001He's hydrating. That's right. All right. Yeah, he's Well, as soon as he says we're ready, soon as Ken tells us. So, it's it's coming. No worries. I'm drinking Coke. It's not alcohol even though it's shaded. Uh, you are ready to begin. Okay. Hello everyone. Welcome to the Shelton Board of Education special meeting. It is May 12th. 6:30 p.m. We will call the meeting to order. Dr. Sirich, would you do a roll call, please? Sure. Uh Jim Fen, uh he's here. James Orzetti is absent. Lorraine Rosner here. Kate Cout is absent. Joan Littlefield here. Jason Nevs here. Amy Romano here. Anthony Smeargalino here. Patty Mood here. And also in attendance is the superintendent Ken Sich. Okay, we can all stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of
002America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. Can I please get a motion to approve the agenda? motion. I'll second that. Okay. Motion made by Jim Feehan, second by Jason Nevs. All in favor? Okay. Agenda items this evening, discussion and possible action on the final plan and construction specifications and estimate for the Moheaggan Elementary School roof project. So, I know that the building committee just had a meeting this evening at 4:30 and Jason Nevs and Dr. Sinage were both in attendance. So I um tonight we have to make the final final final approval because we've been making lots of approvals for this. You should have all received a packet in um in your email attached to the agenda, but I will let
003either Jason or Ken speak on it just a little bit to see, you know, just to let everybody know where we're at. If you want. Uh this evening at the building committee, this the city building committee, uh the architect, Dean Petraelli, went over in detail the packets that you have all received. It really just outlines um the specific aspects of what will be happening to the roof, how it will be done. Um the building committee approved motion that we will be doing the same this evening and we have the signatures from that building committee. Uh once the this board um does the same and and makes the approval, uh Mrs. Romano will then sign the document, then I have to go tomorrow and receive signatures from four city officials, building inspector, fire marshal, uh 504
004coordinator, and so on. Um I my goal is to get all of those tomorrow, turnkey them to Dean right away. He submits those to the state. Uh the state then completes Jason, what do you remember the the name? Yeah. Plan review. PCR. So, they go in and Yep. And they'll they'll they'll review the plan. And once we once they've reviewed the PCR and have emailed me as the superintendent that it is accepted, then the city can start the bid process, right? He goes to uh it goes to the purchasing department. The purchasing department gives him a pre-bid date, a pre-bid time uh you know, and and a time expiration on it. Um, and then so basically after the PCR, the purchasing department is what really um gets things gets things in order from there. Do
005we know how how long it's going to take once you submit that to him? Do they give any timeline? I know we're such so under the gun here. Yeah, go ahead, Jason, if you want to. I'm I'm sorry. Yeah, so I uh he uh so Dean already put in a uh he already put in a call to the state to for a plan review. Uh so he's still he's waiting for that. But then again once that gets reviewed um I'm not sure how much time they they need to there's 85page uh spec sheet that the reviewer goes uh that that kind of combs through and uh you know if there's any language or anything that needs to be fixed Dean's waiting there for it and usually he says he likes to fix it uh the
006same day and send it back um so he doesn't want hold anything up uh and then it goes like I said it goes over to purchasing from there and then purchasing uh you know once he once they tell him you know the bid process, the date, you know, the dates and and and what they and what they what they're require. He'll uh he'll he'll go and and submit the bids out. Um and then uh and then he said uh what else? Yeah, that's that's basically it. And then it's uh and then it's time from there. I think the it's normally a 30-day uh window for people to bid. So, you know, Yeah. contractors have this stuff in stock. Yeah, and Dean said that those questions were asked this evening and um there are definitely contractors
007ready and available. Will not be a stocking issue. Um they're hoping if if we stick to this timeline that construction can begin mid July. Um they think they said four to six weeks. That would be pushing us to the start of the school year. But in that late August piece, it would really be tying things down, you know, not not necessar I mean the building can't be occupied when they're ripping off the roof and doing the major construction, but that'll all be done before the school year begins. And it then if if at any point there was delays in the summer because of weather, um what what they would do is they would move construction till after school hours and then so we could still open school without issue. Okay. Well, good. I'm glad you
008guys are on it. I don't really have any questions as far as the roof goes because I I trust the system um on what was speced, but I just wanted to know did we put in the solar blocking for future solar panels? That was the only question I wanted to ask there. There's there's uh so so there uh there's pathways for Okay, there are pathways. Okay. Whatever they want access that Yeah. to keep to keep foot traffic off the tly. Um, but if you know I don't if everyone's familiar with the Long Hill School basically Dean said it's kind of a you know carbon copy of that but with you know with any new state regulations that that were added um after uh the the long hill which is which one of them being a
009uh uh kind of a backup drain um in in in different pitches. So So now the Moheaggan roof is basically completely flat. They are they are uh they're pitching it all uh they're pitching it and we're using existing drains. So they're not going in the building to doing they're doing any any plumbing work any major work inside the building. Everything's going to be done from up above. Um everything's getting pitched to these existing drains. Obviously the drains will be removed but the plumbing will be uh the plumbing will be reused. Um, and then like I said, and then so if there's four drains in this one area, there needs there needs to be four uh backup exit drains that flow right off the right out the uh outside of the building. Just a kind of
010a backup drain. Um, so there's no ponding or any collapsing that could happen. Um, that was added uh that was a new stat a new uh a new code by by state there. Um, okay. Yep. So that that was good. And then the uh you know we'll have an R val R value of 38. So that's good. Um with the with the insulation that they're putting on there. Um and what else can I what else can I again? So you know in terms of the construction if you know if you're familiar with the long hill construction it's basically basically the same the same uh same same system. Does anyone else have any questions for Jason or Ken? I do madam chairman. Oh you do. Go ahead Mr. Pan. Hey Jason. Um, and for Ken, uh,
011is there any way, uh, we could put this out to bid ahead of time and have them and have a contractor selected when everything goes through the state or would that interfere? No, we cannot. And that's a good question. That question, that topic did get brought up this evening. They said if if the city went out to bid early, it would void our rebate. So, obviously, we don't want to put that in jeopardy. Yeah. Unfortunately, we have learned through this of many conversation and arguments that it used to be that we could just go online, start submitting, and we get a job number and we put it out to bid and then do all this paperwork. But the state clearly has changed and we are stuck doing all the paperwork up front, which is obviously
012delaying it. Um, but now we all have learned the new process that changed, you know, a year or two ago. So, it is what it is. But we're just let's go. Let me make the motion and we'll get it approved. I'm going to drop off the paper in the morning and sign it so we could just, you know, get this underway. So, if we don't have any other questions, I would love to make the motion if we're ready. Is everyone ready? Mhm. We hereby certify that these plans and project materials as prepared for bidding and dated 328 2025 and the professional cost estimate completed in accordance with level three of ASTM international standard E1557 standard classification of building elements and related site work unit format 2 for this project dated 328 2025 and have been
013reviewed. and approved for this project on the dates shown above. Can I get a second? I'll second. Second that. All right. Second made by Anthony Margolino. All in favor? I. Okay. Sounds good. Motion is made. Motion carries. If we have nothing else to discuss, we could adjourn the meeting. Motion to adjourn. Motion to second. Okay.