Board Meeting 3/13/25

001and if you can please lead us in the pledge so I'm turn it over to this young man right here and can you please tell us your name and then leave us in the pledge Liam my name is Liam okay um all right stand up right hand over your heart ready begin I pledge of allegiance to the flag of the United States of America and to the Republic which it stands one nation under God indivisible with Justice thank you so much that was wonderful next we're going to go to um adoption of the agenda and we do have one recommended change we'd like to move the School site presentation from deler elementary to be item 6.1 um with that I'll take a motion to approve the agenda so you need to move that oh to

0026.2 so so moved with that Amendment second all those in favor I excellent next we'll talk about um comments from the public on um non-agenda items wheny do we have any comments on non-agenda items we do not now we're going to move into our special presentations and we're going to get started uh with our School site update from dor Elementary um and I'll turn it over to you Blake if you have any comments to open your remarks we'll get started W's excited to announce uh the's presentation the spotlight on the school this year so happy Jesse's here and I see Hy of people with her and some wonderful students I'm just excited to uh to here all right do you want to come with me so hello okay I'm Jesse loops and I am the

003principal of Del air good evening everybody um I have with me our student council members would you like to introduce yourselves my name is Liam Wilson and I'm student council president I'm Kiana Lee and I'm vice president I'm Cara hubard and I'm secretary they will be helping me present tonight so we will be talking about our school snapshot and we will be talking about the initiatives that we have this year and going forward we will be talking about math reading our student wellness and safety and some of our upcoming events so our quick snapshot I I'm sure you're all aware of this but I just to to bring it up so everyone can see this we have 610 students currently we have 30 classrooms we have three Bungalows we have a music program we have

004niow program and we also have r at school all of those programs are using the Bungalows and other classrooms that we have uh we have 68 total staff that are are wisor staff which are 31 certificated 37 classified we also have an additional 30 plus contracted classif staff members who are not part of you know they're contracted out so they're not part of weisburn and so what I wanted to focus on tonight is the initiatives that we have at the school going on right now um at the beginning of the year we did a lot of um you meet and greets we talked to different teachers we talked to different parents we talked to students just about what they thought would be helpful for the school or what they thought maybe the school was missing

005um and and ultimately what we arrived on was the engagement piece of this so we really were trying to look at how we could engage the students more and and I think that that would ultimately be reflected in everything that we do um of course you know the academic piece would be supported by that but also just the social emotional piece and everything that we work toward so you know and if we're looking to engage Empower and Elevate we have to engage first right so so what we did with all of the students who I have with me me right now and a bunch of the other students is we're working toward these initiatives to help kind of bridge that Gap and try to get to where we want to be so we do have

006um upcoming we we've just started Monday assemblies friendship Club School paper Sora story student council more involvement and our students are going to present that piece to you now good evening members of the school board I'm Liam Wilson student president and I'd like to tell you how thanks to the pta's generous financial support we've been able to change the ways we use Source lips in the past students earned Source slips to by demonstrating good behaviors and they would be eligible for raffle by doing it that way a lot of students were not recognized we're excited to announce that we'll be opening our sword store twice a month where all students can use their Source slips earn through positive behaviors to purchase a variety of items the school will be run by our counselor parent volunteers

007and student council members this new initiative is a great way to encourage and reward positive behavior and we're all looking forward to it thanks again for our PCA for making this happen good evening members of the school board my name is Keana Lee I'm del students Council vice president and I'm here to share how we've introduced Monday morning assemblies to boost school spirit and bring students together these assemblies give us a chance to share important announcements celebrate achievements and highlight opportunities for everyone to get involved what makes these assemblies even more special is that students active actively participate helping to make each one fun and engaging we've seen how much our classmates enjoy these events and it's became a great way to kick off the week with energy and excitement I also wanted to tell

008you about our school paper which we are in the process of creating to be published in late spring we're working with Miss pitlock to produce the paper three times a year it will it will highlight school activities provide information about upcoming events and feature articles written by students in addition the paper will include special sections focused on students teachers in our community we're excited to bring this new opportunity to our school and look forward to sharing it with everyone thank you good good evening members of the school board my name is Cara I am the Del Student Council secretary in the student council we bring Eagle Pride to our school we hold meetings with the representatives from each classroom and we vote on all we vote on the next Spirit day then we all go

009home and make posters about that Spirit day although that is not all we do thanks to our principal Miss lubs we are having more students in involvement than ever before before me and my fellow student council officers run the Monday assemblies spirit days and will be helping with the student store and also the Friendship Club also I'm excited to let you know that our school has partnered with friendship Foundation to start a friendship Club this club will bring together students from all different backgrounds for fun activities and meaningful conversations it's all about celebrating inclusion making new friends and building a stronger Community with we hope to create a space where everyone feels welcome and appreciated thank you okay well decision making there okay so right now as as you know all of the other elementary

010schools are doing this too but to bring this up again we are using Eureka math squared which I think is it is a little bit of a rough patch in the beginning there was a lot to learn but I think the teachers are embracing this now and we have our our weekly focus on mathematics with our different grade levels um and you know that you've been talking about this with all of us all year but this has been the focus uh math we have our one toone coaching with our professional development uh with our district math specialist Holly Compton who is the most amazing person and she just and I'm not a math lover and she's turned me into a math lover which is a big feat um so we also o have right now

011our Coast our Coen post Fellowship year so we have our five teachers who had already been doing this with our One Mentor teacher and then we have our four days of the schoolwide learning around number sense routine with our consultant Berkeley Everett who I'm sure you've heard of Berkeley um and he is from the UCL math project um we are also planning nearby School visits just to see what they're doing and how they're using CGI and we invite you all to our math night on March 26th we are looking forward to that that'll be very fun and of course our reading we have our focused intervention and these are our two intervention teachers on the on each side here um we have you know we increase the frequency with individual goals and we have all

012the small intervention groups that we decide based on you know teacher teacher advice to the intervention teachers and then different scores that they have different metrics that we use and then of course you know we're we're all involved in our capturing kids Hearts program and um so that is comprised of we have daily lessons or I'm sorry daily practices weekly lessons and support from the counselor so the the counselor pushes out weekly lessons so that the teachers don't have to create those they're just given to them so that they can put that into their lesson plans for the that week um and then we also have our monthly Dei lesson lessons and those are produced by Dr Ingram and the whole counseling team and that is um sent out to the teachers as well and

013that is something that we use in our assemblies so we whatever the theme is we use for our assemblies um and as as our students here just mentioned we are starting our school paper and our friendship club and we're very excited about that um that was something I was very involved with at my former district and I think it's it's an amazing program so uh also I just want to say the 47 high resolution cameras are the greatest thing ever because I if there's anything that happens I can say hey you know I've seen that on camera and they're like oh really okay and then they tell me the truth and it's over but but I think everyone feels really good about having it it's it's just we are so grateful that that is on

014our campus and there they're really good I mean they have you seen them come over and visit and I want to show you because I feel like I'm on like TV with like a fake thing but it's real like you can zoom in on people's faces it's it's just awesome I love it um and so did you want to share our our students are going to share our upcoming events okay um March 26th we're doing math night from 4:45 to 6 o'clock March 27th we're doing a reading various times what's the readin what are we doing in the readin do you remember no so okay so our read our readin is just basically we have um different adults of it could be parents it could be family friends and so forth that might even be

015Helen Bell um coming in to read in the different classrooms and then the second grade does something a little bit different where they do kind of like the a picnicky thing but they they do that separately but it's it's really cool because everybody gets to bring in a special secret reader so it's divulged at that moment okay our book fair is March 31st uh a I mean March 31st to April 4th and it's daily from Monday to Thursday okay thank you okay thank you very much wanted to say Liam Kiana and Cara all three of you did a fantastic job J thank you for coming and presenting today I think you can all be proud of uh representing your school site you all did an amazing job thank you we love seeing you here at

016the board meeting and also looking forward to when that school newspaper gets published please put me on the distribution I would love to read it so thank you very much for your presentation anybody else in the board really great job I'm sorry that I was not truthful it was definitely more than 12 people um I apologize for that sorry I did not know but um you guys did such a fabulous job and thank you so much for representing your school so well one last thought again to Liam um and Kiana and Kira you not only represented your school you represent other students in the district you are the reason we all are here you're the most important people in this whole District you and the students you represent so thank you for sharing and thank

017you for being here thank you again for your presentation we're going to move uh to our next item item 6.2 special special presentation on our measure e by na no just say I'm wondering should we take a recess before because it's gonna be a long no I'm just Kidd here we go no um I do want to say um I just want to um as we go into this I think it's important to note the the the amount or or the number of projects that have been going on since you know it's been almost two years um and just the diligence and and the work um that's gone in I mean this is a lot of coordination so I I just want to I'm just putting that out there as we go through this process

018just to you know thank the team um I know Tony's there from having done the the whole technology infrastructure project and obviously Sheree and Noemi for their leadership on this so just wanted to point that out as we go through this presentation it's quite heavy and Greg yeah your team yeah celest yes I you want to name everybody just yet extend yeah I know they're doing great everybody's doing awes sorry he wants me to do all of it in 10 minutes I'll try good evening board members um pleasure to be back to provide fond program update number 15 um as Blake indicated we have a lot of projects we're very excited to share some of the progress of our Uh current and upcoming projects so I'll start with some individual project updates and then I'll

019close with some general updates for your information so I'll jump right in the first project is the Olen Elementary School TK conversion project which broke ground on January 6th um of this year and it is moving very fast it's the same contractor that we use for the Del air TK conversion project are Dependable uh we are on track uh as you can see the the uh drawing on the upper uh right hand side reflects I'm sorry thank you uh reflects the scope of work uh for this project we're repurposing six classrooms um to create four adequately size TK as you can see we've excluded a portion of um this building this is the area that we spoke about I believe at the last board meeting um this is was a work room that was not

020ever part of it it's undersized we couldn't convert it because of the spaces right here which has a fire Riser uh to the right it has a the electrical room and electrical room so we just we can't use that space nonetheless um and walking with the principal The principal asked if we could consider at least giving it a refresh as well maybe not a full U modernization like we are with the rest of the building but perhaps just uh you know replacing the ceiling tiles changing the flooring removing the the cabinets it was proba previously used as a workroom kitchen uh as you can see there's some appliances there we have requested the quote uh the change order came in at fresh we're going to paint the tackboard so it'll look basically brand new and

021it'll tie in nicely with the rest of the building it's still within our contingency so we would like to move forward with that okay the project is on track like I said for a summer uh completion which we're tracking to be substantially complete August 9th and final completion in September um that's close out punch list item at that point as you can see demolition has been completed the are already framing back the new uh per the new uh walls as well as uh doing all the rough mechanical electrical Plumbing they're starting to frame around the skylights uh they're going to be doing a sewer patch back now that they're running they at the sewer line to the new restrooms right here uh they started putting insulation and this these pictures actually are uh already um

022old we took them at the end of last week but just this week alone they're already hanging drywall on one side of these walls so moving fairly quickly from week to week when can we move in we can move in in August So the plan is to be ready final not not correct after substantial we can move in after substantial so August um 8th July 9th was substantial did I say July 9th one oh July 9th yes July 9th is substantial with for this project so we can start moving in furniture for this spasis um right after that and we'll be final completion August 8 thank you for catching that uh this also includes the door Edition project the the four doors that we're cutting across the way in the kindergarten building that cannot start

023obviously ENT school is out in January I mean I'm sorry in June uh June 13th to be exact but it'll follow the same substantial and final completion dates I'm trying to go really fast see what you do Blake and moving on to the next project districtwide flooring and ceiling tow refresh project uh this will be eventually a districtwide uh project right now we're focusing on the first two sites Aviation Elementary School and weisburn Middle School you we have previously reviewed at a previous board meeting the scope of work it's it's basically removing all ceiling tiles replacing all flooring uh we are not touching any of the restroom so anywhere where there's ceramic tile we're not touching it's strictly carpet VCT um areas at Wis Middle School they have a gym so we are we plan

024to replace the uh Sports flooring with the same omnisport the sample that I showed you earlier um as you can see here I I provided also a picture of the proposed logo for the W Weiser Middle School gym it'll be edged it doesn't deteriorate we covered that at the last um board meeting uh so I think it looks really good uh project delivery for this project we're using piggyback bid uh with Ka uh the board has already approved the cost and the contract with Kaaya at $2.2 million that does exclude move management costs uh Sheree's meeting with the move management team and with our our program our project manager Miguel on site on Monday to start that process U now we have schedules from Kaaya which I'll go into in the next slide and um

025actually let me go back really quick to this one um just a quick summary of what we're planning to do in terms of timeline rather than looking at at the individual schedule in the next few slides we're planning to start June 19th we were initially thinking that we could potentially start the gym a month sooner in May but we work with the end users the site it's just better to do it Midsummer rather than taking it early so our Focus will be classrooms first admin second and the last piece will be the Weisburg Middle School gym which will be completed over the month of August basically and we we've already cleared those dates with them and they are good to go now um our goal is to be done with all buildings interior buildings classrooms

026well we're not doing it exterior but all classrooms and adment spaces and Lobby areas and hallways July 31st with again August 31st um completion for gym only any questions quick question yes so in terms of phasing I'm sorry if I if I didn't understand or L it the flooring for the gymnasium is going to happen what month are we expecting August 1st to the 31st is that carved in Granite because the reason why I'm asking is because we do have to talk about some of the rentals that we have trying to maximize obviously time so is there is there any flexibility in that month there is absolutely flexibility thank you sorry so we we were looking at anywhere from I think June through October at through September as potential so whatever works best for the

027district we're happy to accommodate and even if we have to push it to later we can certainly do that as well okay thank you uh just a quick site plan all areas highlighted in the dark gray basically represent all of the buildings that will be touched with the exception of those three exes those are the restrooms um the Portables are on the upper left hand side those will be addressed as well doing flooring in the multipurpose room we we are we were not but we decided to do it so that it matches and they don't otherwise they have VCT right now even though it was replaced I think almost 10 years ago problem is maintenance you still have to wax seal every summer versus with this type of new flooring we do not have to

028do that um in areas like the the multipurpose room where there's a lot of wall we're going to put in new flooring are we at all considering painting at all no not part of this project no this is strictly ceiling tiles and flooring refresh what about the logo I mean you have you have it going into the to the gym at correct so all Sites will have all nprs across the district whenever we get to every site will have their logo edged into the floor I just didn't have um the sample they still have to go through the submittal process and they're currently working on them but I rushed them to at least give me one sample to be able to show you guys um and just a quick snapshot this is another thing I

029rush them to do to start putting together a timeline of how we plan to attack each building so not just the site but each individual building so that asy prepares to meet with move management we have a strong plan in place obviously this schedule shows that movers are going to follow as they complete every area or every section of building takes anywhere from 5 to 14 days for them to complete from start to finish so they're proposing that we have movers following them our concern with that is obviously cost because that's having movers there constantly we might wait a month and then at that point just move everything and depending on how we're seeing week to week then we'll adjust and adapt as as needed we'll keep a close eye obviously can you advise alert

030alert Progressive what those mean it's just a a a note in their in their scheduling for some reason it's bringing that up this is a schedule that um oh it's not the provider or anything no no no no it just goes from one section to the other it's it's it's a continuous I get the answer I just didn't know if the the oh it's something I couldn't remove I that's it was something within their schedule they didn't couldn't remove the alert or Progressive really what you need to focus on is on the the left the dates again I was rushing them to get me this information WIS for Middle School these are all the buildings that we're going to be touching again leaving building um C which is the gym for the end whatever that

031timeline ends up being same here we broken um the entire scope of work by building which leads us to the next portion of this project which is the furniture pilot uh previous board meeting we reviewed the the proposed finishes for the pilot these are the ones here in this picture uh we are still on track to install or start with the the pilot over spring break uh our goal is to complete the pilot obviously at the end of of the school year surveys will be sent out to the staff before the school year ends so that we have that information and their feedback in advance uh we will start working on requesting quotes the month of June with our goal we're targeting at July 17th to bring uh those proposals of whatever sites we're going

032to move forward with for furniture depending on cost to the July 17th board meeting for for approval and consideration um if we for some reason and I want to make sure that's clear miss this particular July 17th board meeting then this winter break install gets pushed out because of lead times of obtaining Furniture so I want to be very clear that we're going to do everything within our power to make sure that we meet that but there is that risk any questions before I move on to the next one okay moving on to 135th in aviation Sports Complex or maybe we start calling it The Weis Unified School District Sports Complex I think it's an opportunity that we presented um to the bond oversight committee earlier this week and they asked if that was going

033to be the name is it going to stay as 135th in aviation since it's a mouthful or since or we consider naming it WID spring Unified School District since right now that's what we're showing on these rendering so we thought that's a great question let us ask and know I mean I think it was more like they were hoping we weren't going to keep calling it one correct avre complex they like WIS Unified School District and I think we we've referred to it sometimes as the weisburn sports complex I mean I think that um you know we ought to we ought to look I think that's shorter probably a little cleaner but we'll have to bring that I think as a separate it's not a gendi or anything but but we could certainly correct the

034board sounds become the WSC or something or the W only I like the W not to be confused with the hotel for the win uh this project um you're we are bringing a an item uh for your consideration this evening as you know we were out to bid we've been out to bid since November uh for the leas lease back guaranteed maximum price our goal was to get out in the street early before anyone was out for the summer rush we were trying to get the best pricing uh out there and bring the best uh biders on board for this particular project bids were due February 2nd our goal was actually to come to the February board for approval bids were technically due a month earlier in January but because we did not receive DSA

035approval on time we had to push the uh GMP date because we can't award until we have DSA approval so again some things are out of our control but that did not affect or impact our schedule at all we are you're going to be reviewing that um uh final guaranteed maximum price agenda item for the cost that we received was $12.9 Million uh just want to remind you that it does not include the takati field in that price that was previously approved by the board back in December at a cost of $2.9 million so that procurement is already underway uh we are on track to start this project on April 1st as the board approves it we are very excited um to uh host our groundbreaking ceremony very soon uh but I did want to

036point out um some things on the process we received the GMP process is an open book process we had several meetings with Ericson Hall to vet the GMP we received I believe 172 bids and granted there's a lot of division of work right um but for the most part we received anywhere from eight to 10 bids per division of work the lowest numbers that we received which was under five were three a minimum of three so at least we had really good coverage and it was for small smaller scale um packages we vetted those thoroughly we even looked at potential value engineering because obviously it went a little high higher than our overall budget of 17.5 we're looking at 17.9 but I do want to point out that while construction cost is higher it's actually

037in line with what we were anticipating um and more importantly we are saving a ton of money when it comes to soft cost typically the formula 7535 or 7030 for soft cost in this particular case I took a a quick snapshot of our accounting system uh where this initial planning as you can see soft cost we're tracking at 11% that's a testament of our our team beating our Consultants to negotiate those their contracts down significantly we should be at around $4.9 million so we're saving $2 million in soft cost alone which is unheard of so I'm very proud of that our team is doing a great job thank you tremendous question about the GP and the potential impact of tariffs and is that does that include tariffs with so we're carrying two contingencies um 3%

038construction and 3% owner I think it's like 300 and something it's really not a guaranteed maximum price um for the most part I I'm comfortable because we are carrying close to $700,000 in contingencies uh we don't have a whole lot of Steel in this building so that we really are not going to be imp imped it's a lot of site work a lot of grading it's the muscle lights uh which all all have been factored into that um and again these um all of these bids are current and they were fully vetted that means that Ericson Hall met with every single bidder on more than one occasion and many times we they had up to three meetings to ensure that they didn't miss anything on the on the drawings that everything was captured that any

039potential cost increases were capture so I am confident that we're in a good place we'll see assuming we don't encounter something completely out of our control the good news is we bit early we're if if we move forward tonight we have War tonight we have secured pricing whereas many other districts are not even close and so we beat the rush for sure appreciate you your negotiations always been appreciate obviously if things dramatically change please let us know and just so you know we came in higher it was 13 .5 million so we already off the top removed from the final GMP $500,000 in addition to the2 million that we have saved in soft CA so on this project alone is $2.5 million savings okay ground breaking ceremony uh invite everyone to attend this is open

040to the public March 27th we're extremely excited to come and see dirt but see us move it because that it's our official groundbreaking and and can't wait for this project to start it's been expected or we've been looking forward for it for at least 10 years now so looking forward to it and do we want to go ahead with weisburn sports complex or that that when you look at that now that 135th it just looks silly you know just my recommendation would be that we agendize like the change and like actually officially make it a name I mean I'm happy that we can go in that direction and get direct to do that um I just think we should probably officially make the change we can bring that at the next board meeting for consideration

041okay moving on to delir Baseball Field improvements project as you know we were out to bid with this project as well it's a design bid build basically a low bid the way we structured um this particular project is we we did a base bid which was the practice field only size maintaining its current size of field basically practice only and we added an additive alternate to increase the size to a full size um full is it n FHS regulation size field which is 350 ft um so this particular option here is the practice size field maintaining its current size plus additional scope of work the base bid came in at 1,89 um and that cost came in uh from Kaa Services if the district decid they're the apparent Lo bidder if the district decides to

042move forward with the base bid plus alter it basically then that low bidder changes to Corner Keystone construction at a cost of 1.27 7 if um if the direction is to move forward then we would bring that for formal approval at the next board meeting me what's the additive alternate again making it a full size an nfhs regulation size field versus just practice versus just practice mean you're say basically CIF and have we vetted that I know we were having conversation with da Vinci folks have we I'll let um like speak to that like for the fullsize field there was concerns about encroachment into the connect facility oh where are we on that so I would say that you know uh talk to vente he indicated that every piece of what was being moved that

043every piece could or either has been addressed or would be addressed I don't have all the details sorry I thought you were gonna ask about funding that's why I but regarding the the items as you can see as part of the additive alternate that was also included moving relocating 10 shap trees and Planters 18 picnic tables the additive alternate already accounted for all of that so we move forward with this option at 1.2 Corner Keystone again would be our low bidder and I mean one where the B receipt and then how long are they good for they're good for 90 days and they were received on February 13th yeah as you can see here we do have a meeting on March 26 27 or 26 the two by by meeting oh I see and be

044meeting with Joe presid DCI board and Ray Santiago the vice president we'll be discussing the project then um in the subcommittee to share the results the 26th we'll try to move we can get sooner to connect con speak about this so for less than 200,000 are boys baseball teams fresh freshman JV and the Mary will finally have a home field you're right yes pretty exciting my perspective it doesn't make any sense to not do the alternate and we address all of their concerns terms of making sure that every program was accounted for there might be a couple of items like the garden maybe not it's not the same size that they have now but they have areas on site that we can adjust as we go we are carrying uh an allowance as well here

045so if we need to make some adjustments we could certainly do that you know I just want to say what's misleading is the blue uh fence line so you could see it's like the blue uh with the little circles around it that are sort of identifying the the foul or I'm sorry the home run run fence that's a retractable fence yes that blue line oh gosh I'm trying to do that it's it's a temporary movable fence so I think that the the conversation with with vente and even with one of the security um Personnel one of the safety Folks at Da Vinci was that that would just be removed in the morning so it's really almost from the lunch area there where you see up there to the north into the field would actually be

046um open you know as an open play area during the day this whole area here uh that the brown area represents the decomposed Granite area that you can see some of these are the represent the shade trees the picnic tables both rectangular and circular it also replace U represents the Gaga pit so they have and there's still a lot of space there that's what I mean we've accounted for every piece of equipment and there's still plenty of room to adjust if need be plus like like I said if we move the movable fence they have all of that grass space that is leveled and beautiful and green sounds like it's a winwin situation all around and we address some concerns that and at the same time our kids have I think is excellent and if

047we move forward the te right now I believe is paying utilize Fields Elsewhere for my recollection if we move forward our plan construction start would be June 16th of after school is out to accommodate the the dvinci connect school with a substantial completion of August 9th that doesn't mean that they can start using it there is a 90day maintenance period through November 7th that we have to protect the fields to ensure that it establishes April maybe this would come before us yeah I mean I think that acceptance a bid I mean obviously there's still some conversations sounds like April yeah I mean ideally it would be next meeting but obviously I think that there's some if there's a desire to move forward we need to issue a notice of intent to award to all of

048the bids because we haven't done that yet and they're waiting that way it can start the protest period Beil you anticipate would be April because they have a meeting they have a two by two yeah the decisioning I imagine needs a board meeting when's the next Avent board meeting they need to agendize it as well right that that's a question I was going to have is there an action D Vinci have to have have a board meeting for this as well or is it just a it would have to well so it would have to be an action item for Da Vinci for the financial side of it right and then we would have to approve it financially and the facilities the actual upgrade to the facilities taking on the contra contract managing the contract

049and then we'll be some sort of financial reconciliation at the end of it um yeah so I mean I'm looking at this timeline I I'm I'm not seeing uh you know I think you said sorry I'm 90 days from February I just brought it back up there yeah I mean I think that you had mentioned maybe bringing this to board I'm trying to find that I thought I saw that anyway um that but nonetheless we we have until May we want to do it sooner okay yeah there there is like you gota execute contracts and stuff like that well as soon as you guys talk to Dei and feel like you're in a good place then we could at a minimum start the intent to award process so that we can start the clock for

050any protest okay okay moving on to the next project um the solar battery storage and EV charging station projects um as you can see we have completed all of the solar cardboards um that has been completed we're now still at the mercy of sece um we have received permission to operate from for Holly Glenn Elementary School only we have received confirmation from SE that they have received all documents everything looks good right now they're just doing the net energy metering review which is the last piece before we start getting um some of these projects completed and receive PTO so we can finally flip the switch there was a before I move on to the EV and charging station I want to make sure I cover the solar portion as you know it's two two separate

051projects we um we have been working with Sy logic uh inquiring more and more about the inflation reduction act the IRA uh funding U I know you my intention I wanted to point that I don't know if you can read it from here but the 2025 pre filing registration period is not open I try to go in and start applying so we cannot start application until we have received the SE approval permission to operate that's one of the documents that they require plus a lot of other things but that's just one piece that is critical otherwise our application is kicked out um I did not want to wait on and I do not want to wait until we have PTO for all sites to start submitting so as PTO starts coming in we will start

052working on the application process at least that was my intent I logged in I was getting ready to start and then I saw that message so they're still taking as you can see for 2324 they're behind so even uh and this is the IRS and as you know they recently laid off I don't know like 60,000 employees so who knows how quickly the 2025 window for starting to submit applications will open I have it on my calendar to check on a weekly basis and I will continue to do that I just wanted to bring it up to your attention right now um or actually when we met with COGIC early on one of the concerns was is there a risk with the new Administration coming in and potentially ending the program one of the things

053that they were able to find out in talking to lobbyists and some of their contacts is that the IRA was in place under the first Administration when Trump was in an office and he didn't end it there and in the current executive order the one that he uh recently released he covered uh potentially doing away with wind and um EV charging stations but no mention of solar so solar is still protected things tend to change constantly but as of today we're still we're still good and apparently 21 letters from Republicans was sent to to this um the president letting them know that they are in favor of maintaining this program because it affects many of their they're constituents exactly thank you get reelected basically yeah what's a dollar that we're looking at $3.2 million I

054believe 3 point something but that for all four sides obviously and and the way reimbursement works is assuming we submit sometime this year it normally takes about again trying to inquire everything about Ira as much as I could find out they take they used to take six months to review now not sure it might take maybe longer or a year um and then reimbursement itself comes at the next tax cycle so even if we apply in 25 we wouldn't get reimbursed until the next tax tax cycle in 26 so who knows when we'll see we will be this money is going to pay down the loow that's absolutely we need it we're counting on itated that's that's the concern yeah and then moving on to the second portion of the work which is the battery

055storage and EV V charging stations uh all batteries except that one site have been installed they're all in place uh the only one that has not been installed um is Delair uh because we're we're waiting on um on SE on some confirmations EV charging stations as you can see they're here I've added some pictures this is W weisburn medal school as an example uh the next slide we have Del elementary school as you can see here carports look great our parking lots have suffered during the construction they're not in the best of shape as you can see there's a lot of um areas where the asphalt has cracked I'll go back really quick to this particular site Weisberg Middle School it looks really rough I think why Aviation probably looks the worst um this is

056Aviation Elementary School striping is completely faded in some areas you can't see it uh so I've been going back and forth with site logic they were presenting a change order we're carrying an allowance as part of the this project um it was intended for Ada work anything that would be triggered and anything left over our goal was to address striping at a minimum uh based on the condition of the parking lots and considering that they had a lot of heavy equipment throughout granted you know these were not in the best of shape to start but construction only made them worse so I have been pushing for them to cover the cost of the striping which is around $86 or $888,000 and then we would cover the seal slur coat and seal Which is higher than

057that I think it's like $ 140 something thousand finyl numbers are still coming right now it's just a ROM I received a call late last night that they have um their that I have their commitment to cover the striping I told them that Blake is extremely unhappy with that condition and that he will not take no for answer sorry I used you it's true it's true so they are committed to paying for the striping will pay for the slurry Cod we have the money to do the slurry in that is to be determined it is a cost outside that we had not anticipated um it's not going to be able to be covered with our contingency because our contingency was for Ada and it is covering Ada so Sean you may not know this there's

058a there was a plan to do seal codes typically every five years so perhaps we could find something in defer maintenance and perhaps accelerator or something but we can try and bring that to the facilities committee but we can see kind of where we land but we have a plan to do them kind of every five years to protect the asphalt so that a little yes should visit that but if we can get contribution of you know 80 something thousand that's definitely helpful it's not all at once okay moving on additional pictures just for your reference keep going come on next project is the district white mares and signage project we have been working we we brought in three different companies to give us proposals unfortunately because of the prices that that how the quotes

059are coming in it's either um an a formal bid not informal a formal bid or we look into potentially using another delivery method like Piggyback in this case or a CS there's no CS but we were able to find a piggyback with Ka who's already going to be working with us on the flooring and ceiling tow refresh project they came in they provided some quotes I'll be sharing those with you uh these are just got these numbers um I think like at 530 when I sent the last presentation to to um Tony so I apologize if you didn't get these slides in your original documents uh but we're looking at replacing basically all of the the school names with the old school names with obviously the new uh with similar letters similar font uh oops

060as well as Maris we have some options we have a a mixture of U tall mares we have some mares like at Delair that is we have one that's wall mounted we have a monument as well not a marquee but a sign that has the form or school name so it's it obviously starts adding to the cost because every site has a number of signs that have to be replaced in terms of the Marquees as you can see here are some options of what it'll look like we have some options we can replace just the top of the basically the the dis not the display but the sign on the top we can keep it simple if you know because of cause and just change the name or we can go as far as using

061this opportunity to change the name and changing the display as well there's Delair uh Weiser Middle School a sample of what it'll look like once we're done with the project here are the cost so as you can see we have for the Marquee replacement we have three well basically two options ID panels only just the name on the top or ID panels plus LED screens and with only one site U being Del there potentially they're recommending that we replace the cabinet just because it's not the overall cabinet so the entire thing so the cost would be all across it would be ID LED and cabinet now we're uh our it's our opinion at least from Miguel and Greg that we could potentially just sand and paint the cabinet to save the cost so that $26,000

062we might not might be able to we could just go back with a marine grade paint and I'm sure we can make it look heck of a lot better than it is now just to clarify the the First Column is just the IDS and the second column is an additive of the IDS plus the ID plus the screen the display so is it 60,000 for let's say we're I'm looking still at Delair so is it 62 whatever almost 63,000 no no no so if you look for example let's look at Aviation um if you want to keep the existing LED screen we just do the ID panel just change the name and you're only spending 9,000 800 and that's it nothing else um if you want to do the display plus the LED screen then

063the 9,000 goes away and it's the 6 $67,000 about adding across for the cabinet for the cabinet a new LED screen newed screen correct so that's the cost for a new LED screen Which is higher as you know yeah obviously so situation they in because right now they're they're operable but they're not the newest um technology they simply gave it we didn't ask for that but they they provided that as an option we said changing the names but they said if you if the district wants to pursue this as an opportunity to give it a refresh a full refresh this is this is the price we don't have to do that we can just change the names and leave the existing displays without any problem so right now I just want to so right now

064the current LED screens I know they're outdated but they but they're operable they operate right correct they're operable yeah they're all operable um and then we also have the signage replacement that this is the building signage anywhere we have the names of the school throughout the entire campuses these are the cost by site Aviation Believe It or Not does not have any building signage other than the NPR that's it so that's why there's a zero cost involved for the particular site so if the uh desire is to go with just the ID panels and the building Signet you're looking at $142,000 across all Sites including the district office so um just a quick quick clarification so what I'm what I'm hearing is a recommendation is to do everything I'm just I'm I'm kidding I'm not

065recommending no my my my I think I think my qu the you know I think the concern here is a financial concern for us because um primarily the um we're not using bond funds for this so this is a this is a district deferred maintenance routine mainten probably deferred maintenance project the 142 and a half just just speaking off the top of my head seems a lot more palatable at this moment so I would I would just uh encourage the board to consider that I mean we obious have to bring this back as a as an action item one question I do have about this though is should we do this you know the panels I the 142,000 right and do just the panels only is um with the signage is there a like what

066if we decide to do the mar key later is it flipping the signage to sign I mean is it is it an easy plug-and Play It's plug-and play so you could remove the new ID panel and put it in a new system anyway down the road you could certainly do that down the road a better better path forward of course it might be slightly higher cost just because inflation and escalation but okay this is the price now if we decide to move forward and again this does include the district office so anywhere we have the logos including the the lit sign right off of Douglas street if anybody's aware of any of the signs that are in dire distress they're not working we don't have to do every one of these if there's one of

067them that's problematic they're currently all operational we're talking about the actually LED SC is that what you're speaking Yeah and and they're they're still serviceable too so if something does go off I mean it's a matter of just getting somebody to service I think that I think it's better to just hold tight on this and and and move on we can cross that bridge when we need to okay we'll have to bring that back as an item you know I me at one point it sounds like deferred maintenance is healthy deferred maintenance is we also do have the option of our state matching funds and fund 35 as well we do have a balance there that you know can be utilized for to kind of augment some of these of exp we have sufficient to

068cover the ID panels through the Deferred oh yeah we definitely have yeah just for the the 142,000 is is is a much more palatable number for us to to take out of logic using the matching funds that we couldn't use just one have just culations that limits their use that we may not want to touch the Deferred Mains because that's usable for something else I just put on for sure we we'll have to bring that back this this actually fresh off the press it is as a 5:30 I was making changes last minute at uh you got to make this happen this summer it's this summer it's the summer project and and by going piggyback makes that a lot easier for us so we can certainly bring it bring it to the next board meeting

069for consideration and then we'll run with it there because obviously they'll have to manufacture all of the the letters and signs okay last slide I'm trying to be as fast as possible General updates I wanted to bring to your attention although we are done with the weisburn da Vinci soccer field project we did with the last um recent rain um events that we had um Miguel was actually walking the site and noticed a noticeable actually a good section of space with noticeable depressions on the field you can't see it but you can feel it so he kept he went and got sente they all started walking they're like yes you can definitely feel it we have brought it to uh byon Davy's attention the contractor fortunately we were not fully closed out with their their

070um contract yet um and they are scheduled to come on March 24 we have a commitment that they'll be here they're going to cut and remove a 60 x40 section of the turf peel it back the civil engineer and the architect are also committed to being here that day to investigate what's causing is it a drainage issue is it an installation issue what is the issued so we can fix it and ensure that it doesn't continue to happen just wanted to bring that to your right good to right so it's being addressed that's all I wanted to say in case you know you saw you happened to go by or heard that what's happening to the field you guys are cutting it back uh Da Vinci Cafe we have um submitted a plans to DSA

071we're very close to receiving DSA approval there's an appointment on March 21st for the DSA back check we're hoping to get uh sign off at that um meeting D Vinci kitchen remodel uh also very close to being um uh completed we we are 100% construction doc documents complete drawings were submitted uh or actually scheduled to be submitted to the health department on April 7th and we submitted our plans uh for this project to DSA on February 28th I have asked pbk to provide a 100% construction documents cost estimate so that I can bring that back to the board and that essentially concludes our assistance with with that project we uh the board's Direction was take it through final face bring us a cost and then we'll make a determination at that time so by two

072discussions SLC relocation project uh DSA submitt happened this week we tried to do it six weeks ago but DSA would not accept our our submitt theyve kicked us out of intake even though pvk fought hard to stay on because that site has not been touched in several years there's a lot of areas of uncertified little scope of work that they were trying to keep this as an isolated project as much as possible because we're saying it's a school within a school it's outside it's going to be fence it's going to be isolated completely different grade level completely different program but I mean you guys know DSA they just would not have it they and they only give you like three days to address and if you don't address and find those documents from those projects

073from like 30 years ago then they kicked us out so now we're having to add those projects and certifying them under this project we have three so we're going to continue to argue the the extent of it just because obviously cost is the factor and if I have to get involved with Doug Humphrey I will the DSA head my only thing is I did not want to get kicked out of GS I need the clock to start I need the review to start now and then we can fight later because this is supposed to be a summer 2025 I need those buildings to start moving June because they're in the footprint of the wiseburn sports complex so I need to make sure that this keeps moving it has this small tiny little portable project has

074also triggered Green Building Code which it adds e charging stations bike racks uh Landscaping they want us to landscape the parking lot I'm like come on come onary is there an alternate site that we can use or lease CU that build is coming down that SP complex is going in I mean like I think it if you could take a look at that what an alternative would be for that program I wouldn't want this to delay necessarily the project I mean we have it on the agenda today but that groundbreaking on the 26th right so we can certainly start looking at potential options not delaying the sports still delaying the but eventually it will delay when because we need to start grading underground Utilities in the entire site they're going to start um on the

075uh what is it the 135th site or the one yeah 135th side they're going to start there and move towards the aviation side but construction moves at least that portion of it moves quickly so take months for DSA to resolve this issue uncertified DSA projects will probably trigger projects to repair or we have to commit to closing them we just won't be able to close this project which is a risk I think we would want to take we won't be able to close this project until we close all of the other uncertified but at least it will guarantee that we have approval to move forward so there are I mean we we're we're exploring all options at this point to look as at a backup option though because because that's a good idea we what

076I'm worried about is what it's going to trigger and that be significant so happens fast like I said I I already use my lifeline with I mean they can they can attest to that we don't it's a no no to call Doug unless you absolutely have to because you don't want to go around their reviewers and I already did that for this District and he remembers so I want to make sure that I I'm very cautious um so but I am prepared to do that again if we if it has to and in this case I think we would actually need a meeting to show him and help him understand and show him financials whatever it takes not to put you in situation have l no problem going still the same district though so my

077question so we're talking about looking for another location for SLC like an interm housing type location is that is that what we're saying okay last project well no last two projects door access controls um this is a districtwide as you know all four sites drawings were submitted to DSA on February 18th for holen Aviation and Weiser Middle School Delair was excluded because that was part of the modernization drawings that were already with the essay so in that scope is already built into the modern ation which will unfortunately present a whole other set of problems because it's tied to it a large a number with a lot of scope meaning all of the full modernization that we were doing and if we're only moving forward with the door access controls is going to trigger us having

078to descope some of it uh with the sa after the fact but right now the first step is to obtain approvals so that we can start scheduling some of these sites we have a meeting with nwn and with pbk on Monday to start figuring out how we plan to attack this project because it's two-part NW have has all of the door access controls component all the hardware and installation but there's the Ada component that's included for PSA requirements so we're going to have to put this project out to bid for those areas of work unless nwn can somehow do it but has yet to be determined we have to figure that out that's why we're going to meet with them next week you know me when I saw this this slide earlier um you know

079earlier in the week the question I had is the 3825 right is when we're expected comments back from DSA yes right but it's not saying like expected date of completion is there is there any sort of expected data completion no and here's why I think it's extremely aggressive to do all four sites this summer especially because we're going to have large Crews at Aviation and Weisberg middle school as part of the floor refresh proc project we've moved essentially all of our programs summer school programs to Del air so that's already another impacted site that we would have to work with in W after hours to do that work there's a lot of questions that I have that that's why I called a meeting so that I can start planning so I don't have all the

080answers unfortunately and I I that's why it's it's not an individual slide uh with all the project updates is because it's coming you know it's coming we want to get it done during the summer I know I know I know but uh I need them to commit to that and I don't know that they're going to be able to commit to that so that is a huge risk because if we start removing Hardware there's no way to safely secure the sites so my goal is to not push it off to next summer because I know of other districts that do it during the school year they just have an after hour shift you do pay a prime for that so that's always things to consider um um I just need to get a better understanding

081of how much time they need per door and unfortunately it's not just a simple quick replace door uh Hardware in some cases because Ada has now triggered okay well now you have to add Panic Hardware so some of that that Panic Hardware is now potentially a low bidder and then the front Hardware the door access controls is nwn so it gets tricky I need to sit down and get all of that squared away any other questions on that last uh project hollyland TK playground and shade structure on track to start June 2025 currently in DSA for review both of these projects we started receiving comments comments are being addressed so we we anticipate we'll be receiving approval by the end of the this month we are starting the U bidding process for that portion of

082the work as well and that's all I have thank you for juggling so many ball it's not me it's everybody it's the entire team yes you're very welcome yeah thank you okay we going to move on to our next segment of our of our board meeting with board member updates reports I'm going to go ahead and start on my right hand side here with Nelson thank you Rog I have no item Michelle um I feel like I've missed a lot so um thank you for your patience board um and um no just happy to back um I think most of my comments I was going to make have already made um I just have an ongoing request for Jim fees for Sean just we get a recap on that bring that to the I think

083so we talked Neil and I think that one of the things we wanted to bring it to the budget committee first so I think we're planning a budget committee for March early April yeah yeah we're going to bring it to the board and we're doing that as well as um I had looked at my notes and we talked about utilities fees I know you wanted us to track utilities fees so we thought it would be best to start at the committee level you know at the working group level and then we could just bring it back to the board so it'll be at the next one we're just working on schedule that's all and then part of that equation was the challenge of just all facilities rentals and some of our nonprofit partners and being

084of service to them you know Jo I'm talking about we've lost some some Partners thought they've had to pay full bill and we have we had a discount thing we've lost them and lost of Goodwill in the process about hav basic about one another one even a h Association was another home owners home owners asso that that was a so there were some things that were mistakes in the system so Holly gland any of our neighborhood associations we've taken care of neighborhood sure that's yeah absolutely sure I also want to do a shout out to deg GRE that D Vinci put on and what a joy that was I know Rebecca Roger was there and we got to see the musical put on by the high school which was I'm looking at you Christine just

085thank you for forting our our being there and it was just super fun to see and a great a great time and all so much learning in connection and experience for these kids was great so just great to see that great to be part of that proud to see the thank you and that's it for thank youa yeah uh thank you yeah just second Neil's shout out to the Performing Arts program at at the D Vinci high schools it was a really wonderful uh night to experience the musical as a former theater Kid myself got to hear Neil sing would you like to sing again but thank you Christina also for organizing the board social beforehand because it was a really nice opportunity to meet not only the Ed Foundation um our Ed Foundation folks

086but the D Vinci schools fund people as well as our fellow board members on the um D Vinci side so uh and administrators and all that so um it was it was a great uh evening a late one I forgot how late long musicals are I love so much was long um but then I also uh yeah so so that was great um last week I or last board meeting I mentioned at the last meeting that they were handing out red cards I know that we have some red cards in the district so just um I know Monique wasn't here last time if you could just give us an update on where and how these are being distributed within the district I would appreciate that um these are to help um uh folks a certain

087defend their rights if they are encountering federal immigration um agents we know that that has become an issue I also just want to say that um I know all of us in the district you know care very much about our families and uh and I'm concerned about the you know cuts that are happening in Washington and the impact that it will have on our district um I looked at a a calculator that um that someone had had shared with me and I think if there's a 50% cut in Ida funding ferally it'll be over you know $700 million that the state of California itself will lose um from the funding which I'm sure will red down to our district in huge ways um and as you know I have a student with special needs you

088know uh and so I'm particularly concerned um about the fact that our current Secretary of application has no idea what idea stands for um and so I just I appreciate very much everything that we are trying to do to keep our families and students safe um we are only one District uh with limited fund so that's it thank you Rebecca I also wanted to just say thank you to Christina and to Allison for setting up the board social for the uh uh prior to the uh the event for the theater production of Greece what a wonderful event in evening and night one great time to also talk to our colleagues at at Da Vinci and a lot of our other supporters as well but wow what a performance by the students and staff for those

089that don't know there was some staff involved there and I will say Carla levenson was in the in the musical so those that don't know please talk to her it was absolutely wonderful I was surprised to to see her but what a great production and uh wanted to say thank you for everybody involved because it is so nice to be able to see that articulation from our students to know that if they're in a musical or uh in Performing Arts within the weisburn in our K8 and connect you know as they continue to move within grade levels that there is an opportunity for them to continue expressing um um their emotions their feelings their talents uh through the Performing Arts at the at the high school level and really a wonderful production this if you

090haven't seen it this is not a small time production it is absolutely fantastic even filled with with an orchestra so it is really nice I encourage everybody that if you haven't had an opportunity to see it um buy your tickets for next year because it's already sold out but thank you everybody that supported it's absolutely wonderful so okay sure NE one thing I forgot to mention um just looking at just a heads up to the rest of the board and a concern with what's happening in Washington relative to us is if the de uh Department of Education is cut and all the potential Cuts according to research by the New York Times the guardian and axios it could result in from three to6 million cut to Weisberg that can be 10 to 15% to put

091that in perspective and I'm not trying to be a freak us all out but 85% of our dollars are people so every other Penny beyond that could be at threat at risk this is very scary um just want to keep a heads up call your Congressman call your Senator uh this could be devastating to everything we've talked about here so um hopefully this is all just scare and won't happen but it's very scary for us very scary thank you thank you next we'll turn to the district leadership reports and I'll turn that over to Yes um so wetip is up and running um the resource that we have for students community members staff to um be able to report confidentially and Anon anonymously if they choose about any potential threats or negative experiences that they

092have so um that's about safety to campus other students um threats related to um self harm or mental health bullying um and of harassment um folks are always welcome of course to to tell an adult on campus or to talk to their family members but now we have a way where people can share those experiences or those concerns um through this system um and as we've discussed before someone is constantly monitoring those notifications and those entries um 24 hours a day so anything that is very serious very urgent um administrators will be notified so that we can address it um or in certain situations dispatch from HPD or the sheriff's might be notified if we're not able to respond um then red cards yes um we have plenty of red cards that we can distribute

093um to our campuses um as I've mentioned before we have we're having continuous training with our staff members making sure that they're prepared they know to expect and they're informed and um that we're continuing to inform them as we receive new information um so we do have an upcoming training while they WR about red cards how to distribute them um and also some additional materials that we've received for example examples of um of forance so if someone comes to campus and they are requesting to have access to students um there are some forms that seem like they're legitimate but they're actually not and so that's what we've been learning about in some our training is we want to make sure we pass that information down to staff and so that's um upcoming in our next

094training and red cards will be available after that at our campus thank you SE I will go ahead and heed my time to my second interim [Laughter] budget Kim no yeah okay uh just a couple uh for me it's no she's going to defer to 10 okay sorry should have start started with that um couple items um that I have uh had an opportunity to attend aviations um open house I was going to say back to school but we're not we're open housing um just a really nice opportunity uh to uh to see what was cool about it it was just set up in a way where you kind of got to go through the kids day um where you know stations I guess if if for lack of a better term were uh were

095set up and parents got to go through stations and um it was It was kind of on the piggyback of the winum uh event that happened at at the middle school prior to that so uh timing was uh we're still kind of validating whether that timing worked or not you know in terms of the what month are we so there's the February March um you know timeline because the other two are in May so I I know there was some some question uh I think May I'm going to say May and hope I'm right um nonetheless uh it was just a really really nice event it was packed and it was raining uh but it was it was certainly packed and just really exciting to be a part of that um also um want just

096very excited I know I was going to talk about it during noi's presentation but really really excited about the furniture pilot that's getting underway if you recall U kind of the industry standard at least for district our size it's about four classrooms know spreading them out we're doing six um it was important to get that that range and really happy to to know that Melissa Craig um kindergarten teacher at Holly gland has has offered to to be the pilot for the Kinder room and so that'll be a nice um rather than us putting you know Furniture in a in an empty room it just gives us an opportunity to use it and utilize it that's kind of fresh off the press so just really excited about that so we can gather the feedback for our

097youngest Learners um as we move forward with this uh with this process um also have an opportunity tomorrow to um I'm part of an organization it's the north south superintendent group 25 superintendents in Southern California meeting at carlbad um we're going to get an update on the budget and also some of the policies that are happening um at the state and federal level from uh the a executive director um so excited for that also we'll get a budget update um and um be able to talk about AI is on the on the docket as well so kind of looking at AI which sort of piggybacks off of which my last point was having an opportunity to join um join the team uh for the mini Workshop the mini mini conference I don't know why we

098called it mini because it was for for weisburn it wasn't super mini I mean it was a I thought it was a really nice opportunity for Choice um in a in a professional learning uh capacity and one of the presenters was an AI presenter and presented some of the tools that are available to teachers really I and I know I had a conversation I think with Neil or somebody earlier today about just the open source of Chad gbt well the idea was to not use that right and and what other tools are out there in the AI space um that are safe and that are meant for kids um and there's lots you know and and it's it's kind of a nice tool to be able to use if you can um you know so

099so thought that was really cool just want to I mean Maggie's not here today um but just wanted my hats off to her for that planning I that is that that's a heavy lift something like that and just a really nice opportunity for us to uh to get together and do that um I think that's all I have today we'll just I'll defer to Sean too for the second inter report okay thank you Blake for those following online we are in item eight and uh it's comments from the public Wendy do we have any comments from the public on agenda items thank you moving on to item nine and consent is there a motion for item 9.1 you have a motion a second again shelle any questions hearing none all those in favor I motion

100carries 5 thank you next is action items it we're on action item 10.1 first item is to receive CA chapter 486 initial proposal for the 20242 negotiations is there is there a motion you have motion second thank you motion from and second from Rebecca questions comments I just wanted to comment um we are um approval is for the initial proposal from our CCA chapter and uh we are very fortunate with the collaborative approach and just working together with csca so we are looking forward to the negotiation session excellent any questions comments from the board no okay thank you Nisha that's hearing done all those in favor motion carries Five O you item 10.2 District response to initial proposal for 2425 negotiat from CSA chapter 486 is there a motion motion Nelson a second seconds Michelle

101you have a third any comments on 10 point2 no hearing none all those in favor I I motion carries 5 great item 10.3 ratify English language learner master plan for 2425 is there a motion so moved second second any discussion or questions from the board or presentation I just uh wanted to reiterate my request from the last meeting that we have a um as we're looking at the uh implementation of the math proposal that we've included that we get some data on how engl language Learners are uh you know whether there's been any feedback from our e families um about the materials or from our school sites about the need for further supplementation that sort of thing was your Square being understood I think there was concern you heard right yeah at the lxa meeting

102it seemed like there was a concern not necessarily about your re math squ but in general during adoption processes that make to make sure that the English Learners were integrated in the in the process excellent thank you Rebecca I have a motion and a second all those in favor I I she carries 5 o thank you moving to section 11 for facilities first item is 11.1 contract amendment number one for lease leaseback RFQ number 20 24-14 for 135th inan sports complex with Ericson Hall Construction Company is there a motion it's not every day you get to move something that's gotten less expensive uh so move second with appreciation any comments or questions um I have one one comment um I sorry I should have brought this up in my my comments but you know because

103the um groundbreaking is on March 27th and um we also have a board meeting March 7 I was planning to bring the name change potential name naming I'm just wondering if we can have direction or or thumbs up from the board just to start using the wiseburn uh sports complex and we will bring it back formally but we do are going to have to prepare some materials for that event I don't want to unless there's concern for that we'd like to move correct wiseburn Sports comp my second to Wiis Sports Complex no we can uh we can just call it an AKA I like it I think the board consens WIS complex you just bring that back for for of course great I have a motion and a second all those in favor I I

104motion carries 5 fantastic item 11.2 contract amendment number one for district solar EV charging stations and battery storage systems project this is for the our inspector of record I with the Pringle group is there a motion motion second second question question why that's it why is this 50% more than originally bid extension of time it has taken longer to complete the project is they were under contract for a lot last time and obviously were under construction so unfortunately it's a cost that I I try to negotiate down but that's the minimum that we could I am using these costs though as uh as I negotiate what I logic other items so I got the striping there's another item that until I I I'm successful I'll bring it up later but I'm I'm using some of

105this because my desire would be to back charge them for some of these cost you know it sounds like to me I would go back to site Logic for the slurry um I tried and that's a hard not no doubt and I had to bring in their superiors I met with them this week and they brought in everyone because the answer up to now for months has been no no no there's no way we can't eat that cost because they've already lost money themselves it has taken longer so with construction the longer it takes the more money lose so they're anxious to be able to leave as well but unfortunately we're right now at the mercy of sece and DSA at um Delair because they required us to do a CCD that's why we can

106do the complete the battery storage system more than EV charging stations there yet is what it is no I mean I do want to note too though that I mean I think you know as we're looking back on this project I think that they sold us a much quicker project able to do so the money they're losing on this is actually part for the course in my opinion um I think that um I think the numbers that they gave us the timeline they gave us was ambitious to get us you know thinking that we could hit this December deadline that we were never going to hit and that's just unfortunate it is and the other thing candidly I'm sitting with is they've done this many many times they know the impact clarify not to build

107that in feels agre they gave us two schedules One schedule was for solar and then the other schedule was for EV charging station stations they're according to them they're still on schedule for the EV charging stations and which is what's pending now they do have quite a bit of punch list items to do but the earliest that we can do any any of those because there they would be impacting again parking lots taking spaces it's going to be done over spring break so we have all of that scheduled to do um some of these though they are definitely their fault for instance uh they arrange for inspectors to be there for an inspection and then the concrete guy or the contractor that was doing whatever was not ready and I my inspector came out so

108I have to pay the inspector so these are added costs that I again I'm using these as my negotiating tools my bargaining tools thank you uh to hopefully come to an agreement with other items that are going to be cost for us shocked the ground is they've done this a 100 times right feels disingenuous what's us inspection corre do it the inspectors responded to the schedule that they were so this is not an issue theirs not insect no no no not at all no and they've been they've been working with us sorry sorry Mr we answer thank you and we might potentially just as a heads up be seeing a c cost increase from the label record which is the same thing is the in other inspection portion of it they have not come knocking

109yet asking for an increase but I suspect that's going to be the same case unfortunately any further questions I'm G to go ahead and call a question then all those in favor I I I thank you motion carries 5 section 12 12.1 approved 20 2425 second interim budget report as a positive certification I'll take a motion second second yeah I would if I could uh just jump into it yeah I just want to share you know Sean thank you for for PR preparing this this budget document obviously we have to but but thank you for doing that and I just want to say too you're going to see another item at 12.2 I know I shared an update this is a a I mean large it's about an $800,000 purchase for for Chromebooks 1,700 of

110them um so and that was kind of last minute so you know as as Sean's putting together the second interim report you know the fact that we were able to reflect that change within the second interim report is just something I wanted to highlight as as we start this so just thank you for for being able to get that in and and uh find the money for it because it's just needed absolutely all right good evening members of the board staff members of the community I'll be presenting the weisburn uni School District second interim budget report for the current fiscal year 2425 so just a general overview of the items we'll be covering first the financial reporting requirements um are major assumptions that went into the development of second interim a comparison of first interim

111to Second interim so noting the the significant changes between the two um uh we'll talk about our multi-year projection for the general fund and we'll talk about the um changes and uh differences in fund balances for all of our other funds we'll note those and then kind of some of the next steps that will lead into um our next budget period which is the estimated actuals that will go to the board along with the adopted budget so the estimated actuals will be the final final budget for the current fiscal year so our financial reporting cycle as you can see we're at our second interim reporting period so we have to bring our second interim budget to the board by March 15th that's a statutory requirement um and of course we have to uh maintain a

1123% reserve for economic uncertainty um there's a specific format that that we're required to submit to the state which is the the sax report that you see that's the uniform budget report that all school districts report up to the state with um we must meet established Criterion standards that comprises about 30 pages out of that budget report so it's it's a Litany of met not met kind of uh metrics that we're looking at there and then again this is just a snapshot in time of a dynamic budget that's constantly moving every day um and then this budget report it includes our actual revenues and expenditures to date as of January 31st and so again we are filing the second interim with a positive certification that signifies that we're meeting our 3% reserve for economic uncertainty

113for the current budget year plus two so here are the the major assumptions and these These are pretty similar to the ones that we reported out at first interim with just kind of some minor changes there um so the cost of living adjustment is currently the same for the current fiscal year um for 2526 we are projecting a cola of 2.43% and that was actually a reduction of about a half perc um in Cola compared to First interim but in 2627 the cola that we're projecting is a 3.52% and so that's actually about a uh 05% increase from uh what was being projected at first interim so there was kind of a right exactly so our enrollment is we're currently projecting uh the same enrollment that we did at first interim um our average daily

114attendance uh percentage is is flat compared to our first interim um for our unduplicated pupil percentage I just wanted to note that this the amount here is actually higher and I just wanted to signify that that the way we're funded for lcff is based off of a three-year U prior rolling average so that nearly 95% Ada tribute to the team that's up that's up like one and a half percent from FR yeah so that's worthy of thank you and good work yeah that makes a huge difference absolutely you know too can I just add that that doesn't include um now the the possibility that we have to do the recouping of the it's actually a you know it's a state state that's probably close to that's probably $400,000 right there that is one and a

115half% from where you were we were yeah yeah three three to 400 yeah somewhere around there yeah that's great I don't want to just roll that by yeah no any yeah any comments questions please please feel one I think just just to sort of just to add is that as we um I know Mo'Nique this this week um has rolled out our attendance recovery plan as well so that's um again that's a program that's offered by the state something we obviously have to do and um hopefully we'll recoup recoup sorry some of the days uh lost up to 15 per kid as I think we shared with the board last meeting but um anyway that's rolling and uh hoping to recoup you know push that number up even further a little bit of exactly yeah

116that's not currently included in the second inter of any additional Revenue we were just receed from that attendance recovery um and then uh our concent concentration Grant add-on we don't receive any dollars for that because our up percentage is not above that 55% threshold um again there are surrounding districts who do receive that that funding and it does kind of it's a significant amount of funding so it does kind of throw off you know the comparison if you're just looking at you know neighbor dist were in the 40s a few years ago and that's what we received it no question yeah um and so the TK add-on um just highlighting that amount again um the 88 uh amount did increase there um by about about 30 students as a P1 and then um we had

117an increase in our um corresponding TK through three uh Ada of about the same amount but you can see we we get um add-on for both of those um I I didn't include that increase in the budget because it's based off of P1 and we're not funded off of P1 we're funded off of P2 and so when we go from P1 to P2 we do see you know some some drops in ada8 percentage so we we figured by the time we we get our P2 it'll probably be about a wash so it'll probably be kind of close to what we had um calculated at uh first interim then our expenditures for our salary and benefits and our multi-year projection um we're budgeting uh step and column for certificate and classified both at 1% um the

118cowers employer contribution amount Remains the Same but still high compared to years ago and then the uh cowers employer contribution rate is is increasing slightly yeah that is significant compared to years ago as well so here's our uh first interim to Second interim comparison this is our general fund this is the unrestricted side of the house and so kind of in the explanation column I just highlighted some of the kind of the significant differences and so you can see in our lcff funding sources we did have an increase of about 117,000 so each year when we close the books we have to look at kind of our state aid our lcff in Prior years and so you basically have to kind of uh estimate an amount and so in February the CDE certified that amount

119and so it ended up in an increase in our lcff Revenue um so our total revenue increased by about 131,000 compared to First interim um and then going going through our expenditure line items our certificated salaries you can see there's there's a a decrease there uh we did incorporate the the 1% salary schedule increase um that that was negotiated and passed but that was offset by us um kind of looking at our nurse salaries and so we're reallocating one of our nurses salaries to our uh medical funding which is a restricted funding source so that that helps helps out on the unrestricted side um not much of a change for class ified salaries um employee benefits there there was an increase and of course um that was due to the the $500 cap uh medical

120cap increase that we negotiated and then um just some statutory benefits uh that get get added on to that additional 1% for the salary scheduled increase um and then in services and other operating uh we are we did notice an increase in in some legal fees um in some contracted services for like field trips and and transportation associated with those um some professional development for conferences and things of that nature um so that did um result in about an increase of about 100,000 and then um on our uh indirect costs we actually there there's a decrease there of about 67,000 and so basically we're fully utilizing a lot of our restricted funds so we're spending all the dollars on salaries benefits supplies and services and other operating if if you don't spend that entire amount

121then of course you can um allocate an indirect cost charge to that but um instead we're just we're charging them all out a big portion of that is fully utilizing the the LBG funds for example for the Chromebook purchase um and so that that resulted in about an increase um in uh the net change in the fund balance of about 26,000 um so not a big difference um I did want to note on the contributions um you see not much of a change there however we did increase our um expenditures for special ed by about $350,000 for um all the Scoot and all the nps's that are coming in a lot higher than anticipated but uh fortunately we had some uh sped carryover dollars in uh mental health funds and early intervention and uh we

122also got an increase in our AB 602 allocation due to the kind of the reallocation based on P1 at the Sela level so all all those three funding sources together pretty much offset um the increase in in the cost that we're anticipating for for The NPS and um and those contracts so that was helpful that contribs one time funding contributions are us basically um taking unrestricted dollars and backfilling all the additional like special ed cost for example that that we don't receive funding for and then also um on the routine restricted maintenance side as well so we do use um some RDA funds uh to help contribute um to to routine restricted maintenance but um the amount of funds that we receive for RDA is about 700 $720,000 a year um and routine restricted maintenance

123comes in at about $1.2 million a year so we are starting to utilize some of those RDA funds that we have and that we've carried forward um thank you to the resolution that the board passed to be able to utilize those for routine restricted maintenance but um as you can see the RDA funds don't keep Pace with routine restrict and maintenance so it does start to kind of encroach on the general fund side and then is statutory so we have absolutely yeah the routine restricted maintenance the 3% 3 3% based on expenditures so Sean that's basically a balanced budget in our unrestricted I mean we're we're talking 100 Grand or something like that am I doing the ma yeah the um I mean we're still deficit spending by you know about 291,000 but um I

124mean it's it's yeah it's pretty that's that's a transfer out exactly yes that's transfer out corre do we is there a do we have a goal to get that to literally balance by the final end of year a goal I me it's a goal but um when we get to the multi-year projection here it's you know it's it's kind of going um in the opposite direction but um I mean that's a big reason for that is obviously we have significant onetime funds LRG and the Arts music and instructional materials uh block grants that are paying for services that are you know ongoing services within the general fund so as we start to deplete those and um the the added cost for the Chromebook purchase which is mostly being charged to l EBG some of those

125services that were being covered by those onetime funds are kind of rolling into the unrestricted side of of the general fund and so that's obviously something that we'll need to take a look at and see what services we want to continue do we want to pull some back um so when do we have that conversation that into the multi-year is going greater in deficit none of us like that bring that back can we can we bring that to the budget committee and have that come back it be it be in that abely we yeah no longer on that committee so you're factoring in living increase into these outer years too right the cost of living yeah adjustment the increase for Cola on the revenue side but also on the expenditure side um we look at

126you know CPI and and basically build in it's it's about over 30% per year in um the increase in kind of cost for overall services and supplies and things of that nature help you're getting those numbers from the Department of Finance we yes we get um the numbers from the Department of Finance and then also we get um a lot of the the figures from uh School Services of California they have this a dart board that has you know all the different kind of assumptions and allocations and it's updated regularly after remarkably accurate in their projections right yeah School Services is definitely the the gold standard so when you look at our lcff um over the our 25 26 and 26 27 year we have some pretty significant increases based on the col is projected

127um so we we have a slight kind of decrease in our local Revenue we just we take a conservative side when we kind of get to the out years we don't want to overestimate you know donations and Grant funds coming in because you know we just we kind of budget those as as we know about them um when you look at the transfers in uh you see kind of a big increase in 2627 and so um last year we approved uh the establishment of fund 40 which is really where those RDA funds live so uh previously those funds were being um deposited into the general fund so you'd see them on the restricted general fund side of the house but now that we're pulling those out and um putting them into fund 40 basically um

128we'll be transferring funds in from fund 40 to um help with the routine restricted maintenance so it's the same but it just looks different now that the funds are in fund 40 versus uh them being in fund one so we still actually pulling different amounts of money it's just the way it's being allocated correct exactly so that's that's confusing exactly yeah hopefully I explain that well enough um and then on the contribution side um you know our numbers are up and so we're just in our multi-year we're just projecting that they're going to kind of stay that way so our contributions for for sped are we kind of are building in some increases um noting that our you know our student population is still high there so just to account for that and then um

129also the contributions as I talked about just kind of the depletion of kind of our RDA funds that we using to contribute to routine restricted maintenance um to the extent that we kind of spin down what we've already collected and then what we continue to collect going forward kind of again kind of encroaches on the the general fund as well then on the expenditure side um certificated classified salaries we have that 1% uh built in step and column um an employee benefits you you do see a pretty big uh jump on the unrestricted side from 2526 to 2 627 and again that's because of the exhaustion of those uh Arts music and instructional materials block grant funds we're utilizing a pretty significant amount of those to pay for operational cost I.E um Health and Welfare

130so when those funds are exhausted the Health and Welfare costs that they were covering go back into the unrestricted side of the general fund um not much change in books and supplies um and then in services and other operating you do see those increasing again in and it's it's for the same reason uh the exhaustion of those one-time funds that are paying for um support staff and and services that now um um are going on the unrestricted side um and then in our other outgo there's a slight increase there that's just because of the um the solar lease payments those interest payments are just kind of increasing a little bit as as the years go on um so all of that is it is having an impact on um our our ending fund balance on

131the unrestricted side uh we're still maintaining our our 3% reserve for economic uncertainty but um when you kind of see the amount that uh drops down to the bottom outside in in addition to that 3% we're kind of um using that that fund balance up so you can see in 26 27 we are kind of getting close to the 3% reserve a little bit of unassigned and then a little bit of committed so um these are the convers ations that we are going to have have to have in the budget committees and Etc to kind of figure out how we want to proceed going forward no it's fine good for negative deficit spending 2526 1.2 right correct 1.66 27 correct budget committee yeah and and you know that conversation we're having about the solar and

132that money is not immaterial in that if we're not getting till 26 that's what I was going to say have we recalculated the amortization schedule for that loan and thus our our payments on here and maybe we should look at it if we don't get that money not plan on it but just have a just have awareness of it would terrible it would be terrible it would be terrible but I don't want to stick my head in this thing yeah we haven't included any of the actual reductions um in our utility bills in this yet because we just don't know what that's going to look like yet until they actually turn them on so that's not included in here as well okay that's a win or that's a on the plus that would be a

133plus correct just to you know the these are numbers on paper in the out years obviously you're taking guesses and and obviously well kind of but there is also there's a there's a significant a couple actually significant onetime um allotments that the district that the districts are supposed to receive as well um that's not calculated in here uh because we don't have the information enough to know to be able to put a number to it but we know it's going to be significant um now one time funds Kick the Can down the road but at least they kick the can down the road and so we're able to to reconcile something um so we'll bring that back obviously as we get it June 30th like when we do our budget um you know our actual

134budget presentation to the board um maybe we'll have it before our budget committee meeting you know when we meet and can give a little bit of an idea probably not though that's probably going to be more in the May RIS and then on into budget adoption negotiations yeah in the governor's January budget proposal there was um a pretty significant amount put out there for onetime funds and it was pretty discretionary onetime fund it was pretty Broad in scope as to what you could spend it on um we kind of did an estimate as to what that amount would look like for the for weisburn and it was to the tune of almost about 800,000 so come May Revis we're hoping that that's going to materialize and still on the table because that will obviously help

135out significantly forgive me if I don't know this maybe somebody here at the table does or you do Sean that the California taxes are I just fed federal taxes are not due until October now is that just Los Angeles at all just just LA County it's LA County yeah so that's that's kind of another that the last time we did this with the delay that had a huge impact had a very significant impact so this is this is I'm sitting here very nervous guys I'll just be candid I'm I'm very nervous I'm always nervous yeah at the tax comp I went to the Western Conference on tax organizations conference recently and they the tax attorneys and accountants there were recommending not waiting even though you get the extension so I hope not waiting not waiting

136to file well yeah but you know people being who they are yeah no but I mean I mean not I'm not talking about individuals I'm talking about if we have an extension just because we're here in LA county that like the district should not wait if we can't if we if we are able to remain on schedule we should encourage everybody to file your time oh you're yeah I could peree the people who owe might want to you kind of bu themselves more time right yeah um these are projected any fund balances for all the other funds um there weren't any real significant differences here um other than uh fund 40 again um we established that fund this year so all of the RDA funds that we receiv received this year will be deposited in

137fun 40 so uh the amount that we typically receive it's close to about the prior year amount is about 720,000 then some of our next steps and considerations um obviously the impact of any uh classified uh negotiations those are as we see they're coming to the table so we'll see what happens there um we're hoping to get much more clarification come the governors May revise and then of course uh over the next couple months we'll be um incorporating uh any of our lcap updates to align with with our uh adopted budget going forward for the next year as always I always want to shout out to my business services support team they're all wonderful people they work hard they're great and without their support this wouldn't be possible so thank you to all of them

138thank you Sean we have a motion in a second all those in favor I I motion carries I I vote thank you item 12.2 approve the purchase of Chromebooks from nwn carousell for academic instruction and assessments there a motion motion second second a question I apologize if this was covered in the last two meetings is is it barely brand new um with with that purchase um is it does it get specified as to where they belong or is it districtwide meaning are we buying it for a particular site is that yeah so there's 1,700 so it's going to probably um spread out it will definitely spread out right but we'll start at the upper grades I mean Tony's working on a plan um we're happy to bring that maybe back at a at a at

139a meeting or we can we can send that in an update to the board before next meeting as how that's going to go or at a meeting maybe not the next meeting um but yes the plan is 1,700 um will Salvage those and that's because it's like like for like device of 1,700 devices that are end of life um so we're going to basically phase those out um add the 1700 start at the top the oldest grades roll them down uh we'll get as far as we can and then the ones that are still in good condition we still have so many that are in good condition will then push down to the to the lower grades um and then go there and then likely in the next you know maybe next year we'll we'll

140be able to purchase another you know to to get 2500 basically another you know 800 to to push them all the way down so we just couldn't I mean we just can't afford more than that right a big big hug this is onetime funds right and Lottery funds what's the life expectancy of these things what is it Tony four to five four to five really okay I because I think the last time we bought these it was three so that's good and Chromebooks don't go all the way down to K is that correct my understanding is Chromebooks are used mostly for and are able to so that we can go all the way down to K one to one yeah yeah and there's some iPads that are out TK iPad is that is that the

141standard that we want to maintain is TK but Kindergarten can go Chromebooks but TK will remain with the iPad thank you all right thank you a motion and a second all those in favor hi hi motion carries five V item 12.3 approve addition funds for sco education is there a motion talking about any comments or questions all those in favor I carries 5 O Personnel item 13.1 approve and unbe leave of absence Miriam for Miriam Franco is there a motion motion second second we just with the question is this in consistent with our all all those in favor Carri close session second close session Blake I understand we do not need a close session don't have second one great all right upcoming dates and events our next meeting is Thursday March 27 the other dat

142just the uh want to point out the uh breing 330 and'll be another 10-minute presentation from Noami excellent I'm starting to I'm starting to side with you here no I'm telling you I I'm with you I'm with you she was talking she really tried for effort I'm telling you want to be up there anything think we're the slowing it down with all our questions to on that note I will accept the motion to adjourn from second from Neil all in favor I thank you everyone