001How you doing? >> Ready. >> Hello everyone. Uh, welcome to the board of education, Shelon, Connecticut. This is going to be a regular meeting of the building and grounds committee. Uh, board of education office located at 382 Lill Avenue, first floor boardroom. It is Wednesday, September 24th, and it is 6:11. Uh, can I get a roll call, please? >> Jason Navs >> here. >> Anthony Smearino >> here. Jim Fian is absent and also in attendance, John Calhoun, Kristen Santilly, Tracy Hussy, and Dr. Ken Sinich. >> Can we all please uh rise for the pledge to >> the flag of the United States of America >> to the republic for which it stands. One nation under God, >> indivisible, liberty for all. >> Can I have a motion to approve the agenda, please? >> Make a
002motion. >> Yep. Then I'll second that. And uh a motion to review uh a motion for the the review and approval of the last meeting minutes. Make a motion. Uh, and I'll second that. Do we have anyone from the the public that would like to make a comment? Anyone from the public that would like to make a comment? Anyone from the public that would like to make a comment? Seeing none, moving on. And we'll move to uh agenda items. Uh, facilities report. Mr. Ken. >> Okay. Thank you very much. Um, so I'd like to start with our Moheaggan uh roof replacement project. Um, that has gone extremely well considering the the really tight timelines that the the roof company had. Um, so right now as um all the roofing has been completed, all the flashing
003work is completed. Um, we installed a new skylight um replacing the old one and the main entrance. Um the other ones that the old skylights were there were um covered over by the previous roofing project. Those were removed and uh new decking were put on. And uh when we were up there u they discovered some chimney uh issues that needed to be done. So there were some chimney repairs and repointing that were done. So that kind of staves off a problem down the road. And then the last uh part of the project is basically sheet metal work. And uh that's still in progress and uh that we anticipate the the roof will be done very soon. Any questions? >> No. You have any questions? >> No. >> Okay. Good. >> Um next one. Um I'll
004go through these quickly because there's no no progress on them. So, we have we don't have anything yet happening with the Long Hill Elementary School windows or the Moheaggan window project. Uh the turf turf field um the latest information that I have is that the mayor, the building committee chairperson, and our board leaison um Jason uh met with the uh consultant over the summer to discuss the project. as of the when I wrote the report here, no information has been forthcoming since that meeting and I'm not sure if that has changed since then. >> No, same thing. We we met earlier uh well earlier in the month of July or mid July I should say. Uh and there were some questions about the light posts and uh the cost and what reflected the cost. Um
005so we reached back out to the consulting and engineering firm. They uh let us know that it was uh concrete peers, cranes. Um definitely uh inexpensive light post and and it definitely reflected the the the the price. So um we got that information for the mayor and the uh the the bu the building committee chair. Um and again, we're I'm just waiting. They have that information. We're just waiting to set up a meeting. So that was the only question that the mayor had why that cost was there and what was what was driving the cost. and we got those answers for him. So, we're just waiting. >> I think I Well, we we we talked about that. Um if if it's mild, yes. But I mean, we can get an early jump on it, remove
006the organics from there, but you know, the concrete work or any of that stuff would probably have to be weather permitting. But, I mean, slow moving. Yeah. But I think if the weather's good, they hit the ground running. They say it's uh it's a three to four month project. >> Okay. Any any questions on that? Uh we'll move to the next item then. And this would be uh updates. Um this summer uh as we all know the uh ACES has uh established a new uh prek program at it's called the nest and it's at our uh Perry Hill school and uh I'll just give you the facilities portion of it. We um we prepared a designated area that was determined to be a great use of the space there. And part of that preparation included
007um all the room cleanouts, preparation and waxing of the rooms, uh wall repairs and repainting, put a new door installation in the corridor to segregate the populations of the of the students school. Um, we refinished the courtyard closest to the program, but the um the uh students have a an outdoor place to to play. And those are the uh those are the highlights of of that project. The the next one is the Moheaggan Elementary School project. And um that is the gymnasium repair, repainting, relining, and refinishing. So, that project is is well underway and should be wrapping up within a week or so. Um, but basically, we had a a water leak from a water fountain that that burst. Um, we had some we had a small portion about 75 square ft or so of
008uh of wood that needed to be replaced. Um, those were removed and replaced. Um the old all the the finish was sanded down all the paint uh urethane everything right down to the bare uh wood. Um then uh since that time we've added the plane lines and the in the logo and then the last step will be um final coats of floor finish. And uh and that should be done like I said with within a week or so. And it's beautiful. Actually came out beautiful. And um it's something that um we want to continue with. Every year we've done a gym floor and last year we did a Luther Shelton and this year with Mohe. So we hope to continue that. And >> how long will that last John? >> That that'll that'll that'll last
00920 25 years probably >> cuz it's maintained properly. Um and it's all water-based products now. Um it should should last a long time. Cool. Um update on the high school um projects. We are doing a new energy efficiency project. We're doing uh corridor lighting. Um we have been um had a contractor working in there for the last couple of weeks. Um it's going to take around 6 weeks being done in the evening. Um what we're doing is we're retrofitting our fixtures and we're replacing over 840 inefficient bulbs and um and and many many fixtures to go along with that. And they're putting in high efficiency and dimmable LED lights, which is really nice with the new technology. Everything now can be operated from an app on your phone with all the new lighting. So the
010controls will be that much easier to to work and the lighting will be that much easier to control in the building. So um and I think I talked about this a while back when we looking at it, but it's estimated to reduce our kilowatt usage by almost 236,000 kilowatts a year. So um it's a big project. We have one more phase left to go on that and that would be classroom. But um we held off on the high school as the last building to do the LED lighting because of the um the fuel cell um because of the fuel cells production of electricity get as much of an incentive out of doing why we did all the other buildings first. So that's uh so again the high school is uh is underway with a new
011lighting in the corridors. Um, the last thing is is at the spa, we uh we created a new space for the counselor there. Uh, we built a a new office. Uh, and again, I want to just give my maintenance department credit cuz we did it with no carpenters. We we did it with an electrician, a plumber, and a couple of HVAC guys. And uh so they uh so they they what they did is they built a new office which included new walls, floors, ceilings, doors, lighting, electrical and data connections and that uh that has been received very well by the staff over there. Um and the last thing um is the goals and objectives. Um as you know we are under the state mandate to do HVAC assessments of of the buildings. Um, we look
012forward to going uh meeting with our contractor to uh to start the evaluations sometime this winter with Long Hill and Elizabeth Shelton. Um, and again, it's uniform inspection and evaluation. >> Did we already perform Moagen and Boothill? We did. >> We did um Moheaggan and Sunnyside. >> And Sunny. Okay. We are still awaiting their final report on Moheaggan. But Sunnyside, they have they they've sent us a report. Um, and they they owe us a meeting to with superintendent and myself to to get together and talk about talk about their findings so we can move forward. And we want to have that done before budget. Okay. Okay. Um Um, we have a we have a damaged light pole, a long hill we've got to get finished. We just have to I said we've been at a
013little bit of a shortage with maintenance people. So, um we plan to get that done before uh much much that we lose much more lighting here at night. Um and um I'm going to be working with some energy consultants on the boiler here at this building. Um there's some new energy efficient solutions um that we could use to replace the boiler system. So, we're going to be looking at that over the next month or so. Um, and again, we're going to we're going to continue to modify our um six-year capital plan that we uh we update and push forward each year. Um, again, one of the things we'd like to to look at too is getting the uh Booth Hill Booth Hill roof on the uh you know, on the radar so we can start
014planning that down. It's not as problematic as Moheaggan was. Mohaggan was really in bad shape, but Booth Hill um is is around the same generation. So, we want to move forward with that. Um, one of the things I'm going to try to look at and I'm I'm work I'm going to be working with a couple of to get some ideas from them is we want to try to deal with the the weed issue that we have here. We have that plagues us at this building and at the Perry Hill and the two the other two courtyards at Perry Hill. Those are an ongoing problem where they're always need to be addressed and obviously address that here as well. So I'm I'm working with some companies if us to have them present some solution that could
015be a longterm a long-term fix as opposed to just trying to come out and have somebody come out and weed everything and then two, you know, 3 weeks later everything's back where it was. So that's one of the one of the things that pulls. Wow. um said about the maintenance person um one of our um maintenance people retired after a long career here going to miss him much going to be interviewing uh we have the new merit list from the city so we're going to be uh interviewing people off that list to hopefully re get that person in place and fill that fill that gap that we desperately need. Um, another thing is is we seem to have growing list of expired board of ed vehicles that are uh that are dormant at our property.
016We want to remove those and I'm going to continue to bang the drum for a new vehicle for the facilities department. Hopefully, we'll get one at some point. And um pretty much it for uh for what's going on. >> Thank you, John. If I may. >> Yes. Go ahead. >> Just one more thing for your goals and objectives. Coming up, the clocks changed. First Saturday in November, 3 days later is election day. More than one year, both candidates and voters have been coming and going without lights when it gets dark. So maybe >> make sure that the timers are the timers are all reset. Thank you. I would appreciate that. We will definitely >> Good. Yeah, that's a that's a very good point. >> Thank you, John. Thanks for everything you and your team do.
017>> We're going to move on to uh >> Jason, hold on one second. >> Now that the Moheaggan roof is going to be completed, there's probably going to be another step. >> Oh, yeah, that that comes. But yeah, that that >> Yeah, I'm just trying to think ahead of time. I'm assuming building committee will probably meet again eventually >> or signal on the >> I know the process is though I'm just saying that >> I don't know if there will be any action that this body will need to take submissions by myself online through Yeah. >> Yep. I'll need like invoices and complete of projects and then I submit those all to the state. Yeah. >> Just thinking out loud. >> Yeah. All right. Well, we'll see what happens with that then. >> Sounds good.
018>> We just don't I just don't want to get blamed for something that we didn't >> Yeah. >> Well, it's the first time with the new >> We'll get a good handle on it. Uh how about m Mr. Sinich? Anything any comments? >> Uh two quick ones. Um I know John talked about a lot of summer projects that happened that we're really proud to get to. If any board members want to see some of these new projects, um please feel free to reach out to me. we'll schedule some time where we can get you in and you can check some of those things out. Uh the other thing, although John is aware of this, it's a bigger issue that I want to make sure that this committee at least starting is aware of it. Um
019we're having a lot of issues with um the deterioration of not the fields, but every the infrastructure around um Finn Stadium and the high school. I know John John mentioned the weed issue, but the other big issue is is the sound and the press box and all that stuff hasn't been touched since I think it's been built. >> Yeah. >> You know, we we've had we've we've gone have people come in to try to fix it. They don't have parts for these things. Our tech department is like rigging things together to keep it going. And one of the big issues is is and it's a good thing for the city, but the field is being used far more often than just high school use. And they're using these, you know, and and it's one of
020these weird situations where, you know, when something needs to be fixed, it becomes our responsibility, but when someone needs to pay for it, you know, so, as this continues to be an issue, I just want to make sure that you're aware that this is an ongoing issue. There was almost even a people were up in arms with the upcoming football opening football game tomorrow night that we weren't going to have >> a working PA system. >> Is it operating now? Cuz I know >> thanks to our PEX tech department, >> they kind of like spliced some wires together just to get this thing working again. So, but it is it is a it's a it's an a big concern >> because youth football does play there. I'm part of the youth football program and we
021brought our own PA system um >> Because ours failed. Yeah. And I I didn't want anyone messing with it up there, but we appreciate Glenn and his team getting it done. >> Um but we'll look we'll look into we'll look into that. >> Okay. >> So, >> yeah. >> Well, the speakers and the lights are new, but the under the hood stuff, all the wiring and everything is original and old. It's box. >> Yeah, it needs it needs an upgrade. >> Obviously in the press boxes. >> Yeah. Well, I I I did I did >> give us a price on that. >> We have prices. >> Feels I don't have it with me. I I don't want >> I just spoke with John about Franklin. >> Yeah, sounds good. He also, the mayor also said
022he was going to send Bill >> do some weed control around the uh the main field there, the bleachers >> um pathways. It's uh overgrown. So that's his plan. >> That's all I wanted to sh Yeah. Perfect. Okay. I mean and for my comments um I don't really have any so we can call the adjournment here. am. And