PGUSD Board Meeting June 1, 2023

001yeah welcome to the Pacific Grove Unified School District Board of Education regular meeting on Thursday June 1st as we begin this meeting it's important to pay respect to and acknowledge that we are on the traditional land of the Ohlone costanoan and sln people and additionally that we pay respect to Elders both past and present roll call vote please president Swanson sorry and I didn't mean to say vote just meant to say roll call clerk McNary here Dr Hazen here trustee Ottmar here trustee Swanson here superintendent poras here assistant superintendent Jordan here thank you thank you Mandy and Ralph do we have any changes to the agenda uh the only change uh We've noted earlier was that there's a revision to the minutes of March 18 to include um Dr Irene paraciado during the resignation reception

002so that's the only change okay um board any questions or comments on that on the agenda nope nope okay and any public wanting to comment on the adoption of the agenda tonight Louis anyone online wishing to do so I should say uh-huh zero put my glasses on I can see that thank you um and I don't see anyone here in public making their way up to the podium so with that do we have a motion to adopt the agenda I will make a motion to adopt the agenda thank you trustee Dr Hazen I'll second that hey Brian 's one so a motion made by Elliott Hazen seconded by Brian Swanson majority vote please all in favor I opposed thank you motion carries unanimously thank you all for that moving on I'll just describe briefly our

003closed session items that we plan to tackle um closed session items number one negotiations collective bargaining session planning and preparation with the pgta for 2021-22 and 22 23 school years number two Public Employee discipline dismissal release complaint number three conference with legal counsel Dash anticipated litigation two cases number four negotiations with unrepresented employee meet and confer adult education teachers number five negotiations with unrepresented employees position superintendent and that is the list of the closed session items do we have any public comment on the closed session topics seeing none and it's not on the agenda but board do you have anything you want to say about the closed session topics no okay and with that I don't see anyone here in person we will adjourn to closed session thank you there's so many I mean we're

004coming back from him we're coming back from closed session uh thank you everyone let's see all right so a quick report out on our items in closed session number one negotiations the board received an update no Direction was given number two information was given number and you know what let me read out number two Public Employee discipline dismissal release complaint information was given number three conference with legal counsel related to two cases of anticipated litigation no information was given to the board number four negotiations with unrepresented employees for the meet and confer adult education teachers no information was given and number five negotiations with unrepresented employees for the position of superintendent no information was given and with that hmm Jennifer McNary would you like to lead the Pledge of Allegiance I pledge allegiance thank you

005clerk McNary okay next up is the part of the meeting where the board members disclose their written Communications they received so I'll go first and then please please board members listen if I missed one let me know um okay so I got an email related to the appreciation for Mr Valverde a gratitude email for the five percent slash one thousand dollar increase um in pay and benefits to management um an email regarding the music interview an email regarding Pacific Grove High School election info and just board so you know um next year we're gonna have two student representatives from PG High School dacey Disney and Dario DiMaggio so that's exciting um an email from regarding ncba concert band festival and high praise for the musicianship of PG High concert band um an email regarding an

006agenda item related to cannabis three emails with concerns related to action H which is action H that's on our agenda tonight uh an email related to the possible use of Meals on Wheels for superintendent interviews and an email that was an invitation to the Delray Oaks pride flag raising that actually took place today and I think is during this time frame so all of us are here and unfortunately I'm not able to make it even if we desired so board did I miss any or did you get any that I didn't get anyone clerk McNary I also received emails from Community Human Services related to my membership on that board okay trustee Omar anything else um not via email but I did um it was an in-person communication um from a staff member asking that

007if there are issues um that come up that the board's addressing um or anything that's in the packet if we could be mindful that those things are earlier in the evening as opposed to at the end of the evening so that they might not have a stay up if we're running late okay trustee Brian Swanson uh well covered nothing further from me okay and trustee Dr Hazen nothing else thank you all right thank you all thank you okay board member comments um if you all don't mind I'll start just really quickly we had um just such an eventful May I've heard people call it the year of May especially in education because it's just so much on the calendar an unbelievable amount and I'm a board member so I'm not coordinating the events or the

008graduations or the promotions and somehow my calendar is jam-packed so I don't know how the staff are doing it um so anyways thank you to everyone um who put on promotions graduations there was even a graduation this morning at 10 A.M um so they're still happening and it's June um incredible and just one last um um salute to our student trustee Ray avla who is not here at this meeting because it is truly his summer break now um but every single one of us I think I can speak for every single one of us we really cherished having him on the board this year incredible young person so um that's all I have so I'll go to trustee Dr Hazen next just reiterate it was amazing to see the diversity of graduation experiences in our

009district and be able to meet some of the graduates in a way that and in a role that I haven't had before so yep thank you exactly what president Carolyn said Thank you to the everyone who helped put it on and congrats to all of the graduates and promotions of 2023. yeah and welcome to um trustee Dr Hazen trustee Ottmar and trustee clerk McNary that was your first graduation high school graduation and others that you've been to so welcome you're officially now trustees um Clerk mcneary no just to piggyback on what you both said I think it was a really exciting fun time um probably the most fun I've had since being on the board it truly beats reading packets and long meetings and um also totally reminds us like why we're up here doing

010what we do and it was really moving to hear the students speeches and touching to see how much support everybody had from friends and family and just a great time to celebrate all the accomplishments of of our students so I had a great time yeah super energizing trustee Ottmar um just congratulations to all the graduates and happy summer to all that's all I have absolutely trustee Brian Swanson yeah congrats to the graduates to everyone who is here who has been part of their of the graduates lives and you've all been part of their lives it's really remarkable it really is thank you to my fellow Trustees for letting me be the one to hand off to Ray I know you guys know that meant a lot to me and it really it meant so much

011to me to be able to do that um I don't know how many graduations now I've been to but the ones that I was present for this year you know for PG high and Community High which I love so much and the adults and you know those students too it's just there's not a I wish there was a a better word than remarkable but I think and when I think about it it's like what happens in this District and it's not just about our young people it's about everybody we're we're helping educate everybody and we do a really really wonderful job of that you know so I'm really taken by that and the other thing that just I was thinking about a few minutes ago as we came out of closed session is that we

012had a really wonderful closed session we have a really great group of people here and it was productive and there are things that we don't get to talk about right about we don't really need to we can't get into the nitty-gritty details of that stuff but the people that I sit here on this board with are remarkable people and they have incredible insight and varied backgrounds and the people that were in closed session with two Dr Polaris and Josh and buck and Billy and and everybody it's like you'll I'm I'm sorry I'm going on and on but it's like I look around this room and we're really really lucky to have this group of people that we have because everybody really really cares so thank you everybody who's in this room and everybody who might

013be tuning in right now too and watching it I appreciate you all thank you so much thank you Brian okay next up is our superintendent report and Dr Portis is this technically yeah I'll let you say it it is it's my last board meeting and uh interestingly enough at the stars line right this is meeting 360. what so it's it's a full circle uh and which was interesting to me and uh tell everyone have you ever missed a meeting I've not missed a single board meeting in 16 years yeah well it's been it's incredible well it's always very important to me um I appreciate you noting that yeah it's always been important but I I think as as um as as trustee Bryan was saying I um I just I don't want to say a

014ton I just I want to just simply express my appreciation to everyone uh the graduations in particular um we have such an amazing staff uh the classified and certificated administrative team I mean just year after year after year watching the incredible work that happens just remarkable and I know I know as a board you're so very proud of them and I know the community is but I can simply just want to reiterate you know as well how very proud I am of them and how proud I've been to be a part of it um you know it's no one person does everything and I you know I'm grateful with the team this administrative team has just been uh remarkable and uh so I I'm it's kind of that Bittersweet moment right um for sure and

015I everything's so hard when you make these decisions but my heart will always still be here I live in town I have a child you know going to school here and I'm very vested in in the progress of the district and how things go and and um grateful they've been all a part of it and um I mentioned it before but I'm going to reiterate it right here um thank you for your service as trustees I mean that's just you know I've worked with a lot of board members a lot of boards here in PG and everyone brings their unique talents but I'll tell you it's it's for you to volunteer your time to look through 800 you know a thousand page packets to to deal with the decisions that you have to make right

016with everyone watching and understanding that that there's a weight to it um I'm in awe it's just remarkable so thank you for the service that you give to our students the community to education um it's just amazing and again that's all I'll carry that that as well as I move forward and um so I'm going to start getting two teary eyed so I'm just going to stop with that and simply say thank you to everyone thank you for a wonderful close of the year and I look forward to still being part of the district in some way or another as As Time continues forward so anyway thank you and we know that you like to have your Hershey nuggets because yeah so that's a little gift from the board so you can you can have

017your Hershey nuggets wherever you choose so I am gonna I'm gonna crack this open right at the next beginning of the next year I'm going to crack it up I'm gonna save it for a moment and just enjoy it I have others I can bring if you need them now though in a very small Starbucks your last little drink very very cool appreciate it so there you are okay um now we're on to the part of the meeting uh individuals Desiring to address the board so public comment on any item of interest to members of the public that's within the board's jurisdiction will be heard tonight the board will also take public comment on each specific action item prior to the board action on the agenda item so in other words if there's an action

018item on this agenda we will call out for public comment and invite public comment before we take action on it any individual wishing to comment on a specific item on the current agenda are kindly asked to wait until that item is being discussed the board will allow a reasonable amount of time for public comment on each agenda item not to exceed three minutes per speaker and no more than 20 minutes per agenda item pursuant to our board policy 9323 so having said all that we're now going to open it up first to Pacific Grove Unified School District staff comments and these comments can come to us either online or here in person if you're online please just raise your hand and we have director elgaze keeping an eye to see if anyone raises their hand

019digitally and if anyone here in person would like to come up please do so at this time I thought I saw somebody but I guess I did not um so I'm just going to give it a moment for some pgusd staff comments I realize it's also kind of the beginning of summer so it's okay if we don't have many comments okay what's their name Willow magma are you a pgusd staff member I I am not okay well we are excited to hear from you and in just one moment we'll shift over to community members and that will be the perfect time for you to um to speak up and I think we're going to get to that time pretty shortly here because no one in public in person um is coming up either so oh

020I apologies uh Barbara Martinez please go ahead and comment oh let me get my camera on hold on there we go hi everybody I'm Barbara Martinez nice to see everybody tonight I wanted to start out by saying oh I'm just so proud to be a part of this district and Ralph it is truly a sad day to see you on your last board meeting excited to see um what comes forward for you I have been under your leadership for 14 of your 16 years here in the district and I'm just so proud to be under your leadership and um to Ralph Billy Claire and Stephanie you know you are definitely going to be missed um but excited to see what excitement and you what what brings in the future for you I do want to

021share today um we had our ESL celebration um at the adult school and in honor of what we're doing with cultural Proficiency in the district this was unsolicited from one of our ESL students and I just want to take one moment to share a part of his speech he was noted as the Ambassador the Ambassador for level B um on the special particular day and part of his speech reads as a matter of fact 23 students from 13 different nationalities around the world have been selected by a test to make up level B right and he says in spite of our diversity we stayed together for six months studying and practicing in a peaceful casual and friendly relationship without any discrimination or social exclusion what a beautiful example of living togethers thank you so much

022to our brave teachers for their sacrifices to help us all become future fluent speakers of the English language and I just wanted to share that because here at the adult school we have so much diversity and so much culture and we would do rapper arms around each other we're a true family and um it's it's a it represents everything that our district um says we do and so congratulations to our ESL students and the student who gave this speech today his name is Patrick Duco and what a wonderful celebration it was so it did want to give homage to that so thank you everybody thank you principal Martinez is there anyone else Lewis online looking to speak during the pgsd comments okay with that I'm going to move on to community members and um Willow

023magma I hope that you're on and you are first in line so please go ahead and comment because you can you hear me yes we can good evening board I'm a PG parent that recently reviewed the sex ed intended for the seventh graders I would like to invite and encourage the general public to take this online program yourselves and thoroughly examine all the links provided as resources Buck rogman the curriculum director can provide you a link to the online course this is an important sensitive topic for minors as such it needs to be reviewed thoroughly by the school and parents prior to Rolling it the content the content I reviewed was both surprising and misleading for the record I am compelled to share that I'm not a religious person and I'm also an immigrant to

024this country at the very beginning of the course students must complete a survey of what they know about the topic what is the purpose of this survey what servers is this data being kept and for how long who is this information shared with the animated cartoon videos point to troubles at home and narrow-minded parents incapable of understanding to re-emphasize parents are not to be trusted this leads to what trusted adult is and is points to various online resources and chat rooms to seek an adult stranger to discuss sexual topics with another section regarding consent which really means how to say yes is misleading on the legal term of consent California Penal Code 261.5 makes it a crime to have sexual intercourse with anyone under the age of 18. the law deems minors illegally incapable of

025consenting to sex with either adults or minors no detail of the support legal code is explained to kids instead how minors can consent or give permission to various sex acts is taught with different scenarios and circumstances this gives miners the message that they can legally consent to various sexual acts our society steadily teaches kids to obey and therefore say yes more emphasis is encouraged on the power of saying no is needed the course sites many online resources in which many are inappropriate for seventh graders links to scarlettene.com and other resources of explicit content and lead to unmonitored chat rooms some answer by AI even when doing a Google search for the provided term sex Dash Ed the number four life the top search results linked to pornography these web links often provide health information that

026is more of a marketing ploy to other sites for sex toys and Medical Treatments this lacks the medical completeness and especially lacking are the consequences of such Medical Treatments another push on the resources is for Telehealth provided without a parent's knowledge I urge the board staff curriculum director and parents in particular to thoroughly examine the content for this important part of our kids education and see if this is truly acceptable and age-appropriate thank you thank you so much for your comments and typically we are not really um we don't really respond to comment but but we are able to make sure that um you're connected with the proper staffed person and so it did sound like and Willow will you confirm have you already been in contact with the director of curriculum buckrogeman I have

027um I've reached out to get the uh the link so I could review the content okay okay excellent thank you so much do we have any other members of the public who would like to speak tonight peace when it turns green is on yes there you are hello I'm a grandparent so um I've lived in PG for 36 years and my daughter graduated from PG high so I have um a nine and a five year old um grandkids and I took an interest in the same same subject that will mentioned the PG middle school sex ed program through the Planned Parenthood program it is my understanding an eight-hour video and I washed a portion of it so here's my takeaway Planned Parenthood does not know what these children have experienced or know about sex about

028sex but they are assuming that they are already sexually active if the latter is true it is immoral according they would never use that word morale immoral is immoral to use a condom not to use economy I'm sorry it is also immoral to have sex if the child is drunk or high on drugs and it she must or he must give his or her consent if all these conditions are met condoms pills consent no drugs or alcohol sex is okay as far as planned parenthood is concerned forget about your parents Planned Parenthood are adults you can trust and value as I said the word moral and immoral is never used in this program they are only using the word value Planned Parenthood wants to be the child's friend and confident one video shows a cartoon

029girl saying to her cartoon girlfriend that if my mother finds out I'm having sex she will kill me and then she'll tell my father the message here is clear do not trust or believe in things your parents tell you they might be judgmental I.E moral Planned Parenthood is at your side and we are compassionate Planned Parenthood has values some critical thinking skills to ask might be and we are trying to teach critical thinking skills to children but some of them are not old enough to ask these questions where does a 12 year old have sex is sex between 12 and 14 year olds legal and I think Willow brought this up a lot better than I did are drugs and alcohol among 12 and 14 year olds legal Planned Parenthood never asked these questions is

030sex between 12 and 14 year olds legal or even desirable will this help them with stronger and more meaningful relationships in the future should moms and dads be more aware of what values Planned Parenthood is transmitting to their kids so I think that parents need to be more involved thank you thank you for your comment Louis do we have anyone else online member of the community wanted to okay and Louis do you mind turning on my video for me do we have anyone else here in the public who like to speak please go ahead thank you my name is Mike Gibbs and um but here in Pacific Grove the my sent a email I believe to the to the board and I'm on a different topic tonight to talk about the Cannabis issue most of

031you know that the City of Pacific Grove uh years or so ago passed an advisory uh uh referendum measure m and n one dealt with the tax consequences and the other dealt with the operation of a cannabis a cannabis shop here in Pacific Grove so at the last city council meeting these have come up these two ordinances came up for discussion and um they will this discussion will continue for some time and so I'm here tonight to just remind everybody that the Cannabis issue is back it's been an issue in not just in PG but in other school districts on an ongoing basis it's gotten worse with Vapes and you know the fentanyl issue and you have Narcan for fentanyl there is no anecdote for a cannabis or THC overdose there is not one um

032so in fact a member of the city council recounted and she's pro-cannabis that her niece was rushed to the hospital with a canvas overdose as a teenager and so she's requesting that things like for the Cannabis operation there'd be a THC potency levels display blade so you know what you're getting if you're going to buy it it's it may be here so what I'm I'm here for tonight is simply to ask the school board and I think this is your last meeting until August I would request that this be taken up on the agenda and I think president Swanson received this and the three things I'm recommending is that the school board talk about the distance right now it's a thousand uh feet I'm asking that the school board get behind this and talk about

033a thousand yard you know distance between a school and a pot shop a second that a portion of this the retail Revenue in this case the tax revenue that the city will take in be escrowed in favor of Education here and mental health programs so going back to the school district some percentage of that Revenue should come back here for education and Mental Health Care basically and I'd like like to have you all talk to city council about that and third recommendation is a member of the Pacific Grove Unified School District staff somebody that's concerned about this be represented on an advisory Council for the City of Pacific Grove as some of these things become more relevant and the operation of the pot shop cannabis store that the school district have a voice in how

034this is going to be rolled out right and I think it's really really important just remember please that cannabis is the number one cause drug-related cause of teen suicide in the United States not fentanyl it's cannabis because I'm a psychologist he rewires your brain and makes you crazy I've seen it personally in hospitals where I worked and we have this issue so just last thing is canvas does not have an anecdote if you're carried to the hospital you're screaming the whole way when you go so I'd like you to get involved and and thank you for letting me go over for just a few seconds I appreciate it yeah and Mr Gibbs your board item request was received it's the only one received since the last batch and so we are actually um we have

035a part of our agenda at the very end where we discuss future agenda items and if we make it to the end tonight which I do think we will it's usually um between about 9 30 and 10 P.M um I asked for your agenda item request to be printed out as a hard copy for all the trustees it's in your blue folder and so um so technically that that is an item on the agenda and we can discuss it as a board if we want to agendize your request okay so that won't happen for a couple hours all right but I'm glad you're here and I'm glad I was able to tell you that so that's great okay uh Louis any other members of the public and any other members of the public and buck

036you're just standing okay no problem thank you so much next up we have um a presentation which is always really fun and informative and we have a presentation tonight from um our teacher on special assignment sometimes called a tosa and this is from artosa at the PG Middle School Bryce Gamble so this will highlight your efforts this year and plans for next year and this is in our packet too if you want to follow along in a hard copy um turn on your microphone you got it I got it now I promise this won't go too long um I know you all have a busy night I promise Mr roggeman it would be under 10 minutes um I shared it with my friend and Mentor Mr binder who suggested hey cut it in half and

037then cut it in half one more time so it is seven o'clock so if you want to wrap it up about 7 10 we're here for that I got you I'm sorry I've got this all everything's blocking it I'll just do that okay um when I started this position Mr roach had the forward thinking I thought I was just going to be doing triage helping students um get back on track after the the covid we have a number of students that are struggling um Mr roach said let's go in a different direction and you help the entire School okay um I wasn't sure exactly what that entailed we had just done training last year um I believe with with Mr rogueman and Dr porus's uh suggestions with udl um and udl the big thing with

038that Universal Design for Learning there's um I am going to share this with all of you in a second um but uh if you click on this it has hyperlinks and whatnot but point of uh being the question with udl is how do you get students excited for school which is something we've all wondered for centuries now and the biggest part with that is choice so we all probably grew up with school you sit in the desk they talk at you the end well with udl you still have some of that but like my friend Mr Interline down here is doing in science the students all have a choice on how they're going to do the assignments so like this was one of his after this big unit he taught about geology students could either

039create a board game they could create a children's book they could make a podcast or if they wanted something else they could do that and they knew where to come find me and I would help them with any of that so I pushed in with him that week this is something that the English class did with narratives they came up with hand-drawn Graphics which half the students did and then this canva which we kind of stumbled on one of the teachers was giving me credit for it he didn't realize that actually he told me about it uh Mr avidizian and again these are things you can do but in canva we found that students could either make graphic novels like you can see with this or they could even make videos we found a way

040that you can make podcasts with it and things like that so I kind of trained the staff in that but the thing that we found the best um was when teachers were learning from each other at PG middle we have some of the best teachers in in the galaxy and what I started to learn to do was I would cover those teachers and then they would go to other classes so that's Mrs Fort I took that picture but you can't see it there's three other core teachers behind us and we watched her lead a Socratic seminar which other teachers in history we'd never used it and other teachers started doing that which is really beneficial with the students because when they see it done in one class they understand or see it done in multiple

041classes now they understand how to do it and also um we told our students we'll explain to your teacher how to do it which students just I I thought they would do well with it but they really thrived with it teacher the teachers and all of our teachers were really cool with learning all of that we did um uh staff-based learning platforms so you if you have children you've heard of Quizlet kahoot and blue kit um our younger teachers here the ones up here who we call the Nuggets they were the ones that were really into it old teachers like me who had been there for 18 years were like yeah yeah and then as you can see our staff was freaking out and cheating to like win the game and rushing through it um

042but we had teachers teaching the staff doing that same with this one project-based learning it's an old idea but we have this outstanding teacher Ms Hooper who is teacher the rest of the class how she she did a board game we've been doing board games since I was growing up in PG but she has a lot better checkpoints that she's been implementing with it so the students wouldn't fall too far as I throw the mic around the students wouldn't fall too far behind and so the teachers really learn amazingly well from each other and basically I learned all I had to do was just Point teachers to other teachers or beg those teachers to present at staff meetings um this is the other big part with udl so with this cartoon you know exclusion this

043child's being left out well you can build them up which we would do a lot of times we would you know in History Class we'd come up an assignment and a student that's struggling or student that uh you know has a learning issue we would say all right well we'll just cut the work in half but like this if we could get those resource teachers to help build the lessons from the ground floor you have that you have a chain link fence that they can look through and that's what we started doing this is an English Department meeting that's Kathy wheeler who's a resource teacher she's sitting right there helping them build the lessons so there is no for the struggling students this is how they'll do it we have we're building a lesson what's

044the outcome together as a department and then all right so to reach all of the students to reach every single type of learner what are we going to do so there's not that modification for the student that that you know I was labeled a resource student that okay well you know here's what you're gonna do here's your crutch no there is no Crush they don't need it um this is by the end of the year uh the English eighth grade this is their assignment that they made with the Holocaust unit it was done for decades one single way but if you look at this there's multiple different ways they can do it they can make videos they can make presentations part of the great thing with this um and Mr binder everything that he's created

045for the staff is like we have screencastify so we had a lot of nervous students coming back from the quarantine that to get them to speak in front of the class they would just take an absence well we would work with them on how to build or how to record themselves talking I would record them if they wanted to we found ways to make funny animations during it if they wanted to so they can kind of baby steps coming back standing in front of people talking rubrics we did a lot of work with rubrics um we started trying to use rubrics at PG middle do you have any idea what year that was Mr Rogan yeah it was like 2000 2008 2000 it was it was when Mr roggeman came and this one uh teacher

046myself and Miss Silva we got up and we talked to the staff about it and everyone said so you're trying to create one staff and then I ducked and ran away and let Mr Rogan deal with the rest of that um this is kind of the PG middle rubric that we have and it was um it's taken pretty well in that departments are taking that but they switch it to how they want it so when students look at that rubric it's all the rubrics are starting to look very familiar so it's not new this was actually uh the Spanish teacher and I worked with this one this is a daily check-in with Emojis and just to see how you're doing other teachers found that one and started copying it I would love to take credit

047for it and say I built that and pushed it out he's such a popular and cool teacher they went to him to find the thing that he and I worked on but you know whatever it's not a popular hit contest um and then the other part that I really love this year is that um uh Andrew Bradley that that works with Mr Brian uh binder at the elementaries he and I got to work together with this with cs first and we went down Ms Dempsey over in Forest Grove led us into her classroom and so we built a unit I'm a history teacher I've been a US history teacher for 18 years and the fifth grade curriculum's the same so what we're going to do with that it was so successful is our hope is

048like well let me just show you the lesson students came up with a real character that they've been reading about and they made CS first so they created a little video with that and um this character you have the link in here but these characters are kind of talking and it's animated and all that well what they're gonna do um is in eighth grade they'll build on that unit and then so forth and so forth so we'll have these ideas with this one thing that they're creating next year when I get to see all of the sixth graders we're going to start building that and then they'll build it again in eighth grade so they'll just keep piling on this one lesson so that's what I've been doing with that um are there any questions

049or anything I can answer with this I would well it's a really great really great presentation like you would say you're quite entertaining to watch it but also very effective so thank you for bringing that energy here uh trustee Dr Hazen do you want to start yeah just thank you very much for the presentation I do have some uh reports from the inside that apparently your dad jokes were very appreciated why are they dad jokes I I always get that I had a student last year that I they they made that joke uh dad jokes and I was like that's not a dad joke that's an awesome joke and then they were like are you gonna start crying I was like no middle schoolers in addition to canva they uh I heard that was really

050well uh taken and appreciated so I think that's something I'm really excited to see those kind of alternative ways of bringing in tools to the classroom so I encourage more of that and thank you for that's awesome yeah canva was this one's been edited yeah you'll have the longer one but they can but you can see the um some of the the ads they made in English English was especially amazing with it they really took it ran George McNary um you are really fun to listen to as a presenter so thank you um I love hearing how you're meeting all of the students where they're at yeah um and the collaboration piece between the teachers it really sounds like it's been like a Learning Journey for everybody and I love that you're incorporating things like

051canva into the English lesson because it's crossing different skills and sets that kids can learn and finding things that everyone can be good at um I hope we get to keep it I don't know how long the toaster gets to stay with us but I hope we get to keep you around in this role for a long time I think it's really beneficial for all of our students thank you um yeah if I I uh the teachers were teasing me the last day of school and calling me red that they were like do you want to keep this position part of me is I I miss the students I miss getting to be I mean so when they let me in the classrooms some of the times the teacher was like okay go away um

052but it is a very important um role I would love to say like I hit the ground floor doing that I didn't I really went to all the teachers and tried to do it one-on-one at first and that didn't take so I found by the end of the year I really know where we're gonna go with it next year um I I sat in Mr davanni and Roche's office the other day until they were like okay we have work to do um talking about how excited we are for next year where we're gonna go with it so we're gonna hit it um a lot more with that thank you yeah it's great to hear too as an incoming Middle School Parent what you're doing so thank you trustee Elmer I can second and or third

053you were great to listen to and thank you and I have um in my note here after I went through this presentation uh it just says yay Mr gamble with an exclamation pick this is so cool what you're doing I think it's great how you're meeting the students where they're at academically um and really respecting how they retain information I think that's so cool and I love the collaboration of Staff project-based learning I mean the whole thing is just epic so thank you thank you very much Rusty Brian Swanson first one quick question how long have we had you now how long have you I had to do that I thought it was my 17th and it's my 18th which is amazing I finished my 18th year this year because both my daughters had you

054and and really enjoyed you you are our resident comedian oh thank you and yeah we're lucky to have you but what you're doing beyond that too it's like and and they're not dad jokes they're just good jokes thank you I appreciate that says the dad says I'll be emailing Mr Hayes instead would you say um did you say I thought they were really funny I thought it really funny oh there it is well done oh my God it's so much I mean I remember the first time I saw you presented at the middle school and you were you were just so funny and great and but you do more than that you're more than just being funny it's like you're reaching the students through that too in your in your relatable and then we see

055this presentation which is great I'm so I'm so grateful that we have you where we have you right now to your tremendous assets so thank you so much for the presentation and thank you for circling around the block a month or two ago and finding me when I was out walking the dog I really appreciated that too it was nice to connect with likewise I really appreciate that thank you thank you Mr roach would like to say something so I'm going to take a break from the board comments for a moment good evening everyone Sean roach proud principal of Pacific Grove Middle School and Bryce gamble is definitely a hard act to follow but uh he really could have taken 35 or 40 minutes easily with what he's accomplished with really kind of supporting equity-based

056strategy and um supporting pure observation but I think really what the big thing is is that um he's really supported growing a staff of folks who are not scared of trying things that's that's a tough thing for a teacher to to do is kind of go outside their comfort zone and try something new and I think he's been instrumental in supporting that vulnerability that I think we all need to grow as Educators and and creating an environment where we trust one another we learn from one another we share best practices because I think that really makes us all better so I I could not pick a a better guy for this position he did a wonderful job of connecting individually but then when that Groundswell became apparent we we began to kind of look at

057things as an entire staff and so we did wonderful work this year kudos to you uh Mr gamble but I'm really looking forward to great things next year thank you guys thank you and um so I just had a couple uh questions and comments so um Dr Portis or or Josh Jordan will you just give us a quick tosa overview of the program I think we're a couple we're maybe two-thirds or or more into it and it's okay initially it was three year a one-time funding cycle and uh it sunsets the June of 2024. so this is our last year okay um and um it sounds like a lot of what you're doing it reminds me of what an inclusion specialist would do so good jobs threading in a resource teacher who is trained in

058special education because that's a really smart person to have on the team that was that was Mr roach I mean that I would I would love to take care of for that but that was Mr roach but then we just got it um I would go and set it up that we would always have a resource teacher incredible and I would to be honest I would talk with them beforehand and say okay what do we need to see on here you seem very humble and like you you know what you know and what you don't know and you're for help and that's really cool thank you um and so we have a toast at the middle school we also have a tosa at the high school or is that program sunsetted now so still going

059it's still going and who is our toast at the high school now well Mr Dr hag Quest and who is it now Stephanie Alvarez okay um and then just for like um program wise the toastas have such valuable information and you're Gathering so much data so then are the toasters just underneath the principle or do they also work with the director of curriculum or somebody else to kind of tie that all together you don't have to answer that brace if you don't know I um I work a lot with Mr binder Mr binder okay um or I harass him or Mr Bradley at least three times a week about how to do Tech but and then uh we work well with that but also Mr rogaman and I have met and he um is um

060really kind and includes me on a number of the things that I get to know what's going on great and do we as a district have a plan to kind of um value the data that's been garnered from this incredible three years at the end of it and kind of implement it or is that something that would fall under director roggeman or what are we what's our plan for that because this is gold nuggets right here yes I think they're absolutely director roggeman's been working with the team and making sure seeing how the data is going watching the progression I mean we're absolutely seeing an accelerated progression of the work that the doses are doing you know I think once we got our feet underneath us generally speaking um it's really just been ramping up

061so absolutely collecting the data that we're seeing seeing how it's working through and because we know also that it's you know it was a limited time so yeah if there's going to be any continuation of it we want to make sure to have okay the data we need to go forward do you all have tickled in your calendar to bring back to the board kind of the post report of of once these positions Sunset and let us know like what's going to be folded in because I would value that as a board member to hear I don't know if it's tickled in but we certainly will you tickle it Dr Rogan Dr Rogan uh we'll see for sure okay I'm making a note to follow up and ask then if it can be tickled in

062too okay um thank you so much we're going to go out to the public and see if they have any comments uh Louis anyone online wanting to comment I was like waiting for more dad jokes anyone in public want to come up and talk about the program or talk about Bryce or talk about pleasing yeah can I request yeah okay director binder making his way uh one of the things that I wanted to point out and then Mr roach spoke to this a little bit but uh Bryce is a trusted known quantity at the middle school obviously because he has historical knowledge of the place and he's been there so long and but the staff really connects with him so well they can go to him for anything I've seen this firsthand and whatever he

063is unsure of because he is essentially interfacing with us Mr roggeman myself on a regular basis throughout each week of the school year it just makes things move so much more efficiently things get resolved so much more quickly and so so he spoke a lot about supporting students but really um he is just an asset to supporting the staff there and if you pulled the staff you would get a resounding approval of what he's done this year there's no question about it so just wanted to point that out thank you so much we're gonna wrap up go ahead and director just quick quickly I know a question was kind of asked about the overall um integration of uh the growth that we've had and how we're going to maintain that I think that one of

064the things that becomes really clear when you hear Mr gamble talk about the program that he's teaching is that it's intricately tied to the equity work that we're doing when you look at something like Universal Design for Learning or having resource staff present in department meetings those are the kind of steps that are going to increase the you know inclusion of all students and increase the quality of the education that that they you know experience and when you look at the high school and their focused on grading for equity and the work that Dr hadquis did with the staff under the leadership of principal Garcia that also is very much an equity driven Endeavor at the at the high school so that's kind of the umbrella under which these um you know professional development movements

065are occurring and it's all kind of part of that systematic approach into US knocking down the barriers that might stand in the way of students being able to access the content that they're learning so that's kind of the big the big picture and I'm excited to sit and talk with Mr gamble over the summer and see what he's dreaming up for next year because uh based on what we saw last year it's going to be good okay thank you thank you and director Davies I see your hand up online thank you I think it's important uh to mention that the new tosa at the high school is Dr Stephanie Alvarez oh thank you and she is a special education teacher and she was an inclusion specialist for her last school district oh my goodness okay

066before we swept her away thank you director Davies for that information super valuable made my night thank you I just had one quick request if we could just get just one dad joke you just closed the dad joke that's what I've heard they aren't dad jokes I I feel like I dropped the ball I feel like I I got that of like people coming up at parties being like Oh I heard you're funny say something funny and I just every time just yeah I'll get the dad joke it might come to you later you can come up during public comment for any item perfect question for being in our district yes go ahead may I make one comment if if I'm gonna take the liberty of it and you might actually embarrass him but um

067there was one other aspect having been a middle school teacher myself and now having a child at the middle school I think one of the pieces that wasn't mentioned about Mr Gamble and I think is really important um Mr gamble models respect and respectability so I grew up with my father expecting that I respect people show respect for people in the way that I act in the way that I behave and it's so clear that Mr gamble is in the same fashion he's always very respectful to people around him he's always been very respectful to me but I watch his behaviors with with the adults around him and the students watch him and so I know that our students are able to watch how he interacts how he behaves how he speaks and it's all

068the humor and the fun time they're also watching a a watching a man a gentleman behave well with his colleagues around and watching a human treat other humans kindly and that's you you just can't quantify that truly so I want to just add that in there as well because it's something that I know he won't speak to himself but it's something that I've noticed over the years and so I appreciate him in this position because I know our middle schoolers who need this are getting it so it's pretty pretty impressive to watch just learn to throw that out there yeah a great way to start off the night thank you so much thank you oh well okay all right so moving on it's 7 23 so even with that beautiful presentation and all of our

069discussion we're right on target so thank you good job good job um we're moving on to the consent agenda um I'd like to pull consent C I'm gonna go around ask if board members would like to pull anything else uh clerk McNary I have no items to pull okay trustee Omar um can you come back to me please yes trustee Brian Swanson nope all good thank you all good okay um myself I already said see uh trustee Dr Hazen no items for me thank you okay trustee armor was that enough time I'm okay I'm pulling nothing okay thank you so much okay so um so I'd like to pull classified assignment order number 18 which is item C uh the rest of the items on consent there's actually like a perfect alphabet from A to

070Z items on here I don't know if I've ever seen that before um another lucky part of this magical meeting I guess um so anyways if I can get a um emotion I'm gonna move to approve consent with the removal of item C and I'll second that so motion made by trustee Brian Swanson seconded By Carolyn Swanson um do we need to do a roll call or can we do a majority on that one majority is fine majority vote please all in favor aye opposed thank you motion carries unanimously so we're going to put c um we're just going to call it pooled consent C and we're just going to plug it in right before action discussion if that's agreeable to everybody I saw everybody not in their head okay so um I pulled item

071C actually because um I just wanted um we have some really excellent um um folks who are going to come as long as this item is approved and um I come to the district and assist in some areas related to payroll and finance and on the fiscal team and so I just want to give an opportunity for Joshua Jordan if you're okay with that um to just kind of lay out um there's a individual Gary bosum and um Karen deller that are on this order that that are showing that they'll come as um sub itinerant substitutes cookie can you just tell us absolutely yes I can speak to that um so both Mr Blossom who was the prior associate superintendent CBO for Monterey County Office of Education and Karen deller who was the director of

072external Services the external Services oversees all district finances for the county I worked with both of them for some time and with the changes um coming up with the resignation of our good friend Dr porus here and some additional duties assigned to me I felt like it was a good time to bring in some support in certain areas and the support is more specific to project related areas for the summer time um I know that everybody leaves for the summer and it's you know it people think it slows down in the summertime for schools well we are attempting to close the books prepare a 45-day revision and start working on our audited actuals so myself and the fiscal director will be working intimately on that but there's a number of projects that I can list

073them for you today that we plan to have these two retirees work with us on because they're just they're experts in these areas number one we're looking at having support in position control reconciliation anything from reconciling vacancies adding Health and Welfare budgeting associated with vacancies which which has not been done in the past um and then reconciling position control against current assignments I wanted to have them create a table for a grant resource renewal both state and federal a lot of our grants that we receive are we receive them through our P2 P1 apportionments but there's a whole a lot of other grants that the district would receive based on applications and we don't have a timetable or a table for those grants for state and federal so I'm going to have them develop that

074table for us and then we'll take that table and plug it into our calendar um clean up of chart of accounts and tying our escape and chart of accounts into the else into the lcap one of the things that we noticed this year when we were going through the lcap it was extremely difficult to parse out the dollars associated with each measure because the way those expenditures were set up in Escape were not tied to say a goal or a management code and I'm not going to get too geeky on you with sax coding but there's a way to set this up to where it's a very simple way to look at our expenditures and track them for the lcap so that's another project um support with unauded actuals and um restricted sources tied to

075position so we're going to be looking at I'm going to have them look at all of our restricted resources right now the the one time or the ending funds some of which we just spoke about related tosses and I'm going to have them help me make recommendations to this body as to what we're going to look at moving forward should we continue to fund these positions out of the general fund are we looking to to apply for additional grants to fund these positions or if there's no more one-time funding available what are we going to do so so they're going to look at that for us too um in a nutshell that's really what it is they're going to be doing for us one day a week for Gary bossam And every other week for

076two days with Karen duller um they're like I said I've worked with both of them for over 14 years phenomenal folks and I think we'd be lucky to have them here to just put another set of eyes on what's been going on within the fiscal Department thank you so much let's go around quickly see if any board members have um comments trustee Dr Hazen I'm sorry clerk McNary no thank you for the additional info trustee Ottmar no nothing I appreciate all the information um in depth I really appreciate that very much thank you trustee Brian Swanson uh real quick you're burning through some of this information that and some of it was new what are P2 and P1 apportionments right so the uh that's the first part of the year and then the second part

077of the Year where our um our Ada is is uploaded to the state and that's when we receive our apportionment so okay you know the beginning of the year or the fall P2 in the spring it's when when we receive our principal apportionments from California Department of admit thank you still just still deciphering the code yeah after all these years A lot of it acronym yeah yes thank you I had to Google gasp today yeah gasby is how you say it okay I say yes um okay um I don't have any questions but I do appreciate it and um I I guess like one comment I have is um I'm thankful for um the relationship the warm relationship it seems that you have with these folks and I think that if they're coming a little

078bit out of retirement to come and help us it kind of showcases their trust in you and um and um so please thank them for us because I don't know if I would give up my um retirement to come and help out a district so please thank them um and uh trustee Dr Hazen please go ahead yeah just quickly I can only imagine the help you will need in the filling multiple seats so I'm very excited you're bringing this forth to us I'm happy to move forward with it yes absolutely such a special skill um so I'm going to go out to the public really quickly and then we'll come back for a vote on this one really quick so um nobody online looking to comment I don't see anyone here in public moving up

079towards the podium and so with that um can I get a motion on this item I'll second motion made by trustee Brian Swanson seconded by trustee Carolyn Swanson no relation um majority vote please Mandy all in favor I opposed thank you motion passes unanimously thank you all uh moving on now to action discussion so action discussion a is uh the first one is resolution number 1108 recognizing June 19 2023 as Juneteenth in the Pacific Grove unified school district and this is being recommended by um by our staff Joshua Jordan your name is on this but do we have a trustee who would like to present this or Joshua join would you like to every wish I'll go for it okay please um I actually requested this agenda item so that makes sense um this would

080be I believe the first year that our district would be recognizing Juneteenth um and I think we've kind of gone over our role as policy makers and um kind of the leg of the district that communicates what we value to the community and I think this is one way we can communicate another group of our community that we value um I guess a couple of the important Provisions were that working with the community the board of education is committed to identifying actionable items to improve policies and procedures to improve access to opportunities that ensure that the students family and staff do not experience inequities in the schools of Pacific Grove unified school district so um I hope you all will approve it in this evening thank you clergy McNairy and this is a resolution and

081so before you all leave tonight if we do approve it um please sign it in person so that we can make Mandy's life just a little less hectic trying to chase us down so um signatures needed and um board I'll go around see if anyone has any comments I'll start with trustee Ottmar thank you for bringing this it's very important and I'm really glad to see this here so heartfelt thank you thank you trustee Omar trustee Brian Swanson Absolutely I'll Echo that thank you for bringing it it's important that we do it and I'm glad that that it's on the agenda for tonight so yeah absolutely 100 percent thank you and trustee Dr Hazen nothing to add that hasn't been said so happy to prove it tonight okay and Clark McNairy you um um presented

082it was there anything further that you wanted to add on it okay Louis is there anyone in um in the online sphere that would like to call oh wonderful okay uh Claire Davies please go ahead um thank you very very much for formally adopting this for our beautiful District I just want to say that we did um take a Juneteenth holiday last summer for summer school we were a little bit ahead but we did do that thank you thank you director Davies anyone else online or here in public you're warmly welcomed to come and comment about anything well I guess about this agenda item for right now nobody I'm seeing no one and board do you have any further comments on this item no okay um can we get this is a roll call vote

083so we just need a motion in a second and then we'll do a roll call vote um would anyone like to make a motion I'll make the motion to adopt um the resolution recognizing Juneteenth and I'll second it so motion made by clerk McNary seconded by trustee Carolyn Swanson roll call vote please president Swanson aye Clark McNary aye Dr Hazen aye trustee Ottmar aye Rusty Swanson hi thank you motion carries unanimously moving on now to action discussion Item B which is I'm sorry yes clerk McNary do you have any interest in reading the resolution before we move on I think it could be nice sure if that's okay sorry to interject but it's a good one is that okay if you wish sure um Pacific Grove Unified School District Board of Education resolution number 1108

084recognizing June 19 2023 as Juneteenth in the Pacific Grove unified school district whereas June 19 is the time that many in our nation recognize Juneteenth as the holiday that celebrates emancipation day the day in history the when the last state ratified the Emancipation Proclamation and whereas the state marks the time period where African Americans of Texas received notice from President Lincoln that slavery has been abolished a declaration that was codified in the 13th Amendment of the Constitution of the United States of America and whereas June 19 also marks the day that African Americans in the southern states exercised independence from those who benefited from their labors in the founding of this nation and whereas the Journey of African Americans represents both great achievements and great hardships and whereas our nation is currently witnessing the Injustice

085of the African-American Journey that have existed for far too long this June 19 celebration weighs heavily on our hearts and on our minds as many African Americans continually are not treated equally under the law and whereas the pain and anguish displayed on our national stage developed from generations of systematic race of systemic racism excuse me that impacts our students families staff and communities and whereas the educational institutions of this nation including Pacific Grove unified school district has a particular responsibility to recognize the painful realities of our history and to make sure that our curriculum reflects these realities and whereas working with the community the Board of Education of the Pacific Grove unified school district is committed to identifying actionable items to improve policies and procedures to improve access to opportunities to ensure students families and

086staff do not experience inequities in the schools of the Pacific Grove unified school district and whereas we value diversity and are united in our opposition to racism and hate we stand solidarity with our African-American students Educators staff and their families now therefore be it resolved that the Pacific Grove unified school district hereby officially commemorates Juneteenth as a day to celebrate and emphasize a collective call to action against Injustice of any kind passed and adopted by the board on this first day of June thank you and so since we did pass that please everyone remember to sign it before you leave tonight okay um okay moving on to action discussion B the 2324 adopted budget is the next item Joshua Joins thank you Professor Carolyn um you have a pretty substantive cover sheet here I'm not

087going to give a presentation similar to that of the public hearing uh the only thing to note on the second page is that no changes were made to this budget included within the governor's May revision we're going to address that the 45-day revision so this budget that I'm presenting today is the same budget that we presented on May 18th during the public hearing so with that I'll open it up for any questions thank you so much uh trustee Brian Swanson anything here thank you I don't have anything that would prevent me from voting on this in favor of it so trustee Dr Hazen nope thanks again for bringing it back up clerk McNary no trustee atmar I'm good no thank you thank you we'll go out to the public uh Luis I'm sorry Lewis do

088we have anyone online thank you and is there anyone here uh in person who would like to come up to the podium and speak on this item once again this is our 23 to 24 school year adopted budget okay and um I'm not seeing anyone in on the board wanting to make any further comments either so on this one can we please get a majority vote Mandy if you're there yeah did I miss I'm sorry I think I missed the motion did I no I missed it thank you so much can we get a motion please I'll make a motion to adopt the 2324 budget I'll second excellent motion made by clerk McNary seconded by trustee Ottmar Mandy thank you so much for correcting my error a majority vote now please no problem opposed thank

089you motion carries unanimously moving on to action item C the Pacific Grove unified school district local control and accountability plan this is an item that we also had up for public hearing at our last meeting and um so we're gonna go around and see if board members have any questions or comments director did you want to say something no I'm happy to answer them okay no problem thank you for coming up um I do not have any questions uh trustee Dr Hazen do you have no questions for me thank you clerk McNary no questions and thank you for outlining what the updates were for the board sure trustee ottmer no questions for me trustee Brian Swanson no we're all good I think thank you again it's like I I like phoned up on it last

090week and I thought we were gonna have to vote on it last week so I just like digging into it it's like oh we're not actually voting on you that's what we're going to save it up so I'm yeah I'm good thank you okay uh any public comment on this item once again this is the pgusd local control and accountability plan that we're voting on um I don't see anyone online looking to comment Lewis doesn't either um do you have any final comments no just uh I keep working with uh Dr Ramirez from the Monterey County Office of Education just to make sure that all the eyes are dotted and the t's are crossed and um the county approval should come by the end of the month and they seem too thorough in their review

091that was really cool or just maybe fresh eyes no she's um yeah yeah that it's uh know that she's been uh doing this for a while and uh so uh it was great for me to sit down you know and be with her for about an hour and a half and just kind of Garner that expertise for the Precision with which uh you know that they look through our plan so perhaps it was you being patient to sit with her and really hear what she had to say so thank you so much for that it seemed like it really um tightened up that document absolutely thanks um better every year right that's all we can hope for that's all we can hope everything better every year okay um still seeing no one in the um

092public Arena who would like to comment I'm just gonna glance Back At the trustees and see if anyone has anything they'd like to share Dr Portis no Josh Troy no okay um with that can we get emotion violence okay I'll make the motion so I'll make the motion on staff's recommendation so uh and and Elliott you seconded okay so motion made by trustee Carolyn Swanson seconded by uh trustee Dr Hazen Mandy majority vote please all those in favor aye opposed thank you okay motion carries unanimously we're moving right along here um it's only 7 43 and at this point I thought we might be as far along as 8 10 so we're I think we're really going to finish tonight by 10 o'clock if not a little sooner um so item D is local performance

093indicators for the California dashboard this is also director roggeman item um so did you have anything you wanted to present on this um yes I thought I would go through the slides so that the public can see some of the data that's going to get posted on the dashboard if they do search the dashboard for uh Pacific Grove unified school district um one of the things uh that is important to note is that there is data that the state gathers um through the testing that we do and then there's also things that we need to report out to the state where we do a self-evaluation of our programs and post them on the dashboard so the public has the information about some of the state prior their priorities so the first slide just kind of

094you you know explains a little bit about the dashboard and that this is going to be locally collected data by PG USD the local indicators are part of a seamless accountability system and there are some of the bullet bullet points there there's an emphasis on local control also it enables the leas for us to be able to measure our our progress using our local data toward these priorities that we have from the state it also gives valuable information to our educational Partners as they can log on and find out some information about our schools and our district and some of this data also informs the local control and accountability planning process um so uh when you look at the priorities that we're going to have assessed in these local indicators the first one is uh

095has to do with appropriately assigned teachers access to curriculum aligned instructional materials and safe clean and functional School facilities as a as a district based on the reading rubrics that were given from the state we have zero percent of uh the misassignments of teachers of English Learners and the total teacher Mrs Simonson vacant teacher put positions then um we also have zero percent with the number or percentage of students without access to their own copies of our standards aligned instructional materials and all of the facilities that we have at our school fall under the definition of good repair in the district so I know that we have a lot of you know improvements that are happening throughout the district however when you look at the rating that we use for the school accountability report cards

096that our schools are in good repair um The sulfur reflection tool for implementation of state and academic standards the first one talks about rating the local uh educational agency's progress in providing professional learning for teachers to the recently adopted academic standards and so as far as our English language arts go we feel like we've reached the level of full implementation of the PPD that's associated with that as far as English language development um the kind of strategies that are used with our English language Learners in order to access Pro program we feel like we're at full implementation but there's always work that needs to be done to Shore that up with our English Learners as a priority group for us and their results in our data showing that there is a learning Gap we want

097to make sure that we're still working to improve that area of our educational and professional development program yes can I ask a quick clarifying question so for this slide in particular the self-reflection tool so who's data so the data comes from uh the uh conversations that we have with our site site staff ultimately it's me as the Director of the curriculum and special projects to oversee the program for the district and then report out onto the dashboard and is it safe to assume like on like on priority three family engagement Etc and going out throughout the document that that's kind of how like the the data is kind of trickled up to you from staff pgusd staff correct it's well it's it's from multiple sources is basically from all of the educational partners that we

098have so um some of the data some of the feedback that we've gotten through our formal parent meetings is going to be reflected in our ratings here but it's also done through um you know the daily site visits that I've made and the conversations that I've had with the principals it's the knowledge of the programs like um what Mr gamble is doing at the middle school it's um reflective of the overall picture of the district in each of the different areas that we're going to report out on okay sure um and so uh if you look at the method mathematics um the we uh rated as full implementation and sustainability in terms of the program that we're running uh in the district and then the next Generation science standards we have full implementation we didn't

099mark the system sustainability on that because uh quite frankly coming out of covid the primary emphasis of the district has been on English language arts and math especially at the elementary level so there is still some room for growth uh at the elementary schools for the implementation of the Next Generation science standards we have a science program that's in place but um you know uh I think that the emphasis has been like I said on the mathematics and English language arts history and social science with the adoption of our new curriculum last year I think we can look at that as full implementation and sustainability um when we look at our next slide this is going to be the self-reflection tool for the State academic standards so uh here we're going to rate our progress

100in making instructional materials that are aligned to recently adopted academic standards available for our students so when you look at English and language arts in our alignment to the Common Core State Standards for English language arts we have full implementation and sustainability as well as all the other categories that are listed there for English language development mathematics our next-gen science standards as well as history and social science um when we uh rate our uh performance um in areas where we can improve in the delivering instructional line to the recently adopted um Frameworks uh all of these are full implementation but we look at areas where we can improve um because we're always working to get better with regard to uh the um the staff support that we're able to offer in each one of these

101areas so when we adopt a new textbook we try to have in place an opportunity for staff to be able to plan to implement that textbook and then uh we always are looking for opportunities for staff to increase their ability in the different areas that they teach with the professional development opportunities that are offered either throughout the county or the ones that we bring into the district um the next tool is talking about implementation of our academic standards we're looking at reading the um progress that we've made in implementing each of the following academic standards adopted by the State Board of Education for all students so um when we're looking at ccte we've got um you know full implementation and a sustainability of the CTE Pathways at the high school our health education content standards

102we are meeting the requirements that the state has and we have a program that is sustainable there the PE model curriculum standards we have full implementation and sustainability there as well as with World Language and Visual and Performing Arts foreign okay we're looking at the activities of teachers and school administrators during the prior school year and when we identify the professional learning needs of groups of teachers from the staff as a whole we have full implementation in that we've got the can attracted days for our professional development for our staff I think when we'll look at full implementation and sustainability is when we are you know extending this not only to our teachers but to the classified staff as well I think when you see the professional development that we have planned for August 4th

103um it's going to include our classified staff so we look at we're broadening that range of professional development for District staff as a whole uh with regard to identifying the learning needs of the individual teachers that is done with the assistance of our site admin to work with the teachers and identify areas where they feel like they could use some pre-professional development and then we try to align them with Opera opportunities there foreign priority three we're talking about our family in in engagement um we're looking at our current strengths and progress in this area and then also identifying Focus areas for improvement and including how we can improve the engagement of our under representative families so this has been a prior priority priority for the district this year um and in end in years years

104past but our focus is trying to increase not only the Outreach but the part participation of parents in um you know the different meetings that we have and doing them in different ways so that we can increase that level of participation first one talks about that ability to build trusting and respectful relationships with families we uh rated ourselves as full implementation and assist sustainability and the progress in creating welcoming in environments for all families in the community also rated as full implementation in assist sustainability where we did full implementation and feel like there's room for growth is the progress in supporting staff to learn about each family's strengths culture languages and goals for their children helping our staff to you know identify ways where we can begin to identify those individual needs and meet those

105for for our families and then also looking at the progress of developing multiple opportunities for the district and school sites to engage in two-way communication with families and Educators and using language that is understandable and accessible to families we've made growth in that area with the language line contract that we signed this year as well as um you know uh having an open line of communication with families when they need specific you know interpretation for events at school and then also having both the fasted translation services and language line available for uh specific languages for parent conferences as well okay uh the next one uh talking about family engagement is uh building Partnerships for uh student outcomes so uh when we're talking about trying to provide professional learning and support for teachers and principals to

106improve a school's capacity to partner with the families we feel like there's full implementation in our efforts to partner with families and yet that's an area that we would like to see ourselves improve in um even even more sorry it's it's initial implementation was the rating for that aspect and then when you look at reading the progress in providing families with information and resources to support Student Learning and Development in the home we feel like we're still at the initial phase of the implementation there I think that what you'll see is these rating scales um are reflective of um you know uh kind of where we are and where we hope to hope to be and so I think that those two areas are areas where we felt like we could uh put put some

107focus on and improve for the following year um when you look at reading the progress of implementing policies and programs for teachers to meet with families and students to guests to discuss student progress and ways to work together to support improve student outcomes we put that at full implementation because of the robust intervention programs that we have at the elementary level and how we work with parents during conferences to help them understand where their students are and how their students can grow when we look at reading the progress in supporting families to understand and exercise their legal rights and advocate for their own students and all students we rated ourselves at full implementation there that that information is available to parents and when we think parents might need specific information I know that the administration

108reaches out so that parents are aware are available of the resources and the rights that they have um looking at uh the next area of family in in engagement we're going to look at the current strengths and progress and identify Focus area for improvement with regard to building the capacity and supporting principals and staff to effectively engage families in add divisory groups and with decision making the the School site councils Remain the primary formal group that works to do this with our site leadership the Parent-Teacher associations at our schools also have an impact here um when we look at rating the progress and building the capacity and supporting family members to effectively engage in advisory groups and decision making we put ourselves as as initial implementation and area where we can um provide a little

109bit of growth there is um helping to maybe provide some training to those groups whether it's the ptas or the School site councils and how to most effectively engage in the decision making and Advising how the school is run I'm also looking at opportunities to provide input on policies and programs implementing strategies to reach and seek input from any underrepresented groups in the school Community we've got full implementation there with our elac committees also with our parent Ed Advisory Group with the local control accountability plan and having diverse groups represented um in those formal uh groups also looking at trying to rate the progress if our families teachers principals and District administrators work together to plan design Implement evaluate our family engagement activities at the district sites and levels was also rated as full implementation

110um thank you uh the last two areas with school climate is basically a summary of the presentation that the board received about the California healthy kids survey and then seven um the access to the broad course of study is covered more thoroughly in the lcap and so that work is summarized as part of the board packet it will also be made available to the dashboard I realize that's a lot of me reading and going through these check check marks and I appreciate your patience there it's one of the required steps that we have to do every year as a district and so I'm happy to entertain questions if the board has any at this time I think I might chat with you offline because I have some questions about it that um I don't know

111if the whole board shares but like I have questions about the value of arbitrary it feels more like a survey than values that have actual data that you're you know linking to something that's going to have a goal that's going to trigger okay last year we did a four and now that warns us to do a five so I have a hard time with that but it but maybe it's a state requirement and and that's it so president Carolyn uh I'd be happy to chat with you offline about that also I do want you to know that um not all of the scores went up okay so that as we went through and rated well as as I went through working with our site admin and the knowledge that we have of our own District

112that we really try to take an honest approach with our ratings yeah and so there are going to be some that didn't go up that that that went down from the pre-previous year um based on um some of the goals that we've set for ourselves especially in those areas of parent engagement and trying to engage our educational partners that uh is a voice that's very important to me as the Director of the curriculum and special projects is having that voice of our educational partners and engaging them in a meaningful way and um even though we uh try to improve our efforts of this year um we think there's still some room for growth there okay yeah and okay and so like a comparison of of data of like where the numbers maybe didn't go up

113where's that information for the board is that not really if that's not in here right well one of the things that we can do is the one thing that's nice about the dashboard is you can look at the year's rankings year by year so you can see if they've just stayed the same over time or you can see if they've changed a little over over time and um you know I I think that one of the challenges in this kind of reporting to the state is that school districts and systems are living organisms and so just like the lcap we talk about it being a living document that is going to have some changes in it from from time to time and over time if we're telling an accurate story of our progress as a

114district yes we would love to be fives across the board and everything but that's almost you know impossible to do as you emphasize different areas of growth you're probably going to see a positive result in those but Others May start to slip and so you might have to start to re-emphasize something else it's it's uh it's brought in scope okay yeah and that I mean this this I'll talk to you about it later okay uh trustee Dr Houston go ahead nope no comments I'm glad to look forward to looking at these updated numbers on the dashboard great thank you Mark McNary I think I because I have similar questions about the or maybe I don't have similar questions thank you for the presentation I I guess I wonder too I was curious too like how

115we go about getting from a four to a five or where that information comes from um I don't see anything though that would prevent me from approving it tonight so thank you thank you twisty upmer I would agree um you know self-assessment is a really interesting concept um and self-reflection and and that kind of thing I think sometimes we tend to especially um when it's a survey and it's going to be public data and I'm not saying this is happening but we tend to maybe want to appear better than what we are and so that's where my concern would lie is that we're just um checking boxes without substance behind it I want to make sure that what we're looking at is actually is truly reflective of what's happening in the district and if there

116is an area that we're falling behind or the numbers dropping um how are we making up for that what's the plan what's uh what's the plan of action there so just sort of what that looks like and I don't know if I mean this could be it this is a big document with a lot of information that's super important to me um so maybe this would also warrant kind of offline discussion too so we're not taking up a whole bunch of time but um you could be busy you've got but it's so meaningful you know I just want to make sure I'm understanding it and that this is we have accurate information here sure so some of the documentation that um that this work is Big based on is captured in the local control and

117accountability plan so there's an entire section in that local control and accountability plan about um you know engaging our educational partners and what that looks so looks like so um so um there's some right you're talking about the meat behind the rankings and some of that can be located there so but thank you for that yeah and I think specifically too I was looking at um in three family engagement looking at reading the progress and providing professional learning and support to teachers and principals to improve schools capability to partner with families um and we have a three there you know is that because of what's the why I guess I'm wondering what the why is you know and when we're looking at equity and diversity and inclusion and all of that um you know some

118of the scoring that I'm looking at uh it's hard because there's so many boxes but it seemed like a little bit inconsistent like a five a four in communication but sometimes it's a three and so I guess I'm just having a hard time with understanding how it all fits together part of this because there's a lot there yeah um another part of that is I think that as we've gone through our cultural program efficiency work one of the things that it's done is it's opened our eyes to areas where we can really improve and so that's reflective of some of the threes that you see there is that um you know there's a greater perspective on our end of um you know reaching uh folks that uh typically we haven't reached in the past and

119so uh we need some work in the area for how best to do that okay thank you appreciate it trustee Brian Swanson well there's a lot thank you um I I like I think everybody else here too is really drawn to in particular priority three page 957 where it's like you see these couple of Threes jump in but I think in in a lot of ways too because it's a self-evaluation too that you're able to give yourself a three and say huh all right we need to do better is I think there's a lot of strength in that too and realizing that it's like okay and and when I think about one of the things that I would love for us to do um Community wise with engaging with families more making you know like

120how do we wrap our arms around the parents and bring them into this and how do we bring the community into educating the kids too I think that that's Central to it so um I'm trying to figure out how to say it it's like I'm not happy that we seize threes but I'm happy that we can give ourselves threes right right sure so so that we're able to do that and say yeah you know what I'm gonna do better um and that we realize that that's so important to what we're one of our primary goals here is to just again build community and and uh and I I think it was you know the last board meeting where I and I was thinking about the school and our students and our Educators here and everybody

121is being the heartbeat of the community it's like how do we do that and how do we make that stronger and I think this being able to look at ourselves and say that it's like ah well love to be a five we're three is there's uh there's something great about being able to be honest with ourselves about that too sure so thank you blah blah blah uh I'll stop that's a lot of words tonight already thank you so we'll go up to the public and see if there's anyone who would like to comment on this document Louis if there's anybody I don't see anyone either okay and anyone here in person [Music] Billy were you wanting to come up no just shifting in your chair sorry um okay and board members will just look at

122you real quickly and see if there's anything else you'd like to say okay all right um so we're voting tonight I guess just approving the data that's in this document we're not giving direction on it or telling you to bring it back is there a deadline on it correct this uh Nisha just had border approval before it goes to the dashboard that's all okay and when's that deadline uh it's over the summer okay yeah okay um so do we have a motion on this one where'd everybody go okay okay all right motion made by Brian Swanson seconded by uh trustee Dr Hazen um majority vote please Mandy all those in favor opposed opposed nay thank you all right motion passes four to one one dissenting is Carolyn Swanson thank you action item e uh we're

123moving on to yes approval of amendment to the superintendent's current contract retroactive compensation adjustment um so technically this is my item um Dr portas do I have a specific thing you would like me to read as far as a disclaimer goes no I think you can just um uh read write off the information sheet and the fiscal impact that's what we did the last time okay um off of packet page 964 where it says information okay um okay so uh this item is um an item that the board is bringing forward um we're recommending um actually technically I guess I'm bringing it forward but it's recommended that the Board of Education review and approve this amendment to the superintendent's current contract um and it's a retroactive compensation adjustment so um I don't know how far

124you want me to explain this but essentially um we just went through um a series of increase in pay and benefits to essentially all employees of the district all employees of the district really and there's one employee that has yet to um have a raise and pay or benefits take place and that employee is the only employee that the board hires and fires and evaluates and approves pay for and so that is why this item is kind of pulled to the side and is something that the board looks at and approves so that's why it's here on the agenda and why I'm making this attempt to explain it so um so here we are so the board on an annual basis reviews the superintendent's contract and compensation the proposed amendment would provide a retroactive salary

125increase which is commensurate with the increase granted to other employee bargaining units so the board agrees to pay superintendent a retroactive salary increase of five percent commiserate and equal with the other employee bargaining unit salary adjustments effective July 1st 2022 which equates to an annual salary of 273 thousand dollars 926 and 57 cents payable in 12 equal monthly installments retroactive to July 1st 2022 this amendment only provides a compensation adjustment and does not extend the superintendent's contract and the fiscal impact of this item is this five percent on ongoing compensation agreement is commensurate with the other employee bargaining unit salary adjustments this contract adjustment includes an increase in annual salary of thirteen thousand and forty four dollars and twelve cents to be funded by the general fund and then there's a a half page form

126here that if the board approves us myself will sign and Dr Portis will sign that's it so with that board do we have any discussion on this item I'll start with trustee Dr Hazen I'll just quickly take the moment again to thank you for board meeting number 360 and it's fitting that this is on it yeah how did you try how did you count them what was your system going back a lot of people you went through the calendar Mandy helped me a lot it was it was just of interest at one point a couple years ago just kind of kind of wondering you know and so you just and then Mandy did backtrack for me on board meetings all the way back to when I started and then from that point forward just kind

127of watching it was it was more just a I don't know just yeah it just became a thing well I mean that's a data point right that's great yeah boards love that um clerk McNary um no no comments this is consistent with all of the other increases we've again given and thank you for your for your service trustee outmar um no this is fantastic the only thing that I'm wondering is if there's any possibility of video from those early none of those videos right I've never videoed oh yeah it would just be audio early days yeah I can really hear back I can remember my first meeting though very vividly I bet what a day yeah oh sorry sorry Laura okay trustee Brian Swanson I've already tried to talk you out of leaving so I'm

128not going to do that thank you for 300 and I I wish I could have been there for more of them but thank you for but I'm sure we're 360 great meetings okay thank you and we'll go out to the public to see if anyone would like to comment on this anyone online or in person please feel welcome to comment I don't see anyone online who would like to comment and neither does this okay great um trustees any last uh thing you would like to say okay everyone's shaking their head so on this we just need to get a um a motion please I would love to make a motion to adopt the Back Bay for superintendent bonus thank you so much trustee Dr Hazen anyone want a second I'll second that okay motion made

129by trustee Dr Hazen seconded by trustee Brian Swanson Mandy do you mind doing a majority vote please all those in favor aye opposed thank you motion carries unanimously thank you all oh very much I'm grateful appreciate it thank you of course it's only fair yeah um action item F approval of Pacific Grove unified school district adult education instructor group agreement this is on page 966 of the packet if anyone would like to reference it um Joshua Jordan did you have anything you want to say about this um I would just say that this was the last group that we did work with on meet and confer we came to an agreement about a week and a half ago uh this does not require ad 1200 reporting to the County Office of Education and is noted

130in the information and fiscal impact section uh they they too went with the five percent in a thousand which equates to uh fiscal impact of just over twelve thousand dollars for the year thank you so much um yes it definitely is the season for the approval of such items and they're very important items for people to get their their pays uh pay increase and benefit increases so um clerk McNary any questions or comments on this no thank you okay trustee Omar trustee Brian Swanson no thank you okay um I don't have anything trustee Dr Hazen no nothing all right thanks um any member of the public wishing to comment on this item just a reminder this item is the approval of Pacific Grove unified school district adult education instructor group agreement if you're online just

131raise your digital hand and we'll get to you we don't see anyone raising their digital hand and we don't have anyone here in public so I'm just going to pop back over to the board and see if there's any questions that came into your minds Elliot did you have something I'll make a quick just quick comment it's really nice I've seen now to two people on this agenda that were involved very uh deeply in the early raising of my kids so it's really cool to see them as part so to Miss Jen Hall and Miss Jennifer Thomas I was really cool to see them being more involved with the district answer lovely okay um with that if anyone would like to make a motion please do I'm gonna make that motion I'm happy to Second

132it okay motion made by trustee Brian Swanson seconded by trustee Dr Hazen um majority vote please Mandy all those in favor I opposed thank you motion carries unanimously moving on to action item G this is a potential this is discussion for potential subcommittee for superintendent contract updates and I should say discussion in action right because we're going to take possible action on this tonight this is also my item this is so funny okay so this is my item I guess and so um this item if you all remember is um coming to us from a generated from a discussion that we had during our last special meeting and that was a special meeting where we had our superintendent search vendor here guiding us on kind of the um the kind of you know the process

133of doing a superintendent search and one of the things they brought up is they asked us if we wanted to um develop a subcommittee so it would be a non-majority of the board so it'd be two board members to go over and um review let me give it the right exec um to review um uh and possibly update the superintendent contract and then bring that contract with those suggested updates to the entire board and so we do not have to have a subcommittee we can just all kind of dive into the contract and I did ask um for a con copy of the contract to be in your blue folders tonight um because I don't see it in the packet so so it's here so it's six pages um and it's you know it's well

134organized there's all the components they're numbered you can look through it it's a legal contract right offer acceptance consideration and so um so tonight the the real decision we need to make on this is if we want to do a subcommittee to kind of dive into the details of this so um I'll start with trustee Brian Swanson any comments on this uh I'm still in favor of us going through it uh all of us together it's six pages I was burning through it a few days ago you know I think we could tighten it up a little bit um but uh I would still like for all of us you know when I think about it too it's like it's the one thing you'd mentioned earlier right it's like when we hire a superintendent it's

135the one person that we hire one person and I would love for all of our eyeballs to be on it in that way and I know it's going to take more time probably to do it that way but I would like to do it that way yeah it would re most likely require um either a meeting dedicated to that or a meeting mostly dedicated to that right if we do a subcommittee one perceived benefit I'm not saying it is necessarily benefit but if we have a subcommittee the subcommittee can work on it offline and then bring that to um a regular board meeting and just have it as an item on the agenda of a regular board meeting if we decide that we want to do it all together which is totally fine then most

136likely we need to have a special meeting for that and we would need to ask our vendor if that special meeting if they preferred for that to happen um during the summer like it might be in June I don't remember they probably would have to do that too yeah because probably there's an approaching deadline that we do need to have that whatever tweaks we might see in a contractor we need to address those yeah and then we did set that date for October 10th Jennifer McNary I'm looking at you you're the count you have such a good calendar mind I think it's October 10th for the superintendent interviews which means many things have to take place before that right so um okay so thank you trustee Brian Swanson um I'm fine either way honestly I

137don't have I I don't want to say I don't care but um I'm fine with either decision it's made tonight so trustee Dr Hazen yeah I'll Echo I like the idea of all of us looking at this I mean having looked at the contract I think there are only a few points in my mind that I would be interested in necessarily discussing so you know if the majority of the board does feel the subcommittee would be useful I would be happy to support that but I also agree you know again I've fallen a similar path as you as I can see both paths being useful I like the idea of looking at it as a board I also could see a subcommittee being useful in getting some thoughts together first okay some majority of the

138board will have to make a decision on this tonight and not be so neutral in it so we'll see um clerk McNary um I still see the value in doing an in-depth look at the contract which I think would be uh would make sense in a subcommittee format um I think it's going to be I guess I can I see both sides of it as well I'm gonna take the position of I think this work would best be served as having a subcommittee who can dedicate a bunch of time to it and then bring that back to the board similar to how we do with the policy committee um I don't think that gives anybody more say or less say over what goes into the contract and all this being said we can get to

139the point where we have thought everything through and had our meeting and then we have a candidate and we have to go back into negotiations about whatever ends up on the table at that point so I am in favor of the subcommittee okay thank you trustee Omar my preference is that we all get our eyes on the contracts and that we're able to bring forth anything that we may want to change or adjust um a subcommittee depending on how it's done I mean if I don't know my preference is that we all get eyes on it I think it might be a little bit difficult to do in the summer because you know if that's happening this month and people have plans then that may be difficult my question is is would this be a

140closed session or is this something that's open session I think they said open session but I am not the expert on this I know as I understand it from our conversation at the last meeting I think it would be open I'm pretty sure it would be open I think they said open but I mean I can message we're going to take a break in a little while I can message Eric and ask if that's a deciding factor for you we can Trail this item and bring it back later in the meeting but either way um I think the heart of it is that I'm hearing that Phi that perhaps the majority of the board is thinking you know what this entire process lets do it all five of us all the time that's kind of

141what it sounds like I'm hearing and even like in our special meeting there was a point where we had a majority for some decision I can't remember which decision it was now but um but I just felt like it wasn't right to even go forward in that moment with just the majority like we kind of want to have as much of us brought along as possible having said that though if we don't do a subcommittee and this needs a special meeting and one or two board members can't make it we're going to be in a position where we're there's there might be three of us or four of us so we have to kind of not that I have to tell you this we're all responsible adults adults but we're going to have to prioritize

142making this meeting otherwise I will field all of this discussion will be for not trying to get all five of us together and then someone's like sorry I have something else I want to give up a morning of fishing to do it whoa that's big that's big okay go ahead Elliot just a question for the record if I if I were the one to miss that meeting I could still pass along my thoughts no I don't know I don't know if that's true because what happened sorry I don't mean to cut you off so abruptly you're like shocked by my answer but um the thing is is when we do special meetings or when we do it's kind of like that's the time right so Brian what do you think I mean do you well

143I I think it's important for us to to all be there for it that's what that's what that's what I'm driving at I because I think that there's all these little subtleties and nuances that yes that we might miss when we're absolutely and the tricky part gets if we have someone who's submitting what they want then whose shoulders does that fall on does that fall in mind as a board president am I like hold on let me make sure and then I may not represent that information properly so does that information then go to the vendor and then they're trying to read something forward and cut and it's kind of like if you're not at the meeting I don't know you know I don't know how much how much we can then Foster that I

144I don't want it on my shoulders to bring someone else's information forward not kinda I want us all there for it yeah so so that's the that's kind of like the the Barb of not doing the subcommittee is okay that means we need to all be there I don't know um so anyways we'll go out to the public this is an item that has public comment on it as usual so we'll see we'll hear anybody in the public wants to comment on it we'd love to hear from you um Louis anyone online liking to comment okay nope okay um coming back to the board so this is something that we should make a decision on um so um so I'll start um I have a quick question yes do we know when this contract originated

145is there a date of the original contract I mean I see that it says uh April 2022 but wasn't modified or when the last time there was a modification to this contract the contract that you're seeing was the last the most recent modification um and but the structure that contract started in 2007 so it's it's a lot of iterations over the year every year it goes to legal counsel to take a look at it make sure it's all the other aspects of it are correct but it's it the the you can go back to 2007 and see the original version of it there's quite a few additions over the years that were negotiated you know with the board um typically the the contracts are all created first in closed session um and because you can

146talk with a candidate and come to agreements with the candidate the final contract however like what happened this evening by Ed code is required to be presented in Open session at a regularly scheduled board meeting so that's the final but up until then you have the opportunity to discuss the contract in closed session okay thank you two more clarifying questions um in special meeting format or in a subcommittee what would the necessity of having our lawyer in the room as well so like I guess I'm wondering is if we had a special meeting would that mean more time or money to have our work in the room versus a subcommittee or not I think it's up to us I mean I could see going both ways where we kind of toss our ideas and we

147put together this zebra document you know all of our pieces or whatever and it's you know there's a lot to work with already and then have and then submit it to them and have them review it um or we could have them here if we thought that that would be beneficial and I thought that would be beneficial um we could also ask for guidance I think that's a great question to ask our guides on this journey right they're like the conductors of all of this so we could ask leadership Associates what they recommend Josh did you have an idea on that no sorry I thought you may have um yeah so but one thing for sure is that the the document whatever form uh draft it takes will be reviewed by legal I just don't

148know if we're going to ask for Lou or one of his designees to be here the entire time so any other comments or questions okay um I actually trustee Brian you're the um first kind of on the docket so um did you want to say anything else really related to this no no I mean I think you guys all know where I stand on this I think our biggest trick would be it's like I mean do we need to do we need to pull out the calendars for a second and then see too it's like can we do this with and I think we do I think we need to take a second and look if we have yeah we might as well can and I know not everybody may be able right now to

149look at their calendar so let's can we go around and see is everybody able right now just to see can we look at our calendars and two dates this Summer that I cannot do otherwise I'll make anything work let me just ask Ralph a procedural question I mean looking at our calendar is that still related to this agenda item right deciding on the subcommittee or is that outside of it okay yeah I think that'll give folks a good idea on how to vote right if they maybe want to do a safer kind of subcommittee because I I will say that part of like my own process that I would want to do is reach out to a handful of other districts kind of see what their versions are that type of work is something that

150like usually I would be real quiet by myself reading thoroughly not talking in a public meeting and and reading it and digesting it so then I guess we would be asking staff to reach out if we didn't have a subcommittee um if there was a subcommittee that would be the subcommittee's task in one question you know I did like your idea of potentially asking how to break leadership Associates because I'm wondering if that's something they could help what's with because they may have examples exactly they may have a long examples of good I would think I would think so yeah so that might be worth asking quickly and if they have a recommendation on past searches whether you know there's been a need for a subcommittee or if it's been more useful in their opinion

151to have a full board well they were here for quite a length of time for you know talking about it so um I don't know I think we have to decide sorry um Okay calendar wise do we want to see if it's even possible in June or is this a feudal act because we don't know if leadership Associates can be there for the calendar item ah I don't know if this is really the best time to do the calendar figuring out and they may also have some other calendar thing that they need to do before or after it that's a good point so let's um maybe we just get on the same page so we can give them Direction and then they can go forward with it and let them kind of Drive the ship

152on that that's okay um so let me ask one quick question before we continue yes so if there's a subcommittee of two um and what is that what does that look like as far as presentation of okay these are the things that we think could be changed or should be changed or adjusted um is would that just be presented to the rest of the board and then we could then provide input and say you know I also think that this may be uh yes needs to be adjusted I can see how that could just kind of condense the time spent and we would still all have eyes on it so we would still have input but it may be able to sort of move it forward a little bit faster yeah the way that I

153see it happening and if this is how we all agree then this is how it would happen because we are the drivers of this part of it so is there would be a packet for the either the portion of the meeting or the the you know whatever meeting we have the packet would have the current one would have maybe some other examples in it and it would either have a Redline version of what the committee recommended or it would have a clean version and you know there would be a communication in this written document of the recommendations that were made by the committee but all of us realizing that's only two people on the board and then we can really like dig in and hash it out and the committee can say you know what

154we dug into this other one and we saw this District you know in this other County but they had this really cool clause in there that we wanted to add to it and so then we can talk about that as well because some of this is so cut and dry like the term and the salary the work days I mean so much of this is um is pretty basic so like personally I would be out there hunting for something that maybe really Advanced this contract and made it better for our district as a whole maybe a longevity Clause maybe not I don't know so anyways yeah go ahead um two quickly so one thing I kind of view it as a Mobius Loop without being able to go through the calendars to decide exactly which

155way because you know as was said if we can't have all five here that might not be the right approach so I mean that is leading me towards the subcommittee idea the other question I would ask and fully understand or expect potentially to know is could we discuss interest in serving other subcommittee before we vote because if all of us say none of us want to serve then it's a valid question okay who would want to be on this on the subcommittee anyone Brian Wood yeah okay I was shocked I know I mean a little bit but okay okay so we need two so Brian's up for it anybody else anybody else just say a word I would be interested I'm just not sure how available I would be this summer frankly so I'd be

156happy if someone else wants to with Brian but also would be happy to do it with Brian if no one else well and then subcommittee that's two people coordinating their schedules so it's a little more you know the odds are in your favor you'll be able to figure something out yeah yeah um so okay so that's what our subcommittee would potentially look like Laura are you what do you think is it possible to provide input through um you know through email obviously not to board members but you know perhaps through Mandy or through Josh because he'll be gone um if you know to provide input that can be forwarded on to the subcommittee just to sort of highlight things that others might see before it gets to before I like to a special meeting or

157or on it or even before the subcommittee meets so that there's you know it gets um highlight areas may be highlighted that other trustees might see that they have concern with or that I mean I'm not sure if that's even possible or if that's making sense but um just to provide additional input without having to uh sit in a room together and meet but it's going through a third party I think we either need to all be here and hash it out together or do the two-person subcommittee and be okay with the two folks whoever they we select going through the versions and the drafts and not bringing I'm not saying that they're bringing like even a final draft to us as a board but bringing their Insight because they were able to take the

158time and really say well what about this what about that which like even this discussion right here where we're trying to like discuss details you can feel how it's kind of like okay we've got other business to attend to we've got this going on poor people you know waiting for us and so um so that's what we want to avoid right is getting in a situation where we want to give this all of our attention but we can't really because so either of these tools either doing a full meeting with this item a special meeting just related to it or doing the subcommittee the nitty-gritty of how the subcommittee works we can tell Eric and Sally hey this is our biggest concern that like a voice might might get lost somehow and they can maybe

159Comfort any fears related to a subcommittee it's subcommittee I will say is a tool used in um I don't want to say every elected body but many elected bodies it's the go-to for when you have an item that needs to kind of get like a deeper look and a deeper look by the elected body because most of the deeper look items are staff level and they bubble up to us and they get on our agenda and and we you know pick them apart as as board members but like so this item is something that we need to work on and a subcommittee is definitely a proper tool to get everyone's voice heard on it okay yeah I mean as long as as long as once the subcommittee meets um I was just thinking perhaps it

160could move things along a little bit faster but as long as once the subcommittee meets we still all have an active voice if there is a piece that hasn't been addressed that maybe there's something in there that I feel strongly about that the subcommittee you know it didn't it didn't come up I'd like to make sure that I still have a voice that I can say hey this is important to me I want I'd like to have this redlined or this amount changed or whatever it might be you will still be able to say that and as long as the majority of the board agrees then that would either stay or be removed okay so as long as all of our voices are still heard I I see the value in this episode yeah that's

161the that's kind of the beauty of the subcommittee or an ad hoc committee I mean like that's that's what they're for is to dig in and save time but also be able to do a good job okay and and sending an email in advance of the subcommittee meeting do you is that I I mean it would be up to the subcommittee members how they would want to do that um I guess for right now let's just hypothetically say it's Brian and Elliot what do you say about that I would happily accept comment if we could do it through an appropriate account because I would want to be able to take a deep dive in whatever issues folks felt were important so whether it's like a genre specific thing like this is a concern or you're

162like generally I feel like the superintendent contract needs to have child care in it too I would want to then say Okay leadership Associates can give us examples of child care language that might be useful so I personally would welcome that but I realize that might not be as easy um I think if we had a subcommittee that is absolutely something that's doable in a subcommittee it's trickier if we've got a live meeting going and there's an individual then tasked with bringing someone else's information during the meeting right yeah I was saying it I mean hopefully what happened before but yeah I totally see your point there and I've been on subcommittees for elected bodies before and seen them work well and seen them work really poorly for various reasons so I do see the

163potential value but also potential pitfalls generally what I would say okay so it's 8 40 if the board's okay with it um let's make a decision on this and then we'll move on to the next item um so uh would anyone like to make a motion to generate a subcommittee for the superintendent's contract updates and if so um you would need to name the subcommittee participants sure I will make a motion to create a subcommittee for the purpose of reviewing and updating the existing superintendent contract with our two subcommittee members being trustee Brian Swanson and trustee Elliott Hazen okay I just wanted to make sure you were okay with that so I was okay seconding it too but okay thank you Laura um so motion made by clerk McNary to generate a subcommittee with Brian

164Swanson and Elliot Hazen seconded by trustee Laura Ottmar Mandy if you're still there will you do a majority vote please all in favor hi hi opposed thank you and so I would just say um subcommittee member Swanson and Hazen if you can send an email to Eric and Sally letting him know that this took place tonight and a rock and roll with that because they'll get you the dates and stuff I'm right on thank you so much okay so um we can't we have a choice now we can either take a 10 minute break or we can kind of re-adjust our energy and dive back into the action item age approval of fiscal officer reclassification and updated salary schedule I would love to be able to take a bio break right now um but majority

165of the board are you okay with the bio break right now or would you like to keep going okay we will take a 10 minute break it's 8 42 we'll be back at 8 52. thank you all really not yeah I know that's like a we are going to move on to um action item age approval of fiscal officer reclassification and updated salary schedule Joshua Jordan this is your item would you like to say anything sure thank you president um so oftentimes throughout the year we look at reclassification process related to folks leaving a position we also look at the positions related to the job duties associated with the position and what's comparable in other districts um when I took a look at this about three months ago um I realized that number one the

166job description wasn't really comparable with other districts for the type of work being done in this position um number two I was of the impression at that time that we were potentially losing our current fiscal officer so I wanted to take a look at it and get ahead and get ahead of this reclassification process and then the third component I think the most crucial component for me was um looking at having another layer of management and supervisor and supervision under me um for all of the direct reports that I have so that was really the reasoning and the rationale behind this I looked at I want to say it was 13 different 13 different districts seven of the 13 this position falls in the classified management category either as a coordinator or fiscal officer or

167director um and when looking at the salary comparisons as well it was we were substantially lower than any other District in the in the county or any of our comparable districts so I brought that forward to you tonight the revisions in the job description are minor the only revisions that I made to the current job description which was built I believe two or three years ago was brought forward to the board um were associated with the supervisory role um for accounting payroll benefits and staff complying with effective office procedures and then I added knowledge laws ordinance regulations affecting the operations of accounting principles and practices and their application to a wide variety of transactions and problems especially as they pertain to school districts um one last thing I would just like to say before moving

168forward we do have a relatively small fiscal team here at the district office um and I would say one component that is missing is somebody in accounting so the accounting is done by the fiscal officer and myself and that is unlike most districts in the comparable so with that I'll open it up for any questions okay thank you so much Joshua Jordan um I'm actually first on my list of question askers um so I'll dive in um so was the entire department reviewed for reclassification and or changes in pay no they were not we do have relatively all new staff in my department um uh payroll has been here for a year a little over a year one of them has been here for just a little over six months and then accounts payable she's

169been here for just a little bit longer a little over a year uh and then my Executive Admin assistant Carly who's also confidential similarly similarly has been here just a little over a year um so when I looked at this I looked at the job description specifically and as I mentioned I looked at comparables and that was the reason why I looked at this job in particular also taking into consideration that um I have nine direct reports and it would have been nice for me to add another level of management underneath me specifically for payroll and accounts payable because really those staff actually do report and work with on a daily basis the fiscal officer is it typical for though for positions people in those positions I'm not talking about individuals I'm talking about job

170descriptions is it typical for um the folks in the payroll um what was the other one accounts payable accounts payable and the third accounts receivable accounts receivable is it typical for those three positions to report to the fiscal officer in a in the majority of other districts it is it's untypical for them to report direct to the CBO in most districts okay okay thank you so much and then um zooming out for just a moment so in our district what is the procedure or process for reclassifying and and was it followed so the procedure that has been followed in the year that I've been here was that we look at positions when somebody's vacating the position so um and we do that for a number of reasons I would say first and foremost to make

171sure that for the recruitment process we have a competitive salary schedule it also gives us a time to reevaluate the job description itself and duties within the job description duties change over time systems we use change over time and some of those systems and Duties are listed in a job description that could be Antiquated so the time frame for doing this is associated usually with somebody leaving the position now I can't speak to what was done prior to my tenure here over the past year um when I was in the Monterey County Office of Education we we followed a reclassification process for management every four years and every every two years classified it was written into the contract I'm not going down that path but I will say that I was involved in you know

172a decade worth of reclassification of positions on the certificated classifying and management side and there was a system involved and the trigger points throughout basically told you when it was time to evaluate those uh job descriptions reevaluate in the potentially reclassify them I could see a lot of value in having a system for that yeah that's okay so that's good to I'll put a pin in that for another day um and then just a really quick question about the job description itself so you were saying that the only thing that was changed in the job description was I have it here somewhere um the only part that was changing the job description is that um this will this position will now supervise accounting payroll and benefit staff and complying with effective office procedures and um

173that they would have knowledge of laws ordinances and regulations affecting operations of accounting principles and practices and their applications to a wide variety of transactions and problems especially as a pertain to school district so that's what what's listed here was any change made to education or experience in the job description no changes were made to anything else other than what you just described okay okay thank you um thank you for answering all my questions trustee Dr Hazen any questions just one question just on on the timing is is it you know being the last minute of the year is it important for us to get done now or is it something that could wait to the fall and I know the answer is probably it would be great to get done now but would just

174love a honest assessment it would be great to have it done now specifically because of the supervisory role that I'm I'm proposing um we all know within less than 30 days we'll no longer have a superintendent I'll be interim um yes I'm capable of doing both jobs but it just helps me with level of supervisory role beneath me during the interim period but also Beyond I think that the most important part is this is something that structurally I believe should be in place if you look at comparable districts so um would there be an issue with postponing more likely not we have a lot that we have to get through this summer um but I wrote it this way because I felt like it was best looked at when looking at comparable districts and I

175read all of the job descriptions for all of the comparable districts so it's very very similar the way this job description was written prior to the two bullets that I changed is very similar and comparable to other positions throughout the county director level and coordinator level and I'm sorry Elliot did you I had another question pop in my mind were you finished with your questions okay um sorry Josh Jordan sorry trustees um when it comes to evaluating staff would the fiscal officer then evaluate that these three positions or would those positions still be evaluated by yourself they would evaluate those three positions the fiscal officer would then correct okay okay just wrapping my head around kind of like the org chart of it all so thank you for humoring me on that um clerk McNary

176thank you for asking those um clarifying questions this looks reasonable to me within um I guess the org chart I Envision I would love an org chart um as far as the layer of separations and eliminating some of those direct reports right to you so um I think it makes sense I appreciate all of the very thorough comparables and where this is landing um in all of them seems reasonable for me so I I don't have any concerns about it thank you Clark McNairy trustee ottmer um we spoke earlier today about this so I really appreciate a lot of the clarification it it helped me a lot um I did think of another question as far as evaluating um other employees will this position will they be receiving additional training Management training on on how

177to evaluate employees what to look for um things like that they will unfortunately all evaluations for all employees within my division are completed as of two weeks ago um so we have we have time to to work through that process and absolutely um that we yeah we use the Frisk model for for for Progressive discipline and as well they'll be training associated with filling out an evaluation how we engage with staff on the evaluation so yes and like I said fortunately all evaluations are now complete they were completed by me so it would be something moving forward a year from now and then as far as the position itself um I know this is a reclassification but is this something that gets open up uh opened up sort of internally so that others can apply

178for this position or is the reclassification go specifically to one employee yeah it's the reclassification of the job description so if you have if you have a person in that position it's the reclass of the position for that the individual who holds the position at the time okay thanks for clarifying that um and then my last question is um what both of you just mentioned is it possible to get an org chart for the district because it would be so nice to be able to just see that on paper to mentally wrap my head around a lot of this right so we're going to work on um expanding upon the current oratory to get an org chart from director Menke today um it's really kind of a high level District organizational chart I think we're

179going to move forward with site level department level organizational charts um something I'm very familiar with and it's something we can do and it would make it would it would paint this picture a lot a lot better if you were able to see the kind of hierarchy throughout the process I agree completely super helpful okay thank you that's all I have thank you for um answering those questions is it the phone tree is that the org chart no it's different okay no we do have a district-wide org chart and then there's a human resources org chart and we have a um it's sort of an organizational chart that just shows UH responsibilities of each uh this would be so valuable this would be so valuable for me if you ever if you have extras if

180you can send me an email with the digital okay okay thank you so much that is wonderful um uh trustee Brian Swanson uh not a lot I mean well researched and and well explained I love the idea of having a chart that we can look at just because often it's like you know trying to figure out who does what and and connect the name with the dude yeah prevent us from having to ask staff these questions sometimes right yeah so but I'm um and I'm in favor of just moving it Forward too it's like I know um that you would take on the heavy lifting because that's just what you do too and be like oh yeah we can wait but it's like that's just how you are and you know with taking on these

181new duties and safety director too it's like you don't need more to do so I think it's just let's move it forward and and yet even with this change from my understanding it's not like we're making this change just because you're going to be in an interim position for a stretch of time this is a a healthy decision for the overall department and district office ongoing permanent okay yeah thank you so much for educating us on all this I'm going to go out to the public and see if any members of the public have anything to say and remember if you're online you're welcome to comment um through Zoom just raise your digital hand we don't have anyone here in um the room who's coming up to the podium so I'm just going to give

182it just like a a deep breath and wait see if anyone wants to come up um I Josh just one last thing so the fiscal impact is a twelve thousand dollar currently budgeted general fund expenditure for this that's correct okay I think we have asked them any questions I'm going to bounce back over the board and see if any other questions that maybe popped up in your minds which are welcome to ask I see giggling okay um anyone no one's online no one's in public wanting to comment okay would anyone like make a motion on this item I'll make a motion to approve the fiscal school officer re-classification and updated salary schedule Oh second okay motion made by clerk McNary seconded by trustee Ottmar Mandy can we get a majority vote please all in favor

183aye opposed thank you motion carries unanimously thank you so much Mandy um okay moving on to action item I measure a measure D Bond citizens Bond oversight committee report Bond okay so that's the item um item I Joshua Jordan would you like to speak to this um let me ask the board do you have any questions on this is this an item that you would like an explanation on Elliot what do you think nope okay um okay so um having said that if any member of the public of course would like to review this this is a um a public document it's on page 974 of our packet but this is also posted on our website as part of our bond responsibilities so um there's many places to see this if you um have any

184trouble finding it please reach out to any of us and we'll help happy to help you um especially any staff member um so um I'll go out to public comment on this are there any members of the public wishing a comment on this item measure a and measure D Bond citizens Bond oversight committee report seeing no one I would like to just take a quick moment and thank really quickly the following people who are um members of the public who are on our bond oversight committee and I really do thank them for pouring over this information and spending their time in a volunteer manner to make sure that the board make sure the district is um being responsible with the bond funds Etc Alex lorka Stephanie atai Laurel Pfeiffer Maria fonferick Jessica Thompson and Travis

185long and then we also have a vacant position on the committee um the position of somebody who would be a member of a taxpayer organization I know this is a vacancy we often have but if anyone's listening and part of a taxpayer or Association please come forward um we would yes go ahead Joshua Jordan so as part of the um process with Dale Scott company we're working on an Outreach campaign right now to fill those those seats um this summer and then we plan to bring back um what we what what the board will approve today is simply a formality um just it just keeps us within compliance on where we're at with measuring and measure D but once we fill those two seeds which we plan to do this summer uh we'll bring a

186full report back to the board and to the community which will be uh eventually be a trifold mailer that goes out to The Community to show them all the work that's been done uh specifically this past fiscal year and through the summer music to my ears um thank you so much okay no one no member of the public has raised their digital hand or has come up to the podium trustees anyone want to say anything on this item okay I'll make a motion to approve on staff's recommendation action item I a second thank you motion made by Carolyn Swanson seconded by clerk McNary Mandy do you mind all in favor aye opposed thank you motion passes unanimously moving on to action item J approval of measure a which is our Ed technology Bond education technology

187expenditures and this item is Matthew binder and also Louis algazes would you all like to speak to it or would you like us to just kind of see if the board has any questions and then uh happy to answer any questions you might have I just wanted to point out there was something that caught our attention very minor uh arithmetic error that occurred on item 39 on the list we noticed it right after it went to press the total number this whole cost doesn't change it was a student mice Wireless mice for Robert down we had a cost per unit error in that column that that was the only thing a little bit of a doozy one yeah okay I see outside of that this was a technology committee district-wide technology committee endorsed on May

18818th unanimously and many of these items both Lewis and myself manage in terms of project implementation and um yeah we're happy to answer any questions you might have and let me ask did you create a presentation that you would like to share with us because I don't want to cut you short from doing that not specifically just wanted to point out that of course you have the itemized distribution right there as far as categoricals go teacher Hardware uh along with District uh infrastructure technology infrastructure infrastructure taking up obviously a majority of the expenditures this time around thank you and that's the same that's in the packet if anyone wanted to refer to that later correct page 979 thank you Lewis did you want to contribute anything no well thank you so much for always running

189the controls um so bored I'll go around and we'll see if any member of the public has a really good comment for this one so um trustee Dr Hazen next year absolutely do that without like so clerk McNary uh yeah same I'd love to hear more about it next year no comments or questions from me thank you trustee Ottmar I have no questions but thank you very much trustee Brian Swanson I am all good thank you thank you very much okay and I actually don't have any questions on it and you um remind us you do you did bring up an update with some really great information um a little while ago that's right uh April 20th uh board meeting we we presented okay well it's Louis myself as well as Mr Andrew Bradley presented

190on on some of the kind of signature projects we've been working on as they're tied to the tech uh to the tech plan the tech like Master pan master plan that you guys generated okay and do you think that next year about that same time we'll hear updates again yeah it's our pleasure and give you an update annually that's that's fine with us we really like that so thank you okay so um it looks like we approved this item this is still in the action realm so um would anyone like to make a motion on um staff's recommendation for this I'll move to approve uh measure a and Tech Bond education technology expenditures all second thank you so trustee motion made by trustee Brian Swanson seconded by clerk McNary Mandy all in favor aye opposed

191thank you motion carries unanimously thank you for the for the information thank you okay uh last item in the um action section so this is our Board calendar and future meetings um Dr Portos seems kind of funny to ask you about future meetings but my last meeting joke of the meeting uh actually uh there are no changes to the calendar at this point so if the board wants to entertain any additions to the calendar now would be the time okay thank you so much we'll go around the room uh trustee Dr Hazen I'll just say I'm sorry that I will be missing the first meeting of the year due to a work commitment so I understand huh you will be missed clerk McNary nothing for me thank you Christy ottmer nope nothing here okay trustee

192Brian Swanson all good here thank you I have nothing myself um we'll go out to the public and see if anyone has a board calendar future meetings uh comment and as always feel free to raise your digital hand if you do by the way we have 22 participants still online right literally just said 21. okay we have 21 participants online right now which is so great I'm really thankful for the zoom because it allows our staff to kind of um zoom in if they need to maybe if they live far away or they have child care that they need to and I just think it's in my opinion um a bit of an equity move to allow that so Dr Portos thank you for allowing your staff and encouraging your staff that it's okay to

193zoom in from home um so I think that's really great okay I bought myself some time anyone raising their hand online nobody and nobody in public all right so with that since we didn't make any changes to it I don't think we have to take any action whatsoever on this all right y'all okay if we move past it okay okay moving on to information discussion it's 9 15 by the way um information discussion item a review of legal fees for um July 2022 to April 2023 Joshua Jordan anything um nothing to add other than um we have had a reduction in legal fees this year in comparison to last year so that's positive news to report yeah and thank you I don't know if this is necessarily the first time it's the first time I

194remember that um you guys included a previous year and thank you Ralph because I think I asked you for that just like kind of in a breezy way and you remembered um and that's just so helpful because otherwise we're just looking at costs and we're not really sure if you know how they compare so so this is great and this is broken down and of course this is part of our public pocket as well if any member of the public would like to see so um board members uh clerk McNary any comments no thank you okay trustee Ottmar no comment okay um trustee Brian Swanson he's happily surprised and somewhat amazing yeah I don't know how that happened let's not question it okay but let's take the win yeah I don't have anything that I

195see that would make me not um actually we're not even voting on this um I don't have anything that would make me think anything about this so um trustee Dr Hazen yeah I know just re-reviewing but yeah this is good that it's going down hopefully it continues that way yeah yeah and also at the same time right you know legal fees are a part of us existing and a part of us protecting liability for the Public's assets so um and for our kids okay so with that moving on to Future agenda items which is now 9 17 and I did mention to Mr Gibbs um that we might hit it about 9 30 to 10. hopefully he's listening online um so future agenda items um I'll go around and see if anybody has anything and

196then we also have this item that came in from Mr Gibbs so trustee Ottmar do you have anything I would like to add um just taking a look at the consent contracts about the fingerprinting section I feel that I I pull that quite often so I'd like to have some time to re-review that so if we could I don't know how we agendized that but um that's okay there goes the legal fees again that's okay tell me more about what you what you were wanting to see on like the discussion about let me flipback um so specifically sorry you can come back to me while I flip if you sure I mean we do actually oh for Mr Gibbs I guess we can yeah yeah we have time I mean I'll come back okay sure

197but um okay trustee Brian Swanson anything I think and I should have thought about it more there was one thing we talked about last week when we were our last meeting when we were talking about the security assessment and that it didn't include the do and the deal got added it did get added I thought at least I thought in the packet got added thank you I've got nothing okay it makes me feel really great thank you for doing that yeah um awesome right super cool um I'm actually well I'm next on the list the only one that I technically have is that is just from my duties as board president where I wanted to make sure that a member of the public was heard so did you all have a chance to read this

198it's in your blue folder it's just like two-ish sentences at the top and I'll read it out loud so um so the request is while the request reads the effect of the two Pacific Grove cannabis ordinances on pgusd and safety of students specifically the recommended distance limits between a cannabis store and a school or day care center also a recommendation that a portion of the Cannabis tax be escrowed for use in pgusd student drug education programs um Dr porris did have a chat a little bit with um Dr Gibbs and so um uh do you want to maybe well so I feel like I feel like Dr Gibbs is asking for you you correct me if this is completely not right because you did speak to you know since you spoke 10 silly me I

199just want to make sure we do this his duty and um so go ahead Dr purse well we we did speak and I think um what he was looking to do is have I think have the board Advocate uh as a board um to the city to try to consider certain things and he spoke to it already this this evening um and initially I think he was hoping that the board would have some influence on the decision and tried to clarify and we really don't have any jurisdictional right but it doesn't mean that the board can't uh pen a letter or represent be represented on a committee if if that committee comes up from the city it's not I don't think it exists just yet so um I think he asked if he had a

200draft letter that that he felt would be helpful could he presented to the board and then the board could do with it whatever they want to and I told him sure you can absolutely do that um at that stage of the game um if if the board would like to you can certainly assign a staff member to be represent the district at a meeting at the city council meeting or a part of committee on behalf of the board and then report back um that's all fine um there's pending a letter as a whole board is always difficult so it's probably better to have a staff member crafted and then bring it back to the board for it'd be like a resolution and you knowing you don't have any influence but at least you can just

201make a statement and hope that get some representation sure and which you know our board has made resolutions with things that we don't technically have jurisdiction over um I don't think our board did but I saw another local board when Roe was overturned there was a resolution that in a governing body that clearly did not have you know um over that there so um so it is it is possible I think that's as far as we can go is a resolution um and so with his um request here in writing it's it sounds like he'd like a resolution that um well and he says specifically the recommended distance limits between a cannabis store so um and what we can decide tonight right is not really the nitty-gritty of the resolution but is if as a

202board we feel this is even something that we would want to put on our agenda and decide upon and feel that it's in our jurisdiction because he's also bringing up um essentially the district making an ask to the city for monies generated from the cannabis store um so I'll let that kind of percolate for a moment go ahead Elliot just one comment and again I'm hopefully not straying off but there is the agenda item of the subcommittee with the city and I'm just wondering if it's under the purview of that as well maybe I mean the subcommittee with the city that's pretty much up to right our the district and the city what they want to put on it but of course they would be open to hearing from the public I would imagine it's

203part of it and who's on our city committee Elliot and trusty Ottmar you're on the city committee she's the alternate yeah my memory okay um okay so we'll think about this for a moment and see if we want to put it on the on our future agenda for us of course our next regular board meeting is August something August 3rd August 3rd okay uh trustee atmar did you find what you're looking for yes the packet is large yeah so um just for reference so I think the piece that I keep coming back to is the box I feel like the Box gets checked a lot that says no direct contact or interaction with students my preference there would be that whoever the vendor is if if these other boxes aren't being checked about doj clearance

204previously received or fingerprinting done by the organization um that there's a box perhaps that says something to the effect of will not be on campus with students present or um will not be accessing student data something to that effect um so that it's less likely to be checked because I know a couple of times I've inquired about it and it it turned out that they had you know a company had dead business with the district previously but the no direct contact was checked instead of fingerprinting done or doj clearance already received so I feel like this box gets checked by default and I would prefer that it was removed and replaced with something that's a little bit more specific that helps support student safety and that's all I have okay so with that um with

205that being a future agenda item our next regular board meeting isn't until August um staff are you okay do you have a clear Direction on what that item would look like on the agenda okay thank you so much um Elliot did you have anything may I add one yeah until that happens could the message be delivered to anybody that is putting a contract into the packet under consent that they understand that if there has been doj clearance or if a company has or an organization has already fingerprinted that those boxes are checked instead that that until it gets changed that no direct student contact isn't checked by default just yeah yeah somebody we've had entities that have been fingerprinted and it's an assumed no direct contact but all we need to do is check the

206box that says they've been fingerprinted absolutely great yeah if it's there then we should know about it and then if if they are on campus and they haven't been fingerprinted they probably should be fingerprinted thank you Laura and just so you know we there's no change we can make in the document until we review it as a board but you're asking essentially for just like a sharper eye on what's existing and make sure that that's an accurate check of the box right exactly as it comes to us so that I'm not I will continue to pull them it will save a lot of time and I just and not to be difficult but I just with student safety in mind I just want to make sure that the message is clear that if it's if

207someone's been fingerprinted please select the appropriate box as opposed to the default of no direct contact thank you thank you so much um I lost who I was going to go to trustee Brian you said you had nothing right okay um Dr Eason anything um there was one I mentioned earlier and I cannot honestly for the life for me remember whether I feel like a Google form or not I thought I did but I might not have is just on the idea of site Equity particularly hold on thank you the gold folder I'll go with this in the meantime um McNary do you have anything I think I did see an agenda future agenda item come through um the form with that topic and some sub-ish sub areas to look into right so that that

208was one that I did mention I would love to see potentially and again I don't know if we need to get to full special meeting status on it or if it could be handled in a regular meeting but really just reviewing the different you know forms different types different meanings of equity particularly in our sites there are some pending future agenda items that are on this spreadsheet that Mandy manages and so it's possible that it's in the queue but just hasn't been put in in a date so I'll let you look that over if you don't see it on there I might have another one okay um so Elliot's gonna look that over I don't have any future ones except I'm just going to come back to um the Cannabis request what do you guys

209want to do on this do you want to explore it did you find it Elliot okay okay one sec this one right here correct yep okay great okay all right so the one that Elliot mentioned um it's here on the Matrix you did submit it perfectly so it's on here um and so we had earmarked that to be a fall presentation around the September 7th a meeting so um do you guys mind writing then putting that on here um on the agenda listening it in that queue got it I think man Mandy's listening as well so we'll make sure it's on there okay thank you Mandy okay so um back to the Cannabis request um let's go around and talk about this so um trustee Brian Swanson what would you like to do I don't

210know I mean we we've been there before we've been at the meetings you've been at I know at least one meeting and spoke I spoke at a different meeting and I remember that actually yeah I feel like I'm not against it taking a position on it at all really I mean that's our students that we're fighting for I just feel like that cities never heard us or never listen to us um but that's no reason to not continue to speak up either and I do actually really like the idea of suggesting that it's like all right so you this is now part of our town and I get it and it's legal and and um but it presents problems and if the city is going to make some money from it then maybe they should

211throw some money at our district too to educate our kids better about what it is that we're looking at I'm open to it is that's the long way of saying I'm open to it you're open to putting it on the agenda to discuss it further yeah okay clerk McNary I would also be open to putting it on the agenda keeping in mind our jurisdictional limits yeah um it's not an item that's likely going to be before us in August in any way and more just Are we more just looking at putting it on the agenda to decide whether or not we create a resolution or to decide whether or not we want to talk to the city I guess I'm wondering what exactly we'd be agendizing the most we could really gendize is a resolution

212okay so we would be at I think we would be agendizing to then task at that moment like on in August 3rd to task staff and direct staff to generate a resolution right because we couldn't even direct you guys right now to generate a resolution to put that on because that's not part of this item yeah yeah so the question is do you want to discuss it further um if the majority of the board is in favor of it that's fine with me okay trustee utmer I'm fine with agendizing it and discussing it um I don't know that I like the idea of um a portion of the Cannabis tax escrowed for use in pgusd I think the Optics of that are a little it doesn't sit well with me um money generated from the

213sale of drugs going to a school absolutely 100 thank you for stating it like that it's basically what it is so I mean I look at this and I see that it if it happens it happens um but in in one sentence we're saying like distance ourselves from that keep this away from the school but also give me the money so I just don't like the way that that feels yeah um personally and um and I don't think that we should be funding um students based on the sale of cannabis if we don't support it being in town so that's where I kind of stand on that but I'm happy to discuss that further um at another meeting you have great ways of thinking I like I like that way of thinking it's really wise

214um Elliot yeah no I I agree it's not in our jurisdiction per se but keeping again whether Pro or against cannabis legalization um it you know we are charged with keeping our students in mind so I do like the idea of agendaizing particularly giving your comments um trustee Admar the at least the first part of that focused on you know potentially drafting a resolution and I would even say potentially looking into further engagement with the city if possible that could be part of that item yeah in August I have a slightly different take um I read this and I just have my kind of black and white hat on and I'm and I read that it's you know asking us to um kind of talk discuss or make a stand on the recommended distance limits

215between a cannabis store and a school or daycare I believe those limits are set by entities much further up than us and is um and I do believe that the city will follow them because they are I think state law so I don't have I don't have a um concern that those limits that those distances will not be if if the city was putting something forward to say hey you know what the town's really small we're gonna need to actually put something in encroach a little bit then I would probably say something but um it's not there we're not there so then I'm just you know hypothetical theater in my mind also um the Cannabis tax being escrowed for use in PGE pgusd I don't want money generated from drugs being anything that we have

216our skin in the game and then we're we're motivated or or even appear motivated to um generate more money coming to us you know like that doesn't seem right I agree with Laura that was such a great point um so I actually think we have bigger fish to fry I think we talked as a board about um drug education as a whole right we talked about like let's zoom up let's let's zoom out and talk about our health programming overall because it's not just one program like the Dare program that's gonna maybe make an impact even if that program in itself is okay and good you know like that's what that's what I would like to spend my time on because you see how fast these meetings go it's already 9 35 and we had

217quote unquote a lighter schedule today so I'd like to stay focused on the education aspect um and not agendasis so that's my take so um we'll go back around as a board we can decide whether or not we want to put this on the agenda and we can go out to public comment too so if there's any public comment on this item okay and we'll give it a moment it doesn't look like there's anyone online I'll just go back around quickly because it's kind of a we have I feel like there's still a momentum in this conversation so um um trustee Brian Swanson well um I would still be in favor of trying to talk about it I don't think we're going to get it on a future agenda the way it feels right now

218I do love the points that you guys made though too about and I remember back you know growing up in Minnesota when they you know they heavily taxed cigarettes and all of a sudden it felt like we were in the tobacco business because so much money I I don't think this part of or that part of this thing is that um but it's still a conversation I would I would like to have if we can have it at some point it just I'm just think about the kids and the heartbeat of our of our town so you would like to put a resolution on the I would I would still I wouldn't mind going there okay I'm not gonna die on that hill but I would I would still to me that's important okay clerk

219McNary um some really good points made um by my fellow trustees I um like the idea of focusing on the education piece of it as well I think a future agenda item that I would be much more interested in seeing would be a comprehensive look at our Health and Drug education offerings um at every level and kind of how they work together and the intersectionality of them if if that exists so we could get kind of a baseline of where we're at and then know where to go from there um yeah so for right now I don't think I I don't think I need to see this on a future agenda item okay trustee utmar it's a tough one I mean I don't want to limit or are talking about it but I also know

220that our time is limited and the meetings do go fast um I think just from reflecting on the piece about uh the Cannabis tax and you know what our students might think of that I mean it's just such a I don't always say like double-sided message don't do it but we'll take the money so um it's a no for me I wouldn't want to see this uh on an agenda I think that that solidifies it for me thanks for letting me talk through that out loud yeah we have great discussions when we're able right as a board we're just so so very not very often able because of the meetings uh trustee Dr Hazen yeah I think it's already majority decided but I will say I remember I think it was you superintendo read a

221letter from the district about when the previous law was up you know and that made an impact on me not being part of the board because it does remind the community about the need to think about our students so I do still like the idea of agendizing it because I think it is an important Point like you're saying even if it's out of our districts and for the school district to say we are worried about the proximity and maybe the proximity I mean not to make a judgment on that but we are worried about the proximity to our kids if we want to make sure that the city is thinking about our kids when they're making decisions such as this as well I mean I could see as part of a robust health program being

222and maybe it's through the committee we've generated with the city but I could see as part part of that being in education or a mouthpiece to the city once a year about all drugs or about you know any type of education that is part of a thorough plan right is that communication advocacy and education piece and in that sense we would now be spending time on this which is kind of a one-off but it's not part of kind of like the big heart of where I would like to see it so um anyways so trustee Dr Hazen okay thank you so it does sound like the majority of the board is not in favor of putting this on a future agenda at this time so we will move forward with that so staff we are

223not directing you to put that on the agenda we're not directing you to generate a resolution um anything else on future agenda I have one more okay um collection of developer fees can we look into that please I know the district the district receives the forms and has to affirmatively state that we do not want to collect whatever budget dust or small monies but I do think they add up I think it all counts so I would love for us to look into whether or not we as a board would like to start collecting developer fees yeah just a quick question go ahead um the district performed a developer fee study in 2122 is that something we can bring forward and review again or would you like me to go through the process of providing

224a new more current developer fee study that one seems pretty recent to me that's fine we did a study in 2022 I thought we'd yeah I didn't realize we commissioned another one since the one okay um yeah that seems recent enough for me but for the rest of the board Elliot he's nodding his head trustee Ottmar okay yeah I know you can hardly sit down when some somebody says developer fees Bernie I've never heard that I've heard that from a bunch of desk I remember it developer feedback what a journey and you were the only trustee who voted in favor of it so I'm excited for that to continue Brian Swanson okay all right anything else holy smokes I didn't expect this tonight okay with that ouijaan