Board Meeting 8-5-25

001Thank you very much. We're going to go ahead and get started at 5 p.m. I'm calling this meeting to order an open session. Approval of board agenda. Any changes or modifications to the agenda as it stands for August 5th, 2025? I have a few. Yes. I'd like to pull item D, 3, and item under teaching and learning, J, 1. All right. Any other changes or modifications, questions on the agenda this evening? All right, so we have an agenda with the request of the superintendent to remove items d3 and Item j1. Can I get a motion as is? As stated so moved It's been moved by trustee Rogelio Villagrana and seconded by trustee Rodriguez Mojica All those in favor, please say aye aye Motion passes to approve the agenda minus item D3 and J1 by the

002four board members present and three absences. All right, let's go ahead and proceed to public comment for items in closed session. No public comment. So we're gonna go ahead and go to closed session and reconvene in open session here in this boardroom at 6 p.m. Thank you very much. Thank you very much, board colleagues. It is now 6.02 and I'm gonna call reconvene this meeting in open session and before we begin with item E1 I'm gonna go ahead and pass it on to our superintendent. Before we start the board meeting I'd like to have this board meeting in the memory of one of our own Amy Brown passed away this weekend. Amy has been very important role person in our lives in our district she's served here for over 20 years and worked in different

003departments always happy always willing to help and we're very sad that of her passing and then I just like to request a moment of silence in her honor may she rest in peace thank you very much superintendent we're gonna go ahead and proceed to the Pledge of Allegiance please stand thank you very much We're going to proceed to the land acknowledgement statement. We should take a moment to acknowledge the land on which we are gathered. For thousands of years, this land has been the home of the Putwin people. Today, there are three federally recognized Putwin tribes. Ketso Dehi Band of Winton Indians of the Colusa Indian Community, Ketso Dehi Winton Nation, and the Yocha Dehi Winton Nation. The Putwin people have remained committed to the stewardship of this land over many centuries. It has been

004cherished and protected. as elders have instructed the young through generations. We are honored and grateful to be here today on their traditional lands. Thank you very much, Trustee. Moving on to the equity statement. All students deserve excellent schools which are culturally responsive and set high expectations, a high quality learning environment, and equitable resources to ensure that they are reaching their full potential. WJUSD will be purposeful about providing equitable access to all essential educational opportunities for all WJUSD students, especially diverse and disadvantaged students who have historically been underserved by educational institutions. Thank you very much trustee moving on to the Board of Trustees agreements Our agreements are check in remember our larger purpose boundaries Remember that individual decisions are not personal open aspire to finding common ground have empathy Being respectful and assume best intentions Thank

005you very much trustee moving on to announcements of any action taken in closed session There was no action taken in closed session and we're gonna go ahead and proceed to board action approve the appointment Employment of the following positions director Human Resources and principal Gibson Elementary School. I'm gonna go ahead and begin With the first one director of Human Resources I'll take a motion for their approval of the appointment of budget hot Jattu for the position of director Human Resources It's been motioned by trustee Richardson Fowler second and seconded by trustee Brubaker and we're gonna do a roll call vote trustee Rogelio Villagrana yes trustee Rodriguez Mojica yes trustee Richardson Fowler yep trustee Brubaker yes trustee Bautista Zavala aye With that vote we approve to appoint Baljeet Jattu for the director of human resources position

006at the Woodland Joint Unified School District and we welcome you to our new position Miss Jattu. Thank you. I want to thank the president, board of trustees and the superintendent. I look forward to serving the Woodland community and being part of the community. Thank you. Thank you very much. Superintendent would you like to take a photo? Yeah, would you honor us with the photo please? And now we're moving on to principal Gibson elementary school Can I'll take a motion for the approval of the appointment of Lucy Woodall for the position of principal of Gibson Elementary so moved second. Thank you very much. It's been moved motion by trustee Richardson Fowler and seconded by trustee Villagrana. And this will also be a roll call vote. Trustee Villagrana. Yes. Trustee Rodriguez-Molica. Yes. Trustee Richardson-Fowler. Yes. Trustee Brubaker.

007Yes. Trustee Bautista-Zavala. Aye. Motion passes to appoint Lucy Woodall for the principal position at Gibson Elementary School by all board members present and two absences. Welcome to your new position, Ms. Woodall. Please come forward. Thank you very much president for the trustees Superintendent or take a lampkin. Thank you so much. I am excited and humbled I'm looking forward to this new journey to serving not just the woodland community, but the Gibson community With lots of dedication a quarter song with all my heart. Thank you Thank you very much. Mucha felicidades And if you could also join us for a photo Yes, your family is also welcome to join. Yes. Her daughter's a Pioneer High School graduate. Muchas gracias. Thank you very much. We're gonna go ahead and move on to board action. Superintendent, sorry, board

008action, student expulsion related items. And this is related to student 25-10. This vote is for the expulsion case 25-10. Do I have a motion? So moved. Second. It's been motioned by Trustee Richardson-Fowler and a second by Trustee Brubaker. And I'm going to go ahead and do a roll call vote, okay? And this is in a different order, just as it is on the sheet. Trustee Bautista-Zavala? Aye. Trustee Brubaker? Yes. Trustee Richardson Fowler. Yes. Trustee Rodriguez-Molica. Yes. Trustee Villagrana. Yes. Thank you very much. Motion passes by all board members present and two absences. Thank you very much. Quickly moving on. Public comments for sections G, consent agenda. Seeing none, moving on to consent agenda. Any questions or comments on the consent agenda? Trustee Villagrana. I need the appeals removed. Thank you very much. POS will be

009voted aside from the consent agenda anything else questions or comments All right. Can we get a motion to approve the consent agenda without? Item g1a so moved a second second It's been motioned by trustee Richardson Fowler to approve the consent agenda minus g1a and seconded by trustee Brubaker all those in favor aye any attention Sir, you're absent Europe staying abstaining to the consent agenda minus g1a. Correct. Okay. All right, and I am I am in favor of approving the consent agenda so the motion passes by Four board members present and one abstention by trustee Villagrana and then I need a motion to approve Do you have any questions on the PO? Go ahead, sir. Thank you If it came through, Superintendent, I missed it, then let me know. But I don't remember getting a response

010to my question on the fact that we had 10 non-public agency contracts. If it came through, then I missed it. But I didn't get a response, or I missed it unless there was no time for the response. For the rest of us, can you paraphrase or in a concise statement give us what your question was? I asked... That said I do not recall so many non public agency contracts and I just asked why do we have so many this year? I counted ten. Okay. Yeah, I don't remember getting here at seeing the response from staff I will try to answer the question then I'll ask mr. Ollum if there's anything that I Need to may have left out The reason it feels like this 10 is because they all were processed earlier same time sometimes

011we They're put in different timings, but I don't believe that we're having anything additional or out of the ordinary this year Mr. Alam, can you please come and just clarify? That is correct the The agencies that we contract with we haven't seen a significant difference in pattern including from last school year the timing of the POS are different where they were more scattered throughout the summer So a little bit more condensed this school year is one explanation for the difference in pattern. My question was not the difference in pattern. So my question was whether there were so many as many last year and the answer is yes we had the same last year than this year. Yes we had about the same last year as this year. About the same means more or less last

012year. We might have had one or two included and just just so that. To clarify to the board, any time we have a contract with one of the agencies, it comes with an agreement and an IEP, which would be approved in closed session. And so those would, I think last year we may have approved one or two additional, but it's not significantly different from that last year. And I could add some, there was probably a slight increase, for example, school psychologists. We spent as well as we hired contractors during the school year Because we weren't able to acquire as many in the middle of the school year because we were able to fill positions One example for speech therapists we had at least one retirement So that would be at least one increase in contracts

013to cover because we weren't able to recruit our own speech therapist Thank you. The other one was on PO 25 I had this doesn't apply to you. You can yeah I had simple question. What is this for and I don't think I got a response Isn't that our? Wested Contract with Wested to do the evaluation of the SPED department. I don't know. That's why yes, that's what it that is So we had already agreed to work with them and this is just a way for us to pay them And they've already started the work last spring and they're continuing that it didn't say that in the description That's why I didn't I wasn't sure what it was for just said Review data and practices and outcomes for students receiving special education services Okay, and then

014was answered and then it was that's already. Thank you Thank you very much board member trustee will go down trustee Rodriguez Mujica Thank you, I wanted to talk briefly about the YMCA contract I believe that is number 26 26 26 and 27 perfect so number 26 and 27 When I first saw these numbers my eyes nearly bulged out of my head because it's very high right so for 26 It's YMCA of Superior, California. It's for ELOP and I believe that one is for Spring Lake Elementary for a cost of two hundred thirty seven thousand six hundred dollars and then twenty seven is similar. It's also YMCA ELOP program but this one's for Zamora Elementary and it's the same price. Right. So two hundred thirty seven thousand six hundred dollars. And I was able to talk

015with our superintendent before this meeting to just ask clarifying questions about that that number seemed really really high to me. So I wanted to see if superintendent you wouldn't mind sharing what you shared with me and why that's such a high price tag. and how it compares to others or other ELOP programs. Sure. So we contract with the YMCA to do the whole program for those two schools. A few years ago when ELOP first was given to districts and we were required to offer ELOP at all our schools. Before that, these two schools, well, Samora particularly and Spring Lake had already had a relationship with YMCA and parents were attending the YMCA. for a fee, so parents were paying. And so we were going to do district-wide programs so that parents did not have to

016pay, but there was an outcry by both of the schools that they wanted to keep the YMCA and not have the Raptor School Program run by the district. So in order to satisfy that request and popular... Program for those schools. We decided to contract directly with them So what they do with those funds is that they hire the entire staff at the need for the after-school program that includes Whoever's the coordination? Includes materials includes their tutors and includes any programs they bring in and they take care of everything involved in the ELOP program Not another money goes directly to the site because the money goes all directed to YMCA so that they can run the entire program and How that compares to the district for the district is a little different because at the district

017level our staff hire tutors and to places places them across the district We have a coordinator and we have staff who run the programs and we give every site $10,000 to use to work and buy materials because it's logistically a lot easier than trying to distribute, let's just pretend like paper or paint, that they can buy what they need with a site secretary because now those are run by the district and we use our site secretaries are paid portion from the ELOP funds. We also pay for custodial as well because the ELOP. have the schools running more so some of our custodial workers are also paid partly of elop and so that we take care of all those pieces from our end so the 10 000 you mentioned for the materials they're not going to

018spring lake or zamora because they're built into this ymca contract yes exactly thank you thank you very much anybody else all right so we have a peel list Would anybody like to motion so moved second All right, so I have a motion by trustee Richardson Fowler and a second by trustee Brubaker to approve item g1a Which is our PO list? I will be abstaining So we may or may not have the whole life. Okay, or trustee Richardson Fowler. Would you like to? Retract your motion. Sure. I will send my Motion. Okay. Thank you very much Your second is retracted by automatic. We're just gonna leave it on for the next agenda It sounds like I'm gonna need to I just want to Alert the board and inform the board that this this will have significant

019operational Challenges for us. For example, the YMCA will not be able to access these funds We will not be able to start and have our North Valley Program counselors available start when school starts We're going to have some office depot supplies that may be stalled at their school sites But I'm just looking at some of the things here I've just wanted to let you know so that when you hear about things not being able to move forward It was because we were not able to take action tonight. Is it possible to have us pass part of the consent or the And so with some some things can get moving I don't know what the reasons for the abstentions so I can't speculate on what those things may or may not be so well for example

020the non-public schools students need to attend school and so those are priority I can reject I'll withdraw my abstention now I'll take up my concerns with a superintendent I don't want to go I never item so I move to approve second all right thank you very much It's been motioned by Trustee Rogelio Villagrana and seconded by Trustee Richardson-Fowler. All those in favor, please say aye. Aye. Thank you very much. I'm going to abstain. Motion passes by four board members present, one abstention, and two absences. Related to this, item G1A, I do want to say thank you very much for taking this action. As I've stated to you in the past, I'm not able to participate in the PO list. So I am abstaining. So I do appreciate that. We're going to go ahead and continue

021past the consent agenda. Public comments for items on the agenda this evening? Seeing none, we're going to go ahead and continue. Reports, Superintendent. Okay. It's been a very busy time of the year. We have a lot of great things happening and getting ready to launch the school year. We have student facilitators preparing for leadership camp. Leadership camp is happening this week, this weekend. They'll be leaving on Friday and will be out at leadership camp Saturday, Sunday, and returning back on Monday. So we're very excited. Here are the students who are the facilitators of the leadership camp. They're actually training. other student leaders. So we have student leaders training other leaders and they're going to be leading the whole thing and we adults get to sit back and watch and watch our students take charge. So

022we're really excited about the growth of these young people and also of the ones who are going to take advantage by attending the leadership camp and we continue to grow. I was joking with the students that pretty soon they'll be able to take over the whole camp. We also have had families already starting to come for staff training, first training. The most recent one has been families to attend a transition to middle school parent workshop. They've been in English and Spanish. There's been two workshops. We have been doing them hybrid style as part of our move towards making sure that we offer different options for our families. The other night I stopped by and there was about... I will think about 25 parents in the room and there was another 20 online and so this

023seems to be already a way that we can engage with parents in different ways and so we're going to continue to offer different options for our parents and I want to thank our cafes specialist and staff and Armando on our teachers from Douglas middle school for putting this together this really nice to see our parents wanting to nervous as their first middle school student and some of our students the first time going to middle school so a lot of nervous families but they were reassured by this this workshop that was put on by staff we have also had some teachers from woolen prairie and uh let's see it was woolen prairie and gibson no not gibson i forgot what other school woolen prairie and beamer and there was a third school anyway there's some principals

024they collaborate you know they collaborate and they are they said hey I'm wanting to do a discipline training and there so I think there was three sites that got together and brought their teachers together and started doing did a training on positive discipline professional development happened for a few days it was here in the room and they're just preparing about how to support students with positive ways to reinforce positive behavior and we also had our new administrators and staff from the district office with principals come and do an in-service to learn to meet each other. We had a lot of time to team build and also to learn about how the district works. And so we've had a full room with staff and this building has been very loud this week. We had the pleasure

025of participating and welcoming our new teachers at the new teacher orientation. It was a really, I don't know what it was, it just got a really positive vibe in the room. We hired some amazing people. They were excited to be there. You can see them smiling. They were so engaged, paying attention to every word that everyone was saying. I think we also had our union president come and they do their annual lunch with our new teachers and kind of give them information about. the union and what they have to offer, supports, all our departments presented. And so they were ready to go with their laptops and their new name tags and ready to go. And then they spent two days here, then they spent some time at the school site as well to get their

026keys and start setting up the room. Then today, it's been a long day today. We invited all our staff to do a welcome kickoff to the school year. Trustee Brubaker was able to join us, and so was Trustee Villagrana. We didn't have everyone from the district, but we had quite a crowd. And it was just a pleasure to welcome and honor to welcome everyone to the district, to get on the same page, to reconnect. to set the tone. And then we also had a keynote speaker also supporting us with our focus for the year and doing some anti-bias training with our staff in a very positive way, in a way that people were willing to hear, in a very human way. And I think she did a wonderful job. We had music. We had... pastries

027and coffee and fruit and it was just a very also a very nice event and I'm looking forward to doing it again next year we already have ideas on how to make it better next year and so something new that we haven't done in a long long time I don't think I can honestly say I've never attended an all district staff Event like this since I've been here in Woodland But when I was gone for three years to Lodi they did do something and I missed out on that one So I didn't know what it was going to be like here and it was it was it was very positive And then for state and federal funds, as you may have heard in the news, the federal government has released the money that they were

028impounding from states. They have released the money to the states, and now the states are working on distributing those funds back to the district. So more to come on that. I haven't heard when and how they're going to distribute them, but they are coming back to us, which has been a big relief for all of us to be able to have. Assurance that we're going to be receiving those funds and that concludes my report. Thank you very much superintendent moving on report from the California School Employees Association CSE a Good evening, Super Nintendo Ortega-Lampkin, Board of Trustees, Cabinet, and Community. My name is Rebecca Rossiter, and I am a library tech at Douglas Middle School. I proudly serve as the president of Chapter 118 of the Classified School Employee Association. First, I want to welcome

029Dr. Guerrero, Dr. Toto, and our newly approved director of HR, Baljeet. Our chapter is looking forward to building collaborative relationships with all of you. This morning many of us attended the superintendent's welcome back kickoff event It was nice to have the opportunity to chat with people from other sites and departments that we don't get to see often Dr. Joseph Matthews speech was a great reminder of how we each enter the workplace from different perspectives And we should all strive to connect and listen so that we can learn from each other I want to thank all of our employees that worked through the summer to close out last school year and open up this school year. Thank you to everyone who helped move classrooms from one site to another, deep cleaned classrooms, delivered curriculum, furniture and

030supplies, and all of the things that need to get done that I don't see. This district could not function without each individual's contribution. This year, July 20th through the 25th, our chapter sent three members to CSCA's 99th annual conference in Reno. We were one of 399 chapters of 762 in attendance, with a total of 1,885 attendees. We opened with a keynote address from Kath Koshal, who's the founder of the Kindness Factory, which is a not-for-profit that creates educational programs in schools. It was an incredibly moving speech. We closed with a speech from Tennessee Representative Justin Jones that ignited a fire in many to fight for those that are unable. The three of us that attended each attended three different educational breakout sessions where we learned about understanding district budgets, setting smart goals for our chapters,

031and organizing, to name a few. Every year at this event, at this conference, we raise money for the Dorothy Bjork Assistance Fund. We just pass around a bucket and people put cash in, chapters, donate money, and we present our checks at the conference. And during those five days, there is a link open for people to make donations online. This fund provides financial support to members who have been evacuated or lost their home due to natural disasters or have other financial emergencies beyond their control. At this year's conference, we raised $104,947.19. Next year's conference, we will be celebrating our 100th annual conference. It will be July 26th through the 30th in Las Vegas. I also want to take this opportunity to let you know that CSCA puts on many amazing opportunities for professional development, including the

032M&O Academy coming up in September and a para-conference in the spring. The training that I and others have received from these CSCA events has made a significant impact on our work for the district. By far, it has been some of the best training I've received, specifically the para-conference. I am hoping to engage in conversation about how we can get more of our staff to attend these conferences. Today's PO list. $1,174,616 in contracts for services and special education. This does not include the non-public setting purchase orders. I am happy to say that there is a meeting set up for Friday to discuss contracting out. We understand the district's responsibility to provide services to our students. However, year after year of contracted services indicates the need to take a hard look at how we are recruiting and

033incentivizing people to join our Woodland Joint Unified family. We are encountering hard financial times and this board will have to make hard decisions. I appreciate the work that the board has done to understand the budget and to make the best decisions for our students and staff they can. Thank you and this concludes my report. Thank you very much. Next one is report from Woodland Education Association, WEA. Thank you. Good evening Superintendent Ortega-Lampkin. I feel like we just saw each other. President Bautista Zavala, trustees, and members of our community. My name is Becca Bernard. I don't know how it happened, but I'm entering my ninth year teaching seventh grade science. And my third year as president of the Woodland Education Association. Before I begin, on behalf of all of our teachers, please allow me to extend

034a heartfelt thank you to our incredible custodial and MNO staff who have been working tirelessly all summer to get our schools ready for students on August 13th. From new roofs and painting to door locks and security cameras to brand new fencing, thank you for improving school safety for students and staff. And is Jim here? I'm holding my breath for Douglas. It's going to be done. The tail end of summer always feels jam-packed and it goes by way too fast. This past weekend, I had the joy of attending the CTA President's Conference with our new Vice President, Kyle Pease, who you may remember addressed this board back in June. In the midst of some unprecedented threats to public education, it was energizing and refreshing to be surrounded by leaders from across the state, all working towards

035the same goal, building better schools and stronger communities for our students. On Friday, our WEA leadership team had the pleasure of welcoming new educators to Woodland. There's something truly special about seeing a room full of brand new teachers, full of questions, excitement, and that unmistakable first week nervousness that we all remember too well. We invited them to join our union and shared essential onboarding information, including one item I cannot emphasize enough. Teachers do not pay into state disability. It's absolutely critical for them to sign up for private disability insurance such as CTA's sponsored standard. This is often overlooked in the whirlwind of starting a new job, but it can make all the difference when unexpected life events arise. This is a reminder for all of us, colleagues, mentors, and site leaders to help our newest

036educators feel grounded, informed, and supported from day one. Please remind them. Today, many of us returned for our first of four additional paid professional development days. While it's never easy to give up those last days of summer, we appreciated that our time was respected and compensated at our daily rate. Dr. Sasha Joseph-Matthews opened the day with warmth, humor, and some powerful themes that set the tone for the year ahead. I particularly enjoyed her quote, if you don't intentionally include, you will unintentionally exclude. Inclusion is not accidental. It must be practiced with both our students and our staff. She also said to listen, learn, lean in, and love. Listen deeply, learn from those around us, lean in with curiosity, not assumptions, and lead with love that is patient, kind, and rooted in truth. We are all

037here for the same reason, to give our students the best, an education that prepares them for life in a classroom where they are seen, supported, and inspired to grow. But as we gear up to welcome students next week, we must also be honest about the challenges we're facing. We should be asking, how many teachers resigned or retired last year? How many were only with us for one to two years? How many vacancies remain just one week before school starts? And most importantly, who will be filling those vacancies? Let's not go into this year naive. We must prepare for the reality that we are already spread thin. Are we being transparent with families that many of our students receiving special education services will be working with long-term subs, emergency interns, or contracted providers, not district employees?

038And are we asking ourselves what it means that nearly $1 million on tonight's purchase orders are allocated for contracted special ed services, money that could instead be reinvested into local, dedicated educators? This is the cost of not offering competitive wages, a cycle where we spend more and more on outside help instead of investing in long-term stability for our students and staff. Although we did not reach an agreement last year before summer, our WA bargaining team looks forward to returning to the table soon. We're hopeful that we can quickly and collaboratively wrap up last year's negotiations because our teachers can't keep waiting. Our students can't keep waiting. They can't wait for fully staffed classrooms. They can't wait for stability and relationships that last. They can't wait for this district to prioritize keeping great teachers in Woodland.

039WEA agrees with Dr. Sasha. We believe that this year can be great, but that will take all of us listening, learning, leaning in, and leading with love. Let's encourage, let's empower, let's inspire, because our students deserve the best. Thank you, and I wish everyone a wonderful first week of school. This concludes my report. Thank you very much. And we're moving on to reports from board members. Who would like to go first this evening? Trustee Villagranath. Thank you First question for the superintendent if we could know from those Non-public placements you have to answer now, but if you get the information how many of those if we had the staff could we have because I know some of them are Needs beyond what we have so I'd like to know what I guess percentages that we

040if we had the staff that we could versus the ones that we just don't have a choice because of the Needs so again you have to answer now, but just maybe update email JUST ONE COMMENT. I WAS NOT ABLE TO BE HERE AT THE LAST MEETING BECAUSE I WAS IN CONFLICT WITH WORK AND SOME THINGS WE WERE DOING. I WANT TO CLARIFY A POINT ON THE COMMENT ABOUT THE PROCEDURE THAT WAS FOLLOWED FOR CONSIDERING THE VICE PRINCIPAL AT Well in high school and we did follow procedure. It was the hearing process, right? I made a recommendation the board then reconsider it and then the board board voted not to do it and that was the procedure that was followed You know as we make future adjustments on the budget The board will determine what a

041procedure that is. So there's not a procedure The board determines procedure so it wasn't like we didn't follow the procedure That was just again. It is part of the hearing process is part of that again the whole analysis and that's when the public can come in and make comments as well again remember the public could have made that request and we had to consider it we could have said no as well like like it was done but again I just want to clarify that it was part of the process that we engage in as a board and we'll continue to engage you know as a board and we might decide to use the process that we used last time to make the adjustments or we might decide to do a different process you know when

042we decide to make those adjustments so just want to make that clarification that's all for me thank you Anyone else this evening? Trustee Rodriguez-Molica. Thank you. I just wanted to share, as many of you know, I work at UC Davis and I will be teaching a summer class this summer that begins this Thursday. So my class will be 4, 10 to 7 p.m. And it's just the summer session is just six weeks. So it'll be over quickly. But I will be late to our meeting, our upcoming meeting on the 21st of August and the 4th of September. So I will get here as soon as I'm done with my class. But it likely won't be here up until until about 730. Thank you. Thank you very much. Trustee Rodriguez-Mojica Anyone else this evening? Nothing to

043report. Trustee Brubaker? I just wanted to say how much I enjoyed the kickoff this morning. I am wholeheartedly in support of doing that annually This is my first school year starting as a trustee so I actually woke up an hour earlier than I intended to with some jitters about am I gonna remember the names of the teachers that I've met? I think that I did So I loved how that all happened, seeing so many familiar faces and the message that we all were given to start off the year could not have been more apropos for the moment we're in. And so I just want to say how much I enjoyed that. That's it. Thank you. Thank you very much trustee Brubaker From my report this evening. I just want to focus in on Giving a

044warm welcome to all of our new employees teachers and staff Welcoming back our returning employees and staff teachers and staff Super excited to get this new academic year. I know aside from being a board member I'm also a mom and my oldest is going to be a junior in high school And then my old my youngest is going to be a fifth grader And then my soon-to-be daughters are going to be both in college. So my oldest will still be at Spelman in Atlanta, Georgia. And then my second oldest is going to be a first year at the University of British Columbia. So it's exciting. It's definitely a fresh start of a new academic year. So I do want to say sorry for not being able to be there this morning. There wasn't an early

045enough flight to get me back here in time to be able to be a part of the welcome So I I was going back and forth with Elodia. How can I make this happen? But I had to take a deep breath and say hey There are things that I can control and there were things that I cannot and one of them is air traffic So I want to say sorry, but I'm really really excited To be here as a board member, but also as a mom in this very very exciting time. So great momentum, excitement as parents, as board members, but also as community members. You know, supporting our students is really, really important, and I think we have a great opportunity to start a really... Positive academic year with the right step forward. So

046thank you very much I acknowledge and I think all of the hard work that's taking place behind the scenes and All of the work that's taking place in the classrooms and preparing and making sure that we're all staffed up As board members we hear all the work that goes into it, but there's nothing like the folks that put in the work. You guys are the ones that make everything happen. So thank you, thank you so much. And I'm excited to start the school year with everyone on Wednesday, the same day as the start of the Yolo County Fair, right? There's a lot of exciting things going on in our community that day. So let's start fresh and positive, but also let's drive safe on Wednesday because there's going to be a lot of commotion all

047over town and our county. So thank you very much. That's it for my boardroom. And the next item is I-5 and that's information board committee updates. Any committee updates? I know the Coalition for Woodland Youth does not meet this month of August, so you will not see any updates on that. But I will tell you that SB 226 did get held back and it's been turned into a two-year bill. As it moves into the next legislative year, I'll let you all know if there's any momentum in terms of that proposal. Any other? Board reports. I did see some emails going around asking board members for their availability for respective committees. Please remember to respond so that our staff can start planning those respective meeting dates and sending out calendar invites. So thank you very much

048for that proactive email. Okay, moving on to item J, teaching and learning information, equitable access to the expanded learning opportunities program. Our director Danielle sharp and I think Tori's gonna come up here to Tori Patterson Our growth going to be presenting on our expanded learning opportunity programs There's been some changes Recently from the state that has had our staff having to readjust and so we're gonna Give you some information about what it is how it works what was the funding and what's happening now that we received additional funding. So I'll pass it on to Danielle. Okay, thank you. Good evening. Oh, sorry, there's a public comment. Oh, sorry. Is that person still here? The comments are before. The comments are before. Yeah. Thank you very much. I apologize. And it's Mike. I'm sorry, what was

049the last name? Bartles. Bartles, thank you. Sorry to steal the thunder. I apologize. Good evening, Superintendent and trustees of the board. Thank you for the opportunity to provide comments to access the Expanded Learning Opportunities Program as it affects our family in a tremendously important way. My name is Mike Bartles, and my son Hudson is going into second grade at Spring Lake Elementary. My wife and I both work full-time and are unable to be home to provide care for our son during the day. We also have no family in the area that we can depend upon for child care. For the past two years, our son has been enrolled in the YMCA ELOP program for after-school care at Spring Lake. The YMCA after-school program has greatly benefited my son's educational experience and provided my wife and

050I with peace of mind that he's in a safe space while we both work. This is the second straight year where we've gone through the turmoil of being wait-listed for the district's after-school program. Losing after-school care is extremely disruptive and stressful to us and the many other students and families that are in a similar situation. Woodland has very few after-school programs available to working families like ours. Of the two after-school providers that we found, only one offers transportation to their facility after school. However, they are completely full and we are on the wait list. I support the prioritization of ELOP services for unduplicated students. However, other students and families that depend on these programs shouldn't be left without after-school care, with little to no explanation why. I urge the school district to immediately take action

051to expand the after-school programs to all students who registered, and to explore additional solutions like fee-based options to preserve access to these valuable programs. Also, I urge the school district to please communicate more effectively frequently and openly with parents as to the status of their children's enrollment Funding allocations and the overall state of the ELOP program. Please do not repeat what has happened the past two years in the future Thank you. Thank you very much, sir moving on to the item question related to the trustee go ahead for the superintendent and you have to answer now if you don't answer but regarding the Feed based service option just being a few cancer now, that's fine But I'd like to know the answer if that is an option for us to to implement. Thank you And

052I'll just be very general It is an option that we would need to explore and that way we need to be would take time to implement We wouldn't be able to do it this year because we're too deep into the year We would not be able to offer it I talked to actually spoke to the YMCA. So I just want the Spring Lake families to know that I actually spoke to YMCA and said can we can you take can you expand by offering you know to people who want to pay and they are not able to mix funding. The only way that they were able to do it and consider is to have two separate programs at the school. And that would not be something that we would want to do because we wouldn't want

053to have kids with the pageant and not paid on the same school. So we the only option that we would have if we were to do that is to eliminate YMCA, which I don't think that's what the families want either. So that's something that we can continue to explore. So there is a way, but it's a little complicated and we won't be able to do it this year. But we're going to have staff already letting them know that I'd like to have explored and have information by early January, February, so that we can see if we can proceed differently next year. Thank you, go ahead Okay, good evening superintendent Ortega Lampkin board president trustees and cabinet as you know, I'm Danielle sharp I'm the director of state and federal programs and I oversee the expanded

054learning program Presenting with with me tonight is Tori Peterson our coordinator of expanded learning I Just want to highlight that as the Ed Services Department and as the district, we always anchor everything that we do in our LCAP goals. And specifically, our program really looks at trying to make sure that students have enrichment in a safe, supportive, and inclusive environment, which is goal two at the heart. This evening we will be providing an overview of the program funding and requirements of the expanded learning opportunity program This includes clarifying program access and where we currently stand with enrollment district-wide The expanded learning opportunity program is a state fund initiative funding is allocated to the district based on the number of unduplicated students enrolled in our elementary schools each unduplicated student generates a per pupil funding amount

055that fluctuates depending on the state revenues. While this program is for all students, we are required to ensure we target and prioritize unduplicated students for enrollment. As a reminder, the definition of unduplicated pupil is in the box on the slide. Thank you, Tori. As you can see... Our expanded learning funding has increased substantially since its introduction in 21-22. I would point out that we have fully expended all of our funding in 21-22, 22-23, and 23-24. As you can see, in 24-25, we did have a reduction in funding, and that is due to declining enrollment in our elementary schools. We do, though, anticipate last year we had 3.3 million of carryover. This year we anticipate 1.3 million. We're spending down the carryover every year within our programs. I just want to also point out that... You

056know, we anticipate spending that the full 2526 allocation by the end of this fiscal year 2526 so while we can spend it through 27 we actually spend about eight million dollars to run our program currently These are legal requirements for the Expanded Learning Opportunity Program. Our wait list is prioritized by first identifying unduplicated students. Once all unduplicated students have been identified, we enroll those students based on the time and date of their enrollment application. As new applications are received, we continue to prioritize enrollment of unduplicated students per education code. Starting July 1, 2026, all students must be offered access to expanded learning opportunity programs. Woodland Joint Unified School District meets this requirement as we conduct parent outreach to all elementary families and provide application access to all. This does not mean every student must be

057enrolled, but every student... and family must be informed about the opportunity. Woodland Joint Unified School District meets this requirement by actively conducting outreach by using culturally and linguistically appropriate communication tools like updated website information, emails, flyers, handouts, school announcements in various languages. Importantly, unduplicated students, those who are English learners, foster youth. Eligible for free and reduced lunch must be prioritized. This is because program funding is directly tied to the number of unduplicated students in our schools. In short, offer access to all, prioritize unduplicated students. Can I just say one thing? Yeah. There's been also confusion about must offer. Must offer does not mean must provide. We must offer and provide it to as many as we can within our funding allocations. So we need to offer and make sure we do a lot of recruitment

058for the unduplicated students That's what we're required to do And make sure that any unduplicated student and the students that you heard on the risk that our needs digital focus priority focus areas we must offer them opportunity first and So there's this confusion about the word offer on some emails that I have received offer does not mean that we are required to provide it for all students. But we are committed to try and serve as many students as possible by going through this process of prioritization. Thank you superintendent and I would also mention that access also means that we provide that application to everyone does not mean that we provide a space for everyone as much as we would love to and we'll explain a little bit why in a few minutes Okay, this is

059small. Sorry. It looked big on my presentation But you can see here that we have this year's budget planned out So I'm gonna start with the big chunk of dark blue and on the right You can see that we spend almost 70% of our budget and are projecting to spend about 70% of our budget on staffing. Moving to the left, 6.4% on indirect costs. Projecting to spend around, is that 8% I think? it's a very small geez on our summer program we spent quite amount a big amount this year and are projecting to be able to spend the same amount next year the next section is vendor contracts those are our enrichment programs both for the school year and for the summer outside contracts are our ymca contracts that we spend about seven percent on

060and that tiny little sliver right there is our materials and supply budget. I just want to point out that we expended $8 million to fund our program last year, which went through almost all of our carryover, and we project to expend the entire allocation for 25-26 due to staffing cost increases. wait i went the wrong way okay so we have here listed our site budgets um each site receives about ten thousand about they receive ten thousand dollars they receive those ten thousand dollars for materials and supplies and as you heard earlier the ymca contracts include materials and supplies that are provided to students already Planning for the 2025-26 school year began in February before the state budget was finalized and amid financial uncertainty of federal funding, wildfires, increased staffing costs, and the economy. With California's

061budget finalized in late June and the expanded learning funding update received July 18th, we have recently begun to adjust our plan for the 2025-26 school year. As mentioned before, enrollment in our program is based on California Department of Education CDE requirements. CDE explains offering access means we recruit students into the program by advertising and publicizing the program. This has been done by school sites and the district through social media, websites, Parents Square, site flyers in English and in Spanish. Here is the timeline of our enrollment process for 25-26. The initial application was released on April 1st with ParentSquare reminders and flyers shared in advance to ensure families were well informed about the upcoming registration. From April to June, district staff conducted a thorough review of each student's unduplicated status to develop a fair and accurate

062waitlist. On June 5th, families were informed of a program reduction for the 25-26 school year based on budget projections at that time. Beginning June 6th, notifications regarding application status and waitlist placements were communicated with families. Enrollment efforts have continued through the summer, and we remain committed to keeping families updated as we move toward the start of the school year. Our program enrollment is impacted by staffing costs and the required staff-to-student ratio. The state law requires the following staffing ratio. In grades 1-6, the staffing is one tutor to 20 students, which is essential for student safety. In grades TK through Kinder, the staffing is one tutor to 10 students. Again, essential for student safety. As of July 22nd, 2025, the current enrollment number was 1,376 with the wait list of 406 students. Of those 406 students

063on the wait list, 81 or about 20% of those students were identified as unduplicated. And as you can see here, you have a snapshot, a very detailed snapshot of our enrollment process. We can point out, I would like to point out that we are adding additional 60 spaces at the YMCA sites. They're currently already advertising to staff those four, I'm sorry, six classrooms that they're going to be opening up. We cannot put bodies, little... I'm sorry, we cannot put children in those classrooms until we have the staff on board to be able to support those. We've also hired an additional 12 tutors to alleviate the wait list at our expanded learning sites, which in total would provide us another 240 students that can be enrolled off the wait list. So you can see here that

064we had 1,376 students enrolled. As of July 22nd, Tori's been working really hard with our site support specialists, and we have enrolled an additional about 200 students. Families will be notified very shortly as our site support specialists return tomorrow. They haven't been in. They just finished the summer program and had a well-deserved break there. And additionally, we've been able to pull off about 200 students from the waitlist. So we're really excited to be able to reduce our waitlist number to 202. So next steps, what are we doing? We are, as we move forward, our top priority is continuing to hire, onboarding and training new staff to support student access. We'll use job websites and social media to expand our outreach and bring in more applicants. It's important that we are committed to maintaining our student

065to staff ratios. It's critical for ensuring student safety and the quality of our programming. And as required by state law, we will continue to prioritize unduplicated students. Those are the most in need. And as new staff are brought on, we're going to work to eliminate that wait list. As Elodia had mentioned earlier, our superintendent, our goal is to enroll every single student off of that wait list. And last, we're going to be reviewing our program plan and bringing it back to you in the spring for approval and review. So with that, thank you for your time this evening. And we're here to answer any questions you may have. Thank you very much. Any questions from the board this evening? Trustee Richardson, Fowler, you have your hand up. Thank you for the presentation. It was great.

066I really like the data that you guys provided. Thank you I am fortunate now that my dad lives in this area and my older two are high schoolers so they can help out with my sixth grader That being said I'm in a similar I was in a similar boat as the gentleman in our audience who came to speak having family who are hundreds of miles away and not having resources for childcare I I do respect the intentions of the state in requiring us to offer this to everyone else. However, it doesn't fit in a sound bite that we are offering but we cannot provide. It would be lovely if we could provide. We can't even provide for all of the students that this program is supposed to facilitate. Do you guys work? With this and

067I get two questions right. Do you guys work with the Yolo County Child Care Planning Council. to address some of, I mean, we're clearly in a childcare desert. Do you guys work with them to address some of the situations? Our program is massive already, and we do not have the capacity to do that at this particular time. However, I will say, having served on the Youth Development Plan Committee, that that was something that was really brought to the attention of the entire community, and I totally agree. Woodland definitely has a childcare issue that needs to be addressed. it's gonna take more than just the school district to make sure that happens. Absolutely. That being said, we are a vehicle for change. And I think this is probably to you, Superintendent. Can you speak to our...

068CTE programs that address training our students for childcare positions and what we do to support them to get to that next level of either opening their business or going to work for another facility or addressing the childcare desert in this community. We do have a pathway where students take early childhood education CTE pathway they actually sometimes volunteer and Freeman Elementary from one high school to get some experience working with students and then if they really want to continue that that pathway we guide them to apply or classes at dual enrollment classes at the Community College Woodland and Woodland Community College also has a pathway to offer a child care licensing program. So, you know, we're working on that. We also, I think hiring some of our tutors, student tutors, it's an opportunity for them to

069continue to explore that as a career. I think some of our tutors that I have met have been amazing and some of them are thinking that maybe I want to go into teaching over this maybe it was what I really want to do so even that our own program itself offers an opportunity again to promote the need for people who are interested in child care but that is a huge need in our in our County not just in Woodlands not in our County the limitations is very costly for working families for any working family child care is just very difficult and I understand as as a parent That desire to have them safe at the school and our hope is to be able to provide that for all our students So I hope I answered

070your question. You totally did. I also just want to anecdotally note that when we were in the situation where we needed to find somebody, we ended up going to students from Pioneer High School who had done the child development class and were able to be nannies for our kids and transport them. So it would be awesome. And some of us from Davis, UC Davis. They used to have and I might be dating myself if they don't have it anymore but they used to have a job and a ride board. And if you were going to Southern California and you needed a ride you would go to that board and say OK you guys are leaving then I can hop a ride with you then. It would be amazing if we had at our high schools

071some sort of a job board for our students so that parents could come and say OK I need somebody to do this I need somebody to do that. Keeping it local just jogging out ideas. I've got a million of them wherever they go they go, but thank you Thank you. All right going around to the right trustee Brubaker So I want to thank you very much for this presentation the table with the schools and the amounts of students I thought was really informative. It certainly helped solidify some of the questions I had because it's a complicated situation. And I commend you all for keeping a handle on it and rolling with the very rapidly shifting changes that have happened in the spirit of that. And just because I have been a community member looking in

072with confusion on some of these things, if you don't mind, because you already laid out sort of a timeline, I would like to sort of like. Resurmise in in community members speak sort of the timeline if you don't mind. Yes, okay And some of this I know just because I am NOT a trustee and now I sort of see the other side of this But just for clarity in January the proposed budget stick came out and that part of that was a change that were would have required schools who have 55% or more unduplicated students to have ELOP programs which had been 75% or more which meant significantly more schools would have had to have programs like that and it was unclear whether the funding for all of that would have been adequately adjusted. So

073potentially all of the schools that were newly eligible for that. would have been getting not quite enough money to actually run a robust program, which is part of why our planning at this district was reduced and why our summer program was reduced. I can say just from my own perspective, my kids who are not unduplicated had been getting into the summer program. They did not this year, which is fine. I'm not the family that that's meant for. But we felt that difference and it was financially responsible for us to make those plans based on the information we had at hand. I will also say again as a non not unduplicated family, we got all the communication about signing up for ELOP. So when that application opened up August. April 1st with prior notice we signed

074up And it was open for two months before you guys said, okay. We're gonna have to reduce it some because of Changes in costs and also say as a board member we voted to increase the pay for our tutors because we value their work So that was also part of the change And then you let people know whether they were on the wait list or not. And it was after all of that that the state budget was finalized almost a month later that we actually knew the firm numbers. And it was still not going to be quite what we would have liked. And then it wasn't until two weeks ago that we got this extra bucket of money. And so I think y'all are doing amazing, rolling with the punches. I know it's frustrating as

075a family looking in, trying to plan. But... We're doing the best we can in a difficult situation So that's just what I wanted to put out there Because I know that there's a lot of frustration in our community and I wanted to make it sort of hopefully more clear What the situation has been from within the inner workings that's complicated and I understand it's complicated But we are doing the best we can that's it. I do have some questions and comments, but I'm gonna let others take a turn Then mine Mike I have a feeling my questions might be answered. Okay Going around trusty. Vienna. Thank you. Um, you mentioned that we're spending about eight million per year Do you recall how many years we've been doing that for? the eight that we had been

076spending around I'm trying to think down. I haven't asked for that information. I would say we probably were spending around five to six million once rates for staffing increased. significantly it really did jump our costs for our program to be able to provide services for students. So last year was definitely a year in which not only did we absorb the summer school costs completely because we no longer had COVID funds to pay for summer school, but we did have increased staffing costs as well. So we were able to spend down most of our carryover, but we were trying to with our budget projections to be as sustainable as possible and be fiscally conservative. So if you can provide that later than you know how many years we've been spending because I'm concerned if we're getting

077in five million because it says fully expended which means I'm assuming the allocation was 5.5 for 23-24 we fully expended but we're spending more than that and then 24-25 was 4.8 million fully expended right I'm assuming as well I didn't say that there but that's my assumption I'm making based on the pattern but we're spending over We are, yes. How is that happening and where is that money coming from to cover the difference? So what happened is the first year, not all of it was spent, right? Because you got two years to spend it, the first allocation. So then the second year, you start spending that money and use the carrier from the other. So it just kind of trickled down because of the first two years, we weren't spending it at all because we

078were growing the program. and so then the carryover was helping maintain it. So I did ask staff as costs were going up that we needed to budget the program within the annual allocation so that we have a better understanding of the program. And at the same time, we also want to spend down our carryover. That's also a concern about having a carryover for these programs. So it's a historical... I DON'T HAVE ALL THE NUMBERS RIGHT NOW BUT IT STARTED AT THE BEGINNING BECAUSE THE FIRST COUPLE OF YEARS IT WASN'T ALL EXPENDED BECAUSE THE PROGRAM WAS GROWING. NOW THE PROGRAM IS FULLY GROWN. COSTS HAVE COST MORE AND WE HAVE A BETTER GROUP OF WHAT IT COSTS TO RUN THE PROGRAM AS WE CURRENTLY HAVE IT NOW. SO I HOPE THAT HELPS BUT WE CAN PROVIDE

079MORE INFORMATION IF NEEDED. Let me double check which one is five. The one with the funding history? Oh, yes. Thank you. So from this slide, I don't see that because it says fully expended. To me, I don't see any carry forward on those years. Yes. Fully expended means it was fully expended. That means there was no money left over to carry forward. So in my head, I heard that there was carry forward. So which one is it? Clarity is as of the end of the 24-25 school year, all of those particular grants were fully expended. We did have an additional timeline to carry over. those funds but the legislature did put in a two-year limit now for carryover so we want to make sure that we're expending our carryover but so i would say that

080in um 22 23 23 24 we built up quite a bit of carryover it was definitely more than three million we were able to spend that down with adding summer school on and the additional costs for staffing i think was not clear Is that that that chart shows that the monies that were allocated for that year were fully? Expended but not necessarily in that year correct that amount was fully expended So we have to create another different chart to show you in 21 22 we received two million dollars and I'm just making this up right now as an example and for that year 1.5 was expended in fifty five hundred thousand was carried over the following year THAT IS WHAT YOU DON'T SEE IN THIS CHART. IT SHOWS THAT THE MONEY THAT WAS ALLOCATED WAS

081FULLY EXPENDED AT SOME POINT THROUGH THE CARRIER OR STAFF USING CARRIER EXPENDITURES. THAT MAKES SENSE. I DON'T NEED YOU TO DO THAT WORK. THAT MAKES SENSE. THANK YOU. AS TO WHY. LET'S SEE. SLIDE NUMBER 9, WHICH IS THE SITE ALLOCATIONS. IS THAT YOUR SECOND QUESTION? YES. WAS THAT YOUR FIRST OR SECOND? THIS IS MY SECOND. THANK YOU. Yes, slide nine side allocations. Oh, I need to know not you So and I guess I'm gonna jump between this slide nine Which shows the tan and if you can then go to no, I should don't don't go cuz I don't want to show but that says every every school site gets $10,000 correct, but then we have a some One school on the low has 147 and a school on the high that has 596 no one

082has 629 but they're all getting the same Yeah, $10,000 and my question is why yeah, that's a good question So what we've been doing over the last three years is monitoring site allocations at first we did it per pupil and gave quite a Significant amount and we've noticed sites have not been fully expending their funds So we're starting off this year with the $10,000 allocation and then adjusting as needed Based on site need but also making sure that they're spending it responsibly So is the question? Follow-up is why wouldn't we just allocate what they need instead of giving everyone 10,000 because frankly some sites Are really great at spending their funds down, but maybe are doing it on unnecessary things and other sites have 90% of their funds that they don't actually spend down most

083of our sites also get aces funds So they need to spend those funds as well So it's a little tricky for our sites to be able to spend all of the funding down So we wanted to make sure we started this year with a level playing field so we could more efficiently monitor Thank you, thank you, I think well you may be able to use this as a base and then make adjustments next year. Yeah Thank you very much trustee Rodriguez-Mogica. Thank you I echo what was shared before I know this is a lot of work and there's been just a lot a lot of changes Some really quickly and some surprises so thank you for everything that you're you've done already and that you're going to continue to do to make sure that our

084students are served so thank you When you were sharing the numbers on slide 14 that chart that has all of the ELOP enrollment and the wait list. You shared updates that are not in this table of how many students are off the wait list and I was wondering if you wouldn't mind sharing those again. I tried to capture them but you were too quick for me or I was too slow. When I get nervous I talk fast. Apologies. We as of today have slotted spaces for 15. 1,573 students, which is approximately an increase of about 200. We are also anticipating an additional 60 spaces at YMCA for a total of around 240. The wait list is currently reduced down to 202. We all know with school starting soon, that number is going to go back

085up because families will remember they need after-school care. So we want to make sure that we're being mindful of that as well. Thank you for sharing that again so I'm looking at the waitlist of unduplicated students and Our YMCA sites right Zamora and Spring Lake. There's only three on the waitlist at each of those sites that are unduplicated And we're adding 60 spots to both across both you I think right yeah, so across Spring Lake and Zamora when When I had asked questions earlier about this my understanding was that the way we would work our way through the waitlist Was by making sure that every single unduplicated student is off the waitlist before we add any others Is that the process we followed and are we just yeah are all the unduplicated students off the

086waitlist now? Almost so it's a little more complicated than that because of the student ratios and forming classes what we did to prioritize enrollment Because some of the wait lists are longer at certain grade levels than others was really looking at the highest number of unduplicated on the wait list for each grade level and Thinking about the greatest concern for families for unsupervised children, right? So we focused on TK and K because they had a huge wait list and frankly, we don't can't currently identify whether or not those students are unduplicated because they've not completed the data confirmation process. So we focused on TKK one and two. Those students have the greatest need for supervision safety wise. That was our concern. And then we're working towards removing the wait list for everyone else. I would

087say we do have some unduplicated students on the wait list for fifth and sixth grade. We're going to work towards hiring people for that. And I understand your concern regarding Spring Lake and Zamora. And I want more spots everywhere, right? So I think the 60 additional ones at YMCA are great. But if we only have six unduplicated students at that site, I am a little concerned that there's unduplicated students. Still on the waitlist right and we're adding those 60 slots. So that's where my question is coming from I clarify for you, please Those are completely different staffing. So YMCA staffs differently than we do So none of our staffing is going towards YMCA. They're recruiting their own staffing. They're none of our particular tutors We were able to get those 12 tutors just from Tutors

088who were interested in returning to our program So we're really trying to focus on hiring some additional tutors and focus on our program and YMCA is focusing on theirs. But I totally understand your perspective in regards to the number of unduplicated students on those lists. Okay. So you're saying then those students were, we were able to remove 60 students from the wait list there because we don't have to do any staffing. YMCA is doing that? Yes. So we approved the PO for YMCA today for 110 students. Correct. Adding 60 students is going to raise the cost. Yes. So that will be coming to you once they have revised their contract and you will have the opportunity to approve that or not approve that. Okay. But the students are already off the wait list. So it's

089already happening. No. Students are still on the wait list. We're pending hiring and pending approval from the board. Okay. Yeah. That's our intention and our plan. Okay. And again, thank you because this is really, really complicated. And again, a lot of moving pieces. Do I have a second question or did I already ask my two? I lost track. I already did two? Okay. I'll continue next. Thank you. Trustee Brubaker? I think I have one, but I was counting on Trustee Richardson-Fowler asking a question so I could collect my thoughts. Actually, go ahead and I will go next round. Thank you. All right. I think Trustee Rodriguez-Molica kind of hinted, may have covered a little bit of my concerns. But I think yours were questions, minor, solid concerns. I did bring this up to the superintendent's

090attention. We have an equity policy. So when I look at the enrollment, our different school sites, In my opinion, it's not following our equity policy. One question that I made to the superintendent was like, how do we determine the site enrollment numbers? Because when I look at Zamora and Spring Lake and even SciTech, their enrollment numbers are much smaller, but they still have a considerable amount of ELOP enrollment to the other school sites. So like. I'm gonna ask you the same question I asked the superintendent. What is the formula to determine the enrollment, the unduplicated population to the size that the program of ELOP is gonna be? That's a good question. Because it's not consistent, in my opinion, with our equity policy. We are leaving students at certain schools unserved. And we are over serving

091at certain school sites. So what formula are you guys using? And who is asking that we follow that formula? Yeah. Yes. So, and you can add. So remember that we have to, we have to provide the opportunity. We have to offer, offer it to everybody, right? We have to offer and provide access. I mean, we get the applications. So these are the applications that we received. Not necessarily these are the not like the we gave slots these are the applications that we received and based on the applicants that we received we first served unduplicated because we're required to offer access and So it's not like we have a formula like you have so many slots So some schools are some school populations are going to request The service and some I'm not requesting the service

092So wherever the service is requested we provide the program there but prioritize unduplicated first so it's a little different with a formula so When I look at this table Where does it say the number of families that? applied If you add together the number of students enrolled plus the number of students that are on the wait list, that would indicate the number of students who applied. I'm not going to do that math. So for example, at Prairie, there are 596 students. We did allocate additional spaces at Prairie because it's a larger school site. Same for Tafoya. We did enroll 170 students. You can see that we have a wait list of 32 there. That's one of the school sites that we're prioritizing for adding additional spaces. Our wait list at Prairie is getting reduced quite

093significantly. Same for Tafoya. You can see at, for example, at Plainfield. Plainfield has a site enrollment of only 147 students. We did enroll 108 and 54 students. Wait, where did that go? The wait list is 13 there. So we definitely did prioritize our school sites with highest percentage of unduplicated students with the most spots. Sometimes it was they wanted it. Sometimes they didn't. So you can see at Gibson, we have not as many students on the wait list as we have at other school sites. All right. So that's my two questions. I get two comments. Yeah. Already gave one so I guess I got one more I get it. Okay. I get where we're coming from and I'm not even gonna look at them because it's not directed towards them I think it's directed towards

094us as we take in this information We have an equity policy our superintendent is saying We have to offer the services to all students that enroll But if we have an equity policy, what are it's our outreach? Effort to the students that this money is intended for We have to make sure that it's our responsibility for the equity policy to capture this ELOP program. So if our equity policy says we will look at all the programs and all of our policies from this lens, how do we go and make sure that these families know your child is first on priority for this ELOP program? And there's only 120 spots. So if we're only going off of the applicant pool without making an effort to capture the equity policy, I feel that we are leaving students

095that should be served. So that's my comment. I want to continue having this conversation and listening to where everyone else is and see, you know, hear your guys' perspective. But just so that you guys know what I'm getting to is I think we really need to bring this item back and continue a conversation because we as a board need to set the direction of where we want ELOP to go and evolve to. Because right now I feel like it's not following our goals and the policies that we've implemented. And it's no one's fault. I think it's more this program got funded right after the pandemic and our school district was one of the first to get it off the ground and implement it at all school sites. And if I'm not mistaken, I remember a

096lot of school districts coming to us and saying, hey, how did you get it off the ground? Can you give us like the best practices? Can you help us get started? So I'm going to stop right there and then we'll go back around. Trustee Villagrana. Thank you. I just want to echo again. my appreciation for all the time energy not just to put this together but actually to implement the program. I know it's it's a it's a heavy lift. It's like you said a large number of families and students being served. So thank you for that. Absolutely. And if you don't know the answer that's fine you can try it later. But yeah I would like to know the formula they use for spot allocation. How do you determine how many. How many students or

097how many spots per school and again if you don't have that handy that's fine You can you know the superintendent can provide it to us later. So I do want to know that I can tell you that what we based it on being conservative this year Was the number of spaces that we would previously have offered through aces? program prior to expanded learning so seven at each school site was what we offered based on the funding that we had at that time and then we looked at the number of students that were enrolled at that particular school site and looked at the percentage of unduplicated students at that particular particular school sites and allocated some additional spaces dependent upon the school sites that had the most unduplicated students and the highest enrollment Per what? Per

098school. So initially before ELOP, we had seven classes. Oh, classes. Yeah, sorry. Seven tutors. So seven classes, and how many students per class? We do 20 per class, except for kindergarten and first grade. I'm sorry, kindergarten and TK, which is 10. So before, every school had seven classes? Correct. Okay. Except Gibson, because they didn't have a program. Okay. Thank you. Thank you. And just keep in mind that staff looked at projected numbers, like what has been the trend in the past of how many families have needed daycare. And so that was like, you know, for example, at Plainfield, you can see a lot of the students, probably because of the location, they can't walk home. Right and so that school has a different need regarding providing a safe place And so that's why the number

099looks different at that particular school But again, we still have to follow the state requirement That's regardless of our equity policy. If we did not have our equity policy. We would still have to offer services first so unduplicated The funding we receive for ELOP is for the duplicated students that we have, right? We don't get any ELOP funding for students that are not unduplicated. The formula is based on the number of unduplicated students we have enrolled in our elementary schools. That's correct. It's for all students? But we're funded by that calculation. Yes. So we get the funding because of the number of unduplicated students we have. We don't get any funding for students that are not unduplicated. Our not unduplicated students do not generate funding towards our allocation. Only our unduplicated students, whether they're served

100or not. Yes. Okay. So whatever leftover money we have, we are allowed to spend it on students that are not considered unduplicated. That's what it is. Yeah. Okay. So I was going to bring this up a little later in, and I've talked with our superintendent about this already. I will be submitting a yellow sheet. I'm already kind of halfway through it, but I would really like us to look into the sliding scale options. We've heard a little bit about the fee structures and everything, right? The state does allow us to do sliding scale, right? With the option of, or not the option, the requirement of having a waiver for unduplicated families. Correct. And I think it would be really helpful for us to seriously explore it, right? Our superintendent shared that. It sounds like that's

101the direction that we're already headed, right? Looking into this, not for this year, because it just would be way too fast, but definitely for next year and maybe years to come. And I think that would help us be able to really provide what our community needs, right? Because I think I'm going back to President Bautista Zavala's comment. I do think we can do better. And I know we're providing access and Offer is that the other one we're offering an access right? So but I think we can do a better job at it to reach more of our families so that they know actually what it is Even walkthroughs of come and check out the after-school program. This is what it looks like talk to other families Because I feel like they really need to know

102that the funding is generated right for because of their students there and they do get priority and I think we need to be really clear on the date that the application opens letting them know if you don't end up applying soon like the slots will be filled up. And I know you all are doing a really great job, so I'm not saying you're not. I just think that we could do a stronger job in doing outreach. And I think this is exactly what President Bautista Zavala was saying. And I think if we explore a sliding scale option, we could just provide more access to more families because we've heard it already, right, in public comment as well, is that if we have a fee-based program, right, within reason, that would work because you don't have

103to worry about transportation. They trust our district. the folks that we hire. So I think that that would be something that would be really helpful. So just sharing, I'll be submitting that yellow sheet for us to explore sliding scale option. Davis Joint Unified does that already, right? And I know it'd be a little complicated and we'd probably have to look into more staffing and there's going to be cost involved. So maybe we can look into all of that and see if it's something that is worth our efforts. Okay, so that was a little bit more of a comment, I suppose, but just so folks know, I will be submitting that yellow sheet, and I appreciate you bringing that up, the equity issue, right, across these sites. I totally recognize that our families, they want us

104to provide more of this, right, for their kids, and I think the reality is that... We just don't have the money to, right? We don't have the money to be able to do that. But if we have sliding scale, I think it can help cover that. And maybe it would still be a reduced cost, right? It wouldn't be as much as it would cost somewhere else. Thank you. Yeah, thank you. And just to clarify, I heard Davis, and it's hard for me to compare to Davis because we have apples and oranges. They receive very little ELOP funds. They do not have the unduplicated numbers. So they can't do it any other way but to charge for daycare trustee Richardson Fowler So I don't see the same equity issue as everyone else as a mom with

105three kids. I again echo the sentiments that I hear frequently that I'm drinking from a firing hose when it comes to communication from the district. So I can assume that you guys started emails prior to it. I'm assuming that the cafe specialists made phone calls and reached out. I'm assuming that you guys sent out emails and flyers and whatnot. The information was out there. People's life circumstances often change. People have to work. Some family members happen. All of a sudden they need child care that they didn't need in May. June July they're going to need it in August September October and that's how our numbers fluctuate. People see change in circumstances and so many other things that result in them not signing up as soon as possible and filling the seats for non duplicated people.

106I want to give you guys that grace because that's what I see. I mean sometimes I don't I signed up for my kid I don't know if we're going to need it but. I signed up when I did the Ares check-in, when they asked, do you need it? And it's that second reminder of, oh, God, you guys have asked me 85 times, but I don't know if I'm going to need it. But now that you're asking me for the 86th time, sure, I'll sign up just in case, because we don't ever know what happens. So that being said, I think that it's about showing up. We can't make people sign up. And when things happen and they need it, we provide a service if we can. That being said, I still think that we have

107an untapped resource in our students that are going through the CTE program. We don't have a job board at either of the high schools. If that's something that I need to yellow sheet, I will do it because I shouldn't have to go through care.com to find a nanny and circle through people's selfies when I can just go to the high school and figure out who's trained, who's gotten their CPR, first aid, and is ready. and as part of the community. So that's it. Thank you. Trustee Brubaker. Do you know approximately how much, and I know it's a difficult question, but do you know approximately how much each school site... Costs the district for ELOP Just because we have had the item on the agenda tonight for the YMCA program. So yeah, um that I will

108just tell you the YMCA program was based on the The cost of providing just the staffing if we needed to provide staffing at the lower hourly rate that we were Doing before they okay, so it's $20 an hour potentially costs more if we were to take over that program to me It was an ability for parents to pay if they wanted to have their students in a program. Yes Okay Okay, I'm gonna mull that thank you So one more comment no questions I think it's also it would be worthy of a conversation with families like, hey, does your child still need the services? They may or may not need them anymore. You know, speaking as a mom, my youngest was an ELOP, unduplicated child. And this year I had a conversation with her like, hey,

109do you still want to go to ELOP? Is this something you still like? Are you enjoying it? Are you doing your homework there? What is it that you like about it? And we both decided that she's aged out. And, you know, she was honest. And she says, Mommy, I just, I kind of want to come home. And we talked about it. And there's a lot of activities, sports, religious education, a lot of other activities going on. And she's not having that break in between. So we decided that let's give it a break this year. You know, let's give someone else. you know, a chance, not that my daughter is guaranteed a spot or anything, but just having that conversation. And I didn't have that conversation with staff. You know, I wasn't approached about, hey, you

110know what, maybe your child doesn't need the service anymore. But I think it's important. And then also speaking to the families about, hey, this is a commitment. This is five days a week. Obviously, they're not required to go, but it would be beneficial if they did go. Otherwise, someone else is missing out. I think just having those honest conversations with the families. You know, so I had somebody, you know, come to me and approached me a year or two ago and, you know, told me like, hey, are you sure this, you know, are you sure this is something that you want to do? What's your commitment level? Stuff like that. I think I would have reconsidered. And it's not anything bad. You know, it's a good conversation. I think that, you know, just not that

111I'm trying to, like, continue in this topic, but... I think that oftentimes when we are ELOP families, we feel that we really can't speak to the tutors and staff that are there because they're not our kids' teachers. So, you know, making sure that we figure out the communication level and expectation with the tutors is very clear and concise with the families. You know, like sometimes we don't know if we communicate with the tutors or we're supposed to communicate with the teacher. And then quite honestly, sometimes it's hard to identify who the supervisor is at ELOP. So just something to keep in mind, you know because there may be families that have never been a part of ELOP and they're finally gonna come in and they're gonna be able to experiment and then within the week

112first week or the first week or two they may figure out if this is something for them or not. So, you know having those clear open lines of communication from the start I think would be critical in being able to get through that wait list. That's it for me. Does anybody else have any more questions or comments before we move on? Superintendent okay, so we've heard a lot of comments tonight right now the year has started and we are way deep in So some of the things are mentioned tonight. We were not able to do this year What we'll do is come back in January what I heard from the board will come up with some Next steps more information before we bring the plan in April to get input from the board But I

113heard from the board is that you would like to see more under book a more unduplicated students participate in the program What I also heard from the board that you Wanted us to relook at how much a site allocations for materials to be look at at that I also heard from the board What else else can we do to? Communicate so the unduplicated students. I think we already do a lot I also put it in my weekly update to families in addition to everything staff does But we can see what else we can possibly do So those are the three things that I heard and the other one was how can we potentially do a fee? To allow more I can tell you right now that's going to include what can what impact the house

114on our our facilities because we have to have schools ready for the next day so we really can't have all our classrooms full because we got to have classrooms clean and prepared for the next day. It also is a limitation of how realistically how much staff can we hire. We're already having a hard time hiring now to fill up these spots so that's another reality that we need to have discussed and that I'm going to ask staff to look into. I think that it was also asked that the board be given a little bit more information as to what formula we're following in order to determine their enrollment number at the different school sites. Sorry, Trustee Brubaker. I had emailed the superintendent about this earlier, but I forgot to mention it until she brought up

115sort of the asks and my colleagues are welcome to disagree with this, but I would also like to explore possibly having students with IEPs and 504s in some level of prioritization because some of our students with those, their families have some barriers to childcare that other families may or may not have. So that's just something I had already emailed her about but I wanted to mention that here publicly that I had expressed that. So we'll come back. I think I've heard of some some of the what that you'd like to see. So we'll come back and see if that is what you want us to put into a plan and we'll come back later in the spring. So but for now my staff is going to do everything possible to get every student serviced with

116the current priorities the criticisms that we have. and then we will continue to have further discussions. So if this is going to be, if there's going to be potential changes that we want implemented at the next academic year and enrollment starts in April, so would you be ready to come back in January? January, February. We've come back because we have to write a plan to present to the state. It also has to pass a state test. Okay, so we still we have to pass the state test so they have their own criteria So we just can't make our own rules we can add to it, but we can't change the rules disciplines required from state Trustee and we could possibly get less funding next year That's another thing to consider. And we can also impact

117our ability to continue the program in the summer school. So we have to consider all these things. It's not as easy, all these things that we have to consider the impact that it has for the entire program for the duration of the year. And that's part of the reason why I'm wanting us to really focus in on that sliding scale option because our funding is just so unpredictable. So it'd be nice to be able to do some research ahead of time. The only thing I wanted to add is if we could make sure that in that presentation we really zero in on the YMCA at Spring Lake and Zamora. I know that that's going to look a little different. If we do sliding scale right then it would at the other schools. So I think

118it's important to make sure that all of that is included in that presentation so we can have a conversation about what some constraints might be at those two particular sites that do not apply to our other sites. All right. So all of these are our recommendations for the superintendent and staff to put together you know some modifications for their next academic year program. Hopefully we'll come back in January or February, but we are not taking any action tonight. This is an informational item. Thank you very much. All right, we're moving on to the next item and it's an information item. It's school resource officer quarterly report. It's a written report. Any questions or comments on that? All right, can we move on to the next item? Thank you very much. Item K, facilities and finance.

119This is an actionable item to approve a ward of construction services for the transportation electric vehicle charging stations. And Jim's here just to answer any questions you may have. Yes. Good evening. Any questions from the board? All right. I will be abstaining on this item due to my participation in the last bond measure. Can I get a motion to approve? Motion to approve. Second. It's been motioned by Trustee Brubaker and seconded by Trustee Richardson-Fowler to approve the award of construction services for the transportation electric vehicle charging stations. All those in favor, please say aye. Aye. Any objections? I'm abstaining. Thank you very much, sir. Moving on to item L, human resources. Information item to review the new job description related to director of alternative education program. Thank you. Thank you president Bautista Zavala Superintendent Ortega

120Lampkin and trustees tonight I bring forward to you a new job description for the director of alternative education programs This position is overseeing the responsibilities of leading and directing our alternative edge art our alternative education programs throughout the district which includes the leadership role of site administrator at Cache Creek High School as well as independent study, credit recovery, and summer school, and any other alternative programs that the district makes more. By creating this director position, we're able to meet the ongoing needs of enhancing all of our alternative education programs. That's a tongue twister to say. And also to retain high quality administrators within the district. I'm able to answer any questions that you may have regarding the job description Any questions from the board this evening trustee Villagrana? Thank you for answering the questions that

121I had and one of the things you said was that you know you didn't call out the associate superintendent because it was on the top for the director title top and then we do spell it out in the paragraph so we could be consistent I guess on that and just just feedback and then I appreciate you breaking down the Family engagement part but to me those that was not sufficient It's like communication these not family engagement and to me all these Definitely principles like family engagement should be a like a big part or should be called out clearly so that I mean we know they do it But it should be in the position description. So nobody that you can ever say well It's not something that is in my position description, you know, I'm

122communicating but three family engagement is different than just communicating information to Any other things that are listed which are important but family engagement looks very different than to me then again and it's a it's part of the El Cap conversations we had as well so again you know you follow up the superintendent you know get her thoughts on that those are my main main concerns and again some other feedback that I gave you as well but I just want to highlight those mainly the the family engagement part because again it's it's As we know, family engagement is critical to student success. Absolutely. Thank you. Those are the two for me. Thank you, Trustee. Anyone else? Trustee Richardson-Fowler. So I know you're new here, and it's probably a question for you as well. What, this position,

123is it taking jobs off of the... Plates of other people who have been shuffling a lot of stuff around What do you see this person doing more inside the office work more site visits more people? Interactions. I just want a bigger rounder idea of what this is gonna look like. Okay, would you like me to take that? I'll start and you can add so the idea of having a director of alternative education to be very intentional to have a focus a position on that focus. We've kind of had it all split up. So we've had like the principal from Cache Creek. That was kind of sort of overseeing flex. We had an independent study some other place. and a little disjointed with the regarding credit recovery and we wanted to make sure that there was

124a Focus on their one director one leader to look at what are we offering to students for different options? What alternatives do we have and to be more intentional instead of piss? Piecing together. Yeah, so that was the intention of creating this position And having a leader who can understand those types of needs for those types of students that we serve because our regular programs do not necessarily meet the needs of all learners. Okay. And then the role of the person more inside the office, hands-on. At sites. How do you see that at this time? The role will be at Cache Creek overseeing that alternative program while also overseeing the other programs and also still being involved in Planning with the services department So the majority of time would be at the site, but they

125would still be being involved with anything a County meeting for example that has to do with alternative programs They'd be our point person or the district representative If there's a thing they have to do with alternative programs opportunities at the Community College that person would be the point person but their site their base The office would be at Cache Creek, but they would be involved in other agencies or meetings that fall under alternative programs for the district. Okay, thank you. Anyone else? Trustee? The last one is on the bullet that says coordinate and communicates alternative education policies. The coordinating part to me is awkward. I don't know if it's better to say implements or overseas implementation, but coordinating policies to me just doesn't flow or fit. Anyway, just feedback on that one. But yeah, I'm

126glad. That we're doing this and just for the public's awareness. We're not creating a new position It's actually gonna save us and it's in it's in the background information about 174,000 $179,000 $79,000 by doing this change in the way we're Overseeing services. So I just want they later come and say you had a new position like no we actually did not we did to the contrary so Just trying to think outside the box and restructuring in a way that we think will also benefit students and have a better focus on students and I don't know if I'm allowed to say this you tell me you are I am yes, okay the the person who's gonna be taking on this role and I'm very very Happy to report will be got a lawyer career Because she

127is the right leader and with the right heart and passion To make sure that we improve the services for the students who need alternative ways of receiving their education So I'm very excited about what she's going to be able to provide for our students Yeah, so she buried the lead As Elodia said it's not adding a position as you know Laurie held the director of college and career readiness and so with that we have a coordinator coordinator of college and career readiness who will be actively taking some of those roles that Laurie was handling and Laurie being able to transition to really enhance our alternative education programs and be a leader. So just a follow-up Who does my kid now call in stock. But we won't have that position when she's looking to see if

128the community college classes work. OK. All right. I wasn't done yet. Go ahead sir. So just appreciating the end that. The superintendent has directed staff again to take this proactive step as again we're going to have to make budget adjustments in the future. And I'm glad again that we're taking these steps as you see the opportunities and you've mentioned other things you've done as well when positions were vacant that you decided not to fill and made the adjustments. But again a very proactive very student centered decision as well again with a very solid person at the helm. So thank you. All right. This is an information item. Thank you very much for the first review. Thank you very much. Absolutely. Everybody okay to move on? All right. This is an action item to approve resolution

1292-26, authorization to utilize Ed Code 44258.3 for departmentalized assignments. Superintendent. I'll defer this to Dr. Toto. Okay. Yes, ma'am. Thank you. So tonight I'm requesting your approval of Resolution 2-26, which is the authorization to utilize Education Code 44258.3 for departmentalized assignments. This Education Code authorizes the governing board to assign fully credentialed teachers to teach departmentalized classes outside of their subject matter. area when the subject matter knowledge has been verified and the teacher consents to teach this. You'll often hear this referred to as the consent to teach authorization and lots of districts utilize this because it gives us a lot more flexibility when we may have a period of PE that a maybe social studies teacher can teach because they are also a coach and had been coaching for 20 years and they're willing to take

130a period of PE. would then consent to that authorization we would have a process for making sure and verifying that they have the actual experience that qualifies them for this and then we would be able to have them fulfill that position rather than have maybe a long-term sub or a changing sub taking those positions on a daily basis This would only be used when staff has not been successful at recruiting for those vacant positions. We're not just automatically going to place people in there. We want to make sure that we have fully credentialed individuals that have that subject matter. But this allows us that option to be able to, like I said, fill positions with some more flexibility. So at this time, I request the approval for the resolution. 2-26 allowing the district to utilize

131education code 4 4 2 5 8 point 3 in meeting the needs of hiring highly quiet highly qualified staff And I can answer any questions any questions or comments trustee Villagrana I had sent this Question, but I think I got missed and any of an answer but the attachment. Yeah Was added does it have a name? It was something that we just create ourselves. That was we actually took some notifications from CTC in regards to Following the process of how we would qualify Someone to be verified and so those documents were just the steps that our team Created in order to make sure that we have a process to verify So in title the document should be the process for is that what this is and to see For assignment options is that let me

132that's what it is, right? We're outlining the process that we're following. Yes. Okay. Yes, I wasn't clear from What it was and I'll follow with the superintendent. Okay. Thank you. Uh-huh And we're just approving the resolution not just the process. Yes, just the resolution. Perfect. Thank you Thank you very much anyone else move as a motion to approve. All right. It's been motioned by trustee Richardson Fowler Can I get a second second seconded by trustee Brubaker? to approve the resolution 2-26 authorization to utilize ed code 4 4 2 5 8 point 3 for departmentalized assignments all those in favor, please say aye aye Any opposition or abstention see none Resolution passes unanimous by all those board members present. Thank you. Thank you very much Moving on to governance support. This is a info action item

133to review board self-evaluation process tool So the board agreed to go through the self evaluation on the board agreed to work with dr Francisco Rodriguez to help us develop a tool in the process and to review the results of the evaluation results during the governance meeting on Scheduled on August 23rd Board president Sabra and I have met with dr. Rodriguez a few times to discuss the tool he went through our our governance handbook and based on some other what he learned about the board priorities and your focus areas as a governing board from the last governing meeting in January I believe it was and then using the CSBA Also information from CSBA he put a tool together for us And so we have it here ready for you to review give any feedback so that

134we can finalize it and send it out So that we can start gathering the data and be ready for the board governance meeting. I'm sorry So we need a motion to approve the board self evaluation process tool So would we in the comments for example a How well has the board done its job? Would we answer? question one through nine in that box Yeah, Google a Google sheet doc Where you would Give a score for each one. Okay, so we do for each one and then a comment overall. Okay That was it. Thank you. Move for approval. Thank you for that question. It's been motioned by Trustee Villagrana. Can I get a second? Second. Seconded by Trustee Richardson-Fallow. All of those in favor, please say aye. Aye. Any opposition or abstentions? Seeing none, our board

135self-evaluation process tool has been approved by the board. I'm sorry? Are we going to be doing the staff evaluation of the board again? That's something the board has not discussed for this time we I Found it beneficial to get that feedback in the past So if we still have that template and we can just shoot it out to staff. I would really like to get that Piece of data. All right. We have a motion and a second. Nope. We already voted Okay. So I just need direction from the board. I just heard from one trustee and I want to make sure. Does anybody else want to hear feedback from staff about? How we are doing even community members. I'm fine with two. I don't have any I don't have any objections My understanding was that

136we could still incorporate that during our Board governance meeting scheduled for August 23rd when we meet with our facilitator But if we want to add it now we can I just wanted to make sure it was on record and we didn't miss that component So let me share it. Go ahead trustee Guess I would need to know what it looks like before I could say yes or no That's I'm asking to use the same one we've used in the past. I don't remember what it was That's why so I would need to look at it. So once I look at it and I can answer the question We haven't used it in a while so I'm sure we have it and I think it was used that during our last board self-evaluation. Yeah, I just

137don't remember it. Yeah alright, so We've already approved item m1 and the next item is m2 We can add to that agenda to talk about a staff evaluation of the board. Yeah? All right, so can I get a motion to approve? Oh no, we don't need a motion because we don't need to approve the draft agenda. We can just ask the superintendent to add. Part of the topic on that day. Okay. So on that day the plan was Now that we the board the tool has been approved for your self evaluation We're going to be sending out so that you can start responding and we have Give you about a week to respond so that dr Rodriguez can assess analyze the data and be able to bring information to you to review during the governance

138board on the 23rd Regarding the staff one we won't be able to have it for that governance meeting right? So just want to make sure that you won't have those two pieces of information. Is that okay? That's fine. Okay All right Any other questions or comments on item m2? All right moving on to item and public comments for items on the agenda today No comments moving on to item. Oh information requests for future agenda items board members I'll submit my yellow sheets and then I'll share with you guys next week. Okay. Trustee Rodriguez-Mohica, do you want to restate yours? Sure. I already submitted the yellow sheet, but really it was just looking into sliding scale options for ELOP options across the district. And you'll see more detail on that in the actual yellow sheet. Thank

139you very much. Anyone else? Seeing none, Item P, information closing comments. Board members, superintendent, any closing comments this evening? The only thing I wanted to just we are very excited and I forgot to mention the superintendent report About all the measure of why projects are happening in our schools I know our schools look pretty messy right now, but they're gonna be looking nice and all Spick and span clean right by the BY WEDNESDAY, AND WE ALL OUR SCHOOLS THAT ARE HAVE BEEN TOUCHED BY MEASURE Y THIS SUMMER WILL BE RECEIVED ARE CONDUCTING SOME RIBBON CUTTING EVENTS IN THE MORNING TO GREET PARENTS AND STUDENTS AND THE EXCITEMENT OF THE NEW FACILITIES IMPROVEMENTS. I'M GOING TO BE ATTENDING ONLY THREE OF THEM BECAUSE I CAN'T ATTEND ALL SIX. You know, but we are gonna be mighty

140the media your I sent you a calendar invites to that we're gonna be binding our some of our elected officials as well to join us in celebration of this and it's also a way to to thank the community to think the community and showcase what their Their contribution has made to improve the safety of our schools Thank you very much superintendent we are I have complete faith that Jim is gonna pull it out he did it last year I mean you set that bar high last year, so I Know no pressure on our PIO who has to capture all of this one other thing The last one I'm going to be attending that morning is going to be at adult ed This one's a little different because not only do they have the Measure Y

141improvements, they also have three CTE classes that they have equipped for dentistry class. One is a manufacturing class, and I think the other one is a culinary class. Dental hygiene. Thank you. So we're going to also kind of do the ribbon cutting for the whole thing and do a tour of those classes all equipped with all the equipment. And we're very excited about that. That's exciting. Our adult ed programs, just to think of the promotion graduation ceremonies that are going to take place with all of these new CTE programs are going to be really, really exciting. So thank you. Thank you for that. Date and time of our next scheduled board meeting is Thursday, August 21st, 2025, closed session at 5, open session at 6. Thank you very much. That said, our meeting stands adjourned

142at 8.09 p.m. Thank you.