm hearing for the facilities committee trusty shamas and trusty wax and so for budget >> trusty >> McNary and we would want to see if we can leave it open for now and see. Yeah, I can I I will work >> and at some point I know we do supper as well whenever we start deciding. >> I just have to gauge what my schedule's going to be like and how much time I have to dedicate. >> Thank you for that. >> I'm definitely interested because >> I'd like to contribute but I'm not sure that I can >> I have the
230capacity >> but to be determined. Thank you. Okay, >> I think that with that we've given some direction back on the calendaring and dates. So I think we can move on to item C, the EPA actuals FY2425. I am paying attention to time, don't worry. >> Thank you, President Dr. Hayes. This should be fairly quick. Uh the board approves in May the educational protection account uh for the for the upcoming fiscal year. Uh this is an information item that we're just that we're doing now. how I've inserted this uh last year and this year to give the board an uh an idea of where EPA funds came in at actuals. So it is reported in the unodited actuals but it tends to get buried in the SAX forms. Uh so this tonight is just an
231information item related to Proposition 30 and that's uh it basically requires us to delineate how we spend the educational protection account funds and they have to be spent in the 1000s on teachers. So, as you can see on page 394 of the board packet, uh, budgeted were 322,84. Actuals came in at 323,256. No action, just simply an information item that actuals came in higher uh than our budgeted amount for 2425. >> Any public comment on our EPA actuals? Seeing none, I go back to the board. Thank you for that info item. Much appreciated. No direction needed. So then we're on to item D, the board policy updates. And I know this is your item, Dr. Adamson, but I think we're going to have Trusty Shamas read them all just in the interest of fun. >>
232Quite happy to. I'm turning my mic. What I was just going to say about them is really probably the one that you might want to read in your leisure time is um about AI because um we had some discussion about that and we talked about how it's such a moving target in terms of trying to pin down policy that that fits because it you know it's continually changing And um but it is really important. So anyway, we're we're um we're waiting to hear more stuff come to us um in terms of policy on this, but you you know, you might want to read that at some point. It's not too bad. Um and the rest of the the sex, you know, the sexual harassment, I mean, it it was very um kind of minimal in
233terms of the adjustments that were made. And you know it's um so I'm sure you can read that too but um and the rest was we went through pretty quickly. >> Awesome. >> Thank you for that summary trusty that was great. Yeah, appreciate that. I think just on the AI one I think you know it's it's definitely timely and you know good that we've got something in place but as you indicated I mean our discuss discussion was very lively about that and you know it's definitely uncharted territory and you know it's going to be an ever evolving situation for sure but good we have something now to reference so yeah >> I think that's definitely one of those it would be good to have some site input on as well because it will differ I
234think along the sites >> yeah I was just gonna ask if there's like a PLC see related to AI I guess at the sites or you know throughout the district. >> I mean it's definitely is a topic that is probably comes up during the teachers you know PLC discussions. Um but as far as I mean this policy is going to give us you know direction that you know our technology department is able to provide to our site admin to then you know provide direction to teachers on um you know just some suggested usage and um you know guidelines that can be put in place for their own use but also for student use. So that's really what you know this this provides. Yeah. >> Should go out quickly to public comment. Um >> just one
235sorry one other comment. Um just with the district technology um plan I just want to point out that you know we're not um that that is going to be um postponed. It's just more work involved there and so that'll be bring be brought forward to a future um committee meeting. >> Okay. Anyone on the public? And I'll say the AI is on page 500 if folks do want to read that one. Um want to comment on our policies? If not, I will go back sorry to the board quickly on this and thank you again Joe Station Ross and Linda for and everyone. I saw there were a number of people here who were involved with updating these. So, thank you and I really appreciate the summary. >> Um I will move that we approve. >>
236No need to move. Oh, wait. >> Oh, no. We we Yeah, this is the first reading. So, first reading. >> Yeah, we will be bringing it back to the October meeting for official approval. This is just for input and discussion >> to bring all this paperwork back. >> No, when we bring it back for approval, this is not included in the packet, right? Will be much lighter. >> I know, you know, obviously since it was brought up quickly, the 441, I really like the idea of trying to get out ahead. So, I'm glad to see that >> the AI being put in here, but I think we're starting to see some educational advice, probably not in the California packets of um but of how AI can and should be used um as well as monitored.
237So, okay, that I think we're on to future agenda items and we have three minutes left. I think Beth tabled one. I'll just repeat it if that's okay. Just about dealing with our neighboring school districts. >> Yeah, I just like to um >> attention out. Yeah, I like to for us to think about like what what would be the best way we could support them like either through a resolution or through um some kind of statement where we ask other districts to join us in support. but just to let them know that as a school district we are supporting that cause, you know, um just because we don't have fields around us doesn't mean that we don't care about all the all of our local children and their health. >> I agree. I I'd love
238to see that be something that's more than just a resolution because resolutions can feel like lip service sometimes. It's not always, but I like the idea of looking to neighboring districts, maybe even talking to MCOE specifically to see if there's any efforts underway that we could sign on to >> just to see what that might look like. So maybe that's some future agenda item. >> Sure. >> Direction parking lot. >> Absolutely. Yep. We'll add it to our list. >> Um it could even be something at our special meeting that I can bring back some information um from MCE. So I will make that point to reach out to them. >> Any other future agenda items? um public comment if there is anything. >> So, I had the um Oh, sorry about that. Um I'm not
239sure how this is going to play out as far as future agenda items, but I would like to bring that SRO contract discussion back in front of the board and however that needs to be facilitated. >> That makes sense. I mean, I I Are you okay? I mean, okay is probably not the best word, but I do think we're going to have to push it to later in the year just because we I mean, I think it has to be part of the comprehensive safety planning. >> I think beginning discussions sooner rather than later and um gathering as much public input as possible, I think is important. Student input, staff input, um if there's a way to kind of get that ball rolling, maybe that's the agenda item. I'm not sure. or we can discuss
240it offline somehow to figure out the best way to move forward. But um I >> wrapping up wrapping up in one minute or another. So maybe what I'll say I'll push that to the safety committee just to kind of maybe give us a timeline on when we could potentially see that back as a broader >> add that to our agenda of our safety committee meeting which is the end of September and then we can we will bring back an update on that at our next meeting and our closer combat. Can I um request that I attend the safety committee meeting? Is that you can be there? Absolutely. Okay. Yeah. Fantastic. Thank you. >> Thank you guys so much. >> Ding us up.