001Their story is different than what Frank get it was. Welcome uh to the finance committee meeting. Hi Tracy. Uh today, Wednesday, April 23rd, and it's about 6:08. And can we get a roll call? Anthony Smearagino here. Joan Littlefield here. Patricia Lunen here. James Orizetti is absent. Also in attendance, Dr. Ken Sarinich, Jacqueline Tulings, Tracy Hussy, Kristen Santelli, Amy Romano, Kate Coutach, Jason Nes, and Lorraine Rosner. Please stand for the pledge of allegiance. I pledge allegiance to the flag of United States of America to the republic one nation under God indivisible with liberty justice for all. Okay. Approval of the agenda. Someone like to make a motion. I'll make a motion to approve the agenda. I'll second. All in favor? I I Okay. Uh review and approve of the following reports to the committee. Uh minutes
002of the meeting of the finance committee on March 19th. If we have a motion for that. I'll make a motion to approve the minutes of the meeting of the finance committee on March 19th, 2025. I'll second. All in favor? I. Okay. Is there any public comments out there? Would anyone like to make a public comment? Would anybody like to make a public com comment? Okay. Thank you. Okay. So, we're now we're going to start off with the financial report. Good evening everyone. Uh this evening I will be reporting expenditure report for financial activity for the nine months of expenditure for the 2025 for the period ending March 1st 20 and projected expenditure five accounts 51 growth 51 total certified staff shows Year-to- date expenditure of 28 accounts 519 non-certified staff year-to- date expenditure of 8.4
0034 million accounts 5290 employee benefits account 5210 health insurance shows expenditure 10 million $234,9 overall benefits category should expend 77 million and a projected expenditure approximately that counts 5 through 0 5535 total professional shows a year-to-ate expenditure of 1.6 6 million of 100,000 professional services fed account chosen 20,000. This expenditure is adult services provided are in there will also grant money allocated. Athletics, play funds were added. I boss counts 55. The overall total joint state expenditure 5 million and 5,00 additional excess cost grant funding added 55 count bed private. This line expenditure, million9,9 and an unfair 31, portion of the excess cost grant 460, $5 bringing the net on 170, 500 again I'll access cost grant funding alloc expenditure account fed public has a year-to-ate expenditure of$1,000 dollars unund 0007 questions on the just one
004revenue just one quick one on the health insurance you didn't say unfavorable area so we're covered there or unless I miss something um 5210 health insurance were not unfair favorable yet. We still have 493,000. Okay. And is that with the um flush funds? No. So that is current. But when we project when I projected it out, it was going to 10,234,920. Right. So we're going to be over audit approved budget of and we'll draw on the reserve. Okay. Hope we won't exceed our allotted this time. Yeah, it's hard to tell, but it's not terribly close yet the projection or it's close. Okay, close. And that dollar amount, that 10 million to I that's basically what Paul Hiller confirmed in our joint meeting last week, too, that he was confirming that number. He actually, I think,
005said we were going to go over that. I think he was thinking that we might use even more than the reserve. We might need more than the reserve he was concerned with. I guess and it's not Well, anybody's absolutely Okay. Well, wait. Um, well, special ed, do we did we're not getting we didn't get any, uh, I guess it's really revenue. Go ahead. So, uh, the excess cost, that's what I was going to mention. Like, did we get it yet? Did we get it yet? Just so you're picking up on like, did we did we get our 400,000 yet? We have we have not received the additional amount as of yet. Typically, um the second payment for excess cost comes in. Oh, okay. That's right. And then we have that other amount that was allotted
00617,000. Um we may see that by the end of this opening. That's what and we're still expecting all these federal funds to haven't gone through. So anticipated balance is what we are expecting to come in. So we're looking at federal and state grant totals um a little over three but again that million not all of that revenue goes to general. The only thing that will go to the general fund is the 94,000 that's anticipated for the excess cost and the 2% education cost share program which is 17. And those those two numbers well it's actually broken into three are listed at the bottom of fund as of yet. That's why it's listed at the bottom. Just a question please. Um the 400,000 that we're anticipating coming in from state um that has to be strictly
007used for special ed. Correct. Correct. Wanted to clarify. So if we Yeah. Um that'll go against negative. Correct. So we allocate it based on previous year's allocation. You can only use it towards certain lines. Right. So it would wish in for um Fed and it would also transfer as well to help and that's separate from the 9042. The 904028 is the if you total the projected ent uh projected entitlement and also the approved entitlement those two numbers equal 90. Oh, got it. question. On to revenue. Pay to participate revenue year-to- date collected totaled $181,836. Event ticket sales through March 31st, 2020. 2025 totaled $45,619. Year-to- date expenditures totaled 64,87,36. The board of ed is displaying an overall favorable variance of approximately 15.72 million with 80.3% of its budget expended and 19.7% of its budget moving.
008Then if we take a look and we do I did a comparative uh from March of 24 and the board of ed displayed an overall favorable variant of approximately 16.6 with 78.5% of its budget expended and 21.5% remaining. Projected budget projected expenditures through June 30 are anticipated to be approximately 84 million. The projected budget less funding sources and reserves brings the deficit in its budget of 79. And then I also distributed I know the board requested Tesla solar city activity. So I have this spreadsheet that was put together and this is for four years 2022 2025. So cost can be seen. Jackie, is that is that what we get back from uh is that money received? Is that income for us at the No, this is a cost. This is the actual expenditure based on
009usage. Okay. Oh, it is. It's huh. Well, we're missing a couple of months and he is not here to see I'm going to talk a snapshot. Guess what? Just a photo. Take a snap. You want me, Jackie? I'm just trying to understand how how this works. finance on on the total on the first column air hill school I think seasonal it's uh so you so 22 that was 64 6400 and then it goes up to 7600 right on totals not usage in in the in the dollar in the dollar amount the last column yeah last column yeah total all the way at the end okay we have total usage and then total then just total amount Total dollar amount, right? That looks like it's total for the Oh, I see what you're saying. You're in
010the very last very last. Yeah. Very last column. Yeah. Yes. So that's that's the year, right? Correct. Okay. So So by location and then the actual grand total is down at the bottom. Yeah. Row three. But um the first 2022 does not include June for well for both schools the first so if you look the way it was explained to me former finance director set up two June columns and apparently it was dependent upon when the bill was paid whether it here it fell into for the June. That's why there's one on the front end. Yeah, I saw that. Yeah. Yeah. Okay. Yeah. So, these dollar amounts this is So, just um help me understand this. Is this what we This is what we pay. This is what we pay. This is what we pay.
011So, it's cost so in in 23 it cost us 9 $800 more. It was it from 6,400 to 7,600. Um, so then it went down and then it then it went down slightly and then it went way down now. Well, it's 4,200. Oh, there's missing months here. Yeah, missing. It's through March. So, we would really we'd get a better feel for where we were at once we completed bill. Yeah. No, I'm just trying to understand the benefit side of this. You know what I mean? That's all. So, and then if you go to Long Hill School, you got 16,22 and then we go down. So, there's savings there. Long hill is 23. That's 3,000 3,000. And then again, we have the missing month. So, yeah, it just looks like I know Perry Hill School. I'm
012not I'm not sure that just fluctuates a little bit. But, I mean, you know, I'll look into that, figure out. I just want to make sure that it's it's it's a benefit for us. I mean, I see every other district doing it. There's got to be a benefit. So, Even I think solar panels now in the parking but I you know it's hard for me to see what you see Jackie. This is like all boring lot of numbers here. Yeah. Look at the final column. Yeah. Exactly. I think it was to me that wanted it month by month. Yeah. Yeah. You can almost Well, no, it's good to know. Yeah, it is. But still, yeah, I mean summer months, winter months, you know, it's fluctuate. It's always fair. So on the solar panels, how hot
013your September and June are, you know? Right. Right. how much usage because if you look at the totals, right? And then the usage, you'll see it. Yeah. I mean, if you really wanted to know, but you're going from high to low each year. I mean, 2022 total was 22 23,000. Then we go down to 21,000 and then in 2024 we went down to 19,000. So, going to be interesting to see where we end. Yeah. The um arch The total usage in 2024 was less was more than in 2022 and yet we didn't have to pay as much. Well, of course, the rate though changes. The rate it's the rate is driven by all of these factors. I mean, bottom line, you're saving money with solar panels. I'm looking right. Thank you, Jackie, for this. You're
014welcome. That's just for April. [Applause] you are you guys going to talk about uh gate fees or anything about the discussion that we just had? Oh uh yeah I think and maybe try to see what we could do to get some amounts if she's able to see that in her data. But it's it's showing now we're on 40 something,000 right? But like but that we're not done for the correct that's up to correct you want me to interrupt the conversation. Well, no. The the question we had, Jackie, was the pay the paytoplay the total for 181. Is that um we're trying we're just trying to figure out if that was for spring. Is that included in spring? The 181 that does not include spring. Okay. That's through March. So now you'll next meeting you'll see
015an uptake in that because we'll probably would have collected the majority if not all. Okay. Spring. Okay. Okay. And as far as ticket sales, um, you know, we made the board. We have to, but we're entertaining possibly raising the price of the tickets. Now, that amount of money that's there now, that equates to how many people would you say or that? It's hard to say. So, right now, we collected $45,619, but we have used some of that money ballpark. I believe we half of that. Um, so we probably have roughly thousand in that bank account for event revenue. Um, so I could So do you want the balance of what's left divided by average ticket? Um, yeah, if you know how many it is. I I I could because then we would know if we
016raise it to $7, $10, it's dollar times we're participating. I mean, it'll show us athletics. I I think Brenda spreadsheet might give me that information, right? Crack. Okay. And the chunk that was taken out, is that for athletics? I'm sorry. The the part that was taken out. Yes. Is that for athletics? That's correct. Okay. Yeah. If I could just um chime in why we're ask so we had athletics before this Jackie and we were discussing um pay to participate as well as um the gate revenue because you know there's always this uncertainty is there going to be enough coming in and obviously athletics is in need and as we enter our budget season we wanted to have a discussion with Scott Snow which he joined us today and he it was really informative so I
017think it I think it would be helpful for the entire board to see I mean I don't think any of us want to raise pay to participate numbers but through the budget process that we are going to have to meet again to discuss whatever we get from the city and and where we need to you know bring in money it probably would be nice to say hey you know if you got that data from Brenda and Scott and worked it out a little bit and yes there's certain scenarios to say listen if you um charged another exactly $3 $5 $2 it's going to bring you another50,000 $60,000 $100 000 that would maybe help um give us a cushion in athletics so that when we don't have the pay to participate all coming in at 250,000
018that we know that we um have some money here to of course use for uniforms used to whatever it is that we need. So I think that the board really does at this point with the budget being so tight we don't know what's going to happen. We have to start looking at other sources of revenue. So, I think that this is just a really important topic to um look at because even though it's small dollars, but they're at 181,000, you know, you know, maybe we get another 30,000 that comes in, he's not making his 250, right? So, the board, we need to we need to know that if we're not making that 250, where are we coming up with that money in order to even give us a balanced budget for next year? like I
019want to make sure that the board that we have that 250 for next year. So we need to make sure that we look at other sources. So obviously we don't need it right you know right away but obviously when we go into budget I think that would be a conversation us right that's where we're going with it. Perfect. Yeah. What is the range that could right so there's like a family pass there's a student pass and then there's two different sports have different No. Yeah. Right. No matter no matter what the age of the So if somebody brings like their little one like their whole age range of kids well if we're at 45,000 now and spring sports didn't even start yet. And then you have what going through on spring? We have track going
020on. We'll have no for spring though. Like we have quite a few that's going to be using that field to bring in revenue is what I'm saying. Girls lacrosse, boys lacrosse. We're not charging ticket sales to come for track. You pay at others. Of course I do. I just saying home meets that's where we're having that timing thing. You know what I mean? The timing companies that are costing so much money and that's a big Is that not usual Scott? the charge at us at a track. We never done it. Okay. Yeah. Okay. But she says she's paying. Oh, yeah. We were talking about it before. Well, again, let's look at the tip. She'll break it down and we have to have that conversation. I know it's such a small dollar amount, but that smaller
021dollar amount is what athletic needs, right? So, if they're like, "Hey, I only came up with 230 and we got another 20 grand in ticket revenue." Well, there it is. So I know we're chasing pennies here, but it's just trying to balance. So we didn't have in the budget ticket sales report is except for it sort of. Well, the prior two years um the the city was picking up the giving us allocating money 250,000 per year, right? And then prior to that we're charging pay to play. But there's no in other words what I was going my question is how much you think we're going to spend more for athletics or what what do you do with the remainder if there is or does that happen? Well well the remainder is going to stay in
022account until we have to utilize it which will go towards next year. Honestly, for the allocations and the expenditures that Scott provided us with, we anticip home on hold checking in routing [Music] number. Moving on. Um, superintendent's comments. So, just since we're in finance, I just want to share that we were many of you were a part of and went to the our meeting with ENT that we had two weeks ago. I don't remember how long. April 10th. Was that April 10th? It was a blur on my uh as a result of that meeting um we've been given a series of questions that we have followed through on um we'll be providing all the answers to the questions um to the chair of ENT tomorrow. I just wanted to run them past the board chair
023before we turn it over to ENT. Uh Jack and I have been requested to return to ENT for Monday night. We'll be going back to ENT Monday at 7 for part two. Um, and in the meantime, I'm having continued discussions uh with the city elected officials and such um as we massage this budget process further and further. More like the WWF. Yeah. Is that an open meeting? It is. It is. It's it's a it's one of their so ent have um continuous sessions that they've been meeting with or without other boards or departments and this was one of their already scheduled meetings they've asked us to attend. So but they have no decision entirely. So as part of their as part of their function in the charter they they they will make a recommendation to
024the alderman. They have they have no authority to change the budget. They just make the recommendations to the alderman and the alderman will make the decision. Years ago, it was them who have fun. No, go ahead. I'm not coming. [Laughter] Can are any of those still? I I just received them during the last meeting. I was going to speak to them at my superintendent's report. um at the in our next meeting as I look at them. Are we acting? I'm just not even I don't know. I don't know what you're going to say. Hey, any comments, lady chair? I already mentioned what I what I want to work on. I want to work on athletics. Try to get them the money they need. Yep. Absolutely. That was all we were talking about today. Okay. So,
025I make a motion to adjurnn. going to somebody please.