001here. >> Honorable honorable honorable glad to be somewhere unable to tell you it talk about the Christmas >> approval agenda. I have two additions that came to me. One uh talk about an MLOU for the high school parking lot which we've already signed but the state wants something [clears throat] else and two the certificate of occupancy. Talk about that. So, I have a motion to approve theou for the high school parking lot and the certificate of accuracy to put it on agenda item uh 6 E and 6F. >> So, move second. >> Second. Discussion. All in favor? I posted. >> Oh, no. >> Can you add another item? >> Yeah. >> I'm no longer on the board. >> Oh, okay. >> Okay. >> Take a vote, too. >> If you want me. >> Yeah. >>
002You have a chance to kick. >> Wow. >> Am I allowed to ask a question or no? >> That's right. That's right. >> Just kidding. >> Yeah. What's the question? What's the question? >> Nothing changed between the the arrangement, right? So you talk when you do that that means for next meeting you're going to talk about it or no? >> No, no, today. >> No, my question would did anything change from the agreement we had with the city? >> No. It's just not that. >> It's just a minutia thing. >> Minutia. >> All right, sir. [laughter] >> Doug is here and here. Uh motion to approve the minutes John second Ellen. >> Any discussions? All in favor? I opposed. >> Any public participation? [clears throat] >> Okay, Mike, you're on. >> Hi everyone. Um, usually
003I start with the slides, but uh this time we're going to talk about schedule of the athletic fields and kind of what that looks like now and really what that looks like through the spring completion of the fields. Um, you know, as you're all aware, you know, we're really able to turn over the JB baseball and the the north multi-purpose field back in in September for use. Um, and have since then been constructing the, you know, varsity baseball field, that south multi-purpose field, and then, you know, rough grading into the the varsity softball field. Um, most of you have probably noticed that, you know, the work has significantly, you know, slowed down since Thanksgiving. And you know, the plan all along here after, you know, getting the proposal request was um really being able to
004construct these fields up until the new year. Um you know, we're weather conditions like traditionally don't, you know, set up the environment that's needed to, you know, continue with earth work and and concrete work. Um you know, last week about, you know, a foot of frost in the ground while excavating for, you know, light hole bases and raceway. Um, just to put it into perspective, you know, when we're hit quick, it get hit hard and it's not going well. Um, over the last >> Yeah, I was going to get into a little bit later. You've incurred a little bit of winter conditions. Um, [clears throat] a little bit. Um, but over the last few weeks, we've been in constant contact with CJ Fuji, the site contractor, and their subcontractors like Field Turf, uh, for example,
005who said recently that, you know, they're not going to be returning, um, you know, after Thanksgiving because of the snow and the ice on the ground and, you know, extremely, you know, freezing temperatures, um, and consistently. um you know workability of the turf product is you know very difficult um in these unsuitable conditions and you know it has an adverse effect on the quality of the product that's being installed um which is obviously not something you know we're going to compromise on just to get the work done right um additionally there are other subs of CJ Fuji like Carvalo and McDow who is their concrete flatwork and and curbing contractor who um has been encountering winter conditions since November 1st um and can obviously no longer guarantee quality work um under these harsh conditions. You
006[clears throat] finish of concrete, you know, adequate curing or just some examples that you know are affected by these below freezing temperatures. Um you know, covering and uncovering the concrete after placement, how that has an impact on on the quality of the product. Um, you know, the impact that this has on the turnover of the remaining fields is is significant because, you know, there's a really, you know, hard chance that these fields, you know, aren't going to be ready for the start of the season. Um, you know, I phrase that with some uncertainty because nobody here can predict the weather. Um, you know, we're kind of at the mercy of of mother nature. Um, you know, so we don't know what the conditions will look like, you know, come late February, come early March, mid-March,
007late March, right? Um, you know, if we can get an early jump and, you know, weather permits to, you know, finish these varsity baseball field activities and get those, you know, get that field open up, you know, for April, you know, that's great. Um, you know, but if the weather doesn't break enough and, you know, you're on the tail end of those harsh conditions, you know, we're looking into some activities that, you know, may be worth spending some money to, you know, for some more, you know, winter condition costs, you know, like removing frost, you know, paying to pump concrete sidewalks, you know, to facilitate other activities. Um, [clears throat] really all that in an effort to help kind of expedite the work that needs to be done through the spring and and summer and
008try to pull it back where we can. Um more of a question. Um you know the softball season I believe Ari said starts in early March and ends roughly I think they playoffs you know >> if it's mid March or May or June. >> Yeah the first the first softball home game is the 6th of April. >> And when's the last one? >> Um well I don't have that. >> Not not postseason. Not not post. >> So it'll be about the 15th of about the 15th of uh May. So, in in the month of April, we have um we have five um home games for softball. Um two of those I would be able to flip-flop with school because we play them twice. So, I could play away in April and then play a home
009game in in May. Um and then there's three that are one timers that we have to figure something out from. >> Okay. Yeah. Because obviously we're forecasting activities that we're going to see if it can open up early early in the spring, you know, for try to pull that field back, you know, for at least a June completion. That's pretty tough, but it doesn't really sound like that's going to really move the needle at all. >> Can you play on the JV field or no? the JV field would be difficult to play on. So, um we could practice there >> because of the dugouts, Mike >> mostly and and having no rounded back stop. Um that would cause balls getting to the back stop to ricochet in unusual directions and would really affect play. [clears
010throat] >> It comes to a point. >> Yeah. Gotcha. >> Is there netting above both sides? I think there is. Right. tennis court on one side and >> yeah it's not it's not that it's the wall >> yeah it'll go in there and stay >> goes and goes that you know it's you know think Fenway Park that's uh kind of you know um so it would it would make it difficult um but um you know I can just talk to the commissioners and the park and recck board and you know we can uh we can you know possibly play our games at Roman field Yeah, [snorts] >> I guess some of the points are you asked about winter conditions, Gary. We did we did spend, you know, we had budgeted some winter conditions. We did
011spend some leading into this, but it got to the point where it's just it's diminishing returns, right? And I think the the feedback we were receiving from some of the key trades were they're not opposed to winter conditions, but using them strategically as we come out of the winter rather than putting materials in place and then letting winter take its grip on it immediately for the next few months that there's there's more consideration to degradation in the product than if we're you know the the dates Mike was talking about were like, you know, can we get in there the middle of March? Generally people say April you can resume things but we're saying well what can we start in March if winter releases its grip then that changes things right I mean we're >> right
012[clears throat] >> right no and right I mean that's what that's what really >> literally hit us hard was the fact that it snowed and it never warmed up after it. Right. We have that blanket and the foot of frost within a couple weeks time is just >> Yeah, >> it it made it >> we could have gotten 30 more days >> usually. >> Right. >> But all right. So that's [clears throat] good. Mike could work on that. But the baseball field >> I I think the >> you know there's improvement to pull the you know the baseball field you know into earlier April. you know, kind of showing a little bit of a late April, but again, that's with the unknown of when do we when do we start and, you know, if we
013know that we're gonna, you know, not necessarily abandon, you know, the varsity softball field, we we prioritize that baseball field. We got a pretty good shot of getting it done, right? Baseball, we we have even a little bit more leeway. We don't have our first like immovable home game until the 17th of April. We have two at the beginning of April that we can flip-flop to May. >> Yeah. >> Uh we have five total. Um, three of them are movable, two of them. Um, they're all movable, but you know, it's um, so there's a little bit more. >> Yeah. And and completing it also gives you more more even more room to practice. Softball, baseball, middle school. >> Oh, absolutely. Absolutely. by having that field would we be able to free up a lot of
014lot of practice, you know, so that if again if if getting softball done is sketchy, let let's make [clears throat] sure we get that one field going. We'll we'll figure out softball >> when the scrimmage start. >> March. >> It's in March. But um you know, >> I don't know. We we have traditionally been an away team in scrimmages anyway because of the late winter up here compared to uh you know Shelton and Fairfield County where we end up playing a lot. >> Um so [clears throat] uh so you know we yeah we have home scrimmages scheduled but >> they're scrimmages we can you know we'll play them anywhere we just need to get on a field. >> Can you play the scrimmages on the book? We probably could played scrimmages on the uh >>
015JV field. >> Yeah. Down on the other field. Um I don't really know the dimensions there, you know, to to have any idea about whether we could play >> I think >> games on there. >> But um but for a scrimmage, it doesn't matter. You know, they just you need pitching, you need hitting, you >> where the ball goes doesn't really matter in a scrimmage. Can park and recre get fusions ready or not? >> It's that depends on the winter time. I mean, we've had years where we've had to cancel games in the first week of the season because the field wasn't ready. >> I I >> And last year softball wasn't ready until the middle of April on Roman field. >> I mean, we it's really it's all relative, right? What did you say?
016We're at about a 20 in April. We're about a 20. >> We need 20 to about 20 to 25 days of work to get the field to the point where it's able to be fully used with is that with spectators as well around it like some the some of the walkways at least adjacent maybe not in the softball side but on the >> more so on the third base. >> Okay. But so if >> right I mean so we can of that 20 to 25 days there's probably something we could do creativity creatively to pull that back some period of time and then it's really a sliding scale. If we can get in there starting the beginning of March that's better. If we can't get in there until the end of March, then it's, you
017know, because again with with some of those tasks to say, "All right, we'll just we'll circumvent we'll we'll mitigate the winter conditions." It becomes so cost prohibitive, right? Where you're laying acres of of heated, you know, of um of snow melt, it's just it's >> heat. >> Yeah. It's just as mesh. >> So, okay. Well, Mike We're going to continue Mike. >> Well, they are working on uh uh the fence guy is there. Eagle fence is spinning up all his >> weather. Yeah, it'll be it'll be turf. >> Yeah. [clears throat] >> What about other softball fields like Bishop Donnelly or >> It doesn't The field we used last year was the old Babe Ruth league field. Y >> which they turned into a actually a multi-purpose and The kids loved it. They thought that
018the field was great and um and that. So if we can get that one, that would be a best bet for for softball. >> What about Perkins, too? >> Um >> cuz those bases move cuz women have played there. >> Yeah. Um it's just um >> fencing, isn't it? >> Yeah. You know, there's not a lot of protective fencing for benches and things like that, which you don't absolutely have to have, but >> it's good practice to to follow to have that. Or you can even use it to practice or whatever, you know, have scrimmage. >> Yeah. We Well, practice-wise between the middle school and the high school, we we, you know, in the day is the sun's late enough at that point in the year, we'd be able to split the practice time on
019the field that's, you know, for practice, we can use the the field at the that is at the uh north end of the the field that's completed. So, um, you know, and the coaches have already said that, you know, they wouldn't have a problem at all having practice there. >> Um, but, uh, so practice should be no problem. It's just a place to play the games. We have 10 home games for softball, so, you know, basically would need 10 dates um at Romanella and um, and we could schedule that. And then same thing with baseball, you know, we can tenatively get dates and if everything frees up and we can play at home, we play at home. You know, >> I'm just thinking instead of, you know, just one field, if there's others that are
020available, >> yeah, [clears throat] the other fields don't really measure up for what we need for for high school softball. uh from a safety standpoint. Uh for practice, yeah, we we did use uh Toro one uh last year at the beginning of the softball season for practice. Um >> that's a long >> and then uh once Roman Field became available, we we were able to uh jump on that and uh and that one has dugouts with protective fencing and works out perfect. like how much time do you need to like completely reschedule a game? Like how much notice do you really [clears throat] play? >> Um what I'll probably do is I'll probably move those April games that I can move. I'll probably go ahead and do those right now so that the other schools
021can get their fields all figured out and then um one I'll just I'll get dates at these other fields for the other ones and then we can kind of play it by ear. But um if I had two weeks be great. Less than that we can make it work. He can make it work 24 hours. I mean I change games all the time. So, it's just, you know, I'm changing everybody else, [clears throat] you know, in 24 hours. It's a little hectic. >> Parker Greenfield, you probably should get a hold of the office pretty quickly down. >> Yeah. I put the dates. >> Yep. I was waiting to hear what I was going to hear tonight and then tomorrow I will get >> usually do it above. >> Thanks, Mike. >> I might even question
022Great. Um, [clears throat] with the remainder of the building, um, you know, being turned over in early November, there's only, you know, a few comparisons that, you know, I'll be showing here from a monthto-month perspective, at least on the inside. Um, you know, here we had the auto shop that was in largely good shape with our items in November. [cough] [clears throat] Um, really just needed the furniture to be spread out and some, you know, final cleaning that needed to be done um, for it to really function. Um, >> I got a question on the auto shop. What about the lift situation? >> It's scheduled to be moved. We hope during Christmas break, but >> we have heard from >> No. >> Yeah. Um, >> tweaking the angle of it and the width of it.
023>> Yeah. I went in there. The design is kind of terrible. >> Yeah. >> The door is too small or it should be >> I don't think it's the design. I think it was the uh >> placement. The placement. Yeah. More than anything. Right. Cuz it was >> you can move a car in there. Well, a car. But what about it extended? Well, we're trying to extend it, too. >> Yeah. The extended taken care of. >> Yeah. So, what happened was the the lift has the capability of going 119 in wide and the gentleman installed it at like 94. So, it's not utilizing all of its >> the benefits. That's >> No, I understand the lift, but the the turn in there, the lift is really close to the door on the left. >> It
024was being moved. So, it's being [clears throat] like moved further up. Y Okay. Yeah, it's it's being moved like that. Yeah, >> if I remember correctly, >> you know, >> so you could >> swing in a little better. >> Plus, plus the posts are further apart, which makes it easier to >> Long story short, we're not happy with it either. >> Was it they didn't do it to spec or what happened? Well, there's uh not to get into the real minutia of it, but there's there's a state law, I guess, that you can't put bolts within 6 and a/4 in of a an expansion joint. Um, [clears throat] and that came into play, right? The expansion joints and the layout of the lift were not coordinated in such a way that >> that's why it
025was only 90 something. >> So, the guy said, "I'm not doing it. I'm not putting it near an expansion joint because it gets inspected every year. >> Yeah. >> And the inspector is going to fail you. >> So, >> and that wasn't discovered until it was put in. >> Correct. >> What was it? >> Bad design error. >> Sounds like it was a bad design error. >> Yeah. Or Yeah. Or coordination. I'm not sure which. Yeah. I mean, this is a Right. Was this This was an F item or Right. We didn't >> We didn't We didn't >> This was a separate item. No, I'm just trying to figure out where >> No, we bought it. We bought it. But we should have um all of us should have coordinated the expansion joint. [clears throat]
026>> No, it's not control joint. Control joint with with where the lift was going to be laid out and maybe just tweaked where the control joint was going to be, but it's too late. So, it >> nobody caught it. >> Nonetheless, once it gets moved, we got to hook up power to it. Yeah. >> And we'll take care of the floor too. >> Yes. >> Should we paint the floor? >> The floor >> on our >> Okay. >> So, this was actually shown at the last uh building committee meeting. Um, you know, >> just the lift wasn't on you a dime. This won't be on your >> Okay. I'm just >> Yeah. Go ahead. >> Uh, fast forward to election day. >> The, uh, wait room equipment was, uh, moved in that facilitated that. Um,
027not sure if they're actually using it today. >> And it doesn't start yet. I don't know when >> in January, right? That class. >> Um, the classes, the fizzed classes will be in there in J in January in the second semester. Um currently, um the swim team and indoor track is using Oh, good. >> the weight room and starting uh when we return from break, um football will begin their offseason training >> in there. So, it's it's the guys in and then after. >> What's that? [laughter] >> The before and after. >> Before and after. Yeah. >> I want to make sure >> cuz Mario wants to use Oh yeah. >> Yeah. >> I've been working out my whole life. Okay. >> You worked out in Maine once. You should have >> I [laughter] did.
028Trying not to stare at the girls. >> Yeah. The other way around. >> Um >> I know it's taking refrain from comment. >> Go ahead. >> Uh we're moving outside now. Um this is the entry to the athletic fields. Those brick pavers you can see in the distance. They were, you know, nearing completion at this point in time in mid November. um fast forward to them being actually being completed. Um so the documents actually called for us to salvage the existing papers uh that were in this area and you know they varied in size and it really didn't allow us to maintain that herring bone pattern that you see on that inside of the circle of our state. Um and obviously with the amount of cuts and waste, you know, it was we weren't really
029sure if we had enough of the existing uh the papers. Um, so we got a quote through our masonry division and um, we actually donated them to the project, so you won't see a cost for that. Um, it's a nice nice selection. Um, came out nice. >> It's really nice when you walk. >> I wasn't sure if we were donating until Mike just confirmed it. So, >> the cookies used to be big. Now, [laughter] >> you want papers or you want cookies? >> What do you want? >> Empty. Um, working our way on the back side here is the varsity baseball field. This is where the access ramp is that brings you from the middle school parking lot up to the fields. Um, as you can see from just this comparison, you know, to the
030one that I'm going through now, you know, a lot of work has, you know, taken place since the concrete curb walls, pavement's been installed. Um you know recently the primer or permanently sorry uh the primer galvanized railings uh in a high performance exterior paint is going to be installed uh and the rail rails will end up being you know core drilled onto the top of that those concrete walls. It's kind of hard to see because of the blankets. Um so shaking up nice. Um moving down to the third baseline here of the varsity baseball field. This is where you have that you know field sewer ramp access. Um, [clears throat] let's go forward to this slide. As you can see, the um, you know, the walls were were placed. Um, flatwork section right there is
031being finished at the time of this picture. This point of view is looking obviously down the ramp, you know, so we're standing on what would be the synthetic turf [clears throat] side of the field. Um, and permanently you have a a double gate there that's going to be installed and, you know, will need to be opened up when that sewer pump truck needs to uh access the manhole right behind us in that picture. Um, next up, we got a little bit of an update here on the heavy duty path between the tennis courts, uh, and the multi-purpose field on the left side and then the varsity baseball field, multi-purpose field on the right side. Um, as you can see, a lot of progress here has, you know, been made relative to the heavy duty concrete
032in between the fields. Um, heavy duty [clears throat] concrete is exactly what it sounds like. It takes a lot more effort than the regular pedestrian profile um concrete pavement that we have on this job as well. Um heavy duty just has more steel reinforcing in it. It's got number four rebar, 12 in on center each way at the top and the bottom of that 7in slab. So it's not going anywhere ever put a lot of weight on it. Um, we had a little bit of a sneak peek on this on the uh last slide, but at the last building committee, we said that field turf, you know, had started to uh mobilize before Thanksgiving. Uh, and they did and they were able to get a [clears throat] pretty substantial amount of turf down before, you
033know, the weather turned for the worst in December. How much turf? They got down 50%. >> Yeah, it's might be a little less because there's a lot of detailing with the game lines that we put in after a little bit less. Uh so adjacent over here to the football field uh underneath the bleachers the fencing contractor had a scope of work to install some additional fencing with some privacy slats. Uh that work is you know largely complete as you can see here. There's little small portions I [clears throat] believe of the existing fence. Um you guys still need that those privacy slats installed. So working eagle fence on that one but you know it's it's larger than that. Um, some of you probably also noticed that the varsity baseball back stop install was completed in
034November. Um, pretty much just leaves the dugout fencing um and the perimeter fencing around this field this field left and installed. Um, as always drone photos of this one of the athletic fields, different aerial views. Um, so as I scroll back to some of these photos, you saw some of them with the uh the blankets in there. That is what we call winter conditions and they resulted in, you know, cost impact. Find a slide here. Um, and it's basically, you know, a required activity when placing and and curing concrete, you know, during winter conditions. There we go. Um, you know, at the end of last building committee meeting, I mentioned that, you know, we were incurring winter conditions on a timely material basis. You know, from a material standpoint alone, the plant adds hot waters
035into the mix, hot water into the mix. They also add accelerators. Um, it comes out to be like an extra $11 per cubic yard. Um from a labor standpoint you see there um concrete needs to be covered with blankets that you see to ensure proper curing and you know uncovering the blankets once those standards and procedures based on slam specifications and ACI tolerances you know say it's okay to do so. Um you know for the purposes of a cost exposure I plugged in a number of about $15,000 um in the owner contingency report as a placeholder. Um [clears throat] the period of time when these winter conditions were incurred was from about November 1st is when the plant started adding hot water and the accelerators into the mix and then up until last week I
036believe we were chipping away some frosts to uh some light. So $15,000 exposure um >> no he shuts down. Um, one last cost impact that I had added into the report this month that I was not [clears throat] tracking before was a plug-in number for the trade contractor bond adjustments. Um, you know, our trade contractors are obligated to furnish separate performance and payment bonds which cover the performance of the trade contract based on you know their agreed contract value. Um, obviously through the project we had a lot of scope productions, you know, we had a lot of ads. Um, and ultimately, you know, I took a percentage of, I believe it was one and a half percent over anybody who had a positive value of added change orders on the job. We've had eight eight
037to n 8 to9 million uh improved changes. So, that number works out to be about $140,000 for, you know, bond adjustments. Not everybody will chase it. I know the bigger ones will like, you know, got six $7 million in approved changes. you know that's a big number for them. Um others you know >> six million is for the field >> right true >> yeah big change >> yeah big and that and those come out because they're we get as part of the process we have to get a final consent of shy get the bonding company instead of saying no no no one's doing anything with each other we're cleaned it's part of our closeout process as we as we request those documents that's usually when each trade has to uh provide a the date of
038what their costs are in the contract and that's what drives that with their broker. >> That that number has been uncovered. >> Thank you, >> John. Well, as you can see, things are winding down now that the work in the building is um substantially complete. Our our field report 135 was the last report that we've issued. Uh we're still tracking 13 items down a few from last [clears throat] time. All of which are also maintained in the punch list. So we're going to start to phase items off the field report and onto the punch list. So they're maintaining one place. One over at the high school that we're tracking. There are eight in the site. Some of them are ongoing until uh warmer weather. Two are at the middle school and two are in the
039gym and adjacent spaces. Again, those are all on the punch list and they're all getting taken care of off hours [clears throat] as we move forward. Uh Banesh was out there in November, issued a field report. The um nothing significant other than reminders to um be sure that silk control is in place and that any structures that have uh silt in them need to be cleaned. Any piping systems and the storm sewers need to be cleaned out um at the completion of the project. special inspections. You recall the photo that was up there showing the heavy duty concrete. There was an inspection of that reinforcing. Uh there were no deficiencies noted. And then the concrete uh tests that were performed of the same concrete, the sidewalks and the heavy duty concrete. There were no deficiencies.
040They they met their 28 day compressor strength. So all is good on the concrete side. for startup and testing. We had uh the fire alarm system, the closeout documents that satisfy NFPA70, the electric code and NFPA72, the fire alarm code. Uh those were um submitted and representing that the work complies with those codes. Structured cabling in the final area of the building at the gym and locker room spaces, uh that was tested and that was submitted for review. and this video surveillance cameras aiming uh in that part of the building in phase 2C has been performed [snorts] and signed off. Uh the last bit is construction waste. It's really down to small amounts now. We had 90 cubic yards, 9.6 tons, and 65% of that was recycled. So that number um we shouldn't see too
041much more of that moving forward. [clears throat] >> Thanks, John. Kemp, do you want to uh say something about Jeff? >> Yeah, sure. Uh, good evening everyone. Uh, I had sent a a memo to Ed Mario earlier today to inform uh them and and this committee that Jeff Laboth will be retiring at the end of this year. Um, and so we wish him well on that. He's served our firm for quite a few years. Uh, and we are assigning Pam Corey uh to take his place for the remainder of this project. Uh, Pam is one of our most seasoned construction administrative reps. Uh, she's done several K12 projects u with me uh and for the firm and so and she actually lives nearby. So, uh, she will be finishing out the project. We've been working
042internally to transition Pam to the role on this project. Just wanted to make sure that the committee was aware of that. >> Thanks again. >> Thank you. >> Next item, uh, [clears throat] payment on application number 43 for 2,310,27924. Have a motion to approve. Gary and Ellen discussion. All in favor? >> I opposed. >> Mike, you're up again. All right. Um PCO69R1 is an owner contingency cost of $1,266. Uh there was a contract metal decking infill for a structural steel contractor on the second floor of the old locker room area. Um and it was discovered that the existing condition did not allow for the metal decking to be installed properly. [cough] Uh it was [clears throat] slam structural and ended up adding a continuous 5- in uh plate on the underside of the existing beam.
043We had checked it on a time and material basis. uh PCO 684R1 is an owner contingency cost of $753. In the new auto shop, you had a window sill condition um you know where the coran sills were shimmed up to the aluminum uh window height. Um but you could see the joint from the top of the CMU and the shims that were raising the you know sill elevation up to the other side of the the window. Um, in review of SLAM, we had decided to utilize some extra material that we had on the project and then introduce an apron to uh clean up that condition. It's just a labor labor charge on finding material. Uh, PCO690 is another owner contingency cost of 7 $17,129. um back in April or May, we had received a design
044change [clears throat] um to the old first floor concession bumpout area where the exterior toilet rooms were deleted and an exterior storage room was created. Uh and then the locker room area was shifted to where the old concession stand was going to be. Um you know, we hadn't replaced the concrete slab in this area when we had received the design change. We were holding off. Um, you [clears throat] know, but the specified underground piping locations were already in place. So, we had the site contractor, you know, make modifications to that. Um, as I mentioned before, an exterior storage room was now included uh in this layout. So, that added one of those large overhead motorized coiling doors and then the supplemental steel required um to support that. Um, so that came from the general trades
045contractor and then the missed metals contractor. Um, additionally, you know, there were more extensive exposed ceilings that you know needed to be painted. So that that area increased. So then there's the other costs for the painting contractor. Um this change is really not done. There are still credits that I'm getting back for, you know, the items [clears throat] that were deleted uh in this change. So that includes, you know, electrical, it includes, you know, deleted acoustical ceiling where the concession stand was going to be. And then some drywall and and framing changes where we deleted those two two bathrooms. There were heart ceilings. So all that framing, all that drywall, all that taping comes back to the project. It's incredible. Um PCO691 is an order cost of $12,145. Um so in in the athletic field
046proposal requests, PR87. Um the design had included a certain number of removable dollars in certain areas throughout the complex. Um, and working [clears throat] through the field pricing, these removal ballards came to be very expensive. Um, and we actually decided to, you know, delete them as a as a cost savings um to reduce that $6 million cost. Um, you know, another way to to block off access then, you know, use removable ballards was, you know, adding some additional gates. Um, so that's what this cost is in the amount of $12,000. I believe it's four four gates, four double gates and a single gate. >> Does that include Dean's gate? >> It does not include Dean's gate. >> Um PCO $695 owner cost of $1,890. So you have overhanging sockets at the auditorium and gymnasium entrance
047um right on area H. Um the project had specified those long linear type light fixtures which ended up running you know perpendicular to the cold form uh metal framing making up that soft pit. Um in the design review of the cold form metal framing you know there weren't any details on how we were going to support the framing um in the light fixtures at the same time. Um so we had the framing contractor work up a detail with their with their engineer. Uh, and then we had to rework some of the framing that was already plus and checked it on. Um, PCO 697 is an order cost of $5,398. So, you have four elevators. Elevator 3 is in the middle school and then elevator 4 is in the recently turned over health wing. Um, those
048two elevators are not on emergency power and they are on battery backup. Um, elevators are very particular, what I've been learning, um, you know, with their requirements and, you know, something that was included in in Kone's shop drawing, that's our elevator contractor through our general trades, um, contractor. Uh, there was supposed to be a way, you know, to enable battery lowering backup basically, you know, for egress in the event of a power loss. um you know and that was to be installed outside of cony's per um what that basically meant is you know the electrician had to introduce you know a safety switch is what they call it you know within the elevator disconnect and carry a wire um going from that disconnect in the electrical room to the con elevator controller um to basically
049allow this requirement to happen um you know it's also a requirement from the state elevator's office and you know at the time of their state inspection for the last elevator. Um they had allowed the area H elevator and the elevator in the middle school to operate under a temporary certificate and they you know pretty much gave us a month to get the work done um and get it reinspected or else they were going to uh shut the elevator but we got the work done. Um, >> yeah. I can you explain again what I have. [laughter] >> So, elevator one is the [clears throat] central office elevator. [snorts] Elevator 2 is a little bit farther down here would be near the cafeteria. Those are on emergency power. And in the event of a power loss, you
050know, the elevators will recall to the floor, you know, let people evacuate if they were inside the elevator. Elevator 3 in the middle school. before did not have that capability. They were not tied to the emergency power system. Um and basically we just had to run, you know, forget the wiring wire basically going from the aluminum disconnect to the mode when you're going to controller for that, you know, controller's brain to communicate. you lose power, you're gonna lower this uh car to the fork. >> Was there a reason they didn't have power? >> Um I'm not sure the rhyme or reason on on why it was they weren't hooked up to um emergency power, but this is sort of the the work work around it. I guess >> it was a design. We did a
051lot of we did a lot of coordination with Kemp's group and our electrician to really figure out how this was done because it was very vague. There's not a lot of literature on it. It's just stressful to get [clears throat] in a month. >> Yeah. Yeah. But they probably should have the same design the same way as the first. >> So PCO 698 is a back charge between trades for some out of sequence work from between the electrical contractor, sorry, the HBAC contractor and the roofer. Uh PCO6 $699 is an owner cost of $3,57. This is for our electrician to install the electrical box and the raceway and wiring uh for the local radio station antenna that you have in your high school gymnasium WAPJ. Um on the home side of the bleachers, there is
052a spot for the radio station to hook up their equipment. Uh that's where the wiring travels up, you know, through a non-penetrating roof mount that's pointed at torington towers to pick up that signal. Um there was also a cost uh from the roofer um that needed to flash in that too much, you know, weather head that breaks that punch that cable through. >> Another question. >> Was there a difference in price in the three and four versus the one and two? Did they just simply >> We didn't have to do the work in elevators one and two because the work >> That's why I ask. >> So if they had delivered the same two elevators for three and four, >> would the cost have been greater? >> I guess if you're saying if they were
053hooked up to emergency power. >> Well, we would have Yeah. I guess we would have technically paid for the circuitry, the emergency power in the initial bid. >> Well, so it's >> Yeah. I mean, I would say it's >> it would have been where the wiring that feeds the elevator is not the elevator in itself. >> It would be more expensive to feed it on emergency power from the other side of the building and doing what they did. >> I didn't hear that. >> It would be more expensive [clears throat] to run emergency power to those two remote elevators than it would be to do what they did by just connecting the relays. So, they did it the what was done is the most economical way to do it. What was done to fix it?
054>> Correct. [clears throat] >> Okay. >> Yeah. >> The the WAP the WAPJ antenna. I I didn't catch that initially. Did WAPJ pay to put that in? >> Did they pay for that? >> No, they provided the material. So, they provided the you know the electrical box. They provided um that non-penetrating roof assembly and antenna. Um and they gave us the wire too. >> I was just the the credit union who paid for their section of Right. I didn't really have any other involvement in that other than that. >> Christmas um PCO700 owner cost of $480. Um in a previous meeting there was another PCO approved for the miss metals scope related to this change. Um, one of the two stairwells that was salvaged in area H had a conflict where the existing stringer was
055in the walking path of the upper stair landing. Um, so we had the miss metals contractor cut down stringer, welded a new angle to span that slab opening. The cost here was for the flooring contractor to infill that recess in that lighting. Uh, PCO71 is an owner cost of $78. It's a smaller cost here from the electrician to swap out the correct breaker u for the middle school kin that was actually salvaged from the existing high school. PCO72 is an owner cost of $928. I explained this one earlier about the elevator issue. Um this is for con to operate the cars uh to facilitate the installation of that work that needed to happen. PCO74 owner cost of $1,27. Um, we just utilized some brake metal here for a condition that needed to be covered up
056inside of the area H stair 6. Uh, PCO76 owner contingency cost of $6,396. Um, right next to stair six, there is a corridor on the second floor where there's an exposed ceiling where you are overlooking the football field. You can kind of picture the building. Um those windows you look out they have opaque pieces of glass which we call spandled glass. Um you know where you can't see you know the inside the building from you know the outside right. Um but the inside of the condition was you know left exposed mineral insulation. Um you know so we decided to cover it up because there was no ceiling blocking that height inside. Um so we decided to install some patch channel there and some chipboard taped it and painted it and came out nice. Um PCO77
057is a back charge between trades for some damage to the TBO membrane uh in various areas um CD E F um that were uh port that was damaged and we had to patch it. Um, PCOS 709 is a credit back to the project in the amount of $11,099. This was an allowance that was carried in the audio and visual specification uh for some additional future equipment that, you know, may be needed, you know, once the auditorium system was going to completed and signed over. Um, we had been doing some back and forth with the, you know, theater department through the high school, um, on some desire equipment, but nothing never really formalized. uses to return the funds back to the project um so they could be you know worked out directly to the school independence.
058Um PCO711 is a CM contingency cost of $3,747. This was for some temporary doors and some safety fall protection railings. Uh we needed an area H a while back uh before the completion of the perforated metal roof screen on uh the bump out of area H where you have that fresh air mechanical unit. PCO 712 is an owner contingency cost of $13,170. Uh in a previous committee meeting, we had advised the group of a discrepancy with the sizing of the back stops for the varsity baseball field. Um you know, in generation of that, you know, proposal request for the athletic field, we had thought that the original back stop lengths were, you know, going to be incorporated into that design. Um and we noticed that the varsity baseball back stop on the proposal request was
059about like eight eight feet larger um than the original lengths. Um, so we reviewed it a little bit further with Mario and uh, you know, decided to go with the larger layout. It's actually, you know, is the same layout as your JV baseball field back stops. Um, so it's basically, you know, two two more 30 foot poles and then, you know, eight more feet of back stop construction. I don't believe there's proposals. >> Um, PCO713 is an owner cost of $751 during the owner program space change changes during PR40 R2. I believe um the design actually added two manual window shades on the third floor of area B uh for the assistant principal's office and then the dean of students office. um route it further with Mario. It never got priced in the proposal request
060and we got in the shape of $751. [clears throat] Um PCO 714 is a CN contingency cost of $20,951. So this was for the waterproofing contractor to substitute the specified spray applied air vapor barrier goes behind the uh the masonry um you know with a peel and stick ADV product at the area H east and and south elevations which are existing walls. Um, you know, the hazmat drawings had showed a general note where portions of the exterior walls of the gym were going to remain and then the existing, you know, PCB paint uh on the CMU foundation walls um, you know, we're going to be removed as part of the demo scope. Um, the assignment of that removal was never really clarified or, you know, directly assigned to the demo contractor, but I had initially
061had provided them with a direction to proceed with the work even [clears throat] though that they didn't feel like they owned it. um you know it ended up being a a timely process and they completed [clears throat] North Elevation at their own cost and they didn't you know come after me for it and you know so we decided to you know switch gears with how long it took to remove the paint and then you know credit back the um specified spray applied air vapor barrier and then add stick product. Um, so that would be, you know, not only would it be warrantyable, it would, you know, adhere properly and it would adhere quickly enough for masonry operations uh to proceed and to not get get a little bit of a schedule assist on our end.
062>> Um, PCO 715 is CM cost $266. It's a very small cost here. Um, but a legitimate decision at the time, you know, we had made to protect, you know, the investment along that EXM line, which is, you know, the wall in between, you know, those area G locker rooms off of the middle school and then your high school gymnasium. Both very, you know, expensive wood floors in those areas. Not something I wanted to uh regret. Um, so we basically just switched from a regular JIP board to a moisture resistant JIP board just to build some more, you know, security from the ability to withstand humidity or moisture, you know, potential water exposure. Small cost at the end of the day, but worth it. Um, PCOS 717 is an owner cost of $3,388. This was
063for some drainage modifications to an existing structure right next to the football field in the future output parking lot for some equipment that we had stored in there in the summer. Um PCO719 is an order cost of $19,583. So a few months back we had you know discussed this issue at this committee meeting at the daily drive entrance where um you know we had taken a ve savings you know back in the day to just mill and um mill the existing asphalt in the area and just overlay a section of you know 2 and 12 in uh asphalt. Um, when we were installing the pre-cast curving in that area, we discovered the existing asphalt was only two two and a half inches thick and it permanently, you know, needed a four and a half inch
064section of asphalt overhaul. Um, so we ended up removing the asphalt in its entirety and and worked with slam on some grading and some compost that we had encountered. You know, I believe the VE was $30,000. Um, and you know, we had to spend just about $20,000 to to make everything work. At the end of the day, it's still a savings, but some money that we had to uh spend later on in the project that we thought we were going to uh not have to spend. Um PCO720 is an owner cost $5,979. This was for some regrading required at the middle school parking lot due to some elevation complex uh related to sidewalks and curving. Um work was tracked on a time and material basis. Uh PCO723 is a credit coming back to the project
065in the amount of $1,462. Uh there was a room down in the lower level, forget which one, uh in the high school where the >> preschool classroom. Um the electrical drawing showed uh us to provide power um and a [clears throat] special plug for a stove that was going to be down in the preschool room. Um stove was never shown on the or the architectural drawing. So, and we had reviewed it further with SLAN and the owner and decided that it wasn't needed. So, we just printed back the circuitry of the breaker and the water. Um, last one is 724. That's another back charge to the HBAC contractor for some acoustical ceiling for the acoustical ceiling contractor to replace some damaged ceiling pads in the middle school media center. Those are those fancy APC 6
066tiles you have in both uh libraries. They're very expensive. Thanks. I >> have a motion to approve the PCOS. >> I had a question, >> Doug. Okay. >> I just had a question about the um about the money that went back that was originally earmarked for a theater project >> the well the PCO where the the money went back into general fund. Do you know >> do you know what happened there? Did they never ask for anything or did negotiations collapse? We started talking about it back in April and it took a little bit to get the, you know, the pricing worked out for the equipment that they wanted. And, you know, when I shared the equipment back with them recently, believe it was a month or two ago, they said that they weren't interested
067in that anymore and they wanted something else. So, it just felt it was easiest to return the money back. >> Okay. Do you do you know do you know if that money is now gone? Would they have to go It's gone. Okay. It's gone. Nope. That's asked and answered. All right. Thank you. >> They don't They don't ask They don't answer. It's gone. >> You can't wait 3 months or four months to get an answer back, right? It's ridiculous. >> Have a motion to approve the PCOS. >> Who's that? >> Second. Casey. >> Discussion. All in favor? >> I opposed. >> Next item is uh 6E uh theou for uh parking lot. If you remember, you probably not because it's so long ago. uh July of 2022, remember the skate skate park was leaving and
068that parking lot was the city's parking lot. >> So, we had an MOU to take over that parking lot and so forth and and so now they're going through all of the uh state with Kermit and theou is fine, but it didn't have a date how long it is. you know, 20 years you need it. So, uh, just here's the letter from Kermit. >> Enough. >> I think so. >> I've seen the duration of the >> It doesn't Yeah. have a number of years. So, I I saw the uh mayor today. I gave her the uh theou and she's going to have the city attorney uh redo it or just as an addendum. So we we're going to stay [clears throat] 99 years. >> There was no there was no time limit >> and without
069it you don't get reimbured. >> Yes. >> So they're working on that. >> The next one is the uh certificate. We had a meeting today going over uh a [clears throat] couple of things. One, OMG had to send a letter to uh Ray Drew which says, "I am writing to confirm to you that OMG bonds which have been in place through the entire project will continue to be in place until final completion of the entire project. They needed that. They got that letter. met with the mayor today in Ray Drew on on another subject and I said to them we do not want to have [clears throat] no insurance after July of January 2022. They agreed. Uh Mike Zerio is now uh handing out the certificate of occupancy to all of the contract all of
070the uh >> departments and hopefully be done right after New Year's. So then we'll uh send that to Kerma uh the city's uh insurance company. Just so you know, travelers, I've been in contact with them all this time. They've never heard of that before that you they don't give us a uh insurance. Okay. Camp even told us that there's a number of districts that still have TCOs and the insurance is there. Travel's never heard of that. I think because they did not get remember they put in a price for $800,000 and we got it for 400,000. So, uh, and I told the mayor that, uh, I can get you a better price on all the other insuranceances. So, we're going to work look at that and have a meeting with them because whoever heard of
071this, this is crazy. >> Just a clarification. So, good answer. I think it was perma insuring even though there's a temporary seal. >> Um, Turma hasn't insured anything on the building. The general liability they have, >> right? We're talking about the uh >> risk >> builders risk. >> So are they taking that over [clears throat] >> or where are we on that? That's >> after we get these signatures. >> Yeah. So we're going to get a co. >> Yes. So that's where we're going as we hope to have it right after Christmas. You know the eth day of Hanukkah they couldn't get it. You know I mean >> but nobody's you I've been around the state have been asking they never heard of this before. And will the that policy also come in the fields?
072>> Yes. >> Okay. Yes. >> So, so that's where we stand. We had a good meeting with Ray Drew and the mayor [clears throat] today and uh Ray. >> Yeah. Very good. >> Yeah. So, she's backing us and and told all of the uh departments sign the thing and get it done. So, we appreciate that. Next, have a motion to uh even though Ellen is leaving the board of ed, we do not want her to leave this committee because she keeps us honest. >> So, can I have a motion to u accept Ellen as a continuing member of the building committee? Doug. >> Yes. >> Have a second. Robin, now any discussion? Let's talk about it. We can talk about that. [laughter] >> Uh, all in favor? >> I opposed. >> Congratulations. >> Does she
073still want to be involved? [laughter] >> Doesn't matter. >> Too late now. K. >> Blood. >> Uh, [clears throat] you always get the an uh an excuse me, the an uh >> Analysis. Thank you. >> Yes. [clears throat] >> Tongue tie. >> Okay. Next is uh payment of invoices only two uh BNL 10,33725 have a motion to approve >> Pat and [clears throat] Ellen. Any discussion? >> All in favor? Opposed? >> Next one is total communication. They're they they're finishing up they finished up this is their last bill. finish up their uh project uh FFN for 24,000, [clears throat] excuse me, $499.94. Have a motion to approve and we haven't heard [clears throat] Doug today. >> All in favor? >> Next one, you have the budget summary. And the last thing is uh comments for
074the good of the order. Donna >> um merry Christmas, happy Hanukkah, >> John >> as well. Merry Christmas, happy Hanukkah, and hope you all had a good Thanksgiving and a safe holiday, >> Doug. >> Yep. Happy holidays. Thanks for everything. Thank you. >> Merry Christmas. >> And the same >> same from me. Also, we have uh a uh double header tomorrow night at the gym. >> Girls varsity plays at 5:30, boys varsity at 7:15. >> Come on down and see the new facility. It's gorgeous. >> Have you had any regular games yet there or >> we had girls play volleyball played there last game of the season there in November and then we played girls basketball played there the other night >> and had a big win. So, >> Oh, good. >> And uh >>
075what did the people say? They like this. >> Everybody loves it. >> Loves it. Good. >> Happy [clears throat] holidays. >> Merry Christmas. Thanks everyone. Hope you get to spend time with your families and friends. And then just thank you. [clears throat] Any update on the open house? >> From the superintendent. >> Superintendent. Do you have >> no date? No date. >> And believe me, a lot of people do ask a >> Dean. No date. >> No date. >> Um He did. We talked. I don't I don't remember what we did with him. >> We didn't get a call from him for two weeks. >> One thing I'll do. Thank you. >> Have some cookies and chocolates. >> Mike, the cameras are working out. Okay. You know, >> uh the huddle I haven't really checked
076on the NFHS camera. I got Has anybody been on the huddle camera? >> The huddle the huddle camera is working. >> If that wasn't working, we would have heard about it. So, [clears throat] >> you think how is the aim? I wonder >> I don't know. >> I'll go on and check the NFHS. I haven't heard from from anybody on it and NFHS hasn't called to say it's not working. >> These two are opening up a side business and camera installations if you need it. >> It's probably freaking fract. We still have to do get an out. >> Yeah, right now we're running a temporary extension cord from that scoreboard on the side. >> Yeah, permanently we'll get an Okay. >> Okay. >> Merry Christmas. Happy Hanukkah everybody. >> Happy holidays. >> Thank you. >>
077Merry Christmas. >> Everybody go to Dean's house. Got a lot of food with Christmas. [clears throat] >> Happy Hanukkah. Merry Christmas. Happy holidays everybody. >> Thanks. Uh motion to go into executive session for discussion of existing or potential litigation, mediation, arbitration or administrative proceedings. Uh building committee me building committee and uh John and uh Sue please stay. >> Good holiday everybody. >> Thanks everyone. Thank you. Hey, Oh, okay. You're good. >> See, >> hey, we're good. >> No, >> that's why you're around. >> That's why we're hiding. >> Okay, you're on. I I declare open session. Uh, I would like to make a motion to uh approve two payments to uh slam each at $57,318.75 twice. >> So move second. >> Patty and Casey. >> No, it was Armen. Ar >> through his voice. >>
078It was Armen's voice. Read that again. >> Read that again for D. >> Oh, >> read it again for >> Oh, yeah. Make a motion to approve payment to SLAM for two months each at 57,318.75 318. What was that? >> Uh $57,318.75 twice. >> Thanks. >> Two payments. Two payments >> each. >> And that was >> Arman and Pat. >> Yeah. Yep. >> Thank you. and a denial case. >> Denial by AC. >> Um discussion. All in favor? >> I opposed. >> Have a motion to at 6:23. >> Next meeting is January 15th. Have a motion to uh >> Everybody have a great Christmas, great New Year's. Stay warm. Stay healthy.