PGUSD Board Meeting June 26, 2025

001We're going to go ahead and gather us in at 5:31 p.m. on June 26th for our PGUSD regular meeting, last one of this school year. And so with that call to order, I will now read the land acknowledgement. As we begin this meeting, it's important to pay respect to and acknowledge that we are on the traditional land of the Aloney, Costanoan, and Elon people, and additionally pay respect to elders both past and present. So with that, Dr. Adamson, would you be willing to do a roll? I would be happy to. President Dr. Hazen, I'm here. McNary here. Trusty Utmar will be absent again and we have her permission to share as she continues to really experience significant back pain. Um, as much as she would love to be here, she is unable to be here

002tonight. Uh, Trustee Shamas here and Trusty Wax here. Excellent. With that, we're now on to item D in se section one, the adoption of the agenda. So, is there any public comment either here in the room or online on if not board is there anyone that has any comments they would like to make? I do have a few revisions. If I could do that, we can make comments after that. But we do have one walk-on item which is in your binder under the W tab. Uh and that is an item from the adult school. Uh it is a consent item which will take play. It'll uh we will call it CC after the last uh item on the agenda and it's a contract for services with Mary Lee son Siri for parent music enrichment classes

003brought forward by principal Barbara Martinez. And then the only other adjustment that I am uh proposing for this evening is we have oneformational item uh which is the uh the item uh which currently comes right after action and it's the SRO discussion and safety planning update. Uh since we will have Chief Casey Day here with us this evening, I'm proposing that we move that to the beginning of the meeting directly after consent. That is it. Those both sound good to me. Any concerns or questions from the board on that? Okay, I'll make a motion to adopt the agenda with the changes presented by Dr. Adamson. I'll go ahead and second that. So motion was made by clerk Ner and seconded by myself. All in favor, please say I. I. If not, that passes 40. So

004I'll go ahead and identify our close session topics. The board will meet in close session to consider matters appropriated for close session in accordance with ED and gov code. First is negotiations uh for PGTA collective bargaining session planning and prep government code 3549.1. Negotiations collective bargaining session planning and prep with the CSEA for 24253549.1 public employee discipline dismissal release leave complaint government code 54957. So, do we have any public comment on these closed session items? Seeing none online and none in the room, we will go ahead and adjourn at 5:34 to close session. See you guys back here at 6:30 and I will report out from our closed session if I can get my things together as well. Um, no nothing on negotiations for PGTAA or CSEA. And in terms of public employee discipline, dismiss

005or release leave complaint, information is received on two items. So with that, we have the pledge of allegiance. And I would like to offer or suggest that Chief Day lead us in the pledge of allegiance today. Thank you so much. I appreciate it. Um, and now we go to our board member comments and written communications. And I will go through my emails that I have received since our previous board meeting. But obviously if there's any I've forgotten or missed, which is likely or have not gotten at all, please do report back. So I've gotten kudos on the summer school from a teacher in the district, kudos for the maintenance staff regarding the ocean guardian shed, concerns regarding a complaint, concerns regarding class placement and sizes, and an email regarding uh previous board decision on the

006SRO contract. I don't have any comments to say other than happy summer to those folks that are finally getting off the school campuses. Thank you. I don't have any um written communications to add. Um today is my son's birthday, so happy birthday, Ben. Ben is 12. Um and I think my actual board comment is that um I attended our community human services meeting today. I'm the representative from our district for that. And um it's a nonprofit organization that provides mental health and substance use and homeless services um throughout the county. Um and the CEO there, Robin McCrae, has been with the organization for 30 years, which she was probably the CEO last time Trustee Shamos was fulfilling this role. So, she is going to be retiring in March of 2026. So, she's given plenty of

007notice. And, um, I was fortunate enough to be nominated to the kind of transition succession committee. So, from now until March, um, I'll be serving on that additional role for community human services and, um, kind of the representative for K through 12 districts for, um, that board. Um, in addition, there's an annual lunchion for community human services next month on July the 17th that Dr. Adamson and I will be attending. So, that should be a nice feelood event. Yeah. So, thank you. Thank you so much, Trusty Schmas. Yeah, Robin. Um, I think she retired once and then came back. I do think so. Um but she's so dedicated and she's quite worthy. Um I just wanted to say that tell the rest of the board that um I I Dr. Adamson did mention this in

008our updates, but just to let you know that I've been uh asking to put together the stats for the high schools um all the different uh colleges they're going to and and um the different kind we we've seen the I think we've been given some information here and then Dr. Addison Adamson wrote a note about it and so I took it to my brother because he's involved with the chamber and so I want to put put it together and I um pass it out to the chamber. He he he had the idea of passing out to giving it to the chamber. Um, I would like to see it in businesses as a poster kind of in certain businesses that want to of course, but um, just as a way to really promote our schools and

009to um, the thing one of the things that brought that up for me is I was having dinner at Victorian Corner and Dominic, you know, um, his his daughter and his other son, I mean, they're out of the PG schools. So I mentioned something that was going on. He goes, "Oh, I haven't heard anything about it." You know, like, and so I just realized like, okay, these guys when their kids were in schools were very involved. And now that they don't have students, they're they don't really know what's going on. So, uh, but they want to know, you know, so it's not like they're, uh, not participatory as far as supporting. Um, so anyway, I just wanted you guys to know and I'll I'll uh show it to you before I don't want to just

010post up something without you guys giving me the thumbs up. We probably should all have to approve it to some degree coming back to the board, but I think it sounds like an awesome Okay, thanks. What? Yeah. Um, I didn't really have any extra communication. I think I received two emails about the SRO decision. I'm not sure if you just got one. Um, but that would be the only addition in terms of communication I received. Um, Dr. Adamson forwarded an email uh from the teachers this afternoon about the end of summer school. Uh, and it was very cute and it took me much longer than it should have to understand the pun uh in the subject line. But uh congratulations to all the teachers on finishing summer school tomorrow. I um my daughter volunteered I

011think every day because she's uh trying to become a Tracy Flick of of volunteering from I don't know. She's trying to get like a thousand hours or something. So I appreciate the teachers letting her hang out and uh help the kids learn to read. Um and let's see. Um, not too much else right now. Um, I I do think there's um I know it's going to be summer in earnest, but I I am worried about the culture of we um us upholding our values a little bit um because of some of the the happenings with ICE um in town like a a employee of Wildfish uh was taken away and I know there are kind of more things happening in the area and then in April uh officials tried to enter a public school. So

012I know we're safe haven. I also know that federally there's some animosity between the state and uh the administration. So I I really hope that we continue to be a safe space and uh have our kids be prosperous, safe, and included. Um, and then I also know that's hard because uh, everyone is living their lives and has stuff to do. Um, and I have nothing. I don't know. That's it. That's it. Thank you for the comments. And now we're on to Thanks for comments from everyone. On to item B under communications, the superintendent report. Dr. Thank you. Uh, really short for me tonight. And I just wanted to acknowledge and just a big thanks and shout out to all of our teachers uh who have been involved in summer school and you know it was

013neat to get sort of an updated email today. Um you know just that whole idea of of maintaining and continuing to give that safe learning environment for our students throughout the summer. Hard to believe tomorrow is the last day. Uh time flies when we're having fun. Uh they are having a big fun Friday event to you know activities to kick off the last day which I'll be attending and know any of our trustees who want to join for that. Um but yeah and kind of neat to see for our our teachers you know to kind of start their summer. Uh a reminder though of course that our adult school continues to be in session throughout and so that is you know full steam ahead and um you know that's what's kind of neat as well

014to see you know that program you know ongoing there. So thank you to principal Martinez and AP Arbs for you know continuing all of the offerings that are there which continue to be so rich. Um on that note that continues through the summer is our work and so you know director Anderson I know that he and his team you know talking about full steamer ahead you know this is their chance to you know really do so much of the work around our campuses and so you see that around town as as you're driving around so again thank you to you and your team John uh and then really yeah I think just a great opportunities you know for the month of July we go dark as a board there will be you know no meetings

015and I think for our trustees I just hope you take that opportunity and time to refresh as well for yourselves. Um, and really just even here at the district office staff, it's been neat to see everyone taking, you know, time for themselves as well, you know, for vacation because we do we need that time to refresh uh and rejuvenate. And that's really it for me. So, back to you, President Hazel. Excellent. Thank you so much. And we're on now to the safety report. Yeah, I've got a really brief report tonight. Uh, dovtailing into what Dr. Adamson just mentioned. um our M team, maintenance team, facilities team have been, you know, out on our campuses doing a lot and um sometimes we don't talk about, you know, a lot of the the issues these that our

016district sites may have and uh we've been doing a uh gas surveys at the high school in particular and they uncovered quite a few I believe class one uh class 3 class 3 gas leaks um which have been have been since rectified and then we're going to be looking at some of our other sites as well. So, uh, as it relates to safety, how important that is that we're doing the surveys, uh, determining what, uh, what issues there may be, uh, on our campuses and then rectifying them quickly because a gas leak can turn into something devastating at one of our campuses. So, kudos to Director Anderson and the facilities team. Uh, and then finally, you may have noticed over at the middle school, um, the fencing is going in at the staff parking area.

017that's kind of uh giving us the ability to quarantine off the rest of the school site where we have uh classrooms down below in the portables and uh where the flex lab is. So you'll also see on Forest Avenue that the existing uh 4ft gate has been increased to a 6ft gate. So a lot going on on our campuses, but just to highlight a couple of items related to safety tonight and that's my report. Thank you very much. And now we're on to section five. This is the opportunity is for individuals to address the board on any non-aggenda item. So public comment of any interest that's within the jurisdiction will be heard. The board will also take public comment on each specific action item prior to board action on each item. Any individual wishing to

018comment on a specific item on the current agenda are kindly asked to wait until that item is being discussed. Uh, upon finishing the item, the board will allow a reasonable amount of time for public comment on each item, not to exceed three minutes per speaker and no more than 20 minutes per agenda item pursuant to board policy 9323. Speakers will be called sequentially, one online usually and one in person until there's no speaker coming forward until the total amount of time has elapsed, whichever comes first. So, it's a good reminder that this meeting is a meeting of the board of education, a business meeting conducted in public. So, please note the Brown Act limits our ability as a board to respond to public comment. We may choose to direct items to the administration for action

019or place on a future agenda. And then the other reminder here is just that we have a shared commitment to fostering a safe, respectful, and inclusive space. So please uh for attendees which there are not too many in the room but also online uh retain uh refrain from applause finger clicking or form of acknowledgement and response to a speaker's viewpoint particularly on um contentious matters. This ensures all individuals feel comfortable sharing their perspectives on each side without fear of judgment or retaliation. So thank you all for helping us create a safe space where all voices are heard and respected. So with that, now is a good time to go ahead and raise your room on raise your room raise your hand online or raise your hand in person if you have a comment on any

020non-aggenda items. Seeing none, and we now go to PGUSD staff comments. Anyone online or in the room? If not, we move on to item six, our consent agenda. And I'll try to make sure to remind folks, please do raise your hand while we're wrapping up an item so that we see you online and don't accidentally skip over you um due to technological difficulties. So for the consent agenda, these have been discussed at a previous board meeting or are considered to be routine. So there's no discussion unless a member of the board requests them to be discussed or be removed from consent agenda. So each item on the consent agenda approved shall be deemed to have been considered in full and adopted as recommended because I assure you we have all read these over and even

021probably corrected some grammar as needed. So with that on consent agenda we have items A all the way through now modified I think CC. Um do we have any public comments on consent agenda items? None online and none in the room. So I'll move now to the board. Anything you would like to pull from consent. Seeing shaking heads largely. So with that, I would look for a motion. Still giving people time to speak up. But would anyone like to suggest we approve the consent agenda? If not, I'll go ahead and make a motion to approve the consent agenda as presented with item CC as a walk-on item. I get a second. I will second that motion. Motion made by myself, seconded by Trusty Wax. All in favor, please say I. I. Opposed. Not. That passes

02240. So now we're going to take one quick break as was discussed earlier in the meeting from the action discussion items and focus on a information item since we have Chief Day in the room with us, which is discussing the um to it to read. exactly what it is. School resource officer discussion and safety update and planning for the school year 2526. So this is those following along at home. This is section 8 item A that we're going to be dealing with really quickly now. So with that, I think Dr. Adamson, this is your item to present. Absolutely. Yes. Well, thank you and good evening everyone. Um, I really, you know, in presenting and opening up the discussion for this item, I wanted to just acknowledge, you know, a few important components and pieces as

023we really look ahead to, uh, the new school year and what that's going to entail given the fact that, you know, we the board has made that decision to not renew our uh, school resource officer contract, you know, for the the next school year. So, I'd like to just begin by acknowledging the long-standing relationship that we have had, you know, with PGPD. uh that definitely is, you know, something that we're incredibly proud of. The collaboration that yeah, we have uh engaged in over the over recent years is something that I think we should we is intended to be continued, but something as I said, we're incredibly proud proud of with our new chief coming in and yes, he is here this evening and you're going to get to hear from him in a little bit

024uh this evening. I I'm incredibly excited for that continued collaboration even more so. Um, and that's really what I would like to share a little of this evening in, you know, what we're excited about based on our recent conversations uh and commitment uh to each other on, you know, what that's going to entail. So, you know, as I said, while we will not have a dedicated school resource officer for next year, uh, our commitment to student safety definitely remains in place. It remains unchanged and so does our intention to continue to collaborate with PGPD. I think tonight's item is intended to share how we will continue to work together with uh with PGPD uh to ensure continu continuity of support and presence in our schools uh while also beginning to think creatively about what a

025new model of safety could look like as we you know work together. I over the last two weeks what I did was reach out to our school site administrators specifically to really ask for feedback and input uh given the knowledge that you know this SRO position will not be in place for next year to really help ask for them to identify excuse me what their immediate and most important needs uh are and what gaps we're thinking will need to be addressed and uh filled uh in moving forward. And so that really helped uh inform our conversation that you know we I've been able to have in the last two weeks with Chief Day in particular, but also with our city manager and and city management uh at the the city of Pacific Grove. Uh I

026think the thoughtful feedback that I received from our administrators really helped you know craft uh not only the messaging but identify some of the key areas that we you know are going to be presenting a little bit tonight on you know what that new model could look like. Uh I think I I'm first of all incredibly pleased to be able to share that Chief Casey Day is going to be and serve as our point person in moving forward. And when I say point person, he will be the individual with whom we will plan uh he'll be the point person for our site administrators to be able to reach out to uh you know as they have you know specific needs. Uh that could be along the lines of uh in terms of assemblies or rallies

027that they are uh coordinating and organizing. And so we're really, you know, pleased to hear that Chief Day is going to serve in that in that role. Uh, one of the things that, you know, he and PGPD has committed to is including in our officers site patrols, but particularly in Chief Day's uh, you know, uh, regular patrols would be including our school campuses, you know, in those daily uh, visits. Uh and really adding to that, you know, regular uh visits to our school sites, to the offices, uh to really kind of step in and say and and you know, do a hello to our our our site administrators, but also our school office staff, uh and really take that time in doing so to build those relationships and, you know, continue those strong connections that,

028you know, we pride ourselves on. Uh what I can really truly say is what I've noticed in just the last few uh months in getting to know Chief Day a little bit a little bit closer, a little bit better uh is really what stands out to me is his commitment to wanting to build those relationships and his uh passion and commitment to this position itself. And so again that you know makes me feel incredibly encouraged as we you know move forward. uh he has has committed to attending as many school events as possible uh as you know his time allows for obviously and that he is invited to you know at our school sites and and districtwide events uh and one of those winning you know some of those would include school rallies uh events

029assemblies uh in addition to that really being you know one and chief day has offered to be that poison for us as well uh who would be present at our uh sporting events uh for example our Friday night football games and that is something that we have come to rely on you with our SRO in the past. Uh but there too, you know, Chief Day is as a former coach himself. Uh that's something that he really looks forward to, you know, being involved in. Uh and really that allows for that continued uh engagement and connection with our community, with our students, with our staff and with our families as well. uh and let's see he will also be available in that point person to you know serve and work with our schoolside administrators when they

030are wanting to organize staff trainings uh assemblies and talks with our students uh in particular as chief day said uh you know uh for topics that might include things like uh fentinel awareness uh and opioid prevention right which is definitely an area that you know he holds a lot of expertise in as far as ongoing and strategic safety planning you know Chief Day has indicated made a commitment to really continuing that uh involvement and collaboration between our school sites uh and PGPD uh as they develop their school site safety plans as we develop our district-wide safety plan and really you know his ability to be able to attend when invited uh school site safety councils uh and uh safety meetings that are being held at at the school site level. We as a district also

031as you all know have a safety committee and so you know really his ability to for us to be able to invite him uh to be a part of those ongoing discussions as well is something that we have a commitment for uh emergency protocols. I think definitely what Chief Day has indicated is uh his willingness to you know want to be involved in any trainings that that we offer at the school site. uh his ability to be able to you know uh collaborate and uh discuss uh different protocols that are being followed uh and being even a part of some of those drills you know if side administrators you know are inviting you know him to attend and participate in some of those as well. Uh and then really the other component that really has

032come out and really came out through our own discussions as a board that had been asked and pointed out that really had to do with traffic control. Uh and so really something that uh Chief De will be talking about a little in in a little bit when he comes up here to the front will be uh his plan to you know want to uh bring uh a unit specifically uh to will add add a traffic control unit uh to PGPD uh in the coming months that really uh would uh whose focus would be on traffic specifically with uh you know a a focus on uh traffic around our school campuses as well. So, we've already engaged in discussions that uh that are specific to traffic in front of uh Robert Down as an example. You

033know, we've had uh some concerns specific to Pine Avenue and behind Robert Down on Spruce Avenue as well. Uh and so those are already, you know, conversations that, you know, we have uh we have begun and are looking at finding, you know, specific solutions to. But I just think in general I think our, you know, gratitude to Chief Day, to PGPD, to the city. I I really want to acknowledge that uh our ability to really be taking these next steps in moving forward and looking to what that would look like and what we can envision, you know, for our general safety and well-being of our students, our families, and our staff for next year. uh we're just really uh uh grateful uh for the fact that we're going to you know really be able to

034not only continue that relationship but looking at trying to fill some of these you know these gaps that we know you know that could possibly be there. Um, you know, one of the components that I do want to, you know, just mention before inviting Chief Day up to the front, uh, the funds that have been, uh, specifically dedicated to an SRO position in the past. You know, the goal would be that we're not going and allocating those to other expenses. Those that fund remains and really our intention will be to work together with our safety committee. We are looking at having our first meeting in October which as you all know assistant superintendent John and principal Martinez lead uh with our entire uh committee in including representatives from all of our school sites. uh that

035really that will be something for us you know coming in October ability for us to be able to analyze and and assess you know where we are at that point but we will be uh intentionally looking at uh gathering information and input and feedback from our school sites from our administrators on what the needs there are and so that funding will be remain specifically you know for uh safety so that is a little bit of the the highlights I wanted to provide uh you've heard chief Casey Day's name you know quite a a few times tonight. Uh what you may not know about him is that he is in addition to being our new chief of police. Uh he is also a father. He is a new grandfather from what I understand. Uh he is

036uh definitely a family man is how he described himself. Uh and as I've mentioned already a former coach and so that's, you know, one of the many reasons I'm also incredibly excited that we're going to get to work together so closely with him. And our families, our students, and our staff will get to benefit from your expertise. Uh, so with that, it is my pleasure to invite to the front Chief Casey Day to hear a little from him. Thank you for being here this evening, Chief Day. Well, good evening everyone. Uh, I've been to a couple of the meetings now and you guys are usually packed out the door. So, it's nice to have an opportunity to finally get up and uh look look at some faces and just kind of uh re-emphasize some of

037the things that staff has brought forward tonight. Um, by way of introduction, just really quickly, uh, my name is Casey Day. I'm the chief of police here in Pacific Grove. I have a little almost 26 years in law enforcement before that, about 8-year military career in the US Marine Corps. Um, and so really, uh, one of the things that's always been kind of a privilege to me has been the opportunity to work in different diverse jurisdictions throughout the state of California. And so each of the places that I have I I have uh worked have been uh vastly different uh both in kind of the needs of the community and um what I can do as the chief of police to provide uh excellent service to the community. And so that's exactly what my vision

038is here in Pacific Grove as the chief. Uh our police department uh operates off of a community oriented policing model. And really when you break down community oriented policing, it boils down to uh the chief's ability and the department's ability to maintain excellent relationships throughout the community. And so I just kind of wanted to appear tonight to again reemphasize some of the things that have points that have been made this evening uh from staff, but also to share my commitment um especially with uh the board of education and the schools in our community to make them as excellent as we possibly can. And so, um, a little bit also in the introduction, I know it got brought up that I was a coach. Um, my wife and I, uh, Amber is my wife. We have

039actually had, uh, a significant impact in the schools, uh, as we raised our four children. Three are grown and onto their own careers or college now. We have the last one who's 14 going on 25. She's the princess of the family getting ready to go into high school next year. She's still in the home, but all of our kids were student athletes. Um, I coached for a number of years as the head varsity baseball coach for a high school in Shasta County, California. And actually, Amber was a teacher before she decided she was going to, uh, cut line and go to law school. So, um, we've always again had that significant presence within the schools and it's something that, um, has been very important to our family, to our children, and that also transfers into

040kind of my professional approach with the community, including the schools. And so again, um, part of my background, uh, on the professional side, uh, I was a school resource officer for a number of years. It was not a position, uh, it was early in my career. It was not a position at that time that I necessarily wanted to go into, but my chief at the time thought, hey, this is a great opportunity for you. And looking back, it was one of the best experiences of my career because I pretty much done everything in municipal policing that you can do. I was on the SWAT team. I worked undercover narcotics for a number of years, major crimes, uh served in the administration. So, I've really had an opportunity to work in all of those different areas

041with the school resource officer position really being one of my favorites. Um I took that knowledge and that experience uh to the last city that I chiefed up on the north coast and uh you know, we put together a school resource officer program up there that was uh multiaceted. We had ASRO that was assigned to the school which we received national um awards from NASRO. Um but again that was a community where it wasn't a kind of one-sizefits-all approach. We had different members within the departments that were not the SRO that were also doing things like read reading programs. They were coaching sports. They were present in the moment with the students. We actually launched an explorer program in uh using our school officials, our administrators, our teachers, those resources to vet uh the young

042men and women that we were bringing on to our explorer post. And so it was mutually beneficial. Again, it comes down to the relationship with me. Uh that's something that I am uh proactive about and uh prolific about. Um it's it it makes all of the difference. And so, you know, it goes without saying, my door is always open. I'm less like a chief and more like an old sheriff from the 1800s. My door is always open. I actually take I I actually make phone calls. Um, you know, I've been forced into email uh and text message, but I enjoy interaction, the phone calls, the face tofaces. Um, so, uh, that's what I'm here for. I'm here to answer any questions that you may have. Um, again, just to reemphasize those points. um I will

043actually be that person um for any needs that the district has, whether it be an educational piece, whether it be um you know uh collaboration uh ongoing collaboration for any type of protocols. Um I would love to be able to share my expertise in those areas. And again, you know, like I told Dr. Adamson and Mr. Jordan, it's very important to me uh to feel invited to the table. uh that's part of the collaborative piece so that I don't feel like, you know, I'm imposing uh will or stepping on anybody's toes. And so that collaborate collaborative piece has to be uh something that's mutual. And so I'm happy to answer any questions you may have. And uh that's really it for me. Yeah. Thank you so much. I might start on that end and just

044work towards me if that's okay with you. Trusty Wax. Um first congratulations on the grandkid. Thank you. Uh, very exciting. And, um, second of all, thank you for your commitment to the community. Um, I appreciate your perspective and philosophy on policing. And, um, I, uh, please don't call me though. I never answer my phone. So, please feel free to text if uh, I could be of any use. But, um, I'm really looking forward to you, uh, uh, being at games and making sure our schools are and our kids are safe and, uh, not just you, but your whole department. So, thank you. Thank you. Hello. Hi. Um, welcome to Pacific Grove. Thank you. Well, you know, I would like to know from you. Um, you've been on the job for what, three months or something?

045Since March. Since March. Okay. Um, small area. So, you've had a chance to probably check us out. Um so I my big thing is and I'd just like to hear from you but is that the incidents that we have had in the past concerning school safety in the recent past let's put it that way um is really been involving people coming on campus during school time and most of these people were um mental health homeless you know um And so what I see of course is to me that's what like our number one issue to address immediately. Um and I just like to hear from you what how you see that or how you feel the police department can help us out with that. Yeah, I mean it's it's a valid question. I mean trespassing

046does occur on the campuses. Um you know some most of the campuses here are what I would define as an open campus. um in regards to ingress egress. And so I should clarify that, but um you know, trespassing is one of those crimes where um we respond, you know, we follow the letter of the law as far as you know, following the authorities of the California Penal Code, whether and a lot of that is driven by the person in control of the property. And so it does us no good to uh try to arrest and book somebody into jail when the district does not want to press charges in those instances. So that is going to be a common question as far as how we respond with arrest or do we um you know through

047conversation uh essentially alleviate the issue by removing the person from the campus. Um so there are different degrees of kind of how we can handle that type of situation. Uh compliance is always uh certainly something that we take into consideration. You know, we're going to ask people come on, you know, to move off campus, not to return to campus. Uh but really, it's the totality of the circumstances. It's not um as black and white as it's a trespass issue because every situation is different. And so, as you pointed out, um there could be compounding issues to that, whether it's mental health, whether it's substance abuse. Um there's statistics out there right now that uh over 85% of those that suffer from mental health have a dual diagnosis which means they're dealing with not only a

048mental health issue but some sort of substance abuse problem. And so all of those different factors are taken into consideration. Uh there's various liability for the police department to contact somebody on school grounds or within the community uh who is under the influence and not to make an arrest in that situation. Um and so we look at policy, we look at the law, we look at various liability and um you know what what it what risk management looks like in that situation. And so but again that would be a collaborative process when it comes to a physical arrest or a sight and release of a person who you know maybe isn't compliant or maybe is just on school property when they know that they absolutely should not have been. um and the collaboration and agreement

049with the district to press criminal charges in that in that situation. So, um showing the paint, a term we use for, you know, proactive patrols, whether they're foot patrols or vehicle patrols. Um those are always deterrence uh for people wandering on campus. So, I think, you know, and staffing is an issue for PGPD. I mean, we should all face the facts and dispel any misnomers right now. I mean, I'm down 43% in patrol operations and making a maximum push as the executive administrator to get more cops through the academy and to get that staffing up to par. So, that is a main priority for me. But the more that we can show a presence in the area of a school, whether that's through the cars driving through or the uniforms walking around, the more deterrent

050that we're going to have and and to be able to curb, you know, people wandering onto campus that shouldn't be here. clerking. Thank you. I appreciate Hi. I appreciate your question because I had the same one. I was just curious kind of what's changing and shifting as we move in a bit different direction. Um, thank you Dr. Adamson for outlining all of the specific services that we will continue to have as a school district with PGPD, which are a lot of the things that um we should be because we're all part of the same community, you know, paying for the same community service and um it's really important. We've got schools with like our most vulnerable people in them and most of them congregated in the same places all day long. So, um, thank you.

051I'm looking forward to the traffic patrols and, um, continuing to have you all as an emergency partner. Um, one question I had was, um, I guess just with regard to the information in our packet is, um, under the info part, um, our packet says we're going to, this item will be brought forward for board discussion to explore how the district might continue to meet essential campus safety needs in the absence of a contracted SRO. Um I think my only concern is if there are essential campus safety needs we have to meet. We don't have an option. So if there are things that are not that are essential that are not being met like we can we know what those are can we address them? Um, I was curious if and where in the safety plan,

052um, there were parts of this program that we I guess maybe perhaps this is for a future meeting as far as discussing safety and what's next. So, I think I just got there on my own. Um, okay. Well, Jennifer, I did want to address too with you um because you brought up and Dr. Adamson brought up the the plan for traffic enforcement. Yeah. So, um, that was one of the things I didn't hit on and so you just reminded me. Thank you very much for that. Um, so we have two zero admission motors that are essentially just sitting down in, you know, the parking lot of the police department. And so, traditionally and historically, PG has actually had an isolated traffic position. Um, and so I have a very uh significant enforcement background, especially when

053it comes to traffic. And I will tell you that as the chief here in my three months of being here, um that the majority of my complaints are traffic related. And so I have really vowed and got out there and had face-to-face conversations with uh a large subsection of the community here in Pacific Grove about, you know, problematic intersections or problematic areas where where uh traffic issues are happening. And I know from my conversations with Mr. Jordan, Dr. Adamson that the school definitely suffers from uh traffic related issues. And so really again just kind of keep in mind I really want to drive this home. I'm working on the staffing issue. It's not fixed yet. But my plan from day one as soon as I saw those zero admission motorcycles that we have was to

054reinstate that full-time position. So when I do get there and I really honestly I I have faith. Let's put it that way. I have faith deep down in my gut. I believe that within 6 months we will be there. And so, uh, my intention at that point is to assign a full-time traffic cop, uh, to the city whose primary purpose is going to be traffic. And so, you know, I think that having somebody who is kind of married to that position or serving in that capacity will really do a lot to reduce the issues. All for me. Thank you. fully agree and thank you for being here and your patience with our process here. Yeah. And I wanted to follow on that um as well, Chief Day. Thank you for your commitment to the community

055here and being willing to be this connection really highlights again how the city schoolboard partnership is an itself almost an important management body, right? Like we are helping do these joint governance. We are too, you know, because we are such a big part of the city as a whole. So, um, it also makes a lot of sense given that when football games are happening, they're probably the largest event happening in PG to have some potential at least awareness if not present. So, you know, thank you for being aware of that. I mean, frankly, what's been presented is a lot better than I was expected. So, I think that comes from and it just mean like it comes from the commitment that you're willing to bring um, you know, given the way given the direction that

056we've moved as a board. So, I have two questions that actually were almost identical to the two that were just asked. I swear I had them written down in my notes before that. But you know the following on Beth's question, I guess I think my big one was concerns about response time in particular. So if we have something like an intruder on campus, are we now facing a doubling or tripling of response time or would love to hear your thoughts on that. Yeah. And so um thank you for the question and again just an attempt to dispel misnomers, I do want to address this head on. So um we've already talked about the staffing issue and how that may change and how that goes in Eb and Tide, right? Um and so you know a

057trespasser or somebody on the school campus that is a trespasser where there's you know again it's a totality of the circumstances right how that call comes in what information is being relayed to us but yes you know our calls do come in and are prioritized by county dispatch and so you know that could be that could possibly look like an extended response. It's not um it's not the rule of thumb. it's not uh the standard of service from PGPD. Uh that is not at all what I'm saying. I just want to make sure that I'm clear with the board that you know if we have a violent crime or a domestic dispute or something like that that's occurring where we are responding to a threat against person versus a threat against property that crime will

058take priority. And so you know could there be instances in that situation where we have a delayed response? Absolutely. And I guess my real question would be would that look different though than like if the SRO was here and there was a violent crime you know being on dispatch would the SRO be attendant to the school or would also have to go to the V like I guess is what's changed is my main question in terms of response time understanding the staffing is something we all are struggling with. Yeah it's hard to say and I think I would be speculating to some extent having you know just come on in March. I mean, I I've got to see the world for what it is here in PG since March 31st, right? Um, you know, would

059if the dominoes all fell in the right order and the SRO was in the right place at the right time when something was happening perhaps. Um, but you know, that's a very sterile kind of viewpoint. Um, and we don't live in a sterile world, right? And I just I think it's important for us to kind of be thinking of that as a whole. Um, so I really appreciate those responses. Yes, sir. albeit a little speculative which I forced you towards. So for um the other part, you know, this is both for the district really, but you know, following on on Clerk McMar's point, you know, what what should the board be taking into account for the future of, you know, meeting our safety audit goals and, you know, specifically, you know, looking forward not tonight.

060This again I agree 100% this is a future item but to hear more what the sites say have to say on that what the safety committee feel we have whether it's and I I would put it in those same kind of you know framework like the essential services but then also the other potential gaps that we might be facing and again I I feel a lot better hearing the presentation tonight than I did after the previous board meeting so again I thank you guys all for that that was it no action to in the direction just be sounds like we would like to potentially have a future item with we did not. Did we have Thank you. So, now we're going to go to public comment that we should have gone to earlier. So, thank

061you for the reminder. Hi, Barbara Martinez, principal of Pacific Grove Adult School. Um, I just wanted to take a moment um, just to review my 30-year tenure in education, but specifically 18 here in the district. And I just want to say thank you publicly to all of our SRO's who have supported our school district um, since 2008 when I came here. So, um, thank you to SRO Roxan Beret, um, who sits on our district safety committee currently. Thank you to SRO Eva Rasul, to SRO Emma Garcia, to SRO Billy Hawkins, to SRO Justin Hanks, and to SRO Andrea Hill. All are more than just law enforcement officers. They've been mentors, educators, and key partners in ensuring our school community is safe, inclusive, and connected. Thank you very much for the comments, and again, apologies. I

062came to it late but um it looks like we might have principal air online. Yeah. Hi guys. Can you hear me? Loud and clear. Okay. Um yeah, just uh Principal Martinez is a is a tough act to follow, but uh I I'll start by just uh u first of all to Chief Day um you know, thank you for your military service. I wanted to start there. Um I also want to just uh make a few comments around around the issue you know in general maybe some specificity but um um certainly grateful for the continued partnership that's that seems to be in place uh you know providing us necessary support for our students and staff um specifically as you know as we look to the high school landscape um the presence at our high capacity events

063you know like you know football as Dr. Adamson mentioned, um, our lacrosse crowds are getting bigger and bigger as coach Jordan can can attest. So, it's it's always good to have that that the presence uh of police uh not just being there for enforcement, but just enjoying the community activities. Um, even joyful uh celebration events, celebratory events such as graduation can can serve as opportunities for community interaction at times as we recently encountered. Um, I also just want to uh uh say that I appreciate the commitment uh to ongoing check-ins at the site. I think that's crucial for for um our our community police officers to to be dropping in at the site uh commisserating and talking with with staff uh administrators, smiling, conversing. It just gives a it gives an aura aura of security

064and of comfort when we when students and staff see that interaction. So, I wanted to really um just be sure we continue those those check-ins, which I which I hear are going to happen. So, that's awesome. Um and just, you know, last but certainly not least, uh to to extend um um Principal Martinez, thank you to to the SRO's that have served. Um obviously, my my tenure has been pretty short thus far, but I will say that um you know, I I appreciate Officer Hill. Uh there are few people that I've ever met that are more positive and uh I wish her well and looking forward to to working with Chief Day and as as I move forward here in Pacific Grove. Thank you very much for your comments. Anyone else in the public? Oh,

065we do have one. Yeah, I like that. I've had many jobs in uh with many different bosses in my f 35 year working career. Some of those bosses were managers and others were leaders. The managers only cared about what cared I was in my seat at 8 a.m. and that I stayed there until 5:00 while the leaders primarily cared about results. I've also been on the board of a local nonprofit for 15 years and chairman for three of those. And I agree with Trusty Shamas who brought up the idea of regularly evaluating different programs using data and metrics. But it's important to ensure the programs are being evaluated with the correct metrics, quantitative and qualitative, not what a person did to get the results, but did the program achieve its goals in the allocated time

066and budget. At the last board meeting, you all decided not to renew the SRO contract because you couldn't get satisfactory metrics about how many hours the officer was in their seat. What would what would would there have ever been any satisfactory metrics? If the city had come back with an equal percentage at each site, would that have allowed you to approve the contract? Or if there was detailed logs of everything which was done to the minute, would that have been the impetus to renew the contract? Those metrics aside, it seems like you ignored the true success criteria. The fact that over 75% of the survey respondents said they feel safer with an SRO on campus. From Officer Hill's story in our last presentation about being on a domestic call, she talked about how much less

067vulnerable and scared one of our students felt when she knew when they knew her as a responding officer. And just like people admire and follow online movie stars and sports legends, a police officer is in a position of admiration. Stumps some students who cannot connect with other adults feel special because a police officer knows their name and pays attention to them in a caring manner. I know the wrong metrics were used in that decision from Trusty Wax's comment about how his daughter wanted him to keep the SRO, but he voted to deny it. Unlike the nonprofit board I was on, you are elected officials. Your job is to represent your constituents. Doing that means finding out what they want, which may mean sometimes you may need to put your personal opinions to the side when

068voting. Trusty Wax, your daughter is one of your constituents. Listen to her. Listen to her friends, her friends parents, her neighbors, your friends, PGSD staff, anyone in the community who is willing to talk to you about board topics and vote how your community feels, not just how you feel you should. If you're not ever sure if you're being a manager or leader, I'd like to share one of my favorite quotes. A manager tells, a leader asks. Thank you very much for your comments. We have anyone else from the public that would like to comment on this item. With that, I'll go back to the board just one more time since I went a little bit out of order if there's any last minute things, but I think I feel Yep. Um, yeah, I wanted to

069ask about the safety committee. Um, who is on it? we have uh representatives from each school side and really it was uh goodness I'm trying to remember how we I think we had reached out to each of the school site principles um and this was what a year and a half ago I'm looking over to principal Martinez uh and we we had asked for a combination and and I forget the exact criteria but at least two to three parents and at least two staff members from each school site uh and that really you know sort And then we also have district representation as well. Uh so we really just wanted to be sure we have representatives from each and I'm really going to ask Principal Martinez to speak a little bit more to that. Sure.

070Um we have um two parents definitely from each school site as well as staff from each school site. We have administrators from each school site. We also have district personnel um included on the committee. We have all first responders and community partners including CHOP, mental health, fire, police, um, and a few others. Well, that sounds large. Mhm. Um, I'm in my mind that it's when I think I was on a safety committee uh in Selenus. Um, we didn't have that large of a group. I mean, I don't we didn't even have parents on it. We It was It was two representatives from each site and we would get together and talk about what what issues had come up at all the different sites and what what we wanted to propose to do about it. So,

071I'm just wondering if um if we need more attention in that area versus because what I'd like to see uh coming from a safety committee is you know and then of course how do you define safety? I think maybe that's where because safety safety emotional safety versus physical safety um I'm thinking more of physical safety really I mean that's that's how my brain is working with in this particular item um so yeah so if you're thinking physical safety um then then you know we probably wouldn't have people from Chomp or whatever you know it would be a different group uh maybe a smaller group uh that would be assessing exactly the physical aspects of our campuses in relation to safety. I can respond. Yeah, I can respond. We have many different if you want to

072call it microclimates of safety within the district. So, we've developed our threat assessment committees that deals directly with mental health and student physical safety on each campus and within the district. Uh, we have the larger um safety coalition through the county that we are a member of and we align our safety goals with what the county's safety goals are so that we really stay on the same page. So, really safety does include all aspects, right? It does include the physical and local and that's what our site safety plans really address, right? It's the A and B, the one and the two. includes the climate and the culture and the physical safety of all of our students. So, each one of our school sites safety committees really dive deep into their own safety plan and then

073we meet as a district safety really as an overarching umbrella to discuss um spending really and how we are spending tax dollars on safety and and really gleaning what the input that they give us so that we can really u make informed decisions. Yeah. And what I think would be maybe more efficient in terms of what we're talking about an SRO type of safety or a safety that that we are building with a police department. to me that is very uh smaller in scope and uh I just would like to see maybe a different committee that just attacks this and brings back information for us um related to physical safety um because I just see it as two different things. emotional safety, mental health safety, those are different things than your physical safety. And um

074one of the problems I think I had with the SRO was that a lot of the SRO duties were not really physical safety as um as as she was performing them and as were in her contract. Um, and I I just didn't, you know, we have counselors for that. That's that's the way I see that. Um, so anyway, that's my proposal that we look at a safety committee that's smaller and more targeted toward physical safety of our sites. I think one of the discussions that came up when we had our meeting with uh Chief Day and our city manager at the beginning of this week was really talking about more sort of quarterly meetings you know between the district and PGPD and the city and I think that could definitely you know those conversations and

075areas that you're identifying you know trusty shamas would be topics that would come up in those regular times and I think you know through that we would be you know gathering information from our side administrators on specifics um you know that we maybe want to address and target throughout the year. Uh but I what I would see then is our ability to be able to report out on you know what we're addressing and discussing during those you know smaller more targeted you know committee meetings is to then report out to our larger you know safety committee. I mean what I the way I see there's been such a benefit in that committee has been our ability to be able to it has been a little bit more there's been opportunities to gather input you know

076from all of the school sites but even more so the ability for us to be able to report out and share information with the individuals you know from at each of the school sites for them to be able to share back you know with their greater communities as well. It's really just been an ability for them to be more involved and more in the know you know of things that are occurring around around the school. Um, and you know, keep in mind that the creation of that committee came through concerns we were receiving from the community after we'd had uh sort of, you know, sort of a three to four different events which, you know, had brought about alarm. And so that was really our ability to do something in response to the concerns we

077were hearing from the community. So, it's definitely been uh valuable. Uh, but I see that in addition to, you know, what we're proposing with sort of a smaller, as you said, more targeted. And one just quick comment on that. I agree partially about the separation, but I think back to between like emotional and mental and physical, but I think back to like an event where there was a student who had climbed on a roof at one of the sites and it involved the SRO and the principal and a counselor. Like I think a lot of times these things can blur the lines more that you know physical safety is one aspect of it, but you have to be considering the emotional and mental alongside that otherwise. So, but I I do encourage I like the

078idea of this this approach coming back to us. Okay. But I then maybe what I'd like to see is some kind of priority of what our needs are. I mean, you talk about getting information from from our constituents and our constituents are worried about people coming on campus, right? And we do have, you know, so and this is what has happened. this is actual, you know, incidents that we have dealt with. So, we know this is a problem. So, is that the top of the order or is or is it down at the bottom of the order? That's that's what I want to get to because otherwise I don't feel like we're uh doing something. I feel like we're just putting it out there in the feel-good stuff, you know? I don't want to do

079that. I want to do something more concrete that gives the police department an exact need uh and um input into what it is that we we want to see. Yeah. And I'll just remind we had that we did have the safety audit though that I mean maybe two and a half years ago now. It did really identify a lot of those needs and in involve the community and I will agree that was one of the big things. I remember us having a huge debate over fencing all the campuses for example. Yes. About that. So it's it's not like we don't have some of those things. I think again we just want to maybe bring this back up as a future item when you know using this decision that has been made um as a as

080a fulcrum potentially. So are we saying that this is coming back in August September? What are we saying? I mean there'll be regular updates right? I mean, I think that our ability to as we, you know, start the year out, we want to with our some of these new practices in place with, you know, that we've talked about this evening. Uh, and that'll be something that we're going to be, you know, continuing to to monitor and focus on and receive feedback on when we have our safety committee meeting in October. We really want the ability to be able to assess and analyze, you know, how things are are going and and have we had any any situations that need to be addressed. Um I think you know that's how we've been approaching and and and

081addressing concerns you know throughout the year. Um what I will say is you know uh after we've had some of those incidents I mean there has been a a good amount of time u you know since the last uh incident with an intruder on campus that we have not had you know any additional situation. I think part of that has been as a result of uh training that we've done with our staff. Our situational awareness I always use that term because principal Martinez has drilled that into me. you know, that's a piece that I think we've been able to really address and uh and and bring to the forefront the importance of everyone being aware. You see something, say something. Uh and as a result of that, you know, I think we've done a lot

082better. Um but again, that's going to continue to be something that that we monitor. So, I mean, as far as bringing anything back, Trusty Shamas, yes, we will be bringing regular updates uh to, you know, share with you and the community as to, you know, how we're doing in that regard. Okay. I don't like that. Um because I feel like the board needs to be putting together something, not waiting for staff to bring up something. I think the board needs to give direction. I don't feel like we're giving direction. That was my suggestion before the public comment was the direction I would like to give is to see this come back to us. Yes, a recommendation from sites and safety committee as to what are there any missing holes that we need to fill immediately

083or are there you know missing holes that we want to kind of like build into our ready our plans with the FMP and with the sorry with the facilities master plan and with the um safety plans that are already don't you don't you feel that by ending the SRO contract which we didn't expect to do necessarily so it it created uh urgency I would say. Okay. So, we're going to start a new school year. I think the expectation is that we should have something a little more concrete in place for the school year. Um just in terms of um okay, this is what the police are going to do. This is our agreement with PG police. this is we are going to I mean if we're going to be having an increased uh patrol right

084even that you know and then we're I mean I just feel that the public is expecting something in place right not not not a meeting later on into the year some plan now I guess what I'm confused about is I thought that's what we were presented tonight is that there are specific roles based on staffing issues news, right? Obviously being one of the big ones. If we don't have enough police in general, that's a problem across the board. But based on that, there were specific roles that that PGPD and Chief Day himself has offered to fill. It looks like Chief Day is going to respond to. So, let's Yeah. I don't I just don't want to leave it. The last point being that we're not doing anything because I think that's exactly what this item

085is supposed to be showing is that we are taking a lot of proactive measures with the absence of an SRO. But the question is, are those measures enough is where I think my question still remains slightly. Well, I I need to see something in writing. I need to see this is what we're going to do. One, two, three. You know, at least I mean, it it sounds like we're talking about things, but we're not It doesn't sound like we have an an agreement. Let's put it that way. Do we have an agreement yet? We're still talking about it. Yeah. So, I think you guys are bringing up some very pointed conversation and um it would have been nice to be here at the last meeting kind of get in front of what tends to be

086kind of coming back tonight and um I think that's a good thing. Um however, you know, I would be uh remiss not as the chief of police in Pacific Grove not to say that yeah, there's not there's not a plan in place. I mean, and that was discussed at the last meeting by the board, by your board. Um, do I think your decision to get rid of the SRO contract without a plan in place was a mistake? Absolutely. Uh, we you have upped the the risk for the district. You have done nothing with that decision to dispel or lessen uh liability in any way. Um, and again, a lot of this does come down to staffing. So, um, the collaborative relationship that that, uh, we have established in these points that are being presented tonight,

087again, I just want to I want to be very clear that this hinges on our ability to have staffing within the police department and uh, to, you know, again, be able to negotiate calls for service compared to other priority calls that may be going on at the same time. So, I just don't want to leave any misnomer. I want to be clear about that. Um again it's you know it is what it is. The decision is was made at the last meeting but um yeah I do feel strongly that it was it was uh probably the incorrect decision. May I um I will just say as the person who has had questions about measuring the effectiveness of the program over the last couple years I've been on the board, I also asked for this decision

088and this discussion to start in January so that we could have conversations instead of be dealing with things like now we're reacting and that has always been the intent was to have a conversation and for everybody to come to the table. So, just to clarify that I'm not trying to make I don't want to make decisions that are not considerate of the community and the safety of the community that I live in with my family as well. So, when I hear you say you're going to do things like security during sporting events, I guess I assume that as a community event that came with living in town, like if I went to a football game and security would be provided, the school district wasn't paying for that. That came with like my community taxes that

089I'm paying. Same with traffic patrol in front of school sites. Same with patrolling the exterior of our campuses. That's a community service we already pay for. Checking in with school offices. I imagine cops check in with businesses and other places around town. So, we don't have to pay for that. Ascending attending assemblies and events. We can ask anyone who is a professional to come into our schools and do that. So, we shouldn't being pe paid extra for that. Safety committee makes sense that you're an essential partner for that. But being part of like traffic control or patrol or security, these are things that don't necessarily have to cross the line of coming into our classrooms and working as like something that may appear to be a staff member. Um, and we're paying $90,000 for it.

090So when we dropped the educational component, it got a little bit like it's not clear because here we are still saying like this program provides or meets essential campus needs and here's the board saying tell me the essential campus needs we need met. How come we don't know that if we've been having this program for 14 years what the needs are that are being met? That's the measurability piece that like I still don't have an answer for and that's where I'm stuck. So, I mean, just to clarify, it was just just to clarify. I'm good. Yeah. I mean, I I I think just following on that and I I I really appreciate your cadence as well, Chief Day, but again with your comments there to um clerk McNary and Trusty Shamas, you know, the thing

091that I keep being left with is we did make a decision not to approve a contract without a plan in place. And that is that puts extra pressure on the district, but that is also puts the pressure on us, too. So I do want you know I think the points that though that you brought up about the essential services if there's gaps we do want I do think it's important for the board to direct to the district office we need those identified ASAP not you know in just a safety report but we need to know are the things we need to address whether it's hiring private security whether it's coming into more formal agreements that that should be a I mean again a first and foremost I think is kind of the point that uh

092trust Mos was saying but again that said I I think we are in this situation from our own doing which is again part of the governance team as a whole not just as a board. So I think we need to now do our best to move forward from it and make sure that the safety we expect and want is also what we are implementing. All good. Are we good to move on or do you want to one more word? Just um so what is your vision of the next step? My the direction that I'm suggesting is that we have a report back hopefully maybe this is one of those that can be done you know digitally to start with but a report back from the district office on how the essential needs that were being

093met by the SRO that are no longer being met are being covered like are there any gaps so what are we doing for the community to make sure those gaps are being covered um are there needs that the board needs to act on such as higher private security to meet that I mean one of the things that I remember we kind of got stuck with is when we had the safety audit, it said we need a SRO or other community police at every site. And so part of what we were doing is we had one rather than four. And so we it was really hard for us to say isn't one better than zero, but we didn't also meet that need of four. So it's like that's where we've been kind of I don't want

094to say skirting this line, but we've been trying to do what we can with the limited budget issues we have. Um, and yeah, so I mean hopefully, sorry, hopefully that answers at least to me what I would like the direction to be for the district office. If folks agree, unless there's something you guys feel is missing from that or incorrect. Um, I mean I I think I echo Trusty Shamas's point a bit where um it would be just nice to have in writing a memorandum of understanding contingent upon staffing and availability about if if your staff is fully staffed, what is the ideal um patrol drive by per week and that sort of thing to just outline on paper and then we could take a look at it. Um and the community can also know,

095you know, that there's still a presence um at these facilities and events and everything, right? So, um again, going back to our base model to police department, I mean, we you know, if there are days of the week that we can do more patrols, we're going to do more patrols. I mean if calls for sure service are short there's going to be more of a presence than there would say on a day where we are receiving you know multiple traffic collisions domestic abuse uh those calls for service that are going to take some of the priority again the these are emergency calls for service they are crimes uh violence against people um and quite frankly you're suggesting you know uh some sort of writtenou or contract I mean that isn't something that's been discussed and

096quite frankly from my office you know I I mean, I have absolutely no problem vocalizing or putting into writing what our intention for services is, but I'm not going to enter into a separate contract. Um, we had a contract for the SRO. Uh, that was the contract that had been in place and absolutely a great point that, you know, the school is entitled to those services, but so is every other member of the community, right? I mean, I hate to say that we let our that's what the SRO contract was was getting these things in writing. So, I think now we're back to our city services and I don't want to say good faith because it's more than that, but our our collaborative relationship between the PGPD and the school because we do not have

097a contract in place. So, we could explore other opportunities. Maybe it's not hiring an SRO, but maybe there's some other financial support we could give to secure some of this, but again, I think that has to come once I I don't see how we can do that without knowing what our gaps are that first. I want to make sure we're filling those gaps that are needed before just putting money towards something or contracts towards something else if that makes sense. Good. I mean I want us to move on. I just want to know that the administration understands gaps what you're talking about. you understand making sure we know exactly what those gaps are, identifying them and that we how are we responding to what those gaps are, right? Yes. You're you you understand what he's

098proposing and what direction you needed from the board if there is something that's contract. Yes. Absolutely. Yep. Yeah. Item. Yep. We will be bringing it back. Absolutely. Thank you. Um thank you again, Chief Day, for enjoying us. You're welcome to stay for the rest of the meeting if you'd like, but I'm sure you have more important things to do. Good choice. Okay. And so now we're back to the action discussion. So this is back to section 7 where we have I think contract for services with serves smart K through 12 products. Robert Syla, director of school nutrition is here to present. Here's our new uh department logo that we have not had before. Okay. Hello. Hello everyone. Um so tonight I'm excited to present to you this project that has taken the majority of the

099school year to get going and RFP and get to to the point where we are tonight. Um, the proposals we'll be discussing represent a significant investment not only in our nutrition department, but more importantly the daily experience of our students. This is about enhancing the way we serve meals, fostering a sense of pride in our campuses, and continuing to raise the standard of what school food can look and taste like. Tonight's presentation will cover upgrades to our service line equipment, mobile satellite service solutions, and plans for shaded outdoor seating, all aimed at improving access, efficiency, and the overall dining environment for our students. I wanted to highlight um the funding sources um based on what we've been dealing with this year. So, we're using two funding sources. fund 13, my cafeteria fund, um the reserves

100as well as uh fund 01. I have a special 7032. It's a kitchen infrastructure grant um that CDE recommended we house in fun. So that's the only reason um it looks a little bit different in the account. Both have clear restrictions that funds must support the food service program and cannot be used for projects such as construction or any DSA related projects, any year-over-year labor funding or anything that is outside of our program. The financial strength of our program today is a result of several unique years starting back in 2020 that I'm going to be discussing in the next slide. While there are limits on how much we can carry and reserve, the bigger point is that these dollars are meant to support students and not spending them correctly year-over-year means delaying the improvements we

101could be making today. This project project reflects our commitment to putting those resources to work where they belong in schools for students and for the future of our program. So looking at uh 2019 and 2020, you'll notice a typical ending balance of fund 13 of $7,000. Um as we discussed in the past, the program served roughly 100,000 meals uh per year at that time and the budget was heavily influenced by the percentage of students qualifying for free reduced and paid uh meal options. In 2020 2021, we see a major spike in the fund balance due to operating under a federal program called the seamless summer option, which was what we were guided into. Um, with COVID feeding, allowing us to serve all children under 18, not just our enrolled students. Meals were distributed via drive-thru

102and typically consisted of frozen entre, fruit, and milk. Since there was no on-site cooking or traditional service involved, there was no need to increase staffing. At the same time, we began receiving supply chain assistance grants which helped offset major costs. 21-22 students returning to campus and with that California launch launched its universal meals program. Every student now having access to free breakfast and lunch and recognizing the scale of this shift, the state began issuing the first round of kitchen infrastructure grants to help district build the capacity needed to meet the new demand. Meanwhile, supply chain and relief grants continued to be renewed, but our labor labor levels stayed relatively flat. Similar to all these years, all the revenue increased and our costs actually lowered. 223, we had our first full year back with students on

103campus. uh marked the roll out of a second round of kitchen infrastructure grants along with a continued product based grants aimed at keeping procurement as low as possible while offsetting rising costs due to inflation. During this time we began making small adjustments to labor and initiated early menu improvements. Uh meal counts increase in revenues grew significantly all with minimal growth in expenses. The 23 24 mil meal particip participation and revenues continue to climb. large recurring product grants effectively covered the majority of all produce and meal costs for both that school year and the one we just completed. So, I haven't had to pay for milk or produce for two years. And this all explains how does the food service program get to a $ 1.5 million um is why I'm doing this. Um so this

104year 2324 was our first major labor adjustment um and completed a comprehensive overhaul of our lunch program both in quality and presentation. And now in 2425, you'll notice a much smaller increase of the year-over-year uh due to us making meaningful investments in staffing and spending more per meal to continuously improve quality. And as a reminder, the goal has never been to build up that excess. It's to reinvest those dollar directly into our student experience. Okay, before we dive into the visuals, I want to note that many of the products you're about to see are still in various stages of the design process. While we are contracting the equipment itself, the design element, especially with the level of customization we're aiming for, uh take time and collaboration. I've worked closely with each site administration and department

105heads through this process and that communication will continue to ensure that everyone stays aligned as we move forward. Uh you'll also notice the direction we've taken here is different from what you typically see in other districts. Uh instead of going with a more generic and templated uh options, the goal has been to reflect the pride we have in our local community and our program identity. Okay, that's the long longer uh speech part of this. Uh so these are some typical um portable electric vehicle templates that they have made. You'll notice a lot of school logo focus um and a lot of designs that uh make sure you know that we have vegetables in our campus. Um where I've always, you know, our food kind of speaks for itself and we take a different approach to

106it. some different uh service line uh templates that they've had with these. I think if you have a busy wall design going on, you don't need to be as um flashy on the actual service line so they balance each other out. Um the wall environment design proposals of everything up on the wall is not part of this um proposal as they're going to be working on over the next couple months and that's going to get very customized to us. So, we'll be saying that at another time. The equipment is a tangible thing with a price, whereas the environment design can be really anything you want it to be. So, that's going to be exciting when we get to it. Okay. So, with that, uh, so this is our high school model. If you recall from,

107uh, my last presentation, it was just the high school logo with like some red accent to it. Um, which I have, um, gone away with quite a bit. The high school is currently only slated for two of the table shade structures and will gauge student response for potential future projects. Uh, Director Anderson and myself will also be teaming up for a project um at the high school in the near future to maybe increase some of these. Here we have the middle school mobile service station. The idea here would be to have a sibling with the um other food truck but not be an exact copy so that they have each have their own identity but would make sense with the overall fleet. So this is a mockup of our custom uh custom serving line. There's

108a digital display and that'll be for all the all the sites. A digital display at the beginning of the line that can be programmed with menu items, school messages, program marketing and rules, anything you really want to have um on there. And you'll see some early stages of a wall environment design here. Um something u new that we added on was some crowd control barriers um at the middle school that I think will help uh principal Roach out quite a bit and then the high school will see how effective they would be there and we can add on uh to the project at a later time. Middle school tables and hightops. The lower station, eating station at the middle school is where we would have eight of the table shades basically in the same um

109layout that they currently are there. The upper area has all the trees and so we're planning on 15 of the the high boys along the perimeter. Um the trees make a really awkward kind of layout to have these table structures. So it'll be a nice um variation from the bottom or grove service line and salad bar. Again, early on in the design process, um these all this this service line, you can see the digital display at the beginning as the kids are walking in as well. Helps tell the kids what's actually on the menu that day. Um some initial designs. This is their um exterior shade structures um currently slated for 10 that would replace the current layout. Robert Down salad bar and serving line still in design uh design phase and with the unique

110layout with the pony wall there of how you serve. I can't do like it wouldn't make sense to wrap these with designs because you can't see them anyway. So, a lot of that design will focus on the wall environment. That'll basically be that whole wall you see when you walk into the multi-purpose room. and their uh shade tables slated at 23 to replace again a very similar layout to what is currently out there on the concrete. And that is the end of that. Thank you so much for the presentation. Always enjoyable and I love the logos where was AI used at all in the design or completely separate? A mixture actually. I'm I'm getting to par with the AI. Okay, that's um I'll go ahead and start. The only real I mean this is all

111awesome. I I love seeing this. I my only my only one question/ suggestion would just be on the elementary sites. I know in the past there's been discussion of shade structures that were more holistic, right? They covered multiple tables. So I wasn't sure how this this approach seems to be supplanting that previous goal or how this was decided instead of that. And again, this might not be just a question for you, but it might take more of the site. Admin started. Um, I think there's a unique opportunity right now with my funding. One, because I have to spend down quite a lot. Um, getting custom items. Um, and maybe not supplanting, but down the line, I think we can move these things and if if if it gets approved to build one of those big

112ones, it can supplant into it and then we move mine somewhere else on campus. But I think it's a great option that kind of fits multiple buckets. Hope that answers. Yeah. And I guess just my question would be, could the same grant money be used for a universal shade structure? Answer. So once these are all designed to not have to meet DSA. So once you go up uh up and into DSA and um a construction progress project, it no longer is an allowable expense with cafeteria monies. That answered my exact question. Perfect. Thank you. Um, thank you for the presentation and the road map. I was going to ask the how did we get here question about the excess reserve when I started reading and then you took us all the way through it. So

113much appreciate it. Um, my question for you was have you been able to like see or experience some of these new items that we're planning on procuring yourself like in person the vehicles or the lines just to kind of touch and feel? And I went on Yeah. I went on a field trip to two different um campuses in the area um in Hollister and North Monterey County that had um all the electric vehicles and some of the out out exterior um serving items. They didn't have the exact shade structures, but they had like a barbecue a big custom barbecue like 10 by10. The idea would be to have like a cookout um out there, but they've been in the blistering sun for years and they're they've still held up and have the exact same design

114that they initially had. Okay. Um I don't think I have any more questions other than the shade was another one because I was like if we can find a way to build shade structures that would be that's a need. We definitely have and that the barrier or control will go far at the middle school um as a lunch duty volunteer. That's like a everyday struggle that I'm there. So, as well as the digital display um really cool upgrades. It's exciting to see what's happening with this program. Thank you. Very cool. Tra um so the vehicles they will be useful Uh yeah. So if you go if you see a line at the high school or the middle school where it's 200 kids deep, um I feel like it's it's hindering students from getting into line

115because they don't want to wait in it. Um it'll get everyone through a lot quicker to eating. And also if you're at the high school, for example, on the other side of campus and you you students may not want to walk to the other side of campus, now they have two separate locations. Um the the food trucks in north north Monterey County in particular where they have it placed they actually added you know whatever the 50 60 meals. So if they were doing a,000 or 500 I don't know what their total meals today is they picked up the additional 60 70 kids those those kids would not eat at all. They wouldn't walk. So then it's not just replacing it. They're actually gaining um meals served because they're having it there. Okay. And so the

116middle school too would benefit in the same way. The middle the middle school is our highest um served population. Okay. It is we've had a temporary one there for two months and um it has significantly decreased um time in the line. Like I know some students that don't go through because of that line. So um if we're able to feed them, it's it serves multiple. And if we pick up 15 kids a day, it pays for itself. And two years. Just to say on that, sorry because it is an important point, but like this is meeting a need that we've had with a solution that I didn't even realize could be a solution. Like this there are many kids at Ferggo lunch because there's just simply not enough time when the line's super long. Like

117this is revolution. I revolutionary might be a little strong, but that's what it feels like to be honest. I don't think the sites were built to serve this many kids. Um okay. And but of course when we take on vehicles, we're taking on future expenses, buying vehicles and maintenance, all of that. Um, and you know, it just occurs to me when you were talking about trees, have we thought about planting some more trees in certain areas to provide future shade? I mean, it beautifies the area and it might be something worth uh looking into Wax. Um, thank you uh for the presentation. Uh, really good presentations. You seem to like think outside the box. It's very very welcome. Um that said, I was a designer in my former life. So um I was wondering are

118these now opportunities for like some collaborative designs with the kids to kind of like have an educational component and like an experience as well. Um, especially the the branding on the shade structures and the and the tables is nice and consistent, but I was wondering like it they might have even more buy in. I know the population is transient, but you know, it might be cool to have like an experience of like getting press ready files and that sort of thing. Um, and for them to have some sort of input sort of like the yearbook um, cover designs. um for the EV trucks and that sort of thing. That said, I also know that you have like a vision and um you know, up to you. I don't know. Um, going back to the branding

119though, I think on some of your mock-ups for the high school, it it didn't seem consistent with the rest of the branding for like Breakers or it was in in blue or like a different type face. I don't know. Ideally, this is micromanagy and I apologize, but like if it could be tied into what the rest of the school's stuff is in terms of like the font colors and type faces that would be um cool if the schools have any particular outlook on that. Yeah. Um is there a subscription that we would have to pay for the digital displays or the software or anything or is it just like a No, I I believe it's some sort of flash drive that we can I I asked the question, can I do program it myself and

120we can do it ourselves and put whatever we want on there on a loop. Okay, cool. Um, and this is a one-time grant, is that right? The the grant that has the 230 odd thousand was a two 2022 kitchen infrastructure grant. Um, we had two prior to that, they were much smaller that we've already utilized on ovens and all the other items that I've bought for them. It is a onetime grant. Um they have talked about adding a fourth round of this grant which would be even more and then the other 1.3 is my um fund reserves. Okay. So it is a onetime grant and then in the EV vehicles um you may have gone over this. I apologize. There's it's basically like you're bringing the food there and then they're serving it from there

121or they're also cooking there. No, there's no there's no cooking. pops up and it has all the like a service line on wheels with the point of sale at the end stansions to help line control and they build a plate and head out. Gotcha. Similar to how they're already they're how they do it on the lines that they're going through currently. Um I guess to Beth's question and note about maintenance and insurance and all that sort of thing, is there not just is there an option for like kind of just a rolling cart that isn't motorized or Yes, they have they have all the all um those options as well. Um my thought would be at the high school, we're going all the way across campus and it gets tricky to transport everything manually. And

122then at the middle school has the ramp that goes up from the kitchen and I would rather not ask them to push a couple hundred pounds up that every day. They'd be very strong. Um, and then I wrote down something that I can't read. Um, but uh, it's exciting. It it'll be really cool. And just a reminder, this now we are into an action item. So, this is a contract we're approving um, from restricted funds. This is not affecting the general fund for a total of I think of over slightly over a million to get us back to spending out this amount. So, I would love to start off with I guess public comment now because we forgot to do that again. So, is there anyone from the public? And by we, I mean I

123they would like to make a comment. I see there's one person in the room. Uh good evening. I'm Laurona from the high school and um I just want to throw my support behind this. Um, at the high school we are woefully understated on the outside. The kids want to be outside. It's one of the nice things about having an open school the way we do. And um, one of the things that as a staff we're really trying to do is to get the kids to stay on campus during lunchtime. We have free lunch for them. We would like to keep them from going out. Um, but if you come during lunchtime, you will find kids sitting on the floor all over our school. Um, I don't know if shade is necessarily one of the things

124that we need. They'll let you know what the UV is every single day at all times, but um, you know, a few years ago, I don't even think it wasn't it was maybe like three years ago, we had in the main hallway a picnic table that had a broken bench um, right in the middle. and that was where my daughter's little crew sat and they would literally have five kids sitting on a broken bench. Um, and so I think it's a really great idea for us to be adding seating throughout the school. Um, it also allows for us to um, be able to monitor students better during the lunchtime because we are such an expansive camp campus. They don't all fit in the cafeteria. They don't all want to sit there. But if they're out

125at tables and they're sitting outside classrooms, teachers who are, you know, administering tests during lunch or having their lunches in there, we can keep a better eye on them because they're sitting up they're sitting at a place that we expect them to be rather than kind of hiding behind some kind of uh wall or I had a student who sat in a tree most of the year for 3 years. So um I just want to really thank you for looking into this because it is something that's really needed. I have always said if I had just an extra million dollars to throw around, we would have picnic tables all over that campus because I just want to see the kids being at school um and and taking advantage of those seats, not only at lunch

126or break, but all the time. You'll see them out there working on things. We have a lot of kids who have open periods that allows for them to stay on campus and have a place to sit and do their work where again we are able to supervise them. And so I think it's it's really a fantastic idea. Thank you. Thank you for that. Um, anyone else in the room or online? Not. I'm going to go ahead and make a motion to approve the contract as presented. I'll second the motion. Okay. The motion was made by myself, seconded by Cler McNary. All in favor, please say I. I. Any opposed? That passes. Floor zero. So, we're on to item B. And I think this might be the first time I get to present something. So the

127ne and I have a full script here. Um but the next item on the agenda is the approval of the superintendent's employment agreement for the 2526 school year. The changes in the financial terms of that agreement if approved by the board tonight are the following. The term of the agreement will be extended by one year with an expiration date of June 30th, 2028 based on the satisfactory evaluation. satisfactory was the highest we could give. Received by the superintendent in pursuant to section 2C of the agreement, the board grants a cola salary increase of 2%. The exact same is granted to the certificated management employees based on the satisfactory evaluation received by the superintendent in pursuant to section 5b of the agreement. The superintendent will progress to the 2526 step of the attached superintendent salary schedule

128which has been increased by 2% per section 2A above and the mentor coaching stipend will be uh provided up to $3,000 for uh year 2526 only. So having read this summary of the financial terms of the agreement, we are ready to move to the item which is to review, discuss, and approve the employment agreement for Dr. Adamson to continue to serve as superintendent for Pacific Grove Unified School District for the 2526 school year. And it's even written on here, is there any public comment on this agenda item? So, I can do that correctly this time. Okay. None online, none in the room. I will go around to the board and just glance to see if there's any folks that would like to say anything about this. Yes. Congratulations. and we're very happy to extend your

129contract. I'll go third. Thank you. I'll go last and just say it was an easy decision um to do this. It's so exciting to have you with us for another year and see how much progress we've made and how much more we will make. So, um, with that, can I get a motion on the superintendent's contract? I'll make a motion to approve the superintendent's contract. I'll second. Motion was made by Trusty Wax and seconded by Trustee Shamas. All in favor, please say I. I. I. Any opposed? If not, it passes 40. Congratulations. You're stuck with us now for another year at least. Thank you. Um, so next we have the PGUSD confidential employees agreement which based on that title I assume will be presented by our chief HR actually frogman. Good evening and the chief

130human resources officer for PGUSD. Um, and this is uh another one of the employee agreements that we're bringing bringing forward. This is going to be for our confidential employees. As you will see in the packet, it calls for a 2% increase in wages uh for the 2526 school year. Also, um it uh calls for an increase of.5% into the health and welfare benefits for the confidential employees and also to include the confidential employees in the district's classification and compensation study that's going to begin this this year. and then um also memorialize the professional growth pro program and also include our confidential employees in the bilingual and biliterate incentive program that we negotiated with uh CSA. So there's a couple of meto types of items that our confidential employees have requested in this agreement and the

131administration's recommendation is to approve this that I will go out first to public comment on the confidential employees agreement. See no one on the room and no one online. I'll now bring it back to the board. Anyone like to make a comment on this item? something I feel like we've discussed a lot which is the way it should be both in closed and in open and just very excited again that um we were able to get to a agreement. So thank you for everyone involved from both the staff and from our own district office. So time for a motion. I would like to make one. I'll make a motion to approve the uh PGUSD's confidential employment employees agreement. I'll second. Motion made by Trusty Wax and seconded by Clerk McNary. All in favor, please say

132I. I opposed. If not, it passes 40. Um so with that, we're now on to Chief Rugman again, CSCA. Yes. Um, we uh are bringing forward um a uh sideletter agreement with uh the California School Employees Association, Pacific Grove Chapter 229. And this side agreement is in regard to the vacation payout plan that we're putting two together. Um, one of the things that our contract uh calls for is for our employees that have acred vacation over a certain amount to be paid out for those uh days that um they have have not used if they have not used them. Um, one of the things that we uh want to make sure we do is that we do it on a regular and ongoing basis rather than um allowing these vacation leaves to acrue so that

133you wind up with um kind of a larger payment like we're facing th this year. This is going to be the first year of a multi-step effort to uh on an annual basis pay out the vacation that's over the um allotted amount in the contract so that we're not faced with um you know a large payout like we are this year but something that's more manageable and more p predictable as far as like the amount and the importance of that. I think that assistant superjorn could probably speak to that if uh you know the trustees have any any questions. But basically there's two groups of employees. There are those that are there when our students are are are in session. Those are the 180 185 and 190 day employees. It doesn't really make sense for

134them to take vacation during their work days because we need them there. And so basically it winds up being a yearly payout to those employees who have acred vacation time because they can't use those days because the students are are there. For people that work calendars that are longer than that, they do have the ability to take vacation because sometimes they can step away from the job when it isn't just mission critical. And for those um they can uh acrew up to two years of vacation and have that carry over. anything above that two-year amount, they're getting paid out this year. I'll now open up to public comment on this the CSEA vacation payout plan. Not back to the board. Um, I know it's a quiet night, but I feel it's appropriate to bring up

135that you are on vacation right now. And, uh, so just thank you for your service and I believe assistant superintendent join is also on vacation. So for anyone who is listening, uh, you have very dedicated stewards of this community and I really appreciate it and I'm glad that this is getting resolved. So thanks. Happy to do it. With that, I'll look for a motion to be made potentially. I'll go ahead and make a motion myself to approve the vacation payout plan. If I can get a second. I'll second. Okay. Motion made by myself and seconded by Trusty Wax. All in favor, please say I. I. I. Opposed? If not, it passes 40. So, on to item E with the PGTA professional development. Thank you, uh, President Dr. Hazen. Um this is a memorandum of understanding

136between PGUSD and the Pacific Grove Teachers Association. Whenever um there is a need for us to veer away from the established contract language and we need to come up with a memorandum of understanding standing and we have that kind of a need this year as we adopt EL education as a new English language arts curriculum for grades K through five. all of our elementary teachers are going to need to have two days of professional de development and training in order to implement the uh new program. And so what we did was we reached an agreement with PGTA to um allow uh the welcome back breakfast day which typically is used for Keenan training to be used as an additional professional development day. As part of this agreement, teachers who do the Keenan training on their

137own time will get compensated at the hourly instructional rate of $51 an hour for up to four hours. As the contract calls for that amount of time to be allotted to Keenan training on that welcome back breakfast day. So, um because they're going to exchange those, we're going to honor that time for the teachers by um paying uh them to do the Keenan training outside of the day if they're one of the elementary teachers that is going to be going through the professional development on that. welcome back breakfast day. That's what this memorandum of understanding basically says. And then it also states that we're going to go back to the contracted day um the following year. Okay. Looking again to the public to see if there anyone from the public either here in the room

138or online. Not seeing any. I'll go to the board. Lots of head shaking. Looking for a motion then. This is something again we've discussed previously. Yeah. I'll move that we accept the Pacific Grove Unified School District and PGTA memorandum of understanding for professional development for 2526. Okay. Can I get a second? I'll second. Okay. Motion made by Trusty Schmoth, seconded by Trusty Wax. All in favor, please say I. I. I. Any opposed? Uh that passes 40 on to F theOU with communities for sustainable Monterey County. Thank you, President Dr. Hazen. Um so what I'm bringing forward tonight, uh those of you that have been to the adult school, which everyone in this room has, I've noticed that there is a community garden that exists on our adult school, uh that has been on that campus

139for some time now. And uh when we were going through uh the negotiations with the the new leader of that entity, uh we found that there was no memorandum of understanding in place uh specifically as it relates to fingerprinting of folks coming on and off the campus as we implemented the visitor management system uh this past year. So it was an opportune time for us to draft anou and bringing thatou forward tonight. Uh just a couple of notes which are on the cover page. Uh CSMC they hold gardening classes and workshops uh out there as well as at the adult school. So it's kind of a collaborative partnership. Uh within theou we've developed opt out uh clauses for the termination uh termination of the uhou which did not exist before. Uh while we've been going

140through the facilities master planning process there is some intent for use of that campus down the road. So we wanted to memorialize that with anou uh if if the district decided to expand its footprint on that campus and um have to move the the community garden. So, uh, the recommendation from staff tonight is to approve theou and we'll bring it back annually. Um, anyone online or in the room from the public that would like to comment on this? Seeing none, I look back to the board. I'll I'll start just really quickly with that. I assume when this does come back annually, it'll come back on consent though in the future, right? Just this is a good example of something that is a consent item since we will have discussed it tonight. Absolutely. Unless there's any

141substantive changes, it would be brought back on consent. Can I get a motion? Uh, well, so there's no there's no financial implication or money's exchanged and this is a two community partners kind of having a memor memorandum of understanding. Yeah, that's correct. There's there's no monetary component to it. Uh, the water that they use, they use through a a catchment system that they use. they reclaim water off the roofs of the buildings and so there's no there's no utility usage for them. So really there's no reimburseable component um associated with thisou. So there's anou in writing that kind of official makes things official but there's no money exchange. So it just memorializing the relationship. I see. Okay, great. That's good to know that those is this a like a private um corporation or I mean

142it's not Monterey County. is the is it? Yeah. The the um the communities for sustainable Monterey County is a nonprofit entity and so what it is is essentially they u they lease very small pieces of space to gardeners to to uh to grow crop in that area and they share that amongst them. It's kind of like a co cooperative. Um but again they're a nonprofit entity and um as I mentioned they've been on that campus for I want to say it's been 18 years with noou in place. Uh their footprint has grown. So the reason and the rationale for theou was we're talking about growth of our program at that campus. We want to make sure we keep their their their footprint contained uh but also memorialize the whatif factor which is if the district

143decides to expand what are we going to do about uh the movement of that uh of their program and that's been memorialized in theou. Okay. Thank you. Would anyone like to make a motion? I'll make a motion to approve theou between PGUSD and communities for sustainable Monterey County. I'll second. Okay. Motion was made by clerk Mary and seconded by Trusty Shalas. All in favor, please say I. I. Any opposed? Not that passes 40. Still waiting for when we hear everybody vote I for there to be a nay because I swear I'm counting. Still have to ask. I feel like I have to ask if there are any nays even though I hear everybody saying I. Okay. Sorry. Little bit of a side thought there. Proposed board calendar. Uh Superintendent Adamson. Yes. Well, no proposed changes

144at this time. So nothing to really even approve. There were no edits. And reminder that we are dark in July. So we I think we still need to take public comment board as well. So, anyone from the public would like to comment on our darkness in July or our proposed board calendar? Um, I have a question. Not public yet. Oh, I'm so sorry. It's okay. I get to be authoritarian. Okay. Seeing no one online and no one in the room, I now get to go to Clerk McNary who's jumping ahead. Working on my patience. Am I interrupting always? um for August 7th um that currently has as one of the items a cell phone usage policy. Are we expecting to see something on that? We need to remove that. That is part of our we

145will be discussing it but at our next policy committee that is an um an actual agenda that we are updating at that time I believe. So yes. Okay. And then the other question just on that date because I'm curious and I know it's been out there for a bit is the TK to2 VAPA and Spanish and programmatic overview. Are we going to be able to get to that in August? We will. I will I will connect with Dr. Hadquist on that so we can you know really look at giving an update because you're right. I mean that is one we've sort of been moving along and you know hopefully we're at a point where we can you give an overview of what that looks like currently. So thank you. That's all. So just just a

146quick clarification. And so would the cell phone usage be pushed to the next regular board meeting? Most likely just to or after it comes policy committee meeting. Right. So when would then it would come just the board as a regular policy item. Okay. Yeah. No action taken. So we'll move on now to our future agenda items under eight which is 8B information discussion. Again I think we've had the future items stay the same as well. a few requests, but we've had that. So, anyone want to make any comments from the public on future agenda items? Going to the board. Future agenda items other than what we've already put on the agenda. Um, yes, if you're looking at me, uh, I I want to see um a facilities master plan on there for for the board

147to be updated and kind of clear about what's happening when and uh make comments on. And then also should we put on here um for our safety update or whatever we're calling this? Um yeah, I think we did that already as our we asked for the directions. So I think that will come back. Yeah, I think that'll that'll go back to here as well. But yeah, the first one I would agree with on the FMP update would be really useful. Yeah, we will we will expect safety based on the first Absolutely. Yeah, those are two good ones. Sounds great. With that, wait, I have I have mostly a comment, but I'll try and couch it as a future agenda item. In the future, I would really like to congratulate the district on its new website.

148Uh, a lot of hard work. Um, and I haven't browsed all of it, but I already found some new information that I haven't seen. So, good work. I know those things are a pain. So, there will be a future done item on the website coming up. Yes, that's right. To put it back in back in wearable. Well, you know where I'm looking right now. Uhhuh. Okay. With that, we're going to go ahead and move to item C, which is board governance. I had estimated 8:30 and it's 8:27. Um, so maybe we'll take a quick 5m minute break to come back at 8:32. Yeah. And we'll be meeting to the table with bring your microphones, I assume, and your smiley faces. Oh, okay. Thank you. Ah, there we go. Okay. All right. Well, here we are

149moving on to our last item for the evening, our governance session. Um the intention for tonight, I kind of just have got our agenda up here just to give an everyone an idea of sort of what the plan is for tonight. Uh we're going to start out with just a little team builder activity which shouldn't take more than 10 minutes. Just something to get us grounded and get us into the mode as we transition from our regular meeting. Uh we have a draft of our handbook uh that we'll be looking at. Uh we have received you know some additional uh feedback uh since uh the original item that I mean the original draft and revision that I shared with all of you. I just do want to take a moment to just thank Trusty Shamas

150and Trusty McNary for serving on that subcommittee as we you know put something together and that was all as a result of the feedback that we received at our last governance session. So thank you and I'm looking forward and eager to reviewing that together as a board. Um we have uh we had reading that we have been working on uh these last few weeks and months uh from our core governance 2.0 O book uh and that is you know part of what we'll do tonight is do a review of that reading and I've got some sort of you know discussion uh you know question prompts for us to you know use to review that together as a group. Um there is another book we're not there was no assigned reading for it but I just

151wanted to talk a little bit about it towards the end about how we you know maybe some ideas about how we could incorporate this into you know some of our activities for our next session. Um and then really the end would be you know identifying topics for our next session. So that is where we are. Um any comments or any questions before we move into the actual agenda for tonight. Go. Um I think you actually hit it first, but Oh, you go first. All right. Well, I just like to thank you too because uh the the handbook uh is much more uh slim, coherent. Um it it it's that stuff is like really my weakness and bane of everything. And um it was pretty entertaining and like uh great job. It's it was like a

152great editing job and synthesis of of what I hope we're going for. So thank you. You're welcome. Um, well, I just think that we should maybe address a little elephant in the room. Um, that we're missing Laura and it's unfortunate to try to, you know, do this without her. Um, so it's just uh kind of odd and um so I guess that once we okay the four of us okay this we'll present it to Laura and have her go through it. I mean have do you have any idea on that? Yeah, cuz I've been thinking about this a good bit in that we do have the August 21st date, I think it was, as potential governance and I think that would be the time to potentially bring it back because it was good to read.

153It was good timing to read the governance core because it does highlight this is a living document, right? So, what we're proving tonight is not something that Laura has issues with it. She should be able to put edits in and put, you know, hopefully her issues aren't start over again from the beginning. That would be frustrating, but they could be. But the the point being is I think the other part of that is I know she's dealing with an extended absence and we can't as a board stop doing what we're doing either. We need to keep moving forward. So I think it's important for us to do this, but it's also important for us to re-review it when we have Laura back on the board in full capacity. So I think that's the way I've

154envisioned this. This is our living document. We can hopefully adopt one and move forward. I've actually feel pretty bad that we haven't had one to date. That's something that I don't like as a as president that that's been the way we've been. But so it is very important that we do prove something tonight. Hopefully we don't say um because that's it's it is important for us to at least be on the same page of what we're trying to do and where we're trying to be. Has anybody have you been able to inform her about or bring her up to date on anything? I mean, she's, you know, received the the draft and the version of it, but I, you know, I mean, she's been very upfront about her ability and and what she I mean,

155even just, you know, one of the reasons she wasn't able to be here tonight was she didn't feel confident she was able to sit for a longer period of time to even review the content and material. So, you know, I think um she's aware that that's there, but I I don't think she's been able to have that chance to really review it and give it the attention that it needs. Yeah. Which, you know, I appreciate. I mean, she's being very upfront, you know, and honest about that as well, Ba. Yeah. So, um I would love to move forward and thank you Trusty Wax for your compliment on the handbook. Thank you Dr. Adamson for leading that effort. Um I also I mean she has an extended absence and an injury but it is really important

156for us to have the input on of all of us because it's this to me is basically our contract to each other. So it makes sense why we would want to approve it tonight because we're basically operating without a guide right now, right? Or an outdated one that not all of us have sight on to. At the same time, I kind of it occurs to me like the optics and just the situation of the four of us approving something and then asking for feedback from the additional trustee who has a legitimate reason for not being here after the fact and saying like sign on. I mean I could imagine if I was in that situation you may or may not I mean you may or may not feel pressured or like you wanted to be

157part of the discussion and from reading our governance core homework the most important part is that input and discussion we give together as a group. So um I think we should wait until the August session to attempt to approve the handbook personally. Okay. I I'll come back to that cuz I don't I want to make clear I was not suggesting we send it to her to sign on. We send it to her to even if we were to approve it here. The point would be to send it to her and say it's your turn as well to be part of this and when you can and to contribute the same way we all have in terms of editing towards it and then we would have another in-person editing session to get all five of us

158to sign on hopefully in August would be my goal. I think my first concern is any editing to a board document done offline because all of the input and editing and feedback feedback should be with all of us together or else it gets tricky. Um the second piece is I guess are you saying that we're going to approve it tonight and then we're going to give whatever we approve tonight at the meeting in August to Laura to then say are you on board with this also? No, that's I said the exact opposite of that. I'm not tracking what you're saying clearly. Yeah, exactly. So, what I was going to say is I think I would like the four of us to have a contract at least at a minimum because right now we're all operating

159not at an old contract, without a contract because none of us agreed to do that. And I think for me as president, I would like to have something where we're all on the same page with expectations of what I should be doing as president, but also what we should be doing as a board as much as we can. And then once she comes back, we would say almost exactly like we're doing today, here's the draft. But it's not a draft at that point. It's a contract that the four of us have signed on to. That's kind of the distinction that I'm making is that if we all make an agreement today, we're basically saying the four of us have a contract. You in Well, no, but it's not because we did the exact same thing

160last time. We had an agreement of five of us on the previous board and we put that to this board and we couldn't come up with a solution from the previous handbook and contract. And so, we then basically had to revise it. But we had all signed on to that previously without Beth and Mike on the board. And right now, we're facing an extended absence of a board member. So, does that mean we have no contract at all then until we bring do we have all five here? And then what happens if I'm absent for the August meeting? Then then we just keep kicking the can and we don't have a contract. And so I guess what I would like to I would encourage us to do is to come up with something that we

161all four can agree with. And if there's significant edits that need to be made in August with, you know, when we will hopefully have Laura back, we do that. But I I just don't feel comfortable not having a a a standard of operations among us because I think again that's a very important role that a board plays is having those commitments to each other. Agreed. Well, where do we all stand? know we you know I think that the options in front of us this really loud that's why okay um you know um that's better thank you uh you know really would be I mean one option for us if we're not comfortable necessarily on on signing you know at the end you know even if we were to take the time to I think walk

162through it and review it and and look at some of the additional, you know, feedback that's there to at least have those discussions. I would, you know, I I could absolutely I feel comfortable being able to share a, you know, a summarized version of that with uh, you know, trusty Omar, you know, so that way we're bringing her into the fold and then perhaps then the August meeting is specifically for us to come back to, you know, really put our, you know, our signatures to it. I I hear what you're saying, Ilia. And if everyone feels comfortable that they want to you want to have a signature on it, I mean that if we have one trustee who's not, maybe we'd move forward with that. But I think those are the two options. We're either

163going to sign it tonight or not. Well, this is also what what Lou brought up with the previous is we are all signing on to agree. And maybe the point is maybe Jen says I don't agree and so I'm not going to sign on to it this time. And I guess I would see where we can get to and see if it's something I would like us to revisit it after we get to that point. Maybe we don't even maybe we do exactly what we did last time, which is look at it and be like, "Oh, this is a great start. Now, let's go back to the basics again. So, I I think it's more I would rather address the signing question after we've discussed it and see if we have something we agree on.

164We may not even get there anyway. I think my concern with that is from my reading of the homework in the governance core book, the entire point of creating a governance handbook and a new governance handbook, this isn't our old book that's been updated over and over again. this thing is ours that we want all of us to have input and discussion together. The only way we can do that is in a meeting before we sign off on it. But as Lou brought up, the whole point of signing off is that each one of us is signing up to do what's in that book. Not signing up for the whole board to do that. We're signing up individually to to adhere to that. And that's what I'm saying. I think we can do without a

165without a board member present. As long as once they are present, we bring them back into the fold and make sure they have a chance to edit, not just sign on to what we've signed on to because it's a new board. Like right now, I feel like we're operating as a reduced board and until we bring Laura back on, then we would have the full board to be able to revisit this. Okay. So, I think the board needs to be present to visit this. I think the four of us signing on to a governance handbook as individuals, I'm not comfortable doing that before I have input from the board. That's where I'm at. And I would want Listen, we don't know what the other trustees particular situation is, but right now there's no information that

166Laura isn't going to be here in August. And this is an important exercise and I know it's taking longer than we maybe would like it to, but we're creating something new. And if we want it to be all of ours, if we want buyin from all of us, I do think it's important for all of us to be in the room and have the conversation. That's just where I'm at. So to Yeah. Uh, so you don't want to discuss it tonight? Oh, I'm happy to I guess I'm disc I'm happy to discuss it. I see I'm cautious about discussing it as a group because I feel like what will happen is we'll make we'll give direction and then there's going to be something someone coming in later which may just be what it is. I

167think if we're all going to sign it, I'd rather us all sign it together after the final trustee has seen it. we've all said we're on the same page cuz right now we're missing a part of the agreement. Um yeah, I mean I would like to discuss it and hopefully when she's able uh Trusty Omar might be able to review this meeting and then in August we maybe could have like a brief review and sign then. I don't see really the need to sign tonight because we're off this next month. So like we're not doing anything. I mean um when was the last time we met on this item? Well, but we're meeting in August potentially unless something else comes up and pushes it back again. And I I'm just saying like we we were

168we had had the same plan last time is my concern and we went to where we are now because we've had other things that have come up and pushed our governance abilities or or governance meetings into the p into the future. So I agree with you. We're off for the summer. Maybe it doesn't matter, but at the same time again we're I'm also saying we're also using our time up and we're not going to have actually any time to actually do it. So I I don't want to focus too much more on the process. Um if we don't want to I think I would like to say are we going to discuss it? yes or no. And then I would like us when we're done discussing it, if we do that, then we should be

169able to decide and say, "Yeah, I mean, we may not get to a conclusion anyway." And then we don't have to worry about whether we sign it or not. We may not all agree and then problem solved. So, I guess I'm I don't see why we're necessarily I understand the point you're making that she's not here, we shouldn't sign. I would say let's register that, but let's move ahead with the process so we can actually Sorry, this is going to sound a little rude. I don't mean it to, but actually accomplish something tonight regarding governance. I'll be honest. I think we accomplished a lot in our last governance session through the discussion and deciding we wanted to do away with the haphazard manual that had been edited over time and dedicate board membership and superintendent

170hours to creating something that we can use. So, I don't think I feel like this we did accomplish something at every meeting. It may not be like a paper handout document, but we're getting things done and it is slow because this is the only way we could do it. So, I get what you mean. We I'm happy to discuss it, but I feel like we're being pushed to go quickly, and I don't like it. No, I'm not suggesting we go quickly. I'm just saying that I Anyway. Okay. Well, I mean, the I do think we should discuss it to to discuss it, but but I mean, the work that you all accomplished happened outside of this. So I mean the committee happened as a result of our last governance session is what I'm saying which

171led to the creation of this handbook. So there was like it's not going to be like the end result and you're done. Like there's steps in this process and it's slow. Again I feel like this is you're not hearing the words that I actually said which were specifically that we we have been operating without a governance handbook since we did not approve it previously which is understandable. I'm not saying that that's the wrong thing for us to do but that is the concern that I'm having right now. Not I never said you guys haven't done any work or you haven't done I mean I I just feel like words are being we haven't we have we signed a governance handbook. That's what I'm saying in terms of the finality is I would like us to

172have one in place as board president. I think it's important for us to have a sign on agreement as to how we'll treat each other and behave. That's that's what I'm saying that we we did not do last time which I understand why we didn't do but that's what I've been trying to push for. So I'm not trying to push it through. I just feel like a lot of words are being put in my mouth here which is not the intent. probably again not a great way to start off a governance session either. Well, can I say something? Um, well, what we did do here was really, you know, you got you all gave us direction to simplify this, which we did, and then um we added some um other the things in red here

173to look at. And you know, I think it I think it's worth tonight going through these red red notations and deciding deciding that those are yay or nay. Um I I you know even though Laura is not here to she can review our our discussion at her, you know, at her convenience and and that could help her you know maybe um give agreement or not. Um and keep her up to date. I I I hate to think that she would just come in and have to start from scratch kind of. Um so I hope she can do that. But I think tonight, I mean, it'd be worth, you know, um well, if there's work, there's a lot of things worth doing tonight. I mean, discussing the book um a little bit. And I like I

174like to go over the red notations. Let's do it. What's the team build? Do we want to go with the team build? I think we can do a very maybe abbreviated version of it and it's really just reflection time for us and we'll do a report out to the whole group as opposed to doing little, you know, parent parent shares. Are we good with that? Yes. Okay. All right. And for some reason, Lewis, now my clicker is not working again. Okay. All right. So, this is really the idea of this is to really ground ourselves in what sustains us and share what inspires our governance journey. So, I'm going to I know we've had some heated discussion here and I think what I appreciate about all four of you as you've shared your insight on

175this is how passionate and committed you are to this process. And I think regardless of where we are right now, that's what came through through that discussion. So I'm glad that we were able to come to an agreement where we yes we agreed we're going to move forward with the discussion piece of this. So on that let's ground ourselves. Okay. So I'm going to ask you to be there are three prompts um that I'm going to ask you to just on the back of your handout you know just go ahead and jot down your thoughts. But the first one is when we're thinking about anchors what keeps you grounded as a board member or leader. I'd like you to think of a personal value, a practice or experience that helps you stay steady through challenges.

176Um, an example there that I provide is I stay grounded by remembering a teacher who changed my life. It reminds me why I serve. That's your anchor, an aspiration. What kind of cultural impact you hope that we are creating together? Imagine what's possible when governance is at its best. An example would be I hope we model a culture of respect and shared responsibility that students and families can trust. Then the last one is alignment. What's one way you can help align our work with our shared purpose? How to identify an action or mindset that you can bring to your role this year? An example would be I want to be more intentional about how we use our meetings to reflect on progress toward our goals. So, I'm going to give you about three minutes to

177jot down just a quick response to each one of this in and we pair up, you know, and share out before we share out as a group. But I think just because of time, we're going to go around. Does anyone want to share out their answers? Who'd like to go first? Go. Mhm. Um, and it's funny because I'm probably like the same type of student who doesn't really want to go first, but I'm always up for volunteering, so here I go. Um, and I'm worried I did it wrong, even though this is an exercise about myself. So, here we go. Um, I stay grounded by checking in with what my daughter would do. That's kind of one of my mottos. What would Emily do? And so, that's kind of a compass for like what direction

178I'm heading. and if it makes sense. Um, also Pilates. Seriously. Um, what kind of culture impact do you hope we create together? Uh, one of respect and inclusion where all students and families see themselves or their voices represented. Um, what's one way you can help with our align our shared work? I think um slowing down and noticing where we have opportunities to create systems and policies um cuz those are going to live on beyond all of us and the people. So I think just noticing when that comes up because sometimes I'm quick to move on to the next thing and maybe there's an opportunity for us to kind of memorialize and put things down. So that's it. That's awesome. Thanks Jennifer. you'd like to go next. I can go quickly. Um, I'll say in terms

179of my anchor, I am grounded by the growth, achievements, and accomplishments of the kids in our district. And reminder that that's why I do what I do. Um, in terms of the culture, I put this in red in the handbook as well, but we, the board, should be setting the tone for the district and how we behave, how we treat each other, how we treat the staff, and how we treat the public. And then um I and I just hope that's something that we can always always be working to improve upon. And um and then lastly is I want to be actually the opposite kind of what you suggested Jen in terms of slowing down. I want to be effective and efficient only I mean being kind of punny here um in my role as

180both a board member and president to make sure we are being able to give the board direction give the district the board direction that is needed. Good. Nice. Thank you, Elliot. Um, I didn't do a very complete job, but um I think um in our world, or at least to me, I'll speak for myself. Uh everything feels a bit crazy. Um but in reviewing the governance core 2.0, No. Um I I ask what makes a good democracy and I really believe that education does uh make a good democracy. So being able to affect in some small way that um uh helps me not feel so crazy. Um, I want to create a culture where we make smarter kids who are smarter adults. Uh, and for a better democracy and, uh, what's one thing can help

181align our work with our shared purpose, identify an action or mindset uh, to bring to my role? Uh, I can stop speaking extemporaneously. Really? Uh, really jot down some more solid notes. Oh, thanks for being vulnerable with that. That's great. [Music] Um well, one of the ways that I stay grounded um as a board member is well just in general, not just as a board member really. It's my way of things doing things um is, you know, I really like listening to opinions. Um, and and I like deciding the pros and cons of those opinions in my own head and like deciding whether if I'm on the board deciding whether I'm going to weigh in or not, you know, like, you know, that to me that's I want to be grounded in that so that

182I'm not going off too much on a tangent or something, you know, so That's I'm weighing I'm always doing that. I'm weighing things. Um, what kind of culture and impact do you hope we create together? I Well, I like the healthy authentic exchange of ideas. I think that is that's what we want our students to be. I mean, and and especially like, you know, in a democracy, you want good critical thinking, you know, to make good decisions. Um, so, so I like that that that's a culture that that I feel like we do create here, you know, that we we've had, you know, differences of opinions and and I think it's um that we've stayed healthy hopefully so far. Um what's one way you can help align our work with our shared purpose is well

183the way again I think of um you know connecting board business to our vision or a lack of vision like you know what is what we're doing is it is it connecting or or is it not connecting and we you know is that something to take care Wow, really really good. Okay, I'll share mine very quickly. I think you know just as far as my anchor um you know I think I go to the word vulnerability a lot and I think you know that really is a big part for me it's always about you know listening you know keeping my why at the forefront but being sure that you know with the decisions that are being made as we're moving quickly through things very often during the school year you know taking that time to

184really stop and listen uh and involve you know everyone you know whether it's you as a board whether it's our cabinet whether it's our site administrators our staff our families students making sure we're just you know really bringing in um you know everyone's voices and for me it really is you know personally I mean it's it's really just thinking to the the students who you know who some of the decisions I personally have made have had an impact on and you know that keeps me moving forward but ultimately yeah you know keeps me grounded um you know as far as an aspiration I think for our working together I think the word belonging just keeps on coming up and when I say that I think it's about being sure that when we're just talking about

185our work together as a board that every one of you you know feel that you have a purpose that you feel what you're giving and the time that you're sacrificing to this work which is heavy at times it's fun at times but it's important that you all feel that you know that's making a difference I think that's so important when I think about us as as a governance team um so that would really be my aspiration and really alignment I think it is it's all of you have have said it to a certain degree it's I constantly you know as a cabinet we've had this rule you know every time we've come together and we're putting things on an agenda and thinking about you know what we're spending our time on always going back to

186how does this align to what our our LCA cap goals are and that was really been our focus for this year and I'm proud of the fact that we've really tried to kind of maintain that and stick to it. So I think you know that's really you know talking about ourselves as a board as well right but the governance team bringing it back to that the alignment. Yeah. Well thank you. Thank you all for just engaging in that. It's always a nice way to start. All right. Well I think really with our handbook itself you know if we just sort of you know go through it you know page by page. Um you know I the whole idea of you know just looking at it obviously the introduction the table of contents moving straight on

187to pa number you know page three. Um you know that really is just a duplication of what our you know our core values um you know a description of each of each of the three and the unity of purpose you know really there's a summary at the beginning. So really what we were able to do was was pull out you know some of the salient components of language that's already in our current handbook but you know we used um you know MPUSD's you know language a little bit there as well to kind of get sort of an idea and um just how the layout of their their you know actual handbook is. It's we very very much followed um that you know opening you know page where we describe what our governance team is and

188what our unity of purpose is. Um, and I thought we thought it was really important that we're getting in, you know, our core values in there, which ultimately identify what we stand for and represent. So, comments or any input on that particular page on page three? Everyone good with how that one stands? Which is really, you know, it is who we are, right? All right. I think we approve approved. There we go. Right. Exactly. Good. Okay. All right. So page four is kind of where we start, you know, identifying governance roles and responsibilities. Um, and so, you know, just identifying sort of what's in red there. You know, we obviously open up with the board of trustees, you know, who we are. There's a a nice, you know, introductory paragraph. Um, you know, input that

189we got was really the importance of adding in a paragraph there about the president of the board of trustees. And I think the feedback here was very much along the lines of that we want to, you know, very be very clear that the president doesn't, you know, have any sort of additional authority or more authority as the rest of the board and really, you know, this is language that's pulled out in some of our bylaws. Um, but we felt that that was really, you know, it was shared that that was important to, you know, be able to include. So, thoughts about the addition of that particular paragraph, second paragraph at the top of the page. What do you think about that? I was the one that wrote it. So, you wrote it? Yeah, I was

190the one that wrote their me. Okay. And I mean, again, I I took your guys' editing down and added more to it. So, I apologize for that. But I was also going to suggest we probably put in a a clerk section here as well with a sentence or two because I think it's important to know the roles and responsibilities not just of the board but what the president should be doing for when a new president is elected or even wants to be president and then the same for the clerk. Um I would like there to be a sentence that just basically says it as well. So yeah. So yeah, of course I like it because I it's well written. That's a good idea about the clerk. I think you feel in agreement with adding Yeah.

191the clerk clerk's duty. Um my uh only suggestion is since you inserted the word parliamentarian and I had already uh made a notation in I think in the uh norms or in our protocols I think our protocols somewhere where it well anyway when we get to that but I had um I have it in my notes but I also put it here because I do believe that um as part of our protocols then we should have some book or some some uh you know format that we are following that we all agree okay this is what we follow um and and you know it's not to say that you know you can't deviate from it you can but But this is helpful to have and especially if you're calling yourself the parliamentarian and um and

192that's something that you know like I when I was on the board before um we we handed off that role to another board member who just happened to be really good at it. Right. I think that's fine. Yeah. And and and I'm just No, I'm just saying that that's an option you could do. No, I love again that's the way this should be a living document and we would edit this to say that the president or his maybe we say or his or the board's appointee not or designated Yeah. or design 100% in supportive of that the the big Yeah. No, I agree completely with that. I mean I think part of it is that every president that I've either served with or seen like everyone does it differently and I think that's kind of

193part of the goal is that a president should be allowed to like you know guess there should be a goal of how to do it. Um, and I would actually say our alignment maybe not with that book, it should be with the CSBA's one-day course on being board president because they do offer that. Um, and that would be a way to kind of give us a grounding rod. But I do think it's also as you said the president and the board's choice to like maybe do it a little differently than Yeah. Whatever cuz you know Yeah. Just depends on the the makeup of the team. Um, but I do think that having some reference to what your parliamentary procedure is, whether it's CSBAs or, you know, whatever, is helpful because then um then you start

194to build that culture of this is how we do things, right? You know, and um the other point I was going to say is I didn't include that. I pulled that from our board policy. So that's actually in the board policy that says the president should shall serve as parliamentarian. Oh, so that's why so I want to be very clear. I didn't write that because I think it's something but it was something that our I was trying to take things out of our board policy that that I thought was okay, you know, and I can I can tell you which bylaw if you guys want because I I haven't probably 921 which is the president about the president. Yeah. Which makes absolute sense. I mean and you I mean yeah rule on issues of parliamentary

195procedure is number eight under there. Yeah. But there are you know Robert's rules is you know there's different versions of Robert's rules. So you know most boards try to do a very modified version because it's complicated and you don't need that you know timeconuming you can stand and if you want to pull up one of the more comfy chairs as well you know sorry by certified bored with back doing something wrong here but anyone who wants to pull out one of the comfy chairs Please feel free to. So, while Mike's doing that, I'll if I can suggest I mean, one of the things that I was going to suggest for the clerk's duty would be basically, you know, I think it's to help with um the rules in order, but also to serve as president

196when president is absent. I think that's the the like board policy thing because I don't think we have actually board policy on clerk. Yeah. But I didn't know if there's anything else, Jen, that you wanted to add to since you're in the role now. Does that one sound good to you as a summary or would you rather not see it in here? I'm comfortable with it if it makes sense for the Lord. Yeah. Okay. So, we'll just pull that language from It's 9123, right? Yeah. All right. Yeah, we're all good with that. I'm going to move us on to number one on that page. set setting direction. Um, do you want me to present the ones that were my edits? I mean, just for simplicity rather than having you have to summarize. Um, is that

197this is one that, you know, what does engagement mean? And so, is it like every one of us should be having coffee every week with at least one member of the public or is it that there's these established processes um in place? And I think you actually added some edits to what I had written and I like the way this is. I I liked Elliot's point when you know the way it was written as it was it kind of sounded like it was the board's you know everyone individually your responsibility to kind of seek ways to engage the public and that can as we all know I mean that could get very um you know complicated and and kind of have everyone going down you know sort of different pathways. So I think the language

198you know based on Elliot's feedback was let's really go you know reference back and go back to what are our established policies because we do have established polic policies to engage the public and a lot of that is through our LCAP you know engagement which you know board members are you know really encouraged to you know attend and and listen to but any of our you know community engagement forums as well um and then of course you know visits to our our school campuses right so I think really you know I brought it back and tied it back into what those established protocols are in case already. Any feedback and comments on that? I like the clarity of that because I think that was something we were even discussing in our one-on-one was like what

199does that look like for a board member. So, the clarity and what our role is and where we belong is really helpful for me. Part of my just to add to add on to part of my issue is also the set direction part like engaging stakeholders isn't really setting direction. That's the step after engagement with is the So that's I like I like addition by any other comments on that whole section on setting direction how that stands with those edits in red. Yes. All right. The next one. Establish an effective and efficient structure. you know, we had language there and I'm going to have Elliot maybe just speak anyway. I just wanted this is one of those I was like, you know, I think we all in our previous where we did accomplish a lot

200our previous governance session, we all, you know, putting students first. So, I just wanted that to be the same here is that the primary responsibility is asking in the best interest of every student in the district. Not my student, not only the LGBTQ plus or straight students, but like all students in the district. So that's that was why I added that one there. I added the evaluation. I'll just go through all those. I've added the evaluation as well because clearly that's something we do more often than selecting hopefully. Um and then the curriculum again that's we don't really adopt it by ourselves, but it's we're adopting based on recommendations. And then the last part too is like I don't think any of us as board members are trying to stand over John's shoulders to oversee

201planning and maintenance planning maybe a little more with the FMP but it's really providing strategic direction for planning and maintenance was the way I saw it the board's role. So those are my those are my edits there also. There were some more on the next page page five. Yeah. And I think those weren't necessarily all your additions. I think I just put them in red because there were some minor the last one at the end was so I could speak to that but that again the same point that I made here is I think again if however we behave as a board is setting the tone for everything else. So if we are behaving badly we are giving everybody else the right in the district to behave badly as well. Um I my notes were

202that on the third bullet down setting and an and adopting policy. I wanted to add as well as becoming familiar with existing district policies because that's part of your job. So because it, you know, it's it's the existing policy you need to know as well as setting and adopting newer policies. Yeah, that's a great point. Two thumbs up for that. Everything else in that one I'm okay with. All right, we'll add that. Any other comments on number two of our five core responsibilities? Okay. Or number three, providing support. There no additions there. Any comments or suggestions anyone wants to bring forward now? And this is trustee support the district's work through action and behavior by um well number three. Yes. Um, number third bullet, maintaining positive working relationships with all employees and valuing their contributions.

203I the wording of that is kind of strange to me because um, working relationships, no, I mean, we really only have a working relationship with the superintendent basically as I see it. Um, and I know what the intent is there, but the way it's written makes it sound like we're more involved than we are. Yeah. I mean, they do present to us, right? Like, so there's like there there is that there is that side, but I see your point like maybe we just need a little more clarity to what that actually means rather than just Yeah. Not maybe not positive working relationships, but positive professional relationships, professional. Yeah. We're not working directly with Yeah. I think the working is gives the wrong idea, right? And I'm just reading now again now even though I went

204through this a few times, but that first bullet and the last bullet above are a bit duplicative. So if we want to get rid of the serving as an ambassador because that's really what the first bullet of number three does, I'm okay with that. I I yeah missed my editing. So we can cross out my suggestion of the ambassador one. That is that is what the first one is. or was at least meant to be other comments on number three then. Okay, let's move on to number four. Ensuring accountability. We had some edits on the last two bullets. Just monitoring and directing staff to adjust. You know, I think your point there was the board doesn't do the adjustments. you would give direction and you know make those comments serving as a judicial and appeals

205body as needed and as appropriate like we shouldn't be jumping in and being the body if we're not needed to be correct. And it gets a little bit into the how much do we delve into complaints before they um mine mine was on the fourth bullet. Reviewing and revising policies and practices on a regular basis. That's what I wanted to put in there. Do we want to be more precise and say quarterly? I mean that's where the policy committee meets now, right? Well, you know, I mean, I you might have some flexibility there, you know, like what what's appropriate for what particular policy you're talking about. I just what I wanted to see is that it's, you know, it has a schedule to it. So, I mean, I wouldn't want to maybe confine everything to

206a particular schedule, but it just but it has a schedule. So, it's not, you know, it's not just once a year or once every in your whole term, let's say, once every four years or something. It's it has some kind of a schedule to it. On a regular basis. I mean, that implies a schedule. Yeah. All right. And then the last one, acting as community leaders. And Elliot, you wanted to add that first one, right? Setting the tone for the district, which well actually ensure accountability. The edit that Elliot made as needed and as appropriate. Isn't the appeals body as needed by definition or like I guess that's my kind of my point is that I don't want people and I guess you could argue that it's as appropriate but like we should not be

207serving in that role unless the district is putting us in that role to serve if that makes sense. That's where the as needed was meant in my mind. So if you see if we hear of a complaint in close session per se, we shouldn't be adjudicating it at that point because we're not needed, right? You could argue that's appropriate, but to me the ad is needed is highlighting that it really should be a district decision when we're I mean and and Brown act and law, you know, policy and such when we actually are in that role. I guess appropriate was a little less like you might think it's appropriate to adjudicate every time there's a presentation, right? Do you see what I'm like appropriate appropriate it has less of a definition to me than as

208needed and I maybe we could be more specific is would be the goal there. Maybe it's in the wrong spot because it's not really ensuring accountability. It's it's more like for number two, establish an effective and efficient structure because it's it's a system that um is already in place to be used. I don't know. There's a number of these it could move around in my opinion to be honest. I don't have a problem with that. But um would you would you have any more specific or less specific there is what I'm wondering like for the as needed like it could be like you know at the behest of the district and as appropriate or you know in a I mean all yeah actually [Laughter] we're going to leave that one as it stands then um

209and so yeah on number five you know adding that first bullet setting the tone for the district I think that you know it's a big part of the role that you all play. Um the fourth bullet, you know, Elliot, you wanted to add advocating as a unified board. This was a big one is it the way it was written was kind of like we each advocate and I think individually we should right we should be able to advocate as an individual but if we're acting on behalf of the board 9121 the president is supposed to do the advocacy on behalf of the board. So that's the unified part. Oh god. I know we can take that out and we can have it. No. Okay. because it gets wild if it does if everybody's having Yeah.

210If you have like three people. That's That's why I thought that was important. Yeah. Those edits for number five. Okay. Wonderful. All right. The next one, creating and sustaining a positive team culture. So, we've got a nice little introduction that goes into that. And then really we go straight into our norm. And really these are the six norms that we had from our handbook. But if you remember for each of those norms we had like I don't know 15 25 bullets right so this honestly is really just a sum summary right of each one of those without going into all the you know minutia and the details and um so really you know accountability competence and judiciousness are the first two at this point we don't have any edits unless anyone is bringing forward any

211right now we good with how those two stand and read. It's got almost all the points in there that I thought were important from before. So, very good job condensing. We do have some um edits to three, ethics and integrity. And here too, Elliot, you know, his proposal was adding those two sentences in red. Yeah. And and I'd be okay with potentially just doing one or the other. Um, but cuz I think the second one is kind of a clarification on the end of the first point, but I I I was kind of surprised we didn't see the Brown Act anywhere in here. Maybe it's because that's not a norm, but it I I do think it's important to have in there that we're not doing the things we shouldn't not be doing. Well, following

212the Brown Act is an e is our ethics, you know. Yeah. I'm okay with that. I I might suggest we we cross out the and only discuss issues in adherence to the Brown Act to be we adhere to the Brown Act and you know and do not engage in serial or multi-board member like you know basically combining those two sentences into one potentially because it's a little duplicative but I don't feel strongly obviously happy with how it read. Is it? Well, it's not really duplicative. Okay, good. I don't think because, excuse me, Mike, that um only because there's other, you know, there's other things you could violate the Brown Act by yourself, you know. So, the second sentence is kind of important because that's a like that was a newer um uh updated version of

213the Brown Act, you know, where because I don't remember when the first time I was on the board, I don't remember this emphasis on serial meetings, right? Yeah. Right. Sure. We have uh No, actually you Yeah, that's I knew that with those additional two sentences in that paragraph as it stands. All right. Solidarity. Um how the board communicates and support respect and consideration were numbers four, five, and six. And we don't have any aid at this this time any well I have to say something about communication because it's mentioned a lot. Yes. All right. And and it's mentioned that you know you must be civil and respectful. But as a teacher of communications, what's being left out is how you know what what are some parts that come under a problem area. Okay? Because right

214now when we started I I'm getting the feeling that Elliot did not feel validated and so she he's sitting on that right now. And and so that is something that you know um in communication you you do want to take time to validate people when you don't agree with them uh before you make your point. So that's something that um is you know it it I don't know how to put it. I just I was thinking about okay there's two sayings that I use in my classes that maybe we could put in here. One of them is you know never make anyone wrong even when they are wrong. And that's just another way of saying you validate people you know when you don't agree with them or you really don't agree with them but you

215validate them. You don't make them wrong. Okay. to say what what if someone was to say something factually wrong now. Yeah. Then then you still validate that because you would still say Elliot. So Elliot, you're you feel strongly that you know that the sun is shining out there, right? And and for you that's what's happening, right? Okay. Yes. And and you and you keep validating them until they calm down because because they're feeling like, "Okay, yes, you're getting you're getting my point." And then and then you you know politely give your point and say I I'm you know I wish I could agree with you and I'm you know it's not what I see out there you know. So that's one thing and the other thing is if you're angry you've waited too long to

216say something. That is a really good example. So again, you know, like um if you're sitting on something that uh you're just letting yourself get more and more pissed off about, you know, you you know, it it it it behooves you to be to be able to say something the first time you hear something that is not not sitting well with you. I agree. But sometimes you don't feel hurt if you're not feeling heard. But I mean, they go together, right? If you're if you say if I if someone says something and says, "Hey, this is bothering me and that's not being validated, then what's the point of saying, do you know what I mean?" Like I I feel like sometimes I say my piece and not just tonight, but in other times, you know,

217in meetings like this where it's like, you know, here's my piece and it's easy for people to not validate that and move on. So yeah, that's something like I'm not going to keep saying my point over and over again until I feel validated if that makes sense. So, at some point I will step back in the interest of move one voice of a board if that makes sense and hopefully bring it up later after the fact one-on-one with the trustee like, "Hey, this really bothered me when you did that or Yeah. So, you're you're judging the value of time and uh and and also your own emotions and how you want to deliberate that." Yeah. and and yeah, in a meeting that you're right, it may be more valuable to just step off later and

218just talk about talk it out with the person. Um, you know, but yeah, I I like the idea of both of those going in there. Those are definitely things I'd want a little chance at at honing, but I think those are those two points I definitely agree with. It's just there's going to be times where Yeah. What was the first one again? Don't make anyone wrong, even if they are wrong. I like it. The second one I actually am fine with being angry because you can refine you could refine your logic in the time while thinking like and you could think about why is it making you angry I think like to me. Um so when you're feeling that anger you're not acting on it. You're just in you're just observing your own anger. I

219don't know. It's more like a therapy session now. But but I'm saying like if u well especially as someone who fumbles words if Linda says one of her trademark insulting things to me which Yes. And then I I sit on it. I'm sitting on it to to think about not to make it wrong, but to to try and do a different tack of thinking or a different approach. Like anger isn't necessarily a bad thing to me. Um although maybe for a board it is. I don't know. No, but I this is something we dealt with at our previous board makeup session which was the point was not to leave these things unressed. So if you have would be bad well or or not following up with them down the road because yeah I do agree.

220I mean I think anger is going to happen. I you know there are definitely decisions we've made where I like go home angry but I still like recognize that as a board we made that decision and we're going to move ahead with it right as it is. But I I Yeah, I think it's more the part of it that I really that sits with me is like you don't let animosity go unadressed. That makes sense. Cuz anger then anger becomes resentment. That's back to therapy. I hear that from my papers all the time, right? And that's the thing is you don't we don't want anger to turn into resentment. That is where I think board functioning gets severely hampered. Yeah. It's it's not that you don't feel your anger. It's that you're if your anger

221is not as reflective as what I was hearing you describe it as for you but it's becoming explosive or it's becoming uh obvious that you have uh an extrema you know reaction to something and now the other person is going to receive that right and you you're so so the point was that um to to to get your point across before you have those angry feelings is more helpful. There's nothing wrong with feeling anger, of course, you know, that's a normal emotion. But if it if it's in the process of trying to communicate something with someone and you're um this is what I'm talking about is usually um in in with people that you know or that you work with, you know. And so here we are as a board and maybe you know um

222Elliot is running the meeting in a way that I'm getting ticked off about. Okay. And then but I never say to him until I'm very tiffed off and then and then he's going to feel that level instead of he could have felt it and I could have delivered it so much easier if I had just said in the beginning like oh I notice when you know this happens um you know um I don't get I don't get asked a question or something and this is what I would Like I'm wondering if um just to kind of think about if if we want something in here with that, but if we go down to the governance team protocols, you know, so I'm looking at the two, you know, a couple there that maybe we could adjust

223that a little to incorporate something along we, you know, feel we want to add that, but like the number two, you know, agreeing to disagree. Uh later on there's the, you know, personal problem solving number 10. Um and then I think the other manage 19 managing difficult topics. So, you know, kind of in line with what you were suggesting, Beth is, you know, the how, right? You know, how do we go about and so maybe there's room and I'm, you know, maybe thinking those three where, you know, we can get into a little bit more of agreements that we're making on, you know, how we, you know, when we are angry at something, right? You know, processes that we follow, right, in order to go about addressing it, right? Yeah. That's really I mean on

224the number 10 maybe avoiding gossip or resentment or or I don't know it it does seem like an area that could kind of address some of what you're talking about. Yeah. And I just brought that up because it we say it but we don't have a way or an agreement on how we um I agree. Yeah. Yeah. How do we do it? How do we do it? We agree too. Right. I'll try and incorporate some language in there along what you what we've had discussed and you know we'll see how you like that. Otherwise I would say well you have to take my class. [Laughter] a long and then we had to saw best teacher come out there for sure. It was great. I love it. Oh my goodness. And teaching through asking questions. I

225like that. Very good. All right. So really, you know, um governance team protocols then, you know, we've got, you know, numbers one through, um gosh, 21. So I know there are a lot here. Um really this was sort of a combination of pulling you know information that we had in ours but also when we met at our last governance session in looking at NPUSDs this is really where we sort of try to model a little bit more of you know what they have. So it was kind of a combination of taking what was in ours and model you know sort of their um structure right and format. Um this is really but you made it look so much more digestible. Yeah you did. And it I mean it doesn't look overwhelming. It just looks like,

226oh yeah, I can read through this quickly. And right, there you go. You have one grammatical. Yes, tell us. Number one, no needs to be in quotations. No votes or no votes or abstensions are allowed. You're right. Exactly. No votes. Yeah, thank you. A very good catch with that. Yep. Um, okay. So that one number one um I put at the end of that abstensions should be made only in times of conflict of interest. Yes, exactly indeed. Yeah. Oh, what are you holding up? Oh, this is page 55. Don't and how that's why I wanted I felt like it was good. I love that you pulled that up. It's great. Are not when you when you didn't like it or Yeah, exactly. You have to vote. No. Yes. extension is like I actually have a

227reason I'm not allowed to vote on this. Yes. Yeah. It's not a protest vote. Exactly. It should only be used the the circumstances that should be laid out are very clearly in Yeah. Are we adding that then? The no objections if everyone's in agreement. Yes. Yeah. Okay. That'll be added. Good. Thank you. Agree to disagree. Agenda development criteria for evaluating programs. Anonymous information be added. is an an added to anonymous information. Yeah, I didn't feel I guess my point is is that really on the same level as the rest like I mean I I I to me anonymous that that one I think yeah I think always it's better to have a a named complaint but I just don't see that as a government I don't see that as a governance team protocol. I think

228that which one are you on number five? I just I just I don't see the point you know that's an interesting one. Um, yeah. I um I don't know. This one struck me as weird too because it says the use of discourage like when would be an okay time for anonymous like if you make a complaint about something that happened to your child that I mean that's again that's bored parent you know line crossing but I could see a situation where you may not want to put your child in risk be like my child has been you know harassed by this teacher like maybe you'd want to be more careful and say you know that Well, I was thinking of a threat. If somebody threatens with an anonymous letter or something, it's not a complaint

229then though. The end of a complaint. Well, we did get one like that. We did. But this is for the board. This is governance team, right? This is are we supposed to be anonymous? Yeah. This is the govern like are we are we supposed to not be making anonymous complaints? Wait, can Wait, that was a double negative. So, this says anonymous complaints are discouraged. Are we saying anonymous complaints from the board are discouraged? But how would they be anonymous if I had a complaint? I could go to Linda and say I really I want to tell Beth I really don't like her purple jacket tonight, but I don't want her to know it's coming from me. I mean, that would be a way I could do that. But, and again, I I can see that

230being a a good practice, but I don't think that rises to the term protocol. So maybe it should the title should be anonymous information among board members. Yeah, I was confused. I would like to say let's cut it. I don't think it fit. It doesn't fit with the rest of the things. Just take it. And then this we have 20 governance. Oh, I like that. Uhhuh. Are we all in agreement? Okay, good. Yeah, let's strike it. Good. Um, confidentiality and site program visitations had just minor. So for confidentiality, oh well that was it was just you know Elliot's comment saying you know it's really one of the only areas Brown act is but we added earlier that's part of why we added I added it earlier I was thinking and then nine you know board

231members may visit school sites as board members I think that was kind of an important distinction um you when you are visiting you know it is in your informal capacity is we never take our hat off I get all that I'm not trying to say but if you're there to like you're volunteering for kid or grandkids class. I still think it's best practices to let folks know, but I think it's a different role when you're Yeah, that makes sense. We discussed this board. I remember um 16 individual board members requests for information. So you know this was you know we we had it written as information can be requested but uh Elliot wanted you wanted to add or information obtained but I think the in you know information now being that you know any information

232that you request or that you're bringing forward right should be something that you share with the entire board and typically our protocol being you'd share it with me as the superintendent first so that way I can distill it and get it across to everyone right so it's not one board member acting you know with maybe it's privy to separate information that is going to be brought forward to a a group discussion, an open meeting. The the number 14 one. Yeah, I had a problem with that one. Like sort of like Beth's, but how do you do it? Um how how are we actually monitoring? Wow. Okay. Well, so that would be through a self. We're supposed to have done that, which again we haven't done because we don't have a website. because we don't have

233one of these in place. It's one of the things I thought about was um for number 14 was saying, well, we use the norms and protocols as a tool for assessing board effectiveness. Yeah. Which I mean I mean you could do that. You could go through all of these and just say okay uh personal or preferential treatment. Have we have we um have we adhered to this right or not? you know, has this been a problem or not? What do you think? No. But did does that really assess whether we're helping the education? I mean like isn't there there's like a that's only if we're treating each other right. That's not are we being effective as a board. Yeah. In actually, you know, in terms of Well, yes. No, but I'm saying like there's a

234government like are we behaving the right way? But then there's a like have we as a board actually moved the needle at all in a district operations and student achievement etc. I think is what you were getting at. Yeah. So that's the part that when you think of self-evaluation that's what you're thinking of. I think that's why people I mean I I guess people want us to be nice to each other and everything but but really I think people voted for us and are in support of Dr. Adamson because they want the education system to keep on moving forward and be good. So really it would be about our as a governance team developing a tool right that kind of helps monitor and gauge and for us to evaluate you know how we're doing and

235one of those you know there could be a one component of that could be specific to our protocols but the second part of that could be specific to you know maybe it's it's aligned with our LCAP goals as an example right or whatever the the board agrees to but I think that would almost be you know if we have an agreement we'd want to do self-evaluations at a future meeting would you know, are identifying a tool that we could use. In fact, you at the last meeting, you know, Brian had actually found two samples, sample tools that you had sent me that I still got in my inbox that, you know, when we get to that point, we could, you know, look at that as as an example. Oh, from other districts. Yeah. Yeah. Because

236in my mind, a self-evaluation is about how we work together as a team and and it can also be about how we interact with the superintendent and are we providing the vision that we're supposed to be by providing for the district. I mean, it's all speaking speaking of in parliamentarian wise, we're at 9:51. Do we want to extend the meeting? I'm not going to make any suggestions or motions. I'll leave it to the everyone in there till 10:30 or when I let whoever wants to suggest I'm happy to partake. But I Are we going over the books too? We're I think well I think if we just focus on the handbook is what I would think and we end there, right? I mean that that would be my suggestion and then we revisit the reading

237part of it right when we come back. How does everyone feel with that? That's what I think too. Yeah. Let's just finish the 20 now. Yeah. Uh I'll I'll put it over 10:30. Just Okay, I'll second that. Give this man a summer. All in favor say I. I zero extend. I'll write in our notes here. Um, okay. Backing up to number 12, orientation of new members. Um, I just felt that they I know in our policy there's there is a time frame and so we don't mention a time frame here, but there should be something that says, you know, within the within policy time frame. You could just refer it to the Here we go. Right. I like that. And I'll say within state of policy. I I do want to make the point that

238we and I know we talked a little about this, but like as a board part of the budget, we're not going to CSBA. We're not we're giving up a very important training opportunity this year. Are we? I think so. I mean, my my view on CS my time at CSBA, I learned a lot and I find it very valuable and I find time like where I'm not dealing with kids and sports, etc., But with the board like dedicated to the board activities, I think that's something we and again I think we did it for the right reasons. But I just want to make that point that we are are doing a bit of a disservice I think to some of our new board members in particular if we have that situation. I know that well

239this is a birdw walk but I was going to ask this at some point. I you know we have um we have a budget for the board. There's a board. Yeah, we have a budget item for board and and that's where when we go on those trips, you know, that's money supposed to be coming out of that budget item. So, I think we should at least look at that budget item and see where what it what it looks like. And um you know I mean I I can make a case for it because it's important but anyway that's fine. It doesn't have to be addressed now. Just want to make a point that we might have some decisions we're making that might be potentially making some of our point is not taking it off the

240calendar for us. Let's put it that way. I asked her to go back because it will be in San Francisco I think Sacramento. Oh and um you know so I mean that wouldn't require flights and all of that. So you know she was going to go back and look at what the cost was when we did San Francisco um which you all drove and Sacramento would be a drivable you know one as well. So we're going to you know just look and see what we're at least dealing with. Yeah. Take one of our new eating vans. That's right. Uh this is off topic, but I I did or something in the governance book resonated where it was like the efficacy of retreats kind of gets lost because it's not documented and I do I right.

241Yeah, I think that is true of like CSBA stuff or time. Yeah. So yeah, stuff resonated with me. That's awesome. And it was the good and the bad of having to read this because it reminded me a lot of things like, "Wow, we made a lot of decisions recently or go direct against some of these recommendations." But again, that's the reality of making difficult decisions. It is interesting because that and then even, you know, everything around food when you're, you know, coming together, you know, as a as a board, right? You know, just the importance of being fed and having everyone happy and Yes. That should be number 21. Yeah. couple we may have the ocean sushi. I know. Well, I was I was going to say part of the reason I brought that up.

242I was going to suggest we could try to do like an around the horn where like every meeting somebody brings something so that way we're not charging the district, but we could choose to dine out from a restaurant or I mean that also puts more work on us especially um some of us more than others. But I do think it's but it's important. I mean it's it's really you can't it's really I mean I I feel for you. I work till 5 and I have like 30 minutes to do everything gobbling down god knows what and yeah and it's like I said I don't care about the district paying for it but I do think it's something important for it's really important I agree um also let's see um on number 16 yes uh um

243you did you had that addition information obtained but and I thought at the end of that sentence you should be it should say enhance handled through the superintendent. Okay. Yeah. Because shared with the superintendent to be shared with the full board, something specific like that. Yeah. Because we're not we're not contacting another, you know, administrator. We're we're only going through the super and I'm going to use this out of a place of love but using for example when you had the the information on the um SRO that you presented like I would have loved to have the chance to have read everything you were presenting there and like thought about it so I could come in more effectively if that made sense. That's a kind of example where it's like when you put that together

244send that to Linda and then she can send out to the board like hey cuz I I used to do a lot better about this where I'd be like I read these two articles that relate to education. I'd send them to Linda and then she'd send them out to the board. But it that would be that would be an example where I was just like you had a lot of interesting stuff there and I couldn't I didn't want to read it while we were presenting. That makes sense. And I say that with love not out of the place of I'm also a procrastinator so it's tough to uh balance yeah do before. Okay. So I'm going to add that in just you know by one board member shared with the superintendent who will share it

245with the full board right and staff. And I I think you know that that whole part of the need to know versus nice to know inquiries I think that's a really nice approach for us to follow you know even when we're thinking about you know okay what are we going to be spending time you know and if it is staff's time right on gathering information is it is it a need you know to have more information or we just kind of are interested and curious and we want to know more right so I even love that as a as we're having discussions up here you know the dasis you that could even factor into some of our you know language and discussion Wait, actually going back to what you're saying. So like on some of

246the the thornier votes I am like you know reading a bunch of things. So would it not be a Brown violation if I like would should I just send those articles that I'm reading and no comment? That's okay. Okay. Okay. To Linda. Right. Right. Right. Right. Yeah. Yeah. It's it's kind of like the you know the whole purpose of just even the trustee document with all of the questions. Right. That whole idea is if a trustee has a question there's good information that comes into that and that's why we started that whole process of then having a place where we can you know answer those and then you know where the the information can live right so all of you then come in with the same information you know prior to those discussions it also

247sometimes yeah I mean it does give an idea if there is if you've got an idea or a thought about something that may spark another thought from another trustee you know just having that you know in advance is is helpful it also helps us as a staff as well. I think you know just be better prepared for you know what may come up you know that we can respond to you know that in in real time as well. The other comment I was going to make on that again tying back to that same is it's it's I think there's also the role of the info discussion items versus the action items where we have something info in discussion and we're not always going to do this. I come up with ideas every time I hear

248a presentation for and I'm like, "Oh, I probably should have added to the question or you know, but we should be really trying hard when we get the information to be providing our questions there so that we can make an as informed decision as possible for the action if that makes sense because otherwise what can happen is that's where there's no surprise like I think a lot of times we're living in the moment not by any fault of ours but just because we haven't adequately you know said okay this is the information we want from the district to get back to be able to make our decision if that makes sense in during the info discussion. So that's something I I think just ties into that as well. That makes sense. Also in terms of

249transparency and our district, can that document not be just posted for public or like I think I think there is Oh, the question and answer from the board members. You mean that? Yeah, the Google sheet thing because I think district staff provides lots of good information in there. Can I make a suggestion that we try our best to make the answers have the answers go into the presentation because the cons one of my concerns is there is sometimes a need for and it's not necessarily confidential information but just information that we don't I would say don't always necessarily want to be public if that makes that is the goal in fact I mean when that information those questions are asked right I think when there is a presentation the goal is always to try to

250incorporate you know some of that whoever is doing the the presenting you know we add that you know as an additional slide or just as talking points, right? Is a problem and I I get the point of transparency, but also it's like I mean I think there's that I don't I don't know how to describe but it's like there's some some degree like I don't I sometimes will write a question more abruptly or curtly than I would like and it just puts more not my questions. Yeah. and you format my name better than you as well, right? I guess there there's a balance, but I think the key point is that I think it should be very clear that the trustee questions make it into the publication and that's that is uh you know and

251a lot of times I will be honest too, my trusty questions will be something that then I will ask in public too. Like that's the goal is to let the staff know, hey, this is something I want to ask. If I get a good answer back from it, it still might be something useful for the other, you know. Yeah. I mean, but also like not everything, this is off topic. Sorry. But not everything ends up in a presentation. Like if there's a contract, right, budget it. I think it's still value. I mean, it's But then I would suggest you bring it I would suggest just if you have a question about something like that then you think it's important for the public to know ask it again and during our board meeting because that's unless

252it's consent because then the idea is we don't necessarily want to be but but if it's important enough that that it needs to be part of the public then you should pull it and do it. It's about weighing it is but yeah I mean I totally get your point. It's just it's I mean, yeah. Is your point more about just transparency then as far as the public being able to um hear your question and and hear the answer to it or like if they're very concerned about a particular issue, they could go back and see, oh, okay, that you got some information that they didn't get, maybe perhaps. Yeah. Yeah. Yeah. I think keep in mind I think that's what public comment is for though as well. If someone really is concerned about an item,

253you know, they would bring that up then, right? If there was a contract on consent, right, you know, the idea would be that speak to it, right? You know, during public comment. Yeah. But then you can't you know, you're not supposed to address their staff. Can you follow up, you know, with anyone if there is a direct question like that, then we will, you know, do a follow-up afterwards, right, to respond to it directly. And that's often something we should be that's actually I would argue procedurally we should be doing more of is like if there's a question from the public that is an important one we can say to staff like hey this would be great if you can follow up and because again it should this is a board meeting right this is

254our business meeting we don't want to address every public comment in our business meeting because then it doesn't come then it becomes a public you know it's that balance um and that's just something that I think we can do a little more of is just like hey well I think that if you if you have a public comment um at the beginning of an agenda item and then you go to board comments then the board can say oh yes what that person said I have that same question you know if if the public comment comes after all of our discussion then you can't you don't have a chance to say that right the way we've been yeah but but I also think that there is that balance too because there have been times where where

255every public comment like it just it risks I I would say in my experience with just watching board meetings when there's too when there's even a lot of that it risks us going again from being a public meeting of the board to a to open forum and I just think that there are definitely times where a public member will bring something up and be like yes I need that answer too but I think there's also times where it's brought up where it's probably is just best for a one-on-one with the staff and I just I just say like that's under each of us to decide All right, back to the book. Back to the book. Well, these are all parts of of governance, right? So, really, those were Yeah, I mean, those were the adjustments.

256So, that would bring it down to 20 because we eliminated one. And then really the next is the links to all of the ball bylaws. And I think as we discussed this as a um subcommittee, you know, the idea with this is all new board members, you know, as they come in, part of that orientation, they would receive a copy of this handbook. Then, you know, all the links to the bylaws and, you know, Beth had the idea of even, you know, that initial as an initial manual even, you know, printing out. Yeah. I'd like to see the 9,000 request. Yeah. A copy with this because that, you know, the rest of the bylaw or policies and bylaws you can, you know, you pick and choose as as things come up. Sure. You know, but

257but the 9,000s are directly related to what you're doing every meeting. I would also suggest too that like what you were saying if we do have some parliamentarian link that's the kind of stuff we should be putting here too like the link to the CSBA board president training the link to the so that way again that's a partially transparency thing too so we know that right is where we've been trained and what we're operating from. Yeah. Yeah. I would be good like a resource right you know after board member training too so that that way when someone comes in we don't have to wait they don't have to wait for governance to get started necessarily Well, here we are with closure to our handbook. Yes. Okay. I'm going to say for the record, and I'm

258not going to put any pressure on any of you. I know there were edits made, but I'm going to sign on to this to say that I feel it's very important that I adhere to these rules. So, you guys can do what you want with that. I'm not going to suggest we all do it, but I do think it's important for me to say I'm committing to this as it stands currently. With that, okay, what about you? Um, you'll send another copy that with just the revisions, right? Yes. We'll go ahead and make those. Yes. Yes. Yeah. And there will then be sort of a signature page that, you know, Yeah. attaches to that if one wants to. Okay, thank you you three all for the work too again and your edits. Well, I think

259it's been said a lot and both you know Beth and Jennifer you mentioned this but we did a lot at our last governor session. I know I kind of think everyone walked away feeling like, oh my gosh, are we starting, you know, but just the fact that all of you, you know, were putting your faith and trust and had that agreement to, you know, have two trustees represent you and take all of that information to put it into something that's a lot more uh concise and just manageable and that's huge, right? And so just our ability to be able to agree and move forward there as as a governance team, that was enormous. So when you say thank you to those who are in the work, thank you to all of you, right, for just

260work on that together. We need your time to make some edit of time. So that exactly that is all right. Well, I will we will make these additions and send this along and with the and then I will follow up with Trusty Omar, you know, to be sure she's where where we are with it and fill her in. Yes. Okay. All right. Thank you everyone. No, appreciate you all. Um reading. Oh yeah, we do. We have to read. Yeah. So reading, I know you all did it and because it came through in our discussions already. So I think when we do our next governance session in August and then what I thought would be kind of fun to do with this is that each of you maybe pick a lesson in here whether it's you

261find it's applicable to you or it's applicable to something that's occurred before. um you know so just take the next two or three weeks kind of peruse it if there's one that sort of stands out to you and then I thought it would just be kind of fun if each one of us sort of brings forward and you know we can kind of do a little mini presentation on it that kind of just speaks to and what's the lesson in there and then try to and I'll I'll put this all in in an email in my next update but try to connect it somehow then to our handbook right and something that's sort of in there that we can tie it into a learning lesson for all of us just be a fun activity Yeah,

262it's funny. It is right. This is It's written with a sense of humor. And I'm so sorry. I thought you had a copy of it, Beth. So, I know Lucero ordered Oh, yeah. I read um Elliot talking about it. So, I heard the title. Yeah. Right. Well, Lucira's ordered a copy for you, so you will you will have it in a matter of days. Um so, that way you can do yours. I thought you stack them in your I did two and I was looking and you're welcome to take mine. You want to take mine in the meantime until you have yours? Sorry. Stop it. Finally. Oh my god. To go into a safe. That's hysterical. Oh man. It's currently 10:11 and I'm talking us out till our next meeting of August 7th, PGUSD board.

263Thank you.