001is here. Joe is here and Rachel's here. Good. Okay. U have a motion to approve the agenda. John >> second Kathy discussion in favor just >> Hello. minutes. The first minutes would be for January 15, 2026. John second. >> Who's that? Any discussion? All in favor? I opposed. Okay. >> I forgot to ask Rachel. Anybody else on the list? >> Um, okay. >> Uh, Mario says he's waiting in Zoom to be let in. Does that make sense? >> Next one is the February 19th minutes. Got a motion for approval. >> John Doug second. Any uh comments? All in favor? I opposed. Okay. Thank you. Right. Two. >> Two abstensions. Okay, Mike. So, you're on. >> Good evening, everybody. Um, as you're all aware, not a lot has been happening in the last couple months outside
002because of the winter, but um little bit of a change of pace this week, which we will get into. Um, give you guys an update on some punch list and commissioning and and where we're at with the fields. Um, for punch list, um, we got 12 open punch list items that are related to the building. um you know works occurring uh when it can in the mornings early on before school in the afternoons or weekends if available or you know coming PD days next week um which we do have some work lined up for to address majority of those 12 items um you know that leaves the balance open at 31 for exterior uh and athletic field related punch list items um you know now that the weather's turning for the better most of these
003items can now be completed um in this upcoming last phase um and they will be addressed. Um commissioning uh just as a reminder to the group that none of your HBAC system warranties have started um as the systems have not yet been accepted by the commissioning agent. Um commissioning agent is still waiting on a final tab report in order to finalize uh commissioning of the HBAC systems. Um where we're at in that timeline is, you know, we're expecting a final tab report by the end of next week. Um, and we're going to be providing the commissioning agent a list of what systems the HBAC contractor and the controls contractor um, you know, feel are ready for that final commissioning step with the commissioning agent. Um, we had a productive meeting earlier this week with Slam
004and IES and and CES and, you know, I feel like we're making the right strides to get those systems uh finalized, get that list over to the commissioning agent uh to the point where we can get these systems accepted to start generating warranties. Um, for the fields, obviously the weather is turning for the better and you know, we're close to fully resuming uh the balance of the field work. Um, something you may have noticed, Field Turf had remobilized some of their equipment earlier on this week and yesterday they had about eight guys over there starting to relay synthetic turf and cement. Um, >> yeah, they were doing the infield today. >> Yep. They did the uh the infield today. They're starting to roll it out, which is good to see. And then over the next
005two to three weeks, they'll they'll finish that. They'll start cutting in all the game lines and start doing all the rubber and all the sand infill as well. Um so I'm hopeful that you know after that the remaining flat work of the fencing the storm drainage activities all that is going to you know resume as we approach April 1st over the next couple weeks. Um so once the majority of those activities are underway then you know Liberty Landscaping who does everything underneath the synthetic turf circuit can uh get going with all the drainage and all the stone and all that. >> Any questions? Yeah, I do have a question um on on the on the um commissioning of the HVAC system and the acceptance and to start the warranty. >> My first question is is
006this a normal timeline? Is this how normally runs out or is this >> No, no, it's not. This we ran into a situ situation here. The the balancer who's the >> the person who has to do this. Yeah, >> there's a there's a a major shortage in balancing trade contractors and how many of them there are and it was >> No, it's not it's not the way it should be. I mean, the it should have been done already. Um, you know, we put MG Daily on notice. They know that, you know, essentially you're you're getting free extended warranties on all of your equipment. Um, >> so it's kind of twofold and and I don't know if I'm going to jump the gun on this or not, but my question is if if the air isn't
007when it's when it's saying balanced to me that's flow volume. >> To me that's that's flow that's volume that's air changes per minute. Um, when we talk about humidity or moisture or dryness in the air that follows the same suit when we talk about commissioning or the air balancing is are we talking about the same thing? >> I mean I balancing sort of some the things that are to to say that you have a final report. It means that that every single little thing is done. There are there are parts of that building that have been they have been balanced for like over a year. It's just the requirement to have one full and final balancing report for the job. We didn't we never staged it where we were doing it for each of the
008buildings. So, and even even with that, when it comes to balancing the balancing, a lot of it has to do with making sure that things are within very specific parameters. You know, where when balancing falls down is when you have a diffuser that is whistling or one that's not. I mean, as far as >> Right. So, again, that's air flow. I get it. I get it. And it's it's it's air and water. Both sides have to get balanced. >> So air and water. I get understand the air system moving the air, the water moving the air. I'm talking about the water that's in the air. I'm talking about humidity at this point. Is that going to be is is this the reason why we're unsure of what our humidity is in the building or or
009that we know that it's low because of the balancing? >> No. I mean because the I'd say the there are the system is the system is operating and it's providing the temperatures in the spaces as required. You know it's the equipment is working sufficiently to maintain space temperatures to make sure that we're bringing in you know all the outside air we have. I mean most of the systems they are right they're 100% outside air we're not really returning anymore. Um the issue when it comes to relative humidity or humidity is that we don't have building systems that actually infuse humidity. We have we can run building systems in a way that takes humidity out of the air. However, we don't have systems that actually provide it. And the the issue that we're up against here
010is because of the harshness of the winter that in keeping the space warm, the longer you spend drying warming the space up, the more you spend pulling moisture out of the air. So, it's >> okay. And again, if we have material in the building that's supposed to be having a certain percentage of humidity in the air and we fail to reach that, if the air is too dry, how are we how are we addressing that? I think that's the that's the the conversation at this point is how can we even manipulate these units to a point where it is more in line with what the wood floors needs to be acceptable that that range of 35. >> So, but do we even know? So, so I know we're still gathering data. Do we know has
011this wood floor been in the proper humidity since we installed it? >> No. No. No. >> It was in the proper humidity the entire time leading up to it >> exclamation and installation. Yes. But beyond that, no >> acclimation was in the same space. Acclimation was in the same space. >> It was, but we remember at that time of year, we actually were we were dehumidifying the space to bring it within compliance. Not in the point of the project to humidify the space. >> Okay? >> So, we had under we had under control in the time that it was brought to the space, acclimated, installed, and finished. And to the point that we could no longer keep You know, again, the temporary systems we brought in were to dehumidify the space, not humidify the space.
012>> So since so since the floors have been installed, there has been no humidity put back into the air if needed to bring that air up to the temperature to the humidity level that this floor needs to live in. So, how how does that affect right? So, if we if we have how does that affect the warranty of the floor if it's hasn't lived in that condition and it's been dried out at this point? >> Cuz that's my question. >> Wood's always ever changing though. It's reacting to the environment that it's >> but it's not meant to react to if we're if we're putting a piece of wood that's supposed to be in 40% relative humidity and it's sitting at 2%, >> right? That's no bueno. That's not good. Well, >> how do we address
013your point? I guess >> I think I know the answer to this, but I I don't I'm going to wait until I check, but I don't I don't think that the that we're voiding the warranty by it going outside of that recommendation. What happens is just it's the the things that have happened to the gym floor. I know some may be offended when I say this, but they are they are very minor in in comparison to how large of a gym floor that is and how harsh of an environment it was inside and outside of buildings all year and even in your own house, right? It's just it's brutal. We haven't seen a winter that bad in >> Excuse me. >> We can hear you. >> Yeah. Can you hear me? >> Yep. According, tell
014me Mike if I'm wrong. According to that report you sent me that outlined all the humidities and the temperatures during the installation period, right? >> Yep. >> In the in the AM readings, 50% of the readings were not within the recommended range. I'm not familiar with what you're referring to, but the the the the Excel spreadsheet that I sent you earlier this afternoon, any everything that I saw was in the range of of humidity >> where it said where it said AM and PM relative humidity readings. >> Which which report are you talking about, >> Mario? JJ, >> I'm going to it. And to the second point, a quick a quick uh and I do mean quick review of the install uh of the warranty states that we do void it if we don't keep
015the the uh if if the air is too humid. It also states, oddly enough, that it's the warranty does not cover improper installation. So, as usual, warranties are, you know, what they feel like giving you at the time. >> So, I just want to back up a little bit. So, what what you're saying, Mikey, is is that report cuz I I didn't didn't have a chance to go through to to tell, but what you're telling me is that that floor right now is in the proper that the air in that in that gymnasium is proper. >> Nope. We're referencing the logs that were monitored and set up by the wood flooring installer. Their their logs through acclamation through installation got jive with the requirements. >> So we feel before we feel while it was being
016installed, we were right where we're supposed to be. >> We feel after it was installed and the HVA system that was still not commissioned has not been has not been correct since the installation. Humanity has not been correct since this installation. >> Mike Mike I found the form here. It is the Excel sheet and it runs from 8:18 to 10:16. The relative humidity is supposed to be between 35 and 50. The relative humidity AM readings, half of them are above 50 or below 50 or 35 rather. In the PM, it's much less. There's only five out of 19 that aren't within that range. Unless I am reading this wrong. RH AM I would imagine stands for relative humidity. a.m. in the morning, right? >> Yep. That's another thing. >> Okay. Well, 59 54 52 57
01752 54 in range in range in range in range. 54 58 58 57 60 59 53 56. Those are all over the recommended range. Now, if you're going to tell me they're only a hair out of the range, then well, I don't know what to tell you. But >> they're outside the range during the installation period. So, let's state facts. >> So, I'm more concerned. Listen, I I I believe there again, how are we how are we checking humidity in the air today as we speak? >> The building wall sensors. Okay. Okay. You have sensors in the in the you know >> we have sensors in the walls that that show it and it's showing >> and you have it at the air handlers. >> Yeah, we have it at the air handlers. >> And
018where we at, Mario? Do you know last time we checked in in the gymnasium? >> I I don't know, Dean. >> I I the last the last I don't even know if it was I don't think it was out in the 20s. I can tell you between March 1st and March 18th, both units were around there were 5,000 readings taken. Every 5 minutes there's a reading taken and 10% of those readings were within the humidity requirements only time. >> So 90% of the time they were out of range. >> Okay. So obviously we have to figure that out. My other question is I guess and and I I understand that we're going to get an extended warranty on the HVA system because it's not balanced and it's not this >> correct, >> but the floor
019hasn't been living in the condition it was supposed to live in for 90% of the time. How are we going to get an extended warranty on that? So that we're 2 years down the road when our let's just say you fix this problem tomorrow. All of a sudden, here's the idea. Boom. We got humidity in the air. Now we're maintaining that level. Now, this floor comes up to where it's supposed to be and everything is acclimated again. And we're not even sure how this floor is going to react after it gets acclimated again once the humidity comes back in the air. But I'm concerned with a year down the road of this continuing to happen. And I and I understand what you're saying, Dave. It's really not that much that size of Ford, amount of
020square footage right there. The amount of failure isn't that great. But that's doesn't fix the idea that it's been sitting in the wrong condition air for a long time right now and being used on top of it and being used on top of it. So I understand that we're getting extended warranty because of the HVAC, but I think the floor warranty at this point we've got to get some protection. So we're not we're not on the hook for this floor. >> What is uh Mike? What's this? What is on that Excel sheet? The column that says um subfloor raw. What is that 7.0 to 8 number? >> It's a reading of the the moisture of the subfloor, which is generally higher than the moisture that's read typically, right? >> That's normal. That's just they're they're
021spot checking, you know, that that's what they're required to do. >> Now, G Camp Kemp, correct me if I'm wrong. I thought I saw I thought I saw um that the recommended content is no higher than 4% at installation. >> 4% of >> in the slab. >> I I don't recall. I haven't read that. >> It the specs do say 4% of vapor transmission rate >> off the concrete slab. >> Yeah. But recall, we do not have a a vapor in the existing slab that we put the floor over that did not have a vapor barrier beneath the slab. So, we had to substitute the specified 6 mill plastic vapor barrier with, you know, the Supreme product that we paid, you know, $18,000 for. It's a three ply laminate product. It's impenetrable almost. So, there's
022moisture readings on top of the slide, >> right? That goes on top of the slide. Yeah. >> Okay. But why is the reading still higher than what the recommendation is even after doing that? And why was it installed on top of it? >> Well, the subfloor is installed on top of the vapor barrier. >> Well, I know that why that wasn't at this point. >> Well, I'm saying why was the floor installed when when it wasn't between seven and when it was when it was 7 to 8 and it's supposed to be four. May I ask I know this is information that we all exchanged just today and I I think it's important that we just double back and make sure we're all talking about the right things because there are a lot of layers
023and components that goes into this floor. They all have very different requirements. They all very different readings and something can be misconstrued if we think we say something is something else. So, I'm I don't want to necessarily table it, but I think there's a lot of data, and I think that we should make sure we all understand the data before we start calling numbers out. >> Can I can I ask for one more thing, too? You think it's possible that uh whatever uh humidistat or whatever was used uh from the flooring contractor when they installed it, we can get get that back. I know you have it on the wall. I know we have it at the unit, but I just think a third eye on this, especially the manufacturers, what they're using for their
024their gauging. Is that possible to get whatever they were using, whether it was a floor mount or something they put on a tripod or something like that to place in that room so we can monitor that also? >> Um, yeah, I'm thinking that cuz they're they're coming out to >> Yeah. >> fix that for. We'll ask them say, "Listen, the thing you brought out because what we could at the least at the very least do their deed is we could calibrate it, right? Have it do a reading and we can pull a reading off the BMS at the same time." They should be >> It just makes me nervous. Thermostat, humidistats, you get, you know, some people say think it feels like 70, but it's not 70 and this and that. And I I know
025it's high-tech stuff, but I think a third eye on that, their eye, their manufacturers's eye on that, I think, would be helpful. If if I may >> go ahead one second Mario if I may add your humidity things overnight. I mean that BMS is likely calibrated to follow room temperature, not room humidity. >> So is it set the humidity or temperature? >> It does doesn't. >> Well, it'll track both, but which one is it track? It'll tell you both, but which one is it set? What's it set program following? Is the program following the temperature or is the program following humidity? when you lose >> it's oh well it's following >> the primary the primary the primary demand is is temperature. The problem is there's nothing in the system right now that if it it
026gets a reading that the humidity is low, the system is incapable of increasing the humidity through the way it operates temperature >> cool the space back. >> You can you can you can slightly affect that by modifying your temperature. >> But but right and remember too is you're bringing in 100% outside air. So when there's no return air, so any moisture you have, it goes out the it goes out second after second and you're bringing in incredibly cold air that's sometimes 70° colder than the temperature you're trying to supply. And the only way that you can get that up to the temperature that you need to keep it warm is you you bake it, deliver it to the space, and that pulls all >> No, I totally understand. I'm just saying that the overnight program
027that AM PM readings can be affected by how it handles it >> overnight. Right. So currently I believe there is no night setback mode >> I think called for cuz there it's I think it's it's running at 68 say >> we might have we might have changed that parameter but it still goes on a nice setback. I think we might have made an adjustment. Mike correct me if I'm wrong especially in the gymnasium instead of dropping it down whatever the set point was. I think we dropped it down less. I think >> yeah if it fluctuate it's very little and that was one of the ideas of the flooring guy was well maybe you know can we drop it down a little more because we're not but it's >> 10 to 30 another >> 4°
028inside it's not that's not going to >> it's not what you're saying is it's so far out of range yeah if it's 10% relative humidity and you need it for 35 10° overnight's not going to matter >> right Dave I got to ask you this too I know you said the extreme conditions of this winter. Now, snowwise, I'll give you that, but and I haven't tracked it. So, you're telling me temperature- wise, has that been dramatic from our average winters? Are are >> absolutely an extended duration? >> It was extended. >> So, it was a longer period of time below average temperatures. >> This is what What other schools did the two firms do, Slam and OMG? Have you done other gymnasiums last fall? And how did they react to this winter that supposedly is
029so bad? >> We Well, I think you can ask the same question of the middle school floor. I mean, middle school floor hasn't hasn't seen these issues, right? >> Mhm. >> It's just so to Jay's point earlier, you know, not not uh taking away any of the seriousness of the splintering and, you know, the safety aspects of it. Those just need to get fixed. But if you look at the number of instances and I I did a little calc last night about edge board feet of the boards, right? You you made up of two and a/4 inch wide boards >> and each one of them is 105 ft long and there's I don't know 700 boards across the the thing. >> And you do the math, it's like the amount of edges that have had
030a problem is about 7,000 of 1% of the floor area. or of the board. >> That's a great number, but nobody cares. What >> saying what I'm saying is just you got to think about it in perspective because there are some issues that need to get corrected. No doubts about it, >> but it's a very very small amount of the floor. >> Go back to your your original, you know, when you started off the middle school were not seeing it. But the middle school >> middle school was still being fall that was done before the winter finished in the fall occupied in January. So there was you know 3 4 months where there wasn't any use on it. And we're talking about a high school gym that finished in November encountered a harsh winter immediately
031in the first year of its infancy of the floor. You know it's going to be reacting a lot. >> And it was a different winter last winter than it was this >> but the middle school gym went through the same winter that the high school gym just went through. >> Right. But it went through it a year later. No matter what, every single time we've even installed the juke, it is essentially a living breathing. I mean, it is a it's a natural product. It they >> anyone that tells you that the first winter that they have a gym that they don't have some creeks and things like that, that that is what happens. >> Did you install Did you install any other courts in the fall? Either companies? >> No, not this past fall. >>
032Okay. So, let's talk about owners owners signing off on the floor. What's the process for that and who did it and why did we do it if the humidity was never right and we know the floor was going to be compromised? >> I ask I'm not sure what you're asking. >> I'm asking who in the ownership pool signed off on the floor. We solicited a warranty from substantial completion like this specification tells us to I think >> who signed off on it? Who did? >> On installing it when it was out of spec. That's what you're asking, right, Mar? >> Well, hold on. Hold on. >> We don't we don't >> I think he's saying before we start saying in this meeting that it was not installed per spec. I think that's that's not that's
033not the case. We're not at that point where we have a floor that was not installed for step. There may be speculation, but before things like that are thrown out, let's >> Dave Dave, if it there's an explanation for it, right? And I it's minor and it's only a couple boards. But to Dean's point, you got a warranty that's rolling along and if the same thing happens next year because you're wrong, maybe it wasn't an extreme winter, maybe it's an inferior product, whatever, maybe the installation's not right, whatever the case may be, you guys are gone on different schools and Dean's down there putting putty on the floor to cover up cracks. So, it's a big deal to us. >> Not for nothing. Not for nothing. We've been on the wrong side of some of
034this warranty crap. It always favors the contractors. Always. There's always this, there's always that, but you did this. You shouldn't have done that. But at the same time now, you're telling me you allowed, not you personally, you allowed the installation of a wood floor in a gymnasium that could not uh support the air couldn't support the the ongoing play on top of it. >> Mario, we installed the specified floor to its requirements. Okay. >> Okay. And what about the air? What? >> The air the air >> What am I saying? It's so Let's Let's get the floor in. But it doesn't matter if the air doesn't meet the requirements. >> Most I I would say a majority of the I I would say this happens more times than not. Correct me if I'm wrong, Camp.
035Right. Certain materials have certain requirements for that. But the overall building systems, I bet there are there are certain materials in our buildings that they have temperature humidity requirements that that the permanent building systems are not capable of meeting >> like the mil. >> Right. Right. >> Because because we don't we don't right. You don't design we don't build we don't put those systems into buildings for that. >> Yeah. And these and these floors and surfaces or materials, they last in these buildings for decades. This floor is going to continue to need maintenance. You know that it needs it's going to need refinishing and especially with waterbased because you can't use oil base anymore. That makes the different that the surface of a water-based finish floor that's mandated because of sustainability standards. It's a much
036more rigid floor surface. oil finishes. They >> they they see the essentially when you put water-based, it kind of like glues the surface together, which is why you see those little jagged things on there. Those and the water-based finishes, they require refinishing very often. It's not like before where you do it and then you touch it in five or seven years. I think the recommendation is like every I think it's every 2 years. So, so is that why there's so much flex in the floor you're telling me? Is because there's not an oil finish holding it together? >> I don't know. No, >> no, but no, but I think and this is just kind of in what I've been reading is that what my point with the waterbased versus the oil steam was that >>
037the oil base kind of takes each of the boards and it it penetrates into those boards, right? In >> gyms of yester year, they would get that orangeish color and they were they were built up. The water base does not go so much in it. It goes over the top. So, as you have two boards, that water-based finish creates a hard span over it that >> cracks >> that it moves any bit, it cracks. It doesn't have the ability to move as freely, but you know, as the floor is over time, it it bridges that gap. I mean, they have, you know, there's there's floors I was reading that it was an older floor that looks stable. They sanded it and then put a new finish on it and then it and then it started
038to move because you're you're opening it up. >> Cap, you were about to say that you haven't done it in years. What? Put humidity in buildings? >> In all of the 20 years, 30 years I've been doing these projects. We have never put humidity >> back in the buildings. >> Right. >> And I doubt you had it in the previous gym and the floor was there for however many years it was there. It's just it's the it's the first year it has to acclimate to its surroundings. It has been a very dry winter. So the you know the RH has been >> that being the case then no one should have a problem extending our warranty. No, I'm not >> well I'm not not sure we can make that statement because you know the contract
039requirements are from >> substantial completion is when warranties start >> and owners and owners approval. >> I think the owner signed the substantial completion form. But not to say that everybody's walking away, Mario, we're going to be here to help get through this system or this problem. Um, there are, you know, there are two two warranties. There's a manufacturer's warranty for the system itself, and then there's the installers warranty, which is also a year long. >> And they've been, >> how long is the manufacturers's warranty? >> One year starting last November. >> Okay. >> And, you know, the contractor's been cooperating and coming back and taking care of the issues. >> And we have a meeting next week with everybody. >> Yeah. So, we can report back at the next meeting with a report on
040what's what's what's happening. >> You guys seem to think the board moving might have been an innocent mistake, and it might have been, but how will we ever know? >> We're going to know because I've I've directed them. They're going to go out there and they're going to inspect that floor next week. I told you that already, Mario. >> Dave, I know what you told me. >> Well, do you not trust me? >> Listen to me. How do you know if they put fasteners in as often as they were supposed to? How do you know? Would it be the first time a trades person skimped on their work >> and they they made what? As of right now, Mario, it looks like they made a mistake on one board in there. Mike and I spent
041an hour in there yesterday looking around and stuff. I was trying to move boards around. I'm going to send the trade back through. Stuff happens. It's not perfect, but you can't take one incident and all of a sudden think that you have this lemon of a floor. You can't cast dispersions like that. >> I think the splintering, right, started this and it's and it's happening in other locations, right? And and and this separation just magnifies. >> No, I >> we're right here. We were right there. We're not walking away from anything. You know that >> splintering in my opinion is as Dave was saying the water-based sealants they create what's called edge edge bonding and then when the floors move when dries out and the floor shrink a bit that edge bonding can you know
042you've all seen it sometimes the glue is stronger than the the material that you're gluing in certain cases I think that's what's causing some of these splintering in certain response and it just needs to get addressed. >> So you think after a year and I I know you don't want to label this to death, but you think after a year once the acclamation is done, we're not going to see the splintering anymore. That's what your you your feel is because it's the first year and such a harsh winter, we're going to go through a humid summer right now. We're going to dehumidify the air. We're going to be at one level and next year at this time the act the splintering should stop because there's less movement. Why? because it's it's had a it's had
043a year or two. It's had a year to truly I mean they talk about it acclimates, right? And they say you got to bring it in 10 days, however many days before, but it's really I mean, think about it. It's a tree in the woods for how long, right? Then it went to some factory and then it got rushed out to the job and it's just it's it takes time. I mean, it takes way >> take a year. The way I look at it is, you know, the floor was brand new in November, right? Put sealer over the top of the whole thing. any edge bonding that was going to occur was going to occur. Then you know the floor has to kind of settle in right has to kind of move flex expand contract
044a little bit and then it should calm itself down. >> The idea Dean being that the edge bond the breakage that occurs from that edge bonding will have gone through that cycle over this winter and any time where the where the edge bond was greater strength than the material strength it will have started to rip. Could it happen again in other areas a little bit here and there? Nobody could promise us that it wouldn't. At the same time, I'm glad to see that the vendor is coming back out and is standing behind it in this issue. >> And listen, come next November, you know, if it's the warranty is through November. If something happens in December, call us or call the floor guy and we'll come out. But I think that, you know, those, like
045you said, if there's a a little weakness in the board and the the bond is what broke that free, you know, those it's likely not going to happen again. If it does, we'll fix it. >> There's also a condition called runout grain, which is the way the the wood is mil and and they try to weed those out when they put the wood in the packages to send them out. I all wood manufacturers weeded those things out. It's conceivable. I'm just I haven't seen them, but it's conceivable. This is more of a fabrication from a milling process where that those particular boards have some exposed end grain or some some splintering and it just wasn't weeded out in the factory. So there are a number of factors that could be causing this and I wouldn't
046say it's a systemic problem for the whole floor based on what I've heard. So there there could be other reasons other than just humidity that could be causing it. Problem with humidity and again I'm going to stop after I say this. We're not going to fix it. If we're not ever going to put humidity in the air, we're never going to fix it. We could have a really cold winter next year that our heating system won't can't keep up with. That's based on outside air design, right? I mean, I had no problem keeping up. You're telling me the extreme of this winter is the root cause of it. And the problem is that may happen in the next 10 years down the road. >> And the fact that we have no ability to add humidity
047to the air, >> right? Well, and the fact that it's a brand new floor. >> Brand new floor. >> You know, I got a my house is 100 years old. I got wood floors everywhere. I don't have any humidity in my system. It's just a heating system. And you know, those floors have moved around and there are I could see that there were some boards that the edges splinted off over the years. And you know, it's just it takes time for the floor to kind of settle in. And >> I think if you sat in my shoes and got a text message pretty much every day, including today, about a blemish on the floor, a crack in the floor, a board moving, you'd be a little aggravated as well. Okay. And then you say, "Well,
048we'll be back in a year to fix it." At what charge? No charge. Right now, you're telling me there's not going to be a charge if you have to come back this time next year to fix something. If I've got to bring a flooring guy out there to fix a couple splinters next year, put it on my tab. >> Yeah. >> Okay. Or don't believe me. It's fine. >> All All I'm saying is we're always on the wrong side of these warranty things. >> Well, listen. Warranties are if you if you think that warranties are an ironclad way of always getting everything you want forever, you're you're misled. Warranties are they're a Again, I if if your only hope is to rely upon a warranty, I think you're putting your hope in the wrong thing.
049Warrant, there's so much fine print in warranties that >> Well, where do we put hope in it, Dave? I mean, I'm going to be honest with you. >> The fact that we that we we do these things all the time, Dean, we build hundreds of schools and have been doing it for a century. And that we know what happens. We know some things happen. We stand by it. We make sure >> Where has this happened? What? >> Where has this last occurred? I >> I don't know. I'm sure I would be surprised if we haven't had a an issue of a splinter on a board and a gym floor in the history of us putting gym floors in. I doubt this is the first time this has ever happened. >> It's not a splinter. It's
050not a splinter. >> It's four. It's four splinters. >> More than four. But anyway. >> Okay. Wow. I'm >> And again, some of them some of them some of them are larger than splinters. >> No, that Yeah, there's one that's a big one. >> That's not a splinter. >> Yeah. No, I >> I mean, what's it going to take a kid sliding across the floor just kebabing themselves? >> That that is a thing that that's something happened with that, right? >> Yeah. >> We're going to fix it. >> We are The gym is 3 months old. >> We're going to fix it. We have not said we're not going to fix it. I don't know what else you want us to say here, but if you think that these few sprint splinters are going to
051deem us ripping a gym floor out, that's ridiculous. >> Thank you, Ed. >> Yeah, I I just I I appreciate what you're saying. I totally disagree with your last comment there. I don't think that was necessary because you know this committee has worked really hard and the community has worked really hard and you just said something before Kevin your floors were 100 years old and that hasn't happened and I know I've been in schools a long time and gym floors that hasn't happened too. So the fact that it happened something was a missed something happened. I'm not saying you I'm not saying the air I'm not saying fuller but you guys are on the call here because Marlo and Ed you guys are the ones that are responsible right? So, we have to figure out
052what happened. The fact that we had duct tape in a brand new gym is embarrassing. Period. If I came and did your floors in your house and had a duct tape on holes, you'd be pretty pissed. So, what I'm saying is we should have a perfect problem. Period. So, if you think fixing the spots is going to make it quote unquote perfect, the question and I heard from Dean, I heard from Mara and time and time again, perfect for how long? Because yeah, what happens next year? I think you're a man of your word. I don't have a problem. I I think you'll come back. In 2 years, it happens again. 3 years, 4 years. Then what? Was it a lemon? Did something happen? Was it a miss in the install? So, talk about vapor
053barriers of reading 8% when it's supposed to be four and you put the Cadillac down that's impenetrable. That's where I think Mario was going earlier. Don't know. You guys still have to investigate that. That's up to you guys. But to say that we get what we get, that's not true. And let me finish, please. Right. So whether you're going to come back every year from now until 30 years, it shouldn't happen. I get what you're saying. I know floors have to acclimate. That's why you're supposed to bring it in X days before, let it get used to the temperature before you even lay it, right? So hopefully that was done the right way. I don't know. Was it done with those walls still not put up? Was the wood there? Was it all done? Was
054it all sealed? Was there heating? Was there proper stuff in there? That's all stuff to Ed's point you guys have to have a meeting about. But to say we have to accept a product that is damaged and to say, "Well, it's only four areas. It's only a certain percentage." It should be perfect. I think you guys have worked too hard. This committee has worked too hard. Everyone has worked too hard to say, "Wow, this is great." Great with holes in it. And Dean's got to go and Mario's got to go every day to look at the damages. That one piece that's this big ripped out, that's an embarrassment. That should have never happened. I don't care if it's a glue. I don't care whatever issue. shouldn't have ripped out a piece of gym flooring like
055that. I've never seen that in my life and I've been in a million gyms and I can tell you and I don't want to put Mr. Kiskco on the spot. He was a former teacher who's been in gyms as well. I don't think he's ever seen a piece like that. So to say that it happens, this is an anomaly in my experience and I'm only going to speak for myself, you know, and I coach basketball for 20 years, so I can tell you I've been in a million gyms. I've never seen a floor like that. So it's got to get fixed. Yes. And to Mario's point, who's going to keep fixing it? and at what point did something happen. So I hope at that meeting and that's why I wanted to share that it gets
056figured out and if it is a problem for you to say we're not going to rip out a floor for X problem, hold the phone. Let's have the meeting first cuz if it was a miss somewhere along the line, we need to clean up the mess, fix it, and fix it the right way so we don't have to worry about it. We're not meeting again. I understand your point. I never I never once said that you were to accept it the way it is now. We are here. We have been here. We are actively working on figuring out what is going on and how to fix it. We have stood by that from day one. So we have we have never nor will we ever force you to accept something that's not acceptable. It's just
057not how we do business. So I want to make sure that's perfectly clear. >> Well, we'll have that meeting next week and then we'll give a report to the committee in April like we always do. >> Yes. Um, there's still been I don't know if this was part of the floor thing, but there's still been chatter that the it's uncomfortable in the building for humans. It's too dry. Is that is that done and over with or can that be addressed? I'm not there. So, I'm going to what people say, but then it's it's it's too dry in the It's not It's not unlivable. It's just too dry. Is the Is that done? That part of it's done. That's not I mean, that's done and finished. It's It meets specs. There's no fix to that, Doug.
058Just the humidity is not in the building. We're not We have no way to put water in the building. >> Okay. >> Aside from local humidifiers. If someone >> Sorry, never mind. Can't do that. >> No, no. And I'm not a meteorologist. If if I'm wrong, I'm wrong. I would just I would consider this uh average. I mean, for Southern New, we got two whoppers. You know, it was cold. We got two big ones. That seems about right for a for a winter. I wouldn't call this extreme. So, I mean, if people are uncomfortable now in a quote unquote normal winter, but again, if I'm wrong, I'm wrong. I don't know where the I don't know where the metrics fall as far as this being an extreme winter. Uh worse than average. I just I
059thought it's been cold for sure. It's sucked. Uh and we haven't had one like this in a while, but I would say that two big storms that's about right for southern New England in the hills, >> but it's a temperature. >> Yeah, it's been cold. >> Snow. We've had we've had winters where for three, you know, for three solid weeks it's barely above zero. We didn't have that >> a long time. >> No, it has. But I don't Yeah, you to to your point, you're right. It's been a long winter. The extremity of the temperature drop hasn't been there. I mean, it's been cold, but it has been below zero, right? I mean, we've had it below, but anyway, you're right. I don't know. I just part of the balancing process and the commissioning looks
060at outside air percentages. >> Yeah. and and it would be I I haven't seen the last report. Um if you bring in outside air depends on when you're bringing it in, you're bringing in very dry air. Yeah. >> So one of the ways to mitigate that is to go down to the the code minimum amount of outside air and recirculating more humid or breath is humid. >> Um so you're able to maintain. So, how is that something that we did? >> That's being done as part of the comm the part of the commissioning and balancing process to look at the damper positions for the >> that wasn't done during the winter. >> During this, excuse me, during this winter, >> I heard Dave, you were saying that the outside air unit, they were the air
061handlers for the gym were running at 100% outside air. >> I know it was designed to, but I don't. Did we make that adjustment, Mikey? Did we make that adjustment in the middle of winter to get the bare minimum, the code minimum for outside air instead of full 100%. >> I don't have an answer. >> Okay. So, is that a solution to it? Maybe we should look at to make an adjustment where if we don't need 100% fresh air in, why are we bringing in why aren't we going with code minimum? Everything else is usually a code minimum. >> When you're flushing out a building, you run it at 100%. When you got certain occupancies, you run it at 100%. But once you've gone through the flushing process, >> um you again I need to
062look at the sequence of operation. Um but in most cases air handlers will operate with a variable outside air. >> What's the percentage per code? >> No 10%. Now >> I I don't know >> I don't take that verbatim but we're at 100 sometimes around 100 in certain occupancies if you have a lab if you have maybe a workshop. Um, >> it might be worth investigating that. >> CES has the trending data that was supplied to us. They're looking at it. >> Okay. >> And you know, I think they've asked for some additional information from the BMS. We're working on getting that information so they can >> look at it with a finer to look because there was some and meaning asking for more points of data points like multi-layer points. But it just it
063just seems odd to me that if if the code is 10, >> don't think we had 10 or 20 >> and we're at 100. Is that because we weren't balanced already? >> No. And even with that like the the 100 like that again. >> And that's a kitchen, right? I would >> but my point is the 100 it maybe it wasn't 100. Maybe it was 80%. So just >> Okay. >> I guess my point is right >> now now given the conversation I probably should have qualified that before I said any percentages. I don't specifically know, but I know that there are some either rooms or spaces or times of the day that the outside air is >> Well, I think we're getting all the data. You know what I mean? We're just now throwing
064out stuff, >> right? Which could be right, could be wrong, Doug. I'm in that building almost every day. >> Okay. So, let's get the data like we always do. We'll give a report. That's it. Just like now, Kemp, we asked them to get a report for the elevator. He has the report. Okay. So, let's go on. Kemp, why don't you do your thing, Mike? >> I'm all set. Yeah. >> All right, Mario, you should have this. I think I copied you in an email earlier. passed out the uh the memo. >> Okay. So, uh, we were asked to put together a report about the, uh, the controls for the elevator number one with regard to the border space, as well as some of the other security protocols that were in the original bid documents compared
065to what was in PR85, which was the recent PR that we put together to add some security provisions to keep the U school occupancy separate from the board of ed occupancy. So, the way I've organized this is on page one and two are what was in the original documents and I put a little um clip of the floor plan to show you and this these are the technology, excuse me, the security floor plans. So you can see that we had uh a card reader. Uh the little CR symbol was the one in the hexagon adjacent to the elevator. That's a card reader that was put on the outside of the elevator. And um in that vestibule for the the entrance into the board event and then the key note for that one we had put
066we had specified that the elevator shall be able to be called from the vestibule without activation of the card reader. And then if the card reader is engaged with qualified credential the elevator can travel to any floor. If card reader is not engaged elevator can only travel to the fourth floor. that was the original spec and then coordinates the above functionality with the elevator contractor and include licenses from the access control. Um, going to the second page at the top, fourth floor on board 4,000, we had uh no door contacts on nor leaders at uh the doors for ST1, which were the doors going into the stair number one. But we do have cameras in both those locations. At uh door 4000, which is the double egress door between the school and the board of
067ed suite, we had door contacts at that location. And that was that was the intent behind that was to monitor the door position and alert the security if anybody crossed that perimeter one way or the other. That was the plan. And then the uh specified door hardware for all three of the doors in question. uh for standard panic card everybody have the understanding of the baseline. So as we went through construction um it was determined that it was desired to have greater control at those doors upstairs. And we through coordination we realized that the card reader for the elevator needed to be in the cab to actually get the functionality that we had specified. So when we put together the PR 85, we expanded on the keynote number one to be much more specific to
068the functionality of how people can be controlled to go on to one floor versus another. So when you come into vestibule 1016, which is that entrance for the board of ed, anybody can call the elevator cab and you can get in, but if you don't have a credential, it's only going to go to the fourth floor. And you would have to present that credential in the cab if you wanted to stop at any of the other floors, one, two, or three. And then the same same functionality coming down. So the elevator is called to the fourth floor in uh corridor 4000. You can get into the cab and go it will only go down to the first floor and exit through vestibial 1016 unless you present a credential to go somewhere else. So that that
069was how that functionality was modified as part of this PR5. In addition to the elevator controls, we also added door contacts at doors 1016B at the lowest level. And that's the door between stair number one and vestibule 1016. Um because we wanted to monitor if anybody left that stairwell and went into the elevator from the border entrance. We also added a camera to be able to get the face of someone facing the elevator. We had a camera outside the building coming into the border entrance vestibule, but we didn't have one inside the vest, so we added that camera as well. >> Before you go on, and I'm sorry if I missed this. So, I'm a visitor. I don't have a credential. I So I but I can still access the elevator. >> Yes. >> And
070I can go to floor four. >> Oh no. >> Okay. So how what's the security? >> You can't get in the door. You can't get in the entry door without >> So you can just be in that hallway. >> So the sequence is this. There's a phone uh outside. So the door the outside door is locked, right? >> Push button call up to the >> Oh, okay. And then they buzz you into the vestibule. >> Okay. And then you can get into deal. >> It's a secure vestibule. >> And then you can call the elevator. >> Got it. Okay. >> And go up to the fourth floor only. >> Okay. Got it. Thank you. >> Unless you have a key card with credentials, then you could stop at floors 1, two, or three? >> Yeah.
071if you have appropriate credentials >> and is it just for members that have those credentials teachers or >> That's not for me to say. The system will allow >> programmed. Yes. >> Yeah. >> We just want to make sure the functionality was what needed. So that was added security provisions at bill 1016 through PR85. Go to page four of the memo fourth floor. We're now talking about door hardware and door contacts and card readers. So what we added for the doors that are exiting from corridor 4000, which is the board of ed suite corridor system into stair number one and from stair number one into the corridor. We put um the Lady Grass mag locks on those doors and card readers from both sides. So if if a teacher was to go up or a
072student was to go up to the top of the fourth of the to the fourth floor of stair number one, they would not be able to get in to the corridor without a cartridge. Similarly, if someone was came up in the elevator into the corridor 4000 and decided to short circuit and try and go into the stair to get into the school, they would not be able they would not be able to do that because they have delayed egress hardware on there, it would delay the opening of that door by 30 seconds and it would have an audible alarm. So if somebody hit the crash bar, an audible alarm would sound. Door would stay shut for up to 30 seconds before it would open. >> Explain that last one again. I'm sorry. >> So if
073someone comes into quarter 4,000, which is that quarter and four bed space. >> Yep. >> And decided to try and short circuit and go into the school. >> Yeah. >> Or into that stairwell. >> Okay. The hardware is now a delayed egress crash bar. So you can push it, but the door won't open. It'll it'll count for 30 seconds before that mag lock will release. And at the same time, it'll have an audible alarm. >> Gotcha. >> So somebody will will hear that alarm and be alerted that somebody's trying to >> So the alarm is local. >> It's local audible alarm. Yep. We've also added door contacts on those doors. So you would also alert the security personnel if that door actually gets open. >> Okay. Okay. So if you're in that corridor and you
074So when you push it, right, is there a way to retract. In other words, oh no, I shouldn't have done that. Once you pushed it, it's push the audible alarm. >> The auto alarm's going to go off. >> Reset the key. >> And it won't open for 20 seconds. >> 30 seconds. So that's in case we need to get out. Mhm. >> We hit it. >> Correct. >> It's going to hold closed position for 30 seconds. Then it's going to open up. >> Right. And part of this PR was also to put a decal on the door to say this is a delay delayed egress door. >> So would there be a card reader there if we wanted to go out those doors? >> If you had credentials, you could hit the card reader and
075you would >> go out the door both down the stairwell and the other way. >> Both ways. >> Okay. >> Yep. And that's the hallway coming out of the elevator. >> Yes. >> Not the door going into the border suite. >> Correct. >> There is a card reader for the door going into the border as well. >> Right. Right. >> So you are kind of isolated in that order. >> Okay. >> And um so we also have signage on the doors that just alerts people. If you do push it, it's going to sound. >> Yeah. So, >> so the other side of the corridor, student side to get into those doors, card reader to get us in also. >> Yep. But it also has a delay egress. >> What function? >> Oh, is that a
076panic on the other side? >> It's panic both directions because they're double egress. >> Okay. So, that would have a potential more I would say if a kid hits that, right? >> Yeah. >> They they'll get in >> they will get in for 30 seconds. for 30 seconds. >> And the and the audible alarm will go off too. >> Okay. >> And there's also a sign on that door that says >> And you added a camera to catch it right there also. >> They added a camera there. >> Cameras were always there. >> They were there. Yeah. Yeah. >> So the added is highlighted here. >> Added are highlighted. Y >> Okay. >> All right. So page five, as I mentioned, we added signage. So the the red um panel signs on this drawing at
077the top are what we added. So we added panel signs in stair one at the landing at uh landings one, two, and three. As you're going up the stairs, we put this sign saying there is no access to the fourth floor during normal business hours to tell people to not go all the way up to the fourth floor because they'll just be at a dead end. >> So, what does that mean when you say normal business hours? >> It's just telling students don't use this stair to try to get to the fourth floor. >> Okay. >> Um you'll have to go to a different stair. And then the other um the other two signs, >> the one on the on the left hand side of this image and the right hand side of this image
078are the decal signs that we have on the doors as I just mentioned. >> That make sense? >> I think so. >> I know this this other part door hardware revisions for both. We already talked about what it is. So delayed egress door hardware to the magbox. This I just took a picture of the specification that that we did that we modified to make that happen. >> And our local authorities are good with this. >> Yes. Talk to the fire marshal and the building official because everybody should know the code was not allowed delayed egress in an educational use. But because this is actually a business use for event space, they allowed it. And these are also tied to the fire alarm. So if the fire alarm ever activated, everything's free access. Everything, you know,
079you don't have the delayed function any longer. Okay. All right. And the last bit on page six of the last bullet, as part of that code required for delayed events, there needs to be a key switch for first responders use located in the fire alarm control panel on the first floor to shunt those uh the lady wrist maglock functions in the event of emergency. They want to have total control of that. So that was also put into this So the final page is just kind of a sum my summary of how this all transpired during the course of construction administration. Um the elevator number one sequence of operations based on the original bidding documents and coordination meetings were held between the security and elevator contractors and it was understood that the elevator would have the
080following sequence of operations where the elevator button on the first floor always calls the elevator but only for access to the fourth floor. And if a fob is presented at the card reader, which was at that in the original documents located in the vest field 1016, then the the elevator is called for any floor can be accessed. It didn't work quite the way we thought it was going to work. When we had the second coordination meeting is when we realized that carer needed to be in the cab. So that one that was in bill 1016 got moved into the cab. Uh, and then the door hardware, as I mentioned, uh, we originally had standard panic hardware for those two doors up on the fourth floor. And that was based on coordination during the original design
081process. Uh, and we were simply monitoring those doors with contacts from the school into the board of ed. >> And then the last paragraph is just describing that we had this coordination with the HJS. and agreed to put in the delay address. >> The last two pages are just an excerpt from the elevator specific the uh the original programming operations if you are so inclined to read through that. Does that answer everybody's questions? I just >> I just I just had and I was I was bouncing off of Rachel too. So in our lockdown, >> how does that affect the sequence anyway? Um where >> I don't think it would affect anything cuz this is all tile tied into the firewall. >> Okay. Yeah. So it's all tied in there. So it should that's >>
082I believe when lockdown's activated the the card readers are disabled. they they don't allow any any credentials. >> Okay. If that's the case, then then those would also be disabled. So, you'd have to stay in place, >> right? Okay. >> Yeah. >> I I guess I have a question here about the sequencing here on uh on page seven. Um, so with I guess with with the original apprentices that were for these doors, we obviously like you said, you proved it wasn't possible for the for the way it was originally called out. I guess I'm just trying to make sense of the order of operations here in terms of when we're designing this project, you know, you go through these these steps like is this piece of equipment capable of doing X, Y, and Z? Clearly,
083that proved not to be be the case. I'm just trying to wonder. I'm I'm I'm I'm new in the board here, so I'm trying to figure out and double back here. But wouldn't that be I'm just trying to figure out why we're paying for that if that's something that was essentially a design error. Um from how I understand it. >> Yeah, I wouldn't look at it as a design error. We were looking we coordinated with folks during design and and we were under the impression that it could be done. So to further up that point, if it does say here that the elevator and security vendor have met about this and agreed that that was supposed to be the order of operations and then at a second follow-up meeting, it was decided that that wouldn't
084work according to the verbiage here in front of us. So if they all met initially and said this is how it's going to work, why did the vendors not between themselves figure this out back in the beginning? This has been a long-standing discussion on this topic >> and I get it. It's a small portion of the change order camp. The door contact stuff, it may have been mentioned before, but it wasn't designed that way. The elevator, according to this, was designed to function this way in the beginning. >> Yeah, it's a good question. I would have to talk to some other folks about those. I was not in those coordin I asked this question last time about the cost and you guys were going to check and see, you know, how that all panned out.
085How did that pan out then? cuz it's I mean you guys had this before we do now. So how what did the vendors say since they coordinated on this before we even started and agreed that was supposed to be the order of operations. I get it when somebody meets and hey you know in the beginning this isn't going to work. We got to change it. But these guys met and then didn't realize it wasn't going to work until months later. So somebody thought that their their quote and their estimate was accurate. They spoke a lot of the uh uh uh Steve he was the uh coordinator. He was the guy he's the IT guy. >> Yeah. >> So I have to talk to him and not talk to him. >> Yeah, I can ask I
086can ask Nick about that. But to to answer your question about what portion of this cost is elevator programming, I believe it's the it's about $5,000 for the elevator reprogramming. And then there's probably a little bit for moving the car into the cab. >> You got you got a you're buying a camera, you're buying three card readers, you're buying two uh door contacts, you're buying two control blades. that equals $16,870. And you have, you know, you have labor for that. You also have uh Fire Tech who has to addressable system. Okay. >> Uh you have u uh PDC doing some of that work. Uh you have uh the signage. He's going to 1213. And then you have Con uh the uh elevator operate at the elevator has to do his work to uh for the
087program for the program. >> The programming I mean look we pay for this committee is very good. You approve the things that need to be paid for and we may disagree about them but you guys always come to a solution. In this particular case, this is one of those few times when it's obvious like this was supposed to work this way in the beginning, even according to the documents you guys provided tonight. So, I find it hard to believe the elevator person would charge us and the some of these extra charges for this. Some a portion of that change order I would have a problem paying for. Look, it's a $55,000 change order. 8,000 of it we'll say is related to the elevator piece and all that elevator piece. moving things in the cabinet. That
088really isn't our problem. I mean, it was designed that way, it was spec that way, they spoke about it that way, and then it didn't work afterwards. I mean, if I install a product and it doesn't work the way I said it was, the customer is not usually thrilled about me going to them and saying, "Hey, you have to pay more for this now because I didn't what I sold you wasn't going to work." And that would never really fly on my side. So, just my two cents about it and I'll let you guys move on. >> For what it's worth, I was in all those meetings too way back when and he's accurate. It was we expected it to work that way. Remember, >> I do and I and I know a lot of
089people questioned us on it and I'm like, well, that's it wasn't supposed to be the way it is now. It was supposed to be >> right. It was always supposed to wait be the way that you just described it. I mean that was our understanding, our takeaway. That was what we originally requested for all the obvious reasons, right? And so it's been it's been a huge frustration. I don't have to go into that here. And anybody who works on the fourth floor or visits the fourth floor can say I mean it's it's a huge disruption to not have the way. >> This work is moving forward. remember it is yeah the first activity in this whole things happen next week during one of the PD days we're going to put the camera low voltage drop
090camera in the best studio on the first floor so we'll leave that patch um total um and then April break is when you know the rest of this work's going to happen that Saturday before I think April breaks on the 13th so that Saturday on the 10th I think from the 10th we'll be working all the way till that following Saturday on the to get it ready for uh everybody back on that They were there. They were there today for a service, by the way. >> It was service. >> Yeah, I was. Thank you. >> John, you have anything? >> Uh, just very little. There's uh very little on the testing and inspection, but there there was a startup report for the rooftop chillers that's been reviewed, and submitted, reviewed, and approved. No deficiencies were
091noted. uh heat recovery unit which serves the high school locker room that was also submitted. The startup report was submitted, reviewed and approved with no deficiencies. And then the air and hydronic circuit setting balancing report has been submitted for review. I would imagine that they've looked at the last version, went through and adjusted the values that were noted. So that's with the engineer getting in view now. >> That's it. Thank you, John. Next one is uh application for payment. Uh it's for 1,52,26240 and that detail with each one as I always do each each one gets paid. Uh have a motion to approve that fidget. Robin have a second. >> Thank you. >> Discussion. All in favor? >> I opposed. >> You're up. PCOS. PCOS's. Um start with 641R1. That's in lower contingency cost of
092$13,175. So we have rooftop HVAC units on this project as you all know that have exterior roof mounted duct work um contractually the sheet metal subcontractor who's a subcontractor to the HBAC contractor we're supposed to be providing these non roof penetrating uh ballasted supports that carry you know the horizontal and the vertical runs and the duck work. Um instead of providing those non roof penetrating supports uh we had the sheet metal sub provided uh these rigid duct support curves that you know actually get affixed into the roofing system with blocking and it's all flashed together with DPL membrane. Um you know the reasoning for providing the rigid duct support into the ballasted support was supported in literature by the duck work manufacturer the weather resistant specified duck work manufacturer. Um, so the moni monetary impact
093here is a little significant because you know you're you're taking a lesser cost and a nonpenetrating ballasted support and you're replacing it with a rigid duct support curb that's more pricey. Um, and that needed to introduce the roofer to install blocking for it and then flash in the memory. Um, in this PCO, I included a back charge to the HBAC contractor who absorbed the upcharge in material for the the change in the stands um because they didn't ask the question and they didn't submit on it and they also are sharing 50% of the roofers labor cost with all the blocking and the memory itself. Um, you know, the idea behind the back charge is also that, you know, the HVAC contractor in a sense overbuilt, you know, the amount of rooftop duct uh duck curb
094stands that they really needed to um because less supports are needed now that you're fixed into the roof versus than not penetrating the roof. Um, so they overbuilt it. Um, but with that, you as the owner, you're getting a, you know, a product that's fixed in place is better. It's, you know, more performance based um, and, you know, it's permanently flashed into your roof system as well. Um, so the balance of that 13K was assigned to the owner contingency. >> PCO710 is an owner contingency cost of $3,18. Uh, if you recall, there is a CNC machine room located off of the lower level construction tech and engineering labs. Um, it has an owner purchased CNC machine. Uh, this machine was provided with a localized dust collector separate than the one that we provided throughout the
095project. We provided two systems, but this one's just a localized one to the CNC machine only. Um, that required its own electrical circuitry and some plumbing connections for a vacuum pump. Uh, PCO 716 is an opportunity cost of $15,682 in the area around the tennis courts and the football field bleachers. Um the site work contractor alerted us all of a grading issue when they were in that area where the existing grade that they had tried to match to was about 5 in higher than where the new adjacent sidewalks were meeting up to. Um you know we reviewed it further with slam and we got some new drainage drawings some little noflast grains we got to install raising some catch basins um you know some new grading cutting in old catch basins to install some drainage
096piping ping around those structures. Um PCO721 is an owner contingency cost of $81,98. Um back in October, I had advised this group of the grading issue we had previously just spoke to in PCO716. Um and kind of how that had a domino effect and impact on the varsity baseball field anchor curve. Um which is what this cost is. Um, after we got the revised drainage and grading drawings, Liberty Landscaping was performing all the work underneath the turf, you know, raised another follow-up question that, you know, section of anchor curb, you know, was going from 18 in exposed all the way up to 34 in exposed. So, you know, they're reading the change. Good question by them because it generated um, you know, a response from SLAN after we had submitted an RFI. Um, that pretty
097much changed the design of the anchor curve that was supposed to be there along that 130 ft run. We went from a lower profile anchor curve only, you know, for the purpose of anchoring synthetic turf to, you know, a 130 foot long, 6 1/2 ft tall retaining wall anchor curve with a, you know, a 4ft widespread footing. So there's a, you know, huge large discrepancy there in, you know, material and labor uh for the concrete, which is a majority of this cost. Um, PCO 746 is an owner contingency cost of $56,565. This is a scope I buyout uh that you have not previously seen for the access ramp part of the athletic field change that brings you from the middle school parking lot uh all the way to the back side of the varsity baseball
098field. Um the original design PR87 had actually called for stainless steel rails with posts and handrails. Um when we were getting pricing through general welding our miss metals guy um stainless came in you know well over you know the budget. So what we had proposed here and what we had proceeded with is to provide schedule 40 pipe um that's primer galvanized and it you know gets painted with this high performance you know exterior paint by the painting contractor. >> Is that 746 or 74? >> Yeah, that was a typo on the agenda. It should be a 746. Um that brings us to 747. with a partial back partial trade back charge in a CM contingency draw $3,29. So this is for the painter to remove some excessive rust on the stair metals in the high
099school and middle school after them being exposed to the outside elements for too long. Eventually, you know, if the outside for too long, the primer, you know, gets worn away and you got to reapply it. Um, you know, where we failed the zone G is we did not notify the miscellaneous metals contractor that, you know, the metals needed to be re-repped to receive the paint. Um, and the painting contractor had completed on their behalf. They had told us, "Hey, we're going to do this. We got to get this stuff painted." Um, and we never notified Miss Metals. Um, you know, in the essence of moving it forward, I had split the cost of the work with the Miss Metals contractor uh in half with the balance of it being uh a draw from digits. Uh
100PCO 750 is a back charge from the masonry contractor to the demolition contractor. Nothing more there. Uh 751 PCO 751 is a CM contingency cost of $3,598. This is some older clean up as I'm trying to close out trades, buy new things that I forgot existed or didn't know existed. um in the high school and the middle school, you know, we'd spend some, you know, premium hours to expedite, you know, duck work down at the lower level, you know, pipe pipe insulation, uh masonry and other roofing activities buildings. Uh PCR752 is an owner cost of $2,649. The title's a little misleading, but this is to incorporate a 10-ft wide double swing gate into the new 6T fence that is going to be installed where the football retaining wall is. There's a fence 6T fence there
101that ties into the state fence. This um we're putting a a 10T gate where we have that temporary asphalt path. Um >> what was the cost of that? >> 86 2,600. >> Okay. Um, PCO753 is a CM contingency cost of $1,317. This is your reoccurring, you know, monthly cost for temporary toilets for the January 2026 period. I think we need to put an invoice in there for November cuz there was something from the November invoice didn't get paid for. So, we put it in here. So, it's a little little higher than the next one. But, um, PCO 755 is a CM contingency cost of $3,695. There is a condition in between the high school and the middle school gymnasium roofs. You have two high roofs and a low roof in the middle. Um where there's
102actually a curtain wall or curtain wall, you know, it's a screen wall we call it. Um you know, opaque glass so you can't see the other unit behind it. Um so that screen wall that dives into the high story of the outside wall. So we have a joint right there. And there was, you know, supposed to be an expansion joint scheduled in this area by the general trades contractor that did not get incorporated in their shoping process. So, you know, we got there at the end and said, "Where's the expansion joint?" Um, you know, ultimately we decided to flash it in with the with a roofing expansion joint. Um, so we could ensure a weathertight condition. It's a quirky detail where you got, you know, ACM panel on the left side, you got a curtain
103wall on the right side, and you're condition where those walls have to come. So, longevity, good decision. Um, PCO756 is an owner cost of $8,267. This is a bond adjustment for the general trades contractor. Uh, and the final payment for this trade is included in the latest payment application we just got. No more changes for them. The contract is closed. PCO 757 is a CM contingency cost of $6,613. Again, smaller reoccurring monthly cost for temporary toilets in the February period. Um, PCOS 758 is a CN contingency cost of $5,237. This is for some final cleaning required in the middle school. You know, between all the phasing and the pipe grid installation that was delayed, you know, final activities ahead of middle school opening. Um, again, final payment for this trade is included in the payment
104application. Nothing more for none. PCO759 is an owner cost of $685. This is for to introduce a wiring harness to resolve a conflict between the mechanical schedule and the submittal for the exhaust fan and the auto shop. Um and the discrepancy that we had saw with the electrical schedule with the motor. One of them said 208 and one said um PCO760 owner cost of $2,880. This is a bond adjustment for the steel and the fireproofing contractors. Uh final payment for both of these trades is included in the latest payment application was approved. Um PCO7's >> Contract closed. Yep. Um PCO 761 is a back charge from the drywall contractor to the HBAC contractor. PCO 762 owner contingency cost of $1,01. This is a bond adjustment for the fire protection contractor. Uh final payment for the
105trade is included in those payment application and contract closed. Uh 763 is another cost of $4,971. Um in between the athletic field brick entry peers, those new new peers we created. Um there's going to be existing salvage gates from the old pier setup, if you will. Um we explored some options to refinish um those gates, you know, sand blast them, counter coat them, uh replace the panic bar. It's an existing condition that was on one of the single gates, so we can put a new one on there. Um you know, initially we assigned the reinstallation of the salvage gates based on instruction to our Miss Metals contractor, but you know, we got a request to you refinish these gates, so we decided to make them one better because they're in rough shape. um you know
106so it made us sense for us to keep it within the same guy you know keep pay pay the fencing guy through the site work contractor to refinish the gates and also install it at the same time so we didn't have any issue there so I was able to get a $1,800 credit from the miss metals contractor uh to offset the refinishing of the gates cost and the labor that they're adding for uh installer themselves overall $4,971 change and finally PCO764 has a CM contingency cost of 122 $286. Uh this is to credit back the scope of work for an interior oil water separator unit within the auto shop uh to outside of the building limits. Um you know in effort to decrease our you know building footprint you know for ease of maintenance of
107the oil water separator and getting it pumped out. Um you know we thought it would be best when we asked the question to slam to transfer it to the sitework guy move the unit outside which is what we ended up doing. Um and then you'll see all the the credits in there. We got credits back from concrete contractor for all the foundation pit walls, the concrete slab where the unit was going to be set into. All the plumbing work, all that gets moved out outside um into the site guys package and the escalous metals gave us a credit for the galvanized angles making up the opening of the pit uh and some the galvanized grading as well. All that's been captured as credits to offset site work cost. That's it. I have a motion to
108approve the PCOS. John second Casey. >> Any discussion? All in favor? >> I opposed. Next one. As I always give you the up to date of all the uh payments that we've made and all the contractors. The next one is the uh progress payment. We received progress payment number 21 for 6,191,000. Uh as you can see the total we've received to date 127,000 21 $127 million, sorry, $21,31. I submitted the uh next payment last week and they're holding uh $12 million as retained. 12 million. >> What? >> Next is uh uh uh payments of invoices. There are three for WB Mason of total of $12,990. That closes him out. Can I have a motion to approve WB Mason's payment? Robin second. Any discussion? All in favor? >> I. Next one is uh R&B. That's for
109their uh installation of all the work I've been doing uh for $22,400. Have a motion to approve that. Casey. Second. Doug. Thank you. Discussion. All in favor? I >> Hold on, hold on, hold on, hold on. >> Yeah. >> Who's this for? No. Flooring contractor. >> Oh, no. R&B. No, no floor contractor. >> Oh, I'm sorry. Okay. Well, I can't. Ed, I was having trouble hearing you. >> You don't want Don't you know my Brooklyn accent? >> Yeah. >> Go ahead. Uh, next one is BL. No, that's for two months because we only we didn't pay anybody last month. So, it for 2 months is $4,620. Have a motion to approve. Uh, uh, Ellie, >> second case. All in favor? >> I opposed. And the last one is for innovative engineering 2 months $2,814.50. Have
110a motion to approve. Case Robin and case. Any discussion? All in favor? I opposed. Okay. Uh the next is uh I give you the breakdown of the uh project budget summary that lists uh everything except today's payments and what it is and you get the date on everything. So this is an ongoing that I give it every month. The next one you have is the we went out not we I shouldn't say that the city went out for bond anticipation notes for the project. Uh we went out for 16,325,000. We received five bids. The winning bid was Raymond James and Associates at a rate of 2.264178%. We can all borrow money at 2% which would be great. We can't. And also we've received a premium of $282,585.75. Just to go back and and which I
111put in the main memo to you last year March the bands bank anticipation notes the uh rate was 2.814 March of 2024 the rate was 3.16 the March of 23 the rate was 3.18 and in May of 2022 the rate was 2.265. 265. So in four years, the fifth year is the lowest rate that we receive from bank anticipation. So uh if we all can borrow at 2.2%. I think he would want to borrow that. Okay. Uh there's no there was no no executive session. So uh good that you are John. Uh, no, thank you very much. Looking forward to wrapping things up this uh with the fields. >> Just let you know how to go. >> No, nothing. Thank you for all the information and everything. >> Donna, >> well, I had a question
112if um April 25th was still a date that was being targeted for an open house that had been mentioned at a prior meeting. >> Yes. >> Case. Thank you. Thank you. Reimbursement. I know you talked about that. It's an executive session, right? >> Yeah. Well, I'll give that out next month. >> Okay. >> All right. >> I'm good. Thank you, everybody. Uh uh three things. Just let you know. We have a meeting on April 7th, April 9th to go over the uh what we're going to purchase for the uh auto shop. So, the manufacturer is going to be there. uh send a note to everybody who's involved uh to be there so we can talk about what which one are we going to purchase. Two things item uh we have two things. One uh BNL
113got an award. >> Come on up. >> Wow. This is from the building Connecticut association construction manager uh Torington Middle School, high school and central office presented to BNL. >> Thank you. >> Your work. Thank you. You also have one a little. >> This is from the built Connecticut award. uh Torington Middle School High School central office presented to the city of Tarrington building committee and the board of education. We have that. So I'll give that to John as a member of both. You can give THE PROJECT, you know, we had a couple of problems. It's uh it won a number of awards. Uh uh both OMG and Slam won an award, so that was good. And we also won an award as the owner said my wife says you own and I own. So
114uh that's all I would say. >> I do have something else I want to ask. Um >> you you have too many questions already. >> I know. >> And it just came to my mind when we were talking about the gymnasium. If you're if you are at the gymnasium looking up to the uh weight room. Okay. Or if you're looking out of the weight room down to the gymnasium, the slanted finish that's on there, >> the steel, >> whatever. No, the whole surface area itself. >> Oh, there's a it's a it's a drywall frame. Are you frame the drywall the little shed roof on top of it? >> It's got like a shed. That shed um is not cleanable. Do we know what the finish was supposed to be on that thing right there? In
115other words, it is a dirt trap. >> It's MDF board on top >> with any paint or finish on it to give some sort of smooth or cleanable finish. >> Painted painted, >> but it's probably it's not a high gloss paint though. >> So, no matter what goes up there, it stays up there. And if you go up there, the dust kind of collects to it and it's, you know, uh, so we're sure that the proper paint was installed on that. >> All right. >> Anything? Oh, >> the next meeting uh is scheduled for April 16th, which is during school vacation. >> Any problem with that? I I won't be here. I'll be your wife. But yeah, >> I'll put on a note. If anybody's not here, let me know. So I'll I'll send out
116a note tomorrow on Wednesday. If you're not going to be here, let me know. So then we may have to cancel meeting. >> And one more thing, a consideration for as our meetings potentially get fewer. Um it would be maybe nice to have one at the school. >> Okay. as a final just to be there together potentially. Y >> it's not difficult to set up. >> Yeah, we may do that in May because hopefully baseball field will be done and the softball field will be working on as you know. We hope uh they move again they were up the hill yesterday, today, tomorrow and Saturday next week to finish up the base is now >> 636. Have a motion to adjourn. >> So move. >> Second. >> Casey. All in favor? >> I opposed. Okay.
117Good. Good job.