001gabbling Us in at 5:31 pm on February 27th for the PG usd's Board of Education regular meeting so today we're going to start with our obviously this call of order and I will read the land acknowledgement good evening as we begin this meeting it's important to pay respect to and acknowledge that we are on the traditional land of the alone costanoan and esselin people in additionally pay respect to elders both past and present so with that I think we will go into our roll call vote absolutely president Dr Hazen I'm here CL McNary here trusty opar here trusty shamas here and trusty wax here thank you so much and so with that we now have item D which is the adoption of the agenda so looking out in the room is there any public comment
002on the agenda as presented and we have one addition I think you were going to mention as well super correct yes the one walk on item and and what I'm proposing is that we um it'll be added to the consent agenda as item n in for Nancy um and it really is it's a ratification to uh our you know the exciting news is our High School uh boys and girls basketball teams made it through to the playoffs and that was a game that happened last Tuesday which is why it's a ratification it was you know con an out of County uh trip so we're bringing it forward for ratification tonight and my proposal would be that that we really just name it you know out of County activity for PGH basketball team okay so that
003will be item n on consent for now if everyone agrees is there anyone online or in the public that had any comments on this okay not online so now we can go to the board if I'm right has any board concerns about the agenda as presented excellent with that um I'll look for a motion if anyone would like to approve I'll make a motion with the addition of the walk-on ratification basketball item to consent I'll second the motion okay motion was made by trust or clerk MCM and seconded by trust waxs all in favor please say I I I I any opposed if not that passes 5- Z so now I will go ahead to item 2A and I'm going to identify the close session topics we'll be meeting about tonight and these are going
004to be item one is negotiations collective bargaining session planning and prep with the pgta for 2425 gov code 354 9.1 then negotiations collective bargaining session planning and prep with the CSEA for 2425 government code 9.1 and then uh Public Employee discipline dismissal release leave complaint government code 54957 so is there any public comment on these closed agenda items okay with none I will go ahead and adjourn us to close session thank you everyone okay I'm bringing us back to order and I will start on item three here reconvening and Open Session where I'll report action taken and close session and so on the first item negotiations collective bargaining session planning and prep with pgta for 2425 government code 3549 one um we information was received and Direction was given and for the collective bargaining session
005planning and preparation with CSA for 2425 government code 35491 information was received Direction given and then item three the Public Employee discipline dismissal release leave complaint government code 54957 information was received and so with that we have the Pledge of Allegiance and if I can trusty poy can I ask you to lead us in the but really justifi thank you so much and we're going to start with one of my favorite parts of the night um the communications from our student representative again trusty po the mic is yours all right so just a few things that have been going on at the high school and the high school right um first off at the high school we recently had like an update with the garden which is really great so now they can like continue
006with um planting more soil beds and just keep on doing work with their garden over there and then this weekend and this past week um The Culinary te uh team at the high school actually went down to LA and had competition actually did really well there and I think three of their teams placed in the top five out of 34 different teams that were there and then this weekend there's also a robotics competition that's coming up which is really great I think it's their first one of the year so they've been working really hard with their robots and getting ready for that this weekend and then just a recap winter sports ended and then our boys and girls basketball teams both made it to the quarterfinals for playoffs but didn't move on but it was
007a great to watch all our Warner sports teams compete this year so yeah excellent thank you so much and we'll now go into the board member comments at R Communications I think I'll just go ahead and start and head down that way um I received multiple emails this past week or two regarding the budget and concerns about it in the process request for student observation an email about safety and vaping at the middle school and high school in particular concerns about the Middle School stage an mcoe training opportunity for the board on the elcap process an email about Dei and kids and an email thanking the district for the updated budget plans and I'll also just start by um thanking all of the parents community members and staff that were able to attend our recent
008Town Halls you know including the most recent budget form earlier this week there was a story in the montere uh now about I mean we had over 30 people and it just really highlighted even with this difficult time subject I'll be honest I Was preparing for a lot more acrimony and it was a very above board and solid discussion with very good contributions from all so I just want to again appreciate that because it is a very difficult time and subject for people and I'll try to end here on a high note just to give a quick shout out to those teachers that have gone the extra mile um things like communicating with students and parents about assignments and activities going on and those teachers and staff that have done the culture of Wii reaching
009out to a student and just asking how are they doing how's everything going thanks for contributing to this culture of we so with that I'll hand it off to clerk Mary yeah thank you um I also attended the community input Forum on the budget um thank you staff for putting that on I'm sure we'll talk a bit more about that topic later but thank you for those who attended both in person and then online um I think one thing I got to do as a pgms parent is attend Mr the Mr roach's anti-bullying series that's going on once a month um this month's topic was cyber bullying and Internet safety um it was available for parents online and in person some really great information really great resources um one thing I took with me and
010just reading this I thought this website would probably be there forever but now we're in a different I don't know um it's called stopbullying.gov and it has lots of tutorials real life scarios resources for all different kinds of bullying um for parents and and anyone else but um I've found it to be a great resource even so far um and also I imagine superintendent Adamson is gonna touch on this um but we have upcoming Community Forums on the Master's facilities plan next week on Monday March 3rd for staff and then March 4th for the community so I think that information is available on our website and probably via email is there any other place that people can find that info I think you just you you named both of them and I believe that a
011second uh follow-up email reminder went out this afternoon for everyone so yes but the website the calendar is definitely the place to locate though okay thank you um I did not receive any additional emails and what have been mentioned um and I don't have additional comment tonight thank you um I'd just like to say that I enjoyed going to visit the different sites with Dr Adamson on uh this week and Tuesday um we went to every site and at least met the principls and the office staff and you know it was quick but it was a good little um Journey around the district and got a little bit of flavor from each side so I appreci apprciate that thank you for taking me um let's see I don't really receive any extra correspondence besides um
012what trusty Hazen and trusty po mentioned I would like to mention that uh if you have a free Saturday or I guess Sunday the breaker Bots is streaming live um so that's cool and then also uh I forget the exact date right now I didn't WR I think it's March 13th or something but there's a sign transfer at rhd um so I appreciate um you know hearing about that and I'm excited to go and also oh the one correspondence that I did get was uh just a notice about the PG Prides uh taste a PG event their discounted tickets which benefits our school district is for for one more day and that happens March 30th at Spanish Bay and then related to the trusty pal uh culinary update there's an article in the monter now
013about them too but they also gave us food last month and it was very delicious so I appreciate that um and congrats to the bball teams um you know a team in California got Luca and maybe next time everyone could get Luca I don't know um I'm also reading through a book my wife is writing in the is in the process of writing it and in it she talks about the history of act up the movement to bring greater awareness to the AIDS epidemic in the 80s and 90s and um their motto was silence equals Death and so for like the past couple of days while I'm making comments uh that has hung with me and um so I'd just like to call attention to a couple more things that are going on uh in
014West Texas the first death by a child from a measles outbreak has occurred uh and in that particular County in that region uh let's see there are over 20 kids I guess in the hospital right now uh and this kind of goes in line with decreased vaccination rates um right now in 20 basically the number of children reached an all-time high requesting vaccine exemptions uh in in 2023 that exemption was 3% but in gains County Texas where the measles outbreak is uh it's nearly 18% so I think as we um are judging um are judging the health of our country and our city and our society we have to keep in mind that sometimes uh actions don't affect just you it's sort of like uh if you drove in the wrong way in traffic that
015is definitely your choice but there are very real consequences for everyone else and similarly or in line uh the FDA uh just cancelled their meeting with who to review the flu vaccine strains that they want to create a vaccine for next year which has been standard uh this puts a lot of people at risk obviously uh this also follows on the heel of President Trump issing issuing an executive order to begin the process of withdrawing the us from the hu the World Health Organization um and again I think this is leading us to a path of new Dark Ages we are willingly and without reason scapegoating expertise science and facts it is the same line of Reckless Behavior that has led the president declare that Ukraine uh should have never started the war which is
016not true uh Russia's Army invaded Ukraine on February 24th 2022 uh I am also a skeptic I like challenging people especially my wife and Mike Gibbs uh but I also like the idea of progress and moving forward and so when baseless conjecture misinformation and disinformation spread it takes an enormous amount of effort and time to correct the matter uh I think oftentimes it comes from a good place of wondering but from people in higher levels of office I think they are also diversionary tactics and a blockade to accomplishing better things I am one of the million of Americans who believe the government from this district office which we'll be talking about tonight to the state to the federal budget can be more efficient and cut spending uh in my short time here I have certainly
017annoyed District staff with a Litany of questions ideas and tangents but I am also somewhat humble enough to know that I don't know much about how this District works I am learning I am curious I am at to leave the district in a better place when my term ends than where it started but I'm not an expert I'm not a professional educator like so many people in the audience and I do not have years and years of experience in managing education like theine people at our district office um so my role is in contrast to our country having an unelected billionaire who has received more than $38 billion in government contracts loans subsidies and tax credits take a chainsaw to everything in the budget without understanding or car us or carrying various programs purpose or
018benefit uh I think it's incredibly Reckless and damaging to the country in a actually existential way we are Full Speed Ahead down a path that gatekeep data Gaines the system for short-term profits lays wayte to our International influence worships wealth and has absolutely no moral conviction or backbone there will be some in the community who think these comments are not ger to my role or the work of our district but we have a we with belonging safety and prosperity as our goals if our federal government lionizes exclusion increases volatility and enriches only a few and makes it almost impossible to succeed in our goals so for our kids and the health of our community I will continue to influence and put focus on the matters closest to us literally geographically and represent our own values
019as best as I can in my own small way whether that's by asking annoying questions about budgets approving overnight field trip requests or calling attention to our high school's awesome culinary team and I hope we all do because silence equals Death thank you very much for those comments everyone and now we're on to item C here our superintendent report thank you so much they are not annoying questions is all I'm going to say trusty wax you're curious and you're learning and we appreciate that so thank you if I could important just interject if anyone wanted to go to the stem night at robertd it is March oh I had it it's the 13th from 5: to 7 in the cafeteria thank you for that TR all right so I think a lot going on I
020think just I'm trying to focus this a little on this past week as far as site visits but we talk about our culture of we and it is alive and well as I you know visit and see so much of what our students are getting to engage in I think a lot has been has mentioned already which is so wonderful and even from our student uh representative uh William poy but when I think of Robert down just recently this week I I was able to just to this morning visit their Heritage Club uh El teacher Mrs Williams this is something she started this year to really tie in with our culture of Wei I got to I go and actually watch principal Brownfield this morning to see a little of what she was presenting to
021the club and I've been invited to do the same next month so thank you principal Brownfield for giving me some ideas on how that's going to be done but how wonderful this you know students have voluntarily join this club they take part of their lunchtime to do so and each of them are having that opportunity to share a little about their culture so it's been wonderful culture of we for sure I Forest Grove I got to visit uh right before the break their rainbow connections everyone belongs lunchtime event as they were preparing for their wear pink kindness day and so again just to see that alive and well uh once again taking part of their lunchtime to participate in just you know such engaging activities uh they've also I are looking forward to earn a
022same day next week in celebration of Black History Month uh from our own Derek Williams so looking forward to hearing more about that uh let's see H where pink day is alive and well and that is happening at the middle school tomorrow and I was there today actually got my pink bandana and and and pink beads so we'll be wearing that proudy as does the B you've got your pink beads I love it right well what a great opportunity for us to just remember the importance of kindness right it's such a simple gesture but how powerful when we all come together to demonstrate that random act so thank you to our sites for just taking the time to acknowledge that and and draw attention to it uh uh PG high school so lots of excitement
023has been talked about our calary team who actually will be hopefully at some point in the next few weeks here uh to present a little on their experience in La this week we're so proud of them uh our uh PG high school basketball teams I was able to attend both the boys and the girls games last Saturday night it was electric that energy in the gym was uh just amazing but what stood out to me is that you know both teams won they got to advance to uh the uh the final well I think it was the the Championships this last Tuesday and unfortunately yes they didn't make it through but the fact that they got so far so proud of them our sportsmanship was beyond and I you know I'm going to embarrass you
024know our student rap to the left of me um you know you had injured your knee earlier this year so weren't able to play on the team but he was you were there along with other of your members just cheering your team on and to see that sportsmanship in in in action was just unbelievable what you were able to do for your team members you know William was remarkable so good for you for you know just really sort of being almost like a team captain through that uh and then for the girls you know there was one incident where you know one of our students on the other team had injured her ankle and one of our team members stop to help you know while the game's going on and you know help her sort
025of Limp across the court and again just to see that in action we talk about kindness we talk about sportsmanship so proud of our students but they did so well equally proud of our middle school students basketball as well they made it through to the Championships they play second but wow right just to see you know this occurring on every level our culture of we our students getting to just show you know their strength in so many different ways and areas uh let's see Community High School I was you know so privileged to be able to uh spend some time with them yesterday one of our students was his last day as he was graduating and you know what every time I get to visit that school and get to spend some time with those
026students and our staff there so it's that strong reminder of the value that that program brings I mean those are students who otherwise you know without that program I don't you know think they would have that opportunity for the graduation to really be able to uh be able to benefit from uh the smaller class environment and just reminds me constantly how you know proud I am and how fortunate we are to have such a program so again just thank you to the staff and to principal om for you know just creating that environment our preschool inclusion program got to read uh to them you know a few days earlier and again just H what a beautiful opportunity see our youngest Learners right just learning and the engagement that's available to them and then our independent
027Pathways program at the adult school I got to visit a little earlier this week actually with trusty Shamar as part of that introduction and they were so excited about a visit they've got coming up next week to a Selena's coffee shop which is going to help prepare them for the mobile coffee shop that they're going to be putting into action so again thanks to principal Martinez and assistant principal Ops uh for just providing that opportunity I believe you know in the near future we're going to maybe see that coffee shop here at a future board meeting so we're looking forward to that there's so many opportunities for our students and it's just wonderful to see it in action I I would like to acknowledge one of our very own teachers our librarian at Robert down
028H thanks to principal Brownfield was recently recognized uh for the lighthouse award for literacy uh um recommend recognition and she that occurred last night and I got to see some you know great photos from that but what a wonderful opportunity to recognize someone who has just spent her life pouring into our students to really just nurture that love of literacy and so um you know we'll have that opportunity to uh you'll see read a little bit more in my upcoming newsletter on her but congratulations to Mr scan scanland uh our budget input over the past you know few weeks I really just want we're going to be talking about this you know later on this evening but really what I want you just acknowledge is just the thanks to our community to our community members
029our families our students our staff for taking the time to uh give your feedback via surveys via emails via conversations we had our community Forum on Tuesday evening and just the value of the feedback and input you've been able to share and present uh is is invaluable so you know we appreciate that and as I said we'll be talking more about that this evening I know there uh it was very well attended as uh president Hazen mentioned already we had 30 people in person and up to 50 people a little over 50 people online I understand it was a little bit of a challenge for some to access the link initially um and so our apologies for that but I know that once we were able to get that out again it wasn't in the
030email that went out it was on the calendar invite just another reminder for us in our future communications to be sure we've got it you know visible and accessible in in both locations uh let's see and you know yes as a trusty um as clerk McNary mentioned already that March is community engagement month we have a lot of things coming up so Monday and Tuesday of next week if you're able we have a uh the evening event on the 3 Monday evening is for our staff from 6:00 to 7:30 at the high school uh the morning of March 4th uh from 9: to 10:30 I will be at the uh high school as well for all community members and then we have an evening event uh that night uh which I believe is here in
031the boardroom uh from 6:00 to 7:30 and so if you're able please join us that is specifically for uh we're Gathering input for our Master facilities plan to identify what our priorities are going to be for that plan and as you'll recall our you know Community very generously and unanimously and to in many degrees a 7 almost 72% of our community voted for major B and so this is our ability to get the input from you as a community on how we want to see those funds spend so we look forward to uh hearing from you don't despair if you're not able to attend the the community Forum uh there will be a survey that goes out to our entire community and staff uh the day after and that will be open for a period
032of time to make sure we get everyone's voices included uh we'll also be having alcap engagement community events as well that will be forthcoming so going to be on the lookout for that uh and then just you know I want to end with just our gratitude uh to you know everyone here this evening I know you're here very likely to hear more about you know our budget proposal and continued conversations but just that reminder of how we you know during these times come together uh to you know really look for Solutions uh when particularly during those challenging times and you've shown that strength and that collaboration um more than ever these past few weeks my final comment it is one of our principal's birthdays and an embarrass her but happy birthday to principal R today
033officially yes a round of applause hope it was a wonderful day and we have next have the safety report do we have that tonight as well or there is really nothing to update at this time H and so yeah nothing to report excellent can I ask a question on it just kind of relating it to the safety report and what you just said Dr Anson about um the meeting uh that's going to be at the high school library so are you saying that that's during the day right um so would people need to check in at the office before they go to the library because morning district office okay oh yeah I mixed them up mornings district office even paying attention that was my plan right to see who was listening and for those who
034want to participate remotely there's a zoom link for the staff meeting and the community input session absolutely each of those three sessions you can do it virtually as well so now we're on to item five this is for individuals as are to address the board on non-agenda items and I'm going to read and add a little bit on to the end based on some incorrect instruction I gave last time so I'll start with our standard statement the public comment on any item of interest to the public that is within the board's jurisdiction will be heard the board will also take public comments on each specific action item prior to board action on each item and any individual wishing to comment on a specific item on the current agenda are kindly asked to wait until that
035item is being discussed the board will allow a reasonable amount of time for public comment on each agenda item not to exceed three minutes per speaker and no more than 20 minutes per agenda item without board approval pursuant to board policy 9323 speakers will be called sequ eventually until there is no speaker coming forward on the agenda item or the amount of time allocated for the agenda item has elapsed whichever comes first this meeting of the board of education is a business meeting of the board conducted in public so please note the brown act limits the board's ability to respond to public comment the board may choose to direct items to the administration for action or place an item on future agenda and I'll just note at the last meeting I was suggesting we use
036finger clicking or snapping instead of app plause um whether in support or disagreement but with some discussions and just some thought you know I want to just take a moment to emphasize our commitment to fostering a safe respectful and inclusive space where every voice is heard and valued so by doing that we we leave our neutral Viewpoint and might make some people less likely to get up and speak so I just we want to make sure that everyone feels safe and confident in sharing their perspectives so please try to hold that whether it's comments or for disc um during board conducting its business I have no problem and encourage for awards and recognition like we did but just when we're dealing with decisions that can potentially limit public comment so with that I will go
037ahead and open it up to community members that would like to comment on non-agenda items okay we got one in the room Mr Gibbs the uh attended the meeting earlier this week and it was one there were a lot of interesting stuff but one of the comments from the audience I believe it was past board chair uh started a speculation on enrollment and is it up or is it down it's down everybody knows that by now and then the discussion was well why is it down where people didn't come back after covid uh you know it kind of topped out a little bit before covid actually look at the numbers so then the thought came up well where are the did the kids get sucked up in the space by marians or what happened um
038are they going to private school well I can say pretty sure homeschooling homeschooling in this area is up it's up pretty significantly private schools I don't know so I called a couple today and uh talked to Stevenson for example everybody knows Stephenson and uh they their number of applications is down just a tad but they're still only taking one out of every four applications now that doesn't mean they accept them all or all the parents decide to go there but they will be full uh this fall I know that from a personal perspective um obviously a lot more expens more expensive as a boarding process but you know what I look around the room and I would say well you know they got good teachers do we have good teachers here yeah well come on
039yes thank you very much so I don't know if it's the teachers I don't know if it's the staff um I think you could probably look at pay pay is probably equivalent uh benefits here pension here is probably a lot better than it is stepen to tell you the truth so um I guess what I'm saying is is that all public schools my one of my grandkids goes to Oakland Public Schools she's had two schools closed underneath her and she's in her third public school not to her choice right uh they have excess teachers San Francisco is going to have about 400 extra staff a lot of teachers out there so I guess what I'm here to say is what differentiates Pacific Grove unified school district from anybody else whether it's home school another private
040school another uh public school or private school and I think you need to think hard about what differentiates you what do you have to offer to get uh kids here to get parents here and keep them here and uh where can you find you're going to talk about money a little bit later but for example uh pres Martinez is here you have a really great um Adult School I think it's underused I'm not sure it's under sourced I don't know about that but that could be boosted and I I could see two or three times the revenue or income uh from that uh it's a great asset to the city and the local area why aren't we using it more so I'll have more thoughts about that later but I guess my message is why
041are you different people have a choice you have customers and I don't think they're very happy I don't think they are got a great staff got good management I you can do a lot better thank you thank you for your comments anyone else please approach the mic we have one more in the room any online Lewis okay so we'll go why don't we go to online real quick if that's okay if you don't mind waiting just to do the back and forth do an online first question Miss Daniels I think it's you hi thank you yeah um so I went to the meeting as well and I heard another that comment as well that um and part of it was that enrollment was down everywhere which is true in a lot of places but not
042Monteray I mean Monteray is bursting at the seams and I actually wanted my kid to go to Monteray but we can't even get in because a lot of the students from PG have already transferred over and they're not taking anymore so I it's not true that you know there's certain schools who are doing really well right now and you know I have a lot of friends who you know wanted to take their kids out of PG because their students were getting bullied at school and um there was no accountability and so they just got tired of dealing with the problems here but then also um you know it's just um the teachers here a lot of them don't know how to disaggregate their curriculums for students with disabilities and that's a really big issue and
043I think that um there could be more training on that so yeah that's it thank you very much for your comments now we'll come back in person and then it looks like we have one more online afterwards too go ahead you're up hi I don't usually attend these meetings but I don't know I'm speaking you can hear me probably clearly uh I'm only a few inches away from the microphone I notice most of you were a foot or more away and I did have difficulty hearing and understanding what many of you were saying so I would ask as someone who does have a slight hearing impairment that you get a little closer to your microphone maybe you can hear me better because I'm a little closer as opposed to standing back here like you most
044you are doing so uh I want to thank Mr Gibbs for pointing out something that inspired me I know several people in Pacific Grove that have schoolage children that either homeschool by choice or send their students to York or Stevenson or whatever Catholic school because they find objection to some of the material of a non-academic nature that's taught in Pacific Grove schools so I want to point that out to you you might make yourself more likable more competitive and appeal to people to send their students here to feel confident and the woman who just spoke talked about bullying I hadn't even heard about that so maybe that needs to be addressed people would feel safer you'd have greater numbers of students and more state income I want to thank board member wax for reviewing summarizing
045what I already heard this morning on NPR Morning Edition and I don't know what your protocol is here but I don't know if it's in your General in your general procedure to allow verbiage on nons school related items because he personally chooses to think it's important I already heard all of those items this morning on Morning Edition I don't know if any of you listened to that but I did and it was a nice summary thank you so much was a waste of time though I think because I don't think it directly related to school so anyway that's all I want to share with you thank you so much thank you for your comments and I think we have someone else online so nope okay they put their hand down okay last chance if not
046we will go on to our pgusd staff comments there's anyone either in the room or online we' got one in person thank you so much for coming up I wasn't going to come up but um I think that um especially now um in these trying times that human kindness goes a long ways and we need to be respectful even if we don't have the same opinion as someone else thank you thank you so much for your comments and looks like we have some of the person back online I don't know if this is Staff or public comment if we can go back if we miss something for public comment or not I'm sorry I'm new at this this is Chris James um can you hear me yes loud and clear thank you hi um well
047first of all I just want to say thank you to everybody for all the events that um you guys are inviting us to to um be part of Assa Community I think it's very important and I'm very happy to see people online and in person that's great I am the PGM s PTSA um president and I would like um to just have a little bit more of a platform during these meetings for the PTA and the things that we are doing because we are struggling a lot with volunteers and um and we need new volunteers those new families that are coming to Robert down and to Forest Grove um so I don't know how to send like a memo to everybody about what's happening in our schools and I think um if we have that
048opportunity that would be amazing and that's help excellent thank you so much for your comments I'll just suggest that maybe that's a good one for staff to follow up to make sure we're getting that word out so um any other pgusd staff comments real quick before okay with that we'll move on to item six our consent agenda we have items a through n now with the addition at the beginning of the meeting and want to give an opportunity for first the public to make a comment on consent not on room not online um now out to the board I'll go ahead and just let see if there's any nods anyone okay um trusty W yes I just wanted to let people know are related to a couple of the items that or to restate that
049the the adult education budget is separately funded than the general fund um and then regarding the Otis Elevator contract um Mr Anderson did uh request other bids last year um but this was the only bid that came back basically um yeah small area limited limited providers but in the future I guess I would like to see um multiple bids if possible any other board [Music] comments if not I will go ahead and make a motion to accept the consent it agenda items a through n as presented I'll second so that motion was made by myself and was seconded by trusty shamas all in favor let me sorry student vote I remember it is uh I excellent now all in favor for the less important parts of the board I I I that passes 5 so
050now we're on to a special um information discussion item um item a the staff recommendations for reductions and I think this is going to be presented by superintendent Adamson and chief BR well thank you very much I'm just going to take a moment to wait for those slides to come um and I feel like that we've we've done this presentation a few times now and so I feel so fortunate that we you know had that opportunity to do this Tuesday night going into Thursday those of you who are present I think the questions that came up you know afterwards the discussion that occurred as a result really allowed us to make a few little revisions to what we're presenting this evening and sort of weave some of that information in so again we just we
051we're so thankful for that and and thankful for this opportunity to be able to you know review um you know what we'll be presenting this evening so looking at the next slide I you really just want to use this as an opportunity to sort of just uh set the foundation and the stage for you know what we'll be talking about this evening I'm going to take us back to a few weeks ago uh at our February 6 meeting uh we had brought forward our initial proposal uh for our reductions that that we are looking at as ultimately to address our current deficit spending uh that evening we heard input from the board we had we heard from our community and our staff that evening and really you know as we listen to the board specific
052to the priorities that you identified uh through that feedback process it was very clear that uh you were requesting from us to go back and look and uh come back this evening to present alternative and additional options which is what we uh will be doing shortly uh I think as we listen to the feedback and listen to the board a priority you had identified was to really uh consider uh a proposal that uh had the least possible impact to students and programs uh to provide you know more information and details on the approach that we followed and so you know really what we have uh put forward and included in the packet this evening and included in this presentation is a lot of that background information on you know steps we've taken you know over
053the last few months uh and ultimately you know what was very clear you were really looking uh for us and I think there's a consensus there to seek long-term Solutions right I think what we're looking at right now is yes we know we have to address the deficit currently that's been building you know over the past few years uh but we also want to put ourselves in a situation that's going to set us up for success in the future year so we're not having to repeat this process and be here at the same place you know this time next year so on the right you'll see you know just how that guidance that we received has been applied uh what we're uh bringing forward tonight is as I mentioned a revised reduction plan uh that
054reflects those Bard priorities uh really with that you know first one being you know ready to look at uh focusing on a minimal impact to students uh the support documentation we're providing radi it's about telling the story of you know how we number one got to this point why we're here you know in a a situation of deficit spending but also you know what we did through that process of identifying those reductions um we have definitely since that February 6 uh meeting uh a survey has gone out to our entire Community we had a lot of input on that a total of 4 and 242 responses which I'll be sharing a little of later on this evening uh we have had a a community Forum uh earlier this week uh email people have shared their
055input via email discussions and so we really feel and we've got a good sense of you know where the community and where our staff is as we move forward and ultimately we're looking at you know a combination of short and long-term Solutions right this is a one-time reduction plan we're bringing forward this evening to address the current deficit as I said that you know ultimately set us up for Success moving into the future so moving on to the next slide that's exactly what it is right we're looking at where we are now and and and where we see ourselves in in the coming years uh so you know the way I like to look at it is as as we're presenting this reduction proposal it's really about it speaks to what we know now we
056know currently and really about taking into account what we currently can control uh as far as future planning uh you will see you know what we're presenting this evening is our initial reduction plan that we are going to also be sharing you know through our budget development process that uh is we're in currently in in in active uh development through that process over the next two months uh we will be identifying additional areas for savings which we will share a little with all of you uh towards the end of the presentation so the next slide uh you know this was something that we added since our presentation on Tuesday night because you know what we really realized is you know through the questions that came forward we wanted to be able to give sort of
057an overview of what our current budget looks like and sort of give sort of a summarized sort of snapshot uh you know for everyone to get a sense of uh so o overall if we're looking at our 2425 budget uh it is just a little under 50 million so $49 million uh the breakdown of that is really what I think is you know what what what people want to know as a basic Aid uh District a total of 40 million of the of that that of our total budget comes from property taxes and that's essentially what that means as a basic Aid District we are Community funded uh and so that makes us a little different from you know some of our other districts within the the the county of Monteray and what that does
058amount to it's about 82% of our income comes directly from property taxes and the reason for that is we receive more from property taxes than we would through the the state's current funding uh formula uh when the remaining amount uh you know that makes up that 49 million uh we uh receive our revenue from federal sources from State and from local sources and just to give you an idea so you know what does that mean you know for federal some examples of that would be our Title One spending special education funds that we receive uh and uh nutritional services for our student nutritional programs under the category of state revenue that would be uh things along the lines of our uh grants specifically our categorical grants and again some Educational Funding that we receive and
059in local Revenue really I refers to things along the the lines of facility rentals and any local grants and donations that we receive below that you know that's really an important piece I think for everyone to know this was presented at our February 6 meeting that currently our our deficit through our unrestricted general fund is $868,000 a little over over $2 million so what we're looking at is a total deficit of just under $3 million uh what you're going to when we're talking tonight about the reductions we're proposing we are focusing specifically on our unrestricted general fund deficit and the reason for that is unrestricted funds were able to uh reallocate them to other expenses versus restricted funds those are considered categorical and we receive those uh from the state and and it's state and
060federal sources uh they very specific towards specific expenditures so we don't have that ability to ability to reallocate them so again our focus is on that 868 th000 or so uh deficit on the right uh we really just wanted to you know give an an idea of the funds that we received post pandemic specifically for emergency uh learning funds uh that uh were given to districts you know across the state uh but with that specific intention of addressing the needs of our students and staff as we returned post pandemic and so whether you're looking at it was you know a little a little under $5 million sorry it's actually yeah $5 million through a combination of federal and state funds um our Focus there this evening is really going to be about the funding that
061was used from that onetime emergency source that we received in which we had hired additional Staffing and so when we talk about the emergency funds the additional h that occurred as a result of that uh with that funding now uh coming to an end we now have those positions which we are forced to make decisions on if we're going to keep those positions and we identify that as a priority we absolutely need to now identify alternative uh sources of funding in order to continue that because this funding is no longer going to be there all right so the next uh slide before we go into the actual plan that we'll be presenting is really just a summary of some of the things we took into consideration as we developed this proposed spending reduction plan the
062first point I've made already that we are Focus specifically on the unrestricted general fund uh and you know the question has come up you know why are we in this position currently you know why are we facing a deficit and really it's a combination of a variety of things but I think the the two you know most critical and and and important pieces are the one is yes the loss of onetime federal funding and and state funding emergency funding in that we use to hire our mental health therapists uh and additional teacher such as our intervention teacher uh to help close the learning gaps uh that existed that we saw increased you know post pandemic uh so we now have those positions with the funding no longer there we're having to make those decisions on
063how we can continue to fund them and then the additional piece of that is you know we I'm very proud to be part of a district in which we have absolutely really focused on and prioritizing an environment in which we have been able to recruit and retain quality Educators and that talks about our our teaching staff our certificated staff our classified staff our managers and what that does mean that yes in order to remain competitive is are ready to be able to compensate our employees uh at a at a competitive rate uh and what that has resulted in is you know compensation raises over the years as well and you know with that yes you know that that obviously takes a toll on our our overall touching SP overall spending so again those two pieces
064are things we just need to take into consideration as we're making these decisions I want to point out that the Staffing component you know is really the only deadline we have currently tonight that in for any layoffs that we are going to be making we have to make those decisions by March 16th and so March 15th and so really when we're the impact on Staffing right now there's that deadline but like I said the the budget development process will continue over the next few months we can continue to identify and we will be continuing to identify additional areas we can where we can realize additional savings uh the concept of balancing Community input with fiscal realities you know we got a lot of ideas through the input that we received and there was some really
065good ones that you know we were already working on there were others that g gave us ideas and things we can consider in the coming weeks but there were also some ideas that really sort of we realize that you are really not feasible and so you know really what I want everyone to know is that you know we we took that input we've um you know taken the time to really be intentional and thoughtful about what can be you know utilized but there are some ideas that you know really can't be you know one idea that came out was actually the top idea that was mentioned by you know many who gave feedback on areas we can bring in additional Revenue was well let's open up our borders you know to increase our enrollment to
066other students in other districts but again as a basic Aid District that's not really feasible because those students would be coming from districts without the uh applicable funding um so you know essentially as a basic Aid District we need to accept and and enroll only the students who live within our residential boundaries uh you know for those very specific reasons that whole concept of declining enrollment I'm going to talk about that a little bit later as well um you know declining enrollment doesn't mean declining funding right so you know even if our enrollment drops a little bit we still maintain the same amount we of Revenue that we're bringing in uh what that does is really just allow us to spend a little bit more funding on the students that we have right so I
067think that concept of bringing in additional students who do not live within our boundaries I think everyone needs to realize that we're now spending more and bringing down the per student uh rate and so I just put that out there and we'll be talking a little bit more about that later on our board director priorities were obviously an absolute consideration alignment with our District's local control accountability plan that is our three-year plan that we as a district required to uh put together we spent a lot of time last year Gathering input to identify our four current goals which we have identified as a district our priorities and so we didn't want to reduce in areas that were obviously areas of uh strength and areas we've identified you know as one one of importance uh based
068on our our three-year plan so definitely took that into consideration long-term planning right I've said it already it's not about right now or next year it's this is you know the five 10 year long-term plan from here um equal consideration of all positions roles and departments and that was definitely something we took into account definitely that came through with the feedback that we received so that was we were very thoughtful and intentional as we identified this the reduction plan and at each reduction that we are looking at and then proposing we took you know time to consider the implications to our students and if there uh was a reduction in services that our plan really considers that and and makees sure that we can continue those services for our students in perhaps another way at
069this I'm going to turn it over to Chief uh wman who's going to talk to us a little bit now about the specific plan that we're proposing Dr Adamson thank you so much um it is my pleasure to sit here and talk a little bit about the plan for uh our meeting here to tonight and jux depose that with the plan that we brought forward on febu February 6 next slide please thank you very much um on Fe February 6 we talked about um 6.0 FTE equivalent to teaching positions and February 27th we are reducing that to 4.0 full-time equivalent reduction you will see that the current plan we're looking at keeping our Spanish and digital learning pro programs while still um looking at a reduction of 4.0 FTE that 4.0 FTE reduction is still
070going to keep uh class uh sizes at the contractual goals we're not going to be pushing to the class size maximums just to give you some idea of what that is um for kindergarten through uh second grade the goal is 20 25 students per class the maximum would be 28 in grades three through five um the goal is 27 per uh students per class and the maximum is 29 we're also looking at continuing moving forward with a0 60 full-time equivalent reduction uh at the mid Middle School which basically equates to three sections and also a reclassification of a person who's currently a principal on special assignment to assistant principal at the high school we're also looking at um uh reducing the amount of reduction that we talked about with the elementary instructional assistance we had
071on February 6 proposed a reduction of 1.70 in instuctional assistments which would have resulted in $8,000 worth of savings and tonight um after hearing the feedback that we got from the board as as well as the commentary from the public um we have limited that to 375 full-time equivalent which is a current vacancy that we have so the current services that we have with regard to our um Elementary instructional assistance would remain unchanged we just would not be filling that 375 vacancy that we have um we still are looking at a reduction of three mhts on February 6th we talked about bringing back two of them to tonight we have a pro proposal that we'll be able to bring back three of them without creating an impact on the unrestricted general fund and I'll talk
072about uh that a little bit more on the next next slide um and we're also looking uh at no reduction of the district office staff on February 6 whereas tonight we are recommending a roll back of uh a human resources personnel specialist from a 12-month uh assignment to 10 and a half months and going from eight hours to seven and a half here uh we want to talk a little bit about the mental health therapist because we know that um that service is an important one to the district when we came here on February 6th we came with a plan that would be able to retain two of those positions and what we were going to do was use the funding that is currently being allocated to pay for a contract with montere County Behavioral
073Health that was equivalent to hiring two of the mental health therapists back into the district what we heard from um the board and also from the public was uh that um we didn't feel that two was going to be sufficient to address the needs of the students in our district and so what we're looking at is funding a third mental health therapist position using one-time money from a Music Arts and discretionary fund uh that Music Arts discretionary Grant was about a million doll GR that we received three years ago and um much of that has uh been been encumbered and been spent funding Music Arts and some physical education and sports per per purchases as well as other discretionary actions that we've taken with that such as using some funds to offset the stirs and
074purs increase that the district sees we do still have uh funding that is sufficient for one year uh when the fund runs out to fund that third Mental Health professional I think it's important here to talk about how these three mental health therapists would address the um special education services that the district currently contracts out for last time we talked about spreading those Services across to uh mental health at therapist now we would add a third mental health at therapist to spread those Services we also think it's going to be a more efficient delivery of those Services because we're going to bring um those special education services into Personnel that are funded within the district so they'll be serving not only the special ed population but the General Ed population they're going to get to
075know the culture of our school and our district and um just the advantage of having mental health therapists um serving our special ed population that are housed within our schools and serve all of our students um for the full-time assignment is going to be an advantage over Contracting out people who come in specifically to work with the special Edge students and then leave the sites um to go serve other students throughout the county as part of other contracts um so uh the savings will still be $542,000 to the general fund because once again we're going to use the money we're currently spending from the special education budget for those contracts and then also the one-time funding um from the Music Arts discretionary Grant what that onetime funding is going to do is it's going to
076give us one year where we can see if there's further reductions that we can make in the district so that um that third mental health therapist can be rolled into the general fund if the data that we could collect um indicates that we need to um retain that third mental health health therapist um we don't know what that data is going to tell us because we haven't gathered it yet but if the data tells us that we want to retain that third mental health therapist then we have a year to identify funding within the general fund so that we can make three positions an ongoing funded uh effort by the district next slide when we're looking at the budget development process um uh superintendent Adamson did a real nice job of talking about how we
077are pretty early still in the budget development process when we came here on February 6 we talked about a 3% reduction across all the Department budgets when we're here this evening we're talking now about a 5 percent minimum reduction to the department budgets once again this is going to be a floor that we're going to seek from each of the Departments it is not going to be the ceiling it's not the maximum that we're seeking to reduce but if we can realize that 5% reduction in our department spending we're going to have a savings of $175,000 we're also going to reduce our travel and Conference spending by 50 per percent um that is going to uh per pertain to uh staff to management as well as the school board and that would realize a savings
078of $150,000 we're leaving 50% lesss because there is some conferences that are going to be necessary for for people to attend in order to perform their duties for the district the two that come to mind um most prevalently um would be a teacher that is teaching Avid and might be new to the pro program that would need to attend on the Avid training during during the summer or someone that might be new to teaching an advanced placement class so that they could receive the training in order to deliver those Services effectively to our to our students we're also going to freeze all food for meetings um sometimes when we have a dayong training what we like to do is to purchase lunch for the uh staff and to have some time to kind of bond
079uh with our staff in the middle of that training it's just a luxury that we aren't going to be able to afford at this time and that's going to result in a Savings of $7,500 and I think the last bullet is um a big one um we're going to look at a freeze from the unrestricted general fund to our transfer to fund 40 fund 40 is the fund that uh holds our Capital outlay expenses and capital outlay is the money that we would fund to uh do new construction or new projects in the district because the taxpayers were generous and passed the measure B uh Bond we're going to have um funds that are going to be able to help with the construction of new facilities within the district and so we feel at this
080time it's prudent for us to take that $200,000 keep it in the Gen general fund so that we can free some of that money up to re uh to fund some of the additional positions that we're looking to add in 25 20 26 so that savings is going to amount to about $533,000 we're also looking at additional $20,000 worth of of savings from uh District expenditures um looking at uh reducing District staff overtime uh by about $10,000 and then the superintendent mentoring um is uh not going to meet its uh fruition at the end of this year which is going to result in about a $10,000 worth of uh savings so there's going to be about $20,000 in additional savings moving on to 2526 that will be coming from the district office so our savings
081on February six amounted to $131,000 those bulleted items represent an increase of about $42,000 with another $2,000 coming from the district office there are some similarities between our recommendations on February 6th and February 2027 and like to talk about those at this time as we mentioned um we're still looking at a 4.0 FTE and teaching positions although we are going to keep the Spanish and digital learning pro programs intact we're gonna um Contin continue to recommend a 60 full-time equivalent or three middle middle school sections and then we are going to go forward with the reclassification of our PR principal on special assignment to an assistant principal as far as the additions these are the same ones that we were recommended on February 6th we're looking at adding an itinerant special education teacher this is
082a special education teacher who could help alleviate heavy case loads through through throughout the district um we are also looking at adding an elementary well taking uh our elementary intervention teacher who is currently funded with one-time money and rolling that intervention teachers um salary and benefits into the general fund that is one of the areas where we expect to apply um the fund 40 funds that we are no longer going to transfer into fund 40 and then we are also going to hire hire a 1.0 full-time equivalent High School teacher um you will remember that we currently have nine teachers that are working a 1.2 assignment at the at at the high school this would allow five of those 1.2 to reduce back to a 1.0 the cost difference of hiring someone new as opposed
083to having current teachers take on the extra assignment is $58,000 so that would result in an increase in spending by $58,000 so our overall expenditures that we're looking to add are 378,000 and uh the savings um that we have in common from February 6th result of $598,000 so in summary with regard to staff reductions on February 6 we had a recommended 1.5 million in staff reductions that has been reduced to $1.15 million as far as the staff additions it's the exact same we recommended $378,000 of Staff additions it is the exact same um this this evening for our recommendation as far as program reductions go those reductions that can be made through budget de de development we uh had recommended $131,000 of reductions on February 6th that has been increased now to $533,000 just something
084to note here too we uh do expect to realize further reductions as we go through that budget development process and see that through to the end so when we're looking at the total savings on February 27th we're looking at$ 1.3 million up from 1.26 million that was recommended on February 6th and we're going to talk a little bit about the budget development process now I'd like to turn it back over to Dr Adamson well thank you Chief Rogan so the next slide is going to just give you a little bit of a snapshot I've talked a little bit about the community input that we've received over the past few weeks and this is specific to the survey that was sent out and so you know I mentioned 242 responses and that was over goodness I
085mean it was a four period of 4 days it did remain open a little after I know we had some come through that break as well but the predominance it came in those first few days uh so again just very evident that you know our many of our the members of our community and staff you know voices were gathered and heard and and we're grateful for that moving on to the next slide I just want to share a little bit of a summary of the feedback that was the key themes that f filter to the top as we you know looked at you know what people were saying I think what came through as we you know the two questions that were asked was you know um ideas for uh reducing expenditures and the second
086was ideas that uh community members had on ways that we can increase our Revenue so the first item that came on the left side as far as you know ways we can reduce spending already identified Staffing and administration adjustments um you know there were just I sort of some a list of some of th those ideas that came through things like exploring early retirement and notification uh incentives and that would simply be along the lines of you know asking all of our staff to notify Us by the end of January uh if they are intending to retire that year because that really would if we were to know early on you know that ends up our not having to necessarily do the layoffs that we know so moving forward that's absolutely something we'll be exploring
087I consider combination classes a temporary freeze on new hires and reclassifications uh elimination of positions through attrition so I think this is absolutely ideas that yes we can and will be considering as we you know move into the the following three years uh the second was uh program and course reduction so really ideas that came here was you know things along the lines of limiting electives field trips under enrolled courses consider temporary freezers on new programs uh and really you know what also came through there was uh professional development and you know as you've seen in our proposed reduction that is absolutely an area that we know confidently we can realize some significant savings particular when we're looking at reducing uh the cost of travel for many of those say of those uh professional uh
088training professional development opportunities uh what I will say is you know the feedback on because we had identified some specific positions the mental health positions Spanish for fourth and fifth grade and our you know digital learning there was feedback that came in specifically about those positions and I think there was you know sort of balanced you know input on both sides but as you'll see I think you know what was very strong you know that of what we received particular from the board was you know our um need to really look at other alternatives for those um testing in curriculum was another area of focus ideas along the lines of and this was particular from our teachers you know reducing uh the cost that we're spending right now on our local assessment assessments that we
089do that's many of you will be familiar with the map testing and really looking at our state testing the Casp uh interim assist um interim assessments that they offer for free uh we currently have a three-year contract with map with the map assessment company and uh that expires at the end of next year so when that does expire that will absolutely be something that we can you know confidently look forward look towards um operational efficiencies came up so things along the lines of ways that we can reduce electricity printing travel legal expenses you know definitely was something that uh you know came through and something we already as a district are looking at on ways that we can as sort of streamline and really you know bring down some of those costs now obviously you
090know when it comes to legal cases that you know we need to as a district consider there is a requirement that yes we utilize our legal council but you know are there ways and areas that we can reduce that absolutely and that will be an area of focus in moving forward um as I said you know some of the ideas that came through you know from our community really what I see it as it's it's given us an opportunity and and me a strong idea of you know some of the information that's out there in our community that really we as a district need to do a better job at uh communicating and and explaining you know to our community what some of these things are and how some of the programs we offer are
091funded and this you know um falls into that category uh they you know wor some ideas along the lines of you know maybe reduce some of the or reconsider the free free and reduced meal program that we have that we offer um I want everyone to know that that is actually completely all of our meals are completely funded uh through a combination of state and federal sources um and that's all part of our Universal uh free meals program uh that includes the staff that we have in order to you know make that program as as effective and incredible as it's been so again that's not really something we're considering and and those are the reasons um and the last one also you know facilities and maintenance there were things along the lines of you know
092suggesting to delay non-essential maintenance projects uh and you know sort of reduce where we can on custodial hours I think that um you know as Chief Rogan mentioned earlier on on you know some of the expenditures particularly in our capital capital outlay fund uh that you know really with the passing of the bond uh currently major B and and you know bonds before that we have that funding we're obligated to uh you know to our community to really follow through on the plans that we put into place but I think what's important there is those funds don't have any impact on the unrestricted general fund uh so you know you will see that you know us moving forward with those plans as we are right now for our Master facilities plan for major B you
093know we had that obligation to our community to ensure that we are keeping up with maintenance uh we have very you know heavily aging facilities around the district and so you know I think in the long term you know we we realize savings um as long as we can continue to keep up you know that maintenance so again you know that's not necessarily an area we'll be cons we'll be considering on the other side as far as Revenue increases there were some you know really great ideas that we received uh but the one that came to the top that was mentioned most commonly was that idea that I mentioned earlier on expanding and you know ways to grow enrollment um and I think you know again what I want to understand is as a basic
094you know Aid District uh you know the reason we really uh have students only from within our residential area is because of the fact that yes you know they are contributing as uh residents of Pacific Grove to that you the basic Aid funding that we receive to the property tax funding that we get um there's been a lot of talk about declining enrollment and I think you know part of it is we've referred to that as yes you know uh you know one one of the reasons that that we're having to reduce that we having to and can reduce in some of our programs and some of our our the number of teachers that we have uh if there is you know a decline in enrollment at a particular grade um you know we actually
095have the have the data that we have been collecting you know over the past few years that really give us that ability to know exactly uh which of our families are moving out of the area and for what specific areas and so you know we're able to refer to that and really an analysis of that data and an analysis of the trends over the really indicates that uh it really isn't predominantly as a result of of families leaving sure do we have families at certain grade levels moving and making decisions that they get to as a family of to make those choices if they have if there is another school that can meet their needs or has a program that we're not able to offer as a smaller District absolutely but what we see is
096as I'm looking at that data we're seeing sort of a little bit of a there's a lot of in and out is as some families leave we get new families coming in I was just at some of our schools today and you know January February is a very busy time of year where some of our military families move in and so we're really bringing in you know and actually seeing a slight increase you know in that regard so I think when we're looking at those reasons and if it is family so or making those choices the numbers are really not alarmingly high at all a recent uh a recent U study that has been done on our demographics and an analysis of enrollment is really showing to to be more specific to that it's been
097a demographic shift uh and so the reason really is is we look at um and it's actually it's a fascinating slide that we'll actually get to see at our engagement uh you know uh input for Forums on Monday and Tuesday that MGT who's the company we've partnered with uh to do our needs assessment and who is helping us with our Master facilities plan has actually just conducted for us I just got to see the information yesterday and it actually shows fascinating from you know the age of0 to five that there has been a downward trend of number of students within our district um and really what that's showing is that we have families who are you know moving into the area who are maybe sort of older in age and don't have young children coming
098into into the district so I think as you see that and really as we're looking at the at the immediate three years ahead uh that number continues to dip so what does that mean right that means that we're having you know they're going to be fewer students moving coming in at our youngest ages uh and I think a big part of that is we have conversations and we talk with families is that you know the property values in Pacific it's making it very um uh maybe not necessarily for a means with a family a family who has a young young children to be able to afford uh the properties here in Pacific Grove so as much as we know and we hear that constantly from families they're trying to do anything they can to actually
099move into this District because of the school district you know our real estate uh you know agents and and prop and and management companies you know within the area talk a lot about that that's you know the feedback that they receive um but it's it's maybe not NE necessary within the means of many you know of sort of an average earning family um so again what does that mean for us sure we need to really look at and are there things that we can consider to you know really make make that work for us as a basic Aid district there are and those are absolutely you know options will be considering as we move forward do we need to do a better job at I think showcasing the programs that we do have you know
100to our families who maybe do have that ability to choose and and could go to a private school we want to be able to retain those families absolutely and and really I think showcase and highlight what we have that makes Pacific growth so incredible there was a question asked earlier what makes us different what makes us stand out so yes we need to do and and make sure that we're shouting that from the mountain Toops and capturing those families who can be live here and who do have that choice and we will absolutely be doing that you know in in the coming year but again I wanted to just take a moment to really put that out there and and share with all of you that that's important information for us to have um you
101know and and what looking forward in in the coming years um you know another another idea was Community um and and business sponsorship so things along the lines of you know can we look at you know seeking corporate sponsorships uh for athletics music and clubs things along those nature that nature absolutely those are ideas we'll consider um fundraising and donations you know trying to work with PTA we had you know one of our pgta presidents online earlier really working together with them and increasing those fundraising efforts and donation drives um charging for events was another idea that came forward can we sort of realize some more savings there um and then just maximizing state and local funds I think you know an idea that came forward there a little was you know looking at parcel
102taxes I know that's not you know really a a positive and maybe a popular you know choice but it's something that came through through that and you know something that we would you know absolutely look at as a consideration um the next slide just really highlights additional ideas that could realize additional savings that I just want to summarize briefly um as we said to already earlier that the the plan that we have that we're proposing this evening is an initial plan we will continue to identify further areas that will result in additional savings to what we've presented and one of those is summer school uh those were ideas that came forward from our community from our staff uh you to really look at ways we can either reduce costs there through the uh the offerings
103that we do through the staff and also you know can we consider uh possible credit recovery options for our students throughout the year um Inns to support student mental health Chief rogman talked a little bit about that so that will absolutely become a part of our um comprehensive uh mental health support plan for next year review of professional development and consultation expenditures we are absolutely you know looking at that all of our contracts across the board that uh really will not carry over and roll over or be renewed for next year that will uh really result in in solid savings partnering with neighboring districts for professional development is a great way of realizing ing additional savings legal fees I've talked to you about that already um I do want to just make it known and
104mention that you know under the topic of negotiations so you know we are in the active process of negotiating with both of our bargaining units currently the proposal that we are presenting this evening does not take into account any changes in compensation uh that you know may be as a result you know of that negotiations process so I really just want to be upfront and transparent about that that you know that has not taken that into account where as an example if they were if we were to you know agree on a 1% compensation raise you know for all of our employees that would result in approximately $462,000 so that would really be in addition to so we would have to reduce that off the reduction plan that we've presented this evening just something to
105keep in mind um but we will be looking at all options and you know through that ongoing process um and then you know I refer to it as the RW reconfiguration that has come through you know quite substantially through the input that we received from both staff and from you know our community members um for those who don't know what that term is essentially U that has been something that's been considered over the years I think there was at one point a possibility of of the district moving in that direction and then you know it was uh abandoned uh but essentially with our two elementary schools it would uh look at the option of assigning one school for our lower grade so you'd look at it sort of maybe a TK through first or tkk
106through second situation and any other School assigned for third through fifth or second through fifth grade um that is very much a long-term consideration that would be sort of a multi-year plan it would be something that we'd have to have conversation starting with the board that if there was interest in that in considering it um and I so I mention it only because it has come up and continues to come up but really this is not a next year plan right this would be something we would absolutely take steps if that were to be a movement and a direction the board were to indicate we wanted to go um I've really you know studing through that input process really you know putting a plan together on what that would be so at this time you
107know that is not one of the considerations all right so our next slide I think I'm going to turn it back over to our chief rogman to really talk about some of the highlights that came through from both of our bargaining units thanks again Dr Adamson and it's a real pleasure to talk about this uh slide just because um the input that we've gotten from both CSEA and pgta has been um valuable um I think that um the members that are in the audience here this evening probably saw some of their ideas on the previous slide um and there is just a lot of like thinking um that we have going on in the district and um all of the interactions that we have with our two bargaining units um are very positive and uh
108from the district you know administrative standpoint we uh just want to express our appreciation to the bargaining units for the The Cooperative relationship that we have Dr addinon talked a little bit about the map to testing and the savings that we could realize in the ongoing years just want to make sure um that the public knows too that the current funding of the map testing was done with that one-time funding that is we're running out so that is one of those one-time costs that we're going to be able to eliminate moving moving forward the current map testing does not have an impact on the unrestricted general fund also um suggestion was a one-year freeze on adding any new extracurricular programs um if you think in terms of a coach and an assistant coach any new
109extracurricular program costs in the neighborhood at $110,000 so if we don't add any that would be an ongoing cost that we would save and that bullet also um uh is talking about not reducing any of the current extracurricular programs because we know those are valuable to our families as well um third bullet talks about limit or eliminate overtime for salaried and management employees there's been a little bit of a misunderstanding about whether or not management and salaried employees can earn overtime um management and salaried employees do not um if you look on transparent cal cal California it will show an overtime C category and show some of the administrators in the district receiving a payment in that uh C category um a couple years ago we had a finding from cal cal Pur that found
110that some of the classified management staff had not taken the 15 paid holidays that that they were you know entitled to and so the district had to go and um pay them the back pay for working those 15 days and when it came out in transparent Cal California it was listed as overtime um also an evaluation of All Digital and curriculum sub subscriptions that is part of the measure a pro process in yearly we go through and do an audit of um how much use those sub subscriptions are getting I think the one that stands out for of the Educators in the room right now is re 180 part of it is because it's expensive and there's been kind of a movement away from usage of that program so that will definitely be one that
111we evaluate going into 25 26 that could result in tens of thousands of of of H savings Transportation the use of Vans whenever possible for sporting events that is um a regular practice for our transportation department I think if we can make a greater use of slightly larger vans that the district owns there might be more opportunities for us to realize those savings as well I don't know why I'm so thirsty tonight um but also uh the next one is Cease funding for uh school planners currently every student at the middle school and the High School receives a planner that is like a spiral booklet where they can write down the days assignments and things of that of that nature um we can reassess the need for that print print plan manner um now that
112there's an expanded use of Google Classroom throughout our schools combination classes at the elementary school might be um uh something that we can look at especially when you're looking at the older TK and younger kindergarten students it might me make sense if it were a cost-saving measure to combine those two age groups in a combination class looking at postponing the ELA adoption we don't know what the savings would be for a postponement of that adoption yet because we would have to try to extend our current um adoption for third through fifth grade with with with Benchmark Advanced and we would have to inquire with the company if they were willing to do a year-by-year adoption as we currently have with the super kids Ela Pro program that we use in grades TK through two uh
113limit outside Consultants um if we find that uh one of our employees um needs the the B benefit from some coaching we can look at peer assistance review within the district rather than trying to hire someone from outside the district to provide that kind of insistance another recommendation was to reconsider the Monteray based Swim Club agreement right now we uh give them free use of the pool in exchange for swim lessons for our students in fifth grade and I think there's a swim unit in ninth grade as well however I'd have to confirm that with PG High School um and then also take a look at the overnight field trip that we take and um see if those are a cost that the district can can continue to bear so just once again we really
114thank our pgta and CA colleagues for these ideas real constructive thoughtful uh suggestions that uh we'll be looking into as we continue through the budget development process thank you Chief rogman and really the last slide for this presentation is really just to highlight a few areas that we felt you know based on the conversations we've had the input we received uh what might require a little further explanation um I think the first one on that list is our adult school program we've had quite a bit of information very positive already shared this evening by you know others within the community uh but I just want to be very clear that that is a program that is is is actually uh funded through restricted and categorical funding so uh it is yeah funded and doesn't have
115that uh once again there's no impact on the unrestricted general fund um there's been some question along the lines of why do we have you know could we reduce programs there why do we have two administrators uh but again that is all you know that is funded uh you know through the funding we receive um and because the classes go all the way through into the evenings till 9:00 at night there is that need for your know administrators you to have two that really sort of overlap a little uh through their schedules but again that is something that's a definite positive draw um you know within our community um and you know we from what I understand is I think at this point it's almost 1,800 students close to 2,000 that you know they've been
116able to realize for this year so um just want that Out There Our Community High School program you know that has been uh there've been ideas along the lines of could we you know reallocate that program to our to Pacific gr High School to the campus this very specific Ed code that requires for a Community High School program to have its own campus separate of any other Comprehensive High School program that you offer um so that really is not an option um and really even with that I I mentioned earlier this evening I think you that is a program we are able and fortunate to be able to offer that really meets the needs of our students uh of of highest need and you know who I would I truly believe if not for that
117program you know would otherwise not be graduating and so I think it's a definite plus and a benefit for us that we continue to be able to offer that and meet the needs of those incredible students um you know just decreasing enrollment I think I've talked a lot about that already right that increas impacts programming and Staffing not the funding that f Remains the Same really if there's a little bit of a decrease it means we're able to spend a little bit more per per student um mental health our mental health comprehensive support plan I think Chief rman did a really nice job of adding in you know more information about what that's going to look like as we realize you know that for for next year um but I really just want you know
118everyone to know that I think you Chief rman made a comment earlier that said you know we haven't collected the data yet and I think what what we're referring to when we say that is that we haven't collected the data with that new plan in place for next year you know as we've made those decisions and are looking at you're already reducing our outside Consultants this is truly going to give us the chance to realize a support plan in place that has all of our uh employees our own individuals who we can it gives us a chance to fully streamline how we we're servicing our students which which of those roles whether it's our psych psychologists our counselors our mental health therapists the interns who we're going to be you know bringing in what their
119specific role is to ensure that there isn't overlap there's not a duplication of services which is really what we've identified has been occurring this year so I think here we feel confident in how that's going to look so the data we'll be collecting will be with that new plan in place so this time next year we're able to make informed decisions about you know whether you know we need to maintain that number of Staff or whether we can make adjustments uh district office and management Staffing I think you know there was a lot of you know feedback and sort of focus on uh you know the staff here at our district office and R managers and that would be sort of our principles directors assistant principls um you know again I I use this has
120been such a great opportunity as we've gathered this information for to identify you know a way for us to share you know more information about how different roles work and how you know programs are funded um the role of the district office I think you know there's definitely question or maybe a misunderstanding among some of you know what is the need of the individuals who work here and the way I like to see it is our district office really provides that Foundation of support that is there for our school sites to ensure that we're providing the the tools there's you know obviously compliance components right as a as a state public a local educational agency there are departments that we are required to have there are com compliance and accountability reporting uh requirements uh for
121each of our various departments that we offer that we you know have to have in place and you order to do that we have to have people you know Meeting those needs um and the way I see it is if we're doing a good job at that right in in providing those services that already are there for the individuals who are at our school sites that allows them to do their jobs well where they focus you know purely on the services that are directed towards our students I like to see it as you know no matter what the role within our district every individual has a direct line of support to our students um and I think when we look at it that way again you know within our you know culture of we everyone
122plays a vital role right in order to ensure the success of our students and seeing them all the way through to you know their final graduation um so I think that's the first piece um you know there has been a lot of mention of you know certain certain departments in particular you know the HR department was mentioned specifically in some of that feedback that there's you know been you know additional individuals and employees added uh that is a direct result of audits that we have actually had done from outside companies over the past two years uh that really have come into analyze and look at uh our various departments in particular our HR department uh to you know look at efficiency um and streamlining of services and it was really as a direct result from
123that report and their recommendations that there was additional Staffing added to that particular Department in order for them to you know be able to be uh effective in the way that they conduct business and provide support to all of our employees um even with the adjustments we made we still did not even realize all of the recommendations you know that they that they made so I think even with that and with the comparative studies that we do anytime we add additional Staffing we do studies that compare us to add similarly sized districts within the area even in looking at those results we really were able to see that even so we're still you know and staff to a certain degree but you know really we're able as we look at each of our departments to
124I think function you know and be able to meet uh the requirements of those roles in each department effectively at this time with this the Staffing that we have um i' mentioned at our last meeting that you know some of our departments really are one or two people departments where when you compare to you know some of our comparative and comparable districts you know you have those layers of administration you know where you may have a director and in a coordinator or an administrator below that director to you know meet the needs several of our departments you know don't have that and again I think you know there's the workload is there we're able to manage that uh but you know we're not you know I'm mentioning the because that's one of the reasons you're
125not seeing any of those major you know reductions in The Proposal that we're bringing forward um because of the you know remarkable impact that would have where we to make those reductions um and then ultimately yes I think you know we've talked about the competitive offerings our ability to recruit and retain you know there qualified people in in each of those areas um you know we've talked a little about that the cabinet restructuring and they they were slight changes in some of our cabinet members you know over the last year um again that was as a result of those comparative studies that we really needed to make an adjustment in title only um the only change in salary that resulted was in within our HR department and again that chief officer of re of Human
126Resources came out as a result of the recommendations of that audit that was completed um but other than that those you know changing titles were purely done as a means to really separate cabinet from you know other director levels and really the last one I think that said our commitment you know as a district office as Chief Rogan has shared already you know we've seen some roll backs and some you know delays on on reclassifications that we've taken um through that combination of reducing overtime you know a freeze in in a roll back in one of those positions and ultimately just a reduction in contracts and legal fees um and our ability to add I think the on-site support the cabinet is able to give to give more of that FaceTime at our sites will
127be a commitment that we make um you know in moving forward so that that really is that last final slide that I think that takes us in in summary um you know I just I've said it in our communication you know that we've been providing over these past few weeks I think resiliency transparency uh are the two words that come to mind I think you know this is our effort to be sure that we're putting as much of that information out there try to involve you know every member of our community and our staff to really give their their voice you know to where we have landed on the proposal we've presented to the board this evening for you know your input and feedback um but ultimately yes it it all entails tough decisions and
128we've you know that has been the Common Thread that we've talked about you know since this topic came on the agenda um what I'm so proud of as superintendent of this district is really how I've seen in these past few weeks everyone coming together uh this has been you know it's in in critical times where we've had to make tough decisions we've had to you know really look at Solutions B based decisions but everyone truly has come forward because it does it impacts everyone in this room it impacts everyone within our district community whether there's a close tie to our school district or not and I've seen you know that that willingness to want to come forward to number one collaborate work together um and find a solution that's going to work for all and
129with that there's been that strong sense of unity right I think in tough times we do we're stretched uh but I've seen us as a community come together like never before and so thank you for that and for just contining to uphold our core values of belonging safety and prosperity through that and so with that I'm going to turn it over to you president Hazen to uh for discussion thank you very much for the detailed presentation and just a reminder again we're starting with public comment so if there are folks in the room or online that would like to comment on the presentation and agenda item now is the time to do so please Hunter dear board members uh this is Marie Hunter I'm happy to um hopefully give some feedback on what can be
130um a little bit more reductions in the budget um in a way that's not too impactful but I do um I have noticed that in 2018 to 2019 we used to have $122,000 in for food and now we're at 754 based on a 2023 to 2024 budget and I'm wondering why all a sudden we've had this jump um I can't imagine why we are um feeding the whole Community when we do have parents that can prepare lunches I think in hard times we have to make those kind of decisions and I'm sure parents can prepare an even better and healthier uh lunch for their kids um what I've noticed also as I moved here about four years ago now is and I come from Silicone Valley so a different culture I I will test to
131that but what I've noticed in PG that there's this culture of not really going for these big capital projects and we're talking about like the hotels and the condos and stuff like that and that's really impacting the amount of property tax that's coming in and I I feel like even as a a community we should be socializing this idea that we are hurting the school by not but not helping these projects move forward we need to put a little bit more pressure on the city to move forward with that so and then uh lastly one of the things that I've noticed as well uh just based on number of autistic kids that are in the school it seems that we have a larger concentration of autistic kids here at in any other place uh on
132average there's one in 34 kids that I that have autism now and I'm wondering if we are um we are kind of encouraging uh families that have these special needs students to come to the school district but we don't quite have the funds to be able to assist them there's something to consider um I hope that uh it seems like you're on the right track I don't really think that you can solve uh this budget problem within the next three years even this is a very long-term goal uh this is a big budget deficit and if you don't want to have very harsh impacts on the community and the kids you have to make a really long-term commitment to um to do some reductions in places that that are needed thank you thank you so
133much for your comments um Liss do we have anyone online no one online see one more in the room coming to the mic thank you Mr Gibbs hi mik Gibbs again uh I made these comments last year I'll make him again but uh I also from Silicon Valley and you all probably already heard me say that my wife and I founded an education company years ago and this is very distressing uh I spent a long time working with companies and helping them reduce their budgets cut back Starbucks just laid off 1100 people that's life you all are in some ways immune from what real life is in the corporate world um these Cuts should have been made two years ago and you heard to saying rearranging the chairs on the deck at that Titanic it's
134not going to get into better it's going to get worse 88% you you already know this everybody in the room knows this 88% of your budget is Personnel average cost for personnel in a school district in the United States is about 80% you're 80% over these Cuts aren't going to change that uh you can't do anything about pensions is kind of a state thing but pensions are going to kill the school district all of them in the state of California not telling you anything no new but go to Sacramento and ask for a little bit of relief on the pensions I know people in here have got pensions my brothers and sisters have got uh teacher pensions right my sister gets an $80,000 pension a year plus medical benefits I think it's changed since then
135a average people don't have those kind of benefits I I worked at General Electric my my Pion before they killed it is now I get a check every month $347 67 that's it and that's the real world yall sort of immune from The Real World um I don't know what else to say but um cut once and cut deep otherwise this is going to be an ongoing horrible I wouldn't want to be in your seats I don't want to be back here next year some of you all have fouryear terms you don't want to be here for that so I would suggest to the bargaining units take zero don't need a raise 1% is $460,000 pensions are going up pensions have doubled and doubled again since 2018 it is killing the district and districts around
136the state I don't how to say it I probably won't be up I probably won't come again um if yall don't make any not that you're going to do it because I said anything but you all already know this the teachers know this the bargaining units know this they know exactly what's going on but so well I'm going to retire in four or five years let somebody else worry about it I'll be on a cruise ship someplace that's pretty harsh isn't it I don't uh I wouldn't want to be in management position you're having to deal with this because it's a tough it's a tough place to be thank you very much thank you for your comments have anyone else online Le or anyone else okay let's go to online we'll start there and then
137come back in person hi um so I just wanted to kind of echo a comment that happened earlier um uh about being prepared here in the district for you know welcoming students from all backgrounds um if we're committed to being inclusive I think it's important that when we you know when we open our arms to other parts of the area that we are also prepared to make sure that there's a pathway for stud students with disabilities um you know I recently did some research and 3 to 7% of all students um are living with a central auditory processing deficit and up until 2023 montere County didn't even have a licensed audiologist who could um who could di run diagnostics for students with auditory processing deficits and teachers are supposed to be able to uh you
138know if if a student is struggling academically and we do have really wide achievement gaps they're supposed to be able to um not necessarily you know diagnose but identify that a student is struggling and that there could potentially be a need there that needs to be met and we haven't been doing that and so um you know I think that the importance of instructors being prepared for um being able to work with families and kids um that are living with disabilities is going to be crucial to um to you know the future for PG if we're really wanting to bring families in and also um the funding you know I think there's a scarcity mindset too in a lot of ways where you know the the the town has there's a lot of tax revenue
139from Real Estate and a lot of people feel entitled to that Revenue um I think that if we're trying to make a statement that we're going to be Equitable for families especially lowincome families that we are going to reach into our pockets and take care of these families as well from other areas who don't necessarily have the same funding in the districts that they live in so um it's just really something to think about um to make sure that we're not setting students up for failure when we open their arms to them to come into our district than you yep thank you so much for your comments do we have one person in the room Miss Martinez hi everybody my name is Barbara Martinez and I'm the principal of Pacific gr Adult School um I
140came to this District in ' 0809 and um some of you were on the board at that time and you can remember we were going through a Great Recession and we were asked to make some very deep Cuts back then I just wanted to maybe give some clarity about adult education during that time before 0809 um adult education was not funded uh with restricted funds meaning that school districts had um charge over those funds um and when asked to make those serious Cuts many adult schools were um closed actually because districts were actually sweeping those funds to take care of um major deficits within the general fund and um I just wanted to say thank you and end on a positive note because um what happened in in 13 14 145 the state did a
141whole restructuring of adult education and basically gave $500 million and asked the state to restructure and form consortia and partner with the community colleges to really protect those adult students who really needed those funds to enter the workforce or to learn English or to get their citizenship or their High School diploma um there's two ways adult educ education is funded actually three through federal funds state funds and then fee based programs right so we have Community Ed programs that bring in a nominal fee to pay for the instructor right and our district is basic Aid like Dr Adamson was saying we're paid through um our community members who really value education who approve bonds to rebuild our schools and support our students and so we have a very healthy Community Education of lifelong Learners who
142approve our bonds who really use our facilities and so um the way that our adult schools were funded were based on the expenditures of of 1314 and when before that when districts were sweeping Adult School funds many districts were were given nominal amount of funding to continue their adult education but in Pacific Grove our school board really rallied and said we we value adult education and so we were given a healthy allocation from the state based on our expenditures of that year so we were able to continue providing the services that were required and needed by our community members so for that I want to thank our school board for our prior school board and for our community who really do support adult education um and and so therefore um when we rallied in Sacramento
143we said that Adult School funds should be restricted that the funding that we get from the state from 134 and here on out are restricted and that cannot they cannot be swept anyone thank you sir interrupt perf appreciate the comment Y thank you for the history lesson um there's only one of us I think on the board at that time although I wish I had been any other public comment one more online hello there um I I wasn't planning on speaking but I did just want to point out a couple things number one um the average expenditure of any company towards Personnel is at least 70% that is the average 70% is normal so having an expenditure at like 88% in a company if you want to even call it that um at 88% uh
144is totally normal especially considering that we're a school and we have multiple classrooms to try to keep a certain number of students you know uh down um the other thing that I want to point out is that it used to be the norm for people to have pensions and a retirement that they could actually retire on and just because times have changed and we now have major companies major corporations like Starbucks which is apparently laying off thousands of employees despite the fact that they're making millions of dollars in profits companies like that are engaging in union busting techniques just because that has become the norm does not mean that we should be punishing the hardworking teachers Educators and administrators who spend their lives trying to uh help our country's future so you know is there
145room for you know cuts and Personnel unfortunately yes are we going to have to adjust class sizes it looks like we will I mean that is just the direction that we as um a district are heading however the idea that we should be punishing people and making quote unquote deep Cuts this isn't a corporation where we can have people be working longer hours this is a school district where we are trying to provide an education and any educator can tell you that the difference between a classroom of 30 students and a classroom of even just 25 students that five students makes a huge difference in the amount of time and care that we can provide to the children so it's silly to treat a school district like a corporation and there's a lot more to
146take into consideration and that's all I wanted to say thank you very much for your comments do we have anyone in the room if not we might have one more online okay going back online to Chris hi this is Chris again and I and I also wasn't planning on speaking but I just want to Echo what um what the previous speaker was saying that this the more I'm involved in school and the more I see and listen and hang out with teachers right now teachers not retired but people that are working with kids right now I realize how difficult their job is and how much it's changed and how um it it's not a job that can be compared to any Corporation um they're in my view second families people that care people that are
147invested and yeah they cannot we cannot treat this as a corporation and yeah maybe we we live in a bubble maybe but it is a bubble worth protecting I think and this education system needs to we need to make it live and live well so that's all I have to say thank you very much for your comments um anyone in the room or [Music] online if not I'm going to go ahead and hand it over to the board and I was going to start in the Middle with trusty R I think if that's okay well thank you everybody for um here and that was a lot of information to process I'm sure um I'm processing right now as well so um I do have some questions um my questions are going to revolve around the
148mental health portion of the cuts that we're discussing I understand that these um would be included in the riffs so it's something that needs to come up early um for me it's going to be about clarification so um and clarification for myself but also clarification for everybody that's that's listening that's also concerned about mental health in our district so we're cutting our contract with monor County Behavioral Health correct um my question to that is you know I'm wondering how many how many hours they're spending with kids I I understand that they I would imagine that they're taking the most severe of cases because they're County Behavioral Health um and so in that my question is twofold I suppose how many hours are they spending and how many students are they seeing and with that answer
149I'm wondering who's going to take those tasks on because with a third mental health therapist coming on which is preserving what we have now these students have to go somewhere and my concern is that that third mental health therapist will be occupied completely by what montere County Behavioral Health is doing now and so essentially we're down to two mental health therapists right and I think that the uh vision is to split the special ed um Cas load among the three that would that the district would retain so that no one therapist is exclusively serving the special education po population with um you know spreading that case AC cross three what that does is it still um allows for each of the mental health therapists to have some time to serve the gened pop pop population
150and then we'd be looking to augment the gened service services with the interns and we talk a lot about the otter CARE program but that might not be the only group that we partner with in order to bring interns into the district to uh support the mental health of our students I think there's one thing that has become very very clear over the past five five years is that there's really been a shift in the recognition of the importance of the mental health services um that was certainly the feedback that we received last night and so we understand the importance of exploring all the options to make sure that our students get the services that they have what I don't have for you right now is the number of students that are being being served
151and how many hours I think that executive director cork Anthony probably knows the number of students but I don't know if I could put the pressure on you to uh share that with us at this time sure evidently I can so thank you for that yeah no pressure um currently monitary County Behavior Health serves about 50 students um I don't have exact hours but in terms of looking at percentage and looking at schedules I would say it would be about um 50% of their day that they have Direct Services to students with IEP okay so 50% of their day they would be available for General um General Ed population I would so it as um T ramman mentioned it's not just them as well as also the intern supporting just everyone across the board and
152that's the whole point like so we're not wanting to lose any support for students we want to actually make sure we maintain the support for all students okay um so all voice concerns up here because this is feels like a very open forum and I feel like everybody is open to we need to be as transparent as possible I have concerns um with bringing students in or people that are unfamiliar I like that we're keeping it inous I think a familiar face is important I think a lot of it is prevention um and kids are more likely to talk to somebody that they've seen and they know and that they're comfortable with I don't think a kid's going to walk in and say oh you're here and you're here for my mental health well here's
153what my biggest issue is it takes trust it takes nurture it takes a relationship and so my concern with bringing in an outside you know students from the outside um or otter care or um any really any outside facility I know Ohana is massively impacted I would be shocked if they could even provide anything at this point I mean they're backlogged like unreal which speaks to the issues that we're talking about tonight um so that so my concern is that we're not um we're not preventing anything I don't I don't know I have I have got a lot of questions maybe I'm not phrasing them correctly my my my wish would be that we could bring this mental health piece back um I understand Rifts have have to happen but when these three therapists come
154back I would like to see this come back separately because this is a big enough issue in our district we've not seen the peak of Mental Health crisis with our students I would like to see this come back completely separately so that we are addressing it the way that it should be addressed through discussion with discussion with all of the professionals that actually are in contact with the students every single day that have a pulse on what's really happening I'll wait till you're done are you done sorry I I was I was talking to yeah it's hard to listen to two conversations at one so what I was saying that I feel is that's important that I want you to hear is that I think it's important that we are getting Gathering the information from
155the people that are seeing the students that have a pulse on what's Happening in our district as opposed to making decisions from this high level um and I'd like to see this come back um where we can thoroughly discuss it um and understand what the repercussions are going to be I appreciate that there's going to be three mental health therapists coming back um but I'm not convinced that that's going to alleviate any pressure from what's happening right now um and I understand budget constraints and all that but um that's something that's really concerning to me a little bit let me turn my microphone on um you know executive director cor Anthony could you just mention and you know defer a little bit to because I know that as we and you've mentioned the number of
156students that are being served by the outside Consultants but I know there's also been duplication of services right where our current mental health therapists have also been servicing some of those same students and I think that came to play in the decision right as far as why we feel that you know with three mental health therapists in the plan moving into next year that really we'd still be able to service the students based on the need that we know we currently have is that accurate or um could you speak to that as a little bit here and then also just I know we do have aanaa working currently you know with our middle school and um that you there is that additional support and the hope would be that possibly that they you know we
157expand that as well but if you could speak to the first thing that'll be great part of speaking to the first thing is to talk about that I have been talking to the current mental health therapists that serve the students so that is part of the discussion as we talk about what will they be able to who they will be able to support and what that could look like um and so we do have an overlap of some Services where our Mental Health Services uh therapists have been working with students that have been served by mcbh as well um so that's when we talk about overlap or duplication of services and that's what we want to streamline uh the other keys to that is that again we're meeting together we're talking about it so it
158is their input we're Gathering but we also want to make sure with that input that we gather that they um they have a voice you know they do have a voice in what we say and also we meeting with the counselors so because we're talking about different tier level services and that when we see that counselors and mental health therapists working together that's what that's what we're looking at and when we talk about really truly collecting the data to see who serving who survey in a duplicate role role of the same student which that's some of the data is showing right now um even with the counselor and a m therapist seeing a same student so we would just want to make sure and when I say A same student I mean they may serve
159them a group someone may serve them an individual but it's still that student being served that's what I mean about a duplication okay and I would imagine that the duplication would continue if the student needs group and individual and this of The Individual Services No but in in terms of groups yes okay um I would just like clarification I suppose or more detail as we move forward I'm I'm comfortable with where we at where we're at I'd like to kind of move it along but um I'd like to see this come back um so that we can explore further uh after that March 15th date and um you can come back to me Elli I'm going to need to gather my thoughts again okay um Professor schas will head around okay um so I think
160we need to just take a breath in let it out we've been here before I've been here before I've been here before and uh it makes me think of um I had an aunt that had a heart condition and they we'd ask her how are you doing she goes oh she come and she go she come and she go it's kind of where we are so um we aren't really living in a bubble because we have been here before um we will get through it no problem I mean it's not to say that we aren't concerned we are concerned about everybody that works for us and does a good job and this is these are difficult times when you have to uh look at reductions um but we will get through it and and really
161our biggest problem that I see financially is our health care problem okay and uh I like what Marie Hunter said about U advocating to legislators but that's what we should be advocating about is we need affordable health care because that breaks our budget when we're trying to do any kind of uh help in terms of uh our teachers and our staff um it's it you know it's just been untenable so that's something that I believe that um taking a progressive and um strong approach with uh the powers that be to be uh really looking toward legislation to help us out here in Montery County anyway um and the other thing is that I you know I I this is it says here the ultimate goal is to eliminate the district's current structural deficit for 2526
162that's what we're doing um I think this is good um and and the other thing we are going to be doing as long as I'm on the board is we are going to be planning for the future we we need to have those plans in place perhaps those plans fiveyear plans weren't in place before but we we can see now and I feel that everyone here is probably in agreement I know that Dr Adamson is and we need those plans and part of those plans will be what do we do about healthc care I mean the the our mental health for our students that definitely needs to be well thought out so we're kind of we buying ourselves a year to figure that out but we're not dropping it so I appreciate all the work
163that you have done and um everyone that has put in their time to help us out I think we're okay thank you so much I might suggest if it's okay with folks just a quick like five minute by a break before we continue on NOP okay do you actually I should say student trusty P would you like to make some comments maybe before that so that way you can be excused if you don't mind me skipping over you I'll get to you afterward trusty was um I don't really have any comments at this time thanks for sharing so we'll go ahead and take a five maybe till 10 minute bio break and meet back at 8:45 to 8:50 thank you um trusty wax asked for the dramatic pause before comments so we're able to Res
164resume um okay again I appreciate um The District's willingness to hear feedback and get input from everyone and I appreciate the teachers um and the Union's recommendations I think the map testing is uh an exciting possibility to look into um just for the longterm in in terms of I mean it's going to take a while but I I do think we still have to be more creative even beyond the list of items in the presentation about uh increasing Revenue um but I appreciate the the um budget reduction work this time um and just to be clear the the full-time employees that are suggested or proposed for reduction that is based on next year's enrollment in okay um let's see and I know this past week has really clarified that uh re our Revenue doesn't really
165change on attendance um and so the possibility of opening up our Borders or opening up enrollment doesn't alleviate uh the budget concerns but I was looking is there any possibility since uh I think someone commented that Monteray schools are at capacity or or what you if um we kind of consumed more of the Pebble Beach District's tracks because right now it seems to be divided between Carmel monay and PG I know this again a very longterm plan but that's more property tax revenue um that could be a possibility and um I know some people who come here are owls and they like coming here but um speaking as a parent in our school a great way to improve schools there are plenty of volunteer opportunities mystery readers um Etc and so I'm sure many teachers
166would uh welcome extra hands with reading and all that sort of thing and it's fun could speak to it um but again I appreciate all the work that went into this and all the communication with the uh Community great thank you so much for the comments and um I was going to start up by summarizing a bit then we'll go last to youland okay um regarding the Staffing plans again and I know you mentioned this well um superintend Adamson but I want to just remind folks that these decisions have to be made by March 15 well we do not even have final budget numbers from the state I mean you talk about corporate life this is a very different world we're living in so the other point that brought up increased enrollment may require us
167to bring back an additional FTE like this we we're not this is the reduction plan to save money and to align with our class sizes but it's not the end all Beall by any means so um again this was mentioned but I do think it's important to reiterate declining enrollment actually saves a basic Aid District money particularly for people that's not a fun thing to think about that's not what I'm suggesting we should aim for as a district because it does have a cost which is not monetary it's come up a little bit but just to hit on it a bit more you know particularly things like course offerings so you know I've been also very interested in why kids leave the district and been asking those families I know that chose Moder high or
168mayos and you know they've highlighted the insularity or small size of PG they've had the same kids in the class since kindergarten some of which they they may not have got along with their kid um and also just the reduced offerings like by being a larger District they can offer more plain and simple even if the cost per pupil is less so no question in my mind I don't think there's probably any question in this in this room that housing prices are definitely pricing out young families as you mentioned as as well so this is something we're going to be challenging talking about long-term planning these are the kind of things we need to think about um one just comment on terms of raising money and I'm sorry Brock I'm not gonna ask you many
169questions so I'll just talk at you for a bit but one item that came up at the community event was the idea of a Pacific growth Foundation something that could pgusd Foundation that could be like fundraising and we have some really critical various groups that already do this I mean we have Walk With Pride we have the breaker Club you know um but or PG Pride I should say and was mentioned already once about the pgta I'll come back to quickly but like it's clear these ideas have to be pursued by outside of the district and outside of the board so if someone's interested a a Community member that wants to really run a and build a foundation like some other areas in the state I you know again I think it's a great idea
170but that has to be done outside of our perview but we heard tonight that pgta at the middle school is struggling to get volunteers we heard that or I should say I know that's true with some other sites as well so it's you know it sounds like a great idea but I don't think it's something we want to be planning on either I'll mention the one one of the uncomfortable things you mentioned but the idea of partial taxes um particularly they can be done in a non-aggressive way they should be explored I know we passed the bond thanks to the voters so I'm not suggesting it goes on the ballot right away uh partial tax I think was last on the ballot for PG in 2013 and it did not pass it did not reach
171the two3 needed but this past year 10 out of 11 of the districts within the state of California had partial taxes on the ballot passed so again we might be facing different needs different valuing of our schools um cuts don't have to be the only answer here there's also one at least one District I think in the state San Francisco Unified that has a sales tax that supports the schools too so again something to be explored we've already levied developer fees at the encouragement of assistant superintendent Torance so we're you know and with the bond we are doing what we can to help raise funds but it's again it's a bit of a zero sum game with Prop 13 that we're just not and always what we need um partial taxes do exist in one
172of the neighboring basic a districts that has helped their budget and reserves quite a bit um the last point is just following up on trusty Mar's point is um you know this is the crit and should say trusty shamas as well this is a critical time to think about uh assessing our needs and services you know the point about affordable healthcare was brought up but it's also just fundamental that our Peninsula does not have the resources to support our kids our state is not doing enough the federal uh or our federal government is not doing enough and it's becoming the responsibility of the schools any educator any cited men will tell you that is not the way it used to be but this is the reality we're living in so I do encourage reach out
173to your legislators and tell them this is something that they're coming up short because we need that help so we can get back to teaching the kids in class not having to support them from tier one through tier three um I was really encouraged to see the do come up with a comprehensive support plan you know for these how we're going to come back with these or you know the mentioning of that coming back from the loss of services then rehiring mental health um but you know it does have to be done I think by committee it has we have some leaders in the community um trusted MC brought up the bullying series being led by principal roach in the middle school you know it highlights the successes it highlights the leadership we already have
174that we could build upon maybe having a committee that really is focused on how do we take the limited Mental Health budget we have and optimize that for all the kids because I think there's that's obviously a concern that um came out from the community and came out from the members of the board tonight at least and this is in direct alignment which we'll hear more about from Dr Heist lcap goal number two on social notional learning so this is something that we have written into our district so again thank you guys very much for being so responsive to the community comments to and thank you for everyone from the community from staff to parents um to community members that gave their ideas because I do think we ended up in a better place you
175know one other point that just came out you know this concept of the the I won't say deep Cuts because I think that is the absolute wrong way to run a school but what I'll say is the original budget that was proposed had more Staffing Cuts so it that was one that probably would last us longer but I think we've heard from the community from the board they we're not ready for that today and I think that's I'm excited where we got to recognizing that it's still an ongoing problem we'll need to deal with so thank you everyone very much again for that and so I will pass the torch on to trusty MC okay um at this point most of what I would have said has probably been covered but I do want to
176hit the thank yous because I do think from the years that I've been watching um board meetings and how this District operates we've approached this process differently and it has felt collaborative and I've appreciated the transparency between the community forum and the participation from various groups and really listening to the input from the community I can see that and this proposal does feel um more collaborative so thank you um for getting us here I'm comfortable moving forward with staff's recommendations on the reductions today that being said um as trusty shamas pointed out I think this is the time it's going to buy us some time to engage in some long-term planning and budgeting development which I think is something we need as a district in order to move forward in order to give some more
177certainty and Clarity to ourselves and our community about what we value and what we prioritize and why we're spending our money where we are um so yeah for tonight I'm comfortable with staff's recommendation and um I also realize that anytime we have to make necessary Cuts there's a human impact so um I just want to acknowledge that it's unfortunate so thank you um justy wax yeah another comment uh yeah one more quick or a couple more quick things for clarification on since it was um noted as a long-term plan with the 5% in reductions for budgets that's not every year that's kind of this year and and then we see how things are or is it uh the proposal to continue I mean I think we're definitely looking for next year's budget so it's a
178one year but I think you know if it's required to extend beyond that we will add abolutely make that as we go through the budget development process you know long term I think the benefit to it is we're going to I think realize you know areas that could really be you know eliminated completely right you know anytime I think you reduce you realize okay well is there was there really a need you know or you find alternative you know options that could replace you know whatever those expenditures are so I mean it's an immediate one year but you know long term beyond that um you know as as we realize the savings for next year and then one other thing I um I the 88% stat about um Staffing costs has been repeated by by
179our district office I think previously too but I think there is a bit of discrepancy because when doing the math I think some using some figures it equals out to closer to 84 86 just as a point of uh Clarity that's not that clear because I don't have the exact numbers but it is lower than 88% um um which would make it more in line with the 80% figure from around the state um that's all any other comments um trusty atar did mention she had to leave so will not be returning to the meeting but I do think she rais some good points too that so I yeah I'll agree with the point trust you raised about the agreeing with South's recommendation I think this is the right way forward I I do think going
180to be important again as the budgeting process to start coming up with some of these plans for how we oh we have I don't someone who talked yeah I don't think we're I think unfortunately the board comment has left sorry there's no opportunity for that um I apologize but just to say that I think that we will have to really carry the torch for if we're doing less you know in some areas how do we make sure that we're not leaving people behind um that makes sense and that's that's the challenge I think many of us face every day at our jobs so okay well with that I think you guys have recommendation hopefully from us to proceed and thanks for the information appreciate the feedback thank you y thanks for everyone participated okay so
181I think that closes item seven information discussion and we're on to item eight the action discussion where we're talking about the ballot for csba delegate assembly well thank you for that uh president haen uh so yes we're bringing forward uh this evening the board's uh you know vote for uh delegate assembly representative uh there's one uh member who has put forward their name and that's David Kong and so really the decision before the board this evening is to vote in favor of you know I him who is uh from Greenfield Unified School District um or if there is another name you want to propose you have that ability to do that this evening as well so I turn it over to you so we can open up for public comment if anyone has an opinion
182on Mr hung no okay we'll go to the board I'll just say quickly I've met him at a number of events and he's always very engaged and participatory and you know I think his heart is in it for the right reason so I'm definitely in support unless someone here wants to nominate themselves okay okay just checking okay but I will make a motion on staff's recommendation excellent we have a motion from clerk McNary do we have a second a second okay so that motion was made by clerk car and seconded by truste shamas all in favor please say I I I all opposed so it passes 4 Z so now we have the proposed Board calendar do we have any changes on it from last week right the only change that we've added and that
183you won't see on here but as long as the board is in is in approval of it is we're just wanting to add um the master facility Plan update date to the April 3rdd meeting so that way it would just be a matter of our being able to bring forward to the board a little bit of an update from the community engagement sessions we've done and then really the intention would be to bring through sort of the a version of where we are a review of the plan for feedback from the board uh at the um the May 15th meeting yes um and if more time is needed we can make that adjustment time but that's really the only change that's been proposed thank you um again we'll open up to public comments any in
184the room or online if not we will go to the board any concerns questions about the board calendar um can I ask a question about March 27th um we have a special board meeting um scheduled do we have a topic or is that staying on the books I guess that's two questions well I don't know one um I think we're keeping on the books for now because the intention with that was uh board governance training so if everyone could just you know still hold the date and the hope is that yes we can get something scheduled for that night yep okay great seeing no one else I'll go ahead and make a motion to approve the proposed but word calendar with the facili master plan presentation on April 3rd or after if need be I'll
185second the motion a motion made by myself seconded by trustee wax can I uh get all in favor please say I I I I the vote passes oh anyone imposed no passes 4 Zer so now we're on to information discussion and this first item is going to be led by Dr Heist check check oh there we go good evening trustees Larry hagquist executive director of Educational Services here to present the midyear update for the local control accountability plan for Pacific Grove unified school district 2024 2025 before I get started I want to say thank you to uh director of ed technology Matthew binder who helped out uh just a ton with um Gathering some of the data that you see in the document that's on page 155 in your board packet um as well as
186Carly Adams our fiscal officer who gathered a lot of the financial information uh that you see in the document that's on page 155 um and that is our midyear update for the local control accountability plan uh it really was a team effort uh putting this together and um I have the privilege of presenting some wonderful information that I think will help anybody who's listening uh to see why uh how Pacific Grove unified uh can be differentiated from other schools in the area um because we do just have some wonderful uh news to present uh as we look at the data in our update and as we reflect on some of the goals that we set um in alignment with uh our uh with in our lcap um I'm going to start with uh a definition
187of the local control accountability plan what it is really what the elap is is a three-year plan that tells the story of Pacific Grove unified it is like a road map that allows us to achieve uh the uh the vision of our district as well as the core values of belonging safety and prosperity it allows us to carry out those values through goals actions services and expenditures that align with uh the needs of our local community that's why it's called a local control accountability plan it takes into consideration the local needs and the goals are designed around needs that that we identify through input from the community uh the elcap also um must align with some State priorities um and uh there are eight State priorities as you see on this next slide right here
188identified by the California Department of Education and on this slide it is those eight State priorities are uh categorized in three categories um each Lea or local Education Agency must design their lcap uh in alignment with these eight State priorities um and the three categories that to he our conditions of learning student outcomes and engagement of both students and Community uh purpose of the midyear lcap is three reasons uh update adjust and inform by update what we mean is we want to provide the public with a update that is that takes into consideration current information um one example of that current information is that the state of California released the dashboard information in January and so we take a look at that dashboard information and we CL include it in uh the metrics that you
189see within the document um so that's current uh 2024 20 actually it's 2023 2024 uh data um that we compare with the prior uh dashboard dashboard data from the prior year um another reason that uh we deliver the midyear update is to um use this as a point of reflection um so what you're seeing here is a snapshot in the midyear update a snapshot of the overall l cap that's going to be presented in June right so this is a snapshot at this point in the year and this slideshow is a snapshot of the document that is in the packet um we use the information to help to make adjustments and revisions uh to budget expenditures you heard a lot about the budget uh tonight and some of the the uh considerations that we are
190already beginning to process as we move into budget development and that budget development and some of those decisions will be reflected in the uh revised lcap this year um and to uh also inform um we want to make sure that the information we're looking at is informing our process moving forward March is my is our month of data collection for um the lcap I've got several uh different meetings uh already uh planned we've got student um advisory committee meetings planned at every site we've got parent advisory committee meetings planned we've got um Community input two Community input meetings planned one for the end of March and one for the very beginning of April um and so we will go out in the community and gather that input in the same way that we did last
191year in devising the original uh document and uh we will also be um putting out surveys and taking all of that data looking that as we um craft the revisions to this document again this is a three-year document we are in the first year of implementation so um we would just be making modifications to the currently existing document and its for goals legal requirements want to remind the board that there is a legal requirement that the board hears a presentation of the midyear lcap at a regularly scheduled uh meeting of the school board uh by February 28th and it is February 27th so we are meeting that requirement um and it's also a requirement that we present midyear outcome data what we're really talking about is data from the dashboard um that is um um
192present throughout the document and that I will highlight in just a moment uh as well as midyear expenditures uh which you see in the document as well now on to the goals as you know and as Dr Adamson pointed out earlier in tonight's meeting there are four goals uh contained within our lcap the very first goal goal deals with Academic Program what I want to highlight as I present the goals is the way that the goals have been crafted to reflect our core values as a district of belonging safety and prosperity so when you look at this goal for academic program you see words that reflect issues of safety and uh belonging for example words like culture of we families working together families feeling welcome safe nurturing and culturally responsive environments culture of belonging sense
193of connection um so these were very intentionally crafted to reflect our core values uh and we also have metrics for each one of our goals that we uh that are present in the document and I'm highlighting a few of those metrics here uh in this presentation for example you have uh three metrics here that speak directly to our what I just mentioned our academic program so we've got um three metrics one graduation rate um you will see here uh in red with the Red Arrows those are the that's the current data if you see a red arrow or a star um it's going to be next to current data and I'll explain what the star means in just a moment but our graduation rate went up um we were at 85.6% and we um in
1942023 2024 this is the current dashboard data which reflects data from last year uh we're at 93.4% uh making good progress there toward a desired outcome of 97.5 um so making progress toward that in at the end of the lcat 3year lcap 2627 uh our a through G completion rate as well as our pte completion rate they have both gone up we went from 37.2 students a percentage of the students meeting a through G uh to 57.4% meeting a through G our CTE completion rate went up from 13.5% to 16.4% in 2023 2024 and now for the star um a star basically means we have already met or exceeded the three-year goal um that was written into the uh lcap um last year so uh the goal was to be at 80% outcome or above
195for 2026 2027 and last year's cohort uh had a 91% AP pass rate that means the students scored a three or 91% of the students scored a three or better on their AP exams um so that's good information um again this was the academic uh metric and um some of the thing some of the expenditures in that area I'm just highlighting a few here um are highly we like to you know hire highly qualified staff and uh you see the expenditures that go toward that um and those are midyear expenditures um that's where we are at this point in the year uh instructional materials and resources it takes good instructional materials and resources in order um to uh really make sure that our classrooms are uh ready for a topnotch instruction and uh technology and
196infrastructure you see all the expenditures right there on to goal two and this is our seal goal that uh Dr Hazen you mentioned a little while ago um this is our lcap goal directly uh related to social emotional learning or seal once again you see our core values reflected in the language um words like intellectually physically and emotionally safe positive relationships among students and staff increasing connectedness everyone feeling connected um those that that is go those are words that reflect goal number two and the metrics uh some of the metrics that we've highlighted in this presentation are chronic absenteeism we want to see absentee rates go down we feel that when students are um in a good social emotional state that they have a a a less likelihood to be absent from school um we
197know that that metric in this full transparency um it did not go down last year um it stayed at 15.8% um so we haven't really made a dent there but we have implemented uh some strategies already um in the uh that we've presented earlier uh this year to the board um with the um short-term independent study replacing the um the unexcused absences that that are justifiable um and we're hoping that once if we can eliminate the unexcused absences that that uh absentee rate will go down a little bit um the caring adult topic right here this is from the students survey of the California California healthy kids survey the question was do the teachers and grown-ups care about you um and we looked at students who answered yes most or all of the time the
198top two answers and uh in 2023 24 that was 83% of the students uh in 202 2425 that was 95% of the students and uh so that was a great increase and guess what we get a gold star for that because we've already met the three-year goal and uh active partner this is from the parent survey of the California healthy kids survey um in 23 24 82% of parents said the school encourages me to be an active partner uh and uh 2425 this year we had 89% of the parents say that um it's not quite a gold star but it's really close 1% away um so this is really positive news um again expenditures in the seal area would include things like Counseling Services which we've talked extensively about and mental health therapists uh in
199tonight's meeting um things like vector training for student safety and wellness um that we Implement through the PE programs and um these These are the expenditures uh to this point in the year uh goal three this is academic support this goal really speaks to um our core value of prosperity um when you look at the language here you see that we want all students to prosper um and so we want them to receive the necessary differentiation and support in order to be able to succeed um we want to close the learning or the achievement Gap we want to make sure that we provide targeted interventions so that all students are being lifted up uh and that we can increase test scores across the board for all demographics including English Learners um some of the key
200metrics that speak to uh this uh goal are the ELA and Casp results and ma uh math Casp results I reported on this uh in November of this year and uh wanted to reiterate that Pacific Grove unified is at the top of the County uh with respect to the El a uh Casp results and um and the science Casp results here we saw an increase um from 70.7% of our students meeting or exceeding to 72.7 eight% of our students meeting and exceeding uh once again top of the county our math cap C results we went from 56.8 eight meeting or exceeding to 57.9 3 meeting or exceeding and if you look at the California dashboard you will also see another metric that's called the distance above standard and that's really um the average distance that
201we are above the meeting uh expectations in that category uh and then another gold star for our eel Pro progress rate um we went from 54.4 making progress to 70.4 um making progress in 2023 2024 again expenditures in this area with respect to goal three would be intervention related expenditures like Ela intervention Avid math intervention and you see the expenditures to this point in the year here and finally goal four this is our cultural proficiency goal uh again you will see language that supports our core values words like phrases like culture of we uh working together families feeling well welcome culture of belonging strong sense of connection key metrics that speak to this goal uh these metrics right here uh the bullying and belonging come from the lcap surveys and those lcap surveys were um
202uh administered last year uh around this time uh and in March um and so what you see here is a 2023 2024 data under bullying and we will ask these same questions uh in 2024 2025 that will be part of the surveys that go out in March this month and so we will see uh how we do um with respect to that uh in in the uh before and after survey work a diverse curriculum this one uh is from the um California healthy kids uh this is answered disagree or strongly disagree to the question this school provides instructional materials that reflect my child's culture ethnicity and identity we want this number to be low because it's disagree or strongly disagree and we went from 19% down to 16% which is positive for us uh the
203three-year goal is to get all the way down to 5% and um I I don't know where director Rogan last year got these uh three-year goals but some of them quite ambitious and I'm I'm I'm impressed that we've been able to already meet um meet a few of them but um some of them are also quite intimidating too but we we will get there um and then key expenditures in uh cultural Prof proficiency area would be things like professional development Community partner contracts cultural proficiency team um and then uh highlighting uh the budget to this point in the year um total lcff funds that were adopted in the original lcap document is presented right there 32,5 10,368 clearly that's not our entire budget these are this is the budget as allocated to our four goals
204that we have uh and you'll see that we're right about On Target at this point in in the year uh with expenditures a little more than half of it has been expended uh and then also including um lcff uh supplemental concentration grants uh funding that is right there and that would be things like educator Effectiveness funds Lottery funds and some categorical funds um that uh are part of this year's budget what are the next steps uh well um we need to revise the lcap uh for our year two of implementation as I mentioned we are in year one um and before we make revisions we need more data we need more input and that's where um the meetings that I mentioned earlier come into play um and uh the surveys that I mentioned earlier come
205into play so we will hold advisory uh committee meetings uh Community meetings uh we will send out student Community surveys we will take that information uh we will use the budget development process to uh help uh make revisions to the lcap as necessary and I have a closing thought for the evening um and it is a quote from Dr brne Brown um who I just love her work um when you get to a place where you understand that love and belonging your worthiness is a Birthright and not something you have to earn than anything is possible and I think that just captures uh what we stand stand for as a district that we want people to feel like they belong we want everybody in the community to feel that way students especially so that they
206can prosper um and that's uh my midyear elcap presentation for tonight uh I welcome any questions or comments excellent thank you so much for the presentation I'm going to look and see who looks at me first and then they can okay trusty wax I saw your hand up oh we have public first I think yes sorry public comment first we have one person online Audrey I think you're up un mute okay hi good evening I see we're all the late crew um my name is Audrey Cordova I am actually one of the mental health therapists in in our district um and it's an honor to be able to serve in this district for many of the reasons that um Dr hag quiz presented in the lcap um I will try to make it all within
207the 2 minutes and 39 seconds um the reason why I wanted to speak up was because the work that we do this kind of ties into what we talked about earlier but I'm going to keep it on the LC cap um the work that we do is preventative and it aids with meeting some of those goals of what Dr hagquist put on the lcap one of the examples that came up for me as he was um presenting is for instance um under goal number four helping people feel welcome um 16% um reported in the goal metrics under number two um contri said that they didn't feel that the curriculum was diverse enough and so part of what we also do as providers within our district we're doing a bunch of different things but we're also
208some of the people who have the opportunity and the time and are gifted with um being trusted to explore a little bit more about um how we make that number better and how we make things different and how we help each other feel like they belong um another example that I wanted to put out there is yes we measure beautifully about math a through G we talk about English we do all the things and then you also have us coming in to infuse another perspective you know how do we measure students creativity and help them feel worthy and like they belong and like they can contribute beautifully to what we have to offer in our Skool district and our community and so um there were a lot of other questions and I'm running out of
209time I see the little clock um there's a lot of other questions that everybody had about what we do and who we are and we're more than happy to um at a later time address all that but I did want to tie into the work that we do as mental health therapists in the district it's also aligned with the the culture of we and all the goals we all have together and myself and the other therapists that work in the district we are constantly working in collaboration and combination with just about every staff in the district I I would even argue if the I forgot um the name because I'm speaking but even Food Service even um all the way to custodial I mean we are everywhere and we're talking to everybody so I just
210I wanted to put that out there in case there was a Wonder or you have any questions I'm here we're here and thank you thank you for your comments and the music and I think we have one more online is there anyone in person just really quickly not we'll go to um Miss Molly Daniels hi um yeah so um I'm really happy to see that some of those numbers went down and also interested in as to the uh respones the demographic responses and test scores and things like that and who uh you know some of it some of it was transparent but I'm still still curious as to what demographics are being served in what way um also the importance of mental health at school it's really crucial to have mental health providers who um
211also understand uh the diverse experiences of student populations too like your lgbtqi plus um student population multiethnic student population and um your students with disabilities as well um and when you're meeting like the needs of students with disabilities it goes hand inand with working on the mental health aspect because if a student with disabilities needs are not being met there's a high likelihood that's going to impact their mental health and also if they fall through the cracks and you know and they it continues to go on that can lead down to you know other issues like chronic absenteeism substance abuse and this is true for multiethnic students as well as um lgbtqi plus students who are are are ve High impacted at a greater rate um for that reason and so having mental health therapists
212who can who understand their experience especially when they're documenting um you know that that they understand that it's through the of a person who is LGB a tqi plus identifying um their experiences to not get confused about it and so you know we do have some really great mental health therapists but I think that it's important to do more Outreach in the community which is why I liked um you know pulling from the local University um and other organizations that have that um have a more broad perspective of those experiences so um anyway I that's all I wanted to say thank you very much for the comments anyone else online or in person not now I will go back to trusty wax and then I'll go around this way myself clerk McNary and TR M
213last um this is the first elcat plan is that right this is year one uh of a three-year plan okay but were there prior okay oh yeah there's been L lcaps since about 2015 when they adopted a local control funding formula so I guess my my question is is it possible in the next update or or anything to see longer Trends because of our small population onee jumps or discrepancies might be just a few kids so be nice maybe in the in the future next year to to see like a three-year Trend or something to see if the trend line is consistently going up or down you know meeting goals and then um I know that there's an end goal for the third year were there mid year or mid elcap plan goals too or
214like this year no no okay um but and if you want the longer Trend I mean some of the longer Trend data is available just publicly for example a lot of the data that we pull was from the California dashboard um and so in a lot of those areas you're going to see you can go pretty far back yeah um and then this is um not applicable to everything but on some of the answers when we're kind of looking for like what's coming to mind is the um do you have a trusted adult at the school do we have any like followup questions or more um anecdotal evidence or or feedback about who that person is how that relationship came to be um because maybe like that's an area to devote more resources to like
215if it is a school aid or something you know and a prevalence of so um that's a good question you know the the californ that that part particular question comes from the California healthy kids survey which is a standardized assessment um so it it doesn't really offer that qualitative uh data that that gets at the the why Yeah question and that's why we do we go into student advisory committees and we do interviews so we gather that qualitative data to try to support and try to get at some of the stories uh behind as you know the you know when you're looking at quantitative data it's answering the question what yeah this is the state uh the the why is really through the qualitative stories uh that you hear and through the uh interviews and
216focus group um uh input okay and then um also I appreciate just all your getting back on some questions absolutely and thanks for yeah thank you the good questions in fact you were able to catch a couple couple uh data entry uh errors I I really just appreciate when somebody sees it in that level of detail that just it's it's an honor because you're looking at it that closely I appreciate that I'll I'll just wait yeah I'm going next I I was really excited to see these numbers almost entirely increasing across the board you know I hope with some of the belonging particularly um with racial breakdowns we we've made some progress given the effort we've put into that um really love the way you presented with the red arrow and gold stars made really
217easy to follow very clear good lesson um and you know I know this was mentioned even by myself on a previous item but again the comments here I cannot reiterate enough how important it is for this lcap goal number two to figure out how again with the numbers to support our mental health and counseling needs it's you know I'm might bring up I don't know if it's necessary to bring up with a future agenda item potentially but just again highlighting that point that we need to make make sure that we're not when we're doing what we need to for the budget we're not doing what you know something that's going up create harm in our district so we just need to have a committee have a group in place that can help us make sure
218that's the case so anyway sorry to keep harping on that but it's obviously critically important no absolutely is I mean it it speaks to the belongingness feeling right exactly and and safety because we're talking about psychological safety not just you know physical safety exactly so yeah thank you for putting us together I look forward to the seeing the the full picture at our next El presentation yeah thank you um thank you for the very clear and concise presentation thank you um I really appreciated how it was separated out from all the data so we could have a summary so thank you for that um I don't really have any questions and um I do appreciate the information and I think one thing I'm looking forward to is if we keep um numbers on how many
219many people participate community-wise in our upcoming Community input forums and surveys and just kind of looking at how those numbers shift from last year to this year and what that looks like so thank you for all your work on this I imagine this is like your full-time gig right it's out cap season we could say on February break yeah thank you though it is appreciated Dr Hain yeah absolutely SCH um Okay so maybe I should wait until Community input but I'm going to give you my input now um just a few things um on um when I'm looking at you know I remember the a a through G completion and you probably remember this Matt Bell was really big about we need to bone in on that concentrate on that expand on it which we
220have and I I but now I think we're getting to a point not that not personally PG School District but I mean the the whole country with the cost of colleges skyrocketing what I think is going to happen is you're going to have less and less kids going yeah and they're going to start looking for trainings and different kind of vocational uh opportunities that aren't going to cost thousands hundreds of thousands of dollars so I just think that's something we should keep in mind um we do have the C but the one thing I like to add to this is that I really like to see that we maybe start in middle school but also through high school that we do some kind of vocational um survey vocational inclination we get kids start to be
221thinking about what are their talents you know um we can all remember that I mean there's always a kid or two in your class that knows they're going to be a doctor and knows they're going to be the rest of us don't know and we get to college and we still don't know you know and so and and and maybe we graduate from college we don't know so so it you know it it's something that I think when we even when we talk about mental health um if you already get affirmation about what a talent what talent you have um it's very motivating and so I'd just like to throw that out there that that's something that we could um add in somewhere um I can speak to that a little bit um I think
222you're right on it I I I I think that we don't want to be one-dimensional as a program right um and considering that not every student is going to be University bound uh we do have you know CTE expanding CTE dual enrollment programs we also have a program um called California colleges we're in first year of implementation of California colleges that our um College and Career technician at the high school is implementing and it does have those career surveys and feedback on that it's it's really really cool we're very excited about that and Matthew binder has done a ton of work um doing the data transfer from our uh sis into California colleges um really really cool stuff that's good that's great um uh the next thing I wanted to talk about on the counseling
223services um you know we there it mentions in here that you um use the toolbox um at the elementary level but I'm I'm thinking that it it should continue on at least with it you know maybe adjustments for age age adjustments to the middle and the high school level because those are I mean what we're teaching I I love the toolbox at the elementary level I love how Mr Rogan really yeah great it's so great the breathing tool yeah I mean it was so it's so impactful yeah I I still use it my daughters that you know they they had it in elementary school and you know yeah that I can't tell you how many times dad you're having Rock brain right now you know yeah and I so I don't you know I think
224that we we shouldn't leave it at the elementary we should expand upon it through the and this can all be come out through the mental health program you know like looking at what kind of goals we want for that um ALS Al I'd say that um don't forget the AIDS to add um AIDS into the to um where it says here the elementary school counselors work collaborative collaboratively with classroom teachers and it doesn't say the AIDS so I just want to throw that in there that the AIDS should be part of that you know um training um then my last well second last thing um okay on the mental health therapist at the high school um it says the therapist's intent is to help students develop skills and strategies for coping with anxiety depression trauma
225and this is something that I've talked about before but I believe that should be a class that should be a class unto itself instead of just putting it on to a therapist to to deal with that it should be taught as a class and and how you know because this is these are what we deal with right and and um there's enough curriculum right there um but I so that's what I would encourage that be taught as a class and oh and the last thing is the vector training um I am so opposed to that I'm so sorry but why are we putting PE teachers in charge of this and then it's online it just doesn't make sense to me I I again um it should be a class and it should be something um
226that you know that is required before they graduate all of that needs to be required that's my final thought thank you thank you thank you good comments to chew on there do we have a response to one of the items please principal roach yes yes um Sean roach proud principal of Pacific Grove Middle School um I love what you said Beth and we actually have several curricula that we use at the middle school we use open parachute which is a social emotional curricula that deals with how to deal with stress and anxiety making good friendships that kind of thing and we have something called character strong so being an upstander and showing good character and putting your best self out there we have a dedicated time every Monday for advisory class so we do have
227a class that that teaches those kind of things as well and um we also have an amazing group of teachers who write advisory curricula they were actually off yesterday um we've been doing about a seven-part series on the evils of self phones and it is a wonderful thing and it really ties into our last anti-bullying meeting which was cyber bullying so we're kind of trying to connect the dots there as well um I'm well familiar with uh the toolbox of being married to an ele counselor um and I have Rock brain too so that's at least what I've been told but um it it's I think it's absolutely vital and absolutely important to carry that forth you know the way through you know through high school as well so I would love it if you
228popped in sometime for one of the lessons um it'd be it'd be great would love to and and and I I know that you are doing a lot of those things I guess my point is that I would want to make it so that there's a streamline you know so that you're not right that that what you're doing is not just over here in the middle school but that it it's connects up to Elementary and then then connects up to the high school we're looking at alignment right you know across the board so we've got something that continues all the way through yeah I'll see it's it's a good thought sorry that come back to you but it's a good thought you the continuity I mean being at the middle school you have a unique
229role between the two so I think there's again some reason for or not reason for but uh opportunity for leadership That's Unique in our district the other one I'll say is I think there's opportunities at the high school too where we can look forward thinking of times when there might be a in a class that may have very short instructional need and there might be opportunities to take advantage of that or things like the previous independent studies um you know options or free periods there might be ways to have and even even the club program might be another one to you know really consider I know it's student run but just to look for these opportunities to create that continuity because that it's easy to forget your your lessons and your breathing tool when you
230get to high school and you have to take seven you know finals right before midterm whatever so very true yeah Rock brain like it okay um along with continuity I think also frequency is important and maybe like highlighting the resources of the mhts at the canvus I don't know if this is already being done but I I I'm envisioning like on morning announcements maybe one day a week or something if there's like a a tip from one of the mhts about how to deal with stress or you know uh uh some executive functioning skill you know to kind of for them to address everyone at a school site um in one fail swoop and then this is probably like a future talk thing but when trusty shamas was talking about uh getting kids interested earlier
231in vocations uh I was thinking about this last month I think it would be cool uh if like some of the directors or uh some of the staff did basically on-site field trips like not to sign you up uh Mr svera but like if you did like a a kitchen uh field trip and showed kids or if Mr Anderson like taught some people to hammer heavy things or whatever um I think like broadening the scope of the world even though it's still on site is really important because I I think um a lot of the learning is obviously in the classroom but I think it's important to to um to get across that learning is everywhere and and you know our amazing staff uses all these different skills in different ways that's not really to
232you that's just kind of I I think it's a great idea you know but sorry pulling that thread a little bit I think of like if you want to talk about learning how to like balance a budget and stuff look at yeah Food Services and how to feed kids for a certain amount right that's a great I I also know that you guys aren't busy at all another for the record there was sarcasm in that comment for anyone yeah sorry thanks for I'm just reg okay with that um I do want to note it's 950 we have I think two more quick items is one might be a little long so do we want to make a motion just to extend a little longer um to be safe or do you think we can make
233it through in 10 minutes okay yeah's let's I I'll go ahead and make a motion to extend the meeting to 10:15 I'll second all in favor please say I I I I motion pass is 4 Z so 10:15 we have to let everybody go so okay thank you again Dr hus we're on to item C the csba board policy updates did you want us yeah that please right um so yes this is our a first read of the uh current updates to our csba policies and for those who you know aren't aware of the process we follow we have a policy committee uh which uh comprises members of our uh district office our directors and and cabinet members and then we actually have two trustees who serve on that committee and this year we're honored
234to have trusty otar and trusty wax I'm sorry trusty shamas uh who have you know signed up uh for that role uh and we you know had that chance to meet just a a few weeks back to uh really take a take a a close review of the uh policies that csba is recommending that are up for uh renewal and often you know those revisions are as a result of a new legislation uh so it's you know a wonderful process because what it really just means is we're in this constant uh sort of Contin continued uh program improval uh when it comes to our policies to ensure that they're constantly being updated and uh current and reflect you know currently legislation uh so that legally we're in compliance um there is quite a list as
235you can see you know there's a nice summary there um multiple uh policies and you know in each case uh the the director uh in charge of that uh that particular department is listed but really I just want to open it up to the board at this time for a discussion I am so grateful to uh to trusty opar and truste Shas for their input that when we meet as a committee that really I what results is just wonderful Rich discussion uh trusty M knows because she served on that last year uh but it really is in my opinion you know such an effective approach uh very collaborative and inclusive uh that really ensures you know we're um taking care of business right across all of our departments and serving our students so any questions
236input at this time please public comment first on this item which is item C none in the audience um we'll go to board I'll just comment quickly the two things I wanted to mention um one I think we still have state policy on cell phones coming forward in March is that right plan there was GNA be like some state that still on the like not from uh the policy committee but the policy committee will get some State suggested language I believe March was was the time on that so we'll be keeping an eye on it if that does come forward the other one I just wanted to bring up that I know we had talked about was the idea of setting um a you know a board goal maybe this should be for governance meeting
237with the policy for a reserve Target um and I think we have that on the future agenda items for June I think we kind of put that on for the summer to identify that absolutely yes indeed all my concerns met thank you guys on the policy committee every one and all for the detailed um additions no one else jumping to the mic I will go ahead and well it's it's a lot very okay it's a lot here and but you know I would just encourage people to maybe pick and choose um like here's we adopt uh here's a policy on chronic absence and truancy you know definition of it here's one on um expulsion and suspensions what they are what they can do what they can't do so you know there are things in here
238that are important to know but this is a lot to go through pick your favorites I than you and trusty outar for being on this boy there's a lot of trust there I can tell okay with that I think we have um any direction anyone disagree we should bring it back for final approval saw that trusted CL there you you you knew where I was going it was good okay last item but not least future agenda items so public comment is there any folks that would like to or I guess do you have a recommendation to bring up first Noe okay I do not no okay so public comments on future agenda items if not I any board member in the room I think we've brought up a few items that kind of circle around
239it I don't think I need to bring them back up here so thank you so much with that we're going to end before o'clock so as we say in the government right now you can have 20 minutes back in your day or your night thank you all very much