001To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. >> I don't believe we have any added agenda items this evening. Do you have anything Patrick that you add? >> I do not. >> All right. So, next on our agenda, we have um accommodation for the teacher of the year. Did you have >> uh Yes. So, uh we have the 2026 teacher of the year with us, Alyssa Ivanhoff. Um very pleased to uh her. Definitely well deserved. And uh with that, I'm going to hand it off to uh Darl to uh introduce her to the board. Uh so uh we introduced uh Alyssa at convocation. Um so it's my pleasure again here to introduce her here tonight. And
002um what I'm going to do is just kind of read through um what what I uh stated at convocation. So um Alyssa joined East Windsor Middle School in 2019 as a fifth grade special education teacher. Um incredibly her first year was during the height of the pandemic which we were just talking about. Um yet she met that challenge with a resilience, grace, and unwavering commitment to her students. Now entering her seventh year in the district, Alyssa has become not only an exceptional educator, but also a respected leader, advocate, and mentor within the school community. Her impact goes far beyond uh academics. Her students, they consistently make progress in meeting reading and math. But under her guidance, they also grow in confidence, independence, and essential life skills. Her classroom is a place where every child feels
003safe, supported, and valued, and definitely the kind of classroom any parent would wish for their own child. Melissa's colleagues describe her as relentless in her advocacy for her students. She ensures that every learner receives the individualized support that they need to thrive and skillfully and she skillfully uses data to drive instruction and problem solve in real time. She works seamlessly with her grade level team and her pair of professionals, fostering a true spirit of collaboration that benefits all of her students. Beyond the classroom, Alyssa serves as the special education PLC leader at the middle school. And it's in this role she organizes and facilitates meetings, creates practical tools for her colleagues, and partners closely with district leadership to strength to strengthen best practices and compliance within the special ed department. Alyssa is also an invaluable
004resource for our new teachers. She serves as a mentor for the team program and has been instrumental in supporting and cultivating our newest educators as they begin their careers. Through her leadership, she has elevated the entire special ed department, creating a more student centered, datadriven, and collaborative approach to supporting students. Perhaps most importantly, Alyssa builds strong partnerships with families. Her consistent communication, compassion, and willingness to listen to listen ensure that parents feel informed, valued, and included every step of the way. Um, in short, Alyssa exemplifies what it means to be a teacher of the year. She is dedicated, compassionate, collaborative, and deeply committed to the success of her students and her colleagues. On behalf of the East Windsor public school community, we are proud to recognize her with this honor. So, congratulations. >> I know
005um Dearra is here. I don't know if you want to um speak to um Alyssa or um Mr. field or this is >> sure. >> I just want to say it's been an honor working with Alyssa. Um she um really kind of embodies what it means to be a team player. Um she's uh whenever I reach out to her and ask her to help out with a new staff member or to help out with a case load, it's always a yes, how can I help? And she's a problem solver. Um and I really I really appreciate that about you, Alyssa. and happy to have you on our team and uh as uh Mr. Rard said, you you use your data to drive your instruction and your students uh benefit from it. So, thank you. >>
006So, Alyssa's uh one of my first hires the middle school. Welcome everybody. No. Um no, she's a great teacher. She's a great team player. Uh if you look at the data from fifth grade, that team is amazing. And Alys Alyssa is one of the key components of that team. just really driving that team for looking at data. She's also on our MTSS for fifth grade, but also um making those connections with kids. I remember her doing the anime club, which was kind of a little out of her wheelhouse, but like kids asked her to be the adviser for that club and just jumped in there and kind of learned a lot about anime that year to just, you know, welcome the kids. So, she does an amazing job uh in and out out of the
007classroom. So, thank you, Alyssa. >> Thank you. >> You to say anything? No, I'm just I'm truly honored to be recognized and very proud to be a member of the East Windsor public school community. >> All right. Next on the agenda, we did have an executive session that um we no longer need to have this evening, so that will be rescheduled for another meeting. Um next on the agenda, we have the minutes from August 27th. Those are our regular meeting minutes. >> I make a motion to approve the August 27, 2025 regular meeting minutes. I'll second. >> All right. So, Courtney made the motion and Heather seconded. Is there any discussion or any um changes to the minutes that are needed? >> All right. All in favor? >> Any opposed? Motion passes. Next on the
008agenda, we have public participation. Uh, is there anyone from the public who would like to speak? [Laughter] >> All right. Next on the agenda, we have our student representative report. I would like to uh introduce that we have a new student rep with us this evening. Um, would you like to introduce yourself, Tim, and give a little about yourself? >> Yeah. Hi, my name is Timmy Hinn. I'm a senior right now at East Windsor High School. Um, >> yeah. Yes, that's it. >> Why don't you share with them what because I know you're involved in activities as well, too. So, why don't you share whatever floats and activities you participate in as well? >> Uh, so I do a bunch of sports. I do indoor track and field. I did basketball for two years, but
009that's my switch to track and field. I do cross country right now. I do baseball as well. I do model Congress and model UN as well. I'm part of the National Honor Society and safe school leaders and that might be it. >> Sounds like it keeps you pretty. >> I think that the board will value your perspective. I will tell you as there's discussion you are sitting as part of the board. So if you have input um feel free don't be shy and you know the students perspective is very important to this board and I can attest to that. So start off for Broadbrook Elementary School. Broadbrook Elementary School is off to a strong start and positive start for the school year. Teachers are focusing on establishing classroom routines and expectations while students are happy
010and excited to be back in school with their friends. Teachers have begun administering beginning of year assessments to guide instruction and support student learning. PreK students and their families had a successful meet and greet prior to the first day which helped ease the transition and set a welcoming tone for our youngest learners. In addition, Robert Elementary School received several generous donations of school supplies from families which have greatly which have been greatly appreciated by our staff and students. Eastman Middle School is off to an amazing start. On Friday, August 29th, we held our welcome back carnival where students enjoyed the fun carnival games, met Snickers and Mure Horse, and cooled off with Kona Ice. This week, students have begun their IRA diagnostic assessments and and reading and math to help to help us better support
011their learning throughout the year. And for Eastman High School, the spotlight shines on all our Panther faculty and students. We had an exceptional start to our school year. Every student adhered to our cell phone protocol and families partnered with us in supporting this expectation. Students met their teachers, began building classroom communities, and jumped right into content. Together, we have already begun the journey toward becoming lifelong learners, responsible citizens, and self- advocates. These are these are key qualities in our portrait of a graduate. We don't hide our panther pride. This f first week is truly pride worthy. >> Thank you very much. >> All right. Next on our agenda, we have the superintendent's update about communication and professional development. >> Uh yes. Um and if you look on in your packet pages uh 9 through 15
012uh you can find kind of the convocation agenda along with uh the PD schedule. Uh what I can tell you is um uh that Monday uh which was August 18th and 19th we did new teacher orientation. Um on page nine you see some of our new staff. The reason why I say some of our new teacher staff is because um that uh that new staff listed as anyone that was hired as as far back as spring. Um you depending on some of our late hires um we don't always have the the opportunity to introduce them uh to the entire district. So we take this as an opportunity to introduce those staff that were late hires last year. Uh those staff listed too are not just teachers. includes like pair of professionals, if it's custodian, uh
013cafeteria, um all classifications. So, it's an opportunity to introduce all staff um um in front of the district and uh give them a warm uh welcome. Um going back to new teacher orientation. Um very excited about the talent that we have brought in uh uh the district and that we continue uh to bring in. Um and I think Alyssa is a product of that. I mean she is was hired during co but is a higher in the last four to five years and feel like we have continued to uh bring in um a high level of uh talent. Um that Wednesday we had um convocation for all staff. Um we did change it up this year. Typically we start with a breakfast and then transition into um um an all district um in the auditorium.
014Uh this year we started at the buildings allowed staff to meet with the principles uh uh kind of get some time in the classroom. Uh that was wellreceived and we did receive good feedback. Um we then came um to um uh to the high school in the auditorium about 10:00 a.m. and we held our formal convocation where we introduced new staff. uh had staff recognition um uh certainly had some remarks as far as the start of the school year from myself and then obviously it was highlighted with the teacher of the year speech uh from Alyssa which we appreciate um appreciate uh she's on uh Fran representing the board um as well and being in attendance um and then from there we had a district-wide lunch and then transitioned into um uh professional development ment
015um which is both individual app building and district. Um with that I'll just hand it off to Daryl really does a really nice job as far as putting together um the professional development um and working in collaboration with our principles and other administrators. >> Yeah. So I think um beginning on page 12, you'll you'll notice the schedule for the three days of uh the professional development that the teachers uh and all staff participate um during those first three days. And one of the things um is you'll notice is all the presentations we typically go through for curriculum. You'll notice uh some of our focus areas are literacy, our math, our systems related to data analysis. Um all of those are highlighted throughout those three days. um we really um I would say probably one of
016our first years we really highlighted the systems that we have here in district and the professional development throughout those three days really align to all of the areas of focus that we've concentrated on. So whether it's um building safety, safety and security, literacy, math, uh science, expectations related to all of those areas and then obviously onboarding all of the new teachers and getting them up to speed. But the things that we talk about with data analysis and the uh the focus areas that we have in every building um if you go through each of those uh schedules and those days, you'll see that those are the main things that we discuss throughout that week. Um MTS is a huge MTSS is a huge theme. Uh and it's really setting up those routines and structures in
017each of the buildings and then making sure we're off to a strong start. Um and then the last page after those three schedules you'll see all of the statemandated uh trainings that we have to complete and we we kind of divide those up. So you know to start the year there are certain segment of trainings that have to be completed and then obviously as we kind of move later into the year those are all required trainings that we all need. So >> I don't recall seeing that whole schedule thing in the past birth convocation and this it was really interesting for me to see all of that. So thank you for doing that. >> You're welcome. >> Did anybody else have any other questions or comments about that presentation? >> All right. >> Thank you.
018A lot of work to organize. >> Yeah. And but I mean to Patrick's point um that's those are all meetings with all the school administrators um nursing custodial every department in the district. Um we start organizing in May >> um at the end of the year um talking about all of the trainings that we need to have um included for the upcoming school year. Um so that's that's when we start planning that each year. So if >> did teachers ask for any other besides this the set schedule any other professional development that they would seek or need during the school? Did you hear any of that? >> They do by building. Um so I certainly allow Tim to answer um uh middle school but I'll give you example. I got brought up Brook >> um
019uh they asked as far as um um um like essentially like response to behavior. So we we brought in um uh two gentlemen um okay and the feedback on that PD um was uh was outstanding. >> Good. >> Like so our school um we had like a we have a two-year plan. So we started uh two years ago in January the teachers we came up with three strategies that we really wanted to focus on. One was student student discourse which we continue doing training on. >> The other one is learning targets uh which the staff has really done an amazing job. And the last one is uh feedback. So that's what we're working on for this year, the student to student feedback, teacher feedback to students and things like that. So >> um I was
020just going to say you're more than welcome to stay, Alyssa, but if you would like to head out, we understand it is a school site. So you can you can listen to us uh for the rest of our agenda or you can uh we appreciate you being here and uh participating. >> Thank you so much. All right. Next on our agenda, we have our school renovations project update. >> Um, yes. So, I I know it's a a standing agenda item. Um, so I kind of lose I'll be honest. I I lose. >> I thought that was directed solely. So I I will say with the the school renovations projects at times I lose track as far as why I've given an update and why I haven't. So if I've repeated myself I'm going to apologize.
021Um um but uh when we were uh when myself uh Darl and uh Tim um attended u uh the um the department of uh the Connecticut uh uh state uh release of uh standards. It was attended by um uh Jamie Foster. So I took the opportunity to spend some time with her after um about our school renovations project. And I will say she's been very good um so far as um um our rep Carol Hall as as well as Senator Annar as far as giving the time I want to say Denise you and I have had at least two maybe even three meetings with them to date and uh you know obviously to give me the additional time um certainly in the progress we've made um with our school renovations projects as far as uh
022having almost our conceptual designs done um having ad specs done. Um having costs assigned were a lot farther away. I mean a lot farther um I had them I had our initial meeting I don't know maybe that was six months ago. Um and so in my conversations with her and knowing uh the price, she has indicated that um she's willing will willing to advocate on our behalf and um um through special legislation in an attempt to get us additional uh reimbursement that if successful, we got highlight if successful would um make both projects affordable. Um um so that is a very positive um news in the sense that um you know uh she feels like we're in a strong enough place where she feels confident that she can bring that forward. Um again um um
023you know she's bring it there. It has to go through the process. Um but that is next April. So there is kind of a wait and see um prior to that. I know that uh the first Wednesday of each month um which the next one is in October as far as our ad hoc committee um certainly uh will um relay that update during that. Uh certainly I have my my own personal thoughts and certainly obviously u the committee um will certainly weigh in. Um, I think it would be valuable at this time to really use this to um discuss in what ways uh can we inform the community as far as where we are and should it go forward um how are we going to engage the uh the community as well because should everything
024pass and go forward and we're looking at a referendum in September. That's a short window, but we have a large window right now to plan and be intentional with our plans as far as communication engagement. There's no reason why all those things can't be done and organized uh between now and then. Um so I think there's an opportunity to make good use of this time. Um um and you know um there will be a wait and see which I know can make us all anxious but um overall I think that is positive news. Patrick, I just have one question. It's really a question for the board, too. You know, I totally agree with you in terms of um in terms of, you know, people I I don't know if if the community has come to
025you or anyone else about questions. Where are we? It doesn't seem like anything's happening. And so my concern, and I I don't know where to go with it, so it really is I just don't know. Um it do you think um that we should have you know just put out a statement actually by by the board in terms of what you know what where we are what's been done and some of the things that we're asking you know that why why the wait why the waiting period in terms of legislative because I think that people think um you know people that I that I have come up to me say you know it was going to happen? Is it dead? And so in the absence of just an update for people um you know a
026lot of different communication happens. So we can't promise anything but do you think it would be possible or I I ask my fellow members of the board for communication to come from the board in terms of in terms of um you know where we are and just what we know at this point. I I I mean I personally think that's a suggestion. What I can do if uh is I can put and draft something to bring forward to the board to look and if it looks good um certainly put it out to all families as far as an update. My suggestion would be to wait after the next ad hoc >> meeting because suggest that mid um early October mid October latest and putting out that communication >> if that works for everyone. It's a
027good idea. >> Yeah, >> I do think it makes sense to give an update because I think there's kind of some confusion or just kind of not knowing what's going on out there. So, I think that that would be good to put out put out an update, but it makes sense to wait till after. >> I also think October ends up being a good time. Um, families get inundated with a lot of back to school. Um, obviously you have the opening of school, then you have the open houses that are going through now. At that point, you've kind of gotten through that part of the school year and then it's a it's a nice time uh to provide enough aid um >> in hopes that uh it reaches the intended audience. You know, people are
028paying attention. >> I think it just, you know, it just says in an honest way where we are. >> Yes, >> I agree. something should be put out because it does seem like kind of tooth. Wait, where'd it go? >> I I just want to say I can tell you with my time that is definitely not the case though. >> No, now we deal with that. >> I can sort of sorry is what do you tell them? You know, it's kind of because we really have >> we have done a lot of things and there's a lot in process. >> But what do you tell them? Do you tell them our plan is to do middle school, high school over there? How far into the details do we get? because my concern is that um
029if you don't give them enough information then we're in the boat of you're not telling us enough to you got to be doing something behind the scenes and blah blah blah. Do you go down the road of how much this is going to cost to give people a primer to what's may be happening in April? I'm just not sure what the best way to go. All >> yeah, let me let me draft something. I can bring it to the board. I can get feedback and then um I can certainly have something drafted to the board. Um um I would still rather wait till after ad hoc. Um but I can have it at the very next board meeting um uh following that meeting. And I guess part of my question is would this golden egg
030company be someone who was supposed to advise us on what types of statements we were going to make? Is it worth engaging them or I mean we we um we have an internal meeting so that's something that we can um ask we have one um >> there's something coming up next week. It might be worth asking that maybe they could, you know, make some suggestions about when you're at this point in the process, what is the usual what should be communicated. >> Yeah. And then obviously we would fill in our details from East Windsor, but just kind of in a general strategy type thing, maybe they could advise a little bit in terms of that as well. >> Yeah, that's what I was thinking is Golden Egg might be the people to or scrambled egg
031or whatever that is. But it should come out from the board. >> It should come out from the board. I'm just saying that they could give some advice or some maybe some, you know, strategic >> input and whether we choose to take that or not. But at least then, you know, that that may give us some direction as well. >> I just don't want to confuse people or set people's >> Yeah. um expectations too high or too low. >> Yeah. >> No, I think you just I I mean so I I think part of the communication again I I'll draft something but I I think they they need to know the timeline. They need to know the process and you know they need to know like like should we not be able to secure additional
032reimbursement, then we're going to have to have serious conversations as far as uh prioritizing one project over the other. Um, and you know, I you know, I can draft something and bring it forward to the board. >> So, one question that I have, um, and this will probably be discussed at the ad hoc meeting. Um, since there's really not going to be any new information released until April and we were kind of going to use this time to just focus on like community engagement conversations, are we also going to use this time to kind of develop a contingency plan based off of what we had right now? Because I know things were still up in the air in terms of like the reimbursements like from your last correspondence. Um the last meeting you said that
033we weren't able to get the reimbursements for the expansion of like um special ed and not prek but like the F FRC and things like that but I know you were working with um >> yeah so I have a communication through uh uh department administrative services and they still have not they have responded saying they're looking at internally um I believe we are the first ones to actually pursue uh legislation that essentially like we are entitled to that >> choice. I don't think anyone's ever pursued it. >> Um and that's why they don't they don't know the answer. Um um so um from our local legislators, they said if we continue not to get an answer to lean on them uh for that. >> So we'll continue to move forward in that direction until >>
034Oh yes, we would still because I mean we would be entitled uh to it. Yeah. Um the question we have is I it honestly it's a pretty simple question. Do you get the reimbursement on the front end or do you get the reimbursement on the back end? >> Yeah. And how do we access it? That's the other question. >> Yeah. How how is the percent calculated? I mean our percent of students because it's based on for every percent of your overall population they represent, it's an additional um percent to your reimbursement. So our question is like I mean our percent is pretty consistent year to year. there's not a huge fluctuation um year to year, but it does. So, you know, one year might be 8%, one year might be 6 and a half%. So,
035and when you're talking about a percent or a percent and a half, that ends up being >> and they were asking for a larger commitment at one point, right? Like they were asking I thought choice was saying like we want to continue this program and we want it to be at certain levels over the next certain number of years. >> Choice I I mean >> I thought they had said something. I mean they they they are but we're not looking to like our number. Yeah, we're looking. >> Well, I'm just saying if they're looking, you know, at least for us to keep having it then then they should at least explain how that would work in terms of funding. >> Yeah. Who's the who's the um who's the head of um that particular department >>
036or DAS? >> Well, no, the choice and the choice application. Um they have a I mean they have several people. >> Yeah. It's more of a team. I want I wouldn't say there's just one person assigned. >> That runs through DAS. >> It doesn't but the reverse, >> right? DAS is the one that's >> Oh, all right. Okay. >> I hate the deter. Okay. >> All right. Well, I think that that would be a good next step. You can see what you know what's on the October agenda or the Adam. All right. So, we're good with that. You didn't have any other >> I did not. >> Okay. >> All right. Next on the agenda, we have old business for discussion. We have the um BOE handbook. I know Norine, you had sent something. Um
037I think I had sent two K then the second one you could scratch because I found it >> don't remember what did I send >> I can patch it later >> yeah I was going to look back too but I know you had said the second one was part of state statute >> yeah I found the statute >> but one of it was about um if you recommend terminations >> oh yes the termination >> then the board of ed wouldn't have to do with that >> well it says that he Patrick the superintendent and the superintendent lie he recommends terminations but we don't do them so I'm not sure if that's just the superintendent is >> yeah we can remove that too I think essentially what we did was we used um uh another school
038districts as a model so my assumption is that was language that was from the model of um and so that may the way it works in our school school district. So, um, one thing we could do is we either could change the language or we could just remove it >> way. I just when I read that I said you recommend termination to who? We don't terminate. >> I would almost >> I think we could probably just remove Yeah. remove that. Do do people agree in general that where we're not really involved in >> Yeah. >> I think that was one of my concerns too. K. So, that's good. That that's that's it for me too. >> Okay. And Yeah. Did you have anything else, Betsy? I know that it said when I went through that
039was one of the things that I kind of picked up. >> She had mentioned uh Jessica what page it was. Do you want me to forward you this or did you have that one? >> Patrick emailed it to me. >> Oh, go ahead. Yeah, between myself and Jessica um uh we'll get done and then what we'll do is we'll try and bind it similar to the model that we had and then they'll be ready and um as new board members uh come on board uh they'll have this uh valuable resource that they can access. >> That's great. >> Very helpful. >> Yeah. Yeah. A lot of Jessica, did you put most of that together? >> Yeah, she was really All right. Um, and we have new business for a vote. We have a job description
040in the packet. There's 16. We have page 16. Thank you. Um, and this is the MTSS leaison. >> Is this a new >> um, it's so yes, it's new, but it's also replacing a current um, uh, position. So it's not like adding a position to the district. In the teacher um contract, it's referred to service team facilitator um which is the same type of process. It's essentially um um uh service team was the model from the previous administration. Um obviously I mean um that process needed to be updated when you looked at our results. Certainly, you know, you look at the results of the last four or five years um and you're seeing the difference and um um certainly MTSS has a lot. So, it's replacing uh service team um and it does um change
041their uh duties and responsibilities, not necessarily their time or when they meet um but uh the function on um how they meet and how they do their work. Would you say that's a fair statement? >> And is this a full-time? No, it's a >> where's this part of it? >> Um, actually I thought we put in there where it falls and it falls in group eight um in the teacher contract. >> So okay, it does say that at the end. Sorry. So an annual stipend is out outlined in group eight. So it would be on top of someone else's. >> Correct. I believe uh I believe group eight is 3% of whatever bachelor's plus 60 60 is of step one in the contract. >> That's what that's what this is. Okay. >> Is there one
042in each building? >> Yes. >> Okay. Thank you, Norina. >> All right. Did anybody have any questions about the um like the content of the job description itself or anything? >> Make a motion to approve the job descriptions. >> Second. >> All right. Motion made by Denise and seconded by Heather. Any further discussion? All in favor? Hi. >> Hi. >> Any opposed? >> Fran, did you want us did you have any questions or um want to say yay or nays? >> Yay. >> Okay. All right. Motion passes. Thank you. All right. Um the next two um items we do have wording for the motion but do you want to kind of describe a little bit about the how we are able to close the two CNR accounts? >> Yes. >> Chimney repair and the gym
043ceiling. >> Yeah. So I'm going to defer the pages uh 18 uh 20 really. So really 18 through um all the way through 28. Um so we had uh we had two capital improvement projects. Um one uh was the Broadbrook uh gym ceiling um which uh uh gladly was uh repaired. If you remember with that project um there was money obviously for removal um but there was also money allocated for replacement. Um um we were unsure based on what was inside like once the ceiling tiles were removed um whether we could leave it open or if we were going to have to do like a drop ceiling. Um the goal was to leave it open which is what took place. So by that taking place, there was no need for removal. So um uh when
044we close out the project, if you look on page 18, um there's $10,225 remaining um in the close out of that project. Um the other project we had was the Broadbrook um chimney. Um, and so if you look at that project, um, on page 19, um, uh, there was quite a bit left on that, um, just under 50, uh,,000. Uh, so you have the $49,45320. Um, so what we want to do is vote to close out that project. Now, in the meantime, we have a significant capital improvement um, uh, project. So if you look on page 20 um and really what I'll defer you to is um starting on page 23 um but we have a runoff on the back fields of the high school. Um it is causing erosion. Um it is starting to
045escalate. So if you look on pages 24 25 you can see how the trees are collapsing um because of the runoff because of erosion and starting to like essentially like impeach on um on the fields um certainly we want to maintain um those playing fields um because we don't really have another option for them to play um and so the repair for it is you have a quote from I believe it's roller coat uh construction Um they were recommended to us through DPDW. Um they are on the state bid list and it's 57,000 uh300. Um so I'm trying to creatively problem solve because uh we talked about putting it on the SIP list. Um but even if that's approved, that work can't take place till the following July. You have a hard winter, you have
046hard rains. It's really a problem that needs to be resolved as soon as possible. Um we looked at these projects that um uh that were remaining funds and one option is is you can close these two projects out vote to those amount and then vote to uh create a new CNR line, allocate the money um which is approximately 60,000 which is just within budget for us to complete this project. Um we did this once before. Um my first year superintendent um wasn't quite as much. It was to replace um playground equipment. Um I cannot recall the project we closed out as with the prior administration. Um um and we uh we did the same thing. Um in talking with Amy on the town side, once you take these steps, um she can create the line
047on the town side and we can move forward um as soon as possible to um resolve the issue. they end up with that money left over. >> Um, well, the gym ceiling was one. Uh, Kyle, can you speak to as far as like the chimney why that came um so much underbudgeted? >> Um, I think there was contingency uh involvement. Are you saying that you fell under the budget? >> Yeah. Um, I thought there was two options too. Wasn't there two options? Uh, prior to going as SIP, I thought they they encased it, but I thought there was a second option that was more expensive, too. >> Yes, we ended up being able to uh fill in the cracks instead of fully ripping sections down and rebuilding. Were there any other questions about these accounts
048or about that proposal to close these two accounts and roll it into a new one to take care of a different outing another one >> we repurpose that money it's still kind of within the same you know within the same buckets as we as we talked about. So it's not a it's not a transfer to another line. >> No. So I don't >> I mean when I talked to Amy she thought it was a great use to >> to receive. >> Well in view that you're telling us that this is kind of a an emergency situation then needs to be taken care of. >> Does the need go to the board by then? >> It does not. Um obviously we would want to inform them that we proceeded in this manner as as a professional
049courtesy. Um but um once you're able and talking with Amy and I know we did this four years ago but I mean half the time I can't remember what I did yesterday. >> Um so uh um but no once you take this vote the money will be available Amy can create the line tomorrow honestly. >> So I just want to understand just just one thing. So this money if not would be going back to the town right into >> business it would just stay here label as it is the town could have the money. Well, that's that was my question. >> There has to be a certain amount of time lapse, but I think after that time lapse, then it becomes so >> they can't sit there forever. >> We can't sit there perpetually. So,
050>> we used to >> I would just Patrick confirm with Amy that it doesn't have to go to the board of finance for her to actually do the transfer. I I can tell you I asked and I mean in my conversation she she clearly said it it did not >> because they mean next week. So if it's possibility that it has to then try to get it on their agenda. >> It may not have to. >> Yeah. I Yeah. My conversation she was pretty clear. Um it was I clearly understood it and did not. I mean, obviously what we I would do though is still create some type of memo with Ryan to share, you know, what we did to inform them. I would include the documentations of the pictures and stuff to keep them
051informed. >> And Kyle is going to check inland wetlands to see if we need um some kind of permission for that because that could delay the project. I have a question though. Just looking at where this is. How far do we own over into that area that's on the other side of the pit like over here? You know how far? >> I do not know. I I can find out. >> We own down to the river. >> Yeah, I know that there there used to be an idea. There was at one point years ago we talked about expand. We go to the river. I know that part because we were talking about having kayak launches out there. >> It was a great river with the state. Whatever. >> It was it was a wonderful idea.
052Um >> he said it would be fun >> and then the auto auction blew that out of the water. We we were so close. Anyways um before my time. >> Yeah. Um, but just looking at this, I'm curious as to all of this land like over here. Like, who owns that? Is that I mean, we don't own any of it. It's property, but that's a lot of land out there. Like, per isn't it? Slope. >> Slopes down. >> It does. It's goes down to >> and we definitely own that portion of it because if we don't own that >> with a drop off that is property. >> All right. >> Go ahead. >> I'll make a motion to move to close the two open spa, excuse me, the two open CNR project accounts. DBES chimney
053in the amount of 49,45320 and a DBE ceiling in the amount of 10,225. I second that. >> All right. So, we have a motion by Heather and a second by >> I think I said Betsy, so it doesn't matter. >> Whatever you want to choose tonight, it's up to you. Carrie or Betsy Carrie or Andor Betsy. All right. All in favor? Fran >> I I'm having trouble my onoff button. >> That's okay. Any opposed? All right. Motion passes. And then we have a second motion regarding creation of the new >> I'll make a motion to utilize funds from the closed CNR projects BBES chimney and BBES gym ceiling in the total amount of $59,678.20 20 cents to create a CNR phone to address the East her East Harvard East Windsor High School Wood. >> All
054right. Motion made by Heather. Do I have a second? Seconded by Denise. >> Any further discussion? All in favor? >> All right. Hang on. >> Sorry, I'm interrupted. >> Here's a proposal from Roller Cook. Did we get more than one bid from the house? >> Oh, we did not, but they are on the state list. >> Um, so my question is, so we have 59,000 plus, but we're talking about 65,000 toward this project. Where's the other amount coming from? >> Uh, yeah, it's 57. Uh um yeah and the SIP we did because we did a 10% contingency because you have to remember like when it goes so what you have is the SIP >> by the time it goes to SIP you're almost a year away >> right >> um so in the SIP you
055have a 10% obviously >> I get that Patrick I understand that but where where does the additional money come from then >> we may not need it if we don't have to wait that much longer that's what you're saying we we budgeted at 65 if you had to wait another month, but if we can get it done quicker, then it would cost the amount that we have. >> Okay. >> Um, is there a concern about needing to get more beds or where it's just states? >> Uh, you're not required to if they're on the state bid list. >> Does it expire? >> No, I've been in contact. >> Yeah, Kyle spoke to him as recently as this week, too. >> And they originally thought it was going to be after the capital projects were approved.
056So they were looking to do it next year anyway. So if we can get it done early, they're on board. >> Yeah. I'm just looking at them, right? >> Seems kind of low. >> I Yeah, we were we were pleased with the amount. >> Low is good in this case. So >> So we'll get in the contract on that. >> The sooner we will do once it's approved, we move forward in that. All right. So, we have a motion and a second. Is there any further discussion? All in favor? >> Any opposed? >> All right. And we got France. Yes. Vote as well. Thank you everybody. All right. Next on the agenda, we have liaison and subcommittee reports. that I have any and I feel like it's a little early in the month. I haven't
057had yet but and obviously we've kind of talked about school project and some of the CIP things that that um came up earlier in the facility subcommittee but Norine you had your hand raised by subcommittee would normally have met tonight. We didn't meet um because we met two weeks ago and nothing substantial had changed. So um we'll be back on our normal schedule for October. Um last Friday the athletic subcommittee met Carrie um Courtney Patrick and myself um had a good meetings talked about you know what's how spring ended up how fall is being blown up. And we decided I think we're plan is to make quarterly, right? >> Yes. The next one's uh the first Friday in December. >> The nice thing I know there's like the flag football or trying to get a
058flag football thing here at the elementary school for uh the kids here and after school thing kind of like they do with the soccer. So, >> have anybody sign up? So, after >> uh we have five so far. So, uh, it just went out, uh, late last week. Well, um, we're going to put it back out, uh, tomorrow, >> but you guys posted it on social media. I have to double check because I was sharing it, but it didn't look like there was like a live link to click on from the social media. Like, it was just a flyer. >> Well, there should be a link. >> I think I just missed it. I don't know. >> On the bottom of the flyer says like click here to register. >> Um, yeah, but it won't
059work on social media. So, yeah, the link is underneath. It's underneath it. It's at the bottom of the post. >> Okay. All right. I'll just make sure somebody I got a walk. >> I did want to add to that there was like a nice thing in the summertime that with basketball here in town was really nice. Um there I think it was just fifth and sixth, seventh and eighth grade. There was two teams that participated in the basketball league that they do in Springfield. Yeah. >> And um it was just really nice that I know I know the fifth and sixth grade test. My son did it and um the guys sponsored it. um themselves. They paid for the whole thing for the kids. Um and they really great with the kids and they just
060weren't the best to keep going. And then I know the seventh and eighth grade team actually did pretty well. Um fifth and sixth grade was not quite as successful at winning, but they won one game so it's all good. Um but uh it was just really nice and it was a lot of people volunteering time and money. Um and the guys, you know, if you ever see the food truck around, it's the oxtail guys. Um, one of the dads here is the chef. His kids come here to school here in town and stuff, but they paid for it was like a thousand dollar thing and they paid for it and they paid for t-shirts and stuff for their kids. It was just a really nice time that they did back. >> I run into them
061all the time. My son's the same age, so we we usually I usually schedule scrimmages actually with my son's team and their team a couple times a year. So, I've actually >> Yeah. And they definitely put their time in. >> That's nice. >> Thank you for that update. Yeah, it's good to hear. K, I just have one question. So, um, I was a I was a contact for the F FRC's and and their meetings. Have they started their meetings? Do they have any >> Well, that's the one where there aren't enough people, so they're going to do it in a different fashion, >> right? Yeah. >> Yeah. Okay. So, we're we're not going >> You may be the only one on their board right now. >> All by myself. Okay. So that will come before
062the full board I think is what we decided. >> I I sought to do some work on that and bring that back to the board. >> Okay. Okay. And then I will be attending. So I did get notification. Um so the correct council um is meeting next week and uh the executive director um is uh retiring and so the board will be the the committee will be uh voting on a new executive director um for correct which will be interesting. So um we'll see. >> Yeah, that's the person I think it will be. Yeah, I think that'll be a very >> I think it it's probably we probably know the person and I'm tell you know and I think it will be an added value to uh to everything in terms of um us and
063and anything that you think that I should be bringing to the council or bringing back from the council, you know, please let me know. >> Yeah. Well, we'll do Daryl's in contact with correct credit a bit too. >> Um so, uh um absolutely. Good. So, I know um Kate mentioned facilities um as far as some of what we talked about, but in addition to going over the capital projects for next year um and the woodline um runoff project, um we also have been notified by the actually Patrick was not or it was Ryan that was notified that the state legislature has established they're trying to establish a uh program similar to what the town side has called LOIP where they they provide monies for uh capital projects. It has to go through the bonding um
064committee um to to be funded. It's a firstear project, but if it is funded, we get 75,000 around. Um that that is to be used for um it's to proactively maintain facilities to avoid costly repairs, ensure students learn in a safe, modern, and well-maintained school buildings, and preserve resources for classroom instruction and student support. So, um that means it wouldn't be asked for under capital improvement. it would be automatically money that we get for capital for the school side which is a big improvement I think. Um uh the LOIP on the town side they get they get money they use it mostly for I think road projects now um but it used to be for a variety of different kinds of projects. So um it's a great source for money that you know the town
065can't say no you can't you can't fix your buildings. So that was >> is it like a competitive that would be >> um I know >> it's an entitlement. >> Oh really? So I think it's just like a Yeah, it's correct. Divided by >> Yeah. If you look up it's it's called drip. It's a district repair drip >> district repair and improvement project. >> Yeah. So the state allocated within their budget 30 million total and then u they did individual district essentially entitlements. Ours, I guess, is 75 75. Um um but it still needs there's an extra layer of approval. So even though it's in the budget, the bonding commission still has to approve it. I was actually at a superintendent's meeting today with the Connecticut State Finance Project Group and there's some uncertainty whether
066they will uh approve it. I think they're leaning to they will um but it's not like they basically said don't don't count on the money. Um they feel their thought is if it does get approved then it will be a yearly approval. Um uh but again there's some uncertainty whether uh the building um uh committee will approve it. So we'll see >> it was 30 million in total >> for the state. Yep. And they what um they said was the goal was for that to increase um and they said the rationale um as far as uh securing addition. They said it's a little bit easier through the the budget because it it's through bonding. Um so I'm not going to pretend I I understand the complete state budget. Um but um that was kind of
067the context. >> Does bond council meet once a month? It might be quarter. >> Yeah. >> So, it might be another quarter. >> Yeah. They didn't mention when when it was um and actually um no one asked. >> There's plenty of questions. That just wasn't one of >> that was good news. >> All right. Are there any other further leaison or subcommittee reports? All right, we are at our second segment of public participation. Do we have any public participation this evening? >> So, we have miscellaneous. I just wanted to double check because I know I'm not on that, but were the teacher contract um negotiation dates like set up and were people notified of? >> Yes, they all have those dates. >> Okay. So, people have those. I know you said okay. I'm not on
068those. So, I just wasn't sure if anybody listen did you have any other miscellaneous >> I was just wondering do we So, the teacher of the year um is certainly recognized by the superintendent. Does the board ever send a letter of congratulations um acknowledgement um on behalf of board? Do you think >> so? We sent one on behalf of the district that >> like encompasses the board, but we can do one specifically from the board. I think that would be a nice touch. >> I think I really do think it would be nice that we could do that. >> Just something fun. >> Yes. >> You want it to be um on behalf of the board from Kate or would you prefer each of you sign it? >> Well, I think it's I think Kate
069is our as our chair and that's fine. >> We also know about educator. We do. Um, and we can do the same. >> Yeah. Yeah. >> Any other miscellaneous? Did anybody have anything else? >> All right. There's a few things in correspondence. There was um a letter thanking people for coming um to National Night Out for having a table there. So, thank you for writing that. um capital news briefing um that we had received the email on before about a student assessments and attendance results which was really great that you were able to kind of involve in that. >> Yeah. No, that went very well. Um obviously we shared that correspondence through parents, through email, and then obviously um through social media. This was kind of the followup from the commissioner of education, the chief
070performance officer. Um, essentially following up on our participation recognition that uh with the recent release of state assessment results. >> I just went I I watched the whole thing. Um, first time through I watched our parks. I just kind of jumped to the east wind part. Um, and then I I did take the time to watch the whole thing and it was really wasn't very informative, but it was nice to see how our district with the other three districts, but you kind of a lot of it can go in the same direction to get to those results. Um, and I did just want to say thank you to Darl for um within your part you and not so much for us but um he did thank the board and the public for the support that
071they have showed in the improvements that we have made. Um, not many parents are going to watch that. Um, or not many public, not many people are going to watch it. But, um, I appreciate it because honestly, a lot of the progress that we have made is because of the support of the public in town, the willingness to give us our money and let us do what we needed to do. >> All right. Thank you, Norin. And then the last one is about the consolidated grant allocations. >> Yeah, I wanted to speak to that a little bit. Um so that came uh that's correspondence through um the Connecticut State Department of Education. It is important uh to note because uh um we were anticipating a reduction. Um so like when we budgeted, we budgeted a
072reduction in our title grants by I think about 30 or 40,000. Um based on what we budgeted, we lost an additional uh 67,000 in our title grants. Um that is because of reduced overall federal funding. Um so it's not something specific to East Windsor. Um I was talking to the Enfield superintendent and um he had indicated in their title grants they took a hit of approximately the same. he said 70,000 um in their title uh grants from what they budgeted as well too. Um so um uh certainly we're working on that um and um obviously uh you know we'll um we'll we'll have to figure it out but I thought it was important that the board see the correspondence the state put out as well. >> Yeah. So you budgeted I just wanted to you
073budgeted 40. >> No we so we lost about 100,000 overall. We were we were anticipating a reduction because we um um we had a reduction last year and speaking with the state we understood that the reduction was >> essentially overall reduction to the federal federal that was kind of like our piece of the pie so to speak and and it was clear it was myself and Darl I think at the time who spoke to it was >> we could tell that it was going to be further reduced. though in planning with Ryan we reduced it more um but obviously not enough. >> Yeah. >> So we're having to come up with >> Does the state have any plans? So it's uh they're not they're not going uh like um uh they don't have the funding
074in their budget to to yeah >> reassess how it would work. Okay. I just wonder because I feel like some things they're saying it might be cut federal but you'll get it through the state or you know but that's kind of the discussion but I don't think it's actually >> they are two-year grants so not entire >> um so like so we do have time to you know examine it further um and again this is really recent correspondence so yeah um so we we do have to dig deeper and take a closer look but again because they're two-year grants we have um we have some time You know, Patrick, if did we lose the money across the board across the three grants or >> the majority is title one, the largest one. So, um I
075think like the the smallest grant was like a couple hundred dollars. Um but the the the vast bulk of that is title one. >> That's right. No, >> the most of it came out of title. That's some some >> some in school. Yeah. So you were going to So what I just want to understand what are we making up in total? We lost we lost 100,000 over right roughly. What did we budget for like the three entitlement grants? >> Um I it was 67 um more than what we're getting. Um I mean Brian can get the exact. >> Okay. I'm just trying to kind of I mean, you know what? Passion. >> I I have it what you gave me, Brian. Actually, I do have it. Um, >> so title one, um, we budgeted, uh,
076392744. Um, the updated one is 331246. So, the loss of revenue was 61,498. >> Um, title two, we budgeted 35,610. um what we're receiving is 32,584. So the loss of revenue was just over 3,000. And then title three we budgeted 9,380. Uh the updated is 7,080. Um uh loss of uh 2,300 uh total 66,824. >> So the amounts that we got are in the packet in the difference. And we anticipated we pretty much anticipated this as far as notificated. >> How are you? Oh, I was going to say how are we anticipating that this is going to affect the schools and the staff like in practice because I know one of the focuses for this year was or every year but especially this year was kind of enhancing MTSS and that's kind of what the
077tier one funding is geared towards. So, you know, can you talk a little bit about how you think that's going to play out differently this year? um it's not going to impact us this year. Like I said, it's a two-year grant. >> Okay. >> Um so, um and I mean, so other examples, um again, I we got this I think correspondence like last week. >> Yeah. Um um u but there's also additional like so on the on the positive uh special ed has been further funded and there's a seed grant um and so uh um you know some of that can re it's different pots of money but when you move it around you're looking at the total number it's going to soften that number a little bit. >> Okay. So, >> we're hoping to
078make it up from other funding and grants for >> and that's the biggest one. And potentially maybe if the following the year we get some money for the other thing that Denise was mentioning like if we don't have to fund repairs as much then maybe you know but if that was something we would have gone to CIP for that's different but if it's something that we can take out you know again that may work in our favor. >> All right. Um we do have need for an executive session. Oh, I thought you said we didn't. >> No, we didn't at the beginning. We had two. We had one at the beginning and one at the end. >> I should have clarified >> at the very beginning of the course. >> I know. >> Um I
079I don't think it's going to be that long, honestly. But it was the beginning one was a grievance and this one is different. >> Got to go into executive session. >> Yes, I need a motion. >> Executive session. >> All right. So, I have a motion from Carrie to go into executive session. I need a second. >> I'm sorry. Who is that? >> Gabby seconded. All in favor? >> All right. Um, at 8:10, we're going into executive session. Heather is going to step up,