Board Meeting 9-14-23

001PM is there a motion to approve the agenda? Move for approval. I have an item. Oh, sorry Thank you. Thank you like to move item D 1 2 on the closed session remove D D 2 sorry D 2 Remove pull e 2 that's it. Okay move for approval with such changes Trustee Garcia, so can I pull out the h1? or what to do when when it's there you can pull it yeah this is this is to pull away from the agenda completely and not talk about so is there a second motion by Trustee Bautista-Zavala second by Trustee Garcia to approve the agenda removing D2 all those in favor say aye aye any opposition hearing none unanimous approval with Trustee Kandice missing or absent let's see I don't see any pub any public comments for closed

002session? Nope, seeing none. We're going to recess into closed session at 5.01. And we'll be back. Trustee, what was the change that Trustee Garcia needed? She's going to pull from the consent agenda. Nothing? No, she's going to pull an item from the consent agenda. Okay. Yeah, before the vote. Thank you, everyone, for your patience. We are reconvening in open session at 6.16. And Trustee Bautista Zavala will lead us in the Pledge of Allegiance. There was no action taken in closed session. Moving on to public comment on closed consent agenda. Any in person? Nope. Seeing none. Trustee Garcia, you wanted to pull an item? Yes. The item H1, please. Not from the consent, right? No. Community engagement. Yeah, but we voted on it in, where is it at? Okay. Yeah, G2C, right? Yeah. So we're going

003to put G2C. Yes, that's correct. G2C. Thank you. Yeah. Is there any other, Trustee Manal? Could I pull item G1A10 off the consent agenda? So purchase order number 10? Purchase order 10, that's right. Thank you. Number 10. Okay. Into the trustees. Okay, see none. Is there a motion to approve the consent agenda minus purchase order number 10 and G 1 a and G to C which is approved nominations for Yolo County School Board Association the emotion motion to approve second Second. There's a motion by Trustee Garcia, second by Trustee Bautista-Zavala to approve the consent agenda minus purchase order number 10 and minus G to C. All those in favor say aye. Aye. Any opposition? Hearing none, unanimous approval. And we will go to purchase order number three, number 10, I'm sorry. I'm sorry. I don't

004want to stand in the way of approving this purchase order, but this is the school facility consultant's purchase order, and they gave us a presentation at our last board meeting. And one of the things that they talked about in the presentation is that it's very important for the board to be internally consistent with the documents that districts have. gotten themselves into trouble when they are not internally consistent with their planning documents. And at this time, we do have some internal inconsistencies with our DFA and our fee justification study. And so I would just ask that this board consider that when moving forward with this work. Thank you. Just to clarify, they said that other districts have gotten in trouble? Is that what they said? Yeah. Yeah, if you go back and listen they they talked

005about It did not go well for those districts Any other questions or comments from trustees is there a motion to approve? Move by trustee but so all is there a second second second my trusty Rodriguez. I was in favor say aye Any opposition there's no who's the admins approval? Okay. Thank you moving on to G to see is there a motion to approve are we going to be approving them individually no just all in a pack okay second move by trustee Richard Fowler to approve G to see checking my trusty but this is a ball I was in favor say aye aye any abstention one abstention any nose yes so I'm on the you're staying yeah okay no nose approved with one abstention by trustee Garcia Very good and moving on to Actually, we haven't

006presented yet, but there was a voicemail right for 4a. Is that correct? Okay Can we play that please? Hi, my name is Laura. I'm leaving a public comment for item G4A, Suicide Prevention Month Resolution. I'm calling to express gratitude to our school district for recognizing the need to have mental health care in our community to help to try to prevent suicide. I wanted to share that when I was in middle school, I had a lot of traumatic things happen in a short period of time, culminating in my mom being in the ICU for months at a time. And I felt really helpless. And I felt like a lot of, I hear a lot of young people say that it seems like there was not really an end in sight. And it was a teacher at

007my middle school, my English teacher, Mrs. Kane, who took interest in my well-being. And she, frankly, probably saved my life. She not only was a great teacher, but she also took the time to read some of the probably very melodramatic poetry I wrote as an angsty teenager. And it was something as simple as that and wanting to have an interest in my well-being and my life that probably... is why I'm here today. I say that because we all know, I think, how important it is to have our students feel supported in schools. We know that it can literally save their lives. And in the interest of trying to help all of our students. be the best they can and the happiest they can and survive into adulthood. I wanted to read an excerpt from a

008report from the American Academy of Pediatrics titled Emotional Distress Among LGBT Youth, the Influence of Perceived Discrimination Based on Sexual Orientation. This report also talks about transgender youth. Quote, there is no evidence that risk for mental illness is inherently attributed to one's identity of transgender. Rather, it is believed to be multifactorial, stemming from an internal conflict between one's appearance and identity, limited availability of mental health services, low access to health care. health services, low access, sorry, low access to healthcare providers with expertise and caring for youth who identify as transgender, discrimination, stigma, and social rejection. And it's because of those last few points, especially that I wanted to give this message because as we have seen in our community recently, we unfortunately have had board members, a board member speak in a way that is

009evidence of social rejection of our transgender youth. And we unfortunately have people coming into our community and trying to spread disinformation about our transgender youth. And as that study proves, that can cost our youth their lives. So thank you for this resolution. It is very needed. And thank you for your time. Down to the second. All right, moving on to community engagement. Let's start with H1, recognition of the Woodland-Germany School District recipients of the Yolo County School Board Association 2023 Excellence in Education Awards. Thank you president vignagrana superintendent and trustees so it is my honor to present to you this evening the individual excellence award and program excellence award for the Yolo County School Board Association excellence and education awards so just for Just for reference for everyone, the Yolo County School Boards Association requests

010submission from local educational organizations of nominees for staff and or programs that are identified as outstanding. Woodland Joint Unified collects nominees by emailing a ballot, and the nominees are reviewed by the administrator, leadership committee, and finalists are selected. And these individuals will be honored as the Excellence in Education Awards at the Yolo County Office of Education. So the Yolo County districts each identify one individual administrator, trustee, or confidential employee, and one program exemplifying excellence in the pursuit and accomplishment of the governing board's goals. So our nominees for Individual Excellence Awards first is Trustee Bibiana Garcia. So while trustee Garcia is walking up to take a picture with President Villagrana, I just want to thank you for everything that you have done for our district. the role model that you have been not only for our

011students but for our parents and your leadership that you have demonstrated since you arrived from Mexico not knowing the word of English and being so involved in our schools because you care so much about your children and then wanting to advocate not only for your own children but for other families children and here you are now as a board trustee and I'm so very proud of you we're very all proud of you for your contribution so thank you. Okay, congratulations, Trustee. And as I call other names, we ask that you come up and take a picture with our trustees and our public information officer. So Woodland Joint Unified's nominee for the Program Excellence Award is Woodland High School's Agricultural Program. And so those program leaders are Adeline Bermudez, Jerry Delsoul, and Eric Dyer. Please come

012up and be recognized. And while they're getting ready to take a picture and trustee Garcia is over there to recognize our agriculture program. I just want to say that I am just so proud of what we offer our students with the work that you all do in our agricultural program. Seeing the kids at the fair and shining with everything that you do. Thank you. And we're very very proud of our ag program. Very well deserved recognition. And the next group of nominees, these individuals were nominated to represent WJUSD and their respective occupational specialty for our county. Nominees from each district are reviewed by the Yolo County Office of Ed to determine those Yolo County classified employees who will compete in the California Department of Education's Classified School Employees of the Year program. So this part

013of the excellence in education is unique as this is a competitive process. So I'm going to name off our nominees. Classified School Employee of the Year Award for Clerical and Administrative Services, Michelle Montoya, Office Coordinator at Spring Lake Elementary. And let's be very honest, our office administrators are the ones who really run the school. So thank you for everything that you do. Congratulations. Our Classified School Employee of the Year Award for Custodial and Maintenance Services is Jose Gosh Velazquez, our custodian from Plainfield Elementary. He must be working. I will hold that. Okay, thank you. And I want to mention that he was selected to compete at the state level. So he will represent Yolo County in that classification. Classified School Employee of the Year for Food and Nutrition Services, Teresa Velasco, our baker. She did

014not, I don't see her. I don't see her. I'll take that for her. Thank you very much. Thank you, Trustee. And Teresa is going to be recognized at the state level, and so she will be competing against others in that category and representing Yolo County, so we congratulate her. Our Classified School Employee of the Year Award for Professional Services, Lucila Gomez, our paraprofessional from Freeman Elementary. Our paraeducators are very critical to our district success. And you never know, you may be superintendent because I started as a paraeducator. Congratulations. The next. The next and final category in the Excellence in Education is the Salute to Educators Certificate. Each school district is welcome to submit nominees who exemplify excellence in the pursuit and accomplishment of board goals. The following individuals were nominated to represent our district in

015their respective categories. So for elementary grades K through six, teacher Julie Bourdais, sixth grade teacher at Tafoya Elementary. And I am not surprised at all to see you up here. We've known each other for years. Thank you for everything you do. And our final category in the salute to educator certificate is student services credentialed educator. And we'd like to acknowledge Erica Berber, our counselor from Freeman Elementary. I don't see her present. She's not attending. Thank you so much. And again, thank you for the individuals that nominated them. Again, also great to be able to take time to acknowledge a small, again, portion of the dedication that the individuals in the entire district give on a daily and yearly basis. So thank you so much. Moving on to H2, recognition of the 2023-24 Yolo County Teacher

016of the Year. Sorry, was it a public comment? Oh, okay, we have a public comment. Gary Callahan and Ted Wimberg. Good evening President Villagrana and the board and Superintendent Ortega Lampkin. My name is Gary Callahan and I've been an educator for 39 years. 22 of them were in Woodland and way back when, the year was 1991, I had my favorite assignment. I was an elementary teacher at Gibson Elementary School. And I have a picture here. I know you can't see it. But there's a little girl. She's in the front row because she was always in the front row. Fourth from the left, Melissa Dickinson. And you are going to recognize her tonight as the County Teacher of the Year. I can't say enough about Melissa, how proud I am for her, her achievements. I've been

017watching her grow along the way since fifth grade. And I'll keep it brief and say this to Melissa. Melissa, as a recovering and retired superintendent, I vowed that I would not come to another board meeting unless it was something extremely significant or special, and tonight is that night. So congratulations. My name is Ted Wimberg, and I had the honor of working with Melissa for, I don't know, I can't even remember, but I just remember Gary. Jack Ziegler retired and he goes you want you want to do a leadership class like well Yeah, I already have a ton to do but why not and all of a sudden the plate just gets fuller and fuller and I was like how am I gonna do this and in comes this Person and I had her she went

018on some trips when when she was in middle school so I knew her from that just like he did and I really don't know what I would have done without her expertise. She came in. It usually takes like three years for you to get the hang of being a teacher, but she was like great day one. And, I mean, the kids loved her. She was so good with them, and she just brought so much energy. And I was so lucky to have her come in and just make the program better. And it saved me because there was so much to do, and she just took it on her to just really just take it to another level. And she not only does that, but she's, I don't know if you know this, she goes away

019in the summertime and runs these amazing camps. And then she's an amazing mom, and she's an amazing wife, and she's just an amazing person. So an honor. It was an honor working with her, and I'm so glad to be here to witness this because in my case, it should have been sooner. Thank you. So we'd like to call up Yolo County's Teacher of the Year, Melissa Edsel, to come up and say a few words. Thank you. I didn't know I was going to get to say words. I'm just kidding. I grew up in Woodland, so I love being a part of this community, and I love that those two amazing humans came back to say some words, so thank you so much for being here. My family and friends are here, and coworkers, and I

020say all the time we have the luckiest, hardest job in the world, and I wouldn't want to do anything else. great to be recognized for the hard work we do and I appreciate all of the other teachers that are here and doing the same thing so thank you and gosh this is pretty cool thanks before you step away I want to say a few words and then when I present you with a reward I just want to congratulate you It was an honor to go and surprise you at your school site. And thank you for your husband and your two boys and your mom to help with the surprise. And what I said then is, you know, we're very proud of you. And I know that you have a team. The way that the staff

021reacted when we made the announcement just said everything about you and what you have meant for Douglas School and for the district and just for the teaching profession. You know, I know that it's not just coming to work during the school year. contract days is over and beyond that and I want to thank your family for their patience with you as you have probably been working on lesson plans and gathering stuff for your classroom and all that. It really involves a lot more than just coming to work every day. It's part of who you are and your life and your mission. So thank you for choosing to be a teacher. Especially thank you for choosing to be in Woodland and thank you for getting Gary out here. So congratulations, and I'm looking forward to seeing

022you on Monday to celebrate you at the county level. And we're going to be cheering on for you to be selected for the State Teacher of the Year. Yes, we'll be there on Monday to keep the celebration going. Yes, 25th. Is that open to the public or only to? Okay, good. So yeah, if anybody in the audience would like to go, you can RSVP. Go to the county website, Trustee? Okay. And you can RSVP them when you're going just so they have enough. Because they have to provide some food, right? I believe. Light stuff. Okay. Yeah, advertisers. Very good. So, yeah, please let them know if you're going so they know. Moving on to H3. Any public comments? No? Okay. Resolution 4-24, Latino Heritage Month. Trustee Bautista will be presenting this. Thank you. I would

023like to invite our friends of Banda Dinastia Imparable to please come up to the podium. Latino Heritage Month, which takes place from September 15th through October 15th, is a time to celebrate the rich and diverse cultures of the Latino communities. Tonight, I would like to honor the contributions that the music band Dinastia Imparable has and continues to make to Woodland and our region. In June, Dinastia Imparable took upon themselves to join our high school graduation ceremonies and play live at the adjournment of these celebrations. Their performance signified cultural appreciation and marked a milestone for how far Woodland Unified and the City of Woodland has come in embracing our diverse communities. So tonight, I honor Dinastia Imparable for helping us take this huge step forward. The members of the Nacen Parable are parents, aunts, brothers, and

024sisters to our Woodland Unified students, and their participation in the band is a second, third, or even fourth job for many of them. I am so impressed by the pride they take in their work and the heart and passion in which they play. Their participation in our schools is another great example of parent and family involvement and participation and deserves our recognition and celebration this evening. I am proud to show our appreciation of this group tonight as we embrace their cultural contributions to our communities and our schools and for giving our students and families an opportunity to enjoy their wonderful music. and continues to do so in Woodland and our region. In June, the Unstoppable Dynasty voluntarily joined our graduation celebrations of high schools and played live during the closure of these celebrations. Their performances

025meant cultural appreciation and marked a milestone in how far the Woodland School District and the City of Woodland have come in welcoming our diverse communities. So tonight, I honor the Unstoppable Dynasty for supporting us to take this great step forward. The members of the Unstoppable Dynasty are parents, uncles, aunts, siblings, and sisters of our students at Woodland Unified. And their participation in the band is a second, third, or even fourth job for many of them. I am very impressed by the pride they feel for their work and the heart and passion they have for playing. Su participación en nuestras escuelas es otro gran ejemplo de participación de padres y familias y merece nuestro reconocimiento y celebración esta noche. Estoy orgullosa de mostrar nuestro agradecimiento a este grupo y mientras acogemos sus contribuciones culturales a nuestras

026comunidades y nuestras escuelas y más que nada por brindarnos a nuestros estudiantes y familias la oportunidad de disfrutar de su maravillosa música. . Thank you everyone. Moving on to the gift list. If the trustees notice, we actually put in the consent agenda this time for vote, like they wouldn't have to vote at this time. We'll just recognize individuals moving forward, unless someone objects, we can put it back. But today there are one, two, three, four, five, six, seven gifts to Dingo Elementary. It's a monetary donation to the Annette Parker Memorial Fund to support reading program and library. Apologies in advance if I don't pronounce these names correct. English my second language I still struggle with some names here so $35 value contribution by Merrill Rapport $50 contribution by Merrilee Hardy $100 contribution by Sandra Garnett

027$100 contribution by Susan Lins $50 contribution by Dee Dee Beavers $200 contribution by Patricia Bass and a $50 contribution by Katherine Ormiston Again, all these were to Ding elementary for a total of five hundred and eighty five dollars Please let's give them a round of applause And we appreciate a community investing in in our schools, and that's how we take the time to to recognize those contributions moving on to our high school student report student high school student representatives and We will start with Pioneer High School, which is Liliana Sepulveda Good evening, Board President Villagrana, Trustees, Superintendent Ortega-Lampkin, Executive Cabinet, and our community. My name is Liliana Sepulveda, and I represent Pioneer High School. My report tonight is the following. Currently, freshman elections have been reoccurring all week long, where students have campaigned by hanging

028up posters around campus, handing out treats, and sending out flyers to their peers in the class of 2027 to spread their message of what they'd hoped to achieve as an officer in student council. Tomorrow, freshmen will be given the chance to vote for their choice of candidates for the following positions, president, vice president, secretary, and treasurer. Historian is currently vacant and will be offering the positions to students at a later time. The election results will come out after school where candidates will then meet up to find out who earned a position. This week, Pioneer has made efforts in spreading awareness for suicide prevention and mental health for the month of September. Our hosts of program have made posters that have been hung up around campus, and our ASB students have handed out flowers to students

029at lunch today in order to spread kindness. Last week, Link had their annual picnic with their freshmen where students met up with their Link leaders that they met during orientation over the summer. Link leaders were in charge of bringing snacks for their freshman groups and played fun games and icebreakers to get to know the freshmen more. Davis Senior High School hosted the first chapter Officer Leadership Conference of the Year this week. Pioneer's FFA officers are presented at this conference and learn leadership skills to further their understanding of their role as an officer. In honor of September 11th, Pioneer High School students came dressed in red, white, and blue and decorated the student section for our football game last Friday, September 8th. Pioneer ultimately won a victory of 22-16 against Vallejo. PHS Homecoming Week is right

030around the corner, and the ASB class formed committees last week to have a focus on certain tasks to complete throughout the month of September and October. The committees include class competition, homecoming royalty, homecoming dance, lunch activities, and homecoming rally. And that concludes my report. Thank you. Thank you. Go to Cache Creek High School. Christopher Roa. Good evening. Superintendent Lampkin, Cabinet and Board of Trustees, my name is Chris Roy and I am a senior at Cache Creek. My report tonight is the following. Cache Creek High School welcomed the 2023 and 2024 school year with 72 new students from Pioneer and Woodland High School and two new staff members. We have a new counselor, Mr. Martin from Woodland High School and Campus Safety, Cody Mendoza, who has worked in the district and a Woodland High School graduate.

031We had back to school night last Tuesday, September 5th, and Mr. Burley and the culinary class made spaghetti for the families. We helped Superintendent Ortega Lampkin and the other district staff that visited enjoy the dinner. Students took their first NWA test of the year two weeks ago. There is a reading, writing, and math section. This week we had our first trip to the Tanakh for students. Students learn screen printing and have an opportunity to be creative. Brown Issues will be hosting the Yellow Farm Workers Festival on October 6th, and some of our students will be volunteering before, during, and after the event. At the end of the month, some of us will be visiting farms in Yolo County to take burritos to our campesinos and invite them to the event in October. We're also in

032the process of painting three panel murals depicting farm workers that will be displayed at the event. Thank you all for your time. Thank you. Woodland High School, Britton Rands. Good evening board. I'm honored to report as representative of Woodland High School. My report is as follows. Woodland High School has been very busy in these past couple weeks. Some of the highlights include the Lady Wolves volleyball team is currently 3-0 and aiming to take home their fourth straight championship. Yesterday the flag football team went into double overtime and senior Brooklyn Johnson scored the first ever touchdown in female flag football history at WHS. The girls tennis team is also 2-0 and today played Dixon High School. This past week we hosted our homecoming football game and Oscars themed homecoming dance, both of which were very successful.

033And this week we have more than 30 clubs available for our students to explore at this year's Club Rush Week. Two students at WHS, Bradley Berrios and Mahad Naeem, are being recognized as assistant of the first ever co-ed American Legion program, Boys and Girls State, as well as Kylie Mills for Girls State at American Legion Post 77. In addition, we are also highly anticipating hosting both the Rivalry Rally and Game this year in the next two weeks. Thank you. Thank you. So today's the first night that our student representatives gave reports and they'll be coming back at their meeting to, right, you were told that? She made this look like, what, every night? Yeah, so we appreciate them giving us updates as to what's going on at their campuses. Moving on to J Public Common,

034we have two voicemails. How many in person? Three in person. We'll start with a voicemail and then we'll go back and forth. Hi, this message is for item J, tonight's public comment. I'm calling in support of trustee Emily McDonald. I don't believe she should be censored. I don't believe she should have mandatory re-education per the yellow democratic party's demand letter. I believe our school board meeting should be open to free speech, deliberation and the democratic process. I believe we should protect parents' rights to opt our kids out of the sexuality and gender curriculum that is not age appropriate in the Woodland Joint Unified School District schools. And I believe we should hold the Woodland public school administrators accountable and keep all of these issues transparent. So again, I want to voice my support for Trustee

035McDonald. Thank you. Before you announce just what I remind the public again the board has never discussed censure has never been on our agenda Just make sure the public sort of that parents have the right to opt out from a variety of teachings in the district as well That's all remember Oh yes and the board cannot mandate any trustee to take any sort of mandatory training that's just not something that we have the authority only this legislature has the authority to do that and they do have some trainings that they've mandated for us to do but as trustees we do we don't have the authority to mandate any of us to do and even if we I guess we are unanimously and then we agree to do it but that's just ourselves doing it not

036not six trustees telling the one trustee to do or not to do something so I want to clarify that for the for the public. Next please. Barbara Ryan. I'm back. So I'm also here to support Emily McDonald. I thought it took a lot of courage to say what she said because that's her truth. And again no haste speech. Keep reading this thing over and over again. I'm still looking. Anyway in the last week five school boards in California voted to give parents back their rights. One of them Rockland. They sent a busload of NEA employees to try and kowtow the school board. Rockland voted 4-1 to give parents back their rights. The Democratic Attorney General has vowed to sue these school districts for giving parents back their rights. Now for the questions from my merry

037little band, only two this time. How will the student-led bias training, how will you pick that student? And will the parents be able to preview the bias training? And again, this is about parental rights, not about the transgender community. We want all kids to be safe. We want them all to feel loved. And we want them all to feel protected. But the first right for doing that is the parents. Thank you. Next question, please. Hi, my name is Anush Georgorian, and I am the director of YOLO Rainbow Families, which is a project of the Davis Phoenix Coalition. The Davis Phoenix Coalition was founded 10 years ago in the wake of a brutal anti-gay hate crime. We now advocate against hate crime, and we support all marginalized communities in YOLO County. that includes Spanish-speaking immigrant families,

038the disabled community, and communities of color. I'm calling today because of the recent transphobic comments from a... trustee on the Woodland School Board. As the director of Rainbow Families, which works with parents of LGBTQ plus kids and teens and youth in our community, I can tell you with absolute confidence that LGBTQ plus kids do not feel safe in the Woodland School system. And behavior like from trustee Emily McDonald only reinforces this feeling of vulnerability and threat, frankly. Anytime, it may seem that targeting the LGBTQ plus community affects only a limited number of people, but we know that on the playground as well as at the district level, once you open the gateway to allow discrimination, to allow bullying of marginalized communities, that that... provides a permissive atmosphere for bullying of other marginalized communities. All children

039in public schools deserve to feel safe and supported. And I call on the Woodland School Board to ensure that LGBTQ plus kids and children from all marginalized communities feel a sense of belonging and a sense of safety. feel supported in your schools. Thank you so much. Joanne Bowen. Thank you. Public speaking is not my favorite thing but I am speaking in support of Emily McDonald. I'm strongly opposed to the recall effort by some in the Woodland community. Emily was elected to the Woodland Unified School Board first and foremost to ensure the students of Woodland schools receive the best possible education. I call on all Woodland School Board members to join Emily in ensuring the safety of all students, including from bullying and hate speech, but also from the influence of outside groups to promote the

040transgender movement to underage children. Of particular concern are people who promote physical life-changing procedures for adolescents before they have reached full maturity. These decisions should remain with the children's parents and medical and other advisors of the parent's choice. I am encouraged by Emily's courage this spring by speaking in support of gays, lesbians, and transgender adults, as she did, but also speaking for the protection of children. to keep them from having their young lives changed forever with hormone therapies and surgeries whose lifelong consequences for youth and teenagers are not yet known. Thank you. I also want to clarify that this board is not always involved in any way in the recall effort. Next, please. Dorte Jensen. Hi, my name is Dorda Jensen. I live in Davis. So I'm here for two different topics. One is to

041support Emily McDonald, what she said in particular in June, and I found nothing wrong with it. In fact, I was grateful that she said what she said. And also to support that she has the right to say it, because we do have freedom of speech in this country, and I don't think that that goes away when she serves as a member of the Board of Trustees. So also on that first topic that I'm talking about, supporting her and her right to speak, there was a previous commenter that just called in and said that there has been bullying in schools or on playgrounds or bullying of marginalized communities. Well, I feel that actually there's bullying going on among the adults or toward the adults, in particular toward Emily McDonald. People can recall her if that's the

042choice, but it just seems like there have been many harsh comments toward her and many accusations, and I find it bullying. So if people don't want to be bullied, how about if they don't bully in return? That would be nice. And if they don't want to be marginalized, how about if they don't marginalize others, which I feel that has been happening toward Emily McDonald, by the way. And others like the comment, oh, why are people coming from, you know, either saying things within the board of supervisors or coming from other towns saying anything? I think you should be glad that other towns care what happens here. You know, you should welcome people into your community. I thought that was what inclusivity was all about. My second comment is regarding the agenda organization and the placement

043of general public comment in the agenda. I guess it was item G this time. And I just want to say I've been to quite a few city council meetings in Davis, and I don't think they do everything perfectly. But the way they do public comment, the general public comment, I think is very good. And you might want to think about doing it yourself. The way they do it is they start out with a few. few comments or the manager's report and then they go right into general public comment and they say now's the time for anybody to say anything and they don't you don't have to fill out a card or anything the way you do here they say now's the time for anybody to say anything and you can talk about any topic or

044a topic on the agenda you can say it now if it's on the agenda or wait until later when it comes up on the agenda so that allows people to actually you know come in and speak and get out if they have other things to do as it turns out many people do have other things to do so i don't know why you have it the way you do quite far into your meeting because other people do have other things like me so why don't you think about the way they do it at the davis city council i think it is excellent you could try it anyway i think that would be respectful of other people's time and our community engagement thank you the last one thank you Moving on to Superintendent's report. Oh, thank

045you. I'm sorry that our student representatives left already, but I wanted to congratulate them for doing a good job tonight. Yesterday I met with them to... have an orientation about being a student representative and we give a little tour of the boardroom and Got to know each other a little bit. So they did it They're very excited and very to be here to present to you tonight. So I wanted to thank them Also, we are just about done with our back-to-school events We have one more barbecue event for adult ed next week and it's been a pleasure to be going to all this back to school events. I want to thank our teachers and our staff, our custodial staff and everyone involved in making sure that our parents and families were welcome back to school.

046And one thing I want to point out about our back to school nights, I've noticed a lot of teachers sharing their stories, sharing about themselves, their families. It wasn't something that we asked our teachers to do. They just did it on their own. and i think that was very powerful um to hear our teachers sharing who they were and why they became a teacher and um you know what their hobbies were it was just a very very nice way to start building relationship with our community and our parents that our families um the other thing i just wanted to mention is that covid is starting to increase some cases and i don't want us to to panic or react just to be mindful of making sure that we just continue to take our flu shots

047and keep updated with our vaccinations, washing hands and just taking those extra safety precautions because we want students in school every day because every day counts. And then last, we did have a call to action meeting regarding our Planned with and we invited many community members and I'm sure trustee president via I know we'll talk about that more but I'm very excited about about that movement that is happening and I'm very proud of the work that we're starting to do in our district as well So I'm gonna keep it short because we have quite a bit of agenda items. So that concludes very important Thank you. We'll go on to the California School Board Employee Association Good evening, Superintendent Ortega-Lampkin, Board of Trustees and community. I'm also going to keep this very short. My name

048is Rebecca Rossiter, and I work as a library tech 2 at Douglas Middle School. I also have the pleasure of serving as the interim president for CSEA. We had a negotiation meeting on the 7th that was very productive. We anticipate... Closing out soon last year's negotiations and our team will start beginning We'll start the process for next year's or for this year's negotiations soon Our next meeting will be on September 22nd and that concludes my reports. Thank you Moving on to the Woodland Education Association report Hello give me one sec to zoom it in. It's been a long day. All right. Good evening Board of Trustees Superintendent Ortega-Lambkin cabinet and community. Thank you for this time on the agenda. My name is Becca Bernard. I teach science at Douglas Middle School and I am honored

049to be serving our members as the president of the Woodland Education Association. Tonight, WEA would like to echo the board in their message of support and gratitude for all the incredible educators and staff being nominated for Yolo County School Boards Association Excellence in Education Awards. We'd also like to commend our very own Melissa Edsel, Yolo County's Teacher of the Year, for her dedication to our students and community as the leadership teacher at Douglas Middle School. Congratulations, Melissa. Is she gone? She's gone. She's gone. But I'll text her. She deserves this recognition for all the passion and hard work she's poured into her craft. She goes above and beyond and for that we are grateful. Tonight as the board recognizes September as National Suicide Prevention and Awareness Month, I'd like to take a moment of silence

050for the students in Woodland who we have lost to suicide. Any child's life lost is a light extinguished too soon. But to lose our children to the new age epidemic of our country's mental health crisis is unspeakable. In the previous two school years, we lost two middle school students to suicide, and the ripple effect of sorrow and grief is still being felt by the friends and family who they left behind. It can be very difficult for teachers to understand the impact that losses like these continue to have on their students years later, and grief looks different for each of us and sometimes resurfaces in unexpected ways and times. I'd like to also reflect on and revisit the fantastic inclusivity training our staff received at the start of the school year. It is widely understood that

051our LGBTQ plus students are far more likely to experience thoughts of suicide and self-harm, but the gap is even more drastic for our trans youth. 52% of trans students have considered suicide compared to 16% of non-trans youth. Focused on suicide prevention efforts, the Trevor Project has found in their research efforts that having one supportive adult cuts attempted suicide by 40% for trans youth. One of the best preventions for suicide we have is to build relationships with our students and build safe and supportive school cultures for all of our students. This is why the WEA executive board voted this summer to call for the resignation of Trustee McDonald after her transphobic comments created a hostile and unsafe learning environment for our LGBTQ plus students and staff. WEA will continue to support the recall campaign in order

052to give voting members of Trustee Area 2 an opportunity to elect a leader who will represent all students and create a safe, accepting, supportive learning environment for all of our students, staff, and community members. We'd like to remind our staff that there are resources and supports for students as well as teachers and staff who are experiencing thoughts of suicide or self-harm. As well as the National Suicide Hotline, which is available 24-7. The number is 988 for that. Later on the agenda, the board will review the state federal COVID-19 response funds plan. This school year marks the end of those additional COVID funds, and we want to reflect on all the incredible programs and support that we were able to offer our students and community. From summer enrichment programs to additional literacy support staff to paid

053professional development opportunities for our educators, this was a beautiful example of what it can look like when we prioritize and fully fund our school programs. Students deserve more opportunities like these and we hope that the district will continue to find grants to support successful programs such as the Flux Academy, which is a program that continues to benefit 60 Woodland students in need of an alternative learning environment. Tomorrow marks our first bargaining session of the year between WEA and the district. Our team hopes to come to a resolution quickly for articles that remain on the table from last school year, including articles 8, 14, and 26, academic calendars for the next three school years, and MOUs for SAI minute tracking and additional payments. We hope the district will be amenable to our proposal for special education

054and to reflect on our reasoning for improving the working conditions and retention of special education teachers. Earlier on the certificated personnel report, the board approved over 20 additional assignments for teachers to fill various vacancies by teaching an additional 20%. That is over five full-time teachers that we did not hire. On trend with last school year as well. While we are grateful for those teachers who stepped up to ensure our students have enough teachers to fill their classes, we have to remember that this is a huge red flag, that the teacher shortage is not some distant problem for us to deal with in the future. It is already here and it is in full force. We cannot just rely on these mighty teachers who are willing to take on more work to fill the vacancies. We

055need to be doing all that we can to advertise that Woodland is a great place to work with literally the best teachers. A reminder that the last two Yolo County Teachers of the Year were both products of Woodlands wonderful community Erica Erica Chung of Woodland High School and Melissa Edsel this year something the district can be doing this year to attract more educators to join our staff is negotiate competitive increases to our salary and benefits there are districts within 20-minute commutes where just teachers can make literally 15 to 20 thousand dollars more per year with the same credentials all three of our Health care providers are estimating that their premiums will be going up 12 to 15 percent next year and I sincerely hope that our district will do all that they can to prevent

056teachers from experiencing the impact of that on their families budgets by taking this into consideration as we renegotiate benefits. When we consider the cost that burnout and high turnover has on our district it is essential that we invest district funds to increase salary and benefits to retain and attract excellent educators in Woodland. Thank you and this concludes my report. Thank you. Moving on to board reports. I'd like to go first. Nobody wants to go today. Trustee Bautista Vela? Sure, I'll go real quick. In no specific order, it's been pretty busy since we met last time. I had the opportunity to meet with Trustee Villagrana and Mr. Wiley on the school boundary proposals that we were reviewing. So stay tuned for that, next steps. For my school board colleagues, CLSBA is, the conference is coming up,

057not next week, but the following week. Dates September 27th, I'm sorry, September 28th, 29th, 30th, and 31st, and October 1. So I'm super excited. Excited to host that unity conference and excited to see many of you there. I was able to attend the district inclusivity presentation online. Thank you very much for inviting me and including the board on that one. I attended the Beamer back to school night. I had a tour of the Yolo County Law Library. Super great resource. I didn't know it existed, so that was awesome to be able to do some research there. Lots of board agenda planning meetings with the exec committee. I'm a part of La Piedad, Michoacan Sister City Delegation Planning Committee. We are going to be hosting this delegation in October with the City of Woodland. I've been

058working with Elodia in preparing a program for them. We'll be hosting them at Beamer Elementary that first week of October. So stay tuned for more details on that. I was able to attend a field trip with my daughter. not that i'm trying to to share this personal experience but it was a good opportunity not only as a parent but as a school board member to be able to participate and be able to to see what a walking field trip looks like and to be able to give some feedback on on how we can improve there's always opportunities for improvement for any anything i was excited to kick off this first safety committee meeting that took place this week Trustee Rodriguez also attended so that was a very insightful meeting currently working on with the woodland

059fire department chief fire chief there they're going to be working on some proposals for crosswalk safety reports trustee Garcia yes So last Saturday I had the opportunity to attend Dingo Family Day, and I want to say thank you to everyone. I had the opportunity to enjoy with my family. They have a lot of resources, and also CAFE was there. And I really appreciate CAFE's many, many events, especially after pandemic. And I want to say big shout out for them. And that will conclude my report. Thank you. Anyone else? Okay, seeing none. Oh, yes? I was able to make it to three back-to-school nights. But as Alouia has told us, if you go onto campus, even if it's for your kids, you still have your trustee hat on, so I made sure to have my badge

060on. And I really loved the setup at all of the three schools. I went to Beamer, Douglas, and Pioneer High. just loved experiencing the differences of each campus. I've got a freshman at Pioneer so it was really nice going around and seeing that environment. My second kid is at Douglas and this was my first time being able to make it to a Douglas back to school night. That was I think the most impactful for me to see how many teachers are there who were like this is my 26th year teaching. This is my 21st year here at the school. And I thought wow that's that says something. I will note that I was super disappointed to not meet the music teacher to see the legacy that they will be creating. But it was really nice

061to have some time to meet with Mr. Acosta, who was talking about the mariachi program since he was taking over that. And just a fun fact, our mariachi program is going to visit other school districts to perform for their students. And to be inspired to inspire others when he noted that they were going to winters tongue in cheek I immediately said what about a Sparta and then had to backpedal and double check to make sure it was OK with my principal and the music teacher so I didn't step on toes. But that's what we're doing here in Woodland. We are creating programs developing our students and we're sharing it with the county and. we're inspiring others because we are doing such amazing things at this district i know i come across as a big district

062cheerleader and i am because we do a lot of stuff right and we should be recognized for that i'm not saying we're perfect but we do a lot of good things we've got a lot of great staff and that should be recognized so just hats off to what i saw at the um back to school nights thank you anyone else Okay, mine will be short. I was able to, since our last meeting, make it to back-to-school nights to Lee Middle School, Dingle, Pioneer High School, Prairie, and Freeman. I really enjoyed just seeing all the parents engage and, again, the teachers telling their story. That was very different than any other years that I've gone to, and I've gone to a few in the past. So that was really cool to see that in action. And

063then the rest I'll leave for the committee updates, which are next. Can I add something? I want to say I really liked the video with the police department. I want to say thank you to the superintendent and Jerry. And this video, it was really impacting. And I want to say thank you to share with the families that the police department and the district collaborate for the safety for all the students. There's no other reports I show transition with that transition we were at the collaborative when youth meeting and Managed city manager was complimented the superintendent on how great the video came out Actually, I haven't seen it yet. So I look forward to seeing it but You know, I know that there's talks on doing well with the fire chief as well to help, you

064know Promote as well fire safety in our community. So these are examples of our superintendent is going out there and collaborating and actually doing things right with our partners in the community so um let's see so the city shared that there'll be a farm worker day on october 6th on main street and there'll be a in 2024 they don't have a date yet in the fall 2024 a rice festival so just focus all on rice and what that means to our community and our economy And then the community college said actually they showed an increase in 10% over last year as far as enrollment, which is a significant amount. Their new building should be completed in the spring, arts and coloring arts and performing arts. They are looking into competency-based education. so that individuals that

065have experience don't have to necessarily complete 60 units to be able to get an AA or even potentially transfer. And then Yolo County Office of Education is working on some career pathways, more collaboration to access systems they mentioned with the Roadmap to the Future. We mentioned the 25th Excellence in Education. on the 25th, sorry, the Ex-Education Celebration. Let's see, they're also going to be doing a conference for transitional age youth on October 27th. Let's see, the Youth Commission actually awarded four grants for $40,000. I think total, I wasn't, does anyone remember, was it total $40,000 or $40,000 each? Do you remember? And the grants? Each? Yeah, I think so. We'll say maybe each and maybe 40 total. Either way, it's a huge amount. There was a total of 18 applicants, and of the 18 applicants,

066they selected four applicants for that. So those of you that don't know, the Yolo County created a commission's collaboration between the Yolo government, county government, and Yolo County Office of Education, and each of the supervisors appointed three members to that commission. So there's 15 youth on that commission. And then... That's all that's all I wrote anybody they leave anything out No Okay. Oh, that's right. Trustee Rodriguez was not dead there. He was able to make it All right Any other committee updates so for the Yolo County School Board Association? Rahilia mentioned a bit, but we have the Excellence in Education Awards on the 25th. It starts at 5 p.m. It goes to about 7.30. It's going to be at the YCOE Conference Center on Santa Anita, open to the public. Refreshments will be served at

0675 o'clock. The program will begin at 5.30. And fun fact, the UC Davis will be celebrating our county excellence in education awardees with their football game on Saturday the 16th versus Southern Utah at 7 p.m. It's a home game. It's Community and Educator Appreciation Day. Oh yes. And I shared our flyer with the school board association about meet the trustees and the roles of the trustees. And they were flabbergasted and we're going to do this. So as go Woodland. Are you going to share the video too with them? Yeah. We're definitely going to just yeah. Just keep rubbing it in. So the superintendent mentioned on the 30th, right? We convened here a community gathering to promote the call to action. So that was a subcommittee. Trustee Rodriguez was on vacation at a nice beach enjoying

068the the Sun so he wasn't able to join us but trustee Garcia was there and There we had 40 people registered and we had 44 show up which is usually you have 40 like if you get like 30, right? So we're pleasantly surprised. We we had to make some extra handouts real fast for some of the participants and We were there from 9 right 9. Yeah 9 to 12 3 hours and the whole time I keep bragging about this because it was amazing that nobody was on their device, like not a single person. I mean, you know, we were like all tethered to this thing, right? And everyone was engaged, sharing. They were in groups of four. You know, they would get different prompts, and they would talk, and then they would share with the

069whole group. And we went down the aspirations and the guiding principles. And just people from different organizations shared what they're doing. And the ask at the end was that they take this back to their organizations or agency and ask that they adopt the call to action either in its entirety right or segments of that that apply to the work they do. So I guess it went so well that other community members were a little upset because I guess we didn't get to invite them. We met some people which we apologize for but we'll be holding a second one and then we'll invite other trustees. that if they want to join us as well and that's on November 2nd first thank you remember make sure I have it on November 1st I'll check later um but

070it'll be uh the same thing just the redo uh so if you attended the first time don't come back again unless you really enjoyed it that much that you want to come back for a second round um but yeah I was very very very happy with again the outcomes the conversations at the end we did a big circle Again 40 plus people and then everyone just shared what they got out of the conversation and the one that's about to me with the most was again the collaboration with intentionality or intentional collaboration that you know the more we do that the more that our young people will benefit the more supports and opportunities will create for all of our young people in Woodland to have more opportunities with real access right not something that cost a

071lot of money that we're offering but you can go because well we can't afford it. And so we talked about other obstacles and challenges that exist that we can work on identifying solutions to. But it was a great start, really more than what I anticipated or what I had hoped for attending, which is awesome. So now we'll see the real test, right, how many actually adopted. And the superintendent agreed to post those organizations on our call to action website, indicating that they actually have adopted it as well. And so we'll keep adding to the list as they adopt. that and moving forward. So any questions from trustees? I just want to say thank you President Villagrana to do all for Cal2 version to have the idea and manage very well. Thank you. Thank you, actually

072someone like is it hard like no it's fine So when I'm out there facilitating that's a lot of fun. I enjoy it So not hard at all or after a lot of years of doing it, you know, the first time was very hard I'm sure that I remember how it was though. But anyway, so any other committee updates? Okay Seeing none. I'm actually gonna request a little short bathroom break if you're okay with that. Okay. Thank you If you could I have your seats, please so we can get started. All right reconvene back from our short recess But they left them over there and they didn't share any over here. No, I'm okay, thank you. Just teasing. That was not a no. So we're going to move on to L1, information state and federal COVID-19

073response funds plan update. So just to remind the board that when we received all these additional federal funds and state funds during COVID, at that time, the board gave direction to staff. We went through a process to gather input and priorities. And so we have been, and one of the things that the board wanted to make sure that we did was to monitor these funds very closely and to make sure that we met all the spending deadlines. And some of them are coming, some of them are already, been expended and the deadlines have passed. And then we have a few that are coming up pretty quickly. And we put a system in place. I want to thank our two staff members here, Catalina and Danielle, for doing an excellent job in monitoring these funds very

074closely. And so today's an update. There's no action to everything that's already been approved. But we're giving you an update on how we're doing with our expenditures. So you're going to be hearing from CSBA that these monies are coming out and there's there are districts that are having a hard time spending them all um but we are right on track so um this is an update for you and to ask any clarification questions good evening um board of board uh president villagrana superintendent ortega damkin and trustees as um superintendent ortega damkin mentioned we are here to give you an update tonight of the covet 19 spending plan As always, our four goals are tied to all the priorities that were written into this plan. So a quick overview, we'll talk tonight about how these funds

075were given to us and why they were given to us. That we've just finished year two of our plan in the 22-23 school year. We are now transitioning to our final year three in the 23-24 school year. And the opportunities to move some of these activities that we've done into new grants. So first, we'd like to review with everyone why we received the stimulus COVID funds. They were given to us in order to prepare, prevent, and to respond to the COVID-19 pandemic that we were going through. These funds were given to us to prepare facilities, students, and staff to return back in person, prevent the spread of COVID-19, and to respond to the unique conditions created by the pandemic. This is a visual of all of the funding that we got in in the stimulus

076funds You can see on the top we start with the ones that expired first are on the top tier and the ones that expire last are at the bottom tier We have now moved into transition to the very bottom tier of this chart. We are working in year three of our plan I'm happy to report that all of the blue tier here. This is the colors you can see are which is year two Those are expiring September 30th, which is the end of this month, and we have fully obligated or expended all of these funds. So we are on track to fully spend all of the funding as they're expiring. So this is just a brief overview of some of the services that we will be continuing into year three. Again, there's nothing added, nothing

077new. We're just continuing services that we have seen that have been supporting our students in the last few years. This last slide I'd like to show you is what we're calling our fiscal staircase. So as you can see, many of the funds have ended. Some ended in the year 2022, some of ending September of 2023. Our next big group of funds will end September of 2024. And we do have additional block grants that have come in that will help us to, again, to continue some of these services or some of these programs as the board sees needed to continue them all the way. into 2028 so there are additional funds that have come in as well any questions not a question but The fact that again we're on beyond on track I mean that's one

078thing that I know I've said but other trustees said like we got to make sure that we spend these funds right we don't want to send anything back one make sure these funds fully benefit our community and our students and again want to commend staff for being diligent focused and making sure that again these funds stayed in our community and benefit our community so you know lots of props to you all. Thank you. Yes. Do you know how many percentage of the dollars that ended up in special education. I don't. It's special education isn't a specific category that we track in the reporting. All the state reporting are available online but that is not one of the categories that is specific to the reporting for their. I wouldn't be able to tell you. Other questions.

079I just wanted to kind of piggyback on President Villagranas comments and that you know was the theme of being able to. You know being grateful to have the money but then to be able to use it utilize it in our community in our student community. It's not just a testament to all the great work that you did but it's really teamwork right from tracking of the money through the programming that has to occur all the way through. So I think it's a it's really a great testament to the teamwork that's happening in our district and will continue to happen. So great job everyone. Thank you. Thank you. And I just want to add these are funds that you know, if you don't spend it you lose it so there's no carry over to use you

080know some there's our funds that you sometimes you can carry over and these have a strict deadline and if you don't use it you lose it and so we wanted to make sure that we took advantage every single penny through this process so thank you for all your hard work I know it's been a lot of details a lot of meetings a lot of keeping everybody other directors and all departments following up with them to make sure they're all on track their projects and all the times meeting with me to keep me updated so thank you so much for a lot of your hard work. Thank you. Moving on to L2, which is a public hearing. One comment. Katie Hunter. Opening the public hearing. Please go ahead. Good evening, my name is Katie Hunter and

081I am both a teacher in our district and as well as a parent. So I'm just up here because last year I participated in the curriculum for social studies. I came up here and talked about how great of an experience it was and participated in piloting our curriculum for social studies. And it's been very exciting to use it this year. I just wanted to say that... in parentheses it says sufficient textbooks or instructional materials and i just wanted to bring to light to the board from both a parent and a teacher standpoint that um there seems to be a shift and it's just maybe me being old school holding on to a book but um There is a shift to lots of things being online. And so I just hope that our board is mindful

082of the fact that it appears that some schools have gotten more textbooks than others. There doesn't seem to be like a rhyme or reason necessarily of like of that. As an educator, I did not get to pick if my students checked out a textbook. They all have online access. And it has been quite. A hiccup a little bit at the beginning of school year figuring out how to assign the reading. The reading online does not directly align with the reading in the textbook in terms of page numbers. And the reality is when students go home if they have to click on something multiple times to go find it and it's... Got tons of tabs opened. It just becomes kind of a roadblock for them to be able to successfully complete the assignment I've already had

083a couple students whose Wi-Fi didn't work at home that day And so I'm just a little bit concerned I know speaking from a parent standpoint my daughter personally doesn't really love doing everything on the computer It becomes something a little bit harder for her to process so I just hope that when we think about having access to things that you know maybe we can have more education educator input and what the textbook like the actual physical textbook making sure that um we can kind of maybe at the end of the year or at some point this school year kind of check in with with us as the history teachers using the curriculum for the first time like hey how's the online textbook going what are you some things you're noticing so we can work out

084those those things that are going on i'm just worried that some of my students already are having a little hard time and i'm trying to help them navigate and i just want to make sure it's not as easy as using just the textbook at home. So I just want to keep those things in mind when we're thinking about what we're offering our students. Thank you. Question before. So you're saying the students don't have a book at all or they don't have a book? So we have textbooks in our classroom. So there's in the classroom. But they didn't get textbooks checked out to them because they have the online access. But right now I'm trying to have Canvas sync with. We've we figured out how to have canvas sync with like an assignment through that curriculum

085But when I just want to assign reading because I gave them a paper to It's not necessarily the same so I'm having to assign it in McGraw-Hill So now instead of them going to canvas they have to go to their class link link So it just it's a little more and when you have our students who are you know language learners? And these are all new things for them or are my special ed students. It's it's a little bit asking more of them and it becomes something that actually I feel like is just a roadblock and it's not as it wouldn't be it would be a lot easier if they could just go home and open their textbook no I definitely get it you want to make sure that I because I first understood there

086were no books that was all online but okay when they go home they would go online yeah And were you told that there was no books? They just weren't checked out. So I've told my students that they can go check one out, but they're 13 and I don't really know if they're going to. So there are books for them to check out? How many are there? There's not enough for the entire school, for all the students if they wanted to. Got it. Yeah. Okay. Thank you. And if I can add to that it's not just social studies it's like amplify. I teach that over at Esparto and we don't have books for that either. So your science is going to be all online and then they give you some kits to work with so you

087can do experiments as well. But everything for science will be. All on the computer. I also know that the glitches happen. Sometimes the Chromebooks aren't working sometimes the Wi-Fi is down sometimes the power's out and then folks got to get real creative. So some superintendent question. So if the students have access to a book at school does that meet the sufficiency requirement or is it they have one at school and one at home. The sufficiency requirement is that they have access to the text. So whether it be through a computer or a textbook physically, either way meets the sufficiency requirement legally. Thank you. And I'm not asking the question because I'm not saying we shouldn't look into this. I just want to make sure that we can go ahead and approve this and then move

088forward to find solutions if there's a need for solutions. I just want to be clear about that. That I'm like, okay, let's just approve it now. No, not at all. So thank you. Any other public comments before I close the public hearing? Seeing none. Closing public hearing. Any comments or questions from the trustees? Seeing none. Okay. Let's see. Is this one we're going to approve now or wait? Do we have to bring it back? This is a public hearing. It says action. Is there a motion to approve? Motion to approve. Trustee Garcia, motion to approve. Second by Trustee Rodriguez. Second. to approve resolution 7-24 resolution of sufficiency of approved instructional materials all those in favor say aye any opposition seeing none resolution is approved thank you we went on to M and unless there's objection

089I'm going to move M5 up and we're going to start with M5 and we have two voicemails for M5 any in person ones NO, FOR M5. OKAY. SO WE'RE GOING TO DO THE VOICEMAILS. SUPERINTENDENT, PRESIDENT, BOARD MEMBERS. MY NAME IS BRIAN COWARD. I'M A FATHER, HUSBAND, AND RESIDENT. MY PUBLIC COMMENT TONIGHT IS FOR ITEM M5 RELATING TO THE WOODLAND RESEARCH AND TECHNOLOGY PARK. THE LAND USE PLAN APPROVED BY THE CITY IS MISSING A SCHOOL WHILE THE BOARD REQUESTED IT. be included. I brought this discrepancy to the board's attention at the last board meeting prior to the city approval. It wasn't fixed. I've provided documentation. Specific plan will need to be amended. And yes, plans can be amended. And the land use for this development could be amended as the board directed to include a school.

090And the big lie that was passed by the city, the district claims in the Woodland Research and Technology Park specific plan that at present the district is not in possession to, in a position to acquire the property and has not completed a full assessment as to whether an additional school campus is needed in this location. This is a lie and it has very real implications for this project in the tech park. and I'll provide the supporting documentation from the district's own documents. The developer agreement between the developer city and the district established a supplemental school fee to be collected by the city and used for capital improvements projects throughout the city if the district does not proceed with the construction of the school by issuance of the 800th residential building permit. The consequences of the

091district lies about the inability to acquire the property and the need for a new school in the tech park are detrimental to providing neighborhood schools to woodlanders. We know the district has nearly $20 million in funds on 25, 28, and 35 that are specifically collected for the acquisition of school sites and that the fee justification studies done to justify increasing these fees on woodlanders show the need. The attached fee justification study from... April 6, 2020, and the accompanying resolution passed by the board that increased the fees collected for building new schools. When will this board hold the district accountable? The district is lying to you. Our community is going to suffer tremendously under this administration. We already are. If you won't get new district leadership, then you must correct these incongruities. The district is taking

092our money to build schools. raising the fees every two years, where's the 2022 fee justification study, and planning to produce nothing in this new development. The WRTP, please request the district add item agenda to discuss the following. Make an informed plan for capacity, education and finances. Thank you. Before we go to the next one, I'm asking my colleagues, I was a little confused. Was the first part saying the city was lying? And then they said that the district was lying. I couldn't tell. I was a little confused. If I can get some help from my colleagues. I think we received that written comment as well. Yeah, but the voicemail. I'm asking what the voicemail said. Okay, I just... Okay, I thought so, right? Because I was confused. Yeah, because it was different from what the

093written comment was. The written comment was that the district was lying the entire time. And the voice comment made it sound like the city was lying. the district so I was confused but I just want to say that I mean to me like a lies like that has to be intentionality behind it right you don't if you made a mistake and that's not a lie that's a mistake you know we we've have always told I mean we sent a letter to the city saying we needed the 12 acres to build a school We've always said that intent. We can't direct the city to do anything as a board. We can ask them to, but we have no authority or ability to make the city council do or not do anything. They listed it. Once we

094get sufficient funding or we reach the 300 permits, then this board will vote on whether to purchase the land at whatever we agree to. with the developer regarding the 800 permits that that only applies and people have thrown out that only applies if we enter into an agreement with the developer for additional fees and then those additional fees would go to the city if we don't build the school by the underpermit that's but we have to agree to additional fees so I just want to clarify that the 300 permits is to purchase the land the 100 permits is only if we agree to additional fees beyond the basic fees questions on that okay Next question, please. This comment is for M5, information on the subcommittee update. This comment has two purposes. One is to make

095a plea to the board to create a vision and a plan for facilities and capacity for our school district. The other is to ask some clarifying questions that are in the city's developer agreement that is being presented tonight to the board. So as we know, trustee Villagrana has stated on multiple occasions that the decision to build a new school site is based on two factors. First, there must be a need. And second, there must be the means. And so we know if you look back at the resolution that the board passed on the most current fee justification study, it identifies the need as it states in section five, that fees are imposed because new students will be generated from the new residential development. within the school district and there's not sufficient capacity in the existing

096school facilities to accommodate all additional students. So the board made it very clear by unanimously passing this resolution that they agree there's a need for a new school to handle the amount of students being generated by the new residential development. So this is why we're surprised when at the city council meeting, the mayor stated that the district told the city there is no need for a school because overall we have district-wide capacity. It is mixed messages like this that we think are going to make negotiations or maybe already have made negotiations very, very difficult with the developer. We're very concerned about the district's ability to negotiate based on the conditions already in place and the lack of planning and vision by the district. So we'd appreciate a little bit of clarity on some of the

097language that's in the city's developer agreement. So one is it says the district is required to start good faith negotiations within 60 days, which we're already within that period right now. So what constitutes the start of negotiations and what are the consequences if they are not started? The agreement also states that up to 12 acres will be reserved. How will the district determine the amount of acreage needed? Does there need to be a plan before making that decision? And will that direction come from the board? And who will make that decision? So is the district able to negotiate with the developer without a plan or direction from the board? And why has the board delayed this discussion and decision? The city council packet included a segment that states the district needs more time to determine

098the need, timing, and funding for future school facilities. How much more time does the district need? Shouldn't the district determine these answers before entering negotiations? If we want any chance of supplemental fees, we're going to need a plan. It would also be helpful to understand and have an explanation of the section. In the agreement that states the city will collect any supplemental fees that the district negotiates for a school. And if not used, then the district will lose all of those supplemental fees to the city who can use them at their own discretion. So all of these thoughts and questions point to one thing for us. The board needs to meet and make a decision on the short and long-term plans of indirection of their facilities. You need to look at the current capacity, look

099at the projected capacity, look at the finances, and then just make a decision. Please have this meeting and discussion. So looking at the means right now, if you look at the Spring Lake funds, fund 25, the previous matching funds, which one is in, one is coming in, and the projected level one fees from the tech park, you're going to have over $30 million. With future matching funds, this is already... I just want to clarify the document that we're referring to about needing a school. It talks about needing point and then I think it's like point something that's a middle school or point something high school. There's no document that we have out there that says we need an entire new school. So I just want to clarify that the board has never voted. At least

100I haven't seen a document that says there's a need for an entire school at this point because we know we have capacity as district-wide for that. But we cannot just not collect fees for when there is. need to build a school and then we're like okay we don't have any money because we never collected the fees and as far as the 12 acres that this district already communicated to the city that we we are interested in buying those 12 acres like that's been communicated publicly already and as far as negotiations again that that'll be do we have not done any negotiations with the developer that'll be done by our negotiator so we haven't done that yet so I just want to clarify those points any additional clarification or questions from trustees okay Moving on any

101other any in person No, okay. Thank you. All right Trustee, what is Allah? Thank you. I'll go ahead and give the report In regards to the subcommittee to update on this potential school site at the future Woodland Research and Technology Park On Tuesday, September 5th, 2023, the Woodland City Council adopted the Woodland Research and Technology Park Specific Plan, which did include 12 acres as a possible school site. Once again, possible school site or residential school. zone During the development of the plan the city staff solicited the perspective of the following groups and committees technical advisory groups City Commissioners City of Woodland Community Services Finance police fire public works and community and economic development departments Woodland Joint Unified School District Board of Board subcommittee Woodland Community College, UC Davis Ag and Food Industry Leaders, Woodland Chamber

102of Commerce, Public Policy Committee, Woodland Tech Alliance, Yolo County Association of Realtors, Woodland and Davis Rotary, Woodland Kiwanis Clubs, Greater Sacramento Economic Councils, Food and Ag Innovation Council, City Council Economic Development Subcommittee, Planning Commission, WRTP Advisory Subcommittee, Parks and Rec Commission, and Sustainability. So now at this point, I will pass it on to our superintendent and board president to answer any questions from our board. Any questions or comments from trustees? Trustee McDowell? Can you describe the subcommittee's role and the extent of the negotiating responsibilities of the subcommittee? So the subcommittee was not charged with negotiating because one thing we can negotiate is the price. So we gave... input so the letter was sent to to the City Council and we met with them because initially they did not provide the 12 acres they wanted to

103provide less right so we had conversations with them about that and then they wanted input as to how many permits right so we provided input about that but we there's negotiating because we had no leverage to say like well if you don't do that then we're not going to do this or we're going to do this So there's no negotiation. Like all the other entities on that list, we provided input, feedback, if you may. And so I think at some point they referenced that they developed a language in consultation with a committee of trustees and staff. But there was no negotiations. So did the subcommittee, I guess did the board, is there existing board direction to the subcommittee with respect to... That project or there was never an actual board directive. So the letter that

104was sent to the city We created that committee after that letter Okay Okay And then so would the same subcommittee be I guess I had just assumed up until right now that this same subcommittee would be negotiating with the city and the developers going forward, but the district will have a negotiator. You don't want a novice negotiating a deal of that level. We need professionals to do that for us, and that's something we would discuss in closed session because it is a closed session item to discuss the price of the property. Right, yeah, no, I'm not talking about the price. I'm just talking about the process. Absolutely not. Yes, no. Okay, so so So is this item gonna come back before the board as just a general discussion item? Well, it'll come back in closed

105session to discuss the negotiation of the the land but but the the underlying planning documents are not going to come back to the board in context of In the context of the tech park development and what we're gonna do in the tech park what planning documents the fee justification study Oh, yeah, that's an open session. So that'll come back when they're done with it and give a report to us We approved the tomorrow we approved in consent Okay, so but went but we wouldn't Would we talk about the tech park in the context of the fee justification study? Well, the fee justification study is district-wide and so it'll include every aspect of our district. Absolutely Okay, so so this agenda item is not going to come back an open session is only going to come

106back in closed session negotiation of the land Not so much negotiation of the land purchase price more the district's overall Plan for what to do because right now our fee justification study says we just need a few seats You know point four of an elementary school and then some seats in the high school So, you know whether or not that's developing existing capacity in our in our existing schools or a new school That that's more what I'm talking Yes, anything related to the fee justification will come back to the board when it's completed for us to discuss and decide what we'll do with that information Absolutely Okay, but in the meanwhile the only thing that the negotiator would be working on would be the purchase price of the property Yeah, there's nothing else for them

107to negotiate and there's nothing else for this district or this board to be talking to the developer about that would be the only thing they would be Discussing would be the purchase price of the property as far as understand, but we'll discuss those in items in closed session Okay. Thank you. No problem other questions or comments Okay, seeing none, we'll move on to item M1, which is review maintenance, operations, facilities, summer projects, which is a long, sorry, oh, public comment first. Katie Hunter. You have your full three minutes. Okay, it's me again. I just wanted to come up and say first thank you because our schools are always so beautiful when we come back. And it feels so fresh and so nice to be able to... They do a great job. They do a very

108great job. And I go in there. Well, I pawned my daughter off to do community service. She's 10, but I figured it's never too early, right? To go put stickers on books. So I just want to say first thank you because it's always so beautiful, and I know all the hard work that goes into it, and it is not, teachers do not forget all of the hard work that everybody else puts in to make our classrooms wonderful. i just quickly want to say that i hope that next year when our board is deciding summer school options and where to have summer school at which sites like i said i've been a teacher here for 13 years and i can only remember maybe a handful of times that douglas has not been used for summer school

109and i just want to say that the summer of what is this 20 22 was the first time that douglas had not been used in quite some time And, um, I was able to do all the things that I want to do all the time that I just don't have time for to make my new bulletin boards and clean out the cabinet that has collected things for 12 years. And, um, I spent all of June being able to do those things. And I cannot tell you that without a doubt, I had a better school year last year mentally because I was able to get things that I was wanting to do for so long. And so I just want to bring to your attention that when we do have summer school at sites, it means

110that the... staff at that school, you know, they have to be out by a certain time, put their things away. And then usually that pushes back our staff, custodial staff, to be able to clean things, which means that it is a longer time for us to get back into our classrooms. And it's really hard to get those things done that we've always wanted to do. So I just want to say, I think a quick. easy way of when you plan to kind of think in mind are we rotating schools it's hard to really do big maintenance projects when when we have students they're using them and and it would be really nice to be able to have the time in our classrooms you know on our own obviously i don't expect to be paid this

111was what i did on my own and it just made me feel so good to to go back to my classroom and and have the space feel new especially after covid so um i just i just want to put that out there just keep it in mind that's all um i know there's not always a perfect solution but that's all thank you Thank you for your comment. I do want to clarify that actually this board has no whatsoever Conversations about what facilities to use that's something that administration does and you don't want the board getting into that level of decision making No, I know but just so you know we we are not involved at that level of decision as to what because there's so many variables and elements and they go into so you

112know definitely provide your input to the administrator and Directors and the superintendent, but yeah, that's not something that that we get involved with but but thank you for the comments Any other public comments? We're ready. Good evening Board of Trustees president via Grana and superintendent Ortega Lampkin Before I get started with and I know it's a long I have a lot of slides here I promise to go. I've been already warned by my colleagues to try to get through it quickly. We did read them already. I'll go through real quick. I did want to say that before I spent time talking about the maintenance and operations side and the facility side of our department, that putting this together was kind of a fun exercise for me because it did take an opportunity. We all get

113moving in a hundred different ways. and to take the opportunity to kind of look back at what we've accomplished over a short period of time, which this was about three months, but we did a lot, really made me prideful of our team, M&O, of what we did. And as much as we prepare, as much as we can for all these types of things, and as it was just mentioned with summer school and all that, that does... change things for us in a regular schedule. But before I start, the main staff that we have in our office is listed there, but everyone else that we have, the custodian staff, the ground staff, the maintenance staff, we have about 80 or so people in our department. They're the people, boots on the ground, they're the people that

114clean the classrooms, that mow the grass, fix things, take care of emergencies and all that. And again, as prepared as we are, getting through the summer we did accomplish a lot and we thought we made it through the week before school started Lee Middle School on the Thursday before we started school had a water main break which shut down the water to the entire site we got working on that we were trying to get that done which we did by the first day of school first day of school we had some power issues throughout the district not only affected Woodland High School the the chiller for the big gym where we had to bring in cooling units for that so we can try to help help out that that area continue to be used power

115outage at Zamora. So we had to sit down and problem solve to see what we can do with the kids as PG&E was trying to say we were going to get the power back on. Never did until 1 or 2 o'clock I think that day. Then comes Thursday. We had We had a water line break inside the admin office. So that was the day that we actually didn't have kids. Thank goodness for that. But that flooded the entire admin wing of Prairie. So my entire staff and I went in there and we were sucking up the water. We were drying carpets. We had a contractor in to do a lot of work. And we're still buttoning up a few things. But as prepared as we can be, things happen around the district that we try

116to. And, again, I'm very proud of my staff for stepping up and doing all these things as we got going. Over the summer, again, as was mentioned, we did have summer programs, which we did really well. I had to give huge credit to our custodial team and Lucy Lepe, who's our custodial supervisor for organizing our deep cleaning, which we haven't done in, I think, almost six years, two years prior to COVID, I think. things just didn't happen and then COVID we just weren't doing that. So we did deep cleaning on the carpets deep cleaning throughout. We had a lot of substitute custodians helping out through. We got every carpet cleaned throughout the entire district all the classrooms cleaned. And the summer session again that did throw a little bit of a monkey and wrench of

117how we did things because we had to wait until Some of these programs were done before we got into those classrooms But again, we managed those as well and we helped with the moves as people were getting closer to the start of school We had a lot of moves from site to site classroom to classroom. So again our guys stepped up to help with that Throughout the summer, you know throughout the last three months our district maintenance staff was just we we Completed over a thousand work orders that came in So that's usually kind of what people think is their slow time But we do have a lot of projects going on and then with people still on site. They're still generating work orders So over that period we we did a huge amount of

118plumbing repairs electrical repairs ramps to our portables lighting, replacing ballast and lights, doing some painting, and of course groundwork, getting kind of caught up on our grounds department. So we were doing a lot. And just prior to when everyone got out, of course we were doing all the graduation setups and teardowns, moving chairs around at our high schools, ramps, and getting everything done for all our promotions and graduations and all that. So our guys are just, they're running like crazy even before the end of the school and the summer starts. Again, the M&O moving crew. People moving from site to site where we're always in actually working with Tony and his department to move people all across the district and back and forth and a preventive maintenance team throughout the summer. We're just finishing up

119Pioneer High School, so they identify Deficiencies around the site they make a list and then they get started and working on those and then right now We just moved over to Zamora. So they're out there right now Gym floors and floors just throughout the district again that that's a big big project in itself to strip wax if we have to but we seal them all the all the gym floors we got done as well as the floors throughout the district after we did our carpet cleaning We did our testing throughout the district for fire alarms We have our crew we work with the fire department local fire department to do all that service all our fire extinguishers We also changed throughout the site. We have failing analog phone lines for our security and fire alarm.

120So we replaced it with cellular service so we won't have any interruptions on those. All our back flows got tested throughout the sites. That's a yearly inspection that we have to do. Again, we work with the fire department on that and fix any deficiencies with those. Quick question. Sure. The cellular service, they're like on batteries in case the power goes out? Sure. Yeah, yeah. Well, they're powered by the site, and then, yeah, they have a battery backup. Perfect. And I want to say it's like 8 to 12 hours type of a thing. I don't think they draw that much power. Tree maintenance our grounds department tries to do as much tree maintenance as we can But they're not really certified to use those big lifts. So we do have contractors come in to help out

121with Trimming and kind of lightening up a lot of the trees around the district Spring Lake Elementary We we completed the the the the play fields out there So this is part of the construction process that we over the past year We're working on not not us personally, but we were contracting it out, but they did a tremendous job out there bright view landscaping Did the work and they did a phenomenal job? We're scheduled to open October 4th is our ribbon-cutting I'm kind of proud of these two pictures here because they have light coming in right there. It looks like I really knew what I was doing when I was taking those photos, but the grass is coming in well. We have that meandering walkway on the right side where the school's on the right

122there. It's a beautiful facility right now. It really is, and we're giving it a little extra time just for the grass to grow. We were trying to open it up a little bit sooner, but we gave it another month, worked with Stacy just to kind of give it that extra time for the grass to really kind of settle in. We did a bunch of asphalt repairs, asphalt repairs, crack fills, some seal coating, some striping around the district, just to kind of freshen things up for walkways, for safety, ADA stuff, just to make sure everyone knows where they're going and parking. More we redid the Lee basketball field that was a big project. We resealed that crack field crack filled everything seal coated it Redid the the striping on there same thing with playing field. We

123had a portion of that As always we try to do as much as we can with with the money that we have and and you know people So we'll have what about this area? So we'll try to work on that next year and try to give everybody a little bit of love and equity throughout the district so we're not focusing on any one particular site but trying to do some of the same things throughout the district. Tennis course, we redid four of the six tennis course at Pioneer. We've been battling that since day one, I think, when they put those in. It was an unfortunate byproduct of the soil that was there and the tennis course, they keep on cracking and just moving and I think we have a fix that's going to last us

124a fair amount of years. We worked with Spencer to have a little asphalt area in the back there. He had gravels and potholes and he was not losing but it was difficult sometimes offloading some of his food. So we worked with him to kind of get that redone so it's a nice smooth area, delivery service areas where they can get it offloaded into his food storage area. We had to reinstall the wrestling mat hoist at Pioneer. It was a 2,000 pounds wrestling mat that's held up high. You may not have ever noticed it if you've ever been there, but it got stuck. And six months ago we put it in motion, but we did that over the summer as well. So that's now a functioning mat where they can lower it and raise it when

125they're done with it. Worked with the preschools as well. We did some work with them Whitehead we installed another what we installed the there was a play structure just right to the right of that picture But we also put in a work with Maria Lewis on this to put in an additional area for for lunch It's just for kids to play so that concrete pad that we put in over there for her over the summer A TK we did a lot of stuff with TK around the district well there was I think there was two sites this year that we did I think we did a couple last year Plainfield we we converted that one painted that to make it look a little bit more accommodating for the for the TK kiddos down at Tafoya

126this was a larger project because Catalyst was in the two portals that you see there and they were there I don't know how many years but they were in there for quite a long time and when they left they left it in pretty Disrepair, to put it kindly. So we had to redo the insides, redoing the floor, doing cabinets, painting, flooring, painting on the inside and outside. put in a play structure as well and plus some fencing and that play area. They have a really neat, we fenced off the other area as well so the kids have a grass area to play. So really proud of that project as well. I checked in with the teachers and they really like what they have there to work with their kids. Another TK, this was for YCOE

127actually. We worked with them to add an additional play area for them. The HVAC project at Woodland High School. So this is a very large project. What we attempted to do over the summer, we've had this phased. We did a chiller a few years ago. Now we're doing the piping for it, and then we're going to be doing the units on top next summer. What you see in the photos here is all the underground piping that we're doing. So we're creating a big loop that goes all the way from the chiller plant all the way out to all the sites. the building thing comes back again. So what you're seeing here is a trenching of what we got in the ground. So again, we had a certain amount of time to trench, put the pipe

128in, weld it all together, get it out of the ground. And then we're going to be working on getting it up the sides of the building and then up on the roofs over the next few months, getting it ready for the summer. So that's more some photos of that. And we got it done. We poured concrete, got it all ready before the start of school so the kids I don't think even noticed that there was really anything going on outside of the pipes that are sticking up out of the ground. CalShape, we've been continually working with them. We started another phase on that. I'm putting in new Pelican thermostats throughout the district so they're CO2 monitors and it also interacts with our monitoring system. In our HVAC shop so upgrading that as well as doing

129some Upgrading to or some preventative maintenance work on all our units. So that's that was a great Partnership that's been ongoing with with the cow shape folks And ventilation we also exchanged all the air purifier filters that you see throughout the district So we changed I don't want to say over a thousand of those The adult ed, we've been working with Karen on that and that's been coming along very nicely. I think it's going to be completed and ready to go by January and I thought I saw her here earlier but I think that's the timeline. But working with her, we're doing some project management for her, getting this site ready, all the classrooms where we're going to be, she's going to be positioning. dentistry or dental hygienist culinary wing a manufacturing lab and I

130think it was the other medical area as well. So we're redoing all these classrooms and that's coming along nicely. You've had a couple of hiccups. Those are classrooms across from the admin building like. It's on the F wing so it's on the north side of that big block of where Douglas and Delta is. Is it on the Douglas side or the Delta Ed? It's on the Delta Ed side. There's some portables in between. Like an L? Yeah. This building itself is just one. It kind of looks like an L because there's another building right next to it. Across the street with the music. classroom for Douglas you cross the street yeah yes that's another way to look at you so the band room on the other side of college if you stand in the front

131of that you'll be looking right at it and you'll see if you go by this fencing around it no adult ed parking lot and then it's close to that or yeah yeah yes if you walked out the the two-story adult ed building across that parking lot you'll go run it run right into it thank you And then future projects that we have going on. This is a wide variety of things that we, again, are proud to partner with all the different departments around the district to help make things happen. We, as M&O and facilities, we're working on the Measure Y initiative with 18 proposed sites. We're working on the six right now for the capital improvement projects that we listed. I mentioned the HVAC project for Woodland High School. adult ed classroom, Cache Creek and

132Pioneer and Woodland High School are all getting a food truck through the CTE program and working with Shannon on to provide some infrastructure for that. And we have some basic things like lead water testing that we have to do throughout the year just to comply with city requirements, hazardous material testing. Culinary arts renovation, that's another two. So not only culinary trucks that we're talking about, but we're also remodeling the renovations of the two hard sites at the two high schools as well. So we're working with Laith and I can't remember, Melissa? Elizabeth. Elizabeth up at Moulton High School. Thank you. And smaller projects that we may have around, working with Beamer to relocate their kiln. And some of these, as we're talking with everybody on these programs, that it helps the site with additional teaching

133opportunities. I know that Hortensia at Beamer is really keen to get the kiln going because there's an art teacher that's part of her curriculum, and she really wants to get that up and running. Same with the CTE programs, that we want to make sure that there's adequate... areas for them to learn. Working on our fields throughout, we are moving forward with our landscaping contractors, so we're going to be able to hopefully have some additional time to take care of some things that we haven't quite gotten to over the last couple of years. Cal shape I mentioned, the colobine lock conversion we're working on, we just got through with the FOIA. We're moving over to prairie next. Pioneer High School, we're looking at the possibility of a cell tower. down there, but a lot going on.

134You know, we are focused on maintenance to making sure our sites are ready. I hammer my guys to say that we have to make sure that our sites are ready for classes, lights are on, HV and C works, you know, that it's a sound, solid building, toilets flush, water's running, and all that kind of stuff, and then we have a hard enough time keeping up with those types of things, and then when we have time, we branch out to take care of other things, and that's part of what we have going on here. So that wasn't that long, right? No, not too bad. Maybe my memory is failing me, but is this the first time you've done a presentation like this? I don't remember it being done before. I've done a couple of other ones.

135About summer, right? Yeah, Nick was here last year. And actually, now that you say that, I don't know that he did it before he split. I don't think so, right? I don't remember but I appreciate all the pictures like that just tells a story of all the work and your staff that's out there doing the work so that again then the other staff that needs to do the teaching right can do that for the young people again ultimately to get the education in the safest environment possible. So I really appreciate this presentation just again illustrates again everyone has a part. and the education of the students that we serve. And so, yeah, just to me it was awesome to see, you know, see it in action and for you to go through and, you know,

136so the public's aware of everything that's done at a school district to get that young person, you know, to be able to sit in the chair, to be able to listen to the instruction from the teacher. Thank you. Trustees, questions, comments? Trustee Rodriguez and then Trustee Garcia. I was just going to say that it also demonstrates the great need that we have within the district and the efforts that we're already doing to meet those needs. I think it would be great. Maybe it's already on there. I'm not sure. But it would be great to have these slides on our social media. And maybe are these slides on our social media, Jerry? No, not yet. So I think it would be great to tell this story in social media. actually interview some of the folks from

137MNO so that the community actually gets to see this other part of what that is critical to make our schools function, right? Every day, every day. And so I just think it's really critical as we continue to do the upkeep that our community understands that we're constantly investing in our infrastructure. It's just so old and so large. that is a tremendous task. And I think it's really critical for our community to see the hard work that we're putting into it so that when we do go back and make further asks for the critical needs of our infrastructure, that they're well informed. So I think, I hope to see this sometime soon on our social media. We do upload occasionally some of the larger projects onto the M&O site, and I can work with Jerry and

138with Superintendent Ortega-Lampkin on what we want to put on there and how much, because we can inundate, I'm sure, with the amount of photos that we have. But we'll talk about what we have been doing. Trustee Rodriguez-Sanadi? Trustee Garcia? I just want to say echo what my colleagues say about I really appreciate the presentation and even more to see on pictures what is the phases you do to get that done, all those. all those jobs and I always hear a lot of good things about you Jim. So I really appreciate your time and do this presentation and you always open to the administrators what they need and also when one of my colleagues ask you, you always come back with us answers and solution. Thank you. Trustee Bautista Valla. Thank you, Jim. I'm very, very

139impressed by your hard work. You've taken this position in open arms, and I know that it's been a lot of work, but I've seen a lot of improvement in a department that was in dire need, in my opinion. So I congratulate you for all of your dedication and your leadership, because this is a huge responsibility. Thank you. As you may know about me, I've lived for the last 15 years next door to a school. So as a neighbor, they know that I'm a school board member for the last five years. So when something's going on at a neighborhood school, they'll call, text, knock on my door. And it's usually things like a broken sprinkler that's, you know. throwing out water all night long and it's now dripping onto the street or it's a broken fence

140or you know the flag is now on the ground from the flagpole and they think that I can jump the fence and go and fix it right but What can our community do? What resources do our community members have? If they don't have kids in schools, if they see something broken at our school sites, other than knowing someone who works in the school district or having a relationship with them that they can contact and pick up the phone, how can they reach out to Maintenance and Operations for Woodland Unified to document and report that something's happening at our school sites? They have my number. They get a hold of me. I get emails and phone calls and I welcome them. So if we do have something that's broken that we don't know about, and again,

141after hours, it's very tough for us to know everything that might be going on with their site. So when we get those calls or their voicemails, when we get them the next day, no, we're appreciated of them. I think Warren Berg was an old... Board member I received a call from him last week to just you know, he would just say yeah I saw a broken window on one of your trucks. So yeah, we're on it. We'll fix it. So I yeah, it there's there's we have all the avenues, right? They go to the website and they click on maintenance and operations. There's all our numbers and emails So there's it's yeah, they can get a hold of us very easily. Thank you, and they come into the office, too Go ahead. My other question

142is just in follow up to this, just making sure, I encourage if we can make sure that our website has information, if a community member can go onto our website and be able to easily access contact information on how to report an incident. I think that would be beneficial to the community. Then my other question for you this evening is If you can't share some information about this project over at Pioneer High School for the cell tower, I would love to sit down and talk to you about it. I would love to learn more because there are some misconceptions out there about harmful, about what harm a cell tower can have, you know, to residents, to students and families when a cell tower is so close in proximity. So I would love to learn more

143before I. You know build my own Understanding no Okay. Yeah before I go to trustee Matt. Isn't there a cell tower ready near pioneer? Yeah, I think they were just gonna be adding some addition. Yeah. Yeah, we have one already Yeah, okay I think as they as they change so I'm make sure that add that members in 4g and 5g, you know I think they just add some additional. Yeah. Yeah perfect Really quickly, impressive what you guys have accomplished over the summer. It's a lot of different projects. I think anyone that has been living in the world of facilities management or adjacent to it realizes that it's a never-ending kind of thing. And so I appreciate all the work that you guys have done, and thank you for the presentation. You're welcome. Thank you. Other

144questions or comments for serious just quickly to the pile on to the kudos that you're being given tonight Just as a very practical matter my first few years when I had asked administrators folks on campus how maintenance was going you know it was a mixed bag. I continue to ask those questions and ever since you've taken that that job I've not gotten those mixed bags I've gotten the sense and responses that you are very responsive to the to the needs of our sites. So I just want to share that with you. And then I've also personally. I really appreciate the fact that not only are you doing your jobs but whenever we have programming that you take the time to appreciate the context of that program. For example putting the mural up out at Douglas

145not only did you do your magic to give us some lighting out there but you also took the time to appreciate what we're trying to build programmatically. And I think that that that says a lot about you. and about the depth and the meaning of how you do your work and why you do your work. So thank you. Thank you. Other questions or comments? Okay, thank you. Moving on to M2, which is approve the 2022-23 unaudited actual financial statements. Welcome. Before... I don't have pretty pictures. Unaudited actual numbers, accounting, budget. It just doesn't lend itself to pictures. There is some clip arts, though. There's some pie graphs. But before you start, Trustee McDonald and I met with a team of two at 4 o'clock, and they went through a presentation. We asked some clarifying questions.

146But, yeah, it was actually one of the smoothest. conversations at least from my perspective maybe not from from stats perspective but yes once I thank you again for the work that you all do to the magic that you do from behind to bring this document to us please thank you and again I apologize for not having the the vivid pictures such as Jim has but I'll do my best to make the unaudited actuals as a palatable as possible I'm gonna try to be a little brief tonight I always say that, and I know I never am, but essentially the unaudited actuals are where we finish the year for 2023, as of June 30th. And so on this first slide here, we have a pie graph of the actual revenues we received, and as you can

147see, the majority of our revenue comes in the form of the local control funding formula. This next slide is the actual expenditures that we incurred as of June 30th, 2023. And so as you can see by my picture that competes with Jim's pictures, you can see that the majority of our expenditures come in the form of salary and benefits. A little bit more than three-fourths of our budget goes toward compensation. Are you liking these pictures better than the last presentation so far? Also in our unaudited actuals, another thing that we pay attention to is our ending fund balance. And so this slide here does a couple of things. One, it shows what our beginning fund balance was, the actual beginning fund balance, and it shows what our ending fund balance is. So the good news

148is that our unaudited actuals is showing that we are experiencing a surplus, and that means that our revenue exceeds our actual expenditures in the amount of just... under 30 million dollars. The ending fund balance is at 71 million and then we proceed to show you the different reservations and designations within that ending fund balance. I think one of the things I'd like for you to focus on is the good news. State requires us to set aside three percent of our reserves so we meet that by setting aside the 4.4 million dollars. But we also have some unspent money embedded in that ending fund balance. We have some legally restricted balances for different categoricals and state and federal monies we receive. And then we've got some unrestricted carryover that I will go into a little more

149detail about on a subsequent slide in the presentation. But ultimately, we end the year with a positive ending fund balance as well as an undesignated ending fund balance of about $26 million. A little bit more on our carryovers. Just kind of want to go into detail to let you know what makes up those carryovers. As far as the unrestricted carryovers, a majority of it comes from our supplemental and concentration carryover. That's embedded inside the local control funding formula. We also have some money left over in our one-time discretionary grant, just under $2 million. And then we have various donations and local grants. We also have some restricted carryover, and you can see $3 million of that is made up in lottery, and then we have a variety of other restricted categorical grants, categorical entitlements, and

150those are all embedded inside that $23 million. And in the meeting with Trustee McDonnell and President Villagrana, we actually went into the details and talked about what made up that balance, and so I wouldn't bore you with that tonight because it's not as... appealing as the pictures that Jim had, but just know that your trustees, your fellow trustees dove into those details and we talked about that at length. This next slide shows you two things. It shows you an aerial view of our unaudited actuals, starting with the beginning fund balance, the revenues, expenditures, and the ending fund balance. But we also show it because we want you to see the impact that it has on the adopted budget for the current year. So I want to go back to June when we brought forward the

151adopted budget. Those were projections. Those are our best guess using the most current information available to put together what we believe the beginning fund balance is going to be, what we believe the revenues are going to be, what we believe the expenditures are going to be. and so on. However, when you close the books, you actually determine what your actual starting point is, and that's what that arrow represents. It resets what the beginning fund balance is going to be, and then we add that into the adopted budget, and you're able to see how it correlates all the way down through. And so that is what we're showing you in this analysis of the unaudited actuals and how it impacts or influences the adopted budget. So always at year end you do some some reflection on

152how certain parts of your school district operations performed And so we're going to go through a couple of those areas as well as talk about some areas that encroach on the general fund. But let's start with local control funding formula. This is a bar graph. It competes with the pictures in Jim's presentation. But it's a bar graph of how our local control funding formula has been doing for the last four years. And as you can see, the state has been doing a lot to put more and more into the local control funding formula as the bar shows the amount growing. from year to year. Another thing that we look at for last year in terms of actuals is we begin to look at the trend of our enrollment and our P2. So the deep colored

153bar or the dark colored bar represents enrollment and the light colored bar represents average daily attendance. And so we pay attention to both of these letting us know how kids are enrolled in our schools as well as whether or not kids are coming to school. P2 is extremely important because that's what kind of drives the funding in the local control funding formula. So as you can see, and to no surprise, our district is experiencing declining ADA or declining P2 enrollment, declining P2 ADA as well as a slight decline in enrollment. And so this illustrates that trend. I'm showing the trend of our salary and benefits. This board has taken some actions in the past to do its best to improve the investments in our employees' compensation. And you can see by the deep colored blue

154graph that represents certificated salaries. The next colored is classified, and then the third bar to the right is for benefits. And hopefully you can see that as we go from left to right, we've done more and more to improve or how that has grown or increased. And that means that we're paying out more in the form of salary and benefits, whether it's going from left to right on a salary schedule or, in fact, putting more and more on the salary schedule to improve compensation to our employees. Operating expenses, this is everything else. This is books and supplies, services and other operating expenditures, and books and supplies, services and other operating expenditures, and capital outlay. And this is just showing you that we are continuing to, as we receive more dollars, we're spending more dollars. And

155that's why this bar graph shows that it's going up as of 2017-18 through the unaudited actuals of 2023. Now we're going to spend some time talking about a couple of programs where the general fund supports those programs in the form of a contribution. And what that means is the district receives federal or state dollars for a specific program, and unfortunately our expenditures exceed the amounts that we receive in federal and state funding. And what that means is the general fund has to pitch in and do what it can to help that program. break even and get it out of being in the red. And so the first one is special education. Special education is a extremely underfunded program. And what you're seeing here on this, on these bars are showing where the district has contributed

156to special ed since for the last four years. And it's just showing that it's leveled off around somewhere around $10 million. However, in 22, 20 and 23, 24, we're projected to contribute a little more to special ed in the current year as of the unaudited expended unaudited actuals there was a lot of federal and state money that a Special ed received and we were able to maximize some of those dollars to kind of bring down the encroachment on the general fund in terms of special ed And so that's what we're trying to demonstrate here in this bar graph Another program that requires general fund help is transportation. We're showing two bars, home to school as well as special ed. Some time ago, districts were given the option whether or not to continue transportation. Our district

157made the decision to continue that. However, the state funding provided to transportation is not enough to adequately fund that program, and so our general fund pitches in and helps out. We've done some things to improve compensation for our bus drivers. We're doing everything we can to help Tony with the assets that he uses to transport our kids. And so that's what's contributing to some of the increases that you're seeing in some of the bars here toward the contribution toward our program. But we believe it's important to make sure that we have the best assets and that we have employees available to transport our kids from A to B. And so that's what we're demonstrating here in this bar graph. set of bar graphs. And then lastly, again, many programs, districts had the option of whether

158or not they could continue them. They could continue those programs. Adult debt and deferred maintenance are two of those programs. And what you're seeing here is where we've continued to contribute deferred maintenance so that Jim and his team can continue to do what they're doing in deferred maintenance. And we continue to pass on the adult debt allocation to our friends. over in adult ed with Karen and her program and that's essentially what this is showing. It's a fixed flat amount that comes from the state. It hasn't changed and so that's why those bars look pretty vanilla with no change up or down because the state hasn't changed those allowances. And then lastly, we're required to pitch in 3% of our general fund expenditures to go toward restricted routine maintenance. This is a requirement in education

159code, and it really is driven by whatever your total expenditures are in the general fund. Multiply that times 3%, we need to set that aside in a fund, and then that's what Jim uses for his people, his things, his stuff, his supplies in order to go forth and do the work related to restricted routine maintenance across the district. And so that's what we're demonstrating here on what that trend has been like since 2017-18. And again, it fluctuates because our general fund total expenditures fluctuate and that's why it looks sort of up and down and then i always end the slide with a with a few things just for the board to keep on their radar as we move forward and things that we're thinking about all the time and things that we really don't have

160control of but we really need to keep our eye on them and so with that it wasn't as good as jim's but i did my best and i don't want to end this presentation without saying thank you to norma And the staff over in fiscal services, they work really, really hard to, there's so much work. And I know you spent a lot of time diving into the details of those SACS files, but there is a lot of work that goes into pulling that information together. And Norma and the team and some other folks reaching out to different people across the district, make sure that we get what we need so that we can prepare those reports on time. And so, thank you, Norma. Yes thank you. Questions comments. None. We're good. All right. Is there

161a motion to approve. No let me. I have a question. Oh. So going back to operating expenses the fiscal year 22 23 and versus fiscal year 23 24 the jump up pretty considerable. What accounts for that is that the law that we have less federal funding available or covered money available. Well, so there's a couple of things. That could be a contributing factor. $22.23 is what we actually spent, so the $32.8 million. The amount that you're pointing out in the $40.9, that is a projection. And when you prepare projections for your books and supplies, your services and other operating expenditures and your capital outlay, You make the conservative assumption of we're going to spend all of our funds. And so that is, it's almost like you're comparing fruit, but you're comparing an apple and an

162orange. It's fruit, but it's an apple and an orange. And I would say that the 23-24 number is a little more aggressive than the 32.8, because 32.8 is what actually happened. The 40.9 is what we're projecting to happen. And it is safe to say that contributing to that is, you know, we're continuing to make every effort to try and spend the dollars that... that Catalina and Danielle spoke about as a variety of different other funds that we're projecting to spend. That's kind of a maximum projection. Correct. I worked in Fresno Unified for 10 years and another life years ago, and you can get really fancy with budgets where you... even though it's a budget and even though you're making a projection and you're trying to think about how much you're going to spend, you can

163get into what are called lapse rates where you can look at historically what you've spent and rather than budgeting the fact of spending all of it, you budget just 70% of it or 75% of what you think you're going to spend. You better be right though because if you're not right, you may find yourself in a bad situation. Gotcha. And would you say that's the same dynamic if you go to the general fund contribution to special education where you have a 23-24 projection that's about $5 million more than the 22-23? I kind of brushed over this fact and did this. identification when I was presenting this slide. In 22, in 23, 22-23, we received a variety of different federal and state resources, primarily federal. And what we were able to do is absorb many of

164those special ed expenditures, which kept that bar for 22-23 being higher. And so we maximized the monies that we received, and we were able to pull that off by Norma and her team working closely with Rebecca and her team to ensure that if we've got a federal or state dollar, as you heard President Villagranas say, let's not send that money back. Let's put eligible expenditures against it so that we can use those dollars down. And that's what happened in 23-24. Now, in the projection, we don't have those resources. Those were one-time expenditures. So what does that mean? We have to anticipate that our general fund is going to have to meet that obligation. We're projecting that we're going to have to meet that contribution to special ed. Again, an apple and an orange, but fruit,

165but fruit at the same time. Okay, thank you. Thank you. Thank you to all your staff for all the hard work of putting these numbers together So help us understand our budgeting process, you know much better And then maybe next year you might have some better pictures Louis Thanks, I'll work on that. Thank you. I'll take picture of Norma and the team working and we'll have that up here There you go group picture other trustee of the Sibela move for approval There's a motion by trustee but this Ola and a second by trustee Richard Fowler to approve Let me read it the 2022 23 on our on audited actual Financial statement is all those in favor say aye any opposition Hearing not none unanimous approval. Thank you Moving on to M3 which is approved resolution

166A-24 district GAN limits for 22-23 and 23-24. Any questions on this item? Move for approval. Moved by Trustee Bautista Zavala, seconded by Richard Fowler. All those in favor say aye. Aye. Any opposition? Hearing none. Unanimous approval. And then we have one voicemail. Are there any other public comments for M4? One voicemail and then we'll move on. Ready. This is for item M4, action approved scope amendment number one to master agreement. So this comment is focused on the spending of measure-wide funds and the message that it's sending the community about the value of the board's word and the impact it has on the ability to pass feature bonds. So on April 22nd, 2022, the board passed the district-wide facility assessment, which established three levels of priority to projects. The top projects include immediate facility needs, classroom

167modernizations for sites rated four and five, and lunch shelters. If you look at the architectural agreement that's presented before you for your approval tonight, it includes an estimated $10 million in construction costs and another million dollars in architect services for projects for just six schools that include repainting all exteriors, removing or replacing fencing, modifying storefront entry for security purposes, and ensuring landscape improvements. and other miscellaneous site improvements such as shading, pickup drop-off locations, trash bin enclosures, and infrastructure for future solar and EV parking stations. So everything I just told you about, that whole laundry list and the proposal, those are all priority two projects. So it's clear that you're not following your own board-adopted plan to spend our bond money. You may have planned to address immediate facility needs first and labeled it priority one.

168If you vote for this, please at least explain to us why you've decided to change course without actually changing your plan and not complete the immediate needs first. You have the ability to amend the plan, but merely just bypassing the plan breaks our trust and confidence in you. Yes, it is within your power to spend money this way. There's nothing preventing you from doing that, but it does have public consequences that will hinder your chances to pass future bonds. And we know based on a recent survey that you're considering putting a future bond on the next year's ballot. So it'll be crucial for the board to explain the spending for the items that are not priority level one for measure Y for voters before asking for even more money from us. The survey also asked

169if voters will support a bond for a new elementary school in the Spring Lake neighborhood. I imagine many voters will struggle to support this if you don't have an actual plan with a site location and a dollar amount attached to the plan. Instead, you have a tenure planning document that says you don't need a new school because you have district-wide capacity. Most of us realize that we already have been charged extra funds to build two schools in Spring Lake, and you've not built either of them to the size expected. and has not enough capacity for what we're charged for. Most of us also vote for measure-wide repair schools that is not in our area. We voted for it because we're a part of the school district, knowing that covering the cost is only possible if

170we all contribute for the benefit of the district, not just the schools our kids are going to attend or will attend right now. This is why it is surprising to see questions about a potential bond that would be just for Spring Lake residents. It seems... but to make sense that if we're a part of the district-wide maintenance bond then construction bonds should also be district-wide the idea is that a unified school district is supposed to share in the cost and benefit of all of its resources not isolate certain communities that you expect to charge ecta or provide different services for thank you i do want to clarify that the facility's uh this white assessment is not a plan it was an assessment Again a kind of screenshot at a moment in time but not a

171plan just for the public. So you presenting or just taking questions. Perfect. What questions do trustees have. Trustee Rodriguez. So a little piggybacking a little bit on what the caller was asking. Will moving forward with these items prevent us moving forward with items that we identified as our first priorities? We're moving forward on right now is the capital improvement plan that was approved by the board earlier this year. That's been the main focus of what we're doing right now. That's what the main focus of this initiative, this addendum is. We have not been directed to. Move past that this time. That's where our focus is on going back to January 19th, I think it was when the board approved the capital improvement plan and addressed security issues fencing issues Egress exit those types of issues

172to to create a more secure site So that's that's been the that's been the initiative of where are we've been expanding our energies on. Right. And there's still more funds available to continue some of the other things that we talked about, right? Sure. If the board directs with input from the superintendent, a different direction after we, right now this addendum is for the first six sites that we identified. We are starting to do some site assessments in the next six. So this is one piece of Measure Y funding. It's not the entire piece. It's not the entirety of our projects. It's $10 million. Yeah. Out of the $29 million. Correct. Yeah. Correct. Okay. My other questions kind of have to do with some of the items on the list. And I know that one of

173the items is kind of labeled miscellaneous. Miscellaneous. costs but those miscellaneous in a question that I asked you earlier in the afternoon you identified those miscellaneous costs as it they're really kind of infrastructure costs because it could be conduits in the ground while you're opening concrete or asphalt or in fence replacement. They're based on necessarily miscellaneous costs but they're actually important structural costs they use while you're doing that work. Sure. With with any construction project once you put a shovel in the ground you may find something that was not accounted for. That's why we do a lot of site assessments prior to so we avoid some of that. But part of what we're doing when we go around and do our site assessments when we say pick Beamer and we say what we want to

174do X, Y, and Z and that could be our entrances and our fencing and our gates, we look at the entire Entire scope of the project and I think when I was talking to trustee via ground a few weeks ago I would I would not feel that I'm doing my job if we walked away from The site and we did not address some pretty obvious things that have come up with that Well, we're opening up the ground right here We have to redo the concrete because it's out of alignment and DSA and ad a requirements need to be met on that So we have to remove that because we're gonna be putting a fencing around this area or not just gonna put it through there and not Concern ourselves with that. Well, we're gonna remove

175that concrete make it as such well while we're doing that Well, we may put a piece of conduit that goes from again point A to point B for something future Whether or not it's the EV chargers or maybe a marquee That we're not stating that we're gonna put a marquee in there But if a year from now we say well we do need to have an EV charger over here Well, we're gonna have to tear up that concrete again to put that in there So we're just trying to take into account some things that's actually gonna save us money in the long run And I know that there's one of the things was it was a trash bin enclosures same thing if we looked at the Beamer Example they have their trash enclosure their their

176trash their bins the dumpsters just in the alleyway So again as we were walking around that site we were talking about where you want to put fencing all the way around all the way down the easement there and The and the trash and closures are the dumpsters are sitting out in the open And the intent was, well, let's just push them off and we'll just make the fence go around it so actually it will be safe for the kids so there's nobody jumping in them, you know, because they're just out there. Homeless people can't get in there to access them there. So we're making them more safe and in an area where the trash management company can still get to them, but they're not out in the open. So those miscellaneous type things that pop

177up as we're going are not as easily identified in an addendum like this. But when you get into a construction project those things do pop up and again I wouldn't be doing my job if I were to walk away and said yeah Look, we're not going to address that now. We're just here to do the fence and that's it So those things do pop up. It's not necessarily Written in stone that we have to do those things, but we're trying to put them in the scope to when we actually get it out to a general contractor, they can see everything that we talked about. So they're aware of all the things that might be in the ground for our site surveys. They may be all aware of all the things that we talked about that

178might pop up during the construction process. So the quotes that they're going to be getting us, the general contractors from their subcontractors, are going to be very accurate. Whereas if we did not do a lot of that work or take those things into consideration and put it into the scope of work, Once we started the project it could escalate twice as much because well you didn't think about this you didn't think about that and now we're slowing the project down So we're trying to capture all those what-ifs when we start our projects Another question, I know that painting is part of this. Is paintings, our schools, simply a beautification process or is that integral to the integrity of our school buildings and our infrastructure? Well, similar to like what we did with the asphalt. You

179know, we have... Horrible asphalt around the district. It's cracking. It's tripping kids are tripping over it we got to go through we do a sealant or a Crack fill and then we put a sealant on top of it and we're hoping that that holds everything together for another, you know Four or five, you know six years whatever very similar but on a vertical plane. So the the envelope of our building It could be, Trustee McDonald and I talked about dry rot. We would be addressing dry rot, and we add it into the scope there. So it's creating a tighter envelope of our sites by going through and identifying some dry rot, fixing those pieces. We're caulking the areas that air gets in and all that, and pests can get in, and then we're painting it.

180Yes, it does freshen up the look of it, but it does have a structural reason as to what we're doing for it to create a tighter envelope. My last question would be on the need of the electrical vehicle chargers or the design, not the actual infrastructure of charging. Again, what we're looking at is just putting the conduits from point A to point B. That is coming from California regulations that depending on how many Uh, parking spots we have at any particular site, they're going to make, if we have eight or more, uh, they want us to have a EV charging station. So it's coming, whether we like it or not. So again, this is one of those things that we're thinking ahead to say, well, if we're going to be, if we're going to be

181working around this area and we may wind up having an EV charger at a certain location, well, let's put a conduit from where we're going to possibly gain power from to where the charging station would actually be. So again, if we have to come back in a year or so, because of regulations of California. You have to start having EV chargers or more of them that we already have some infrastructure there. All we're doing is pulling wire from that point and then we're putting the base there and connecting it there and we're done. Otherwise, you'd be breaking the concrete and doing it all over. Exactly. Right. The architects, they're up on all the DSA requirements. They're up on all the California energy requirements. When we walk around, they ask me. Do you want to consider

182you know working on this and this and said yeah I think we should take that into consideration. So that also falls back into that miscellaneous type thing is that there's a lot of unknowns. But when we're starting to look at our sites and design what we want to do they want to make sure that again I'm doing my job and saying I think you should address this I think should address that. So it's just it's just one of those as a practice a practical matter. It's a practical matter to get. Yeah. OK. Thank you. So my questions others. Tristan don't I find myself confused I'm looking at the capital facilities improvement plan that was approved by the door by the board in January And I thought that that plan Fully expended that capital improvement plan

183fully expended the measure why money there was 30% that was kept aside for soft costs But this plan does allocate the money that was intended to be spent on the capital improvements Is that is that incorrect? I think when it was first passed us. That's what we were considering. We as a whole we wanted to do Everything that was that was outlaid in the capital improvement plan at all of our sites right now we're just focusing on the first six and we'll see what our intent is to keep going and do the same things that we're doing at the first six sites on the rest. OK but absent a different direction from the board this capital improvement plan is is what you're working with. Is that correct. Correct. Okay, and this capital improvement plan does

184expend the totality of the money available to the district from the bond I think that was the intent of that plan at that time So to your question trustee Rodriguez But this agreement is 10% It's already not 10% 10 million. Yeah, but you are asking about the whole thing Yes, yeah these but these improvements do not take up the amount that's right but the but staff is working on the next phase of what's in this capital improvement plan and so unless we direct staff to do otherwise they will continue working on this capital improvement plan that was approved by the board and that does not address the level one priorities in the DFA Up to ten million dollars Right now right but what you're assuming don't saying is if unless we change the decision the

185board made in January staff will continue to execute that decision So the board gave direction in January and staff is working out that direction. Yes Yeah, and that will staff will continue to do what the board asked it to do Unless the board changes mind but the board voted in January to move in this direction trustee Having not been on the board in January when it was approved it would be helpful if maybe we could or some of the other trustees could provide some context as to how the priorities were decided on. I mean it was conversations that the board had during that night and then motion well it was proposed by staff based on Conversation beforehand and then the board decided to move along with the recommendations of staff There was some that spoke

186up against Dean. There was one no vote for sure. Maybe two but one for sure and yeah, that's Staff recommended put them together based on input from the board as a whole and then the board voted on it Based on perceptions of what was most needed at these individual sites or as kid Can you provide some insight on how like what you took into consideration when when you proposed that plan to the board in January? So if I remember we had passed We we had the facilities master plan which we changed to the assessment and then at that time The board had asked for a plan capital improvement plan I was given some time to come up with that based on recommendations from the board Regarding safety. I think that was not too far after

187of all day and maybe a few other Unfortunate events so the board kind of said well I think we want to go in the direction of trying to create our sites to be more safe And so I took that direction and and did some research and came back with that presentation of what I thought we all were talking about and and That's that's that's where we're at now and by the vote you were correct because the board approved your plan, correct That makes sense I think that given that the direction was provided and you guys have been headed down that path It hardly seems like time to veer you guys have been working in that direction. I know having working in construction and planning projects that construction escalation is a big risk to funds and

188I think it would likely be a very big waste of public dollars to Stop what we're doing and rethink and reprioritize at this point considering how far you've come down the path already other comments or questions interesting I wanted to thank staff for agreeing accommodating my schedule and meeting with me at 4 o'clock on Friday afternoon of a 3 day weekend. Those very gracious and I also appreciate the work that you did to. address both the concerns that I had and President Villagran's concerns. And really my comment is meant for the board and my colleagues on the board and not so much for staff. We invested $180,000 or whatever it was into the DFA, which prioritized our... needs and then it is certainly the board's prerogative to change those priorities and to do something different

189and the board did so However, now there is nowhere to go should the board or staff or The community want to identify the board's priorities with respect to maintenance Currently the board's priorities with respect to maintenance are reflected by this capital improvement plan which does not is not supported by the DFA and It to me that is not where we should be as a board, you know if we if we don't want to do the priorities that are in the DFA then we should address that and if we want to maintain the priorities that are in the DFA then we should Address it with perhaps some changes to our capital improvement plan And I personally think that we should stick with the priorities in our DFA Thank you other questions or comments. I guess my

190understanding What I recall is that we were We were going to start with these items that we okayed up to the ten million dollars in January. It was the full amount Right now is just ten million dollars right? Yeah but that as we went through the $10 million, then we would pivot back to the priority one, the first priorities that we had talked about, which included like the outdoor structures at the schools and things of that nature. Like Trustee McDonald said, the plan was approved in January for the full amount, and staff's gonna continue moving in that direction unless the board decides, like you said, to pivot in a different direction. But right now until the board tells stuff otherwise they're going to continue to execute the decision of the board Up to the first

191$10 million. Well right now when they'll come up with another list and then the board can say no I don't like it I guess and they would have spent a bunch of time doing that so I see your interest in without so if the board is gonna change his mind and it needs to change his mind sooner than later so staff does not continue I'm assuming already been working on the next problem you know because they're not they don't wait and then okay we're finished we're gonna start the next one so again if the board the majority of the board is changing this mind then we need to say stop All right, and then have a discussion again and we prioritize the decision that was made in January So something we don't yeah, I would

192second what trustee Mott said Which is that it takes a tremendous amount of time and effort to get projects to be construction ready so the work, you know the project of the Capital improvement plan that we approved in January it has taken a district staff until now to bring us a scope of work which is a very reasonable time frame for that type of work and that amount of work and the amount of money and They are as they should be working toward the next six sites and unless we tell them now We don't want you to do this. We want you to refer back to the DFA and go back to the priority list in the DFA. We are going to find ourselves in the exact same situation where we're going to be expending

193another 10 or 12 million or whatever it is on the next batch of projects that comes before us. And it's going to be at that point again too late or unadvisable to... to redirect because you will have lost six or eight months of time and the considerable amount of money that was spent on the planning and construction documents. Other comments or questions. Seeing none. I just feel I'll have to go back and take a look at what we actually agreed on. Absolutely. What I'm thinking about is it's not necessarily what's being discussed here. So I mean if you go back look at the plan you'll see the items they match almost identical to what's on this document. Trustee Madone would you agree. Oh yes. Yeah. No the items that are before us is what we

194approved as a board in January. However no job. Yes. However they are not what is in the facility assessment. Right, I I guess I just thought this was be like the first phase and then we would pivot to the Priority so but I'll have to go back and look and see what exactly was said what we talked about so I would I Mean is this is this gonna come back? To the board this item No, I understand that this scope is an action item but this yellow sheet and then for it to come back for deliberation again on What direction to move in but right now is just the only item is this so that we vote yes or no on this item But we were asking about is it needs to come back to

195the board or we could vote as a board tonight to bring it back Yeah, sooner. Yeah, I'm saying it could come back as soon as the staff's ready to provide information that the board needs But to me that would be a preferable Because it is a time sensitive because they are already working on the next phase and I for one Feel that we should stick with our investment in the facility assessment Just one of you still needs to submit the yellow sheet. So staff knows exactly what to come back with or else You know they're not gonna know what to come back with on this a very specific instruction trustee are so I guess I'm trying to figure out what is the proposal to Proceed with the scope of work that's already been identified and

196it's already been worked on for six sites and then change and pivot for the rest of the sites because that doesn't make any sense to me Okay, I just that's what we're talking about. Okay So let's I'm gonna call the question and then we come back to this other conversation here So is there a motion to approve this agreement motion to prove again? Trustee motion trustee address followers seconds any other for discussion? All those in favor say aye aye any opposition Hearing none none unanimous approval about trustee. Oh trustee Rodriguez abstains Okay one abstention trustee what this avala is absent at this moment. Okay. Thank you. So now, Trustee McDonald, you're asking for this item to come back at the next meeting or when staff is ready to... No, I would like the board to

197discuss as an action item at the next board meeting whether or not we want to pivot back to the priorities that are in the DFA. And if this board decides that that's what they want to do, We won't have very much direction to give staff because the work is already in, the majority of those projects are already outlined in the DFA. And so the staff can simply take what's in the DFA and work forward from there. So that's the conversation I would like this group to have is whether or not we want to stick with our capital improvement plan or whether or not we want to go back to our original list of priorities that was identified in the DFA. Okay, let's wait till we get to O just so it's more at a proper

198location for that request then. So we are done with M4. Now we're going to move on to N1. Is that correct? I didn't skip anything? Okay, good. Any comments or questions from trustees regarding the response to the grand jury report? Seeing none is there a motion to approve the district response to the 2223 grand jury? request for update regarding the 2223 grand jury report second It's moved by trustee Richardson Fowler second by trustee Mott all those in favor say aye aye Any opposition hearing none unanimous approval with trustee Bautista absent All right moving on to n2 This is a list of resolutions. We're bringing this to the board because resolutions have come up and trustees have not volunteered to present these resolutions or find a group. And so we want to have a discussion whether

199we want to continue with the list of resolutions. or not and then also the practice is going to be that if there's nobody presenting it'll be in consent and then there's always up the opportunity for a trustee to then get the resolution and go to a group in the community and do it at an event as well but it's not if a trustee doesn't step up to present here and and find a person to present then we it won't be added to the the what do we call it community is the community engagement Yes Yes community engagement section. So so that's what this item is here for thoughts questions comments So I think this may be a Mary Beth question But aside from this month, do we have people signed up for the resolutions to

200present? No, do you have anybody right now signed up for the and is this a good forum to? I remember you would send out an email and say who wants to sign up for these. She did. Yeah they send an email and it has all the resolutions and then you respond to them saying I want to do this whatever there's a conflict and we're not having. And we're not having a good people. Yeah. Or also that the agendas come out right in advance for you all to see and you see what's coming up and that's also another reminder or an opportunity to say to staff I would like to step up and volunteer to find someone and present that one. Other questions. So how do you want to move forward. It sounds good if nobody

201signs up for them to put them in the consent agenda. I like the idea of taking it out into the community and presenting that as well. I think that would have such a tremendous impact to groups that can't make it here. So keep the current list. Don't keep the current. Yeah. Any opposition to that practice. Okay, so we'll continue where we put them in the consent if trustees step up Then we'll move it to the community engagement section. Perfect. Say again Yes, please and the staff will send the list again just so you all reminded of what's coming up in what month Okay, trustee McDonald's if you can state what you want to come for The next meeting and then we can then decide whether we want to for it to come back or not

202Make a motion on just not yet first date and then yeah What I would like is for this board to discuss as an action item at the upcoming at the next meeting whether or not to maintain the capital improvement program that was approved in January or to Direct staff to Begin work on the level one priorities that are in the facilities assessment Questions on that recommendation for this agenda item No, okay, so we'll take it as a motion. Is there a second? Okay Fortunately the motion dies for lack of a second any other comments or items? Okay moving on to P closing comments any closing comments see none Moving on to date and time of the next scheduled regular board meeting, which is Tuesday, September 26, 2023. Closed session starts at 5 p.m. and 6

203p.m. is open session. This meeting is adjourned at 924. Thank you, everyone.