001reconvene in open session we were in closed session and first thing on the agenda is our pledge of allegiance please join me i pledge allegiance to the flag of the united states of republic for america it stands one nation under god indivisible with liberty and justice for all all right next we consent agenda items char that was me and uh everything looked in order um there's one invoice that i need to follow up with andy about when he is back in and other than that i would make a motion to approve the consent agenda items as presented and a second a second aaron beat you all in favor say aye aye opposed no okay uh we have one for community comment here so i'll read our guidelines for addressing the board of education welcome to
002this meeting of the school district and family board of education we are pleased that you are interested in the work of the school board you may address the board only during community comments time on the board meeting agenda any resident district employee or guest invited by the board may make comments about any decision policy or board meeting agenda items the following guidelines have been established for addressing the board of emory board of education for those wishing to speak before the board a sign up sheet will be available prior to the start of the meeting if the topic noted on the sign up sheet is deemed to be out of order the presiding board member will inform the person wishing to speak prior to the start of the meeting community comments must pertain to a board
003decision policy or board meeting agenda item comment time is limited to five minutes per person however the time limit may be increased or decreased at the discretion of the presiding board member political speeches which are not materially materially related to the board decisions policies adopted by the board or are not about a board meeting agenda item are for strictly forbidden personal criticism of members of the board of education employees of the school district are also strictly forbidden please stand to be recognized and after being recognized state your name and the municipality where you live for the record the board normally receives citizen input and does not respond or debate if there is a need for an answer or response to a concern or issue the district administrator or one of the other administrators will get
004back to you with a response if your concern requires board action it may be placed on the agenda of a future board meeting and i think the rest is just uh yep it's a repeating repeat of that so um yeah that's our little policy so we have stephanie jensen with a library presentation [Music] i'll be a good listener okay so i'm here tonight to um request that our district adopt a book content rating system like the one i have uh handed out here tonight um with a re-evaluation and vetting process in which our books are selected for our district this book that i heard this packet here i guess you can call it this content-based rating system is designed for the purpose of the viewer's discretion similar to a movie rating system the idea is
005that parents and students can be fully informed before subjected to materials that may be beyond the maturity level of the student today more and more authors are writing books geared towards our youth that exhibit sexual content beyond what many adults read in my opinion our policy for betting books is outdated and because of the shift in literature this calls for immediate provisions to the vetting process my time is limited but uh to help things put things into perspective i'd like to point our attention to those of you that have the paperwork here to the second page there is a content-based rating system depending on what copy you have it might be a little hard to read but it goes from zero to five and then um the movie rating is above the number you'll note
006that a rated r movie is equivalent to a level three book that contains explicit violence explicit frequent use of profanity sexual nudity and references to sexual activity not involving actions such as penetration and ejaculation an example would be me earl and the dying girl by jessie andrews a book that i previously read to all of you and have challenged a level four five book would be rated nc 17 and beyond movies that receive nc 17 classifications are considered too adult in nature for any children to see no one under 17 is allowed in the movie it contains several of the themes found in an r-rated movie and in an abundance these types of books contain explicit sexual nudity depictions of sexual organs in the state of arousal obscene references to sexual activity such as anal
007oral or anal oral or vaginal intercourse ejaculations and a level five book would take it a step further to include sexual assault battery and bestiality if i could ask you guys to turn through i'm just gonna kind of share a little bit the definitions are in here there's a content warning page and then this goes in to explain the rating system and how they well and they're sharing excerpts from the book so these are not these excerpts here in the first few pages are not necessarily books that we have in our district although we do have them they're here to kind of give an idea of the content and the grading or the rating system if you thumb through to i think it's page it says page 11 or past page 11 but it's tilt
008by ellen hopkins and i'll give you just a couple minutes or a brief moment to just look at the second paragraph is this book in our library this book is in our library yes it's physically on the shelf or is it in the consortium that i don't have with me right now there's a mixture we have some of these books as hard copies in our library regardless our kids have access to these books so that's my point this is a rated four book and ellen hopkins has several titles in our selections it talks about testing um i don't know about you but i don't know that there's a maturity level the majority of the kids in our school probably are not at the maturity level to have this at their hands can these books be
009accessed online on the phone they're not from me through students any student with a phone if they're logged into the system i believe so i mean just on any internet give google uh you no i mean you'd have to you're looking for the whole book yeah no it's not accessible you'd have to purchase the book or so they can get it they can get it through our school because our school allows it this is a book that's found in our school library whether it's an ebook an audio book or a hard copy of the book this is a book that is available to our students at the high school i just doing a regular internet search don't believe that you can find this book authors don't typically do that you'd have to purchase the book
010to read it through like a kindle app or an audible book or something or check it out through the public library i'm assuming right yep you can check it out through the public library okay yeah for this okay so uh just going further into the uh there's another page in here that um kind of lay out some titles and the ratings that they fall under just to give an example and then a second set of books and how they're rated to given the excerpts provided there is some constitutional analysis in here there's wisconsin law in here and i've also provided the harms of pornography there's a qr code that you can easily scan this with your phone it'll take you right to the website there's oodles and oodles of information on the harm of pornography
011and then the last the last three pages are a list of books in our school district whether they're hard copy audible e book and then their ratings sometimes these ratings are changing sometimes as this as this gets more established sometimes you'll notice that a book rated five will be rated a four um just put into a better perspective so for this rating system our district offers our youth roughly 25 titles in the four to five waiting categories including titles such as the haters by jessie andrews and this book is gay by juno dawson i'm here tonight as a concerned parent parent and citizen asking you to take this home read it and have an honest conversation with yourself asking is this necessary are our students maturing enough to handle some of this content that we
012have allowed it's my understanding that this program that we're using is a all or nothing program and i feel like people distributing this kind of content to kids should be held accountable it's 2022 to say that we can't go through an online library catalog and we don't have the capabilities as a company not so much as a district but even as a company to deselect or offer that option i find it to be a little unrealistic so um i'm just asking is this really the best interest in our youth and is there a way that we can inform our parents and our community and give our kids um literature that is for their maturity thank you i think stephanie i did have one question okay um so the nc 17 uh ratings the four five
013so and then so you've also provided uh um dangers of pornography yeah so are the four and five are those then classified as pornography um well i think i a five definitely is a five is definitely i would consider five to be if five was made into a movie or four was made into a movie five would definitely show all along those lines i think where did this rating system where is this rating system this rating system was done um by parents in utah so this isn't like a rating system for like from like movies or from an accredited how this was rated this was just done on a parental opinion based kind of thing or um i'm just asking sure i mean move forward well yeah this is something that parents found a need
014to have a system like this because there's not a book rating system out there right now the process in the district is into betting books is we're just reading reviews like our our staff doesn't have the time to sit down and read a book so we're just reading a couple reviews and there's no book rating system there was a need for it so that need has now been met and i okay i'm just i want to gather the facts here because if we're going to talk about this in the july then i want to have i want to have a month to sit and look at this yep um because i believe it from our understanding it's on the july agenda yes policy 871 is an informational item and all the instructional materials resources challenges
015conversations all of that is in 871 that's on the july board meeting as of this afternoon so on july 18th and then this group will have that conversation and then so in this packet then is the definition or of pornography included in this how their rating system came um pornography is not in there but there's a list of other definitions that go along there okay because i believe that the definition of pornography is for the explicit reason of sexual gratification or arousal and so i'm just wondering if these books in this this this like a four or five like if these books are rated as a four or five is are those books then geared towards that's the goal of those books is for sexual arousal or gratification i'm not sure what the author's intention
016was i just think that the literature that's coming out right now i mean you and i didn't have books like this in our school when we were kids well i don't know i didn't read all the books but i do i was just wondering like if you have these these titles have the numbers assigned to them right yeah so if you go to the last page yeah there's the the list and i have it organized by rating so all your five books your that are rated five are first so it has the title it has the author and then it has a url so what i'll do is i'll email this to you so that you'll have a link and you can look at each of these books individually okay so that what they're also
017doing is providing um content stickers for each book so if we have a hard copy of one of these books it'll have a qr code on it and we can put that sticker on the front of the book so if there's a reading assignment for a book or if the kid just picks something up a parent doesn't have the time to read through it they can just scan that with their phone and it'll bring up the questionable content it'll bring up the book rating it'll say this is rated at three these are the reasons why it's rated at three and it's your discretion whether or not you want your child to read it okay good thank you thank you thank you and we're on to administrative committee reports josh you're up all right this will
018be short tonight um graduation 2022 went very well thanks everybody for going up on stage there with us i've got a state champion luciana oz appear in the hundred meters i would have drug her along tonight but she's vacationing in mexico right now so people grab her another time there was a lot of excitement she was just a fraction away from the state record it was a lot of fun we've got all of our students scheduled for their classes next year current summer school things going on we've got strength and conditioning going on we've got band and we've got driver's ed and current and future events going on we've got the summer parade season going on right now as well so that's it from the high school no koi hopkey news oh yeah there's always
019gorillas aren't you kind of forgetting a little something i turned this in on time to becky a couple days ago yeah double chances of choice in the pan am games in greco and freestyle and and he steamrolled the competition again again congratulations international warriors are lighting it up man well you know you're good when you gotta leave the country to find competition and that it really wasn't much i don't really wasn't maybe there was wrestlers on other planets it's crazy that was that was crazy all right at the middle school we've um fast and furious with summer school we've completed two weeks of summer school and we started our third week and things are going real well i just want to shout out to laura shogren and the summer school staff who have done a
020great job laura puts in countless hours setting up summer school and coordinating that and and has done an amazing job for many years um we have uh two additional weeks of summer school that's starting in august plus swimming lessons that will be kicking or have kicked off and we'll go through july we've had some bands and some parades just like the high school in this school cadet band marched um not only the memorial day parade but also clayton and clear lake finishing first place at the clear lake parade so we're really proud of them meredith said that she told them they couldn't cheer too loud in front of all the other bands so they she said they congratulate and they clapped and then she said when they got on the bus they cheered really loud
021gracious um and they won't march again now the middle school won't until september for the fall festival parade um but um you know just again shout out to meredith and to um catherine bartel the band instructors uh crew's working really hard on doing some carpeting work at the middle school but also replacing all of those air handling units the heat pumps in the school which cut ac for us for the summer at the middle school and things are really busy moving forward and the custodian's done a nice job kind of working around everything and the workers and and george done a nice job making sure that everything's moving forward for us so that's been great um tomorrow we meet um i met today with some seventh grade teachers tomorrow meeting with some um a group
022of middle school community just kind of talking about some character ed programs and some different things that we want to do to try to work with our kids on their behaviors and then we have recently had a school safety and security meeting which we had in june and we have another one here in july 6th and i don't know hope i'm not stealing that's on the agenda we're talking about that so we can talk more about that later but that uh it was fascinating and i i know there's a lot of work and a lot of a lot of hard work to do yet to make sure that we have everything in line thank you yeah the ela update what we've been talking about for quite some time is in its final stages so we
023are awaiting our final purchase order from hmh and then we'll be moving forward and purchasing that hopefully by the end of this week we're being told materials should be here in the middle of july so that we can offer some professional development before school starts and get the materials into teachers hands last week of school was wonderful students and staff enjoyed many different events which included the track and field day the all school cookout which i had never grilled before in my life so it was a success we had the warrior rally really to help us celebrate the end of our school year in the beginning of summer and thank you to the ipo they had hosted an ipo fun day and i heard it was wet and a lot of fun so thank you
024to the ipo i want to remind everyone of the summer reading program at the amory public library the program this year is called oceans of possibility and there's different programs throughout the summer it will run through july 30th the next up and coming educational and fun program will be july 12th at 10 a.m at the public library and features snake discovery an educational reptile experience so i really encourage parents to get their high or low readers to get some books in their hands summer school is in full swing at the elementary and at the middle middle school summer school will take place here at the intermediate school the first two weeks in august and then pioneer school will also take place in july for many elementary and intermediate school students there's lots of building work
025going on as you can tell around this building we are getting new led lights the parking lot is near completion george i hope i'm not stealing your thunder on this one and also cleaning classrooms and common spaces is well underway as well emory summer food service program free breakfast and lunch for children 18 and under will be continued to be offered through the summer it will be offered at lean elementary through the summer and then during summer school in august here it will be offered here at this building as well and what we have upcoming will actually be fifth grade band camp which will start in august for our students our incoming new new to ban students cool so i have a question yeah so since you've never grilled before does the bar of success
026get measured that we didn't have to call the fire department it was great 300 hot dogs i told my husband i said this isn't as hard as what you make it look like pretty cool right yeah you do complain all as well he's still alive he's anything else from you no i did see that there was some looks like there is legislation about extending the the free meal program so i think that came out via email today i did not see that what did it say um just that it's that's currently they're trying to extend it for another year yeah it's in the legislation right now that would be a good thing all right thank you josh all right uh if you don't have anything well we'll let jessica take control with you sure so
027i'm going to present on our agr performance report on behalf of paula and cheryl and myself so the agi report is an achievement gap reduction report it's a dpi requirement of school boards to review implementation and progress towards our learning objectives the purpose is to review and implement strategies in k-3 classrooms just to assist us in achieving in reducing the achievement gap between low-income students and students statewide in the same subject matter so prior to agr it was sage schools so this is at the elementary so again this is k-3 reporting our goal is to have 80 of our students at or above the 30th percentile so we had last reported on the fall benchmark scores as you can see and then the column to the right is our spring benchmark scores so this is
028kindergarten reading spring scores 74 at or above the 30th percentile and that would result in 62 students meeting the objective i do want to highlight on all the slides the rationale is similar and then the agr strategies are similar so those are reducing our class size and then small group instruction and title support and intervention support as well so that's kindergarten reading kindergarten math the spring benchmark kindergarten 76 for students tested at or above the 30th percentile which totaled 63 students meeting the objective can i ask a quick question sure so obviously it went from 77 to 76 but it went from 60 students up to 63 students is that because we had an increase we did so good and will you see even a bigger increase so third grade here is is obviously what
029i focus on we actually had an increase in six students so all six students might not seem like a lot if it's six students that are you're really below basic readers it's obviously hugely impactful they carry a lot of percentage weight so incoming students does affect us pretty greatly i also want to say this is measured using fastbridge fastbridge is a computer adaptive test so it will challenge students based on where they're testing so if they're doing well the the test will continue to get harder until it meets grade level objectives until they test out until they hit a wall so to say i guess until they've shown mastery so if they like say they're having trouble with something does it just stop there or do they have several tribes they have several attempts so
030it'll kind of you know turn the turn the questions into maybe a little more relatable way or adapt them a little bit a lot of these are time test um so it can be on identifying letter sounds or identifying letters or sight words and so you know if it's a minute that's it is what it is but i know some of like the higher math tests those are your more computer adaptive where the skill set will get higher to achieve the grade level objective or outcome next is first grade um spring benchmark 54 of first graders at or above the 30th percentile in reading which results in 49 students meeting the objective in first grade reading math 76 of first graders at or above the 30th percentile which is 69 students meeting the objective second
031grade 74 of second graders at or above the 30th percentile in reading which is a total of 86 students meeting the objective second grade math 76 percent of students at or above the 30th percentile which is 111 students meeting the objective and third grade 69 percent of students tested scored at or above the 30th percentile and this is equal to 59 students achieving this goal in reading and in math 71 percent of students tested scored at or above the 30th percentile which is resulting in 60 students achieving the goal we added a lot of kids we did well we did there was six in third grade so well it looks like even all the grades there was an increase across the board there was i will say second grade really was one of our biggest
032enrollments towards throughout the year actually yeah and when we're comparing spring to fall right is that spring of 2022 yep this spring just so fall of 2021 yes correct correct yeah how does some of them go down like in kindergarten and first they went from 84 to 74. right is the fall benchmark different than the spring like this is higher because you have to grow through the year you'd have to grow to stay the same right and if you haven't you have to grow the same rate same rate exactly and i think you tried to explain this last year so i'm not sure tom was the the baseline is 30 percentile did you try to explain that last year and maybe i just don't understand is that's so like i don't know one to a
033hundred so i think of a thirty percent as a standard is a really low um can you explain what that thirty percent means in regards to thirty percent so there you want am i understanding am i getting this right no you're right on a scale of of zero to a hundred percent what we're saying is is we want students to score at the 30th percentile or above um meaning based on their skill that they're able to objectively show that am i right on this tom you're saying like on the on the fast bridge testing like the star test that we used to take that's not 30 a score of 30 that means we want them to score higher than 30 percent of the kids in the state or the country so it's not you know
034like um i'll give you an example like um and on the state test you can score 85 85 percent in the 50th percentile and sometimes some and it just depends on the test they're all completely norm differently so basically on the on the fast bridge we want our kids to we want our we don't want to have kids below the 25th percentile meaning that on on average if every kid in the country took it half of if you're dead even you're 50 percentile so i'm half the kids and half are below you so we're trying to get most of as many kids as we can about the 30th percentile you could kind of relate this to like a like a growth chart right like as your kids are when you go in for like well
035baby visits or well child visits right and they weigh and they do the height and then they say like your kid at fourth grade is five foot six so they would probably be in the 80th or 90th growth percentile because that means they're that far above what the average growth is for a child that age right that's a great analogy because as you watch their growth curve right you want them to continue to follow their curve and if we're seeing based on data and we can of course produce all sorts of reports if we're seeing that they're not following their growth curve that's when we would provide interventions to say you're not meeting this percentile or you've taken a dip we need to look at and maybe go back and backfill some so in first
036grade when we have a 54 percentile this really people children growing what type of resources would we provide them with i think what are we a student at the 54th yeah my thing is is like i looked at this and i just wrote down all the numbers and i saw that we want 80 of our students to be above the 30th percentile yeah that's our goal right 80 but like in the spring we're at 54 for some of them um like i said earlier the kindergarteners and the first graders actually went down while second grade and third grade went up in percentage but everyone outside of that first year kindergarten reading everyone is below an 80 percentile so i guess my thing is is what what are we going to do to change these numbers
037so we're rocking really what we talked about last board meeting was a new reading curriculum a new reading curriculum in itself won't do the work that we need it to do but really focusing on professional development we have so many great supports you know one of the big things is small class sizes that really is one of our driving purposes behind having small class sizes is you can spend more time with kids you get to know your kids you can provide them with differentiated support we also are moving towards a school-wide title program so that means instead of pulling small groups out and working we're recognizing so for example i can talk about second grade and coming to third that we're really looking at pushing in our title specialist to support more students at one
038time using our new reading curriculum you know really focusing on those foundational skills we have another program that we're using which is a phonological and phonemic awareness program which is called hegerty that we just started using about a year and a half ago i will say the data that i'm seeing is is pretty common um you know our k and first graders we're ones that are honestly learning just they're still learning how to go to school i think if you were to talk to cheryl impala and i wish they were here to say that they really are learning just how to share how to play with kids and so we're focusing on reading but there's a lot that we're working on at that same time we're not dissimilar from the rest i had a meeting
039with the second grade team plus title services plus special ed in cheryl when we were talking about esser and esther remember we added a first grade and a third grade instructor i met with them because i want to know what have you done that's working and what have you done that doesn't work but before that i said what's wrong what is happening and what jessica just said is what second grade team share with me our second graders they don't really understand how to go to school right now we can't get them ready for academic tasks because remember as second graders they missed two months in the fall and as first graders they missed march april and may and they had only been in school for two years so that was the big battle right then
040and there not only did they not understand how to go to school in many cases there were enormous behavior problems that were associated with that so they couldn't teach reading or math reading specifically is the big issue as you probably heard me say before and tom can corroborate this where the loss of learning has occurred most in elementary intermediates has been in reading because that's direct instruction where it's occurred in the middle in high school is math because that's direct instruction and that's what we have seen happen here and that's what they've seen across america those scores have gone down for those reasons all throughout the csa all the superintendents that i've met with have said the same thing our story our scores are abysmal and those are the reasons that they're stating we're very
041similar if we beefed up our um maybe this doesn't happen anymore because my kids are old now but book bags there used to be book bags that went home in the elementary school but um because we all know that for good readers kids have to just read right so that absolutely makes that so if we kind of beef that up to see if if we do we send kids home with one book a night or two books a night or do you know is there been any changes to that like how much um additional reading they can do outside of so book bags are still going home at the elementary um nightly you know it's they're leveled readers based on where they're at i can speak for the elementary and the intermediate we cultivate relationships
042with the parents so much and really speak to we need you at home to support us you know to great to grow a great reader we need help at home so those book bags are are very very important we have teachers who recognize these gaps and every time you know something comes out that like hegerty for an example is a program that really is new and is really meets a lot of those foundational skills it's amazing to me that we have teachers that say yep i see that gap what can we do they're recognizing it another large component is just teaching our kids to have stamina stamina to be at school to be very honest to last a whole day to be able to sit down and read a book for five or ten minutes
043is is really a foundation that we're working on with them one of the teachers at that second grade meeting that i had was lynette wintz and she said this is her phrase perseverance of academic task is very different than it's ever been in my career and well that's been doing this for a while and that's what i think you're saying the perseverance to read to put your nose to the grindstone and do that for 10-15 minutes they don't have the capacity to do that whereas they did before because they had been doing it for two years already they didn't do that at home because parents couldn't in most cases do that they weren't there in some cases to do that so that's a huge change this has never happened in the history of education and
044we're seeing the after effects of it having had happen and it's not good you know and as long as i've been sitting here listening to these reports i've seen that we've been below our goal of the of 80 percent but i haven't ever seen us you go backwards from this from the fall to the spring um obviously it's good that it that our second graders are third graders but then the the mental capacity for these kids in their attention span is longer too than the kindergarten and first graders so i think that would be a good summation to make out of that data looking at that i should have a kindergartner and so when i i look at harper and her going through kovid she was kept home for two years i mean a year
045and a half with no social interaction really she was a micro preemie so she was at home for even longer but you know the kids are coming to school dealing with a lot more than just simply let's learn to read and write and do math a lot of it is just like sean said learning how to just be here how to function how how to possibly be at home you know they they bring a lot to school with them and we recognize that which is why we also focus on their social emotional learning and well-being and supporting them as human beings as well and i don't want anything that was just shared to be perceived as excuse because it's not those are explanations for what's occurred now we got a job and now we got
046to take care of business get them back where they need to be i believe we have the right staff to get it done but it's going to take a while this might trail with us all the way through the the graduation of these kids it's very possible i hope not good i think that's the way you can the only way you can solve a problem is to understand the why first sure so i think screen time is a big part of it kids are so they want they want stimuli some were raised on screen time in the last two years yeah absolutely and it's very hard to sit and read a book it's not it's not instant conversation yeah we have a lot of tools in place to meet these gaps we really do teachers
047are on board they recognize it they're constantly growing having a new curriculum and having that support and we've got lots of professional development set up i have no doubt that we'll be successful with teachers that want to be successful but much like sean had just said you know it's it's building these kids up and it it takes a while to go back and back film yeah well we're taking steps in the right direction we are absolutely yeah okay uh next we'll go on to our informational items we have school farm nct okay i'm going to get some help from derek and josh who are here and give full credit in a moment for this presentation to becky uh you'll know what i mean when we get there it's fun it's all good so we have
048a site across the street that we're doing some farming on and we're doing some house building on both are ongoing so the acreage across the street is the 30 plus acres of land we have a planning committee and you'll see the list of those folks on the screen that have met once and are set to meet again here in a couple of weeks uh keith and shar based on their background in ag are part of that group couple people that are outside a district including kevin from minglewood gary gange then we have some staff involved here including from our administrative team josh and paula so we're doing some crops we're doing a corn maze we got a store we got animals we got an orchard we got park and hiking trails we got christmas trees
049we got home building sites so it's not just a crop which truly is what it's been for the longest time since then as far as i could remember well that's all we have this year is the crop and we're going to have our gentleman here talk about that so if you get to the map and this is the part i want you to pay attention to so you know what's where becky did say make sure they understand it's not to scale so those are not like 14 foot tall pigs um they're normal sized animals but you get the point that's where the animals will be so um this is the plan we've got a parking lot area there right off of minneapolis which will be on the far northern side of that property a store
050we would sort of like to create a store and you can chime in anytime you'd like derek that sort of mirrors what they do up at pure and simple where we can have an opportunity for local egg to come in and sell their products managed by our ffa then we've got a spot for animals to sort of force full month farmers so to speak so we're looking at the months preceding the polk county fair so really the time we're talking about right now looking at doing that next year so they're from basically april forward until july uh we've got 21.6 acres you'll see there are crops right now it's corn that is a corn maze we have a up near minneapolis that will be about five acres that isn't in yet we'll have that in
051in the fall we've got some christmas trees already planted with the first graders we did that at the tail end of the school year we're looking at putting some trails the trails are not in yet it's pretty hilly back in that area if you've never walked back there it's not really meant for crops it's meant for what we're going to use it for and then lastly is the house building endeavor in technicality it's not one two three but rather three four five because you built two over by slumberland so on this plot of land those three houses there's room for one more there before you turn the corner then we're out of space and then it's a matter of what we're going to do next our hope is to be able to go off otis
052and have a road there where we can build houses on either side of that if you look at johnson street they got what they're probably 12 11 12. 13. so our hope is to work with the city to be able to make that happen infrastructure is expensive obviously so we're going to take a year off of house buildings to try and create that arrangement the city has been very busy with what they've done downtown with the main drag and the city center in the library and all of that so we're going to see if we can get a plan in order to for them to help us with that for us to partner there so that's the broad brushstrokes overlay we meet again on july i think it's the 13th 12th or 13th 12th and
053i have more conversation i'm not sure if josh or derek want to come up to the mic and share any thoughts that i might have missed this would be the time derek's going to come up and share some thoughts on things i guess and you can certainly ask questions anytime you want so so we when we uh started talking about this it's all steps we're we're in step one and we'll be in there for two or three years probably maybe even longer depending on what we're doing uh so some of the things that we started we get we got the corn in like he said um the corn maze is actually going in um in a week um a week or two somewhere in there uh we'll be we'll be putting the corn maze um
054through the front part right there the christmas trees went in in may with the kindergarteners we planted about 300 trees and we'll be adding to that next year and so on and so forth it'll come out a little farther than it shows there but um so we're excited that we got to do that it was a very successful program and the kids were very excited and it was just really fun to do our next goal is to um what we would really like to do by um so with the corn maze we're going to have like we did last year we did the haunted hayride and around the the area we went to do something like that with the corn maze and we're also going to have a hog roast we're going to do this
055right before [Music] halloween so i think it's a week before so i think it's a friday and saturday night the week before halloween and we would do it during halloween but we have the national ffa convention at that time so we can't do it so it'll be the week before that but we're really excited that all of this is already happening our goal is is that we get electricity and water out to our shed uh this uh this summer uh sometime or the fall because we would like to start our animals our four-month farm kind of thing where we'll we we will have kids that will want to show animals at the fair this is a way for them to do it we'll actually have beef sheep and hogs that we'll put out there just
056for and they'll train them right there the logistics are not all done with this we're this is it all in the planning stage but this is the the hope that we will eventually do and and then we will uh they will all be gone by august and water water is i'm not an egg person by trade but water is an issue i learned that the animals are not really fond of drinking city water based on what it tastes like to them so we don't have a well so we have to figure out a solution to that there is a well there but it's not on our property yes gatorade and jello gatorade is what i've told i didn't know that but i'll take your word for it carter gatorade really does attract no mistake they
057will get thirsty so we've had that conversation a couple of times now to try and figure out what we do there so we're excited that we're actually you know things are happening already um and with phase one and we're very excited about what's happening so does anybody have any questions for me with the agriculture part of it i have your barn picture area in my truck right now awesome if you would like it i would like it i could give you the keys and you and mr gangey maybe could go and unload that if you'd like that'd be fabulous because i'm tired of carrying her out of my truck for a while it's in the back just throw them open now remember the portion of love between the corn maze in the parking lot that's
058a private residence that land is not ours josh could you come up and we could chat with you for a moment or two so we have gone again through four on through almost a successful completion of five homes we've got the next one started the year after next uh it's been a learning curve we've gotten better every year i think we could say that safely and uh we're in the process we soon will be selling house number uh five so this is good four sorry four and um i think we could feel really proud about what we've done so far questions for josh or anything that you wanted to say josh no i'm good okay nice just a moment to shine such a shady guy josh toot the kids is horn because they've done a
059great job they've done a great job um i just kind of looked a little bit uh i would say 11 out of 14 this year are either in some sort of trade during the summer now or going into a trade next year after having graduated this year some are repeats seems to be a popular program we are getting better i would say the last house we built was our best house and then we'll just add right here we stubbed water and sewer from number two to number three last year so it's ready to go we'll need to get that surveyed by a surveyor probably ed flanam who's donated services in the past and then i'll go to a plan commission at the city and then get approved by the council and then the big question
060will be down in the southwest corner so will that third lot off of hillcrest be built next year then the following okay so next year there's not gonna you're not gonna run the program correct and then so if kids are interested i mean hopefully they either took it this year or we made the kids aware of this last year so they could kind of plan okay in my 25 plus years i've never seen a purer expression of learning than watching these kids build these houses it's been spectacular i've been there when they're putting trusses up i've been there when they're trying to measure they put the appliances in and josh does such a wonderful thing he literally just asks them questions and they problem solve it it's it's fantastic i tell them we have a
061problem every day and we have to solve it yep and we do have a problem with that and nothing will go on time those are the two rules um grade levels in there are they are they mainly junior seniors sir uh junior seniors i did i specifically tried to get a sophomore this year so that hopefully this person will take it again when they're a senior okay because having repeats is very helpful yeah yeah okay good and they get uh they get witc or northwood tech certification uh embedded diploma those that choose to do it i had five or six graduate this year two more will graduate next year because they didn't take their math class yet and then they they all get a certificate from a union trade that's just a certificate but it
062does help with our fund 57 our ct incentive grant so that's a nice source of income also and then we've got kids ones working at countryside one started his own construction business and helped us with house number four donated his services uh so that was nice giving back yeah i think it's uh going well have you seen kids that become leaders within the crew that you may not have that surprised you of course but there are kids i don't care what i teach they they have a gift or a talent in some sort of area and you have to find it and then let them do that and then i like to let the kids that are the leaders teach the other kids because that shows to me that they actually learned what what they
063were supposed to learn that's the best assessment there is so if you're not building the house which i'm assuming takes up a lot of your time especially in the mornings are there some other classes then they'll be like we're fall we're we're full yeah so other classes that haven't been able to be offered correct or more sections options oh extra sections of things okay and he does have a foundational class for this little yep that will run in the spring and then we'll actually make the interior walls for house number five that helps us get a little head start right and then there's a print reading that i'll teach as its own section which i have not done in the past so this will be nice as part of that northwood tech embedded diploma building
064materials coming down a little bit in costs everything else is up though yeah great so yeah yeah thank you thank you thanks josh thanks derek yes oh you're going to throw the keys i'm not going to throw them to them we'll pass them park church portraits thank you mr meyer i was going to be here earlier tonight but i didn't get to you can just bring it back and throw it back in the parking lot throw the keys on the floor thank you good thing this is a recorded meeting since i had a senior this year we knew that you leave your keys in the car and i said you know what you guys need to do for a senior prank is take mr gould's car don't like take it anywhere just like off-premise just
065go put it at a different school that'd been a great senior prank nobody listened to it aren't you lucky [Music] from a law enforcement perspective i think that's a bad idea probably you may want to edit that out but it was okay because i did that to one of my kids i moved the vehicle because i had another set of keys yeah sam come out and she's like dad i know next basketball hospitality okay well we were recognized by the officials association for our hospitality as a school district for basketball we host i mean mr gould's more familiar than i am but all the way through the end of the deal before we get to state we're up through sectional finals for every single year i can't imagine that every district is being hospitable to
066their basketball officials um but we are and i'm very proud of that both dale and i are part of this organization so maybe dale as more of the elder statesman wants so this is an award from the arrowhead officials association which is a group of officials in uh our area wisconsin and it's a pretty pretty big honor i mean these are officials that like to come and want to come work games in amory and and josh and jeff would know um it's getting harder and harder to find officials so um to have a group of people that like to come here and work games is a big deal and and they really appreciate the hospitality that they get when they come here so we treat them right the fans treat them with respect too and
067they they walk out of here usually with smiles on their faces nothing beats tournament basketball especially in a small venue like house regular season too this is oh yeah we do a nice job so congratulations to our athletic department of which josh has certainly been a part and still is a part cool thank you it's quite a quite an honor to be recognized it is yeah it's i mean that's 50 plus school oh probably more than that you know so yeah so it's a big deal yeah all right next we'll go to our open enrollment trends okay there are two periods of open enrollment the traditional period which happens in february march and then there's the alternative window which is the other months of the year what you see here are open enrollments in district
068during the traditional period you'll see their grade level listed in the far left column then the student listed as student a through student u and then lastly the resident district the place they're coming from to amory there are a lot more open enrollments that happen outside of the traditional window in the summer there's quite a few so what you asked me to put together was who amongst the open enrollees from outside district in the district our kids that are in our clubhouse meaning that they were in our clubhouse from another district and then chose to have their kid when school age remained in our district and there are 13 4k or pre-k kids and of those 13 four so by that percentage if four of every 13 kids when we expand our operation in child
069care if we can expand it by say 25 kids that's six eight perhaps ten kids and you do the math on that that's a good thing financially for the district and academically for the district so this is a snapshot of a trend it certainly could be an aberration but my suspicion is it's probably not in my conversations with nina and with cheryl they didn't seem to think so either it's usually about this so this is a good thing so that's my report to you in regards to open enrollment if you have questions i'll do my best to answer that's why we're doing it i think it's a good place to send your kids to school and some folks from other districts feel the same and i know it's out of workplace convenience as well they
070work here potentially and is this the first year that we've kept track of this well we could go back and look at it from way back if we wanted to so we have that data going back and look as far back as power school will will uh yeah maybe it wouldn't be power school but as far back as guidance offices tracked it way back through the days of susie thayer i bet we could get at least a decade worth of data if you want me to put that together i'd be happy to do this i would i would love to see that yeah so you can do that you're asking like to know how many of the kids like especially in pre-k came from clubhouse back from the beginning probably look back from the beginning
071of club ops right yeah since we they would be yeah strange comparison because clubhouse didn't exist right before attending how many kids from clubhouse open enrolled into the district i will nina has got a excellent memory she she names them off immediately she knows who's who immediately yeah cool that would be great okay good let's do that thank you all right next is our curriculum cycle we had some conversation last meeting about the length of the curriculum cycle what's up next is it 10 years is it 11 years and jessica you certainly can jump in anytime you want what you see on the screen is the rather lengthy curriculum cycle so what do we got six nine 10 years the present year we just have ordered four or will be here this week is 2022
0722023 which is 4k through 5 reading language arts so next up on the docket obviously is science so what we do in advance we send correspondence from curriculum director jessica or ali prior to her to that group and say this is your year to do your research and your study so be prepared when your turn is up so we've already done that with science and maybe you could chime in at this time that is correct so i've reached out to high school included josh on that just ask them to really look through what it is that they need evaluate it reach out to vendors ask for copies we do have documentation that as they get closer to the purchase they'll fill out we also have a curriculum oversight committee so just like we met with
073this ela curriculum they will bring their materials to the curriculum oversight committee and they will present on them there will be conversation follow-up of questions and after that approval i would then bring it to you okay so remember there are various steps in that process of approval so you're getting approval from within your department so the science department at the high school has that conversation then they get approval from josh after they get approval from josh they go to curriculum oversight which is a group of administration board member or members and they get approval there and then after they get approval that curriculum oversight that's when it arrives here so there are two curriculum oversight meetings that occur one that happens out at the tail end of the calendar year those are new classes and
074then when you get into april and may you see curriculum orders such as this so next april may you're going to see 9 912 science going through all those channels questions it's a long process well it's unfortunate that the well the the length of the cycle i guess is what i'm making reference to it's unfortunate that it's 10 years deep because after 10 years your resources are getting pretty pretty old and that's certainly true of reading language arts which we just did 10 years is lengthy but we have to spread it out that far because we don't have enough money to do it all in every year that would be way beyond our capacity to do it every year okay next we have the first reading of the policy for a student representative okay what
075you see here and aaron you can certainly chime in aaron is the uh sort of the origin of the policy uh she gathered some policies from other districts so i sort of took an amalgam and put it together again this is a first reading so there's no obligation to move beyond this in regards to action this evening what it in essence does is it adds another person at that table over there they're not a board member they're not a voting member of the board they weren't elected to be a voting member of the board they would give a report or be able to speak from a student perspective about issues of the day and the process by which they would end up being there is first to have interest in government and civic organization activity
076they would be sort of selected or coached to be the right fit for the job by student council advisor heidi williamson and by josh gould we would work with them to help them understand what it means to have appropriate communication at a board meeting to understand the decorum and the processes of a board meeting because they would be entirely new to it so this is simply the first stab at a policy and i will take feedback or questions if you haven't this is something we've never done before so yes i'll just add that um i've gone to several i got to a couple of um presentations on having a student board member a student at your board meetings and some school districts have more than one student especially larger school districts sometimes they try to
077have you know a couple of students but anyway um just the value of having student input and you know there's various ways that you can have student input in your district um and just to really feel like we are we are valuing our students and um and hearing what they have to say and having them be involved um and so so we uh sean and i met with josh and heidi um and had a discussion maybe a month or so ago um and um and there's still some different ideas i mean um i've heard from some school districts that uh it's hard to get a student to commit and it's hard to get a student to you know regularly attend um you kind of have to you know be able to find the right person
078um here we did include an application so that um so that you know one student more than one student several students could apply and then um and then they would there would be one selected with through the principal and the student council advisor but heidi and i well at our meeting we also discussed the idea of having maybe a board member go to a student council meeting and be able to hear from the students there and kind of having it be you know at their meeting and having us come when one of us come and listen to their concerns there so there's some different ideas but i've heard from some districts and other school board members that they found it to be very helpful and beneficial and that it's been a great experience for the
079student and it's been great for the board to have a student be able to speak about you know student perspectives on different issues so and those kids have gone to school here before don't pin me down on the years of graduation but i can think of two really good examples marco yuzarovic who graduated that has to be six seven years ago or so maybe even more he works as a staffer for tony evers and madison grimm who is a little more recent she works as a staffer for tom tiffany i believe so those are two kids that perhaps would have been perfect for this you could also use this as a disciplinary descendant here i'm making them go to the school yes you show up late again we're going to do school board meetings going
080to the board meeting no well and it's maybe it's too much of a commitment for one to do all the meetings if there was maybe two or three interested they just break it up and spend i think with the path that the student council is going on right now i think if you divide it up amongst multiple kids you know the thing is that these this group of kids that we're talking about they're already the ones that have some of the busiest schedules already and whether it's you know jazz choir on monday night or their sports practice or play practice or musical practice you know i think if we spread them out it would help yeah yeah i think if there's interest in it it's a great um tool and it's um you know we're
081here to serve our students and that would be nice to hear from them if they have a representative that's interested in coming or two or something like that i mean it just it would be nice to have something consistent um i think as these things play out from month to month um some of those issues don't just get dealt with once so it would be nice to i think it's important to also realize though that you know one student's opinion doesn't necessarily speak for 490 and they're going to have differences and opinions much like your own children have their own opinions you know i think we would want to be careful on asking them to speak on behalf of the entire student body about how they feel about certain things um just given that nature
082yeah i think it would they're useful if it would be more of a useful tool of what is your experience or how does this happen um in your experience or what kind of class is in your experience it would be more of a them talking from their perspective or their experience kind of a thing than to um speaking for everybody else so yeah so you'll see this again next month this is just the first reading okay believe it as is or yeah i mean i um i can talk to i made a couple of changes just with wording and stuff like that that i thought might be helpful but um but again you know even the idea of it i i do like the idea and i've like i said i've heard some very positive
083things um but i'm also open to the idea of a school board member going to the student council meetings and and kind of saying you know hey we're interested in hearing what you have to say and what you're working on um in that capacity also so i guess i'm kind of open to keep discussing it more to follow okay next star will be our referendum update okay each and every month until the end of this deal way back probably at the end of 2024 you're gonna hear about referendum so what you see here is a presentation on the latest and greatest and update and where we stand now remember some of the referendum requires the design elementary high school we got to go through a design process but some projects we can just take care
084of and knock out now which is what we're trying to do so summer of 2022 projects you'll see there we've got a football concession stand uh we're trying to patch that into the city's septic because right now it is not uh which does create some interesting smells in and around that area when we have heavy activity like football games so the uh the way you read this slide in essence is the project the location which in this case is grounds what the description is and then lastly who was selected as the contractor to do the work in this case it's s and f and then there were two bids received snf being one of those two and you can chime in anytime you want i'm just going to run through the next five and then
085i'll turn it over to you baseball field press box per osha we had to replace that it was no longer a safe entity if you were in it you probably understand full well why mark bobelson was selected there were two bids received the elementary school storm drain uh we had to replace uh underneath the pipes had broken a pipe had broken so we had to replace that snf is going to be the bidder that does that work out of two hvac controls this was uhl did that work they are the um original company that did the installation so it was a logical connection to have them come back and do that then lastly lighting here in this building what was it some 1500 or so lights being replaced by hunt 11 1100 well 1500 maybe
086was someone's guess so 1100 there you go uh they were the only better to bid in on that work and since you're rolling here i'll do the next four parking lots the resurfing surfacing of the parking lot if you drove in today you noticed it was uh better it's not done but it's better uh terrazzo here in the monarch of the parking lots uh terrazzo the grind and refinish there that's floor fixers there were four bids received uh lighting uh middle school that's the replacement of the led that's hunt again and then lastly cooling tower uh harris uh was the company it's an addendum to the existing contract so those nine i'm not sure if you have any questions joel keith myself george ryan and andy did a tour of the district well not all
087of the district the intermediate school and the middle school last week so they saw some of the sites firsthand um you can certainly chime in too or george you can but those are the nine that we have bid out i think that's why andy's not here he was nervous we were gonna take him on the roof again oh yeah we did that was as far as you made it yeah that was it he accidentally got busy is he still up there he's not still unbelievable you're excited to get down i'll tell you it's like a bad episode of the hangover you still have on the roof yeah so the hvac controls um that was done in the intermediate school then both schools will have upgrades to the controls with the new heat pumps the heat
088pumps that are there now actually outside they have the original controllers from 1992 in them so we've gone a lot of uh there's been a lot of software upgrades on what you can do with the system and i've been working with clint over the last couple years i've been hanging on because i don't like to reinvent the wheel but they're not supporting uh either one of the packages i have now so if it goes down then i'm begging clint to figure out a way to get me going again so um i i was hoping to be able to make those controllers last as long as the heat pumps in and i was able to do that so here it's not the entire system it's uh this building was set up with pneumatic controls uh and
089we replaced those air doesn't talk so to be able to see what's going on with the with the system we put a uh digital control package in some of it was that was there was still working the functionality was different than the new part and again it was just time to bring everything back up on the same level i think there was a couple of notes i took down was out of all those um for what was budgeted we were you came in at 278 000 under that now i think that's huge and then also i just wrote down for the fluorescent lighting replacing those with leds will also save some money on rebates and whatnot for them so 275-ish 278 over nine bids worth of work the other cost savings please remember that we
090went double the life expectancy of some of the projects for instance the capacity of those heap heat pumps at the middle school is supposed to be 15 years shelf life they're in year 30 their original it's 1992 building it's 2022. that's a huge saving in and of itself that's 800 000 savings or more yeah those if you drive by and you want to look at some of those heat pumps they look like calico cats because of the different colors of new fans or new motors uh we've we just didn't want to let go and just kept fixing them and making them work but i was told i had to you had to let go i had to let go yeah so that's where we're at through nine projects other questions well the other thing i'd
091add to that is we are well over 200 000 under the budgeted costs that we had but that'll probably go away sometimes to it yeah it helps that we're running him in house there's no soft cost involved so i was able to uh talk the architect in the construction management firm to allow me to to run it in-house there was a number of different reasons a big one was this building's it's got a lot of work going on right now and if we were to try and do that next year i don't know where we would have summer school because that elementary is going to be a mess once they start in over there so what we're getting done here should allow for summer school to happen and like i say and lhp they were
092gracious enough to say if you want to do it do it yeah yeah good savings for us thank you thank you yeah so there are other items here sr3 this is uh old news in some ways approved many months ago hvac controls that was a harris uh bid and heat pumps as you know we had two beds and the harris bid that we selected is some 300 000 less than the other so we came out ahead and further harris is doing a fantastic job they worked miracles at the elementary and they're doing it again fun 46 remember the service road the east west down the middle service road with some rather impressive potholes that was not a referendum project that is fun 46 180 000 put aside by this district five years ago which became
093available in this the fall of 2021 that is what we use that money for we have a plan for north south it just doesn't have as many issues because it doesn't receive as much traffic but it will soon need to be replaced as well so we still have money left over in fund 46 to do that in the future you don't have to use it at five years you just simply can't touch it until five years so can i ask about the sidewalk that runs next to the yes east west road that's yes kind of terrible it is kind of well that will that we i know they're going to be tearing up stuff when they do all the elements that wouldn't be something that would be torn out but it can be in the
094future our next step in this process is to add better signage on that road because it's not implicit where you're supposed to walk if you're coming from the intermediate school in middle school to the elementary school and on no offense to intermediate school and middle school kids they don't always make the best decisions on how they walk to and from and in this case they don't really do the squared off they sort of do a diagonal and parents sort of play flog frogger with the traffic and get where they need to go so we need to add some signage but that portion is not scheduled to be done well but we can in the future at some point address that sidewalk because it's what i think we need to do right now from a safety
095standpoint we need to better demarcate where vehicular traffic is and foot traffic is because by the football field there isn't any separation of the two and how do we plan on doing that because this was all paved with no lines no anything so how are we gonna plan on doing that well the curb stops we've used at the high school have been enormously successful and the curb stop isn't going to completely stop a moving vehicle but it's certainly going to help because right now there's nothing stopping any of it all and what about like sidewalks being hurt crosswalks being painted in and those kind of although that's set to be done after we get done with the paving itself and ryan and is our building and grounds guys taking care of that ourselves not ourselves
096but we're gonna get that contracted out okay because we will last week another was a or to make that road a different country because right now people come around that corner and they stay in the parking spots because they realize oh crap the road's over here so i think the fog line i was going to have them at that end for sure so more signage and more markings on the road so we can have a better chance at making that safer oh it's good and it was speedy too like i got up in the morning and it was ripped up and i came back later and it was paved yep it worked quick so that's fun 46 a bidding process please know we're always putting bids out we put that in the free press they're
097out there for two weeks and we also use bid quest so the process is not us simply getting those in the mail and only so certain people knew about them it has to be out there for public consumption there has to be a date at which it ends there has to be a public opening of bids and anyone that bids in can come watch all of the bids be open that's public knowledge never any secret and we've had people come in and do just that on one of these projects so that's the bid process here are some show and tell pictures george perhaps you can walk through these pictures they're fun yeah uh this the epoxy repair needed is in this building there's five or six rooms i believe um today i might have sent
098you something that that company said that they were able to fit us in uh so that didn't make the earlier slide but we should be able to get some of that stuff fixed they put about a three or four foot patch around there i'm not a big fan of epoxy flooring and i'll go on record to say it but that's what we're stuck with so we've got to repair it it just gets worse as water gets underneath there here's some of the old controls here in this building um and then this is uh supposed to be clear glycol and it looks like chocolate milk or dark coffee um that's why there's a couple holes here uh we're filling draining filling draining flushing draining to try and clear it back up the boiler issue we had
099last fall caused some issues with the acidity in the closed loop and it re-tab it up wreaked havoc on the pipes so we don't want to go through this again so that's what's going on around the building uh roof i wish andy was here we'd give him a little test ptsd yeah every curve that comes through the roof uh the leaks have started uh in this building over the last couple years it's firestone roof the actual membrane of the roof is okay but it does what every other rubber roof does it shrinks what it does is it pulls away from the walls so that's along the gym pulls away they cut it relax it add a piece in we did about 350 feet up there so there was a lot of what what's going on
100there that never leaked yet because it hadn't fully tore away from the the t-bar but right in here this these patches or these corners that they put on the curves is made of a different material and it's not very good i don't know how old the building is now o2 so you're talking intermediate it's 20 yeah 20 years so in 20 years this stuff basically disintegrates where you can just poke your whole your finger right through it so every protrusion through the roof we put a new um corner on which really isn't any different than shingles i mean those things are only good for 20 years too so you know it's it's a roof in wisconsin so yeah uh there's piles and piles 1100 lights worth of old lighting going out and new lighting going
101in and it'll be about the same for the middle school minus the gym lights were down a couple years ago here are those heat pumps if you want to go out and grab some capacitors or whatever you'd like so did they take this stuff away too is this all included in the price of that they take this away and either recycle it or regenerate whatever they're going to do with it if this was as simple as throwing in a dumpster and collecting money on the on the metal we would do it these are full of refrigerant right so um luckily our 22 is worth enough money that a company is not going to charge anything um but they will vacuum uh the 22 out clean it up and it'll be a wash on i mean
102i think that they would they'd have to make some money but out of sight out of mind for us uh and and the other i mean i may have been able to try and go and find somebody i'd work with but the second somebody doesn't handle that refrigeration correctly and we get blamed for the ozone i don't want to be on that end of it so there's number 46 up there down the hall from mr benson all right thanks george yeah uh a little bit different topic within the same presentation approximately two weeks or so ago received word from baird financial that we did successfully lock in an interest rate for our borrowing and you'll see there the interest rate was 3.64 percent our estimate on all of our referendum materials was 3.25 to 3.75
103interest rates escalated in the days following the passage of the referendum but that was far beyond our control you know interest rates are a topic of the day right now that changes the estimated tax impact from 186 to 179 so that would change from 186 dollars for every 100 000 of home to 179 so our estimations with the help of baird financial were pretty accurate and we came slightly under which is always a good thing and then lastly sure but but when we were looking at that form i can pull it out but um it's not necessarily because isn't it higher at the beginning the first few years and then it drops the borrowing is higher at the beginning and it drops just so the public is aware that it's not going to be 179
104consistently the projected timeline you've seen this before we're in the process of putting together designs meeting with elementary soon high school staff once the design options are complete you're going to see the elementary here first our hope is to bring them in july so you can see the two options that we're looking at if not july it'll be august the only thing that would move it to august is if it isn't done and estimated the cost so we'd have to wait until obviously that but hopefully once we've got all of that done for elementary and uh high school then we get into the bidding process out in november bid deadline in december going ahead and entering into contracts december january february and then construction begins in the spring summer of 23 and runs through the
105end of the summer 2024. so that's the timeline as it stands any questions for me lots of projects yes there are well needed and glad to be doing them with that we'll go to the safety and securities okay meeting well uh certainly the incident in uvalde texas moved to the forefront if it wasn't already in the forefront of school officials we are a school system with a crisis plan josh gould is our in essence the curator of that plan we met as a board administrative team district team local police in people services meeting guidance counselors and school psychs we had to have 25 maybe a few more people in the room the first tuesday after school recessed the plan the agenda on that day in essence was what is our procedure for a lockdown where
106you're remaining in place and what is our procedure for an evacuation which means you your building or the whole district is leaving and going elsewhere due to a threat which could be an armed intruder in combination with that we engaged with the indy police about what would be your processes when you arrived here what would you do and what would you need of us that's what conversation we are meeting again next week with the same group of people and the topic of the day is going to be communication what is it that we can do in-house to communicate with our staff and our kids without having to be physically with them in the room to tell them whether that be through pas through cell phones through internet through clocks whatever way we can communicate with
107them and just as importantly what can we do to communicate with folks that are not physically on school site in premises like the police who have by the time a situation occurred i'm assuming have amassed in and around the school district beginning with the emory police and then i'm assuming closely thereafter by polk county and other neighboring communities so how can we help them communicate with us and us with them and there are a lot of things that we were able to do so we are actually going to see in time some of the things we can do like send messages across the digital clocks change the clocks in various ways that have certain messages and also provide access to all of the security cameras for our emory police friends who would show up in
108an event of a tragedy such as this so those that's the agenda for july and if we need further conversation we'll do that and then in august we're going to be here to present to the public what it is our plan if you will is so our parents can know what we're going to do now we can't give you all the details of our plan because we certainly don't want to let folks know that we do bad things what exactly where our rally points are and that kind of thing but we want to make sure that folks know that we're on task with what we are seeking to do to address armed intruders and other various types of topics all five board members were there and i'm going to turn over to them if they
109have any thoughts to share from the last meeting or from the next one we're going to have here in the week plus i i think our next meeting in communication is probably the most important when you can communicate from a student seeing something to telling staff to you know social media events that are alerting things that can happen it's pretty broad i don't know how you can cover all the bases but well i'm not here to say anything about any particular school shooting episode that's ever occurred i'm not an expert in that area all i know based on the research is the better communication systems you have the increased chance you have on saving life and i know that joe has got specialized training as a law enforcement person and actually does presentations on these
110types of things and perhaps he can elaborate on that the importance of that communication piece i'm gonna put you on the spot joe you know best no it's it but that's where it always breaks down and that's the hardest part of making our issues is communication um no i i i think it was a great start and you know and again we just got to pick up pieces where we were at and go forward and like i'm happy to hear that people were very interested and yeah i just i want to continue forward with it yeah it's a sad episode that brings it to the forefront once again but i mean it's reality here we are so we'll meet again here i think it's the sixth the wednesday after the fourth yeah i guess i'll
111um say that this is something that um we've talked about several times in my tenure on the board here something that is always on my mind of things that we can do better to secure our schools things are seem to be progressing at a at a more rapid rate we start to hear about these things more and more um it's a total package of things that we can do and not just our our policies that we're looking at shoring up but things that we're doing inside the school on a day-to-day basis of helping kids creating an environment where kids feel heard respected um not marginalized and uh it's it's going to take a lot of work it's going to take work from everybody and the more community involvement that we can have surrounding these conversations
112will help us moving forward to do that really important work i thought that we started a really great um step in the right direction uh the day that we had the meeting and i'm looking forward to getting back at the the really important work um that needs to continue on july 6th and these issues matter and they're huge and it's important and we need to put in the work and this board is committed to doing that and the people that were in that room are committed to doing that work i thought it was that there was a lot of progress that came there certainly a good start yeah a ways to go but um a good start on a disturbing topic i guess yeah well clint you've been patient but you will be when you're
113begging for money won't you it was big for money when i'm up here yeah i know consistently so we have a network infrastructure refresh proposal clint and i have talked a bunch of times since i arrived in this office back in it's unfortunately an ongoing topic and the needs change and the timelines change because the technology changes and the needs change so he's here not begging for money he's here because we need to upgrade what we have it's time that's why you know so nice way to sugar i'm going to turn it over to you clint and you can walk us through what you got here uh just here tonight ask for your approval to move forward with the network infrastructure refresh um the last time we did this was in 2016 so six years
114ago and of that hardware we purchased it during that refresh it's all into life so basically we're going to quit selling it now they're done selling it now and in october they will no longer release updates security updates for the hardware so you will be you will be vulnerable after october 10 attacks it'd have to come from inside they couldn't well i should say that different mostly it actually would have to come from the inside not the outside but um that proposal we did last year we were doing that with e-rate or no fight five six years ago it was through e-rate and e-rate covered a good chunk of that it was like i want to say it was three-quarters of the cost of the project back then the funding for e-rate fluctuates every five
115years and it varies on what they'll give you as an allowance but that year they covered about three quarters of the cost of the project yeah um this project we would replace the core switches between buildings which are the they communicate building the building into the internet so we would replace them we would replace the internal switches which communicate laptops to laptops or to cameras or to time clocks or it's all the internal communication and then we would replace the district wide wireless which is end of date next year end of life so that one's coming down to life as well and then the only thing would be adding is wireless to the baseball field and the softball field which has been requested by some staff already so i threw that in there as well
116and since this is an e-rate project we have to throw it out on a do a 470 on it and it's sitting on the internet for 30 days and anybody the nation can bid on it and we received one bid that we met all our requests and it was our current um current engineers we work with heartland business systems they're the only ones that bid it to the full everything we asked for and the total cost of the project came in at 380 123 dollars and six cents with our current e-rate reimbursement they would reimburse those 209 976 dollars and 55 cents so our responsibility would be 170 147 11. how that works is a project would get done we'd get an invoice from heartland we have to pay the full invoice and then we
117submit the invoices to e-rate and then they a month two months three months depending how busy they are then we get reimbursed the downfall of the whole thing is everything's a year out hardware is literally a year out right now at the earliest so if i ordered today we won't see it till next july it's a question mark which buddy do you wonder 22 23 at the end or 23 24 at the beginning so that's it i don't know that answer right now but we would get the rebate reimbursement it's a budgeted expense in 2223. if it doesn't happen then it'll be 23.24 we just don't know that timeline because we're held hostage to e-rate i purchased some aps i ordered some aps last april last week i canceled them because they weren't supposed to
118be until september at the earliest so it's ugly and the cost wouldn't change if that was no we're locked in we'll be locked into the price yeah we're locked into the e-rate percentage we get so that won't change either okay that gets a little confusing so i'd rather not explain that and then like the internal switches the the hard wiring stuff um to communicate between building to building i guess it kind of is a piggyback off of what we were just talking about with security um because of the communication that we need that ability to communicate within the buildings um we kind of told us that we could communicate from one building to another not where necessarily the emergency is happening correct so without these we wouldn't be able to do that now it's just
119that these are coming into life what we currently have so [Music] i mean i guess that's the a very necessary component of having those right absolutely yep this is basically the latest and greatest of what we have today that's going away yeah new pro calls new new everything yeah latest and greatest all right well do we have a motion to accept the bid and payment from heartland business motion for the technology here for purchase in a second joe all in favor say aye aye aye opposed no thank you no matter what you say don't say new boss when you get to the next topic because there's no such thing anymore that you all were gracious enough to get on behalf of the district arrived to think what was it the second or third the last
120day of school right 31st yeah at least you made it here it made it before the 31st of may so i don't know that we're any further along than supply chain now but here we are i'm assuming what we talked about it's going to be at least a year except for when we order it until we get it it could change could be worse could be better we even offered to go get it they didn't want that oh they weren't ready on their end that's why they didn't want that yeah they needed time so here are your bus quotes from four different vendors and i'll be highlighted bus that you see there is your recommendation perhaps you could go ahead so our last bus was 105 345 the one we just received and the only
121thing that has added to this was a rear backup camera and a stainless steel step well so roughly sixteen hundred dollars and a thousand with that rear back up camera which i think is a must you can't see behind those buses when you're back in the step wells we have to replace almost all our buses we have to completely rebuild all the step wells because the rust just eats it so the stainless one worked so what you're saying didn't add any extravagant new features it's a matter of the cost is not 137 where it was 105. correct and then the the big thing and this the one that i highlighted the difference is it's air ride in the front we're having a lot of issues with our leaf springs as they age they're cracking they
122become d.o.t so we have to replace them leaf springs are a thousand dollars for spring plus about that in labor to do it whereas an airbag is 100 bucks 150 and quick quicker to do the bride nicer they're smoother i think it would be worth it the bus we do have do have rear air than some of our newer ones and it helps a lot as far as the ride they're all good buses they're all expected almost exactly the same uh apples to apples the only one difference i just threw them on the bottom there 147 that's an activity style bus slash route bus so you'd have underbelly storage so for the sports teams that go some distance or have a lot of gear we wouldn't have to send vans and the coaches could ride
123in the bus like they'd prefer so i thought i'd throw it out there it's about ten thousand dollars more and maybe something we could look at in the future so i was just talking to somebody today they had asked about bus prices and i i said i thought our last one was like 105 110 000. so i was right you're right and so they went up you know 25 30 000 which significant i guess probably right in line with all other vehicle prices i guess so i did one similar to the this one and the end of february because i was thinking about like maybe we could see if we could order earlier and it was 127 ish so i mean it would in that short amount of time went up another one to ten
124thousand dollars would this be our only bus with a rear backup cam i added it to this one we just received so this price at 105 345 did so this so this would be our second bus yeah so that's out that we only have two buses with rear backup cams and i i they all should have my so i guess i'm good that's going to be my next question is there a way to aftermarket put rear backup cams on the existing fleet yes and do you know what the cost of that is off the top here at roughly 1500 1600 per bus per bus and would that work be done in house or do we need somebody to come in and do that they come out and do it and how many buses do we
125have we have depends on if we need the spares or not we still have 14 row pluses i want i would like all of them to have it for sure and then maybe two or three of the spares and you say you have 14 rope buses but then two would have cams already so that would put that down to 12 that we would absolutely need to outfit with them right what's our plan for getting new buses the plan is we do one a year if i mean you never have to do a bus but then you end up doing three or four at one time and then it's because an issue it's one a year typically so the rear view cameras for all of them you're looking at about 20 close to 22 25 000
126to do that and then i did get um approval on the dnr grant which would be i think it was like 25 000 i will get back from this bus we just purchased so that will that will help offset some of the cost but um gee twenty five thousand dollars back off of the purchase of this bus the one we just received you see as long as i i write up to imran salvage and we put a hole in the block we cut the frame we so we disable it the dnr gives us a grant back which would clean diesel grant almost cover the cost almost outfitting buses just gotta let andy let me put it there it's a question about buses and sure they're the age of them and sometimes when i think of
127diesels i think like the really good diesels were before def did you have problems with a bunch of def in the last i mean a few buses yeah yeah we had some major issues with dash freezing year before i started yeah um but that was it i didn't have any problems this year we had some pretty cold spells but we are lucky all our bosses are inside and they're not heated but they're inside so helps significantly that was just a matter of being able to get death i think part of it was uh colbert the buses weren't running for a long time so then they were those garages got just as cold okay um yeah that's what the guy at the salvage yard i had people coming up when we put the hole in the
128block they're mad because they want that motor because it's just a good motor and no emissions no nothing on it but it's dirty yeah and all of our buses run run definitely no no no thank goodness we still got something that'll start in the cold and go yeah we have some old buses and the spares are in pretty good shape and they run really well and yeah we're really lucky in some of these cases like when we had the death nozzle shortage we had a bus sitting for four months brand new bus had like 12 000 miles up just sitting because we couldn't get a nozzle and then we were running our old spare and keep this going [Music] okay we have a motion to purchase that bus order it i should say yeah i'll
129make a motion we uh order the bus from i guess wisconsin bus sales the highlight of the highlighted one yeah 137 695 that's one you'd recommend right correct so yep okay i'll second it zack and joe all in favor say hi hi opposed no there we go thank you thank you thank you have a great night good information thank you thank you next is our wiaa membership renewal i'm here on behalf of jeff fern in the athletic department and congratulations to jeff fern a father less than a week old i'm sure he's being indoctrinated on fatherhood and changing a diaper as we speak he changed his first one there's many more to come did you share it with him one time oh this is easy it's been preparing him all year for this it's always
130more fun when they go to solid food isn't it yes yeah so w-i-a-a membership renewal nothing's changed from when you did this last time around there are two co-ops that we are involved in both of which are hockey we are the contact meaning we are the point person for the boys hockey we are not the point contact for girls hockey that's somerset so everything else remains the same in order to play wiaa sports you have to have a membership renewal so this is sort of one of those non-negotiables that you sort of almost got to approve so i'll turn it over to you yep do we have a motion for it's renewing the wiea membership pretty simple i will uh make a motion to approve the wia membership okay in a second second aaron all
131in favor say aye aye aye opposed no there we go next is our student accident insurance renewal we use student accident insurance renewal student assurance services is the vendor you'll see some longitudinal data going back 2015-16 so what's that nine years worth eight years because we will have a tremendous amount of data that's completed for this year this coming year so the premium that you would have for each of those years is listed there the benefits paid the number of claims thankfully we've had fewer claims in recent years and then your loss percentage is listed there so student accident assurance is what we use in the event of unforeseen circumstances with kids and injuries i mean in my years at the high school and josh has probably added to the list since people are dropping
132dumbbells on their feet and all kinds of things happening which doesn't end well if you do that by the way yeah yep so if i see the premium stayed the same yes so do we have a motion to renew that insurance so moved erin second second second dale all in favor say hi hi hi close no there we go somewhere quicker so you see how that works clint a little quicker all right next up uh lead home insurance renewal okay well this is a little more complicated than it has been in the past since we have a third portion of this let's do the easy stuff first i gather not easy in price tag but easy in that you've seen it before so the 2122 premium for each of the itemized items that you see
133there are listed out and then you see the 2223 premium you'll see two items that have increased in the amount the property increased by some 27 000. the property is increased because now you are recovering all assets in the entire district it is not a result of having purchased 35 acres what we had covered in the past is not 100 percent but rather about 60 to 70 percent of the assets in the district so if you had siren had a a massive tornado that's got to be near 20 years ago now wiped out basically the whole town if we had one of those this would cover us for the entire all of the assets in the district the other is the idea of workman's comp which you see off the bottom a little further down
134becky the workman's comp claims we have three sizable claims all in excess of 30 to 40 000 and that increased our premium there um in two of the three were actually four or all three i should say were four adults two of which work in the district and one does not um i shouldn't say this worked in the district one was involving a kid in involved in a situation so all of those items together resulted in a forty six thousand dollar premium increase now if you're interested in bringing an amount down you simply don't insure all hundred percent you can do that the recommendation from lead home is to not do that but rather to ensure all of our assets but again that's your discretion so that's part one there are two other parts you'll
135see on the next page the items listed out for property for general liability and for workers comp there isn't anything really noteworthy there other than the blanket building coverage you see 68 million as opposed to 92 million if you're covering 92 million dollars in assets you're going to pay a bigger premium in essence is what that means the second part is the proposal for emory school district the american risk management resources policy you'll see a one two and a three year policy this is for pollution which is what we adopted not so long ago in regards to mold so that's the second part of this policy depends on whether you want to do one two or three years and then the third is entirely new and clint's gonna help us with that and that is
136the cyber insurance we haven't had cyber insurance thus far and the reason we haven't is because we haven't really needed it but we really do now two districts in the state of wisconsin and this isn't anything that's top secret janesville and nina both have had cyber security episodes which have shut their entire technology down in janesville case well in excess of a month and nina almost a month meaning you have zero access to your technology in essence it's being held for ransom so this is a policy that would help us mitigate that if it occurred and it could so it's my recommendation that you adopt this policy which will cover us now the reason you're not seeing multiple bids here you're seeing just cowbell is because we don't have everything in regards to our cyber
137security in-house fully in place yet in order to get other bids cowbells who we have to go with if you're not 100 there most districts aren't 100 percent there so it's not like we've been derelict and duty we simply haven't gotten all the way there and clint can talk to us about what it is we need to do in order to get other bidders and if we get other bidders we could probably bring this price take down but for right now the price tag is as it's listed there at 11 000. so that's the third prong of this and i know i gave you a lot of info so please ask questions if you have them are there more bids this is the only bid for all of this or just for the cyber security
138yeah so yeah you said we went to 46 thousand dollars did there are bids in regard to the insurance package as a whole no lead home is who we've worked with for probably 30 years plus but no there aren't but we can get more bids the trick is july 1 is when this begins so yeah that's true that's trouble well we can't get more bids not at this point no yeah no i know if i can remember you certainly right because jim talked to us about this and tricore is is he's like an independent insurance agency and tricore is one that's built kind of for school districts and that to go to we did bid this a while ago and it was like a quite a gap to try and go to just a company
139and that's where they pool this into this tri-core company yes seems to me we bid this it's been eight ten years ago maybe yeah and lead home was still um at that time i think significantly yeah less and so if you went with lead home you get two things one i think you're going to get the best premium and second you're going to get the best service i literally could be from the moment of an issue arising sitting in front of jim lead home in five minutes and having a conversation because it's happened within the last month and you're going to get the customer service of someone that's local but we certainly can bid it out in the future if that's what you would like us to do now is there's such a thing um
140and i was told this before not by you but by somebody else that if once you start bidding out your school insurances and you're asking for um bids on them does that take our rating down it doesn't take your rating down but you're not going to get as good of a premium because that word's going to certainly travel fast i guess that's what i know yeah right it affects the premium overall i'm wondering if you're wandering into health insurance because when you bid out that then your experience rating is exposed all of it right yes property or health insurance but i know with health insurance that's that's the key there's then you know your experience rating is out there and then they bid that accordingly i think that plays a bigger role in health insurance
141a two-year point joe this can be bid out to more than one in the future if we want to do that we can i was nothing prohibited i would really like to see the same time type of bidding process i mean because i mean i think we only got one other bid at that time oh yeah i mean so just isn't that many companies that bid all the stuff that we've got in this package so what we'll do is we'll start this process earlier and we won't have a timeline upon us like we do now so we'll do it in may as opposed to june and we'll see who else wants to be down the work i'm obligated to let jim know that we'll do that but it's up to them to determine whatever their
142premium will be i don't know what they'll say about yeah i'm just hoping that if there's competition maybe that forty six thousand dollars will maybe so a little bit maybe so it can yeah you never know and then if we choose though then that insurance company um and then they raise their prices too then then we're back to the board then if you're shopping i think that guess that was the point then if you're shopping around every year or every two years or you're switching then that affects your yeah most companies are smart and i'm not saying that that's not a good idea to do that i'm just saying that those are consequences that we could face right doing that as well yeah we need to make sure we have you know stake to stake
143bids also yep yeah i want to say the last time i've said that before the last time we did it i think uh jim leto bid it with two different companies oh maybe i think that he did it that way i'll ask jim yeah see what happened great about that he would remember he's gonna be well years ago yes i think you're right i might have that he did that for us and just said hey here we go you know another company because you know there's very few that bid on school let's talk about the cyber security for a moment because this is entirely new what is this and seventy 11 dollar price tag do for us clint in broad sense what would it protect us from what would not protect us from but what
144would it help us with if in fact we had a cyber security issue well you've heard of ransomware i would imagine it's all over the place they're they're attacking schools left and right and for some reason we're easy prey um so this will cover ransomware it'll cover security breaches it'll cover um if somebody goes down a rabbit hole and gets caught giving money to somebody they're not supposed to social engineering um it'll cover a lot of things and this this policy is the only one that he could find that would cover us because we don't meet this criteria and all these companies say you have to be at and the criteria is you have to have multi-factor authentication for all your users and that's that usb key you have right there that's for multi-factor authentication
145and we will be activating that for all staff july 1. so we'll be done there the question mark i don't know yet is if we have to do students or not i'm not sure about that and if it is i don't know how we're going to do students but then there's endpoint security which were this should have that done this summer uh training we have to provide training with staff we can't do that until august so people are here and then there's endpoint security no areas of that then there's uh cloud backups where you have to have all your backups in the cloud and we already do that so we're close but we're not completely so he couldn't they won't even touch unless you're 100 with all these requirements so they wouldn't even touch it
146so we got to use these guys for a year at least and then get some bids again next year um and one of the things that i've done over the past two years now but i've been talking to sean with is we've put our production servers in the cloud so they're not in-house so if somebody in-house clicks on that bad link and encrypts everything in our network we're 95 safe our data is safe our skyward and powerschool financial and student information because i have it out with the vendor rather than homes i feel a lot more comfortable with it on their side than our site because i rely on the end users here i can't control an end user based on our fishing expeditions in district our end users were not safe and further based
147on the amount of email i counted on friday i got nine different emails that of things that i had no idea that i signed up for that i'm supposed to go and investigate that i just deleted just on the name it's a matter of when not if so i don't this is the price of doing business in my mind to add this yeah i would agree i i mean it's not fun to spend money on this but i think it's a reality that our vendors our one our vendor says the minimum 750 000 coverage for the district the size that's the minimum and this covers a million this is a millionaire so i see the ransom payment that they cover here is 500 000. so what if they're asking for 2 million to unlock your
148stuff depending on how far they went i wouldn't even pay them we'd be done for a couple days right because they're just for having everything off site and then we'd do all the cloud backups it's just a matter of having the engineers come in and get everything back up right away but i don't want to say we don't need it i don't want to say that and then that cost is it's a 25 000 deductible then we have to pay now out of district pocket in addition to the premiums correct it's it's not cheap technology funded it comes out right e-rate but yeah james really yeah a month i don't want to see that that's just and they i believe they had the insurance i'm not positive on that but yeah they got hit hard
149and now they're all of a sudden doing all this stuff to cut me legit to be at the requirement they weren't at the requirements beforehand and obviously you have to do all this stuff to meet the requirements because otherwise you're too much of a risk for an insurance to take you on yeah they would he said a lot of the insurance companies are dumping schools they don't want them they don't even deal with them because it's just a liability yeah so this is the only one that covers now where we're at and then in a year we can start searching for some different ones now with all of this stuff backed up that they're actually requiring to do that brings down our threat though as well right it brings down us being a target no
150it never brings on the target it brings down what they're going to encrypt that we can't get back okay so it doesn't it doesn't it doesn't stop it or make it harder for them to no and it's it always ends down it always comes down to the end user most nine times out of ten it's the unusual that right doesn't stop it but it would minimize it no well it would minimize the impact the effect yeah but they're getting more sophisticated every day so who knows right yeah yeah yeah okay nice and the so basically the the increase um in the premium to tri core is really due to the fact we're covering more property and workman's comp yeah and working scope okay yep and then the cowbell is what eleven thousand something twelve thousand
151so and then this american risk management is specifically for mold all pollutants okay which that would be one i would advise that we continue to do that at least until the referendum is finished because when they unearth all that is the high school yeah i don't i don't have any idea what's going to be that's why that to begin because you can't do it after you find something at the high school and the cost of mitigating that situation could be exorbitant so once the high school and elementary project is done because again those buildings are 40 and 50 years old then you can do away with it probably more safely because this building is not going to have issues and the middle school probably is not going to i remember doing this before and so
152i'm wondering if did we do the three year last time and that's why it's up here again yes yeah yes yep so we're looking at the premium increase of 244 plus the cowbell at 11 and yes the uh mold at uh almost 16 yes and the 16 that's for three years right yes yeah if we went that way yeah for three years so roughly 300 bucks a year right yeah yep yeah all right i would make a motion that we accept the uh lead home insurance renewal proposal including all three okay pieces okay is there a second i'll suck on yo all in favor say hi hi oppose no okay now we're on to our update to our certified staff okay i heard from quite a few of you in regards to the personal day
153language and the certified staff compensation and benefits guide i can say with certainty that i didn't feel good about where we landed after the may board meeting and many of you didn't either i don't want to speak for all certified staff i'm pretty certain that they didn't feel good about it so what has been done since may immediately thereafter had a meeting with jessica smith in essence the point person for that advisory committee of certified staff had conversation with administrative team had conversation with some of you individually and also conversation with that advisory committee and on that day there were probably 12 15 people in the room there are 20 people on the committee so went back to work and re-authored an updated policy on personal day language sent that to you late last week
154thursday friday something like that and it's remained the same since uh we met as an advisory committee at the beginning of june this is broken into two categories your use of personal days and then your pdh day trades those are two different categories of the avenue by which you do this um what you'll see there in the middle is a a struck out portion of days there are no blackout days in regards to what you see there the blackout days are the in-service days and the parent-teacher conference days staff would need to pay for their personal days and that would be at the current rate of sub pay in the max would be i know this was the conversation we had last time just giving you highlights would be five in any given day including
155fridays so if some something came up you know the graduation example we talked about no one to be left hung out to dry and then lastly there's the saving grace of you know an act of god if you will something happened i had no idea and here i am and i'm number six and how do we make this happen we can work with them to to get it to happen so those are the the highlights i did send to you the data of personal day use over the course of the last five school years last year in the year before is a little skewed because of colbit but i did do an average of the months of march april may and the spring of 2020 and the average of november december in 2021 so it
156was a little more accurate um there was a lot of personal day use this last calendar year in march april may and uh that was one of the reasons that we got here in the first place so i'll take your feedback or questions or however you want to proceed with personal day language as you see it there on the screen um so if they take a pdh trade day for a for day off um is that does that have a limit as far as you know like you have the five for the personal days i know there's not pdh day trade limit like no more than four people or whatever no okay and that's that because we don't have that many that it does it doesn't happen very often and the reason it doesn't is
157people are saving their pdh to trade in for salary growth rather than for days off some of us more senior staff are using them for days off because they're not really moving on the salary scale anymore but most folks save them for salary growth and if so if they trade it in then that's uh it goes back then so they can't use that right you use 20 of them so you're 20 further away from your salary growth because professional development is what allows the salary growth so they save them typically until april may and catch them i have some questions go ahead yep last month we went over this and we spent a long time on this and we pretty much had two options which was one go with the plan that was originally written
158or the plan that was edited after this was brought to your attention that you just couldn't run the organization well you wanted to have our children's best interests at play here and it's with chil with their own teachers or it was to go to the worser like to ten personal personal days right wasn't to lower to 10 personal well you could join 10 days one of many options yes okay so and again i think the problem is this is like set this is confronted to us you know i had three of my son's teachers in the front row and with an average of 139 personal days used by teachers for how many years you did it for and last year's was 212 correct i think the teachers need to look at their peers who are
159abusing this and talk to them that's why this is in our lap right now it's because of abuse is what 212 is outrageous to me when we averaged 139 for all those years and that's why you came forward and that's why we have the attention now so i sure hope it gets to the the great and good teachers that if you know who's abusing this you need to get him in check well there's a lot of there's a lot of things i mean for one we for a long time the teachers had asked to not have to pay for their personal leave days they used to have pay and that's what's getting put back into the language or is that's the recommendation now it's put back into the language and so that curb sum of
160that is because then they would have to pay if they were going to take a personal day and last year they didn't and i think you know part of it is if you if you say you're getting two personal days most people are gonna use them you know and especially if there's if there's not a consequence for taking them and there's not a benefit for not taking them use them or lose them right so i think most people said i might as well use them to your point you 137 march april and may of 21 22 school year 137 equals and surpasses two of the four years of the four prior years it equals all four and surpasses two of those years so from march 1st through january or june 3rd this year 137 were
161used whereas in previous years it was the 130s and 140s so to your point here and i think it did become a usmerlusim kind of a philosophy because there wasn't any consequence to using them and there wasn't any incentive to use them so the only thing that's changed which i think has created this situation is not having to pay for them in this you do i don't think we're ever going to have this problem again that's my estimate and i asked you this last time is this what you need to do to change to effectively run the organization we need to the best for our children yes we need staff in front of kids and whatever we have to do to make that happen is what we should do and i believe having to pay
162for the days will get people to be here in front of their kids and we can still have folks that need to be gone for various reasons such as graduations or you got to do a house closing you still can and there won't be any avenue cut off to do that because it's five in any given day because typically the only days where there are more than five is days right before spring break or right before some sort of a long weekend those are the only days that you can get close to seven most days it's zero one or two so i mean i guess personally i still and i don't know you know looking at the budget and everything how we take this into account but i still think if we're going to give
163personal days to personal days that we should reward teachers for not taking them not punishing them for taking them but that's my perspective is you know if this is going to be part of the language that we're going to give personal days then there should be an incentive for not taking them my response to advisory committee and i believe my response here last month was was this so what that in essence presents to me is we're paying you to be here and then we're paying you again for being here and to me i don't know that that's a sustainable way to go in regards to balancing a budget and further i'm not sure that's the right message to send to the community but that's again your choice that would be my response yeah the incentive
164here is that you don't have to pay for a day because you're not taking it because you're being paid to be here so i mean yes it was a benefit and the benefit fell short and kind of hit us and it was a good trial run and i don't think we can afford another year to say let's see if we can get this under control so this solves that that we just go back to the way it was before yeah that's the way it was before so why would we feel the need to incentivize it to go back to the way it was yeah it was almost end up there sorry the ancillary benefit the secondary benefit of having personal days in place is this if you have two personal days it makes certain that
165if something comes up tom's graduate son's graduation was an example he can't control it it's on a friday he's going to go is it you don't have to use a sick day to do it in a sick day has value to you in retirement or to your hsa if you're in the younger retirement plan or the newer retirement plan it has a benefit to you personal days are there is a saving grace do not have to do that i think the approach to personal days became here not just to use it or lose it but also these are two extra days of vacation they're not meant to be that that was never the intention the very first sentence says personal leave days are to be used for compelling personal obligations which cannot be reasonably conducted
166outside of the employee's work day like a house closing it's at 11 o'clock on a tuesday you got to be there yeah and i'll go back to the point that i've made several times if we take a salary teacher who a middle-of-the-road salary teacher at 43 a year your per day what you're making per day based on 186 day contract is well is into the 200s so even paying 120 or 125 dollars for the sub you're still netting for that day so it's not like it's this is an hourly job and you're not getting paid by the for those eight hours because you're getting paid by the hours you're not there so it still seems fair to me please don't lose sight of what march april and may look like for these three plus cheryl
167they were teaching we can't do that they had seven people gone plus coaches that had to be gone for tennis or golf or whatever they were teaching and that's just not going to work i mean i appreciate they have high intellect and you probably get it done they're all former teachers but they need to be in their jobs and that's what was happening a lot in march april in may yeah or we have teachers covering for other teachers and i mean even just coped we we discussed that that was a it was bad because then that puts onus on those teachers then to have to do their work that they're supposed to be doing plus then somebody else's work and that's not sustainable and not best for the kids either so well i definitely think
168this plan is better and did the um the committee think that this plan i can't speak for all members of the committee but i believe our meaning held here was a dozen plus i mean it was a positive in regards to a step in the right direction is everyone pleased with all things i would say that's not realistic i think they still want to talk more about the paying for the days thing i think that's still a sticking point but progress certainly and we'll see what it looks like for next year july 1st is on the list here you submit your request starting on july 1st we'll see what happens this friday if two or 20 people show up and what they're asking to do i i don't know progress i think step in the
169right direction i think this leaves um leaves me with a better taste of my mouth this way than it did prior to we're taking these dates out we're you know we're not yeah i like that um i like the fact that we've got this language in there that regards for something that comes up some act of god if you will somebody can still end up going to something that's important um there's some there's some latitude there i don't think that you know hopefully nobody's going to be told you can't attend something important because five other people have the authority no if it has to happen it's gonna happen so i like this is a little more palatable to me i would agree i feel much better about this than last month and you know it
170might not be ideal for everybody but yes it's a good compromise and the good place in the middle i think i mean as a as a board it's our job to do what's best for the kids for the instruction and what we're supposed to do and to be financially responsible to the district and um i believe what happened before wasn't financially responsible the district and that that's our job as a board is to make sure that we we are i mean we would like to be wonderful to our employees and and have have them feel good about coming to work and hopefully this language change would not be enough to rile people up to the point where they don't feel good about the place that they work anymore so um hopefully they'll see this as
171a compromise and i think that's what we ask for at these negotiations is that all parties can't have everything they want but we have to meet in the middle so i think this is a good move in the middle it'll work soon we'll see no yep well and there's the element of trust with our staff that we uphold that they're doing the right things for the students i mean that's ultimately what we asked for anybody else is there a motion to accept those changes to the certified staff compensation benefits i'll make a motion we um approve the uh updates to the certified staff okay contract there a second second sure all in favor say aye aye opposed no okay there we go we spent a lot of time on that so all right yes not
172tonight but yeah yeah over the course we've always spent a lot of time because that's our business yes yes in two months we spent a lot more time on that than given the 160 15 or 150 000 increase so yeah um i think i think it's it's doable yeah good discussion okay and next uh the staff contracts staff contracts administrative contracts which means building principles and then you're non-certified staff folks like stacy six worth in the office or becky or andy that are not perhaps a building principal it's all of those contracts remember back in may you did letters of appointment for sports staff and then you did certified staff contracts for teaching staff this is simply the next step in that process you approve those contracts they all have them in place if you're
173wondering what the increase was was 2.5 percent same as it was for certified staff the total increase dollar wise decreases dramatically and that cheryl is retiring at the top end congratulations cheryl and we're bringing someone in at the lower end so your increase is some 20 000 as opposed to what it would be if you if cheryl were back because cheryl's been here for a while so that's what the budgetary impact is and it's a budgeted expense i'll make a motion i approve those contracts and a second second sharp all in favor say aye aye opposed no there we go then we get a fun one donations donations to the district staff appreciation donations thank you to the following people who donated boxes of girl scout cookies to the middle school staff members apparently they
174didn't find the district office because i would have had some of those we did yes danielle anderson amy danielson anna elifson jenny hatch erin hosking tasha swent and melissa fearkenz so thank you for those cookies of the thank you to tasha swent who donated boxes of girl scout cookies to the high school again we missed the district office at least my office to the high school staff members and bus drivers in memory of girl scout daughter sierra osborne indian head glass for the house construction project number four donated a shower door that was again from indian head glass nice growing wishes greenhouse and garden thank you for the purchase of a vibraphone for the music department i wish i was an expert enough to tell you what a vibraphone is anyone in the room know
175what that is because there's a picture of it there's a picture that doesn't help me much but it's kind of like a really expensive xylophone i guess so so you need to get one for your boys i don't think i do that'd be andrew drum set i'll make a move on that we accept the donations to the district with many thanks yes and a second joe all in favor say aye opposed and we have our personnel action okay a new employee in athletic contracts for holly injuries a fourth grade teacher jody betcher fourth grader fifth grade sorry aim teacher which is a multi uh multi-level three four and five nathan cunningham high school math andrew eggert for grounds transportation and vehicle maintenance mackenzie goudreau for spaghetti speech and language pathology megan jensen intermediate school para
176isaac karpinsky middle school football assistant coach and leah maxson for clubhouse lead teacher three assignments in district heidi bloomer moving from special ed para to middle school custodian brenda crows moving from fifth grade to sixth grade math chelsea driscoll moving from clubhouse lead teacher to special ed para peggy lundgren moving from custodian to clubhouse assistant teacher retirements sue bealminer aim teacher at the intermediate school and lastly resignation of brock lewman for jv c team football coach a motion to accept those changes i'll make emotionally approve the personnel action items even though i don't want soup in order to go as is the case with most of the retirees they're not certain they want to go either yeah it's tough and a second there's a tie who gets it sorry okay and all in favor say
177aye aye aye anybody oppose okay those are taken care of uh we will continue we will take a motion to go into closed session so moved erin second second i'll give it to joe all in favor say hi hi hi here we go hold on thank you very much for the meeting