001Hey, at 6:30 we're going to call the meeting to order. Um, we will start with roll call. Mike Buller, >> Michael Bully. He >> Rudy Delury. Kirstston Eransson Pam Fington >> Pam Fington Marbor >> Carrie Folino >> Drew Goffin >> Drew Gin Marorrow >> Jessica Hall >> Amy Romanchuk >> Amy Romanuk Marorrow >> Scott Soyette Andover >> Lisa Touty Bana Adupoku Yousef Ahmed Avery Servia >> and Heather Summer from Hebrin. If we can all stand for the pledge of allegiance, please. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Jessica uh Briana is here. Okay. Hebrin Andover and Marvel community engagement in attendance at BOE public meetings is welcome. The public comment
002segment of the meeting agenda is set aside so the BOE may receive public comments. Procedurally, public remarks will be limited to three minutes and citizens will be asked to identify themselves and the town they are from. Because the BOE is limited by the Freedom of Information Act to discussing only matters on the agenda, the BOE is not permitted to engage in a discussion of the comments presented. Is there anybody here who would like to make public comment? Anyone online? Okay. And Jessica, for the record, um Kirstston Erlandson is here. All right. That brings us We're cranking right through item four, adding and uh deletion of agenda items. We need to add an item under section 10.4 in the financials. Do you want to >> Yeah, we just have to do a motion. >> Yeah, I'll
003make a motion that we add the agenda item handout 10.4G, 4G, which is a budget transfer for funding for, you know, repair. >> Okay, that's Drew Goffin. Do we have a second? >> I'll second. >> That's Mike Folier. All All in favor? >> Anyone opposed? >> Student representative reports. I'll go first. >> Um last week we had um team awards which celebrated the academic achievements and like leadership achievements of the students throughout the year. Um next or this week on Friday we start finals um mostly for eighth graders who are taking um Spanish or French and students who are in algebra or geometry 1. Um there's eighth grade promotion on June 18th which is which is the last day of school. Um tomorrow through Thursday 8th grade school will review their high school schedules during
004lunch periods. Um play day was at the end of May and the eighth grade and the seventh grade had field trips eighth grade to Boston and seventh grade to Lake. Um, for our seniors, uh, this past month we've also had some fun events. Um, last month we had our senior skip day and we also had our left recreation where we got ice cream because last year I was really jealous. Anyway, um, uh, and now this month, this week, we have our senior exams starting this week. Um we have our graduation rehearsal next week and yeah it's all coming to a very cool close which is um exciting but also a little nerve-wracking but I'm excited and this is also my last so that's why you're seeing this face. All right. Thank you. So, um the
005BOE chair report um some of you participated last week in the U meeting on the budget. We've agreed on a budget to come forward uh for the community to vote on. It's important to remember that the vote is Tuesday the 16th and that is also graduation day. Um, I raised that question because or that comment because it's really important that we encourage our family and friends to get out and vote. However you choose to vote, it's we really need as many people as possible. Um, and it's all three towns. Just because it failed in Hebrin doesn't mean that Andover and Marboro don't have to come out and vote again because it's actually a different budget than they voted on the last time. Um, historically we do see that those numbers tend to drop, but um,
006you know, we really encourage you to get out and vote. Um, encourage your family and friends, bribe them, do it on your way to graduation, whatever it takes. Um, please come out and and cast your cast your vote. Um, and that's it for me. >> Yeah. So, um, I do plan on sending, uh, several communications over the course of this next week uh, as a reminder to that exact point. Um, I wanted to make sure that I was communicating with families in a way that it wouldn't be something that I communicate with a week ago and then gets forgotten as we get closer to the referendum date because I am concerned about that as well. Um, so I do have several reminders that I've written and plan on spacing out over the course of the
007next week to send uh to send your families in the community and I agree with you just every vote counts. Um, we definitely need to get uh people out there again. Uh it's exciting time of the year as Brana and Avery did a great job of capturing all the fun and exciting things that have been going on across the district uh between Get Out and Play Day, Raptor Recreation Day, uh the senior outing, um the middle school awards events that have been taking place, um the senior prank, which was which was quite funny. It was a rave set up in the school, but the day started off at 5:00 am with several of the seniors gathering in Mr. Nater's front yard. Um, and uh, it's a great, it was a funny picture of Mr. Nater
008standing there with about 30 seniors. Um, so that was that was good. Um, obviously graduation is upon us uh, next Tuesday. Um, I was having a conversation with Dr. Velle earlier this morning and I looked at her, I said, "Wait a second. Is graduation next week?" And she said, "Yes, it is." And it's been a bit of a blur over these past few weeks as as you can imagine. There's been a lot of things going on. Um, but we're we're really excited for our seniors. We're excited for all of our students to get to the end of the school year, enjoy a very welldeserved and students and teachers to get to the end of the school year, deserve a very well-deserved and hopefully restful and enjoyable summer. Um, and hopefully we'll have more days like
009we had today uh in the months ahead. Um, I wanted to just close by thanking both Avery um and Brianna for serving as board representatives for both the middle school and the high school. Uh Avery did it for this past school year. The great news, Avery, is you got another shot at it. You can apply to do it again as when you uh at the beginning of your junior year. Um and uh if you have any interest doing it, you did a great job representing uh the middle school. We appreciate it. And Brianna, you did it for two years for us for the high school. You did a great job representing the students of of uh your your graduating class. We're excited for you. What do you got planned for next year? >> I'm going
010to college for nursing. >> Nice. Definitely need nursing. Nursing. So, and I just have uh some parting gifts for both Avery Andriana as a token of our appreciation for you, sir. We can once you get a chance to open them, um if it's something that you'd like to exchange from the school store, you can certainly do that. Mr. Landers said that's not a problem. So, that concludes my report. Okay, that brings us to um item eight on the agenda is the student program spotlight, the recognition of the CABE student leadership award recipients. >> Yeah, so this is a just a wonderful part of our evening. I said to our students who are being recognized and their families that are here to join them and support them that you know um the student program spotlight is
011certainly the best part of the uh meeting in my opinion um where we are just recognizing the great things that we have and the great students and staff that we have here in the district. So, the CABE Student Leadership Award um is uh given out annually to two students from the middle school and two students from the high school. Um Dr. Brisgall and Dr. Serusi are both here to rep uh recognize the students um in their representative schools. We're going to start off by having uh Dr. Serusi who's been deep in the conversation uh get up and talk a little bit about our middle school recipients. So award we had two nominees for seventh graders. The first one we'll talk about Cherry. Addison is a seventh grade student at R Middle School on the gold
012team. He is wellrounded, excels academic. Some of her interests include dancing and playing lacrosse where she plays midfield. Outside of school, Addison plays lacrosse on the grand youth team as a senior. She loves lacrosse and being a senior means that she is the oldest age group and a leader of her lacrosse youth lacrosse team. Addison has been dancing has also been dancing for five years and has been in a number of recital. She takes acro, hiphop, ballet. It also helps to teach tap and acro classes for yog. Addison loves to dance because she gets to dance with her friends and they can tell stories through the music. The gold team describes Addison or Addie as a compassionate student who cares for herself and others here at Middle School. Addie has maintained academic excellence throughout this
013school year despite having high marks will strive for higher wanting to compete. wanting to complete understanding the concepts being presented in your class. Addie has worked as a peer math tutor for much of this school year. She is a good leader and coaches her peers when they are struggling. Addie is respectful to students and teachers alike. Addie always brings a positive attitude to the school building each day complete with a smile. Congratulations I'm excited. Good looking mom and dad too. >> June Randa is a seventh grade student at Grand R Middle School on the inquiry team. June is a very well-rounded student in addition to her academic excellence. June participates in a number of extracurricular activities in sport. She is a member of the math club future problem solvers, the track and field team and
014is part of the backstage group for our drone. Additionally, she plays clarinet and band. Outside of school, June likes to play soccer and enjoys writing, drawing, and reading. The inquiry team teacher stated that June is a student who embodies the rare combination of academic tenacity and deep personality. Throughout this year, she has distinguished herself, not only through her commitment to her studies, but through the quiet, consistent way she elevates the community around her. June's most remarkable quality is her inclusive leadership style. In collaborative settings, she's the first to ensure that every voice is heard, actively seeking out the input of others and creating a space where everyone feels valued. Beyond her social contributions, June's perseverance is truly inspiring. She is a go with the flow student who handles challenges with grace. Even when navigating difficult
015tasks or stepping outside of her comfort zone, she remains dedicated to her growth and consistently puts in the hard work required to succeed. June June is a role model for her peer representing the very best of our school's values. Kindness congratulations. bring up that blue. We'll get pictures maybe after we get everybody together. So, it's my pleasure to recognize one of this year's recipients of the Cage Student Leadership Award, an honor presented to a student who exemplifies outstanding leadership through service, commitment, collaboration, and integrity. This student has consistently demonstrated what it means to be a leader in our school community. As a class officer, editor and chief of the yearbook, director of the unified drama, and a member of chamber singers and drama club, she has willingly taken on significant responsibilities and challenges while helping
016others succeed in her leadership extends beyond our school walls as well. Through her work as camp counselor at Neto Camp and her service at Cold Brook Assisted Living, she's shown genuine concern for others and a commitment to making a positive difference in her community. Whether working with young campers, supporting senior citizens, or collaborating with peers on school projects and performances, she approaches every responsibility with compassion, dedication, and professionalism. What makes her especially deserving of this recognition is her ability to bring people together. She leads with kindness, works effectively with others, honors her commitments, and approaches challenges with maturity and diplomacy. Her positive influ influence can be felt throughout our school community, and she has earned the respect of both her peers and teachers through her actions and character. So, on behalf of our entire school
017community, I'm proud to recognize and congratulate ALL RIGHT, MASON, COME ON UP. All right, so Mason um has distinguished himself as a leader in virtually every aspect of school life. As a threeseason captain in cross country, indoor track and outdoor track, he has earned his teammates respect through his dedication, work ethic, and ability to motivate others. His leadership extends beyond athletics where he has excelled academically while balancing an impressive commitment to music. He's been a member of the Connecticut Allstate Choir, the CMEA Eastern Region Choir, Turner Oak Musical Music Festival, and the Triam Music Honor Society. So, beyond his many achievements, what truly makes him deserving of this award is his commitment to helping others. Through his involvement with Grand Pure Helpers, his work as an assistant basketball coach, and his work as a counselor
018for the Young People's Center for Creative Arts, he has consistently dedicated his time and energy to supporting mentoring, supporting, mentoring, and encouraging. So whether in the classroom, on the stage, on the athletic field, or in the community, he exemplifies the qualities this award is designed to recognize. Commitment, integrity, collaboration, compassion, and leadership. So on behalf of our entire school community, I'm proud to congratulate you. So what we thought we would do is maybe have both principles, all four awardees as well as uh Scott Soyette who is our cave leazison maybe just come up stand here. You can get a picture of everybody. >> I'll stay out of the way for a second. Awesome. Thanks. >> Congratulations everybody. All right. So that brings us to item nine. Nine on the agenda, the consent agenda. Um is
019there anything you want? >> Yeah. No. Uh so it's the approval of a number of minutes from a regular meeting, special meetings um and different district meetings. There was uh I think one error with a number that was in one of the ag um one of the minutes. Drew pointed that out which we appreciate. That was fixed. And so what you are approving is the corrected version with that $1 amount that likes. >> Okay. Okay. Do we have a motion to approve the consent agenda as presented? >> So move. >> Scott Soyette is the first. >> Second is Mike Bolier. Any other discussion on that? >> All in favor? >> I. Anyone opposed? Anyone abstain? Okay. Item 10, new and unfinished business. 10.1 is the renewal of the food service contract. It's an enclosure 10.1
020in your packet. from this ordinance. >> So, um 10.1 is the enclosure. So, there's a memo there that basically speaks to the fact that um we went out to bid for um an RFP for a food service management company. We have the ability to have um four additional um renewals. Um and so this will be our first renewal with Chartwells and um the state of Connecticut has reviewed our documentation and has provided the ability for Dr. McNamera to enter into contract with this with the company again. Um now it's just up to the board to say yes. >> Okay. Do we have a motion to authorize the superintendent Dr. Colin McNamera to enter into amendment number one with chart walls for the upcoming 2026 2027 school year. >> I'll make a motion. >> Second. >>
021Okay. >> Jessica Hall was the first and then um Amy Romanuk was the second. Sorry. Any other discussion on that? >> How has it gone? Um, so it was a rough start, but I think it we're leveling off and and finding our way. >> Does Marvel have any input into this or they just basically go along with >> They sort of go along, but they had chart wells before we did. So yeah, they don't have any They really haven't noticed anything different, so to speak. >> Any other comments or questions online? Okay, take a vote. Um, all in favor? >> I opposed. Anybody abstain? >> All right. Item 10.2 is an update and discussion of projects requiring bonding. So I just wanted to just take a few minutes and and kind of give everybody an
022update of where we are. Um as as we had discussed in previous board meetings and with both finance and facility subcommittee um we had um procured the services our architecture firm and I'm blank. >> Prior prior thank you I'm sorry to put you on the spot like that. uh Fri Associates to to really look at the list of priorities that we had identified of projects that needed to be done um and try to get um to try to get a better idea of what the total cost for those projects would be and and looking at um how they're going to end up some of them are going to be eligible for different reimbursement rates from the state depending on the project and a variety of other things. Um I wanted to just get a sense
023from the board um how we wanted to move forward. they have completed that report. Um, and we had talked initially about having potentially a special meeting to review and and discuss this as a collective board. Um, if that's something that the board wanted to do, we could look to do that at some point. Um, you know, we could we could look to do it as a special meeting in potentially in August. We also typically do have a fairly light agenda for our regular board meeting in August and so we can just include that as a part of the regular agenda where we have representatives either attend uh the meeting and kind of go through the list and we can discuss priorities and whatnot. Um I just wanted to get a sense of of some some
024direction at the board want to go to moving forward because we have to discuss a number of different things. Number one is prioritization of projects. Obviously, some of those priorities are going to be pretty easily pretty more easily than others more easy than others to identify because just, you know, a roof is a roof and a roof needs replaced sooner rather than later. Um, but there's going to be other things that, you know, we have to talk about. And then the other thing that needs to be discussed is kind of the process that we want to use because we do have some options with regards to the timeline of going to bonding. We typically it's done either in November or it's typically done in in March. Um, I'm sorry, May. Thank you. I knew it
025was an M. Um, it's typically done in either um November or May. Um, >> I I am cons. >> It just threw me off for a second. Students are getting an opinion. >> She wants to go to bonding in May. Um, so, uh, we just have to talk about that. And um I I would be remiss if I didn't say after the latest budget uh process that we've gone through and the challenges that we faced um I I just think that we need to be very thoughtful about that. Um there's obviously just things that we need to talk about and things that we need to consider. So um I've just been looking for a little bit of direction. If we wanted to have it as a part of the August meeting, it would probably be
026a longer, more meaty agenda in August. Um, if we wanted to not have such a long needy August agenda, we could maybe look at having a meeting very early in September as a as a standalone separate meeting. >> Is it possible? I feel like I'm, you know, throwing out a can of worms here. We already know that the town is planning on bonding. We know, I believe Marorrow is planning on bonding. Is it Andover? >> Yeah. So, is there a way for us to meet with, you know, the boards of finance for Marboro? Um obviously Ender will be included although we don't have a bond but I think we have to have a larger conversation around um all the projects that are going to go to bonding and how are we going to prioritize them
027because if three different bonds come at the community nobody's getting anything through and I don't know the process on how to do that but I think we can't ignore the fact that um everybody's got something that they need and how do we how do we go about it? So, I'm wondering if there's a special meeting that includes the boards of ed um the towns and the boards of finances. >> Yeah, we could certainly work on doing something like that. Um if we're going to do that prior to discussing our individual needs, we probably want to do that sooner just so we can get a sense from the other sending heads. Do our individual needs go through the facility subcommittee first or >> so we've really gone to the facilities and finance subcommittee. We've discussed discussed
028kind of the needs and and really the the what we had talked about doing was engaging with fire associates having them do more um specific cost analysis for for the different projects. They also what they do is they take and they then we they have the ability to kind of add to the dollar amount that they've come up with for this snapshot in time because you know if this is a a project that we're not going to bond out because it's at a third level priority. So we might not we might phase the bonding, right? We might phase the projects and say, "Okay, we're going to clump these seven projects in the first priority and and here's what we anticipate as the cost." Well, it might take another year until we go out to bond
029on the second level of priorities so we can add a year's worth of of anticipated cost increase to the to the projects themselves. So, um, yeah, but the idea of doing it if if we're looking to go to bond next year, which is what we've talked about to this point, it's just we do have to consider the timing of it. >> So, I think Heather's point is right that we need to bring in the local boards, the finance at least, but also the community. We saw people here talking about that and how great that tour was. I wish I'd been able to be there. Um but I wonder the same sort of thing bringing making it a very specific very wellannounced a community meeting for you know RAM's long-term plans regarding bonding and let make
030sure it's everyone knows about it. Everyone wants to come can can be here and if we take a tour of 50 people around the facility fine. Um but to to show you we're not going to take them up on the roof but you know we can show the some of the things that that need work and show them around the facility at the same time and show that actually we don't bite you know I think that would be worth doing and I think that would be not a regular meeting but a special meeting late August September something like that. Yeah, we would just have to make sure that um if we just have to make sure that if we're going to call it a special meeting that we have enough board representation to have a
031quorum. >> Yep. >> If we don't call it a special meeting, >> then we can't have that many board members. >> Then we we're limited to the number of board members that can actually do it. So, it's it's it can be a bit challenging. Um, I I I want to be cautious too about about um not being able to proceed because it's it's often hard to get 11 people to say, "Hey, this is a day and a time that works for for individual board members. It's going to be a greater challenge if we say, well, now we need to take the collective boards of finance and from this town, this town, and this town and bring everybody together and find a date that works." I think it's better to do the community one as a
032community to say this is what we think we need before we go to the boards of finance before we talk to them in detail and tell them well look we send them letters say we're looking at bonding but um I would rather to have this board say okay we see the things that are coming we've prioritized them and these these ones got to be done soon these ones can wait a little while these ones can wait a little longer if necessary and and then to be able to go to the boards of finance and say, "Okay, here's what we've got. What have you got? You got, you know, if if you're going to bonding for a huge project for, you know, for the town um then, you know, maybe we can time things in in
033such ways. But until we have that priorization, I'm not sure how much of a meeting how much good meeting with the with the finance boards of finance." >> Yeah, I would echo that. I think we need to have a good idea of what we absolutely need going into alleging with the boards of finance. That's imperative and I would suggest that we use that on this date. It's there. It's already on the calendar. We use that meeting to do something substantial related to perhaps make our plan and then have a special meeting with September time. >> Sure. And yeah, I'm just looking for direction. >> Um, the folks online, board members online, >> any thoughts or comments. Okay. So I guess then we'll use the August meeting. Is that are you thinking a discussion and then
034a different date for a tour or what are you thinking? >> Well, honestly, I would if if there are things that to look at on a tour, I would like to be able to do that, too. see you see what there is to see to say no I I haven't actually gone and look at that loading dock I know I could just drive around and do it you know >> so if >> pictures were worth a lot >> stand there it's worth a lot um do you think we can do a tour in >> bonded bonding projects >> we can we could prioritize the projects that would be >> yeah everything but yeah >> so we could start with a tour of the projects and then discussion afterwards. And I'm thinking >> maybe you could
035do a virtual tour. You just film it. >> You could probably do both. >> Yeah. Post it online. >> Um it's actually a good idea. We have it out there. And then um I think we could do so after the tour we could probably have to I think the best thing would be to do discussion like we did for the budgets and allow people to make comments and ask questions that clarify um and not and have it be um back and forth. >> Does that make sense? >> Yeah. So we can talk with representatives and fire and associates to make sure that they can be here for the date of our schedule meeting and yeah we can do that >> out of school days we can't get the video students to come take a video
036of it that would actually be very useful to film the tour and that's the that's the video you put online >> you know not quite the polished thing that you would get if get it up front, but in some sense better. >> Yeah, we could. Um, but we have we have IT workers in the district who can capture. Yeah, that's why. >> Any other comments on that topic? >> That will bring us to item 10.3, the audit for the 2025 2026 fiscal year. and closure 10.3 in your packet. >> Yeah. So, I just wanted to just update the board on where we were with this because obviously with the um error that was discovered uh the finance error that was discovered um after our last audit that had not been discovered by our previous auditing
037firm. You know, there was a desire to move in a direction of having somebody else, a different entity, look at our finances, go back and do a review of previous audits that have been completed. I reached out to some colleagues of mine and essentially was provided with um name and contact information from with um Leslie Zole who is a representative from Clifton Larson Allen which is a very large um auditing firm and financial firm. And you could see on the second page on the back page, attachment A of the memo, I asked them to provide some information about um towns and municipalities uh boards of ed that they've done work for. You can see it's a comprehensive they they do a lot of work across the state. Very reputable company, very reputable firm. Um one
038of my colleagues said that they've worked for this firm for the 15 years as superintendent and they do an outstanding job. So, Eva and I had some conversations with Leslie and one of her associates and essentially landed on moving forward with having this group um go ahead and perform next year's audit as well as go back and do that deeper dive on the previous audit books. Um the reason I wanted to bring this to the board's attention is that typically their fee that you can see at the bottom that they are um going to be charging us is $55,000. that is typically a dollar amount that would require us to go out to uh per our budgeting procedures would typically require us to go out and do a request for proposal. There are circumstances that
039allow us to not go out for to to do an RFP. One of them is timeliness. There's a variety of things in the context of the policy itself that allows the superintendent to bypass that process which we do on very rare occasions. Um, this is one that I felt was substantial enough because it would have just delayed us uh with engaging with a firm if we had to go through the entire RFP process and essentially we're going to start separating tomorrow. Um, so anyways, we just need to move forward in a very timely fashion. So, I just wanted to bring it to the board's attention. What I would anticipate doing is having CLA do the uh the audit for us this year, do that deep dive back looking at our previous audits, and then we'd
040go through that RFP process during next school year, right? Earlier in the school year, go through that RFP process. If it turns out that COA is the continues to to serve in that capacity after going through the RFP, great. If it turns out that we end up moving with a different auditing out firm as a result of the going through the RFP process, then then that's fine, too. Um, but that seemed to be the best approach um from from my perspective. So, I just wanted to bring it to the board's attention and see if anybody had any questions. At this point, what we need is trust more than we need lowest price. Yeah, honestly RFP is about finding the best qualified thing and I don't think we have the expertise right now to decide who's
041best qualified and hearing advice from and seeing that list including Hebrin and Marorrow and and um Manchester on that list is like okay this is somebody trusted by our local folks. >> Um and that's that's right there says a lot to me. I'd rather go with somebody we think we can trust after the mess we've had. And I don't, it's not that I think there's anything wrong there, except that we want the best we can get. >> Yeah. Yep. And and in speaking with um Leslie from um CLA, you know, she said that they could if if they get through that review of previous audits in a more um you know, typically we have the audit report presented to the board in February. um if they're able to go through the audit reports, the previous
042past year's audit reports and be able to provide us with a with kind of a report out prior to February, they're then willing to do that. It's just so we we can get that to happen sooner than that time. >> But but their first priority would be audit for 25. >> It's they're going to do that. They're going to do things concurrently. Okay. But but what she said to me is that anytime they transition and take over a a book of business, they they'll go back and look usually at at at a minimum the previous year's audit report. And what I've said to her is obviously we're looking for you to go back further than that. Go back five years, six years and and really do that >> before the the first year that we
043had that that gap. I mean, I think we want to go back one year before that at least. See what was there, what was right, and then see what happened starting that year. So, that's that's probably seven years, isn't it? Six years anyway, >> I think. Six. >> Six. >> Which is probably a lot more than we're used to doing. >> Yeah. >> But it's still I think that's necessary. >> This this document is only though this fee is only for the 25 26 year, right? It's for the 25 26 years plus the plus that >> because that I didn't see that in the writing. >> Yeah. So I I didn't see it as well. That's why I had a a conversation with her following receiving this and I just said I want to make
044sure that I have an understanding we she does understand. >> Okay. >> Do we have to approve this then? >> Technically no. Technically no. That's why I didn't have >> anybody has any other comments or questions. Good. Okay, that brings us to the financials. All >> right, so 10.4A in your um handouts is the net favorable position um ending May 31st, 2026. Um I'm currently projecting a net favorable position of $53,635,000. However, we have to account for revenue and that there is a shortfall in revenue of 95,775. So, let's try that again. $95,775. Um then, uh so there's a revised net favorable position of $47,860. um at this time. Um when looking at revenue, our excess cost um again came in a little bit less due to the fact that we have student movement. Um
045so we had to reduce for the students that moved out that were higher cost special ed. Um in positive news, we had some unanticipated revenue that encompasses tuition and special ed services. So, um that used up um or netted out some of that um by $63,344. Um basically currently right now we are seeing um where there's significant savings include salaries, benefit and purchase services. And some of this is due to uh staff movement. Um our open enrollment for health insurance benefits is late is after the budget is approved. Um and then our purchase services is again um directly related to some of those special ed students that have moved out. Um again this is for May 31st. In August we'll review the final uh for the year for this fiscal year in August. Um for
046capital improvement um we have a net available position of $47,13246. 40,000 of that um is spoken for for sidewalks, but we're going to be starting that in July 1st. So, a purchase order has not been entered in this fiscal year to encumber that $40,000 as of yet. Um the reserve for educational expenditure fund currently reflects $31,2.96. Same idea here is that because um we took 235,000 to uh reduce the ask for next year's budget to put towards the loading dock project that again starts on July 1st. So those funds will be encumbered on July 1st. Um so are there any questions that the board may have at this time? >> I'm not sure I understand the tuition. So we have student we have students that come to us um when we budget we budget for
047regular educational expenditures fully. We don't budget for the special ed services because we're not sure what they might be at that time. >> So special ed services that we charge for over and above the student. So we we get to do that. >> We get to charge. >> We do. It's built into the contract. >> It's built in. >> Yeah. So there's >> out out of district students. >> Yes. It's it's it's only for out of district students. >> Oh, okay. >> So So the the the anticipated revenue that we put into the budget into the levy sheet is is base tuition only. >> Right. >> And then stu the sending districts have to spend have to pay us additional tuition costs depending on different services that they might receive. >> Okay. >> Under the
048Columbia students, but it's not Columbia. No, it is Colombia and and >> some >> it's some Colombia, but then also we might get a student placed here like it could be an agency placed here, right? It could be a student like you, you know, it could be an agreement that we have with a different town of the state. >> Sure. >> So, Yep. >> But it's just it's it's beyond what the anticipated base tuition is. >> Yeah. And and the salary benefits I mean not not salary and benefits but the salary favorable is that because we have open positions with them because of the and then we had people who resign so you have turnover and sometimes new hires >> right. >> Okay. Excellent. Thank you. >> Yep. >> All right. So 10.4b 4B um
049is a memo in here that is um asking the board of education to um consider the purchasing of 59 handheld walkie-talkies um with multiple charging units um at a cost of $29,213. The reason this is being requested is because these walkietalkies that we use on a daily basis um for safety and security needs within the district are no longer going to be serviced I guess is uh the best way to they've reached their end of life. So the manufacturer will no longer be making them or selling them. Replacement parts will be available but the firmware and software will not be maintained or supported. Just got to ask why 59 >> just the number we have. >> We have 59 now. >> How old are the obsolete ones? >> Uh they're actually not that old per
050se. If they're seven years old, I'd be surprised. Yes. Yeah. Unfortunately, not much because a lot of them are really starting to they're they're asking for help, but we can't help them. What do we do with 59 North? >> Oh, we have staff me. So, you have one in the library sitting here for um staff members. Uh anyone who goes outdoors needs to take one. Um so, if they're classes outdoors, you have them in the offices, your custodial staff has them, your your hallway uh monitors have them, your safety officers have them, there the nurses have them. Anyone who needs one that needs to get somewhere quickly has one. So, we're going to donate the old ones or just >> I'm not sure if they are donatable, but I can look into that. >> We
051have a disposal of equipment policy. We would just follow that. If it's if it's obsolete and not functioning, but worthwhile, then we have to really just dispose it. Otherwise, we offer it through sending towns and then we can sell it on deals. So, there's all processing. >> Okay. So, we need a um we have a motion to transfer $29,213 as presented in enclosure 10.4B to fund the costs of identified one-time purchases. >> I'll make a motion. >> Scott Soyette is the first to second. >> A second. >> Second is Amy Romanchuk. Any other discussion on that? >> I just know how important it is this very important for security. So, there. Okay. Um, all in favor? >> Anyone opposed? Anybody abstain? >> Okay, passes. Okay, so the next uh agenda item is 10.4 C. So
052this is the regular um budget appropriation transfers that through the course of business um get completed. This is for the month of May. Um, the 16 journal entries represent $171,68.81. Are there any questions that the board may have? >> I'm still confused about unallocated personnel. Why things are moving in and out of? So before I got here, um the board members at that time were having problems following if money was moved from one account to another account directly. So they agreed upon having personnel and benefits go into an unallocated account to have it easily identified and so that they can see the money go in and then the money come out of there. >> Okay. So that's just very intentional. We it always seemed to be that one that >> yes >> did but that's
053that's just what >> so just the topics not the dollars so the 220 and 224 lots of unanticipated so what happened to the facilities it's 42,400 >> so when we get to the end of the year um Mr. Slay hopper likes to find unanticipated uh repairs unfortunately. So, uh so you're going to see one at the end here. So, when we turn on our air conditioning, um because we're a two-pipe system, um we have lots of valves that will leak. Um so, um I don't recall off the top of my head what that one in particular was, but I if I remember correctly, there was some vandalism. Um some uh a blockage in a pipe. um in the sew, not in the sewage pipe, but Oh. Oh, yes. Right here. So, that's 220. So, it's
054back bathroom leak. Um there was dividers that got vandalized in the bathroom. Um boiler backflow failed. So, yes, we get to pricey um items. And so, Michael also added a little bit in here um to make it through June 30th. Do we have a motion to approve budget appropriation transfers in the amount of $171,681 as presented at the board of education meeting? >> So before we I want to have one more discussion while we're ready for discussion. You said a question for vandalism. Do we have the ability >> if we can identify the students we do try to collect? So, this brings me back to my college days. Um, you know, drunken nonsense. Pull the fire alarm at the end of the year. You got a bill for that nonsense, no matter if you were
055there or not. So, is there the ability under any state law to say, "Hey, we had a $10,000 vandalism charges and these get build out to parents across the district." Is that a you know is a what's this bill for $32 vandalism and then it may just culturally say hey I just taxpayers picking up vandalism >> so in the bathroom if you don't have cameras >> no that's why that's why a little bit harder >> that's why it would be allocated across every student as a you know vandalism like fee Oh, >> that's a good point though. >> I mean, really, it's >> it's not unprecedented. >> Yeah, >> right. That the colleges do that. >> Colleges do do that. >> That universities do that. >> What's that? >> Public universities do that. >> It
056was It was fire alarms. It was vandalism. >> Am I doing paid fines every night? >> Yes. >> We're always in trouble. I mean, it's just something we should >> about it. >> We It's just something we should, you know, think about like >> $200 bill for a broken door. >> Right. >> Exactly. What did you do to the door? She didn't touch the door. >> But moving on. >> Yeah. I just wanted to >> It's a good point if it's possible. >> I didn't get in trouble in college. >> You know, I can verify that. Okay. Do we have a motion um to approve the budget appropriation train? >> Scott was first. I needed a second though. >> Drew second or first? >> I think I was part of the discuss. >> Whatever you
057think. Any other discussion on that? All in favor? >> I opposed. Anyone abstain? Okay, >> thank you for that. Um, there is no food service report because it was too early to get all the figures. So, we're going to table that. Um, student activity is 10.4e. Um, as of May 31st, the balances match with the um bank. If there are no questions, um, your next item is 10.4F, 4F which was a handout on the table. That's the short-term investment fund for the month of May. We reinvested dividend of $617.99. And if there's no questions on that, 10.4G is what um was added to the agenda at the beginning of the meeting. So this is um another unanticipated um cost. Yeah. FAC. Yeah. Facilities. So um in May the board added the ability for Michael to
058remove something from next year's budget to do it in this year's budget. Um and unfortunately the cost the so once once you go to remove the door um you noticed how bad the brick because it's blocks I guess is is the best word the blocks are very um so they've taken on water they're unstable um and unfortunately um there's an additional cost to completely demolish it and rebuild it from scratch. >> What was it in this case? the wellhouse, the pub house. >> That's right. >> Yeah. So, it's it's not unlike any other home improvement thing that you do where you take apart a piece of sheetrock and underneath you go, "Oh, there's mold and now it's going to cost me x amount more." Right. It's just it's the reality of any type of construction
059project. So when the when the contractor that we're working with >> Michael >> so when the contractor who's a trusted contractor that we've worked with for years here in different districts when they got in and started to uh address the issue as we anticipated it and they anticipated it being done and pulled back the sheetrock and found some not literally sheetrock but just you know got into it and discovered that the entire building needs to be raised and rebuilt. So, if we're going to do it, just do it right. >> How long is it going to take you to do it? >> They will have it done by June 30th. >> That's why they've been doing >> anything in that time. >> Yeah. >> And a motion to approve the budget appropriation transfer in the
060amount of $13,747 is presented at the board of education meeting. So move >> Drew Goffin is the first. Second >> Amy Romanchuck. Any other discussion on that? >> All in favor? >> Anyone opposed? Anyone abstain? >> Okay. >> Thank you. >> All right. That brings us to item 11, theformational. >> Yeah. So there's um enclosures 111A and 111B. Just shows the calendar of events for middle school and high school. Obviously, some of these things have already happened. We're keeping our eyes on the prize right now, which is graduation the 16th. And I certainly don't want to forget our eighth graders who we have the exciting event of their promotion ceremony. So, um we're going to have that actually in the gymnasium this year. with them being kind of offset um not being on the same
061day, it made more uh sense to do um the uh promotion ceremony inside the gymnasium. Um so it's a good experience, but just not that outside early morning experience. Um and uh we're hoping for good weather on the 16th so we can have graduation outside and not have that indoors as well. Time will tell. We'll have to make the decision uh about 24 hours in advance of graduation itself. So, >> can I say something about the senior? >> Yeah. >> So, um, for those that don't, you know, know exactly what it is, the seniors go and they walk back through their elementary school with their shirts on for whatever their next plan is going to be. Um, and the kids line the hall. Um, I can only speak for what happened at Hebrell. Apparently, they
062play some circumstance through the hall and the kids are cheering and um you know, really very sweet. As I was walking by on my morning walk, I saw a teacher that Jordan had mentioned to me um leaving and I called out to him. He was with another teacher. Both had retired >> and they had retired two years ago. And one of the things that my daughter said to me was, "Geez, I really hope that it's Mr. Jones that Mr. Jones is there. He was there last year, but I doubt he's going to be there this year. You know, he's been retired for a long time. Well, here he is leaving the parking lot. And I stopped to chat with them. It was um him and Mrs. Coelli. Um and he said, "Oh, I have at
063least three more years of doing this." Because at the end of those three years, all of the students that he's had will have graduated. And she felt the same way. And I just felt like, oh my gosh, what a great message >> to the kids. I don't know what happens in Marbor and Andover. I got to assume it's probably pretty similar, but um it really >> it was definitely a moving emotional day. >> Really was. She came home. She was so excited. I was, you know, really touched by it. I just I think it's >> it's it's a it's a great tradition. We appreciate the suggestion. Um it it really is. It's a such a positive experience. The kids I I've done it on I couldn't do it this year just because I had a
064schedule conflict, but I've done it the other two years that we've done it. And on the way there, the kids are they're high school kids, right? Like, but on the way back, it's almost like they're reverted back to like being like they're talking about who they saw and did you remember this and do you remember doing this? And it's it's a great it's a great experience for the kids and for the teachers and and I remember actually seeing those foreign teachers at two years ago. and work. >> Great. >> Um and then just uh the other two uh 112 A and B is just the in and out of school suspension. >> Okay. All right. So, um item 12 is executive session. discussion of the superintendent's valuation as well as review and discussion of the
065following non-affiliate employee contracts. Building substitutes assist oh building substitutes assistant speech and language pathologist administrative assistance to building principles. Administrative assistant to director of people services, administrative assistant to superintendent, IT technician, data systems technician, human resources generalist, occupational therapist, directors of accounting, facilities and IT and communication, safety officers, building manager, and superintendent. So, do we have a motion to go into executive session for the purposes of discussing superintendent's evaluation in the 2026 2027 non-affiliated employee contracts and further move to invite Dr. Colin McNamera, superintendent into the executive session. >> Scotty, it's a first. A second. >> Second is Mike Bullier. All in favor? >> I. Anyone opposed? >> Okay. Um, so then we have to go into a different meeting, right? >> We do. So, can you put this meeting on hold? Is that how
066you do it? And then we'll come back.