001Good evening everyone. I would like to call to order this in-person special board of education workshop and study session for the Valo City Unified School District. Today is Wednesday, February 25th, 2026. It is 5:02 p.m. Let's begin with item um 1A. Roll call. >> Trusty Hodes >> present. >> Trusty Fox >> present. Trustee Young >> present. >> Vice President Flores is absent. President Amboy >> present. >> And we have a quorum. >> Thank you. Uh please stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Moving to item 1 C, adoption of the agenda. I'll make a motion to adopt the agenda, but I'm going to ask for
002item >> 4 A to be removed being a duplicate. >> I second. >> Roll call, please. >> Trusty Fox, >> I. >> Trusty Hodes, >> I. >> Trusty Young, >> I. >> Vice President Flores, >> I. >> President Amboy, >> I. And the motion passes five. Yes. >> We will now proceed to um number two, consent. Uh we have a few items on the consent calendar today. May I have a motion to adopt consent items 2 A through 2F? >> I'll make a motion to adopt consent items 2 A through 2F. >> Do I have a second? >> A second. >> Roll call, please. Trusty Fox. Hi, >> Trusty Hodes. Hi, >> Trusty Young. Hi, >> Vice President Flores. >> I President Amboy, >> I. >> And a motion passes five. Yes. >> Thank you.
003Um, next item is um item three, action 83A, the second reading of the second uh of the special January 2026 board policy updates presented by Superintendent. >> Yeah, good evening everyone. So this is the second reading and we are act asking the board to take action to adopt these updated board policies. Uh and yes that's the recommendation. >> Make a motion to adopt item action A 3A. >> Do I have a second? >> I second. >> Roll call, please. >> Trusty Fox. >> I. >> Trusty Hodgeges. >> I. >> Trusty Young. >> I. >> Vice President Flores. >> I. >> President Amboy. >> I. And the motion passes five. Yes. >> Thank you. Um we're on down to 4A information and study. Uh our study session and on closure and cons sorry. Um sorry about
004that. Um now we have um 4B the uh facilities master plan and uh master plan update and long range facilities planning which will be presented by super uh assistant superintendent Fernandez. Evening. Thank you. President Amboy, Vice President Flores, Trusty Hodes Fox, Dr. Young, Superintendent and community members. Uh tonight is intentionally structured as a study session. Uh tonight we're not asking for action, but we're asking for alignment, feedback, and direction. Uh facilities conversations can easily become technical. We talk about dollars, we talk about square footage, we talk about project list, but really at their core, they're all about learning environments. And they're about whether our buildings can support our students, our staff, and the future of this community. Our students and community deserve worldclass facilities. They deserve campuses that are safe, modern, inspiring, and reflective of
005the excellence we expect in our classrooms. The condition of our facilities communicates what we value. It communicates whether we believe our students are worthy of the very best. And there's another important reality that we must acknowledges. Families make enrollment decisions based not only on academic programs, but on the quality of the learning environments where children will spend their days. If we want to compete with neighboring agencies and attract families to Valo, we must offer facilities that are comparable or preferably better um than the than the districts that surround us. And tonight is really about asking that bigger question. You know, what should our facilities look like over the next decade and how can we responsibly get there? So, we've organized tonight's discussion around three themes. Uh where we've been, where we are, and where we're
006going. First, we'll revisit the foundation, the original master plan, and uh the measure S. Then, we'll look at our position, our current position, projects completed, funding secured, and the remaining needs. And finally, we'll focus on the future, continuing the process of updating the facilities master plan, and thinking strategically about long-term investments, including uh the conversations uh today. As we move uh through this presentation, uh we'll pause occasionally to invite your questions and feedback. Um and um look forward to those questions. Uh because this work is not just about maintaining buildings, it's about revitalizing those learning spaces I mentioned in a b in a way that really revitalizes our district. It's also about creating the environments that attract our families and strengthen our community. Before we begin, I want to acknowledge and introduce the team who
007helps lead this work every day. I have the pleasure of working with Flesa Ames, our director of facilities and bond, George Tisby, our director of safety and custodial services, and several of our operational partners who are here who support the implementation of these projects um across the district. Uh we are also joined this evening by Erin Jobson from QA Architects who has been an important partner throughout the years in helping us think strategically around educational design and long-term facilities planning. Thank you for being >> Thank you, Ruben. Um, I also want to introduce Diana Arza, who is uh part of the QKA team and we'll be working on going forward and will help you with her presentation tonight. And also thank Lan Schustster who has also been working with the district for 10 to 12
008years, but is uh on a plane to a destination far away on vacation today. So uh has a really good reason for not being here. So, uh, as Ruben said, we want to start with kind of looking at where we've been and, um, improving school facilities, um, in in building school facilities is a long-term project. Uh, unfortunately, the world we live in is no school district has the money to do everything they can or want or should be able to do to their facilities at any one point in time. So, it really takes a continuous process of planning and execution and planning again. uh and and QK is proud to have been a partner of Valo City Unified in doing that for many years. Uh our involvement goes back, I think, all the way to
0092010, but we started with with um with facilities master planning in 2012 and and went through a few cycles of that you can see here. I won't kind of go through all the details, but uh the intent of a facilities master plan is for it to be a living document that reflects the needs of the district uh and is revised and updated as those needs and conditions change. And that has happened throughout the past decade really of creating an original version, updating that as as school boundaries and configurations change, as enrollment changes, as funding is available, as projects are completed, uh as as as new things come online, as new grades get added, right? As transitional kindergarten becomes a reality, things like that. Um so we have done some incremental updates to that but we
010are at a juncture now where it really makes sense to do kind of a wholesale replanning effort and starting from scratch. Um and that will really support continuing the facilities improvement process into the future and building on the success that we've had with measure S and hoping to make even bigger improvements to the school facilities as we go forward. So when it this is kind of a little bit of a text update to that so I won't go through all the detail here but just that there have been significant improvements really a focus of the master plan the over the last few years in the planning has really been on protecting the core infrastructure here and doing the sort of things that we we often term kind of warm safe and dry um focusing on
011safety and security on replacing HBAC systems that are out of date on roofing on, you know, addressing ADA and dry rot restrooms, things like that that are really core. Um, and so that's that's been the focus. You can see here that the district, if we look at the 2019 was the last time we updated the FMP and it was threequarters of a billion dollars. If we just do a simple escalation based on construction cost indexes, that's almost a billion dollars in need. Um, and and Measure S has been a great source of funds to help address some of those needs. But as you can see, it's really just a piece of that need. Um, and the district has also been fortunate enough and and worked hard at um, accessing state matching funds from the Office
012of Public School Construction or OPSC. Um, that has really helped supplement that measure S and really leverage that. You can see um, that the amount of funding that's been received and applied for, you know, has almost doubled the impact of of the local funds that have been provided on under measure S. And I think April from King is going to join to talk about the >> uh specifics. Did we get her >> question? >> Yeah. Yeah. Go ahead. >> So when you said the because I know just like the price of lumber or the price of anything. So that's the you're talking about the big increase just to get anything. Is that what you're talking about? All the I know there was lots of tariffs, lots of different increases we've heard this last two years
013with inflation. Is that what you're talking about? the big difference from where we were, but now to meet our threshold, it's so much greater because of those factors. >> Yeah. So, the difference between those two top right numbers is is all of that is all of the the same things that would have cost $715 million in 2019 cost $971 million now. And that's because of a hund different factors, right? It's because normal like construction cost escalation, inflation every year, right? That adds up over a six, sevenyear period. But there's also been we went through co during that right and that was a huge disruption in in cost impact and and that raised construction costs along with everything else. So there was you know extraordinary inflation as we all remember uh during those times and construction
014cost has gone up more than most other things um and that's a whole number of factors but that's obviously something that we keep close track of >> so we can't do as much as we want because of the everything's been raised so much. >> Thank you >> Trusty Dean. Does that include does that include tariffs or is that something else we got to worry about? >> Um, so that is a backward-looking index. So that is saying like what how much essentially the number that we use to escalate that. There's a construction cost estimator that we work with and they take a typical classroom building and like every quarter they just bid that out and figure out how much would it cost to build that same building and how much does it cost relative to it
015cost years before. So, it's saying when we did this calculation now, that same stuff would have cost. It's not trying to predict what things are going to cost in the future. Um, so to the extent that those tariffs have been have already hit and had an impact on construction costs, they're factored in. To the extent they might in the future, that's a different calculation um that we're we're all of us are trying to predict what that impact might be in the future. But we always when we're designing a project, when we're building a project, we're going through that process, we always try to factor in a allowance, a contingency for that cost escalation over the course of whatever project we're looking at. But but obviously that's that's everyone's best guess at that. >> Thank you,
016>> Trusty. Uh Dr. young. >> Um I'm I'm interested in in the cost factor and my question is um are we is that a certain percentage? What percentage did you use to get that number? >> I don't think I can do the math that quickly in my head, but um I I use this the index that I spoke of um which is is the company is called TBD. um they're a large cost estimating firm that we happen to work with quite a bit. So I think that's about a 30% increase if I'm doing the math correctly somewhere in that neighborhood and that's about what we've seen in cost increases over the last seven years. >> I I I don't know whether this is a question to ask you or what. So, when you're outsourcing the
017the the the construction and all the business that goes with the reconstruction, um are you taking into consideration local businesses? >> So, >> or are you outsourcing it to people outside of our area? >> When we go through the process for a major project at a school site, we interview local firms that can deliver on a a local project. And typically the subcontracts that they hire are local firms that hire local talent. >> So they're local. >> They're local and and and we're appropriate. The equipment and materials are locally sourced, but some may be from other places. >> That's very important for our our our community. >> Yeah, absolutely. >> Since I'm the only one that was here for Measure S and fought so hard to get Measure S, that was one of our criteria
018that we had local unions, local people, local firms, and that you guys made sure that happened. But I think that's of course. Yes, it's required. >> It's required. >> So I just want to make sure that was part of making sure that everything would get to that. >> But to also go back >> eight years or nine years ago before Measure S, we had buildings where the roofs were leaking on people trying to work, children trying to learn, parents trying to visit. We had heat and air that wasn't working properly. Our buildings are so old that the infrastructure and it just was so outdated. Is it true that at that time we didn't have a bond or anything for I think approximately 20 years. Is it true still that most districts look about every five
019years to look outsource to get some type of funding? >> Yeah, I think it's a constant strategic look at at bond funds every every five years every 5 to 10. >> So we had a dry spell of 20 years where we did nothing, right? then fought like >> heck to get measure S which thank God we got it >> and so that's been on seven years now going on eight >> so we're past the five-year threshold I just want to make sure that it's but that is standard for most all school districts to look for some type of funding and then you get matching funds from the state right >> so whatever money you get you get that same almost double because you're getting matching funds >> we're going to have some more information on
020how >> state works. It's a >> we apply for it and then we get it throughout the years and she's going to talk about that that cash flow. Um that's might be a perfect segue for uh Oh, we got one more question. >> Yeah, Vice President Flores, >> I think one thing we have to remember as well is that any projects that are done for school considered public works projects. So, they fall into prevailing work, >> prevailing wages. Um, the bid process unfortunately up until recently ties the district's hands in that you're going to have to go with the lowest bidder period. So, even if it's a contractor, subcontractor from an area not not local, you can't choose that because if their bid is not the lowest based on public works laws, you can't accept
021that bid. which is why um I mentioned that that uh bill that just that passed beginning of this year that allows public schools to factor in other things that we could put in so far as if it's a local uh contractor or if they've had uh issues of wage theft or any kind of um issues with the DI. So when it comes to certain costs, I know that those are just kind of fixed, you know, in regards to to that. And I think based on what the way I'm reading that is that that 971 million is in6 >> exactly >> versus what that 714 would have been. Same project but just 2019 versus 2026. Correct. >> Okay. Thank you. >> Okay. >> Maybe that's your segment. >> Yeah. Yeah. So, we're going to transition now
022to uh April Thompson, the vice president at King Consulting, who does our state facility funding. Um, April, are can you hear us? >> Yes. >> Excellent. Thank you. >> Yes. Um, and that was very generous, Ruben, but I am the director of state funding at King Consulting. >> Not quite yet, but I'll get there. >> Um, I really, first I just want to thank you all for allowing me to zoom in. Um I've had the pleasure of presenting there to your board um multiple times in the in the past few years and unfortunately Jay we're a very small team and um we're up in Sacramento for the the cash conference and I just finished moderating a workshop at 4:30 so I ran up to my hotel room um to make sure that I could that
023I could participate here in your meeting. So thank you for the flexibility. I really appreciate it. Um I'm not sure which slide you're on. Are you on the um participation slide? >> Correct. >> Okay, great. Um so the district has been very active in the school facility program um all the way back since its inception in in 2000. Um City Unified has received more than $127 million in state funding over the years from um 2000 all the way up to um as recent as 2025. Um and I've done a little bit of calculations. It took about $111 million in local funds to match um the amount of state funds. So, some of those are modernization programs that have a 6040 matching amount. So, the state share is 60%, the district share is 40%, some of
024those are new construction applications that um those applications are split down the middle with the state. So, it's a 50 uh 5050 share, but in total um it's that $111 million. So the the state funding really allows those local dollars to be stretched um and go even further. Um just out of that 127 million just in 2024 and 25 um the district has received over $12 million in state funding. Um and you have another 12 modernization applications that are currently in line and within bonding authority for um $41.7 million. Um, in addition to that, we're working we're we're constantly working with your team. You have a really great um facilities team over there in Blesca and Ruben and and your team that you have and um we meet with them on a regular basis to
025make sure that we're staying on top of whatever projects you're doing and matching that to your um your uh funding eligibility, all these different pots of funding that you have available. Um so right now we have another $13 million in modernization applications that um are queued up to be submitted in 2027 when that specific eligibility at those sites becomes available. So next slide please. the way that the um that $41 million um that you're in line for as well as that um additional amount that we are working on now, that other $12 million um that adds up to about $55 million in state funding. And we estimate based on the state's current workload timeline, which is about three years from when you submit your application to when they're actually picked up and processed. And then
026the state has to sell bonds um in order to fund those applications and actually give you, you know, cut you a check. Um so we estimate that that $55 million is going to hit your bank um throughout 2026 all the way into 2031. And you can see how that's broken down by site. Um your applications that we submit are by site by project. So that's why they're broken out this way. All right, next slide, please. Can you clarify? It is a three year three year wait. >> Yes, it's about three years from when you submit your application to the office of public school construction until they actually pick it up and process it and um and process your fund release. It's about three years. um your so in addition to the applications that have we
027have already submitted you still have more modernization eligibility currently available about 11.2 million right now at the sites that you can see listed here um at Cave at Glen Cove um John Finny uh you still have a good amount of eligibility that can be submitted for today. Now, modernization eligibility can be used to um improve existing facilities. So, that those are roofing projects or um HVAC or tearing down old portables and replacing them with um with new classrooms. It can be field projects. It can be pretty much anything that is going to improve the existing facilities that you have. Um the district also has what's called second round modernization eligibility. I touched on this when I was there last time, but that was a couple of years ago. Um because the district was so active
028in the very beginning of the program in the early 2000s, that means that at in 2000, um you already had portable buildings that were at least 20 years old or permanent buildings that were at least 25 years old. So, you were able to get funding for those buildings. Well, now here we are in 2026 and those buildings are now turning over again. So the funding that you already took in the early 2000s, um the pupil grants that you requested on those applications are being given back to you, sort of put back in your bank of eligibility for you to draw down again for new applications. So we can calculate when that eligibility is available down to the day that the state allocation board um approved those applications. So and that second round modernization is separated
029out by the type of building that generated it. So your portable buildings can be replaced at um Cave Hogan Stephan Manoro High with this $2.7 million. So if you have those old portable buildings are still on those sites, you can use this funding um to replace those old portable buildings. Next slide, please. You also have about uh $41 million almost $42 million in modernization eligibility that is going to come back to you um in 2027 and then a little bit further out in 2029. Um and the eligibility for Hogan Cooper and Penny Cook, those have already been drawn down, meaning that um meaning that they're not shown here because we already have applications that we're planning to submit for those. um for that eligibility. So, this is what you have remaining is that $42 million.
030>> All right. Are there any questions? >> Got a couple questions. >> Okay. Vice President >> Flores, if we go back to slide six, you know, I noticed that for for funding for the future, they have um was it slide six? My apologies. Slide seven. >> Um we have funding for Lincoln and Penny Cookook in there with with the closures there. How does that How does that change >> applications? Um those applications were submitted before those sites closed. >> So the work that's going to be there is it going to be more >> those applications are going to be reimbursements for projects that you've already done. >> Right. So we'll be able to use it for other projects across the district. >> Yes. Exactly. What when you're getting reimbursed for these projects, you've already done
031so much work in construction on your sites. So we take those projects, they already have approval from DSA and CDE. We submit those for funding. You, the district has already spent the money on those projects. So when you get this funding back in, you know, three years from the state, it goes into your fund 35 and then you can spend it anywhere in the district on other high priority capital facility projects. >> Okay. Thank you. >> Any other questions? Trusty Hajes >> for the um the second round. You you mentioned that uh some of that funding can be used to um replace portables. >> Um what are we replacing the portables with? Does it have to be another portable or can it be uh a permanent structure? >> It can. It's up to you. You
032can replace it with portables or with permanent structures. Um, and to clarify, you can use any of your modernization eligibility to replace buildings, to replace existing square footage, but the second round modernization eligibility that was generated by those old portable buildings, um, that can only be used to either replace or modernize those specific portables. So, we always break it out um because we don't want it lumped in with all the rest of your eligibility because it has a few more requirements in order to use that funding. Trusty Dr. Young. >> Okay. Um my my question is um the replacement of the portables. There's one to there's four schools, but how many portables are on each one of those school sites? >> Eligibility is tied to the specific portable buildings that generated that eligibility. So it's
033it's very specific. It's um that means that the portables that generated this eligibility were on the sites when this funding was taken back in 2000 or 2002. Um if those exact portables are still there, then you can use this funding to either replace them or modernize them. So it takes a little bit of leg work for us. So that's what we work really closely. We've already utilized some of this on other sites. this specific eligibility for second round mod portables. Um, but it takes a lot of coordination between us and your district staff um as they're doing projects to identify the exact portable um that you want to do the work on or you want to replace to see if it applies to this funding. >> Okay. with the reinflation the way it is. The
034was that um uh configurated in that amount that you're showing the the yeah the 14 >> is that configurated for the inflation and portables don't cost the same as they did into it. >> So we're looking at something that's maybe doubled or tripled in price. >> Yes. So your eligibility um is is calculated by looking at the age of your facilities on each individual campus and um the highest enrollments that we that you've had on file let's say in the last 20 years um that's been approved by s by uh OPSC. So a percentage of those enrollments that are utili utilizing your facilities that are of age. Um, I know that's kind of um confusing the way that I explained it, but um, every year the grant amounts, so your eligibility is is is dictated
035by the number of pupil grants that you have available at each individual site, right? Based on the age of your facilities and your enrollments. And so you have a certain number of pupil grants at Cave Language Academy. And those pupil grants um multiplied by the type of pupil grant. If it's a um you know if it's a a 78 pupil grant or a K6 pupil grant um is multiplied by that amount 8 or $9,000 and that's how you come up with that $126,000. So it's not really based on the actual replacement cost of a portable building. it's the amount of eligibility that that site generates and in this case how much eligibility those specific portable buildings have generated. Now, the state allocation board every January they look at what's called the RS means um and
036it's a construction cost index that's used to um to evaluate the amount of those pupil grants at the state level. And um just this January they did increase the pupil grant amount by about three and a half%. So that is evaluated every year and usually it's increased. So, um that's all well and good, but um there the current replacement value, is that what we're getting when we're replacing? >> No. What you're getting with this is your eligibility based on the age of your facilities and your enrollments that are using those facilities. So, it's not based on actual replacement costs for portable buildings. So this is not like a home warranty insurance. >> No, not at all. It's it's definitely um you know like like April described it does go up a little bit every year
037in the same way that inflation they try to account for that but it is it it is not like an accurate reflection of what it will cost to replace that. >> Exactly. >> That's the amount of money that the state is going to give you. But it is always going to take additional local funds to have enough to complete modernization projects. So, is bringing in portables more equitable than building a structure? >> You know, it's um I think portables are always intended as a temporary fix >> and should be thought of that way. And any structure we think we're going to need long term. We should be building a more permanent construction. Your facilities are a great example of portables that were brought in 20, 30, 40, 50 years ago as temporary solutions and are
038still there. And that's those are mistakes we try not to repeat. And that's part of what we look at carefully when we're doing a facilities master plan and and working with April and her team. >> Thank you. >> And just one more thing I wanted to ask. Um so just for my confirmation, so our attendance, our student attendance greatly affects the amount of funding that would be available for us to use for any of these facilities. Is that correct? >> Yes, it can. Yes, you we look at your enrollments every year when you have your certified cowpads um when they're available in January and then we use that to update your eligibility. So you if you have an increase in your enrollments um on your cow pads then your eligibility will also increase accordingly. >>
039Thank you April. >> Any other questions on state facility funding? Great. Thank you, April. >> All right. Thank you so much. Have enjoy the rest of your evening. >> Great. >> So, we're going to shift now. Director M is going to take us through um the projects where we've been and give you a little bit of understanding of uh of where we're continuing to go. >> Good evening, President Amboy and trustees, Superintendent Aurelio, and um staff. Okay, so for our Measure S project completed projects, as you guys know, we've been doing a lot of work. We continuously do a lot of work and this summer we actually have Jesse Betto Athletic Fields starting construction. We are currently in the process of selecting the contractor that we we're going to go ahead and pick to to
040take this project to life. Um a lot of the work that we have done at Hogan, you guys have seen that we did the full modernization of Hogan um auditorium and then we did a lot like the whole school site received complete new roofs, new HVAC, new duck work. Um few of the uh of the restrooms were upgraded and we did a lot of ADA upgrades and parking lot a lot of the parking lot um upgrades as well. We did some of the um of the front lawn as well, the sylon and we have you know we have done a lot of that work and a lot of our school sites projects have been pretty similar with the exception that Hogan was the one that received the modernization of the auditorium but so most of
041the the the jobs that we've completed so far has been roofing um roof repairs on some of them the ones that have still pretty good life on them we have done coating that have extended our warranties up to 20 extra years. And um so that has saved us a little bit of money as well. We've done a like I said a lot of the roofing, a lot of the upgrades on the restrooms and all of that. And we continue doing that. So we're trying to now with the leftover money of the bond, we're trying to strategize and see if we can do something a little bit more different. Um so pretty much like I said um we continue to do you know modernization of the sites. Our next round is going to be Vallejo charter
042and um after Vallejo charter we're going to go ahead and also do potentially do like a bigger modernization at that meeting because we are having um problems in some of the modular buildings that we currently have with foundation issues. So we're looking at all of that. If we can go to the next slide, please. So as you Yeah. So as you guys can see here, we have Glen Cove, we have Stefan Manor, and that the picture on the right is the restroom at the auditori of the Hogan um auditorium. Um which I wish all of our restrooms could look the same with the tiles, but um you know, we wanted to make the auditorium to be kind of like grand. Next slide, please. And this these are some of the HVAC units you know that
043we have um placed on all of our sites. Most of them are very similar depending on the site and and you know some of them have clotted in the classrooms but some of them majority of them have them on the top of the roof. So they have been completely um removed the old ones and replaced with brand new ones. So we um a lot of you know concrete work, a lot of uh ADA upgrades to make sure that you know our students with disabilities are able to get from point A to point D. Next slide please. There you have again one of the pictures for the auditorium, the restroom, some of the roof pictures and some of the concrete work that we did to be able to like I said provide our our you know
044students with disabilities um easy access into the buildings. And then this is just um like I said this is um our little pride right now. I'm excited about this because I know that, you know, um, Jesse Bethto has been asking for changes on their athletic fields and I feel like getting this modernized is going to bring, you know, hopefully a lot of more students back into our district. So, this is just um kind of like uh what do we call this? Uh, my my a rendering, thank you. A rendering of what we think that the the the um the fields are going to look like. And we decided initially we were going to move forward with doing just the the football field as synthetic turf and do everything else with fresh grass. But we decided
045to make well Fernandez decided to um do all of our other fields as synthetic turf too to just have less having to not do so much of the maintenance part portion of it. Because a lot of times what it creates when you do put fresh grass you know if a sprinkler breaks then you know then you start having patches around it. So just trying to give the the site and the students you know a better looking field. So this is what we got going on right now and we're excited. Um this um graph over here is pretty much talks about you know all of the what we have initially go out what the bid came in where it says GMP is the guarantee maximum price of the project of each project what the change orders
046have been and those have been um pretty much deducted change orders. So if you looked all the way to the right where it says return to VCUSD our final project cost has come has come under than what we had initially bid for. >> Yes, >> trusted Dr. Y. >> Um, back to Jesse Beth. >> Um, assessed control improvement. Um, can you clarify what that means? So, we are currently uh we just got actually DSA approval to to um have a better access to into the front of the school. You know how right now you go when you when you enter the the the school side in the front, you know how the the office is on the right. So, it's just kind we're trying to configurate and having uh a better security system when sta,
047you know, when people come into the campus and also staff, you know. So then like that our students are safer. So like right now a lot of our campuses are very open you know to all staff you once you go into the main gate you have access to the entire site. So it's just kind of configurating some of that stuff. >> That's not just specific. We're talking about >> we're talking about all the sites but we're going school site by school site. We also we are going to be doing Vallejo High School as well dur this hopefully this summer. We're in the process of getting all the bidding documents together to go out for bid. Um, and have, you know, like right now, you know, the attendance office, for example, at Vallejo High School, once
048you go into that main gate, you have access to the entire campus. You know, anybody can just go in. So, there's going to be another there's going to be another gate by where the attendance office is, and people are going to have to go to a different way in order to get access to the campus. So there's going to be gates around the other sides of the school where and even by the portables the back you know where the corbus entrance is to the parking lot that that's all going to be configurated just so right here when we did the the the district office entrance that was kind of our pilot to see what our sites will look like in the future. So we're going side school side by school side we're picking like two
049the ones that are has the major problems which are the high schools. >> Okay. Um, thank you for that. Um, my main concern is that when that football field gets um, ready to use, you have a major problem there because it's one way in and one way out. One way to the field down back out >> but I think the the athletic field at Jesse Bethl is only more for practice. It's not >> cuz the the main >> one in >> and one way out even for practice. I mean it's not >> Oh, you're not going to use it as a real field? >> No, I mean it's only for practice from my understanding. >> Well, it's it's going to be it can be used during the day. We've built some uh capacity in for
050for lighting in the future. Um but as a part of all projects, um DSA looks at safety egress and ingress to make sure that it's up to code. Aaron can probably talk about that a little bit more, but that's something that we have to go through um with the state um architect to make sure that it's approved that we have an access way out. Yeah. >> The original outlay because that was the first onsite and building of that school that was supposed to be um a field a football field functional for Jesse Bethl High School. and we've played around with it and played around with it and played around with it and they have not gotten a functional football field. So, um I have some major concerns about that >> because that's initially what was
051in the plan >> and as as Ruben said, we're we're taking a lot closer to that and that it'll be that the surface and the design of it and everything will be up to those performance standards. It doesn't include lights because that's kind of a whole other thing. But we're providing the infrastructure to if you wanted to do that in the future. Um but it will >> it's already the future. >> Okay. It's beyond the future now. >> Um Jesse Belt will open in 200 what 2000 >> 2000. >> Okay. We were the first runners there. I was the vice principal and da da da da. We had to make sure that the lights in the gym were instead of going up, they were put up and they had to be done down. We had
052to front that cost >> that Jesse brought them. So that came with the project. >> That school site has a football field in the project. And so we procrastinated and procrastinated this long. It should not be a practice field. It should be a full-fledged football field. Thank you. >> And just to clarify, Dr. Young too, we are in the in the plans is to um start building the infrastructure of the electrical. So when we do have extra funding, we can add the lighting into the once we have lighting, then you can use the field as a as a as a um for games. But this is this is a a full-size um capable field for all of those sports. So, um I would I would argue that it is a full-fledged field for the the
053kids there. So, >> if I'm not mistaken, somebody can correct me if I am, and I'm the first one to say, okay, I'm wrong, but that field was in the bond money when that school was built. >> Yeah. And it's something I've heard from the community that they've been waiting for this, right? Um and um this project was already kind of in process when I when we first came on board and so we've continued to com to move that along and that's some of the feedback we've heard that it's it's a long time coming and the the community is excited about >> that is the the the redlegged frog over in Henbrook. >> Trusty Hodes. >> Yeah, I'm on the same page with Dr. Young. Why are we >> Why are we not making the
054effort to use this? >> So we So we we are uh finish your question though. Go ahead. Yeah. >> Well, I think you you know where I'm going. I'm like if we're spending all this money to redo this field to make it useful, then I think >> it should be made so we can host games. So, the the original plans when I picked them up from when I started here about 10 months ago um did not include lighting. And so, I've been working on getting that infrastructure built in. But, it's the plans have already gone to a certain point where they we needed to submit them before we uh made a major revision. So, it's easier to submit the plans, keep the process going, and then add it on as an addition at a future
055date rather than bringing the plans all the way back, starting from scratch, and building that in. So, that's a strategy to continue the process so we're not slowing down or starting over again, but we're able to continue and add that on as a as a potentially a future project for the for the site. >> Is is the lighting slowing up the process of making it a whole field? >> So, when you go through a lighting project, you have to go through SQA, you have to talk to the neighborhood, you have to talk to everybody because the the light pollution, if you will, and Eron can talk about this a little bit more is is an impact on the community. So, it's important to, >> but can we get the field to the point where it
056can host games >> while we're working on doing the lights because practices are usually in the afternoons. >> Yeah, that's that's what we're doing. Saturday games. >> And to be clear, that's exactly what the project is. Yeah. >> The only thing it doesn't have is the lights because the lights would extend the the timeline for the project because it it requires a different level of SQL review than just doing the fields does because it's changing the condition in the in the neighborhood. Right. If we're just change upgrading the surface of the fields, it's essentially the same. If we're adding lighting, that's a that's a new thing that has to be reviewed. >> Trusty Dr. Young, >> wait, I'm sorry. Um, with that in mind, the work that was done at at Corbus Field, >> was
057there any work done on the stadium locker rooms? From what I understand, they weren't serviced, so that they haven't been used in a while. Was there any work done on that? >> I don't believe so. I think that work was really concentrated on the the fields and the track and access to it for for the work that was done at Corpus Field. those a few years ago, so I don't remember everything that that happened on that project, but I don't believe the locker rooms were touched it. >> Yes. And the lockers and the so the stadium was not touched because that was going to be that's that was um excluded and that was added as a different project because the problem is that it needs to get assessed, right? and it needs to get and
058it's so old, you know, and we don't know um what it's going to take if it will be more affordable to bring it bring the whole stadium down versus and adding just regular bleachers versus repairing the the the stadium. And the problem is right now if that's the only field that we have right as for for for competition and until we have the funding to be able to get that you know upgrade it we if we bring someone to assess the the the building and then they come back and say no you know it might have issues where you cannot have staff or kids use it and that's why we didn't touch it because we didn't have the funds. So if they can go ahead and shut it down for us completely where you won't
059be able to have games there and or utilize the area. >> Well, that sounds problematic because >> so I think another way to clarify that um is at the time when we did the corpus field project and kind of relatively early in in measure S, there's a lot of work that needs to be done and only a limited amount of funding. And essentially, um, I think what is trying to say is that we figured the the proper course of action is probably to replace the bleachers in in their entirety rather than try to repair and upgrade them and the and the locker rooms that are associated with them. And that wasn't something that was funded under measure S and had that we had funds for. We felt that funds needed to be, you know, the
060district felt at that time that those funds need to be concentrated on the roofing and HBAC projects across the district. So we addressed the field at that time and then you know the the plan was to sort of come back and deal with the bleachers in the locker rooms at the end of the bond program if there was additional funds. But these are exactly the kinds of questions that we will get into and help resolve as part of the master planning process. So we know there's a need to address the bleachers in the locker rooms at FTO High School and at Corbus Field and that'll be a project we'll identify and prioritize within the master plan as to where it fits in along with all of the other projects in the district. And we'll kind
061of get in a little bit more later in the presentation about what that process looks like and and sort of what we're proposing for that across the district. But that's what we want to do is make sure we provide you all as members of the board with really good actionable information to make those decisions about which are the projects that you want to fund with the funding you have available whenever you have funds available. >> Okay. So, help me with this. What I'm hearing is that we're not we put the the bleachers and the stadium that whole structure on the back burner. Yes. >> Because we we we're afraid that it's in such disrepair that it may be condemned and we couldn't use the field at all. >> I mean, I think that's kind of
062a worst case scenario. I think the way I would I would rather put that is that we we didn't feel like it was uh we had the funds or could allocate the funds to do a complete uh replacement of those bleachers and we felt like that was probably the best course of action. We didn't we didn't feel like it made sense to to spend a bunch of money kind of repairing and upgrading those bleachers that they needed to be replaced and that wasn't something that we have in there. We we have no no one has done a structural assessment of those bleachers. So, I can't say whether you know what their their condition is. And I I want to be very careful about not speculating about that. Um but but I think the we identified
063a cost in the master plan to replace those bleachers and that was one of the projects that was considered and it wasn't funded so it was put on the back burner as you said. >> Okay. So, I hear you. >> But my concern is is that if we continue to delay any kind of assessment and there is some some issues with the structure and we're hosting games there, there's liability. >> Absolutely. And that's something we can we can look more into and do an assessment if that's what you want us to do. And I I would just be careful to emphasize that we have no, you know, we know they're old, right? Everyone knows they're old. They're concrete structures. they they wear out over time. We don't have any anything beyond that that tells us
064they're unsafe. We just know for those types of structures, it's not going to be fiscally responsible to upgrade them that they should be replaced with modern aluminum bleachers. And that's that's kind of all we're saying at this point. If it's something that we want to look at more carefully and do an assessment of, we can we can definitely do that as part of this master planning process. >> Trusty Dr. Y. Um, if we're going to market our schools, our high schools as equitable, academic, athletic, clubs, whatever, um, we're going to have to have some the same accessibility >> no matter what school you go to. So, you know, right now we don't have that equitability >> because you have a practice field that you're practicing on and then you have a real field that they
065actually playing on. So that's non equitable. High school is a high school. High school should have a high school football field, >> right? And and that's the vision, Dr. Young. And we're picking up the projects as they're coming and building in a flexible way enough that we can make that pivot very quickly um as the funds become available. So that is the vision. Our high schools deserve those types of uh facilities. I >> I just want to say that at one point in time, every school and a semi-pro team used Corbus Field, right? So, I think if it came to a point where we were working on that structure, we should be able to find a place to have the kids play. >> Great. >> Trusty Fox, >> I just want to reiterate what was
066already said that when we first got Measure S before that, when I'd go to different sites, people were working with rainwater coming down on their desk. People were working with no heat, no air. So our first priorities were to make our schools safe and comfortable for the students, workers and families. So we priorit we put a priority of what must be first. Unfortunately, the things you're talking about, we have too much need. We need too much money. Measure S could not cover all these things because our district is so old and that gym or lockers are so old. >> So We had to first stop putting band-aids on things for heaters and roofs and take care of those and that's what we did. So, but there wasn't enough money and there's not going to be
067enough money. So, that's why we're looking at extending a bond so we can keep making the district motorized to 2026 standards. And I knew that starting measure S, we would only get enough money to do X amount of work to try to bring the district up to certain par. We're going to need a lot more money to bring it up to the standards we need it to be. So I I I agree 100% that I want to see all this stuff happen, too. But you have to remember we had to do what was prior to make the site safe first. if you're if you can't if the roofs aren't working and the heat and the air isn't working, you don't have a place kids can learn or people can work. So, we did what we
068had to do and now this is where we are and this is our next phase. Well, we have to keep going. So, I hear your frustration, but I live through it and I know what decisions were made and why they were made. >> The money was spent very well, at least in my opinion. finish. >> Thank you. And and as I as I mentioned earlier, um we have so far saved $3.3 million and um getting money back from what we had initially, like I said, bid gotten for our bids, but then what we end what project ended up actually being the final cost. So out of all the projects that have been completed so far, we have saved $3.3 million have come back to measure S. I just like to commend um director MS and
069her team and the rest of the maintenance team for um that great work. I think um it's not normal that projects get back typically you see cost overruns. Um and so I think that just shows great fiscal responsibility and stewardship of those dollars. Um, as we transition to planning for the future, any more questions on on these here? The shift towards planning towards the futures? Uh, we're talking about how again how facilities impact attendance, staff retention, uh, health and student achievement. um our our team of architects here will we'll talk through um how that impacts learning um how that impacts um families making choices to come to our school district um and I'll over to her now. >> Thank you. So, um, as Ruben said, we want to look towards the future and and so
070we wanted to start to kind of talk about some of the things that we think about when we're starting to plan, um, facilities. I'm sorry, that jumped. Oh, we're okay. So, um, one of the things that that Ruben asked us and that we talked about going into this presentation is we want to think about, we have an opportunity now that we've addressed some of the warm, safe, and dry and kind of done the things addressing the issues that that uh, Trusty Murva Fox is talking about to now look beyond that and how can we upgrade those schools and to really So, we brought a few examples of other projects we've worked on in the Bay Area that are kind of examples that we think that we'd like to kind of hold up as where we'd
071like to take Valo schools to. Um, now that we've kind of put the band-aids on and we've kind of addressed those issues, where where can we go from here? So, these are a couple of examples of elementary school campuses in uh, Marin County that we've worked on that were existing campuses of a similar age. There are a lot of schools around the Bay Area that were built, you know, in the late 40s and early 50s and into the 60s just like the ones in Valo. And so, we're very familiar with those type of schools and bringing those up to 2026 standards and looking forward from that. And these are two uh schools that we worked on like that in Marin County where we not only addressed the mechan the infrastructure needs but also looked at
072how do we create welcoming inviting uh attractive learning environments for students and for teachers. Um, so whether they're kind of new courtyards and play areas like you see in the upper right at Bayitch Elementary School that really provide play environments for kids that go beyond ball games um and really um provide um those spaces for for kids to learn but also to interact with nature. And then the one on the upper left is u classroom building similar to a lot of yours where it has kind of the finger plan with the long wings. We were able to renovate those classrooms, but also make small additions to create some of the breakout spaces that you see on the bottom right to provide a variety of learning spaces to support different teaching and learning styles beyond just
07332 kids and a teacher in the front of the room, which is not what education is anymore. Um, so those are things that we can do building on the good bones of the infrastructure that you have. Um and and in other ways sometimes it doesn't make sense to do that and sometimes those facilities are too far and it makes sense to replace them. And so this is a project we just completed in the Richmond San Pablo area for West Contraosta that is a campus replacement for Lake Elementary School where over the period of two and a half years we rebuilt this elementary school in multiple phases as it was the school was still operating on that site. And so this is these are images of that new school that's replaced that existing school. And that's
074something that that we also do quite a bit at schools around the Bay Area that because sometimes they're they're gone to a place and the district wants to take that approach or we're just going to we're going to replace this facility rather than upgrade it. And then similarly at the high school level, um, a school that you guys are very familiar with at American Canyon High School is the one that Lion and I worked on and that our firm worked on and was really looking at what is what is 21st century learning look like at that point. We're designing that in 2005 or 2006. That was that was kind of how we thought about things. We don't usually use that phrasing now that we're a quarter of the way through, but um, really thinking about
075what does that high school look like? How do we create small learning communities? How do we how do we do that on a on a new campus? Um but also how do we incorporate those ideas into campuses too? Um and this is an example of that. This is at Homestead High School which is in Sunnyvale. Um that we've worked on for over 10 years executing probably 10 plus projects in different phases of both modernizing and strategically replacing some of those buildings. So um the the image on the bottom and the upper left are an old classroom building that was built around the same time. in this case, a two-story concrete building that we did a complete seismic upgrade of and retrofit of to create modern learning environments. And then that didn't make sense for the
076cafeteria and we replace that building with a new building. So those kinds of processes are what we're doing in schools all over the Bay Area and what we want to look as examples as we go into developing master plans for Valo and figuring out what do we need to do to your school facilities to bring them up to that same level uh and help attract students and families. So that that leads us really to why we want to update the facilities master plan and that is to really create this long-term vision for what um what school facilities should be in in the file city unified. What are our educational facility needs? What do we need to do to the existing facilities to meet them? It also gives us an opportunity to really up update the
077document, update the plan to respond to the significant number of changes you guys have had in terms of school consolidation, installments of enrollment, in terms of programs uh on your campuses and make sure that our facilities planning reflects that. And it gives us an opportunity to re-engage with school communities as as core partners in that process and make sure that we understand the needs of, you know, of parents, of students, of teachers and staff on each school site and really focus on what are the things that we can do to best support education. Um, and we also know that and one other thing is is to in the future to qualify for all the funding that April talked about, the state now requires a master plan be updated every 5 years and they just released
078a month ago. Very specific requirements for what that is, which overline with our typical process, a few little tweaks we have to make that we've worked with April and her team on a number of times already. Um, so that it's now going to be required that we update this every five years to to to to continue to get that funding. And it also gives us an an opportunity to understand that the quality of facilities affects the quality of education that happens within them. And that's something that we pay a lot of attention to. All we do is school design. And so we we look at things like research and things like that that talk about what those impacts are. This is a study that we often reference that was done about 10 years ago in
079the UK that looked at a broad set of classrooms and a broad set of schools and communities and looked at how the quality of those facilities affected the learning that happened in a bunch of different ways. Um and what it actually came up with is that if you look at the the difference in achievement between the lowest achieving students and the highest achieving students within across that study that you could they attributed 16% of that difference to the quality of the facilities that those kids learned in. 84% is due to all the other things that we think about all the time, but 16% is a pretty good chunk of that impact. And that really has to do with how well those facilities support education. And they looked at that in these was that seven different
080areas. Um and you can see you know the big chunk on the right is is temperature, light, air quality. Those things make sense. If it's 100 degrees in your classroom, the students are learning a lot. Uh and and so we have to address those core things. A lot of that is what we've been working on the last 10 years, right? Making sure the buildings don't leak, making sure we have air conditioning, making sure we have good quality air quality and ventilation. But there also is a lot impact in color and complexity and flexibility and ownership uh and other factors that we want to make sure we're incorporating into the design and into the planning. Um one of the mic one of those things is into air quality and ventilation. So we know that um you
081guys have all been in a conference room, maybe this room late in a board meeting where everyone gets real sleepy, right? And everyone gets real tired. And a lot of that is because we've all been in here exhaling a lot and there's not enough fresh air coming in and so the CO2 levels are getting too high and that affects learning and it affects affects your brain. Uh and so that's something that having adequate ventilation. This was especially important obviously during COVID because it also very much affects uh disease transmission. So it's something we were thinking about already incorporating designs and is even more important now that we kind of understand that. So there's there's a big impact there on learning. Um, all of this was kind of summarized in this report that I often reference
082which was put together by the World Bank that that brought together a whole bunch of different studies around the impact of of facilities on learning. Um, we included a link just to a Google Drive. We have a lot of these documents and and studies if you want to read up further on that, but these are all things that we um understand and can in incorporate into the planning and design of of your school facilities. So, I wanted to kind of hand this off to Deanna to talk a little bit about what the master planning process is that we have planned going forward. But, um, before I do, I just want to pause and see if there are any questions about that. I your examples of what um school facilities look like after that you're um
083patterning your motoriization after. >> What does a dollar sign look like? >> Okay, that's all beautiful. Yeah, >> but you know the bottom line, we have a dollar sign that we have to be aware of in this district. And some of those districts that those schools are in, I know they're pretty they're they're okay. You know, they're not like us. So, I'm concerned about, you know, your vision of that's a beautiful school. Yeah. But what is the dollar sign going to look like? >> Are we going to fall within a a radius of what we can afford? Mhm. >> That's going to make our school systems just as equitable as theirs. >> Um, >> yeah, the dollar sign that's all well and good, but >> well, and to be clear, that's answering that question is
084part of this planning process. So, identify this is what we like this to be. We know we're not going to get there in one step. We know it's going to take different, you know, multiple projects to get to that point. And we know that not every, you know, not everything in that picture is equally important. And so our our job is to kind of identify that's the vision we want to get to and these are the different projects that add up to that and then to give you all the information to say like okay given all that we can we can only afford x% of this so I think this one and this one are the most important and those ones are going to have to wait till later and and but we want to
085make sure that we're always kind of looking beyond that so that every dollar you spend is building towards that vision and not putting things in the way of that vision. But we go into this knowing that we're going to identify more need and plan for facilities improvements beyond the scope of any one bond measure. And that's that's the intent is to have that vision and make sure that we're building towards that in the same way that we did with measure S. Like it was the first kind of down payment, the first step in that direction. Uh and and that's kind of what we'll look for going forward. We know we're not going to be able to implement everything on that list. even those schools that you know districts that have more research you can't do
086that either. And and that's it's it's part of that process to make sure you know our goal with all that is to give you guys as the board actionable information to make the best decisions on which projects are most important. Not saying that all of them are most important or that we think in five years all your schools are going to look like that. Uh but we want to give you a plan to get there so as you have funding you can you can get as far as you can towards that. So within that vision, are you going to be identifying the specific projects that need to be um done at each one of the school sites? >> Exactly. Yes. >> And a dollar sign. >> Yep. >> Thank you. >> Trusty Hodgeges. >> Yeah.
087I' I'd like to believe and and let me know if I'm right or wrong. I'd like to believe that some of these updated designs um have functionality in in place, but it's also designed to be more durable or um more cost-saving along the road like facility or or um utility use, >> you know, like I'm looking at one of the structures that elementary >> um where there's a lot of glass windows I'm thinking that they're double pane insulated things like that would would save us money down the road if we did some type of design like that. Is that >> Yes, absolutely. So, we'll build those kind of standards into the planning and and um a lot of that at this point is built into the building code too and the California green building code
088and the energy code and all the other regulations we've been into. So, it's definitely built into that, but it's something we look at opportunities to go beyond that um where we can. And and what what kind of goes along with that in addition to energy use is is is also maintenance. And so, we know that we need to design facilities that are as low maintenance as possible. There's no zero maintenance facility, but we know that the district will, like every school district, is always going to be challenged in not having enough maintenance funding and enough maintenance staff. So, we try to make those projects as durable as possible. another great argument for replacing portables as you need to with permanent buildings too because they're going to take less maintenance and use less energy. >> And
089I think that's the the vision too with the facilities master plan is to build that major modernization happening every 10 to 15 years into your budget strategic budget cycle with your capital dollars so that you aren't maintaining a 50-year-old infrastructure building or 30-year-old like we are right now. Um, and so, um, typically if you're if you're able to long range plan, build those budgets in, make sure your capital funding streams are are consistent, then you can, um, you can get to that point where you're only dealing with a 15y old building, right? Um, at least all the way down at the studs. So, Thank you. Good evening. Um so I just want to continue with by explaining the process of the facilities master planning. So just uh this is like an overview of um the
090structure of the team like in those bubbles you can see the school side each each school side will have a committee. Um there is the what we call the executive committee which really is all of the team all the stakeholders including um us as the architects but also your facilities team the the board of directors the community the school site committee and we receive input from the educational specifications committee which is also a committee that is uh in place to determine equity across the board what what the facilities need. Um, and all that goes to ultimately to to create the facilities master plan that will be approved by the board of education. Um, I just want to backtrack a little bit, but the the purpose of the master plan is to identify the the need
091at this moment in time and to plan for the future with a vision. It it doesn't mean that all the projects will happen in the next five years but because we are kind of looking into the future and what we want the facilities to look like then there is a plan and there will be a budget. It's very high level. So I'll I'll look um I'll I'll explain a little bit more in the next slide but just to give you kind of an overview of what it is. So when we say facilities what are we referring to? We're referring to the buildings. We are referring to the grounds, playgrounds, and we're also referring to those things that you don't necessarily see like the infrastructure like sewer, water, um mechanical, electrical. Um to explain a little
092bit of the school site committee responsibilities. Um so the this committee will be made um up by faculty members, teachers, community members um that are related to the school like parents and students and the the purpose of this committee is to provide input to us. Um we will collaborate determining what are the needs of each school site and um as as this moves along we we will kind of communicate they will also serve to communicate with the larger stakeholders which is the community at large. So the committee may be composed by you know six to eight people or something like that. um that really is determined by by each site, but they will be kind of the link between um the facilities group and um the school um maintenance and the educational specifications committee and
093us as the architects. They will link us to the larger community. Um I think that's kind of the the general kind of explanation of what the facilities master plan is. Um but the idea is that it will help us make the best informed decisions and from there having that plan with budgets and projects the the board will hopefully be able to make informed decisions on which projects to spend the money that will become available when it becomes available. Next slide please. Um so to talk about the process of developing a project. So the master planning which is really what we're talking about now is a very high level big picture look at each side. Um and it doesn't really go into the details yet of what the design will be exactly. It's really looking at
094types of spaces, number of spaces, and the goal is to look at equity across the board. like what what do you want your elementary schools to have? What do they need? Your middle schools, your high schools. Um and also to be able to determine projects, budget, and prioritization. Um then after after the master planning is done, then you could go into determining which project you're going to start. And then at that moment you will be able to go into more detail uh with each school site uh which is programming determining what actually is going to be built in that project exactly with areas and the design will ultimately be uh going into further detail um on what the project will look like. But across all these stages there is continuous stakeholder engagement. That is the
095idea. Um, next slide please. So the master plan again just this is kind of a graphic that explains what or it summarizes what it does and how it's related to the bond implementation plan. Uh so once we have completed completed the document um then we will have a list of projects that identifies kind of the the educational needs and the community needs and then we can kind of see how which which projects will have the highest impact on education. And from that you can kind of link that to the bond imple implementation plan and determine what projects to proceed build designing and building for the with the available funding. Next slide please. Um so for the for the master plan process we have this schedule in place and uh it's already February so we've started
096just gathering information with a on a few of the campuses that I think were approved to do but basically the idea is to have um these first uh months until March to um develop the educational specifications. That's kind of the first step because the the educational specifications which uh the last time that you that it was done was 2013. So that was 13 years ago. The the update is needed to really establish look at the current needs and the current desires for the schools and how to provide equity across. Um and that will determine how how to really kind of gauge what is the baseline and the benchmarks so that each school will need different things to get there. Um so that's kind of the beginning and we are proposing to have the site committee
097meetings the first site committee meetings. Then April and May there will be kind of the phases of initial planning and design and preparing for the second site committee meetings um and creating a draft plan for prioritizing the projects. And then the idea is to you know review and finalize and discuss with the community and the board and in August have the final um document for approval by the board. Next slide, please. Um, >> I have a question. >> Yeah, go ahead. >> Quick question. I was not here in 2013. Actually, many of us probably weren't in 2013. Some were. When the facilities master plan was developed um then versus now. The district has closed schools, significant changes. Some of those factors that played into school closures were timelines on bond work, right? Looking at facilities
098that we might be able to repurpose. So, as we develop a new plan, is that also forecasted? I mean, no one has a crystal ball, but if the trends are the trends, is that part of the the equation that's factored into the facility's master plan? >> Um, yes, at this moment in time. So in other words, we the the facilities master plan that is happening now or that will happen now hopefully uh complete for as many of the campuses will take into account the the the school closures and the trends on uh enrollment um and yes we cannot really look further than five years but I think that's also why the state requires these these master plans to be um reviewed every five years because um they know and I I think it's it's it's
099too hard to kind of go beyond that. Um and at the same time, the facilities m master plan can be revised, reviewed, and revisited anytime you want, but it does have to be approved by the board. So once you approve it, it's it's sound it seems like it's going to be for the next five years. One of the things that um is part of that is is kind of a capacity analysis that what the goal there is to align the capacity with the projected enrollment and sort of rightsize the the school facilities, which is the same goals you guys are working with through consolidation. It's not really part of our process to like predict future potential consolidations, but I don't think that's what you were asking necessarily. I think one of the things that we
100often kind of focus that conversation on is is many schools like like yours have a lot of portable classrooms. Like as we talked about before, we don't want to plan for those to be there forever. We want to plan to replace those, but we can't afford to build more new classrooms than we need because that's money we don't get to spend on other things. Um, and so we want to make sure we're looking carefully at the capacity and how spaces are utilized across each site to to build the right number of classrooms to meet the need that that we expect the school to have in the future. >> Trusty Dr. Young. Anyway, um looking at yourformational gathering, you're already behind schedule. >> I I I'm aizer. >> You're already behind schedule. Two months. >> Well,
101we've been working on Sorry. Uh we've been working on a few of those things already. Diana's been doing site visits with uh with Wesca and her team across some of the sites across February. and we had an initial educational specification meeting already and I think one of our next steps is going to be to schedule the uh the site committees. But yes, we are probably a little bit behind where we would like to be at this point. But um the goal is obviously to have all the site committee meetings before everyone before families leave for the summer before um before we kind of go into the the the summer period. So >> So you you're you're going to be playing catchup, right? A >> little bit. >> Thank you. >> Mhm. And in regards to
102this this um the schedule here as well and the the plan that we have to submit to um to April I guess um shouldn't we have our plan in place first before we submit it or does I mean how does that >> April could speak to the exact timelines but you have at minimum essentially a year from when the regulations were approved which was in the month of February. So at minimum you have until February 2026 and in many cases sometimes it's tied to you know April said it takes them two or three years to review your application. There's a there's depending on the different factors there's a connection to that point in time too. So it may be that you actually don't need to have it done for two or three years but there's
103plenty of time that we have to have it um this will far even if this gets delayed by a few months it's not going to delay anything on the funding side of things. >> Thank you. Um yes. So I think we can go to the next slide if there are no more questions on the schedule. Um so to go to come back to the educational specifications. Um what are the educational specifications? It's it's a kind of a a set of expectations uh for for the facilities at each school. that that is what it is. Um what the document is setting is just setting uh guidelines and standards minimum that are expected to happen across the board for each type of school elementary school, middle school or high school. Um they are developed by um meeting
104with a committee of stakeholders and in this case we met to with the directors of uh elementary and high education the facilities um and security teams and um that we've had the meeting with about the elementary schools and that's kind of what we went over. We started by looking at the previous uh set of educational specifications and reviewing what was still current and what wasn't and how to move forward. Um we're still in the process but that is the idea that the once we finalize the educational specifications document we will have a guide that can um facilitate how we develop the master plans because then we will have a benchmark of where do uh each of the sites where do they want to go and how do we get them there. Um I think it's
105important to talk about the approach to equity. This graphic is um I think very revealing because equality is not the same as equity. Uh so the idea is that there is currently a gap between the the current existing facilities and where we want to be which will be determined by the educational specifications. And the the purpose of the master plan is to bridge that gap. And that might mean that some schools might need more than others to get there in an equitable way. That's kind of how we define it and see it. Um, next slide, please. So, I think this is more information about the educational specifications just kind of to define what they are and how they relate to the requirements by the California Department of Education. uh they actually are required when you
106submit a project a school project for constructions you are supposed to also include your educational specifications um because they need to define the enrollment the there there has to be kind of a correlation between the curriculum and your facilities and also determine the type of spaces you have the number the size the function and the charact the general characteristics. So um it's also an opportunity to to define some design standards. What what is your vision for um the learning spaces? Um I think if there are no questions on the educational specifications, I will move to the next slide. >> Go ahead. Okay. Um, where it says estab where they say establish visions, benchmarks to guide master planning at each site. Where is that coming from? >> It it is coming from um the meetings that
107we're going to hold with the school um leadership. Um it it it basically is kind of a list, a laundry list. It could be something like um >> I think Dr. Young, an example that you mentioned earlier is we would want to set a standard for all high schools to have a lighted field that can hold games and then we'd identify like what do we need to do at each high school to meet that standard and it's going to be a little bit different between Bethl and in this case you have two high schools. So it's really just between Bethl and Val High School is going to be different. We might also set a standard that, you know, we want to have two to three career technical education program facilities at each site and identify
108where that comes up short. And we'll do similar thing with elementary schools. We talked about having a certain number of offices for speech therapists and occupational therapists and things like that about having rooms for them to meet with kids. And we want to make sure that each school meets those standards. And some of them are going to be closer than others, but we want to have that kind of benchmark to get to. And that's developed in in that committee as as Deanna described. And that's mostly the district leadership that's providing input on that. Um the district administration as far as like these are the standards we want to have. And we're also looking at you know the the California Department of Education Title 5 standards set some standards for new schools that we can apply
109here as well. Um and and and to go through that process and identify kind of that common benchmark we're going to use across all the school sites. >> Okay. What I've been hearing over the course of this evening is a futuristic plan. It's a vision. >> Yeah. >> And that's it. >> Well, that that's the first step. >> But we need something now. >> And we are also working on projects with you guys and with Velca and Ruben for improving your schools right now. And we're continue and we'll continue to do that. But we're getting towards the end of the funding that you have in Measure S. And so it's time to start to look further into the future. And a lot of things have changed since the last time we did a facility. >>
110I think what what hit me is when she had the the the kids equity and all that stuff. Uh we're still not there and we're and we have a long ways to go. So it's taken us a long time to get there like we are. So how much more time we going to meet? And I think >> and I think that's the uh >> time and money. I mean >> and that's the challenge we have right now. >> It's going now that's not coming our way anyway soon. >> And that's the challenge we have right now as we we exit the process for closing schools, right? And now we know what our footprint is. Now we know what we're serving for the next immediate years. We are moving quickly. there's a sense of urgency around
111this work because we now we we know which schools we don't you know particularly potentially uh need to invest in during those times. So that's our challenge. We're moving with a sense of urgency. >> Yeah. >> Thank you. >> That's the challenge. Um there is a portion the master plan is done with community engagement. So I think this is really to go over how that community engagement happens. So the plan is to have the site committee meetings at each school, two meetings at each site. There the there there will also be surveys that um will gauge the community support for uh the potential bond measure and what types of improvements they would like to see on on one hand. On the other hand, there will be um an opportunity to get input from the communities
112at large for the prioritization of the projects. Um there will also be two public community meetings um across the district where anybody can attend. not not necessarily someone related to the school or parents, but anybody in the community can attend. And it's an opportunity to present the master plan process and the result for each school and to to get feedback and answer any questions that the community might have. Um, and then there's also the board meetings like the one we're holding today. So, we will um be continuously updating you and getting your feedback. That is the process. Trusty Dr. Y, >> you um how are you going to do this? You don't where is your manpower? What what you got meetings, you have surveys, you have community form, you have board meetings. Okay, I know
113that's me, but anyway. Um, but the other up there, where is your staffing? Where where where who who are you going to have to hold accountable that these things are going to be done? Because we're in a budget crunch right now? Who's where's the money coming from to do all this good stuff? >> So, part of that is is our team, the the QKA team that you've hired to do part of this. And that that funding comes from the the bond measure and for measure S. And um and so it's not just Deanna and I, but we have a we have a team that we work with too that so u that will be going to these meetings and facilitating those meetings. And then obviously there'll be some of your your staff that are attending
114those meetings as well. Um and um so that's a piece of it. Um, but obviously there's a there's um, yeah, I mean a big part of that is that's what you hire us to do is to facilitate this process and and and make sure that we get this input onto the process. >> Um, our staff have bigger fish to fry, so I don't know how we're going to do this. Um, I understand it needs to be done, but This is Ruben's department. Make sure it gets done. >> But you need help, too, don't you? >> Yeah, it's it's all of us. And we've already been working with Assistant Superintendent Depacio on building that higher level spec and then engaging the staff and scheduling those meetings. So, um that's our job um to bring everybody together.
115It's a lot it's a big job. Um but I think our our I think in a lot of ways this work has been delayed for a long time because of you know the situ the budget situation we've been in because of school closures right how do we turn that corner and look forward and we've got to try we gota we got to go as hard as we can to try and get there and so um is it going to be a sense of urgency is it is it an accelerated process yeah it is but we've got to start so >> are you going hire extra workforce. You're going to have to That is That is almost >> Yeah, that that's us. >> That's us. Yes, >> that's them. >> That's That's who >> they have
116a team. >> Aaron and Deanna and our team. >> It is not. We have other staff that are on our team that are going to be working with us on that. >> That's not enough. >> No, it's not. Just Diana and I are the ones that got tapped to come here today. >> Transparent about this. Okay, let's stop playing games with that site committee meetings, all that stuff, surveys to review it, all that stuff and put into uh project into in format community forms. Come on now. >> It's a lot of work, but is we have a team that that does this all the time? >> Yes. And I think I think uh some of the some of the performance that we've had in the in recent months with um doing the um capacity analysis
117in a very quick amount of time to develop some of this work is already happening is what I'm saying right so we've had the foresight to put together a capacity analysis to do an initial understanding of what our spaces are being used for what the capacity is what the age is what the condition is um and in partnership with that services identifying what that future need is and what that future state is for those learning environments. So, um we've done some work already. It's a lot of work. You're right. It's accelerated. Um but, um we're confident that we can get there. >> Trusty Flores. >> So, I think this is a good slide that or it might be a good idea to go point by point to kind of alleviate some of your concerns because
118>> you don't need alleviate. It won't be alleviated. Well, >> you could try. That's for try. >> Well, then if if it's not for you, then it's just what you've said and how that agitates the community because they have stuff in place. They have plans. They have teams. If you look at the first part, that first part is going to be put on by the principles. So, who's the staff? Who's the people doing it? It's the principles at that site for with the schools that are looking to do the the uh the upgrades. So you know school whatever school it is that site principal is going to put together a meeting representatives some staff students and parents will be part of this meeting and there's going to be at least two but that's going to
119be in the hands and that's going to be the responsibility of those site principles who keeps uh those site principles accountable our superintendent. So when we're what when we're asking what's going on and if we go to the site and they tell us nothing because we just haven't done anything then we come back to this gentleman or we ask him hey what's going on he should have an answer for us for that part the survey I I I would say this is where where you all would be your your group would be um analyzing bringing data etc forward to give back to the community to parents to site to us at some point. Community forum meetings, that's just >> Town halls basically. Correct. >> Correct. >> And then obviously the board meetings like such as
120today. So the infrastructure for the work is there. It's already in place. The the staffing, the all that's in place, the money, all that's there. So that now it's just like people are saying, you know, I I think one of the things that what I've been hearing tonight a lot is that we're still stuck in looking at all the mistakes, the the the issues of the past. We get that. We we we already know that, you know, we were talking about how what are we doing now for the future? It's it's the what we're what we're doing right now is the same process that was done in what was it 2012 2014 to get us to this point in 2026. So what we're doing now is doing the groundwork and and the foundational uh work
121so that in 2036 we're looking back at all the upgrades, all the facilities, all the new construction, the new buildings that now are not focused on fixing the band-aids and and and the stuff that was put off. But now we're at I I I would almost say we're we're kind of at even. We we've broken even, so to speak, from all the stuff we've done prior to. So now we actually get to look forward and plan through this process for what we're all wanting to do, you know, newer classrooms, more upgraded, a CTE program, an auto shop, you know, things like that. So um yeah the the the this isn't going to be for tomorrow for even for next year or two years from now. This is this is for five 10 years down the
122road and and this is what we're planning for that. So I I think that that's what we need to remind and let the community know and the parents know and the folks that are listening right now. I mean, I think I think the committee knows all the mistakes and all the errors and all the the drop balls that have occurred in in in this district over the years. So now here we are and who who do we look for? We as a board who do we look to for accountability, our superintendent and that's who we hold the f the feet to the fire to make sure they all you know. So, that's kind of my two cents on I think where where we're going with all this right now tonight. >> Thank you for breaking
123it up and explaining it that way. >> Got about 15 minutes. >> Um, so, okay, to go really quickly on what an example of the final product, what it will look like. This is from u another school, but this is kind of what the document will look like. Uh there will be um a summary of the current conditions and that will be per site and then there will be the facilities plan. Next slide please. So the current conditions for each side, we will have an assessment that is very high level that will have these categories on the left and an a number that kind of explains you know how good or how um how much need there is for improvement. So the red of course is it needs a lot of improvement. The green is
124it needs less improvement or is adequate. Um so we have these categories on the left which is what we use to do the assessment. Uh so we've been looking at the technology, the building finished materials, the building systems, the lighting and the electrical systems, the environmental quality, safety and security and code compliance. And we also look at educational appropriateness. So we have all these categories and that's how we assess the current conditions. And then we just give kind of a general um summary of the challenges that that there may be in that particular site and the opportunities for um the projects. Next slide please. >> Question. >> Oh, sorry. >> Go ahead. >> Trusty Fox. >> I I understand this completely. But I would like effence Ruben. I want you to make sure there's emphasis
125when it says lighting and electrical systems >> with the copper theft we've had through the years that put us back every time hundreds of thousands of dollars closing schools for a week or two because our our copper is stolen again. I want to make sure that that line item electrical that we have enough cement cages or steel cages that whoever coming from around California that thinks were easy to come steal from us >> that we're proactive. We're not keep wasting money on fixing bandaids that when you do that item since we're a target in the Bay Area for copper I want to make sure that we make it so they can't come to us anymore. They might come to other places in Valo, but we're going to have steel and concrete. They're not stealing our
126copper. They're not closing our schools. They're not wasting our money. So, can you please make sure that item is very heavy funded on what I just asked. Thank you. >> Got it. Understood. Um so for um the other part which is kind of the facilities master plan proposal then we will have a site plan that looks at the potential projects or the projects that we deemed u is what uh is needed to get to that point defined by the educational specifications. So there can be for example minor modernizations which is what is light kind of like that light purple in this plan. Uh the medium purple is a major modernization which could include um just reconfiguring walls um replacing systems and then all the finishes. A minor modernization would perhaps be more like a focus
127on the finishes. And then in the dark blue there's like u a replacement building. So these are kind of the types of projects and the the level of detail that the plan will have. It it will just be kind of an explanation of what we mean by minor modernization or major modernization and an explanation of what um the scope of work high level will be for each project. Um next slide please. And then we would go into the specific projects and and just kind of on the left you see what we call the indicators of quality. This is um a numbering system or a scoring system that we have arrived by there is a calculation and it's like a complex calculation I don't we don't have it here but we have arrived at it by
128providing a weighing score that we expect the board to give us the weigh the weighing score and then by from the meetings with the community and the staff and all the other stakeholders we have also giving um kind of a a a score overall of how important is that project and that combined then gets gets us to the indicators of quality. And so you have a number that hopefully helps you make decisions um on which projects to priorit prioritize. And then you have the the the actual budget number which is also high level but it also gives you the dollar amount of what will that project cost to make the decisions. Next. Um so the next steps um after just the next steps after this meeting is to finalize the work plan for the master
129plan based on your input today to update the contract to reflect the updated scope of work. Um to schedule all the site committee meetings and to schedule the educational specifications committee meetings. Those are the next steps >> I think. >> Great. Yeah. >> And uh a couple questions. >> Yeah. >> Can I ask a request since our district um for me with a priority definitely of course safety. Each site has to be the most safest as possible and that's what we've done to try to protect and hopefully now closing the street in front of a layout each day high. But the safety concern to me is the best at every site. What can make the site the safest at every site? >> But then I want to talk about can we we have these meetings
130have a focus on what makes us so great. For instance, can we also make sure that our facilities will have the best means to teach art be it music, dance, whatever type of art trades like Trusty Flores said, if we can find a way that our high schools can have type of shops that that's a mindset there like we've talked about for sports that our schools have the best facilities for sports to the children have their niche either if it's music band or sports whatnot. for engineering. Do we have the best facilities for engineering? Do we have the best facilities for STEM and science? So to me, when you have these meetings, I also want to focus on I've been hearing people say, "Oh, I want a magnet district. I want magnet schools." Well, then
131if this is the opportunity and time to make sure if we can put our money to have the facilities, make sure that they have the capacity for first safety, then hopefully all types of arts, all type of trades, sports, um, engineering, STEM, like I said, if there's a way to have that, I would like to see that emphasis put as a priority that all funding is spent are geared towards that if if I may I and I I hope I'm coming across of what I'm asking. >> Yeah, I mean I think that makes sense. I think an example of that is you mentioned before that we had the educational specifications meeting about elementary schools and one of the things that was identified that we want to make sure every elementary school has is a flexible
132STEM classroom. Um, so that or steam classroom that could be used for uh art or music or uh science programs and that that's flexible because the the staffing and the programs for that will change over time and and we can have a space that can work for all that at elementary school level. So we identify that as the standard we want to plan to as we go to each school site. We'll we'll figure out where is that space go? Does it a new space? Can we turn an existing space into that? Um those kinds of things. So that that's kind of a just a quick example of how this process works to address that. And then when we get to the project at the end, you know, we'll come back and we'll revisit those indicators
133of quality categories and the waiting of that. And that's as Diana mentioned, that's something we want your input on. Um, but it could be that that's an educational program that we want to emphasize. And so that STEM classroom when it's on that project list and it says it's $3 million, it'll probably have it could have a pretty high rating because it's going to score high in educational programs. It's going to score high in community needs. It's going to score high in these different areas to represent the relative educational impact of that. And there'll be other projects that don't have the same educational impact or don't have the same, you know, level of importance. And they won't score as high. And that doesn't mean that that's the only factor in whether they get funded or not,
134but it gives you all information to make those decisions about where you want to put the money you have when you have it. >> Vice President Flores. So what I'm thinking is that all these things that we want this this that's what this whole facilities master plan is about. So if we want to do that, you know, I I think myself as as a board member, the way I approach it is talk to my constituents, the folks in my area, talk to the folks that are in my schools and say, "What do you want? this is what you want. Make sure you're there at that at that meeting and and demand that because I feel like we're we're at that ground level. We're out of receiverhip. We don't have to run anything through the state.
135So, we really can create the district we want facility-wise. So, that that's what that's what I'm hearing right now that that we really are at at at this point that we haven't been in at least 20 plus years in the district. So, so all these things we want, we just have to relay it through with the superintendent, make sure our community members know where and when to go and relay all that and and conversations that we've had. Bring it forward and say, "Hey, we want more art. We want spaces dedicated for that." But, but yeah, this this is the moment, right? This is the moment that we've been wanting. This is that corner that we've been talking about turning. That's what it feels like with this, you know, now it's a matter of us to
136do it responsibly. >> And just a comment there, I think as we've spoken to our families who are moving to another school, one of the slides we had on that deck was to join the process to build the master plan for the school they're they're going to be going to. So we're gathering um you know uh folks who are interested from the community parents into be engaging in that process to joining the school giving them agency and and building that closer. So um that's something that we're working on is is is listening to the community. So >> trusty Hodgees John I think the words you're looking for are curb appeal. We're we're putting all this work in uh to com to improve the district. And if we're going to do all this work, we want
137it to reflect or give the idea that people want to kick the doors in to get their kids here. >> Oh, and and to answer your first question, George is going to address safety. He's got a slide. Um good evening everyone. Um so uh just a couple of quick um uh topics. Um we're looking to enhance our access control. Um advanced screening and visitor management. Uh we want to modernize our intrusion detection, enhancing camera sensor, the camera sensor infrastructure, and then after hours security coverage. kind of going back to what you um have mentioned earlier. Um and just a couple of side notes. Um our camera systems right now um at the school sites are um the the sites that are experienced uh high levels of theft and vandalism. We have programmed uh rules or
138alerts to notify um operations department during after hours. So, what that gives us is a little bit more of a real time uh um access to when people are coming to our facilities after hours. Um and it has, you know, recently we've had a couple issues at a couple of our facilities and it has kind of curbed that activity. So, we need to, you know, take that to the highest level possible. Um the additions as far as access control, the additions um to the fencing at Bel High School will give us the ability to use the evolve system. Um and we can utilize that effectively on a daily basis. Um that will be huge um because it's going to force everyone to go to the front of the school site instead of the side, the
139back, northeast, southeast, you know, it's just it's so many uh ways to get onto a Val High School campus right now. Um so when when we add that additional fencing, it's not to keep people um uh in, it's to keep people out. Okay. Um and then also um it's it's a must that we we replace our antiquated landlinebased intrusion alarm systems with wireless systems. Um right now um we're starting to have a lot of um uh we're starting to create a lot of work orders um with our intrusion alarm vendor because we just have a lot of old wires uh old piping throughout our facilities. Uh so going with a wireless or transitioning to a wireless infrastructure will allow us to maintain a high level of security for all of our facilities. Um, I met
140with VPD today to talk about some of those issues that we're having having with theft and vandalism and um, they're really on board to to assist us and I was appreciative of them coming uh to my office. Um, you know, that collaboration, but we really need to enhance our security. Um, I I really feel that that has had a bandaid for many years. Um, so once we get to a standard, um, we can maintain that standard and then we can just keep adding, uh, to the system. So, um, I'm I'm excited to, uh, uh, move forward with this type of work. Thank you. >> Thank you, director speak. Any questions on safety? The other item that I wanted to uh facilitate a very short discussion on >> Oh, I'm sorry. question. >> I just want
141to suggest um when it comes to when you're talking about the the intrusion system and upgrading it to wireless and I know um I spent almost 19 years in the army in a couple of different um positions. And one thing uh we learned the hard way is that if you rely too heavily on one system, it could fail you. And I know um in the current situations, you know, engaged in war and conflict um some of the systems they're using, the wireless ones can be jammed. So I I would suggest like considering a hybrid system, you know, where you use both where if one fails, you've got a backup, something like that. >> No, definitely. Um we would look at explore all options. Um the one good thing about wireless um is that um it's
142a quicker fix. Um for example, if a system goes down, we have our vendor come out. Um with the landline, it's really difficult because um I'll use Hogan for example. Um we recently improved that system over there within the last year and when Velca and her team went through it was landline. So when they were doing the roost and things of that nature, um you know, things just happened, right? So that facility became um the intrusion alarm just it's just inadequate. So we went wireless there um especially with the auditorium over there. And now we have no problems with that. But I do understand what you're saying there there there are negatives to every system. But the one key point is with the wireless, they can just assess that immediately. Um, we get real- time
143notification if a sensor goes down or if somebody opens up our facility illegally. So, there are some benefits to that. >> Yeah, I I hear you. Just just keep in mind that um people are pretty sophisticated. You set up one system, they figure out how to to, you know, take advantage of it. So, >> Superintendent Aurelio, >> just before we move off the safety thing, um question, I didn't see it on the list necessarily, but I know something we've been talking about is and there's been a request of locking mechanisms in classrooms, right? Internal locking mechanisms. I know um in our country with the the sheer number of school shootings that that became a real push for our schools to be for adults to be able to lock classrooms from the inside. >> Yeah. >>
144I don't I don't want to lose sight of that. and um access control covers um locks and doors. And so um one of the one of the challenges we have is is standardization across the district. I think um we're coming off being a 22 school district to a smaller district. It gives us the opportunity to to really look at um what our key system is. Having some redundancy with both physical and digital access um and then kind of integrating that with the overall safety and and security cameras as well so that they're talking to each other. And so we're looking into that right now. Um getting some good feedback from our our our partners in u on the teaching side of the house for for and the and the classified side of the house to
145see what that looks like. So we are looking into that. So George, do you have anything to add? Um, and I'm also working with um Irene Reynolds um risk manager for the school district and we're going to do a pilot at Stefan Manor Elementary um with some uh a door lock mechanism that we seen um um at some training earlier this earlier this year in Turlock um with K uh I believe it was a vendor named KSL. Um they've done training workforce uh you know training with the district. Um, so they're gonna we're going to purchase some, use that as a as a as a a beta test and then see if we can um um implement that at all our schools. >> All right. And and the last piece here is is um I
146know I've heard a few times um that wanted to bring back the um the possibility of exploring work workforce housing across the district. Uh yeah. uh Trusty Fox. And so, um facilitating discussion around um what that could what that could look like. Um really, um understanding that this again, this is just a discussion. Nothing is here for for approval. But, you know, across California, districts are facing recruitment and retention challenges. And this is one of the ways that um districts have tried to address that, that housing affordability, um commute times, workforce stability. And so, um you know, What kind of uh thoughts would the board have on that? Would they be interested in looking at a feasibility analysis um and understanding what that could look like? One of the benefits we have is that um
147we do have properties that um aren't being utilized that um at the moment with uh school programs. Um and so um that's an opportunity for us to leverage that land in a way that doesn't impact us with a large uh capital uh capital commitment up front, something that we could um build in so that we can end up owning the property at the end of the cycle but also offer affordable housing for our staff. So it's a big um project to undergo but um just wanted to get some thoughts from the board. >> Trusty Fox, >> I brought this to the two by two a few months ago when we went to CSBA's annual conference through his classes about this how districts through California are using their surplus property to have workforce housing not just
148for teachers but also for fire police and so forth when I discussed this with the city or mayor source they're extremely interested because they're having trouble also with recruitment of law enforcement and fire department. So they also but there's also could be grant or money or ways to partnership with the city for money. But the danger point when I went to the classes last December that as long as the district's not the landlord that is the key was a key point takeaway was that the district cannot be the landlord. Um, but far as the funding between the state of California, the city of Oleo, and the school district, it's a joint venture. And that joint ventureship, not only that I brought when I talked about it, I introduced it was also I wanted it to
149be a model for Valo to show other cities. Yville just did this. Yville had a special tax and Yville now has their own because the citizens actually are funding it. Here will be a different model between the state, the city, and the school district. But there's I think it'd be a great model for Valo in a positive way going forward to show let's use these properties in a great way. And I know the city's very interested in that. So that's where this all started and came from. But I I think it's just a great way to showcase fileo with the negatives we had with closing, turning those into a positive, >> right? And and and what we're seeing in just uh some initial research is that every city and every community is very very different.
150And um uh partnering with um a group to kind of identify and assess, you know, what the opportunities are, survey the community, understand what the needs are. you know, taking a look at a demographic study, a salary stud to understand what's the affordability, right? And then bringing that back. So, um, that's an option. There's a lot of models out there. We're not the first to do it. There are models that are showing some success and so perhaps those are places to look for similar communities where this could benefit us. So, >> trusty Dr. Yeah. >> Um I don't know where the model came from, but um UC Berkeley has a village of housing that supports their clientele that come into their school system. UC Davis has a village that supports their clientele coming into their
151village. Val should be able to do the same thing that supports the people for sustainability. Um I don't know what the model is but they managed to do Davis. It was way after I left but anyway um managed to to take um land around them and rise up above it. And people found um that came to live with families to support the college to support the university live right there in the village until they could get theirelves together and then uh graduate and go on and move on. So uh sustainability comes in California with a sustainable housing and affordable housing. So, if we're going to get people to come into our village, we're going to have to do something about um sustaining them when they're living because it's it's hard to sell California uh as
152a um dream now because California has out outpriced itself. Um, you can get a million dollar house in the south for maybe 550 650 with land. >> You might get a condo here. >> And you're seeing that in the state legislature. Assembly bill 1021 is streamlines the process for workforce housing on district own land that removes some barriers that were existing beforehand, zoning changes, local approvals. Um, so you're seeing some some of the legislation catch up with it a little bit. Um, but the key stages of it would be that assessment, that physical site identification, market analysis, the architectural pre-esign, and all along the way as I've studied these processes years, it takes years to to get there, but bringing them together, bringing those reports back to the board and looking at what would be
153a final feasibility report for what that could look like. So, I can bring something back at some point. All right. So, that was a lot. Any final questions? I think we've got some great um feedback and notes. >> Vice President Flores. This is a a question more so as just a um if I can ask the superintendent to explain the the funding process for all this because I know that the community might be seeing this as we just put out a notice to lay off a whole bunch of folks and now you're talking about spending more money and you just closed a bunch of schools and you're spending more money and I think that the community needs to understand that school funding isn't just one bucket where all the money comes out of and how
154the restrictions on certain funding or funding can only come from one source of that budget etc. But I think that if you can kind of just reiterate that for the community so they understand that this isn't selectively spending and selectively um letting folks go. >> Well, definitely. Uh and you you kind of did a good job yourself already. I think you're very well verssed in how schools are funded. Um, what we're having conversations about this evening is tied to measure S funding, which is bond funding, facilities based funding, which is very specific and can only be used for specific things. Uh, so that has nothing to do with the general fund that pays for our salaries, pays for turning the lights on, pays for even the rout some of the routine maintenance work. Uh so
155specifically the dollars we're talking about this evening is earmarked for the facilities work. So it doesn't impact the decisions we're making around school closures necessarily or staffing reductions. That's about right sizing our district, ensuring that we're at the right capacity and serving the community currently. So the I mean what I like hearing from you all is you're you're forward thinking about what you want in Balo because this is like you said turning that corner when it comes to the facilities. We know the buildings are old. We know they all need facelifts on some level and that all contributes to our families thinking Valleo first which is something we've been pushing. How do we convince our families that live in this community to send their children to our schools? Curb appeal very important. That's one piece
156of the puzzle. What happens in the classroom is another piece. How kids perform is another piece. Our workforce are, you know, keeping qualified employees so we're not constantly hiring and refreshing and refreshing year after year. All that matters. This is just one of those pieces. I want to thank KK Architects for coming out, Director Tisby, Director Hims, um for their contributions today. Thank you. Thank you everyone. We're now at um item five, announcement of upcoming meetings. >> You have a question? No, I don't have a question. Um, to all of you guys here, you did a fantastic job. Even though I have those questions, those hard questions, but I analyze things and then I, you know, give it to you. So, um, you were on point and everything. So, don't go secondg guessing yourself, okay?
157Tonight, just go have, you know, a a good evening. So, just a couple quick announcements on meetings. We do have our next two plus two meeting tomorrow uh 4:30 at the city hall chambers. Um right after for trustees and community, we have the AAPM Black History Month Showcase at Valo High School. So, um please join us there. The next regular board meeting, just to note, um at the previous meeting, we did make an adjustment to the calendar. That next board meeting, which typically would be on a Wednesday, will be Tuesday, March 10th. Just to make sure your calendars are adjusted, Tuesday, March 10th. And part of the purpose for shifting our meeting date to Tuesday is so that we would be available to attend the Solano County Office of Ed Board meeting on the 11th.
158um because they have a topic that is really pertinent to our district which is interd district transfers and we want to be there and available to speak to. >> Having concluded all the business on our agenda for this evening, uh we have reached item six. Um this meeting is officially adjourned. Thank you everyone. It's 7:12 p.m.