001Good evening. I'd like to call this the region board of education order for Tuesday, May 27th. Can we please stand for the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. The mission of region 15, a collaborative community committed to excellence, indicate every student to be productive, ethical, and engaged in a global society through proven and innovative learning experiences supported by its strong community whose decision-making is based in the best interest of all students. We'll start with our student representatives, Miss Oh, Mr. Brennan. All right. Good evening, board. Um, as you can see, Tess was unable to make the meeting tonight. So, I will be jumping very personal for it. All
002right, so starting off with Pop Rock High, the senior yearbook banquet is this Friday, May 30th, as well as the drama senior showcase. Um, the senior and junior prom is this Sunday, June 1st, at the Aquatic. Uh, academic awards and scholarship night take place on June 5th. Exams will start on June 6 as well as the class of 2025 um top 10 brunch and the jazz band chamber orchestra and chamber singers concert. The spring athletic celebration will take place on June 7th and the tenative last day of school is June 12th. Also right now um going moving on to the middle schools. Just want to say a big thank you to the music department and all band chorus and orchestra students for their fantastic well attended concerts last week at MMS. The RMS 7th and
003eighth grade concert will be held on Thursday, May 29th. Also from the music department, select ensemble students participated in the girls and festival in Massachusetts performing an exciting event and celebrating after at Six Flags. The eighth graders are presenting their year-long capstone projects this week with a focus on community service. And then as you guys were talking about earlier, um thank you for the PTO for hosting the annual RMS and MMS quasi night tonight. Um we had class night when I was in game field and it's always an exciting event. So um also at RMS they held their first annual golf outing at Campfield Farms last week which was a great opportunity for students and staff to enjoy an afternoon on the course. And then a series of award recipients were held within the past
004two weeks to honor middle school students for strong academic performance, leadership, and service to the greater school community. This includes the CAS Scholar Leader Award as well as the Mitchell County and Western County Superintendent Awards. Moving on to the elementary schools, fourth and fifth grade band, Orchestra, and Chorus concerts have been taking place. Um, second graders had an exciting field trip to the Bullet Hill School. um aspect testing has been taking place. I believe it's completed by now. And there's also been a exciting field day events taking place at the elementary schools. At GES, students and staff celebrated the world day for cultural diversity last week. Um at LES, fourth graders met local NBC weatherman, Brian Hanahan, and at PES, kindergarteners um their baby ducks have started hatching, which has brought a lot of excitement
005to their classrooms. Uh moving on to the athletic department. SWC's and states will be taking place in the next few weeks for spring sports. And exciting news from PMRO's athletic leadership council. Uh they will be partnering up with the National Honor Society to host the PMPro Olympics on June 7th to raise canas. Good job. Thank you very much. Anyone have questions for it? Thank you. Thank you. Um, next we have a student recognition. Turn it over to Superintendent Smith. I'm gonna hand it back. Unless you want it identified. I know. We can start with the keyboard. Should I just go from there? Okay. I apologize. I don't never interrupt, but could we do that in reverse because one of the Kborn recipients is currently on a lacrosse trip coming back and we'll be here in
006just a couple minutes. Oh, that sounds great. All right. All right. So, um, each year the Western Connecticut and the Litfield Connecticut Superintendence Group recognize students for, uh, not only their academic, uh, achievement, but also their leadership and their community engagement. Um, as a region, we recognize two students at the high school and two students from each middle school. Middle schoolers will be here next week because, as you heard, they're tonight. Um the award recipients um both the Western Connecticut group and the Lichfield Connecticut group are comprised of about 12 school districts um from their GRA regions and we held banquetss uh where these students were recognized uh statewide about 1% of students get recognized for this award. So it's um a pretty exclusive club to be a 1enter when you're in middle and high
007school is a pretty good achievement. We're going to invite Dr. Jones up here to talk specifically um about the student. I'm going to call the student up and have him stand while I can go and speak. Um so we can start Alec Alice Sugdan. Alice wants to come up in the camera right there around the world. Yes, around the world. So, um, Alex Sugdan, Alice Sugdan is, um, a phenomenal senior. Um, one of the things that stands out is, uh, when I talked to the counselors and I talked to people who knew her even better than some, um, is her kind heart, but, um, passionate drive to to do things the right way. Um, and so she spent a lot of time in theater. Um, how many halos were you just involved with? Good morning.
008I have one specific but then the bigger show. Correct. Okay. So, um she's a very accomplished lesbian. We're very proud of the work she's done. But when you talk to our counselor and you talk to the teachers who know her, um it's really easy to see her as the leader who's behind the scenes driving people forward. She's not always the one who's going to be the one in front of the camera that you're there. Um but uh when you talk to these people, you talk to the teachers and students who know her, um her compassionate drive and her kind heart um absolutely puts her in that 1%. So congrats Jason. Yes. Second Western Connecticut award winner is Dylan. So, as I said, um Alice is a very quiet spoken but loud behind the scenes. Um
009Dylan is the opposite. Um and no, I I um have the utmost utmost respect for Dylan and what he's done as a student leader. Um again, when you talk to his counselor, you talk to his teachers, you talk to his peers, um he is a positive voice. Um he's able to keep people motivated even when it's tough to be motivated. um when you look at what he did um both in soccer and in school this year um on our boys soccer team who played in one of the longest state championship games in the history of the state of Connecticut. Um keeping his team uh going um along with his teammate Brenda sitting right there but keeping his team going being a leader there while still maintaining um leadership in the school especially with Pomp Senate
010and the athletic council this year and really trying to move those things forward. I'm very proud of it and again very um uh deserving to be in that 1% in the state of Connecticut. We have two other um Lichfield County award winners. They one is on a field trip but not back yet. The other had commitments as all of these highowered seniors have. But I just wanted to recognize them and have Dr. Go say a couple of words. Um uh Tessu Beavers is the first award rep representative. She go so congratulate Miss Tessu. So you will not find a more creative student than Tessu. Um she uh has both helped create murals throughout the school as the leader of our art honor society. Um and her vision and creativity has again helped us um bring
011the school together closer through Palm Senate. Um, I'd say more if she was standing here to try to embarrass her more about that, but um, but she is absolutely phenomenal student and again very deserving. And our other student um, you'll hear speak at graduation, but Sonia Dog is the other recipient. Um, go ahead. The reason you'll hear her speak at graduation is she is our class of 2025 valadictorian. U, absolutely phenomenal student. Um, but I've also gotten to work with her in student council and as we've rewritten student council to be more of a executive board that really oversees student life here. Um, I can't speak more highly of her challenging herself uh to think outside the box and really help us grow that. And I think those who have been involved uh with things
012this year can speak to to SU's leadership. So, congrats again to her. Well, it was just a pleasure to have those students represent us. And uh at this point I will turn over to the chair. So I am very honored to be announcing the um CAPE award recipients. Cape is the Connecticut Association of Boards of Education and they uh give out an award to students who show um distinguished leadership qualities. Um and they seek um nominations from the school administration um to provide uh who would might be a recipient of the sport. And we have two award recipients tonight. And the first one I I see this must be you because you're the lacrosse player. So Ann read a little something what they said about you. I thought it was pretty impressive. Um, Anna has
013truly established herself as a standout student since her sophomore year, consistently embodying the qualities of leadership and reliability. She warmly welcomes new students, meeting them on their first day, guiding them with enthusiasm as they navigate their schedules, and extending heartfelt invitations to join her and her friends for lunch. Her friendly demeanor and willingness to help ease their transition makes a world of difference to those who are just starting out. In addition to supporting her peers, Anna has also taken on the role of ambassador for our school. She's an accompanied people to middle schools, engaging with eth graders to share insights about the high school experience, and her ability to connect with younger students and offer thoughtful advice showcases her maturity and genuine compassion for helping others. Throughout high school, Anna has harbored a deep aspiration
014to become a teacher, and she has taken proactive steps toward that goal by shadowing a middle school teacher for a day. This allowed her to gain an invaluable firsthand knowledge of classroom dynamics and teaching methods. Furthermore, Anna proudly serves as captain of her lacrosse team, a position that not only highlights her athletic prowess, but also her commitment to fostering teamwork among her teammates. Her multiaceted involvement exemplifies her remarkable leadership qualities and her dedication to both her personal growth and the well-being of those around her. Very welld deserved. And our second recipient is standing right behind me. Henry is an exceptionally dedicated and accomplished student who consistently stands out in the classroom. Despite advice to consider a more balanced course load, he made the bold decision to enroll in a full schedule of classes during his
015junior year, which included multiple AP and high level courses. This choice proved to be a remarkable achievement as he not only managed to navigate these demanding subjects but excelled in them, maintaining a stellar GPA. Outside the classroom, Henry continues to impress with his extensive involvement in extracurricular activities. He is an active member of the Pomp Company where he has honed his artistic talents and leadership skills. Additionally, he serves as the captain of the track and a field and cross-country teams where he demonstrates both his athletic prowess and ability to lead his peers. His commitment to excellence is further reflected in his participation in several honors societies and clubs, showcasing his well-rounded nature and dedication to community's engagement. The combination of Henry's diverse resume, balancing academic, athletics, and the arts while consistently achieving high marks is
016a testament to his resilience, his time management skills, and passion for learning. His impressive achievements not only highlight his capabilities as a student, but also forecast a bright future as a productive and successful adult. We have no doubt that he will continue to make significant contributions in whatever path he chooses. Congratulations, Congratulations. gets back to recording our meetings and making sure everything goes smoothly right under. All right. Next, may I have a motion for approval of the May 12th, 2025 regular meeting minutes? Thank you. So, thank you. Do I have a second? Second by Sally. All right. Any questions or comments? All right. All those in favor? Any nays? Any abstensions? Thank you. Next, we have information proposals, board committee reports, policy and curriculum committee. Miss Heathered lonely tonight. Um, policy and curriculum this evening.
017It was our last meeting of the year. We will not be a good one. Um, to the disappointment event. Uh we have been moving at a good clip. Um so just this evening we moved um six policies uh forward. Uh they will first be reviewed by GE and then come before the school board. They were all under the heading of student discipline policies. So coming to a meeting next year next um today is also the um second read couple more somber policy um that we did at first our last meeting 1180 memorials for deceased students and staff. Um this was a policy um I think I introduced it last time, but it was a policy that was um had a lot of input from a lot of different um sources. uh our director of student
018services, counseling, crisis and intervention teams. We really um shop this one around um to make sure that it was conscientious um or any of our families, staff who may be involved in this type of scenario. Um, are there, you know, I hope everyone has read it. Um, are there any questions? This will come up for a vote later, but thank you. Next, we have report. Sorry, I should have planned that better not. Okay. Um you'll notice above you are three white orbs. They are currently not fully functioning. Um but we have um reached out for uh additional support. I we're working on getting rid of the cables and wiring of the audio in the middle of the floor. Those will replace it. Um it will simplify the audio system in here as well. You see
019the black box in the back on the wall that will house all the equipment. So it won't be set up and tear down um each meeting and hopefully that will fix all of the audio. Um it is not functional tonight. I hope that um it will be fully installed by next definitely by our next meeting. Then we also have plans to work some of the u display so that the neck craming that happens during presentations can be um softened. Um legislative update. Our um friends in Hartford are very busy. We're approaching the end of the session. Um the language that we've been watching specific to the school construction has continued to um work its way through the process and is still active. Um there is um there are two specific bills that have a lot
020of language around special education. Um, and I feel for our friends in Hartford because we um are frustrated when they do nothing. We want some solutions and some relief and then when they propose them, we criticize the So, I'm fully aware of the hypocrisy of the process. Um, that being said, I'm both optimistic and concerned about some of the language. Um, it will be probably mid July before we're able to measure one if these pass um and what the impact specific to us is. I do appreciate the recognition of the problem. Um but I do feel that some some of the treatment may be worse than the ailment but um we shall see and remain optimistic that at least there's movement and engagement um in that process but it could have some negative financial impact
021to the region um next year and that's really what we're trying to calculate. Um last Thursday we had our community meeting around the BES and GPS uh school building study. Um it was pretty well attended. Uh we did film the audio is working. It's online as is the presentation. That was the third of the community series. Um and that'll conclude the community side. The last committee meeting is I say June 3r and that will be here. Um, if you plan uh on attending graduation or either commerce ceremonies at the middle school and have not already let us know, please let us know and make sure you have um a seat and other that is June 14th graduation. Uh and then lastly, um for the high school, yeah, for the two middle schools and um we
022have a lot of really powerful people in this district. They do a tremendous job. It's always nice when that uh work is recognized. Our high school yearbook last year is a year we recognized um for its creativity and the cover on Monopoly. Um, so it's always nice when we're highlighted uh on the website and recognized for the hard work happening here. I think we have a lot of yearbooks that would qualify, but officially uh last year was recognized. So, I just want to um give a a little praise to the high school students and the staff that work really hard to produce that. It is um a multi-year process to get that produced. So, just want to look at that. That's all I have. All right. Any questions for Mr. question. So now that the
023community conversations been finalized and the committee meeting the committee is going to be uh the final meeting is happening. Remind me again then what the next steps are. So as as it stands now um the committee will turn over its recommendation to the board along with um at this point all the research and backup um is I think all available on the website that they will turn over kind of how they reach that conclusion um and then the board will decide what to do with that. Do we know when that will come to the board? Um, all I have right now is a I don't want to speak for the committee, but I know that it was intended that the last meeting of that committee took place before June 9th. So that the opportunity should
024be um exercised to present to the board. I don't know. I think people would be ready to do that and if not and and I know we talked about this last time but it is not anticipated there be action at that meeting on June 9th or if there will be action potentially at that meeting as a result at any time. It's just information sharing that's coming. I don't want to speak on behalf of the board or the committee, but I don't know that any action will be that we do that far. Again, when we the timeline that we shared, um our current goal, it can be adjusted, but our current goal would be um to have information to build a referendum next May when the school budget moves on. Um and the should we decide
025move forward with any building project the application to the state is due June 30th that be June 30th at 6. That's those are the two kind of deadlines if you will that we would have to hit. Anything prior to those two would be good in the board. Thank you. Any other questions on Mr. Smith report? Next we have board member comments. Any comments by or next we have comments from citizens. The board of education will recognize citizens in Middlebury and Southbury and citizens are asked to state their name, their town of residence and to limit their comments to three minutes. One citizen no. Thank you. Um next we have regular business requiring board action. May I have a motion for approval of policy 1180 memorials for deceased students and staff? Move that the board of
026education on recommendation of the policy and curriculum committee approve policy 1180 memorials for deceased students and staff as presented. Second. Okay. Any any discussion or questions? All right. All those in favor? I. Any ns? Any abstensions? It's unanimous. Next. May I have a motion for approval of the 2025 to 2026 tuition rates? Move that the board of education with my recommendation by the finance and facilities committee approve the 2025 2026 tuition rates as Thank you, Heather. Do I have a second? Second. Thank you, Tom. Any questions or comments? tuition rates. They were well they were approved by Yes, they were approved by um finance and they go up at all. Yeah, they both of the budget. Thank you, Steve. Any other questions? All right. All those in favor? I Any nays? Any abstensions? It's unanimous.
027Next, may I have a motion for approval of the 2026 lunch and breakfast prices? Move that the board of education upon recommendation of the finance and facilities committee approved the 2025 2026 lunch and breakfast prices as presented. Thank you. Do I have a second? Thank you, Steve. All right. Any questions or comments about this? parent prices and then there's some columns. A 25 cent increase was approved by finance and a 10-cent increase in breakfast. those the column versus examples on the increases 25% 25% but 20 numbers don't 20 25 right but lunch price elementary is 335 370 I think the column didn't get shifted it was it was corrected it was corrected then I pull the wrong I'm assuming finance and discuss value of all the different possible increases or you know can't raise it
028so high that too high but still have to cover the cost we we want to put this off to June or if you want to like change it up but I do Another question. Yeah. Um, since it's on here, can you tell us a little bit about the projected shortfalls and what that means for the district? Sure. So, the $64,000 current current year shortfall. Last year, we left lunch prices flat with there was breakfast was free in that prior year. Um, there was conversation on the state on on funding, so we left those flat. There was a a decent surplus inside the lunch account. So we thought it approved hold prices and in doing that obviously it snowballed. So the 64,000 is the current year loss which will be offset by the balance and sites
029for lunch and the $52,000 total cost. That's next year. So those are some examples of increases that are coming. Uh two cents and the paper trays. Uh the price of milk about a penny penny eight and two and a half cents in general food costs and those are health insurance or your labor increases. So, if the board took no action, the program will lose about $117,000 next year because the 64 snowballs with 52, but if you go up 25 cents, your revenue will go up to $72,000. So, you'll have a you'll still be running the deficit piece, but we thought pro you don't up too much on families. So, um hopefully we'll probably another hard to say 10 or 15 cents following year kind of keep keep up with inflation. that I just want to
030add this is a self-funded program. So that deficit comes from the program itself not we don't offset that deficit from general operating fund the reserves that are in the lunch program and the reserves that cover that short. So how are those reserves funded? So the short answer is we built up a good amount of reserves during CO when it's fully subsidized and so um that fund when we run a profit so to speak then it goes into that fund. We don't actually ever run a profit. It's a break even. So in the year that we have a surplus it goes into the reserves. the years of COVID, we had surpluses because we were we remember even time sending take-home lunches to students and because it was free for everybody, our use of really high. So,
031we built some reserves. So, these reserves are significant enough to withstand a couple of years, we can't live in a deficit for five or six years, but we feel that um doing it in one year would be problematic and it may increase the family. So by smoothing that we kind of reduce our shortfall each year costs. Am I correct in remembering that prior to co we were close to break even or were we running? We were so um in 2018 when I arrived we were running I want to say it was about $60,000 a year deficit. We brought that to break even and then during co we had a surplus there which been able we've used that to repair. So that surplus is getting us through these next couple years, but the goal is to
032work back to Yeah. to a breaking. Yeah. So So what's the anticipated um deficit next year? Uh next year will be Yeah. 117US 74 30 39. Uh it'll be about about 45,000 next year item with a 25% bump. Do we get any subsidies from the federal government? Yeah, you get uh the healthy hunger free motion you just pass you 11 cents per meal on that plus obviously you get a reimburseable percentage of that. I believe it's about 45 cents or so per meal. Then obviously the pre- reduced kids are a different metric. Is that taken into account the cost? Is this 25 cents or 25%? All right. So, um since I get you want to save this till next um so either um Heather, do you want to do a motion to table um this
033motion until our June 9th meeting? Move that the board of education table approval of the 2025 2026 lunch and breakfast prices to be discussed at the June meeting. Thank you. Do you have a second? Thank you, Tom. Um, any discussion? All those in favor? I. Any nays? All right. Next, may I have a motion for approval of the region 15 technology leaks? Move that the board of education upon recommendation of the finance facilities committee approved the region technology. You have a second. Thank you, Heather. Um, do you want to talk on that really quick? Uh, for your technology lease, it's $240,000. So, primary Chromebooks, smartboards, and uh new projected in future equipment. Same built in your budget. It literally is a renewal of the prior lease. Yeah. So, one roll off, one sorry increase or
034decrease from last year. Same. A little bit increase in the interest rate because the old rate was probably about a percent and a half. So, new rates be higher. But yeah, right. Any other questions? All right. All those in favor? Any nays? Any abstensions? All right. It's unanimous. Next, may I have a motion for approval of the May 2025 transfer entry? Move that the board of education upon recommendation of the finance of facilities committee approved the May 2025 transfer entry for various projects districtwide in the amount of 390,000 as presented. Thank you, Heather. Second. Thank you, Heather. All right, Joe, can you talk about this? Sure. Thank you. That's the surplus dollars inside your debt service account. Um, those are the result of modification made in the budget last year and also the long metal
035debt paying off and the smaller payment in the ban will be rolled over. Right. Any questions? Yes. Go ahead. Okay. So, I know you went over this in in finance but for those of us who weren't there um as I look at the project list. So could you talk about in these columns what encumbered versus non-encumbered and how how that determine how you know we determine which of these projects are definitely getting done versus is there anything here that's listed but sure everything on the list right now is moving forward. Um the only Oh, there you go. Um the there's a piece of ro Shambo on the um the HBAC the thermostat controls. That's another $95,000. That's not in Cumber hasn't yet. The and also the tennis courts at Memorial that bid will close on
036the 5th of June. uh high school side everything is encumbered currently. Uh and see here railro that's open gym stuff is in new budget. Tennis courts are obviously pending the bid. See what else is middle elementary the the heating system and special ed classroom. We just received some additional pricing on that actually this morning and the we've not officially set the design up for that. Um the side entry we had the leap last year kind of closed that better and nurses room. So those are still open for encumbrance and [Music] the pray area at Long Meadow is not has not been encumbered yet. Those are those open. Okay. So, um, by that question, what I mean is, um, so all these numbers add up to more than $390,000. So, maybe could you take us through
037how these are all being being paid for? Sure. What funds these primarily? These are coming these are coming out of your your current capital your current capital account you have, which was current budget is spot 550,000. Um so that's currently coming out of out of that account and also you have you have surpluses inside other areas of the budget obviously you said stretch tuition lines salary lines those areas so you know when I look back at other monthly financial reports there there were incumbrances against that capital prior to prior to this so those are these projects or were those other projects there's some projects against that there's the uh camera system upgrades that were done. The Middbury Elementary, the um all the the major leak we had that was $100,000. Your feasibility studies encumbered in
038there as well. Um and the lighting upgrade that was done at the high school, those are at least the large ones I can think of the same. So, when I add up the columns, it seems like it's more than a million dollars worth of projects. If I add up what we had to start the year in capital versus plus 390,000 seems like there's more projects here than taking our capital account plus the 390 we're about to transfer. Yeah. So how is the balance of these projects being balance of the project will come from as you kind of cited the special lines that are running in a very healthy surplus this year. You do have some surpluses up inside your salary accounts. Um, you know, as we've said, cut red line. It's been a pretty decent
039year coming. Um, we're still, I believe last finance report was about $800,000 to the good. We still have, you know, two two months left of pieces to book out. Um, but yeah, that's the area. So, you would anticipate to complete the entirety of this project list that we would have to make another transfer down the line from other hands. Yeah, that's what people ask. Okay. So then the last question I would have is I was brought to the board's attention earlier this year that as we look at our reserve accounts, we're pretty low in terms of you know by comparison of other regional districts. Yes. So we're committing to a big pot of projects here. What will that uh leave over for a potential I know we're transferring some tonight. Yeah. But that was from
040last budget year, not this current budget year. So, what will that leave us to potentially transfer? And are we going to have room to have that discussion? Because some people were very concerned about how low that number is. And this is this seems to be the time to speak up if you want to bump that up a million dollars like the money's here. If we ever have that discussion or is there any preference to Yeah. want to talk about it. Discussion was I think particularly the $417,000 and the excess cost dollars. the idea of at least starting kind of with that floor I think of moving those dollars up right now that was kind of discussed amongst the board. Yeah, we'd like to throw that higher as well. I think that you know one of
041the challenges we get into year end um if you have additional teacher retirements there's severance payouts so we have to book in those sort of things that don't aren't in pain comfort yet but yeah I think the goal is to definitely as we all were kind of surprised myself on where we stacked up against our peers in reserve that's also why it's staged as opposed to waiting and there is a a cost value or cost benefit that a lot of these projects if we didn't do now and put the money into reserve and be taking the money out of reserve to fix the things that are wrong. Yeah. Not all of them, but some. So, some of what we're trying to do is clear the deck as many of the kind of smaller projects as
042you build that um we need one more month of financials. While that 417 we expect from the state, um we now at least have a letter from them. Yeah. Um and so Yeah, it's it's moving in the right direction, but I'm sort of nervous, but but you can't catch the the the letter that we have. So, I think that we've been, you know, cautiously optimistic. Um, some of these if we wait too long, you're going to miss the summer window. So, there is kind of a proposition here of how soon we transfer what we start versus um when we wait till the end of the year. we waited until June 9th for all of these we would have missed like big opportunities. So that's the phased transfer approach. And the final question is I appreciate
043um the ability to knock out as many of these as we could given the big number we have to draw from. Um, some of these are non operational concerns. And as we talk about, you know, HVAC units, I love that we have a plan on how to address the roofing roofing liabilities we have. Yes, we haven't really talked about that with HVAC. This seems like this could have been a year if you wanted to do a half million dollar HVAC unit. The money would be there, but we're choosing to spend it on smaller projects. Was there any discussion about addressing more HVAC projects? And if we're not doing it this year, are we talking about a more phased approach moving forward on addressing those units? Yeah, we engaged Silver Petraeli in particular on the auditorium
044unit to study. There's grant dollars that we have kind of hanging in the bond related to that. The challenge is with the what is now called R454 is the latest refrigerant that exists. So a lot of your houses are R410A. So there's a big conversion over in compressor land. So we trying to actually get that will get teed up for next summer. for example, that unit and possibly others up on the roof. You're looking at some economies of scale up there. Um yeah, that'll be kind of more to come. But yeah, we we're hopefully get the auditorium done that there's a design issue up there and there's another um the new unit has there's new load capacity and wind and everything else. So, um there's a little more design work that they were bumping into.
045Yeah, there is idea to study more of the roof and kind of get knock off more units up there. Scale that. So all of the this is the building we talk most about because they have the most and largest interact systems. Um but similar the other schools have a systems and it's not like we're going to go buy a new one. It's an engineering study. Um I'm again I wake up every day optimistic but um there's been a lot of talk about additional legislation and grant opportunities where um we may similar to what we did with the cameras we may have to burn the money but then we'll get reimbured for sale right yeah yeah also the obviously the long meadow parking lot study that we'll have for next hope and possibly get done that
046next summer as well that's under study um this summer so it's uh is it fair say we're using the silver petrol HVAC study. We'll take those results and use those as a springboard to maybe establishing the plan for beginning to address some of those HVAC units. Yes. Because there's like four fan rooms up top that are very similar in design. So I'm hesitant is like Joan. Yes. Yes. But I would say like that's true for the units that they're studying at high school, right? Yeah. I think you know what that will do is maybe springboard a conversation to every school system is somewhat unique. Yeah. Um and while you can extrapolate some of it, it's not going to necessarily make a districtwide Yeah. I don't want to hold up progress on this list, but I'll
047just note that like this is the rare year where you have to replace a half million dollar. We have the money to do it. Yeah. So you could transfer 500 into a capital reserve fund and then when you need it in a year or two pull it down knowing that we move it there. I it it is Josh our goal to transfer in that neighborhood into the at expense with the idea of at least that I call it like the four 411,000 being kind of the baseline. We'll open this goes to the next one also. With that new policy, we can put away 2% total for special ed andor capital. Yeah. But only 2% in total. Yes. Right. Right. Yeah. So the um what's that dollar? About million8. Okay. Yeah. Thank you. These are quick
048questions, quick answers, three of them. Um, and we're we're talking about the the attachment um as it relates I guess to these transfers. So just just finance discuss like what's on this list and whether or not it just came up. Okay, thank you. Um the tennis courts I was at MMS for the tour so I understood what the need was with the tennis courts. Is this just a guess a repaving? Is that a plan on it? Re repavingment, new fencing. Uh we had we had pre-bid me. We had three biders out all local contractors. Yeah. Pavement and and clarify. We're not sellers. It's just another space basic. Uh and then um for the LMAS playgrounds um I saw some uh skull by that uh perhaps things were broken. Is this there was some sort of
049fixing things that were broken? Yeah. Um it was ironic. We were out there I feel like before that that kind of became a post. We're out there doing a we priced the the front section with the idea. We have a broken slide there already with about 13,000 to repair and there's kind of two big chunks of the playground and the front chunk we're looking at the idea that has the most that has the most issues right now. So we're actually skipping open next week or so on what that is PTO's and kind of figured that that all that playground was bought by the district when long metal was built. So all the history on that but we are pts does have the cold funding. I haven't met directly with them yet, so I won't speak
050for them, but I think maybe we'll talk a little more about some might be it's a 20 something year old system. So I they don't make that. You can't just go buy the slide that's broken and replace it because no longer make it. And the safety code that was in place when that was constructed is no longer in place. So it doesn't make sense to try to retrofit slide onto it. So that's kind of the negotiation with retailers is that some of it is not us the fix was broken but in the upgrading it it's a good opportunity to do that. It's just um is that that's not that's not that's not that wasn't that that kind of came to light in the last three weeks. So we know how it was broken just age
051some of it some there's a there's a rubber there's a a bridge that goes over and like all the rubber's cracking off it and stuff. There's a lot of this the slide itself was cracked. Um, yeah, there's Was it like a catalyst event or No, there's there's caution. Yeah, there's clean up. Okay. Any other questions or comments on the motion for transfer? Right. All those in favor? Any naysay? Any abstensions? Right. Unanimous. Thank you. Next, we have a motion for approval of the transfer of the 2023 to 2024 year end balance of $232,725 into the educational expense account. We move that the board of education upon recommendation of the finance and facilities committee approve the transfer of the 2023 2024 year end balance of $232,725 into the newly created educational expenses. If you have a
052second, thank you, Tom. Um, self-explanatory. Any questions or comments about this? Bring your balance between the capital reserve and the other to about 1.3 million. They're in the same account and they're going to benefit from Yeah. You have a million in cap with the the capital account and you have about 300 232,000 on the question. All those in favor? Any nays? Any abstensions? It's unanimous. Next, we have announcement of future meetings. On Wednesday, June 4th, um we have our meeting of the GDS PES feasibility study committee here at the high school media center at 5:00. Um the Monday, June 9th PNC meeting is not happening. Um but we do have the Monday, June 9th regular board of education meeting here at L School Media Center at 7:30. They have a motion to move into executive
053session. move that the board of education breaks into executive session to discuss the superintendent's contract and to invite Jeff with possible action. Thank you. Do I have a second? Second salary. All those in favor? Any extensions? That wasn't right. Thank you.