001ities and technology committee meeting on Wednesday, December 10th at 5:30 p.m. And we'll do roll call. We have our three board members, myself, Jeff, and Patrick for a quorum, Mr. Kisco, Donna, Mr. Pgola was here. He must He ran for it. >> He's maybe he's doing some foul shots. Yeah. Rachel and Mr. Wilson. So, first I'd like to hear a motion for approval of the agenda. >> So, moved. >> All in favor? >> I. >> Nobody opposed. Motion passes. Uh, next I'll see a motion for approval of the minutes. Josh, are you tweaking something over there? >> This seems to be working like better now. Is that you? >> Really? Wow. I'm sorry. I'd like to hear approval of a motion for approval of the minutes. >> Second. >> All in favor? >> I uh
002Josh will ask, is there anybody on the line for public participation? >> No one for public participation and there is no one in the audience. So, we'll forego number five and we'll jump right into discussion and next steps. We're going to start with facilities. Mr. Pragola and the TIS Seaman's BMS contract presentation. So I'm assuming we have Mr. Seammens on the line. >> Yes. How do we know if Brent is there? >> Nobody's trying yet. No one there. Dean, can you ping them on your cell or something and we'll move on to number two while we wait? >> Okay. >> Is that okay? Is everybody okay with that? >> All right. So, we'll move on to number two. We'll postpone number one. TMS roof update. >> Donna or Dean, you can take this. >> I
003guess I'm on. >> Yeah. So, um, we received the bids. Um tonight we're just recommending uh the rejection of the bids. Uh they mostly came in a little higher than we had expected and the anticipated cost for the project uh sort of outweighs what we've had appropriated locally. So um that is going to be the recommendation of the committee and um we have Mark Luranger who has joined us actually um who can answer any questions. We did receive a new estimate. So the original estimate was around 5.2 million and the new estimate is more like 6.6 million. Um the wheels of bureaucracy go slow. So it's been a long process not not to anyone's fault. We've just been working with the state and working with a lot of red tape to really get us to
004the starting line. And it seems that um we might want to put a pin in this and sort of investigate this new estimate and potentially getting um the state grant to be increased. That's basically the update I had. And if anyone has any questions, um Mark is on standby from Gail Associates. Hi Mark. >> Hello everyone. Does anybody have any questions? >> None. I believe I have one. >> Go ahead, Jeffrey. >> Um, just looking at the engineering estimate, it's dated from about 2 years ago. So, is that and that said 6.6 million. So, is that the current cost 6.6 or is that the 1120 2023 engineering cost? >> You're looking at the estimate. It says date prepared 1120 2023. >> Yeah, it says Oh, it says updated. I see that a little bit further
005now. >> Earlier 12:03, correct? >> That was my fault. I didn't see that earlier. >> So, yeah, that is that is our current estimate considering today's market and the bids that we've received for this project. >> And this this engineering document was the larger insulation amount or the base insulation. There were options back in that original packet for how much insulation and R value we were going to add to the roof. Which one did we finally settle on based on state funding etc. >> So the the alternate for supplemental insulation is built into the estimate that you're looking at the 6.6 six million and that was updated created using the widespread values we got as part we received as part of this bid and that was a wide and I'm looking at that right now
006the wide range of bids we received for alteration one to lay in that supplemental insulation above the existing metal panel below the new metal panel ranged from 265,000 to 619,000 which is a very widespread for a finite scope of work. So we took those numbers and let me see what I what we increased that to. Just got to scroll through here real quick. in here when I looked >> um we increased that that is the average bid value from this recent bid average bid value of 423,700 before general conditions and whatnot. >> Okay, so some of this increase is actually just due to the us baking in an ad alternate into the base bid to some extent which is fine just it helps explain it. Thank you. >> Um that absolutely increased the overall estimate.
007Absolutely. Yes. >> I don't have the older estimate open to tell you what I carried previously, but um I'm going to say it was half of that. So it's plus 200,000 right there. Plus general conditions. Yep. >> Thank you. >> So So the ad alternate is in this estimate. >> It is in this estimate. >> That is correct. >> And which line item is it baked into? Uh that is line uh it would be on the backup sheet. Um I don't know if you have that in front of you, but that is it's line 154, alternate number one. >> Um >> Oh, there it is. Oh, it's in gray on sheet two. Okay. >> Yes. Yep. >> Okay. >> Are there any other questions? None. So just for clarity, our first step is we take
008this estimate and we go to the city is we need approval from the city council first. Is that correct? Just so everybody understands the process just not go get a new grant and we put out the bid and pray for the best. It's we need approval from the city council first to spend an estimated at the most not to exceed 6.7 million or whatever the estimate is and we put it out the bid and hopefully come below that. Does everybody understand that or any other questions? So, we kind of, you know, have to go to city council first before we can go get a grant increase. All right, everybody on the same page with that or if I'm in if I'm incorrect, please let me know. >> You're 100% correct. We need to have the
009local um buy in before we could go to the state and ask for more money. So, >> so the city state increase the grant and then go out the bid. >> Correct. >> Those are our next three steps. And I guess we'll keep this on the agenda for next meeting and hopefully we'll hear back from do we have a something scheduled with the city yet? >> Yes. >> Okay. >> We're going uh next Tuesday. >> Yeah, next Tuesday we're going to give them an update. Um and then you know if this gets moved to the full board and the full board agrees to reject the bids and to move forward with the new estimate uh then we can go back and get a um resolution. I don't think we really need a move anything to
010the board to reject the bid. >> Okay. And to accept the new um >> you need our approval. You need our approval to spend the money. You don't have need our approval not to spend money. >> Fantastic. >> That's how I understand it. I could be incorrect if anybody wants to correct me. >> Yeah. But this is we're basically they're rejecting the kids basically because it's over budget. So we don't have to >> Great. >> Over the original budget, not over this, >> right? >> Over the original. Correct. Correct. Correct. >> Because it exceeded the amount that was approved by the city. >> So >> I don't think there's anything to pass on. >> Great. >> Okay. >> You agree, Mr. Wilson? >> I agree. >> Okay. >> All right. >> Fair enough. So nothing
011to pass on. And maybe next meeting next Wednesday at our full board meeting, maybe you can update us what we hear from the city. Sure. All right. >> Sounds good. Thank you. >> Excellent. Is the seaman's gentleman um >> I believe we can cut the Gail guy loose, right? Anybody have any other questions for Gail? >> Thank you, Mark. Any other questions? >> Thanks, Mark. >> Gentleman on the line yet? >> He is. >> Okay, we'll back up to number one. Seaman's BMS contract. >> Yes, Josh. Is there? There you go. >> Everybody can hear me. Yes. So, this was a in your packet you'll see the updated um proposal uh with some more information that you were looking for um regarding our BMS system and an update of some software and also the additional
012uh some additional points and control we're going to have over the system. So, uh, Brent is here to answer any questions that we, you know, particular questions that we have on this. Uh, Brent, would you like to give a little overview first or? >> Yeah, of course. As long as everyone has a copy of the proposal in front of them, I can give you just kind of a high level what we were thinking. Everybody has a copy of that? >> All right. I think when we were talking last time um there was an ask I think from Jeff I think was the gentleman that had mentioned uh maybe a more robust approach to service. Um it is something that we are seeing a lot of our customers you know in a bunch of different vertical
013markets are moving towards trying to utilize the data that comes out of these BMS systems to make better service and preventive maintenance decisions. Um one of the things that we try and balance is functionality versus cost. um especially in a school district and a single school. Um what I have proposed is kind of a middle ground um approach to get some advanced analytics installed. Um in the intermediate school, uh there is a more robust approach that actually includes 247 uh monitoring. Um this is this proposal includes just a one kind of snapshot in time uh report that will look at your air handling units uh all of your terminal equipment. So your um unit ventilators, your VV boxes, it'll compare different data points against each other to try and find faults or deficiencies in the
014system. Um so for example, this proposal, we would run this, you know, maybe in the middle of heating season. Um, it would look at things like the discharge air temperature of your unit ventilator compared to your damper and coral positions. Um, it would flag something, you know, for example, you have uh maybe a damper mostly closed, the heating valve um wide open and your discharge air temperature is not moving. It means you're not getting heat, you know, through that um piece of equipment, which could be an issue with the heating valve. It could be an issue with the discharge air temperature sensor. um and that is flagged and then we provide a kind of a a summary report for both our technicians and your on-site staff um to address that. Uh we can work with
015you to rank, you know, areas of highest need, whether it's uh cafeteria or um most used classrooms. Um as a part of that report, we also provide kind of an estimate of cost savings. Um, so you'll have an idea of how much energy waste uh is associated with the deficiencies that we find. Um, so basically in this in this proposal, we're running that report. Let me double check. I think it was twice a year. Um, once in the heating season and once in the cooling season. Um, just to make sure we capture as much different, you know, as many different conditions as we can for the tool. Um, obviously like I said, this is kind of an intermediate step between full 247 365, you know, monitoring of the system. Um, I didn't get a chance
016to, uh, write those costs up. Um, we would have to take a look at some of the, you know, deeper dive into the tech on site to make sure it's all compatible, but that's something that I can, you know, dive into if there's interest there. This is as proposed a really good step toward getting more information out of the system using the reports that come out of the system to drive your service activity. So we're not just kind of going around each piece of equipment on a set a schedule. We can actually determine uh which pieces you know are experiencing uh issues, get those resolved. Um save you guys, you know, energy, ideally head off hot and cold calls, you know, fix stuff before it becomes a real real problem for you. That's kind of
017my my highlight. Go ahead. >> I have a question. Um, so when these get flagged, uh, because we had an incident actually yesterday, uh, and we really didn't know there was an issue, uh, until we got notified by the teacher and we went up and we found what the problem was. Um, but it was, you know, 2 days into a cold snap that we found this particular issue. So when when these get flagged, what is the procedure on that? Is it, you know, how long before we're notified other than, you know, getting a report from the teacher that one of these valves are stuck open or a damper is closed or what have you. >> So, so as proposed, we would only capture that info, you know, semianually. Um, so we wouldn't know on a
018247 basis what's what's going on in each space. Uh, we would have to go to the full kind of monitoring based commissioning approach, which is a really good approach. I just would like some more development time to get in touch with Eversource, do a really good cost study on it. Um there are some really good ways that we can put together kind of a 247 monitoring um program for you guys. I just need a little bit more time to to put together. >> No, I'm kind of asking also, will we be flagged? Let's just say um you know, we come in in the morning and we do an overview of of our program on a computer. The flags will be will be in-house. They just won't be on the report semiannually. Correct. >> Yep. So,
019your BMS will will contain those um you know, alarms and they'll they'll categorize that alarm based on the criticality that we have it set up as. Um but the report actually goes a step further and things that aren't typically alarmed um and things that aren't typically noticed even with a you know, building engineer sitting there looking at the system, we're able to find in these reports. So, so the the annual or bianual is more of a efficiency um I guess benefit where we can see what hasn't been running to that optimal condition. >> It's it's both. I think we we look at it as an efficiency benefit but also identifying any you know deficiencies has a kind of a operational benefit as well. >> Okay. you know, if it's if it's something that you guys
020would like to explore, I'm more than happy to do kind of a um you know, a full uh deep dive in a monitoring based commissioning, talking about the benefits, talking about applicable utility programs. You know, I could put together a proposal um and come to it live for everyone. Um this right now is a good middle ground. the proposal as it is a good middle middle ground to get more info and get a list of deficiencies together to give us some you know actionable items to take care of when we are on site. Um it it is a step in the right direction to start using BMS data to drive your service activity which is you know above and beyond what what you guys are doing now. >> Okay. Um anybody else have any other
021questions on this? Go ahead Jeff. Uh just a couple questions. Uh one, the proposal was dated, it started on J July 1st, 2025 in the proposal for the three years that was before. So we already doing this. >> Uh we are not. So one of the things we we had backdated it because we don't have a current contract with you guys. It wasn't renewed in July. Um, so one of my questions was as a result of this meeting, is there a way we can get kind of the base contract renewed and approved or if you guys want to move forward with this, I can future date it to uh January 1. Um, however you guys want to see the dates. It's just when it comes out of our system, it it goes back to the
022previous contract date. >> Okay. My next question is there are really four statuses in the BMS, right? You have operating normally. You're going to have what you may may or may not notice in a twice a year or semiannual snapshot depending on what the condition of the building is, temperature, what air is flowing. You're going to have maybe out of not optimal but functioning. Then you're going to have the set where hey there's something wrong and it's setting an alarm which the BMS would show to Dean and his crew. And then you have it's broken. Is that fairly accurate? >> So what what this two times what this two times a year is actually going to give you is only maybe that that second category which is it's running but maybe not optimally because if
023it was broken, not functioning or way outside of tolerance, it would alert him in the BMS already. I assume that as a part of what the software were running, we can see those types of alerts, they're set up to go to Dean's team already even though you're not monitoring them. >> Yep. Exactly. And I think um some of those deficiencies are when they are very broken, it's it's high level equipment. it's very important. It's air handling units, you know, fans critically failed, its pumps critically failed, that kind of stuff. Uh, this report will do a global point report um and and compare and contrast what we expect the um you know, points to be. So, I think it does the system today captures all of your critical alarms. Uh what this report does is kind
024of fills in the gap like you were talking about um and and and finds the things that are not necessarily critically broken but things that we can address during a preventive maintenance visit to improve efficiency and improve operational uptime you know catch it before it does uh critically fail. Um and and a step further is that is that 247 uh you know monitoring that we haven't proposed. I know this will sound like a a detailed in the weeds question, but are you when you pull the data twice a year, are you pulling the historical data that it's capturing every day, are you taking literally a moment in time snapshot of what the system is doing? Because if you're looking at all six month worth of history that the BMS has got and it's logging all
025those variables, maybe there's some value in that. But if you're taking a moment in time snapshot, I mean Dean's buildings are in various states of heating and cooling and fan running and temperatures throughout. You would only be capturing a small percentage of the variables at any given moment if you're only taking it once. >> Yeah. So, so our our air handling unit reports do we set up uh you know trending for all that stuff. So we are able to capture um historical values for the terminal equipment stuff. all of your unit vents and VA boxes. That is a kind of a true snapshot in time. Um, and that's why we need the building to be uh currently operating. We take it during, you know, a school day when everything's running uh to try and identify
026those issues. >> Okay. Jeeoff, can I chime in? >> Yeah. Good. >> Okay. Um, so what I have what you sent me today, which was the base, right? That's what that's what we we would I guess we're comparing the base to this middle one that you just gave us uh this this bigger proposal that does this twice a year monitoring. Correct. >> Yes. >> Okay. Um just just so you know, I I just again timing um wasn't perfect on this, but I did receive the base that wasn't included last time when we had this last meeting. If you remember, um, we asked for per hour and and all of that going through. Well, he went ahead and he did the additional and that's what you have in your packet for this advanced program. The base
027program I have here, which you don't have a copy of this, but this has got the numbers that are just the base program without the additional stuff. >> So, what comes in the base program and does Seaman service our equipment to TIS currently? Whenever anything's broken, do we use a local vendor? What's the what's the comparison on that base bit since I can't actually >> so >> um go ahead Dean >> go ahead Brent no you go ahead you have the you explain it >> yep so as as far as and I don't know how you guys break down when you know as far as controls issues um we are in there quarterly uh doing preventive maintenance tasks that include um system backups we're tuning control loops we're looking at the uh building automation system
028network we're running a report on that network making sure everything's connected, talking properly. Um, we're backing up that system. So, in the event of a critical server failure, um, we're able to take those backups and get you guys back up and running to the, you know, the last backed up state, uh, kind of ASAP. Um, so it's a pretty typical, you know, quarterly visits, uh, on-site, um, addressing issues that that we find in the system and that that you guys bring to us. Um, I think the only change in this proposal from what you we did last year was software updates to the BMS platform. Uh, we weren't previously doing that. It was under a period of warranty uh after you guys completed that upgrade. Uh, now it's something we want to make sure that
029um, we're keeping that system up to date. Um, as far as breakdown of who's performing work in the building, you know, anything related to the automation system, we're taken care of either on contract time or, you know, anything additionals obviously on our discounted contract rates um on TNM. So, I you know, that that kind of summarizes what we're we're doing with you guys today. >> Dean, does the base bid include the discounted rate? I >> Yes. Yep. How much was the base bid? >> So the base uh annually is 12,168. Uh for the first year, second year is 11,686 and for the third year is 12,328. Again, that's with the start of July 1st to June 30th. Um to Seaman's credit, they have been coming out even without a contract um and maintaining their systems.
030It's been part of the retro commission. So they've been doing some BM stuff um preventive maintenance stuff I should say um up until last week I believe. So there's a there is a there's a large difference here per year. Um you know what we what we what we're used to getting is is the $12,000 job. Uh we've been able to manage our buildings pretty well with this new retro commissioning stuff that we just approved and we we have installed. Um, you know, I think we're still going to see uh there's going to be more things that we're going to have to take a look at now with the retro commission in this building. There's more equipment in there now. There's more monitoring in there. Um, but I don't think I don't think that really reflects
031the I don't know, Brian, you got to you got to kind of clear up for me a little bit. How would we see the cost savings by going with this middle plan as opposed to the base plan? Where are we going to see the savings? Are we or is it just going to be more of a control and understanding where where our dollars are going? >> Until we run one, I won't have an exact answer on savings. I think you guys on a you know energy use for you know energy use intensity is kind of our our um rule of thumb. So we look at how much you guys are using on a square foot basis. I think before the retro commissioning project you were uh much higher on an EUI basis which means you're
032using more than comparable facilities. Um I think we'll have a better understanding of how much that terminal equipment is driving that that energy use intensity once we run a report. I don't have the answers for you now. Our other option is if I get um you know our our service energy engineer into the facility or really we can do it with just your current utility data. Um we can rerun that energy use intensity after the retrocommission project to see where you're at. If you're kind of in line with the other schools, it may not be necessary. This may just be a a pure um operational play where you want to know when things are going wrong before you get a phone call. Um you know otherwise if if everything looks good it it's working well
033you know and the retro permission project you know did did exactly what it was supposed to do. >> Okay. >> Um >> I got I have a question. So this is really software monitoring software and downloads data and gets reports. what was included in the retrocommissioning? How how do we know how well the retrocommissioning worked out unless we get a report? >> So, it's not continuous M&V. You'll get a M&V package from Resource Innovations at the culmination of that project. So, this is kind of a continuation of that measurement and verification effort that Resource Innovations is going to do one time at the end of the project, which we're very quickly nearing. Um, so you'll get this report. >> When's the retrocommissioning end? We're in a pro. Well, it's pretty close to ending right now.
034So, I just got some paperwork that we have to file. I think you sent it to me today uh to get them out there to do a test. So, you kind of got to go through a full heating and cooling season to get your uh to get your end result. Correct, Brent? >> Yep. >> So, you guys was not completed for a whole season yet? >> No. Yeah. >> Started in August of 24. Correct. >> Right. Now, part of part of that agreement, I believe we had a 30-year warranty on stuff or not 30 year, excuse me, 30 months warranty on the retro commissioning. So, a lot of that equipment that they install should be warrantied for 30 months. >> Yep. And and software from a software perspective, none of this software is installed right
035now during the recommissioning project. So all of the software that you have for the BMS system wasn't changed. We just changed the way the equipment runs. And then this proposal includes basically in-depth data analysis. So what we do with the data in the building your headend software um is is how you interact with the system on a day-to-day basis. Um >> so we can't get that data out of the software without signing up for this agreement. We can't get get the data. >> You you can but we don't run it through our analytics package. So, we take that trended data, you know, and you guys can look at it and analyze it yourselves today. It's available to you. Um, we're just going a step further, having a a PE, a professional um, you know, licensed
036engineer, energy engineer, um, run it through some of our, uh, analytics tools that are separate from a standard BMS installation and and put together a report that drives some of our service activity, shows savings, all that kind of stuff. So, it's it's it's taking data that everyone has access to today and taking a step further with it and using it to drive some some maintenance activity and then justifying it via energy savings. >> So, I guess I have one last question. Sorry. Uh Dean, you're not going to have accurate data to compare to for a year, right? I mean, if the energy commissioning is just finishing, right? Or efficiency. They're saying it takes a full heating and cooling cycle to understand the savings that we should already be realizing. So you're if they were monitoring
037this for efficiency, they'd be comparing against really old data. >> It would no matter what it's going to look good, >> right? So I'm just wondering if maybe this is a topic, this advanced monitoring since you are going to have all of this if this isn't something we should consider a year from now if some of that data when Stevens comes out for their quarterly is saying, "Hey, there are still issues." and Dean's team says, "Hey guys, we could really use this." But I don't think at this point, in my opinion, you're going to get much benefit out of the advanced monitoring unless there's some other services included that I'm misreading. >> Uh, no, I I think that's a pretty good sum and that's where I was kind of going with it, Brett. You know,
038we did ask him to give us a little bit more robust and that's what that's what this is. He's, you know, he wasn't >> I don't want to say overselling anything, but you know, >> I I asked for it. So, >> yeah. So, that's you you got it. Um, but no, that's exactly my take of it. I I think we should go with the base and um, you know, keep our eye on it, see what's going on, see some savings there and address it. The only thing is I know this is a three-year, let's just say we wanted to do it next year, are we able to adjust the contract with you guys? And if if the board wanted to do that, you wouldn't have a problem with that, I would assume. Brett, >> not
039at all. That that works. We adjust it at any time. >> All right. Okay. I have one last question I guess for Rachel. There are some firewall requirements and connectivity requirements here. Did do you have a chance to review those at all? Is there any issues with all this stuff they list here? Because this is Greek to me. I don't know what all this stuff means. >> You'd have to dig deep. >> Definitely won't need it if I'm not monitoring. >> I haven't had a chance to review it yet, but I certainly can address this now then. >> Yeah, >> I'm sorry. >> I haven't had a chance to review it, but I certainly can. Um, and I'm I'm pretty sure we use Seammens in some of our other buildings, so I don't foresee any
040issues. >> We use Seammens for this type of >> uh we we use Seammens at intermediate school. He's just advancing the system. So, they're already in our ecosystem. >> Yeah. And the controls here, >> the controls and the soft and the software we're using now. He's going to upgrade the software, including in this base, but it's the Seaman's protocol. So, this really isn't just for one building. It's for >> No, this is just for one building. >> Okay. >> This is just the intermediate school. >> Yeah. And and the base um agreement doesn't include the heavier firewall restrictions and all that language. We do currently have a secure remote connection for some of our data backups that we like to provide on a monthly basis. Um so, if there's any other additional info you guys
041need from me, I'm more than happy to get you. We we use this, you know, it's it's GSA certified. It's DoD security certified. Uh we use it some um you know, pretty heavy installations in Connecticut and and uh and we haven't had a problem. So if there's anything you need from me, I'm more than happy to uh get you more info on it. >> Thank you. >> Okay. >> So what's your recommendation? My recommendation is to go with the base >> immediately or do we wait for more complete? >> No, I think we have no we have to we should go immediately because they do the preventive maintenance again which we the contract were a little slow on the contract. This should have been out in front but while the retro commission was going on
042and and everything else we didn't. So, we really need to approve this so we can continue with the preventive maintenance and they can keep up the service that they're doing for us. Now, >> cuz right now we are not in a contract with them. >> Would the base bid contract also be dated for January 1st or >> we'd like to do July, but I can ask. I have to see how much time we've spent. If we've been out for preventive maintenance visits, and I I think we may have been, we'd like to see it July one just because we're not missing anything on either end, right? So, you guys still got the service. We just did it off of contract, but I will double check and I will let um Dean know, but I think
043we have been out uh twice so far. >> Got you've been out. We haven't paid you. You took it as you were assuming we were going to get Dean. That's accurate. We haven't paid for that. >> That's absolutely. >> Was any of that stuff on the equipment that was provided under the >> No, >> the agreement. >> No. Is preventive maintenance? >> No. Not from the retrocommissioning. >> All that equipment put it in. Is any of that preventive maintenance that they're talking about on stuff that they put in during the retrocommissioning project? >> I don't think so. But that's I'd have to pull the work logs and see what we're talking usually. So, we have >> everything they put in with the retrocommissioning projects has a 30-month warranty. >> No, the retrocommissioning. So, the the
044I get I'm sorry. I get what you're saying. know the preventive maintenance that they came out and did in the reports that I have have been on existing equipment, not on the new retro commission equipment. >> Okay. >> But this maintenance includes maintaining the new equipment as well when it's >> everything in the building. Yep. >> Great. Thank you. >> And I just had one last question. There was a limit to the number of devices or something is it said 100. I'm sorry I can't find my highlighted piece. >> Yeah. So, that would just be on the um additional ad with the monitoring. Uh if it if it doesn't sound like you guys are moving forward with it, we everything in the building is covered under the contract. Uh we don't specify, you know, the
045specific uh equipment and the if we do move towards the uh more robust package, um I think you guys only have 113. So, we just use that as kind of a placeholder. It's a square number placeholder that comes out of our kind of estimating equipment tool. >> Okay. Budget question. So if we if we want to move forward with this and Donna and Michael, so we would have to pay immediately for the remainder of this year, January to to June and then the next is it basically prrated or is it going to go from January 1 to December 30? >> June. >> July. It's going to end at It's going to end in July and then the new period will be July 1 through June 30th. >> Yeah, we'd like to keep it on that
046um cycle if possible. It would be July 1 to uh to June 30th. Um and and as we mentioned, we did provide I think two other visits um and some of the backups while we were there. So, we were providing services on this contract um obviously at at no cost. We were just carrying the cost assuming we move forward. >> You're chopping out the bit. What? >> No, just that they've been doing this. they continue to you to do and fulfill the contract even though it wasn't signed yet. >> It is a it's a renewal. >> This is what you guys were doing uh you know the previous five or six years. >> Okay. So the new proposal is going to start in January but we're still going to pay for the whole year. So
047really we essentially we got to pay for two years in one budget period. >> Is that correct? >> Because the next one starts July one. I'm assuming you want to want to pay before the contract period starts. >> We're we're flexible. So if if if it's an issue, you know, we'd love to get, you know, I'd love to keep the contract periods on the contract from July one of last year to June 30th of 26 and then we can wait until it rolls into the new budget period, you know, middle of July. It's a very common thing we do for state and higher ed and we get a PO then and invoice against it then. We're flexible however it makes sense for >> So you guys you guys understand all this. Okay. All right. Anybody
048else have any other questions? No. Something you wanted something you really would like to go with? Yeah. Be definitely beneficial for you in the buildings. >> Again, I I think the base is a necessity. >> Okay. And the base is the the data that we don't have in front of us. >> Exactly. >> Okay. And based upon the number based upon the numbers that Dean had provided, would I hear a motion to move this to the full board for approval? >> So moved. >> Second. >> All in favor? >> I. >> Anybody opposed? >> All right. Motion passes. We'll move this to the full board based upon the base package which you will provide information for in the packet. >> Yep. >> Prior to the meeting so we can review and we'll go from there.
049Okay. All right. Thanks. >> Awesome. Thank you everyone. >> All right. >> Have a great night. >> You too. >> Okay, Dean. I guess we'll move on to number three, projects update. >> Okay. Um I this was included. So, if you had a chance to take a look at it, if you have any questions on what's moving forward with the projects that we're involved with, I guess a few um points to add. I talked about it last time. We are during Christmas break, we are planning to get um our TTA program out of the Old East school and into Fast Academy. Um construction of what we did over there is is pretty much complete. I'm waiting to bring some um stoves and appliances over there, but I'm going to wait until the kids are gone
050cuz they're still utilizing it. So, we were going to do it earlier, but we decided to wait so they can continue utilizing at the old school and we'll we'll bring everything over during during Christmas break. Uh, the other thing we're doing is bringing um um more moving of uh central office supplies, files, and everything else that's at Miden Avenue. We're going to be doing some moving and shredding and and uh other projects there that that aren't really on here, but those are things that we're working on. >> Dean, how close are we to being out of Midian? And last time we spoke about it, you were having some conversations with the city about an appropriate turnover date and condition. Where did we end up with on that? >> Well, um, we're we're in better shape
051than we were. I know that's not a very good answer, but there's still a lot of stuff to get out of there. And I did talk I did talk to my counterpart over at the city. Um they have not sold it. I heard rumors that it was sold. He told me it's not sold as of now. So we had a date of January 1st that we were kind of handed over to him. Uh we're hoping to still meet that with with Christmas coming up, but we're still going to have some furniture and stuff like in there. And he made a good point of saying, "Well, you know, at that point it's it's city furniture. Maybe we'll put it out to other departments like we did some of the stuff in the high school here." And
052at that point, we figure out what to do. You know, it's and it's not like it's uh you know, there's a few nice pieces in there, but it's it's mostly filing cabinets and chairs and desks and things of that nature. So, >> I mean, the carry costs for us to keep the building is really any potential repair that would happen and the utilities, right? >> Yeah, pretty much. Pretty much utilities and um you know, we're monitoring that. We you know, we got the heat down to 50. Unless somebody goes in there, we'll turn it up a little bit. Um you know, we don't want to freeze anything out. Um I know internet service will be off January December 31st. Internet service will be off. So um we'll lose um we'll lose Wi-Fi which isn't a
053big deal right now. Um cameras will still be active because that is over No, cameras won't be active. Security system will be because it's over >> uh internal >> internal. >> But there's really there's really nothing in there right now. Um, >> just to clarify, the cameras will be working in the building. There's you just have to go there to look at them. And then Dean, I would just say if you think there's more, I mean, there's not that much heat in that building if you're keeping it at 50. So, if you think that there's more value in things that you're going to leave behind that you might want, I wouldn't have a problem with extending the date until January 31st. If I don't think it's that much of a lift, but if you have
054nothing in there you want, obviously, >> let's hand it to the city. But I'd defer to you on that. >> Yeah. Every day, every day we're taking a chunk out of it. You know, I had one department go over there and and told us what we can get rid of. So, that's taking a big chunk out and another chunk out and and you know, let you know next time we talk. >> Thank you. So so Donna spoke to historical society and they want a few things. >> Yes, they they've tagged a few things. Um they themselves are kind of um sparse on space at their facility and I think they're doing an addition. So, um, but there are some items that they did they did put tags on. I could see if those were them.
055>> Right. >> Absolutely. >> Right. >> All right. Any other questions on projects or any other information you would like? Anyone? Going once. Armen. Nothing. All right, we'll move on. You ready to read? >> Ready. >> All right. Technology social media update. >> All right. So, um, I included the social media update in the packet. Um, and the most views goes to the Torington Middle School actually for our school closure for the snow day, which I know seems a little funny, but um, I think it really shows how important it is that we broadcast this message in so many different ways um, so that it does reach our families just in case they happen to miss another way. Um, and I, you know, have to give credit to these, um, social media reps because as
056soon as I posted the district one out through Parent Square, um, before I even got to our district Facebook page, they were already reposting it. So, um, just wanted to give a little thank you to them for their close attention and for, you know, being able to spread the message on their own platforms. Any questions? Okay, >> carry on. >> Um, so for the tech update, um, not a whole lot to report. We did have that kind of vacation break in the middle there, but um, I would like to say that I did have a, um, technician position open. Uh, we were able to fill that position. Um, his name is Mason and he is wonderful. Um he's coming to us with um some cyber security background that he got while he was in the
057United States Air Force. Um so really looking forward to bringing him on board. He'll be um officially on board um for the start of the new school year. Um so yeah, that's my my little update about the department. Any questions on that? >> Is that calendar year or school year? >> Calendar. Okay. >> Yes. >> No question. But a comment. The latest cyber security update that you sent out, I think that was this week maybe. I hope everyone sees that. It was very interesting about malware and how it gets into things. >> I appreciate that and I I actually um thank you for bringing that up because I did get um a little message from from Jeff down there saying that he saw one of our fishing tests. Um, and as well as Pseudaprentice actually
058forwarded one to me saying, you know, this doesn't look right. So, it it's making people it it's doing its purpose, right? It's making people more aware and more hesitant to just click on anything in their that comes across their email inbox. So, um I'll hopefully have um more to report on that next month like we had planned um about, you know, how many people actually clicked on that sort of thing um and how well the training is going. >> Rachel, are we going to have mandatory training because a part of your security awareness and cyber security usually requires that you have training sessions so some of some people in the space can use the the well in your case Arctic wolf type stuff. You can use that as the train. You can keep track of
059who's completed, who hasn't. Do we have a plan in place to kind of it just helps me that education piece is is so important in this space just to help them identify what they shouldn't click on. >> I have asked that staff do the training. Um I sent out an email, you know, explaining that it really is just a short, you know, 3 minute video most of the time. Um um just so that, you know, they stay refreshed on um different things. um mandatory. I I would I would like it to be mandatory for sure. Um but we can cross that bridge. >> Maybe when we get the data we can see what the compliance looks like. >> Absolutely. >> Okay. Any other questions? Patrick? Nothing. >> And I guess that's kind of a prelude
060to number three, isn't it? Cyber security and data and >> Yes. So, um this is actually uh one of the programs that I am looking into um as part of the cyber security grant. Um so we still have a little bit of that money to spend. This is one of the projects that I wanted to put on there. Um so this is for our backups. Um so currently the district uses a company called Rubric. um which is you know our time with them is about to expire. Um and so looking into something a little bit different um this particular vendor um is part of uh what's called NASPO which is um a procurement agency that you know goes out and um we we have our own um state procurement officer in Connecticut. they go out
061um and get the lowest bidder um and then provide us with these options. Um so with that being said, this particular um company data which I included a little bit of umformational packets on um it comes as a managed service. So um while it is like a separate line item on this quote here um they they don't they don't give out this um appliance without the manage service. So um if one of the backups were to fail um data would remediate it. Um and then if there was any sort of um catastrophe where a server um happened to go down or something like that and needed to be restored um they would help with that pro that process um which is very nice. Um, so it's a three-year term and because they are part of
062the NASPO procurement, um, you'll see on here the appliance, um, so like the actual hardware that would go in our closet is, um, discounted. So we we don't have to pay that appliance price because they are part of that NASPO procurement. Um, again, this would be part of the cyber security um, grant money. Um but um as you can see um the total is about um 39,000 um which I would like to point out um our renewal for our current vendor is about 60. So, this would be saving us, you know, about $20,000 on another um uh three-year commitment with our current backup vendor. Um are there any questions? >> Jeff, we'll start with you. I'm sure >> I've got a couple. Um so, currently this is being paid for out of GB. >> The
063existing the existing vendor there. Are we paying for that 60 out of >> GB? I believe so. So it was bought upfront um three years ago. So that was before my time. >> Okay. So this would be paid for out of this is an all upfront. Are they collecting it? >> This this would be all upfront for three years. But um it's not out of GB. It'd be out of the grant. >> The the state where they reimburse us, >> right? >> Okay. The couple other questions. Did you This is the one you like and have you guys looked at the veh and all the other ones? >> Yeah. Yeah. I went through a few different um demos. Um but but I really did like this one and and the services that they provide. >>
064Yeah, that is a good piece of software. What's it's an 8 terabyte appliance. Is this the appliance that can stand up the virtuals? So if you have a loss of your primary server, much lower performance, but it can stand up the virtuals that we need. >> Yeah. So currently we're only using about 6 terabytes. So it still gives us a little bit of room to grow. Um I we could always go bigger but um I was trying to keep cost relatively low. >> I would if you're at 75% of the space, right? That's only one. It does ddup and everything, but that's only one or maybe two copies, but data works as a continuous. It rolls the backups forward, right? >> But I might look at the larger appliance, especially if it's being grant funded.
065We're getting reimbursed. There's a I believe they have a 10 or a 12 as the next step up >> most likely. Um, I could absolutely look into that. Like I said, I was just trying to keep cost low. Um, >> I appreciate that. >> Yeah. And it gave us still a little bit of room to grow. I didn't want to limit us too much. Um, but I mean, the appliance we have right now is way bigger than we need. So, um, did want to scale it back a little bit. Um, >> and then what are they holding in the cloud? What's the duration of time? This is the appliance version, but it also it simultaneously backs up to the appliance and sends a copy of the cloud usually. one year retention. It does have it
066on here >> for the data itself, but what about the actual virtuals? Usually you have like data can do it two ways. They can grab just the data or they can grab the whole virtuals. I'm guessing you're just backing up the VMware sessions. >> Yeah. Yeah. Okay. That's typic that's what we do now. So >> last question I think is what about DR testing? So your cyber security most cyber security insurance requires you to execute a disaster recovery test. >> Is that included in the total communications? Will they spin it up, you know, in the sandbox for you on the appliance? >> Yeah, and I believe that's part of the managed service and I think it even mentions it um in the packet. >> It mentions the disa that it's ready for disaster recovery. I
067may have missed it, but it talks about it. You mentioned that they will help with it, but generally the managed service provider in that case would spin it up. And >> it does say yearly disaster recovery test. Okay. >> So, they do do it yearly. >> Yeah. On your equipment though. >> Yes. That was the They can do it in the cloud, but you if you're you're generally going to recover to the appliance that's in the building, the cloud's great and you may lose, you know, a flood or something at the high school when you lose the equipment, >> but the local one is the one you're most likely to hit, you know, more often than not. >> That's true. I can clarify with them. >> Yeah, I just my couple happen to be in
068the space, that's all. >> Yeah, of course. >> Thank you. >> Mhm. >> I just have one quick question. So the you said the appliance we have now with that other other company is a much larger >> capacity. >> Yes. And uh I believe >> this one is 8 terabytes and Jeff would like to go to recommends going to the next size >> 10 to 12. Yeah >> 10 or 12. What's So the one we have now that's at $60,000 a year. What's how many terabytes is that? >> That is at 30. Um >> so that's 30. >> So definitely overkill for what we're using it for. And also it doesn't come with that managed service. So if a backup fails or something like that, unless somebody's logging in and checking these things, um it
069it has a potential to go missed. >> Do they offer a managed service? >> Potentially, but I for money. >> Yeah. Well, I'm just curious if you cut their storage in half and add the managed services, is it comparable? Is it >> I could certainly ask. >> You know what I'm saying? I mean, we're not really comparing apples to apples when we say this one's 60, this one's 30, and we're having all these savings because we're not really comparing apples to apples. >> Understood. >> I I don't know this this I'll leave this up to you, too, because you are too technoeny. So, >> it won't cut in half, but it certainly would be I guess the real question is, >> do you like the product you're using? And yes, when you have a managed
070service provider monitoring the backups, >> that is ideal, right? Hopefully somebody reviews them in-house weekly as well or gets the notifications and it's a part of their function to review them as well, >> right? >> Because you have that capability. But >> yes, if you have a stretch staff that's thin and there are days when the old proverbial saying things hit the fan, >> those things can be missed if it's being done internally. So you have my support on on that. It would be curious for comparison purposes how much it is. But if you it's not going to be cheaper, but >> No, I'm not saying that. Let's I mean if you want to if we're making a comparison, let's make a fair comparison. >> I could certainly reach out to them and see what
071they have to offer. >> But I don't have any problem with that. >> Yeah, I've heard very good things about it. Um and you know I yeah I think um I also looked into um their disaster recovery um uh I don't want to use the word plan but basically it would be like a written disaster recovery plan. Um that was one of the other projects that I had on the cyber um security grant list. Um and I think that they could provide that as well. >> Okay. So you can make one too if you need to. I mean, there's a lot of the templates available in the other schools. Actually, some of them post them. >> Yeah. I just I think it would go it would pair nicely >> um if they already have, you
072know, this system in place that plan. Um >> charge for it. >> What's that? >> Are they going to charge us for that or they just give it to you as a part of the >> No, they it would be a separate charge. Yeah. Um, but it was just one of the things that um, I had looked into when trying to figure out what cyber um, security projects that I wanted to apply for. >> I don't know what's left in the grant, but I think if you need those things to be compliant, let's bring us that entire packet. What What is it that you need to be successful? Our our job is to help you be successful, right? So, if you need those things and you have a grant to do it, I don't know
073what's left in it. you know, the more you do it once, you may get a better deal with data and through the state contract. So, I would encourage that, hey, let's if we need these things to be compliant, this is important. I mean, >> I know most of our stuff's in the cloud, but there's still a good chunk that's hosted locally. >> Right. Right. And, you know, I think that um sorry, I'm losing my train of thought. Um, yeah, I I I think that once we nail down what we're going to do with this, then we could see what's left in for grant money. um and then make that decision from there because if we need to uh bump up this appliance a little bit, it might eat up what we have left. So it
074might be our last cyber security project >> for for for this grant. I want to make that clear, >> right? >> Understand. >> And if it's three years, we need to >> internally prepare, you know, a few years around. >> Well, right. >> If there is no grant at the end of three years, we got to figure out how to pay for this thing. So technically I had already prepared about 60 grand for the one we have that's about to to be up. Um so you know essentially it would save us from spending 60 grand this year and allow us to budget for around 40 grand. >> Oh so you'll have an extra 60,000 in your bucket because we're going to get >> save that money. >> Okay. All right. >> You know >> put
075put it all together. >> Rachel's getting some nice big monitors in an office now. Um, okay. I don't have any other questions. Anybody have any questions? >> Um, so would you like to see what Rubric has to offer or do you want me to see what Rubric has to offer and then make a decision based on? >> No. I would like to hear a motion to move this to the full board for approval with that presentation showing a comparison between your existing vendor and the new vendor. >> Okay. >> At Apple's Apple's products. >> Absolutely. >> Sure. I'll second it. >> I hear a motion. >> No, I think you motioned. Yeah. >> So second. >> All in favor? I >> All right. Anybody opposed? >> All right. Motion passes. We'll move that to the
076full board for approval >> based upon what we discussed. Any other questions? All right. So, we'll go right on to topics for future meetings. Um BMS, excuse me, BMS is pretty much all set. We're moving that to the full board. We'll get a roof update. Hopefully, we'll know something from the city at that point. We'll keep your projects update. We'll keep uh so facilities dean, just a roof update and projects. >> Got it. >> All right. Is there anything else you want to put on there? No. And for Rachel, I guess we'll just keep number one and two unless you see something else fit. Unless this gets rejected at the full board, you have to put something. >> Yeah. Yeah. And I think that should be good because I can give my um uh the
077fishing training um update in the tech update. >> Okay. >> Then if we can add somewhere like we talked about about halfway through the year getting an idea on where the how the insurance policy and your your device expenditures was. I don't think that's next month, but maybe the one after. >> Sure. >> Kind of halfway through just a you don't have to go crazy, Rachel. Just >> Yeah. February. >> Absolutely. So mental note in Jeff's memory vault there to remind us at the end of the next meeting to add that to February. So just two items and two items for each of you for next meeting. Anybody else want to add anything else? >> All right. Comments for the good of the order. Mr. Kiscoco, we'll start with you. >> Can't hear you. >>
078Very good. That's all. >> Uh I don't know about that. I was off my game last meeting. >> Armor. Huh? Patrick, >> good meeting. >> Good, Mr. Wilson. >> Good meeting, Rachel. >> Good meeting. Thank you, >> Dean. >> Great meeting. >> And of course, the best for last over there, the quiet mouse. >> I think Josh, great job on the audio. I like the adjustment. We actually can figure that out. >> Getting there. >> Yeah. All right. >> Motion to adjurnn. >> So moved. Second. >> All in favor? My eye is ended. Ready, Josh? >> All right. Like to call to order this December 10th budget committee meeting for the Torington Board of Education at 6:34 p.m. Start with a roll call. Is everybody here minus Mr. Mr. Mini Chen now with Miss Shimmels
079and Dean and them are gone. So I need to get a motion for an approval of the agenda unless somebody would like to add something. >> So moved. >> Second. >> All those in favor? >> I. >> Moving right along. Approval of last month's meeting minutes. >> So move. >> Second. >> All in favor? >> I. >> Do we have anybody interested in public participation before I read the spiel? >> Josh, anybody? I'm crushing here. >> All right, moving on. >> We acknowledge Sandy on the >> Oh, hi Sandy. I didn't see up there. I'm sorry. >> All right, next up, monthly financials. I guess that's over to you, Mrs. Lavyby. >> Okay, good evening everybody. Uh, everybody received the packet for the monthly financials for November. And before I jump into a few things,
080um I just wanted to point out um an answer to last month's quest um question um we had a question from Mr. Putnham and it was about the paras. uh he wanted to know um there was a transaction there but it was in a line item that we had deleted because that position was being paid out of a grant and indeed one last um transaction had happened but it has been reclassed to the appropriate line item. So I just wanted to give everybody a heads up there. Um and with that I can jump in. I have just a few updates um to go through as far as what stood out in our monthly financials this month. Uh so if anyone wants to just turn to page 8 of the packet uh it's line code 112.02
081and we had a parah um that's listed as Bristol Tech and that parah has been being built to a parah line item and we need to reclass it um to that actual line item. And just for a little background um we do have a parah that goes to Bristol Tech for a half a day. um as part of school choice we have to offer the academic portion which they do not um so they go there half a day and then they come to us for half a day so I just wanted to give you a heads up on that still on page 8 line item 5112.36 um we had an encumbrance in our salary line which we never do um it'd be nice if we could encumber it but that was again um it was
082for Trinity Health and it was for a miscellaneous athletic uh trainer I believe. So, we we were going to update that and fix that as well. Moving on to page nine, um 5121. Uh the tutors, uh we are running over there. Uh the budget was um kind of came in low or we planned it low lower than we um probably might have forecasted. So, next year we want we want to look at that line item. uh on page nine as well 5130.3 uh we have OT clerical um it's it is trending high and um we have asked all the uh sites to ask for permission um for certain circumstances where that's warranted just so that we can um land in the black on that line item. Uh moving on to line 10 or not line
08310, page 10. Uh let me know if I'm going too fast. Is everybody okay? Sandy, you okay? Okay. So, page 10, 5210.05. Um, that is the Paris stipen. And this is actually um a grant that we had received to help offset some of the health insurance for Paris. Uh the state had uh awarded it. And so, uh we really needed to set that up in a in a liability account. And so we reclassed that one transaction that hit there. Um, but that's actually a very nice offering. Page 12, uh, line item 5530.05, license and warranties are over about 22%. Uh, but we are fortunate because we have funding and communications and some other tech lines that can absorb it and we actually have more more than what's gone over and everything has been encumbered. So,
084we should be okay. line uh page 13 uh line code 5610.04 uh cleaning supplies are underspent and um we've had some savings in in other areas and we could probably look at uh budget line transfers. I'm thinking in February to see where all the other lines end up. Maybe electricity might need a little help so we might be able to take from that line item if if we continue to not need to consume it. And those are my little updates as far as the budget goes. We are in good shape as um far as where we are in the fiscal year and where we are in our budget. I didn't know if anyone had any questions. >> Anybody on the board have any questions? Sandy, anybody else have anything they questions? >> We leave them
085up to you, Jeffrey. >> I I've got a few for you, Donna. >> Okay. Yeah, you you answered a good chunk of them on page nine. Uh the 5120.02 substitutes clerical. Um this is probably in line with your OT count from earlier, but that's just seemed like it was a lot of substitutes if we're also paying overtime. What was the it it's just seemed strange. Not strange, but it was it caught my attention. >> Yeah. So, we have some uh secretaries that uh positions that weren't filled, so we had to have substitutes in them. So you'll see an offset because some of the line that they had the salary in will probably be underspent whereas this is over spent. >> Okay. And let's see the other one was I had not seen run high before
086was 51203 on the same page. Nurse substitutes I had never I went back and looked I hadn't seen that one run high in a while. I wasn't sure if that was expected. >> Yes. Again we've had um a couple vacancies that we're trying to uh accommodate. >> All right. Next is 512080. Dean knows where I'm I'm going to ask on this one. The OT for custodial has we stayed pretty good earlier in the year and then late last year, but we're heading we're heading into the overage zone at least by percentage. >> What is it? 51 >> 51 20 It might be 30 >> 5130.80. >> Yeah, it's OT for custodial. >> Yes, we're at like 43%. >> We're not It's just a little bit over, but do we anticipate it? Is that some of
087that related Dean to the middle school opening and moving stuff at the >> Yeah. Yes, it is. Okay. And >> and also our sports programs are backed active. So we, you know, we started that up again, especially in in the building. Basketball started earlier and track and all that. So, we're here on weekends and nights. >> Are we seeing um an uptick in building usage or building rentals at all? Well, I know I saw the revenue had been lower, but that doesn't mean that you your guys aren't being called in for things that we don't charge. >> No, actually, actually, we we Sorry about that. We have uh you're not going to quite see it yet, but you will. We have a couple other um because we have the intermediate school now, middle school gym,
088intermediate school gym, plus this middle school and high school gym. We were able to have a group up at the intermediate school. And we're also going to be using or we are using uh Fast Academy gym. uh people coming and renting that uh along with Southwest. >> Yeah. >> So, we've we should see some increase there, you know, as far as usage. Definitely. >> Okay. And Don, I think we use the some of that revenue to offset. Correct. >> Correct. And we are starting to collect that. So, that's nice. >> Excellent. Uh next is on page 10 52108. uh the grant funded at health and life. I'm was the credit I knew at the employee the employee health and life contributions but the grant is this just positions that are hanging out in alliance and
089then or another grant funded program and that program is then reimbursing us for those credits. I just didn't see any transactions. So >> correct that is um from the alliance and that is to offset some of the health insurance. We're allowed to use some of that funding from the alliance um to benefit us. >> It would it would make sense. I mean that's where the employees based out of >> and page 11 5342 and 5350. It's PAR and TE services. It was I wasn't sure if that was a it was a huge chunk for a single month. I wasn't sure what uh those come from on page 11. >> Um yeah, they're they're able to fill the vacancies. So we have that fill rate up. So that's a nice thing. Um, so that's where you're
090you're seeing a little uptick in that. >> Well, that was the substitutes though. >> You're Yes. So, the substitutes are covering positions that are not there. So, that would be them them fulfilling. >> Okay. I was I just with the attendance being higher and having less fills to have to make, I was kind of expecting the opposite. Yeah, we have a lot of um well, not a lot, but we have some long-term um folks that are out for long-term care and things. >> And the last one is you you touched on it, page 13 for electricity. I see it's still I mean it's heading towards 1.5 million plus. Yes, we we will u like I said, we'll look in February at looking at some budget line transfers to see if we can offset that, but
091we do have our food services which we're very thankful for and um Superintendent Wilson had come up with that wonderful idea to be able to offset it and charge use and occupancy for that um department. So, >> yeah, it's it's a big we'll just have to figure out what's the appropriate amount as we our next budget our next topic becomes the budget timeline. We'll have to kind of come up with a good figure for for that one because this is going to be a pretty sizable hit outside of the budget. >> Yep. We're keeping an eye on it. >> Awesome. Thank you, Donna. Anybody else have any questions for Donna on the budget >> from the electricity point of view? Like what's is it one particular building? Is it the high school new school transition?
092Do we know like where where's the big spike coming from? We're still having a little bit of an uptick from the middle school because of the construction. I think um that's waning down though. >> Okay. And the other piece is we have we have physically more buildings now. >> So we're we're paying utilities at just more buildings. It's not a huge I mean you it's not huge, but some of that is being contributed by just more physical buildings. >> And the price of electricity isn't helping. I think we're on I don't I think we have a contract with the electrical supplier, don't we? We have a long-term contract. >> We We do, but it doesn't I think there's a still a rate increase that goes along with it. It's just not at that level because
093we bought in at such a good number. >> Awesome. >> So, it's still gone up quite a bit >> and we won't have much longer. So, that'll offset a little bit. >> So, >> yeah, I'm I'm not sure what that one was, but it's not much. We're not burning much over there. No problem. All right. Anything else? Nothing else on the budget. We'll move Donna to the timeline or Superintendent Wilson, whoever wants to take that one. >> You guys have posted it once before and just a couple little updates. >> Yeah, I could give you a quick update as well. Um, so, uh, we're we hit the ground running now. We have the, uh, new budget templates out and we have, uh, presentations that are all scheduled for next week with the sites and the
094departments. Um, so we're we're starting that that first journey uh with the budget process and we'll report back to tell you how it's going. >> Great. Anybody have any questions on the timeline? >> Great. We look forward to receiving that. And next up is the non-lapsing reserve fund. That's that 2% carry. Correct. >> Yes. Um we did we were able to the audit was closed so the numbers are final and there is a fund that was created an um 331 fund and in it we do have our 2% um which equates to uh 1,574,453.96 uh that we have in that fund. So I just wanted to let everybody know that again the audit is closed. There were no findings and we do have that money set aside >> and congratulations again on the no findings.
095That's uh anybody in that world knows that's a difficult one to attain. So nicely done. >> Thank you. We have a great team. >> All right. Any questions on the reserve fund? All right. Hearing none. Topics for future meetings have the usuals, Donna. Um, you know, we'll keep track of those things that you're watching and we'll have your, you know, get getting close to our budget, uh, budget season as you pointed out. And other than that, uh, anybody else have any topics for future meetings? >> Nope. >> None. >> All right. All right. Uh, topics done, comments for good of the order. We'll start down. Actually, we'll start with Sandy. Miss Mangan up on the top. Anything, Sandy? >> Thanks. >> I do have a comment. Um the day before Thanksgiving, Superintendent Wilson um okayed
096a dress down day uh for the staff to benefit um Friendly Hands and Fish. uh tea had sponsored it and I'm proud to announce that we collected $1,170 and I delivered checks to friendly hands and fish today in the amount of $585 each which they were very grateful for and very appreciative of the um staff of Georgetown public schools making those donations. >> Uh thank you to all the staff and everybody for that's a a great donation in a time of great need. So, thank you. Marissa, over to you. >> Thanks, uh, Dean. >> Thanks, Donna. >> Thank you, everybody. Great meeting, >> Superintendent Wilson. >> Great meeting. >> Good meeting, Jeff. >> Mr. Great. Uh, as far as the budget committee, we'll send off everybody with a have a happy holiday so we don't
097meet again till after the first of the year. Thank you very much and have a great night. And I need a motion for adjournment of the meeting. Anybody? >> So moved. >> Second.