001e e e we will now convene our Board of Education regular meeting today is February 26th 2025 and the time is 4:00 the public will now be given the opportunity to address the board on closed session agenda items remarks shall be limited to 3 minutes per person if there are more than 20 speakers individual comments will be limited to one minute the board cannot engage in public discussion during this portion of the agenda due to the Ralph m brown act and I have three speaker cards so Judith Lee will be first followed by Harley seers followed by Timmy overmeer so Judith whenever you're ready [Music] good evening my name is Judith and I've been a teacher at V for eight years and before that I was a teacher at Mila for six I am here
002to advocate for myself and my fellow teachers given my experience over the last 15 years I can confidently say that this community is absolutely made Strong by the teachers who have a calling to do this work we nourish our students and help them learn and grow one important note I like to make is that V at V we are a full inclusion program meaning we also teach children with individual education plans or IEPs We Believe an early intervention for reducing learning problems in the future a full inclusion program benefits all children in the classroom with enriched firsthand experiences showing the typical child how to have empathy and the child with an ey P to learn by W watching others recently a parent of mine former student sent me a lovely letter letting me know of
003the progress of their child and it read hello ladies I would like to thank you all for your for your being part of my son's journey to where he is today he is now in first grade and not only is he still the sweet boy you all remember but he is thriving he's reading and he has friends it's hard to believe that he first started at V when he first started at V he hardly had any language he is truly the perfect example of the benefits of early intervention thank you once again for all your hard work and also for your care you gave him it has been such a blessing to see how far he has come and we thank you for being part of his journey this is the impact we make and
004I know many former students of my peers are also now thriving because of of the foundation they received here early childhood education is part of the journey for our students so Cuts not only the cuts to the program not only affect us but they can affect them and their families as well these Cuts will interrupt the community that we have built the quality of service to our students and impact classroom stability and jeopardize the future of the our early childhoodmy we demand transparency accountability and collaboration one of the reasons I'm here today was to ask the board to one form a task force of parents Educators program directors and board members to help improve enrollment and two hold the district accountable for failing to advertise our program despite our repeated request since we learned of
005lower enrollment levels nothing had really been improved for the months until last minute last night at 8:00 p.m. the night before this meeting we finally received an email regarding things in the works we need more active and honest interest in this the district can do better thank you very much our next speaker is Harley sers good evening everyone um I'm speaking on behalf of the teachers at V I would like for you to consider the fact that Mila and V are very different schools when making your decision on layoffs I know you have decided to make these decisions based on seniority but we run two completely different programs V runs a full inclusion preschool Mila does not full inclusion means that onethird of the students in each preschool class has a learning disability or an
006IEP an individual education plan those disabilities range from mild to severe autism Down syndrome physical disabilities as well as Behavior each of the teachers at V has had extensive training over the past years at least three years as well as experience and expertise to handle these situations and students Mila teachers have not these two schools are vastly different and should be considered separately when you are making your layoff decisions you will lose valuable teachers and have to spend more Revenue to train teachers again if you take the opportunity to visit V before making your decision and look at the differences between the schools and how they serve the community you will understand this it is required by law to have a special education program from 3 to 5 years old V runs this Mila does
007not have this program please consider this in your decision thank you very much thank you very much and our last speaker is Timmy overmeer hello my name is Timmy overmeer I'm a lead teacher at vonte Learning Academy and I'm here tonight on behalf of my colleagues to respond to the question that was asked at the last board meeting are there Preschool teachers who are willing to step into TK roles this is a very important question when we're coming speaking about layoffs there are a number of lead teachers at V who have been trying to get credential to teach TK but have been met with an abundance of redundant requirements for example asking a 20-year teacher to take a intern position while we understand this Main mainly is an issue to bring to the California Board
008of educations there are two actions that pvpusd can take to help their pre- teachers get credentialed in TK the first is an urgent short-term solution that would save current atrisk jobs declare an emergency credential for the TK program which would qualify a majority of our preschool Educators to teach TK the second action is a long-term solution make an internship program for credent credentialing more accessible for current employees as of right now teachers need to resign from pvpusd to find a district that offers this program there's talk that the district is Pro in process of collaborating with calstate Long Beach to accept interns through their program however an official pathway has not been openly presented to be clear we are not asking the board to make exceptions for underqualified employees we are asking to help educated
009experienced teachers complete state requirements without quitting their current position in the district pvpusd is sitting on a gold mine of talented teachers at our preschool who would love to teach TK teachers like myself and Miss Lori who hold master's degrees teachers like Miss Margarita Miss Elaine Miss Destiny Miss Harley who hold bachelor's degree combined we have a total of 68 years experience in this District emergency credentialing preschool Educators who are highly trained in the TK curriculum Wonder and then working with them to complete their internships is the most logical solution to not only ramping up the district's TK program but limiting the number of potential layoffs of preschool Educators who are highly supported in this community thank [Music] [Applause] you thank you we will now recess to close session to talk about conference with labor
010negotiator Public Employee discipline dismissal release conference with legal counsel anticipated litigation conference with legal counsel existing litigation and another conference with legal council existing litigation we plan to reconvene at 5:30 thank you e e e e [Music] e for e [Music] we will now reconvene our meeting and we'll start with the Pledge of Allegiance and for that I'd like to introduce Mr Steve Barber he is our new school resource officer primarily for peninsula high school and the east side of the hill and he is a retired captain from PV Estates and he was my physics student a long time ago and we are very lucky to have him so welcome Mr Barbara if you would like to lead us in the [Applause] [Music] pledge United States of America and to the Republic stands one nation
011indivisible liy and justice for thank you next we'll have a report of the board action taken in Clos session in Clos session the board took action to issue notices of release and non- reelection to Temporary certificated employees identified by employee identification numbers pursuant to Education Code section 44954 b effective at the the end of the 2425 school year and directed the superintendent or designate to send out appropriate legal notices the employee identification numbers are 0848 6669 1708 1 0902 32 sorry my mistake 2534 and 3688 the roll call vote was as follows Eric alria yes Sara Dean yes Ami Gandhi yes Julie Hamill yes Linda Kurt yes the board took action to approve resolution number 15 to reduce or discontinue particular classified positions for for the 25 26 school year for lack of work Andor
012lack of funds and directed the superintendent or designate to implement layoff procedures to accomplish the purpose of the resolution the positions to be eliminated are as follows associate preschool educator hourly five positions preschool educator five positions the full resolution will be attached to the minutes and on our website the roll call vote to approve the resolution was unanimous by unanimous vote the board approved resolution number 15 the elimination of classified positions for a lack of work and or lack of funds in close session the board took action pursuant to Education Code section 4 4929 21b to release and non- reelect from employment probationary certificated employees identified as employee number SF 43921 0 and a C 38 94751 effective at the end of the 2024 25 school year and directed the superintendent or designate to send
013out appropriate legal notices the roll call vote was as as follows Eric alagria yes sarine yes Ami Gandhi yes Julie Hamill yes Linda Kurt yes the board took action to approve resolution number 177 to reduce or discontinue particular kinds of services for the 2025 26 school year and directed the superintendent or designate to implement layoff procedures to accomplish the purpose of this resolution the services to be reduced or discontinued are as follows one director of teaching and learning the full resolution will be attached to the minutes and on our website the roll call vote to approve the resolution was unanimous Special Education cases the board approved the settlement agreement for student number 20252 01 on a roll call vote as follows Eric alria yes Sara Dean yes ammi Gandhi yes Julie Hamill yes Linda Kurt
014yes the district will provide student related services and the student waved all claims against the district the board approved the settlement notice I'm sorry settlement agreement for oah case number 1000630 by a roll call vote as follows Eric alria yes Sara Dean yes amig Gandhi yes Julie Hamill yes Linda Cur yes the district will provide student related services and the student waved all claims against the district moving on can I get a motion and a second to approve today's agenda so moved a second all in favor I I any opposed motion passes 5 Z and now to present our pvpusd highlight on the PTA Reflections program I'll give it to Dr srono thank you I'm happy to introduce tonight PTA Council of pta's board president Margaret Lou uh and third VP Kimberly offenberg to share
015information about the recent Reflections program and to announce the winners we are so thankful for our PTA and Reflections volunteers for supporting this program and all the students for their wonderful contribution some of which are proudly displayed upstairs just outside my office I have the pleasure of seeing them every day thank you to our students and families for being here and Miss offenberg thank you I'm very excited to present this um so as you mentioned I'm Kimberly offenberg I'm the education chair on the PTA Council I'm here on behalf of riao soara and Mickey shonfeld who were our Council Reflections chairs this year and by the way I think they did an amazing job for those of you who don't know um just very quickly Reflections is a I keep looking at the microphone that's
016not the camera Reflections is a national PTA program um celebrating the Arts it is a competition and kids submit artwork and um as they win they get to move up the chain they go to 33r District to the state level and then to Nationals the goal of the reflections program is to celebrate Arts to allow children and students to um Express themselves and to think critically because each year the reflections theme is different and kids and students have to create art and interpret the theme and this year's was a wonderful theme called accepting in Perfection and a lot of the judges will look at technique and and creativity but the students interpretation of the theme weighs very heavily um on whether they Advance or not this year we have a record-breaking seven artist students advancing
017to the California state PTA to compete and yes and just to put this in perspective there are um and hopefully these numbers are roughly correct um about 5,800 elementary schools in California 1,300 middle schools and almost 1300 high schools so these are seven students out of all of these students in all of these schools that have advanced and so that is extremely impressive um so well the reflections students artists who are here please stand up and face the board stand up we have a slideshow highlighting all 17 student artists that competed in our 33rd district and six out of the seven students whose art is now at the California state PTA are here tonight to be recognized I will read their names in order as the slideshow progresses if you received the award of Excellence
018which is equivalent to first place please step forward when I call your name so we can recognize you I'm going to go to the beginning the first one is um dance choreography and while we're queuing that up Reflections has been going on for over 50 years and has served 10 million students um in its time nationally okay so um n oh okay well I will just read them as they um appear then um okay uh is it just playing okay go for okay uh Visual Arts primary division Award of Excellence Kenna Chi from point vente [Applause] Visual Arts Middle School Division Award of Merit Leila flurry from ridgerest intermediate Visual Arts High School Division Award of Merit Amber Wang from [Applause] Peninsula I'll just read them um for dance choreographer choreography intermediate division Award of
019Excellence Kaye woo from dapp gry dance choreography Middle School Division honorable mention Priscilla Chen from ridgerest Intermediate [Applause] School dance choreography High School Division honorable mention Sophia varesi from Peninsula High [Music] [Applause] School for Film Production primary division Award of Excellence Sophie Peterson from silverspur Film Production High School Division Award of Excellence Laura Kim from PV [Applause] High she's not here with us tonight Film Production intermediate division Award of Merit Alexa Co from Vista Grande Film Production Middle School Division Award of Merit Nicholas Terry from middle from Mir [Music] [Applause] lust for literature primary division Award of Excellence Lola ready from Monty [Applause] mola literature High School Division Award of Excellence you mean Bay from peninsula high school literature Middle School Division Award of Merit you mean son from Ridge [Applause] Crest for music composition
020intermediate division Award of Excellence Phoenix gondelman from Silver [Music] Spur music composition middle School Division Award of Merit Gavin Dunst from ridgerest for photography High School Division Award of Merit Leila pezman from PV high for visual arts primary division Award of Excellence Kenna Chi from point vente Visual Arts intermediate division Award of Merit Aaron Lee from Monty mola Visual Arts Middle School Division Award of Merit Leila flury from ridgerest and Visual Arts High School Division Award of Merit Amber Wang from [Applause] Peninsula well done thank you guys so much for your contri contribution to our school and your amazing art we're all very excited to honor you here [Applause] today it's okay squeeze in [Music] [Applause] it's okay I would say congratulations to all the students and a special thank you to all the adults
021who make this [Applause] happen next we'll have public comment on non-agenda items at this time the public will be given the opportunity to address the board regarding matters within the subject matter jurisdiction of the board which are not on this agenda remark shall be limited to 3 minutes per person if there are more than 20 speakers individual comments will be limited to 1 minute the board cannot engage in public discussion during this portion of the agenda due to the Ralph m brown act requests must be submitted prior to the beginning of the public comment agenda item directions on how to submit a comment are available at www.pvusd.net feedback um typically I've been saving the zoom speakers for last but I think three of our speakers that are physically present asked to have the zoom speaker
022go first so I think we'll take two of our in-house speakers and then the zoom speaker and then our remaining um iners speakers so Allison Shafi will be our first Speaker followed by Ashley bman and then our Zoom speaker will be third yes please hi everyone my name is Allison shaffy I'm a parent of a kindergartener at Mar Catalina and a preschooler at Mila um I was here before and I just wanted to give you an update on that Mar Catalina bathroom that you guys were so um anxious to hear an update on so um the bathroom is now locked during school hours and the kids have to go get a key from the TKA to use the restroom currently if you refer to Title 5 um which I put in my email thank you
023Linda for your response to my email I appreciate that um but the California code for um public rest or the restrooms within uh Public Schools it's very laid out of what they're supposed to be especially for TK and kindergarten and currently for the last 2 years that um I've been at the school it's out of compliance it's not to um to code and moving the TK to the kindergarten area for next year is not going to solve the problem because you still are going to have the kindergarteners now trying to use one bathroom and um I've heard through the grapevine that that might be the solve and it's not a solve so I just wanted to put that in front of you as maybe we should look into this a little bit more and maybe
024we should also have TK at MAA I'm just putting that out there because they are to code and currently Mar Catalina is not and if this goes for another year I think you'll have more parents like me very upset at the current facilities at Mar Catalina school so thank you for hearing me out and have a nice day Dr Serrano could you get back to Mr Shafi and get back to the board on on this situation please yes we'll do thank you um our next speaker is Ashley Bowman hi hello again first I do want to say thank you I feel like during our last meeting I do feel like our concerns regarding Mila and V were heard and I do appreciate the opportunity to partner with you as a district and a board to
025come up with solutions to help these program PRS but the more I thought about it I just feel like and obviously like you know during the close session I think decisions were made but I just don't think it has to be nor should be at the expense of our teachers and I thought about it and it's like the reason why so many people are willing to fight for these schools are because the teachers that are inside of them and I do feel like a little concerned because of the whole conversation around the March 15th and that not applying to the MAA and V and I I guess kind of assumed like oh there must be a gray area where there could be you know different misinformation but when I looked at it it was very
026clear clear that um teachers in the m and V programs under specially funded programs only needed to have a 60-day notice and I feel like if we had that 60-day notice we would have been able to number one not risk losing these long-standing teachers that are literally the reason why we're fighting so hard for this school but then also we'd be able to you know put everything into play and really be able to base like what enrollment is going to look like for the next school year so I do feel like I appreciate this support but that being said I do feel like we need to take it a step further and really make sure that there's accountability I think especially when we're talking about facts I think that was concerning to me so in
027the future if you know moving forward we could make sure that decisions are actually based on true facts not you know just something that I think that they said that they had somebody that consulted on it um I thought it was very clear and if it's not I would love like to be corrected if you just want to email me or just let me know that this is why this didn't apply um I also from what I've been told Mila has already surpassed the 60 projected students for 25 26 this is without any marketing deployed and only one week of enrollment so I think my biggest point is here we as a community are very willing to make this work and obviously we don't want to you know I understand that this has to be
028a prop like profitable opport I understand that we do not want our school operating in a deficit but I wish that we'd have some Runway to really put these strategies in place so then we don't lose the teachers that are truly the heart of the school that we're fighting so hard for thank [Applause] you thank you Dr San would you like to comment on the special funding now or would you like to get back to miss Bowman at another time I'm happy to clarify by uh now just a point of clarification for Miss Bowman and for the community uh the Mila and V are not specially funded programs and the March 15th process is the correct legal process for the district to follow for um notification of these these employees and I will speak more
029around the March 15th process within my superintendent report thank you and I don't want Miss wescot to run but I think our next speaker will be our Zoom speaker good evening president superintendent and esteemed board members my name is Dr Erica Thomas parent of two dapp great Elementary School students and I'm here to share with you the success of dapple great Elementary's second annual blackpot Supper Club that took place last Friday the Stu this Student Center event celebrated African-Americans contributions to labor movements throughout history bringing together over 100 attendees for an evening of educational presentations cultural entertainment and historical Cuisine what made this event particularly meaningful was seeing our elementary students step into the roles of historians presenters and servers Kinder first 2 3D fourth graders delivered presentations on historical figures like the Pullman Porters
030Madame CJ Walker and labor leaders like Hattie KY they spoke spoke about the Memphis sanitation strike and Kurt flood's impact on the on on labor rights and professional sports our students our parents that also participated exuded a confidence and knowledge that demonstrated exactly the kind of engaged learning we aspired to develop in our district I guided us through the historical significance of each dish served we explored how the traditional black pot was more than just a cooking tool it was a symbol of resilience and continuity during the Great Migration students learned how food traditions connected families to their Heritage while adapting to new environments this celebration exemplified our District's commitment to education that engages multiple learning styles the evening Incorporated history public speaking Performing Arts culinary traditions and community service all within a single educational
031experience that will stay with our students long after the event the success of this event was possible because of the collaboration between our Dei committee PTA and parent volunteers this partnership model demonstrates how we can create Rich educational experiences that extend beyond traditional classroom settings as board members entrusted with guiding our District's educational Vision I invite you to consider how events like the black pot Supper Club align with our goals of academic excellence inclusivity and whole child education these experiences don't take away from our Core Curriculum they enhance it by bringing learning to life and connecting students to the broader historical narratives I'd like to extend my gratitude to principal Dr ernandez for her leadership in supporting this initiative and to acknowledge that such programs strengthen our entire District by showcasing how academic rigor and
032cultural celebration can work hand inand thank you for your time and a continued commitment to education thank you very much [Music] [Applause] oh our next three speakers will be Maddie Crawford followed by Paige Littleford and Annie Hernandez so Maddie Crawford good evening my name is Madison Crawford and I'm a senior at Peninsula High School I also serve as the vice president of the black student union at my school and last Friday I had the privilege of attending the black supper pot where I was invited to perform a musical act with my brother it was a wonderful experience events like these are rare if not ex if non-exist at my school to my knowledge at the event we celebrated black victories achievements and overcoming hardships while enjoying dishes that included information about their significance it was
033also a nice touch to have the kids involved as waiters and speakers which made the event feel more engaging the performances were fun and added a lively energy to the evening the best part is that everyone was welcom to attend seeing more events like these in our district would be a profound impact on people of color and will be an important step forward to embracing and welcoming diversity thank [Music] you thank you and I will say it was a treat to hear you sing um Paige [Music] lford take your time hello my name is Paige Littlefoot and I'm a fifth grader at dapp gry elementary for the past last two years I have participated in the black pot Supper Club junior hosted by our school's Dei this has been a wonderful experience because you get
034to learn the history of African-Americans through Cuisine and stories I've really enjoyed participating as a server I think the whole District should be have a should be able to have something like this because it brings people together to learn about each other's histories thank you thank you and I would say you did a nice job of serving me [Applause] dinner Dr Hernandez take your time thank you good evening ladies and gentlemen of the board Dr Serrano and everybody in cabinet thank you president Kurt for the time um I just wanted to also Echo all of the sentiments of all the supporters of the black pot Supper Club and thank you so many for so many of you for attending the event I didn't know what to expect and I was so blown away not only
035by the camaraderie Within our community of coming together but really what the event symbolized which was just the unity that comes through a shared meal and how everybody is the same at the table and how much of our stories are connected through food and stories and love um it was truly an honor to be there and to be there representing Doppel gry and to really have Dei facilitating this so and all of the hard workk of Dr Thomas and our PTA and our booster club and I would really love to see it grow as a district wide initiative that we can all stand behind is something that I know I'm equally as proud of and you would be as well to show that this is something that Palace ver stands for thank you so much
036have a great night thank you and our last speaker at this time is seen Smith is seen Smith here miss wascott or is this a zoom I might be mispronouncing the name the last name is Smith thank you very much and we did have one other Zoom request but she has not joined the waiting room yet thank you sorry open session agenda items the public will be given the opportunity to address the board during each agenda item remarks shall be limited to 3 minutes per person if there are more than 20 speakers individual comments will be limited to 1 minute requests must be submitted prior to the agenda item you wish to address directions on how to submit a comment are available at www. pvpusd.net feedback approval of the minutes for the February 12th meeting
037can I get a motion and a second so move second all in favor I any opposed motion passes is 5 so moving on to the reports uh board president announcements tonight's Board of Education meeting is being recorded and live streamed via a link on the district website enrollment for the 2526 school year is now open if you reside in pvpusd and have a child born on or before September 1st 2021 who is not currently attending pvpusd in grades TK through 11 it is time to enroll first en en roll them online then provide the required paperwork for our families that live in surrounding areas and wish to attend pvpusd the application window will open April 7th 2025 High School selection for 8th grade families is open the entire month of February submit your selection through
038your Aries portal anytime through Friday February 28th 2526 intermediate student families who wish to request to attend a different Intermediate School may do so during the month of February spaces are are extremely limited applications for the intermediate transfer request process can be submitted through your Aries Parent Portal at any time again through February 28th we have two exciting Lottery opportunities for our families students in TK through fifth grade in the 2025 26 school year interested in the Cornerstone Elementary School program please complete the pvpusd School of Choice through your Aries Parent Portal from March 1st to 31st the dual immersion Lottery opens March first for applications for our lunata Bay kindergarten class next Wednesday March 5th is pf's annual 1day 100K event where our entire School District comes together to raise $100,000 for our schools
039every contribution counts please consider donating an amount that is Meaningful and comfortable for you the peninsula Education Foundation is offering summer programs for all levels for more information visit their website at www. pvpss s.com Elementary summer school registration opens on February 27th at 5:00 p.m. programs will be held at Cornerstone and solato intermediate summer school registration opens on March 13th at 5:00 p.m. programs will be held at merest and ridgerest High School summer program and summer Sports Alliance are also open for registration with high school sessions taking place at Peninsula High School last our local control accountability plan elcap addresses the district's vision for student learning outlines actions and annual goals and demonstrates how the district's budget supports those goals we encourage you to share your input and suggestions to help us evaluate our offerings
040and inform decision-making for the annual update to our 2526 lcap the last day to complete the survey is February 28th please see our website for links to the survey okay and next for report of student board members Brandon uh Ella isn't here today so so I'll be giving hers after mine uh good evening everyone peninsula's second annual dancing with the staff a fundraising event for our dance program that pits our faculty moves against each other with choreographed performances was held last week congratulations to Miss Ross and Miss Smith for winning the dancing with the staff Mir ball trophy signups concluded today for peninsula's annual Walk For Life scheduled for this Friday the day begins with a carnival at lunch where clubs sell snacks to raise money for cancer research and then proceeds to the football
041stadium for a ceremony that includes guest speakers a dedication to our panther community who's been affected by cancer and then a presentation of our charitable donations to cancer support Community South Bay and pediatric Cancer Research Foundation it ends with the titular Walk For Life up to Highridge Park together congratulations to all science researchers who participated in the 2025 Palace FES Peninsula science and engineering Fair on February 6th at the Los veres Golf Course of our many Award winners 16 Panthers have advanced the 75th annual Los Angeles County science fair and eight qualified to the international science and engineering Fair uh which will be held in Ohio Peninsula debate won big at the UC Berkeley Invitational taking first place out of almost 200 Debaters in the policy Division and having two OCTA finalists in Lincoln Douglas
042track and field had a huge weekend at their most recent meet setting nine meet records and winning the meet in eight more is a special congratulations to Andrew Allegre Trevor wowski Joshua AIS and Sebastian Richardson for setting a new school record in the 4x400 meter Rel baseball is off to an undefeated start taking home wins against Rosevelt MSS bmhs and Pedro softball has also brought home wins against South and banning boys lacrosse continu strong with a win against El medena as does girls lacrosse winning versus milon uh boys volleyball is continued a fantastic season winning against Torrance Culver City Thousand Oaks cerite and belflower finally tickets are currently on sale for our annual Pops concert where Pen's Orchestra and choir will be presenting music from the movies Broadway and video games alike it'll run from
043March 4th to 6th at Norris theater thank you and go Panthers and then for Ella's board report good evening everyone I'm happy to report that the Sea King spirit continues to hold steadfast and as our seniors begin to solidify their next chapter so do our underclassmen leadership groups all over campus are looking for their next group of diligent leaders and we know our school is in great hands ASB is holding their elections on March 11th however the packets for appointed positions will be distributed on March 3rd during lunch at a potential new members Meeting those packets will be due on Friday March 7th another student Le or leadership group on campus be the change will be beginning their interview process on May 5th if any incoming freshmen are interested in joining one of these two
044groups the process is slightly different so those details can be found on the PB High website in an effort to celebrate the power of knowledge some of our brightest sea Kings face each other in a trivia competition better known as scholar quiz teams made up of four individuals compete in almost every classroom at lunch until only two teams are left during this process many seams form a crowd to watch the exciting matchups once two teams have solidified a spot in the final round they'll go head-to-head in the gym with over 200 kids in the crowd waiting to see who will be this year's current champion at PV High the competitive Spirit finds a way to stay alive inside and outside the classroom inside the gym a 3v3 basketball tournament mimicking March Madness consumes our student
045body a competitive tournament gives all grades the opportunity to intermix compete and make new friendships will ALS also push push pushing each other to do their best in another athletic Spotlight our baseball team has had their home opener on Monday and brought home the first win of their season against Elsa gundo with a score of 6 to4 and are batting up against M Costa tonight good luck boys inside the theater a unique group of students have come together to use passion and fashion to raise $118,000 in counting for Make A Wish La this dedicated group of girls works with local and international Brands to organize cast and choreograph a 2-hour long fashion show for this inspiring Foundation the club Project Runway has been making dreams come true for 16 years and every year it continues
046to outperform the last years ago an ambitious thought between three girls has turned to a Cornerstone of PB high and each year the presidents embody what it means to be a change maker if you're intrigued about the fashion or interest in joining a donation and making a donation the final show will be tomorrow at 7: in the NPR tickets are available online at PVP pvhs Pro runway.com and finally good luck to our news team as they travel to Tampa to defend their national title that concludes my report and as always it's a great time to be a St King thank you and I was going to say Brandon you didn't mention that the two teachers that won the mirror ball were uh Math teachers oh okay yeah missed that important fact fair and then secondly
047if you could pass a note on to La I know that some of the members of the board would very much like to attend scholar quiz and so if you could ask her to please send and I know pen will do one as well but to please invite us because it's fun to watch you for for sure for sure thank you um our next report is from the palace FES faculty Association leaders ship with Dr [Music] Coleman good evening president Kurt members of the board Dr Serrano District staff members of the public I'll make sure you get an invite for peninsula's scholar quiz um we no longer do staff versus students because we won so handly but then I took a little too much delight in that you know um having gone all the way
048through college it's a little unfair um so we are opening up this week with bargaining on um additional articles with the uh district and the board and um we look forward to working with the board to secure competitive wages and better benefits for our members um I also want to thank the board for taking a look at policies concerning late work and also for cell phone use policies uh which we all agree are something we need to explore so we appreciate that thank you thank you our next report is the report of the palace Fry's chapter 123 California School Employees association with Miss jarvey thank you good evening president Kurt members of the board Dr Serrano pvpusd staff and community members parents chapter members and staff have again shown up to support our Mila Villa
049family it was positive to see the preschool program Link in the pvpusd Monday message this week there was conc concern over the lack of advertising after the matter had been brought to the board so this mention was an encouraging step in the right direction it had uh been reported that there are still no banners nor flyers and that there have been roadblocks hindering the printing of any banners and flyers the more news that can be spread about this wonderful program the better chance of increased enrollment and the revenue needed to support it the petition to form a task force composed of parents preschool Educators program directors and board members is to ensure a collaborative and transparent approach to securing the future of our District's Early Childhood Program it has as of this afternoon over 760
050signatures without transparency it is difficult for staff and parents to trust that the district's choices are in the best interest of the students our CSA chapter members appreciate the email notice being sent out about the elcap survey participation in the survey by the employees within the facilities is strongly encouraged as it contributes to identifying the needs at all our sites that may possibly be remedied with the bond money and thank you for the decision to keep the first and second grade dismissal times as they are one relief of this is applies to those of us who already deal with nightmare traffic on the hill and we worried about the bigger problems that would arise from the combined dismissal our chapter has not yet been informed of the Kids Corner task force findings that would have
051been presented at the meeting that I thought was scheduled for last week we do look forward to hearing the information and we are delighted that the hiring freeze has been lifted and the job openings are posted on Ed join our CSEA bargaining team is looking forward to congenial negotiations after we Sunshine our newest contract our survey results are being reviewed and those will assist our bargaining team with proposals to present to you July 20th to the 25th is ca's 99th annual conference in Reno Nevada CA members from across California were gather to put Union democracy into action and set the course for our future as they do at every conference Del will spend the week gathering information debating resolutions and budgets and casting votes on behalf of their chapters back home in addition to the
052formally schedule events these dedicated members take advantage of the annual Gathering to discuss their challenges and exchange ideas with one another there are two virtual CA know your rights trainings in March and members are encouraged to participate to learn more about violations of their contract or the law and members that attend will gain valuable knowledge they can bring back to our chapter that's all I have for tonight thank you for your time thank you our next report is that from our superintendent Dr Sano great thank you so much great to see everyone um so wanted to provide a few comments um I know that our board and District staff are familiar with the March 15th uh notification deadline and process but I'd like to make sure that the public is also informed about the process
053and its significance for our school district so what is the March 15th notification process um in accordance with California state law school districts are required to notify employees about potential changes to their employment status by March 15th this notification process is an important part of the annual budgeting and Staffing cycle um the March 15th deadline gives the district the ability to make necessary Staffing adjustments in order to ensure the best possible educational experience for our students this includes offering notices regarding possible layoffs contract changes or renewals based on projected enrollment numbers and funding it is not an automatic layoff notice so in terms of how the process works um first is the notification to employees by March 15th the district sends notifications to impacted staff regarding any potential changes to their employment status many employees
054who receive March 15th notices are eventually called back to full-time employment once we have a better picture of retirement attrition and enrollment and staffing needs simply because one receives a March 15th notice does not always equate to an employee no longer being employed in fact some districts issue March 15th notices to entire groups of employees every year because they're uncertain about their future enrollment and staffing needs for fall um budget considerations these notifications are based on preliminary budget uh projections and enrollment data uh final decisions will depend on factors such as state funding local resources and actual enrollment numbers which are always finalized after the March 15th March 15th deadline in fact um we wait for our budget for the May revise which is mid to end of May um finally just a note here
055on communication and support we are committed to providing Clarity and support to our staff throughout this process we understand that these notifications can create uncertainty and we're here to provide resources and assistance to our employees during this time if you're an individual employee with questions I urge you to reach out to our HR um Team or to myself we're happy to support you um my preference I think our preference would be to never have to issue March 15th notices uh I have received them myself I know how it feels uh unfortunately given fluctuating enrollment and staffing needs it is a necessary operational mechanism for nearly every District in California so just wanted to make a few comments on that um and then secondly um as your superintendent two of my core values are transparency and
056accountability with this in mind I wanted to offer up my top five accomplishments uh as your superintendent from last week a lot about top fives in the news lately and so has me reflecting on like what did I do last week it was a short week for days hard to choose five but here are five uh number one I prioritized phase one Bond projects with our District staff and our dag team I work closely with District staff and our district Advisory Group or dag on priori prioritizing phase one Bond projects through the uh sorry though this process has taken longer than anticipated we are confident that the list we're planning to bring forward to the board in coming weeks will reflect both the expertise and commitment of our district team in addressing the district's most
057immediate facility needs we'll do some of that tonight with the seismic study and results um number two I visited Mira Catalina I've visited Mira Catalina many times but uh had a particular focus and visit to the TK and K classrooms and restrooms um had the opportunity to spend time there discussing ways to prioritize the needs of our youngest Learners with our fabulous principal Mr Bernal uh we are committed to providing the best possible first experience for our families I'm excited about the continued growth and support for our prek and our TK programs we are working closely with our preschool directors to ensure that they have the support they need for marketing efforts I know Dr wildy her staff myself we have been on daily emails calls with the directors around their marketing efforts um we
058have created a video Flyers banners and uh the Banners are currently at the print shop and we have more plans in place to continue social media I think posts going out this week uh these efforts were communicated to the Mila and V staff and families last night and to be clear to date we have not received any requests to um have support we have offered this support in response to some of the community feedback that we've heard and we're happy to continue to support this effort um these are our schools we care about our MAA and vaa staff uh directors and our families in those programs um third I facilitative professional learning for principles this is one of the things I love doing and um this included our Mila and V directors too uh last
059week I facilitated a professional learning session for our leaders focused on best practices for observing teachers and providing effective feedback our principles are dedicated to continuous learning and we are so fortunate to have such a passionate group of leaders guiding our schools um fourth Brandon mentioned this in his report I judge the Peninsula High um School Coro mural ball also known as dancing with the teachers um I was just so glad they didn't ask me to dance I had the honor just of serving as a judge for that event dancing with the teachers and I just want to say to the teachers you were all incredibly impressive thank you for your creativity and commitment to this fun event and yes I may have been a bit tough on the scoring but you were all amazing
060I think I was the toughest judge and then um fifth I visited the ridgerest intermediate school for career day and classroom observations I had the pleasure of visiting um observing the first ever career day and visiting several classrooms I was impressed by the rigorous writing instruction I saw happening in every classroom I visited and this was on a Friday so a big thank you to our staff our families and volunteers for their tremendous support in making career day such a success and in closing I am grateful for the ongoing support of our community our families and staff and I'm looking forward to our continued growth and accomplishments in the week ahead thank you thank you I like the top five um our last report is from the Southern California regional Occupational Center board member Dr
061Dean uh the SoCal Rock Board of Education met on Monday February 24th uh we kicked off with our student highlight and that was super fun this week because we highlighted a peninsula high student Halen Camp Campos Lara for her excellent achievement in the dental assisting program taught by a local dentist Dr Teresa Fernandez that was a little extra fun for me I was really inspired by what she had to share about uh all that she's gained from the program um and her plans for her future it was really exciting to hear a sophomore um have so much to share in terms of future plans uh the board also approved the second interim Report with a positive certification um and there was some discussion about potential changes to their budget climate moving forward unlike PVP USD
062which minimally relies on the federal government for funding SoCal Rock currently derives 15% of its Revenue through the federal government including $1 million of a cpf through the Department of Labor so there was some discussion around what the budget out years may look like without grants and funds through the federal government um the Board of Education also approved the 2025 2026 calendar this was interesting for me because it's very different than our process in the district um the staff there's no uh labor unions in SoCal Rock so they don't the board of education does not have to negotiate the calendar but they have a different task they have to engage with all of the school districts that they support and make sure that their calendar aligns um with the all the school districts they serve
063which is challenging in its own right um and for lucky for pvpusd their calendar next year aligns pretty well with our tentative calendar tomorrow February 27th at 4 p.m. is the deadline for folks to apply for the at large 4-year volunteer board position at soal Rock and you can visit SoCal rock.com for the application or email me if you have trouble finding it thank you thank you okay moving on to our discussion action items our first one is the mobile Communications devices we'll have a presentation see if there's any public speakers followed by board discussion and Direction um Dr wildy thank you get ready to share I think so yep okay great all right thank you so okay tonight we are revisiting the district's mobile communication devices policy on May 8th 2024 the Board of
064Education discussed cell phone use in schools and requested additional information in response a task force was established to review the policy and provide recommendations the task force met three times between September and December of 2024 to evaluate current practices and explore potential updates additionally a survey was distributed to parents staff and students to gather broader input a special thank you to Dr Ben Dale for leading the task force this year as well as to all the taskforce members including the teachers counselors parents and students for their valuable contributions this evening I will present a summary of key findings and recommendations based on the work and Survey results while you can imagine with any task force not everyone was unique animous in agreement with all areas of the policy but we did our best to reflect
065the general consensus and encouraged anybody from the committee to reach out if they had additional feedback to share assembly Bill 3216 the phone free act requires that every school district develop a policy limiting smart vones by July 1st of 2026 pvpd is already compliant with this requirement as we have a policy in place we learned through our task force that we are ahead of many other districts who who don't have a policy yet in place and they are working on that the law however does not specify what must be included in the policy only that one must exist in addition to AB 3216 there are existing Education Code Provisions regarding mobile communication devices the Education Code outlines specific circumstances in which students cannot be prohibited from possessing using a mobile device the the exceptions are
066listed here in case of an emergency when a teacher or administrator grants permission when a licensed physician or surgeon determines that possession is necessary for the student's health and well-being or with if the IEP requires possession or use of a mobile device on this slide we are sharing some data on some of the surveys that we gave to our teachers I do want to note that like all of our surveys we're consistent that we don't get the response rates that we want um so we can't say that this is reflective of all of our teachers that we surveyed Frome Elementary Middle School and High School it is we do thank the teachers that took the time to provide this as it is valuable for us however we always wish we had a little bit more
067data um this particular question was sent to teachers and it was focusing on the policy for grades 9th through 12th because that is where our policy right now allows the most flexibility leaving classroom phone use to teacher discretion and permitting device use during lunch breaks and passing periods and so from here you can see that the responses that were ranked most of the responses from those who did answer it were in favor of prohibiting the the device altogether which would mean that during the breaks and passing periods on this slide uh we have some responses from our lcap survey and I've heard lcap twice today already so this is the third time I'm really excited we have until Friday so it's not too late to respond um but this was at the time of pulling
068the presentation together about a week and a half ago the responses on the policy so as you can see here blue was who wanted to continue the policy as it currently currently is and then red represented that they wanted more limiting cell phone use except when it is required by Ed code so the strongest advocates for a no cell phone policy in high school were our PK through five parents and then it was followed by staff parents of students in grade 6 through 12 and then not surprisingly our students again we wish we had a little bit more response rate and maybe that reminder today helped on the next one we looked at some comments within the survey from the parents most of the comments that we found from the from anyone who provided it
069were about not having cell phones in the classroom concerns about the negative impact on children and also academic Integrity issues with parents concerned that phones are being used for cheating there were a handful of parents through conversations and through the survey that also said they want to make sure their child has their phone available in case of an emergency when we talked to our students we found that they were the strongest advocates for allowing cell phones in schools and some of the key reasons staying connected with the family such as receiving notifications about family commitments like picking up a sibling or coordinating rides managing stress a lot of students Express that it's a mental break during the school day and some of them expressed how they're personal right if there's a senior they're 18 and
070they can't have their phone they felt like it was taking away some of their independence uh I do want to mention that Capital Convoy this year is exciting because our students were going to be talking about AB 3216 they're still finalizing their specific Focus but they are considering some areas such as securing funding for digital citizenship better education to support students and navigating responsible technology use I don't have a specific slide representing our administrator perspectives but at the principal meeting that Dr Sano mentioned we did bring these policies forward administrators generally do not express an overwhelming concern about cell phones during the 30 minute lunch break or the 5 minute passing period instead the bigger concern is really what happens outside of the school hours when students go home they're on their phones from 3:
071p.m. until 2: a.m. it's affecting their sleep their well-being and their academic Focus the next day Mondays tend Trend higher for students needing support because of what happened over over the weekend on their cell phone additionally some of our administrators recognize that having access to their phone during lunch can serve as a much needed mental break for students providing a moment to decompress during the school day from some of the stress that they had parent education is essential when it comes to understanding the risks of social media and the impact of giving a child a cell phone too early and parents do play a critical role in setting boundaries and need to be informed about how to introduce a cell phone responsibly and to establish limits uh we do have our counselor not our counselor
072our one of our pvis counselors who's going to Mila tomorrow to do parent education on technology safety and then she'll be going to V next week and she's created a lovely presentation so we're starting with those little families in preschool our youngest Learners on this here slide here we're talking also that the policy looked beyond cell phones we talked about internet connected devices that Sim that function in a similar capacity uh we surveyed teacher about smart watches currently our policy with smart watches varies by school and we don't have a consistent approach in the district so overwhelmingly elementary teachers do not feel smart watches should be allowed in the classroom we're getting reports that kids are texting their parents to come pick them up and so they're showing up and no one called no one
073went to the nurse and so we are seeing a problem with the smart watches um and having the ability to wear them High School teachers in high school more divided with 55 supporting their use and 45 believing they should should be prohibited on this side I will not read them all but these were just some of the comments that we had from teachers regarding cell phones some of the comments were about the negative impact on learning the distraction and social pressure a need to have a uniform policy cheating and academic Integrity that smartphones and smart watches are making cheating easier especially during tests um and an understanding on realistic versus ideal Solutions a complete ban may not be enforced able but stricter balanced policies are needed uh when we look at the key highlights from
074our task force what the policy is really showing is that cell phones based on this first read will not be prohibited during lunch and passing periods which is a change right now they are allowed and then there is some new language regarding discipline and enforcement of the policy and then finally I just wanted to end with a few key points from Jonathan hate a social Psych ologist and author of the book The anxious generation who argues smartphone use among a generation of children is causing an epidemic of mental illness the most effective smartphone policy is a strict policy there's four strategies that leaders should advocate for to resolve this tension no smartphone use before high school no social media before 16 smartphone free schools and promoting childhood Independence and free play so with that I
075will turn it back to you board president Kurt thank you um for people who are watching this is just our first reading and our first go around on this discussion so it will come back a second time and very likely a third time and maybe a fourth time depending how many reruns we do so it's not final tonight we're just starting um I want to thank Dr wildy and I want to thank everyone who's on the task force because it was lots of time to put this together um my suggestion is before we dive into a specific policy or a specific AR that we talk in general so we're not picking sentences when we don't really know where we're going so I would like to hear from the board on what you think about individual
076device uses what you think about lunchtime what you think about passing time and if we could come to some sort of consensus on that as I said before we go line by line on each of these policies so I know you Wen maybe prepared for that but Amy are you wanting to start I don't think we have a public comment we thank you sure I could start um so okay so we're not going to dive into the policy we're going to talk General let's do that I think that's easier because then we can say okay now that we've agreed that yes at lunch or no at lunch whatever we're going to do then we go through the policy line by line does that work sure that works um one of the things I'll start off
077by saying is I um working with the students that are going to Capitol Convoy has um provided a lot of perspective on this topic and this is an area where kids definitely our students definitely have a very strong opinion as to what should happen um I as I read through the policy without going line by line I could say that um I overall agreed with the policy and How It Was Written um I did have a few questions that I wanted to bring up um one of those questions being last year when we discussed this topic one of the biggest concerns that we discussed was that um you know not all of our classrooms have um one-on-one technology available for the students so um just so that we have the full picture as we're discussing
078this is this still an issue at our schools we are not one to one at our schools we are not one to one so assuming we were to do like a full cell phone ban from you know for the I'm sorry for the school day um how would that impact the the cell phones in the school the what the themes that we saw were the most popular were cahoot in the learning games and so when we talked in the cell phone group really around why do we want to continue especially at that high school that cell phone use and it was those learning games that this even if we had the Chromebook the time it takes to kind of start it up to log onto your Coupe versus the quick time to just take a
079picture so I think there could be some impact with having to have the technology We are continuing to build our supply of our Chromebooks however they are costly and as soon as you buy two new carts these two are outdated and then we have to go back and out those so it's it's an ongoing cycle with the Chromebooks but we are getting more as we can okay thank you so cahoot is the main way it's being used the learning tools have been um very common with the students and the teachers who are on the task force saying we're using them as a way that's kind of fun and engaging for our students and it might be the last five minutes an exit ticket out to pull up your phone play the game everyone's engaged and
080then they're off to their next class sure thank you um so going back I'm really trying to stick with your so just get me back on track devices in general okay devices in general Lun and passing time to me are the are the areas that I think are the biggest ones and I'm sure we'll find others but so I think I am um open to hearing what um my board colleagues have to say about it um I personally was leaning towards there should be no cell phones in the classroom because it is a disruption to learning but allowing students to have them during the passing periods that's kind of where I was leaning um and that way the cell phone could still be with the student which is I think one of the biggest concerns
081that I heard during the capital Convoy conversations um how ever I'm not opposed to a full ban either um I do see more concerns with that um especially with when it comes to um cell phones being confiscated because we do have students that um walk home or take the bus home and with our Progressive discipline model there's going to be situations where a student is now walking home or taking the bus and doesn't have any way to communicate with their parents and I I would be concerned with that um while we're not responsible for the cell phones inter terms of you know if if they're lost or stolen on campus we are responsible for making sure that our students are safe and that our students have a way to communicate with their parents when they
082leave campus so that's what I'll start okay so back to not in classroom not in I'm just making sure I understand you're saying not in classroom ever or not in classroom unless there's teacher permission well again I would like to hear what everybody has to say but I think I'm a not in classroom at all because again it creates a discrepancy um where you know if a student has a self phone versus if a student doesn't um you know it's it's not fair to that that student that doesn't have the cell phone okay and you can change your opinion after you've heard people but right for right now lunch and passing time again I'm flexible to hearing what everybody has to say so I'll Circle back with you on my vote fair fair fair sorry
083this is the same mic that ammy had when she was President it's is it is it space from your I don't think anything works okay thank you um I love cahoot and it does get the students really engaged um but I wanted to point out because I run into this when I've guest lectured and I bring up a cahoot and one of our um task force committee members emailed us the same thing not every student actually has a cell phone um and so it's important that we to your point about one to one I think it's important that we also don't make assumptions that every kid has a cell phone and I always feel bad you know cuz then there's a kid scrambling to share a cell phone um so that's something to troubleshoot um
084I really do appreciate that we had a task force that brought together um all the different elements in our community thank you so much Susie for sharing the survey results to help us understand our you know the community's perspectives um I I appreciated where this policy and AR are going it seems to be responding to public sentiment State guidance and emerging research um so my read was overall we're bringing our high school policy in line with our existing middle school policy and tightening up our middle school policy to look more like our elementary um given that our current middle school students are already used to the bell-to-bell no allowance of cell phones I think it'll also make it easier for them to accept you know as a current high school student they're going to probably
085have a very rough adjustment and I would love to hear from our student um board member if he'd like to share as well but um I think for middle school students that as we move forward they're going to be used to this already um I like that we're not relying on strategies that are not enforcable in a consistent manner like the pouches and you know students are able to work around those things I'm glad we're not doing that I'm glad that we're moving towards cohesion across the district right now we're in a place where I I have found um whether you're visiting a high school classroom you're talking to a high school teacher you're talking to a parent of a high school student there's a lot of variation because our districtwide policy does not offer
086enough structure and guidance so teachers are you know there's a lot of leeway right now and teachers are they're they don't have a policy backing them if they feel that the cell phones are disruptive to their classrooms and I get the sense most of them feel cell phones are disruptive to their to the learning environment um this is a culture change um I'm I want to make sure that we do everything we can to support our teachers families and students this will be a transition in our district um I read guidance on that we should try to think about framing this as an effort to address Mental Health and Wellness in support of student learning instead of focus you know framing this as a rules compliance issue and this is a community change so we
087all I think the adults also need to model that hey this is something we struggle with and this is a group team effort um I liked somewhere there was mentioned about doing a parent webinar so I think doing something districtwide um with a focus on how to support one another through this transition and then the point that was raised um about I think Dr wildy brought this up the concern around educating our community and empowering parents and students on social media and device usage beyond the school hours I think that's an important districtwide conversation that perhaps we can think about addressing through a webinar um at our site I think it would be wise did our task force include site leadership from the high schools did we have principls and counselors involved we did have
088counselors we did not have site principles but we took it back separately with all of our principles so I'm I I'm I guess it'll depend on how quickly the board gets to a final approval that will probably determine when this policy becomes effective but I'm wondering if during as we transition into a new policy there's going to be bumps along the road um maybe the C School site counseling teams can offer students uh opportuni to talk about how they're adjusting I think this is a great place to bring up student Publications um maybe the school newspapers can offer opportunities for students to share um you know how is my experience at school change since putting away my school my cell phone cool things to do during passing and lunch periods without your phone I think
089we're going to need to have a districtwide conversation to support our families and I think also site-based conversations offering students uh support and a place to just talk about how they're doing [Music] um I'm sorry because we're going about this a little bit differently overall again I'm supportive of where we're headed with the board policy and AR I did think that the way the policy drafts are written right now they don't logically flow because it's an old policy that we're continuously reworking so I had some thoughts on how we could reorganize um the way the board policy and the AR read okay but overall you're saying not in classrooms at all and then not at lunch not at passing time what I have gotten when I've gotten feedback from middle school administr ators teachers and
090parents it has made teaching and learning simpler to have no cell phones Bell tobell at the middle school there were hiccups at the very beginning but people have now adjusted what I've seen myself in the classrooms in high schools what I have experienced through my own students and through youth groups students I I think we need that same policy in the high schools I think the cell phones are making it harder to learn I I just wanted to add one more thing for us to think about as we're discussing this um somebody um mentioned to me that at the high school on the campuses QR codes are used pretty much for everything so if you want to buy sporting tickets if you want to make an appointment to cssh therapist all of this is done
091through a QR code so if we were to do a bell-to-bell um ban on cell phones it's one other thing to consider whereas when you're allowing um I'm again I'm not saying which one's right or wrong but I just wanted to put it out there when you're allowing um a cell phone during lunch or during passing period um it may remedy that situation so I did want to throw that out as well so then I I would be that's a really good point to bring up so I don't know how we do signups for things differently at the middle school versus the high school um and then I was just going to say if it's okay before we continue can we have Brandon jump in and start with the student sure uh yeah okay so
092to be clear you're talking about a proposed ban just like for the entirety of school hours on phones okay that is one proposal one proposal will be from the moment you walk on campus until the end of your last class that there would be no cell phones okay and the other one being yeah the other one being purely banned in classrooms and then passing period lunch uh break Etc it would be allow we are we are discussing no cell phones for class passing time lunch or cell phones for any of those times okay okay that makes sense so one choice is to say cell phon all the time every time right and there is never ever ever and then there's compromises of yes when the teacher says so or yes at passing time or yes
093at lunch you can come up with your own idea too exactly yeah I mean I don't know if I'm like you know crafting legis but yeah uh yeah Miss um what she was saying about like student reactions I think at the high school level a ban like Bell to Bell like for the entirety of school hours uh intuitively I feel like would elicit sign ific backlash like you know surprise surprise teenagers are like wded to their cell phones like but yeah I don't think kids would be very happy about that I think you know within classrooms solely would probably uh you know obviously there'd be some uh like a portion of kids who I think would still not take kindly to that but I think it would be good bit smaller because I think just
094no phones at all would probably be the most objected to option um yeah based on reaction yeah I mean I feel like it's linear like obviously the more it's prohibited uh the more that the kids are going to react um regarding how much it would solve stuff I guess the two main things that stuck out to me as like the concerns that seemed like the for like the things that should be forfront uh the like academic Integrity thing I think Banning it solely in classrooms is probably significant to resolve that um given that you know if you can't have a phone or Smartwatch or whatever in class in classrooms it seems difficult to cheat on a test with it um something else I'd like to add I'm not really sure how this fits in but
095I've noticed that the rate at which like my classmates use their phones in class tends to depend on like how strictly the teacher like first couple weeks of school establishes like their cell phone policy like some of my classes you know kids like a couple kids consistently for the entirety of class will have it out uh but some classes like NE pretty much never a kid never has it out like um my math class like there's like never has it out because the teacher made it clear you know first couple of weeks like have it out gets taken I'm actually not sure now that there's any sort of District policy backing for that but the fact that he did it means that you know um kids are pretty reluctant to do so so I think
096it also comes down to how much the teacher enforces it uh and I think it's a good point that you know obviously even if the board even if the district's policy is that um you know it's probably it makes sense that the teachers would have flexibility to choose when it's uh you know allowed or not allowed like you know to scan a QR code like you're talking about uh you know sign up for something like you need to open teams I don't know so yeah I don't think a complete ban would be necessary in order to resolve any of the like academic Integrity stuff um regarding the mental health stuff that one seems a little weirder to me because um I'm unsure of the ability of the district to resolve that because it seems like
097the vast majority of what contributes like mental health concerns from social media phon use Etc uh would be happening at home correct me if I'm wrong right like they would be you know spending hours scrolling Tik Tok Instagram Etc uh which I'm not sure that even a complete ban at the school level would be able to do anything about um you could probably make arguments about how you know it would make them you know interact more with their peers face to face Etc uh but I don't know yeah I don't know I'm unsure how much the district cell phone policy would be able to affect that is I guess my point that's I think most of what I had to say I very much appreciate watching your debate brain work you're you're going through all
098the rationale for this and then you're thinking it's the rationale for the other can I thought based on what he just shared um I love what you brought up the majority of the mental health and the bullying a lot of that happens after school what students are doing after school so what I've seen happen is let's just say after school there's some back and forth posting on social media bullying type of thing happening then the students arrive the next day at school and it's continuing through the school day right so the students are checking what did that person post who's like the post what's the response and it's a preoccupation that'll continue through the the school school day right like even though you might put it away in the class some of the classrooms you're
099checking it in between you're constantly engaged there doesn't it I I don't know to me it seems like if I knew that from Bell to Bell and you can have you can use the phone when you arrive at school it's just upon the bell ringing now you're in school mode right according to the current draft same thing after school once the Bell Rings you can be back on your phone and you know catching up on all the posts that you missed but I just feel like it would offer a cell phone uh fast while you're in school hours where you can kind of unplug from the cuz those conversations devolve fast on social media right it's faster than if a person in in real life when you have a dispute with a friend it it
100it it progresses very differently than on social media um so to me it just seemed even that hearing you mention that piece of it just for me furthered it f made it even more um kind of solidified my thought that this creates a bell tobell kind of mental break from the social media discourse that might make it harder to study or be focused on learning I don't know if you have any thoughts before before Brandon responds or someone else responds I'd like to give Julie and Eric a chance and myself a chance to go the first round so Julie thank you um try to limit I do have specific language I will not talk about that yet um but I'm really glad that we're having this conversation I'm so glad you included a slide with
101Jonathan height um that going to his book talk would really um really open my eyes and had alarm bells ringing in my head because the way he explains the problem is like you can't ignore it and you can't deny it if you read his book um smartphones I think are like mental health Kryptonite for kids and um I would like to see the culture shift in such a way where kids are not getting smartphones I mean that's a that's a huge leap it's going to take a long time to get there but ultimately my dream for American Youth is like let's go back to the 9s and get you can have a flip phone or some sort of device that allows you to message for getting a ride or for emergency purposes but you're not
102addicted to social media you're not looking at social media all the time and one of the things that I want to see happen is stop using the dang phones for schoolwork let's not use phones to turn assignments in in class let's not use phones to do whatever it is for learning or teaching in class we don't need to do that let's not do that let's not encourage kids to have to get a phone I've heard from many people from parents of middle schoolers who were trying to avoid getting phones that they had to get a smartphone so that their kid could know when certain events were coming up that they could there's some one class where they had to turn things in on a phone and I think that's really unfortunate for families that have
103really tried hard to keep their kids away from this um it's just like culturally oppressive um so my preference and it's not even allowable under state law is a complete ban on phones in all of our schools um state law requires that kids have access to their phones in emergency situations and other situations so we can't do that um I think the calculus is really different when you're going from elementary to Middle to high school I only havee kids that's my only real lived experience as a parent um but one of the things in addition to passing periods learning time and lunchtime which I think is really critical that they don't have their phones because they need to socialize and like look people in the face and have conversations instead of being on their phones
104which I think a lot of people with anxiety will use as like a security blanket and they're not interacting but especially for elementary school and maybe we only have these in elementary school but the after care programs like Kids Corner um smartphones should absolutely be banned that is where kids are showing other little kids porn and disturbing images and all sorts of nasty videos on YouTube um and parents have no control over their kids access to that when other kids are bringing their smartphones to these after care programs and there's not enough eyeballs to watch and monitor what's going on that stuff really disturbs me and I know we've had issues recently in our elementary schools with kids um getting the numbers for kids iPads I know a lot of kids have iPads and they're
105sending um some very disturbing things to their classmates using iMessage this is fourth and fifth graders so um that's my my general opinion I understand that that upsets people I know it's going to upset the kids remember we had this conversation with um Andres our former board member and he said that if we would if we banned phones the kids were going to revolt they might Revolt but we're the adults we have to we have to set boundaries and I think it's um it's just it's a very important to um to help at least help them see how how damaging smartphones can be and like I personally have a lock box that I keep next to my bed and I have to I give it a code I put my phone in there and it's
106locked for 7 hours and I can't access it during the night cuz I'm addicted to my phone um and so you know maybe there are things we can talk about if teachers need to keep a phone locked up or I don't know there there are different options that can be used to to help with the enforcement because I think the enforcement aspect is going to be really hard um for teachers who are trying to manage a hundred other things I'll stop there thank you Eric thank you president Kirk um and I I'm so pleased that we're having this discussion as a board and as a community I want to give particular thanks to to the staff that led the led the effort of evaluating the policy and the parents that participated in the survey or
107those who were actually on the task force and the the teachers and counselors that participated it's very meaningful this data is very helpful uh this is an issue I think that's going to require to some degree constant iteration um technology continues to evolve and I think we have a duty uh to ensure that um you know as adults and in this case as a district uh we're out in front of that for for our kids so I'm pleased to hear that we're out front and that's my impression having looked at other districts as well is that we're we're out in the Forefront of this which is where we should be in making sure that we're aligning our policy in a way that makes sense that's balanced um and that's reflective of creating a positive learning
108environment that's sensitive uh very much so to our Mental Health crisis of which we're in and I think we can all reasonably agree based on recent research uh that social media particularly plays plays a rather significant role uh as our children sort of develop their sense of self uh so striking that balance I think is really important I think largely the policy recommendations that I see uh the task force came up with and the proposed language I agree uh with board member Dean that the organization of it probably can be reworked a little a little bit but largely I'm I'm supportive um I I do think well I'll just make a comment as a parent of a middle school student and Elementary School students I do think the Middle School ban is um been effective
109I you know I call my daughter at 305 when I'm parked outside and she's just firing her phone back up and she's able to correspond with me as it relates to Transportation I think it works well uh and I think we have to have that decision made for our kids in the elementary and middle school environments so I do think that's critical um from a high school perspective my personal opinion is uh that we need to give themselves not ban them P themselves not ban them per se but make the choice themselves to manage how they utilize technology and so I guess where I go on this is not just with the policy but as a district even though a lot of the negative things that happen especially related to social media occur after hours
110I do think as the educational arm of our community There's an opportunity for us to play a really significant role in educating our kids on how to think about the technology how to use it as an important tool but to you know to be protected away from the the negative um effects of overutilization of it so uh I know some things are already happened I think some things were touched on even this evening as it relates to education when this comes back for a second read I think I'd be really interested in even if it's very simply done like what's a Glide path of Education like what what's the message to an elementary school kid like what are the things you want to say what kind of curriculum related to what what we're going to
111tell them about you know the the use of Technology at that point and then how does that evolve in a middle school student and what do they hear from us and how to utilize it and by high school again what I hope we're doing is educating them to make that self-choice to manage more or less for themselves outside the classroom around the school how they want to utilize it um board m hell you are you are kind enough and gracious enough to say I've had my own challenges I I would agree as someone that's had multiple jobs at different times it's really something that's to me uh useful as a society but a real danger and a real impact and a real impact potentially on the critical thinking of our kids and the development of
112our kids and so we've got to strike the right balance but for me uh president Kurt at this point you know those are my thoughts I think um Banning the classroom is the right move with exceptions um driven by teachers and principles but uh but letting the kids at the high school level at least have access during you know those those passing times in the lunch hour would be okay but I think we need to really ramp up our education and tell them the story about what this means if they over utilize the the technology those are my thoughts so far you'll be happy to know that one of the capital Convoy advocacy points is a TK through 12 digital curriculum so it's not there yet but they are working towards that excellent um my
113opinions I think TK through 8 we should continue with no smart devices so that includes iPads that includes SmartWatches um I did make the note that it doesn't belong in our enrichment programs either it doesn't belong in our gate classrooms it doesn't belong in our Kids Corner as long as we are responsible for the TK through e8th grade child um I would think it should cover all of those um high school though I think is a different Beast um and the data that you presented splits pretty ly about allowing or not allowing um me U devices um of course we need some boundaries but by high school we are getting R kids ready for career or for college and so I don't know how you send a kid to college who has never had to
114make a choice about when they can use their phone and when they can't and so if they're going to stumble and if they're going to have trouble I would want it to be why we could help them um and many many teachers have found ways to very successfully manage cell phones in their classroom um that being said we do need to provide supports for teachers we need to have consequences for students who abuse it just like any of our other discipline Pro problems and policies um I would be an advocate for devices only with teacher permission because there are good uses of the cell phone during class time um and we would need to make sure that we're providing and not not disadvantaging any child who doesn't have a cell phone I would certainly not
115want a child in fifth grade e8th grade to have to buy a smartphone phone in order to be able to participate in school activities or classroom activities so okay so due to technical difficulties with the internet we are now recording as opposed to live streaming and we will put the recording on as soon as possible tomorrow morning okay and we are talking about lunch and passing time um and my feeling is that we shouldn't have rules that we can't enforce and so if you were to tell a high school student that they can't use it at lunch or they can't use it at passing time I mean particular at lunch a lot of our students have cars so they're going to go out and sit in the car and do whatever they want or going
116to sit in the bathroom and do whatever they want and so to me to have rules that we're not going to enforce um is not a plan that I that I would support so I would give them a break at passing time I would give them a break at at lunch so I would be a yes is that just for high school just high school high school I think we already agreed up till middle school that it's a complete block yeah thank you I I guess for me the question is whether or not we view passing periods and lunch as part of the learning environment or not um I think traditionally they've been viewed as part of the learning environment we take responsibility for Student Activities we ensure that there's a safe environment kids are
117supposed to be developing social skills uh in my mind I see it as part of the learning school environment um I agree I understand students might choose to sit in their cars and if they do that they do that um I'm thinking about what I've heard from the Middle School administrators that when they walk through the hallways now there's kids talking they're kids socializing um and I think that could be really powerful in our uh high schools as well um but I'm open if I'm like a minority uh then of course I'll support the majority but I my personal leaning as someone with high school students um I I would lean towards Bel to Bell in just a culture where um you're not using your phone your phone is not out we haven't gotten into
118the enforcement piece of it what I've seen in most districts there's not it's not highly punitive it's a culture shift right that we're expecting you don't have your cell phone out um in respect of school rules I guess we'll get into that later um but that that's my personal view on this item so can I ask a quick question yeah so are you saying like a student keeps it in their pocket and that's okay because otherwise the teacher that's going to allow the student to use it for an educational reason there's a discrepancy there right if you're saying not at all during the learning I guess I'm confused if we're saying not at all if the teacher is I I don't think I have the right to tell teachers how to teach that makes me
119uncomfortable so I don't want to say teachers you're not allowed to have this tool and I know a lot of teachers use technology very well to support learning so if it's been you being used as a learning tool in their classroom I'm okay with it if a student during lunch period is sitting in math class doing makeup work because that does happen and it's part of the work assignment that I'm okay with too I don't know if staff has suggestions on enforcement I'm I'm thinking about every other I I don't see it as a conflict and from what I've read in other school districts this is kind of the trend as it is I think increasingly folks are feeling like uh it's really important for students to have a break from the devices so they
120can socialize and learn how to communicate with one another uh in a healthy way I would say I think we're making a policy for now and then this policy could be visit Revisited in 3 months 6 months N9 months a year five years as we learn more but we're doing what we think is the best policy for today and part of in my opinion making it a best policy for today is Buy in from the 3,000 high school students who would need to start doing this in the fall and so to me it's a softer cell to say this is okay this is not okay and then as we get more research and we get more data to say okay now that we know more about it we're going to change this this way or
121change this that way um but to me it's a starting point but I don't disagree that it would be nice for people to spend more time talking to each other yeah I I agree president Kurt fully with what you said and I hope um the public sees it as such that this is a dynamic process and we're all learning um and I agree I think we should be methodical and we should move towards you know setting up the right framework for this that works well um so I yeah to the question of during uh class time and passing time I I my answer is yes um I I'd love to use the word largely because of the issue of enforcement as you said a moment ago I just think it'd be very difficult and we're
122asking our um very busy staff and teachers to walk around and try to administer and enforce that during those hours I think that's just really hard to do um again I'll go back to my earlier comment which is to me it's more about I'd love to discourage it that way those social interactions do happen and and my hope is if we have a k through 12 you know student in our district that by the time they get to ninth grade they've already had eight straight years of the no access during school hours and therefore they've already developed these social networks and these interactions and therefore they're just going to be less likely to use it so that's my hope but again to accompany the discouragement My Hope Is that we can provide a meaningful education
123and I'm sure there's a lot more that's being produced out there that'll hopefully get the message through to our kids and give them good management skills to figure out how to do this you know in the right way and use it as a as a tool but um you know not not overutilize it so those are those are my thoughts so far I think we're having a great discussion I think we're leading to the right place for the moment and I think going forward we should be listening to our teachers listening to our administrators to make sure that they feel like they've got the tools they need to manage an effective learning environment isn't that where we are right now though isn't that the current state of our existing policy that in high school teach
124uh students can use their phone they just can't use it in class my understanding is that's where we are right now and from what I again I'm clearly a minority it's not working um that's my opinion and I think but I think that's where we are right now Brandon are you looking like you want to say something I don't have like anything in particular that I don't think they can use it right now during lunch and breaks and it does say in the policy for academic purposes currently and so that is in there right now I think it's very similar to what we have now but I think we're saying that it's only going to be used for educational purposes and I think we're asking for in fact if I can I'd like to go
125through our summary of all the things we have so far now board can tell me if I've missed something if you agree if I worded something wrong and then Dr wildy please tell me if you'd like is to go through the policy in the AR or if you would like to take a stab at it and then bring it back another time or if you want us to do that tonight and we can figure that out in a minute um I heard several times that we need to provide ways to make sure that all students are included who don't have access to a device um and that's probably particularly 9 through 12 because we're not allowing devices in TK through eight um I Heard a webinar for parents and I think that's a really good
126idea to make sure that parents understand why we are doing this um I Heard not in any of our enrichment programs so I heard Kids Corner I heard I said gate but I think anything that we sponsor as an activity for for kids should not have devices TK through 8 um I heard that we wanted a TK through2 digital curriculum and I know Capital Convoy is working on that but I think we need our own um and I'm very excited that they're starting at m v so but that will take another 13 or 14 years before that gets to 12th grade so I think we need like we do a Yellow Ribbon Week we do a Red Ribbon Week we need to make sure that we're pushing out information to our to our students and
127families um I Heard TK through 8 no devices at all from the time school starts until the time school ends 9 through 12 12 and you have tell me with the wording digital devices for educational purposes in the classroom only with teacher permission I think something like that we said and that we would not have those same restrictions on lunch and passing time I just want to as a process piece my understanding was that we put together a task force the task force had teachers administrators parents and Guardians I believe students were students were in included okay I understand that the draft that we have the policy and maybe I'm misunderstanding Dr wildy I assume that the draft that calls for no cell phone use bell-to-bell in the high schools no cell phone use during
128passing periods and lunch was a product of the task Force's recommendations so we're essentially saying we had the task force representative of our wider District give us a recommendation but this board is voting against the task Force's guidance is that which is fine I just want to make make sure that's where let them know that this is an advisory task force um I will say the task force was very strongly represented one way with everyone on the task force really against cell phone use there wasn't families on the committee who were Pro cell phones it was really strongly let's not have them but we did let them know we're going to hear this we're going to take it to the board but it doesn't mean you're not writing the policy and you're not approving it
129we will take it to the board for discussion so and the survey the survey results that are included in the slideshow where are the survey results from there's two there's the lcap survey results which were the draft ones that are still pending um and then the other results were a survey that I administered um gave to all of our teachers based on the two policies we're discussing tonight the homework makeup work and the cell phone just saying we have a you know some important conversations so that was sent to our TK through 12 teachers okay so there you're saying there might be some bias as to who participated on the task force and it might have been families that were leaning to against cell phone usage which brings kind of a pro I don't know
130because I like the idea of the whole point of putting together a task force is to hear from the community so I just just making sure that we understand that okay thank you one more clarifying question then um I feel like what we're I have a little bit of a difference of opinion here because I feel like what we're agreeing with is what the task force suggested right because that's how the these policy changes were made like number two you know when you're looking at the AR digital mobile technology devices must be powered off and kept dat a site during class time unless authorized by teachers for academic purposes so that's what the task force is suggesting and that's what we're approving so I don't see how we're going against the task force I think
131it's the lunch and passing time piece yeah it's page three of the draft AR which staff is this was I'm guessing this this draft is a product of the task force and staff guidance of the draft AR which staff is this was I'm guessing this this draft is a product of the task force and staff guidance so item four says students this is for uh 9th through 12th grade it says students shall be allowed to use digital mobile technology devices before school and after school but not during passing periods lunch or breaks and of course this board can decide to do something different than staff recommendation and uh not along with the task force the board has a right to do that but I'm just pointing out that that's what we're doing so I guess
132I would go back to what I said before I I think two and four are in conflict with each other if we're going to say teachers are allowed to use a cell phone then the students are going to have a cell phone in their pockets right it's not going to be kept in the locker so I feel like if the board was saying hey um we want a complete Bell to Bell band then that can't be in the classroom either that's just a bell tobell band but I don't know where the locker piece are we requiring them I think they're able to keep it in their backpacks like in the middle school right now it just means it has to be out of sight so the cell phones in their backpack if the teacher says
133hey we're doing an educational activity that requires you to use a device then they retrieve it from the backpack but the backpacks are kept in the locker at the middle school level not at the high school high school is a little different okay some I think your point is well taken we've considered the voice of the the task force but we're going a slightly different direction so Dr wildy would it be helpful for us to still do small and Medi small comments on the policy and they are or would you like to take the direction we've given you and then bring the whole thing back Dr Sano do you have any it sounded like some board members had specific language they wanted us to consider and I think if that's the case we would want
134to have that now just so that we can bring forward a second read That's informed by any specific language changes that board members are interested in seeing okay so then let's start with the policy and Julie I know you said you had something yeah the policy I just have one it's actually just a comment on specific language and it's the part of the policy that talks about posing a threat or danger to the safety of student staff or District property or substantially disrupts do you know what I'm is that on the AR I think that's on the I saw it on the AR am I wrong thank you um so I just want to make sure we're clarifying according to whom so what what if the sender of the message didn't intend to threaten but
135kids felt threatened who determines whether a threat of danger exists I think we need to clarify that what paragraph are you on the second to bottom she said second okay on on that same one I would want students to be informed of this and I know we send home all sorts of things in the fall but parents and kids don't have a time to read that so that is such a strong and important message that it needs to be in a student assembly in a in a clear presented method to students so that they can't say I didn't know yes and I think this is repeated in the in the AR because I think I wrote that note in the AR um and then last point on that is also for that particular sentence I
136also wonder if we might want to add harassment unwanted disturbing images that might not be a threat but are completely inappropriate potentially sexual racist Etc um I have one comment on I think it's the paragraph right before that when a school official reasonably suspects that a search of a student's digital mobile technology device um are we referring here for breaking the rule of the cell phone or you know if there is something on there so and it could be my own confusion but I just thought that paragraph needed to be clarified uh like what are we referencing there um I'm sorry can you clarify I I I'm with you but how would you like it clarified you like it clarified that they're using their cell phone at an inappropriate time or in an inappropriate way
137no no no no no I I'm assuming that's not what this is saying right it's if something inappropriate is found on the phone if they're saying that you know something might get reported that an incident happened and it was on their cell phone and the student will I don't know if it makes sense to everybody else go ahead and leave it I just felt like it wasn't clear like what are we referencing there I I think it's speaks to the fact that the policy and AR right now are the way they're organized it's really hard to follow yes so I think can I can comment on that piece my thoughts one um the two because our policy and AR now are kind of hodg podges of different revisions um I think one the O you
138know you kind of always start with an opening statement right and I think using the language from Ed code is probably simpler because I noticed the board policy we have a long list now could be disruptive the first paragraph We Could It could be disruptive of instructional program campus activities it seems unnecessary Ed code talks about um supporting student learning and wellbeing as it relates to Cellular devices so maybe just using that language um I think there's kind of five components for both the policy and the AR and if we could maybe use the same sequence this is what made sense to me and I'm just sharing it as a suggestion I think it's important to start off with defining mobile communication devices I think then um articulating so if it's the board policy just
139a general idea about when cellular devices are allowed and not allowed um in the AR you're going to get more into the details as to the how um then moving into generally which behaviors are impermissible making sure we're covering bullying threatening School violence inappropriate AI usage Etc the other things that the other board members brought up the next piece in my mind would be the general idea of progressive discipline that would be applied to ensure productive learning earning environment um and in that one it looked like the way it's written right now there were four items that these are options for teachers um that they didn't have to necessarily follow the sequence of progressive discipline I just to question what I saw as best practices right now was to have a shared understanding across the
140district that this is the progressive discipline as it relates to cell phone usage so there's consistency and students know what to expect as opposed to individual teachers may be making different decisions and I it's just a thought I would love to hear staff's feedback on that it seemed to make sense to have consistency across a district and then the last piece to include would be any of those legal disclaimers like property loss um so that's what made sense to me in terms of sequence I think that's part of the problem there's something that's mentioned in the BP but it's not mentioned in the AR and vice versa so organizing reorganizing would help thank you do you want that order repeated did you I'm good J good thank you Eric nothing additional um I just had
141one I'm on the the policy um halfway down after number four it says if a student is found using their digital mobile device technology for non-academic purposes during class the citizen student citizenship grade will be impacted um at the middle school I know there's OSN and U but by the high school there's only SN and U so if you start with an S and one mistake puts you at an N there are numerous opportunities that high school students would not have if they have an n on their transcript and so I taught many many many phenomenal kids and kids make mistakes so I would say if it's one mistake that's different than Perpetual mistakes so I would rather than have it say will I would encourage us to say go back and have it be
142May which is as it is and so you say in your classroom oh at the end of you know the third time I've warned you or at the end of the second time I've warned you or at the end of the first time I've warned you right it's still an option um but I think you're going from an S to an N for one infraction um is is significant and actually thank you for bringing that one up because I did have that marked and then forgot to mention it um I actually even um I thought that that should be taken out it shouldn't affect a student's citizenship um it should go it should M basically the policy should match the progressive discipline that's listed in the AR rather than it being citizenship it should be
143you know basically the same thing ABC D I'm okay with it being citizenship if if I'm the teacher and you are disrupting my class because I have to take it away from you once and I have to take it away from you twice and I have to call home and I have to send it to the principal's office that is a classroom disruption so I'm okay with it being citizenship just not on the first offense you also reminded me of one other piece as a parent I think when the cell phone ends up at the office I think that's the I there's not consistency right now in The District in terms of when the parents are looped in as a parent I'd like to I've generally my experience was I wish I would find out
144about behavioral issues sooner than later with my own children so again I'm I'm happy to hear staff's recommendation when you guys take this back in my mind as a parent and one board member I feel like if it escalates to the point where the cell phone has now been sent to the front office I would like to get a notification um that this has happened so I can address it at home as well I had one comment that is kind of irrelevant since we're not really changing our district policy on cell phone usage cuz I assumed we were going to be more restrictive in the high school that we should probably clarify to the community what emergency communications look like we shouldn't be relying on our students for crisis Communications that's really grown out's job
145and we have good systems in place but I think we haven't communicated them to the public as much as we could have again since we're not really changing anything at this time it maybe it's a moot point right now and that brings me to my question I I personally would like to see this come back in another year um this is an ongoing conversation across the country and across the state um so and I don't know how we more convincingly how would we do a followup I don't know Dr Serrano in a year from now I would love to hear and I don't have a clear idea of how to do this because clearly the task force didn't really offer us that it seems but I would love to come back in a year and
146hear from teachers is the current policy working in terms of discipline in terms of learning hear from our community members our parents happy uh you know do we want to revisit this policy again um sure so a couple things I do think that there are some changes that are being brought forward um that are being adopted from the discussion tonight so I wouldn't say that the policy is not changing at all there are some adjustments that are being made um and so certainly we can follow back in in a year and and check in again and and see is this working is there or even sooner is there something more restrictive that we want to see and it does sound like you have consensus on on the board to kind of keep things as you
147know within what the recommendations have been here around um allowing it during the passing period and on the break the other point I want to make is that from talking with our high school administrators they don't see the passing period and and the lunch break to be the issue with the cell phones they're not seeing that as the the factor that's really that they're struggling with at high school they see very few students on their cell phones um other than maybe checking in with parents or after school activities things like that um there their concern is really what's happening outside of the school day and the days that we don't have students we have students 180 days of the year and so there's more days of the year that students are you know not in
148school that we do have um an obligation I think as a community to talk to our our families and our students about the dangers of this um addiction if you will to the cell phones and and social media and the the dangers of it so I do think there are some good recommendations that have come forward from staff and from the task force that the board is adopting and so there are changes that are coming forward as a result of the hard work and certain we can check back in in a year Dr s how do we address the concerns that you just brought up do we have a plan in place or is that something we need to talk up about at a later time the responsibility to address the overall environment around self
149usage and social media beyond the school day yeah I'm optimistic in the work coming out of Capitol Convoy uh and our students there are students are always you know the most brilliant ideas of uh digital citizenship curriculum looking at digital footprint um you know and uh a curriculum and and hopefully some funding from the state that can come forward as a result of their efforts at the capital when we go in in a month okay so you you are clear and nobody else has a comment on K1 well we covered the AR too already you have more comments on the I have one last comment um I found it a little confusing like the enforcement of the electronic device we have four different options ABCD but then it says upon the third offense a parent
150or Guardian will be asked to pick up the device so I think that needs to be changed to like I don't know because you already have first second third fourth offense right um I would save I don't however it works but I would save parent or Guardian picking up the device as the very very last option because the challenge is there are students um and I I think this is more of you know possibly a middle school problem but there are students that walk home or take the bus and it creates a challenge when a parent has no way to get a hold of their child and their um you know if a child misses the bus they need to get a ride home so I think it would create a safety issue for students
151when I don't think the intention is to say that they would keep it throughout the night it's that they would have it and the parent could come pick it up but if the parent wasn't able because they were working they would return it to the to the child and then they could schedule a conference it says if a parent is unable to do so the device would return to the student and a parent conference will be scheduled we would not send we would not have the child go home without it that's a change from where the POC you're right and that's a change from where the policy is right now because right now it's just being taken away until a parent comes to pick it up okay yeah no they would be able to take
152it home perfect thank you Julie we're good on K1 um I have some AR comments okay sorry go ahead um all right so on the first page one two three paragraphs down the green language violations of which doesn't actually make sense and doesn't need to be there because similar language is repeated below so I would take out that whole sentence um I suggest that we consider revising the definition in the AR and BP of digital mobile technology and excluding non-smart Tech like flip phones and Gizmo watches that don't connect to the internet there's no social media they're only used for um you know communicating with parents for rides and things like that I'm sorry so to clarify that a third grader would be allowed to possess them but my thought would be they shouldn't be
153visible during the class time yes I think that makes sense um let's see oh the the prohibition of recording I don't think is necessary in the policy because it's already a violation of the penal code and the Education Code so it's actually a misdemeanor for anyone to record anybody without their consent in we tell people that um yeah I think we don't I don't I know that there are multiple sections that talk about how it's a violation of policy to record but perhaps you could just say refer to PC um 632 Penal Code 632 and then the Education Code prohibition against recording too um let's see as president Kurt already said this the language about claims that such actions were intended as a joke prank or without serious intent do not exempt students from serious
154disciplinary action that language I think is really important and I agree really needs to be drilled into students starting in like fourth and fifth grade in bold language on the first day of school like every kid needs to be learning that if you joke about shooting up a school using your technology you are going to be held accountable as if you intended to do that I don't care if you're joking you don't joke about a bomb in line at the airport you don't joke about doing something violent at school um I think we really need to educate our kids on that um also educate them that the FBI is actually reading their messages cuz they are the FBI is in your Snapchat um if you're talking about even if you're joking about doing something violent
155to a school that triggers some sort of FBI ability to look at your text messages and I'm not exaggerating I'm not lying um you don't have to believe me but just know that that's happening um page two under tk8 we already talked about this but I'd like to see um after hold on sorry I'm getting confused about where I am page two under tk8 I don't see tk8 on page two do I oh number two yeah so we've talked about that so adding after school programs um and then I think we've addressed everything else so I'm done thank you very much did anybody else not get a chance to do ARS because I did Skip those okay so now we're done with K1 okay K2 seismic update I will have a presentation and then board
156comments Mrs terronis and just real quick a technical update we are now live streaming oh thank you thank you so as our guests are walking up for the presentation um work on the seismic Endeavors started 3 and a half years ago at a facilities advisory committee meeting held in uh October of 2021 the committee reviewed a draft request for proposals for the survey of existing buildings and seismic retrofit plan with a focus on secondary schools at the Board of Education meeting on March 23rd 2022 the board approved the award of an RFP for the survey of these existing buildings and the seismic retrofit plan and then at a presentation on June 21st 2023 the board was present presented with a report that showed seven structures across secondary campuses that were identified as having high vulnerability
157thereafter on February 13 2024 pvpusd published a notice inviting proposals for consult consultant services for the seismic assessment of high vulnerability bu buildings and this was awarded on June 26 2024 the work commenced on July 1st 2024 and this evening we have MHP here to share their report which will also be important and guiding considerations for measure SOS priority projects and potential matching funds please welcome Punam Baka and Dan Fox representing MHP and also joining us this evening is James fahe from our maintenance and operations Department team if you have it up on the yes perfect okay so I will hand it over to you to present yes president Kurt members of the board thanks for having us U my name is Dan Fox again I'm with MHP Structural Engineers I'm a licensed structural engineer
158in California I'm joined uh by Punam here here who helped me um work through this evaluation and we're here to present our findings so as as uh Brena mentioned we were focused on a um seven identified buildings from a previous report that were identified in not as highly vulnerable in an earthquake uh these seven buildings are spread across the miraest palis Fus High and the peninsula high school and as um identified in the California building code we based our evaluation on the tier one and tier 2 seismic procedures of asc41 asc41 is a is a um prescribed code that's referenced in the building code and uh it's it's a document that goes through the criteria necessary for evaluating existing buildings we're not looking at the criteria of a building of a new building built under
159the current code we are looking at a prescription uh that is specifically geared toward existing structures these are risk category 3 structures as identified in the building code uh risk category 3 means it's essentially a school structure uh housing students and um before we get into the findings of the of the report I wanted to just clarify that when is a requir when is a rehabilitation actually required by code um it it's I've listed all five of those code triggers that are identified um really the one key one I want to make note of is is item number one this is the one that really um hits more than any of the others is if you spend more than 50% of the replacement value of that building on a renovation then the building code and
160DSA who oversees these projects require that you need to address seismic as part of that renovation so that that cost threshold is really the one that that we see in our experience gets triggered more than others it's not likely that you're taking out more than 10% of your entire lateral system of your building it's not likely that you're adding a whole bunch of weight to building those are much more unlikely scenarios the cost one is one that really gets triggered um so what we're presenting today is is um retr measures that that can be done as a risk reduction measure um these can be done on a voluntary basis provided you're not hitting this 50% replacement cost threshold with any kind of non-structural Renovations and so with that I'm going to hand it over to
161Punam to get into the specifics and go building by building as far as what we found in our evaluation right so starting off with the Mir lless intermediate school starting with the library building this is a one-story wood roof building with brick masonry sheer walls um at the location of the library room there's a higher there's a high roof section A pop-up roof and this introduces a little bit of structural irregularity and the building has an additional steel frame and can of lever columns to help support this high roof jumping into what we found we found our non-compliant checks are slope failure wall Anchorage and the steel moment frame to touch a little bit on slope failure so as you know this area surrounding all three School sites is within a landside Zone um near
162potential landside zones so when we are doing our tier one and tier 2 checks uh one of the line items that we have to go into is identifying possible site geological hazards and these structures um are very close to potential Landslide zones we determine this by looking at California Geological Survey um and you may have already reached out to a geotechnical engineer to figure out the exact um risks with these buildings next to these landside zones but we do if not we advise Consulting with a Geotech engineer to identify any potential specific risks moving on to wall Anchorage this is an essential component to a building wall Anchorage connects the heavy sheer wall roof uh heavy if people have I'm sorry for if people have questions do you want us to wait till the end
163or do you want to ask them us to ask them along the way um we can save it for the end oh please interrupt us okay okay please make a decision I just had one question and if we want to save it to the end that's fine but uh determining whether something is in a landslide zone or near a landside Zone I think is a really important distinction um we have Mr alria has a lot of experience with dealing with um structures in an active Landslide so can you what's is is this is it is the building located on an active Landslide or like what is this the specific designation here so the as as Structural Engineers I'm not a geologist and I don't know that for sure what we go off of is the
164US geologic survey USGS USGS has publicly available mapped areas of seismic Hazard zones uh they have these for liquefaction and they have these for slope stability Landslide areas um these are areas that they've identified that could be prone to Landslide they're not they they haven't actually had a GE geologist to actually confirm it um that's what they published though and as we go through the the asc41 structural evaluation the slope stability is one of those checks the only resource that we have is the publicly available USGS maps and it says when it's near that region we have to note it as a possibility thank you that's great I mean that's not great but it's good to understand so which again to to take the next step would be to really consult a geologist Geo geot
165technical engineer to see how it affects the buildings we're talking about and we brought it up for this site but this is that point the slope failure point is something you'll see across all the school sites um so back to the library building uh wall inage is an issue wall inrage is an essential component to a building structure it's what connects our heavy wall system to our roof system during the 1994 Northridge Earthquake we saw a lot of disconnects between the roof system and the wall system which triggered um code updates to account for higher wall Anchorage loads so what we're seeing is that buildings like this designed in the' 60s don't have the capacity for these higher wall inor loads um our results are showing that these connections are overstressed by 347 and our
166proposed solution to this is to introduce the steel angles and additional anchor bolts um to the connection between the wall and the roof the other item that's noncom in this building is the steel moment frame we're seeing that the top of this Frame is experiencing a lot more deflection than what industry standards show um this is also a pre Northridge Earthquake type moment connection these connections are being overstressed 204% we're proposing to retrofit this by adding additional WT steel beams to the existing beams and welding steel plates to the columns and the connection to kind of strengthen that um in this image you can kind of see the location of where this frame is laid out it's where the yellow painted walls are so to retrofit this we need to do some remove some of
167the dry ball to get that um Improvement in there some non-structural items to note in this building is the Anchorage of the bookshelves so these are really heavy bookshelves as you can see um and we on during our site visit we saw that these are not anchored to the floor and we would recommend doing so to prevent any falling during a seismic event moving on to the shower locker building that also consists of that wrestling building that sits um above it this is also a wood roof structure with brick masonry Sher walls the non-compliant checks that we found are slope failure adjacent building checks and wall in Gage for the adjacent building we're seeing that um the wrestling building that sits up at top the locker building is seismically separated from the adjacent gym gym
168building with a 2-in gap during a MC event we would expect to see local damage due to the pounding um of the structures however we don't see a significant structural damage due to this because of the relatively stiff sheer wall system of both buildings again wall Anchorage is um a non-compliant check on this structure the detailing of the locker building is really similar to the library building and we're proposing to retrofit it um with steel angles and additional anchor bolts this is just one potential solution um there's many other um items that we can uh introduce to fix this including bumper steel angor on both sides of the wall we are flexible with the school district to work to find a solution that works um for the school for the specific building and to meet
169all the needs non-structural items to note on this building are repairing areas of deterioration concrete falling and cracks and rebar exposure the left image is located at the top roof of the wrestling building and the Right image is some rebar exposure and sping that we're seeing on the equipment pads on top of the locker building the next site that we looked at was the palace Fus High School multi-purpose building this structure is a one-story structure it has a wood roof and its lateral system is composed of both pre-cast concrete walls and cast in place concrete sheer walls these concrete panel walls are in Connected between concrete pilaster columns the non-compliant checks that we found on this structure are again slip failure and then the wall Anchorage for the wall Anchorage we're seeing that the top
170of wall to connection to the roof system is overstressed by 200% while the py top of pilaster to the roof being connect connection is overstressed by 31% our proposed solution for this is to introduce Simpson hold down anchors to Anchor the wood Roof System to the concrete pcas panels and additionally for the pyter is our solution solution is to carbon fiber wrap the top of the pilaster and introduce carbon fiber wrapped anchors this fiber wrap for the pyas that we're talking about is a essentially like a structural wallpaper it's very thin and it can be concealed with architectural finishes the next structure is the Palace vertis Peninsula High School library building this structure is a one-story building it has a rigid concrete roof diaphragm and it's consisted of pre-cast concrete sheer wall panels these panels
171are anchored in between cast and plays Gravity uh columns and beams the non-compliant checks that we found here are slope failure torsion the sheer strength of the walls and the wall Anchorage for to address the torsion uh irregularity and the she to check the shear walls we created a three-dimensional model um this kind of helps account for the rigid behavior of the roof D diaphragm and um spreading how the lateral loads are distributed to the available Shear walls we're seeing that the walls are overstressed up to 338 this diagram kind of shows where those non-compliant walls are the red um at the North and South ends of the building and the West end of the building to retrofit these Shear walls we're proposing to add two additional Bays of Shear wall next to the North
172and South walls that are non-compliant um as you can see we would add an 8 in thick wall panel um the con of this is that we'd be taking out two uh window Bays that are currently in place but the pro of this is this placing the wall panels here is um minimal effort in foundation work so that's the least impact to the foundation for the wall in GD at this building uh the connection con con consists of a number three dowel to the foundation and to the top of roof diaphragm we're seeing that the foundation connection is overstressed 200% while the roof connection is over stress 330% again we're proposing to retrofit this by adding steel angles and anchor bolts to kind of strengthen that connection um since that number three dowel isn't providing
173much uh of a connection for us moving on to the lunch shelter at the school this is a one-story structure it's an open air steel roof covering the Western end of the shelter is enclosed by brick walls that are non-bearing walls and the main system for this is 6in tube Canal columns the non-compliant checks that we're seeing here is the actual strength of the columns and the foundation Shear we're seeing that the columns are overstressed by 491 and the foundation is overstress by 681 per. our proposed retrofit solution for this is to strengthen the southern row of columns that's a total of eight columns by welding additional steel plates to the columns to kind of thicken up up their webs um we're also proposing to expand the size of the footing right now they are
174square footings about three foot square footings at the max we're proposing to increase the width in both the plan View and the depth of it an alternative solution to all of this is to shore the existing roof system and remove and replace the columns and Foundations completely and then lastly are two less buildings the H&S buildings at the school these are twostory buildings constructed in 1963 and modernized in 1997 these are sister buildings they have identical mirrored layouts with very similar detailing the building h is located on the East and building s is located on the west each building is subdivided into five buildings using seismic joints this means that during an earthquake hazard event all of these buildings would be behaving independently of each other these are rigid diaphragm structures with cast in place
175concrete slabs and joist and gitters this diagram kind of shows the layout of our lateral system in green we have 8 to 10in thick cast in place concrete walls while in the blue we have 6in thick pre-cast concrete panels so from the layout we can see there's a lot of area of wall on these buildings the non-compliant checks that we investigated for were torsion and adjacent buildings for the adjacent buildings since the these are all subdivided by a 1in gap we would expect to see local damage due to pounding during an earthquake event this could come in the form of concrete cracking and spalling um but typically since the floor diaphragms are aligned in all of these buildings we don't have it there's no structural concern for the lateral system we also created 3D models
176to analyze that um detorsion irregularity and our we found that the main lateral system is not deficient there's no non-comp and the a sheer and moment checks to investigate these pre-cast panel walls um we did not have all the information from the available asilt plans so we had to make a conservative assumption about the rebar inside these panels so to we would recommend to do a little bit of destructive investigation to confirm that the size and spacing of rebar and the connection of the panels to the roof and the foundation are matching with our assumptions for the non-structural components that this structure we would recommend repairing concrete cracks of the guardrail system at the left you can see some cracking near the stairs guard rails and at the right you can see some non-compliant checks
177in the uh brick masonry guard rails at the second level and a little bit on the first level the guardrails that are currently in place are unreinforced masonry guardrails there's a lot of gaps in them some bricks have already fallen out um per code you cannot have a gap more than 4 in and a lot of the the areas kind of like the center image where the blocks have fallen out are not compliant with that 4in Gap we would recommend reinforcing this with either carbon fiber wrap or adding steel reinforcing to kind of retrofit these guardrails another non-structural item for these buildings is to repair the locations of concrete falling and rebar exposure so on our site visit we saw a lot of areas kind of like this left image where that rebar has um
178is exposed a lot of concrete has chipped out a lot of Cracks around these buildings so we would recommend kind of patching all of those areas and the last non-structural item on this building is the Anchorage of heavy equipment so these buildings house really um a lot of rooms that have really heavy equipment for example the ceramic room the wood and metal shop the art room so all of these have racks with heavy equipment that are kind of free floating not anchored at all to the foundation so we would recommend doing so so there are no hazards during a seismic event and I'll pass it over to Dan about some cost items I think yeah in conclusion a lot of the issues and overstresses that we found are not uncommon for these types of buildings
179at all Heavy walls flexible light wood roofs wall Anchorage is the main deficiency that we find uh the building code especially in the North Ridge earthquake there were major renov or maor major updates to the building code a building built now is is designed with a much more robust connection between the roof and the walls than a building was originally designed um in the era of these buildings so nothing really surprised Us in these results um the building h and S on on the peninsula Peninsula site there we were um maybe expecting to find a little more overstressed there but after looking at how much sheer wall there is in that building um it really is like a bunker from a structural standpoint there's a lot of wall there we weren't after looking at how
180much wall there was we were then not really surprised that our analysis models and calculations were telling us that yeah we don't have overstresses in the main structural system we got some falling hazards and unanchored equipment that we should address but the main lateral system wound up okay and and wasn't really surprising so that being said we've put together a range of costs for a retrofit of the items um that we've talked about here and and identified in our report and um um again nothing by code requiring you to do anything to these buildings until we talk about a renovation that hits that 50% replacement Mark then we are required I just want to reiterate that again but these are kind of the things that that um the cost that we would expect for retrofitting
181the things we've identified as deficient and I think that sums up we have attached um um our formal Report with a lot more detail and calculations I think was attached to the meeting minutes if if we want to get into that Mr aliga do you have questions comments yeah I think just a few questions um thank you for the report definitely helpful to sort of contextualize that these are certainly the most at risk in layman's terms I guess you know you probably know that we have the task of of prioritizing several projects over several buildings in the district uh over the next couple of months what would be the criteria by which you think we should be really considering as we think about that in the context of these buildings I guess I'm trying to
182ask in somewhat layman's terms if we look at these seven buildings to in your opinion are they still usable should we have people no longer in them is there a timeline that you you you would recommend that you know are we as a clock ticking on these seven buildings now where where there's truly an exposure in the event of a a modest uh earthquake or or some other event or even just a structural deficiency that's going to you know eventually start to U deteriorate further hard hard to quantify on the time frame question obviously the crystal ball of when an earthquake going to happen we're we're overdue we've been overdue for many many years uh these buildings are some of your riskier types of building those heavy walls with a wood roof and lack of
183a good connection between the roof and the wall uh again like Punam said in in the north rge earthquake we saw collapses right in in because of that lack of a robust connection there so I think you really are sitting on some risk on those buildings that have those types of systems you know the the the red brick with with a wood roof um at at merest the concrete sheer walls at at uh Palace R is high with the wood roof um do you feel that the recommendations that you're making for the improvements um not only you said they're not in violation of code at this point is what I understood but do they does that reinforcement bring it up to a standard that would be a new new development today it um so the
184asc41 provision is is again to to acknowledge that we're talking about an existing building and we're we recognize that it's a lot of times not economically feasible to bring a 1960s '70s era building to the same level as a building built now um so no to to to say that um you would need to bring it to current code would probably be well much higher bar you wouldn't need to I I think you bring it up to the level that the code defines is life safe right and that's what we look at get the students out of the building safely prevent collapse uh that's what we see most school districts bringing it to on a volun when they are considering a voluntary upgrade of a building that's not mandated by code you're bringing it to
185that life safe level making sure kids are getting out safe but not necessarily going to full current code but but yeah and I think what I'm trying to ask is are these buildings salvageable in your opinion yes and is the $4 or5 million that we're going to pour into this potentially going to be investment that's worthwhile as opposed to just sort of chasing a bad building so to speak where where it just we should really consider uh the structural deficiencies something to evaluate and potentially something more expansive I don't see these buildings as being you know as the structure driving the conversation of should we tear down or build or you know or or retrofit these buildings can be retrofit retrofitting for wall Anchorage is is quite frankly a pretty unintrusive uh thing to do
186we're we're above ceiling we're just dealing with the wall connections um the conditions of the buildings were nothing you know where like oh the sky is falling these need these need to be addressed didn't see anything like that if the pro you know I would more say if the if the buildings aren't suiting you programmatically and you need to pour in a whole bunch of money that's then going to trigger a whole bunch of seismic stuff then maybe that you know that may be of consideration where you're stuck with a building that really still doesn't serve you programmatically um because of the layout and the footprint and all that kind of thing that may be more of a driver than the structure I don't see seismic driving that conversation of we need to tear these
187things down and build new you can retrofit these that's very helpful I I really appreciate I think our public and I BR is our our leadership is at least encouraged to hear that but I wanted to sort of ask those questions in the extreme just to sort of contextualize for the benefit of the public sort of how imminent are these issues and and I guess my last question just returning if I may um president Kurt to the question of okay how do you think we should we can't do them all at the exact same time so is this the order that we see it on the slide sort of the recommended order that you uh that that you would recommend for us to consider um well I I think the the the buildings with the
188wall Anchorage concerns are probably your highest risk okay um that being said um building H&S that that unreinforced block that lines those railings is a real concern too that's a falling Hazard um especially when that tall wall that lines the stairwell um that is something that could be retrofit pretty cost effectively and and really would limit your risk on that building um as far as the the the heavy walls with a wood roof I think they're all kind of equivalent risk and and as far as quantifying or or or saying one over the other they're all in the same kind of boat there um but I wouldn't say all of them are that your commentary is very helpful uh and hopefully we can get to all of these they're all necess they all require an
189improvement so I think those are my questions for now thank you thank you um Miss haml thank you thank you for that very detailed presentation um the numbers are actually lower than I was expecting um but I just I'm very sad to look at the condition of peninsula high school it looks like a forgotten prison like we need to that's just so unacceptable I'm very glad that we have um Bond money that we are going to start spending to fix that because I feel like our kids and teachers shouldn't have to go to school in a building that looks like that and that isn't safe I have no other comments right now thank you again and first of all for being so patient and sitting through all our technical issues um and being here to
190present when um Miss teronis shared the report with us I was super overwhelmed by the content and I couldn't imagine how you were going to simplify and reduce it to a a present presentation for us and make it understandable and you did a great job so thank you for doing that it seemed impossible I also to um Echo what board member Hamill brought up I also thought that the uh seismic retrofit needs would were going to be way more invasive and way more expansive and that the potential cost would be way higher uh so I was actually heartened to see the um the estimates that you've provided on that slide um my questions are more for staff um kind of along the lines of what I asked earlier in the week as well um if
191staff can explain how the findings of this seismic assessment will be incorporated into our measure SOS plans especially as it relates to prioritization of projects that's my first question so for the first draft I guess of of our um priorities it is being incorporated as a recommendation to do all of the above um as we shared the rough order of magnitude of what you kind of saw right now and on the high side being about $5.2 million we still have to go through um additional like plan review permitting fees architectural and engineering um designs and stuff like that so this is just another I guess if you will step towards actually finishing this endeavor that we started but it is part of the first round of the first series of bonds that we just took
192out I feel like I just heard you say DSA in there somewhere so this there is yeah so because DSA will be implicated these projects may not be in our first wave of projects then is that what we should understand I think with a lot of the information that we have once we are able to finish the qualifications of our Architects meaning we're right now in the process of a request for qualifications for Architects once we're able to establish that pool then we can sit here with these findings and this information and put this forward almost immediately if that's what the board would like to do with the first phase of prioritization and initiate one of those Architects to Endeavor working on these plans and put that into process when we get out of DSA
193with fully approved you know plans that is another I I can't give you the timeline on that I mean that could be easily 12 months well I'm hoping that when staff when we get to bond project prioritization that we will hopefully I'm I know as a board member I'm going to be relying on staff's recommendation for how to prioritize based on like what you just brought up that time and dag Dr Sano myself and the rest of our staff Mr fahe was also there as we discussed it seismic was definitely within the first uh phase of the $75 million and then are we on track for dag the bond program managers to help us pursue that i' I've been bringing it up for three years since the first conversation and Facilities advisory committee are we
194on track to pursue that seismic mitigation program funding through the state so yes and we do have a series of Partners we have as um I kind of mentioned there's a combination of working with the architect school facilities Consultants which we do have on retainer um dag and staff we would be filing once we do have the approvals we would be filing those applications for the matching funds under the seismic program because we want to tap into every single dollar we possibly can squeeze out of the state um so we of course have not done the preliminary or secondary seismic assessments for our TK through five School sites and I was part of the facilities advisory committee when that recommendation was made at that time we did not have a a bond measure and bond
195funds in place and so I the committee's discussion was well with such limited funds should we not do any seismic evaluation or should we start somewhere and the committee's consensus was well why don't we start with secondary sites since those serve more students and so that's what's been completed so we do not have a seismic evaluation uh yet of our TK through five sites so does staff recommend that we pursue a similar assessment of our TK through five sites at this time and if so do you need anything from the board or when when should we when should that be brought up for consideration so staff really hasn't had any conversations around the TK you know through five um School sites at this point um if it's determined that we need to have these assessments
196as we start to look at some things we can definitely work on a plan on when and how to proceed again we would be looking at this whole process you just saw um so this would probably be about 5 years out if we were to start to investigate what the conditions are and if there's any High vulnerability vulnerability sorry buildings at our um Elementary or primary schools to that point I didn't ask this question beforehand um so I don't expect you to have the answer but maybe if it's appropriate use of your time it can be sent in a Friday note to the board members um for folks that don't know in the community it was the state I forgot AB what was was the bill that passed ab300 I can't think of 300 oh
197did I got it wow okay ab300 uh called on the state which department was it uh to they did a survey just looking at building records to identify to each district which one of your buildings were potentially at risk depending on when they were built is that a or do you want to Define it better than yeah DSA actually performed that that evaluation they looked at certain building types and they looked at certain building ages um those buildings with heavy walls and flexible light roofs made it onto that list and so we have a lot of those of what we've been talking about today right so the state created this initial list and then so that it flagged to school districts these are buildings in your District that could potentially be vulnerable it didn't mean
198they were and so then we did two rounds of narrowing down that pool um I'm guessing somewhere we probably have that old list and you probably don't know off the top of your head but as a board member remember I would want to know if any of our K TK through 5 school buildings were recommended for further study by the state back when ab300 was passed that might be a good place for us to start thinking about whether or not it's appropriate and if so the timing thank you thank you Miss Gandhi thank you so much for the presentation I actually don't have any further questions thanks I say you shared a lot of information with us and like other people was overwhelmed by the pages and so I very much appreciate that you made
199it understandable so thank you um I'm also really glad that renovation is possible I taught in the upstairs of that h building for many years and we did worry about it falling and us being on our neighbors below so I'm glad that it's mostly structurally sound and that the amount of repairs are affordable given that we have passed the bond so I'm appreciative that we've passed the bond I'm appreciative that it's affordable and I do hope that we put money from the bond toward all of those size repairs that have been recommended so Dr s did you want anybody else otherwise thank you so much thanks for waiting so long too sorry okay I think we have one more as I can see it big conversation tonight and then some shorter ones so I'm on
200K3 the review of board policies 5121 on grades and evaluation of student achievement and 6154 the homework and makeup up work um we'll have a presentation and board discussion and Direction Dr Wy yes thank you tonight I will share information on two policies 6154 and policy 5121 these policies have been brought forward as a board requested item from president Kurt both of these policies that we're talking about um that we may be revising or having suggested language have sometimes common themes within them that's why we're bringing them together as a bundle so that if we make a change into 6151 6154 it might have something similar to 5121 so we that's why they are coming forward tonight as one when we look at the history of these policies we can see on 6154 it's been
201a frequent topic of discussion over the past few years and it remains an important issue for both the board for our teachers for staff some of the recent changes that we've had in the most in the 2022 update originated um as an outcome from covid-19 pandemic because we started providing some more leniency and flexibility for students as they were transitioning back to inperson learning it's important to note that both of these policies have Provisions from Ed code and 4825 students who miss work or test due to an excused absence are permitted to complete makeup assignments provided that these assignments are submitted within a reasonable time frame and are reasonably equivalent to the original for full credit under the law law unexcused absence that districts are not required to give full credit for their makeup work
202in pvpusd our policy allows for students the opportunity to make up missed work for full credit regardless of the absence being excused or unexcused the only time that work would not be able to be made up would be if it was a treny or if it was a cut so we're going to go through a few more data slides um there's a lot of information on these uh similar to our last one it cannot be considered reflective for all of our teachers we only had about 220 responses and we sent it to all of our TK through 12th grade teachers so it is just a snapshot so take that into consideration when you're looking at these the first slide we were just looking for overall how much late work are you grading in a typical
203week the elementary teachers are reporting that they're receiving very little late work middle and high school had reviews that were really mixed teachers have mixed results saying they receive a few days late and a few that are one to two weeks late and then a similar number saying they receive a few assignments a few days late and a few that are one to two weeks late when we look at some of the themes from the comments we did have a section after each of the question for teachers to submit any feedback that they wanted to put in there um so we were seeing that a lot of the late work was coming from the same students that the late work policy causes additional stress and anxiety for students as they start rushing to submit work
204at the last minute there was a positive comment how Google Classroom has actually helped reduce some of the workload additional comments came in there was themes around our policy harming student responsibility and reducing academic effort essentially saying that due dates are having little to no meaning to our students uh and finally there was some feedback that the learning outcomes and assessment performance have been negatively impacted by the policy when we look at our makeup works when you look at these two policies you can get a headache looking at them over again um I will tell you from experience there's a lot of information in there uh but there's makeup work for excused nonex or non- excused absence and then there's makeup work but not related to an absence so you came to school but you
205didn't have the work and you have a different policy so there's a lot of different due dates and timelines that you kind of have to pay attention to Within These policies in 6154 we address the late work submissions not doe an due to an absence so you can still turn in the work and receive 50% of the or more of the grade had you turned it in on time as long as it's turned in at least 2 weeks from the due date and not pass one week before the end of the semester uh and this language that two weeks language specifically was added in 2022 at the last board meeting when it was revised in 5121 we addressed late work but this one is due to an absence and this is saying that if you're
206excused or unexcused it doesn't matter you can still receive full credit so then we asked another question to our teachers to ask how many students are turning in late work not due to an absence uh the results once again we see mixed results in particular it's more common in middle and high school than it is in ele when we asked for looking for some feedback and some themes about the ma this policy uh it was creating student procrastination uh lack of accountability and failure to prepare students for real world expectations and for college States a decrease in student motivation and responsibility responsibilities the policy doesn't ensure it improves learning outcomes um and that there's a misalignment with learning timelines essentially the homework and classroom instruction do not line up with the two week policy pvpusd
207policy has languaged that students who Miss tests due to an illness or other absence um I think they have it specific here on brement and one have the opportunity to make up a test but they don't need to take it on the day they return from a test so we asked our teachers how often are we seeing this in our classrooms and we did see responses High School is seeing it happening uh the most with multiple students and then we see it change throughout the course of elementary and middle school as well here some of the themes from this comment anxiety is a reason students may miss a test middle school and high school there's a common one period absence on test days one teacher reported on the survey three times absences on test day
208uh sometimes block scheduling causing confusion and student frustration and unfairness because the feedback in grades for students can be delayed while they're waiting for their peers to make up the test and so I think with that those were the three survey questions and feedback we have and we will turn it back to you for discussion thank you and just like our cell phone policy I'd like to handle it similarly I'd like to start with the big part and then after we've hashed out the big part work our way through the many policies and the many many ARS um and again this is just a first reading so there'll be a second reading and knowing us there's likely to be a third reading so this is not being carved in stone we're just starting the the
209conversation um and to me I asked to BR to bring this forward there are two big issues I'd like to address and one of those is the idea of making up tests so I'd like to to discuss that one first um I think parts of this policy are very well intentioned but I think they have backfired um as a district we used to require that if students were absent only part of a day or one day that they needed to expect to take the test the day that they returned um and of course they could communicate with the teacher and say my mom has been in the hospital and so I've spent all day with her so I'm going to come back to school tomorrow but I'm not able to take the test right there
210are things like that absolutely that teachers need to take into consideration but for the most part if I was in class on Monday and the teacher did the review and then I missed Tuesday which is the test day I should be prepared to take the test on Wednesday and if I'm allowed to postpone the test till Thursday at pen or Monday at PV high school because their classes only meet every other day those students get farther and farther behind in their homework and farther behind in their in their in the class that they're delaying the test in they get farther behind because they're not doing the homework because they haven't taken the the test yet um my experience is that more time doesn't benefit the student so taking the test a week late or two
211weeks late um because they haven't gotten there yet their grade is not better and again now they're behind on the next chapter and so many of our classes are cumulative that getting behind in World Language getting behind in science getting behind in math and getting behind in the discussion in English is really hard to do right if everybody else has read I don't know what they're reading now Brandon what are you reading in English Pride and Prejudice thank you so the rest of the class is on chapter 12 and Pride and Prejudice and you haven't read chapter 1 that's kind of a problem right so I think it would it behooves students to stay caught up um Redondo Beach has a really nice line in their homework makeup policy that I think would apply here
212and it says that um the final decision on extending a deadline shall rest with the teacher who should make allowance for mitigating circumstances so my recommendation for a policy change would be that we go back to if a student misses part of a day or just the one day when a tested is administered that they should expect to take the test they they they they return but of course they can approach their teacher who can say that's just fine you can do it on this day because of because of of this reason so I'd like to discuss that topic can I you to point out where does it say the test makeup in particular that you're referencing page four on the AR of the um homework and makeup it's uh on a are 5121 page
2134 towards the top number two other Provisions 2 a okay understood okay questions comments Julie I'm going to defer to you and to the my colleagues on this because I have no relevant recent experience but I do reserve the right to change your mind change my mind um Eric I um I'm in a similar similar places Julie I really wanted to hear especially Linda your experience as a teacher how you thought we should position the policy my only question was which you already I think responded to which was going to be to Dr San on this the team as to whether you know there's language that's sort of considered a best practice out there in other districts that we should consider that we don't already have um but ultimately I I agree with where um
214your your mindset is President Kurt in terms of you know the brevity of trying to get this work done but ultimately want to empower teachers with the flexibility to determine what's appropriate I think that's you know the right place to land ultimately thank you SAR I really feel like I'm going to be a minority today again as the High School parent um I so I think there's two situations here there's students been absent for 3 days and um they get three days okay because we're not talking about students that have been absent three days you're talking about only one okay great that helps me okay so I do have students my children um who you know we are living at a time where mental health is a it's part of my experience with my children
215um and a kid wakes up and a kid is not misbehaving they're not doing it because they don't care but they're spiraling and they're super stressed and they ask the parent I have I'm sharing personal experience mom can I skip this one class because I'm really panicking right now even just one day would really help me and as a parent because I don't want to lose the Ada I still make them go for the rest of the day but I say okay I will as a parent I will let you stay home and take the extra day to gather yourself um so I understand uh when that happens uh I'm more interested Ed in general in students developing knowledge and thinking skills I'm less concerned with compliance not saying that developing responsible habits and being
216compliant with policies is not important but it's lower on my priorities when I'm throwing in for me as an adult we do make decisions in our real lives to prioritize things depends depending on how we're feeling and all that sort of thing so I think with the single day absence if if it's we'd need a way of I do want students to take responsibility so I'm wondering if there's a way that we could say um because what you're saying is students should expect the test the day they return that seems reasonable to me however if there's a mitigating circumstance maybe allowing students to if they email an extension request with a reasonable reason if they can advocate for themselves because that's how adult life works right you're able to often times request an extension I
217would be amable to change our policy to say if you miss one day not because of an excused or because of an of an excused absence you should expect to take the test when you return I understand for teachers they want to be able to grade tests and Stu other students in the class might want to know how they did so I get that that students should expect to take the test the day they return unless they've submit submitted an extension request and maybe there's a process for it like the students's taking some responsibility it would be nice if the parents involved I'm open to staff suggestions but that's my thought right now now and and I think it's it's a tweak on that line that Redondo has that the final decision on extending the
218deadline shall rest with the teacher who should make allowance for mitigating circumstances so it's it's the student asking and in and I'm talking high school elementary school I believe is different but by High School the student should ask in my opinion the student should ask first unless the student is unable to you know the student should ask first if the student doesn't get a response from the teacher then yes they're still children then the parent can ask the teacher to and have that discussion but it says that the student needs to proactively say you know I know I was out today here's my reason can I instead of taking it Thursday can I take it on Friday or can I take it on Monday and have that dialogue the teacher totally my only question mark
219exclamation mark concern is there most of our teachers are responsive not all of our teachers are and so that's another and I know that's not this policy to troubleshoot but that's part of the global picture that that's why I I enjoyed as a parent having this in place because there were teachers where it's not the majority of teachers but there are some teachers where my students said I'm afraid I I cannot approach my teacher in class the teacher does not like to be approached the teacher only wants to be emailed and I've emailed but I'm not getting a response so this policy is kind of in place in that context too that it offered students a little bit more protection um so I just want to make sure that if we do remove it that
220we somehow work on this piece where students we're responsive there's a there's a workable path towards uh getting an exception made or an extension that makes me sad it also makes me sad to hear that students are so stressed that they're not able to go to school that day but I do know that we have students who like that and I absolutely don't mean to minimize that um Dr Serrano do you have a I was just going to say if there are situations where you know you're not getting a response from a teacher I would just encourage parents to reach out to the administrator and you know hopefully we can mitigate those few and far between I want to assume few and far between instances where we're we don't have uh teachers responding I think
221the majority of our teachers do try to respond in a timely way my apologies no problem I was just kind of like I really have something to say so I apologize um don't apologize well I also I respect you a lot but I have a very strong difference of opinion here and um for a few reasons one I I did agree with uh what board member Dean stated that sometimes students do need a little more wiggle room um the other thing I would say is I was part of the board that created this policy and I was pretty new so I don't think I contributed a whole lot but I I was able to listen to the discussion that took place and these changes were less uh if I remember correctly and I did talk
222to some of the board members but these changes were less a result of covid and more as a way to protect students and give them the best opportunity or the best chance of succeeding students are in school to learn and we have to give them opportunities to learn even when they mess up and things are not perfect for them right so I like the policy the way that it reads I didn't even like the addition of the um but not exceed because the day the student comes back there may be something else that's more pressing and more important in class so by putting in that in there they're required to take the test as soon as they come back I like the idea of hey this lesson is really important pay attention to this lesson
223and then take the test tomorrow so that gives the teacher the opportunity I looked at it slightly differently it gives the teacher the opportunity to say hey pay attention to this lesson now you could take the test later um I think the most important part of this policy is protecting students um the majority of our students follow the rules and they do everything they can to be on track and on time um when we talked about cell phones earlier we referenced mental health and anxiety CA caused by the use of cell phones well there's not just one thing in our students lives that cause anxiety and mental health concerns cell phones are one piece of that puzzle homework late work school work in general that's another part of it so you have to balance all
224that together when you're looking at um what causes a student anxiety um and more than anything I think that we have to give our students the opportunity to learn and Thrive now being a part of that board that came up with this policy I could say politically there were members that were on complete Polar Opposites on that board and um even for where their kids went to school you know we had a board member who had a a student at pen we had a board member who had a PV student um and everybody agreed that students need the best opportunity to be able to catch up to learn and and that's why this policy was written the way it was and I don't disagree with you I think that allowing student more time to make
225things up has backfired and that students are then getting behind in those classes and I think if I were the teacher and I were teaching something really important today I would say I want you to listen to what I'm teaching today because you know it's really hard to teach yourself this and yes you can take the test on this other day instead but that's a teacher student negotiation so I don't think saying that they should expect to take it the day that they return precludes the teacher from saying and the student having that conversation and saying no how about you take it here instead because this is a really important group activity this is a really important learning experience right and given that most of our kids use you know Google chat or um teams
226you know they're they're messaging their teacher during the test they can set it up so it's not like they came to school having studied for the test and the teacher says oh no no you can take it next week right they've already negotiated that before they come to school before they have to study um Brandon thoughts since you stayed around until almost 9:00 look so okay okay wait sorry give me can you give me the parameters of the proposed policy again okay so I'm we only discussing if a student is absent one day or part of one day if the policy should read that they should be expected to they should expect to take the test they day return or if they should not expect to take the test the day they return uh not
227expect to take it as in delay it or they just don't get to take the test delay delay okay [Music] um I feel like it probably depends on the reason for absence in my eyes right because some things like uh severe illness which is obviously you know difficult to verify um especially if it's a one day absence but it seems reasonable that at that point you would likely need more time to study uh cuz it's not you could have for seen um whereas other things perhaps I don't know like doctor's appointment Etc seemed like I don't know at that point you probably could have taken the test so uh you are raising good points yeah I don't know sorry if this like Treads ground that's already been walked I was kind of zoning out for
228a good portion of that no you're bringing up new points all right cool yeah I mean yeah so I'm really not sure which one there is there but that's just my take on it which is why to his point I like the broader definition because it covers it gives teachers and students flexibility to come up with it but it doesn't Define any one way that it has to be [Music] done okay but telling them they don't have to take the day they come back automatically builds in that extension and saying that they should be ready unless they negotiate with their teacher if they went to the doctor um and right says that yes you should try to stay up with the class so I right I it's going to be a tough one and I
229need someone to make the first vote one way or the other my vote would be to keep this policy the wording the way that it is thank you can I add um just one thing Dr Wy I know you looked at other policies from other districts do you want to share that because I know Mr aliga had a question about that I did um I looked at other policies and reached out to other local Educational Services to see specifically on this test day um and there was nowhere in any of the surrounding policies that I found that have this language as specific as we do and then within our local um Ed Services Group I've just individually asked all of them and they did not have this language so I think it is to your
230point when we look at Best Practices this is a unique PVP USD language to add this in about the test there's different languages about excused and unexcused but to this specific point it is very unique to our district when you say this you mean the existing policy the existing policy that students shall not be expected to take tests on the day of a return from ill so that specific about the test is you more unique to us I appreciate that thank you for reaching out and doing that research I would still say if we're doing something that's different from other districts and it benefits our students we should continue doing what benefits our students um I also looked at other policies including um Palo Alto and um I do think that our policy is more
231in line with something like Palo alto's policy so okay so I have one votee to keep it I understand board member Kurt that this was something that you raised because you had a concern is this a Dr wildy and and I'm sorry if you've kind of probably have already touched upon this in this pres in your presentation I remember sometimes board member Reed would say what's the problem we're trying to fix so is this something we're hearing a lot of complaints from teachers this this is impacting student learning and that's why it it I wasn't you know not hearing about it but once we sent the survey data there was responses huge problem massive problem three times the number of absences um so once kind of getting that survey data we were seeing more we
232weren't hearing from teachers specifically about this policy but once we asked for the feedback that's when we started to see that from the responses that we have the lot of them were truly vocal that they're seeing a problem and that it in some ways they felt it was hurting some of the students who were getting further behind um and that it wasn't doing what the that the Hope was that was intended with some of the feed feedback in the comments so I appreciate that so I'm going to offer my feedback and I'm being completely honest it's based on our individual families experience um I'm not a teacher but that's what you know I'm here to represent families in the community um I do think with my own children having the expectation that you have to
233take the test the next day would have actually been helpful for them I generally saw my kid spiraling even more if it kept getting pushed cuz for some reason and especially with block schedule at PV High it could be that now that test has been pushed out till the following week and so it creates even more now you're like really drowning and anxiety and stress and to some degree just want to get it over with so I would be amable to unless there's board majority otherwise I'm open to saying students should expect to take it only in the occasion that they've it's a single day absence or single period absence um that they expect to take it the day that they return unless they have filed an extension request they've sent in an email and
234made a request then they should be allowed to extend it as they negotiated out I'm okay with that and just to clarify I don't have a high school student so I'm not talking from personal experience and from my middle school students experience I could tell you he's on top of all these policies more than I am so I'm not speaking from experience he's a very different child than what I think this policy should be but my reason for this policy is because um I do think that if I just looked at my kid he could check every box and he's going to be just fine however this policy is written even if it was very very strict my concern is for those kids that need a little more leeway to be able to provide that
235for them the other thing is when we look at the graph about um the late work graph that um Dr Wy presented most students turned in well we're just talking about test okay I'm going to stop sorry I figured both at once were way too much Julie have you come to a I have I went back to Jonathan height for this one and the coddling of the American mind and the three great untruths that he talks about what doesn't kill you makes you weaker always trust your feelings and life is a battle between good people and evil people so uh with all that being said I'm going to go with uh president Kurt's recommendation because I do I think there needs to be accountability and um I I trust your judg as a teacher and
236having seen and dealt with that from that perspective thank you and I do care about kids right and I do right but I I I do and I think to your point that it helps kids to have a sooner deadline so they can deal with other things and yes there should be the communication with the teacher um and I don't think just the teach well let's finish this then um Eric where do you fall well I think you're both very persuasive by the way and I think board members uh Gandhi's comment about us being really thoughtful add something important to the discussion so however we frame it I'm supportive of where we're headed it seems like as a as a majority but I you know echoing uh board member Gandhi's comments I do think the
237exception language just needs to be very very apparent um but I but I'm okay with trying to remedy the issue that's been identified by the survey based on your recommendation and could be to that point like the compromise could be something about chronic you know I think the issue that popped up in the slide deck was chronic late submissions that's the next one oh I keep jumping ahead so I think then it's working on the wording for if the students submits the request do they automatically get the extension or do they need to have the dialogue with the teacher and work it out and the teacher says this time that's fine no I still want you to take it tomorrow yes you can take it next Tuesday you know my vote would that the student
238has to Advocate and if the student isn't able to the parent has to Advocate But the teacher has to agree rather than just having the student submit the email or just submit the teams chat agreed okay I know that's not the way you're going but okay I would say if the student advocates for themselves they should have the exception because that step in itself is hard for a student to do I missed and I did what our student board member did I I zoned out when you did your repeat so now when I'm hearing Amy repeat I'm like oh that I'm with Amy on that I think if a student takes the initiative to write that's a challenge in itself for a student to advocate for themselves so if a student is willing to advocate
239for themselves they have the leeway even in the adult world it's like you have to put it in writing right so if you've written an email or you've written a note handwritten note right but then I don't think it solves the problem because our high school students are very capable of sending a chat sending a message and so 90% of the kids who are and I'm making that up who are absent for just a period or just a day will send their teacher a message and figure that they're cleared can you repeat what your idea was I think it has to be either the student or their parent has to submit the discussion like I'd like instead of taking it tomorrow I'd like to take it on Friday because But the teacher needs to acknowledge
240and the teacher needs to support that plan I'm okay with that as long as we can make sure that we're students and parents are getting responses back from teachers need to build in a plan B if a teacher doesn't respond to the student and I understand that teachers have an end of their workday so a student messaging at 11 o'clock at night is not sufficient which is why I was going back I understand that we've moved on from that but going on to my first point that's why I liked it broad because it doesn't create a situation where there's this back and forth and nitpicking like okay we didn't fall into category a so now we got to look at category B so does staff perhaps have enough Direct in terms of where leaning to
241possibly crunch on this a little bit more and bring back up for a second yes I do have a quick question though is it are we adding in language about it being a full day versus a period absence um because I know we've talked about one period and one day or less so making sure that's clear because right now you can just miss first period or whatever period math is and then you don't have to take it the next day so clarifying that it has to be a full day and we're I'm not talking we haven't gotten there yet but I'm not talking about changing if you're absent three days that you still in my opinion have the three days to make it up and even so you can appeal to your teacher and your
242teacher Canna say yes of course you can have the weekend for this but this assignment I really need you to do right now because we're building on it but these you can wait um so I'm not talking about the two day three day 5 day 7 Day and other people may but we're not there yet sounds like we need to think a little more about the appeal piece but I think we're clear that there's we something around this and one day piece got okay then the last biggie to me is the um two weeks to make up work for half credit I don't know of any other District that does this that gives to students 10 school days counting weekends so we're at 15 days to make up an assignment for half credit so again
243in classes that are cumulative being even one day behind is very hard let alone trying to do an assignment two weeks after it's due so if I were teaching a match math lesson on a Monday most students do their homework Monday night they come to class on Tuesday ready to learn Tuesday's lesson but if a t student delays even five days in doing that assignment they won't have understood the next five days of instruction and now they're five days behind and so it hurts them emotionally because now what was a small hole has become a bigger hole and it hurts them academically because most subjects are really hard to teach yourself which is why we have teachers I don't have a page number I'm I'm sorry I get l in these is this number two
244page two on policy um let me find out where it actually is it's page one of board policy 6154 middle of page one um yes I think we should either remove the window Al together or we should greatly decrease the window so that students don't fall so far behind and I understand that some nights there's a lot of work and so there's a Temptation there should be a reason in a way to say okay this is my most important thing to do tonight and this is my second most important thing to do tonight and now I need to go to bed and I will do this for half credit um but when I looked at Dr W's slide it looked like most of the late work that was coming in was coming in a few
245days late so I would like to recommend that we either tighten it so far that no work is allowed for I mean if you're sick you're out your five days you get your five days to make it Up full credit no problem but if you are at school today and you come to school tomorrow without your homework workk I would like us to tighten it to either no days or only two or three days because again this twoe window allows kids to fall into a bigger and bigger hole and I would still want to add the discretion of the teacher to give an extension just not give them a two we you can get behind that far window so those are my thoughts and I'll start down there with Eric is there is there a
246median answer I guess is there a is it a week or is there something in the middle that would sort of to your point because I can appreciate too um I work I teach graduate students so it's very different environment of course but the same concept applies which is it's cumulative often and depending on the subject matter you're instructing on so if you miss certain days so having a framework I think as you're describing seems Seems wise um I don't I don't know the answer but it certainly um to your point it five days gives five days absence gives five days up to days to respond that that seems reasonable a 5ay absence already gets 5 days to make up all the work so I'm not questioning that policy but if I'm at school every
247single day and I don't have my homework the current policy is written that I the Monday night's homework if I turn it in one day late nine days late 10 days late I still can get half credit and to me it's the eight days n days 10 days late turning it in for half credit that now all the other time that's happened between now and then the student hasn't been able to absorb everything in the class because they haven't done the building blocks for that L okay I I'm interested my colleagues thoughts but my my reaction for the moment is a week seems reasonable enough to me sorry um so I think to your point about other districts I think the homework culture also varies District to district and that might impact what kind of
248policies um are in place I think when I think about the purpose of homework it's to develop responsibility and reinforce Concepts already learned in class so I'm assuming students are not learning something new in their homework so student because this is a falling behind on homework without being absent that means a kid is showing up every day to class they're I'm assuming doing the classwork every day they're following along with the teacher is teaching every day they're just not doing the re they might fall behind on the the practice the reinforcement of Concepts through homework right so that that is part of the context that I'm thinking about this um I want to also acknowledge there's a range of cultural beliefs around homework I've you know um I personally fall kind of in line with
249um the best what's whereas in cell phone we don't have a lot of best practices in play like there's not a lot for us to say hey research demonstrates that this is what school districts should do that's kind of an evolving emerging field there's a lot of research on homework um and uh I've got like here's a uh this is from a 2013 study quote non-academic effects of homework in privileged high performance forming schools like our district uh it was published uh in 2013 and then it was a subject of a 2014 article entitled Stanford research shows pitfalls of homework and one of the quotes from there is from the researchers and it says quote this kind of busy work by its very nature discourages learning and instead promotes doing homework simply to get points
250um if you look at uh Nea you know the teachers union across the country the PTA at the national level they both kind of give the same recommendation of 10 minutes of homework daily per grade level as a district we seem to exceed that we do a lot we have a heavy homework is really intense in this District that's part of our homework culture here which might be why the 2022 board spent a lot of time on this policy um I'm not again I'm more interested in students learning responsibility learning how to think and uh learning the developing their knowledge base so when I reading this twoe extension and admittedly I'm approaching this as a parent and as a learner as a student myself who has you know every kid learns differently I know I
251was a different learner um I felt like two weeks was enough where it allowed reasonable flexibility it empowers students to take responsibility for managing their time what that looked like again in our household is I have a big science test this week I'm going to put off doing my math homework till next week because I really need to focus on science science now we might disagree maybe that's not a wise decision but that's part of our high school students taking agency and deciding how they're going to take responsibility for their time and prioritizing things right I saw a lot of that as a parent in the district and from working with other youths and being a student myself so I understand having boundaries is important I do believe in deadlines being able to plan and
252work towards deadlines students need that to they need that structure but to me two weeks seems very reasonable it allows students especially again I'm going to say it again if the teacher gave the lesson on Monday right Monday of week one and assigned a homework assignment to go with that Monday lesson I'm a student assuming the student was conscious in class paying attention the teacher is teaching the lesson making sure in the class that the students are picking up the lesson the homework is just extra practice to solidify it right so if that student needs to make the decision this is not the week for me to do math sorry for picking on math but it's usually math if if this is not the week for me to catch up on math Math assignments it's
253going to be next week I'm kind of okay with it and if they you know start falling behind starting in high school that's where they're going to have to take responsibility right maybe it's not working so I wasn't as alarmed by the two weeks again I'm also concerned about the homework culture we have I think it's a in my opinion a single board member I think it's excessive it's a lot of I had times and I'm sorry this is has struck a nerve with me too there were times my daughter asked me to drop her off at high school an hour early why why am I dropping you off a h an hour early well our teacher does office hours and she gives you stamps if you've done and it was like not it wasn't
254active learning it was compliance I it did not make sense from a mental health learning standpoint that my daughter is showing up an hour early to collect stamps because a number of stamps is going to equate to a certain number of points so I I already think our homework the way we practice homework in the district it does not have as much to do with active learning critical thinking I know I'm not a teacher it's a parent opinion um but that's why I'm on the board so I'm going to leave it there I'm okay with the two weeks as it is okay me um so just to clarify before I get started I am all about a rigorous academic environment that's what pvpusd is about that's what I promote for my kids at home so
255I do believe in a rigorous academic environment but with that being said I think the two weeks is fine the way that it's written the second part of that sentence says and to not extend past one week before for the end of the semester that seems a little long if am I reading this correctly it could be two weeks if if if the due date is two weeks before the end of the semester the student would would not get the two full two weeks because they'd be turning it in the last day of the semester when the teacher's grading level is huge so you get two weeks unless you hit that boundary So based on that I I'm comfortable with the two weeks and and the you know I I did research too about homework
256and um you know there was a study done by Stanford um and homework is one of the main things that affects a student's mental health 67% of students said that homework was a leading factor in Stress and Anxiety if a student had more than three or more hours of homework that number jumped to 80% so there's definitely a correlation between anxiety which is something that we've talked about a lot um so so I'm good with the two weeks um this is a different thing and I I do believe board member Dean kind of touched upon this but do think we need to go to the regulation of 6154 where we go through the time per minutes um and I I know you already um said this but the National Education Association the national parent teacher
257Association recommends 10 minutes per grade so for a first grader that would be 10 minutes for a sixth grader that would be an hour um but beyond just quoting that number I did look at other policies and specifically Palo Alto who is always performing at a higher level than us and when you look at poo alos policies um I looked at eighth grade 420 minutes is our lowend and 480 is your maximum I don't think we need a Min and a Max I think we just need a number there and it's you know it was 400 so even compared to our minimum they're even lower than our minimum and so there's nothing that says that more homework uh leads to more academic rigor and in fact sometimes times it could do the opposite because our
258kids are getting burnt out so we need to find a good balance so uh I'm good with the two weeks but in addition to that I would like to look at the times per week and kind of make an adjustment there as well I know you would just asked before about when those times were added and we went back to 2004 and they were in there already at that time so we have to kind of dig deeper into the not online files so the last time we looked at it was it's been the same since at least 2004 um and I just want to add a point knowing you know on the teacher side that the minutes can be just really tricky to just speak to say I've got twins in 8th grade in this
259exact same math class sure there is complete different so I just think we have to be cautious a little bit when we talk about the minutes because it is truly really individual to the to the students sure because certain students work a lot slower than other students I have that experience at home with my own kids so I understand that I just think when we're giving these um the guidelines I think we need to bring it down to what's normal and what's reasonable um when when we're making that adjustment and what other point did you make there was something else that you just said that I had a comment about no I forgot she said her two kids were different agreed but and we can get to homework amounts but um I know how you
260weigh in Julie how do you weigh in on the two weeks to make up work if you are in class I'm fine with it and I agree with you on the homework stuff Miss Gandhi I'm I feel the same way about homework that I do about phones I don't like him okay so I hear I hear three people who are fine with leaving at the two weeks so that won't change so do we want to talk about homework amounts tonight do we want to ask staff to look into homework amounts do we want to oh I remembered my thought can I jump in sorry I was this was a really important policy to me so I spent a lot of time on it um I agree with one point that you're making in math when
261you are following behind you continue it's like a snowball you continue to fall behind I don't have a recommendation for you Dr Wy but I do think that maybe we need to look at math separate from other subjects you know because math is a little bit of a snowball if you don't do today's assignment you may not be able to do tomorrow's assignment but a writing assignment is very different so again giving protecting kids giving them the best opportunity to succeed maybe looking a little different for math than you know I would just assume that if the kid is in class and teacher Kurt delivers a math lesson on Monday and student is there I'm assuming a good teacher is also doing some kind of an assessment and making sure students are following along the
262lesson I don't know president Kurt you're welcome to help us understand because we're not teachers and then wait let me just finish my thought so teacher delivered a lesson on Monday my expectation as a parent is that the kid has learned something as long as they weren't misbehaving as long as as the kid is sitting in the seat paying attention I'm assuming the kid is learning something they might not have Mastery over yet but they're listening day two I'm assuming you're doing something else in class to either reinforce that same concept you delivered on day one or you're moving on to something else if it was incrementally building again I'm assuming the kid is conscious sitting in class and the teacher is teaching effectively and assessing there's assessments happening in the classroom there's practice happening
263in the classroom that's why I'm okay with and because what I've seen students do is they're they're pacing the homework as long as they're doing their work in class because you guys are I'm assuming doing classwork too if a student's not doing classwork not doing homework that to me is a totally separate category then I'm worried the kids's not in the right class which does happen um it it might partially be a PV pen difference because I have not taught at PV high school and PV High School your teachers are not teaching the entire hour and however many minutes 50 minutes straight through right so teaching kids are practicing teaching kids are practicing I would say and I tried really hard to do a good job and I taught lower level kids and I taught
264mid-level kids and I taught high level kids and I taught kids who were five years ahead in math truly and they all needed to practice to be successful the three problems that I led them through and the two that they did on their own weren't enough for them to be okay the next day and so they really struggled if they hadn't done their homework um and so I am concerned about giving them two weeks but I'm also concerned about making a policy as as you said when you introduced this we've got policy for excuse we got policy for unexcused you got policies if you're here you know it gets to be very very cumbersome and so for math to have its own policy while I appreciate that I think is a logistical right but I
265think it's a logistical nightmare to say oh it's French class you have two weeks oh it's math you have whatever but and and I understand I'm outvoted and I can let it go but to me shortening it to one week would still gather the number of kids who turned in two or three days late for half credit they would still have that they would still have a really busy day they would still have some flexibility but they wouldn't be able to get themselves in such a deep hole and I think in my life if the deadline is Tuesday I don't get two weeks to make it up that's the deadline so um but I I understand and we can leave it the way it is um so let's go through um and to be for
266fair they are being penalized so it's not like they're getting full credit they're losing um but they get half credit tomorrow or in two weeks and so most of us think well if I have two weeks to do it why would I do it now but they're still taking a hit it's the prefer same hit right right well would you want it to be teered I'm just now I'm just like is that what you're saying like and I know you you want us to move on from this topic understood I don't know that it's that I want you to move on I just feel like we're getting a little bit into like creating new ideas where we have some good ideas to work with and so maybe we stick with where we are um and
267fully appreciate like we're thinking out of the box but when we say oh math is you know homework is maybe more important every day you know when we think about reading how important is it we want our kids reading every day right that is equally important that they're reading so our language arts teachers may say well I don't agree with that you know I believe that kids should be reading every day right so we want we want to think about it so I just think the policy should stay at the balcony level and then you know when we have the Dance Floor let's leave that to our agre and this almost all our subjects are cumulative agreed we've just chosen to pick on math um and to your point I appreciate that you're trying really
268hard to find a compromise um and I thought about a scaled score but when I used to teach homework was two points so if they were to lose 10% for turning in one day late now I have to give you a 1.9 and if you turn it in two days L I have to give you it's too complicated it's too complicated I was just trying to help find a compromise to the problem that was I appreciate what you're trying to do okay so I think we're on policy 5121 which is grades and avaluation of student achievement okay hang on anybody with questions comments nothing there Julie anything okay then I'm on AR 5121 grades and evaluation I had a question on that one sure the bottom of page one um that paragraph reads because of
269the more rigorous nature of advanced placement International Balor honors and UC CSU approved concurrent post-secondary courses offered through pvpusd Partnerships students receiving a grade of a b or c in those courses shall receive extra grade waiting I was just wondering which PVP USD Partnerships does this refer to if a kid takes a class at La Harbor College that will get weighted and is is yeah only if we've approved that Harbor class through our agreement with them so the board's approved which classes we've done if they're taking a class outside of what we have taken as part of our agreement with Harbor College then it wouldn't have the same but it's and we'll provide an update soon on that but when we did the um we've got the business pathway classes and so when they're in
270one of those classes that we've taken to the board and we've all agreed that this is Harbor College rigorous then it meets that but if they're just taking a separate class on their own that we haven't taken to the board then no it would not apply so staff has done the work to ensure that it's equal rigor as our AP and honors classes and is SC scrs not one of those a SoCal Rock classes are they under this is that weighted as well they're in our partnership I don't think not the classes that they're offering though they've got like the welding and the cosmetology so it's really just La Harbor College yes is that the only one then right yeah okay [Applause] anything anything nope I think I've shared all my thoughts okay I have
271one I have to get there though I'm on page four I'm on the top of page four um okay and I think you you already called attention to this before um on 2A students shall not be expected to take tests on the day of return we've already fixed that should be allowed but not to exceed at least as many days as the student was absent to make up the work missed or required so again I think it should be they should have as many days as they were absent to make up the work unless and we add that sentence that says you know through the agreement of their of their teacher we're not going to say that not to exceed no matter what the teacher says you have to make it you were out three
272days you have to make it up in three days so I would scratch the butt not to exceed I like that agreed you like it not to exceed no no no I like your Amendment because it supports flexibility and students teachers working together to figure out what's best for that student totally agree on that one okay and okay so now we're on I think I'm lost policy 6154 I have a tiny tiny thing the very top of page one we're missing third grade um it says kindergarten first grade second grade and then there's no third grade and then there's fourth grade policy am I on the wrong page it's the number of minutes maybe I'm on the wrong page that's the AR I thought we're doing the BP right now I'm sorry am I on
273BP 6154 yes you said we're doing the board policy first and I pulled up the wrong one no problem anything on policy 6154 I think I've discussed all my points that um that I had so nothing new okay so AR 6154 on the I would love to ask staff to take a look given that it sounds like we haven't updated this in a very long time to see especially the Time Guidelines but the general guidelines as well if staff has um you know can take a look at Best Practices and see if we would like to consider making a change agreed okay it's the top of that page one that's missing the third grade right it goes from second grade oh well okay second second trimester I don't know I'm I'm confused because second grade
274is 40 minutes 80 minutes first trimester 50 minutes 100 minutes and then we get to third grade second trimester so we just need to reformat so I can understand it okay anything else on any of those the times and guidelines okay K4 revisions to board policy 5117 interdist district attendance presented for a second reading Dr wildy thank you um so we are bringing this forward for a second reading you can see in there a few changes were made based on the discussion from the last meeting such as removing the 2.5 GPA requirement number eight it is highlighted uh in are we are we on the policy sorry we're on the regulation regulation um just to provide an overview on the regulation on number eight we highlighted it yellow because we did have a board discussion
275around did we want to be more restrictive or did we want it more open I didn't feel that I was sure what the consensus was so I wanted to highlight that to see if we wanted one of these or if an alternative suggestion was proposed to consider um and then just a few other changes on number 10 we added some more specific language around address verification just after speaking with Enrollment Office and other staff members about some of the policy changes we added some language there and then on page three revocation of the permit we did make some modifications I we highlighted that in yellow just to have the board know that was something new that we didn't discuss the first time um part of the reason that we had before the student being suspended
276more than three times in a school year suspension laws have changed over time and you can't suspend for as many reasons but we did want to put in language about Behavior so it doesn't necessarily have to be tied to a suspension uh and then a regular attendance being added and then finally we tried to capture on page four what uh Miss gandi wanted and then we will turn it for discussion s SAR I can't talk sure um I really like the omission of the GPA um on that number of page one bullet 4 so I really like that one um on the number eight highlight I would like to leave it more open and flexible um I don't think would it be possible if we just went change by change and then just thumbs up
277thumbs down would that be okay because we're going through a lot of things at once so what was your first one uh removing the uh GPA requirement okay good with that is everybody good with that okay do you have a thought on that one well maybe maybe we just talk about what we don't like okay even better don't so what what changes would you like to see okay so on number eight I would select the second option when there is valid interest in a particular education program leave it flexible again both districts the district potentially losing a student the district potentially receiving the student always has the opportunity to deny a permit um so I don't see a reason to make it restrictive in the policy let's talk about number eight because I have questions
278on number eight too so on Page One Number Eight do you have suggestions or a wording questions I was going to give you a thumbs up I liked the second version which is more open I don't have anything but I think we have to be careful not to step on other District's toes and so if we just say a particular program we could have lots of kids trying to apply and then their district is the bad guy because their District doesn't let them go so I agree that they have a particular interest but what if we said something like um a particular educational program that the student does not have access to in their District of residence so you can't come here for our AP French program if you have AP French there now if
279you have AP French there and it's impacted and you can't get in well then you don't have access there you can come here but I think if you can take it in your home District then you should have to take it in your home District I like the broader version which is the B when there's a valid interest in a particular educational program and the reason why I like it's Broad and so it allows for um you know a little wiggle room I don't think we have students pouring in from other districts flooding our programs and I think at the end of the day I think there's something later on if I remember from last time it's at the superintendent's discretion so at any point you're like hey we have too many kids Ling to
280this program we can you know that's at our discretion so yes that's right it's on a um Case by case basis and as spaces available in programs and schools and all of them are approved by the superintendent so you like the you Amy like the second version of eight you Sara like the second version of eight and Eric's good too all thumbs up here I'm sorry go ahead I stopped you on number eight um I I had a hard time understanding this um what page are you on page three the notifications um I was trying to understand is this Dr wildy this is your item um I I just want to make sure that families have enough notice that they know if they're not going to get a permit that they have enough time to
281enroll elsewhere can you help us understand where is that um so on page three the first paragraph after notifications when thees well when the families do enroll we always advise them and tell them you need to be enrolled in your home District it's not ever expected that you're going to get in so always you know you could they should be enrolled in their home district and then they're applying for us so it's not sometimes we've had situations where families have said I didn't enroll because I expected to get in and then so we say oh I'm sorry that you expected to we should have made that clear that you should have your child enrolled in school and then we are because our process for enrollment are trying to get kids in even though we have
282our Windows some families are continuing to apply after we've sent the notifications out and there are multiple steps for the approval process so when they're approving it they're looking at the data they're if it's a student with an IEP they're checking with the case loads to see if any of these classes are impacted and if it meets our permit numbers um but is there a specific sentence in there that you're looking that just could be more clearer so it's saying that the district will let the family know within 30 days of the the requests being received okay I follow that part the part where I get it's confusing is the 15 days piece before the school year yeah so what is that saying like why did you need that piece in there what is that
283communicating this has been in here and I think with the Ed code language I need to verify what the Ed code is around that but there are a lot of specifics around the permit requirements and the Ed code language around it so I can look further into that but I think it's specific to the Ed code okay I just didn't understand that like I was like okay we have to give the person a response within 30 days of their request being filed I understand that the 15 calendar days saying I didn't follow it so so I believe the 15 days is saying that we accept permits up to 15 days before the first day of instruction so we wouldn't take students um the 15 days but we yeah I mean we have so I think
284that could be a policy we would look at then further but yes so then two pieces if that's something we do do and not accurate then we should change it but if we do practice this then maybe it could be written differently cuz I had a hard time understanding it okay I don't have a suggestion for a change as much as just um you know if there's a situation where we're going to deny a permit we should do it before even if we're saying hey you should be registered at your home school um it puts parents in a weird limbo when they're not sure because then there could be a situation if you're saying hey you have to be registered in your home school you're going to do one week at La USD and then
285you're pulled out of LAUSD and taken into pvpusd right so I think we just need and I don't know what the suggestion is as much as we need to make sure those calendars line up so that if a student is going to be denied they know before the first day of LAUSD I agree and we were talking about that in enrollment yes and I think that's another Ed code piece in this same paragraph because what this is saying is that can take the students 14 days after we've started school which in most cases would be after other districts have started so there may be a situation where a student is enrolled in another district and then is accepted under our permit so we just want to look at the Ed code references on that okay
286and get back yeah whatever is appropriate there we had that situation so I wanted to mention it sorry no Julie um I don't I think I'm probably outnumbered on everything I just General overarching concern is that we are basically inviting in I just don't want to end up with half of our school population being from outside of the district and with low academic standards like I don't like removing the GPA requirement I don't I don't like lowering the standards because I'm not sure how that's going to play out in the long run and I guess it's like lots of other things we we we make our best guess and if it's not working then we say we want to re agendize this and and look at this right because things are changing and I think
287we could look at it again if we had so many students coming in from other districts but up till now correct me if I'm wrong we don't have a ton of students coming from other districts which would it's not a lot and we um made a commitment I think at the last board meeting to provide the detailed report to the board so we'll have that for you on Friday Eric nothing to add um I just on on page one and this was actually a conversation that Dr shirano said something and it it made me wonder um but we said we're going to you know if you have if you're a grandparent in the district you can bring your child if you're military you can bring your child if you're an Alum you can bring your
288child but what if there's only one space left at Vista Grande who does that go to and I don't want staff to be in the decision dis position of having to choose between a grandparent and a military person so um it's seems like it would make sense to say and it's not we're not prioritizing group number one over group number two we're just listing all the options so maybe a sentence in there that something like students will be placed in the orders that their applications were received um so that we don't have to decide individual children so okay anything else on that okay so I think we're on policy okay and there weren't any proposed changes so that's probably pretty quick yep okay so I think you're going to bring it back for a third
289reading and we're not going to make a motion tonight okay K five the delegate Assembly election board um does anybody have any direct experience with any of those five candidates okay I'm just going to make a motion you don't have to agree um but I would make a motion that we nominate Roberto canio Christine chakon Kennedy yenia coranto and Ernie Nishi who have all served four or more years on their boards um and the person I'm omitting is Christine sedra who has been on her board for one month so I would nominate Kio Kennedy quenta and Nishi but I am open to a second or a discussion or second another opinion any opinions one way or the other I'm impressed with the research that you did I read the papers that were attached to the
290agenda I would have said Hey listen there's five seats there's five candidates but I appreciate what you did so I'll go with it thank you okay all in favor I I'll opposed I'm abstaining okay motion passes 40 okay consent anything to pull on consent can I pull l2f please L2 of course okay can I get a motion to approve L1 a through L 2 e and l2g through 5 a so oh we'll take so moved in second um all in favor hi any opposed motion passes 5 Z Julie thank you um I asked for some information about P institute's policy with respect to bunking and privacy for girls and I still haven't gotten um I asked for it today so that's my problem but I'm going to abstain from voting on item because I want
291to see what their policy is with respect to um protecting girls privacy so I'm I'm an exstension on this one are we concerned that they don't each have their own bunk what is the concern um according to documents that were provided by another District um they it it appears and I've asked for a clarification that their policy is to who um have children bunking with adults based on their gender identity as self-identified and not by their sex and to me I have concerns about Title 9 and I have concerns about privacy of girls who may be forced to debunk with people of the opposite sex miss teronis or Dr Sano do you have Dr Dr Wy do you have information uh no I did reach out to P to just get information and clarification about
292what their policies and guidelines are and I have not received any updated information from them I thought when we looked at before I thought when we send our kids to camps each School site sets their policies like I know my kids were at vist Grande at that time and they didn't allow me to shop around the same cabin group as my kid um and then I talked to other parents where that School site did it differently and the parent was allowed to so I I thought that the school sites sign up parents for all of the organizations for the summer camps have different rules um so originally back when we first started with partnering with p teachers were able to go but no parents were able to go at all and then they had their
293Staffing ratios for our students so we had to adhere to Pali over the course of the years I've know they've changed that and they've let some parents attend the trip but when you go to rightwood if you go to OS and you do some of the those field trips they rely on the parent Volunteers versus providing the P staff so each organization has different rules that's not necessarily based on our policy especially how P had said sometimes having parents was problematic and they relied on their staff I know they've changed it over the course of the years which is why I just asked for all of their updated information since some things have been I thought when our kids go on a field trip the parents that are thinking OSS is Pali High School eighth
294grade and we also have elementary students who go so you're telling elementary students can be with a p coordinator that's and a teacher would be there so we send our teachers and the Middle School the administrators also attend the trip um but they in elementary they choose p as well okay I just want to clarify sorry one second so basically your Elementary the fifth graders are all going on a trip right now okay so the fifth graders get to Pali and there's somebody in their room that's not a parent volunteer an adult who's not a parent volunteer it has been that way I know they've made some changes I don't know if every school has brought parent volunteers but yes the way Pali was originally run it was through P staff do you want to
295jump in Brena I guess I had those fun years with the c-word so um yes they P what happened is is actually a lot of our teachers were actually bunking separately and we had the P um supervision that was in the room with the students or assigned to the room with the students and that was the policy for at least two or three years again if that has changed pending any update or anything that Dr wildy gets but for at least 3 years that was the practice are there any thoughts before but it's not the practice anymore again I think we're ending a response and an update for Dr wildy right now so I'm hearing enough confusion that maybe we can table this for two weeks and have more information I would be very concerned
296about an elementary student with a stranger in the room outside of a parent from the class like we're getting we're getting ready for OSS for the fifth graders right if it's not me it's going to be another mom from the class so to put a stranger with a bunch of little kids I would just want to understand I don't want to make any assumptions as much as just understand the policy better okay M future agenda items I think that as part of consent we just approved our new agenda setting protocol so since other agenda items will come up throughout the year and because our bond conversations will take staff time and board time um I'm thinking we need to prioritize our future agend agenda list that we currently have um we've pulled off actually miss
297Westcott pulled off everything that has already been scheduled so all of the future agenda requests that um are already scheduled with a meeting date are not on here so those are already taken care of so this is I think 13 items that are not currently scheduled and they have we have seven meetings left in this calendar year and the next few meetings are already blocked out so there wouldn't be likely room in the next couple of meetings to address any of these so that leaves us three or four meetings where we could still pull in a topic or two and so I know it's getting late I think we do thumbs up or thumbs sideways or thumbs down is this something you would really like to see brought forward you're like it would be interesting
298but I don't really need it or is it a down and know it's not worth our time our staff time Etc um a few of them I will need to explain as as we go along um I think we'll go go through all of them and then anything that gets three thumbs upses will move forward and will be prioritized based on its alignment with our board goals and our strategic plan and if it doesn't get three thumbs up then it would if the board member would like to they can follow the new policy and they can write a one pager to convince the rest of the board why this is something that we should address is it is it easier president Kurt if we try to tease out uh some of the items that and
299I'm not sure maybe I missed it but what the capacity is to based on this list we can take three or four I'm sure depends on the I had I had proposed the idea of a vote and you got to vote for the top five that you were the most interested in um and staff felt that it would be better to make it have an opinion on all of them I would just add maybe as a a point of order that we don't go into discussion on each of them because it would just be just based on the title that's there and what you recall of the board member requesting that item you go through kind of quickly on this like a although I think when we get to board bylaws I want to State
300what those board bylaws are because most of us haven't memorized them by number yes if there's like a small clarification but not a discussion there's two items that seem redundant to me uh the additional SRO director of security security framework and then school safety and then I don't understand the request to agenda is La if there's ones that are not clear we can we can ask a question as we get there I think we want to be cautious about not discussing each of these items because they're not on the agenda it's just the future agenda but we could clarify the what the agenda item was designed for no I think if it's a brief clarification perhaps but we wouldn't want a board member to go into describing why they wanted that item or what it
301is because that could be a brown act violation okay and so Eric are you recommending and I'm fine with if we say we want to vote for our top five and so each of us prepares a list of our top five and then we read them out loud and Miss Wescott tallies them um we had considered that but staff again thought we should comment on all of them I think that's a little counter to what we agreed to in the bylaw which was that we would do this process of prioritization I forgotten the rationale thank you yes we had agreed that we would do thumbs up or thumbs down or some voting process for each topic thank you for reminding me okay can I just make one comment because I do I think the school
302safety agenda law enforcement information sharing policy and additional SRO director of security security framework I think those can all be combined into one and agreed okay okay so I will where it says school safety which happens to be third from the bottom next to that I will add the additional SRO and what was the third one Julie please uh the request to agendize law enforcement information sharing policy thank you I moved it to the third to bottom box but yes I could have moved it elsewhere so I moved it all down agenda is law enforcement thank you and SAR was there another one you were trying to combine we're suggesting we combine no that was it okay and I have to cross off agenda I say one okay so our choic is thumbs up or
303horizontal or down and we're starting with at the top which is plan of action including litigation against the state for funding so I see one um I'm I'm eliminating the additional SRO I move that down um scce representative regarding Southern California outage issues I have a question on this one again I think we want to be cautious not to get into a discussion on these items okay I'm at I think I can handle it outside of a meeting that's what I was going to say just because it's not going to make it on a board agenda doesn't mean right exactly they can be to use your words cared for in other ways it doesn't mean they're not important it just means that we won't be asking staff to use time to prepare them for a
304board meeting um board bylaws 9400 I believe we're doing at our board retreat next week so that leaves us 9010 which is public statements and 9012 which is electronic communications for board members didn't we already do these yeah I feel like we could go with the okay I'm at zero um media literacy who who is that for what see this is a question because what does that mean I think we have to just go off of what you recall of the board member requesting IT staff has the exact question when we get these we're like what exactly so we usually do some process of understanding what that means but I think you want to avoid getting into a discussion at this point just go on face value as much as okay sorry to be sort
305of but at this point with the remaining six or seven we're really trying to find okay I'm saying three up so you don't have to debate it yeah that's okay okay I think it's important gotcha um assessing Cove resources I see two okay I'll give a thumbs up to keep it on there um can't discuss it so let's just go it I'm actually kind of here okay teacher Wellness again if I can make a comment on this I think this is one that maybe is I know I requested this I know it's it was sort of General enough certainly in my first meeting that maybe I can do some work with Dr Serrano to better Define it and we can figure out and work with President Kurt when to place it but I'm okay with
306the idea that it it maybe it doesn't come off the future agenda suggestions but it sort of falls to the back end back of the line um if I would just ask you all to vote and if the vote is no because we've done that with the other like we'll care for it in another way we'll bring it forward in a different way just to vote One Challenge this is a new process so I just want to sh the one challenge that I'm seeing with this is as we're going through this the great thing is it doesn't have like a board member name or anything included on it but um the challenge is it's hard to understand what any of these items really mean so it's a very random vote like you know you can
307do whatever and so maybe going forward when board members request future agenda items they can add a little more info about what they're thinking maybe maybe that would help that might help that in this case I think we have teacher Wellness are you pulling it off the list though still wants to vote okay I'm okay with taking it off for now to okay I see one and then okay policy committee there was one Megan okay policy committee I don't I don't know what it means so I'm I'm a sideway so I see Zero I think we already did this okay we did we did policy committee right we're done okay School belonging in pluralism this is bullying as well and okay I see four okay school safety additional SRO and agendize La gendis law enforcement
308I see5 drug education program ic4 and then policy AR 514 4.1 suspension and expulsion and conduct 5131 I see I'm kind I guess I'm sideway I don't know enough I could go I think I saw three I just don't remember it almost feels like it's a yes or a no and there like the sideways is less helpful at the it with this so these are not staff requests these were all board request board initi that does not request items on okay almost there any new ones to propose that we can for that exercise I don't think I I'm I have a few suggestions but I don't think they need to be discussed like the I'm having trouble determining whether or not this is something I need to bring up or just address behind closed doors
309like the things that are in the Friday letters that I think need further discussion should I just write my one pager if they've already been discussed in the Friday letter but are not on the agenda for discussion yeah I think you have a right to an appeal process you're saying you want to bring It Forward yeah one it hasn't already been brought forward for the agenda no she's saying it was addressed in a Friday letter but not agenda for public discussion yes we'll try that for now because it's a new policy okay Miss Gandhi would you like to go first for your report of board members um yesterday I attended the point vente PTA meeting and um I was really excited to have witnessed two very very incredible presentations one was the highlight um from
310Merlin who showcased the Fantastic program offered by friends of the library um his dedication to fostering Community engagement and creating unique educational opportunities for our community is truly remarkable and the impact of his work in bringing people together and enriching their um those lives around him um is inspiring um he shared so many of the different things that he did this year and um all the different ways that our students could get involved with Friends of the library and I thought it was a really really great presentation um the second presentation was um all the resources that we have available at our public libraries including all the fun new programming for kids um and this included things like you know like audio books and digital books as well as processes on how to um rent
311library books but there were also a lot of really cool new programs that I had never even heard of like um two that she discussed that I think our students would just really love was um the first was stuffed animals slumber party and the Librarians take pictures it was such a cute idea The Librarians take pictures of stuffed animals around the library to promote um all the different things a student can learn or accomplish at the library um and then the other one which is a series that they started um and it's to encourage a you know our students to read books before they watch the movies um and so it was called which which one is better and the next one for next month will be um wild robots the book versus the movie
312um and I I just thought they were really cool interactive programs to get the kids reading more and um more engaged in the library so I wanted to share those um at PV High PTA again the PTA did a great job highlighting um the many leadership opportunities available at our high school for our students um because I came from point Vic I kind of missed that presentation but I look forward to catching it online and for anybody interested in any of the topics covered during these PTA meetings um they're all recorded to be able to share with the public and that's all I have thank you thank you SAR um I want to first of all thank the dapple great PTA for hosting the black pot supper it was super fun awesome I learned a
313lot and really enjoyed it I appreciate them showing up to share that today with us um on the cell phone policy I'm just going to say again I think this is an emerging and evolving policy area there's not a lot of clear and established best practices available um and this is a moment where my personal leanings based on my own research and firstand experience diverged from the board majority however I'm wholeheartedly going to trust my colleagues and their wisd widom to take a more incremental approach towards reducing cellular device usage at our high schools and we can always revisit this as we learn more about cell phones and how they impact um school-based learning um to our staff and Community I just want to acknowledge how unnerving the Riff process is in public education the
314reduction and force notices that we have been talking about a lot um this month and I know some of this distress may be exacerbated by discourse in the community around federal government layoffs that might be feeding how um unnerving this feels right now I'm about to share my understanding totally open to feedback if I'm mischaracterizing anything in our district our teachers and staff are largely family and often they really are people are related and interconnected in really amazing ways in this District we love our teachers certificated and classified and try to approach this undesirable but unnecessary task as mindfully as we can um the state has long required that districts notify certified certificated teachers where uh that they could be lay offed by March 15th and that is to Ure that while remaining in their
315current positions for the remainder of the school year certificated teachers have time to appeal their layoff status it gives them time to come to the district and say hey I should be higher up on the seniority list and advocate for themselves or seek alternative employment so my understanding was that in 20122 when the state passed AB 438 it was to extend that same protection that ability to advocate for themselves to our classified staff um unless a a program is specially funded in which case the district is essentially saying hey we have to let you go because we don't have funding we're closing the program which doesn't in my to my understanding apply here so I was honestly a little bit surprised to see community members advocating that we give teachers less notice instead of more
316notice because I personally feel and I could be wrong and I'm happy to be corrected I would want more notice I would want more opportunity to advocate for myself or look for another position um again this is a really painful and challenging process for all parties across the state um and I will I remain committed to doing everything I can to support preschool enrollment this year and to keep our schools open and then for students that will be fasting there's going to be bigh students and Muslim Students fasting I want to wish them all happy and meaningful fasts and let them know that they have the right to advocate for themselves um for accommodations for PE uh as of this year thank you Julie I'll be brief because I'm very tired I just want to
317say um I loved Baseball opening day this weekend I think all of our little leagues had opening day it was so much fun it's the best time of year in my opinion and I just want to express my gratitude to all the volunteers who make it all possible it's a lot of work a lot of effort um time and energy and the kids love it so thank you and I got to sing the national anthem at lunat Bay little league and it was really fun so thank you for that wow Eric I I'll just acknowledge one thing I was at pen Hyde today and a group of really nice students approached me and asked me to say a few words about walk for life I know Brandon already touched on it earlier but they mentioned
318that over the last 10 years certainly with covid that the participation gone way down and the donations at one point they almost made $50,000 in donations through the walk from life for cancer research which was quite a remarkable feat for these students they seem highly motivated so for those listening uh still um Friday 1:15 at the stadium at Pin high school they're gathering for their walk um and then of course there's many ways to to donate so you know be sure to look it up and and please help them out that's it thank you um first of all I want to thank my fellow board members for the discussion tonight while some things went my way and others did didn't I truly enjoyed the heartfelt and student focused conversations next I want to comment on
319the reductions in force that occurred tonight as a longtime teacher in this District this happened to me a number of years and I completely understand how hard this is on the employee and also on the affected students and families and schools I was going to share more about this but Dr Serrano and Dr Dean have summed it up very nicely so back to the fun things I did the last couple of weeks I wanted to share a couple of highlights um Dr Dean and I observed miral lest's and ridge crest's AVID program Avid stands for advancement via individual determination and is a new elective offered to most of our sixth graders this year we observe students working on teamwork communication organization study skills and public speaking strategies Avid will be offered to our selected seventh
320graders next year along with the entire board I attended the rotary dinner honoring our many special pvpusd some of our many special PVP us teachers and Educators um I went to the Vex robotics tournament a number of us did that as well and I saw a competition of robots picking up either red or blue U rings and stacking them and had to put them in the correct corner or they lost points and it was very exciting um and two of our teams from pen and one of our teams from PV has qualified for the state championship so that's a huge accomplishment I went on the wellness walk which is organized by the council PTA and met with a variety of community members it was nice to be outside and to get to meet some new
321people I went to the mayor's lunch where I met with local leaders who discussed the need to work together to have a hill wide as compared to Citywide emergency plans I went with um Miss Gandhi to the next Capital Convoy meeting um where the students are preparing to advocate in Sacramento for a digital curriculum and supports for enforcing AB 3216 I went with Dr Dean to the dapple gry black pot supper and as you have heard it was wonderful food cooked in traditional black pots interwoven with presentations on the history of African-Americans contributions to labor and pvpusd and Community singers I've been to several board meetings or several PTA meetings to share board meeting highlights and I've received several very good questions on the new proposed student Publications policy that I will share when we
322next discuss this item I see all these things as a reminder that our District offers amazing opportunities for our students that wouldn't be possible without the support of our families and staff and going above and beyond and with that meeting adjourned