001And first we'll do our flag and to the republic for it stands one nation under God indivisible justice andice for all and Dorine are joining us remotely so I will remember to check the remote is not able to join us today. All right. And we do um want to move up one item in the agenda. >> Yep. I am going to make a motion to move up the under correspondence item number one, the East Worer Police Department, the SRO status. I'm going to move that up to the agenda item >> just because we have some guests who are joining us today. So, Heather's made a motion. Do I have a second? >> Second. >> Yep. >> All right. Seconded by Denise. >> All in favor? I. >> Any opposed? All right. Motion passes. All right.
002So, we can go ahead intro. >> Sure. So, obviously I think uh everyone here knows these two gentlemen as far as the chief and deputy chief. Uh we greatly appreciate our partnership. Um and it's a strong partnership um at that with the PD. Um certainly in your correspondence, you have a a letter and giving an update on their S SRO uh position. um in anticipation that there may be questions um from board members. Uh the chief and deputy chief were kind enough to be in attendance uh uh on this agenda item. >> Do I ask questions or are they gonna are you >> and give you a quick update if you want if you don't mind? So >> um you know I'm sure you guys are aware that there's a between the police department and
003um the school there's a last section of theou um that I referenced in the letter that you can see. It's uh it's I guess it would be article 13 but it's the last paragraph and it talks about suspension of the program in the event that we had some type of issue. I don't think it it talks about an emergency in there, but so as you guys know, uh there's a couple factors that that are in play. One of them is the collective bargaining unit with the um with with the officers. And so, Officer Valencia Lindsay, she's left the agency. She her term would have been up this coming year anyways. In actuality, it was probably like October. Um we've had an esol school for many years, as you know. It has had success, but it's
004been choppy. Um and some of it is the the interruption of the service between the employee that we've assigned there. Um we've had some of them leave in the middle of the of the some of them leave in the middle of the um the the program. Some of the medical issues or pregnancy like uh you know had there. So she left her last day with us was July 11th. week. I knew ahead of time that she was was looking like she was leaving. We made a determination to write the letter to superintendent that we want to suspend the program. In no way do we want to get rid of the program. We're not trying to terminate the program. Well, we have employee we have an employee issue. And so the collective bargaining agreement and our
005officers being so young, you have to be on the agency for two years um before you can uh take a special assignment, which the SRO program is. There's one person that's interested in the police department at the police department now that is interested in the SRO program. Um, but we would have to go through the process of uh of the interview and we have a joint interview with the school board school and and ourselves and we decided they're a good fit. However, that person wouldn't be eligible uh because of a medical status who's pregnant uh to be in the school until January. So, we would lose that whole time between now and January. and I can't put her in uh a training for the SRO program. So, we would start in January and it would
006be an interruption of the service. So, um uh Deputy Chief and I met with Superintendent Tudan. We talked about this as being a potential option, I think back in maybe May or something like that. and I I wanted to project to him because we have so I think we have a great working relationship, but there are some deficiencies that the deputy chief and I have have not we've we've noticed um and we want to fix moving forward. So, what I want to do is suspend it for a year. Um I want to identify in the next year we'll have a hiring process. There will be another year will go by. There will be more officers eligible. Not that the one that's not eligible now wouldn't be a good fit. We can't put you put them
007in there until January because they're physically not going to be at work. um it would be more of a competition, more of more of a base that we could look at and in that period of time I want to work with uh the deputy chief and I want to work with um the administration to talk about some of the frustrations or I would say the things that moving forward for me I want the SRO to have more of a presence in the school and so the police off the police officers that work for us as everybody knows and I appreciate to the choir they're not just police officers because we're a small agency they wear many many hats so officer Valencia was a training officer. She did the DARE which was school related. She was
008SRO and she was hiring and a few other things. We don't want that moving forward. Our SRO in a school needs to be dedicated to the school and there's one for three schools and moving around. So that being said, that's the issue moving forward. We're not abandoning the presence in the school. So I'm going to defer to the deputy chief who's already had conversations with our lieutenants. the expectation moving forward, the idea that we would use officer uh Sam Sanchez is our community police officer. She's already in the school. She's the officer with lady. Um she does the juvenile review board and she's going to work with the YSV. Um so she's familiar with a lot of the players that that work uh cohesively together, but the deputy is working with patrol to have a
009function on how we're going to address some of those issues. And I'll let him take over from there. >> Thanks, Chief. So, speaking with hopeful lieutenants, kind of just crafted the idea of how we wanted this to look moving forward until we could, you know, supplement a full-time SRO as it comes back. Um, one of the functions of our community service officer is going to be basically our adjunct SRO and that doesn't mean, you know, she we're not putting her supplanting her into the school. Clearly, that's what we want moving forward. But her expectations are first and foremost that her she starts her day with coming to our station, getting a car, and her next stop is East Windsor High School. And basically her directive is you're going to be going in, you're going to
010check with the secretary, she's going to check with the security director, Nelson, um who just on a side note for you all to understand, uh Nelson and I have an incredibly good relationship. I'm on the phone with him once a week. And so again, there's none of that. So the security stuff, I'm not remotely concerned with him. We're very fortunate to have a person of that caliber inside your schools. Um, and also checking in with the principal. So, is there something that's pending that we need to be addressing? Um, we are running, as you know, a whole bunch of programs in the schools. We have a mentoring program we started last year. We're doing the weight listing again with the kids. So, police officers are going to be out the programs, the read across America.
011So, there's no drop off of police when we're wanted and when we're needed in there. Um, in regards to Broadbrook Elementary and the middle school, the sector officers first stop in the morning, school detail. They go in, they check with the secretary, they check with the principal, anything going on, anything we need. Now, if there is a maybe a drawn out investigation, something that's needed like, hey, we have this pending issue with whether you know, um, we had bullying, it's getting, it's trending maybe towards a, you know, there was an assault criminal or something along the lines of, we want to make sure that we're counseling for the schools. Here's where we should be interjecting ourselves and here's not. So again, I can just tell you from my past experience working in a bigger city
012prior to coming here. We had two full-time SRO's in this high school of 2400 kids and a part-time SRO daily for lunch. Um that's not the model we need in this town because we don't have that need. So again, I always like the idea of, you know, we shouldn't be calling a police officer when a kid doesn't take their hoodie off in the class. We shouldn't be calling a police officer because somebody's chewing their gum and maybe gave a side eye to it. It's criminal matters and that's where we want to help. But we also do want we understand as the chief said, we wear a lot of hats and as law enforcement now we're also part-time social workers. We're coaches. Um so if we can interject and be good, hey maybe we can scare
013that kid towards our cadet program and that can turn around some of the things we're doing. So we do have a vested interest as well um and that is working and partnering with the kids. So in regards to the seeing the police presence, you're not going to see a drop off. They actually you may actually see more because again Lindsay was in house doing 12 other things on top of part of her role. One of Officer Sanchez is she checks in daily. And if you guys need that and again on a side note, I talk with Dr. Tudan two or three times a week. He knows that my phone is on 247 to run something by me like, "Hey, is this a police matter? Is this something you can help out with?" and you're always
014going to get an officer regardless. Um, we're attentive and technically during your hours of work in your operation, we have the largest staffing of our agency during those times as well. So, if something does necessitate a need, you're going to get an officer of our question. So, there should be no concerns of lack of police services. I can assure you of that. And again, if something does come across, um, I would expect the call from Dr. Tudin or the principles as well. So that kind of >> I was just going to say we really appreciate that and we've had a good relationship. So I'm glad to hear that that will obviously continue to move forward. >> The officers love coming in and checking in and they really do. They like going, you know, they're not
015going to deal with an accident or people barking at each other domestic. They get to see kids going into school. It's a day to start your day. And so we want to continue to encourage that. But uh just kind of going back, you know, first thing in the morning, their priority is get into the school. make sure you know that's that's our most vulnerable and important resource in our town, right? I'm not being cliche. I'm a dad, too. That's our most important thing checking in with the kids. So, that's why we're going to go with that. And then, you know, hopefully, as the chief said, when we get that staffing up and collecting bargaining passes to the point where we have a suitable number of candidates to move forward, then, you know, we re-evaluate that
016and we make sure it's functioning as a partnership because that person is also embedded with you folks. you wouldn't be seeing that officer technically more than we would during the Monday through Friday. So, we want the right person for the right seat >> and we'll identify that in in the coming year. We'll do that long before so you guys will know hopefully by next summer because that's when the training happens who you would have in your schools if you guys are okay with that. >> So, that's basically it. I wanted to thank you guys for bringing us to the front. We were prepared to sit here through the entire board. Never said a word because we sit through the board select and we're always last. And when we go on executive session, we're always last
017there too. >> The last thing, if you don't have any questions, I will I'm assuring you that this will not affect our ability to beat the kids in basketball. So um and you can let them know that I don't online, but if anybody online has questions or here, we're we're here to answer them. Let me keep you out of the gems though access to those points. >> Do does anybody do any of you have any questions? And then I can check with Norin and Courtney as well. >> I just have I just want to be clear. So you're the program will intentionally start in January with officer with the new officer that you have or officer Samson. >> No, it'll be a one year. >> We're we're No. So the I can't put anybody even
018if we try to do something now. The earliest I could put somebody in there is in January. So, we're suspending it for the 25 26 school year and we're looking to start up in a we we'll identify somebody before the end of your school year next year. So, in the summertime, they'll be able to work through the programs, but I want to start the SRO program. Um, and the school year starting in I think you got start in August of 26, >> right? >> Yes. Yes. >> Can I say one thing? >> Yes. Ideally, one thing I would like to see uh and this again, so um you know, full disclosure right now, our administration is in open uh negotiations with our collective bargaining. One thing I would like to see with special assignments is
019when we do on board the new SRO, they come in with the freshman class, they graduate with that class. So they built that relationship. So they know like those kids intimately in and out and they build that relationship with that officer. So that's ideally I think would be a way we could go. So, you know, we just don't yank someone's senior year like, "Oh, I just I fell in love with Officer Smith." Well, now you got Officer Jones. And >> so, um, but ideally, but yes, but again, just just to reiterate, you are going to see officers on a regular basis. That's going to be part it's not only expected from their commanders and their bosses on the road, but if they're going to be initiated, like they're going to be signing in through dispatch,
020and we'll actually have numbers to quantify qualify that at the end of the year. So if anyone says, "Well, you know, we didn't know if we saw officers." Well, no, we have a check and dispatch. They did XYZ this many times and you know, obviously following through. We need to as well. >> Courtney or Norine, do you have any questions regarding this? >> Kate, I have um um one question. Um what how does this affect the DARE program? Are we going to put a hold on the DARE program? >> I'm I'm actually glad you brought that up. So, this summer, Officer Sanchez is being taught is going to get the instruction to be there and we're going to continue that program with her in this next year. So, that program will not be interrupted. >>
021Okay. Um and just I appreciate that you're going to send um the officers in the morning. I'm not personally sure about the high school and the middle school, but I do know that a lot of times I'm at the Broadick School bringing my granddaughter and the kids really just like to see the police officers. They get kind of excited about, oh, the police officers here. Um, and I I just think it's a great way for our little children to get used to that as a normal part of their life in school. So, thank you. >> We couldn't agree with you more and thank you for your support. Courtney, did you have a question or anything or are you all set? >> Nope, I'm all set. Betsy actually uh asked a similar question that I had,
022so it was answered. Thank you. >> Thank you. >> All right, everybody. Yeah, thank you very much. >> Thank you for elevating us. Like I said, we we're going to back up about now to stay. Appreciate that. >> Enjoy your vacation. Have a safe summer. I'm sure we'll see a lot of folks around. >> Thank you. We appreciate it. >> They both had volunteered to come and say, you know, that was going to be on tonight's agenda. So, they're good guys. They're good people. We're very lucky. We're there. They have a great All right. Next on the agenda, we have a few sets of minutes. So, we have the minutes from June 11th, our regular meeting minutes. I could I have a motion to >> make a motion to approve the June 11th regular meeting
023minutes. >> All right. So, um motion made by Heather and second from Denise. Did anybody have any um discussion or any edits to June 11 minutes? comments. All right, everyone in favor? >> Any opposed? All right, then. June 11th regular meeting minutes passes. >> I'll make a motion to approve the June 17th, 2025 uh special need minutes. Do >> I have a second? >> Second then. All right. So, Heather made the motion and Betsy seconded for the June 17th meeting minutes. Are there any uh changes or edits? All right, with no discussion, uh all in favor, >> any opposed? >> All right, motion. I >> is going toain. >> You're going to abstain from June 17th? >> Uh yeah, I was not at that meeting. >> Okay. >> All right. And were you guys both
024set with June 11th? >> Oh, I was young. >> Yes. >> All right. Sorry. I will check again. All right. And then we have July 9th special meeting minutes. >> I'll make a motion to approve the minutes of the July 9th. >> All right. It's a motion made by Denise and seconded by >> Gabby. Any further discussion on the July 9th ones? All right. All in favor? >> I. >> Any abstaining? >> Any oppose? All right. Those pass. Thank you. All right. Next on the agenda, we have public participation, but I don't think at this time that we have any public. I think the fe the ones online, our AI notetakers, and there's no one else here. So, we will move along. Next, we have our list of upcoming meeting and events. At the bottom
025of the first page, we have the August 5th National Night Out. Um 5:00 PM up at the Reservoir. Are we going to have a table? >> We are. So, uh, one of my questions was, um, and it, um, you don't have to know now, but, if anyone's interested in joining and being at the table on that night, just, uh, uh, email myself or, uh, Jessica, I know we, uh, have administrators that will be there as well. Um, they've already indicated who, off, and I I can't recall who is here uh, that day and who's not, but, I know we do have a number of administrators that will be in attendance that day. >> Okay. The most important question is, will there be popsicles? Yes. >> Definitely. >> Okay. And then August 6 is the next
026ad hoc committee meeting on the school renovation and planning um at town hall at 6 pm and then August 20th is convocation. Did you want to speak to that? I know sometimes some people have >> uh absolutely plus we have a little change with it. Um so we changed it up uh this year. uh in speaking with the principles, they really wanted the opportunity to uh start off um uh the new school year um with a faculty meeting. Um so they're starting off in the morning with their faculty meeting and then we're transitioning into a district-wide convocation and then rather than breakfast uh we'll have a district-wide lunch. Um so um I know it indicates I believe 9:45 honestly we anticipate it'll probably start closer to 10:00 and then uh immediately after uh we'll transition
027to lunch. So any board member that would like to attend convocation um is more than welcome. We'd love to have you and certainly um uh you're more than welcome to stay uh with lunch with staff as well too. >> And you want us to email you if we're going with email Jessica? >> Yep. >> Thanks. >> All right. So email Jessica if you would like to attend convocation. And then um August 21st there's a kindergarten open house. August 26, we're talking about the first day of school again already, which I'm not ready to be talking about for grades uh K through 12. And then August 27th is a board of ed regular meeting. So would that be our next regular meeting? That's on >> you transition to September, you're back to uh the two a
028month. >> Okay. Did anybody have any any questions or anything else on the upcoming meetings and events? >> Um, Courtney here. Um, I'm going to be going to Maine from the 3rd to the 6th, so I'm actually not going to be making that ad hoc meeting, Denise. >> Okay. Thanks for letting me know. >> You're welcome. >> Okay. Okay. >> All right. Next on the agenda, we have a personnel report. I know this was a little bit robust with the summer and just a lot of different >> summer appointments. Um were there was there anything you wanted to speak to specifically or is it just there's a lot of um like we said summer appointments or um the summer enrichment camp is on there. There's some different things. >> Yeah, nothing in particular. I mean,
029it's uh typical uh this time of the year. Um and then uh when you receive the one in August and maybe even in September, I mean, you'll see something pretty similar and then the personnel reports will slow down once uh we're back into the post school year. >> Did anybody have any questions? >> Yeah, good. I'm sorry. No, I was just wondering about the Is that more than usual edge food >> or summer school? >> Is Christmas? >> I guess summer school. Yeah. No, >> probably not. Right. >> Not for summer school, not for uh the SP to support the >> So this is just these are some teachers that are in the system and others that are not teachers and parent educators. Are they all part of the school system or they're >> they
030are very on rare occasions do we have like do we not have enough internal interests where we have to go outside? Um I think it's been a number of years. Uh when I was director of special I think it happened two or three out of like whatever it was the eight years. >> Okay. >> Often um we have enough internal interest. >> Thank you. >> You're welcome. >> My question was a lot of but but not per it was um resignations. Is that an unusually high number of resations? >> Is there any particular category or just in general? Well, it's not really a category. It says resignations and retirements and >> No, I didn't know all like perk like pairs, teachers or >> No, I'm just wondering. It seems like a lot of a lot
031of resignations and retirements. >> Um >> is that usual like at the end of a school year to have that many? >> Uh it can vary. I mean looking at the names I can tell you. Um so for pairs and tutors um uh it's pretty common. So you do have a number of pairs and tutors. I can tell you just even looking at um uh some of these names, we have uh some that are moving like a couple of them got uh their license for sure and teaching. So, they're moving and looking for teaching jobs. We have some that are are going back to school to p uh pursue actually one's uh going into a program uh to become a social worker. Um you did have a couple retirements um uh actually several retirements which
032are a little bit higher than normal for us uh since I've been superintendent. And then um when all that's done it's it's about normal. >> Yes, >> it is. Yeah. >> Yeah. I'm seeing about I think I'm seeing five retirements and I knew a couple we knew a couple of them were potentially coming and Wendy Gage. We knew Yeah. Um maybe a silly question. What does ESY mean? >> Um so that's extended school year. So that's summer program. Um and specifically for special education. >> All of those people that are listed under certified related services and paras are just for the summer program. >> It says ESY. Yes. >> Okay. But a lot of them are in our system as well. They were just it's just saying that they're for the >> essentially it's a
033summer position only. >> Yeah. So they were just appointed there's like something >> and depending on the program it runs four or five weeks. >> Okay. Do we have any open positions based off of the resignations and retirements? It looks like >> uh we um yes, but um we're well into um the hiring process. So there's only one position that comes to mind that there's not someone um that's been referred to a final interview or who's in like the hiring process. Um, so, uh, there's a grade one elementary, um, teaching position open. >> And do we do exit interviews with all of these? >> Have you noticed any themes? And do you think any of the resignations were related to the budgetary concerns this past year? Not I mean looking at the list um I
034don't believe anyone was related to um the budgetary I could say a possible one um just because I know they left uh teaching altogether um um so but I'm not um but I do know that they um uh spoke very favorably um regarding their experience here and uh they came from a previous district as well. Um, and in comparison, uh, rated us much higher. I I can't tell you for certain if that, um, being a new hire, veteran teacher, if that played a part of it or not, but most most of these people, it was either retirement or really career or education advancement or change of life situation. And there's another one that became a stay-at-home mom after um uh just uh uh having a child. So there are all right. Okay. Next on the
035agenda we have old business for a vote and this is concerning the FY 2026 budget. Ryan, do you want to speak to that? I think we're just >> voting on it. >> Yeah, we did have an update >> background. I mean, I did I put a little memo with it just to kind of give a little bit of background on it. Essentially, um I want to say finalize the numbers, but actually hard post the numbers into this just because um kind of in good news. We're actually quite ahead of where we were last year as far as like the new year items. So, we have a a number of um departments who are, you know, putting in POS already. they're looking to order, they're looking to get ready for the new year. So, it's kind
036of hard to do that if I'm running a report that doesn't have numbers in it. Um, and then the other part of that is um kind of finalizing what I had on some of the lines for the employees. I mean, obviously, we'll have some changes as the year goes on. Um, but I I don't want to keep like going back and forth and updating, you know, every other day if something's changing. So, I said this is what we're going with. This was our um, you know, our best assumption for the year. That way it's posted in there. Um, I did write in there just to keep in mind the way that I had to post it because it doesn't officially roll to the current year if you will in Munis until September around when the
037audit completes. So um um as far as that goes, some of the numbers I had to run it as like a year-to-ate report. So you might see like weird encumbrances and things that's like they're all already being worked on. um those will kind of flesh out in the next um uh the next uh finance subcommittee, the next board of ed meeting. You'll start to see that it was more just to get the budget numbers in there and like the actual account lines in there. So, um I kind of tried to speak to that to like kind of ignore that part for now. Like if you see like an available budget that's way out of whack or something, that will get adjusted. Um, and then I know in the coming weeks, um, in the business office,
038we're going to be posting, um, the final teacher encumbrances. So, um, in years past, we haven't really had it encumbered till almost after the first week of school. So, we should have that ahead of time. So, we'll be able to post that. You guys will see like the encumbrances versus what we had budgeted. Um, and then we'll be able to, you know, kind of hit the ground running this year hopefully. Um, I don't know if anyone has any specific questions. Um, again, a lot of the the tweaks I I had done, um, you know, we kind of adjusted electricity a little bit. I updated with the most recent medical projections from One Digital, who's our, um, like kind of our contractor that we have that that helps with projections for medical. Um, as usual, there's
039plenty special changes, so made a couple little tweaks there. Um, I updated the 2% usage number just based on our year-end figures um, for FY25. Um I'll be able to give you guys those numbers at the next um board of ed finance subcommittee meeting. Um again saying like good news there's no open incumbrances. We as best we know there's no outstanding invoices right now. We're actually uh following up with a number of uh the vendors that normally take a little bit to uh to get us our final invoices. So everything's looking good there. Um so hopefully we'll have um you know some some more detailed reports for you guys in the coming meeting. Norine, did you have anything in particular that you wanted to mention or preface this with in terms of I know that
040we didn't there was a decision made not to have a finance subcommittee because it was decided it would make more sense to kind of have this discussion with the whole board and let people know. Yeah, I I spoke with Ryan last week um or the week before, I don't remember, um about doing getting these numbers finalized to the best that we could so that he can get moving. Um the problem is is it, you know, he needs a he needs a vote for us to say these are the numbers um that we're starting with. They can always be amended afterwards um through transfers or whatnot. Um but in order for him to get moving and and get things at its starting point, um we I thought it was important to get this part done and
041then next month we'll deal with last year because he's still trying to flush a lot of that out. Um, I did run through all of these numbers against what we had anticipated with our initial budget recommendations or what we what we had come out with on our budget and there are obviously tweaks because that happens um some special eds and but we had some savings so you know I'm comfortable with these numbers to be the starting point um so that Ryan can start moving forward um with this as our starting point and then um that's about it. >> Did you have something? >> I do. Just some additional information. Um uh we did have a uh after um uh this financial report went out, we did have a a um wasn't residency hearing, but it
042was a a hearing um uh with uh folks from uh the state department had also attended by the attorney general regarding our residency that we had contested. Um I had shared it um some months ago with the board, but it took a while for finally um to uh uh get the hearing scheduled. They had been rescheduled several times. Um but unfortunately it did not rule in our favor. um in speaking with the attorney general um I mean directly behind closed doors he stated that um um that no way he was going to rule regardless if the ruling was grounded in law um against uh um like the finding uh from uh the state. So, this had to do with a a student that had uh does not reside in East Windsor, had not resided in
043East Windsor for the last few years, um in which the financial burden for special ed programming was being placed on us. Um we would still contest it if we could. Um so, we don't know the financial impact of that. We do anticipate it may be significant. Um so, um we will be finding that out in the coming weeks. Um to kind of just safeguard the overall budget. Um uh we did do a pause on open vacancy for a special ed teacher. Um it the case load is low. Um so I though not ideal we would be in compliance um uh with uh um um if we we had to uh eliminate the position. We're not quite there yet because as Ryan said um you know we aren't doing encumbrances and posting with teacher salaries and
044a number of the teachers that are coming in um are coming in lower than what we budgeted. So that's all positive but without really knowing what the cost of this program is. We are just being very slow, methodical and again we may have the finances um to move forward with that position which would be ideal but we also want to make sure that we uh um you know uh protect ourselves too. Um so this is all recent in the last couple days. Um so I don't have any numbers um but we're working on it. I just have a question. Kate, Patrick, thank you and thank you for, you know, keeping us updated. >> Yeah, it's not going to be reflected in that. It was, >> but at least we kind of have an update of
045what potentially I appreciate that. I have a question on page four. It's just like a It's just like a um a crazy question. It's on page four. Um there's a page four and then there's a 16. I don't know. And it's um it's co operations salary. What is co operations? What is what is that category? >> So that's where we uh we had kind of condensed some of the salaries of central office. >> Oh, central office. >> Oh, sorry. I was going to say we had a number of people who kind of had like I don't want to say like their individual salaries out there, but they were kind of all over. So we figured it makes more sense to condense them into one customer. >> Got it. Okay. Thank you. I just couldn't understand
046that. >> No, sorry. I thought >> No, that's all right. Um, and again, not that it doesn't fit in. They give you a number of >> characters. So, yeah, >> this is fun. I know that. I know. On page nine, the other one was I see that we have um 30,000 in McKenna Vento. I thought that grant had had subsided and that we did not we did not reapply and we don't have that money. Is that >> So, that's just local money that we had budgeted. Um, >> okay. So, that that's not from the state. That's just money. Yeah, because in the previous year we we kept getting hit. We weren't budgeting anything in the local and then you know one year it was very I say minimal then it was high. So we tried
047to kind of split the difference and you know hopefully >> Okay. So this is not the grant. This is just what >> that's just the local thing. Y >> that's all. >> Yeah. So like at the very bottom like the actual overall number is like the number that was approved by the town and then this would essentially be kind of like the allocation of that. Okay. >> Like Narian said, it >> it'll change um once um once we get all the incumbrances in there um and like the the actual finalized numbers, I can start to take kind of take a look and give you an idea of where we are on that. Um but but like I said, just to get it going just so we can start hitting lines. >> We're voting on just
048the number. We're not voting on the budget. >> No, it's the whole budget. voting on the whole budget propos the total number sorry what's been approved by finance that number is >> now I'm just doing where you divide >> yeah basically instead of like surprising you guys in a month and say this is where I moved stuff from the last time you saw it it was to basically say this is you know our best guess as of you know today essentially um and then as the year goes on we'll we'll start doing our transfers and um you know projections and things like that >> yeah to clarify too so it's been uh past practice of the board to vote on the allocations to the counel lines. Um, it's not part of policy. It's not part
049of legislation, but it's been our past practice uh since I've been here and since I stopped working. >> Well, it gives us a map, Patrick. And you know, we certainly have a process for moving things around. So, >> so Nor, did you have a motion in particular or >> um Well, just a couple things. Um I just um as far as um yes I I have a motion in my mind um and it's important that we we kind of vote that on these line items as they stand right now because it is our beginning point and from that point on if we have to make major changes that are over the thresholds for our within our policies um we need to do transfers on those. So we we essentially are voting on our starting point
050um so that Ryan can get Munis set up and then we go through the year appropriately doing it um with transfers or whatnot. Um and then the other thing is just that um I just wanted to say we're only voting on our local money. That's all we control. um the uh state money and the federal money are in different pockets and those are lined out by how that money is allocated to us from those agencies. Um so once Ryan's got those down and completed, then those are the pages that are usually on the back of all of the financials. This is solely our local funds um that our taxpayers are giving to us. Um the like the Mckin Vento Betsy that you were talking about. If we were to get Mckin Vento money, that would
051be showing up in grants from the state or the feds or whoever they come from in separate reporting categories. This is solely local money. >> Okay. >> So, >> does anybody else have any other questions on this side? >> So, I have a question. So, what was in our packet is what you have it as right now. like what you guys got. >> We got what we got in our packet, which is what we're voting on is exactly what you still have. >> Yes. I I Yeah, I basically said like I'm not going to make any more changes to it. I'm That's what I posted just so we could start hitting things once you guys approve it, I can kind of like do a I guess soft post if you will. Um and then as
052the year progresses, once you start to see the incumbrances, once um like again, this is almost like a projection. It's an import into Munis. um like the grants once those start to populate I can start to set up like the job salaries if you will. So you you'll see those on the grant funds you'll see the F FRC funds um food service that you normally see that those will all be in there once we're once we start populating it. Um but yes as of now what you guys have is what I have. >> Norin do you want to make the motion? Uh, I can. >> Okay. >> I would, um, make a motion to approve the local the local budget of, let me see if I can read this. Is it 28 million860? >> 861.
053Yes. >> Yeah. 28,861,943 as presented in the line items on the Munis report dated >> What's the date on this, Ryan? >> 718. >> Yeah, it says July 18th on the top. >> 718, 2025. >> Second. All right. So, Norine made the motion and Heather seconded. All in favor? >> Any opposed? And Noren and Courtney, are you in favor? >> Oh, yes. >> Yes. >> Okay. All right. All in favor. Thank you very much, everybody. We appreciate that vote to kind of get that squared away and >> taken care of. All right. Next on the agenda under new business for discussion, um we need to schedule a special meeting for our our board self-evaluation and then um reviewing and revising board goals. Um I forget have we done I feel like >> we talked about
054this being an agenda item um like in April May and because it was so busy budget referendums we kept uh postponing uh this um um uh certain times you've done it individually like collectively as a group and sometimes you've brought a facilitator in. So I think >> and I don't know if we need one or two different nights in terms of >> and I think one question is you know are you comfortable like reviewing your goal certainly like I can bring those um do you want is it do you find it helpful to have a facilitator um I would defer to like obviously the board as as a group since it's >> last time we didn't have one right Justin >> I think it was Justin >> was us yeah >> no Justin >> oh
055Justin he did help us with part of it and then I think we came back and did part of it by oursel right >> I think so pretty sure >> the only thing about an outside facilitator is that it gives everyone a chance to really participate >> otherwise take if you're the note takingaking and you're trying to kind of facilitate the the process it's difficult to be that person and then participate fully so that would be the only reason that I would say that you know a facilitator might help us. >> So why don't why don't we do why don't we just put this on the next agenda item in the meantime I can um come and present some options. >> Okay. >> Are people thinking like it would be if well now obviously if
056the next agenda is a not until late August like are we thinking we would do this in September hopefully or September October at this point? I mean, I could also email, too. So, like if you had aids um or if you So, I'll defer to >> I honestly will not know what my fall schedule looks like yet because I don't have sports schedules. So, >> no. I I guess my question was >> were you looking to meet prior to September on this? If you were then, you know, >> Yeah. So, is that the consensus from the board? >> People are okay. I just wanted to check if we're fine with like >> Patrick can gather some information. Yeah, go ahead, Marine. >> Um I'm just I'm reading it and I'm I'm just saying the board
057self-evaluation. That's kind of I think and I could be completely off base here. That's us evaluating how we did on our goals from last year. Correct. >> Yes. >> And then um reviewing and revising the board goals. That would be for coming up, right? Like our new thing and my I'm only my thought is is that there's going to be a change on the board >> in November. >> So, is it better that we just evaluate how we did last year and then have the resetting of the new goals once the new whatever the new board looks like in November have tackled that? Then >> my only concern is that is if it impacts Patrick's goal setting. I I do see where you're coming from, Norin. Um does it impact like with the timing impact
058your own goal setting? >> I mean I I think the one the two two parts that you could do um is the self-evaluation is part of policy like I we did a a digital one. We could just mimic what we did share the results and then we you have goals. It's not like you don't have goals and then we can bring forward the goals and see if you want to make revisions and then that would be a solid point to move. And then as far as like a communication plan or anything else that could wait I think anyways because the strategic plan is um set to expire. We've really accomplished a lot. It really is a pro appropriate time to start. The network will start after January as well too. So um um it may
059be appropriate as far as to wait till that strategic plan is updated before developing communication plan if there's changes with the board that can wait till but I do think like I >> personally we need to do oursel. Yeah, I think personally we could get that out to you to do the selfie eval bring that information forward in special meeting. Bring your goals and um I mean I've I mean less people are thinking there are significant changes um that may be made to the goals you could just revise and you know >> new board coming on. So along the same kind of lines that Norin was talking about, I was thinking about the new members that will be coming on and one of our goals, if I remember correctly, was to have some kind of
060onboarding document. I remember I had picked up some stuff from Vernon. >> Jessica and I are working on that right now. >> We're working on the Yeah, the um because I just said that to Jessica before the meeting, too. as far as like the um board. Sorry, I'm just >> That was one of our goals. >> Yeah. So, I would like to get a copy of our goals like sooner rather than later so we can look at them and just say, "Geez, >> send it out together." So, I could send a copy of the goals and then I could send out, you know, like a self-evaluation and then uh give the board time to do both. >> Yeah, that's not a bad idea, Patrick. And I I think on the cave website there is an
061evaluation already in place for board members to evaluate if I'm not mistaken. So if if people get to do that that means if you're not necessarily at the meeting you still have input and it can just be aggregated >> and then shared overall and discussed. >> That's what that's what we did too. Like it wasn't like like this board member said it just took it. >> That's a good thing. Yeah. >> All right. So we'll work on that. um like the board member handbook and getting the goals out and the self-evaluation. So that can be put that as well. And then I agree I think the board communication plan it would make sense to kind of wait to see what's happening next with the strategic plan as well as with the ad hoc um school
062renovation because I know we've talked about the communication plan with that as well. And I think even though it may have its own separate one, the board, you know, may have part of that as well in terms of making sure that board members know what and when to share about that type of information. And again, if we're going to try to be at different event, if board members are going to try to be at different events to um talk to people about that, what's going on, that could be part of the communication plan as well. So probably another goal was Yeah. >> reaching out to the community. How did a year go by? Yeah, that's cool. >> We don't haven't really had the correct information or we thought that but for in general >> for
063like I can't go bring information to the community about school relations when I don't have information. So yeah, kind of question. >> Well, we did. So the board did hold a public meeting though regarding facilities at some point though. Um so there were one or two I believe there was two public meetings on the board. At least one >> there was. >> Yeah. No, we had the public meetings but we were also talking about going to like the senior center finding lions meetings or like something like that to go to and I know that we >> time maybe or just good news kind of thing. >> Yeah. And even in general if it's not about that project. >> Yeah. like explaining how the budget works or explaining how, you know, like you said, good news
064or that type of thing. And I think that's one of the things that kind of had fallen off and it's hard to get it in people's schedules. So, it might be something to re-evaluate how we want to how the board wants to commit to that. All right. So, I think we're good on next steps for that. >> Yep. >> Okay. >> All right. Um, now under new business for a vote, there's a number of job descriptions here. Um did you want to speak to those? Do they all need to go? >> I mean they just um >> uh typically um they only go once. Certainly if the board wants more time and want uh uh bring them forward. I can just tell you they're just being updated based on my current operations. So um you
065know over time trying to update our job descriptions. Uh so this was a batch uh that we were able to complete to bring today. one as one. >> Yep. >> Okay. >> Did anybody have questions about any of them in particular? I know what is it like three of them are related to custodian or school maintainers. Um then there's a par educator. There were the rest of them were all related to PAR educator. So there are kind of two different groups there. I don't have a question about the um about the actual job description, but I was just wondering, do you ever put um the salary range in the job description? >> We do. So, um um because they're all collective bargaining, we reference uh the collective bargaining. Um I would tell you one of
066the drafts we did have a salary uh range, but then we talked about well, you update the the sal uh you update the contract and you're constantly updating the job description. So we listed the collective bar but when we do post we actually whatever the salary is at that time the range from the uh the first step to um uh the tops that we put that range on the uh job posting that goes out >> Patrick I just have a question about the peril ones I um they're all they've got in there now the categories the cat one cat 2 cat 3es And yes, those all fall in with what we were doing with that contract, right? >> Correct. Yep. And um >> Okay, >> Darl and I have been close communication regarding that as
067well, too. >> Okay, that's fine. That was it. >> Courtney, did you have any questions? >> No. >> All right. Would it be easier to do them in two batches in terms of like the custodian ones and then the Paris or is it fine to just do them all? >> You could just do both say, you know, accept the job descriptions as what's in the back end. >> To accept the job discrimination descriptions >> as listed in the packet one through eight. >> All right. Carrie made a motion and Heather seconded to accept those job descriptions, approve them. Um, any further discussion? All in favor? >> I. >> Dorian, did you say I as well? >> I Yeah. I >> Okay. So, um, sorry. Approved unanimously as motion passes. Okay. All right. Next we have
068um school renovation project update. Think you have some updates? >> Uh yes. So uh Denise and I uh spoke and um uh we put up put this on just to kind of recap the last ad hoc facilities meeting. Um if you want Denise I can give him a first stab and you can interject >> and I've got >> if that works notes as well. >> Um perfect. So, um I'm going to work um like long-term and then shortterm. Um so, the general consensus was just based on where the current projects are um um and current status is um and again there was no votes or anything but general consensus I took away was uh adjusting the referendum uh date to September 2026. Um I know initially when uh we went on this path and we
069knew it was a aggressive we were looking at this upcoming uh September based on like where we are and still the um amount of unknowns. Uh obviously that's not realistic and then when you take in account um the best time to engage public outside of general elections and budget time um that really is the best date. Um therefore the grant application would be uh submitted in June of 2026. Um and that would be right after the short legislation session which ends in miday 2026. So on the positive we there you'd have the short uh session uh we would know the outcome of any possible space waiverss and additional uh reimbursement rates if there were any. working with our local legislators, we would have all the financial information as far as um what was affordable and
070um uh doable in time to submit the grant application that would then go to um uh referendum. Um that was my kind takeaways for general consensus. Certainly that's long-term. Um there was also some shortterm um why uh general um for short term um it was discussed about meeting uh local uh legislators. Um I can tell you myself, Denise, Jason um are meeting with local legislators tomorrow. >> CSG >> and CSG. Thank you. Yes, very important that they're there just to get so and we um uh CSG has put together uh information financial and where we are in the uh the process and really my take on the meeting is really to get a sense of anticipated like what can we anticipate for support in regards for our needs related to space specifically for the middle
071school high school project along with you know can we get assistance with the reimbursement rates obviously you know coming on that will also I'm sure guide um uh some of the work um uh CSG has been um conversations uh with myself and uh Jason as far as working and having um um a public meeting as far as giving the public an update where we are um gathering some input um uh around midepptember um so uh Jason and myself do have to work together to provide some dates on that. Um they are also um GWWO um are um redoing um uh the estimated costs uh because if we're pushing it out a year that would have escalation costs. So they'd have to update those costs. That's in the works. And they're also doing part of the
072discussion came up um if we're not able to get the uh uh the additional space waiver, if we're not able to get higher reimbursement rates, we cannot afford both projects. So then you're going to have to prioritize one project over the other. Um there's really good discussion as far as um taking other things into u consideration um based on needs that may drive that discussion. So, one of the things was the uh cost for the roof replacement for both Brabbrook and East Windsor High School. So, if you did the elementary first, you still on the hook for the roof at the high school. And also because it's um um uh our enrollment um doesn't meet um the square footage, it's going to be at a very reduced uh um uh rate. So, that's something that
073uh definitely has to be in consideration. Also, um if you did the elementary, you would lose the opportunity to like swing space versus you do the other project. Then you have the middle school available for swing space um when you do indeed need to do the elementary. Um since then, um um I did have a a question I I thought of after and I did ask GWWO is um the structure of the elementary roof. So like in the um uh the renov um the renovating the new one of the things I said was well if you replace the roof are there any structural changes that would have to take place based on and they had indicated uh no there might be additional support depending on the HVAC needs but the actual um like based on
074the rooms and and that there would um uh there wouldn't have to be any modification uh to so there's a number of factors that would have to go in but certainly also engaging the the community about the priorities as well too um uh uh should we uh uh get to that point. Um and then uh CSG is going to develop um a presentation for community forum meetings. Um so they're going to develop a presentation to bring forward. I believe that would be to the ad hoc. Um I don't know if I read >> it was it was to the ad hoc and I had asked them if they could um because they said well what do you want us to we're not communicating as as you said Carrie we don't have anything to really communicate
075so how what kind of communication plan do you want and I asked if they could possibly at least give us plans that they give us examples of what they've used in other towns other communities that they've done this so that we can start getting our head around what it is we need to do and when we need to start it because it just seems like all these pieces are all over the place and we're not getting anywhere. So, um that's that's where the communication piece that's from your notes. Good notes. >> Thank you. And um so that was kind of like my summary recap. I know Denisa remember more about um uh um that last piece. I don't know if I'm missing anything else. that comes to mind, Denise? >> I don't think so. Um
076I I did I was looking on my phone because I have what we're supposed to talk about tomorrow. We insisted that Jim be there from CSG. >> Uh we would not meet without him there. Um and I'm looking at I was looking at um what Sam sent us today. I think it was today or yesterday maybe. >> I think it was yesterday. I replied today. Did did you see that it she still has that that it's the referendum is supposed to be this >> I missed that >> September >> that and that's what we're presenting to the >> yeah so she would need to revise >> presented too many >> can we kick off the project >> um >> I had I mean the town is paying money >> they should be coming you you
077guys should not be having set up meetings and do all that stuff. This is their job. >> Yeah. >> Very frustrating. >> Well, one of the questions I had was even um based on I think Courtney is the one that would realize that that that >> The percentage was going the wrong way and that there were inaccurate um numbers on there. So, I didn't know if that was revised. I would hate that if it's hate that to go in place, but even that old one needs to need because you don't want that to go out and be um confusing to people afterwards. So >> um >> yeah, even in the minutes of that meeting that that concerned me. Yeah, there's nothing for tomorrow that that's the that's the alarming thing. When I looked at it,
078I thought, am I wrong or didn't we say next September? >> No, we did. And >> that's what she's got a timeline on here and it says this September. So, >> um, it's probably too late to I to me she's bringing it. So, I think there's there's definitely I replied today that I I made additional requests. So in the uh four-page presentation that um she sent an email um uh it had uh the financial numbers for >> um it was just two financial numbers. Um so I had asked for additional financial scenario so it wasn't just >> um she presented current status like if if there was no additional reimbursement for preschool with um the space waiver. So it was only one scenario for each school. And so what I want them to be able
079to see is the financial like the different scenarios as far as cost and obviously like the impact they could have >> um with them advocating. So I had respondents said like I'd like to see these additional ones added um but I missed the date. >> Yeah. Patrick, the other thing that I noticed I mean I was just sitting in the audience is that we were sent the uh PowerPoint presentation. I didn't download it because I thought whatever will be presented is what I was looking at before and that wasn't the case. So sitting in the audience if you had the complete PowerPoint presentation I didn't have it. I I could not follow what was going on. >> Well, she added like we all of us got something and then she added more at the meeting.
080I believe Patrick out there's a thinner. Yes. Um >> yeah. So, so we did make extras and we did have packets, but then they brought additional supplement that we did not have prior. So, we saw that at the same time. So, we we don't we don't have the capabilities obviously in like real time to make copies on like if they give it to us ahead of time, we always have copies. Uh we always have copies for the members in public. Um but there was a um this smaller packet that Heather's referencing >> and that's what she was speaking to. So, it wasn't the o overall. >> I think that was the one they put on the projector, too, which obviously didn't match. >> Exactly. Patrick, that's not the same. >> Yeah. Yeah, that did not
081match. >> Did this most um recent information get sent to the um to the ad hoc members or the or or us yet or not yet? >> No, you didn't get it yet. It's it's um what we're going to talk about with the legislators tomorrow. Um, so it's not even it it's the information. It's pages from the information that the ad hoc committee has already had. >> Yeah. It's it's uh it's not new information to you, Courtney. It's essentially a streamline of information to the state legislators. >> Okay. Thank you. Um and um Jessica reminded me too any presentation even if we've gotten it a um after the fact um it is posted on um the school renovations project website. So like even that um presentation that you're referencing it is >> be re Oh
082revised definitely make sure it's revised. >> Well whatever it's been present you have is not in there though. Yeah. >> Um, so I guess that after tomorrow, um, maybe we will have some information. I ju I just to your point, Heather, we're paying these people a lot of money >> and they're they continue and I think I may have said this at the ad hoc committee because it's been eating away at me. Um, we continue to have them building two different buildings and we have to narrow it because it's costing us a lot of money. Uh, I'm sure I don't know how much it is, but I'm sure it's costing a lot. We need to get to a point where we say go for the high school and it's this group, not the ad hoc
083committee that needs to make that decision. Um, and then we have to tell the ad committee, okay, so you're building toward this path, whether it's both, whether it's one or the other. >> I kind of thought we had already I don't think we did. It was physical vote. I did vote on that. >> We talked about it and we consensus. >> It was a consensus. >> It was not a vote and they need a vote because that was consensus. I think it's frustrated because I feel like we talked about that a long time ago and it was already decided that that's if we need to take an official vote like that's fine, but it was very much talked about and we came to that consensus for all the re a lot of reasons that you
084just said and more that that was the way to go. So they don't know why it's still going around. >> Like I would I would make a suggestion I'm not making a motion. I would make a suggestion that we just kind of all agree on the fact if I vote that we go put our concentration on the middle school high school. If there's money for us to be able to do to, obviously, let's do that. But let's start to have them put some focus on just this one school based on the fact that that roof situation is going to make it like you almost have to do it that way. Well, you would because then what would happen is you'd still have to go if you did the high school roof >> and you would
085have to go a special legislation to then >> I know I just noticed the screen the screen or >> Norin did we lose you >> okay the screen went dark for a minute we weren't dark in time >> there was that discussion that was talking Yes. Yes. Jen, they said, "Oh, we didn't know that." So that at that point should have said, "Oh, at this point, we can hear what you're saying to us." >> But it needs to be a vote. >> Do we need to make a to have a vote on it? >> We had a special we had a meeting that was solely about this. It was on a It was on April 24th. >> And what we decided to do was that um we we made a it was a consensus that
086it would be a a new high school, not a not a renovate to new. And and the the way the minutes actually read is a consensus was reached favoring new construction over a build to new approach for the middle school high school. Recognizing potential financial constraints, the board agreed that if only one project could proceed, the middle high school would be the prioritized. >> Yes. Yes. >> To address concerns about the project timeline in progress, Denise was going to talk to Jim Giuliani. Kate was going to draft a letter to the board of selectmen about the money situation. >> Yeah. Right. >> Because we were making the decision on the high school middle school based on financial considerations. >> So should we formally vote? >> And I think at one point we were waiting because
087we thought maybe with all the different reimbursements if things pass that we might like Patrick was wondering if we would be able to do both if like every single card fell in place. But I don't know that that's necessarily. I think we still need to at least get the high school. >> Yeah. >> Narrow narrow the the scope to the high school what it has to be. And actually I brought I don't >> So whereas this was just listed on this agenda for an update. Do we want to put it on the August 27th for a vote and then we'll know what happened with the legislature and you have our meeting tomorrow. Maybe that'll clarify some things. Yeah. There is no way at all you're going to get like this is doable. >> Yeah. Or
088they may say >> because that's one of the reasons I think we were trying to figure out, you know, like if every single thing fell in the right order, could we actually do both? Um but I'm happy to have it be put on the agenda. There'll have been you guys will have met with ad hoc. There will have been one more I mean you guys will have met with the legislators. There'll been one more ad hoc committee meeting as well by the time we meet again on the 27th. and then if we you know put it on our agenda with more information and then say you know like if we need to take a vote. So in in the um presentation that was given to the ad hoc committee there is a it says to
089take action on the school constru construction program options A B and C. It is um like the third or fourth page. Third page, >> you know, you Jessica, it looks like this. >> Yeah. >> And it's got all three options which we would want us um vote on. So I think if we have that as our guide for the next meeting that we then say, you know, we're voting on A, B, or C. And Denise, could you tomorrow after the meeting between you or Patrick maybe just send the board a summary? Not for us to respond, but just for us to know and then that way going into the ad hoc meeting, we can at least have an idea. >> Yeah. what's anticipated. We did not really see numbers of like feel like every number
090it's always at that low percentage like maybe that's I'm glad that Patrick asked for more different possible outcomes because like all we ever see is that big number and then it's like how do we know what that could even possibly be? >> Well, and I don't think we had seen the estimates from GWWO until the last ad hoc meeting either. We didn't know like all the construction estimates. So it's hard to know like a how many reimbursement are we getting and b how much is it actually going to cost and then where does that fall? >> Well the scenario too is I mean all indications um the feedback they provided for the elementary school is um uh we're good on the space so we don't need a space waiver for the elementary school and uh
091get the 15 um% on the entire project uh for early childhood because of our preschool programs. Um, so we're looking at uh I think it's like 76 maybe 68 uh% for reimbursement. Um, but the one that was provided shows a 61 um percent. So we're confident that we're going to get the preschool and we're confident that spaces and why won't we show that to our local legislators? >> I just I thought one of the concerns was whether it was double dip, right? But whether the well and I guess that's it whether the special education or the preschool were in the areas that weren't being >> worked special ed to a different area. >> It was a special ed one that was in question not the president. >> So that was the only other thing that
092I didn't know if that was still up in the air. Something that I thought of because of what you said, Patrick, as far as the broad look roof is if we if we knew the high school and we get good reimbursement and we can get that done at the same time. Maybe we bond for the roof here so that that piece is done and we're we're not worrying about this guy is falling on this thing coming >> and it's less expense and it would be more palatable 10 years down the line, five years down the line for >> because we've been putting it off and putting it off >> because then the state would then be able to reimburse for other kinds of things that we need. >> Correct. >> Exactly. Exactly. Nothing. If we
093if we went here, if we did this first, >> we can't do the high school room. >> We can't do throwing the money away. >> Yeah. I think uh like um like engaging the public are seeing that Broadbrook is >> starting to get renovated too. >> You know, it's something moving forward too. Well, I think doing the high school also will just like one retain students that are leaving from elementary to middle and I think also it'll probably get people to kind of start going, "Oh my gosh, this is exciting." And then that next vote for the elementary will be easier. >> I just have another question. when you go and you're talking to the legislature the interpretation of uh special ed Patrick. So in that statute I I don't have it in front of
094me but it was uh for special education we're thinking at the high school it is to expand or enhance right um special ed services. So I'm just thinking do can you ask that can you kind of be get a little more information on that just so that we're thinking if we have to enhance something in order to get that you know that reimbursement that we're starting to think about that the program that we already >> exactly exactly >> just for being proactive I think well I'll mean I anticipate they'll give us the interpretation when the bill was developed Hope I don't know if they'll like because I know it it's really um DAS that's actually doing that now. >> They were just starting to look at it. >> Yeah, they said they would have something.
095So I might I we'll certainly ask but >> just just ask and then just in the back of my mind like I said as far as being proactive what it might you know if we had to enhance what might that look like? We're not going to do new whole new programming, but we have a lot of programming advice and we shouldn't be penalized if we can just enhance what we have. >> All right. >> Yeah. >> Um well, this is more for Denise and Patrick. Um when you have the conversation tomorrow at the meeting, I think it's really important that we need to pin the town down to a number. Um, you know, we went to the meeting and asked and the number that they're saying we have capacity for to bond is somewhere between
09630 35 million. Um, now when you look at the high school, the way it stands right now with whatever they gave us and some of it was wrong, that's going to cost us like4 million, which we don't have $45 million to bond, but I don't know if that 35 million number is a proper number. So, if we're going to try to pin the legislators down, I think we need to pin the town down as well because, you know, if if the legislators can get us space waiverss, can do all of this stuff and it still only brings us to 42 million to do the high school and we can only get 33 million, it kind of takes it off the table. Um, so I I would just like if we're going to try to get
097something from them that we try to get something concrete from the town side too as to what is our actual bonding capacity and how much of it can we have knowing that the police department wants renovations, the fire department wants renovations, we have roads we have to work on because, you know, I'm looking at all of it just from purely a money standpoint and I'm not seeing that we have the bond capacity to do the high school middle school based on the numbers they're giving us and what we're being told from the town site and that concerns me because I I don't personally want to go down that road to turn around and find out that oh we're short there's no way we can do this. >> Yeah. Well, I think if we get like
098a idea from a legislator and we're somewhere in that range, we would have a better idea. We're at 45 million. Not. But I don't think that that's a super accurate number because that was at like 54% reimbursement. >> That's clearly hopefully >> numbers have to get >> Yeah. Well, >> CSG and them, we got to get to a number. And CSG is not helping by having these variety of numbers and different scenarios that the percentage is going up, but the dollars are going up. It makes it very difficult to try to figure out where really are we. Um, so I don't know if you guys can push Jason a little in the meeting tomorrow to try to get a number. Um, >> all right. Thank you, Nor. We appreciate that input. >> Okay. Thank you
099for that um update and hopefully we'll find out more tomorrow. Um or at least let them know where where things are at. Um, next on the agenda is liaison and subcommittee reports. I know summer's kind of a slower time. I don't know if people have any any >> I think at the board of selective meeting last week the went forward and Denise did >> the what went forward >> CIP didn't go forward >> uh yes it was supposed to I wasn't there >> yeah I wasn't there either but I think >> it did spoke um as it pertained to the schools um he mentioned that unfortunately they had reduced the I I think it was the Broadbrook Elementary School asbestous whatever monies they had there um they were bringing down to zero because of the
100discussion of new school renovations. >> That was right. Yeah, we had talked about that at our >> so many conversations that we had forget sometimes what action was bullying. But yes, thank you. Thank you, Courtney. I didn't >> Was there anything else in terms of board assment that you wanted to record? >> Um, no, not in like nothing that you know would be relevant to our meeting. >> Were there any other obviously we just had the ad hoc can I make that count? But is there anything else in terms of >> finance canceled their meeting? There was no meeting. >> All right. Again, public participation. We don't have any members of the public, so we'll just keep on moving. >> Hey, sorry. Can we go back a little bit? My mic goes off. >> Um,
101athletics. This is more for Carrie, Patrick, and Courtney. Um, I'm wondering if we want to maybe schedule a meeting in August or do we want to wait until September. Um, we haven't met since for a while. Um, >> I always wonder if it's better to wait and get like a progress of what like fall sports are looking at. I don't know if that makes sense to you, but Patrick. >> It does because sometimes you pick up participation too when kids enter in September. So, um um so if we had one like the second week of September, I think we'd have more information at that time. >> Yeah, >> That works for me as well. Could you just shoot out like an email, Narin, and with like the date? >> Yeah, I'll look at the date
102and um Okay. >> Send something out. >> Okay. And next we have miscellaneous. Are there any other miscellaneous? >> I just I just Oh, I'm sorry. I just have a question Patrick about miscellaneous and and it can be um you know moved to another meeting but just looking at um the commissioner's report in terms of federal funds and what we what school systems statewide uh will be affected by some of the funds which is you know that we don't have the we don't have the afterchool programming but we certainly have professional development right in the app I think um e programs right English language learner program. So, so what I'm wondering the bottom line is um if you could kind of come back in September and tell us what your anticipation as far as effect
103on our system and you know how we would handle some of those things. >> I can answer some of it now. I actually was on commissioner's call with superintendents with an update on this actually this morning. >> Good. Good. Good. Um so uh they did say that uh title one and IDA which is special ed um that the state um um has received um confirmation they are receiving those funds. >> So those funds are coming down >> Lions um um is actually it's on the grant system so we can see that. So between one um our special day on Lions that's almost a million dollars. We did get confirmation of that funding will be available. Um, some of it's available now, some of it will be available in uh the coming weeks. Okay. In August.
104Um, the money is still in question, I believe, is is in title two, title three, and title four, which we don't have any title three ELLL funds, so that doesn't impact us, but we do have funds in um, uh, title two and title four. Do you know approximately what amount we have for 60? >> I thought it was 60. I think it said 60 in my head. I I have 64. All right. So, yeah, somewhere in that. Yeah. So, >> weren't we going to talk about that at the next meeting anyway, the August meeting? Um the impact of uh federal funds. >> I'm sure it'll be part of a finance sub. So, >> they said we put it on a end of summer agenda that they'd have more more of an idea by then. >>
105So, I can tell you as of today, that's the update and they don't have any additional information on title two, three or four. So that is the update as of today. >> So between two, three, and four, we're looking at $64,000. >> You know what we'll do is we'll confirm. I'll send the email out to the entire board. >> Okay. I mean, that's that's not as bad as terrible. >> So that's all the tutoring and all the professional development pack. >> There's I think there's some in title one, too, but title one um it's approximately um 470,000. I want to say the bulk of it. Yeah, >> had put out a spreadsheet. I I have it somewhere. Um, and our title two and title four, they had us at 76,000. That was that we were
106in jeopardy of losing. Um, I'll send it to you. I think CCM did it. Um, I remember it being 76,000 for those two, but I could be mistaken. Um, but I'll I'll send you what I saw. Irene, how do you find time to do all of those kinds of things? Still have a full-time job and a life. >> Yeah. Yeah. I find things really easily. I don't know. It's a >> It's a talent. >> Yeah. But we can put an update on the next agenda as well. >> And then did you have other miscellaneings? >> I had one. Um future negotiations are uh coming up um and reviewing uh the board of ed members are on that committee. It's only Fran um with three um vacancies. Um they do start from late August and they
107end by midocctober. Um um but I would like to go forward and start to engage the teachers union to proactively get early dates. Um, but before I can do so, I I would need um um members. >> Sorry. >> I'll do it. Patrick, >> thank you. >> I was gonna say it last time because I said we just finished. I'm not volunteering to do that again. Give me an Give me two years to relax, but I I'll do it. >> I'll do it, too. >> All right. Thank you. >> How many do we need? I mean, I'm interested in the teacher. I did the other, but I don't know how many people you need. Um, in the past we had four. Um, you you probably shouldn't have more than four because then it creates a
108quorum. Um, but um, three to four is um, >> okay. >> And also I mean and by having four so we can't come we still have three. That's it's a good number. >> Um, so we adding you Betsy. >> Yep. Thank you. >> Thank you everyone. I'll send out separate course correspondence and get some dates. All right. Did anybody else have any other miscellaneous? Okay. All right. And then we have other um items in correspondence. We have the national night out flyier um par educator tutor of the year superintendent of the year nomination. Did you figure out that that wasn't >> I think we put the correspondence. I'm actually not eligible. Even though someone did nominate me, which I do appreciate. Um they I wrote back to say I did not complete the application. They
109did confirm. Um >> has to be five years. >> Yeah. So in a year or two someone can nominate him, but it had to be at least five years. >> Well, it was deserved to be more. >> There you go. And there's an update about the Broadbrook um mural for the book of the year being put in there and then an acceptance of a donation. And then number seven, I think kind of spoke to what we just talked about a little bit, right? About the >> Since then, we had we had an update today on >> So there was a little information in there too, Betsy, about that. How good >> on the high school student was very nice >> and then the last one was the student. >> Yeah. That seems nice. I don't
110know. I can check. Do we need to make a motion to go past 8:30 now that it's or is it 9:00? >> It's 9:30. >> Okay. I thought it was later. I sometimes start at 7. >> You have me second guess myself. >> It's 9:30. >> We're like, we're not doing that yet. Let's not get overset. All right. >> I mean, unless we're gonna go another hour, but I'm hoping. >> No, that is not happening. >> Yeah. >> All right. So, I think we're through our regular agenda now, though, right? >> Yes. >> Are we good? >> Okay. So, um I need a motion to go in executive session. Let me just say too, we can stop the recording, but Courtney and Norin would stay on the meeting itself, right? That's what we need to
111do for once we go into executive session >> and I'll make a motion to go into executive session. >> We including Daryl. >> I uh um not for this one because those haven't been ratified. Um I have nurses and um >> just a few is going to be included. >> All right. So we have a motion from Heather. We need a second. >> Second from Denise. All in favor of going to end executive session. >> I >> All right. So, we're going into executive session at 8:28. >> But to your point, Denise, I anticipate that to be on the August one, and I will be asking both Daryl and um Ryan to stay for that. >> I thought that's why you were hanging out. >> I'm ready to go. >> You said, right? >> Yeah.
112Okay. All right. Sorry.