001allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you. Um we have um two three four five six and is going to be remote. Okay. So to our IT person, if you have somebody in still waiting, um she's one of the members that remoting. Thank you. Are there any added agenda items? That's good because we have a kind of full agenda anyway. Um we're on to the second quarter Crystal Apple Crystal Apple Awards. Um Dave, you wanna >> Yeah, I can start by giving a little background. Um uh so thank you uh to Dave Moer um representing Horus man uh for being in attendance. Uh just to give a little background as far
002as the Crystal Apple award. Uh it is a quarterly award in partnership with Horus man uh that's given to one one employee from each school. Um and nominees can be any staff member. So, it could be certified or non-certified uh who have demonstrated through their actions uh the ability to go above and beyond uh to support our students here in East Windsor. Um so, nominees are staff that support a positive and compassionate school climate where both students and staff feel physically, emotionally, and intellectually safe. uh nominees encourage a love for learning and they also exhibit a collaborative approach to challenge students to reach high expectations as well as standards. Um so we have uh representatives from each of our schools and uh with that uh we'll ask uh Broadbrook to come up with uh Mr.
003Ryan and uh Dave uh to present uh to our Broadbrook uh recipient. Um actually I already the Crystal Apple's in my office because unfortunately the person is not here this evening. She is unfortunately not feeling well and sends that um sorry she couldn't be here. Um but that would be Lauren Sanderson. Um and Mrs. Sanderson is the person who is running our pause program. So the person who nominated Mrs. Sanderson wrote Lauren is a is the quintessential team player whose leadership and dedication have made a profound impact on Broadbrook School community. She consistently shares her expertise expertise with colleagues and families while providing students with care, structure, and support that they need to thrive. In addition to supporting the daily needs of students and teachers, learn serves as the MTSS liaison on behavioral rotation, working
004strategically with staff to develop both grade level and individualized student support plans that ensure equitable access to highquality learning experiences for all students. This year, Lauren completed extensive training to become a restorative practice leader and led a successful implementation of the PAUSE program, a restorative space designed to help students reset, reflect, and build on essential social emotional skills. She also developed and launched the PAUSE special this I'm sorry the PAUSE social emotional learning class providing tier one SEAL instruction aligned with the program's core values of practice kindness act responsibly work through problems and speak up with respect flexibility patience and unw unwavering belief in the potential of every child exemplifies the spirit of the Crystal Apple Award making her a true deserving nominee. next middle school with Mrs. Stage >> and call up Jillian. >>
005So Jillian is a teacher in one of our specialized programs, the discovery program. Um so she was actually nominated by a few people. So one of the things that came across is um all of her work that she does in the classroom. Um, so you may be thinking she has like a smaller classroom. She's in a specialized program. Um, but what she does is quite unique. Um, she encourages students who may be having a bad day. She encourages them with their academic, social, emotional learning. Um, but also really celebrates their unique strengths that they have um, as we do fall. But she just really emphasizes that which empowers them. Um, knows that they're valued and she inspires them. So that um is really truly something that we value in our building, but it goes beyond
006just her classroom, right? So Miss Ellison also coaches our track team and our cross country team. So she touches the lives of more than just her classroom, right? So we have quite the large track team and cross country team. So there's a lot of students that she's working with. Um, but one thing that is so inspiring about both of those teams is when you go to a track meet or a cross country meet, you see our students and athletes are encouraging each other, but more so they're encouraging other teams as well as they're running. Um, and they have rung alongside students who are struggling to make to that finish line. Um, but they are really just uplifting one another whether they're from East Windsor or another district which you don't typically see. Um, so that
007has been one of the greatest things that you just really are valuing that sportsmanship, um, and just taking care of one another and lifting each other up. But even more so, um, she also is supporting. She just became a certified yoga instructor. And so in our building, she is holding Mindful Mondays and Wednesdays she does yoga. and that, you know, we have teachers that are going in there after time um and just really helping to decompress and take a minute for themselves, which has helped just build that school community in general. Um so, so it's not just her classroom, it is the whole school community that she is touched and inspired. So, we are so grateful to have Miss Ellison at Eastor Med School. Congratulations. >> Victoria, Victoria. >> Uh, next, Mrs. Kaminsky with High
008School. >> I would like to introduce everyone to Miss Lori O' Conor. Please come up. Um, so I'll read what was um posted. Lori has been an employee at EWHS since I worked there. And this is by Mrs. Walker. She always supervised study hall. As the years went on, she began to take a larger role in our school, happily filling in for the office, learning a new role as a attendance clerk, transforming into our building sub, and creating a wellplanned and thoughtout intervention room with Rebound. She has happily taken on each new task and she has owned it. She also helps with schoolwide graphics and our graduation program each year. She actually took on the role to really bolster it up to truly celebrate each graduating class. Lori holds high expectations for students and is
009reliable and dependable. I think she is deserving for the work she has done building the rebound program, tailoring it to and individualizing it for the wide variety of students she has had participate in the program so far. And if you've ever seen on our Facebook page the um advertisements for the musicals, this is the woman who's designed that as well as the tickets. And I can tell you that I Allison, any one of us can say, "Hey, Lori, can you?" And before you even get the words out, she's like, "Yeah, sure." I'm like, "Okay, thank you." Um, so we're really, really truly grateful to have her because she definitely helps both staff and students. So, thank you. Congratulations. >> Dave, thank you for your partnership. I don't know if there's anything you'd like to mention
010as part of uh just glad to be uh just glad to be a part of it and be able to continue our partnership. I I've this is my 22nd year um partnering with East Windsor. So, um, I started back in 2004 and it's been a great partnership and looking forward to keeping it going for 22 more and after that it's somebody else's problem. >> Thank you so much and all that. Of course, congratulations to the recipients. >> Very impressive things that you're doing. Awesome. Thank you. >> Um, so I know the previous chairman, so I'll continue the same speech. Um, after everybody gets their awards, you're welcome to stay for the whole night. It might be a little boring and we won't take it personally if you decide, you know what, I would rather sneak
011out. So, um, thank you for being here and stay as long as you want. Um, we will move on to um minutes. Oh, >> yes. Uh, photographer southside. Yes. Thank you. Mr. I'll remind them picture. >> There we go. >> All right. So, um, approval of the January 28th minutes are in order. I'll make a motion to approve January 28, 2025. >> Is there a second by Courtney? >> Seconded by Courtney. Is there any discussion, corrections? Nobody. Okay. All those in favor, >> opposed, abstensions. >> Okay. I would move on to public participation, but I think our public just kind of all left. But any of you back there want Okay, on to our student group elementary school. Despite two snow days joining our planned schedule, students enthusiastically participated in a modified great kindness challenge
012week the last week of January. Each day, students completed kindness challenges and enjoyed theme spirit days, reinforcing a schoolwide focus on empathy, respect, and community. Students who are grade level winners of the winter learning challenge will recognize by serving as principal of the day, an experience they have taken seriously and enjoyed greatly. All participants of the winter learning challenge had the opportunity to attend a Springfield Thunderbirds game on January 30th. their families. This month, Broadway Elementary School held first math wizard induction ceremony. Students in grades two to four gathered to celebrate their peers as they were inducted as math wizards, receiving wizard hats and e either apprentice or journeyman certificates. The ceremony culminated in the recognition of one new master wizard cheered on by classmates and staff alike. This event highlighted student perseverance, growth, and
013excitement around mathematics. from middle school. The Eastman Middle School boys and girls basketball teams closed out January with exciting wins over Craig Aeros. >> Students also had a great time during the January December. Fifth and sixth grade students enjoyed staff first student basketball games with the Eastman Middle School staff earning a big win with the help from Mr. Sperry, Mr. Elliot, Mrs. Green, Mr. Vincent, and Mr. Marcato. The seventh and eighth grade students celebrated with a football themed incentive. Our pep band was also very busy bringing energy by performing at the pep rally and boys home game. The high school the high school is proud to spotlight the class of 2026 and their families for the outstanding progress they have made in completing the fast. With the support of families and our counseling team, this
014class is showing strong momentum and is well on track to exceed 60% fast completion. A critical step in postsecary planning. When compared to last year's graduating class, the class of 2026 is especially noteworthy. By January, 52% of the class of 2026 has completed the fast book, more than doubling the completion rate of the class of 2025 at the same point in time. This is work worth celebrating, and we are not hiding our Panther pride when it comes to outcomes that directly support our students futures. To recognize this priority achievement, soon to complete the FASA are entered into a raffle for post-secary prizes, including small refrigerators, microwaves, and curing machines. During grade 12 Panther time on Friday, January 30, three additional students earned prizes. The class of 2026 also received the graduation letter outlining all end
015of year events and activities as they close out their high school career. I'm >> surprised to see that uh the middle school staff doesn't go easy on students in the basketball game. Okay. Um move on to upcoming meetings and events and we have a lot. Um, as a reminder, tomorrow night, which is on here, sh uh the for select minute board of education, so Patrick will be um presenting their budget at a public hearing. So, um it's always good to support superintendent if we can. Um next week is um our interviews. Um so, make sure you set that time aside. Um, the rest I are less important for right now, but those two are coming up pretty quick. So, anybody have any questions on anything that's on the upcoming meetings? >> Thanks for putting them
016all together. That was quite a discussion of of getting them all the right place. Thanks, Jess, if you did that. >> It's it's just >> I just would like to um make a suggestion that if you'll notice there's there are two middle school concert activities. Well, not quite all middle school, I guess. But the um I would highly recommend if anybody wants an entertaining evening out, both of those should be uh quite good. I get to hear them practice a lot. Some of them practice a lot. >> You can probably come with some of the songs. >> So, that's the 24th, right? >> There's the 24th and there's also on March 12th. There is the pops concert >> and that one is I think the middle school and the high school. The um 24th is
017the middle school but the pops concert is um >> everybody >> and it's a good night out. So >> great. Thanks. We have anybody else that has something to stress on on the calendar stuff? >> I I just want to let you know I I cannot be there tomorrow night. I'm responsible for like 25 hockey players tomorrow night for something else that I'm committed to. But I be there in spirit cheering you on. >> You might rather be here than there. >> They're they're entertaining. That's for sure. >> I bet they are. Thanks, Carrie. Okay, we're on to the curriculum report. Where's yours? So, as Patrick pulls this up, um just to briefly review the diagnostic data, as you know, um the diagnostic assessments we provide three times a year, once in the fall, get
018a baseline, um of the student performance. Um again, in the winter, um where we take the data, we review it. We're in the process of that now, adjusting anything we might need to adjust and then um we'll get the final of some assessments uh in the spring. Okay. So, um right now, um at the mid year, we're really taking a look at all of the data we collect. So, we have our I Ready, we have Dibbles, um which is a literacy assessment. We also have Aadians, which is a math assessment. are reviewing all of that data um and looking for trends whether it's you know specific groups making more progress than others um and then basically working at each of the schools that are elementary, middle, and high school. High school's a little bit later
019just because uh they're utilizing the SATs as one of their um key key pieces of information. uh but the systems are all the same where we're taking a look at some of the strengths that the students are displaying, some of the areas where we would like to see greater growth and then um putting those um strategies into practice. So a couple of key takeaways um at Broadbrook um we would definitely expect to see the growth that we're seeing. So both in math and reading um we see good growth. Um, one of the things that I typically look at, so if we're looking at the 37 or 38% in the winter and then 50% in the um, winter for the ELA, what I'm always looking for is how is that previous years? So, are we growing
020year-over-year? So, either we're at or a couple of points above where we were the previous year. And that's something that we are always looking to consistently grow in. Um the other piece is our bottom students. So those students who are receiving tier 2 or tier three interventions, are we decreasing the amount of students um who are two to three grade levels below? Um and certainly we're seeing that as well. So a couple of key takeaways. Um but the the data is definitely good at this point in the year. middle school um similar um similar growth and again um one of the things that I'm looking for consistently is are we making more growth than we did the previous years. Um and that's something we want to see. Um and then the number of students reaching
021the mid or above grade level benchmarks are a notable increase. So rising from 45 to 82 students in ELA and from 15 to 39 students in math. That's good for this point halfway through the year that those students are above um benchmark above grade level. >> Go ahead. >> Uh Darl, just as a reminder to um they're being measured at end of the year standards. >> Yep. So next steps um and actually the people who um were here for tonight's curriculum meeting you could speak to the MTSS process because that um that is what we are currently involved in. So over the last couple weeks um we're looking at our uh assessment data and we're looking at trends. So like I'll tell you our top kids are growing, our bottom kids are growing. The students
022who we need to push are the kids who may not be seeing the tier 2 or tier three data. And I can't impress enough through the MTSS process, we are able to drill down in a matter of couple of weeks the amount of data and the amount of subgroups that we're able to focus in on. We were never able to do that. We were looking at broad trends where now we're able to focus on specific groups. Um, and that's something that's really been refined over the last couple um of years through that MTSS process. Um but then again we've got the tools and that that goes back to the board um and the support that you've shown because you know I ready the professional development that um we're providing for our teachers is really allowing
023them to benefit and obviously that just um helps our students get to where they're to where they're uh going right now. So, um, questions for me. I know like those those charts later on, they just kind of go into a little bit greater depth. Um, but I mean this is this is um a kind of an individual breakdown or breakdown for the both the middle school ELA and uh math and then Broadbrook ELA and math. >> Any questions? No, I just want to thank Darl and staff too and Tim for being at the curriculum meeting. It was a really good a little bit more explanation of the you know MTSS and the systems and what they're doing and um I'm I'm impressed by the fact that again you're looking at data and you can look
024at trends. So it's forward looking. It's always flowing in terms of and you know and I'm thankful for this as we begin to plan us for our goals as well as a board. >> Thank you. >> Yeah, absolutely. >> Um question the so the slide on the broad where it said the um like two or more grade level reduction um from 77 to 22 students that's really impressive. Is that the whole school or is that any particular grade? Uh so repeat repeat that first part. >> So it was the um 71% reduction in students in that category of two or more graded standard. It went from 77 to 22 students. So that is is that for the whole school or is that for a specific grade? >> No, that's the whole school. >> That's awesome.
025>> Yeah. So the whole >> students in the whole school across grades Yes. are two or more grade levels below. That's awesome. >> Yep. Um, so yeah, because it's based on that initial diagnostic that we give in the fall. >> Okay. >> And remember like to Patrick's question and you know those are endofear grade level standards that we're assessing them on in the fall. They should be behind. So it's the growth per. So I mean if they're at 50% now like that's where you'd want to see them. Um and that's that trend line that we want to see. So that's the piece where it should be increasing every year. Um, I mean a good example of that, and it's not listed here, but the I Ready data, I was at the middle school MTSS meeting
026this week, and it showed our students at the middle school for uh, phonics instruction were 97% proficient. So, that has not happened up to this point. But then you think about the foundations and the hegrity we've provided at the elementary school and that's about three years. So now we've got that data moving up to the middle school. So that's a direct relation to the work we've put in there. Um that's now moving up. So um those are you know those are the things that kind of we see. Um so it's um it's nice to be able to share that with people at the elementary school which I was able to do today. So >> yeah. Let me ask the um the students who are two or more grades levels below, does that include um students
027who are more challenged? >> Yes. >> So, okay. So, there's they don't have a different standard. >> Yeah. No. Um, and that I think that's where um, we've shifted kind of philosophies >> um, over the last several years is it doesn't matter if you're in grade five and whether you're in special ed or you have a 504 or you have particular at the end of the year the state is going to assess you at grade five standards. So if we don't give you the uh chance to prove yourself or to practice on grade level standards, you're never going to get there. >> Yeah. >> So that's, you know, >> thank you. >> Yep. >> There's comments. >> I'll send Daryl and I always like to see the grade level. >> Oh yeah, I'll get those.
028>> Yeah, I'll get them for you. Um I just want to make one observation and that is that when I first started and it was right after co but it was a very different picture and back then and Patrick said to us trust this we have a plan we have a path it's going to go through bumps and we don't want to veer from that path even if it looks like we're not stumbling and we put our faith in in the both of you to come through with that whole plan and I am just sincerely so thankful that we did. Thank you so much both of you for instilling in in everybody confidence that we are going in the right direction and it's because of the paths that you created. >> I appreciate that. >>
029Thanks. >> We're on to the superintendent report. >> Uh yes. Um this won't be uh won't take that long. Uh so I have one reminder and uh one update. Um so first uh the read across America uh this is a reminder. Uh Broadbrook is hosting their annual read across America day on Tuesday March 3rd. Um they are looking for volunteers to come to read to students during lunch. Uh so if if anyone is available uh you can connect with uh Jessica available times. Um I do have them here as well too, but um the earliest they start is 10:50 and the last one runs from 110 to 1:40 and there's um uh there's three other time slots in between. >> You did this last year, right? No, >> I don't know. But I I did
030connect with Jessica, so let me know. So do they tell you what grade level later on signing? Do you It's It's >> whatever they need. >> I will let them know. >> I'm always scared of kindergarten, but my email. >> Thank you. Um and then just one update. Um we are going through a uh uh state uh department of um education food service audit is part of the normal cycle of review. I will say uh a food service audit is a little different than like a budget audit. Um it is expected that there will be findings. Um uh Ryan and I went uh through it ourselves a couple years ago um in the absence of a food service director. Um there is always expectation there will be some type of corrective action plan. um uh
031to a certain degree. Um so once uh that that audit is complete um as we did I think two or three years ago um we'll provide a uh a copy of the report. Um I will say so far in that audit process on the positive our meal programs in regards to delivering breakfast and lunch to students are going well. Um, we did receive uh notice as far as that our food production records uh do need improvement. Um, so we're expecting a likely finding um um in that area. Um, and it appears that was a result of a transition between food service directors uh due to a paternity leave of absence. Um, I will say Witson's is responding uh well and um um and you will see some uh follow-up steps um uh as far as
032uh probably in the next few months to maybe even longer. Um so for example u you'll see a board of ed policy on the next board of agenda. So they went to BPR I think it was adding a total of like three words to our policy. Um but it's uh one of the recommendations. So we'll be bringing it forward for board approval. Um so there will be um uh things of that nature uh coming in line and again um it's part of the normal cycle like when uh you um they do a certain amount of districts each each year. So um more to come but just wanted to kind of bring a >> look at Patrick. What do they really look at? >> Um for Ryan >> not a big thing but it sounds like
033>> I mean really kind of like everything. I mean, honestly, they'll they'll come and watch and make sure that you're doing your student counts right as far as uh there's >> about site, they read the counts, they watch it, go through, they make sure everyone's >> okay, your food menu, are you um providing the same options? Are does it match your uh uh food menu go out? the food production. Um that's where um it provides the recipes um that you use for every meal that you serve along with the amounts of food um and making sure that they're in line with like USD standards. Um um so um so there's quite a bit. >> Who does it? Is it >> the state >> department of education or >> Yes. The CSD is the the food
034division of the CSD. Yeah. >> Yeah. >> Charlene Russell was the Yeah, she was in that division. >> Yeah. Now it's >> Commissioner. So, >> I'll tell you, it's the one department where you call and someone always picks up the phone. >> Really? >> It is. >> I don't know if that's a good or bad thing. >> I just It's a kind of like a wondering thing like I mean like every other department is right >> and you can always get someone Um, but that's really it. >> Okay. Um, well, this is going pretty quickly, which is kind of good because we have a pretty heavy executive session. So, >> thank you, Patrick. You're welcome. We're on to new business. So, we have the school calendar for approval. Yeah, I can give um just some
035key dates, too. So, it's on page 10 of your packet. Um in this proposed calendar, the first day of school would be Thursday, August 27th. Um preschool would start one week later, which is consistent with past years, allowing more time to transition our youngest students into school. Um April break is the second full week in the month, which is consistent with most surrounding school districts. Um, and then the last day of school, obviously pending, uh, no snow days would be Thursday, June 10th. Um, and that day would be the high school gradu graduation date. Uh, regardless of snow days, >> that was my only question was the April vacation. >> I know that came up I believe my first year superintendent maybe. >> Yep, there it was. I remember who it was and everything. Easter's
036in March that year, too, which is weird. early >> in January. Those shortened days for the high school only is that >> midterms. >> Oh, that makes sense. >> Any other questions? >> No. >> Just an observation. I'm glad to see that Christmas break that they're coming to school for those first two days. This Christmas break >> was very long. The one that we just experienced was >> a lot. >> It was a lot. I mean, we had two solid week. They were all two solid weeks. And um I think not only for parents, but for the kids, that's a long time to be out of school. Um so I'm glad to see we're coming to school on Monday and Tuesday. >> I laugh because I I received so much feedback that was the opposite.
037So you're the only person you're the only second person who said they didn't and and and actually uh staff attendance was outstanding for December and the thought process wasn't because of the extended uh the extended >> break. You know what's funny about that? like my kids all had school like uh half day uh before Christmas break this year. And I asked them specifically, "What did you guys do?" >> Nothing. >> So I'm like, >> "Yeah." >> Although they're with their friends, so it's a little, you know, it just got >> I did too. They're not home. >> I was going to say nothing. So it sounds like you were a lot. >> Yeah. >> I I was home a lot. We actually I actually got I shouldn't say this, but I got desperate to do
038something. So, we all went to Great Wolf Lodge, which that was an experience, I'll tell you. That's fun. Um with with all 4,000 other gold, but um it would I think I guess it depends on who you are and how it fits into your schedule. Um um you know and parents coming up with that amount of block of time to be able to take off if you have if you have a single parent who's gets two weeks vacation. It's kind of like hey what do you do? Um but um so I'm glad to see Monday and Tuesday are school days. >> So approve. So you approve of the calendar then. >> I'll I'll I'll make a motion. Do we need a motion? >> Yes. And I'll second that motion. So motion is made by Norine
039and seconded by Betsy to approve the calendar. Any other discussion? All those in favor? I opposed. Okay. Next is approval of edian. Do we not? >> Oh, the transfers. >> No. So yeah. So, this is um this is a followup from our last uh board of ed uh meeting. Um so, the voting of allowing transferring of funds to the town capital improvement projects line uh would be a necessary step um for us to proceed with purchasing our own vehicles uh for our special education transition program. Um the cost would be um would be offsetting from the cost associated with special ed transportation. Um, I will say Brian will need to work with the finance subcommittee meeting to make the adjustments in both FY26 and FY27 budgets. Um, as the cost uh goes across fiscal years.
040Um, this will result in a small cost savings. Would you say that's fair, Ryan? For next school year and uh more significant cost savings in the following years. >> Following on. Yep. >> Has it been determined whether we're purchasing or leasing? >> Uh so it' be purchasing. So it' be a fiveyear term um uh for I think we're talking up to three vehicles. Um that's why we did the up to amount because they're still finalizing that. They're determining if it goes into escrow or not. Um I've been working with uh with Amy and the town a little bit just to get her input on the best way to do it. Um but it basically would uh would come out to um I think it was uh 74,000 a year or so and we were talking
041about you know a 100,000 for special ed. So it would add up. >> Okay. And that's for how many? >> Two three up to three. So Dian's we we included a possibility with Dian's because uh since then Dian's transmission has gone. something else today. >> That is on its last leg. Um but the cost could still be um um offsetting in that uh because we it costs a lot to contract out as we review. Um >> so even for three we would still be okay. >> Correct. Correct. Yes. >> But you'd come back to us if you're doing three. We talked about >> Yeah. This is this is giving but we wanted the votes to provide flexibility so that Ryan can at least set up the line as a necessary step. >> So the way
042it's going to work which is what we need to probably why we need to vote. Amy will add into the capital amount recurring a line that is specifically for our vehicles. We will fund that line. >> Yep. >> And then um we'll we will put the money into it and Amy will take care of doing the paying part of it. Right. Because we can't have our own assets. It's got to be a town. >> Correct. So it would be kind of like we do with the other capital ones where I basically give the invoice the payment, you know, the backup to Amy and then she issues the check out of the town capital fund. >> And Amy indicated the vote was necessary for her to set up the So, so we're making a motion to
043approve >> establishment of this CIP line. Is that what we have to do? >> We have to do an exact amount, too. >> With the verdict up to that amount. >> Yes. If so, if you I I made a motion to approve uh a transfer of board of ed funds to the town of East Windsor capital improvement projects account line to fund district owned vehicles up to $375. >> 75,000 matchbox starts. >> So the motion is made. Is there a second? Second and discussion. Um in discussion are we're we're not approving a transfer right now. The ability to transfer >> the ability to >> ability to transfer. >> Yeah. But then once we finalize everything then I I would assume we bring it to the finance sub and kind of proceed that way. This is
044just to get Amy to be able to set that up and and move forward in the process. So, we probably need to amend the motion just to include the ability to transfer because if we say transfer >> Well, this is just the account line though, right? >> Well, it says okay to transfer funds to that line because we're funding over two years, right? >> five years, but it's it will continue. But right now, it's now and then next year. So you'll be working with Amy on how that >> I would work with Amy. We there would be an upfront cost in the current year that we would have to put up front and then it would kind of continue each year to pay towards it. Yeah. >> Yeah. Okay. So we have to encumber that
045>> us on our end to pay for no >> so each year of the budget we will be determining the amount that would be in the special maybe I should but it wouldn't be encumbered. we would move it to the >> okay capital >> capital account. It's hypothetically, but 75,000 would be sitting in the special ed line and then we would transfer that to the capital line, you know, through the town um to fund that. I would suggest we change this to say a motion to establish >> yes >> a board event capital improvement lines something along that line because this way it if we put this in here with this money we've just made a motion to move $375,000 over to an account and we're not ready to do that yet. We don't know
046what the numbers are. >> I will resend my motion. >> Um >> and resend my second >> maybe just >> and you can you have better words for it than I >> make a motion to to approve the establishment of a board of education capital improvement project line for future funding if necessary. of um district owned vehicles, right? >> I wouldn't go there. I would just >> And we could have other capital that we might want to do something with. So if we don't name it, >> you know, we decide we want to go buy extra computers or something and we're going to fund them. It's >> I don't any kind of any asset that we would end up having to that we would end up wanting to buy if we don't name it then
047Amy can just use that one line for anything we're funding ourselves. >> I think capital projects need to be specific. >> Maybe >> think about capital >> Well, I mean we could make it call it for vehicles. Yeah, because we could always change. >> Well, we could establish them. >> Probably better to keep them separate. So, separated. >> Okay. So, what's your motion? Well, this just approve the establishment of a the establishment of a board of ed fund in the town of V. Swinser capital improvement projects for funding of district-owned vehicle. Did you get that? >> Because you're funding more than one >> district owned vehicles. >> Vehicles. Okay. >> We need to have the up to 375,000. >> I don't think right now. >> Okay. >> Do you >> I don't think so. >>
048Not to my only concern would be I think the point was so that we could move forward at le because there's the three to four month lead time on the quotes. I think that's why we have the dollar amount. But >> if my only concern is if we do that then does that prevent me from signing anything as far as the >> going obligating us to funding. >> Yeah. >> So you need a number in order an obligation of a number. >> I think that was the intent not to jump in but >> when when do you intend to move the money? They we have to do a sil. >> It would be a Yeah, because they they would have to get them going to have them delivered by May. And then my understanding was
049it would be out of the current fiscal year, it would be about 74,000 um out of the current fiscal year um to essentially lock us in and then we would look into you know in the future years there would be a dollar amount um as well. But I can't sign anything until we have, you know, kind of the the goad. >> So to and to approve up to 175,000 to be transferred to that county, but we don't >> because the 375 is over five years. So it's not as if I'd be doing 375 in like one shot right now. But essentially it's it's 74 and change per year over 5 years is what they came up with. Um >> the total for all three vehicles will be roughly 375. >> It would be 370 something.
050We went a little higher just to >> because we know it's up to so we >> Yeah. So it was just over 170. Yeah. >> So why don't we approve the transfer when I mean we're going to meet in two weeks. We're going to meet next week. No, not next week. >> No, we we don't have a regular We'll have a a finding a subcommittee meeting, but we won't have another board meeting till March. >> Oh, because we can't >> So, we we really need the vote today. >> I'm not overly comfortable with putting in five years worth of money. >> Yeah. >> Or establishing it for 5 years worth of money. we could find out in June that whoops that didn't happen and now it's $400,000 which I'm not saying 400's not a bad
051thing. Can we make it an amount that we now currently know we have in our current budget that you have the availability to get over to Amy? Like if we do this to 80,000 >> like in the current >> right because it's just >> what's coming out of our >> Well, I guess if I'm Amy, why would I um why would I allow that? because we haven't said we're going to allocate enough to cover the cost over the five years. >> I don't think it matters to Amy. Amy just opens continue to add the money. >> That was kind of my understanding when I did kind of briefly speak to Amy. I sent some more questions. I I haven't I know she's busy so I haven't got a followup yet, but my understanding was you
052you capitalized the full amount and then we were able to fund it each year. So say it's 75,000 a year, we would be funding it each year. Um, I mean, can you amend the motion to with the total with no more than the the amount set for the five years? >> Yeah. Yeah. Like a maximum amount you could try to make >> over the next five years. >> Oh. >> Um, I need to stop thinking about her side. Um because in capital and non-recurring they're not carrying any amount of money that's not actually in existence. You know it doesn't they're not taking but that's a different thought. I'll we can talk about that separately. You know they're not take right now at capital and non at cap CIP has $50,000 for a fire truck over
053the next seven years. The only amount that's showing up in capital and non-recurring lines, which is where she'll establish this, is money that's literally been ear that's been approved for it. So, if they've been given two years, there's $100,000 in there. The next year, they don't put the extra money in until they the budget gets approved and C actually approves, blah, blah, blah. So, >> so I think I I'm trying to understand what you're saying too, Norian. And what you're saying is that the 375,000 is really money that we're anticipating getting every year. >> No. From No, that will be in our budget because of transportation. >> Total a total amount of 375. >> Well, we don't have $375,000 at this point in our budget. That's the bottom line. >> Okay. That's what your That's
054what your question. >> That's my Yeah. >> I I We could probably do do it this way. Do it the way it was, but put the 375,000 over five years or something. >> I don't know. um >> as needed over over five years or why don't we um have a separate motion authorizing Ryan to enter into an agreement for the buses or up to 375 and leave it in that end and not in the CIP end. >> But he has to have that to open it up. Right. >> Right. Would that work if you had the two motions? if you had authorization from us. >> Yeah, because I'm >> Yeah, >> that's all they're waiting for in the the financing side is me to sign that and say yes, we'll basically sign up for this
055375,000 over 5 years for the vehicles. They place the order and then that's when I work with Amy to establish, you know, how that's getting paid. So we would pay 75 thou or 74182 this fiscal year which is basically using like our anticipated end of year money that gets it going and then next year we would have to transfer 75,000 out of our local budget to Amy. Then the next year we would transfer 75,000 out. So I mean we would still budget for it each year. We would just have to do a transfer at some point during the year to fund it out of capital if that makes sense. I would say make the motion to approve, Ryan. >> Yeah. To enter into an agreement for the purchase. Do you need to know the amount
056of vehicles or you just need to know >> Up to three. I mean, that that was my assumption. It was up to three. Are we the 375 is for three vehicles? >> Yes. >> And >> roughly 20. Yeah. Roughly 24 and some change per >> So if we get the three vehicles for $375,000 that fits into the conversations that we've already had about saving money cuz our last conversation I thought we were talking about two vehicles. >> I did too. >> How can we talk about screening? Oh, we talked about Dian's and uh since then the transmission has gone and there's more that it's not going to get. >> Okay. So, it's that >> it's chugging along but like I mean we are like it's going to get the chugging along. >> We were going
057to limp along with the van for a while and now we can't live. >> Yeah. I mean just to be I mean Frank I mean like the transmission's like $5,000 to replace. So I mean >> financing this the vehicle's 25 versus paying another five for a transmission and other parts. So for for Jess, >> can we first finish the motion the original to establish CIP the CIP line and then >> well we could go with what we originally went with without any money and then Ryan can deal with Amy on how that line gets established, >> right? >> And how she's going to carry the money into it. She that's a >> that's her thing. that gets her to be able to set up the line because she's got to go to the board of
058finance and have them approve opening the line. She can't open a line without their approval. So, if we stick with that one that says open a capital improvement line, >> let's make sure the judge has it what what you're thinking it is. >> No, are you okay with >> I I So, we're going with the first motion. No, the last. >> Okay. >> Just approve the establishment one >> enter into approve our Galloway to enter into an agreement for the purchase of up >> no second >> for the three district owned diesel I don't know >> before that Jess said um motion to approve the establishment of a board that yes >> within the town of East Windsor. >> I have that. >> Okay. >> But it was made by Dorene. wasn't even seconded. >>
059Right. >> Okay. So, let's finish that one first. >> It's hard to repeat it just to make sure. >> That's what I was. >> Motion to approve the establishment of a board of education fund within the town of East Windsor capital improvement project for funding district owned vehicles. >> There you go. >> I have that. >> Okay, that's Noren made that motion. Is there a second to that motion? >> Seconded by Courtney. Okay. >> Any additional discussion about it? >> Do we want that to say up to three vehicles? No, we don't care. >> No, because what if what if three years from now we decide we want to afford the vehicle? Doesn't have to be in the capital improvement piece of it for us to put more money in, >> right? >> Okay. Um,
060all those in I >> opposed abstensions. Okay, Gary, you got all that? >> Yeah, pretty much. No, I didn't fall asleep. >> Okay. Um, motions carry. Now, I make a motion to authorize Ryan Galloway to enter into a purchase agreement for up to three vehicles with an amount not to exceed $375,000 over a 5-year purchase plan. >> Is there a second to that? >> Second. Seconded by Fran. All those in favor? >> Opposed. Abstensions. Okay. >> Thank you. >> Well, that was a long trip on a bus. Okay. Um, there are new course proposals. >> Page 12. Sorry. >> That can be all one. >> I would make a motion to approve new course proposals for the East Winder High School starting in FY26. Eastmen High School in the business starting FY26. East Windsor High
061School AP seminar starting in FY26 and the East Windsor Middle School Unifi General Music starting FY26. Oh, so efficient. >> Motion made by Courtney, seconded by Narim. Any discussion about any of these? These have gone to the curriculum committee and been approved by they haven't gone through the crit. Yes. >> I have a general question here. From the original concept of a class from its completions like getting it all done and getting it to the board and getting it done. What's that time frame look like? Is it a year or 18 months? >> Like the proposal? >> Yeah. So, typically I'll send something out in the fall to the principles. um they'll reach out to their teachers. Um we typically will look to do so after the high school's course selection process and after the
062guidance department starts meeting with incoming freshmen too. So we get an idea of trends of courses that are being taken. Um primarily these are at the high school. Um you start getting trends in the fall submit it by late fall if you will. Um there's a lot of back and forth like what's going to be involved here? Do we have the staff to teach it? What would the course what would the um course materials look like? And then we'll bring it to curriculum council usually in January. >> It's hopefully start in the fall of the process class starts the following fall. Yeah. >> Thank you. >> Any other discussions? All those in favor >> I opposed meions. >> We're on to um leaison reports and subsidy reports. Anybody have anything? Um just a reminder subcom
063um the finance committee is meeting next week. So make sure you have any comments on budget to Marina as chair of the committee. >> So they won't >> Ryan and Patrick. >> Oh Ryan >> on Friday. >> And they'll condense them for us for >> Wednesday. >> Next Wednesday. >> Um I think we talked about it already, but um major updates or notices from the ad hoc meeting? Was it last week? >> No, we didn't have one. >> Oh, >> we did because wasn't that kind of >> William Liam was here as far as we have community meeting? >> Uh the 26. >> Yes. Um, it went good with the I think I think minutes showed the u middle school or I don't know whether I read that. It's now at the elementary school. >>
064It's at the elementary school >> and that has internet access. That was what I was asking Patrick and I forgot to kind of connect with you. >> Yeah, my understanding is it does. >> It'll be all set. Okay. >> Yeah. >> Anything else? No public for public participation. Is there anybody online? >> Nobody here. >> Miscellaneous. Patrick, you have any miscellaneous? Anybody >> correspondence? We have um the enrollment numbers any questions, comments? >> Second to the last. >> Can I just make one comment on miscellaneous just Um, next Friday night, I don't know what the date is. I think it's the 20th, the the Tritown hockey team has their annual pinkout night. So, uh, it's against Enfield, so it's usually a rival in the rink and it's packed and they raise money for the Smileo
065Cancer Center. Uh, last year they raised over $2,500 and it doubled the year before's amount and so it's a good time. They take cash donations in lie of taking money at the door for entrance. So, if anyone's interested, um the fire >> say that was the twin rinks. Yeah, >> that twin rinks. Yeah, it starts at time at 7:45. I can double check the time. Um the I have a flyer that I'm going to have the um last year the principal put it out for everybody, too, which was nice. But it's a good cause. It's a really fun time. It's usually packed and it raises a lot of money. So, >> it is a fun night. We went during Did you say the 19th? Um, let me just I think it's on the 20th. >>
066The 20th because Friday the 13th is next week, right? >> Yeah. Yeah. So, it's the 20th. >> Yeah. And the puck drops at 7:50 p.m. And uh it's for a really good cause. And then all the boys go and present like a big huge check over in Enfield to the cancer center over there. So, it's really nice. >> Thanks, Carrie. >> Yeah. >> Okay. So, um, the enrollment, no questions. >> I have a sort of question. It has to do with enrollment, but, um, Oh, yeah. Hockey. Um, I realize I I noticed that there is a proposal for another development in town across the street from Wells Road. Um, wells, you got one uh 140 >> and Mullen and that big field and there >> for 130 and that one has I think it was
067at least 130 units. >> Well, they had not housing, not individual houses, but they were um >> apartments and condos, >> townhouse type things. So I'm just wondering if I guess I don't know >> they projected growth in enrollment studies that they did. Yeah. Not but also um Canyon Ridge which is huge apartment complex has do we have any students from Canyon Ridge? >> I can't I'm not sure if they're the same vein. Uh, you know what? I looked into that. Um, that came up at at some point and, um, >> I remember it was about five at the time. Um, and that was around when we were doing the demographic enrollment uh, study. >> Um, I don't know if that number has changed. Um, but it was uh, it was about a handful at
068that time. So depend you're righting on the kind of >> keep it on the radar and see I mean I know that was one of the things that I liked about the way we had the buildings structured was that they were addonable but like we don't want to go adding on to something that you just built. >> Yeah. We don't want to make this in a single >> No neighbors did the people who came in who are building the um >> the apartment complex is down across from Gland. Yes. Um I know there was a conversation at some point during some meeting about um uh student population >> and they said that they expected minimal student increase because of the way they're more apartments geared towards >> younger >> uh either professional working young professionals
069who generally when they have their children they move somewhere Um, and I I think I they said something about they've done these before and they've never seen a impact on the school district. You never know. >> Yeah. I mean, this other one, I don't know what the structure is, you know, just it's three-bedroom apartment. That makes a little different thing than a 55 plus. >> Yeah. >> Just something to keep our eye. >> Well, thank you for that. I hope that that happened. It was like worth to really. >> Okay. Um the final thing is we have a housing um a CRUG email regarding a housing suitability analysis of the middle school. Um it was a grant. We received approval of the grant. Well, the talents receive disapproval of the grant. And it will um
070be one aspect of answering a question about what are we going to do with the middle school if we vacate it. Um it it goes to the town. It's a town building, but we still need to at least be able to say something. This is one step toward that. And there are certainly other possibilities for the building besides whatever this would bring up. Um so what is >> it is but I suppose this to me also touches back to if this piece of property comes through as being suitable for lots of housing. It's in a neighborhood of neighborhoods. Ask Ask the neighbor. Well she as well. Yeah, that's right. >> So wrong in this. >> Yeah. And I I don't know that, you know, if we're adding it be it'd be one it would be
071wonderful, wouldn't it, if we they built houses on this and as a result we had to do something to learn utilities. But I I mean it's just again something to keep in the back of our heads as conversations roll on that we know about these things because somebody's going to ask. >> Yeah. Well, and it could be that they find it suitable for elderly housing. A lot of a lot of schools are converting to elderly housing. Um they take the classrooms and turn them into little apartments. So that could come out of this crowd study as well. >> So um it doesn't necessarily mean that it would be turned into a an apartment complex. It could be a culde-sac with five >> $500,000 houses. have a question. does have specificity about um you know a
072lot of housing now we're talking about you know affordable housing so that it's open and pieces are affordable and and then otherwise does Crag make those recommendations >> I would think they would be more geared toward >> but we'll have to see >> yes >> we'll know more um this was just awarding the grant to everybody uh crowd takes a long time after that to >> if they did 15 of Um it could be possibility they have the grant and then it would be if we wanted to do whether it's there or someplace else that money is available to do some kind of housing just for that specific site. >> Oh that okay. >> Okay. Um if there's no other questions regarding any of that we need a motion to go into executive session. >>
073I would make them well can I just say something? Thank you um for our Jessica. Did you put this together? >> No. >> And others see and look. Thank you. And I'll make a motion to go into executive session. >> Executive session was made by Betsy, seconded by >> Courtney. Um, Cheryl >> to to include the superintendent and to include Ryan if you don't mind.