WCCUSD Board of Education Meeting March 16, 2022

001i'd like to say good evening to everyone and welcome to the board eating march 16 here at the judge middle school [Music] and we will open up with the pledge of allegiance after the treasury we have the landing now so i will [Music] unto god all right now we will go to the landing knowledge thank you we recognize that we are presently on the lands of the chichen you igma carkin ohlone peoples and acknowledge them as the first inhabitants of the land we currently occupy all right thank you thank you for the trustee regular for the land acknowledgement and now we will proceed on with the meeting for this evening and i will do the welcome procedures uh now we are moving to a4 which is the welcome welcome welcoming procedure once again welcome to

002tonight's meeting we are about to get uh about the closed session but before we do the board is here to receive public comment on any closed session item that is agendized the board would then adjourn to closed session reconvene in open session to continue with the regular agenda at 6 30 pm if you are attending the meeting in person here at the john and you wish to make a public comment now on a closed session item you would need to submit an orange request to address the board formed to indicate your desire to speak if participating by zoom you will need to raise your hand by clicking on the appropriate icon of the zoom out or by pressing star if accessing the meeting by phone there is no yielding of time to another speaker and

003there is no substitution a speaker permitted please finish up the orange cards carts now if you are here in the audience and if you are in the zoom or attending by phone please uh get in line to speak by pressing your zoom hand now to access translation of the agenda click the top of the web page using the word english for translation into multiple languages meeting interpretation services are available by zoom clicking on the globe icon at the bottom of the screen due to the brown app board members cannot discuss items that are not on the agenda and do not usually respond to items presented in public comment please note the order of business may change without notice and at this time we will have the roll call thank you mr president president christian here

004trustee congrats boy good afternoon present trustee reckler good afternoon i'm present trustee smithfold good afternoon everyone can you hear me yes good present trustee phillips it's not here at the moment we have four board members accounted for at this time thank you all right thank you dr hurst and now we are moving on to a6 the disclosure of the items to be discussed in closed session government code tonight the board will consider the conference with legal counsel regarding existing litigation uh liability claims conference with labor negotiator and student discipline education code section do we have any public comment or any comments at this time no public comment at this time okay thank you and so at this time we will adjourn to go into closed session and we will reconvene at 6 30 p.m see

005you at 6 30 p.m thank you good evening i'd like to call this meeting back into order back into session from closed session welcome to the march 16 2022 regular board meeting otherwise country class unified school district to access translation of the agenda click the top of the web page using the word english for translation into multiple languages media interpretation services are available in the zoom by clicking on the global icon at the bottom of the screen due to the ongoing covet 19 crisis this matter is there anything to report from closed session yes mr president we have two things to report out regarding agenda item a 6.2 the board voted to reject the claim presented by t ashatino february 23 2022 related to alleged property damage sustained the board members voted as follows gonzalez

006hoy yes trustee phillips yes trustee reckler yes trustee smith fold abstained president christian yes also regarding agenda item a 6.2 the board voted to reject the claim presented on behalf of an undisclosed minor student dated 2 15 22 related to alleged personal injuries they unanimously approved to reject the claim presented on behalf of the undisclosed student also a report out the board voted on three stipulated expulsions and they voted unanimously to approve the stipulated agreements on all three thank you all right thank you dr hearst and just to go over some procedures um due to the ongoing covenant crisis the manner at which the board of education uh meetings are conducted has changed thank you for in advance of your understanding and cooperation and we as we experiment with new ways of conducting the people

007business while allowing the maximum participation and adhering [Music] to our values and safety for the community in in the agenda we will follow uh as is stated due to the brown act boy members cannot discuss items that are not on the agenda and do not usually respond to items presented in public comment please note that the order of business may be changed without notice for all of you who are new to the meeting we have two people that are here uh miss dunning uh our parliamentary person um will be assisting us uh in our meetings as we conduct the meetings throughout uh duration of our time so tonight speaking will be as follows we have trustee phillips you have trustee clerk gonzalez hoy you have trustee reckler you have trustee smith fall and then we

008have the student trustees student trustee leon student trustee flores with that now we are on to b2 report the ratification which we already reported the closed section which so now we will go into public comment and so we need you to raise your hands and if you are here inside the um here at deja fill out the orange cards and then those who are on zoom um raise those hands and we will start from inside here at dijon then we'll work our way up to the zoo map so i'll turn it over to staff our first public comment for tonight is mark shaw dr hearst on september 30 if you presented that the vax requirement for accessing district facilities was lawful on march 2nd you said it was unconstitutional a.k.a unlawful to deny students in-person

009education based on covet-back status how then are unbacked students to be given an in-person education since the mandate contains an unconstitutional provision it is rationally pointless to leave it unchanged dr hearst on march 2nd you represented numerous times in the affirmative that california has a backs mandate to be set definitively effective july 1st however that mandate is dependent upon full fda approval which has yet to occur in which you failed to mention and unlike you the state allows for personal belief exemptions which you failed to mention and later in the meeting you said to mr phillips things changed to me your statements are contradictory incomplete misleading and misinformation and dr hurst you agree that california will have a superseding mandate effective july 1st why then do you need a mandate at all and on february

0102nd why did you recommend an effective date of august 16th that recommendation is pointless if you really believe in the state's july first date regarding this district's leadership in coba 19 vacs mandates who exactly did this district lead five california districts prior to this one had adopted a vast mandate and near 12 hours after this board passed its unlawful mandate the governor announced the state would require cobit 19 vaccination contingent upon full fda approval accompanied by personal belief exemptions and mr phillips you falsely stated as a matter of fact that the unbacks would be absolutely barred from an in-person education if the state actually does have a mandate that is misinformation as the state allows for personal belief exemptions and mr phillips to say that some may consider the deadline extension of victory is insulting

011we do not see it as a victory but is some relief we are trying to protect our children as you would do in a situation you believe puts yours at risk mrna vaccination is novel and experimental mnra vac's injury is real its risks to healthy children are greater than kovid where there is risk there must be choice and in conclusion i do not call the adoption of an unlawful resolution leading it continues the pattern of leadership that has brought this district to the verge of insolvency start a change in that pattern by abandoning the backs mandate immediately thank you for this opportunity [Music] our next public comment is kimberly chamberlain good evening kimberly chamberlain ifpte local 21 ssa chapter i would like to say thank you very much for last week you guys did a

012fantastic job at considering your community your students your staff and the hard-working people such as yourselves included that are continuing to educate our students i would also like to say that i hope with that in consideration you will continue to pay attention to the jobs that we are continuing to do as we have this budget deficit continuing fill the jobs that need to be filled because we do have people out there that are very tired that are doing more than one job at this point in our lives i would also like to ask to please revisit hr's head position i'm not positive what it's called at this point in time in my career because it's had a few names lately and but i do see the people over there working tirelessly and they're doing it

013as a team but i do believe that that group needs some support with leadership at the top so that not one person is always having to make a decision they are doing a fantastic job in hr and i would commend them for every effort they have done last week there was a comment during the budget and it was stated if we got rid of all of central staff what would happen could we make our budget if you got rid of all of central staff there would be nobody to set this meeting up there would be nobody to give you your reports and your data that you're asking for and there would be nobody to individually support each one of those secretaries custodians and yourselves and our community if we got rid of those staff so

014please consider those words wisely thank you our next public comment on zoom is tara fey please unmute yourself hello my name is tara fay i spoke at the last board meeting on my fears as an immuno-compromised teacher and urged you to maintain the mass mandate clearly my plea went unheard superintendent hurst you have failed your disabled constituents you will wait until saturday night less than 48 hours before you intend to rescind the mask mandate to notify the community the only explanation for the lack of notice is to silence your outraged constituents and give us no time to speak on the issue shame on you you and the united teachers of richmond agreed to a health and safety mou that clearly states all students will be required to wear medical grade or three-ply masks and our

015mou is supposed to be in effect until the end of the school year it also states that in the event that the cdph and county public health regulations change both parties shall meet and negotiate the affected provisions the legal interpretation of this line means that any changes to the mou must be agreed upon by both parties hence negotiate you bullied our union reps into agreeing to the sham knowing fully well that they were equal partners in negotiations and that you do not have unilateral decision making authority our union reps wanted to maintain the mass mandate you said no they asked to maintain it at least until spring break you said no they asked to keep it for the unvaccinated you said no they asked to keep it for teachers you said no they asked that

016parents and students our community be surveyed before a decision was made you said no despite being presented with data that shows that a super majority of our teachers do not want the mask mandate rescinded you were only capable of saying no this mou voted on by your teachers needs to be honored and those seeking to undermine it must be held accountable because our health is not a bargaining chip if you think it is then you shouldn't be in education as a close to my comment i will not say thank you you don't have my thanks our next public comment is salon harrison please unmute yourself good evening boy thank y'all for um being here tonight um one thing i just want y'all to remember is and i haven't heard it brought up in a while

017is the resolution that was written for the black students 46 19 20 i would like for you guys to revisit that and um share with the community what have um the board members done to support our black students in that resolution um a lot of parents and black educators took time to do that and it seems like it's not mentioned in the fabric of the school district enough and how we give presentations and how we hear information that kind of gets looked at look look over and then you guys need to also look at these students that this resolution was written for is your lowest performing students and they're among them and they're not all poor and low income so i would like for you guys to look at that resolution and kind of give

018the community some insight on what you guys think about this direction and how you guys going to implement this resolution coming next school year and the rest of the school year to support our black children i also wanted to bring back up the um the period consciousness and awareness that um some a board member had brought before and jamila has spoke about i would like for you guys to support um young women in our school district around that and making that a safer space and a more educated space for them thank you our next public comment is stella miranda please unmute yourself can you hear me yes sorry good evening tonight i want to share some facts with you about masking and how they negatively affect our children do you know the harms of masking

019research consistently shows children are impaired in recognizing emotions the impairment is significant in younger children seeing the mouth is critical to language the mouth movements are essential to learning and understanding language the early years are critical and most important to develop language and emotional and social development mass hinder language in speech development especially in students who do not speak english at home hwo states that children under 5 should not be masked at all children 6 to 11 can be adversely impacted by affecting their learning and social and psychosocial development as educators you need to realize that these choices to continue mass magnates have long-term consequences on our children dr hurst i understand you're feeling pressure from utr and parents but our focus needs to be on the safety and well-being of our children we cannot

020allow our children's rights to be infringed on we will not force our children to live in a bubble or in fear or being fear-mongered by anyone recently you stated no one should feel pressured to wear a mask or not wear a mask this rule should apply to teachers administrators and students please remove the mass mandate across the board for all students for their health and well-being whether removing mass mandates now or after spring break is not really going to make a difference why because covid will still exist after february after april 15th west contra costa unified school district needs to return to its focus to educating children not enforcing illegal mandates fyi mass do not provide protection against airborne diseases thank you for your time our next public comment is viviana please unmute yourself and

021state your name for the record our next public comment is david moogle please unmute yourself good evening board members and i will still refer to as president smith folds that's something you guys still need rectify um watching the board function christian no offense sir but i think being the clerk and watching the process helps you learn how it works so um dr hurst and hoy are you know guiding you through it so much it would be a lot smoother so think about that the right people should be getting the jobs and hopefully hoya is not getting it after this go around because then you'd be going back to the way it should be it should be addressed the parliamentarian should be bringing that up too masking is a choice vax is a choice the science

022is out there it's damaging and people should choose what they do with their health not school boards or teachers unions voting has serious consequences it has consequences with these people we put on the board who don't listen to us as well as our government officials that don't listen to us they make negotiations with teachers unions and other entities without keeping in mind the real customer the children and i say customer because it's a business you guys don't you run it like a bad business but it's business it's money with you guys and you guys are cutting great great teachers which you shouldn't be doing you should be getting the money from somewhere else again voting has a consequence think about who you're voting for a year ago gas was great look at us now and

023now we're wearing masks that support a lady who has more ice cream than i can afford to put gas in my car thank you our next public comment is carol peters please unmute yourself okay i first want to say thank you to trustees 003 christian dimitrio gonzalez hoy and jamila smith-folds for your courageous unwavering support of students and school staff you understand that schools cannot function without teachers admins and all support staff that help schools operate properly i am thankful that the community will not see a repeat on of teacher shortages much like the community experienced in january with triple the classes in a library or in the gym because we didn't have enough teachers um i want to also say you know thank you to those people to those uh trustees next i would

024like to caution board members that didn't follow board policy nine one zero zero uh two or i'm sorry bylaws nine one zero zero um when they start to put out uh put other members on blast for not following uh certain board members certain board policies if you didn't follow it before don't don't point out the fact that y'all not following it now be consistent on which board policies you will follow the community ask for transparency be be transparent but be the same all the time you do now mentioning we didn't follow nine zero zero four e well you didn't follow nine one zero zero you don't follow board policies you don't afford you don't follow board bylaws thank you for bringing that to our attention lastly i want to support all teachers who are recommending

025students continue to wear masks much like most community businesses do especially those teachers that use the district's approved pbis strategies to encourage students to wear masks and i hope the district publicly supports all teachers who have been impacted or shamed by this encouragement and this abrupt change to policy we need to make sure we're still supporting teachers there are teachers who are impacted and it's unfortunate that the board isn't speaking up for those people and just saying we're going to contact the lawyers because the teachers are following with the district policy this is crazy we don't know what policies to follow and what not i'm done our next public comment is ellen bilio please unmute yourself yes am i unmuted yes yes thank you so much for taking this comment um i really want to

026start with uh gratitude and a statement that i think everyone wants the same things we all want safe schools filled with happy children learning lots of things and i want to thank dr hurst and his team's leadership for providing excellent detailed budget analysis i have no idea why it was at the end of the meeting board members being cavalier about the potential of county or state control are not acting with an equity mindset any step closer to state control is a dangerous development spending more time arguing with the parliamentarian than speaking to the ficma representative was frankly astounding um i really want to thank trustees reckler and phillips for their brave votes no one wants to eliminate staff but if what the budget analysis showed is true which is 80 or 90 percent of your

027budget is people and you have a 45 million dollar budget shortfall something has to give some of you need to be ready to make some very unpopular votes to preserve the health of this district and preserve our local control that is an equity mindset if i was a trustee our fiscal health would be my top priority i would demand that the budget be at the front of every agenda not at the end of a meeting if i was a trustee i would be really concerned about our budget i would really be considering money in and money out risks are definitely money out but there's also a concern about money in i heard at our presentation that we are losing money from declining enrollments and attendance if i was a trustee i would be really asking

028for attendance and enrollment data for my area i would need that to evaluate potential impacts to my constituents if we lose control the state's going to get their money back some way or another if you don't like eight classes in a gym then you can't be going any step closer to state control we have to get this in order budget has to be at the front of every meeting thank you for fighting for our children and thank you for fighting for equitable outcomes our next public comment is giorgio cocentino please unmute yourself thank you hi uh this is giorgio cocentino i am a former district educator i am a current district parent i uh i work in a laboratory with the cova virus i you know i think about safety quite a bit and uh

029i'm not um anti-massacre no i'm uh i'm you know pro mask uh i guess yeah i do fall into that category uh but having said that one thing uh that happened recently has caused me some concern and it comes probably as a parent and as a former educator where i think about all the children in our school and yes i mean i always safety comes first but this idea of incentives such as raffles or candy to those students who wear a mask and nothing for those who don't i can't accept that and i told at least one teacher he said he had the permission of the district to do it well i told them dr hearst is wrong for allowing you to do that and so is the principal ryan shaw for allowing you to

030do that why because i'm thinking about those children who they're getting uh they're learning also uh you know from their parents whatever everyone's forming their opinions on this what i don't want to see is a child sitting in a classroom uh feeling like garbage maybe uh or alienated or humiliated as a result of this practice so what i would encourage is instead that the district focused on education educating the parents educating the students uh reminding everyone that there are still vulnerable populations out there vulnerable teachers vulnerable students vulnerable parents maybe there's a parent on chemo and we all need to do our best to help and you know look at it that way instead of this practice with the kids that again i just don't agree with lastly last thing i want to say is

031you had a couple students a couple more students show up to campus with guns recently as a former educator and current parent i want the uh sros brought back to the campus our next public comment is david biliu please unmute yourself hi uh hi i wanted to start off by thanking dr hurst and his staff for all the hard work this year to get our kids back in school and keeping the schools open through some very challenging times um i also wanted to thank all the teachers and staff who have once you know once again gone above and beyond we always ask too much of our teachers and staff and we don't afford them the respect and gratitude they deserve uh but i primarily wanted to address um the board regarding the meeting last week

032uh making sure the the district's finances are in order is one of the key functions of the board and this board as a whole has failed the community in this area i want to implore the board to make this issue the first topic at every meeting until you can reach a consensus on the financial state of the district and identify a path to sustainability the deficits that are being projected are going to require some very difficult choices and you have to be willing to make those choices nobody in our district wants to lose any of our hardworking teachers and staff nobody wants to cut any of the programs that the community owes advocates so strongly for but at some point something somewhere is going to have to give i heard some comments last week that

033were essentially inviting the county to step in regarding the district's finances that idea scares me we cannot go down this path of escalating intervention that results in state control of the district if the state bails out this district they are going to recoup their money by cutting deeply and indiscriminately they're not going to make cuts with an eye towards equity or fairness or need or community values they're only going to focus on dollars this would be an absolute disaster for every child in our district and cannot be allowed to happen you as board members are the only ones who can make the choices however hard they're going to be to put us on a sustainable path in a way that does the least harm to our community please do your job as a board so

034that we can maintain local control of our district thank you our next public comment is jane kinster please unmute yourself good evening board i would like to thank christian uh the board trustees christian smith folds and juan gonzalez for supporting the classified and certificated staff i'm looking forward to support in the future with the sun shining portions of the contract that are coming up i'm wondering if downtown is running reports of all the students that are 30 minutes late to school who leave 30 minutes early from school or who are absent i suspect that if such reports are run and they compare them to the attendance meetings held versus these students you would see a source of funds that are going untapped and we can stop this bleeding of our money by looking into this

035low-hanging fruit and addressing these issues in addition i believe that if wcc usd is hiring a lobbyist lobby person to speak out for our district please talk about lobbying to make kindergarten attendance mandatory in california many of the other students already have kindergarten as a mandatory grade if my memory serves me it was said at the board meeting that kindergarten money per student each day is one of if not the highest amount of money we receive per pupil that means each kindergarten student that is here all day long brings in one of the highest amounts of money for our budget and for our district in addition to that these kindergarten kids really need to be in school so that they can start learning all these foundational skills that they need for their academic career which

036would make their performance increase and be much better and it would totally change the trajectory of their lives if they received such a wonderful education thank you our next public comment is laura brazil please unmute yourself good evening can you hear me okay yes thank you dr hurst you talk about how safety for our kids is your main priority look around your schools do you feel you're doing your best and using all resources available to ensure the safety of our kids i don't because while you were so laser focused on mandating a vaccine that wasn't mended by this state or even fda approved your schools were going under while you were trying to bribe kids with laptops and gift cards your students were being served moldy food while your teachers are publicly praising students that

037wear a mask and rewarding them they are in turn further encouraging the unfair treatment and bullying of students who choose not to wear a mask as that is their option indicated by the state and county while you were arguing over which date to enforce a mandate kids were bringing guns on campus while board members are throwing temper tantrums threatening to manage other board members students are physically assaulting each other on a daily basis kids are trying to cope with the past two years and try to co-exist with each other every single day i don't know about you but i would rather focus on the student that's bringing a gun in their backpack than the one not wearing a mask i would rather focus on the students who are being suspended over and over and over

038due to physically harming and assaulting other students open your eyes get your priorities straight and do something to keep our kids safe our next public comment is michael hernandez please unmute yourself hello okay so yeah the mass doesn't really help for nobody especially for the kids it's caused a lot of anxiety a lot of depression a lot of separation a lot of kind of like a more like a cult following people get teased left and right we all know enough studies out there that mass does cause breathing issues oxygen to the brain so cloth mask or surgical mask you still got holes in the side or n95 mask there's enough studies out there that shows that the kova is like less than .03 microns so doctors have noticed that and dr hart should know that

039as well if he doesn't then read some more um other things too i forgot to mention from last year it was a history topic called the 1619 project me and my son were reading together he gave me his thoughts and collective ideas and thought of it logically and showed him that several historians have debunked this it's just more like a one-sided opinion of a person that didn't get enough love for mommy and daddy i guess but it's already been debunked and surprised that's in the school um see what else let's see oh yeah all the violence is going on with the school that delay you mentioned earlier that's so absolutely correct because you guys need to learn how to clean your home first before you start helping the world if you can't get your priorities

040straight at home versus helping others and prior board meetings there was too much going on with all these members here that can't have a good collective thought together but yeah kids are high priority and they're being harassed and bullied and shot or are guns but if mask is a high priority to you all wake up our next public comment is tanya williamsford please unmute yourself hello board members i am a student at hercules high school and i would just like to bring this to you guys's attention as an african-american student at hercules high school i do not feel like i'm being treated fairly my bsu club black student union has thrown a play and we have gone through so many hurdles to get our play going and i feel as if that the discrimination towards

041us is just bigger than this play multiple teachers multiple times have said strange things to us me personally i was talking to one of your staff members and we were talking about a rally do from leadership and she said why do you need more than one black history dance it's a multicultural rally there's more than just one black history i feel like a lot of teachers put us in one bubble and i don't think that's right i would also like to say that another staff member who has no control over the buildings at the school has prevented us from trying to continue that play and i also like to say that she has personally talked bad about one of our security members to me saying how i don't like the way he does this and

042that doesn't sound right you're supposed to be a family hercules times are supposed to be family and it doesn't seem like us african-american students are getting the right representation that's all our next public comment is maisha harris gash please unmute yourself good evening so tonight i have a few statements of facts to share fact number one when the 2018 to 2021 utr contract was signed which included a march 2018 five percent raise a july 2018 four point five five percent raise a july 2019 three percent raise and a july 2022 percent raise both sides new the day they signed that agreement that budget cuts were coming and they're gonna have to happen somewhere down the road in order to keep the district solvent fact number two dr hurst nor our interim cbo were the individuals

043who agreed to that contract they inherited it from other people some who are no longer with the district however there are current decision makers who had some responsibility with agreeing to that 2018-2020 contract fact number three covet money is one time money and only delayed push down the road the budget cuts that were known to come way back in 2018. fact number four this district was experiencing declining enrollment prior to covey covert only exasperated our declining enrollment fact number five the voters of this district in part voted for each trustee to keep this district solvent and not pass the budgetary responsibility to the county office of education and definitely not to the state are you guys going to take us back to 1991 and being taken over by the district in closing my life matters

044and the lives of my students matter and that's why we continue to wear our mask peace and blessings to you all our next public comment is lisa disbro please unmute yourself good evening can you hear me can you hear me hello hello i um give me one second here we can hear you now okay could you put my time back thank you so much i appreciate that um good evening everybody um i have a lot to say tonight i'm appreciating the numerous topics the public is comf covering i just noted here in looking at the screen that mr phillips you have a very interesting mask on instead of having a mask that says team wcc usd you have a very political team pelosi and as a representative of your area and on the board that

045is making decisions for a community that is geographically based not politically based you are misrepresenting the um nonpartisan aspect of public education you are not a a representative of just one point of view you are here to represent all points of view because as we um hopefully continue to say we're caring for the children whether their families are of uh team pelosi or another team we are all californians we're all contra costans we are under the constitution of the state of california and i think it is disrespectful to wear that mask were it to say team wcc usd i'd be celebrating i'd be host i'd be saying everybody should have such a an emblem but you have shown disrespect towards so many in your community i'm just literally i'm shocked i do want to point

046out that uh the berkeley teacher lisa rossi did an excellent job in the kpix segment on the uh discrimination towards unmath students berkeley led the way in showing respect for all points of view thank you and our last public comment for tonight is viviana please unmute yourself and state your name last name for the record good morning good evening can you hear me yes good evening dr hirth and school board my name is viviana and i am 10 years old and a student in your district i am really upset because my brother and sister do not have to wear a mask because they are older i want you to know how hard it is breathing with a mask all day long i choose not to be vaccinated because my body and my choice i feel

047like we are being mistreated because we are younger and that is not fair can you please lift the mask mandate and let us breathe fresh air inside the class and outside thank you for your time okay all right i want to thank everyone who participated in public comment this evening thank you for being participants and now we move on to the rest of the agenda and we will do go to b4 agenda review and adoption dr hertz uh approximately what time do you think we need and then force the changes um i see that we have e and f are there any other changes it's her for as far as pulling items under c 4 contracts there's a school services contract we would like to bring back at the next board meeting and again that's

048one contract under c4 and has school services so we like to pull that we also have e under action items that we would like to pull and bring that back for the next scheduled board meeting and we also have an item we would like to consider adding and we do have attorney maiola to speak to that item and then the board would need to make a motion yes dr hurst good evening board members if i could take a moment of your time the district and board president and superintendent received a letter from the contra costa county office of education that is dated march 15 this letter was received by the district after the agenda was posted because the agenda under the brown act needs to be posted 72 hours in advance this letter specifies some

049actions that the county superintendent is indicating that uh will be taken and on page six of this letter it also talks about an opportunity within a very short period of time for the district to consider an appeal the district needs to make that decision within five days of making of the determination and so under the brown act there is a provision that allows the governing board to add an item on the agenda after it has been posted under three conditions the first condition is that the item needs to have arisen after the agenda was posted which is the case here the second condition is that the item needs to be addressed prior to your next governing board meeting which is also addressed and then the third condition is that if the board wishes to add

050this item on the agenda a super majority that is four board members need to approve that motion to add that item onto the agenda so just to summarize there is a letter that was received by the district yesterday regarding actions that the county superintendent um intends to take with regard to the district's fiscal position the board um if the board is going to appeal the board would need to make that decision uh within five days of the receipt of the letter so those two conditions allow the board to add an item on this agenda if board board members want to add this item um to add the item itself onto the agenda it's my recommendation that you would add a closed session agenda item at the end of your open session tonight and that closed

051session would be under conference with legal counsel initiation of litigation under government code section 54956.9 c and i can provide that information in a written form so that um you know the details can be taken down but at this point um i think the board needs to decide whether to add that item on the agenda which requires a motion a second and four board members in support of adding that particular item i'm also available if there's any questions that you have about this process president christian go ahead may i ask a question yes miss catherine you said that your suggestion would be to add this to closed session at the end of tonight's agenda not for open session but closed session that's correct thank you for that clarification okay so we will need i need

052a motion uh to remove this uh clerk because all this sort thank you president christian point of order may i ask a question please yes if the attorney might please repeat again why this is a closed session item that's a really good question and it's something that um well closed session the purpose of closed session is so that the board can receive confidential information and in this particular instance the conference with it would be under conference with legal counsel initiation of litigation because the decision that the board needs to make is whether or not to appeal the superintendent the county superintendent's position with regard to this letter and the purpose of closed session is to allow the board if you decide to add this item is to allow the board to receive information from your

053attorney so that you can discuss confidentially whether or not it is in the best interest of the district to take that action um and so that is why it's not a public um item it's a closed session item to receive information as to whether or not taking this action that is appealing would be beneficial to the district thank you president christian um i move to add discussion and possible action on the letter from the county as item e1 in closed session okay and it's been moved and we need a second trusty regular i'd like to put another motion on the floor president christian i think my motion needs to be seconded first i'll second trustee gonzalez joy all right and we recognize trustee rutler so if this is permissible the attorney may have to weigh

054in i just like the to add the item so that it be accepted by the board as an action item but the motion is for action item i i'm sorry to jump in this is a turning me old again i had heard the motion to be to add the item into closed session so you don't actually list closed session items typically as an action item or discussion item because you if you do take action then you report out following closed session um if i may click clarify again with the attorney and i don't want to take too much time i just want the item on the agenda so that we accept it here in open session and from my point of view from the attorney's point of view there is no problem with adding the

055item um in open session maybe for discussion um as to the item itself but then as to the action that the board needs to decide whether to take that would be in closed session so there's no problem from the legal perspective from that okay thank you uh i see jesse phillips go ahead i move that the letter is added to the agenda for action an open session meaning discussion and vote and any advice in open session uh do we have a second regular wool second so that's any yes go ahead would this be the time to make a comment or no no no no not yet so this is a substitute motion this is a substitute motion it's going to replace the first motion it's going to replace the first motion and now yes all

056right so we go to comments we go to comments and then remember we need a two-third vote meaning we need at least four we need four out of five okay so we'll start the student trustees [Music] okay does anyone wish to make a comment anyone wish to make a comment point of order uh president christian could we just have a uh could would you mind repeating the motion we had a hard time hearing it on this side the second motion so the second motion is to add the item under action item in open session so there won't be any closed session okay uh comment from trustee phillips i would like us to take this up an open session because i believe that the board under its current fiscal condition should be as transparent with the

057public as possible the letter has already been made public and there is no reason in my opinion that our discussions and our deliberations cannot be public as well in addition there is no reason in my opinion that an attorney cannot give us her opinion regarding whether or not we should appeal the decision of the county office of education in public session and i also think that there are some very serious reasons that we should not appeal and i would like an opportunity to share those opinions with the public instead of doing it behind closed doors where they are locked out okay thank you and chloe goes out latoya thank you president christian um i had a question on the motion it can be towards the parliamentarian or uh ms miola um are we able to

058take action on this item in open session i got confusing right by suggesting that the matter be placed in open session you are essentially waiving the attorney-client privilege for whatever information is provided to you by a lawyer whether it be myself or any other lawyer when you have something in open session then you're essentially waiving attorney-client privilege but yes it can be done thank you uh trustee smith thank you so much president christian i do believe we need to hear from the public that's why we should either talk about it in closed session and bring it back so we can have a conversation or at least give the public an idea that we're going to talk about this it was made public on facebook but that's not a public discussion that's not a public forum

059to where we can have an actual listening session with our community so if we want to talk about this i think we should but we should do it in a timely manner where the public gets an opportunity to show up we have this is one of the lowest attending meetings that we've had why not talk about this when we can give the public a chance to actually participate and have their views known through public comment we have 154 people here we were upward over 300 last week when we talked about this this is a blind siding of sort to not give the public a chance to actually log on and have a conversation about it and it looks like it's already been discussed and plus once again we're paying someone that we're not taking their

060opinion the lawyer the whole lawyer that we pay said do it in closed session and then there may be some other options but the lawyer that we pay with the community's money we are deciding not to listen to because it doesn't fit our agenda we have to figure out who we are y'all are acting rich broke you're rich but then you're broke you're acting like you can hear then you can't because you can hear when somebody says something you want to hear but when somebody says something different that goes against whatever you plan now you act like you can't hear them the lawyer which we pay said do it in closed session i would like to do it to where we can give the public and the community a chance to actually participate you have

061five days from the 15th my math is right that means the 20th we have an opportunity in our bylaws to where there could be a special meeting called it could be an emergency meeting called all of these things to give the community an opportunity to actually participate in the process doing it right now adding it to the agenda right now is only serving certain purposes and we're still taking more time trying to figure it out instead of having the conversation about the rest of the agenda the action items and the discussion items agreed upon and now we're going to be like we can't extend the meeting because 10 o'clock comes 10 30 comes everybody got to go home so i believe that this is not done in transparency at all at all i would urge

062everybody don't vote for this make them do it the right way make them acknowledge the public and value the public and put a notice out so the public can come and actually have a conversation and if you don't agree with that part here's an idea listen to the people we pay that's what everybody likes to say is listen to the people we pay so listen to the lawyer that gets a check from the community that's it thank you president christian uh trust the uh director i agree that this should be discussed in open session with the attorney present i'm okay with waving my client rights on this i mean we just got beat up because the community thinks that we're being uh secretive and we haven't listened and that they don't know what's going on

063and while i don't think the timing is great you know what we got it we need to acknowledge it right now in in public and make a decision in public there's no more closed door stuff on this people are upset and we've taken a step backwards in in the fiscal health of our district and is it noticed properly no but we got a letter it's already out there in the press and we better address it now so if we at least address it in open session and accept it in open session there's no hiding at least 100 of the board is aware that we have received it and then we can do with it uh what we what we wish after that thank you i just wanted to clarify just in case there's a misunderstanding

064we just got this information today so i know there was a comment about noticing i'm not sure that was for the district but we just received this information today and the attorney just contacted us right before the meeting so that's why we're having this conversation right now so i just wanted to clarify that for everyone dr hurst my comment was about noticing the public not noticing us you just got it today the lawyer said you have five days from now my comment was intended to if we're going to talk about this give the public time to understand that this is what we're going to talk about by putting it on the agenda and having them able to log in zoom in or to show it back days on now we will go to the vote

065uh no more comment texas time and so we'll start all with our student trustees will young abstain floyd trustee flores florida's of state all right you've got jesse phillips bye trustee clerk gonzalez and tell us oh yes um trustee ruglar please repeat the motion this is a motion to add this item under the action items it would be e1 in the public it wouldn't there's no closed session reckless yes uh submitful trustee smith thank you smith falls no okay and christian yes it passes e1 president christian um i'll move that we approve the agenda that's this president christian i apologize i apologize uh sorry i gotta edit that approve the agenda with um the contract dr hearst mentioned pulled and e two being pulled sorry about that president christian point of order uh what's your

066point of order i would like to pull c4 c4 okay could you clarify please are you asking to pull all of the contracts or a specific contract all the contracts great thank you and we do not if you could hold that until we get to the consent items in other words we we we wouldn't make that motion now when we get to the kid when the president announces that we're at the consent items when we get to item c then all you have to do is say you're pulling it thank you so much i jumped ahead on that thank you no problem all right and i thought that's a trustee recommend here i would like to ensure that we um redo the action items so that the second interim and this letter are the first

067things on the agenda could you clarify that you would like to move than the new the item that we just added as e1 and what was the other item well i'm not sure about the item number for the item that we just added because we already have an e1 which is to approve the second interim for the 2021-22 school year so i'm assuming that the letter gets a different a different letter the letter from the county that's a different county has become e1 and then so e1 is now e2 e2 no longer exists so e3 okay thank you that's very helpful okay so then i would like to prioritize and pull e1 and e2 to be the first things on the agenda and by first things on the agenda do you mean before item c

068so after we adopt the agenda and after we approve the minute that is correct we've heard from the public that they want the budget up front and center in the conversations and that's what i'm trying to do thank you so the motion is to move e1 and e2 the county report and the approval of the second interim for the 2021-2022 school year after item b5 may i add a friendly amendment yes you can trusty reckler would you be willing to add to your emotion that we move g comments from the board where we can only hear from the student trustees to ensure that we hear from the student trustees would you add would you add to your motion to move that up to after d the superintendent's communication and this is only comments from the

069student trustees to ensure that they get to be heard we would need that as a second as a a separate motion that would be a separate motion okay i will make that second motion when the time permits yep if you just hold that one for just a moment so do we have a second floor i secondly trustee reckler just moved thank you okay okay so it was taken by trustee phillips and it was moved by trustee regular and second by trustee phillips any comments all right all right go to the vote i'm sorry i have a comment president christian uh go here would it be any way to add public comment in this part parliamentarian or no the part to where trustee reckler just moved these items up is there a way that we can

070add a second public public comment or no item e uh adam item e1 the after the letter is there a way of adding public comment after that letter yes yes you can make a motion to include an additional public comment and how long would you like that to be for 30 minutes please up to yes ma'am okay would that be a motion that i would make now correct i would like to motion that we add an additional 30 minutes after the letter from the county is discussed an additional 30 minutes of public comment i urge one of my colleagues to second is there a second i'll second president christian all right second bye uh correct this on the toy so let's vote on the amendment first if there are no comments on the amendment uh

071trustee phillips the letter that we received from the county specifically dinged us for not paying adequate attention to the budget information my suggestion is if anyone wants to move to add additional public comment that they do it after we have already addressed our business regarding the budget so we do not put ourselves right back in the same situation that we have been gained by the county and figma for doing so is that a motion to move the public comment to not after the county report but to after the second interim for the 2021-2022 school year report no ma'am in my opinion we already have public comment but if somebody else wants to do it they should do it after we have taken care of our business like the county told us so we are still

072at the amendment if there's no comments then chair you should call for the vote okay so we will go to the vote the young abstain traffic light they are abstain trustee flores flores abstain trustee phillips can you repeat the motion just so everybody's clear and i'm clear because motions are flying the motion on the table is to add 30-minute public comment after the letter from the county is discussed no uh just trustee ragler reckler no [Music] uh trustee uh clerk gonzalez you can tell us why yes uh trustee smithfall smith pose yes and then it comes to me and uh uh no an amendment fails so now we are back to the motion to add after b5 the county report and the second interim for the 2021-2022-year school year is there any more discussion on

073that item are there any more discussion on that particular item let's vote all right we go to the vote uh student trustee leon young abstain trustee flores gloria sustain okay and we go to trustee uh phillip for clarification this is trustee reckler's motion phillips eye uh yes all right trusty uh realtor so that motion passes and the items will be moved the item passed and we will move to the next actually we are still on the approval of the agenda and we are still on the trophy of the agenda may i make the motion this can be you had an additional motion correct yes um go ahead trust me smithfold i like to make a motion to move g comments from the board of education with a focus on the two student trustees until after

074right after uh item d the superintendent communication i would like to hear from the student trustee so i would like to move g comments from the board of education i'm sorry could you clarify i wasn't quite sure and i think it's just the volume here are you moving the entirety of item g to after item d or only the student trustee comments to after item d i think it's more palatable for my colleagues that we just hear from the students so i would like to move to see if they can just vote to hear from the students and if that passes madam parliamentarian maybe i'll try for the entire board comments but to answer your question i'm just trying to get the students comments in okay so is there a second all right it's the

075second young second comments comments i have a comment president christian yes go ahead i would urge my colleagues to please vote yes we need to be able to hear from the students they take the time to write out their comments or they're thoughtful about their comments and they need to be heard they represent an entire community that we are here to serve which are the students i think that by not having board comments over the last couple of weeks you are silencing everybody but more importantly you're silencing the student trustees they deserve the chance to speak to the community and to speak to the board i urge you to vote yes so we can hear from the student trustees that's it right so now we will go to the vote and we'll start off with

076trustee leon yes trustee flores flores yes trustee phillips phillips eye and we go to trustee clerk godzilla toy that's also yes and we go to trustee rutger reckler yes and trustee smithfall smith falls yes and krishna's yes an emotion passes and honestly and so now we are back to the adoption of the agenda there's no more changes we're back to the doctrine of the agenda and we will uh vote for the gender as amended beginning no more comments any more comments if not we'll go to the vote and we will start with student trustee leon leon yes uh trustee flores flores yes uh trustee phillips hi all right let me go to the trustee club designer thank you so yes and we go to trustee rector reckler yes and we go to trustee smithfold smith

077falls yes and myself is a yes and the motion carries and the adoption of the agenda and now we go to b5 the approval of the minutes november november the 4th and need a motion to approve these minutes [Music] yes if i may there is one name that's spelled incorrectly and that is uh it's written as dating d-a-t-t-o-n it's actually dalton d-a-l-t-o-n and i'll email that in after after approval i'm sorry uh that is a grammatical or a typing error so we don't need a separate motion for it and thank you to trustee reckler for emailing that in and so that will be automatically fixed okay all right so we go back to clark thank you president christian i move that we approve the minutes from the november 4th 2021 meeting all right is the

078second i'll second them all right it's executed by trustee record and now we'll go to the vote uh starting with student trustee leon leon trustee flores flores yes all right trustee phillips hi uh trustee clark godzilla toy and so yes trustee rector reckler yes and trustee smith fall smith falls yes and myself is a yes and emotion passes and the minutes are adopted so mr president now we would move to item e1 that was added to the county report so e1 what do you want this is the item to discuss and take possible action on the report from the county okay so we'll go to you more i was just going to ask attorney miola if you had anything else to add or for this item and if not we could turn it back over

079to the board for discussions questions and comments the only thing i would add is that the portion with regard to the district's right to appeal is on page six and uh it indicates that you have five days to appeal and then the superintendent of public instruction shall have um shall sustain or deny the appeal within 10 days and then prior to that above on page six are the four things that the county superintendent has indicated will be implemented so it's two three four and five as outlined directly above on page six other than that i'm available for any questions that that board might have are there any ques trustee rapper so i don't know if this is for the attorney or for our board members what is the benefit to appealing so this for this

080is attorney miola again i um i don't know that there is a benefit to appealing and and this is my um statement to the district is that your second interim does seem to be consistent with the county superintendents indication that the district will run out of cash in the school year 2023 2024. your second interim that is now i think at e2 indicates the saying that you will run out of cash as of october of 2023 because the next school year is actually the 22 23 school year i i would i can assume that someone might say well this is kind of premature because the the action we're not going to run out of cash until the school year 23 24 not you know the ensuing school year however um i don't think that's a

081strong basis on which to appeal and i don't believe that there's any inconsistent information that i'm aware of that would allow the district a basis for appeal however it is the board's decision to take that action if the board wishes to do so trustee vancouver so if the if the board decides to appeal and it goes to the county uh might somebody please describe the process that would happen if it is appealed and the process if it is not appealed the appeal would actually not go to the county if you would go to the state superintendent of instruction of public instruction who would make a decision within 10 days and so presumably if you wanted to appeal you would place the grounds under which you're bringing this appeal in a document that is sent to

082the state um superintendent of public instruction um and if he were to grant the appeal then i would assume that he would have direction to the county superintendent about what you know what oversight to provide or what actions to take that are different than what's in this letter if he were to deny the appeal then the county superintendent would move forward with the indication that she's uh he or she is implementing the actions two three four and five that's on page six okay thank you very much i don't have anything further okay is there a motion on the side it's a motion uh go here oh sorry i just wanted to clarify uh do we have to make a motion to accept the letter um or just not making a motion i mean we have

083the letter anyways right so it doesn't require emotion okay okay to accept um and that you chose you know i apologize i was talking uh by accident when you started so i apologize oh no worries it's hard to do this on zoom right in terms of not being able to see people directly but no there's no there's no obligation on the district to accept the letter per se and if you chose you could choose not to do anything or you could choose to to move to appeal or you could choose to move to not appeal either one of those three options are available to you thank you president christian i don't have a motion uh trustee phillips this is a question is it appropriate to make comments or is that something that i should say

084so under rosenberg first we have the clarifying questions or any technical questions then we would have a motion and then we would have comments we're a little this is a little unique just because of the adding it the way we did so if the chairs go in this case the chair would decide whether or not to accept comics at this time mr christian may i comment um personally i believe that appealing this decision would give our community false hope i believe that this board should take ownership of the problem and not continue to punt in addition to that i believe that there would be dire consequences to this district by appealing if you read the letter from the county it says and i quote if the governing board of the school district appeals the determination

085the county superintendent of schools may stay any action of the governing board of the school district that the county superintendent of schools determines is inconsistent with the ability of the school district to meet its financial obligations for the current or subsequent fiscal year until resolution of the appeal by the superintendent of public instruction end quote i interpret that to mean that if we appeal this decision glenn mackey will immediately have the authority to stay any decision of this board that has to do with our financials with our finances in other words we will literally by appealing give the county the green light to take us over that is the height of irresponsibility i believe that what we should do as a board now is work closely with lynn mackey our superintendent and our chief budget

086officer not continue to be defiant and arrogant thank you for the opportunity to comment anyone comment all right so if there's no motion then we move to the next item there's no motion we move to the next item mr president and i don't see anyone wishing to make motion so we'll move to approve the second interim for the 2021-2020 you two school year uh the second interim the second interim of the 20 21 22 school year dr mcintyre we're going to turn this over to you for the presentation sir thank you dr hurst it's a pleasure to be back there we go got it it's a pleasure to be here with you again this evening uh tonight we're going to be covering the second interim report much of the data has already been discussed publicly

087i've tried to present some of it in a more user-friendly way and and i want to thank we had a i had an opportunity to speak with one of our community members this week who made some suggestion changes to be more graphically represented and i've tried to depict that here tonight and i really appreciate the community input to that end transparency is always the end goal in this process the second interim report represents all of the financial data for the district from the beginning of the year july 1st through january 31st of this year and then the remaining data for for the rest of this fiscal year and the two subsequent fiscal years are projections so we already talked about some of the topics that were that were in the presentation last week and so

088what i'll do is i'll move on to the actual financial data we're trying to show it a little more graphically here you can see here by this chart the unrestricted general fund uh it brings in about 309 and a half million dollars in that we receive about 97 percent of those revenues through the local control funding formula and then we receive about three percent through other state revenues and other local revenue sources so we look on the unrestricted general fund side of the budget on how we spend those dollars we see that between certificated salaries so these are anybody that has a teaching credential or a license from the state of california we spend about 44 or 113.7 million dollars on on that group of labor that's not including their statutory or benefit costs that's

089just salary costs if we look in the orange we see with our classified people so that's everybody else that doesn't hold a credential from the state of california uh we see we're spending about 36.7 million dollars and then of course in the gray on the top we see employee benefits and statutory costs think of like the retirement plans social security workers comp plus health and welfare benefits we spend another 69.3 million on both these certificated and classified groups so the total salary and benefits from the unrestricted general fund is 85 this year there you also see where we're spending money on books and supplies capital outlies outlays services and other operating expenditures and other outgo what's important to recognize as i just said we have about 309 million in revenue we're spending about 254 on

090the under a million on the unrestricted side of the budget so there's an excess an operating surplus of 54.7 million dollars which sounds amazing except that we're required to take money from the unrestricted general fund and cover any shortfalls to pay for routine restricted maintenance and special education and and so we'll talk about that on the on on the next in two slides but that amount that we have to transfer is 71.4 million dollars to cover that cost so once we pay for our legally required contribution to the restricted side of the general fund we're actually deficit spending 16.6 million dollars in the unrestricted general fund this year when we look at the restricted side of the budget it's it's wildly different in the way we handle revenues on the restricted side of the budget

091so here you see revenues from federal revenues in the orange local revenues in the let's call that yellow and then other state revenues in the gray those combined equal 143.9 million dollars or 144 million dollars that's not enough to cover our total operations so as i said we have to transfer in money to cover our special ed and routine restricted maintenance and so in this case we have to transfer that 74. 71.4 million dollars of that we have to transfer 59.1 million to cover special ed and 12.5 billion dollars to cover routine restricted maintenance we are legally required to do this and so when you add that revenue to the restricted side of the budget you see that the total revenue is 215.4 million dollars now the balance of the revenues that you see there

092after special ed routine restricted maintenance include the s or three dollars that we'll be recognizing this year uh special ed dollars that we get for both the state and federal government as well as property tax dollars so let's look at how we're spending those dollars in the restricted side of the budget for that 215 million dollars of total available revenue including the contribution from the unrestricted general fund we have to cover 222 million dollars worth of expenses so here again we're spending down the fund balance on the restricted side of the budget as well we see a a wholly different makeup of the way we spent money on this side of the budget uh for various reasons often because we we're not always the the same labor factor doesn't apply to special education or routine

093restricted maintenance or property tax and so the way we spend money is significantly different but what we have to recognize is when we're spending money in each individual restricted program on the restricted side of the budget we have to do it within the confines of the revenue resulting for that program so it's just it's important to recognize that it's not set up the same way as the unrestricted side of the general fund where we're doing our general educational services these tend to be uh programmatic add-ons so in the last meeting last three meetings actually we've talked about the change in the fund balance from the unknotted actuals to first dinner of the second interim so here you just you see those same values we've talked about we're looking at the whole general fund both the

094restricted done restricted essentially across both of those funds where we're deficit spending to the 224 million dollars uh which would leave us at the end of this year with an ending fund balance of 35.51 million dollars 23.8 of that will be on the unrestricted balances and 11.71 will be in the restricted balances we already talked about the committed balances and the assignments uh at the last meeting so i'll go through that quickly what's really uh important to look at is you know just given some of the recent events you know i've added a couple items on here for example our massive structural deficit essentially our failure to make some of the adjustments uh just means that our structural deficit just stands out that much more declining enrollment attendant rates continue to be an issue we

095are planning to spend if you look down at the bottom we are planning to spend down the opeb trust funds that's not a good thing those are one time dollars and of course the reallocation of sr3 from its original purpose of learning loss to the last possible use which is continued operations so not the not the height what we'd call the highest and best use of those federal dollars so with that in mind we look at the multi-year projections which is exactly what we talked about the last two meetings so we have the assumptions the multi-year projections are built off of nothing new in these three slides so we looked at the unrestriction unrestricted general fund multi-year projection we talked about the fact that by 2324 would be upside down by about 38.4 million dollars

096when we looked at both the combined general fund uh the restricted programs would actually have some cash so we'd be upside down by 25.6 million but the unrestricted side would still be upside down hence prompting the uh the negative budget certification in fact what what gives us the negative budget certification is the reality that we would we're projected to run out of cash in october of 2023. when we run out of cash we can't make payroll the state comes in and takes us over so the goal is to stave that off at all costs and that's why we're taking such drastic measures with opeb and the esser funds one of the other things we need to do is really have an honest conversation about what we look like structurally and and this is probably the

097hardest slide to look at in the entire deck what this is is this is our financial situation if we remove all one-time revenues and one-time expenditures this year and in the projection period so we strip out one-time revenues one-time expenses we strip out things like the using opeb funds we we assume that there's no reduction in force we didn't approve one this year so we have to assume going forward that that would we would be consistent and so what does it look like when i look at the unrestricted side of the budget only right because we that's the ultimate and final source of solvency for the organization without those use of one-time dollars we're actually deficit spending 42 million dollars this year next year that number jumps up to 71.8 million and that's really our

098number moving forward with inflation added in so you know when we do the adopted budget in may and june we'll be talking about it in june publicly that'll include the 23-24 year and i would expect that year to have a deficit of about 80 million dollars absent massive intervention or uh new revenues by the state of california so this is the cliff that we face that's been masked by the use of one-time monies and the fact that we haven't been realigning our staff to match our declining student population i'm free for any questions all right um are there any questions i see trustee rutger thank you so the the first question is kind of a nerdy question but i was back in the sax report and i did want to address the unrestricted multi-year four

099thousands and five thousands which are books and supplies and services and other operating expenses which are usually what gets the target of you spend too much you you know you're wasteful there are increases in here uh at the 3.69 and 2.9 you know like low single digit increases and because the dollars are big you know it looks like millions of dollars which it is can you address what your assumption is in in in this projection but that's a great question and it's very much a budgeting 201 question it's not for the faint of heart or people who are not familiar with finance um so what you're talking about is when we have for example if we assume there's we're going to spend a million dollars in books this year how much would that same million

100dollars of books cost us next year and so we use the department of finances cpi or consumer price index increases for external purchases in the out years so the state department of finance tell us we believe the inflation amount will be x percentage and so we apply that to each of the out years so and and since we have to forecast what is known we assume absent new direction from board the board that we're going to continue with the operations as they are planned today and then apply that inflation moving forward so the same level of purchases next year will cost us that million dollars for example more in the books and another million the next year out because of inflation not because we're purchasing more thank you the next one is is can you

101just on average throw it up against the wall back of the envelope for every percentage of attendance that we could go up what that might be worth it would be a pretty wild snowball uh answer i'd love to plug it into the calculator and come back to you okay but let's let's do that because i think i think i think that's important um and i didn't mean to ambush you on it but as i was looking at i was just i was just thinking okay what is that kim you know okay next is you know we have a we have a serious situation no no question where we're in serious condition but i also don't want to scare people because we're not about to jump off the ledge today can you talk about future revenues

102that may be coming anything in the crystal ball or [Music] you know a cautious concern maybe i might put it that way absolutely the second interim report contains all things currently in law and all things known so what if we're aware of it in the budget office and it's in law then we use it for both revenues and expenses but there are proposals both on the revenue and on the expense side that could benefit or cost us more money one of the rather exciting proposals that was included in the governor's january budget proposal was the idea that that we could change the way we calculate our local control funding formula revenue currently the law allows us because we're only paid for the days students show up or the ada we're currently allowed to claim the

103higher of the current year ada or the prior year ada the proposal in the governor's budget proposal by the administration by the newsome administration included the idea that we could yes we could still have those two choices but there'd be a third option where we could choose the average of the prior three years ada and since we have been declining so rapidly we would be able to use vastly larger numbers from the prior three years as the average of those as our highest ada mark and so that would be quite a boon for the district about 30 million dollars next year so when we looked at the deficit next year being 75 million this closes the gap by about 40 percent that is a massive piece of legislation that could really benefit a district like

104west contra costa and finally if you can discuss since 85 is salary and benefits and maybe you're saving this for a different meeting but what's the plan now to to address the shortfalls so i i know one of the questions or one of the the commenters uh uh from from the dios today mentioned that the the question that came last time about what if we i think i'm the one who said about shutting down the whole central office you know that there's just not enough human beings if we were to collapse all those positions to actually close the gap um so that may have been me and i'm sorry if it was in bad taste it was meant to be more hyperbole than uh than an actual suggestion i'm not suggesting that um at this

105point we have closed the window on on staffing for next year so we we cannot do a riff what we can do is and hopefully our labor partners will will understand the how the why and be supportive uh what we need to do is is take advantage of the retirements that we do have and and you know unfortunately there will be people who will go to other districts and when that happens to the extent that it's not a direct service provider i mean like a special ed teacher on an iep assignment or a paraprofessional on an iep assignment or a direct classroom teacher in regular ed if it's not one of those if it's not a compliance position or a health and safety position those are kind of the three criteria that we talked about

106in executive cabinet this week then we really need to start talking about when we do have a vacancy within the organization how can we just allow that to exist until we can come back and talk about staffing again meaning not refill those positions and i'm not going to call them non-essential because i don't believe we have a lot of non-essential positions they're all valuable and important positions but if we can leave them open then that will help bring down labor costs through natural attrition because we cannot do cuts other ways to staff within that we're still working on the force and the the things in books and supplies and the contracts and in fact because the conversation was so vigorous in the last meeting i'm putting in the friday update the analysis of what's in

107the other services and other operating expenses because i think once people see the breakdown on how we spend that they would they would not necessarily have the same position on that topic and so what i have to say is moving forward the choices are going to get uglier and uglier and they're going to have to be framed in what is going to be the negative effect to students or staff because the choices that are left those are the consequences okay thank you that's it i will have comments though are there any other comments clarifying questions any other clarifying question chelsea phillips the recommendation listed in the agenda lists several reasons therefore and one of those reasons says quote and reflect the board choice not to approve a reduction in force rif across all labor groups

108as part of the district's fiscal stabilization plan end quote how much damage did this board do by not passing those or authorizing those rifts last week gosh that that's it that question comes with a certain amount of gunpowder behind it so i'm trying to be very thoughtful in how i how i respond when we proposed the reduction force we being the executive management team of the district we were very much taking a risk on a hope and a prayer that the governor's budget proposal for that three-year average step down would come into law because as we talked to people both in the administration and in the legislature the conversations have been overtly positive but until it signed into law it's not a done deal and so our proposal when we sized the rif was assuming

109that that would happen it was also assuming we would use the oppeb money and that we would re-allocate the sr money which we have still done in the second interim report so that particular element was about 30 of the cuts that we were trying to achieve given that we were kind of hoping on a piece of legislation that hasn't been enacted yet so it was it was not the way i felt good about going but it was the most humanistic approach to getting toward a budget that would at least allow for continued inflationary growth and revenue where we could potentially come out the backside without having to do really horrible things but by taking that off the table it leaves us with no good alternative options so how bad it's going to get pretty we're

110going to be left with some ugly choices really ugly choices did this board cause serious harm to this district by not passing the rifts by not passing the rifts we did nothing additional to ameliorate the rate at which we are deficit spending so that structural deficit slide i showed you would be 50 million dollars instead or you know 55 million instead of 75 million or 60 versus 55 or 75 um so it would have been much lower on the structural deficit as a result which would have bought us time where hopefully let you know legislative changes revenue changes could have helped the situation now we're burning through cash so fast and once we exhaust especially those esser dollars and those opec dollars absent some major change in the way we're funded we're going to have

111to make you know this next year is going to be tough it's really when we get to the end of next year we're kind of sitting in a in a worse position than we are today that that really just scares the heck out of me because we'll be four months out of until we're out of cash at that point so dr mcintyre would that be a yes yes sir yes sir we're worse off today than we would have been considerably is there still time strike that question would it be beneficial to the district to do pay cuts to offset the layoffs that this board should have authorized absent our ability to do the suggested reduction in force that would be the next natural step would be negotiated reductions so i'm sorry i interrupted please continue

112well the the negotiated reductions can come in many forms whether it be cuts in pay for low days there's a lot of options that are out there but they all have to be negotiated is there still time [Music] to negotiate pay cuts in some form to save our district yes yes sir dr hearst is management ready and willing to negotiate with labor to enact pay cuts to author to offset the layoffs that we failed to authorize to save our district i think the conversations that we're having at the cabinet level is everything is on the table all conversations but they answer your question yes and dr hurst i have a couple of more questions my first question is in regards to cte the budget or the money that is left over for the cte pathways

113that's currently in the budget is it important to our children that we protect those cte pathways and is it also important to our long-term finances that we build out that cte program and if so can you please explain why absolutely so i do say and just want to reiterate that everything is on the table however i will share as well that we're in the process of setting a vision or revisiting our vision a new vision i've made it no secret since i've been here about pathways and really aligned to industry sectors and not just at the high school level but at the middle and elementary levels as well i think when you incorporate that type of learning when you walk into classrooms students are engaged they're excited it's invigorating it's innovative for our students you

114don't see them in the classroom with their heads down on a desk and those who are doing it in our nation is doing it well um it's tied to the standards and it's rigorous as well and it's very important for our kids one for student engagement and student engagement ties to attendance and then attendance ties to graduation rate so all of that is important for our future vision and it's a big part of our vision dr hurst and his so you're saying that as we build these programs out our attendance should go up is that what you're saying absolutely it's all tied to student engagement and as our attendance goes up our money goes up is that correct that is correct okay and then the equity audit that you have been conducting and that has

115cost some money and there's some equity audit funds that are sitting in the budget why is it important for our students this is a very similar question why is it important for our students that we complete this equity work and also how is it why is it important to our finances that we complete this equity work so one of the things uh i'm not sure if i've shared directly with the board but all the work from the equity audit ties directly to what's happening now with the strategic planning process which i'll be talking about in a few minutes so it's it's extremely important so that's going to build out you know our future for our kids our students our mission our vision our core values so it's extremely important and as we build out that

116vision for our kids through this equity audit and i know people don't like to talk about kids and put dollar signs on them but as we build out that vision that you just talked about how does that affect our attendance and in turn how does that affect our finances yeah so for the attendance i'll just go back to what i was just sharing uh trustee phillips um when students are really excited about uh a compelling vision um and the path that we have laid out for them as well and the graduate level profile the skills that we're trying to develop for our students everything plays together for student engagement there is a lot of research that talks about student engagement it does tie directly to our kids being excited they want to be here they

117want to learn they want to interact so that directly ties to attendance that directly ties to ada that directly ties to our finances as well in increasing finances our funding thank you dr hearst mr christian if you are ready for a motion i will gladly make one i have questions president christian i have questions go ahead trustee smithfold thank you dr mcintyre do pay cuts with unrepresented staff have to be negotiated no thank you so is management unrepresented staff for example let's say our board members unrepresented staff board member board member compensation is actually set out in ed code uh but that add code can be in the board members can say you know what keep it or just pay me a dollar or they can they can say what they would like to get

118compensated is that accurate or not board members can take any amount below the maximum compensation allow allocated netcode thank you dr hurst have you talked to management about them willing to take a pay cut first we we have talked like i said everything is on the table including pay cuts and you've had that conversation with management and district leadership about them taking a pay cut first uh not necessarily a pay cut first but we have talked about pay cuts thank you dr mcintyre how much damage was done by this board or i'm sorry not this board the previous board not going negative in i'm sorry could you repeat that question please sure how much damage was done by the previous board not going negative in 2019. that's that's a the difficulty in that question is

119in 2019 there was a mandated payment fund payment so that also masked the structural deficit we had four years of mandated uh refund payment these are monies where the district had to spend to provide a legally required service for on behalf of students and then was expecting reimbursement from the state the state didn't reimburse for a very very long time and then all of a sudden when the economy started getting better they for four years in a row they gave us these massive payments that you know from a budgetary perspective looked like ongoing dollars but they masked the the growing structural deficit that was being created as long-term compensation increases were being given it's not a value statement on whether or not they were earned it's just a mathematical fact and so you know the

120district was upside down 30 mi they had a structural definitive deficit of 30 million dollars in 2018-19 so at that point they they were not in a position where they were going to run out of cash within 18 months so they didn't meet the definition of negative but there was and should have continued to be a very regular and vigorous conversation about the reality that anytime staffing grew or compensation grew at a rate faster than cola that they were widening that deficit and that's that's effectively between then and now how we went from 30 to 40 to 75 million dollars in our structural deficit and you keep using the term mask when you say mass you mean can you give me more of an idea of what you're talking about because you said the esser

121funds were messed right we got all this money for covet and then kind of got masked and now it looked like we had more than we did it looked like we were in better shape than we really were is that what masked means so i i guess the best personal example i can give is let's say i make a i make five thousand dollars a month in my job and you know i have a a a great month and my company takes care of me and they give me a five thousand dollar bonus now i've got ten thousand dollars in the bank well i can't start then spending eight or nine thousand dollars a month permanently forever because i once i go through that extra five thousand dollars my regular monthly revenue will go right

122back to five thousand won't be ten forever and so as a school district we have a habit and and there are sayings we have whole sayings in this industry like don't spend one-time money on anything that eats or breathes because it creates this very situation uh and so anytime you have these one-time funds it doesn't mean you can't spend them on people but you want to make sure the people tied to those funds understand what the funds end their work ends uh and but that's not what we've done what we've done is taken one-time money and hired people permanently and then kept them on staff even when the money runs out and so for example esser is going to run out next year we've got dozens and dozens and dozens of people charged esser and

123when those funds run out they're going to roll right back to the unrestricted general fund because they have rights to a position they are tenured people thank you for that and then can you i think you already hit about on the projections of the funds coming in but you can't allocate those because those are just we think we're going to get money for like a lack of a better term but i would like to know something is it what is the expected spending on contracts is it 79 million dollars so that would be both the restricted and unrestricted side of the budget so when we look at things like what we spend for special education services for transportation for utilities anything that that falls into the the services and or other operating expenses category we

124are spending on both sides of the budget that and that is inflated because we're spending covet dollars when those cova dollars are when they're exhausted the money spent in the books and supplies and services and other operating expenditures will cease so we will stop buying masks for example when when the you know when the funds run out or we will have to source them out of the unrestricted general fund because there won't be covet dollars left to do that and so normally what you try to do is when you build these restricted programs you try to program them according to the funding that you're going to get well these are these are one-time funding sources and once they're exhausted they're done and so so if you look for example just on the unrestricted side of

125the budget you see the the services and other operating expenses that we spend for normal operations and the things that are not normal operations have been allocated over to the restricted side of the budget to the extent they can legally in order to try to preserve cash as long as possible and that's part of how we've survived so long because of those one-time funding sources so let me ask you a question about the committed money we were talking about the committed funds and i believe the committed funds are eight million dollars correct yes ma'am okay so with the committed funds those funds could be used to then turn around and pay down the debt upon this floor giving you direction and then with the idea that when money comes they could then turn around and

126be put back as committed funds because we don't have any plans right now to use that eight million dollars is that accurate the the first part is accurate and that the board has total flexibility and committing on committing or reallocating those committed funds up until the point they're actually spent i don't necessarily agree with the second part they were committed because there's an actual plan for the use of them so the two uses for the committed the 8 million is 5.5 million for technology purposes purchases which are just which are intended to directly support student learning so they're not just and when would that take place there's a plan when is that plan supposed to be it is the expenditure plan is over the next two years actually starting this year and next year actually

127next year in the following year next year in the following year and then the other part of the 8 million when are the pathways when are they supposed to be your pathway and so we're having conversations i know mr freeze has been working with the program lead in cte miss dr hui uh i hope i'm saying that right um in order to because there's there's not only some equipment that needs to be purchased so she's working with with our purchasing department to spec out and identify and meet the legal requirements for purchasing the equipment for student use uh we were talking about the welding program this last week about building that out but we also have to do some physical modifications to the facilities and physical modifications from the facilities cannot come from that two

128and a half million has to come from another place whether it be the general fund the bond fund the you know the one of the facilities funds uh you know mr freeze and i are going to have a wrestling match and try to figure out which fun that's coming out of because it's not coming out of the general fund uh and and so we'll be we're trying to work through how we can support the the leading edge because typically when you set aside monies for cte you're supporting the leading edge and then once there's enough students in the pipeline in that class way then the revenue from the actual student attendance is what supports the ongoing costs of that program and did you give me a date i'm sorry i may have been talking when

129you said it when is that supposed to happen so they're they're trying to set up for next year we're trying to set that up for next year so i haven't seen the complete budget breakdown that i could validate that they have intentions to spend the entire two and a half million next year but i know they spend plan to spend a very significant portion of it next year for for next year so that means some of it would some of it would be spent this year and the 1.6 from the equity audit have you seen that broken down yet or not yet i have not thank you president christian those are all of my questions right now okay thank you now we need a motion uh trustee phillip i move that we approve the second

130interim for the 21 22 school year okay it's been moved by trustee phillips and second i second that we approve a negative we have to do it as a negative second interim all right it's been second by trustee reckler and now we go to comments uh trustee gregor thank you i do have some comments um the the first one uh the first comment is around communication and building out a communication plan around this issue for the community and the community shareholders so there needs to be a solid communication plan [Music] you figure out the cadence you figure out what's in it but it has to be that it's serious but there also has to be some esprit de corps that we can do it we've been here before lord knows some of us who have

131been around you know but you have to inspire confidence as well as you know the the seriousness and make people believe and want it to uh get better and uh believe in it um so there's a number of ways to do that there could be a budget corner weekly monthly we have some new friends now that want to give us some feedback on how reports come forward and maybe how communications come forward so we should use them and build things that are palatable and the community is able to absorb it's also important to publish and have an open process around the stabilization plan and i know some of this is negotiated but as much as possible this is how we plan to bring us back and these are some of the steps and there probably

132is going to need to be some community decision making in in that in some way shape or form so those are all ideas that i think need to um come forward very quickly um then on uh on revenue capital advisors has to start working for us so they need to pick what the best attendance step down piece of legislation is and we all as a community have to rally for it maybe we pass a resolution after you talk to them but they have to step up what they're doing for us in terms of what they're doing how they want us to work with them and how we can get that working around enrollment and attendance and also i think the upp is really important too because the governor was great when he gave free lunch

133and free food to everybody but all of a sudden there was no incentive to sign up and we might get penalized on that so that those are very important pieces to to start to pull this back also internally we have a director of student recruitment and attendance working on those attendance issues we do need to get a report on what the plan is i understand this is a statewide and the nationwide issue of kids just disappearing but we have a resource here that we should use and tap knowledge and start to figure out what do we need to do here what are the underlying issues of why kids are i mean attendance first and then enrollment i mean i'm more worried about the kids that are coming not so frequently i'm worried about kids that

134aren't enrolled but you know let's see who we can get to show up so that is that is an absolute priority um also back to communications we talked about this before there but there really does need to be some thoughts around reviving either a budget committee we have a couple of different ways of doing that it could be a board community we've got a dbec which is a district budget engagement committee i think that would take longer to get going but there needs to be some feedback maybe dr mcintyre tire does a budget coffee talk and takes questions i mean there need to be some forums set up ongoing so that people um are let into this process and start to understand um the the intricate pieces and then finally for next year you know

135what are the one or two big programs that are really going to give a bump i mean virtual school if that you know if you're talking really about a thousand students or 1200 students that's huge and if that number is really solid and you guys think that that's something that could boost attendance then then go for it go for it do it have to be you have to have it have to have newness and if that's the newness um you know let's make that happen so that we can get students back um those are all of my comments thank you and more on this topic also thank you for uh everybody for prioritizing this discussion all right thank you and uh clerk goes ellison thank you president christian uh dr mcintyre thank you to you

136and your staff i know that uh you're all working around the clock uh as well as dr hurst and your cabinet um you know obviously this this uh presentation and our deficit is is real um and and part of it is that obviously we're not we have to take in the current realities uh it's built under the assumptions you know we won't get additional funding uh we can't put it on the presentation or even in numbers yet and our students won't be back um and that could be a reality so i agree with my colleague trustee reckler we have to roll up our sleeves we have to go knock on legislators doors uh we have to advocate for the changes that we need in in in the budget from the state and funding and we

137also have to knock on doors in our district we do have students missing we have to roll up our sleeves um i i would love to to partner on that i think that the board could do that the board could knock on doors could join the phone bankings uh and call our families to find out why they're not coming to school uh what's going on there trying to encourage them to to go to our virtual academy or to a racial school or go or come to their school uh depending on their fears uh so so we have to understand that but we have to increase our our our attendance and we have to continue to advocate from the state i do believe more funding is coming but we can't just sit back and just wait

138we have to make the calls i also do agree that we have to come together with our stakeholders to build transparency you know if we can bring our parent groups that the lcap and mdoc asap cac etc with our labor partners uh to welcome through the contracts to welcome through books and supplies the times the five thousands and have those hard conversation conversations we are going to have to have very hard conversations in the next few months about priorities we started last week and it has to continue and in transparency we have to we have to bring everybody to the table um and you know this next part is an appeal to my colleagues uh last week wasn't the only time we're gonna have a heart hard conversation these are going to continue uh i

139didn't agree with appealing uh the letter to the county because all this is true the finances of the district are not in a good place and we have to roll up our sleeves like i mentioned but we also have to come together as a board try to understand each other a little bit better i take ownership and part of that i have to reflect on what's causing our toxicity in this board but that includes all of us and we have to start thinking about the fears that we're putting in the community our social media posts we have to start thinking about the way we talk to each other uh because we ultimately will have to make hard hard uh decisions that are going to come from staff but our community needs to see us united

140um intro with transparency and communication so that's my appeal to to our board we have to come together because we're going to continue to have this our conversations and sometimes we'll disagree but part of what the county said is that we're not working as a team so we must do better so i just want to thank everybody i know these are stressful conversations and i don't want to cause more fear because i also don't want our staff from our superintendent to to our teachers and classify to leave us because they're worried about our future it's true we have a cloud and we have to work on it and fix it um so it's time that we roll up our sleeves and we knock on doors thank you and i just want to say uh for

141me you know um we have a lot to do and i always say that and we just gotta do what it takes to make it happen and uh you know like going to sacramento you know doing all the the necessary thing footwork um so i'm just ready to do because i care about these kids and i want to see these kids have the things they need these students because they come first and so so we gotta bring it in here and and look at different ways of making it happen so yes how did we get here that is a question that many people have been asking we have got here over decisions are by way of decisions that have been made over multiple years including decisions that have been made under this board we did

142not have to be in this situation at the first interim we were told by the county that they would not step in as long as and the first interim under this board we were told by the county that they would not step in if we were proactive and made the decisions that we needed to make we assured the county and our staff assured the county that we would do that our staff did their part they analyzed the data they crunched the numbers and then as they were supposed to they brought the final product to us for a decision and we choked that's why we are here the letter that was sent to us from the county office of education says quote four reduction in force resolutions were presented to the board on march 9 2022

143it was explained these reductions would bring staffing in line with student enrollment and district needs as a district with declining enrollment these actions were necessary to reduce expenditures and conserve resources to support students the governing board voted to reject two reduction in force resolutions equating to one third of the proposal to move toward fiscal solvency the governing board is demonstrating a pattern of not fulfilling its fiduciary responsibility end quote the county is not talking about a previous board the county is talking about this board now we have a decision are we really going to lead or are we going to continue to be led led down a path of destruction it is time to stop playing politics it is stop it is time to stop making decisions so we can be light it is time

144to do business the people's business i fully support pay cuts to offset the layoffs that this board should have authorized and if anybody is upset with me because i support pay cuts once again i say to you we did not have to be here thank you for the ability and opportunity to comment president christian i have a comment go ahead trusty clerk gonzalez toy i tried i sat here i soaked in what you said we have to work together i soaked in what president christian said we have to work together i was receiving it because i think we do have to work together but also think that we have to be completely transparent and honest we move by majority the majority of the board is making poor decisions the majority of the board is making

145not poor decisions we have to start looking at what the majority does when you vote to pay somebody out or you vote to move things around and give people other positions and you vote to do all of these things all of that stuff is not a good decision it all adds up when we sit here and we're having conversation after conversation after conversation it's only done in us in a small little window that the public's able to hear that's not politics that's manipulation you're not telling everything you're just telling some of it just to make it look like what you're saying is okay if you want to be transparent be fully transparent be fully transparent you don't have a pattern after a year one year doesn't create a pattern this is a pattern that's been

146going way before this board listen i am not above accountability we are accountable for some of the decisions that we make and i'll stand up every day and twice on sunday and say i'll vote to save these teachers and the staff and keep cuts away from kids i'll do it every day the problem i have trustee gonzalez with the idea of us working together is we don't have an understanding of what together looks like i would like us to have an understanding of the values of the board transparency honesty clear communication with one another and being transparent with the public and not going back and forth and not completing things to fit our own agenda if we're not going to post on social media then we need to say that if we are going to

147post on social media then let it be carpe blanche blank check everybody get to do it if we're not going to cut each other down then let's everybody agree to not to cut each other down not when it just fits the narrative try to see some smooth flow yes sir yeah we gotta shift gears um i'm sorry well trust president christian my my request we need to keep our comments to the motion that is at hand then my comments spelling your comments i am saying that your comment when we are in the comment portion of emotion that we have on the table the comments that we make need to be about the motion i appreciate that parliamentarian my comments and my opinion are about the motion because i'm going off of what other colleagues have

148said but president christian if we're going if we're going to ensure that we're all staying on track but then we all need to stay on track this is again what i was trying to say it needs to be for everybody not just for one or two people but i will conclude my comments i will conclude my comments now but i would like it to be known once again trustee gonzalez's way to answer what you said i have tried i am complete any other comments all right that's it as well uh trusty yes i apologize president christian i just wanted to clarify the motion is that we approve the second interim with a negative certification is that correct that is the recommendation correct yes it is we can't hear you president christian sorry i need to

149turn my mic going um starting out with the student trustees on to the vote um go ahead trustee trustee young epstein trusty floors floor is abstain uh trustee phillips hi uh gonzalez oh yes all right uh trustee regner reckler yes uh trustee smithfall smith falls yes and christian yes uh the motion carries all right so now we're on to the percent calendar that's correct uh we are now at item c business item the consent items and um mr president if i could remind you trustee smithfold had previously wanted to pull something from consent may i make that now may i say what i want to pull now yes i would like to pull item c4 in its totality does anyone else have any anyone anybody else any other all right i don't see my hands

150christian i move that we adopt the consent calendar with c4 um thank you yes the second a second emotion all right so it's been moved by clerk gonzalez toy second by uh trustee leon and so now we go to the vote uh trustee leon leon yes trustee floors florida's yes trustee phillips hi uh clerk that's alex gonzalez oh yes uh trustee rugler reckler yes and trustee smith smith falls yes and myself is yes and the consent calendar is adopted and now we are going to d the superintendent report of communication thank you mr president if we could bring up the presentation please if we can go to thank you next slide first we want to bring to the board's attention and to the public that's listening about the needs of west county mandarin school they're

151reaching out for additional assistance to help one of their families the co-family recently lost their home in san pablo due to an unexpected fire on monday march the 7th the cole family has a daughter in the first grade at west county mandarin school and also a son who's three and a half years old and that community has started a gofundme page and we wanted to make sure that we shared that with you so that we can help the coal family get back on their feet so please govern yourselves accordingly to that we also wanted to share an exciting opportunity that initiated the conversation with senator skinner's office and one of her representatives had a conversation with our trustees and that conversation went to president christian and also trustee gonzalez hoy and there was an opportunity

152for access to up to 15 million dollars that senator skinner's office was sharing with those two trustees and this 15 million dollars up to 50 million dollars is over a period of two years and um really a big part of the platform of senator skinner is around social emotional learning and restorative justice and mental health services and we know that that's an area that we wanted to booster as well in our district so she did ask us to uh write a proposal uh so behind the scenes under the direction of our president and clerk have been working with district office staff namely lashante smith and martine blake has been very instrumental and other people from the central office staff as well so kudos to all of them we do have a deadline of tomorrow to

153get that proposal in we also want to acknowledge all of our labor union leaders we wrote a letter of support again crafted by the clerk and the president and i'm happy to say that every labor partner has signed on to that letter of support especially as it relates to social emotional learning support for our students restorative justice and mental health services so we're just really excited about that and um excited about the opportunity it looks like we may have a real chance of having access to those funds which would really help us and our students especially so there's some really good news to share there next slide really excited about um this conversation and [Music] i've shared with some of you just the exciting times that we're having behind the scenes and really focusing on

154our vision and strategic planning process i just want to make it known that we know that we have teachers that are working hard our classified staff and our principals and leaders everyone throughout our district some really great things are happening in our district but this is really an opportunity to rewrite this script and really look at where we are currently and i think we've all seen the data we've talked about the data where all of our kids are we've even shared some data with our board and the community around star assessment and where we are with percentage of our students who are proficient and we shared uh recent data that overall 40 of our students are proficient in mathematics which means 60 are not we also shared from the star assessment 35 or around that

155or proficient in reading which means 65 are not so when you look at this slide that really shares with you our current reality but i wanted to acknowledge that we are working hard some really great things happening across our system but we look overall where we are with our students we have a lot of work to do this is defined as our current reality it's not just relegated to academics but it's from the equity audit we saw discipline expulsions suspensions chronic absenteeism as well that's all part of our current reality so when we talk about and looking to the left of this diagram the ideal state is where we want to be and that's what we're going to be talking about over the next few months in this strategic planning process so what i will

156share with all of you and i've shared this before ideal state is where we want to be it's not just our vision but i share with you the outcomes of these conversations is we're going to revisit our mission statement and the mission is our core purpose why we exist we're going to define our core values i've not seen a set of core values since i've been here and i've shared with you how important that conversation is going to be for all of our community and stakeholders we're going to define our equity statement in our anti-racist statement as well we're going to really look at our graduate profile which is where we want our students to be and our skills we want them to have when they graduate from one of our schools we're going to

157define define a scorecard so that our public and community stakeholders can constantly know and be aware of our progress with our students in our schools all the time and then setting organizational goals so those are all lofty goals from this process but those are all outcomes and that gets us to our ideal state where we want to be the other part of this diagram conversations that we're going to have to create the strategic planning process i share with you before the i believe at the last board meeting with the board meeting before that that i'll be leading this process all the meetings but right alongside you all of our staff it's not something that can be done by the superintendent alone it's going to take all of us to make this happen once we do

158the gap analysis which is really looking at where we currently are and then where we need to get to our ideal state that's the gap analysis that's the planning that's the hard work and then we decide what is the plan what is the next level of work and we decide what our high leverage actions are going to be that's going to get us there next slide so i want to take you through a portion of what's happening behind the scenes and if we can open up rotation one so what i did is i took out different slides that the entire community will see when we start meeting with the community and i'm only going to share about eight slides just to give you an idea of what's going to be happening at all these meetings

159next slide so the first uh i think you need to understand is that there has been a lot of work behind the scenes even though we've not shared that publicly we do know we want everyone that wants to be involved to be involved we want our students our parents our all of our employees community members our partners business partners everyone has the opportunity to really be part of this process so when we're done with all those artifacts that i shared at beginning we own it it's our vision it's our core values our mission statement we take ownership in it but you need to know that there are some teams in place so i want to share with you that there's been a logistical team in place and really it's answering that question on the bottom

160left what needs to happen to support the strategic planning process so that's that logistical team has been involved um over more than a month now on some of these issues i'm going to share with you it's not on a slide but they've been developing the calendar they've been looking at the family of schools and i'm gonna talk about the family of schools they've been creating talking points for all of these meetings and all of these sessions they've been looking at securing the locations for all the school sites and also getting a list of participants and sending invitations to those participants putting information on the website creating a google document an rsvp google document so individuals can rsvp for attendance we've looked at uh babysitting opportunities so those families that want to bring their children to

161these meetings some will be in person some will be virtual that our team this logistical team has thought about these processes as well we've talked about how to collect all of the data the technology that's going to be needed for all of the sessions the site setup the videos the video recordings as well and we do know that we want to lead off these sessions with students and really listening to our students so we have a process in place we're thinking through who those students going to be on the panelists where they initiate the conversation and then we dive into that vision the logistical team has been working on technology as well and all the needs that we need in the technology area we've looked at from the logistical team who's going to be doing

162the filming opt out forms we even considered a virtual event as well and then on the other side you'll see a guiding coalition the guiding coalition i'll talk about this more on the next slide is designed to really process information and the guiding coalition is going to be a cross-section of our community next slide when we think about the strategic planning process our team the logistical team really thought about an equity centered process when we really took feedback from the equity audit we really want to make sure that we have authentic stakeholder involvement communication that we really pay attention to equity access and achievement as we're going through this process and if we really look at systems and structures and procedures and processes and that there's alignment of all of our resources next slide so

163i mentioned the the guiding coalition i talked to you about the logistical team that's the the people who are working behind the scenes and they're really talking about how is going to come together and they've been pulling all of this together and kudos to that team the guiding coalition is really a cross-section of our community so we're looking at from our students all the way through community organizations and as we're going to each family of schools and we're having these conversations in meetings this guiding coalition is going to take that information process it and get it get the information ready for the next meeting next slide part of the work that we're going to be doing is the work around the vision uh the mission and then also the scorecard and those other artifacts that

164i shared at the very beginning one of the important pieces that we're going to be talking about is with the community is the why the next slide i share that we're going to be inviting students we want the conversation to initiate with them and then the conversation to go from there we're developing those questions but i imagine it would be questions we're asking our students like our student trustees talk to us about your k-12 experience and talk to us about your needs your desires and really listen to our students and take that information into those conversations as a community and then start talking about vision mission and those other artifacts next slide there'll be a lot of work with the community around why do we do what we do and how does what we do

165help our students become what they want to be and next slide this is part of simon sinek's work and he refers to this as the golden circle and it really focuses on organizations really demonstrating the why or answering the question like why so that's some of the work that we're going to be doing but all this work that we have been putting together is really designed one to focus on our students but really to engage our community in those artifacts or outcomes that i shared at the very beginning but that's just a little bit again there's a number of slides but i wanted to give you just an overview of some of the conversations to come can you bring back up to the superintendent report please and open the feeder pattern so next we've been

166working on the feeder pattern initially we were thinking about trusty areas and going into each trusty area i shared that with you initially however looking at the time that we have now to the end of the school year we had to think a little bit differently but what we wanted to do just scroll up a little bit so we wanted to just call out the families and what we did is we started pairing the families and you'll see that in another slide but we have the else cerrito family and all the schools in that family the hercules family panel family scroll down [Music] you can see the kennedy family the adza family we wanted to call out in that d'anza family we have middle college in there as well richmond san pablo family also and

167then let's go out of that and go to the superintendent report and then guardian coalition letter and if you can make that a little bit larger thank you so this is a letter that was created again by the logistical team this letter is explaining the strategic planning process and it's going out to those individuals that would like to be part of the guiding coalition and remember i said the garden coalition is the process team scroll down a little bit so you can see what we have here is the families of schools that we paired together so the el cerrito and kennedy family of schools partnered together we have our meeting dates set and again i share with you the logistical team is looking at the location and all the logistics around a meeting the first

168meeting date will be right after the break the spring break for el cerrito kennedy family of schools meeting one will be april 14th and that's when we'll do the work with the student panel and then the work around our why and other work that we'll do just starting that conversation on those artifacts the second meeting will be at kennedy high school may the 9th and then the third iteration with el cerrito kennedy family schools will be may 23rd at greenwood academy and again each meeting is designed to continue the conversation with an outcome of having ordered those artifacts will we need more meetings we may but right now we've established three meetings with each family of schools for pinols hercules family of schools the first meeting is april 1st at panel i'm sorry april 18th

169at panel high school the second meeting is may the 10th at hercules high school third meetings may 24th at pineau middle and then we have the de anza richmond middle college family of schools the first meeting is april 20th de anza high school the second meeting made 11th at richmond high school third meeting may 25th at helms middle school scroll down and we also have a virtual option and we wanted to create a virtual option for those who could not make one of the families of schools meeting or they just wanted to attend virtually i also want to share as i said the logistical team has thought about the recording so all meetings will be recorded and posted on the website first meeting for a virtual option will be april 25th second meeting for virtual

170will be made at 12th the third meeting will be june the 1st and then also we've been having the logistical team and the communication team working on where to place all this information so you have access to it so we have developed a website www.wccusd.net forward slash strategic plan and if you can go back to the superintendent report so before we click on uh this i wanted to share with you a video but i wanted to set the stage about what you are going to hear and what you're going to see as you watch the video listen closely to the words that are being shared and it's really around this concept of moonshot thinking i'll come back after and share with you why i selected this particular video to share with the board and the

171community so if we can play that turn the volume up a little bit too all right we don't have the volume can you back it up same thing okay the actual moon shot is wonderful inspirational poetic beautiful involved great technical challenges genuine heroism it brought the world together but think about the polynesian islander on the dugout canoe deciding one day they were going to go that way no one had ever been that way before no one even knew if there was anything that way before it was amazing and it changed the world people can set their minds to magical seemingly impossible ideas and then through science and technology bring them to reality and that then sets other people on fire that other things that look impossible might be accomplishable galileo is such a hero you

172know and thinking big and what he represents to me is both curiosity and wonder that humanity had that he had that pushed him and drove himself to invent and work on the first telescopes that allowed us to see the moon and here we are these aviation pioneers were figuring it out as they went no one really knew how to build an airplane right no one knew how to fly an airplane it was amazing and crazy and wonderful and they wanted to explore many years ago the great british explorer george mallory who was to die on mount everest was asked why did he want to climb it he said because it is there there's so many challenges in the world and you can feel daunted by that you know and sort of oppressed by that or

173you kind of say how might we think differently about this everyone else in the world is working on that next 10 percent if you can be the one that delivers that 10 times improvement you have a chance to really change things if you want cars to run at 50 miles per gallon fine you can retool your car a little bit but if i tell you it has to run on a gallon of gas for 500 miles you have to start over you need a lot of courage in this work and you need a lot of persistence one of the things that's really critical is not only have the courage to keep drawing every day or thinking big even if you don't really 100 believe it's possible like you might think this might be possible have

174the courage to try that's how the greatest things have happened you don't spend your time being bothered that you can't teleport from here to japan because there's a part of you that thinks it's impossible moonshot thinking is choosing to be bothered by that we choose to go to the moon in this decade and do the other things not because they are easy but because they are hard humanity's progress has been a series of amazing audacious things from the very small and personal up to the great big and grand and we are a species of moonshots and to me that's like the really amazing poetic and inspirational thing i think our ambitions are a glass ceiling on what we can accomplish when you find your passion you're unstoppable you make amazing things happen it's been true

175through all of history i believe in the human spirit and i believe that there are always going to be crazy people who get out of bed one morning and say you know what i think i can build a space element and let's go and do it but i think that if we become afraid to take these great big risks we stop inspiring people we stop achieving things and the biggest nightmare scenario is that we won't have what it takes to solve the really big challenges when kennedy said that we would put a man on the moon it's about the fact that he said we don't know how to do this yet and we're gonna do it anyway and that sends chills up everybody's spine because if that happens what couldn't we do i wanted to

176bring your attention to a couple of phrases that was shared related to moonshot thinking one of the phrases that was shared is if you want to have your car run 50 miles on one gallon of gas sure you can just retool your car but if you wanted your car to run 500 miles on one gallon of gas you have to rewrite this script you have to abandon everything that you've known before and start over is what was said another comment that was shared is how are we going to think differently about this so as i think about what i shared with you earlier and i have shared all along since i've been here we've really been laying the groundwork about our current reality and we have serious systemic issues we're working hard but we have

177a lot of issues and it's not just academics it's discipline it's staffing it's systems in place or that we don't have in place it's structures procedures and protocols so what we are getting ready to do in this process is we're getting ready to do some moonshot thinking that's what we're asking us all to do to think big moonshot thinking as we come together as a community and we're thinking about our vision for our students our mission our core values so we're getting ready to engage in this process and it's exciting because this is the work this is why you all hired me to be here to help lead the community through this process and i understand being here you know we've been engaged in mission critical topics as we've shared but this is what's it

178about it's about our kids and it's about changing the system and i've since i've been here ten months now i've been engaged in so many conversations where so many individuals in groups are just frustrated they're frustrated with where their kids are they're frustrated with the stagnant stagnation and this is our opportunity to do moonshot thinking so that's what i have for as my superintendent poor thank you for allowing me to share thank you dr hurst appreciate the report and i think we're going to have a student report okay we go to the parliamentary report and then after that will be student comments thank you we can't hear is that better there we go okay i was asked to speak to you for just a couple of moments and i promise to be brief on why

179i'm here and what a parliamentarian does so you had an audit several months ago and one of the recommendations was that you have a parliamentarian not just to help you with your parliamentary procedure but also to help you with your efficiency so that's why i'm here i write a report to the board usually once a month sometimes if it's something that we need to talk about right away i'll do it immediately after a meeting and the things that i tell the board in my room we can't hear it keeps going off sorry okay one of those things is i'm going to mention what we're doing right and we'll talk about the last report a little bit chair's doing an excellent job calling the meetings to order the public portions of the meeting and that is

180so important because we have so many members of the public that are on the line they're waiting to hear for us okay i know that we've seen the public has seen a change of procedure for how the board responds and asks questions and the chair instead of going to each individual member and asking them basically taking a poll if they want to speak now the members the trustees raise their hand and the chair recognizes them we do that for both the clarifying care and technical questions and then we also do it during the comments after the motion one of the things that i have been recommending is that the board needs to be more prepared for meetings okay i do not think that there is anyone that would say our meetings are short sweet and

181we're out of here on time we are not okay our comments are long our questions are many and in many cases questions can be asked of the presenter prior to the meeting and they should be this is not the only place where you do your work this is where you finalize your work you're presenting it to the public you're giving the public the information they need if you have any last minute questions you're getting those questions answered and then you are voting the most important thing you do in these meetings is you vote and yet we do not do a lot of that we do a lot of talking my biggest recommendation to the board and president christian is that we limit we put a time limit on the comments of the board members we

182do an excellent job of enforcing the two minute time limit on public speaking each board member should also have three to five minutes for their comments that includes questions that includes comments okay and then we would move on i have been asked one of the things that i i have noticed in our meetings is that sometimes we are getting a little bit personal with one another we're having some personal attacks some of them very direct some of them a little bit more indirect we follow the brent act okay now the brenneck says that we must accept criticism of our policies our procedures our programs our services or our active omissions what the heck does that mean it means that we have to accept criticism of what we do and what we do not do as

183a board nobody has the right to attack you personally this is something we need to stop and i know tonight we we've heard comments i'm trying to get along i'm trying to get along i i don't want to surprise you but there's actually no requirement that you all get along none whatsoever you don't need to send each other christmas cards there's no singing carols around a christmas tree no you represent a constituency that have vastly different points of view and we can discuss those and we can debate those without attacking one another and we will learn how to do that okay my goal is to get us not just doing a little bit better job with our parliamentary procedure but to make us more efficient okay we the last meeting we were here until 12

18430. it is not just us that are here it is the people that are on the line in the room and on the zoom that we are holding hostage because we want to hear ourselves speak so i would ask that the president and the board limit our speaking to three to five minutes and that we adopt that as a policy i thank you thank you parliamentary and now the student comments for student comments uh we'll keep it brief as well we will have our first meeting with the all student congress this friday march 18th with mr tashaka meriwether our k-12 coordinator and ms martine blake our director of community engagement present and i'll hand off angelica thank you yeah um on late february we had sent out an interest form for all students who were

185interested in being part of the all student congress and on march 14th we have closed the forum and all students who filled out the form were automatically accepted in the all student congress since we believed that having more students involved was super important and powerful um now we have four members from the anta high school five from middle college high four from richmond high two from el cerrito high two from pinol valley high two from hercules high two from sylvester greenwood one from kennedy high six from korematsu middle school four from pineal middle school three from hercules middle school three from betty ray sawskin middle school and three from helms middle school we congratulate all these students and um the official announcement for the student report will be on april 13th and some student engagement

186activities that we listed were the saturday march 19th hercules rotary club is hosting a engineering and trades career panel for all students and parents of the district who are interested in the stem career field this event is um advertised to middle and high schoolers in the district uh the event will host local entrepreneurs and engineers and will be virtual from two to four pm on that day so please email my trusty email or angelica's email trustee flores on the uh wcc usd website for sign up details thank you very much all right thank you i just want to thank our student trustees given the uh report and so what i want to do just go back if there's any clarification from the superintendent to the parliamentary or you did report yeah go ahead trust me

187up here so can i just ask a couple of questions yes good okay so for dr hurst thank you for your report i was wondering if you might be able to tell us how the guiding coalition is being chosen we are really just asking um our staff on individuals from a cross section and we're sending out this letter to all of them to see if they're willing to participate okay thank you and then are we going to be able to make comments i'm like afraid to talk now it's a parliamentarian okay so the first comment i would like to make is that i'd like to apologize to you parliamentarian and to the community because a couple of weeks ago i said that i was going to throw something because i couldn't get recognized so i

188want to apologize for that i'm sorry it's never it's never appropriate to threaten violence um i was a little frustrated that night so may yeah i i did not think that as an actual threat um i absolutely understand the frustration my partner lorenzo and i have been to a lot of meetings we understand that doing something new is hard and getting recognized is really really important if for some reason you don't feel like you're getting recognized to speak we need to make sure that you are getting recognized whether you're getting placed in a cure or getting recognized right away so maybe that doesn't mean that raising your hand in this manner is going to work it has to be out front it has to do it has to be in any way that the chair

189i are going to be able to see that you want to speak so you you only know apology whatsoever i took it in just in in frustration so i would like to make a suggestion though for the chair and the parliamentarian to consider is that since i'm all the way over here it is going better i do want to say but since i am all the way over here and i seem to never be able to be to be seen i would i would like you to consider a a a compromise which is we don't need to call on everybody but if the chair had an order and maybe just use the order to recognize people maybe that would be helpful and we'd we'd know you know that that we were definitely going to be

190in the queue so that is just the only um thing i'd like you guys to consider thank you all right thank you um jesse phillips i would just like to give a couple of suggestions and thank you to the parliamentarian as well one of the things that i recall when i was chairing the meetings because it is difficult to see everyone in this line if we were to curve the tables a little bit then folks will be able to see the people at the end i know that would have helped me i'm sure it would help trustee reckler um and it's not much it's just you know curving at the end um this the second thing is um we don't have to reinvent the wheel we used to always get out on time we really

191did we will we will start getting out on time so so one suggestion that i will make and then i'll leave it alone because the board knows this if you limit the questions if you give limit the board time to three to five minutes the truth is our lovely staff they will take three to five minutes just answering one question and you won't be able to say anything else well i used to do is ask the board members to limit their questions to four and that gave them the opportunity to get their questions out regardless of how long the staff took so you did a kind of a hybrid like four questions and then when it's comment time then you only get three minutes because that's kind of what i was intuitively doing it works

192so we don't have to reinvent the wheel we we know how to get out at 10 30 if we stop talking um i'm done what i i love that you said we do not have to reinvent the wheel i'm not quite sure when the wheel fell off um i'm hoping we can find it because that would be great it's going to come as a shock to you but this is your meaning you do not just need to limit your own time you can limit the speaker's time if you tell someone they have 15 minutes to present their report they need to have enough respect for this board to present the report in 15 minutes thank you i'll go out and look for that wheel now all right trusty smithfold so i have a couple questions

193um dr hurst what are you going to do with the scorecard will be posted for all to see so anyone at any time can go on and see our progress and that's really what the scorecard is to have something steady regular consistent so we can report out our progress and it'll have multiple and really everybody gets to participate on how that's going to develop i think tracy and her department is handling that piece but my vision is to make sure that our community business partners parents students have access to how we're doing with multiple indicators and then the qr code what does that lead to when you scan on that where does it go that's qr code does not go anywhere i apologize that shouldn't be on there and then are you going to have

194asl certified translators at these meetings in person yes we did talk about that as well and then can people jump from family to family so if they can't make the hercules one but they can make the el cerrito family do they jump over do they wait to go virtual do they have to stay within their family boundaries yeah i did not um hear a discussion on that can i get back to you on that yes thank you okay and then is there a capacity for the people coming in i know right now in board meetings we have a hundred person capacity at zero capacity at these meetings i can get back to you on that as well i know that we were saying and we had a conversation about this that we're looking at you

195know having at least 250 people per per meeting as saying that we did good outreach but as far as capacity for each meeting i'll write that question down and we'll get back to you on that as well thank you and then the final one for you dr hearst and then i have some from the parliamentarian uh dr hurst has there anything that has prevented you from doing any moon shoot thinking in this district moonshot thinking in this district so far in your 10 months yeah i could say that i've not really done any moonshot thinking since i've been here i'm sorry that's why i started off by saying this is really exciting to engage in this conversation with the team and and with the entire community as well thank you so much miss dunning you've

196been at palm interior for a long time is it common practice to interject during the meeting other than when the the board is voting or are you doing that in a order of kind of corrective teaching on the spot that is corrective teaching on the spot thank you and you are using and this board is using rosenberg's not roberts or anything else correct that is correct and then are you open to doing a mini training for the board has that been discussed or is it going to be more of these types of you come to the board during the superintendent report and then you poured out because what you told us is exactly what was emailed to us correct oh what i told you was kind of a summary of what was emailed out in

197my report um i i wasn't aware that it was you wanted me to actually read my writing i just already had gotten it but i would absolutely love to do the training doctor and i have talked about the training along with the president and it is at this point finding time and then are you going to do a summary review at every superintendent report like you did tonight that was not my plan um again if the board asks that for that or if the superintendent asks for that i'm happy to do it i personally do not think it's necessary that's why i give you a written report so you think that just keeping to the written reports for now would be sufficient i do thank you very much unless you prefer otherwise i'm sorry i

198didn't hear that last part unless you would prefer otherwise and my partner and i welcome if anyone has any questions you're welcome to email me and we'll respond as quickly as we can thank you very much those are all of my questions right now okay thank you and now we'll move on to the next item will be the williams report yes tonight we asked the board to accept the contract county office education second quarterly report for 2122 williams settlement so this is a period between september and december our findings were originally brought to the board on february 2nd those findings were forward to the county county has approved them sent them back and we need to approve it one more time there were total five findings four were facilities and those were resolved one was

199test textbooks and instructions and that item was resolved all right thank you are there any clarifying questions i don't see any promotion christian i have a question go ahead mr freeze you just said that everything that was brought before has been resolved correct that is correct thank you so much all right so i'd like to move to a motion uh move by clerk this other sword president christian i'm i move that we accept the uh williams settlement all right uh can i get a second rickler will second the motion okay it's been second and any comments i don't see any comments right here all right you go to the vote and start with student trustee leon yeah yes all right trustee flores or is yes okay and we've got the trustee phillips hi uh clerk

200what's up gonzalez hi yes uh trustee reckler reckler yes uh trustee smithfall smith and christian yes and the motion carries all right so now and now we go to f1 thank you mr president f1 is an item that's being brought forward by uh ronda haney our title nine officer she's not able to make it tonight but it is a revised uh policy board policy for married pregnant parenting students we recently had a federal program monitoring review fpm during that process we found that there were things that we should be doing we weren't doing so we had to go to the policy the model policy and bring back the revisions there were some things that we that she shared with me that we were doing one there were some things that we were not doing that

201we legally have to do one of the big pieces that we need to do was the parent leave where it says a pregnant and parenting student is entitled to eight weeks of parental leave and then there's several bullets under that piece as well but she wanted me to relate to all of you these are things that we legally have to do from this point forward president christian i have a point of order uh what's your point of order we are at 9 53 and we have one item left do we need to vote to extend we actually have more than one item left and at 10 pm i would be reminding president christian that we must move the action item which was the item that was pulled from consent c4 contracts to be heard immediately

202is this the proper time to ask for an extension i've been told i believe that you said when you get close to 10 o'clock you need to ask for an extension yes may i make that motion now a motion that we extend the meeting until we've finished f2 and the pull consent item and ms dunning can i put g from the rest of the board back on it or no absolutely thank you i make a motion that we your motion is going to be to complete items f1 f2 c4 and g yes ma'am thank you trustee phillips if this gets a second i just have a question for the superintendent i didn't hear your question i i didn't i just said if this gets a second i had a question for the superintendent that's all

203so great news because we started going into discussion with it that was an automatic second so we've seconded it i don't make the rules i just remind you of them did i did i went in discussion by saying if this gets a second yeah that's still a discussion okay can i revoke my second no it doesn't actually work that way sorry i feel like i got trapped uh trusty wrecker is it appropriate for me to put another motion on the floor is it appropriate to put another motion on the floor absolutely i'd like to put a motion on the floor to extend the meeting to 10 30. without your you're moving to extend the meeting until 10 30 yes time and not content so we would just be following the agenda which would mean that

204we would at in four minutes we would go to the consent items and everything else would be postponed or are you offering a substitute motion to continue following the agenda until we hit 10 30. that's correct okay i second that one two any comments any comments any comments [Music] have a comment a very quick one i would urge my colleagues and thank you mr phillips for your second i would urge my colleagues to uh say yes to the first motion so we can get through the entire agenda that's it thank you and i'm not sure if it's the first motion but my motion to get through the entire agenda thank you okay so now take it um we are sitting on the replacement motion first which would be to continue the meeting until 10 30

205following the agenda and just taking the items in the order they're on the agenda so that's the first motion being the first no that's the replacement motion if this motion passes we would not vote on the first motion if it fails we'll go back and vote on the first motion no thank you uh gonzalez phone now all right trustee wilker reckler yes uh trustee smithfield smithfold snow and uh no so the replacement motion has failed and we will go back to the motion to hear items f1 f2 c4 and g with no time limit liang yes we forgot to do discussion so there any comment okay um go ahead the parliamentarian just told us that we are holding everybody hostage this lady has to drive back to sacramento we got other board members or our

206staff members that have to drive all over the place to get home what we just did is we pulled all of the contracts off of the agenda to discuss and then said we're just going to stay here with no time limit all night this is disrespectful to the people and i don't think it's right this ain't how you run public meetings i'm done i'm sorry was that a motion to amend it is really i had a question and i said that earlier when i got duped into the second my question was to dr hearst what agenda items need to be completed this evening and whatever agenda items dr hurst says need to be completed this evening i want to make a motion that only those items are completed this evening contracts definitely need to be

207approved the uh revised board policy is just for review and it's coming back next week the governance handbook uh item is just an update from um trustee rectler and trustee clerk gonzalez hoy so just the contracts my mo dr hurst do you believe that we should be able to complete those contracts by 10 30. i i don't i can't answer that question sir i don't know what questions uh trustee smith folds has my motion is if i could interrupt you just for a moment as we have reached 10 02 pm you actually do not need a motion because under our agenda we are automatically at this point moving item c4 to action item we need to hear it now if i don't make the motion though do we still have to hear that other motion

208okay i'm done thank you we're moving right into item c4 we are going to the contract and who would you like to speak to that mr president um i pulled it so i'm waiting to be recognized okay trusty smithfall i pulled c4 dr hurst i would like someone to walk us through quickly or as lawfully as they want through the contracts and telling us where each contract money is coming from the bucket trustee smith folds the best person to do that would be our interim cbo mr mcintyre so i'm allowed you to talk mr mcintyre thank you dr hurst so looking at the top of page one we have the bay area community resources contract this is coming out of the after-school safety and education grant so this would be a restricted funding grant in

209the restricted side of the general fund moving down to the second the top of the second page we've got the catholic charities of east bay this is actually split funded between title one and the local control and accountability or lcap program and that's not coming at it any what we need to be looking for is general fund is that right dr mcintyre so the fund is fund one is general fund and then we look at the resources and so for example that 3010 is title one that would be a restricted general fund expenditure whereas the third line the lcap would be unrestricted side of the budget so it needs to be an expenditure that falls within one of our action plan to meet the eight state priorities under the lcap thank you great moving on

210to the top of page three we have uh actually the po to to to process my last payment as a vendor because we've moved me onto onto the salary schedule like a regular employee and so this is to clear out this is to increase the amount to me and this does come out of the unrestricted general fund as the cbo the bottom of page 3 is the east bay center for the performing arts this is the expanded learning opportunities program so this is the restricted side of the general fund top of page four nickel strategies this is coming out of the unrestricted general fund play works for the community engagement terror hills grant this is in the l cap this is technically the unrestricted general fund side of the budget but within the lcap itself

211and then at the top of page five we got uh this this item was actually pulled by the superintendent so we'll bring this back uh the reason it's being brought back is because we the original quote was lower because it did not include travel and actually uh trustee reckler challenged us on that and said why can't we manage the meeting locally ourselves and and zoom in school services and save that money so we're going to bring back the have them re-quote it with a lower quote without travel looking at the top of page six you got the regents of the university of california this is also an lcap expenditure which means it's coming from the unrestricted general fund side of the budget but within the lcap itself and then finally on page seven we've got

212the public ed fund west coast chess this is expanded learning opportunities grant so that is the restricted side of the general fund and so if you look at the nifty table at the bottom of page 7 you can see we have twenty eight thousand nine hundred and fifty dollars ninety four cents coming out of the unrestricted general fund three hundred and forty thousand coming out of the l cap and then all of the remaining options for with expanded learning title one asus uh are restricted the 91 000 and the l cap at the bottom there is unrestricted and then finally the capital outlay is actually an entirely different fund fund 40 so doesn't affect our solvency in the general fund so what does affect the solvency the general fund when you see fund one resource

213zero zero zero zero or any resource that starts with the zero so the the fund one reason all zeroes and the l cap those affect our solvency thank you dr mcintyre and then dr hearst or dr mcintyre i'm not sure which one there was a email sent out saying that there is going to be a a freeze would that freeze affect the contracts that we're getting from now on from this point on or not yes ma'am they would and they would affect the funds out of the zero zero or the zero one category correct we would look even deeper than that if we have the ability to make changes in restricted funds because we could take things that are currently in the unrestricted side of the budget and be moved over then we would be

214looking to create capacity and other funds as well where that's legally appropriate thank you and dr mcintyre do you recommend improving these contracts that are in front of us tonight yes ma'am i do could you tell me why well most of them are outside of the unrestricted general fund and then there's for a specific need that had already been committed to prior to us issuing our edict that went out today um and and they would you know continuity of services in that regard um but at the end the three criteria that were set forth that we talked about earlier around compliance around direct student services to students and health and safety that's really where we're going to be framing the conversation moving forward thank you but those the three frameworks that you just said these

215all fall under that also correct that framework was not published until today so no these don't fall under those frameworks why we didn't analyze them through yeah analyze it to see if it built under there okay thank you all right thank you trustee rugby thank you i have one other questions on nichols can you talk about what what's going on with that so the the nichols strategies uh that it's a clean out i'm sorry i didn't catch that last part that it's a clean out a clean out that the contract is completed and you're cleaning out the last of the invoices it's my understanding that the services have been fully provided and so yes this this is to basically pay off the remaining balance and and and close it out i i don't have any

216i haven't been made aware of any plans to extend this contract into future years thank you we move to emotion president christian i move that we approve the contracts in c4 all right it's a big move but clerk there's other toy you get a second i will second the contracts all right it's the second by trust trustee regular and now to the vote or comments any comments go to the vote uh trustee leon yes trustee flores flores yes uh trustee phillips aye trustee clark glib zola toy that's also yes uh trustee rapper reckler yo trustee smithfold smith foes of stains and christian yes an emotion carries and just as a reminder president christian as we have passed 10 pm and we dealt with all of our action items all other items are tabled to another

217or the following board meeting and unless you have a motion to extend time it's time for you i would like to make a motion may i make that motion yes i like the motion that we extend the time to finish the work that was f2 and g i'm sorry was that f2 and g yes i believe that's all we have i'm sorry dr hurst we may still have f1 correct i make a motion to finish the work at hand f1 f2 and g thank you sorry could we repeat the motion i make a motion to finish the work of f1 f2 and g i urge my colleagues for a second my second emotion any comments all right let's go to the vote leon yes floor is yes jessie phillip no uh click this other card

218can gonzalez oh yes uh trustee gregor reckler no trustee smith smith falls yes and um yes an emotion carries so f1 i reviewed that it is a policy with revisions the recommendation is that the board just review this and submit any revisions to staff and then this will come back to the board at the next board meeting for approval again we're only asking for the board to review the recommended revisions and then staff will bring this back as you're submitting your questions to us for clarifications all right thank you comments uh trustee phil thank you is it possible for staff to um do an overview of the changes and the reason that i'm asking this is because it is a board policy and i just think it's good um to fully actually sunshine a change

219in board policy that's why i'm asking i can have um miss haney uh do an overview of the policy she has all the information and context on this trustee phillips so if you're like i can have her come back and do an overview um so this would be the really the first reading of the change and so i was kind of hoping that the first reading would kind of be a reading that's kind of what i'm saying i do understand what you're saying i understand thank you sir any more comments all right of two thank you so much uh president christian uh i'll get a start and i'll pass it on to my colleague who sits in the committee with me uh trustee reckler um so the handbook committee uh is is presently developing a

220timeline we started kind of slow but we were meeting a few times we are going to draft a document ready for the board to review hopefully by the end of june we anticipate five to seven meetings with significant offline work uh we plan our meeting monthly through zoom and we're of course going to invite the public uh the committee will be using the services of mr jim brown from leadership associates and mr harold freeman our attorney to assist us with this work funds used to support this work are from research restrictive revenue source made available to the district from the hewlett foundation grant that we have to improve board governance and we do have an ask for everybody on the board so i'll pass it on to trustee reclair who leads this committee work with

221me to share some of that but i just want to say i'm excited to start this work we're going to be doing quite a bit um but obviously it's it's very much necessary and i think uh dr hearst uh and uh miss munoz for also helping us staff this committee uh and guiding us through the work uh trustee regular help us to you yeah thank you i only have just a couple of things to add which is that there has been a lot of pre-work happening a lot of thinking a lot of visioning a lot of starting to parse out the work into into buckets on what how it'll fall out budgeting frameworks about how to go forward so we are here tonight just to give you an update and to let you know that

222things have certainly been going on behind the scenes we do have a homework assignment and the homework assignment is is that you will receive the current governance handbook from dr hurst or one of his designees and the homework assignment is to start to look through it and to surface three things in the handbook that you think are the most important to start with and perhaps two backups but don't even worry about the backups really what's the three big things that you think that the board needs to work on and we're also encouraging a long-range view it's not just this board it's beyond this board it's about good governance but we're all here and we know the community so that gives us a particular experience and a particular knowledge of what might or might not be

223appropriate but to really think beyond yourselves and to think strategically about what this board and this community should should be about so that will be that will come out i've asked dr hurst to send that out to all of the board members and um anybody who's listening who also wants to look at this document if you go to the website and you go to the search button and you put in board handbook or governance handbook it does come up and you can download it and print it and take a look at what is in there yourselves um and is there anything else that i missed trustee gonzalezoi no i think that was it um and we're gonna be we talked to president christian we're gonna be bringing reports as we do the work so that

224you all are aware of the work that we're doing as we go um and our plan is not to bring you a finalized thing at the very end uh we want to have input and feedback as we do as we go so we'll be probably doing hopefully a monthly report or something similar to you to all of you thank you are there any questions pertaining to the hand to the handbook okay item g all right so we close out with the comments and we'll start with trustee phillips thank you very much um what i want to talk about this evening is school safety i want to start by saying that i do believe in [Music] social justice i do support black and brown lives without equivocation but i also want to save black and brown

225lives and if we don't do a serious intervention at our school sites we are going to lose black and brown children every week i am receiving a report about a gun incident on campus it has gone from kids hiding guns on different areas of the campuses are having them in their backpacks to literally pulling them out in the middle of fights that is only one step away of a chop from a child pulling a trigger on another child in a fight we are flirting with serious injury and death in this district now i know there are some people who are going to be upset at me for saying this but i fully support reestablishing our relationship with law enforcement to keep our children safe i also support installing metal detectors at our schools to stop

226these firearms and knives from getting on our campuses and threatening our students and staff i understand that there is no foolproof 100 percent fix for weapons in america that we could at least do at the school board level but the things that we can do we should do them because somebody's baby is going to be killed now i know i'm gonna catch some heat from saying this but if we keep listening to the pc police we are going to be at fault when somebody's baby gets seriously injured or killed i am asking publicly that we reestablish our relationship with law enforcement and install metal detectors and i would like to have a discussion a full robust discussion at our next board meeting but i think that action should take place before the end because safety

227should not wait for the board to meet thank you all right thank you and now we go to uh clerk lasagna remember we did the students we moved them earlier so we're at trustees consoles all right click design correct may i have a point of order president christian yeah go ahead and i should have brought this up earlier i'm not sure that the students understood that that was their board comments i may be wrong and overstepping but i think that they were just giving their report and not their bored comments is that accurate president christian could you ask the student trustees if that's accurate that when they were speaking they were given their report and not their comments yeah that was the motion that was made and they for them to move and give their

228report the actual motion was made for them to give their comments and i'm not sure that they underst that was clearly presented the most move item g the student trustees portion of item g to after item d and that is what we did yes ma'am my question remains did the students understand that that was time for their board comments and not their student report that was my question yeah it was just verified yes so they did understand that president christian yes thank you no comments thank you president christian okay uh trusty ragler thank you i have a couple of comments so i wanted to acknowledge in all of this craziness women's history month like an afterthought and of course there is no world history without women's history we birthed you nurtured you we educated you

229we did it we took over countries we started countries we have done all these great things and we've done it all probably bouncing one or two babies on our hip at the same time one of my favorite things about women in the history of women though is that there's this saying i cannot remember where i heard it from but really the role of history and the role of women in history has been really very subtle in that we've been the ones who have turned the head throughout all of history and that means that we have really influenced men in their decisions so i've always found that to be very powerful so i just wanted i wanted to mention that and that is my comment for the evening trying to leave time for everybody else all

230right thank you sorry president christian and i changed my mind i did want to thank um a couple folks that okay if i make a quick comment thank you um i wanted to thank the superintendent miss martin lashanta smith uh martin blake yourself for the work we've been doing since friday trying to get this proposal to senator skinner's office for the funding we've been working obviously day and night right now seeing people in the document so that we can get this in for tomorrow i'm just really thankful for dr hirsch your staff for jumping in on this opportunity right away hopefully we'll get this funding and and it can help us just close a little bit of the gap but also continue some of the resources around mental health and restorative justice and supports that

231that um that we really care about so um i just wanted to give a quick shout out uh to to that team and say thank you for for doing that work and to all of our staff uh thank you that's third person question [Music] all right thank you so much so the first thing i want to do is talk about future agenda items i would like us to talk about the adult education and then i would like to talk about the older adult funding a permanent source of funding it is a small drop in this very big bucket um the second thing i want to talk about is i want to bring back or bring up and bring light to period poverty it is something that we need to talk about and we need to

232talk about in its totality i also want to bring up the fact that i would encourage the board to agree to a study session about black students and their experience inside the schools at all levels and everything that we can do because they are our most marginalized population finally i want to talk to all of the wonderful students who sent out emails after last wednesday's board meeting i've tried to reply back to all of you but i want you to know a story for me the most the easiest way to teach someone is through stories i used to be an english teacher i didn't write this but i found it powerful it was titled dogs and cheetahs dogs were put to it dogs were put to compete with a cheetah the goal was to find

233who was faster everyone was surprised that the cheetah didn't move out of its place they asked the race coordinator what happened his response after seeing it said sometimes trying to prove that you're the best is an insult why do we need to go down to other people's level to make them understand that we are the strongest think hard save your energy for what you deserve cheetahs use at speed to hunt not to prove to dogs that they're faster and stronger don't waste your time to prove your value i think that the students of wcc usd are cheetahs i think that they run with a speed that we all need to sit back and say thank you for the amount of emails that we got uh in response to the vote on wednesday show that we're

234dealing with cheetahs these kids are absolutely 100 amazing and if we did the work of the board we would always value that and highlight that i also want to appreciate that they never go down to the level of having to prove that they're right simply staying in who they are and standing in who they are every day at our sites shows that they are cheetahs those are all of my comments all right thank you trustee smithfold and then now we'll close out you know by saying you know you know we have a lot to do continue that we have to continue to work hard on everything we do um and i just wanted to just go to the safety because safety was an area that i used to work in and i am extremely aware

235of the challenges from a school site there's a lot of challenges and so we have to come together as a district to be able to address a lot of the challenges that that our schools are having and so um we've got to put more uh attention into those areas because we want every kid to be safe um and every child when they he he or she comes to school is to feel safe and comfortable um but with all the stuff the recent incidents that has happened so far and i want to con you know say to the staff up at el cerrito high school with the incident happened there and the staff at uh uh d.a de anza at that appropriately and you know was able to you know bring control you know to the

236situation so we have a lot to do and then as a team we have to work together as a team and continue to build and continue to um build cohesiveness in our community of school so so we we have to continue to push forward and and just focus in on our mission and the things we need to do and that's all i have and i just want to say to everyone um thank you for your heart work and thank you for everything that you have done uh throughout the school year and to where we are now and it's almost over and thank you and we are adjourned at what time at what time at 10 34.