Board of Education Special Meeting 2025-02-19

001e e e Josh at SU February 12th at 5:30 p.m. um roll call we have Mr plam Ellen Mr Kisco superintendent Kim and can you get everybody else that's here Mr left and Mr cron Mr cronin's excused he's will not be here he's an ultimate right yeah okay EXC and then i' like to have an approval agenda but prior to doing that they need to make an announcement um the budget subcommittee meeting will follow imately followed our meeting I know the agenda for the budget said starting at 6:00 um 530 what's that said starting at 5:30 oh the message I got said it started at 6 no that's the edit yeah he has that's what he's saying the edit was from 5:30 to 6 that's what he's saying immediately follow is that what you're saying

002whatever is on there it it excludes immediately following right so we're going to put immediately following in case I get this done in 20 minutes all right fair enough so I'll uh have a motion for approval of the agenda so Mo second all in favor anybody opposed hearing none motion passes and I'd like to make a motion for approval of the minutes so much second all in favor I I anybody opposed n public participation Josh do we have anybody in a public clim um I do not wonderful we'll skip number five and number six discussion next steps we'll start with technology and that would be you Miss V that's me Mrs V hi um so I've got the social media update first um so that went out in the packet of all of the um

003top reaches for the district and I'd like to give the gold star this month to uh torington Middle School who posted about the opening of the brand new building and received 74,900 wow nothing crashed nothing crash and several interactions you know lots of likes and hearts and all that um 204 shares so the shares were up which was great um and reached about uh 23,26 people so those are numbers that I'm not entirely sure we've ever seen honestly so that's shout out to you Jason great job um and yeah and then we you know we had some other um postings about the building opening and other things happening um in our community uh Southwest was cute little matching day there um and things of that sort any questions [Music] no I just want to add

004one thing if I may certainly kudos to to Rachel and kudos to Jason and all of the other uh monitors of the site because they've done a really good job monitoring and also communicating back to central office so we know some people get their information just from One Source if they you don't have children at the middle school or Forbes or gole or Southwest or so on and they just go on our District page Mary has put those on as well so kudos to Rachel for organizing that with Jason and the other coordinators and it's really important so that everyone sees the message excellent duly noted thank you we'll make sure that gets in the minutes Perfect all right is that all you got Rachel for social media yeah Okay jump right into Tech update

005like um so obviously it's and new building new building and more new building um I'd like to give a shout out to my team who worked pretty much endlessly on this project and getting the old building empty as well getting all of the technology that's in the old building out and two other schools in the district repurposing a lot of stuff um so thank you to them and all the work that they've put in as well um but everything is up and been running everybody's got their smartboards uh we had a training for staff on you know the smartboards the phones um the two-way intercom system in the rooms at the high school um and that training is going to be offered again next Tuesday um during PD for any staff members that may have

006missed it or have left over questions about the technology in their rooms and yeah that's that's what we've been too does anyone have any questions for Rachel or anything they' like to add I I'll add that was a Monumental task for you guys I was there on the tour saw what you were going through that weekend uh I know that was a lot of sleepless nights and a lot of hard work so kudos to the team for pulling it all together and you know nobody really what the secret to it is for nobody to know you did it right right so you know they came in Monday or Wednesday and it worked so nice job thank you thank you very much I appreciate that all right you have any anything else nothing I think that's

007it all right so we can move right on to Mr Picola and Facilities okay um same thing about the new school and uh we're in we're in pretty good shape we had a good um we had a good start I know we we had a meeting we had talked about that but we're still kind of going through some of the um systems and understanding them and making sure that uh the custodial staff is on board um we changed our routine a little bit with the new school which I'm going to implement with the other schools um as far as how we do things and um one of the one of the additional things you do to we did with one of the other schools is we repurposed the generator that was at the high school

008that was about seven or eight years old and we got to moved over to Southwest school so we're going to be it's there so that that that move have happened and the electrician should be there tomorrow to get that wired up it's a uh again it's a generator we're going to be us using it for our emergency and um exit lighting which the inverter inside the building blew probably a couple months ago so we were able to repurpose this to fill that void so it was a repurposing of this uh generator which was a good thing and um you know I'm going to be getting together with uh each one of the principles now and going through their buildings and coming up with a kind of a to-do list uh to figure out how we're

009going to you know uh give them some of the attention that we haven't given them in the past 3 or 4 months right okay that's all we had on the facilities agenda does anybody have any questions Mr Kisco only about the agenda that was sent out by email that shows a different there a different list under this facilties topic so which he could did Cover both topics so which one was the official one the one the one we printed out or the one that's on there the one no thank you we can cover both topics cover oh it says project updates and new building status well technically we can't talk about project updates because it's not on the official agenda unless you'd like to make a motion right now to amend it and add project

010update are you prepared to talk about that since it's not on there or do you want to move into the next meeting um I can touch on a couple of the projects we're working on if you Fe like all right I'd like to make a motion to do you have a question no I'll amend so I'll make a motion to amend the agenda to add [Music] section I guess it would be B2 or project updates under the facility section I hear a motion for that second all in favor anybody opposed any questions hearing none the motion's passed so D if you want to take on number two get a projects update yeah so the the the one project I like to speak about is at Tor for front foyer uh we're 99.9% complete with that

011now last time we were waiting for the S2 to be um up and running which it is now Rachel has her team going over there so that's fully functional and operational um uh we are um still waiting for a little bit of adjustment on the door but other than that it's it's it's uh uh came out great the uh it does look good the entrance where the where the uh uh staff sits is all coordinated with the buttons and everything they need to go in there so that's that's that's the project update that I can give you okay and um and we're going to be moving forward on some other smaller projects uh I'm going to have a team going over to B take care of a bathroom floor we have over there that has

012been it was leaked and then it started a buckle so re ripping up floor putting the floor down and reset some fixtures and that's that's pretty much what we've been working on where we are okay does anybody have any questions did we make uh did the Sean folks make some good progress over the I'm sorry thank you yes they did the vfd showed up um they were stored they're starting to install them and go forward so they're they're on they're on schedule um you know it's not a consistent flow but it's a flow where they're getting in there getting to work on and and starting to um star act turn some of the stuff on and transferring over so MH y on forward thanks for that thank you Mr Kisco do you have a question

013no no um how about our roof thing our bid is that um that is moving forward um I could I could share out of that Dean Donna and I have worked with um the the state to put it in under the construction project that has been done um and I can just share with the group what we thought we had everything and when you think you have everything you realize you need 14 more things uh gallon Associates has been wonderful working with Dean and Donna and I um spent quite a bit of time but we had it official we got our official it submitted so we made it well under the deadline we didn't wait till the last day but I just want everyone in this on this committee to understand that was a huge

014process and Gail has been a real true partner um when Donna and I realized and Dean realized we needed X Y or Z or this form um they literally got it back to us within two hours sometimes sometimes 5 hours so they they've been a real partner with this but I just want everyone on the board to understand that that was a huge undertaking but it was very nice hitting the final submit button I think Donna and I kind of paused because every other time we hit submit it came back that they needed four other things so on the submit when it was approved we all gave a little breath in a high five so nothing nothing has been reported since then but I just want to mention they've been a great part and that's

015Connecticut Bas the their website okay so it's all official on their side everything's official when does uh do we have a on the core yeah rough Score schedule oh we do I I don't I don't have anything with me in front me I forget when the the bid date should be was it March do you remember you remember when it said March I believe it was I I I think it was somewhere in middle of March where there was going to go off the bid and then we do have a schedule they put together on what this project will look like again it's in that packet that we had I don't have in front of me it's progression so when are we planning on like once once results are in when's it going to like

016start end do we have like a rough water magnitude when we plan on doing that work yeah so it may be broken up into two summers um because of the magnitude of the work and can't work on the roof not not probably it will be we were looking at a couple other like you know holidays we you know try to squeeze in here and there but theoretically it's going to be a two summer project at the end of next summer it should be complete will be complete but if we slowly bite at it on those certain days it might shorten that time table so is that how it's spe like a phase project for yeah and the benefit is Dean also being a committee um that works with the city on that if they have

017allowed him to be a committee it makes those decisions when he goes to present those plans makes it move um more seamlessly um and you know while to answer your question Glenn I thought the same to Dean like can we really try to hammer it and get it done in one summer just not feasible and to rush it and not do it right on a roof that we need to last it's just not the appropriate response so Dean was good at talking me off the ledge of that as well but Gail was was really a thought partner and saying it's not worth trying to just jam it in it's just not the best way to do it so while it seems like a long time I mean as we know to have a roof that

018doesn't leak to wait 2 years is well worth it rather than to do something that we have problems with okay um any other questions um not no no so I can move on for topics future meetings I guess Ste you have anything else you want to add add new building new building status we had them both we just had the one new building status was on the he talked about that first part you have any questions for the new billing first my my my question was just uh previously we had a large superintendent Wilson and mentioned there's a large punch list how how is that going for the facilities committee benefit do we have any large items that we're working that we need to be concerned about so we we had a meeting a couple

019of weeks ago and we kind of U narrowed it down to a process now if a a teacher or somebody in the building sees something that raises a concern and may or may not be on omg's punch list we have a a way that we're handling it through certain channels and making sure the things get done I just had a meeting yesterday with the powers to be that are going to be handling items like that and and they're picking away at them um there's nothing that's going to be left unturned uh it it may not happen overnight construction just doesn't happen that way but they're they're actively um you know every night they're in there uh they're in there on weekends uh knocking these things out so they're they're actively working on punch list items

020as far as large you know no no I was going to say Dean selling himself way short so and I appreciate that modesty Dean but Dean has worked we we had a meeting a week in a half ago to address the punch list because the punch list has several items on it and in terms of how do we make the punch list manageable and make sure everything gets done and who's the point of contact and who's going through and who's editing the punch list so Dean is selling himself short he spent 2 and 1 half hours yesterday going through that punch list with om to make the notes in our new punch list and that punch list is a live document that we can go in every day and say okay door jam on Room

021101 not fixed but will be fixed by March 2nd and Dean then verifies so he was selling himself a little short but that's the process we have now because we want to make sure every item gets addressed and nothing gets left so at the building committee we mentioned it at the last building committee as everyone knows that's the process now that I'm sure they'll mention at the building committee too but Dean is the point of contact for all things facility and Rachel is the point of contact for all things technology any items on those lists now have another column that we've instituted to say the win which helps and I hope that helps answer your question but Dean was being way too modest in his approach but he spent crazy amount of hours making sure

022that that list is getting done oh thank you is there anything that the board that's big do you have any large items or they all pretty much you know door jams and just trying to understand if there's a we always like to know what what's going on we don't hear it all the time anything you have there was there was a there was a problem there was a leaking problem that they found the solution of what it was um and that was probably the largest problem that I you know just because it's a it's a leak in know history of leaks actually yes so as far as large and eye opening that was it they've ident IED it they come up with a plan how to fix it there's a time frame they are going

023to fix it and and that that to me was probably the most concerning when it comes to boarders other things that are they're all concerning right but you know you pick away at it and you realize that you know fortunately it's Ong they're right downtown on on Wall Street they're not going anywhere so we can always knock on their door but they've been good and again I have led it but but those guys have helped inputting stuff and making adjustments so it's not you know thanks for the acly as possible it's been a team effort and they've been working very well with us so great thank you I just have a couple questions one in regards to the punch list like we never nobody ever sees the punch list on our side which so be

024it that's fine umil committee I don't think they've actually shared a punch list they just say there's X number of items so the official turnover to building was January 2nd or third or somewhere around there um so since the official turnover at of high school side what was it the 16th yeah when when the kids were in there no the official turnover from the the project from OMG to the to the Board of Ed I think it was January 2nd or through his official turnover a timeline as to when these punch list items are need to be complete so that's a great question and and and that's where I think Dean was going and Dean feel free to jump in if I miss to it the the fact that we have this process and procedure

025now with that third column we know some items just can't be done on the punch list until maybe the start of the summer just because of the nature of it so if I were to honestly answer your question cards on the table when will that punch list be complete from The High School portion I would say Midsummer would be a realistic time frame only because some of those items are going to take more time and they really need two to three to four days of emptiness and and that's not going to happen over a weekend it's not going to happen just in one night the other stuff that Dean mentioned you know fixing a door door jam fixing the rubberized caul those are items that they're going in nightly and doing so if I were

026to give you a answer um Glenn I would I would be cautious in my answer to say Midsummer I'd be happy to say it's going to happen before then but I think just from having that meeting and I was at that meeting when we talked about how we're going to do it and and yes Dean is Right om has been beyond beyond responsive they understand that all lies around us there's no no one who doesn't understand that and they also understand that they want to do that right as well so they're not going to go in and just put a patch on something that needs a little more time energy and effort so I mean unless I'm wrong Dean I mean that would be my expectation um and that's kind of what they tip their

027hand to uh the small items they are working on and getting to but those bigger items are just going to take that much more time so and and there's been a couple items that have popped up recently so you know not again not major but quirky things oh jeez bad about that or or that's came came up today yeah literally so and again you know by the beginning of next school year okay they should be out of the high school you know should be and the middle middle school punch list begins yeah exactly then John I knew you were going to say it one or two things here and there I'm not considering that but I'm not saying they're going to be in there with a crew a night that should end you know if

028there's this one or two things or half a dozen things beginning the next school year that's one thing but it's not a constant flow right and a lot of the punch list items from the high school hopefully they learn they don't repeat them on the Middle School side cross Shel heard us say that today Ellen you have a question and and having a punch list is typical oh any oh my any especially the magnitude of of the project there's nothing here there's nothing here that's people oh my gosh look at that right and even though it it's seems extensive it's just just part of the yeah nature of the Beast and it's wonderful they're working so well absolutely which is helps their reputation too because they want to do they want to do good for

029us which is great this is maybe more of a budget question but it's also related to facilities um I'm sure when it comes up the budget in the new school if we need additional sta in for the facilities team or janitorial it's in there it's all in there right yep okay absolutely all right any other questions all right moving on topics for future meetings anybody what you have same thing I probably don't need roof update again but no we wait roof Mar April that would be maybe a facilities Capital progress that report you've done for us every couple months is really nice kind of shows us where you're at yeah we'll be able to start jumping back in something yeah I a question on that so on the last facilities report for Forbes we had

030Forbes as Forbes as it is do we wait to see if your plan is approved from the city Side before we cuz that Capital plan for forbs kind is kind of for a little kid school if we move move to your plan and gets approved that capital's got changed because there's a lot more work that would need to be done so do we wait for the approval or are we doing now well from an approval standpoint it's not the city approval it's for the board to give us the okd to to continue on with the with the proposed plan for fast Academy and then in terms of any changes that would have to be made from a capital nature we are allowed to make edits to the document even though that 5year plan was submitted

031I believe that's what you're referring to right in the question the 5e correct yep so in the 5year plan that was sub uh Dean would come with it in hand is you know right after the approval obviously not that same night uh and after having time to review it and then he would sit down and say we need to make these changes to the capital you the facility sub committee would approve it the full board would approve it and we would send the amended version to the city for their approval does the city already kabash the capital that did not no so the city has they have not they have received our fiveyear Capital they don't vote on it until Donna what was the official date I'm sorry it's going to be in like April

032May the the amount that was um the gabos was on was a 302,000 that was in the reserve from last year we had asked to use it for uh some other items that was the amount that we got zeroed out on and we were zeroed out on our ask overall for his plan last year in April and May so we're working on reserves right now wonderful so and any any of those facilities can always be amended um provided Dean gives the backup that the board feels is appropriate and the board approves the change um and to your point Glenn I think there will be some things that either you know just get switched or swapped I don't think in talking with Dean and I'm not putting them on the spot I don't think it's going

033to change that drastically but I don't know I believe that reflected fast Academy keeping it yeah keeping Forbes open keeping Forbes with some adjustments for fast Academy your Capital plan believe it did again I haven't looked at it yeah no I mean I think there's again just my opinion it could be a move Point CU that could be stupid but um I think there's more things like as far as furniture and things that need to be included in there that can add up pretty quickly we'll take a look I thought to split the building we looked at bathroom groups and we looked at isolating one side of the building so there's a lot to it there will be more and all that still comes down to we could approve the fast Academy but it all

034comes out to but um yes it it does that's correct I think if with the current proposed budget that we'll hear momentarily I I do believe it gets us everything we want including fast Academy um which I think is a wonderful thing okay um one thing like that can we can we add to our agenda next week if this or next month um update and some contracts mhm uh one we we had talked about was the outdoor stuff mhm um just give heads up I talked to uh jerson today um about taking a look at that and I know we've been talking back and forth we we could it's not on agenda so we're going to put on the agenda for next month all right um so we'll add that uh what else was there

035was something else I just popped [Music] in sorry no that's okay anybody else want to add anything else Rachel you they would your to standard items there anything special you want to talk about Encompass anything in the update no so I have something on oh and there's one that there's one in it we had a list of contracts I think we the propane one was not on that list so let's just make sure we update that list so it reminds us the propane is for the uh bus so that falls under the business um Department mostly Auto piece yeah okay what it under facilities so it's not part of facilties contract you guys always punt things to other teams that's a a Mr putam idea that usually works yeah should PT it to my own

036workload I don't understand how you guys do that but yes it comes to you anyway okay yeah it does come under the business office maybe not for next month but maybe in April we could get an update on the insurance experience sure just you got a lot going on still so yeah but so add that to Rachel's yeah probably not until I would say what April would be reasonable what did we call that isn't there a name in came protection plan prot protction prot Protection Plan update yes all right anything else comment for goody order go start with you Mr putton uh great meeting thanks guys Mr Wilson great meeting thank you very much great meeting thank you very efficient meeting all right all set thanks good good good good meeting thank you good meeting

037all right thanks for all your extra extra extra hard work leaves you Mr kco The Best For Last enjoyed it all right most of Journey oh behind you that's J Marissa and yourself motion to Jour did you get sh yes came right down the L so moved all favor e e e of the budget committee on Wednesday February 12th um we need to roll call first and then we'll amend okay roll call first we have Mr putam myself um Glenn and Marissa you everybody else is here these two three fine people Sue de predice is online y Sue is online and I saw no Sandy was for the last meeting okay so I'd like to before approval of the agenda I would like to approve it with an amendment the um the time says 5:30

038p.m. and it should really read immediately following the finance committee meeting so or the facilities facilities sorry facilities some move here a second GL second I'm sorry all in favor I approval of the minutes sove second all in favor I I public participation you guys are considered public would you like to here Len Church a phone number on the line um if they're part of the public they should speak now you got to read it I need to read it okay public participation members of the public and staff may bring to the committee's attention information ideas or matters of concern related to all the duties and responsibilities of this committee this committee will not allow comments regarding specific staff members or personal grievances the time of individual individual remarks will be appropriated a portioned according

039to the number of speakers and will be limited to 5 minutes per speaker unless extended by the chair here does anyone wish to speak hearing nothing we'll move on discussion and next steps monthly financials Donna okay so everybody received the monthly financials in their packet and once again we're in good standing all the items um that might have a few variances have been discussed in our previous meetings um I didn't know if anybody had any questions is there anything that you'd like to bring to our attention I think we're plugging away it looks great okay any questions je I just have one is the building committee still reimbursing us for any of the electricity costs is it because they were paying for natural natural gas they were pain for some of the utilities right are

040we is that still happening pain um yeah I don't believe so I I get check check on that just going I figure the Middle School still is that is an OMG building right I'm not sure it's powered though yes it is um I'll look into it we we had been invoicing them prior I believe it was for the propane though not the electricity but I could double check okay thank you anyone else did she there's nothing that you want to bring to our attention before we everything looks pretty standard and again we went over some of the variances in the previous meetings anyone okay let's move on budget timeline update oh so I believe everybody I wonder if anyone had it in their packet this time but we had it in last month's packet the

041timeline for the budget I was looking for it see it I can't we to send it out again it was in I think it was in last month's um packet um so uh our next event obviously we're going to have the presentation tonight for the budget for next year from the superintendent and then we will be having at the next um Regular uh budget committee meeting a review of any changes is I know that there were questions that some of the board members had presented and those um are in will'll be shared tonight or if there's any follow-up questions we'll be getting back to the board on those and then it looks like March 19th will be more of a public showing um of the a workshop copy and budget conversations with members of the

042public do you want me to go through the whole thing or no that's good okay so we're on Target on a on the timeline okay any questions I think it's just the meeting that you had asked for it to be instead of a just a public meeting yeah this all right on the 19th we had we had talked at the last meeting um it is a public work but we also wanted to have like a meeting afterwards just to have dialogue Communications if anyone needed it over anything that we needed to talk about yeah I would just say if you wanted to have have that conversation that that's wonderful it just be an amended B um amended agenda item so it'll be coffee and budget and then immediately followed by this way if not you

043know if we don't get a outpouring of folks we could do that and we would be fine from a agenda perspective so I can make that change yeah we'll think of that when it comes to that time to have it posted great yes it was brought up at the last General board meeting um by Mr Kisco about a followup to the redistricting with those public things and someone had mentioned about pairing it with this March 19th but I don't know if that's too far out and that we need redistricting and approved before that so we have our redistricting next Wednesday oh okay four right no that's next Wednesday next Wednesday the 19th of oh sorry February so that's a a public kind of Workshop type of the same thing as the budget it's a special

044board meeting but it's to address I guess some followup questions that members had and then I guess we'll see what the pleasure is there okay actually if I could just interject quick it at that time we would we also also have to discuss how to bring the public back in and have some kind of a public forum and that's Jason I think to your reference perhaps build building it into the budget public discussion that we were going to do on March 19th I think that's what you're referring to because we did mention that at the full board meeting combining the two you're talking about Sue I can't really understand what you're saying so Michael's gonna interpret yeah what she said what she said was that at that meeting next week she was going to have

045the discussion with the board on if that were appropriate to bring and how the public can get involved not necessarily that date but possible if did I correct did I get that correct that was what we said last week correct 100% and there is there is usually public participation on all of our meetings so I'm sure somebody could um but it's a special so unless it's on the agenda item then it might be I don't know I didn't see the see that agenda yet if it's not can we put it on the agenda could certain put public comment on the agenda if that if you so choose okay yeah you just can't add add any items to the agenda afterwards correct correct okay I got Jason okay now what we've all been waiting for o

046waiting all right superintendent of the 2526 budget sure you go to the video tape [Music] pleasa thank you anyone else need a copy there we go so good evening everyone um as the board has seen uh this is our 2526 budget we will go through it as this board has heard me say numerous times nothing is done in isolation a budget is certainly not done isolation it takes a team effort so you will hear from members of the team throughout this presentation as well and you will also hear you know the reasons and the rationale why um I also want to thank the members of this committee for asking their questions ahead of time and at the end everyone has seen those responses but at the end we will also pull those back up to

047see if there's any follow-up questions to those and we'll talk more about that later so obviously it's important to note this is our family right we don't take that for granted this is our torent and family so we wanted to show some shots of the Torrance and family once again the board has heard me say that numerous times you're part of the team so you're in the shop as as well please Josh next couple more shots obviously our teacher of the year obviously our wonderful food service director I shared at the board we all served lunch there so that was a great day the dragon wagon best chili Fritos ever so everyone knows fresh chili Fritos here next please so what we like to do and what I like to do and I shared with

048the board last year uh a number is just a number for a lot of folks but a number is not just a number for what's the story behind our number and if we don't have a story behind our number then any budget is just that it's just a number and it doesn't mean anything and we know that the number goes way deeper the number for us is about our students and if we cannot provide for our students through a budget that allows us to do that then it is just a number and that's unacceptable so the story behind our numbers as we shared last year always will always will be sent it around our students we take the budget process seriously just so everyone understands from a budgetary process standpoint our administrators they come they

049present their budget very very aware of the needs and very aware of the community they plan those budgets they come and they sit and they work with the central office cabinet team and that takes us about a good week to a week and a half so I want to publicly thank our administrators that is no easy task to prepare prepare a building based budget and then to come and present it to the central office cabinet our central office cabinet reviews those requests Donna myself Sue Dean Kristen Rachel Laura okay we sit there we review those and we then say and Kim and we say then what do we put forward what comes into the superintendent budget we also want to look back historically where have we been and what does that mean well where it

050is for us is a sad tell you know we've only received an overall increase of 71% under 1% the last 4 years that is not sustainable if anyone thinks running any type of organization if you want to do a quick business analogy you cannot run a business under 1% just does not happen and it does not happen for us we understand that it's taxpayer dollars that does not fall on deaf ears we have a lot of taxpayers who work for us we understand that behind it but we cannot sustain what we need to do in order to provide for our students with that combined with the fact that our salaries have increased contractual salary amounts contractual salary amounts have increased on an average of 5% over four years not just the board giving away over

0515% that gets approved by the Board of Education it also gets approved by the city so everyone is understanding where these increases are coming from through contract negotiations there is no surprise the budget has to and always will also align with our vision and Mission Josh if you vision and Mission so what does that come down to for us right and this is where I think Ellen was given me the drum roll right where are we at with the budget well here's where we're at we're at 7.28% 5,729 1851 that is no small amount we understand that we take that seriously however several factors drive this increase as we all know contractual increases in salaries we just talked about benefits employees special education services and transportation and Laura does a great job monitoring those but

052as anyone knows special education costs across the country forget the state of Connecticut across the country have been monumentally increased so that is not a torington issue that is insert name here and you will see that same corelation you understand 7% seems high but once again to go less than 1% over four years and make it work and to show the growth we've shown and I could not be prouder that our teachers working so hard our administrators working so hard assistant superintendent Ferguson is going to share it at the next board meeting the growth from our fall to winter scores phenomenal phenomenal so we're doing it we're doing it we're making it work in terms of new initiatives what are we doing right so where where does this come from right what do it come

053down to you talk about students Mr Wilson show me show me show me well here it is you've heard our Benchmark series our teachers are Implement implementing that Benchmark reading series with such Fidelity and such dedication across our k6 Spectrum we had at K5 as this board recalls we pushed for grade six this woman right here pushed why' she push forward because we knew we knew it's going to have the benefits Jason thank you for shaping your head you know it's working our students are showing growth and a today and I'm going to call her out Miss gulo came today for her midyear meeting and she won't mind me sharing this she did a cohort data from Summer regression analysis before we had Benchmark implemented and after after Benchmark the summer regression was less than

0541% less than 1% so our students are retaining it's working we're doing it that's going to continue that cost dollars that cost teacher dollars that costs resource dollars what else well we know that you know me being a math guy I've been here for two years now and where's our math going and Sue and I have had these conversations she said it's coming it's coming it's coming we need to put those resources in our teachers hands so that we could implement the Mathematics Curriculum with Fidelity that is going to show growth in those numbers so that's where some of those dollars a go fast Academy Glen referenced this earlier in the facilities we're Beyond excited the board has heard that plan you know this is a great opportunity an alternative educational placement for our 712

055students and Laura has some great ideas to add as well as she shared at the last meeting so we need that Academy to provide for all students they're all students in our district and then back to a program a programmatic piece obviously this is my budget currently as it sits I never say I so it's the team's budget that we're presenting to the board from the board's perspective after a couple more looks at it obviously it then gets pushed along to comes the board's budget and then to the city job so budget management summary so before I hand the mic over to Donna we'll jump in on this the budget management summary this is something we share with the board last year we know Donna does a great job monthly and shares the monthly financials

056and we all know that we can get very granular in the monthly financials but the monthly financials are always chunked always have been always will be so what we did in this next several pages is show you the chunk and show you the increases and sometimes decreases and the reason behind it so it's not just hey here's the increase 6% what drove that 6% because that's the question that should be asked and that's why we asked it and that's why we put it in this format just to remind everyone and I will say that this format and Jason thank you I did watch the last budget meeting I was not here but I did watch it at home thank you for for saying that it was well appreciated by all several people teachers community members

057have said that this was easy to read this shows it right there it answers the question what else is there for us to ask nothing that's the answer so thank you for that Jon so Josh Donna I'll step aside or you can go right from there you don't have a understand I'll take it from here okay um so as super Wilson has noted uh you'll you'll notice that the line items roll up so and this first page we're looking at salaries and the increase was attributed to as he said the contractual increases along with um some benefits that increased on a uh SRO that we have from the city uh there was a change in staff so the benefits we also incur from the city at a 5050 split um and there was also the

058perfect attendance that was a big hit and that had increased as well so that's really the driving force with behind that increase next slide please thank you um for this again these are the non-certified staffs there was a contractual increase and basically um that's what's reflected in this we are also looking to increase our custodial staff by five as you had heard earlier so that's what's driving that percentage next slide please and for the benefits um this includes everything Health life unemployment workers compensation Severance uh there was a a tuition reimb urement that we had to increase to bring it to the actual for this it wasn't budgeted in the way that it should have been um previously and we have more people taking advantage of it also a contractually agreeded upon clothing allowance um

059that needed to be increased so that's the driving force between uh behind that increase for uh Professional Services as you can see we're pretty much going down uh 57% so half a percent um so those that is due um mostly because of the negotiated contracts and really just you know remaining flat on a lot of items next slide please uh infrastructure you'll notice a decrease there and that is um due a lot in part to our wonderful Facility Services doing a lot of things inhouse and having you know that Hands-On approach low cost no cost savings um so that's where you'll see those uh realized trans portation uh as superintendent Wilson had noted we're working really hard at keeping those costs down and you know Laura does an excellent job at that uh for our

060students who are receiving special education uh but as you know there's a lot of increases uh nationally with fuel prices and and services so that's why you're seeing that increase there next slide please or oh I'm sorry Supply thank you oh supplies yes we we had spoken about this wonderful um k through eight math program so that's where the increase is coming there otherwise everything else is pretty much um holding steady for this year uh but the 447,000 and change is due to that um purchase that we would like to do for our students which the board has not yet seen the for the um presentation but it's coming correct yes next month's SCH improv I didn't hear what she said she said the board has not yet seen the presentation on that material it's

061coming to next school Improvement that was M that was my question thank you thank you for the question thank you for the answer um and Equipment uh that that looks like a large increase but it really is just because it was underfunded previously um all other things are being held steady in the equipment line item and the licenses and that basically summarizes the rollups that you know the 30,000 view of the budget I'll take back over here for a second we all know uh this board has heard how how much we depend on grants and grants are very important we are Beyond fortunate and blessed to have one of the best Grant Riders I know that I've ever worked with in Donna Abby and this is important to note if we didn't receive these grants

062our total budget would be 96 m825 23% that's unbelievably insane and we would never be able to sustain that and go in and ask for that so these grants you know when people just say oh you write a grant and get it I wish it were that easy these grants take ORD in ordinate amount of time energy and effort and these grants are very highly monitored for example the alliance Grant the alliance Grant we have to not only prepare the alliance Grant we have to meet with the person to make sure the alliance Grant gets approved once approved make any modifications and then quarterly monitoring with the state of Connecticut on our initiatives and how they're working and are we achieving those and they do something it's it's very similar to a return on investment

063it's it's where are our dollars allocated in Alliance and are they working and that is monitored very closely by the state of Connecticut without that monitoring and without successful uh strides towards growth the that Grant can go could go it is not just given so I want to be very clear on that people have a very sometimes misguided interpretation of what a grant is it takes a lot of time to write it takes a lot of time to implement it and it takes a lot of time to monitor it closely with Fidelity so it just want to make sure everyone is crystal clear on the grants next J so the budget detail summary this is you know the one you get every month so I'm really going to skip over these next slides but I

064want to point out something Josh if you can scroll down please 18 I believe my memory is correct page 18 important to note page five we mentioned 7.28% correct page five page 7.28% very important appears three times in the document if it doesn't appear three times in the document the document is incorrect and it does what does this show if we just look at our chart and this is very similar to insert District here 70% of our budget 70% salary and benefits 70 right off the Reel so the other 30% is where we do amazing things for our students and part of the amazing things we do is also tied into our salaries and benefits because if we didn't have great administrators and we didn't have great teachers and we didn't have great parents and

065we didn't have great clerical staff and we didn't have great food service we wouldn't be able to do all of those wonderful things so this is how it works for us and it's important to see that and that is very similar you can pull any budget packet they're all popping up across the state right now they're all poping up across the country anywhere from 70 to 80% would be a standard 80 in the very very small districts obviously but 70 to 80 we're right there but once again page five page 18 and then on the last page of the document Josh so Kim if you could jump in and talk about this that' be wonderful absolutely so uh with the collaboration of the board we have negotiated uh most of our non-certified contracts over the

066last uh year and um we've got some generous increases for our um lower paid staff which is really nice and you'll see that um we have that over the course of the next few years but this is what it looks like for next year going to go to the next page and then our sip in positions for the teachers we also negotiated a nice increase for that which we hadn't done in a few years in the teachers contract so all of our STP in positions also have increases um that we'll be seeing in the next contract so that's part of this increase as well anybody has a I'll get back in once again these next Pages I'll kind of jump in this was something once again we did uh last year and I know Jason

067I'm going to look to you again because I know you appreciated this last year um and I know other people did as well but you're sitting right there perfect view um I'll take it it's the old you know when you learn to speak to a room it just happens that way so this really gives you that granular level this could not be more of an open and transparent book this shows exactly what every member of the team is making through contractual increases from year to year which then drives the budgetary increase which then drives our overall percentage which goes back to the budget summary detail which which then gets all rolled into that final number so you see how it all works out perfectly that's why math is beautiful isn't it it all comes back

068together that's why I love it so this these next several slides show that granular level Josh if you can just cck feel free [Music] to we're getting I'm nervous [Music] so the demographics you know uh a lot of people um maybe don't realize that our demographics are changing we embrace all of our Learners we we welcome every single learner we have so sue if you want to take a moment and talk about our Dem that be great sure and I just recruited Kristen to help out because we've got some some info about GRE River so Josh can you go to the next slide please thank you so I think the big story here right is if we look up at um what's happened well the next page actually shows the the trend but if we

069look at folks who um identify when they enroll as white versus a Hispanic or Latino the Hispanic and Latino Community has just edged out the white um folks in the district just to be clear when we say Hispanic or Latino that does not necessarily mean that they are English language Learners there is a difference not every person who enrolls who belongs to the Hispanic Community um is also in elll I just want to make that clear so you can see even by looking at at at the graph right um and I don't want to read all the other numbers to you I know that you're familiar with those so Josh you want to just go to the next slide and then the next slide shows that 10year Trend and I think what's really interesting here

070now these are our English language Learners so if you look steadily increasing back over the last 10 years every single year right me we might see a slight dip like in 1819 but it really wasn't statistically significant we're seeing these numbers jump and what I can tell you is ever since we have opened the central registration uh office here at mgen we we actually are living this every single day and seeing families come in sometimes we welcome up to five and six families a day who are coming in what did we say Michael we had 16 over the course of a couple of weeks recently come in with English learner needs right so it is something that we are living on a day-to-day basis and we're very excited that we have the opportunity at central

071office to be part of that welcoming experience Josh here you can see just a breakdown by school um so if you look at the the numbers uh this is just only over the past couple months so this the chart on the left was from October 1st those PSIs numbers that you all know that we pull on October 1st for the state those are the numbers by school of students enrolled at each site who receive English language services and then on January 21st so just a couple of weeks ago we asked our um data secretary to pull them again and you can see just there is that SL increase happening I mean look at the middle school right just over the course of what 2 and 1 half months I mean we're seeing those numbers [Music]

072jump and this one's me so uh I've been in the position since 1819 and it has changed immensely um when we used to process applications it was you know right around the 54 65% since Co has happened it has skyrocketed we no longer accept applications and that number you're seeing today's day 66% there are no applications this is the state telling me how many students in the district are free to um if we were to accept applications we might be near the 80% worker can I just jump in I'm just going to share from a former principal perspective what Kristen's talking about is every single September every family would receive that you know that go home packet with all the forms to fill up and among those forms was always the application you remember Jason

073right for free and reduced lunge and we would be flooded the secretaries would be flooded with those applications but I get thousand of them right but it would also be students who were directly C certified too so it would be just complete right so our community eligibility can you talk about that a little bit sure c um basically every student in the district gets free breakfast free lunch every single day they can purchase second meals but um it ensures the kids are getting nutritious meals every day cuz you know outside of school we don't know what they're getting right but the reason we we get that right is because we need a certain threshold yes the threshold so the state of Connecticut did drop down to 25% threshold um districts that have done it I

074just went to a meeting they are not making it so right around the 60% Mark is the only way you can really afford to do it as a district whole and we're just about that yes okay are any questions on the the district is that just breakfast or is it breakfast and lunch breakfast and lunch it's breakfast and okay for every student [Music] yep uh next section enrollment projections current enrollment numbers and these are numbers that we get from nezda which is our partner been our partner for way before my time and they do a lot of districts across Connecticut so we'll scroll through these trash it's okay so this this chart has actually changed drastically for our community and I'll show you the next slide which is more about [Music] us okay so on

075the nzda it like 3600 00 we're at 3862 currently and as Sue said that does not even uh recognize our new 16 that we just took in so when these numbers were pulled so we're happy that people are coming to our Learning Community we could not be happier but I want everyone to understand that that's a good thing that our trend is going up Not a Bad Thing J now what we did here in these next couple of slides we did our Traditional School schematic and we did our plan for our redistrict school schematic you important thing to note here is the average class size I want everyone to understand the average class size trying to keep the average class size under 24 really tremendously helps our teachers ability to educate each and every student

076rather than have an enormous amount of students in the room which makes it very very difficult so you'll notice that on both this traditional and on the redistrict really focus your attention on that and that's the purpose and the intent that was done rather than say hey let's Max the classes out at 30 30 in a class is just not a good recipe for education and actually we would lose all of the growth that we work so hard to do Josh one more one more so with that Laura turn you okay so the next um bunch of pages really go into everything that I share with you every month when I come in with the numbers so this slide right here just looks at her overall sped um information and you'll see we had been

077on that increase every year um kind of topped it out in the um 17 18 school year and then we put a lot of things in place a lot of training because we were doing some over identifying we brought it way down covid came after covid we did have a lot more um referrals coming in uh with children dealing with many different isues but now we've kind of um plateaued and I feel like we are in a consistent place and we're um consistently the 15th to 16th U percent prevalence rate which is good that's where we want to be much better than that 1718 number um the pages after that Josh if you can go down to let's see why don't you go down to 69 sorry I'm only seeing uh I'm seeing two pages

078for one page on my computer okay so the next few pages talk about our choice kids so as we've talked about every month at our our meetings our choice numbers have really been going down we've been bringing more kids home which is exciting to see so the first graph here on page 70 is with our magnet students and that has really gone down red is special ed um black Is the Gen Ed um gray obviously is the combined so nice decrease and as a result of that we've been able to lower our budget request uh for magnets for next year by about 25,000 and there's another picture of the graph on page 71 just so you can see um some of the decline and then if you look at slide 70 three this is our

079vag numbers we've also talked about that if you look up at the chart you could see like our graph is is pretty much um status quo but at the same point we are declining a little bit each year since 2020 so that's been going down a bit and our last one oh and so as a result of that on page 75 um you can see that we are asking for um 25,000 less than the vad costs and then Charter is the last one um this we have very few students in Charter but over the past few years different charter schools have opened um so this is both our 54 in our special ed kids at Charter it's on page 77 so our numbers here um you can see since 2022 they've declined the black is

080the combination of 504 and special ed so there's been a pretty steady decline again our kids are coming home so excited about that so um we are not showing a reduction though that right we're not asking for Less in um Charter okay out placement my baby so if we can go to page 79 these are my out placements um and you could see obviously where we were again that 1819 um before you guys really committed to do something about special ad and so that was our high and now we're at 78 and you can see how that's been satis qu since we kind of got some practices in place and we're actually lower than we were 10 years ago which is as Michael said kind of unheard of because numbers are out of control everywhere

081so I think we're doing things well um with our out placements we do still have the cost as I've explained to you and have somebody move in tomorrow with a quarter of a million price tag on them so it's just always an unknown but we've been um pretty consistent you know as far as um since 2019 again you can see that on the bottom of 79 um yes just the the packet that was on the table here page 78 and 79 I'm just making sure that's a the same page twice right I'm looking here it looks like yeah so yes and I wondered if one was supposed to be private and one was supposed to be public but I think it's just a a print right one is outplays and one is private outplays yeah

082no the page is actually duplicated so is that is that supposed to be private outplaced on the bottom then public outplaced on page 79 or is it just the same page twice with two different numbers 80s okay so 78 and 79 are a duplicate yes okay and then and the difference with the public and the private um when I first came here we were charging we were putting our public out placements which are all the resks um under private and that was actually public so a few years back we converted that that's why the numbers changed so drastically but um you know where we are with the out placements we've done a lot of um reductions yes we still have cases where we have to out place um so we're always going to have that

083but I feel like we're a lot more consistent so that's where we are with that uh and that's it for me yes so section five this is the part of the section that several board members for these are the Excel spreadsheets that show everything and it shows everything by fund account and school that's how it's broken down so the next several Pages Josh go ahead really just show that but once again important and I think everyone knows where I'm going to go fast forward button 7.28 again right so the 7.28 28 again on page 96 who can remember the three spots P five 18 and 96 there you go if you remember that and you look at the first 10 pages the rest is pretty easy so the neat part is obviously all kidding aside

084that it does line up but it also just a different way to view the data which several board members have asked for and this will why included that before we go to the Q&A section um once again I do not want to miss anyone our administrators kudos to all of them Christen Sue Dean Rachel Donna Laura Kim this does not get Dum by one person and the board you're included in that team as I said numerous times this is your part working with the team to approve this budget that is beyond fiscally responsible and needed for our students and our community so that is exactly why the next piece of this presentation will be the Q&A uh thank you once again for everyone who sent their questions in this is your time if you want

085to have a deeper conversation on an answer to one of those questions we'd be more than happy any member of the team can definitely talk to answers to the question In fairness to give you the most accurate response to any additional questions we we could either do it two ways we can take the questions this evening Marissa will take copious notes on that and we can put it in the budget Q&A or you can feel free to email uh Miss graani and we could also include it in the budget Q&A it's not as if we don't want to be quote unquote put on the spot but that's not respectful to anyone in the process your answers deserve the time energy and effort to answer effectively just like we did with these 33 questions you took

086the time to put it together we took the time necessary to give you an answer as an entire central office team did not get done in isolation Donna did not lock herself in her room and answer these questions Kim did not lock herself in the room and answer all these questions we all sat in a room and put our hats together and really gave you an answer to your questions that in a deep deep dive so Josh if you can go to the Q&A I'd be as I said if any member from the board sorry the budget committee I apologize I always forget there's others on the committee I'm sorry Lisa J each other but if anyone would like a deeper answer to any of the questions feel free to take a moment look through

087I'm sure you had some star issues um Andor as I said we we'll be more than happy to share share our deeper answer with you this evening can I just ask that when the questions come in that I can be looped in certainly so as as chair of the budget just 100% I think if you're if anyone has a question to send to Mary and CCU that beond appropriate that would be great thank you certainly Mr putam I have a couple questions from the presentation tonight I think Laura probably has off the very easy answers um the vag cost that tanked went way down last year yeah um we had the same number of students but if I recall is that because there was a cap on tuition what was the reason behind that there

088was that we were just yeah I you you're correct I believe that the state did cap the amount um that we would be charg right it was a significant amount less I think we say because if you look at the graph it goes and it's a little bit misleading because we was just talking before we started it really had to do with that reduction okay and then followup question on the private and public yes that are those the only people that we transport from from special so if if you're listed in that page 78 and 79 that Mr laer was mentioning it talks about the number of students and private and public Al together are those the people that we would transport is that the only transport those would be all of our kids that

089were outplaced and that's the only time we would do a transportation cost as an outplaced student um well not necessarily because if we had like let's say a student with like a um that suddenly broke a leg and needed special transportation for that on a 504 plan gotcha that a run would have to be added for that okay okay but typically yeah it's just our students that are in out Place facilities okay thank you that was my question about this while we're in that section just on page 72 if Josh is pulling up numbers I notice that we the actual for magnet school cost for specialist Services has been grossly over budgeted right um and I see are we and I know that we can have an increase at any given time that's always the

090case with special ed um are we is that a hard number there that we're feeling comfortable with or could we go even I mean we're only at three the 373 91402 which is for this year that's an actual is that fully encumbered or is that still outstanding that there's still others that could be outstanding that was encumbered fully encumbered at this point at this point but we could still have potential increases can but unlike I think we're less likely to see big increases there it's more like without placements a kid moves in and has to go to cjr or something like that Laura I yes J that's a great point and that's exactly why it's more accurately at 450 as opposed to 630 630 750 so it went more based off of that actual and

091even though we know we could fluctuate that's why and I don't want to speak for Laura that's why she gave that much more yeah every year it's closer to the actual so you are correct in your if that was your question yeah absolutely y sorry and I didn't notice that my first look through I didn't see that my first look through so it's it's I it almost shocking to see the the overage of of budgeting and every year I laid it out five years and I literally go line by line and look at exactly that so well every year we're over budgeting here we can knock this down yeah so awesome always do that and I would just like to say too one other thing if I can is sure is Mr Wilson said you

092know budgets are coming out and and living in the area that I live in grandby but Simsbury right now is proposing to do their own inhouse they're actually looking to purchase a building and create their own uh inhouse for the same thing for much less students than what we're looking to do but at um a savings and that's in a much more affluent Town than what we have and but they're they're noticing those cost so it's it's not a torington unique situation it is global um and everybody is feeling that pinch and looking to bring kids home where they should be and and I think that as a team it's it's really been a focus and I think we've been doing a great job and I'm look forward to the board approving um fast Academy

093to not only do the special ed but also the general ed students who are needing that extra support right now sinsbury is looking like I think it's just special ed programming that they're looking to put into that new building that they're going to buy so just wanted to put that out there as as a comparison um for the board and others to hear one any questions no John no thank you I do I have a question about um the enrollment page oh I'm sorry page 67 under the redistrict um you had said something about the keeping it below 30 kids yes and I saw that some of the second and third grade numbers were a little bit high is this going to be like once Southwest is redistrict will that bring these numbers down so

094if you're looking on the current redistrict here so if we're looking on this redistrict so if you look you're talking about the 2526 yeah I see for uh touring for grade two is 29.4 kids and for vogle it's 29.8 and 28.8 observant and skim I was gonna say you want me to jump in no because that's why we need the chart on the bottom right because those two class sizes for grades for all of those are just um tford and B Wetmore you can see in Southwest it says to be determined because we haven't figured that out yet so that's why if you look down on the right that's the average class size of all three schools combined oh okay I don't see that on here but that's okay right here it's oh I don't

095have it so why do you not have I don't know maybe I didn't print out the updated one so maybe that's why I didn't see and that brings down if I if I may add the other piece for that for you for clarification is that the presentation shows the four teachers each to each grade level over West so that average they took they took the teachers out of V Southwest or V taring for so that number is really inflated because the teachers are moved to Southwest with an undetermined amount so it would never be 29 point which is why we added that chart down below because when we saw that when we saw the 29 we're like people are going to see that they're going to think that's real and it's not real so we

096wanted to give you what the across all three schools what it would look like okay so before I come back to Jeff because I know he has more questions does anyone else have any questions yes do you have any questions Mr cavano um one specific on page 11 can I get more detail why the transportation [Music] budget incre this was Raising her hand can I call point of order sorry point of order it's not public comment Ellen the questions are for the board the people on your subcommittee not city council if you could Emil sorry and I'll forward it and get an answer thank you can I just ask one question in regards to that point of order in the past I know subcommittees have allowed at the at the the the chairperson of the

097subcommittee I thought the chairperson of the subcommittee would allow at at their discretion public to speak that's always been in in facilities and policy that if someone's here and they they the chair the chair of the subcommittee I don't I don't recall that being our policy Jason I know our policy is to not invite people from the public and I'm just going back to when we had our Yonder conversations our dress code conversations it it inviting the public in to talk at after public comment and during a meeting is not productive and in in all fairness to everyone else on city council and board of Finance they haven't seen this they haven't had an opportunity everybody should have an opportunity to look at it and ask questions at the same time my tenure on the

098board I have always asked anyone who's in the room if they have a question it doesn't necessarily mean that it needs to be answered right away but if if there's a question that you have you can certainly email me and I'll make sure that we get an answer yeah feels personal but that's okay when I was chairman of the board I allowed subcomittee chair to dictate the terms of their meetings Robert's Rules we can't call point of order because it is not open session frankly as next official as member of the city council there's I have a different standing public participant I think the mayor is the only ex official member of the board Paul you're not a member of the Board of Education okay Council that doesn't that doesn't default you as a board

099of ed member okay let's [Music] let's your question has been duly noted I will okay get an answer okay okay just send it to me and I'll forward it to can answer or any others just like anyone else if you have a question sure okay any more questions how would you imagine I'd have questions I don't know just a just an inkling just an inkling um in the Q&A if we go to question 20 we can I can ask the followup question to my answer I 15 I have 15 yeah oh that's the here's the new one repair equipment yes yes yeah so here if no one has the colored one the new one there's 30 I was just I saw the answer I just didn't see the new account anywhere so that was I

100believe other account one of the other questions that you asked says that was a new account to do clean up sure just the reduction I was looking for the Oh you mean so yeah so it says that it's it's move we moved it in a cleanup but I don't see the other account in the budget Donna where's that separate repairs account that was one of the other questions you're saying you don't see the 54303 is that what you're looking for hold on let [Music] me yes well there's 30 and then 03 sure but they were both down and just we had aging buildings and there's a there's a lot to be done you know we've had limited capital for a couple years and it's the buildings are getting older so I was just expressing my

101concern did said that we would move them to a different account so following that answer I didn't see where we moved it to an account that reflected an an increase or a flat number to account for the age of the buildings that are being proposed to be left open you guys yeah yeah Absol if you could get back to us would be great uh next you hit your question okay so for 25 nurse just a clarification so it's going to be part-time if the fast happens it's going to be part-time [Music] between St joh Paul the Great yes and um fast and bless you and currently um she is already going over and supporting the students at e school because we don't have a nurse over there okay so it's we have right just changing

102the building so with the fast Academy would that require more coverage by a nurse or the nurse can can do it yes under contractual obligations and split their time schools and we still cover our um our obligation service the private schools while still servicing our needs at fast okay yes thank you number 33 if [Music] 33 I appreciated the extra detail at the bottom that was great um I guess my my question as a board member is this is assuming that all six buildings are remaining open and so the costs and various pieces this is what it cost to keep it on this is it impact to GB keeping Forbes open does have an impact to GB because there's people are still carrying like the custodians was 183,000 I saw the note about the um

103Title One funding I had a question about how that worked but as I thought is that based on building or is it based on number of students we have how did that how does that title one piece play into it but it's hard to figure out you know what it cost to run that program or run other programs like keeping Southwest open if we don't know what it would cost if we did like we took that staff and shifted them or if you mov the custodians from Forbes you wouldn't have five new ones because you'd have three moving no so what we did in entire budget packet and just like we explained at the redistricting meeting that is all allocated for in that redist amount that we're going to fund through rant in order to

104answer your question as a board member and you had said several times show me the number that's the number so if we close that tomorrow and you the board makes a decision not to have fast Academy $3,436 70 however that's why this piece is important Donna mentioned this last time the way the title one grand is written it is for forb school so if we close Ford School we're forfeiting that amount which in turn means we're going to have a defit of 186,000 so your question about shoveling the pieces that's already accounted for in the budget as we presented and it's also accounted for in the re uh the redistrict plan for past Academy on that separate budget one pager which I believe was page nine or 10 of the document so there is no

105added cost this is the cost this is was the question how much are we going to what's the number this is the number but if you we do that which is a board level decision this is what we leave on the table we have to be crystal clear about that so to answer custodians and other those are already factored in with the budget and that budget sheet on the redistricting allocates for that money sure in my prior question though I asked about the custodians there and where they were funded from it was the 183,000 is coming from GB for those for that particular building so if if the forbs fast plan didn't work out due to lack of funds or however the whole thing panned out those custodians would I would assume move right would

106move them to his other buildings and you wouldn't necessarily need five new ones no so if we go back to your previous question the reason we need new go back to 32 please the reason we need new custodians and you actually asked this question last year and pushed for more custodians I did so the reason we need more custodians is because of our increased footprint we have a bigger increased footprint now that to cover so that is why the increase for the custodian right which I agree we it's it's the team we need to keep these buildings in excellent shape for a lot of the reasons we've mentioned previously but if Forbes did not exist we're only going to save one there would be three custodians that would move which we have allocated for in

107here so the FAST program is only one custodian that is correct that I did not yeah that was in the the detailed description breakdown okay and then the Southwest piece of it I guess would be a similar question for further analysis later it same thing with Southwest the projected plan is to split everybody up but there is a cost to that as well well if we were to Close SouthWest save similar to that bottom number and save the two custodians I believe Dean has in his plan moving forward so it be two custodial savings and the cost of keeping the lights on so if you take that one 13 map add another 80 grand to it so you have 200 If You Close SouthWest but if we close Southwest as we mentioned Warford and bogal

108are busting at the SE so we would have a real problem just fitting everyone in and fitting programs so yes to answer your question about the 200,000 I would yes um but also just a reminder too I shared last time our average cost for one out placement one and I believe I don't have my paper in front of me I think it was about 118,000 so by having this fast Academy we are hopefully going to be um solving some of these big behavioral issues that we see in our schools and hopefully stop that from C occurring in the track so one kid not outplaced is that class yeah everybody don't miss don't miss I just wanted you to just put that in I'm not questioning the value of the program I'm asking so for the

109taxpayers and everybody in the buildings and the students what does it actually cost to run these programs so the board and everybody who is involved says hey you know to have fast Academy it's $1.3 million being funded out of X Y and Z and then everybody says oh that's a great idea that's what we need to do or it costs $7 million and we don't have the money to do it that that's what I'm trying to get is what's the actual number I'm not disputing the value of the programs that's all don't can I I have a question don't we have have that information Jeff we have how much it's going to cost for the program broken down by position from the teachers to the custodian so maybe I misunderstood what additional information you're looking

110for unless that's it I just got the answer at Forbes at Southwest it's a similar situation when you when you split kids when you take K3 and split it into three buildings the potential exists to need more people to do that so I'm not it's not a budget conversation it's a redistricting conversation so that's why I didn't ask that particular we can figure that out as we go along yes Jason the board what P are you on I'm not okay he's I saw you looking but I wanted to get board approves the whole redistricting with everything how difficult is it to redo this to make sure that every line is in every building where it has to be and is that going to be done in enough time to get it to the city so

111that they're not questioning why it looked like this but now it looks like this and does everything match up it's a great question Jason thank you actually for asking so it would we would make sure that that happens one number two is the reason and this is why we tried to really drive home with the last board meeting think of it as a plug and play if you think of Forbes in Southwest now going to the new TI that is going to help us tremendously because those two pages on that detailed granular analysis become TI and we just have to take from TMS the sixth grade staff and put it on so yes it's work yes it would take us some time but that's exactly what it would be and likewise for Southwest we would

112have to take that that redistrict chart Make It Real at the bottom right corner that Kim had alluded to and also put back into the granular level what that means so taking the two two two and two out of bille and the two two two and two out of tford putting them into Southwest and that's going to be the number so it will take us some time but yes Kim I'm sorry you wanted yes the what I want to say is we can provide you with the information on the FTE but the salaries we can't because you have to understand you know as a union person that's going to take some time to understand which people are moving to which places and that's why we do that right so bottom but the bottom line will

113be which is why we did it part of the way reason why we did it this way because right now the people are all going to be the same they're going to be in different places but we have to do a fair and and transparent process on how we're going to move people so we have to make sure we do that right and we don't want to just pretend to figure it out like who's what they want to do where they want to go and taking people's choices into consideration so so there's a lot of thoughtful you know effort go in and play with and that's why I bring it up because I know the time that you're going to need to do it and that's so I think we will be able to provide

114you with kind of a an ft but not a dollar amount by building I don't know if I'm speaking on a turn like no you're fine um because I just don't think we're gonna have all that by that but I think Kim the important piece and you said it around that bottom line number doesn't move our 7 but I appreciate that and can I just ask not necessarily that but is there anywhere in the budget for new signage to make it ti so that that is something that um you know I've been actually talking to Dean about and it it has to come out and you know we are going to have to take down the TMS and put in the ti it's and there's going to be some changes but he's actually been trying

115to work with om to get some rough estim okay and also stationary that's good anything that's involved with that and that's and that's not built into this budget correct okay and we can increase any one of those line items once that decision becomes finalized just like this board increased to 250 for the move that would just be a motion to increase that line item Again by 250 or so thereabouts and we be able to cover that that is correct or could be could be more or could be a different way to acquire that funding for correct anything else it's a lot of information so if anyone has any questions um as I said you can email me superintendent uh you wanted to go through Mary Mary and yes pleas and are we still C seeing

116the two co-chairs if you I think if you send it to please or Michael can send it to us that's easier yeah send it to Mary and I and then we'll go from there oh it's a lot of information a lot of work went into it appreciate it okay so any other questions I do you said you have um thank you you have the um the detailed analysis in Excel would you be able to send that to me because so I can question yes thank you I not be sending that I had that you don't want to see so yes Donna will send you the clean at least it's not on paper and it's a truck load right that's corre okay if you could sure just it's just for my benefit and it's what I'm

117used to so absolutely she has the the clean I prefer her cop all right thank you so much okay topics for future meetings I'm thinking budget I say fine financials and then 25 26 d contracts that Glenn couldn't talk about in his facility meeting oh any contracts that are not facilities that are not facilities related yeah was there was something there was a list he was asking for only that one I should could is there a list or is that the only one Auto oh you want all the contracts from the business office no no no we want any contracts that are coming up that sure if there's any if not not a lot of detail have you know public document we don't go on too much detail just it's is more or less a

118reminder for anybody in the committee to say hey this is this is going to expire you need to Red yeah it's a threee with a two-year extension that type of thing so we know hey we got to get something else yes on it just yeah and if it's not next meeting the one after that it's fine because this is a lot a lot going on right now so it doesn't have to be next meeting that's all okay sounds good all right comments for the good of the order no no comments great presentation Michael I haven't seen this kind of detail since I've been part of this and uh very well put together thanks for the hard work guys and taking my questions I'm sure there'll be more but thank you thank you great meeting thank

119you that just want to say thank you to the leadership team for helping support with my first budget support with um the superintendent and everybody here at central office it's a Well oiled machine I couldn't feel any more uh better about it and how it all I just want to thank the members of this committee uh very thoughtful very time consuming on your part we all know that everyone has a lot of things to do so to take the time and to give us detailed questions we appreciate that we appreciate your partnership and support so thank you thank you so I'm going sorry oh yeah Sue pred just thank you to um central office staff for putting uh the budget together and all the hard work that went into it because I know there was

120a lot of hours a lot of weekends and it's very much appreciated thank you hear you perfect now Sandy great meeting lots of good information thanks thank you going right along my turn your turn uh thank you to Michael for being the captain of our ship um and thank you to everyone else on the team who's pitched in and done this very intricate work um it was a lot of hard work but a lot of fun even for somebody who's not really a number um and thank you to the committee for some really good questions it's always um I think worthwhile to have a healthy ongoing debate or discussion about how to do better well thank you nice job a umot yes I Echo what Dean says great meeting thank you to the district for

121hearing the concerns of the building and you know our needs and thank you for the board for looking through this so thoroughly and really for everybody around this table for putting kids first a great meeting and thank you for all your hard work on this Michael um I want to also thank you for the detail it really I am a numers person and I do love looking at that the charts and the graph so um really very DET so far so good and welcome to the city council half of whom except David would have been here at one time or another tonight thank you we certainly feel welc and uh anyone who didn't read Jason's remarks to the hearing at Northwestern Sue sent them out read them they really exposed the whole special ed funding

122thing Compares it to the work and everything else so thank you um excellent job with the budget I'm I'm excited it's a lot but it's appropriate um I would be remissed to say that with this redistricting and the boards need to approve this there is a lot of angst in staff in knowing what's happening and the sooner this happens the better please because it's also going to help the district the administration to put in place the plan to make whatever it is you decide happen so the sooner the better please because there is a lot I every single day people know that I am I come to these meetings and they're asking me why didn't they tell us at that meeting where we're going I'm like because that's not the process yet we're not there

123yet but please get there and the sooner the better um and uh yeah it's it's fun and that's why we have you on this committee so you can re out for them y anything do you have anything no Paul excuse me any comments for the good of the order uh I'll I'll save them for another time in another group thank you you're welcome um thank you for the hard work for everyone who are we missing that was Michael's spot oh okay yes okay he's still up there he down there I made sure I have to make sure I I got everyone um okay look forward to our next meeting we'll have probably more questions but great questions great answers um and thank you for for coming um it would be great if someone from the

124finance board would but thank you be allowed to ask questions I will make sure um motion to adjourn so move second all in favored at