Board Meeting 4/23/24

001good evening everyone welcome to the April 23rd 2024 WIS we unifying School District board meeting I'm calling this meeting to order at 5:2 p.m. Wendy do we have any um comments on Clos agend items do not have any com all right seeing no comments we will now uh recess to close session and we will reconvene today at 6 o' pm. for the regular board meeting thank you everyone we're not doing that again we're not decision would you please lead us in the ready begin the United States of America godible all thank you welcome everyone hope everyone had a wonderful break we have a full agenda this evening um we have a myriad of presentations and we'll just introduce them as we go okay um now I have have a motion to adopt the agenda you

002have a motion thank you Neil second thank you Rebecca all in favor hi and we have our next item is a public hearing on the TK yes go ahead you can finish that no go ahead go ahead jump in I think you're G maybe make an introduction yeah we're actually um we do have a public hearing um to introduce a public hearing though we're actually going to have a presentation to introduce a public hearing um related to the map committee so it is a little bit probably misleading if you look down um and I my fault on this 8.2 public hearing po com and it probably should have not said 8.2 because really it's in 5.1 um but nonetheless we're going to have Holly Compton and the math committee I think they're all here today

003and um I do want to extend uh sincere thank you to to you all for for the work um I know it was a big challenge you know to select a big decision so thank you very much for that I guess Hol will come up prior to the public hearing and then we'll we'll open public he okay perfect welcome H thank you good evening board members Dr Silvers um and for anybody watching my name is Holly Compton um I've had the pleasure to lead the math committee this year and um we have been working very diligently this year um on our textbook adoption so it's my pleasure this evening to stand before you to recommend Eureka math squared for the tk5 math textbook adoption all right here we go yeah okay oh see double click

004go far sorry well we can just recognize our pilot teacher since we're on this so um we had 12 pilot teachers overall and um we had TK and K forming one team and then first through fifth grade each had um two members and we had all School sites represented so a huge shout out goes to our pilot teachers um many of them are here with us tonight but as you know we have two open house um house tomorrow so um some of the teachers were not able to make it um which computer am I pointing this one that one that's okay got it all right so I know I walked you through the process just a little bit last time we met but for anybody tuning in we wanted to give an overview of the

005process that we went through um first and foremost we created our mission and vision so that um this would form our lens for the adoption process after that we identified our essential standards and we know that California has lots and lots of Standards but we wanted to make sure we had Focus standards what was most important to us so that when we were viewing curriculum we knew what we were looking for after that we went to our musthave list so there are things that are nice to have and things that you must have in a in a textbook adoption so we created a list of non-negotiables for us as teachers and what we wanted to see um for our students in the classroom after that we had those things in mind and we went to

006the California math conference and we rated textbooks and Publishers um using a rubric and from there we had basically a top six and after our top six we narrowed it down to the top three and we invited those top three to come um make a pitch for us at weisburn and from there we selected the top two being I ready and Eureka Math squar and from that the team has made the selection or the recommendation for um Eureka Math Square oh here we are again all right and then I wanted to share a little bit about Eureka MTH squar with you just so you could learn the program a little bit I know it's um out for public viewing so I hope you've had a chance to take a peek at it but some of

007um the foundational um pieces I would like to share with you tonight go first and foremost um what we really found with this curriculum is that it was really centered on the student what can the student do how um does our student learn and we know that students learn in different ways right so this was designed with the udl approach or Universal Design for Learning so you you can see that the lessons move from um simple to complex concrete to abstract um and there were connections between con excuse me connections between Concepts so one of the call outs was in the upper grades the teachers talking about how they liked how metric conversions were taught with fractions so those things were going together those are both um things that we have to hit and hit

008hard so um the blend was really nice so it also allowed us to practice those real world application problems and get to the rigorous questions because because they were intentionally designed um and then the parents were surveyed and one of the things that they called out that they really liked about this was there was a homework support tool for every single lesson and every single question so um it was a strong family support all right I want to take you into the back end a little bit so this is this is um one of the things that you would see as a teacher and I'm showing this to you because the focus is again riger so all of this is built upon riger so you're not just practicing math facts first you're going to develop

009the concrete understanding of what you're doing or the conceptual understanding and you're practicing facts and then you're applying it in context and then finally the snps or the standards for mathematical practice are embedded in every lesson and so attend to Precision model with mathematics Etc I also wanted to call out that in the agenda here you can see that the time needed is really 60 minutes per lesson um which allows us to get to those more in-depth questions so that is something that we are shifting to make sure we're addressing the need to have 60 Minutes in in math um 5 days a week um go to the next one thank you all right one more thing on the teacher end um we have um this is the teacher manual another view here but I

010really want to hone in on the exit ticket last time I I gave you a little preview of what an exit ticket is um but an exit ticket is a quick assessment of learning at the end of each and every lesson it's a perforated page that the kids do one single question and then the teacher is able to assess do they have it do they or are they still working on um and then that really helped our teachers form our win time instruction and that was one of the things that um as a group we felt was really really strong um it was impacting our instruction quickly all right now this is another page but it has a number of pages on here I just wanted to show you that um this this program was

011thought with um English Learners or multilingual Learners in mind um there are Hands-On activities there's language support called out for our students in the teacher materials um and but there's also talking and Thinking Tools which we also know that all Learners of mathematics are language Learners because everyone has to learn the language of the discipline right so um these Thinking Tools and talking tools are good for everybody in the classroom they're in every child book and the teachers are going to get one of the large colorful posters that you see all right and uh let's see um I I think I addressed some of this already but I just wanted to make sure that um udl was called out because that is so important right so the Universal Design for Learning the exess access and

012equity for all the language Etc is right there these blue rectangles are the call outs for each of these things for the teachers to note before um attending to the lesson all right and one of our favorites is um the teachers and the students have an online version and the teachers get not just their grade level the teachers get access to all the grade levels so if you're having a child a child who's really missing something from the grade level prior you can go back and you can see how it was taught or you can go back and use some of the materials for your wi time um you also have presentations for yourself already made and you can edit those presentations um and the students I'm sure the parents will love to know that

013there is 24hour access to the math curriculum so if they have forgotten a book it is available online so the students can do things online too they can complete assignments online I can ask you a question sure um you talk about udl how does that happen in a paper format or is that happening primarily in the digion no it would be so if you think of a math lesson the paper form the paper is at the end of the lesson really so you're doing routines around numbers so it could be a number talk it could be like little kids you know get 10 rods and they put the rod behind their back and they break off some and show you like there's five in my hand was behind my back right so you have manipulatives

014and tools going at the Forefront of the lesson and you can see here um some of the tools that are standard practices in lessons like um well these are arrays but there are number bonds um base 10 blocks Etc right so then once you do all of that pre-work then you go into the workbook um and again the home support was very strong with your um there were two levels of support the one I'm showing here is a family math letter giving ideas to families what they can do at home um the other one was the one um sheet a night going with every single homework page to um attend to the students needs during that homework lesson and I think I'm going to be welcoming Mrs Bennett here yes this is Mrs Bennett our

015fifth grade Aviation teacher H hi everybody like all you said I teach fifth grade at Aviation I am very excited to be talking on behalf of my awesome colleagues today um there's a lot of things highlighted up there that we talked about in our meetings but I just wanted to point out um a couple from a teacher feedback perspective um something that's huge across all grades and especially in fifth grade before I send them to middle school is riger I truly felt that Eureka math squared um hit the standard it opened my eyes to new ways of teaching the standards so that our students are confidently um succeeding and preparing for the Middle School level um little things like visually the pages have a lot of work space I felt like I could add in

016my own teacher um like Holly said um udl abilities before jumping into the lesson number talks um and I think the kids really felt like they had the space to do that um we hit a lot on the caregiver help page parents let me know that that was a really important thing to them um and I just I want to say that students were begging me when the pilot ended to finish out the year using Eureka and I actually personally feel the same if adopted just how excited I am to get back into the workbooks I truly feel um as a teacher I think we all do the consistency that we're going to be able to see from the Kinder level to the fifth grade level I just think that um our district math abilities

017are just going to sore with your out squ so thanks for letting me touch on that oh and I am going to bring up Emily wowski who is a primary teacher in first grade hi everyone thanks for having us here and uh being here for our presentation an important part of our pilot process was seeking feedback from all stakeholders including parents caregivers teachers most importantly the students um at the end of each six week pilot a survey was sent out to all stakeholders um parents teachers and students to allow Feed Bag in all aspects of the of the pilot as far as for students their understanding and their enjoyment of the curriculum um for parents and Care caregivers how easy was it to help at home for teachers how was it from the classroom perspective

018implementing understanding the curriculum and a new uh teacher manual a new uh process my first graders loved filling out the survey theyve not stopped asking to fill out survey since I we're making on R in house so you'll see them um but I think having that feedback from all perspectives helped us round out our pilot to really ensure that we're making the most thorough decision with all uh perspectives considered so that um parents and my class were excited to get their feedback as well as was I I really enjoyed participating in the pilot so um having that feedback at the end when we came to our final consensus to recommend eure Mas where it really helped us have a thorough process as I said and yeah I think I'm gonna throw it back to Holly

019for our next slide all right so the next part we get to talk about is action so I'm excited to ask this evening for the wusd Board of Trustees approval for um our Eureka Mass squ recommendation but before we ask for that I want you to know we are already planning so um we have TK Five release days coming and I have been working on that while the teachers have been busy you know prepping and prepping and um we have um full days coming up and our Focus for those days is going to be kind of getting our our um math standards um and learning targets planned for quarter one of next school year and looking at pacing guides um we also have um teacher collaboration time it's kind of all rolled in together the

020the teacher collaboration time is going to focus on that PLC process which is going to kick off um and get us really started on our release days and then um we are going to be curriculum mapping I've already kind of started digging into that and we'll be working a little bit on that during our release days but those um curriculum maths will be a work in progress and finished um sign Sil and blard by the end of next school year um and then finally we have uh two professional development days in August um and the majority of our teachers are able to attend um and we're um so excited to get the Eureka Mas word launched during those PD days yes comment and a question so first of all I'd like to say thank you

021to all of our teachers um I had the privilege of attending the aviation family math night and I saw a lot of a lot of our teachers there and a lot of parents and students and there was a lot of great energy around math and a lot of is what I see tonight in your presentation all of the speakers and just by the attendance of so many of our teachers and guests here it's really exciting to see um the involvement and the attention in math um so thank you first of all thank you for all your hard work that's already got into this uh I do have a question in terms of and I heard the word rigor several times um and so my question is related to rigor as I was walking to attend

022the aviation family math night I spoke with the parent that was walking to the event and I asked you know what brings you out other than it's math obviously know what the topic is right um and his response was interesting in that what they he wanted to see if there was something that could be more challenging for his son he he was not I guess he's high achieving in terms of math so my question to you is how do you feel this program uh you math squared in terms of its range can it service all of our students at their individual levels meaning those students that are um doing well maybe or and some students that are probably struggling and those that are high Achievers where where does this program fall in that Spectrum the

023teachers really talked about how r this program was especially in comparison to the other programs that we looked at um it starts off easier with an easier entry point and it quickly builds um to multi-step problems um so I really think it is rigorous but of course in the PLC process one of the questions that we have to answer is what do we do if they already know it so that is something that we will be addressing together and we have to do that with any Textbook Company that we would um adopt but I really do feel like this program is rigorous and it will be the needs of our students who are already exceling in math okay thank you I guess build building on that question thank you also to everyone who was on

024the math committee that helped uh do this um you hear me talk about special education a lot so the udl component of this um is something that I'm particularly interested in can you talk a little bit more about how that's incorporated into here and I think it builds off of you know not quite the rigor piece but the how are we universally designing The Learning Experience for all of the students yes um one of the things um in the slides showed the progression and it had like the minute set out um and I didn't call attention to this but I should have it always follows the same progression from TK all the way to five so it's a predictable sequence of learning for the students but of course it's different from grade to grade right

025but the sequence is the same it's um help me remember teach launch or launch teach land learn thank you it's in one of those I'm sorry help Meeny fluency launch learn land got it okay um so fluency launch learn land so yes we should have gone over that right um so it is a predictable um thing for students right so we know that that is a good thing for students to know and understand routines in the classroom right and then we have entry points for at different for different Learners so whether that's Hands-On or number talks or which doesn't belong there all these routines to engage the students prior to diving into the work um and then once the work is going um the teachers were afforded more opportunities to get into those small groups

026because they had done these um tasks beforehand so it was easier to pull small groups because the students had workbooks um and items to work on and they were pulling groups and then from there they had the the land pieces is the the um exit ticket that they were able to see who's getting it who's not getting it right so there's different access points for all of our Learners um and we felt like that was a strong component of Eureka mord take this yeah goe so as you know math has been an epidemic problem it's been our we've had this challenge too we are this is our number one priority it's one of the reasons we're grateful you're here thank you again to all of you so as a parent as a community member what

027can we expect that's different about this program that's going to help address and move us forward in math I know all the we've talk about some good things but why is this exponentially better than what we're doing now yes question I've actually thought about this from the parent perspective because my daughter will be attending schools here and I want to make sure we get this right right fully invested here um I think what you're going to see is communication across School sites which it was so apparent that that was really needed and wanted so they were uh collaborating across School sites during this um uh pilot so we're going to see that so there's going to be so much more consistency across the board um and we also we're going to use CGI in a

028um way that I think is a little bit more consistent or I don't I don't know if rigorous is the right word but we are going to use the same materials and use the lens of CGI to implement these materials instead of um teams looking for you know like what problem could we do that would really push thinking there's a great plethora of problems already there to push students thinking um so I think you're going to see more consistency and then the student practice is consistent from the class to the home with the parent support and I think that's going to be huge because as our classroom teachers know you know parents do their very best to help but once um you know once they are not sure what to do they usually go back

029to what they have learned before and sometimes that has caused confusion for students um but I think now that the parent piece is there we're going to be such a unified front for our students between home and school so so have a question along those lines and kind of Builds on Neil's last question and I think the comments that Roger and Rebecca um brought up with regards to map obviously consistency is is a differentiator I think the rigor um is the other differentiator that I've heard from the team so knowing that it seems like a critical piece is that exit ticket and the rigorous assessment that I saw on the slide right and that has to that's going to be a critical piece that like I think you mentioned how it has to be done

030at each of the end of the lesson so and obviously when becomes a big factor of that so so are the parents also going to now that the parent component are the parents also going to know where their students are at at at at the end of the each lesson is that going to be in terms of the assessment of each student do you just a clarifying question do you mean the concepts that they're working on or how they're doing how they're doing because it seems like if we're building up the the rigor in wrapping it up it's going to be critical in terms of the exit and the assessment that takes place at the end of each lesson so the exit ticket is more of a formative assessment and a formative assessment is what

031we use in the classroom to drive our instruction so that's more for like the the teachers viewing they won't be grading it and sending it home at least that's my guess on how it's going to be used um teachers need Student work to refer to and look back on as they're in these small groups so it's it's likely going to be kept in the classroom um I don't want to speak for the teachers and say that's absolutely how it's going to be but that is my my guess on how it will be um however there are these module or excuse me topic quizzes so um in Eureka mas and this is very unique to this program they have topics so topic a b c and d each have their own smaller quiz those will be

032sent home for parents to view and it's every few lessons so it's it's the parents will be in the loop more as to what is happening and then at the end of the unit there's a bigger module assessment and that's um you know the the whole topics a through D covered in the module assessment well I just want to thank you Holly and the entire team I also had the opportunity to attend the math family night and I saw the excitement of the kids so I'm looking forward to this and then in the launch of of this I don't want to get carried away thank you Michelle um I just want to say thank you teachers I really really do appreciate this I know what how much work goes into pilot piloting a program and

033so the work that you did is very valuable I just wanted to say that what I see from this program is a lot of that professionalism that gets put back into these lessons like uh teachers will give be given the agency and the encouragement to really take control of this instruction and I think with that you you you get excited and you become um it's still very student centered but then you also become very empowered in that as well and I think what children really need to see in mathematics especially our young girls is adults around them especially in elementary school you know predominantly women not saying I can't do this and seeing the confidence that their teachers have with this math and I think that that's really really what we need to build with

034our students is to be able to see examples of people really enjoying themselves and really being able to um to to just dig in and have fun with this so thank you for everything that you've done and I'm really really excited to see what happens especially with the consistency that we're going to have from uh TK K through TK TK TK through that's really what's exciting for to see thank you thank you thank you all right so this takes us to the public hearing um item 5.1 public hearing excuse me public hearing regarding tk5 mathemat for the tk5 mathematic resource adoption mathematics update um and this is for the um God why do I draw in the blank on the square um and we're going to open it at 6:34 p.m. and we're going to

035have to wait right Blake for for long in it or all right let's open it at I I think I saw it was 633 let's open at 633 and Clos at 6:34 but I guess are there any comments or questions first of all before I close it any comments or questions we had one card was that about the math adoption is that Sarah it's not it's not it is not it's not I think it's need round Applause okay so can we close it at 634 Wendy yes notice if Wendy says it's okay then it's right right from the public um items non non-agenda items and SAR and I was I saw Robert but I didn't see Sarah wonder where you're [Laughter] atend the welcome Sarah thank you tonight I just wanted to take a moment

036to honor someone whose dedication and Leadership have shaped our community in many ways I've had the pleasure working with Dr Eileen harth for many years many very close years during the pandemic she always puts the needs of students first and holds everyone to very high expectations Eileen's Journey with weisburn has spanned over two decades during which she has worn many many hats from teacher to assistant superintendent at every step she's exemplified excellence and a tireless commitment to our Student Success as Eileen embarks upon her well-deserved retirement I'd like to take a moment to express my deepest gratitude for your unwavering dedication we wish you nothing but joy fulfillment and lots of Adventures especially Ang go congratulations thank you more presentations to come right justum in yeah you canum in uh so next presentation uh really

037is uh couple couple things we uh the board had asked us at the last board meeting um bye thank you thank you thank you have a good L um the board had asked for us to come back and share a little bit more about the scope um an impact of um potential baseball fields uh that may be built at Delair so trying to check off some of the requests of the board in terms of uh feedback you know providing you more information on items and this is one of them I'll have some more followup too as well or my comment um two things one is facilities and facilties space and impact and the other is going to be financial report um on SLC and Futures just noting that they're both separate programs Futures is our

038special education program for 18 to 22 and then um the other is our um is our I'm sorry futes to that and SLC is our kind of non-public school consortion option that they're house adjacent to correct the same building basically yeah everyone my present presentation will be very short will I promise are terrible I'm done that's the slide from the last board meeting just as a reminder this is the SLC futur relocation location as you can see um the next slide is the facilities master plan um for the Delair Fields uh this was brought up at the last meeting uh that there was a concern that if if um if we were to relocate the SLC features program here what would be the outcome of the field project uh we have since asked I went

039back asked um pbk or architect for this project to do an overlay of the area to see how it would impact and if potentially these two programs could cohabitate just did it one who's got the computer I think I think the computer you to move thank you so here you can see we have both we have the SLC Futures uh program you see the uh modifications to the parking lot as well as the two fields and the facilities master plan shows five basketball courts in this particular scenario we are showing only three but you can see that if the direction and hopefully the direction is to continue with proceeding with the relocation of the SL program to this location um the future field project at Del air could potentially move forward and as you know

040this would be probably a series D which is one of the last um bond issuances for the fail master plan that is are both of those fields C appr fields so one the bottom one obviously be in the baseball field and the top being like a softball right correct so basically what was called that in the facility master plan with the like I said the only exception is rather than five basketball courts you're you're getting bring and I see what looks like maybe Portable Buildings or something um to the west of the tennis courts where the baseball field overlaps is that go away eventually or what is that in that area you know the ones right below the basketball you can see immediately parallel to the um right yeah all those things to the yeah

041keep going yeah those are the former County Portables that are no longer there the ones to the West okay perfect yes so really so so those have all been removed okay no right now D connect I believe for the field I'm not sure what group is using that area as um storage for uh they have batting cages they have baseball equipment and it's primar just dirt and stop and I mean just to confirm we do not currently have any basketball courts in at that location so correct we would still this would still be an improvement we would still absolutely yeah no I was just trying to understand the dark blue I was just trying to understand the dark blue blue dotted line around it is that just to call out the project or is it

042shows um the first phace which would be the SLC features relocation uh but really the the light um aquamarine I guess uh dash line is the footprint of the SLC features everything else basically just shows um the parking lot because we are going to have to do some modifications to the parking lot so you can see um let me see if this will work I don't want to back and forth right there is the playground right that's the the prek um preschool I'm sorry the preschool playground we are going to modify the parking spaces there eliminate those to avoid any cars backing up in addition to that we'll be installing ballards all around um the per of the fencing further protect the playground yeah I guess I'm curious about the softball field encroachment on the

043on the part oh no that's not fencing that's nothing it's just to highlight the the phase one okay thank you I'm not sure I'm not sure if you know but when when I'm looking at the baseball field are we talking like is that 330 down the line in terms of feet do you know or no I don't know okay no we just did a quick overlay based on the information that we were able to pull from the facilities master plan to see how much of it we could actually fit remember we don't have this is a much uh project much later uh down the road so we don't even have an archit I mean this is this is great news that we can actually accommodate baseball field both in this right I think sorry the

044one other thing that I remember from the original facilities master plan was some sort of restroom accessibility issue so I'm just curious about that in this there's definitely space I can go back to that other side where you can see um oh and it's four basketball courts not five you see it the restrooms were those two Orange right below the two orange pieces and then between the two buildings orange no below that thatd that gray box that's inside the blue fence yes yeah I think those were new restrooms right well those technically the way this is um shown those restrooms are part of D Vinci connect so the areas that are in the faded color it's areas not inal work meaning not being touched that's a good point because I did think that in the

045original master plan that there was it was almost like there was a storage um container some not a container um storage area as well as some restrooms like kind of Clubhouse and all of that can be achieved once we start the design for it there is some space space you definitely have the space right now we just did again a quick very quick overlay because the concern was the playfields can we fit those uh we have some flexibility with the number of basketball courts I think that it's just using those we use those bases right now for uh softball and little league practice and there's no access to restrooms right now so I just want to make sure that we are the beauty of relocating right the beauty of relocating the SLC to that location

046as you can see we're going to be running utilities uh for the restroom so they're getting even closer to the area that we need them so you'll have water sewer and obviously power talking about with the high school people so like it's not like a locker facility but somewhere for those kids to change and things like that you have to have a clubhouse facility of some sort you have to have restaurant you can't host a high school baseball game or I he do host any type of baseball game yeah just walk down the road um so we have to do that we'll have to incorporate that and and maybe I know that the last meeting you know Roger had mentioned picking a little I'm sorry I think it was mentioned taking a look at the

047county lease I think NE also mentioned that so it could be something that in the lease you know you saw you see four tennis cours there that could be for basketball I mean you know there's other things that we can consider the gymnasium correct right this is this whole complex lends itself to a sports complex where 2026 this could revert back to our use right so very um in line we're talking about Dr silers is the the setup of the 711 Comm because we wanted we do want to do that before so we have options for the future correct yes yeah I'm gonna comment on that in my my report there's also one other consideration and communication here is is connect right the communication is the usage of the fields and whatnot so I think

048there's conversation need to have there I know we're talking series D which is many years away but just wanted to plant that c that we're talking about changing their field structure for did you say b or d right yeah say maybe see plus so that possible the end result here is the big picture is this is possible and really the direction that I need or is the decision that I need is is the either the go or the no go for the SLC relocation because we're we're approaching summer this will have to be a DSA project it's very unlikely that I'll be able to get it done right away because obviously we have to recertify those portable set locations that we're trying to push for it um to hopefully do it over um late summer

049maybe August like yeah no I was thinking I yeah I mean okay I'll take it yeah we get direction we don't even need to agendize it we just need a thumbs up here consens location yeah I think we had that at the last meeting it was more of a matter of bringing back some of the options our last meeting we were question if we're going to have to move it twice space we learned once fantastic great this is great best news thank you thanks so see thank you evening Jason good evening com okay we we had a question last four meeting to bring back uh the budget analysis so what I did here is um try to get this okay okay charge clicker yes okay see so um if you want to follow let me

050see if I can I have a lag I'm G to go to the first Arrow so I set this up much more like our um comparison analysis we do for our other budgets that you've seen when I do for first and second inter so more familiar um but this is for the Student Learning Center remember the Student Learning Center is for students that are in high school um and I think they go down to seventh grade but we get placed um right now we have U seven students actually 10 students in that program and we have three wiseburn unified students let see is there an animations happening three three of our students okay oh okay so okay so what I want you to focus on this is that 2324 uh projected contribution you'll see a

051budget adoption we were um right around um sorry it's one same we have a magnifying glass I Jason just for clarity forgive me I these don't numbers don't seem to match what's in the our board packet this one right here okay yeah yeah I'm looking at a 570 number for 2324 total not is that what that is that is sorry it was on I was on Futures cuz my this thing was clicking my bad so if you see 2324 projected contribution you see that um and it say for SLC we were at budget ad dotion 112,000 and then as we go into first interum second inter them you'll see the difference we've um we've gone up by the uh contribution by about 50,000 but remember contribution I keep saying this we're pulling from general fund

052um unrestricted to pay for something that's restricted because they can ever go negative so that's essentially how we pay for our students so SLC you know with with those outside students they're paying that uh 45,000 per year um the other thing I'll point out there is that 2324 projected revenues you'll see a budget adoption is that 450,000 and first entering we see it dropped to 225 but that's because we do two checks one in the beginning and one at the end we haven't received them yet we will um can you just I mean I just want to clarify the fact that what he said was the restricted resource can't go below zero so if we have a program that's restricted at a restricted funding that goes that's more expensive than what a restricted you know

053we're going to pull we have because it has a zero out yeah exactly so so just keep that in mind um the cost of the program um we have control over it I'll just keep saying that would be a theme for this one and the other one um if we were to send these students or place them in an NPS of some type for example I know some of those cost half year we look at 46,000 just for half upwards to 100,000 for one placement so just keep that in mind with three of our own students if they were at 100,000 you know right now we're contributing we're looking at right now 160 right there around there so if we go to the any questions about SLC I want to stop there make sure okay

054so if we go to Futures and then now remember for futures all of our students are um are our students in this program so we have we have seven of those students in there that are you know roughly if a student were to come to us from outside we'd have about that'd be about 50 ,000 a year and they would pay us and we'd place them there as an adult transition program so again if you go to that 2324 projected contribution line across that's essentially what we're paying for our own students and so you and again it can change based on attendance and other things and cost of program but essentially as of second interim we were looking at a contribution from our unrestricted general fund to pay for this of about $300,000 so that's

055really the cost we're paying our own tuition if you will but the the rub here is that all of our students are our you know they're all our students um the previous year you see we had to have a projected revenues and you'll see that where it says 156 we did have some outside students in the program we weren't sure if we're going to get it we we had talks Elsa G to open their own program well then we got to First interim we dropped that now what I've done there is I put that 80 it's around $86,000 because last time that was blank and I know that threw some people off we do get revenue for our students roughly 11,3 00 for each student for Ada and these are adult transition we do get

056Revenue we get AB 602 which is our state funding about $860 and then we get about $91 of federal funding for those speds so that is roughly about 86,000 for the students are there but you know that's far less than what the program is going to cost um if you look at that contribution again um that 300,000 it looks like we you know when I say total we are contributing our own money and yes we're making above that but again we're contributing you know we're paying for our own tuition here uh this program again back to the theme I said before if we were to place these students seven students at minimum I would say 80 upwards to 100,000 possibly more this would cost us a lot more we do have control over this expenditure

057um the one thing that I want to point out if we were to go back let me stop there for futures is there any questions about so make sure I understand this Jason that we contributed um our budgeted amount for this future program was 271 we contributed $29,000 from the general fund because we can't zero it out right is that correct no that's the change and I'm just showing you the difference if you go to the number before that there's a $300,000 that's what we're as a second interum that's what we're projected to contribute from our unrestricted Journal fund to pay for this program 300 so 3 I misunderstood that because um so we're contributing $300,000 yes we're projected by the IND that's what we're projected to contribute so SLC is a partner program Futures

058is our own program exactly is it possible to be partnering with other districts is that even viable to bring them into the futured program yes because this is a significant encroachment to general fund yes I mean we we can definitely do that we have space right now if we have seven students enrolled we can go up to 12 in that program that most districts have their own Futures program as well El gundo so in the past you could see here Els gundo actually used to send several students to us um and this year they started their own program so they were one of the last round that didn't have their own program that now do um so a lot of our high school districts already you know they it's it because it is a responsibility

059of the K12 District to have that 18 to 22 year old program unless you find have an agreement with another District send your kids which we did with elando at one point but now they've started their own does that make sense it does and I'm wondering if we might want to have a conversation with El Gund about partnering together for our mutual benefit I do know and again I'm not get all the weeds on this but I do know for a fact they just built their own facility they used I think Bond doll I should not missp speak on that but I know they build their own facility for their 18 to 22 year old program which why they took it back um so I think the conversation will more be around you know we

060send our kids to them and have an agreement with them but um anyway so I think that that would be the difference actually plan for this as our we as so so Jason go looking at the SLC the SLC what we're contributing is 163,000 to that program correct and that's really the tuition we're paying for our own students to be there yeah because I misunderstood when when you end of the year I thought you mentioned it was a $50,000 contribution but it's actually 160,000 that's yeah that's the change so our contribution actually went up from where we started but from budget adoption to second interum but right now we're projected to spend 163,000 out of unrestricted general fund to pay for our students that are in that program is that a more so is L

061SLC a more expensive program then it's um lslc is 40 let me see 45,000 so so so we are between these two programs encroaching or using unrestricted funds to the tune of $465,000 half million dollars Y what creative solution can we look at to minimize that because that's a significant J sorry before you answer that I just want to make sure I understand on the projected revenue for S SLC we're still waiting for the other half right so we're still waiting for 225,000 to come in reduce that but but regardless yes it could correlate and reduce some of that as well U we just don't have those in now but still a quar million plus yeah yes that 450 we'll get the other half what what am my misunderstanding here if I look at the

062the program 163,000 for three students yes but in Futures it's 300,000 for S of students yeah so it it's contingent upon you know how many students are in the program and what the cost is we do have well now we're on SLC we go sorry Futures so yeah and and also our we have our beginning balance we also have um if we're look at that projected Revenue but 300,000 for seven students um that's what we're you know again it's not a dollar for dollar just because it cost that 50,000 that's what we charge districts that can fluctuate as the budget and cost fluctuate as well based on the numbers we have right now we're projected to spend 300,000 on the seven students that are in that program which is good I mean you know it's

063not dollar for dollar we're saving some money there it's still about $45,000 a student yes regardless of whether it's SLC or Futures hey are what I'm sorry I don't mean to I was at I was saying we're seeing continued growth regionally in Special Needs um I would expect based on that we'd see growth in SLC need and utilization obviously we want to be of service to our students without sending them to a nonpublic school however it just these numbers are just bewildering to me that those are going up so much and yet this is we seem to have dwindling numbers here and I'm not understanding the math I hear you I don't know about the math I mean a little bit he's he's the expert on math we used to last last couple years we've

064had teens numbers of particip understood understood and we do need to grow the program in I mean yes absolutely we do need to grow it is that what you said I mean we can go up to 12 and we actually have referrals so the data that we're showing you right now is is you know changing in constantly so right now we have another District student so not four that just started and we have referrals from other districts so I think we may go to 12 again this year I don't want to put a d I know just because we go to 12 if we have our own students in it we have to pay for our own students to be in the program out supp so just keep that in mind there's one Financial annalysis

065that's not here that I think is very relevant for us to consider is the cost of not doing this program which would be transporting these students to another place which would with six or seven students at 100K per student potentially exactly exceed this number we don't I'm giving gener numbers that are probably in the ballpark but and if the three or four students that we have at SLC were to go to a non-public school our cost would be double because usually the program is more expensive in non Public School actually I I would highly recommend we keep this program in its current state especially with the current move that we're doing um SLC would reduce about 23,00 a year in those operational costs because we get the we're buying the bathroom right simp it's not

066going to be a huge reduction but some reduction um but also if we do grow it I mean it does offset some cost but at the end of the day if we have three if we have 10 kids you know Grand exactly and receiving Under 12 and it's something we know we can control we can plan for versus sending them to an NPS getting a place where they can change doll you know it can change yearly well we know it's more expensive much more expensive I do like the recommendation that Dr Goldman brought up about looking to see if we can partner with another District so that that we can increase our placements here so that we run the program at capacity because even though we still have our fixed cost for our students that

067were serving the overhead cost by a contribution from a different District still helps offset the overall operating cost is that correct with all of this true because I'm looking at the soft cost salar classified overall cost of the program technically does come down because it's split up and divided multiple so you see gain in other place I would say you know that's a very good point I want to to share and I don't want to I'm going to put it out there publicly but I'm just going to be careful with details that we are looking at some options for expansion um and it's going to be expansion towards Elementary School um looking at some options to bring um it's a big need in the South Bay right now with the with the Sala um we're

068just seeing it I there's four students across at least from conversations I've had about four students across Thea um the issue that we're finding that we're facing is um we need to find curriculum and we need to make sure that we can offer a day that's you know a good school day for for an elementary student we're we're in you know we're Middle High School seventh eth grade you know every once in a while we'll push that down a little bit so we are looking at some options um you know to bring those numbers up but it is going to push the program down to to an elementary I think the overall the reason we're having this conversation is to try and get this program to a net neutral because any money that we we

069live in a finite Financial environment any money we're taking away from our general fund is less money we have for every student so the extent we can if it's build the program find ways to make this at least rather neutral or cost neutral uh is a win so we wanted to just get this on your radar everybody's radar to get us to that point can I ask one just one Jason I'm just just so I best I want to make sure the board has the right information looking at that first chart on budget SLC you mentioned the 20 $225,000 that uh we have not received yet yep now it's my understanding that that we budgeted for that so that's not I think that I just want to make sure the board I think was under

070the impression that once we get that it's going to bring that contribution down it's really not no no no not entirely not at all3 I mean no other things can will affect that contribution I mean we we have see where we land and you know it could be less but there's so many other factors that will play that so um but will it be a direct causal no the challenge is to bring these numbers down guys that's the challenge provide good value good education for our students at minimum cost thank you thank you thanks e e you It's On Again all right um so the purpose of this program is to Pro provide structure and a method for our Educators and our educational Partners to implement and fulfill our assurances related to student wellness and

071safety and so this includes providing a safe learning environment for students highlighting students strengths and their needs um really ensuring that students feel like they're an important member of our community um and engaging families and other community members in um promoting optimal learning environment for our students um the method that we used um for the selection process um was really um um heavily impacted by our core team they really took the lead in this our core team was another acting core stands for community of respect and empathy and our core team is made up of teachers from each site who are in interested in um being leaders in um promoting healthy culture and climate on our campuses promoting positive behaviors um improving our attendance practices and then um also promoting student L and safety that's

072okay um so with that the core team members meet at the site level and they and we also meet at the district level so the district core meetings we talk about systems that we want to see across all of our sites and then they take those systems and those structures and meet at the site level um and really kind of personalize those systems and structures to the practices at their sites so for the program um the first step that we took was identifying criteria um to use to assess different programs and that criteria was made up of two different categories one being components of a program so does the program include a student curriculum are there practices is associated with the um with this program or curriculum that teachers could use to implement um and

073is there a family component the other category um that the criteria focused on was outcomes so are the programs that we're looking at associated with research that says once this program when this program is implemented we see differences or changes in social emotional learning social skills behavior um diversity equity and inclusion attendance and academic achievement and engagement so after identifying the criteria The Next Step was to integrate this criteria with six programs that we focused on um as a start um and so there is a a spreadsheet with tons of information hyperlinks right that outline this criteria and how that criteria relates to the details of these programs and through that step um the team was able to elate two of our programs that were on our list one of which um the Second Step

074which we're implementing now it just didn't feel like it had that scope um that comprehens the comprehensive piece that we were looking for moving forward so of the four remaining programs um two of them really were strong in terms of student curriculum and two of them were more comprehensive so they had student curriculum and also have a strong um practice that teachers would be ble to learn and Implement from day to day um those four programs we asked um presenters to present virtually and so we had those four presentations and from those presentations um the core team was just very clear that what they feel like our district needs is that those comprehensive programs so um it was narrowed down to the two programs that had the student curriculum the strong student curriculum piece and

075the strong piece in terms of practices the court team members from the Middle School um unanimously decided that they wanted capturing kids Hearts um they really liked it um they felt very strongly about it um the elementary Court team members on the other hand wanted to invite the elementary school teachers into the conversation at this point and so we arranged for the two remaining programs to Pro present to our teachers at one of the staff meetings um and then the teachers were able to provide feedback at that point in which um the capturing kids Hearts was the majority was the majority choice for the teachers by 58% so just you know just barely there um so that's how we came to um selecting capturing kids Hearts through that process um and so next I will

076talk with you a little bit about what capturing C's Hearts is what it consists of um the philosophy behind it um talk a little bit about the curriculum and what that looks like and also outcomes associated with capturing kids Hearts so as I mentioned um capturing karts includes a student curriculum and also teacher practices but what what is that what are what are teacher practices right so when we think about a curriculum we think about a plan um like a learning plan right so that there's specific things written we know what kids are going to learn we teach it to them the practices refer to the Happ how do we Implement that curriculum how do we um talk to kids how do we interact with each other and how can we make sure that the

077language that we're using is universal across the board so an aligned set of practices allows us to be intentional when we're working with students um teachers families right um aesthtic practices allows us to have common language so that when we respond to students they know what to expect regardless of what classroom they're in what adult they're with at the moment um and even what school they're in right if we're doing this districtwide and so there's consistency there and understanding and this was something that was very important to our core team is that we're talking about creating a healthy culture and climate we're talking about improving behaviors we're talking about improving attendance by motivating students to be at school and wanting to be at school that consistency is important and that guidance and how we talk

078to our kids whether we instructing them or um helping them learn from a poor choice or an unexpected Choice um it's important to be consistent in those practices all right so the curriculum um instead of practices um from capturing kids Hearts is based on this philosophy if you have a child's heart you have a child's mind um and this philosophy underscores the importance of building trust with students and fostering emotional connection which we know enhances learning it enhances engagement um and enhances overall wellbeing so this dph process um it helps reduce anxiety in classrooms but it also promotes a culture where teachers and students want to be at school and in their classrooms um we know that capturing kids Hearts is research-based it provides tools for overcoming conflicts um and building trust and it also

079provides a set of measures um where we'd be able to track our progress and our outcomes and so to ensure Fidelity we would make sure that um we participate in the training um we would partner with capturing kids Hearts um team members so that we're supported we have consultations with them there are opportunities for site visits and then of course we would make sure that we are implementing the curriculum um and the practices with Fidelity as well but here is a brief video that gives a glimpse into um a school that has been in capturing his Hearts when I see Miss Lee in the morning she makes me feel cared for and loved it's amazing cuz she she she just lights up my day so do you think Miss Lee left you of course now

080more than ever students and teachers need a strong campus culture to truly flourish classrooms need a nurture a growth mindset where classmates support each other and this starts with connections and positive relationships caption kids Hearts has just made a tremendous difference in our district not only academically but also with our culture you know our kids want to be and so tendance is up our discipline is down at various campuses and I guarantee capturing kids Arts plays a huge role in that I think it's important that our teachers care for us as a person not just like like the work I do in my grades because if like maybe we're getting like really bad grades it might because we're having like problems like with friends or at our house capturing kids Hearts is truly the foundation

081of our campus it helps build those relationships where teachers want to stay it's our biggest recruitment tool a kid's not going to learn from somebody they don't like and that's the end of the story so knowing truly that class and having those connections with the kids takes you from being a good teacher to a great teacher schools are reporting amazing results after implementing capturing kids Hearts like MacArthur Junior High who's returning 95% of their amazing Educators this school year or East Ridge Elementary whose School discipline referrals decreased 67% over last year capturing kids Hearts founder flip Flippin famously said if you have a child's heart you have a child's mind and it's our honor to walk alongside schools Nationwide as they capture their students hearts and Minds on campus okay um so a little um

082I think it it highlights some of the conversations that were held in the core team meetings um and also some of the feedback we received from teachers and that um just kind of looking at the needs of our students and our schools a lot of the teachers acknowledged that um yes we want to see changes in the behaviors of our students but in order for that to happen there have to be changes among the adults behaviors as well and the dynamic um between the students and the teachers um and also the dynamic just on campus in general even among adults and so um that was one of the pieces or a couple of the components um why folks were in favor of capturing kids Hearts because they felt like it would help us do those

083things um so with that um the next slide highlights some of the outcomes oh sorry this face this slide um highlight some of the outcomes that capturing kids Hearts has found um in some of their research um particularly they did a research study um in a district that had 50 schools um most of them were elementary schools 36 were Elementary um 10 were middle schools but they found that a lot of the outcomes that were looking for um were outcomes that um they saw in the schools once they implemented so increased student achievement decreased discipline referrals increased attendance rates um and they also found an increase in graduation rates and teacher satisfaction as well tell me something good is one of those practices that we were talking about we can put music to it um

084but tell me something good is an activity that teachers are encourage to start off with or even administrators when you're starting a meeting when you're starting um class in the morning or an activity just taking a moment to pause and ask students or the group that you're with um how are you what's what's something you want to celebrate we want to celebrate with you we want to be able to connect with you and that's a part of building those relationships um and says something good that that caption kid har wanted to share with us um were these numbers up here and just um really kind of illustrate how well um capturing kids Hearts is working with so many schools and so many students so that's a b we're saying this would be sort of an

085essential practice of Capt kids CS where students come in morning that would be part of a morning meeting or some sort of morning connection with students right and administrator potentially students exactly very um okay so practices in curriculum capturing his Hearts has shared samples um of their curriculum with us it's copyright protected and so they're not in these slides but you have them in your packets um so first it talks about the Excel model this is an acronym each one of those letters represents um an AS to be one of those practices that um teachers and folks on campus would do regularly as Lake just mentioned and pointed out so these This Acronym highlights um meeting and reading students there's a a letter that represents relating to no students incorporating um their interests into whatever

086you're doing and so this could really touch on um inclusive practices related to curriculum or even just in Social inter actions um and then unlike um Eureka square that starts with the launch with capturing kids Hearts stay in with a launch and that's the L and Excel um there's support that's offered so there's an online platform that offers monthly tools and tips um consultation and also um the surveys that I mentioned earlier um the tools and tips is really important um this was another part of our conversation in the cour and feedback from teachers is that they want a curriculum that's comprehensive um that offers enough freedom for them to have conversations with their students and make it their own and then also teachers on the other end of the spectrum who wanted something very

087specific and concrete um that they can just follow and so this kind of does both of those and the online portal um provides specific activities that teachers can do related to the Excel model which just something that they were asking for as well um you have a slide on the lead wording curriculum so the curriculum is a character building curriculum it's called leadworthy the lessons um well the scope of the leadworthy curriculum takes a character trait for each month of the school year which is great for courtin and planning right because there can be like the whole school can focus on that one character trait even though the lessons that they're learning are different for each grade level and unique to their developmental um developmentally appropriate so there's consistency but then also uniqueness um for

088the students each lesson um uses the Excel model as an outline so teachers will have that topic that they're focusing on and what the students should learn but they'll have an activity for the E they'll have something to do for the Ecstasy and every letter and so there's consistency there which is something else that the 14 the teachers are really wanting question trying to making sure I get to understand this so the curriculum that will be used it's a framework that teachers will use on how to deliver their actual lesson plans is that correct because we have certain instructional minutes that we have to hit for whether it's math or for English or the different topics is this are we teaching the student curriculum of say for example Integrity or are are our teachers going

089to incorporate values and integrity in their lesson plans I I don't understand There's an opportunity for both so there's are specific lessons with capturing kids Hearts it takes about 20 minutes a week so we would ask teachers to set aside that 20 minutes a week to teach on a specif on empathy or whatever the respect or whatever the lesson is for that you um and in addition to that the curriculum um coupled with the practices and these Excel um strategies provide teachers with opportunities to expand beyond that 20 minutes a week and pull those practices into their regular instruction practices okay um let's see um okay so another advantage with culum and how it's connected um I mentioned that empathy is is an example of one of the lessons that that's including and the lesson

090not only um incorporate the Excel model but link back to the practices the other practices that teachers are encouraged to do so for example um teachers are asked to create a contract a school a class contract right and it's not just um students this is what expect from you it's more Dynamic so it's what do we expect um from student to student what do we expect from student to teacher what do we expect from teacher to student um and what do we expect in terms of how we treat our environment and our classroom uh which is something that those four components um is something that's that would be new to a lot of our teachers and I think appreciated by a lot of our students but the curriculum then Loops back to that social contract

091and so for example that okay today we're focusing on empathy and specifically how we can practice empathy using our social contract and it walks the teacher through how to facilitate that conversation with the students so everything's um connected right okay so um if we were to implement this um there would be two training days for certificated staff at the start B year um and we would also have an opportunity to train teacher leaders so our core team um including our GC members would be a possibility and this training um specifically for leaders so they do like the analysis of what type of leader you are what are your strengths what are your areas of growth and how can you use those strengths to support other teachers um how can you build on the the areas

092of growth this training um Ka Kar also offers a specific training for classified staff which is a half day um so early in the year we would want to make sure that um we haveed that training as well um if necessary we could have a makeup training for the teachers or certificated staff who missed the initial training but um we put out a survey already to see who would be available and who was interested um in attending a training that would be um partially option like one of the days would be optional for them they give them right um and we have a lot of a lot of teachers who showed interest in that and the majority of them we're we're at about 75% um we wanted that number to be around 80 and we

093think we we might be able to to get to that number given the feedback that we've gotten so um we probably wouldn't need that additional follow-up training and then beyond that um would be continued consultation like I mentioned with um Partners at capturing kids hearts um and the online resources as well would the classified staff training be offered would that include folks that are like AIDS or um you know folks who are working in recess or that sort of thing okay yes which um was another advantage that we talked about right because um if there's specific language and practices in the classroom this is how the teacher um addresses if the plan right or even celebrations then we would want to see that consistency playground but everyone would have to participate in this and the

09480% you're referring to that's just before the school year starts or because I understood correctly I mean there's a different curriculum piece per month so this is throughout the whole year and the intent is to promote and change culture right so it's not really optional right in in that this is the way teaching will be done right so did I understand like an optional to get to 80% or we or we need 100% correct I mean and that's something we can discussed I think um you know we just got those Sur numbers in and so um we have the option or we've talked about a plan um if we wanted to have a makeup day or yeah I think the question is different I think we're talking two different things I think so we have

095one day um you know there's a certain number of days we have a professional development for the school year um so this takes more days than what we have available so we had to have one day that's an actual um a pay day that the district will Pay Teachers to come we can't mandate that people come to that because it's it's so I think um so we do have one day of training that's guaranteed but I but in terms of like implementation we'll figure out a way to make it so it's 100% implement but whether it's through a makeup day or other right right yeah thank you okay all right um and so here is a breakdown of um cost of some of those items I just mentioned so the the ck1 training is the

096certif the two a certificated staff um we would have three of those because they have a maximum number of student or of teachers per unit um which also works out because we'd be able to separate people by grade level cohorts so we have a K2 group a 3 to five group and a 6 to8 group so that they could be able to focus on their GR levels the leadership blueprint um is that leadership training I was mentioning two days with our core team possibly GC members the culture Shapers is the classified training with path day um there's ATT traction visit so that's when a representative capturing kids Hearts comes to our sites and spends the day with the administrators walking around um just kind of analyzing and troubleshooting problem solving similar to The implementation visit

097where um it's another visit and coaching is involved um and then the campus premium is the subscription to the online resource so with that um you know I don't know what it's like for it but there's also opportunities to kind of scale this back every year so um we had talked to capturing kids Hearts about a second year where um you know we'd have a follow-up training for new teachers right people who might need a refresher um you know they contined leadership training and then like a third year where there's even kind of less you can scale back even more but just to make sure that we're keeping the momentum going and again um align with practices of fality so the first year is about 200k I mean it's 145 here but it could be

098let's call it up to 200k and you're two just so that the board has an idea what that two and three would look like it's about 50 right e year we're talking about a cultural Evolution creating a environment of belonging people want the kids want to come to school teachers that want to teach we're having better classroom engagement ideally we raise uh Ada by 1% it pays for itself everybody's happy go team said one other questions I heard that the parent I heard the teachers and the staff and the students what is the parent engagement or is there a component to the like Community engagement with the um so capturing kids Hearts has newsletters that go out to parents that align with the curriculum so they keep Pace with the curriculum and then um we

099have communication that goes out to families related to what their students are learning in in that moment um in terms of measurement and metrics um there's a teacher survey there's a student survey but also a parent survey that asks this the parent how they think their child is experiencing the Exel model in different practices and components of capturing kids hearts at school and I know one of our El Cap elements is Parental Community involvement I can see this being a training day or involvement for the community as well than thank you yeah introduce thanks for your patience gentlemen all right um as we discussed at our last board meeting um at for the requests of the board uh we do have a uh presentation from the appac team here today to discuss some of the

100concerns they have and also more importantly resolutions to the ongoing concern so I'd like to welcome huge team from Aflac we've got Jason Hammer David Hernandez Chris Ashton and Chad Decker so I'm not sure which one of them are coming up but they're all here welcome thank you for having us back the uh I know it's been a uh a trying time here with the implementation of this and uh I know when we had originally talked back uh at the last board communion we addressed this um we were all heading in the right direction ship was going smoothly and unfortunately along the way we found you know the rudder broke off and we've hit some rough waves so in the interest of that we've been working diligently behind the scenes with Nisha San team here

101along with our uh our VP which we brought in on the dental side of it uh to really engage and try to fix some of the internal issues a lot of it actually came down to more of a communication um I guess we call communication Laps on some aspects of it and some of it's from an internal um technology standpoint which I'm gonna let Chad dig into a little bit further um but more importantly I know when I came in front of this board the last time I promised you I would do everything I could to make sure that we work through this uh that we would be engaged throughout the entire process and we'd be here along the way um I want to apologize I know we've had some uh headaches and we've had

102some rough stuff that's come up um I want to take ownership on that and and just from from the bottom of my heart I never wanted to put you guys in that position from the GetGo so know that's why we're still here we're still fighting alongside of you guys because we didn't want to leave you hanging on something that we sold intentionally we didn't try to sell bad bill of goods or anything like that um which is why we're hoping tonight some of the stuff will show the progress we've made um and we can talk about some of more of the um Solutions we're working on going forward now I'll hand it over to Chad and we'll the next slide thank you Jason just flew in from Indiana today so it's good to be here

103good late evening good late evening to you it's really yeah it's about an 18 hour day so far all good so I've been in dental insurance for 20 plus years my dad was is a retired dentist and I've been through three system conversions um this being my third with afflac what system conversion is means how do you adjudicate your claims internally to then claim comes in claim goes out it's Ag and for some reason uh the prior team at afflac dental vision team they acquired um they failed in the process with the claim judication system so we had an outdated system that was we would need to migrate over to a new system that happened last year in 2023 so any groups that were sitting on the platform like wise born all of a sudden

104we we didn't have we couldn't see the claims um and we didn't know about them and then um they start popping up as they're coming back to the did to six months later for their checkup right and so where gets out and so we're we're we uh aware of the problems and this is systematically been happening for uh across the country um from 2023 business when we brought you guys on the board so that's really really the the root of the problem is the backbone that's been is being fixed um but you know it's what I say about afflac and I'm not a career afflac person is they historically known and prided on paying claims accurately And Timely the D Vision has has failed you guys on it but we have course of action to

105make that better right away and I'd also say we part of it was education for the dental offices here as just you know hey we're we're in the dental division business this is half laac we have some old supplemental plan that they were used to that paid a certain amount to whatever so it's new to them and so we re educate it here locally um your providers so if I if I break it down I I I go straight to what have we've done about your claims and what have we've done about your network provider Outreach so here the stats are um all your claims that we know through the system are paid so you're 20 23 claims we had a backlog of of basically 99 claims um we found out through the process talking

106to all your providers uh getting to the claim with the member where those claims are at and getting them paid and practically sent those out sometimes we were fedexing those uh payments to the the dental offices so we identified everybody every every CLA has been paid through April 10th except for three Oro treatments which require like okay why is this CH children going into Oro and so that that's just needs prior authorization once they're now um in work and then through our provider visits last week so being very proactive provider visits last week we identified four more planes that uh had not been paid until so then now now they're being paid the unfortunate part is the timing of what those how long it took to get the plan to know about them right I

107can tell you from standpoint of black is very re not only reactive but proactive especially with WIS and your group on figuring out where these cles are getting PID and now it's running pretty smooth just for example 10 on this new platform we went to 10% of the claims were being aut adjudicated that means it comes in the system nothing touches it it goes out to the provider payment boom boom boom 10% so mean 90% of the claims are in backlog now it's 88% are being a a adjudicated on our system platform we've made those changes that need to be made to have those things automatically come out go get paid to your to your provider next slide and is there any questions on those claims can you just clarify the difference between cleared issued

108yeah those are the payments cleared versus payments issued that one so on the payments cleared versus the payments issued so the payments cleared are the ones that have actually been processed sent out and checks have been cashed we have verification that they are in bank accounts and taken care of whereas the payments issues are ones that have been sent out and the provider hasn't cashed the check yet or the uh the provider hasn't processed the payment yet internally but has been sent out and we have which we provided to nich and team we actually have provided all of the routing numbers tracking numbers everything the actual claim amounts the claim dates everything like that um there's certain information that we had to hold back due to hippo regulations on that um but we have been

109able to show that all those have been sent out in process for all the pending claims that were um still outdated as of the 2023 claims um but like he pointed out on the new one you can see where we areay uh everything 2024 moving forward we've been able to um timely and efficiently get those payments out just as you would have Pro um experience with a previous provider that's good and it's a great question it's actually what it comes down to right now timing all this stuff happened in April where we're identified de claims paying so the the dental office may have not have just two weeks ago not have the have the check in hand so that's claims claims are are working they're identified going forward we're good we have a good grasp

110of it next part of it is is your network your providers what can we do to help want to educate your providers see if we can get them in network and we've had a literally boots on the ground here uh targeting your providers not necessarily just any dental office but actually wi member dental office so we hit in the last two weeks 52 locations um seven of them were already contracted lease networks three of them we have some future follow-ups um 14 or reviewing information so it's not automatic when they sign up right so you give you give them a writer handbook and they kind of go through what your how you treat the office what your reimbursement fee schedule looks like so they do a little bit of review the office manager will sit

111down with the provider and review that information so we have those packets out right now we know the eight offices of those are considered to join so that's a very positive feedback and I can tell you through across the country while we're new with dental um and some dental offices do not sign up with insurance carers they are intrigued by afflac just because of what the brand and and the name and what um so that's it's it's a very positive thing across the country to identify where the gaps are we have 26 declin to participate of the of any of your members have seen eight of those aren't in any network so meaning they weren't in your network previously 11 of those 26 participate in one network and I know what network that is and

112I'll kind of explain a little bit of that and then seven of them participate in two to nine networks which means little Insurance friendly but but not like 12 or 16 Insurance cars so it kind of depends on maybe they have a couple clients uh that have their um have have a different carrier's dental insurance we seeing a lot of patients so they sign up with some of those carriers the 11 that participate in one network is is where that happens is you don't have a it's not a re it's not a discounted Network so for most networks in dental insurance you're asking that dental office to take a discount we in turn are saying hey we're going to give you steerage we're going to Prov we're going to send you members to your to

113your dental office we're going we're going to be your marketing arm but for that we're going to ask a little bit of a write off and that's going to help the member as far as you know it's kind of like I'd say the old days where we actually you know we never paid MSRP at at the at the car dealership it's it's kind of that same mentality um when it comes to F networks but of those 11 they don't they don't they Join one that they do not have to Discount their fees how we uh handle those 26 we do that through the 95% UC UCR that we have in your plan so Jason did a really good job with designing the out of network benefits so if your um office does not participate in

114our Network currently in may or may not later we're going to pay 95th percentile on that um in that zip code per that uh code um based on Fair health and it's update every six months so what's that mean it means you're not probably be balanced bill it's going to cut your insurance if you go out going to cover 95th of those fees in that given area any questions on that break that down a little further so if a dental provider is out of network affle will still cover 90 5% yeah 95th 95th of the providers in that zip code their fees submitted we cover at the 95th percentile what does that mean you load them all up together so okay maybe I I I'm charging 100 this person's charging 120 in the zip code

115whatever and it's just a 95th of it so i' say you simple math is 9.5 if you had 10 10 in the zip code you have 9.5 and you're cover covering them at at their at their Fe fees want break that down a little further you're paying in the top 5% Yeah so basically yeah simplified math is you have 10 providers nine and a half of those providers are going to charge identically the same rates basically it'll be one guy who thinks their services phenomenally higher or or lady thinks their service is phenomenally higher so they're charging 120 instead of $100 and so we're going to pay 95% across those 100 the extra 20 you're going to have covered out of pocket basically is what that works out so we would cover the fee schedule

116for all those other providers and the one that's the extra $20 you're going to pay basically the we'll pay up to 95% of that you're going to pay the difference so at a given area let's just say a crown cost it's $1,200 here and we're gonna pay at the 95 I can't even I can't do that math right now but we're yeah so we're going to pay 9 950 and then there may be a bill of50 balance billing if that is more than what the provider charges if I may did you not tell us when we signed up for this program full disclosure I'm really angry uh when we signed up for this program that you would match all of the current providers and provide at or better with current providers prior program so yeah

117so we we initially talked we had we done a test sampling of the group already and we able to cover those providers in the area typically how we do is you do like a utilization kind of report you run a hey what do we actually cover in this area and so we went through and we test sampled the group here we covered the majority of them there are a select group of individuals that go to a select few providers which were not in the network um and so those are the ones that are actually falling under the 8 11 that we have been stringly going after to get them contracted in the network um two of them I'll be frank are uh struggles because of our billing situation that we did and had issues with

118Dr fotti is one of them I know some of that that names probably come around the board a lot um we are working with them internally to strengthen up our Partnerships and make sure that we can provide access to your members here without any type of pre um pre- clause or prepayment uh issues that they have to do with um that is a still a work in progress so on that point we entered in good faith with doing test sample and stuff like you would normally do with a typical um Standard Process um unfortunately there were some gaps in that when we came to the final table and like I said the mass majority of your people here we cover most of their providers and there are the few that we have run into which

119have been our biggest paying points that we've run into from that standpoint um as far as the in network cost we are matching out of network cost is where we're having that issue um on that the only other caveat to that is the four cleanings which I know has come up a lot and so I'll just address that and be transparent with that so your old plan was an ASO plan so that's basically a self-funded plan where you guys had four dental cleanings the reason why that was able to be provided to you was because you pay for it so Delta's standard plans are not filed like that part of insurance we have to file put in a bunch of different things every Carri is the same way standard filings allow for up to a

1203-1 which is basically three cleanings without any prerequisite no medical no clearance or nothing else with one additional for medical needs diabetes um pregnancy Etc the reason why Delta on your guys's current plan or previous plan that you had allowed for the four is because you funded it from your programs so you paid for the extra one out of pocket you paid for all four of them because it was dollars coming out of your budget paying for the Self insurance for it's ours where it's a fully insured so that's where kind of that off saing that savings also came from too is because we are taking on the full burden and weight of your insurance costs on that aspect that's where some of the cost savings came in why we're able to produce $100 $100,000

121roughly in value back to you guys from the cost saving standpoint is because we were eating the fully assured cost on that and so there is some out of pocket that ended up coming from some of those especially with the Adam network based on that so to the district as a whole it saved money uh for the actual cost of the insurance to the employer is saved money and for the in use of your client saved money there are out especially outside of network are some of those like I said 95 percentiles where we do have out- of pocket cost um that are unfortunately passed on which is why we are working diligently to have all of our people put back into Network to try to streamline that so we don't have that cost um

122that's also part of the strategy was to have a higher more robust ad of network because this is more robust than most people would have for an added Network build out which is why I built that way to ensure that when we did have situations that arose we would be doing the most minimal impact to your uh student or staff here on site and our goal was to then develop the plan as we go through uh you know renewal years where we were able to add providers stuff like that we could lower the cost to you but also increase the benefits on the it Network side because we have the providers in that Network again that's part of our recruitment strategy we're still working through driving to uh help engage and make sure that we

123can provide to weisburn as a whole um and again like I talked to when we first started unfortunately we failed on some of our promises but we're working diligently to store those up fix them and bring Solutions to the table for you what I just heard you say is when you first came to us this program is equal to or better what you're currently getting at less cost to our staff at less cost to the district what I'm hearing you now say is this program is not equal to what you had before here's the reason why and sorry that's what I just heard you know I what what I would add to it is of the 26 have declined to participate in in our Network there are 19 of those those that aren't um a

124network even 11 in the one network what you have before was the premier plan as well those that participated there was was never a discount so you were paying the member was is 99% they were going pay in ret full retail basically when we went to that Dem office so I think the plan's better actually a comment here on I certainly understand why you're here I do appreciate you being here I I would also like to and maybe it's in your presentation and said don't want to get too far ahead but I'd like to hear from you what is the plan moving forward to keep this level of payment and responsiveness to our dental providers so that our families get the services that they're paying for in terms of their premiums because although afflac did

125not process it process the payments you know that that put our families and the dental providers in a difficult situation families buy insurance because they can't necessarily afford to pay out of pocket for their full Services when they're delivered it's actually very uncomfortable to be in your dentist's office and have them keep asking you when am I going to receive payment for the last service that I provided you so I'll tell you the reason some of these providers are staying with afflac it's not the afflac brand it's the conversations and the provider the fact that this person or this dental practice has been my dentist for 20 years and that's the service provider that we have so I want to make sure that I have a good understanding the next time I walk into my

126dental office that it's being taken care of and I appreciate again those numbers that you showed but moving forward what is that plan so I don't have an embarrass ing Dental visit perfect so we're actually going to talk about some of that in the next slide I'd also like to talk from a personal standpoint I'm a South Bay member here I I have place here in Hermosa I live I also have afflac dental again I work for afflac I've experienced the same problems unfortunately with my own provider here in the market which is why I'm here telling you that this is not just me fixing this for you guys it's also fixing it for myself and for and fortunately we've been able to add that gentleman in his Pro Network our Network and be able

127to move forward with that but we also had payment issues they reached out to me like hey wait what's this I'm like I go back in my setup and I was like we didn't process payment that is weird why haven't we and following through all that so again a lot of those payment issues where you're you're seeing the situation where you're talking about again I can list almost every single one you can talk to me and David have been Hands-On with every single individual that's come through talked to the office managers we've been on site not not to ensure that we keep affle but to make sure that your clients your staff are getting the actual service they Prov you know deserve and and should be provided to them so it's not out of saving

128I understand completely if you guys want to push us out next year I'm not I'm not here to shake the you know the flag and say you guys should keep us and that's why we're here doing it all transparency we crap a bed if I'm just being blatantly honest with you guys so my goal is not only to show up here to talk about how we can move forward but how we can start to reignite the trust and the partnership that we have here because at the end of the day I do feel like the trust has been broken the partnership has been broken and so my goal is to come here and a show of good faith to say I'm not I'm not throwing my my talent I'm still in this dog fight with

129you guys if you want to have us with it and go through it and show you how we can move forward so than for the next slide I also add to that that we're actually continuing this marketing Blitz as far as the providing recruitment not just the wiseburn member um dentist other dentists in this area we have a marketing BL going on through May and it's specifically Target around Los Angeles so I cover from Indiana all the way to California and I chose one market and I was La for to dedicate provider recruitment in the area because we are definitely committed to to it so we'll it'll continue to happen we'll continue to recruit um we got a couple offices where they're you know because of the pain point you alluded to Roger you know

130from the last fall that they're like we're not comfortable yet so we want we want uh you to pay all up front and they call that direct member reimbursement then it's been around for for a number of years but two of them are saying hey let's let's uh in the meantime we're going to require it's it's a Burden Burden on on your members them pay all up front and then um back to the carrier to to get to me to reimburse the member so we yes so I mean unfortunately in that situation that's the two providers that we all have known and talked I'm sure the board has heard about these names yeah um just making sure um it's the ones that we've talked about and dealt with we are working with internal Solutions still

131with them um what we've provided right now is typically there's a longer duration around um how long it takes to get a member reimbursed we've actually put together a white glove VIP service for you guys we know that doesn't fix the problem but what we're trying to do is if somebody has to pay out of pocket that over the percentage we want to make sure they get reimbursed ASAP which is why we have it set up in here with our DMR for less than 30 days which is not standard standard practices is typically 60 to 120 days for reimbursement on something like that so we're streamlining the process to get that back while we still negotiate and go to the uh tables with those offices to figure out how we can provide a solution and

132what do they need from their certain point to feel more confident in being able to set payments up that because ultimately it's on us with that one because of our AB inability to process payments um timely and effectively for them so again rebuilding the relationships with them unfortunately like I said the two that we did hit I think impacted roughly about 17 of your members um so that was where we are I mean when you look at the the size of Y we're talking almost 10 to 12% of that group so it's a big impact and so that's why we're working diligently day in day out um be lying if I think I said I had less than 1500 emails going back and forth with providers with weisburn with the team with David and staff

133so again I'm not trying to say this is fixed but I'm here on a on a a peace offering basically as an olive branch I'm here to work through you guys so that means also if we need to provide uh a detailed summmer Report with our next steps and action plans outside of this we'll provide it to the board's approval to have them taken over oversight on it to make sure that we're doing what meets the board's you know needs to feel confident in what we're doing to move forward and again I know you guys are going to be looking at renewals here coming up soon we're going to do everything we can to show you through and through that we're here with a partnership to help you guys succeed and better our plans along

134the process to make sure we get the uh benefits that wiseburn deserves and needs yeah and and I would just add that you know I'm coming from corporate corporate is behind knows wisor knows your pain and and that's part of part of what uh a reason for me being here um I will say also those two dental offices are just on a wait and see type of approach so they're interested they but they just been burned a little bit so as we take care of the member I I I really believe those offices will come on on board and how we're going to do that is we're just going to show them we've committed a couple things one uh your direct member reimbursed Vib program we are going to mail out to the members that

135see these offices that are requiring payment up front they'll have our director of claims he's actually probably vice president claims direct line email we'll have we'll mail them the form with instructions and then we will say okay give us the receipt of it and we'll pay you within a week knowing there's still you know that it's hurts but we'll get you paid right right away and we'll provide audits to the providers to show them that we're paying their members promptly and that'll that'll be the the case and point to to get them to sign on and it's you know if we're talking 10,000 groups whatever we we're this is custom for you guys and and I believe it's going to work and um I think it's just a first evolution of what what we can

136do to help educate your members uh and the provider offices going forward that's the last of that so we have it open to any questions you might have out of that again I understand uh you know your frustration again I've worked on some of the stuff so and let me again Echo Roger's words thank you for coming I appreciate this is you're coming into a difficult situation I appreciate you here um today I reached out to one of the dentists on a program and the office manager told me four months ago they weren't paid they're now paid up to two months ago they're still waiting for payment for the last two months they also said that this is I think one of the three I'm I'm not going to mention the name but it's one

137of the think one of the three biggest providers of our district she mentioned this program pays provides lesser service across the board than our prior provider again I'm looking at the the you guys provided us a peer-to-peer comparison we look this is equal to or better than when we looked at we going to thre that together our members are receiving less services covered and she said you're now receiving 50% payment of what we received before so I'm looking out for our staff I'm looking out for our community of dentists I learned today that the three versus four was not something that was met and I think my comment to you is you have an opportunity here I'm going to Bright Side you have an opportunity my world is financial services and I talk with my

138clients and I asked my clients who are the folks with whom you have the best relationships and they said the answer is universally the best relationships are with those we had problems with and we fixed you have that opportunity with us but you have a lot to fix and I want to give you another brief story if you'll bear with me about 25 years ago you'll remember Silo was like a Best Buy of the day if you guys remember Silo I bought a TV from from Silo with a big screen TV now 25 years ago is before digital TVs this TV weighed 300 lb so I I ordered it and I because it was big they did a delivery I said will you I can't get this will you deliver so they delivered it to

139my front porch so I got my neighbor and we hustled this 300lb thing into the cabinet when we used to have the big cabinets remember those we plugged it in it didn't work called uh called Silo and said will you pick this thing up no we only deliver it so I got my buddy and we put it back thankfully out a truck and we back it took it back to Silo it's all we can do to get them to come to the truck and take it out and put it back in and I said what will you do for me and they said we'll give you another TV a replacement which they handed me they wouldn't deliver it so I put it back in the truck we put it back in and we plugged it

140in it worked Sol problem solve not really because there's the hassle there's the aggravation there's the time there's the stress there's my bag going out whatever right that's where we are right now and you guys are kind of just delivered the TV to the front porch um I don't know how you solve this but candidly we don't need to get back to even you got to address the hassle Factor because this has been pretty ugly the ugly and I'm not trying to beat up here remarkably ugly 100% um so I want to take care we all want to take care of our team we want to take care of our dentists I'm GNA assume you guys do too that's in your interest so I don't know that we need another presentation from my perspective I

141leave that to our president and others but I would like to see how you get us not back to normal or par but better than 100% and again as a South Bay resident and my like like I told Nisha something that's white brought my reputation is tarnished to an extent even here in my own Community where I live I breathe I got I'm here at Hermosa unified up down the street I've got kids to play here stuff like that I kids go to beach babies all stuff so I'm ingrained in this community here so when I see it it's not like this like most of the dentists like I sit down the street or I'm in their offices and I'm next door because of with clients and stuff like that so this is as much

142as a brunt to me as it is to you guys in the sense of like I sold a bill of goods that fortunate we haven't made good on and so that's the one thing I promise you I I will either find a way we make this better I will tell you to leave us please and then that's the two things I can do find a way to make it better we all would I I would love that that's my that's that's the goal and that's what we'll do I want to I want to thank you both for being here obviously under difficult circumstances as it's been mentioned and I'm not going to repeat I think I have the same concerns that both Neil and Roger mentioned the only thing I would ask you is then

143in looking at at the spreadsheet I think 65% of our dental offices have been the the payments have been issued but we don't know if they've been cash yet and I know you have issues with the systems what I would like you to do is make sure that you follow up and confirm that those payments they' received them and that they they process I I will definitely bring that report for sure that's really important in terms of of our staff in terms of our staff anybody that's come out of pocket I really want them reimburse as soon as possible and that's the exercise it's that follow through that I would like with Nisha Dr that's all I ask and then again uh I think Neil said it eloquently if there's anything find find a way

144of how you how you can come back and say this is what we're doing we do that yep agreed um and I'm just going to direct a question quick as far as I know I believe we have everything outstanding paid up for any direct claims that we had there's nothing El besides the vision which we already sent off today the direct claims yes but I do need the spreadsheet on or everybody else perfect so yeah so we are caught up on the direct claims portions of it that you're talking about we've taken care of that and we can like I said we'll provide the documentation minus the hip information so like the pertinent we can do little modifiers to make sure to show that things have been taken care I just want to make sure

145that a lot of our small businesses and these are Deb offices they're paid I mean that's it's it's it's the end of April they've gone quite a bit so if you can follow through on with on that we appreciate and then last request from you guys the one that you talked about where you had the issue just recently talked to can we get that share that I want do a public yeah no that's what I'm saying if you could share that I would love to dig into that this week okay perfect yeah we'll get that dug into this week and take care thank you any other questions from the board no thank again thank you for coming we appreciate you guys giving us the opportunity to have some time to speak with you today thank

146you so much listen to a lot of great programs together considering awesome thank you okay um going to take a slight recess a five minute recess and then we'll be back e there board member reports thank you welcome back everyone we're now going to go to board member reports and Roger we'll start with you all right thank you Nelson just wanted to U just reiterate my appreciation for the U um the uh Aviation math family night I know I made the comments earlier we had that presentation but it was truly a wonderful event um really look forward to um seeing some of those and attending some of those and some of our other school nights as well so I want to just express my appreciation on that and that's all I have thank you thank

147you R Rebecca um okay uh so uh I I Library week was C celebrating earlier this month and I wanted to read just a quick portion of the governor's Proclamation says that California's Library workers play an essential Civic role helping people of all ages and all backgrounds access the resources programs and services they need and serving as a key resource for trusted information Librarians help us start new Chapters at every stage of Our Lives from showing us the magic of reading his children to teaching us new skills in our golden years all too often libraries and Librarians face censorship and attacks in the rising school and library book book challenges many targeting lgbtq plus authors and writers of color it's more important than ever that we recognize the significant of book significance of books and

148materials that reflect the breadth of our Rich diverse community and defend the essential role of public libraries in protecting intellectual Freedom so I just wanted to say thank you to all of the Librarians in our district and across the country for helping students discover new worlds and themselves through the magic books I'm sorry I'm a little emotional but um my Uncle Paul was the longtime librarian at the Judea collection at the UC Berkeley Library and he has to speak so if you'll St to remember the power of librarians to shap who we are um yesterday was also the start of the Jewish holiday of Passover so to all who are celebrating for thousands of years across the globe the Jewish people have celebrated Passover and told the story of Exodus is a reminder that we

149have not always been free if our freedom is dependent on the oppression of other people we will never truly be free and I think that the that libraries and books have the power to continue to teach us those things that um I look forward to attending all the open houses at our schools this week um and the book fair at Aviation um so we can continue to enjoy the power of books thank you um Rebecca sorry for b um one of our values is collaboration um I know Blake had to step out uh one of the things I would ask him and perhaps e and Nisha is that I think there was an exercise to build our foundation elements in a uh infographic ideally my vision would be to see that on the wall here

150but to have that infographic so we can be reminded of what our mission our vision our values Etc um one of I mentioned collaboration is one of the values because it was thrilling to see that in the adoption process so kudos to the team for involving so many of our teachers in that process and I to see the value exemplified and the way it was done I applaud thank you um math is as Roger has diligently shared with us many times our our most important uh directive this year one thing we've done in the past is have bite of reality at our end of year Middle School I don't know if that's in the plans again this year but it's a wonderful opportunity for students to learn about managing money uh it's my understanding by

151the way that D Vinci in the high school is making a full court press on financial education at all levels at all schools which I'm thrilled to see and this would be a great inroad to that for our uh matriculating students thank you thank you Neil um just some minor uh comments I also Echo the comment that Roger made about math I had a chance to attend um and it was a wonderful event um the excitement and obviously uh tied with our math initiative as Neil set um I'm looking forward also to the open houses coming up and also to Winburn and rock around the block that's scheduled to come up here May fourth so comeing soon and then just the last item I wanted to and I'm not going to pronounce his last name

152because I'm not going to pronounce it properly but for those of you that don't know uh Malachi who was a wiseburn student is D Vinci student was recently named um one of 20 Bo to the 2024 U u9 US men's volleyball Olympics so uh congratulations to him and his family I happen to know him and his family and I still can pronounce their last name I apolog and that's all I have um Dr D I will TR it over to you now on District leadership reports just know that item 8.2 was already taken care of earlier perfect thank you um we have a report from our CEO on our amm and lrgb expenditure plan start off welcome again Jason I have it right here thank you um let me get the power point up amen

153we have these new acrms amen we go another first one this year little lag great so um just want to say um you know this is it's been good I mean we we worked together to come up with um really an expenditure plan for both of these and I'm going to just go through really the again the background how the district we're planning to use this um and I'll get into kind of some of the rules around it and what we need to consider uh again you see here um the biggest I think the biggest lesson of the night is knowing what amen stands for um I've said this many of times and even up until I think last week I was saying amen amen no it's Amen Arts music and instructional materials lot grant

154program and I've seen that amen before the grant program after you know it's there's a mix sometimes they put discretionary in there that's a key word too and I'll mention that later um and then of course the other um monies which I'm going to call one-time monies so that's another key phrase you want to hear onetime monies uh morning recovery emergency block rant or L RBG so we're going to be going over the review of those plans and then the budget so starting on the left and this is just a quick shot you probably don't have those on your PF in front of you but amm our allocation 1.5 million right around there um but here we talk about some differences and for one you'll see the differences of the money L RBG is 1.8

155million um you'll see on the left the Arts materi music inter materi um instructional material plot Grant um it does require um a board to adopt the expenditure plan and have a discussion there for you know about that plan as well so that's what we're doing tonight I'm going to present it to you and if you have questions or you want to discuss and then of course later we'll have an item that will come that will be the approval of this expenditure plan as well um again one thing about amm and also um you we can change it you know we can come back and bring it back to board if we're going to change it or do something down the line so um just there's some flexibility in there um the other differen in

156if you go to LRG we have about 1.8 million a little bit more um that does not require board approval however you know we're bringing it to you because this is a lot of money and you know we should be transparent and getting your input is valued in this process um on the other side you see um that amm that that can pay for increased Health and Welfare benefits and really that's operational costs um so it's it's definitely more flexible as to what we can use it for U on the right side you'll see uh more Direct Services professional development a little more restricted um but you know we can the the bottom line there we can use it we can actually supplant as well for both them but how we spend it's a little

157Nuance there um expiration dates amm coming up quicker so we see 2526 whereas LBG 2627 and of course similarities um that indirect cost so everything we spend with us money um we can essentially put like our district tax on if you will our indirect cost rate which is about 3.89% and that will be included in the budget expenditure plan as well um and I put on both sides you got some planting uh permitted which would be different like if we talking about categorical Title One or prop 28 you cannot you cannot supplant with those monies that has to be um in you know excess or you know in um addition you can't you know you cannot use something you've paid general fund before for this but for this money these monies you can do that

158um so you'll see also the bottom similarity one time funding I'll say that any questions about any of these the differences and similarities the amm is that that prop that passed last year no yeah so prop 28 is that's the other funding that's that's more that's going to be ongoing okay and that will be um it will not allow for course of planting so um we'll have to supplement um but it'll be ongoing about 370,000 that will keep getting you know perpetuity um hopefully a perpetuity you never know you know Jason when you're saying not supp planting why don't you clarify that yeah so you have supplement and supplant um if I'm going to supplement something I'm going to add to what we're already doing so in the world of uh categorical or Title One

159funding we're trying to help um lower socio economic students or students that are come from the UND account or even lcff um supplemental and we're trying to help them with those dollars to close a certain type of Gap you know so maybe they come most mostly like we we we have about a 33% Lo social economics so we'd be helping those students to close the gap would be an addition to our core program um again if we're supplanting we're able to use these dollars for the core program okay that we've already been paying for so like if we needed a a let's say we need to expand the number of music teachers that we had in the district because we have more TK students now and our current number of students can't be serviced adequately

160by them could we use so for prop 28 funding as long as it's above the actual expenditures we're using that would be supplemental we could use for that okay we we' probably be cautious to do though that here because these are short-term funds but but we could use Pro 28 potentially for that but this one we would potentially offset costs for current pay I like that term offset that's a very good for this um let's see here so we've picked three main categories for amen um again I I won't go through every single one of them because it's a lot of information but we have a total of um you know five categories um we're really focusing on three um the first one is um really the materials and you're we already talked about tonight

161about a textbook adoption so we're going to be using this money for that textbook adoption um the middle one you'll see improved School climate so we can use it for um any type of professional development with social emotion learning or um or training thereof um and then of course operational costs um you know the term they talk about increase Health and Welfare benefits but we can also use it for other operational costs and we put a lot in there for communications uh services that we use we could use it for that as well and questions about these three categories I see retirement I remember we did like an early buyout for some or you know we offered early retir yeah could we use these funds to set what we've already paid out any any again

162the it's not 100% clear it just says increase Health and Welfare benefits and it it also says um operational costs um limited or but not limited to health increase in Health and Welfare benefits so there's a lot of flexibility and that's why key word you'll see in a lot of the FAQs or language on the CDE is discretionary in the title of a but again the one caveat here is we have to take it the board to approve whatever weend unlike LRG okay so here's that first category just broken down um we're looking at 2324 textbook adoption about $350,000 um and that this is going to be coupled with some Lottery funding to because you saw the uh the textbook adoption and totality is around 500 and um I can't I can't around 540 or

163something but we're going to use um anything that goes over that 350 we'll use the lottery funds for that um and of course the other piece you'll see um the PD U for ELA mathematics and science we'll have that for any type of teacher training um we can aot that for the 24 25 school year um and 25 okay um the other one improving School climate you'll see here um you know that's again we can uh this is forpd so we really were looking at two areas we have the instructional side um for curcum instruction any type of uh you know the support we need for PD we can use that and then this one's going to be atcl side um for restorative practices or if we're do a PBS training and we can any

164planning will have this bucket of money to use that for that we just heard from uh from Dr Ingram about the new capturing kids heart program would that be something that we would weay we can use it for that but we also have earmarked in LRG as well and you'll see that in there um so you see here the operational cost piece and that's that third category I was talking about um we are going to assign 400,000 for 2425 and that would be for next year and then 400,000 that's that operation cost for increase or health and Ware benefits um and then the second piece communication support um you know we we've seen a lot of U improve you know Improvement our Communications in general I think as a district and um really done a

165great job so we're going to continue to support that okay so this is just in totality so also one thing you didn't see was at 3.89% um which is our indirect costs um I got this down to really under a dollar we'll see where we land um but I you know so we're right there but you'll see those are the three areas and um our indirect rate the indirect rate just to let you know um it does change from year to year based on the closing of the books where would land um last year it was in the a low fours so could it go up yes could it change yes I'm G to switch let me see okay let me make sure now that's the plan for this um there's an item that's also

166for approval which is going to be this plan and there's a PDF in there that's um of the template so that's again when you want to move that or motion that you can have that discussion now or you talk about it now or then or now okay so the next this is L RBG um we're looking at really just two categories um and this is you'll see that accelerated progress to Clos learning gaps um and again through expansion or enhancement learning supports and then uh integrating people supports to address other barriers to learning and I want to make sure I'm not me missing anything about that but the total allocation is that 1.8 um million and and me just see if there's anything else um so if I were to break this down a little

167bit more you know we're talking about those one toone Services we can use it for that um any type of uh teachers assistance um like we have uh response to intervention teachers that you know push in and help and again they can help close that Gap things we were doing before with uh um Esser money as well and we can continue those and here's the first category so for this cre year which you know again we didn't have to have a Bo approved plan but we did bring the math program Specialists uh for 23 24 and that represents salary and benefits and extra hours just because it says zero in the you know the subsequent um years doesn't mean we're going to go do away with that we're going to bring back to board a

168plan as to how we'll continue that support um keep in mind the lcap is still being done and we're still trying to figure out supplemental and so that's part of that plan we'll be bringing back as well um the second group down you'll see that one1 small group support and really our Tech AIDS um we have Tech AIDs that are in the district now but we're going to put some of the expenses salary benefits of those Tech aids for the 2425 school year uh now will they cease to exist in 2526 yeah we're not going to say that you know we can either look at different funding at that point um but we'll we'll move forward in that one but for next year we could use this money for that um we also have the

169RTI uh response to intervention teachers um we're looking at putting some of those expenses for next year in there up to 206,000 first of all I would put my vote in on one vote towards continuing the M program special if that's a yes it will be but um it's already April uh July 1 is 2 24 25 so oh oh for the are you talking about when we move so I mean I would we'd want these projections pretty soon I mean we're only a few months away from that year these are just to spend the one time you're saying we're not using for that I get it um just I guess my question is when do we see the budget projection for 2425 or we that would be when we bring lcap and the other

170items to board we'll bring the budget and lcap the board and we're having like Thursday we're having an lcap lcap committee meeting I believe um and we're going to be discussing that by Friday I'm hoping to get all the dollars align with what the feedback from the community you know we receive um so that it it is a very fast turnaround but we need to make sure we're adhering to it um and again just because we have zeros in out years doesn't mean those services are going away in the out years it's just that's how we're funding thank you okay this one's a little bit you know um more but we have the integrated student supports some of these things you've already seen probably come to board um now depending on when the actual dollars

171will hit but we have gold book which um is a special education um support tool to help right um I want to say um effective and compliant IEPs really to it's an aid for uh the special ed sta to use and we have power School attendance monitoring um this has already paid dividends I mean we've seen a definite increase um just in our attendance and um Ada um across the board so we're hoping to see that grow over time and we see three years of funding for that um and then we have that um um we're doing a summer training institute we're do to look at a week in August where people have option as to what they'll want to train for um I can't remember all of them but it's going to be instruction

172we'll have programs for teachers to do they'll have some options during that week um and then we have I'm just going down the list oh uh the classified site support monitoring um we're looking at bringing on some classified um additional staff that can help um with safety at the school sites um and again right now we're looking at three possibly four depending on you know where we land with that which would be for the 24 25 and 25 6 school year um moving on down you'll see uh we have professional development um throughout the four years there um you know we use solution tree you've probably heard of core learning but we'll use it for that um we have NCI nonviolent Crisis Intervention training a deescalation training um the um is um by the company

173CPI Crisis Prevention intervention it's it's a great training we can't say enough about it but it does um give um staff the tools to deescalate situations um especially in our school sites um and then we also I I put cure kids Hearts there but you see it's seal as we move forward again this this one we can change you know so but that will be ancl curriculum um and support throughout the districts uh and then we have that car Solus which is that counseling piece for our students our counselor use any questions about this second c three plus years that's yes so again this is just the break down to the two categories you see the indirect um which is about $70,000 and I got it into under a dollar two right I think let

174me oh there we go any questions or comments great this is all great news have request you want to do your thing give we okay we're not doing that we're gonna hold the special Buton we're not doing [Music] the the Leisure of the board if you wish to S now or we can hold off on it ier to my colleages we should wait Sil to be here for that one knowing that we have no further um reports from the cabinet just because it's on the agenda and people can see that it was going to be right it's on the public agenda that that we were going to do that I just I guess move that we table the special ed um update that was planned in the district reports yeah I'm just going to table

175it for now and then we'll can bring it back to the next you have a second all in favor apologies to beggy and Jason so you have you have a few items in the for 5.4 actually we can move on because we will not be doing um the mathematics update nor the superintendent report okay perfect thank you so we we'll go ahead and move now to um items from the public on agenda items why do we have any I do not have any public con okay and we'll move to consent items we have a motion for 101 to 1013 than you Neil Al second thank you Roger all in favor hi a quick comment yes just wanted to say that I'm so glad that we are continuing to do the calendars two years out because

176I know that people can continue to ask for them so thank you just for uh measure and so folks know these calendars for the 25 26 foro year are now public Perfect all right next item is 11.1 facilities this is amendment number two to the agreement for the Holly Glen Elementary School traditional uh K classroom conversion project um architectural Design Services Corgan um do I have a motion U motion with a question thank you Neil and a second a second thank you Roger questions comments um just kind of a heads up on it more than doubled so what was the difference kind of what happened uh scope was added originally the contract with um Corgan was for the Del TK conversion project uh we have now asked them to provide another quote for them to

177provide uh Design Services to add cutting basically uh four doors to the back of the kindergarten building because now that we're going to be um converting the T it's that for I'm sorry for Holly confused um now that we're going to be converting the CDC building into um TK classrooms that the Kinder building and the TK building can play in the same TK Courtyard that is not part of the Kinder and as well as adding a play structure for the TK my understand provides a little more safety and expansion for the future correct so now those kindergarten classrooms will have two exits one from the front and one from the back and that way those teachers um the PK and the Kinder teers can collaborate as well so it's a result of ADD absolutely at

178the request of the district not them okay any other comments or questions I'm just I'm excited that that they're moving forward with that plan because I know that it's been a challenge this year for the TK teachers to have some of them in the Kinder yard and some they have to walk all the way around campus with the kids at recess and all of that so I'm really excited that we're making this happen for for that great thank you all in favor thank all right FIS items um 12.1 this is the approval of the expenditure plan for the aen U block grant program do I have a motion so move thank you Rebecca second second thank you Michelle all in favor sorry should have asked any comments question sorry well thank you everyone um item

17912.2 approve adoption of Eureka Math resources for tk5 beginning the 2425 school year obviously this is the public hearing that we heard and the presentation that we heard there a motion yeah motion than you Roger second thank you Rebecca any comments or questions exciting to see how we're funding this with onetime money great use yeah AB very exciting and thank you to again to all of our participants in the math committee and also in particular Dr Harve thank you so much as well for your leadership really appreciate it thank you very much thank you to the entire team invol um all in favor I I fastic um item 12.3 approve an agreement with school business Inc do I have a [Music] motion Mo do I Roger any comments or questions on this this is to

180provide I'm sorry physical Services support do I have any college questions I would think Dr Silver would be able to address the comments here is anybody else familiar with all the services they provide yes I know we use them significantly maybe you could address help us get a a sense of all the ways in which they're providing value to us because the investment is not immaterial yeah um we I mean for one I want to give some some comparison of a previous contract we had was uh just give some ideas about 260 an hour and then um we were asked to go up to uh 350 an hour um so the fact that this contract were at 190 um going up to 195 um I asked for the 100,000 and again I I'll get to

181the answer but I asked for 100,000 because we do have some a little bit left on the PO get through this year but I just said instead of bringing additional funds let's just get the cont for clarity that's not to exceed yes exactly exactly not to exceed so the the um services are the technical services that typically a director of fiscal um you know would do looking at many districts at our size which i' I've kind of done a comparison um and a person at that level with Benefits could would anywhere from 170 to 180,000 would be the cost to have a person that does that job districts are size and bigger um usually have a director fiscal or a principal accountant and these are usually uh certificate or not how about this exempt exempt

182employees um that you know are doing this higher level pieces that are technical such as um I'll be bringing an ab200 um that's a very complicated document and this is a great example of what I work with this person um you know oneone we go line by line and and it's just that double- checking piece also any of the Sachs uploads any of the documents that U you know when we're looking at projections or um you know it's a second set of eyes that we definitely need that keeps us um you know in in check and and just we you know um as far as the numbers they're also the source for our May Revis presentation correct oh uh yeah yes well there are source to that yeah this person has all that information it's

183and it's one person by the way this isn't a team this is a one one person that we worked with um and and again a former uh CBO um that has a lot of experience in this area um but other services you know um any of the Sachs documents that we're uh creating we're putting together uh they are going to get uploaded those pieces um and even some of the best um reports to pull but reports down put reports in um that are really really during those periodic reports R du for Budget adoption year in closing and also helps with the audits as well so okay thank you all right um all in favor I last item 13.1 approve job description salary scheduled for the Director of Education Services um do I have a motion

184no I'm just kidding I think I I may I do presume we're going to have a deserved astronomically a grandis recognition for Dr harbe at some point in the immediate near future so please know that's you're in our hearts and Minds yes all joking aside I to approve Rel Rel do I have a second second we still have vote on this all in favor I guess guess um all right upcoming dates and event as I mentioned earlier we have rock around the lock coming uh May four coming uh quickly here May 4th 9:00 a.m. um option open soon out for that any any anything else uh open houses that are this week we have um we have open house tomorrow night for Aviation and Del air and Holly Glenn May first and the times on

185those for everybody start it depends on the school um I know Del a is at 6 tomor avation and are both tomorrow H is right at 5:30 right yes May and then I gu that wurn middle school has student conferences on May 22nd which is their replacement because they had winm halfway through the year so now they have student Le conferences which all the parents attend is the Holly Glenn and WIS usually start at six o'clock as well any other upcoming any other upcoming dates or events that we should all right have a motion to adjourn in a second I move thank you