001Good evening. Like to welcome everyone out to our regular board meeting and um we'll call this meeting to order. Uh we'll have a pledge of allegiance by Kelly and followed by a moment of silence and will I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Thank you very much. Um, I'll now entertain a motion to approve the agenda minus item 6.2, which we'd like to move to August. I move to approve the agenda as presented with the deletion of item 6.1. You said 6.2. 6.2. I'll second. I have a motion and a second. All in favor? I opposed. Motion passes. Meeting minutes 4.1. I move to approve the June meeting minutes as presented.
002Oh, I noticed that the June 3rd work session was not included. We had three meetings in June. That was last month it was approved. Okay. So, we're working on July's meeting. This is from this the council meeting, the joint session, right? So, and the regular board meeting work sessions are not included. It was approved on June 12th. We did add our we had a work session on June 3rd and then the I think we approved regular board meeting. Okay. At the work session and then another on June 19th. So we had three meetings in June. Right. So we approved we approved so that one meeting the meeting at June in June at a regular board meeting. So, we did two approvals, okay, on that regular one and then now it's both of these. Okay. Oh,
003I just didn't see it listed here. So, okay. Thank you. So, I have a motion and a second. All in favor? I I opposed. Motion passes. 5.1 ratification of expenses and payroll vouchers, tax credits, and activity accounts. I move to approve as presented. I'll second. I have a motion, a second. All in favor? I I opposed. Motion passes. I oppose on vouchers because we have a couple of books that I think we need to be reviewed before we pass. Uh came across a book called The Amazing Bone. And that book was banned in Florida. I think we should um take a closer look at what we're accepting before we move forward. There's another one I have in question called up yours where where it's listed there isn't an author listed. Can you can you share
004with me what voucher number you're looking at? Sure. We're looking at voucher number 2547. for the amazing bone and there is another one called up yours and again there is no author listed. What voucher number was that? Do you know? Voucher number 2545. Okay. So, was it for a a number of books that you're questioning? I I we're not looking at it. So, I don't Did they order like multitude of books? But there were a few and I went through the books um just to kind of review them and oversee their their ratings and such and a lot of them are are good in good standing. Um and seemed to be very positive. Um but these were two that caught my eye that I would thought I would bring up. Do you know what page
005number you're referencing? So we can we can look at those a little in a little more detail. Absolutely. So we have on page Well, let me give you up yours is on page 26. Page 26. And then the amazing bone is listed on page six. Page six. And if I could ask, would it be possible to list the um the persons requesting these books if their name can be added to the listings just so that we may it doesn't come up have an idea? No. Oh, we can find out which which account which which would be which school. Okay, that I can tell you in a minute as soon as I get that. I don't have I don't have a keyboard so it takes me a little longer to No worries. I I see up
006yours here on on the voucher. Yeah. And I took a screenshot from I can't see it. What's the What's the last um three digits? The number on the last three digits. I think I know what it is. It's Well, there's four zeros in a row. Well, the last three digits. Oh, 116. Okay. I think these are the replacement books for um Oh, no, that is Nick. That is Lyndon. There's the official title of the book. I looked up. Okay. It's for teachers. Okay. It's a kids who are explosive. So, it's a professional development book for staff. Which one is that? Up yours. Oh, thank you. So, it's not for kids. Oh, so that's not for kids. I would say this is for kids. Yeah. So she's saying that for teachers, that book is for teachers
007for them to learn about what they might even what you and I are reading on this screenshot here doesn't seem appropriate to me. Unless the author is included so that we can Okay. Okay. Can I show her my phone? And can Would you mind so that I can show you what I'm looking at? I don't know if I should read it out loud. Um, and then this is the bone where We won't go into discussion. Well, we we can bring back to you the at the next month's board meeting more information. Wonderful. Thank you. So, a couple of things. Let the record reflect that on 5.1 it was three yays and one nay. Okay. Motion passes. And if if you would just make a note that this would be something that we would Yes. you
008know, as a future board agenda item. I think you okay with that? I am. Yes. As long as we talk about it again. Okay. All right. 6.1 First reading of board policy 5-217, 5-217A and 217B. Dr. Farnsworth. So, these are policies for the high school for their graduation requirements. And I had the high school principal look at those um in reflection of some of our changes. And you can see this is there's no action tonight, but there's some minor adjustments that you can see in red. And so, if you have any questions, please let me know. But these these reflect our current practices. They just need to be reflected in policy. Anybody have any questions or comments on that first reading? Okay. 6.3 summer food report, Miss Davis. So, this um this is the first
009year that we're doing the summer food program uh this way where they only pick up once a week and they get bulk food for 5 days and it's gone extremely well. So in the report you can see that each week the number has grown and the last week in June it got it was up to 565 um kits for just a week. So that's really good. Um the we don't have the revenue numbers, but it was estimated by our new food service director, Stephanie Joiner, that it's going to be about $100,000, which is um twice as much as we got last year, just for the month of June. So, this new program is really good. Um the parents seem to like it. Um they get, you know, a full loaf of bread, a gallon of
010milk, either white or or chocolate. Um they get a big bulk of of meat for the week. um all the fruits and vegetables that they can carry. They they can take as much as they want. We don't limit them to any of that. Um they get a box of of juice boxes for lunch um and and a breakfast. And so it's it's a great great deal that we have here for them. Um Blue Ridge has done it for a few years now and they've only increased and so we mimic what they've done and it's just a great program. We've only had a couple complaints and again we're not going to make everybody happy but it's been everybody's really enjoyed it. I've went and looked at it. Dr. Farnsworth has gone and and saw what they
011did and we really are impressed with how um the food service program is working. Um, and if I may just divert a little bit from this, um, we've gotten some really good feedback from camp this year, from the athletic camp and the food, um, from the schools that have come up for camp and they've really are impressed with how the food is this year. So, we're hoping that we'll get around and we'll have, uh, better camps next year with the bigger schools that didn't come back up this year. So, we're really impressed with uh what uh John Joiner's done and with what Stephanie's already done. She's come in when she doesn't really start till July one. Um she's come in over this summer in June and really helped out. So, we're really um looking forward
012to this next year with Stephanie Joiner being the new director of food service. Great. That's awesome. Thank you. When does the summer food program end? 24th. I believe the 24th right up to school. Yeah. Okay. Just before the meeting before school starts. Good. It begins when? Uh about four weeks ago. Yeah. June or June. So July. I mean June. Mhm. Okay. Yeah. The week after school got out. Oh, very good. I love this program. I think it's so beneficial to our community and I'm grateful for it. And the parent doesn't have to bring their kids. I I was wondering, you know, I kind of wondered, well, is this a good thing on a weekly basis or not? And then I started thinking, oh, it saves the parent having to take their child in every day,
013you know, the time, the gas. So anyway, I'm glad it doesn't even have to be and leaving work. Yes. So I'm be anybody. I know. It's wonderful. So I picked up our staff member Katie Reyes. I picked up her child's the first week because I was going over there. I said, "Why don't I just pick up your your child's?" And she's like, "Okay." All I had to do is give him their name, his age, and that's it. Good. Now, please thank those who are Yeah. doing this for us. Just please give them a big thank you from us. You bet. Thank you. Item 6.4, Student Achievement Report. Good evening. I'm gonna apologize up front if my voice gives out. I'm recovering from an illness. Dr. Farnsworth has my notes if he needs to take over
014for me. So, I am here tonight to um bring you our results from the AASA, ASAI, ACT Aspire, and the ACT for 2025. And while our our scores show some room for growth, there's also some clear bright. Most importantly, we're taking some big steps next year to ensure that every student receives what they need to reach their full potential. So, on this slide, you can see our district's proficiency rates on the AASA assessment in both English language arts and math for grades 3 through 8. They are the only ones who take this assessment. There's a few key patterns that stand out in ELA. Sixth grade leads the way with the highest proficiency rate at 43%. We also see a strong performance in seventh grade at 42% and fourth grade at 40%. Suggesting that students are
015developing a solid solid literacy skills in the middle grades. However, there's a noticeable dip in fifth grade ELA where the proficiency has dropped to 32%. This highlights an opportunity for more targeted support in that transitional year between the elementary and junior high. In math, we see consistent performance in fourth and sixth grades, both at 33% with seventh grade close behind at 31%. Third grade comes in slightly lower at 30%. And the biggest areas for growth appear again in fifth grade with which dropped to 25%. In eighth grade proficiency, it is at 24%. So these results give us a clear picture of where we need to focus our instructional efforts and our support. This slide show you have an idea why they dip in those two spots. Um leaving going into middle leaving middle going into
016grades are tough. Okay. Just in general. In general. Yeah. But um we've had we had some young teachers in fifth grade this year. That was that was rough. Um in eighth grade, I know Becky Clark is working very closely with her eighth grade to improve achievement there. So when we look something and they were rotating classes and so playing catch up. Okay. Another part of the they did a lot this year. Okay. So this next slide shows how our district compared to the state proficiency. Um, sixth grade is clearly a highlight. Our students reached 43% proficiency, slightly ahead of the state, which was at 41%. This reflects strong instruction and support in the middle grades. In third grade, we're close to the state as well, 34% in the district compared to 3 36% statewide. That
017gap is small and suggests that our literacy efforts are on the right track. The wider gaps are appearing in fourth and fifth grades. Our district scored 40% in the fourth grade versus 46 per for the state and 32% in fifth grade compared to 38% statewide. These areas may benefit from additional focus on comprehension and writing as students move into the upper elementary years. Writing is always a struggle, especially when you're asking a a student to sit down and write an essay on the computer. It's not natural for them to do that yet. So, that's an area where we need to work. Um, in 8th grade, our district scored 36% proficiency, four points below the state's 40%. Signaling a possible taper in literacy growth as students prepare to transition to high school. It's hard to get
018kids to read sometimes. Overall, this comparison gives us a clear view of where we're aligned with the state and where we can target our support, particularly in grades four, five, and eight, while continuing to build on the strengths in grades three, six, and seven. Next, we have a slide comparing our district's math proficiency rates to the state's proficiency rates. Strongest performance is in sixth grade. 33% proficiency, a few points above the state, which was at 29. That's a bright spot and reflects strong instruction at the junior high level. We also see a modest advantage in the seventh grade where we scored 31% compared to the state's 27%. Consistency in the middle grades is encouraging. When we look at elementary, we do see wider gaps. In third grade, our students scored 30% while the state is
019averaging 41%. In fourth grade, we hit 33, seven points behind the state's average. And in fifth grade, we're at 25% proficiency compared to 37% for the state. In 8th grade, our students scored 23% slightly trailing the state at 27. This continues to be an area that requires attention, especially as students transition to high school. So overall, while we're encouraged by their progress in sixth and seventh grade, we know we have work to do in our elementary grades and in eighth grade to close the proficiency gap and to build a stronger mouth math foundation throughout the system. Next, we have our ASAI results. The Arizona Science Assessment is only administered to fifth, 8th, and 11th graders. So that test assesses everything from the previous grade that was tested up. So for instance, eighth grade, eighth graders
020are tested on sixth, seventh, and eighth grade math uh science. So starting with fifth grade, our students scored 32% proficient, just two points below the state's average of 34. That's a narrow gap and shows that our elementary science instruction is well aligned. And with a bit of targeted support, we're in a strong position to close that gap between us and the state. In eighth grades, our our students scored 36%, five points ahead of the state. This is a strong result that likely reflects the work that they've been doing to improve teaching and learning at the middle school level. At the high school level, 26% of 11th graders scored proficient, seven points above the state average of 19%. And while we still have some work to do, this is a positive sign that our upper level
021science courses are making an impact on students. Overall, the science results show strong alignment in the elementary, real strengths at the secondary, and good momentum we can continue to build on through strong curriculum, engaging instruction, and some professional development. Next, we have ACT Aspire. This isn't only administered to our ninth graders at the end of the school year. It is used primarily for two things. The first thing is the ACT Aspire has a um a future ACT performance um outlook. So we can we can basically gauge how a ninth grader is going to perform on the ACT 11th grade using the ACT Aspire. And then it also contributes to the growth indicator that adds to the school label. Um so our composite scores have remained very steady. Um consistently they've been just about around 420
022each year. And since the Aspire uses a different scoring system than the ACT, it ranges from 400 to 470. The stability tells us that our incoming high school students are entering with a consistent academic foundation. So if if we weren't having consistency across the board, then we would probably see some some rolling dips. Um, in terms of predicted ACT performance, the average projected scores on the Aspire results have ranged from 17.0 to 17.7 over the past four years. And those predictions are closely aligned with what the actual ACT results were for two years worth of those results. Um, so that gives us some confidence in the reliability of the ACT Aspire as an early performance indicator. So what this shows us is that our students are starting high school on a fairly even footing. Um,
023that consistency gives us some strong starting points to identify students who might need some early intervention and support and to build some targeted strategies that can boost their performance by the time they take the ACT in 11th grade. This slide shows us our district's ACT results. These reflect the performance of students tested at the end of their junior year. The ACT composite score is an average of four subject areas: English, math, reading, and science. A perfect score is 36. For context, the statewide average in 2024 was 17.7. Our district's composite score for 2025 was 18.5. Our highest in the past 3 years and just slightly below the 2022 peak of 19.06. This upward movement is encouraging, especially considering nationally ACT scores have been declining. Among the subject areas, reading stands out as their clear strength,
024reaching an average score of 19.6 in 2025. Math, science, and English have basically remained steady over the past four years. The results suggest that students are maintaining their strong academic foundation through high school. And while we're proud of that consistency and improvement we're seeing, we also recognize this as really a starting point. Um, we need to keep raising expectations and expanding opportunities for them to push even more students toward college and career readiness. So, take a step back and look at the full picture. There's several bright spots. We need to celebrate these places where the data shows meaningful progress and strong instruction across the district. English language arts sixth grade really stood out. Their results confirm that they have a solid literacy instruction, strong student engagement. That team is clearly aligned and effective in what
025they're doing. In math, we're starting to see encouraging science at the junior high level as well. Both sixth and seventh grade math scores improved and outpaced the state this year, which tells us the instruction happening there is effective. Science is continuing to be a strength, especially at the secondary level. Our eighth and 11th graders performed well above the state. We're also seeing consistency in our college readiness measures. Ninth graders have shown steady performance on the ACT Aspire year after year, and those early indicators are helping us to catch students who may need extra support. Excuse me. When we look at the actual ACT results for juniors, we see that our highest composite score in three years happened last year with reading a particular strength. Overall, the results show that even in time when national scores
026are trending downward, our our students are holding steady and moving in the right direction. All of this gives us a solid foundation to build on, but we still have a lot of work to do. These bright spots show that the investments that administrators and teachers have made in instruction, professional development, and alignment are making a real difference for students. So, looking forward to the 26th school year, our focus as an administrative team, is grounded in a shared belief that all means all. It's more than just a motto. It's a commitment to making sure every student, regardless of their background or circumstance, has access to high expectations, that meaningful support that they need. To honor our commitment, we're putting several systems in place that are transparent, collaborative, and focused on results. One of our biggest priorities
027this year is using data not just to evaluate, but to inform and improve instruction. We'll be digging into formative assessments, benchmarks, and growth data to help our teachers make realtime decisions about what students need next. Instead of taking a test and just moving on, we need to be using what we've the data that we're getting and putting it into action. Just as important as collecting that data is making it visible. We want to ensure that everyone, teachers, leaders, students, and families have a clear understanding of where we are and where we are going. That's why we are working to launch public facing dashboards, performing monthly principal check-ins, and reinforcing our use of consistent data reviews in every school. It's not about adding pressure, it's about adding clarity. When we look at the data together openly
028and honestly, it becomes a tool for reflection and growth. It's not a gotcha. It's a where are we and how do we move forward. Um, it gives our teachers the information they need to adjust, intervene, or to accelerate learning. It gives our leaders the insight to provide targeted support. It helps our families to stay informed and engaged in their child's progress. And it helps me to know where do we need some professional development. At the heart of all this is a belief in shared accountability. Through strong professional learning communities, regular progress monitoring, and a united focus on what students are learning, we're building a culture of continuous improvement where everyone plays a part in moving the work forward. Before I open it up for questions, I do want to acknowledge something. While we've highlighted some
029areas where we are outperforming the state, that's worth celebrating. It's also true that the state proficiency rates overall are not where any of us want to see them. They're pretty awful, pretty dismal. So, even though we're ahead of the average, we have to keep in mind that that bar is still set way too low. So, our work isn't just about being better than the state. It's about being excellent for our students and for our families. It means that we'll continue to push for growth, raise expectations, and focus on meaningful learning, not just test scores. We've made progress, and we should be proud of that. But we're not done. I'd be happy to take any questions or your reflections. We had a conversation way back. This was I guess when I was still campaigning and um
030in that conversation you mentioned that it's always a moving target. Do you still feel that way and what can we do to I absolutely do. In fact, the ASAG assessment when students took it this year, there were questions on it that might be used in the future, might not. So, we had students taking this really long test, and they answered questions that didn't apply to their results. Um the state is also working on their formula for how they give the results. So this coming school year we'll see a very different um way that they report to us the school's um grade level like you know show high school's an A junior high is a B it will look very different this coming year. So even pulling the data as a principal and administrator and trying
031to predict what your grade is going to be is very difficult. Yes. So yes, always a moving target. And on that note, you mentioned the Aspire. Um like let me go back to my notes here. The Aspire is that one time a year or is that at the end of I mean at the beginning of the year so that you can Now all of these assessments are taken in end of April mid May. Oh okay. It's always at the end. Always at the end which is hard because then you can't really do anything actionable with that. Yes. Because then they're moving on to the next grade level. That's why we're going to be looking at common formative assessments. Those happen routinely every week, every two weeks. Benchmarks happen every quarter. Il growth is almost daily.
032So that is something that we can look at on a daily, weekly, monthly basis and really hone in on what does an individual student need right now today. Yes. Instead of trying to, you know, come back two months after the kid has taken the test and they're tired, they're at the end of the year. So yeah, that's why we're looking at that data more closely. um the ACT scores with is that declining in the state of Arizona is that you nationally okay I just wanted to outline that and my last question is so what do you feel is the most effective method in the classroom um that will help that helps to bring scores up it I think it happens before you're in the classroom I think it happens in your professional learning community when
033you're sitting with your um teacher groups and you're saying, "Man, I'm struggling with this. I have a kiddo who's having a hard time with X, Y, and Z. How are you doing it? Let me see what your data looks like." Because that's really what it's intended for. You sit in a group and no judgment. We always say it's not yours once you put it on the table. Once you put it on the table, it belongs to all of us and you you take no judgment, right? So, if I am sitting with my teacher cohort and I'm looking across the table, I'm like, "Oh my gosh, almost all the students in your class passed that that common formative and I had 20% who struggled. What did you do differently? I need that information because teaching is
034no longer a go in the classroom and shut the door and do it all by yourself. It is a collaborative effort." I believe so, too. Those are great. Thank you. You're welcome. Any other questions, comments? I love all means all. I think that's a wonderful motto for this year for us all to follow. And I agree through collaborative through collaboration, you guys can meet, you know, whatever goals you're looking for. You all work together because we have so many bright people, right? But nobody is smart in everything, right? Right. So, we have to use each other's brains and learn from each other. Totally agree. Good luck. Thank you for all you do. Thank you. 6.5 First reading of the city of Xolo IGA. Anybody have any questions or I was just going to say at
035the combined city council uh district meeting, they're just adding in some electronic equipment. everything else stays the same that they would like to donate um to our our electronics department at the high school, but in return, our kids and teacher would help video and sponsor some city citywide events. Yeah, I think it's great. Okay. Item 6.6, principal reports. Anybody have any questions, comments? Thank you. 6.7 superintendent report. So, summertime kind of slows down a bit. Um, I've been able to go with our principles to the NA trust leadership academy that was um or legal/ leadership academy up in Flagstaff. We got a lot of good training from our the trust attorneys um about case law, special ed, um HR type issues. And so I think our principles really enjoyed that. Um we're doing quite a
036few projects around the district. Um I think one of the bigger ones is we we're installing we're almost done um air conditioning in the junior high gym which I think is long overdue. So we're excited for that. And uh I'm I'm working on a district handbook. So you'll see a later agenda item where there's school handbooks, but I'm still working on a district type handbook that hopefully I'll bring to you next month. But, you know, we're focused on safety. We have a safety meeting this month, uh, this coming Monday, and one of the tasks that all the safety members have been asked to do is to take some of the FEMA trainings online, which are free. And so, we're trying to build our capacity as leaders about what to do in different types of emergencies.
037Um, and so I'm really proud of our administrative team for taking on that task. Just a few items of note. Uh, new teacher orientation starts July 21st. Um, and I and and Charlotte, you're I I think all board members would be welcome the first day when we introduce uh and meet our new teachers if you would like to attend. I think that starts at 8:00 a.m. They've all been invited. Okay. Thank you. Um the staff return July 24th and then if you could put on your calendars July 25th at 8:30 we are going to be having our all district welcome back assembly in the auditorium and if you would like to speak or say some words please let me know so I can put you on the agenda. I know last year, John, you had
038a couple things you wanted to say and then I had a couple things and then we also have a special speaker that will be speaking to the to the whole district and then the first day of school is July 30th. So, the school year is quickly approaching. Thank you, Mr. Farnsworth. Can I take a little liberty here? you talked about the FEMA uh training and then safety committee and whatnot. Um just had a discussion at work today about the loss of life in Texas and the safety issues that were not really paying a lot of attention. I would like to just express as a district the our concern and condolences for those folks in Texas and hope and pray that things don't get worse as more more moisture is coming. Um okay, moving on to
0397.1 adoption of 2526 budget. Miss Davis, ask you to approve the adopted budget for 2526 at this time. And again, we'll bring the revised budget back in December. This is a good time for any questions or anything that you might still have. I'll move to approve the 2526 budget. I'll second it. I have a motion to second. Any further discussion? All in favor? I opposed. Motion passes. Thank you. 7.2 classified transfers, resignations, terminations. Dr. We have one transfer um and that's at the district office. Um that individual was helping us archive all of our records and she has finished that project and so we found another um job for her in the district office and then we had two resignations at the end of the year. I move to approve all classified employee actions as
040presented. Second motion and a second. All in favor? I I opposed. Motion passes 7.3 classified personnel employment. Our principles have been busy and they're filling uh a variety of different jobs across the district and um we would ask that you would um approve these these recommendations. Also, at the very bottom, if you noticed, um, we are asking that you create a new position for a one-on-one. Again, we've talked about special education and then when certain things are are allocated in special education, it's it's like law. We have to provide these services. So, we have a student that has that written into their IEP that we need to provide additional support. So, we ask that you would approve that new position. like to welcome. It was very refreshing to see all the alumni. That's just so
041great to see and welcome the newcomers to our group to our district and uh yeah certainly that onetoone is very important. I agree. I move to approve the classified employment action. I'll second it. I have a motion and a second. All in favor? I I opposed. Motion pass a 7.4 certified transfers resignations and terminations. Dr. Farnsworth. So we just have one resignation and um I know there's there's some there have been some questions about about the counselor and so they did resign and it's up to the board if you want to um institute liquidated damages or a portion of liquidated damages or none at all. Um which is the board's right. I'd like to motion that we approve the resignation and wave liquid liquidated damages as presented. I'll second. I have a motion, a second.
042Would you read under executive content and fix that? Okay. Just catch that. Mhm. Okay. Just so that it reflects it uh in the record correctly. Okay. Okay. So, we have a motion and a second. Any other discussion or comment? I'm sorry. Are we approving the liquidated damages or not? We're waving a motion to wave. The motion was to wave the second approve the resignation but wave the liquidated damages. Any other discussion? All in favor? I opposed. Nay. Motion passes. 7.5 certified personnel employment. Dr. Farnsworth. So, we have two new hires. I think these are the last ones for the high school. Um, so we did find one counselor and then we also found a unicorn in a CTE sports medicine teacher. So, that was a lucky Really? Yeah. Shelby K. Yeah. Yeah. She's one of
043ours. Yeah. Well, that's cool. How did that happen? I'm not that I'm complaining. Look, really? Yeah. We were very fortunate. I was excited. I think they randomly heard about it and they talked to the principal and talked to Jerry Butler and they kidding like, well, yeah, this they were interested, so they applied and I think she'll be I think she's on the recommendation to coach as well. We're super happy to have her on board. Yes, she's awesome. So I move to approve um these individuals as presented. I'll second motion and a second. All in favor? I opposed. Motion passes 7.6 fall coaches and athletic stipens 2526. So in front of you, you have the the fall coaching uh placements and stipens. Obviously if if things change between now and the start of the year, we'll
044bring any changes to you, but this is this is what we have at this point. I'll move to approve the athletic stipens for the 2526 school year for our fall coaches. Second. Motion and a second. All in favor? I opposed. Motion passes 7.7 event workers. Dr. Farnsworth. One of the issues that we've had is after the fact approvals of event workers because it's so difficult. And so last year we took the approach that we're bringing you every employee in the district. So if they do work, they've already been approved. And so we're we're repeating that same um theory. So we ask that you approve all of the district employees as potential event workers. So when in fact they do work an event, then we don't have to come to you after the fact and have
045an audit finding. I love being proactive rather than reactive. So I would approve the Could you try again? Worker list as presented. I'll second. Motion second. All in favor? I opposed. Motion passes 7.8. 48 review school and staff handbooks. Yeah. So, you have a plethora of handbooks. Um, I just want to thank the principles, especially the elementary principles. They really worked hard together to be more united in in the verbiage and the language and some of the policies and procedures. So, I want to thank them and and we actually took an admin meeting where we all got together and we we went through different topics to make sure we had the same verbiage, very similar words or processes and procedures. So, I'm very proud of the admin and the work that they did to to
046kind of bring this to you for your approval. I love seeing consistency across the board. So, thank you very much to all who worked on these. And I approve I have a motion to approve as presented. I'll second. Motion a second. All in favor? I opposed. Motion passes. 7.9 ASBA law conference delegate. So we are tasked by ASBA to have a a delegate voted on by the board who would represent the Xolo school board for the ASBA law conference coming up. And you see the date September 3rd through the 6th. And then the delegate is they they get to stay on the sixth and vote on priorities and different things. I know Stacy Anderson has done that in the past. If you have questions, was Kelly Buyer? I'm sure you two can. So that that's
047one thing. We we need to come up with a delegate to represent the school board at this law conference. I also put in here potential um professional development for the board. So ASBA will come out and they will work with us and you can see the hours that they would require if the board wanted to to review the self-evaluation process. If we wanted to review the board rules of order, if we wanted to review the operations handbook or communication protocols or the four C's of civil discourse. I just thought it was it was nice that ASBA put this out there. I wanted to let you know that these are PD opportunities that ASBA will come out to us and they will work with all of us on these types of topics if that's what the
048board would like to do. Um, and so then the last thing is that that Courtney needs to know if you would like to attend the conference, she needs to know tonight if possible so we can make reservations for your registration and hotel. So, I know there's like three different things in there, but board president, however you want to proceed with, we do need a delegate. So, since Paul's not here, I think we ought to throw him under the bus. I agree. Just not I'm I'm just um if if there's somebody here that feels like that's something they would like to do, Paul will be so mad if we do that to him. Let's do it. I'll do it. Paul did not go last year. No. Oh, he didn't even go to the the thing at
049all. I don't think he could get away from work. Um, Angela, is this something that you would be interested in? Well, I my questions I know you don't have a clue almost. Yeah. My questions, right? So, what is the process normally for recruiting a representative for this law conference? It would be one of us. Yeah. Right. We're going to talk about it. What are the qualifiers? There aren't any qualifiers. You're a board member. Being a board member. My oh my. Registered. And my third question was, will it be someone in house or a public official? But I guess it's one of us. It's one of us. Five of us. It's one of us. And you'll go you'll be there on the 3 where the rest of us would show up on the 4th. No, you
050can. No, it's on Saturday. It's on Saturday. Yeah, right. It's a Saturday. It's supposed to be efficient, but it can drag on all day Saturday. It's like getting a root canal without any Nova King. So, you're in a room with a bunch of other Yeah. You're in a room with a bunch of other board members and and some of them really like their own voices and so they oppose everything that's, you know, brought up to voting. And so, and then at the end, you vote on the issue if it's something you're voting on the political agenda. Yeah. They should send out to us pretty quick. You know how we just sent in what we wanted. Then we'll vote on those things, what they want to take to the legislature. Oh, everything goes through. What a
051great opportunity. But so much on my plate right now. Um I think someone experienced should do this. I I'm anonymous. I'm just am I going to go? Am I going to attend? Yes, if invited. I'll attend. You're invited. You should have attended this one. This is the one that we should all attend. There are Okay. You went last year. If I remember. Sorry. Actually, you didn't cuz you weren't elected. You went into You went in December. Okay. She would have started. Yeah. Well, maybe we should start there. Who would like to go so we can get reservations and your your entry fee paid? I will admit. I would like to go. Yes. I will not be going. You probably won't be going. Okay. Do you want us all to go? Yeah. It would be nice
052to to all go out as a board for a nice lovely dinner and to But I know you're all busy. You have different schedules. You have different things going on. It's whatever you can do. It's not real fun to go down there when it's 117. In an air conditioned building. Oh jeez. No. It's going to be held in the shed out back. I will be going. Courtney, there'll be a conference. I'll go and I'll be the delegate unless Angela wants to be the delegate or John. Well, if Stacy will go, then I will go. But can you please try to find me a handicapped room there? I am glad we are all going. Thank you. That's very refreshing. But I feel like I need a mentor just to kind of guide me through this. These
053are this is a new territory for me. So for the law conference. Yeah. Oh, no. It's it's great conference just like December only. It's the law conference. You're accepting the the nomination of the Yes. So I will move that Stacy be our delegate for a show school district. Yes. I nominate Stacy. Nominating you next year. All in favor? I. And Stacy, is it is it is it appropriate or okay if she tags along with you and Yeah, they won't let her in. She'll have to Oh, they won't let you can sit outside. You can't you can sit behind and watch like what we experienced last when we went in December for the business for the business meeting. Yeah, it was it would be like that. And there's a poll out usually on Fridays that tell
054what to expect. Okay. So you can tag along with her and learn exactly what that delegate does. And Okay. Well, this is exciting. A new added adventure. Cool. And then why don't you make Angela the alternate? Okay. Oh boy. And then if something changes, there you go. Okay. Then I'm holding you to it. You just did it. I'm holding you to it. She just did you wrong. Right. She just did you wrong. Yes. Um, so what will you do to Can you contact Paul or reach out to Paul if you need to know or did he already say he wasn't going? I will reach out to Paul. Otherwise, I can reach out if you want or whatever. Doesn't matter. Okay. Okay. Uh 7.10 off contract compensation for English language learner. Dr. Farnsworth. So, um, this
055individual, they're they're working with, u families and different different, um, English language learners, and it's offc contract time for them. And so, we're asking that you would approve this so they are compensated properly. I move to approve as presented. I'll second. Motion, a second. All in favor? I opposed. Motion passes 7.11 approval of $5 replacement fee. Dr. Barth, so I've been visiting with with the junior high principal. I'm very excited that she wanted to be a pilot school this year and give every student an ID at the very beginning of the year and they're going to institute some expectations and accountability of wearing the ID, having the ID on them. Um, and what she's asking for is that if they happen to lose it, that the board would grant her permission to charge $5 for
056replacement ID, which I can tell you is pretty standard in all my years of doing this. We give the kids a free ID at the very beginning and then if they do happen to lose it, then it's a nominal fee. Do we give them a lanyard as well? I don't know. I know I've done that previously. Um, but I will ask. I'm I kind of think I don't want to commit a suicide. Let me check on that for you. Thank you. A suicide. I like that. Did you just coin that term yourself? No. I' I've learned that over the years. Don't give him that much. Oh, great question. I move to approve all school property item. Oh, sorry. 7.11. Yeah, I'm here. No. Okay. It's not. Let me Yeah, I'm ahead of myself. Oh, here
057it is. I am here. Yeah, it's the motion. This isn't my motion to approve the $5 replacement fee as presented. Let's see. That isn't how it reads, right? You just I'll second. Oh, yeah. They did it wrong here on her. I got a text from the principal just now cuz she's watching and they will be getting a lanyard. Right. Perfect. Thank you. You good little fundraiser for that? Yep. Huh? You good little fundraiser? Yeah. Lost. Thank you, Becky, for watching. So, thank you, Becky. So, I move to the $5 $5 replacement fee. Yeah, you need to second. You move. Okay, got a motion. Second. All in favor? I opposed. 7.12 school properties disposal. Miss Davis. So, we only have one today. Um, it's two items from the cafeteria at the high school. The ice machine
058broke and so did the milk cooler. So, um, the ice machine has been replaced and I think we had an extra milk cooler. So, um, we're going to dispose we're going to auction them. Somebody will use them for parts. So, I move to approve all school property items for disposal as presented. A second. Motion and a second. All in favor? I I opposed. Motion passes 7.13 updated business office procedure manual. Miss Davis. So this is the business office procedure manual and um when we make changes we bring it to the board and I usually just do it either once or twice a year. Um so we made some um pretty significant changes. Uh we just went through a food service audit with the AD and with well both of them were AD but one was
059administrative and was one was for procurement and so we had to make some changes and I referenced page 123 per the audit recommendations. Um, and then we updated um throughout the manual with some uh staff changes um uh titles and some other um things throughout the manual with job titles and with the staff. So, um those were minor changes that just needed to be updated. So, um and there were again some changes with the forms based on the staff um their recommendations throughout the year as we went through this new manual. This is the first year we've had it. So, as we use the forms, uh there were some recommendations by the staff on how to change them. So, we've made those changes in the manual. So, I ask that you approve the changes that
060we've made throughout this last year. I move to approve the updated business office procedure manual as presented. I'll second. Oh, both of us. I couldn't believe how long it was. That was really long. It just keeps growing. I need like a matter of days to finish going through this. I have a motion and a second. Any further comment? All in favor? I opposed. Motion passes 7.14 student fundraising activity, Mr. Farnsworth. Dr. Farnsworth. At the junior high, there's a fundraiser um um a club sponsor, Aaron Ford. They bought the about $840 worth of sweatshirts and different types of stuff that they're going to donate back for the junior high to sell. And so we ask that you approve this this fundraiser. I move to approve the st student fundraising activities as presented. A second. Motion, a
061second. All in favor? I I opposed. Motion passes. 7.15 gifts and donations. Dr. Worth. So, the junior high, um I think Becky wrote a grant and you and you can see in her memo that she was awarded about $1,981 in free books. Um those books have titles have been posted on our website um for review and to date, we've not had any any community member object to the book titles that we have on display. Um so, we would ask that you would approve those those books, which is a very generous donation. Um, also, oh, you can see the the different books on that page. And then I think there's a a memo the BSN BSN. Yeah. Again, those are the that those are the exact hoodies that were approved previously. I appreciate Becky Clark going
062through each of these books and reviewing them before bringing them to us. um as she noted, she found 20 that didn't agree with the um standards of our district. And so I just want to extend that. Thank you and appreciate that. I move to approve as presented. I'll second. Motion in a second. All in favor? I opposed. Motion passes 7.16 out of state field trip travel out of state travel. So we have the girls soccer team. There's two tournaments both in New Mexico um August the 8th and August the 25th and uh we would ask that you would approve those out of state trips. I move to approve out of state travel for girls soccer is presented. A second motion a second. All in favor? I opposed. Motion passes. Uh item 8.1. We did not
063have anybody um want to talk to us tonight. Um so I noticed that there isn't a item on here for future board agenda items. My bad. If we can, that's okay. If we can remember that. And then just some of the concerns that uh Angela brought up, we can just u put in that category and go from there. Mrs. Campbell, I would appreciate an email if you have specific concerns around those two books so I can be equipped to answer those. Absolutely. That that would help help me out. Maybe include your screenshots. Oh, okay. I'll do that because the book that I looked up really quickly, The Amazing Bone, is from 1976. That's the one, right? Okay. Yeah. If you just want to shoot me an email, then I can adequately prepare for that. Okay.
064If there's no further discussion, I'll entertain a motion to adjourn to our next regular board meeting, August 14th, 2025. I move to adjourn. I second. Motion is second. All in favor? I opposed. Motion passes. Thank you all for being here. Appreciate everything you do. Heat. Heat. [Music]