Board of Education Meeting - January 17, 2023

001okay here we go let me do this all right I just want to try that um all right I'm calling the January 17th 2023 meeting of the Board of Education order in accordance with government code sections 54950 executor and Education Code section three five one four zero exceptor at 700. Sorry by PM sorry okay with that said uh we're going to go ahead and be adjourning to close session for the purpose of discussing matters expressly authorized by government code section 35 49.1 comma 54 95 6.8 comma 54 95 6.95 54 95 7 comma and 54.95 7.6 and we'll be discussing number one Public Employee per human resources report two conference with labor negotiators Dr Mike Matthews superintendent Dr Rick Lopez assistant superintendent human resources David Giordano assistant superintendent Business Services uh in regards to CS

002e a p l e and p-l-u-m number three we'll be discussing expulsions of the first being case number 2309 C3 and case number 23 1 0 C 3. is there anyone present who would like to address any of these items okay uh seeing none we are adjourned a closed session at 1702 or 502 for civilians okay good evening folks I'd like to reconvene to regular session at 1812 or 612 for some people the report out of closed session included uh the board meeting to vote and approve the stipulated expulsion agreement between Placentia Yorba Linda Unified School District and the parents of 2309 C3 that motion was presented by trustee blades it was seconded by trustee Anderson and the motion carried with a vote of 5-0 the second portion the board met and voted uh to

003approve the stipulated expulsion agreement between Placentia Yorba Linda Unified School District and the parents of 23 10 C3 that motion was brought forward by Marilyn Anderson seconded by trustee blades and it was carried by a boat of 5-0 right okay folks at the this time I would like to ask trustee Frazier to lead us in the Pledge of Allegiance we all please raise [Music] ready begin one nation under God indivisible with liberty and justice for all excellent thank you okay uh we're kind of going to go out of order just a little bit here we're going to do a general functions item this is going to be item number one um I would like to make the request that we moved this uh item to the the top so moved thank you um I think

004as long as we all okay without having to vote correct okay is there a vote needed no vote needed okay excellent okay so the um I'd like to get a motion I'll make a motion that we appoint Preston bang as the student board member for the second semester of the 22-23 school year a second excellent um let's go with okay all in favor aye aye aye opposed okay now motion carries 5-0 and Dr Matthews [Applause] hello sir good to see you again all right everybody it's my honor to administer the oath of office to our new student board member Preston bang he will serve on our board of education for the second semester of the 200 2022-23 school year so first let me share a little bit about Preston actually a lot because he's very

005impressive Preston grew up in our district he attended Lakeview and golden elementary schools Cramer middle school and now Valencia High School as a senior Preston serves as a type the Tigers as their ASB president in this elected role he has a long list of important responsibilities including planning school-wide events and activities exemplifying and raising school spirit overseeing budgets and much more in addition to ASB his senior year includes International Baccalaureate and advanced placement classes as well as extracurricular activities such as golf I think you've taken a harder schedule than I took in my senior year and he plays a better golf than I've ever played so uh he's very impressive in his free time he works part-time at a local golf course and enjoys spending time with his family and friends following graduation and beginning

006in the fall of 23 Preston hopes to attend the University of Pennsylvania or the University of California Los Angeles has studied neuroscience and take pre-med courses um Preston yeah I know that is thank you Preston has a strong support system behind him with his mom Jay his dad Jim and two siblings Rachel and aryan aryan is a fellow tiger at Valencia too I think many of them are with us in the audience tonight um also in attendance to show their support I saw him principal Chris hertzfeld assistant principal Jeff Louis and Leadership teacher Lawrence Telfer so great to have all of you here as well we are delighted that presidents agree to serve as our student board member during her senior year at Valencia and let's give him a round of applause and so now

007we'll make it official please raise your right hand and repeat after me I Preston Bang do solemnly swear that I will Faithfully discharge the duties upon which I'm about to enter as a student board member I am committed to providing a voice for students including communicating effectively regarding schools programs activities and student achievement furthermore I will do my best to ensure all representative opinions other students of the Placentia Yorba Linda Unified School District s are actively sought heard and considered as I serve as a student board member to the Board of Education congratulations sir yeah please have a seat [Applause] awesome that looks good on him doesn't it okay so uh let's uh let the record show all board members including our student board member are present okay moving on I need the uh motion

008for the approval of the agenda I'll make a motion to approve the January 17 2023 was recommended by I'll second all right I've got a motion and I've got a second standerson any comments but awesome all those in favor aye aye all right so I got five plus our student board member thank you awesome okay next is our public comment announcement uh public comment cards are available on the foyer cards must be completed and turned in prior to the designated time for public comment we provide a maximum of three minutes per person if a translation is needed an additional three minutes will be given please let us know ahead of time and then we can assure that we're prepared we do have a civility policy Education Code 220 prohibits discrimination on the basis of disability

009gender gender identity gender expression nationality race or ethnicity religion sexual orientation or any other characteristics that are contained in the definition of hate crimes set forth by section 422.55 of the penal code including immigration status all right so I'll need a motion to approve the minutes I'll make a motion to approve the minutes from December 13 2022 the regular meeting of the Board of Education as recommended by the superintendent second motion by Marilyn Anderson second by Carrie Buck any comments all right all those in favor bye all right five plus our board member Ah that's right no student board member vote thank you thank you Dr Matthews okay so that uh will bring us to our first student board official task um Mr Preston bang will be giving his report good evening president Youngblood trustees

010superintendent Dr Matthews and executive cabinet members I'm honored to be here tonight to share recent happenings from our comprehensive high schools and alternative campuses from Buena Vista Virtual Academy this semester Buena vista's kindergarten through second grade students are going to learn to code using Sphero robots and third grade through fifth grade students will have the opportunity to take engineering inventors level 2. middle school students are going to build code and drive a remote car using special software the school staff is excited to see what their students will build from El Camino Real high school starting next semester El Camino will be will launch an Innovative program called the Raptor's Edge this includes a new bell schedule so students will have more opportunities to accelerate their credit earning while also having flexibility in their day to

011meet their individual needs also several students have met the requirements to be early graduates each student is recognized with a small celebration at school and is invited to participate in El Camino's formal graduation at the end of the year at El Dorado High School for finals week the El Dorado Golden Hawks will host a bellies and brains muffin Monday both the student body and staff will enjoy each other's company while eating and feeding their bellies and brains together with breakfast and studying amongst one another moving on to Esperanza High School winter sports are still in full swing at Esperanza high school girls and boys basketball and soccer and girls and boys or girls and boys basketball and girls and boys soccer are both having amazing seasons with finals quickly approaching Esperanza's students and teachers are

012preparing for successful exam season following the first semester of the 2022-2023 school year from George keys from George key school and Venture Academy in celebrating the work and kindness of Dr Dr Martin Luther King Jr Venture students are participating in a day of service classes will be filling local blessing boxes and traveling to nearby parks to help clean up areas and provide service to the community moving on to Parkview School Parkview teacher Mrs began is the proud recipient of a five thousand dollar reach Foundation educator Grant fund which which will be used to fund the schools strumming through stem program and included will be 10 autoharps that will spark students interest interests in areas of math and science through the medium of music uh Valencia High School Valencia High School's Esports rocket League team finished

013in fourth place in the western region for The Fall season in total 95 schools participated and impressively VHS made it to their semifinal match VHS senior Steven seagawa recently won a prestigious award from the organ Association for Career and Technical education he is one of eight recipients from a pool of 400 000 applicants at Yorba Linda High School the Mustangs are planning special events for kindness month on campus including Zen Rock painting Club writing kind letters to teachers and selling tote bags that is all awesome great job so um Mr bang what experiences do you hope to gain from serving as a placenta Placentia Yorba Linda Unified School District student board member well to start it's an amazing opportunity so thank you everyone that made this possible and going back to your question I think

014if there's one thing it's really to broaden my perspective as a student I think it's easy to be absorbed in this lifestyle that high school students kind of surround themselves in and so being serving on this board I think would just be a great opportunity to like gain new experiences and really just broaden my scope on everything very good okay uh this will bring us to our superintendent's report uh Dr Matthews thank you and good evening again president Youngblood trustees and executive cabinet members uh we are proud to announce that four elementary schools they are Brookhaven Bryant Ranch Lakeview and Linda Vista have been named as 2023 California distinguished schools and that's the state's top award for campuses schools were selected by analyzing data reported through the 2022 dashboard including assessment results chronic absenteeism suspension

015rates and socioeconomic data these elementary schools are no strangers to the title of California distinguished School having earned that same distinction several times in previous years congratulations to them thank you next we're proud to announce that the Orange County music and arts administrators recently announced the 2023 art outstanding Arts Educators and music and arts award recipients seven pylusd Educators were nominated in various categories and Mr Jeff Evans was selected for the distinguished honor of the most outstanding instrumental music teacher in Orange County congratulations to Mr Evans all of these educators will be honored at the OC Arts educator Awards Gala on February 8th at the Segerstrom Center for the Arts it's no secret that our school district has a long-standing tradition of excellence in performing arts and so much this Excellence can be attributed to

016our outstanding teachers and support staff our four comprehensive high schools are now accepting student applications for their Career Technical education programs and other academies I must say that as a newcomer to pylusd I am overwhelmingly impressed by all the CTE programs that we have and the amazing academies that we have as well I haven't memorized them so I'll read them to you that's our Ed law and digital media arts academies at El Dorado the Air Force Jr ROTC the engineering and Manufacturing and medical science at Esperanza Cambridge a ice International Baccalaureate and Val tech programs at Valencia and Mustang Business Academy at Yorba Linda one of which is learning how to cook which is a pretty cool program over there more information about their Academy and their program applications are available on our website um

017next you are aware that we announced the board that we received 168 doses of Narcan through the California Department of Health Services uh uh naloxone distribute distribution product we quickly distributed this this Narcan to our 34 School sites back in December and we've already trained over 150 staff members how to distribute that how to recognize a potential opioid overdose overdose and administer it I want to thank our lead nurse Michelle dehaven and our school nurse Amy Kleiner for their leadership and I want to thank the board because you are very supportive of this action we're grateful to the Department of Health Care Services for providing us with the life-saving drug at no cost it makes our campuses a safer place for all um at our last meeting thank you a question was raised regarding our

018processes for accepting donated books into our school libraries I agree the best way to handle this is to follow our established processes since our last meeting we have reviewed this processes with all of our principles at all levels and our at our March board meeting I'll come back to the board with an update on where we are with that process the lcap has processes we're becoming to be in full swing there on February 2nd we're hosting a virtual community Forum to solicit input on our on our lcap staff will share outcomes and action plans for the upcoming year the event will also provide our various educational partners with an opportunity to provide their insights and ideas regarding our continuous Improvement efforts you can register now at www.pylusd.org um at our last meeting we heard from

019speakers regarding the issue of sexual assault I want to say that it's important to for everyone to know that all allegations of assault including situations like the ones shared in public comment are never minimized and never dismissed they are all taking very seriously they are all investigated immediately and we take appropriate action based on that investigation and finally in recent months we've been been made aware of instances of racism and discrimination on our campuses mostly in the form of graffiti and student dialogue and as we reflect on the celebration of life and work of Dr Martin Luther King from yesterday another we cannot be silent when these incidents occur when they happen I think you know that our principles and I share with our communities that we are deeply disappointed to to learn that um

020I'm sorry to learn such instance and we always condemn the incidents and say that it will not be tolerated on our campuses for some of you I know those words are not enough I understand that but uh to be silent and not say those words that's wrong as well we are all Against Racism our board has spoken out Against Racism as you as you well know the board has put two different resolutions out resolution 2004 back in the uh 2020 and Regulation 21-12 and that's the resolution Banning CRT but in that resolution the board condemns racism races conduct bigotry or anything that constitutes hate crimes we recognize this reprehensible that racism and discrimination persist within our community and Across the Nation as such we are looking at what we can do to research and study

021different options to help minimize these sentiments on our campuses um we were looking at area Focus area 4.0 of the pylusd advantage which states that we Foster a culture that promotes the health safety and well-being of all of our students I'll bring more information on this topic including our current efforts and potential additional efforts to our February board meeting and that concludes my report thank you all right thank you Dr Matthews it was very informative okay um that brings us to public comment public comment is opportunity for the public to provide input to the Board of Education during public comment period board members do not dialogue with speakers or make comments regarding the information shared we have nine people wishing to speak tonight so each speaker will have three minutes when's the last time we

022ever heard of three minutes speaking huh all right excellent um as a uh let's see I'm going to ask the speakers to repeat their names when they come up and I will also call up the first four speakers to sit in the front row and be ready for their comment here we go so the first ones I've got Miss Gabriella Rollins Mark Myers Pam and Paula powers okay so miss uh Miss Rollins if you want to go ahead and sorry about that allowing us the opportunity to be here tonight I'm Gabriella Rollins I'm the director of the Yorba Linda Arts Alliance Foundation and I'm also the parent advocate with Arts now with me is Neil Kaplan who is president of our Arts Foundation um today we attended a meeting with Arts now and Scott Fitzpatrick

023from the Department of Education to discuss an overview of of the lcap and the our district was recognized for emphasizing the importance of the Arts for our students and we're just so proud and I was excited to hear all the uh the awards and achievements that our district has and thank you so much for supporting the Arts it's really important to us our Arts Foundation has been advocating for the Arts for over 23 years in in our community and our mission is to promote educate and create through programs and events we Encompass all aspects of the Arts and we're so excited to be here tonight the reason we're here is that we're launching a program that's geared toward District High School Arts students we're calling it the student Arts ambassador program this is a mentorship

024and Leadership program it offers opportunities for students to apply what they're learning in school and take it out to the community and this includes the Visual Arts Theater dance music and all any aspect of the Arts and the students that are really enthused and want to be proactive this is going to be a great opportunity for them our adult Advisory Board will offer workshops and seminars and encourage the students to take part in planning Arts events so they will learn how to use some some of the skills that they're learning in school we're applying it out in the community the city of Yorba Linda is very very supportive our Parks and Recreation Department is partnering with our foundation and the first exciting event is going to be called artsology and it's scheduled for Sunday April

025the 30th we're taking over the entire Yorba Linda Cultural Arts Center it's a brand new facility and we're reserving the entire facility for the students to Showcase um Arts entertainment and Exhibits this event will be free and open to the community and to come and appreciate all the talented students in our district and we're going to be upgrading you updating you as we progress and let you know what's going on in that program we'll be talking to various the teachers the ptas the parents to get more and more people involved and like we said we want to include as many students as possible in this program and we look forward to your support thank you oh one more thing um in case you haven't heard on February the 7th Dr Maria Rosario Jackson is going

026to be doing the Creative Edge lecture at Barkley uh the Barclay Theater so contact us if you'd like to attend we'll tell you how to get there thank you ma'am thank you next up Mark Myers uh good evening everyone my name is Mark Myers I teach uh choir at Esperanza I came here last year from a long career in education in the Chicago area teaching in a district similar to this and also in the city of Chicago where I worked with a community organization that reached out to over 4 000 kids in third through 12th grade in the city of Chicago through music instruction first of all I want to say I'm so grateful for the work that's happening with our theater at Esperanza with updating and renovating that space so thanks to many people

027here for supporting that project secondly my main point for being here is just expressing my excitement about proposition 28 and the funding that that will provide for music and arts instruction although we are really proud of what we do here and a lot of teachers have worked really hard with our students in music we do start our music curriculum in fourth grade and at this point half of the districts in Orange County actually started kindergarten or TK and then also just within our programs at the elementary level I think many of you are probably familiar we give two hours of instruction to instrumental music but in vocal General we only do one hour of instruction as a result we do not have Elementary School choirs uh in our schools which is something I had never

028really heard of until I came here so I know there have been a number of challenges to that and I'm hoping that proposition 28 can open the road to more Staffing which that is exactly what that proposition is geared toward 80 I believe the funding is to be dedicated to Staffing so we're excited about that I'm really grateful to Gina Aguilar and Connor Drake for reaching out to our staff to ask us for our input as teachers and what the plans are moving forward um I also hope that Staffing in terms of putting highly qualified teachers uh in all of our classrooms that are fully qualified to teach whether it's music in the vocal specialty or instrumental specialty is something that we can look at addressing um and again I look forward to working with

029with everyone on taking something that I think we're really proud of as a community and offering more opportunities to kids and at an earlier age that will benefit them in life in many ways there have been lots of concerns in the community especially after the pandemic and the isolation that kids went through of their mental health their social emotional learning and also we just heard about acceptance of others despite their differences culturally in many different ways and I gotta say that music education uh really authentically addresses all those issues in a way that's meaningful for kids whether they go into music as a career or not that really enriches their lives so thanks for the opportunity to speak and it's a it's an honor to be in this district and I'm looking forward to the

030growth that we see [Applause] thank you sir [Applause] next up Pam this was not what I was planning on speaking about but thank you Gabriella for allowing me to sing Handel's Messiah last December I am a product of East Coast Schools where I did participate in a choir in elementary school and middle school so I'm all for that the two things I wanted to talk about tonight is making this District more focused on the student and what's best for the student and prioritizing student needs I attended my first Yorba Linda High School track and field parent meeting last week and heard about needing money to pay for repairs and buy new equipment and I thought Here We Go Again same as what I experienced with the aquatics program at Yorba Linda High School I met

031with the prior superintendent and he later issued a memo to staff to complete a list of repairs it was a whole page long I'm requesting the same here I don't have the list of equipment needed but I do know the new coach the new track coach is seeking that the track be resurfaced and restriped apparently no repairs have been made since the school opened he's been working very hard to bring the CIF preliminaries to Yorba Linda High School for the first time that'll bring a lot of publicity and money to the track and field program for the first time David Giordano told me there are capital funds available from the bond refinancing proceeds and I'm requesting money be set aside to resurface and restripe the track in the next month the second issues is Teachers

032not handing back tests and quizzes it's final season I met with a teacher at Yorba Linda High School last week about some kind of policy or practice our district has she said the policy is supported by the district and the administration and I said but it's not supported by the students and the parents I don't blame this teacher for upholding this policy she's only doing her job and as instructed my kid actually loves her as a teacher but I blame the people sitting up here on the Deus can we please get back to policies and practices that does what's best for the student that creates an environment for them to succeed I will bet every single adult here was able to take their tests and quizzes home to help them prepare for the next test

033and particularly the final exam I'd like to offer a solution if the concern is cheating and time required for teachers to create a new test how about a standard example geometry test be created across all high schools so the burden doesn't fall on one individual teacher a new task could be created every year if a particular class is a little behind or ahead the teacher can simply tell students don't answer those particular questions thank you thank you ma'am all right next up Miss Powers good evening Paula powers as we rent on all the accomplishments that we have made and what we hope to achieve in the year to come it's time to look at our practices and see which ones are working and if any need to be implemented to improve our way of doing

034things one Improvement I would like to propose would be to have transparency about what our board members are working on between meetings to improve our children's educational experience what trainings do you attend to support our understanding your understanding of issues facing students who have you sought out to discuss student concerns about isolationism and intolerance that have been injected into our community what programs are you learning about that serve our students and prepare them for a hopeful future relying on board member reports alone is not helpful to get a clear picture of what is being worked on for example School visit reports had once been the staple of each trustees board statement it was a great way for members to learn about what was going on at different schools but some trustee reports never mentioned School

035visits how do trustees see their policies in action speak with students on campus and understand needs at the ground level without ever going into a classroom how can trustees make decisions that affect all students when they never visit with the West end of our Dix District shining a light on what board members do with their time would ease concern from the community to justify money spent on stipends paid with little accountability My Hope for the new year is to get back to focusing on our students stay out of the news and make board meetings uneventful again thank you uh next up uh Miss uh Julie clickenburg uh Shari paliki Brian is that Sarah cerno and Raquel f uel Julie you'll be up first Julie klinkenberg I believe we have more in common than our differences

036and I was talking to a friend recently and was reminded of this simple visual to help us explain the structure um I'm stealing this from I'm borrowing this from Simon sinek if you don't know who Simon in Simon is he is an author and a speaker and a leadership expert and this might be a stretch so my apologies to Simon but if we focus on the why and work outward I think we can unify and like the previous speaker said like get rid of the noise that's distracting though why most of us are here because we care about kids we care um successful Innovative groups including school districts they start with the Y and will work outside inside out which is counter-intuitive most groups and those who might not be as successful start with the

037what and then then the how and then the why so here stick with me right now our what is our School Board of Trustees our how is our our cabinet I call you cabinet I don't know what you call yourselves the cabinet the professionals at our sites like the trained qualified highly qualified Educators at the sites that's the how and then the why is public education we're here because our children deserve a high quality education um as Simon Says people don't buy what you do they buy why you do it so as I was reflecting on why our why and placenta Yorba Linda I'm the proud mom of three graduates and I think we have the same why now as we did when my children were here but I feel like we've been wasting so

038much time on the minutia and the what down here that we're losing sight of the why and I was I'm so happy we have four California distinguished schools my kids when my kids were at Fairmont and Yorba Linda they were called out for excellence so I know we can do it again according to a heart research education survey which was published January 13th of this year voters top goals for schools are strong foundational skills in reading math and science and to you older folks like me it's not how we learned we need to be current with our practices because our student like our students who are in class right now are different they're going up in a different time they need to have critical thinking collaboration communication creativity these are the key and they are

039what our current educated staff and all across the district they're currently trained in that and they are equipped to do so so I say let the teachers teach also the survey included a goal to ensure all students regardless of background have the opportunity to succeed I love that motto notice needed and nurtured that I see on banners across our district our why should promote diversity and recognize what a beautiful messy colorful world we live in we want all students to be prepared for college career service and citizenship in a world that is made up of humans from all walks of life um safety health and well-being I'm I'm appreciative that Dr Matthews brought that up ab1266 was signed into law by Jerry Brown in 2013. this requires all K-12 public schools to allow boys in

040girls restrooms showers and locker rooms over the past six years hundreds of pil families have been speaking and emailing the board and the district about their concerns there have been exposures girls are holding their urine they're staying home when they are menstruating and they feel unsafe that is because it is unsafe last week a miner walked into a girl's locker room at her YMCA and was exposed to a naked man our high schools have minors as well as adult high schoolers can you imagine being a 14 year old girl and changing your clothes next to an 18 year old male can you imagine being any age girl and changing your clothes in front of an any age boy I'm aware that the lcat planning is underway and I'm asking that the board look into removing

041the multi-cell bathrooms and locker rooms and installing single-use facilities you owe it to the children of pylusd to ensure that they feel safe and that they have bodily privacy thank you thank you man Brian Sarno so I was up here to talk about board bylaw 3280 which deals with gifts grants and bequests so this will sort of go in line with what Dr Matthews was speaking on earlier uh potentially uh so the board bylaw States if an organization or individual wishes to donate such a gift and it provides examples of gifts within the bylaw to a school it should make known its attentions in writing to the Board of Education having first consulted with the school principal and superintendent board approval should be obtained prior to purchase it goes on later to state if an

042end organization or individual wishes to donate money or equipment to support an extracurricular or co-curricular activity it shall make known its intentions in writing to the Board of Education having first consulted with the principal and superintendent board approval shall be obtained prior should is a recommendation shall is a requirement I take this to mean that at a minimum prior to any donations being made the principal of the school and the superintendent must approve the donation however donations for extracurricular and co-curricular activities are required to obtain board approval prior to acceptance having gone through previous board meeting minutes it does not appear that board approval has been provided for the majority of potential donations to these programs I ask that the board enforces by law in its entirety as required so this goes back to potentially

043to the track and field to anything sports related theater related it's in the bylaw if the bylaw needs to be revised then I suggest that the board makes that revision but previously I believe all of those should be provided to us to know what has been because there could be conflicts of interest potentially that we are not aware of in addition the bylaw states that the superintendent shall establish criteria to be met in acceptance of gifts and the procedures for examining evaluating offers of gifts to the district this probably goes back to what you're saying previously Dr Matthew is about talking to the principals I could not find anything in the bylaws it would be nice for us to know maybe when you've made that decision it could be with library books it could be

044with other things but I feel like we should also be uh brought in the no on that further on I couldn't find anything in the bylaws that regards an approved list of books which available to students to check out in the library there is no discussion of the library in the bylaws at all whether it has to be approved books or not so these are just items for your consideration thank you sir good evening my name is Raquel and I'm a parent of three in the district as well as an educator uh there are a few things I want to address and tonight the first is the approval agreement with Orbach huff and Henderson LLP attorneys at law the agenda is unclear as to why we need to spend up to 150 000 to retain

045a new law firm when we already have an attorney for the district um so I'm asking that you please shed some light on this for the public before voting on it later tonight next the agenda asks you the board to approve many items related to Student Services training for teachers and contracts recommended by school ptas as a parent I always appreciate when trustees ask insightful questions and research those organizations on their own however um as it was pointed out before uh Carrie Buck seems to be one of the only trustees who visits schools regularly and since other trustees haven't um I feel that there's no reason to doubt that the school admins the district and ptas ask for these services for a good reason because they need them therefore if anyone plans to vote against

046any of these Services I an acceptable alternative should be suggested in order to mitigate any negative impact on students I also agree with what was said before I do feel that sometimes board reports aren't specific enough as to what is being done behind the scenes and I ask for more transparency with that as well if you're going to schools if you're working on things like we as parents were here because we care we want to know about it so perhaps adding those in your board reports would be really helpful for us and then the last thing I wanted to speak about and I really thank Dr Matthews for you bringing this up is the instances of racism and anti-lgbtq sentiment among students I appreciate that you've said it publicly that you are working on addressing

047it I also appreciate that the board or at least our last board condemned racism officially via a resolution I feel that that is step one of a Long Live list of steps that need to occur in order to address what's happening in our schools and when considering this issue I think there are a few things that need to be kept in mind I think first of all students don't always understand what it is that they're saying I know that they're kids they're being kids they're saying things that they don't understand the gravity of I I don't think most of the parents aren't here to punish students I understand you condemn racism that doesn't necessarily see necessarily mean that we want to punish them but we want to educate them and we want to make sure

048the CRT band doesn't keep them from getting educated thank you [Applause] thank you ma'am our last speaker will be Miss Shanny Murray thank you I'm just here to say I'm still concerned about the Cal State Fullerton pulling its student teachers my kids have had some of the most amazing teachers here in pyl so I hate to see future teachers some former pyl students themselves missing out on learning from the best of the best I also don't know why we'd want to deprive our students and teachers of this local resource I've been questioning the need for the CRT ban for more than a year I met with Leandra blades last spring and she couldn't provide any evidence of a problem in our district I asked Dr Matthews how many district complaints have been received regarding CRT

049or csuf student teachers and he said zero so I'm kindly asking the board to revise or repeal the ban because pedagogical approaches rooted in tenets of critical race Theory pose no threat to our students in fact they could help address actual problems in pyl such as the racist incident at Travis Ranch so students can better focus on learning thank you [Applause] okay thank you thank you folks okay uh this will bring us to our general functions uh our item number one was uh was moved so we'll go past that move on to item number two I'll ask for a motion on item oh I'm sorry let me back up at this point we'll go ahead and do our board reports word reports we'll go ahead and start with Miss Buck sure thank you well I

050have a few things to update you on um I'll I'll start with school visits or activities that are around the district I had the opportunity to go to the El Dorado Jazz breakfast which a couple of you went to as well it's always a great event to go to and it's early in the morning and it's an awesome way to start the day I have to say I look forward to it every year so thank you for the invitation I hope you all can go another time if you missed it I attended the district holiday breakfast here at the or no at the at the PDA listen to Esperanza's choir that that sang for us there that was a lovely morning or a lovely lunch to get to spend with our District staff our district

051office staff and and hear about things that are going on and what I did hear about was all of the door decorations it was such a big topic that I came and checked them all out so the the doors here at the district or in each department were decorated in a different way and I have to say that special ed really um knocked it out of the park and and laid down the gauntlet for for next year theirs was a whole experience a Polar Express experience so it was nice to to come and see that I attended or I went to a school visit at Brett at Bryant Ranch right before the holiday and got to see some great stuff happening and to cap it all off was the kindergarten or the TK class that

052were getting ready for their performance that night getting and they had the the fifth graders they're watching as their practice audience it was absolutely adorable um and we got um through every classroom with Mrs Robles at Bryant Ranch and then I also attended Woodsboro that same week right before the end of of school and that was fun as well you'd think that um it would be not the best visit if you're going the last day of school because you're not going to see a ton of instruction but I did see actually a lot of great things happening it was just tied to various activities so for PE they were doing holiday related things out in the yard and and the whole event was capped off by a PTA pancake breakfast which was really nice um

053and then since we've been back I went over and visited Wagner Elementary and this last week last week and got to tour all of their classes I went into a couple of the classrooms that I used to work in so that was kind of fun and got to see the upgrades that are happening at the old Wagner preschool site um for csba I attended a webinar on the governor's budget ocsba will be having a fiscal seminar tomorrow as well followed by the our board of directors meeting but we'll get a breakdown of all of things happening it's also you can zoom into it so I would encourage you to do that there's a lot of stuff happening for the Governor's budget and for ROP I attended my first ROP meeting last week which was very

054exciting we got to um we're in our wasp review again with the sort of like the small review to prep for the bigger one later but there's a six-year window and they've always had their the six-year wasc visit dead or timeline so they're just in the middle of of just getting an update so it was nice to see all the stuff that's happening and the different CTE programs around North Orange County um we did approve a purchase of 20 iMacs and 40 computers including software and all the other items for the digital media arts programs at Valencia High School in El Dorado so that's exciting that'll be coming um and just two things I want to touch on at while I was at Bryant Ranch I saw the nutrition services area there it's a the

055pilot that they're doing with the new service program so that the kids can come through and they're actually getting food served to them versus in the plastic containers which is such a better appealing nicer way to look at food and get kids to eat so that was fun to see I hope that we take advantage of all the grants that we have out there for facilities and and kitchen to expand that I think that's important to get as many of those out as we can to elementary schools instead of just the Shipton or the the trucked in products if we could and then just going back to the preschool program the upgrades are looking great over at Wagner but I'm interested in what's happening with our preschool program the paid for preschool program I was

056expecting it to appear in there at that location and I we have a lot of families that have kids on their waiting list it is a paid program but there isn't a huge shortage for preschools and so if we could expand what we're doing have preschool more preschools we're going to keep those kids instead of transferring out to other to other schools if we start them early they tend to stay in our school and not transfer out so I encourage us to look at what we can do to help preschool and and look at that in the future um I think we had the congratulations I was going to also say so congratulations to our schools for our um our our four schools that received that distinguished school and then there was also a student

057that received an award and I left my notes at home so I don't have his name written down but um if you'll go on social media you'll see it there it was a one of our students at Yorba Linda High School that was named one of the 300 um 300 math math and science representative recognize for some sort sort of I'm so sorry that I forget and didn't break my notes but it was quite an amazing recognition one student at in our district all over the country I'm looking at that the science and and math I will send it because it was really important um and so I apologize to him out there I wish I could remember his his name because it was Tyler Yang thank you so much um so great achievement for

058him thank you for for the assist out there um it's uh just I just amazed at what he did and he had a project that was probably seven or eight words long about what he did and what he looked at um as a result of that what he had to submit and it was quite impressive so um I'll make sure that we all get that information we hear about Tyler so that's it for me foreign good evening everybody and happy New Year to everybody I hope you guys had an enjoyable winter break I know I sure did and I like to welcome Preston to officially to our school board and we are very excited to learn more from you and and please let us know if we can help you in any way for school

059visits I went to Woodsboro Elementary and my favorite part of going to Woodsboro was getting to see The Twig science in action they were doing science experiments on trying to figure out what kind of beak works best for catching different type of food so um it was really fun and getting in there with the kids trying to you know suck um they had like a sponge with little rice in it and so we were trying to get that out and trying all the different tools to see which kind of beak would work best for those students and and you know thinking it through problem solving with the kids and using critical thinking skills to figure out which tools work best um I loved um I went into one class where they were working on novels

060and they were using kind of a higher level of questioning you know trying to predict what was going to happen and writing their predictions and I I just think again really good use of critical thinking someone mentioned to me not too long ago that they said their student had never annotated a book and I thought that was odd because every school I've visited I've always seen anatoting and it and they're tating sorry we're not shopping and um and again at this school I saw lots of great examples of annotating happening and using supporting materials for the students a fun fact I learned in PE I was watching this game being played and I'm like this really reminds me of the video games in the 80s this looks like Pac-Man and sure enough that's what they

061were playing they were playing Pac-Man for PE using pool buoys and it was really fun to watch Pac-Man and just see the creativity of our PE teachers in action um at that school they have a like in every school they have a behavior specialist and they have a student's door there um where the kids can get tickets for being helpful and kind and I'm always loving all the different creativity creative ways that our schools do to help promote being kind and and to reward that kindness and then the kids can purchase things for themselves and it was also I think lunch with the principal they could save up enough points and and go which is the biggest thing and of course I just love all the different holiday traditions at the schools they have what

062they call a Winterfest and so I learned more about that where the whole school does it instead of having classroom parties they all gather um they have a very competitive 12 days of desserts with a Rubix and they're judged and it's serious over there and also they had a a really fun finding Buddy the elf and he was everywhere and it was just kind of just fun way to enjoy the holidays and um you know make those last especially since we went to school to The Bitter End to make that enjoyable for everybody and it was just a great visit and I really enjoyed my time there also um I stopped by um the Apple Union office they were having what they called their Candyland event and this is where they they help organize gifts

063for our students and their families and it was just really fun to come watch families in need come and get gifts and I learned so much about their program and I was really humbled by a lot of their gifts you know they were asking for um detergent to wash their clothes very simple things and then to see that the whole that whole schools participated not just teachers night custodians Clerks you name it these schools all the school sites really came together to purchase these gifts and to support these students and I just always appreciate all the effort that goes in to making sure that everyone is thought of and I enjoyed my time there um also I wanted to say congratulations to our California distinguished schools as well and lastly I got to go to

064Valencia today and watch a little bit of girls basketball and also girls water polo and support our female athletes and it was it's always fun and exciting to see um everyone you know I watched the freshman game so watching you know people learn a new sport is always unique when my kids were in waterfalls I used to say don't drown the Freshman please but watching them really I watched some games earlier and seeing the progression is really great and so I'm grateful to our coaches and our administrators for supporting those kinds of supports and that's all I got all right well I actually got the opportunity to go see the Yorba Linda High School production of clue I don't know if anybody got to go see it but it was I love that movie and

065might play that game with my kids all the time and it was actually really phenomenal we had a good time took the kids and just seeing the theater be a place where kids can actually use their gifts in our district is great in line with seeing kids gifts I also went to the Jazz breakfast at El Dorado which El Dorado ever since I was in the band in junior high myself El Dorado was always the band that you aspired to be in like I was a drummer and so watching even watching the jazz drummers at the breakfast it was like yeah they're still good this is this is really exciting um so that was that was a great opportunity to see the kids in their element and the parent helpers I mean I don't know

066if you guys are involved with any of the things at your schools but when the parents are involved which the band parents are at El Dorado they just do such a great job and go over the top to accommodate anybody that's in attendance uh and it was I had a few conversations with parents and they just they loved the program and they loved their kids and they love seeing them succeed uh and just I love that this District really supports students in what it is that they do well and that's just something that's so great and then along with that in the break I went to the uh Esperanza women's basketball Tournament down in Elsinore it was a long drive every day but we came back Victorious we were Champions that's the second actual Championship

067that the girls have won yeah give them a round of applause absolutely uh so they're having a great season it's been a wonderful opportunity to see that and then beyond that I've been speaking with a few teachers and parents in the district specifically about some curriculum items and trying to get as much feedback as possible as to what is good and what needs to be changed in the classroom because I think that's it's been said in public comment many times and we talk about it the classroom and the students are the why of the district and I want to make sure that everything that we do goes back to the students and supporting them and what it is that they need to succeed in the classroom and then after they leave our district so I'm

068just uh excited to see more of that and learn as much as possible to know how we as a board can help support the students and the teachers and the administration as we go for so that's it hello everyone um so I also was able to go and see clue at the Oberlin High School theater and it was great and my favorite part was when they all got into the big group and they ran at the front I was just I was dying um because like I stayed in the back because I was just laughing so hard it was such a good play they did such a good job took the whole family everybody loved it also I wanted to give a shout out to Travis Ranch for the Matilda plate that they put on

069last week at the pack amazing amazing job I was able to go see the Esperanza Orchestra performance it was I believe a Wednesday or Thursday night and their music was fabulous I was so impressed by our musicians and everything that they've been doing it was just a really great performance and the the music that they were playing you know I listened to a lot of classical music sometimes in the car and they were just they were killing it they were doing like really popular songs I had one of my kids with me and he even said Mom they totally killed it tonight so really really uh huge props to them I also went to the El Dorado Jazz um concert breakfast um and whoever made the chili relleno egg bake that was amazing along with

070the amazing food so please please invite me back next year um we okay so I've also been to several wrestling tournaments where I've been able to see all four of our high schools compete I've been to some basketball games both men and women and so it's just been a very busy month I was also able today to tour the Esperanza theater as you guys know it's under construction and what I really would like to see with this um is I would like to see us as a board to support a rushed finish date for this and because when I go to when you go to all these places right you see Valencia is performing El dorado's performing and your blind's performing and a lot of them have their own theaters and I mean you're Belinda

071boom they're killing it they're bringing out all kinds of plays you know almost monthly and so Esperanza has not had a theater or a working theater I should say in a few years and so I know that the boosters have really been working hard to get this theater going and so the reason I'm asking if we can possibly expedite the theater is because I think it would be very meaningful for our seniors to have a theater that they can perform in on their way out and I think it would be a great for the booster parents too who have been working so hard and doing all of these supports and just really to try to give back to that so if we can do anything thing possible to get this done by this summer I

072think we should do so because I think we owe it to our families and our students I am looking forward I'm looking forward to attending the snow day at Travis Ranch next week with this weather we're having I don't think we have to worry about snow melting but maybe we'll actually feel like maybe we're back east and so that is fabulous I don't know if any other school in our district has had a snow day and so it's going to be very excited I'm exciting to see and I'm sure the kids are just going to have a blast I also have toured The Esperanza manufacturing program because I heard that we were actually having to turn students away from the program because it is so popular and it is highly highly successful so I went

073in and asked what can we do to help you grow your program so we can accept more students and so one thing that was mentioned is possibly having another teacher on staff with him so the classes because it's only him right now teaching and so he has you know the beginning he has middle he has he has all these different levels but he can't do it on his own so if he had an additional teacher he could have some help and so we wouldn't be turning away students but we could actually be accepting more and so you know there are some other things you know he wants a couple stories he wants to take over West Campus and I said maybe maybe maybe we could do a teacher so you know we're starting small with

074that but I just know that if we're trying turning students away this is such a I mean that that's a big deal and their their facility is absolutely amazing and I just I think that we should do whatever we can because that's bringing kids into our district so um I also too was talking to I talked to a labor negotiator we talked about how um Union negotiations are and you know we have been I was throwing around um possibly make Bring It Forward the board do we have a labor negotiator assist with our bargaining uh with the Union everywhere for our teachers and our staff and that was some interesting conversations and a lot of different perspectives go in as you try to understand all the bargaining that goes on because we're always seemed like

075we're sunshining we're always bargaining with something so I think it would be helpful possibly to bring someone to negotiate and assist or maybe not at all but I left the conversation a little bit more knowledgeable about what goes on in the bargaining units um I talked to some parents about I ready they were concerned that their students are required to complete 45 minutes of math and 45 minutes of reading each week or they are going to be losing their recess and so my question was is um we keep saying that this is an assessment tool and so I'm just wondering um if we're asking students to log into iready at home to complete this work is this actually still being used as an assessment tool I also was looking at our uh at our scores

076for English Learners and I think everyone's seen it and I don't think it's anything that we should be proud of and I've been talking to some teachers who are teachers for English Learners and I was picking their brain and looking at the different schools and asking the teachers what everybody's doing differently and I know that um we do not have a director of English Learners at this time but it's one thing that I have suggested to staff I haven't mentioned it you know to anybody here but like I said coming out of meetings and people want to know what we're talking about this is something that I brought up perhaps we should have a director of English Learners and then maybe we can put other things you know under their purview as well but this

077seems to be an area that we need to improve greatly in and I think that when we talk about um you know we're here for all students we are here for all students we need to be doing things well and so that's just something I've been kicking around we all know that too when we have people in our community whose English is a secondary language under a direct a director of English Learners could also possibly bring the community together because sometimes when you have when you don't speak the same language as the people in your community sometimes you feel a little ostracized you don't feel like you belong and so possibly if we have a director position here Maybe we could also bring the people in the community in and they will feel more connected

078and so they'll feel more connected at their home schools or if they'll connect in their community and we could really bring the parents and the students in and help them out and I think that that is one thing we can speak all we want about these different months and we can but if we're not acting and if we're not actually doing the work then what are we actually doing here and so that was one of my thoughts and um carrying on I talked to um some I talked to many parents and I believe that it should be in our boards in the future that we need to look at our discipline policy throughout the district we need to make sure that we are having a policy that is Equitable to all we need to make

079sure that there are children's due process rights are not being violated we need to make sure that it's Equitable all throughout the district by teachers and by our administrative staff in giving discipline and what we're finding is is sometimes at some schools we have you know somebody maybe issuing you know a detention for this but then they're getting this over here and we keep talking about equity and the consistency and so I think we need to practice again what we preach and so I do think the Board needs to take a look at the discipline policy and we need to sit here and ensure that all children across this District are being treated fair and appropriately I talked to some parents hey you guys wanted it here at all is I wasn't even going to

080do half of it but let's just go I talked to some parents who have kids in the equestrian program and so they were asking if we could possibly have the students in our districts who participate in equestrian they were wondering if they could if there was a way that they can represent their respective high schools during competitions and so I know that you know we're possibly going to have beach volleyball at some of our high schools we have some hockey teams I think at Yorba Linda High School who they recognized and it's you know kind of through so they now said we would love if we could represent our high school when we go and we do equestrian so that was a question I said I would ask and so I'm asking it and I

081think that's awesome because we do have some great equestrian writers we have some we have some students who do Rodeo I mean and obviously we have in the middle of Yorba Linda is a lot of equestrian so I'm sure that that wasn't just asked by the um the two or three families who approached me about it I talked to some kindergarten teachers and about reading benchmarks and about some of our reading issues that we're having our scores being low in you know reading and math and so someone suggested that sometimes in kindergarten it's uh we believe sometimes that the kids come out reading but that benchmarks are actually very low so they asked should we try to have higher reading benchmarks in kindergarten instead of possibly sight words should we be raising that bar I

082thought that was interested interesting and I knew Linda Adamson would be the person to ask about that um I talked to when I saw some of the state testing and I saw some of the schools that were scoring higher and I went and asked that school made an appointment went in and talked to them and I asked what math that they used on their State Testing to get an 87 percent score in math they told me that they're using Singapore math and also another recommendation was a Joe bowler math program and she's out of Stanford and so it seems that those programs are very popular and so those are the things that they've also been using some have been using Singapore Math in conjunction with common core and so that's helping not only appreciate you

083know you have both sides you have the common core and then you have some traditional um what else so okay and then so in regards to the l cap that's coming up and so um so some of the funding that I brought up in some of the meetings was some of the things I was asking for was lights at El Dorado football field um air conditioning in Eldorado gym I've asked for grading guidelines as I've spoken before in uh the past meetings I said I want Equitable grading guidelines across the district so I've been in conversations about how to do that and possibly putting that in the lcap and I'm just telling you guys things that I've been in meetings for um I don't know if it will go in the lcap I don't know

084if the board will approve it but these are the things that I have been asking for because parents have been asking for this as well um I've talked again about the removal of i-Ready and in place of that common Assessments in every grade level across the core five which is English math History Science and World languages I've asked for pacing guides for all levels I've asked for more funding for sports arts and our theater programs which is nothing new I've asked to hire consultants in the area of curriculum and instruction related to literacy language development math and inclusion for students with an IEP I was visiting with some teachers and they actually they weren't in this District they were in a different District but it was very interesting of what they do with their substitute

085teachers they have permanent substitute teachers at their schools and when a teacher doesn't call in sick and they're not needed what they are used as is they are used as intervention Specialists and so what they do if they're not substituting in the classroom is they go in and they do intervention for those kids in reading and math and so they can hit possibly five six classrooms a day and so I thought that that was an interesting concept I wasn't quite sure if we've used it here but just something new something out of the ordinary especially if the reading and math scores needing to rise and also too I um one of our speakers talked about it but this was also on my list tonight too for the lcap I was going to suggest that single

086stall bathrooms um are installed because I think that that will make everybody feel safe and secure and it's in um and it's good for everybody it's good for everybody privacy is good um but I also think too it's just something that maybe we should uh work to to go forward to so yeah so it was a busy month um there was a lot done and I was only gonna read half but okay this is everything I've been working on in the past month and so please continue to email me text me message me however you want to find me and let me know what you guys are thinking because this is what I'm here to do thank you wow okay uh definitely not as uh as much as uh most of my other colleagues here

087but uh this is a good thing about having such a diverse board you're getting aspects from all over the district and I I love that um for myself uh I have uh did a couple of small things we uh I went to an El Dorado breakfast with Dr Matthews and we got to see some um some kids play some amazing music and enjoy a little bit of uh yogurt and granola so uh it was uh that was very nice and it was kind of great to see also I had an opportunity to um uh go by The Esperanza High School showcase which I thought was pretty amazing in principal Giles was there and led a a great group of kids that actually came up and spoke and just talked about these programs that Esperanza was

088putting out which was uh truly a sight to see and then you're able to to go around and actually look in the classrooms and and talk to the teachers that were putting on some of these I went over to the medical section I don't know why it just was drawn over there it's like a little moth to Flame type of thing but needless to say it was pretty amazing in itself after which I've been been focusing on getting a little more prepared in this position I have been going through a program for the California local elected officials site it's a part of the California policy Center they have a leadership ship Academy in which I'm attending and learning a lot about different different aspects of the district including collective bargaining and and those uh those

089areas and so uh just helps me understand a little more when we start throwing out some of these these numbers and statistics and just other ways in which we're going to help improve the district and support our teachers and administrators here so I'm really looking forward to the 2023 school year I I really am focused on doing as good a job as I can with the support of this board and these administrators up here I think it's going to be a pretty amazing year and I appreciate you guys coming out tonight and also you know helping out and giving us your advice as well so we can make this all better for our students so thank you again and that's going to be into my board report and we're going to continue on with the

090rest of our agenda thank you as I mentioned General functions number one has already been taken care of welcome welcome Mr bang one more time so uh section I'm sorry number two where I'm going to go ahead and ask for a motion on number two I'll make a motion to approve the selection of the firm of Hazard young and a TN Associates can to conduct a superintendent search a second okay I have a motion by uh trustee blades and his second by trustee Frazier let me turn it over to Dr Matthews at this point Thank You president Youngblood trustees and executive cabinet as you are aware uh in December we shared a request for proposals with um uh superintendent executive Search firm Services we gave that out to two firms before the holiday break and

091the deadline was on Monday when we returned January 9th uh one firm has young Atia an Associates turned into a proposal to provide us with superintendent search Services as such a contract to move forward with their firms under General functions for your consideration this evening if approved we will notify Hazard young and attia and begin the process of searching for The District's next leader right away thank you for your consideration thank you sir uh any comments I have a comment um I asked if we could get this to ESS and Leadership and Associates as well and there was some Hiccup and getting it to leadership um and they um they didn't make it in time because of our posting and the delay ESS chose not to submit anything but when I go back I so

092we've had them do our searches in the past leadership and Associates has done um one when we hired Dr putco ESS we've used a couple of times even hya is in one of our from 2016 we have a bid from them as well each of these is all around between 28 000 to 29 000 and the hya is at fifty thousand dollars even in their original proposal in 2016 it was the 28 600 or 500. I think it's a little high because we don't have the opportunity to look at any other bids related to this particular superintendent search I and and because leadership there was a mix-up in that I'd like to to look at theirs at least um if if there's any will of the board to do that to save the twenty thousand

093dollars um because it's the same sort of process so either table it and get a bid from them and look at that even if we needed to do some sort of special meeting to to be able to pick between the two just so we have a second option or go back to hya and ask for a reduction and and their rate it just seems like a a lot of additional money that we don't need to spend if I made a point of clarification the we had a mistake on our part and has young excuse me leadership Associates did not get the proposals they they did everything they were supposed to do uh and they were just important not to be able to submit an application so so um with looking at the fifty thousand dollars

094that is with all of it all inclusive there's like that's not just the search firm it's like everything that could possibly be included and then also too I was actually going to say that I think we should go up to the um see the hundred thousand dollar option or up to doesn't mean that you're going to spend that much it's just basically what the um you know that it could be but they also give you a Consulting thing after to help with the transition and so I think that that would be very beneficial to us to have those supports in because you're bringing in a new superintendent and then they can um they can consult with the board they can consult with the new superintendent and kind of help the transition smooth over and so

095um hya is one of the top five search firms in the nation and so I am going to be voting yes tonight on this so I think um it's not just a drop in the bucket I think to raise it above the 50 000 I think we could do that later if we wanted to engage them for something further would it be correct that's correct yeah okay um and then I think it would also be beneficial to maybe approve up to 50 000 with the potential of a negotiation if we can get them down from 50. I'm just looking at their um their previous searches and in 2019 45 6 in 2020 39.5 in 2018 45 2018 62 000. I mean so they're kind of all over the board as far as what they've done

096um I don't feel uncomfortable with that number uh as long as we get what we pay for which I mean that's kind of the name of the game when we're looking at this kind of stuff but it would be helpful to have another number to gauge against however we have their previous contracts that they did so I feel comfortable with the 50 but I wouldn't want to raise it and I would want to go up 250 if you can negotiate that down foreign I was just going to say you know we have a bidding one of our board policies talk about bidding getting competitive bids and because leadership Associates didn't get it I think it would be prudent to give them a chance to submit something so we have some comparison so we know what

097we're spending our dollars on I don't have a problem with this firm you know or spending the money but I also really like the B portion of this but to me the B portion sounded it's really expensive at a hundred thousand is that like 50 000 for the search and then an additional hundred thousand for the B portion that's an additional 50 it sounds like so that part was unclear right and so that was not clear and so um because it says b portion a hundred thousand and it doesn't say like a and b you know so I think there's just some things that we need to double check on before we vote on this um I I think we we um to follow our board law procedures that we need to you know get

098competitive bids and because of the mistake you know I think another couple weeks is not going to make or break us we're really early in the um in the superintendent search what's our timing I mean we're we're in a crunch so yeah how fast could we do it we want to be moving soon but two weeks isn't going to make or break us right well if we wanted to do that which I I'm not opposed to we would need to have a a meeting sooner than two weeks out and we could do that we could maybe one even later this week do you have the proposal for me I have a proposal from them oh okay so you do have we just didn't get it in time for this right okay I mean I have

099a proposal it's for about twenty nine thousand dollars and uh but I I think that uh we we shouldn't consider that at tonight's meeting because it wasn't agendized and so we would need to do a separate meeting for that and we could do that okay so I understand uh special board meeting we can set for next week we could do it early next week sure yeah I I think we should move forward with the vote on this this is a top five this is a top five consulting firm in the nation and it's up to 50 000. it doesn't mean I mean if these guys find somebody in 30 days I would doubt highly that it's going to take fifty thousand fifty thousand dollars and so I think we should just move they got their

100stuff in very quickly and so I think um we should I think we should we should move I think we should move on this because who knows how long this process is going to take does it say I don't see it saying up to fifty thousand dollars in their proposal that's what to your point uh Mr Frazier we could certainly say uh uh negotiate up to fifty thousand dollars we could do that we can amend that we think yes trustee button I would like to table it and go back to them and ask them what they can come back to I'd like to see if they can bring it down to the to the 30 000 right around there like they've submitted I don't have any problem with this firm at all um we've even

101gotten um uh in the past we've had them submit but when you're looking at twenty thousand dollars for the same amount of work I just have a really hard time when it could be utilized in a different way hya is a national firm and they have some great candidates that they've that they've placed so is leadership and Associates leadership is it tends to be more California based so that could be advantageous to us or not um we typically have hired people that are in California um actually for as long as I've been on the board um not that that's what we necessarily should do um that's some a discussion that we could have with the leadership um of whoever or we choose um but it does say fifty thousand dollars here and that it adds

102on the governance and administrative support as an additional hundred and hundred thousand dollars they do have uh the advertising package that comes in it um in the back but there are also additional ones that um that they recommend but those are additional cost um so I just to be fiscally responsible I think we should look at two of them and make the choice from there and have at least the opportunity to look at the two contracts so if leadership do they only go in California I don't know okay because this one will go National and so if they don't find a candidate who we're looking for in California they will take this to National so I feel like we shouldn't I think if we could ask them that we just in the past have not

103gone National so that wasn't something that we were considering since they will go National I think we should make sure we're not just only holding ourselves to California that we should if there are far perfect superintendent besides Dr Matthews of course is in you know Oklahoma or you know Chicago then we should be able you know to find it I wouldn't want to just keep ourselves in California I know in the past um I can't remember what the superintendent's name is but somebody can correct me um he came from Florida and so you know we've had the national um superintendents before from different states but I think it would be really good to put the two proposals together to compare and contrast you know maybe leadership is not providing all the services and so that

104makes the difference of the twenty thousand dollars we don't know that until we look at it and so that's why I think we just you know we can meet later this week or early next week at a special board meeting and just review the two packets and that would be the only agendaized item I personally feel pretty comfortable with the the uh hya um I believe we are kind of in a time crunch as a Dr Matthews was mentioning and so yeah so there so we're going to go ahead and so we're going to go ahead uh I have a motion I have a second let's go ahead and uh vote on the selection are we amending the uh we're proving up to 50 000. yes that's agreed up but you guys have to agree

105on that emotion that that uh that Amendment so so is that an additional vote no I mean I think if we're agreed that the emotion on the floor has been changed to that okay gotcha okay all right so the okay just a second yes ma'am in all fairness and transparency I just want to say that um even with the amendment I will be voting no because I really feel like it goes against our board policies um 33 10 32 12. and 33.24 well and I want and I think another day where we can it's 24-hour notice for special board meetings another day just to have a compare and contrast look and I've heard several trustees up here complain about spending fifteen thousand dollars for a school program and things like this and and we're talking

106twenty thousand dollars and you know it might be it totally might be justified and and and if it is then you know let's go move forward like I said I don't have a problem with the search firm and I don't have a problem with the services you know I read through the contract well I think if we're going to start going that route then when we get um contracts up here for eight hundred thousand dollars for I ready we should be able to also have nobody's giving us three or four different different things for all of these things we get one and we've asked for what's the backup we don't have a backup you just need to vote on this so it's in the same thing so exactly we would have to go across the

107board and so we've been handling business this way and so I'm I'm ready to vote yeah if I if I may I I believe that we are following board policies with regard to bidding I I think the question before you is whether you want to consider the other firm I think it's a legitimate question and so I uh I'll honor the board's decision on this in all fairness as well I want to be transparent I will be voting no for this as well I think the additional twenty thousand dollars to to pay for this without reviewing both of them is um it potentially could be worth it but I don't know that for sure so I can't in good conscious vote for that okay anything else all right so we have a motion on the

108table all those in favor aye aye aye all those against no no all right so the motion carries 3-2 with an eye from our student board member we will reach out to them tomorrow and begin this process thank you thank you could I clarify you're going to try to negotiate down lower I need a motion I'll make a motion to approve the agreement with horbach orbuck huff and Henderson llp's attorney at law her January 18th to June 30th 2023 and as also as amended as part of this motion I move to include with it direction to the superintendent to transfer all active litigation and transactional matters currently being handled by a current firm to Orbach huff and Henderson is there a second okay Dr Matthews um so our I'll speak about the firm first of

109all our school district uses a variety of Legal Financial legal services in different areas uh Orbach huff and Henderson is a respected and competent legal firm that works for school districts and other entities and their fees for services are competitive with regard to the second part of the motion I've never met anyone from the law firm I look forward to getting to know them I look forward to seeing what services they can provide for us I believe that our job is to make sure we legally handle all the matters of the district and so I would like to meet them and talk about their you know what they can offer us and I do not recommend the second part of this at this point because there's just too much I don't know and I think

110it could be putting the district at legal risk in terms of transition that could perhaps be very much be the the eventual outcome but to start doing that tomorrow when many projects are going on right now legally would be dangerous to the district [Applause] okay questions comments will there need to be an amendment for I think the yeah you you proposed it in an amended fashion so there's no Amendment that's already been already happened okay um in the board packet it says that a board member requested this law firm and I'm just curious which board member requested this Law Firm that was misplace thank you and then Mrs blades is there any conflict of interest between you and this Law Firm have you utilized this Law Firm before yeah and and how did you come

111across them when someone was seeing how we were being represented by Todd Robbins and Atkinson they said that Orbach huff and Henderson is a boar is represents about 140 I think to 200 School boards across California and they said that what is different about them is that they work for the board as of right now sometimes it feels that Atkinson works with the district and the superintendent but they have a lot of freedom and this firm believes that the board actually is the district and so you are free to pick up the phone and call them if you have anything with Ed code anything at all and so basically when I asked them a lot of questions um they were you know able to cite Ed code and they represent a lot of school districts

112also in Los Angeles County as well they're obviously not as big as Atkinson is but they are reputable um and they gave a lot of great information and so due to some of the issues that we've been having with Atkinson and then also some surrounding issues that Atkinson has just had probably I would say in the last two weeks I think that making a move to Orbach huff and Henderson would be a great move for the district can you talk about what's happened in the last two weeks um Santa Monica they just lost a 45 million dollar lawsuit over special ed there's also been some allegations that's also happened that I'm not going to speak to because I'm not quite sure but just as the last it was a Hot Topic a lot of these

113things at the last at a superintendent's meeting this week or last week and also too if you if we want to speak to this we can talk about the lack of due process that was given to us by our previous superintendent and our attorney Todd Robbins in dealing with the district attorney that was a due process violation for the constitution of the 14th Amendment of the Constitution and so I don't really and I'm seeing as well um Atkinson's also been out in Temecula Valley they represent their district and suddenly their new board members he's been stating that there's possible Brown act violations out there as well when he wasn't even involved in the meeting and so I just think there's just a lot of a lot of issues that are kind of surrounding them and

114I think that a new law firm there are a lot I mean it's it's a law firm they're reputable and we don't have to just because we've been with Atkinson since 1985 doesn't mean we have to stay with them forever could you go into more explanation about the due process thing that you said that yeah so when you are accused of something right you are supposed to be able to answer as to what your what what happened what your mentality was what all this stuff was we had Dr L Sasser and Todd Robbins talking to the DA's office and I never gave them any type of authority to speak for me in fact I told them both they do not speak for me and so we were accused of a potential Brown act violation without

115ever being interviewed that is a due process violation and my attorney sent that over to the DA's office and so I don't appreciate any attorney who's supposed to be representing our board and our District's best interests if they can't even provide their client with due process and I also have some other thoughts about how some other matters were handled by Atkinson during this school year and the type of things that happened and I don't think that that was in the best interest of our district as we can see the many lawsuits that have piled up because of it and so I don't have faith in them any longer I don't know do you have something I think you know my uh my stance on it I had absolutely no no investigation done with my my

116own accusation of a brown act violation so I don't feel comfortable with them as well it just just so I'm clear on this too I I don't think that accident was even asked about either of you they were they were I I we talked Todd Robbins told us exactly and we know that we were never asked and that the past superintendent and Todd Robbins were the ones talking to them we were never spoken to I mean in all of my interactions with the firm they did not say they were asked about you they were asked about the meeting was here was here correct and then the other other issue I had with that is um I didn't realize that um Dr elsasser was uh is was brought in by ESS and if you look on

117the ESS website they are underneath the aalr or Atkinson they are a part of that that law firm it it doesn't matter there's a conflict of interest when it comes to that so that's actually a violation for him to be hired through through that uh that whole process so that also kind of banged the uh um the the bell for me at least for uh Atkinson I disagree that's a violation it seems to me with what we're doing here is we'll be terminating so it looks like what we'll be terminating aalr um based on the interest of the conversation I think that we have had good representation by aalr I think that dropping them without investigating this this particular firm and making sure that they can do all of the work that we need them

118to do especially in a in a quick turnaround like this is is irresponsible I'm going to vote no how many uh if we were to turn everything over tomorrow how many cases I mean what are we talking about I don't I don't have that in front of me I know that we are working with on Title IX cases I know that we're working on Special Education cases I know that I mean I would say we probably dozens yeah so when we asked in December for this how I brought this up in December how come nobody went about this and started this work I think that the priority has been on meeting a new law firm that the board I mean that I did not know whether the board wanted to hire or not I heard

119it from one board member we can if the board does pass that tonight and I've already shared this um we'd be happy to meet with the firm and talk about what they can provide for us up to and including what you just talked about um so I just want to be clear the district hasn't done any you know due diligence on searching this Law Firm to make sure they can adequately fill our needs as a district this was not our request this is and so we again at the board wants this firm to meet with them that's what I have no objection to that but if we want to move uh to something where it's using the entire and filling all of our legal needs I want to meet with them and then and find

120out what they can and cannot do I mean I looked at the website and they cover everything everything's there the thing that I would be I'm a little bit hesitant on is the immediate movement of everything to make sure that we don't rock the boat in transition because I think that's the goal um but I think the the potential issues of severing immediately could have some potential issues um also I wanted to point out that this is not to exceed 150 000 dollars and you know I we get our lovely uh list of expenditures every week and you can start adding up how much we spend for attorneys and this would I think this would be exhausted if everything was turned over what in like three months but then we wouldn't be paying the other

121firm so I don't know if that's what but if we switch everything over we don't even this motion is inadequate to cover that does that make sense yeah but we could come back to you and ask for more we can that's yeah that that happens I mean and so we we that that's I'm far more worried about putting the district in a uh very disadvantaged uh position and uh and harming the district that I am about coming back to you to request more funds that's what we could do is you have it down or the staff has it down as facilities with the law firm if you read their contract they listed as facilities right that's what I'm reading right now and um also so what if we amend it and say we will approve

122this agreement and then also that we would like them to advise our board on legal issues contracts Etc and then we'll have a meeting next week and we'll see what they offer which they offer everything and then we can start the transition on the February 7th board meeting we could vote for that after everybody is has met talked and we're good to go but I think if we do the facilities as requests are as stated right now and then we also bring them in um for advice for board for Council um for contracts whatever comes our way from here in the February 7th board meeting I would be I think that that could be appropriate in the interim and also I'd like us to research the due process thing allegation because if my memory serves

123me correctly they did not contact anyone at the district um they just watched our videotapes and so they did their full investigation and if I'm wrong someone please correct me without contacting anybody at the district office so that's incorrect because myself and Sean both talked and they both it was Todd Robbins and it was El saster and they were doing all of the communication for us so I just would like some clarification on that and just to be clear too we use several legal firms in the district I know specialist uses other firms too and so are you talking about eventually moving all work over to his one firm okay I can provide me I can get more information about that process too I believe that transition it would be very difficult in the short

124term but I can find that out for you and also to know how many other law firms do we have working for us sure I mean I'd be curious because that's true the only agreement that I'm that I have a hold of is the uh the aalr IP yeah okay so should I amend the motion again and state that we will approve the agreement with Orbach Huffman Henderson LLP attorneys at law January 18th to June 30th 2023 and also that they will provide our board with legal services and areas of contracts any type of negotiations things like that would that be well it says and on other matters right on other matters but I think specifically if something arises in the next couple days do we want to have Todd Robbins or do we want

125to have somebody else from or maybe all all future all future board matters board matters that would be your choice I mean and I can all future board matters yeah and if we have a problem with it can't we change it later you and Jane you can always change it I mean that's that's the beauty of it is if we do have an issue we can right okay so what is the motion now the motion would be uh prove the agreement or block Kevin Henderson LLP attorneys at law um for January 18th to June 30th 2023 and also um they would deal with all board matters so it would be the facilities and all board matters oh I was just going to say can we table it tell we've had more due diligence by the

126superintendent and researching researching what I believe he's the services you know well that we know that they are that they provide all the services and we know they provide board support and he facilities and that was brought forward so just with the facilities everybody was fine with that so we're just adding um board support right and I'm just I'm just saying let's do some due diligence let's reach out to the law firm let's make sure that they can we're a big District so we have lots of I've I spoke with them personally and they can do it I'm just saying let's just do our due diligence and and let Dr Matthews and his staff Dr Giordano you know do do some more research because I think it would just be really good to research that

127and know for sure that they can handle our district size and our scope of projects so what are we voting I'm ready to vote on that I think the motion is I have it is the same motion except so it's also to deal with all board matters okay that's what you have okay okay yeah that's what we have uh on so the amended agenda we already have a motion and a second so all those in favor of the amended agenda so yeah I all those opposed no no no so we have a we the the motion passes three two with a a note from our student board member he did let's move on to number four I need emotion to adopt revised board policy 414 0.14240.1 employee assistant program second reading I'll second okay motion

128by trustee blades second by trustee Anderson Dr Lopez if you would thank you good evening president Youngblood members of the board superintendent Dr Matthews and executive cabinet tonight on the agenda is the second reading of a proposed revision to board policies 4140.1 42.40.1 employee assistance program the revision of this policy will provide more information about the program its confidentiality and the role of management to make employees aware of it there were no suggested edits provided at the first reading thank you for your consideration of this proposed revision okay any uh any comments yeah I like two comments um first um I wanted to ask and this is going to be a reoccurring question because I'm trying to create transparency um is this policy constructed With The Changes consistent with the gamut program that we purchased

129through csba it is okay and then if we didn't have if we were not members of csba and had gamut can you give me an estimate of how much this to revise this bylaw would be through legal like consultation with legal yeah having to hire a law firm to review it and make sure that all Ed code and Etc is followed I would a policy like this I would imagine a few hundred dollars a few hundred dollars okay thank you other questions comments okay um so all of those in favor aye all opposed all right that's five plus r yes for our student board member all right I'll make a motion we adopt revised board policy 6112 official school hour second reading all second okay Dr Lopez Dr Lopez one more time please thank you

130tonight on the agenda is the second reading of a proposed revision to board policy 6112 official school hours the revision of this policy is driven by Senate Bill 328 which caused an adjustment to school start times in our district we now have varied school start times by grade level and are updating this policy to provide flexibility for this shift and start times by grade level in lieu of setting one time frame for all School offices thank you for your consideration of this proposed revision I have nothing comments yeah I'll ask my two favorite questions um is this policy constructed With The Changes consistent with gamut in the csb board policy program this change was driven by uh the late start schedule so it wasn't so much driven by gamut although the original language may have

131been but these proposed revisions were not driven by and then we didn't use gamut at all to revise the language we did not okay thank you any other questions okay uh all those in favor hi any opposed all right that's uh five plus our student board member next item I will make a motion to establish board policy 3515 security cameras first reading all right I need a second I'll second okay Mr Giordano if you would absolutely well thank you and good evening it's my pleasure to invite Mr Jeremy Powell our District's Chief technology officer to the podium Mr Powell we're going to introduced recommended board policy 3515 security cameras first reading good evening president Youngblood members of the board superintendent Matthews and executive cabinet included on the agenda tonight is the first reading of proposed

132board policy 3515 security camera systems this policy states that security cameras are utilized to protect facilities and enhance safety it confirms that security cameras will be placed and utilized in accordance with legal requirements such as disabling audio recording and that security cameras will only be used in public areas where there is no reasonable expectation of privacy this includes building entrances parking lots lunch areas hallways and front offices security cameras will not be installed in any private areas such as restrooms locker rooms changing areas and private office offices security cameras have been a part of our high school campuses without issue since 2018. awesome any questions for yes I have a request that we include any reference policies related to this in the back of the policy as we do on other ones if we're referencing

133as it mentions and then secondly I want to make sure that we keep our administrative regulations that list who is able to see the videos and in what capacity um and the limitations on that thank you board trustee Buck I we can make those additions to the policy and bring it back for a second reading thank you the administrative regulation does list how authorized positions are handled thank you yeah I'd really like to see the board policy State like who would be authorized to use these who would be you know monitoring them also um it's from the data I was reading from the company is that they only keep the images for 30 days is that correct the servers are local and uh it's 30 to 60 days it's configured with a maximum of 90

134days okay and what is our policy going to be uh so we let it keep as much up to 90 days but the existing servers are storing between 30 to 60 days depending on the campus their capacity yes okay so um also I just it doesn't sound like we're going to be having um live footage like monitors where people could watch these um live stream is that or you know in in the office like a monitor real-time footage is that correct we we don't have staff to life monitor the camera could we put it in the policy that we won't have live monitoring and this the only reason why I'm doing it is it's a security thing we have students you know you'd have to have it in a lockdown facility and you would have

135students and parents and and that that stuff should be kept private and I I just feel like it's a privacy thing it's public areas correct and haven't you seen everybody gathered on a phone watching something you know well okay being available on YouTube is not a good idea no but having a bank of monitors if we had security staff I I think putting that in the policy to say we will never do that it's not a good idea well I think it's something to put in there for now until you have appropriate storage staff and Personnel to to monitor it I mean that's not the that's not the intent of this um board policy the board policies for security if incidents come up so that it can be reviewed but let's look at what we

136need to talk about is if you do need to watch something in real time because you have an actual situation kicking off what if you have an active shooter you need to be able to watch these cameras and to see and you would need to see where people are if you have a fight if you have some type of incident happening on the campus to not be able to watch a camera in life um lifetime I think is irresponsible having that monitored as far as who can do that and when of course appropriate but I think that to be able to access that to live I mean that is an invalid but that's that's an invaluable tool to be able to watch things happen live especially um if something actually super serious happens I could

137see the purpose of watching it like if an incident is happening but just to have it on and visual you know yeah to the policy I I don't agree with that because why why have I mean why have them if you're just going to review it you can be proactive with these cameras I mean there's there are ways to be proactive with it and I think we should utilize them and our security it's security so I think the most important thing that we do is identify who's able to see the video and if we're identifying that and the reasons why they would be able to do that it's not just because they're sitting there because they're on break um but not in the quad not yeah not just hanging out um they're all yeah taking

138lunch so they'll just go watch that for fun but no specifically who is going to watch it and why if there's a specific incident coming up then you know who's the one that's tapped to do that is that something that we would put in a policy like this or is there some other document that we refer to for that so typically we'd put that in an administrative regulation yep um and that's where we intend to have it we already have a draft of that as well and I'm sure having a bunch of students watching live feed I'm sure we're talking about having staff and administrators the one that's going to access this and possibly police officers and Personnel sros I mean at this time we we don't have staff to watch a live feed absent

139some sort of extraordinary circumstance typically if we have an incident happening we're out there dealing with right so it's staff if the police have an incident there I mean what I love about all of our law enforcement authorities is if there's a problem they are coming in and so they are not to go look at a video camera they're coming in yeah I think it's uh two different situations that you would need to see um live feed if it's a static situation there should be only authorized Personnel uh looking at that at all if it is an emergency situation then that is a whole different matter and there should be something drawn up based upon that thank you for that feedback I I think we can take that forward thank you Mr Powell any other

140questions okay um my two favorite questions of the day um was this board policy produced with um gamut the program through csba yes and if we were to use this Pro if we were to develop this through an attorney can you give me an estimate of like how many hours something like this would cost to come up with I'll turn that back over to David Giordano and or superintendent Matthews yeah so the the standard billing rates would apply whatever the amount of hours would be required for the attorney to review it they would simply charge us their standard billing rates and and a policy like this on cameras again going back to Dr Lopez's answer it's probably going to be a few hundred dollars yeah I respectfully think it'd be more than that if you

141look at all the legal references down there they wouldn't get to check those and so a new policy like this could be extensive I think it could be 10 to 20 hours or even more of creating this item so we're looking at what's what is the attorney rate two or three thousand dollars two or three thousand depends it would depend on who they use are you going to use a paralegal I mean right there's different rates exactly so it could be and is this one of those that you can look at a different District to see what they have so we're not trying to reinvent the wheel here right we we would we want to either rely on a firm like gamut to do the research for us and verify it or sure we could

142research other firms but you still other District but you still need someone to tell you this they're doing it right because I I I I want someone assuring us that our policies are in good working order if it was a district that's already had an issue maybe active shooter or something I'm sure that they have developed policies that are probably pretty short up well would that be something we could I think that makes perfect sense but I think again if if there is a problem and our policy is found not uh in compliance and they ask us how we developed it and we say well we looked at their district and copied that that's just not a good reason I mean you want to be able to say we researched it we we've analyzed it

143we looked at our in the law and you want a good answer to that question do we have any reason to think that this isn't a good this is I don't understand why we keep asking this question this is we believe this is great I mean this is uh verified by gamut we this is a great policy good to go okay all right so we have a uh Motion in a second already um all those in favor all those posed all right the motion carries five plus our student board member okay um move on if that's okay I'll make a motion that we approve agreement with Orange County Superintendent of Schools and the OC Pathways Regional k-16 Education collaborative grant program and the inter-agency data sharing agreement excellent all right so this book interesting blades

144and uh this is under curriculum and instruction let's go ahead and turn it over to Dr Robinson thank you thank you well good evening president Youngblood members of the board superintendent Matthews and executive cabinet we are bringing back for your approval this evening the Orange County Pathways Regional k-16 Education collaborative Grant and interagency data sharing agreement approval of this agreement will allow us to receive a total of 320 000 allotted through the grant to be spent over the next four years to help gauge the success of our various Career Technical educational programs otherwise known as our CTE programs which are offered through our CareerLink academies at each of our four comprehensive high schools these include academies such as eldorado's Ed Law Academy Esperanza's Medical Science Academy Valencia's valtec Academy and Yorba Linda High School's Mustang

145Business Academy to name just a few while we have received several grants in the past to help fund these CTE programs until now there's not been a system in place to effectively measure the impact of the funds and the overall success of the programs that are offered the data component of this grant is intended to do just that the central question raised by several trustees at our December meeting involved the nature of how data would be shared and what precautions are in place to ensure confidentiality we have since confirmed with ocde that all data will be disaggregated to exclude personal information and or for a pair that's our family education rights and Privacy Act regulations will be in place to order in order to ensure student privacy to be clear no data associated with any

146single student will be provided or released in this process we're grateful for your support as we seek to continue strengthening and improving the improving these high quality programs that ensure the continuation of Education to Career Pathways by offering both College and Career grade entertainment to our students and ensuring broader access for all students to vocational and Workforce programs our director of High School Miss Gina Aguilar who oversees our CTE programs is available to respond to any additional questions that you might have regarding the data collection process any questions comments is is this going to be are we designing a new program to support our existing programs or is it just going to be in addition to what we have like our goal is to expand the work based learning opportunities in our programs for students

147so right now we have robust externship and internship programs and a couple of our academies but they are not a function of some of our other academies and so the goal is to look at all of the programs we offer to students and start developing that component which like I said is only in some of our programs I do have a question are we going to expand this into Service Learning or internships through the Venture Academy for our adult transition program um this money right now is for our CTE programs only but I think as we take a look at our tk-12 College and Career Readiness Plan which is something we're excited to share with you in the coming months we really are taking a look at this from a Global Perspective and not just

148a high school CTE program perspective so we've done an excellent job creating these programs in our district expanding our opportunities for our high school students and this is another opportunity to do that but we're starting to look at how do we start developing these programs for students at all ages and for all students in Venture Academy I'm familiar with a lot of the programs they have with their work based learning and that's another opportunity to include all students but we have to you know for this particular funding it's dedicated towards our high school CTE program okay thank you sure any more comments okay uh with that all those in favor aye aye and the motion carries five plus one student board member thank you okay guys um I have 8 22 right now let's uh

149go ahead and take about five minutes restroom stretch your legs and uh we'll meet back here at uh 8 30 8 3 0. thank you it started sorry about that I know I just enjoy hitting that thing very seldom do I get the whole one of these so it's like got to use the opportunity while I can okay here we are back uh at our January 17th board meeting uh it is 20 30. we are in curriculum and number two I believe the uh adopted expanded learning opportunity may I get a motion for that like a motion to adopt the expanded learning opportunities plan a second so I got a motion by trustee blades motion by trustee Anderson and uh Dr Adamson if you would well absolutely thank you and good evening once again president

150Youngblood members of the board superintendent Matthews executive cabinet and members of the community it's our pleasure to present to you this evening a summary of Placentia Belinda's plan for the expenditure of the fans associated with the expanded learning opportunity program otherwise known as the elop Europe is California's response to the increasing need for after-school care for a growing number of low-income families across the state who are struggling to not only find but also afford after-school programs to accommodate their working schedules it is intended to help accelerate student learning and restore their well-being through increased opportunities to interact with their peers and build social skills while also supporting struggling parents and Guardians and providing for their families by keeping their children safe and engaged after the school day ends in accordance with the state requirements for

151this ongoing funding we're presenting our proposed plan for your approval this evening the plan details how we intend to utilize the associated funds to support our students of highest need through the offerings of before and after school programs along with additional programs which meet the extensive elop guidelines it's an exciting prospect which we approach as a rare opportunity to address the significant needs of our students of highest need for your approval we've provided each of you with a copy of our proposed plan please take note that the proposed examples provided in the plan are certainly not exhaustive and tend to be a little bit more generic in nature allowing us some flexibility in being able to adapt and adjust as the next few years proceed please also note that approval of the plan is time

152sensitive given a little over three million dollars of the funds are required to be spent before the end of the school year prior to June 2023 we remain grateful for your support and partnership in this process and remain open to your feedback and suggestions to walk you through a presentation of the plan it's my pleasure at this time to introduce to you our director of expanded learning Dr George Lopez thank you Dr Adamson good evening School Board president Youngblood members of our school board superintendent Dr Matthews executive cabinet it is my pleasure this evening to present a summary of pyl's expanded learning opportunities program expanding learning opportunities program better known as elop in education is funding that supports our Scholars before and after school summer winter spring spring intercessions during these times our team focuses

153on academic curricular enrichments and physical activities do Hands-On engaging lessons elop also requires all activities to be scholar centered data result driven and include Community Partners elop also known as assembly Bill 130 will provide ongoing funding for before and after school enrichments as mentioned in the previous slides what does this mean it means we have the opportunity to create and offer the best enrichment programs in all of Orange County enrichment programs that will include the Arts Sports and academic support an important piece of information to note districts do not need to submit an application for these funds nor May districts opt out for example for the 22-23 school year we received 3.4 million dollars and for the 23-24 school year we received 9.7 million dollars in later slides we will present how the money will

154be allocated to meet the elop requirements in short elop is a win-win for our Scholars our community and our district elop will provide access to comprehensive after-school and intercessional expanding learning programs for all tk6 under unduplicated pupils that's our low-income students Foster youth English Learners from this point on of the presentation unduplicated pupils will be referenced as UPS elop requires that all activities must be designed to complement not replicate the activities the students participate in during the school regular school day there are a number of mandates and requirements for the implementation of this program for example districts must offer no less than nine hours a day that includes both academic instruction and an after-school enrichment program Services must be offered to 50 percent of our District's UPS currently about 10 percent of our ups are

155enrolled in our expanded learning fee based programs another 10 percent are enrolled in our after-school education and safety program known as Aces we currently have these Asus programs at our Title 1 schools in addition in addition to Staffing ratios for grades one through six must be at twenty to one and TK kindergarten a ratio of ten to one again these ratios only apply before and after school and during intercession months finally elop must operate an additional 30 days outside the regular instructional calendar and according to elop requirements any fees required to participate in an after-school expanded learning program cannot be charged to any unduplicated pupils however may be charged for other student groups next I will share a summary of the actions and programs pyl proposes to implement to meet the elop requirements first the

156good news is we currently have before and after school expanded learning programs at the elementary schools during the school year our goal therefore is to increase the enrollment to include more up students to meet the 50 requirement second we plan to expand Aces program at our Title 1 schools by increasing enrollment and offering the same quality enrichment e-lock will fund thirdly as we meet the requirements to include Community Partners we will work with outside vendors to extend and provide additional after school enrichment activities fourth we will continue to provide winter and spring intercessions and our regular summer programs and the good news is we are now able to provide access to our up students free of charge as mentioned in the earlier slides finally we know that the additional Staffing will be needed to support

157and manage this yearly program the next slides will show our proposal of how we will meet these needs in order to plan for the implementation of this program we needed to make the following projection for both 22 2223 and 23-24 school year these projections were based on on the funding received for that year also it is important to note our proposed rejections we were determined by the following factors for example we must offer the program to fifty percent of our up students this will increase our enrollment significantly and will require additional costs such as Staffing to meet the 20 to 1 and 10 to 1 student ratio requirements thus requiring increasing of work hours and adding Health and Welfare benefits for staff members who work full time in addition to meet the elop requirements and

158providing safety and wellness we're including our elementary school counselors to help support our students through positive behavior intervention support PBIS it is important to note other cost factors must be included to properly operate a high quality program such as facilities healthy snacks materials and supplies also it is imperative that we continue to support our Aces program at all our Title 1 sites there is a high need for after-school programs at these locations our plan will help open more spots to increase enrollment along with hiring high quality staff last we know we now have the opportunity to provide after school Richmonds such as soccer basketball and football clinics dance academies and the Arts and other high quality enrichment programs that will add much value to a Scholars experience in our school mentioned in the earlier slides

159elop requirement requirements is to offer a nine hour daily program for no less than a total of 30 days on non-instructional days on this slide our team projected the cost to operate a summer winter and spring program at several of our sites last with the increase in student enrollment and Staffing we determined a need for additional support staff to help oversee the 13.1 million dollars and support the additional increase in hiring and managing staff at our expanded learning and Ace of sites as well as our summer winter and spring programs elop is a great opportunity for our district collectively we all have a part in delivering the best after-school programs in Orange County the funding is here the opportunity to positive to positively impact 5500 of the highest needs TK six Scholars is here now

160again supporting our low-income Foster Youth and English learners however elop will support all our Scholars they will all benefit from these enrichment programs academic support along with social and emotional components trustees thank you thank you for your support thank you for believing in the great week work we continue to do as we prepare to implement these programs and next steps thank you for your time this evening I'm happy to answer any questions or points of clarifications you may have excellent thank you all right comments concerns okay as I'm reviewing the budget um I just want to clarify that we're going to be using um certificated employees for like a some the summer spring I get that the after school program but like in the the summer nine hours a day and in this the spring

161sessions that are going to be offered are we going to be using certificated staff right on our planet for it's classified or classified staff oh okay okay yes okay can I just add to that if we you know what we are considering is for our summer programs if we are you know we at this point we've intended to do more enrichment programs that have done in the pastoring summaries offer actual instruction and if that is the case then yes we would use that to actually pay certificated staff so that would be our teachers for tutoring and instruction support okay because I I see this as you know Extended Learning and building in that achievement Gap and I think our certificated staff would be extremely helpful especially for the long summer and the the spring I

162see that it's not always you know viable for the after school but for this I would love to see that as well we'll definitely make a note of that and we'll put that into our ongoing plans okay and then I just wanted to share what I loved about this program um one is I really like um that there's Active Learning Hands-On activities and enrichment I really enjoyed the part about students and families we'll have input regarding the programs and activities and that are specific to their interests so that we're really reaching out to the community and fulfilling their needs what their students need and what they enjoy and bringing it into the school for them so I really like that and I like you know sounds like we're gonna because of this additional funding we're

163going to have a lot of variety and a wide option you know before I think you know we were kind of limited to like arts and sports and things like that but I think we're going to have a lot more options and I'm really excited to see what the imagination of our families and what they need and and how we can apply that so thank you the Community Partners anytime we select a vendor or they can be approved by the board that is correct okay Mr Mike is your Micah not where am I myself Sean um I was going to say Mr Myers was talking about as you know starting to have the younger music program so I was wondering if like if there is any maybe we could ask him he might know but

164is there any like I mean these kids especially at that age they love to sing so I mean maybe it's like if we're going to start implementing that in elementary school maybe we could like start to look at the younger ages and like really get that going that would kind of be a fun thing for them just a thought absolutely I love this I'm so glad that we're going to have more options for kids the the one thing though that it kind of makes me a little uneasy about or concerned about is homework um for these kids that are in school and then they're doing pre before school and after school fun activities enrichment it I want to make sure that we're saving time for the homework as necessary but also looking at the homework

165and making sure that we're not that we're still falling within our guidelines of 10 minutes per grade level or is that something that we need to reevaluate we really only looked at homework in the elementary level maybe it's another time to just review it as we're looking along with our expanded learning for after school and then of course I'd want to tackle homework in high school again um but that that is my concern that even sixth graders if if we're sticking to the guidelines it's an hour of work but if we're at school for nine hours even with enrichment and another hour of homework I I just want to make sure we're covering all of our bases and I and to be honest I think that this is more important than homework in the elementary

166level and I believe that there is homework time that will be built into the schedule right doctor so part of the the requirements of v-lop is that we do provide academic support during that time along with the enrichment part as we're building it out and as the students are working on that academic time I want to make sure we're keeping aware of it and if kids are having spending way too much time or they're not completing in the time that is needed then maybe we address that and make sure that it's not too much for them definitely noted thank you well it's a great way to measure too I mean the fact that we'll be able to see that um going along with that on the staff that you're hiring I'm assuming one of the

167criteria is going to be the ability to tutor and be even though they're classified staff the learning part of this is going to be one of the criterias for selecting the staff members for this yes question well the if there's if there's tutoring you know the component of it but the majority of this is really for the enrichment you know part and so like we'll be probably looking and making opportunities available to our aides as an example who are you know instructional AIDS do in the classroom and very able yes to you know provide homework support and even your instructional support in small you know group settings so you know we'll definitely make a note of that as well and ensure that we're building a component of that into the program too and I think

168we uh we had made mention of this once before I think we had the the answer but I just want to make sure the the public understood that uh this is a program in which we'll be continuous it'll get funding each year so it's not uh it's not something that's a a one and done type of thing with uh with no you know no budget money next year for it correct this is continuous funding okay any other questions all right uh all those in favor aye any opposed all right five plus our student board members thank you Dr Lopez okay that next uh brings us to our human resources may I get a motion for I'll make a motion products and services provided by inform K-12 beginning January 18 2023. second okay we have a

169motion Magnus blades and a motion by Miss Buck uh Dr Lopez if you'll introduce this will do thank you tonight on the agenda is an agreement with informed K-12 to provide workflow Automation and digital form solutions for our business and Human Resources departments with your approval informed K-12 will replace our current vendor School stream for our notice of employment requisitions and change authorizations further informed K-12 has added features to digitize the paperwork portions of the onboarding process for our new employees thank you for your consideration I'm sure digitizing is pretty awesome as opposed to all that paper but uh good deal uh questions for Dr Lopez this is an upgrade from what we currently have this we talked about it all right anyone else I just want to confirm that all of our data is

170all with this as well all kept um confidential it is we've uh we're provided a two-page summary of all of the measures that are taken both for uh encryption and where they've been authorized I'm sorry where they're accredited they're accredited by five different agencies that have certified their security great thank you and do we get a choice of shredding company that we can use I want to put stock in them right we will research that all right okay so uh all those in favor aye aye any opposed motion passes five plus our student oh no vote on this item so five all right okay this next item is our consent calendar uh the actions proposed for the consent calendar items are consistent with approved practices of the district and are deemed routine in nature the

171trustees received the board agenda backup information in advance of the scheduled meeting and are prepared to vote with the knowledge on the Block vote items okay let me go ahead and get a any items to be pulled folks 23. number 23. okay six seven eight nine oh bring it oh okay so for the um aside from the items that were pulled may I have a motion to approve the remaining I will make a motion to approve this consent calendar minus the following items a second okay trusty blades trustee Frazier all those in favor aye aye all those opposed all right if I plus our student board member excellent okay let's uh take a look at number six we'll start off small I'll make a motion to adopt resolution number 22-13 approving the terms and conditions

172of Grant agreement number two two R three va1389 funded by the California schools healthy air plumbing and efficiency Cal shape program for 30 District sites second all right get a initial Motion in a second go ahead and tell us uh your thoughts there sir so so it kind of I mean some of these kind of tie together as we were talking about what we can do with these funds I know that it's related to obviously um the healthier act and having to do with uh plumbing and efficiency is there any other things we can do with those funds I'll ask Mr you're done with that please yeah so the uh the the grant Agreements are under the Cal State program and they're really specifically outlined in what we could use those those dollars for and

173it's really to fund the assessment the maintenance and the repair of ventilation systems as well as the installation of carbon monoxide monitors and then also the replacement of non-compliant Plumbing fixtures and appliances and so a few years ago we went through and did an assessment of our plumbing fixtures and we replaced any non-compliant type fixtures and so everything that's in the the grant agreements that you see before the board this evening is for those other items that I had identified there so are the funds already allocated right now we just have a Pros a proposed award from for that program so it's just a proposed award at this point but we'd expect to to be awarded those dollars okay um you say efficiency items and maintenance what about replacement or addition like new air quality

174air conditioning yeah it's primarily for the repair and maintenance and so if there was a replacement type item I doubt that that would be would be covered under this particular Grant agreement there's only a certain amount of dollars that are available and so it really was you know focused in on on repair and maintenance and this is based on what we gave them to say this is what we need yeah so they're exactly there's uh really looking at what's what our needs are we had a vendor that we worked with that went around and did an assessment with us and helped us put this together so I guess the next question is there's no possible way to get an air conditioning in the El Dorado gym in this using this could we act could we

175try to ask yeah we checked with our team earlier but I'll double check on that my understanding is no we could we couldn't buy any any type or replace any type of HVAC system or install an HVAC system of that scope in a gym so it truly is for repair maintenance it's efficiency okay primarily yes all right you need to ask the question yes we're trying every angle for that El Dorado gym okay yes bronzer too don't leave them out Esperanza and Valencia and Valencia yes three gems yeah three of them all right so uh there you have any more comments okay so um all those in favor aye aye aye aye any opposed all right bye plus our student board member uh number seven hold on all right I'll make a motion to adopt

176resolution number 22-1-4 approving the terms and conditions of Grant agreement number 22R 3va 1390 funded by California schools healthy air plumbing and efficiency Cal shape program for four District sites second all right so my question here was why are these separate yeah it's a good question and so it it truly how the the grant was awarded there's different sponsoring agencies that support those two different Grant agreements so ones with Southern California Edison and the other ones with the Southern California Gas Company and that's the only reason why they're separated it's very unusual but it's used for the same purpose same same exactly yes okay any other questions let's go ahead and take a vote all in favor aye all opposed all right motion carries five plus one uh let's get a motion for number eight

177all right I'll make a motion since I pulled it uh prove contract renewal uh per RFP number 2019-06 for HVAC air duct cleaning services with Western indoor environmental effective January 18th 2023 through January 15 2024. I'll second uh basically my question was just do we have competing bids or is this I mean it's a renewal yeah so we went out for an RFP several years ago and so this is just a renewal of that of that uh that contract is there any reason to go out and get more rfps and see if we can do better or you know if we it's something that we would typically do we'd go out every so so often and check pricing on this one given the environment I'd be a little nervous to go out again at this

178point just to see if there was additional you know better pricing I'd probably recommend that we stick with what we have at this point and then when it's up for Renewal again I think this is the last year on this renewal we go and you know go out to bid again okay is it true that we get to we get to redo three times right which hrps uh different uh and so um it's up to five years typically we like to keep it in the in the three-year range but occasionally we'll go up to five years on a bid all right any other questions all right uh all those in favor aye aye any opposed all right motion carries five plus our student board member number number nine I need a motion I'll make a

179motion to approve the architectural services agreement for architectural Design Services for the large fan project at El Dorado High School with Studio Plus architecture Corp effective January 18 2023 through June 30th 2024. a second how fast is this project going to be finished yeah you know this is a project that we need some some time more than likely we'd need a break period like spring break to do those installations because of the you know the size of the fans the the workers that would be involved and so this is something we'd probably need to schedule either in spring break or summer and so but the work itself you're probably looking at a couple of weeks worth of work and so we could probably spring it you know schedule it in spring break but we need

180to work with our contractors to make sure that we can make that happen I just was surprised it was an 18-month contract for that yeah this was just for the the architectural services portion of it and it was really just to keep a large window just moving forward just so we captured the entire time frame if if we were going to schedule this out longer we'd have longer time so this is just for the design of that's it that's just the design correct and then we would have to actually purchase the fans as well correct so we've still got a while yeah yeah it's going to take the designs for something like this I wouldn't expect would take too long to do they're pretty standard um it's not like that we would be you know

181installing a new HVAC system over in a gymnasium that would be much more time intensive would have to go through the DSA process I believe there's already pre-approved drawings for these type of fan installations and so I wouldn't expect the actual architectural work to take take that long okay so it could move quickly then I think it's possible okay it's possible and I'd have to check with our maintenance facilities team who's probably listening in at this moment and wanted to make sure that I don't commit into anything that I shouldn't so yeah I'll double check with them but obviously we'll move forward as quickly as possible okay good so if they are listening they if we can't get this air conditioning done by summer when they said it was 105. if they're listening can we

182try to get the fans in at least for by the summer time that's that's this right that's right the fans those fans absolutely that's what we're we're shooting for perfect okay that sounds good yeah I can't imagine being in that heat in the summer playing in the indoor Bakersfield at Esperanza two summers ago for CIF was 105. I don't know why how the girls didn't just fall over I did in the stands all those in favor aye any opposed all right bye plus our student board uh the last part of me one I'll uh make a motion to approve the school district placement agreement with the University of Southern California from January 18 2023 to June 30th of 2026. I'll second okay okay so my question was is um and I asked this earlier and

183we didn't we haven't really been going outside to find more of our student teachers and the counselors and University of Southern California was just in the news about there are removing the word fields apparently from their University because of racist connotations and so I've also been doing some research and I was curious if the USC is aware of our CRT ban if they are going to abide by it but then another thing was is this contract was obviously for a three-year time period and so I was curious um if all of them were for three years but then another thought is the income of 350 for each Master teacher how long is this time period for for the master teacher like how long how long would this how long would this period be like when

184they get the student teacher is it a semester is it a quarter semester is common there are some variations from University to University but generally they um book to have them have experience in multiple places okay so my only other thought too was I wanted to make sure possibly before we voted on this that um have we consulted any other colleges that surround us are they aware of our critical race Theory ban and is their intention to not teach it or not but then another thought is can we renegotiate the terms because 350 for a master teacher for like how many months that's like fifty dollars a month to be instructing I mean does that sound a little is that normal or can we try to get maybe a little bit more for our teachers

185because that's a tough job and they're doing a lot of work and 350 over six months is is not much so I was just curious about these questions and another question too was have we ever thought about Contracting um with our students some of our student teachers with historical black colleges that's another thought that's kind of crossed my mind have we like reached out to that to give um some of our kids some exposure to those teachers and to those colleges and institutions like that so that's kind of my question going forward I can respond to some of those and some others I can provide some updates with regards to the stipend amount it does vary from University to University but that is not an uncommon dollar amount and I certainly wish that it could

186be more um but um can it be more can we ask for more I don't know if they would do something individual for a district but I have not asked so you know we could certainly inquire about that but that is a pretty common okay amount um and the three-year term is also very common we have about 25 University agreements right now right um and so three years is typically uh what we do and uh we can I pause so we have 25 University agreements right now with multiple colleges for student teachers and counseling so I think we should make that very clear that we have 25 right now it was not just one okay go on so uh we do so obviously the surrounding area there's some that do things remote and so some

187of them are not in the area as well so we're always looking to expand those Partnerships we have not had any direct conversations with the historic historical black colleges the geography is challenging on that right but if we are able to do some possibly over the zoom I think that would be a great option and I have um been talking to some inner city um school board members and they are there's a lot of programs where these kids can you know the district compare there's programs where they can go visit these colleges and it's some really fascinating programs that um that we I've been looking into so I was just going to ask that question and then I was just going to make sure that USC does know about the ban and along with the

188other 25 colleges I'm sure that they have no issues with our band and they're ready to come teach our district curriculum I I really believe that if you live in Orange County or Los Angeles County you know about our band okay well perfect yeah so I'm real I'm really really happy though that out of this came out that we have 25 we have 25 colleges that are in our district so okay perfect I'm ready to vote okay uh with that said uh all those in favor hi all opposed all right motion approves five plus our student board member okay with that looks like a adjournment tonight we'll be closing in memory of a fourth grader who was a attendant at George Key School named Cynthia rui sorry Cynthia was a beautiful young lady she was

189an inspiration as she was a strong such a strong fighter she was loved immensely by those fortunate enough to have met her she is missed and we're going to close tonight in memory of Cynthia seha Ruiz a second all right motion adjourn a few seconds I mean you made the motion thank you all those in favor aye and opposed we are adjourned uh we're next meeting February 7th hope to see you all there thank you 907.