001I'm here. Mario's here. Arman's here. Casey's here. Robin's on Zoom. Donna's here. Kathy's here. Doug is not coming. Pat's here. Wilson's here. John Kisco is here. Dave, Mike Z, Zack, Dean, Mike McKenna, and Jeff But I will not >> lost. >> I will not be there. I am still waiting for an MRI. >> Okay. >> Well, that's a very good point. That's a pretty good excuse. Is that Robin or >> Yeah. >> No, that's Fiona. >> Fiona Robinson on Robin's on. >> Mr. Wilson and Mr. Put here. >> Yeah. Yeah. >> Okay. I didn't hear you say. >> Okay. Uh I have a motion to approve the agenda. >> Second. Kathy. >> Any discussion? All in favor? >> I opposed. Okay. Next, uh, approval of minutes from October 16th. And as you know, great, uh,
002Donna Mattello is also new president of Brooklyn Memorial. Congratulations. All right, we're on the minutes, guys. >> I just found one type of where Mr. Seriel is Mr. Zero. I don't know. >> Don't read too much. >> Mr. Zero. Yeah. Sorry, Mike. It's okay. It's not the first time. catching attendance. >> Yes. >> Have a motion to approve the minutes without change. >> John second. >> Second, Kathy. >> All in favor? Any discussion? All in favor? I >> oppos. >> You abstain. >> Is John. Oh, public participation. Anybody? >> Mike and Z. >> Yes. Hi everyone. As always, I'll go for the presentation. Happy to answer any questions after we finish up. Um, in anticipation of the game on Thanksgiving, I'll have Zack here. Just kind of go through some of uh what the logistics
003will kind of look like for access around the site right now. >> Yeah. >> So, you guys are going to be using the same path that you've used for the two previous football games. Uh at the end of day tomorrow, all fencing that is closing off the road that goes around area H to the auto shop and the parking lot out back will be removed. All the fencing today was rearranged so that we are now solely encapsulating the field areas and there will be no fencing blocking anything but the fields at this point in time and everything is uh turned over to you guys. So, you're going to be able to come off of the middle school parking lot, go right up the uh previously used walk path up there. Uh we've got all the
004pavers are complete up top where the main pillars are. Those are there. And I've opened up uh some additional concrete area around the home bleachers. You're going to have a fairly significant area up there to use as congregation of people and such. So pretty much everything on the campus is now open to you guys with the exception of the fields that are still under construction. >> When you walk up and you see the pavers cuz they have the tea is really nice. Beautiful. I mean really beautiful contractor did a good job on >> Yeah. Yeah. >> So there's nothing special that you guys need to do for this particular >> just win. >> Wow. Yeah. >> Don't jinx it. >> I don't think that good. >> Any questions about the game? >> Mike. >> Um,
005switching gears to the building. Obviously, a lot has changed in the last 3 weeks. Um, the first delivery of area H included that gymnasium lobby corridor, uh, gymnasium obviously, second floor weight room, health classrooms, those were all available for use on October 24th. Um the high school gym actually had hosted a couple volleyball games uh before that date a few days prior to that. I think it was on the 22nd 23rd. Um last delivery of the building that includes the locker rooms, athletic director's office, trainers room uh and auto shop were available uh for occupied use on November 10th. Um again this month we're going to compare some of the remaining areas at that time and uh their progression in over a month's time. Um, starting with the gymnasium loy corridor. This is where we
006were at on October 15th. >> Um, just kind of bare still at this time and you know over time some of the louder details were installed. Uh, as you can see the hall of fame signage uh was installed on the left side which is owner provided. >> I believe you had rightway signs. >> Rightway signs installed. Nice. um interior ACM metal panels were installed and finished on the right side and obviously that allowed all the fire alarm and access control devices to be mounted on the face of the panels which really ties it all together. Um next we have the auto shop which pretty cool transition coming up. Uh at this time a lot of work still need to be put into place at this point. um you know, overhead hydraulic piping, compressed airlines, insulation,
007um yep, uh light fixtures, fire alarm, public address conduit, all that had to get completed prior to the ceiling getting painted. Um afterwards, the air air filtration units had to get installed. Those are the blue ones that are hanging uh ceiling mounted. Electrical cord reels, uh compressed air reels, all those had to get installed. Obviously, all the walls had to get painted. Uh all the devices that were mounted on the walls shortly thereafter. Uh, and then the floor, uh, you can kind of see it. It gets that epoxy, uh, paint similar to other spaces in, uh, vinyl base. Uh, hard to tell, but on the left side, you can see some of the marker boards were installed. Um, we had actually salvaged, um, some various equipment from the previous auto shop, uh, from the existing
008building, and it took up a good part of a 53 ft trailer. Um, so all that equipment had to get staged into place, and then over time it had to get hooked up from various MEPs, compressed airlines, electrical power, special NEMA plugs. um FFN had to move in tables, chairs. Um and then kind of hard to see, but in the distance you have the one vehicle lift that has arrived and it has been installed. So, a lot of good stuff to see uh occupy this space. Um showing a locker room restroom here. At this point in time, um plumbing fixtures were not ongoing at this time. Um but eventually they were completed. toilet partitions were completed, bathroom accessories um installed and final clean. Um similar spot here, the unisex locker rooms were already been trimming
009in a good spot. Um plumbing fixtures were finished, toilet partition accessories, the lockers were installed, uh shower curtains, and the benches were in place. Um team locker rooms here generally the same conditions. Um really all that needed to happen was the hoods needed to be installed with the lockers. Um, benches were installed, final cleaning. Same same thing with the showers. Those were largely in good shape. Um, just needed the shower curtains to be installed. Final cleaned as well. Football locker rooms. Um, it look like a little bit of a mess in this picture here, but they were still lockers were still being put into uh positions. Uh, hoods were installed, benches, final clean, similar tune to all the other spaces. Again, not much of a change here in the gymnasium. Again, like seven days after
010this photo was taken, there was volleyball games being hosted in here. So, really not much a change other than the divider curtain that separates the north and um south sides of the gymnasium was installed. Space was final cleaned. Health classrooms upstairs largely in good shape. Mostly just punch list needed to happen and final cleaning. Um you can kind of see in the transition here. Furniture was moved in. Nice little shot of the one of the two health classrooms that are up on the second floor. We wait room. Uh you can actually see the trade in the distance was undergoing final cleaning. Uh at this point in time um over election day, Ed had coordinated uh the move of the room equipment and that was uh installed over election day. So it's pretty cool to see
011the space uh filled up. uh at your entrance to the athletic fields. This area has been developing over the last few weeks and months. Um you can see the uh outer band of pavers is constructed in a running bond pattern. Uh you got the soldier courses on the outside. Uh the landscaper is actually working inside the tea right there. He's installing the same pavers but in a herring bone pattern again with soldier courses uh on the outside. So it's shaping up pretty nicely. As Zach had said, it'll be in great shape for uh the game on Thursday. It's all done right now. Next up here, we have the development, the access road around area H. Um this is going to connect you from your back loading dock area to the middle school parking lot. Uh
012final concrete flatwork placements were occurring around the building at this time. Um fine, as you can see, fine grading, uh pavement, asphalt paving, line striping, signage have all been completed since. You have another shot here looking from uh going towards the middle school parking lot area. Um as you can see there's obviously a lot of concrete at this time that needed to be uh installed before we could even lay down some asphalt. So a lot of progress was made in about a month um at your auditorium and gymnasium entrance. As you can see the metal panels obviously remain incomplete at this time. Um fast forward a little bit all the Mac metal the ACM panels were finished. Um, dimensional pin letter signage was installed, the roof openings were complete, and lightning protection activities are nearing
013completion. Um, here's some comparisons uh for the athletic fields. Just pointing out the layout of the varsity baseball field, which is the field in the middle with the south multi-purpose field. Uh, there's no back stops installed at this point in time. You know, miles of fence posts and and rails to still be run. Um, also pointing out the footprint of the closest field, which is the Bucks softball field. You're obviously seeing a large stockpile of fill and process. Um, if any of you have been in the area lately, you'll know that we've pulled our double wide trailer uh offsite in an effort to kind of alleviate some of the space constraints that um we're dealing with out there. You know, as we reduce our footprint, um you know, some of the uh real estate out
014there is getting pretty scarce. Um, moving to the shop of last Wednesday, a lot of the stock piles been hauled off site for good and a pile has been moved into the area where our trailers are. Um, this is going to be used for the remaining concrete sidewalk base. Um, concrete's uh sidewalks throughout the athletic fields and then some of the parking spaces that were in our construction entrance uh area. Um, you'll notice that the middle fields have received the filter fabrics, the flat drains, uh, two layers of stone. It's all spread out. It's compacted uh to receive the synthetic turf. Uh field turf actually mobilized to the job on Friday. Uh scope out the field, snap some lines, and deliver and stage some of the product that is actively undergoing installation. There's a lot
015already installed out there as of now. So, um with the exception of the holiday, they're looking to work seven days a week with the weather pending obviously try to get the field done. So way as we follow the monthly drum shots north, south, east and west. >> Um couple things to talk about in terms of cost. Um two items actually. Um, so through the development of the athletic field design, there was obviously a lot of coordination involved with what has changed in every aspect and going from grass fields to synthetic turf and fencing changes, sidewalk changes, asphalt changes. Um, an idea that was meant to be brought in um was keeping all the base bid back stops dimensions um the same as what they were during the graphical construction. Um, it wasn't discovered in buyout,
016but the varsity baseball back stops, the one in the middle, was supposed to be 73 ft long, uh, 30 foot tall poles with the hoods can levered out. Um, you know, but the drawing that was issued was designed at an 81 ft dimension, uh, back stop, which was an increase of 8 ft. So, you had four feet on each side that you needed to infill. Um, you know, reviewing reviewing it a little bit further. There were a couple different options that we could but we we could do but we eventually landed on procuring two more of those 30-ft poles and extending uh the limits of the back stops to mirror the new field design actually will be the same back stop length as your JV baseball field. Um downside to that is the polls the
017two poles have an 8week lead time at the time we had released it. Um we're still roughly a couple weeks away from that point on actually receiving the product. um not the end of the world, doesn't kill us, but it does carry a financial aspect or financial impact of $13,000. Um I actually made a mistake in the report and um in your word file narrative and I carried it at at an $18,000 value, but it was submitted and signed at a $1,000 value. Um, last item is obviously a couple months ago at this point we encountered a grading issue around the tennis court bleacher area and also at the north end of the south multi-purpose field. Um, we have reviewed it a little bit further with slam and we have worked out some of the
018revised grades and introduced some additional drainage components and myoplast drains. No major structures, just kind of some to help shut off some of the water that we couldn't figure out where to go. um you know not realizing at the time it sort of domino effected itself along the north anchor curb that is shared between the varsity softball field and the south multi-purpose field. So right kind of along the tennis court and the um north multi-purpose field along that anchor curb line. Um so in the drawings you have lower profile anchor curbs and you have higher profiled retaining walls anchor curbs at the synthetic turfs at the anchor points. all are used in varying different needs um depending on the loads and the grading conditions that are adjacent to it. Um after the grading changes came
019out in those two areas I was talking about before um we had realized that a section of the anchor curve went from you know 18 in exposed to 34 in. So it grew a little bit. Um, so we had talked with Slam a little bit and then through review with their structural team, um, you know, they realized there was a need for a sewer back truck to access part of the area on the varsity baseball field um, for the sanitary manhole that runs beneath your fields that um, got lined through another contractor outside the project. Um, basically what happens is the design changed from like a lower profile anchor curb to a 6 and 1/2t tall, 4 foot wide footing. Um, which was intended to be anchored with synthetic turf. Um, so it's obviously a
020lot of work. It spans 130 something ft. 130 ft I believe roughly close to that. >> 148 a little bit more. Um, nonetheless, it's a lot of work. Um, we reviewed the costs with our internal estimators just to talk about uh rates of production, material pricing, making sure those were in line with what, you know, the industry has been seeing. Um, so placeholder I plugged into the report um in the amount of $82,000 represents the change of adding the 140 foot, you know, 6 and 1/2t tall, 4t wide wall, and that includes getting a credit back for the lower uh curve that was carried in the buyout. Um, additionally, we're obviously entered into the cold season. Um, so we're incurring winter conditions on a time and material basis. Uh, concrete plants around November 1st, they
021add hot water in, they add accelerators um, into the concrete mix um, and you have to cover the concrete blankets so you ensure proper curing happens. Uh, warming the ground prior to placement. There's tons of standards and procedures to follow um, when you're placing concrete in winter conditions. Um, you know, so we're tracking those costs as they are incurred. Uh, and it will be in addition to the field negotiations once those are resolved. So, I know that was a lot. So, happy to answer any questions for >> just just to be clear, the varsity baseball back stop is finished. >> Yes. >> You're waiting for the polls for the softball back stop. >> Good point. Um, so we were short on the varsity baseball in constructing the varsity baseball field back stops, but uh we
022took them from the varsity softball field so we could finish the back stops uh and get out of the way in the varsity baseball field. So we're waiting on two poles that will replenish the stock for the varsity softball field. >> So how far out do you think those are? >> Two and a half weeks. >> Yes. >> Ed and Mark, where are we at contingency wise in the field project? We carry a small contingency for the field installation and that'sund and some odd thousand in change orders. >> No, the 81,000 is already if you look at what I gave you last on this report, it's already in company >> in the original project or in the >> in the original project. >> So, we're going to carry out the original credit. All of those
023items are on the back. About $450,000 of incumbrances and you still have $774,000 left. >> John, you're on. >> Good evening. Well, as things wind down in the building, you're going to see fewer inspections. Um, starting with field reports, we're up to field report 134 as of today. Uh we've go on we have 15 items that we're tracking which is down 30 from the 38 items we are tracking this time last month. Um so a lot of these things have gone away. They've been taken care of. Uh most of what's on that field report is related to site work that's ongoing. There's a few items in the buildings and they're all uh duplicated on the punch list. Slam uh issued field report six. They did note any non-conforming items. CES the MEP engineer was out
024there. They issued field reports 22 and 23. Um non there were no non-conforming items issued but they did request confirmation of some testing of some MEP systems that um are part of the normal process. So those are starting to come in and those will get closed out as soon as those reports get reviewed and and returned. special inspections, which is an inspection process that is supplements the local building inspector's uh performance of their duties. Uh we're at the point now where the final inspection was issued for the balance of the building. It included intern reports for September and October. The final inspection report came in from the special inspector. Again, it's a prerequisite for the certificate of occupancy and that was issued. So there were no outstanding issues preventing him from issuing issuing that final
025statement. For materials testing, um there was concrete testing for the concrete that you saw in the photos for sight concrete at the uh heavy duty concrete that runs between the north and south multi-purpose fields. There were inspections related to the reinforcing in those in those areas. Uh nothing out of the ordinary was found. everything's uh uh passed the inspections and none of the tuck test results came back with any abnormalities. Puminous concrete you saw in the photo or what Mike reported the asphalt was paid around the outside on the north and east sides of the gymnasium. Uh that was tested and there were no deficiencies noted. And lastly uh startup testing as buildings areas are getting wrapped up. There were a number of startup tests done. Structured cables which is for communication was tested in
026building parts G and H. Uh that's been submitted for review. Startup tests were done on the heat recovery unit which is on the roof uh that serves the locker rooms. That was submitted for review. Uh startup of chillers one and three was performed and that was submitted for review. CES did review it and they had a number of comments. They returned it back to the contractor to be addressed. Startup reports for the video surveillance system was done. Uh there were a few comments from the technology consultant that need to be addressed. NFPA1 13 of the fire protection system for buildings part G&H was performed and accepted. There were no deficiencies and a balancing of phase 2 was submitted and reviewed. There were a series of comments made. So the the balancing uh contractor will have
027to go back in balance certain areas to um address the comments that were submitted. And lastly, uh construction waste management, it was fairly quiet. Uh there were two months September and October reports came in where there were 75 tons of waste generated and for that two-month period 65 of that was uh was sent to recycling. The balance was sent to landfill. So there were no non-conforming tests or reports. There are some startup tests and uh balancing comments to be addressed by the contractor, but otherwise things continue to uh uh wind down. Any questions? >> Yeah. On the balancing reports for the for the HVAC system, I know it's phased and they're they're still doing it. When it's all done and said, is there a final balance or do we just keep the pieces? >> It's
028a it's a consolidate or it's compiled report that has everything in it >> and it won't get accepted until every all the values have been corrected. So there will be a balance report. So if you go into room 21105, you'll know that the supply is 600 CFM and the return is 550, whatever the whatever the case is. So you'll have that'll be a compiled document. So there shouldn't be anything outstanding. Now when that's done and OMG can confirm that goes to I that goes to I the commissioning agent who's going to do go in and validate a lot of those those uh systems. >> Okay. The entire building gets kind of looked at again. Yes. the whole complex because of that. >> I believe that's the protocol here for I >> missed the last part.
029I'm sorry. >> I is going to validate once everything is complete and balances resolved and all the final verification >> of the whole complex or just the middle school >> whole day. >> You have to go through heating cycle and cooling cycles. So it's it's a long process. It takes a lot of time. You have to flush those things out to make sure it goes through all the pieces. >> Really able to get another >> warranty doesn't start until that's all completed. >> Correct. No HBAC warranties have been accepted until the commissioning agent has signed off on all the systems. >> So probably will happen till midsummer. >> I think we're a little bit closer than that. There's a few different items that John was mentioning that still got to kind of wrap up. um
030starting up another chiller today. Um but we're not going to be able to put a load on it until March. Um so I guess March. Thanks, John. Anything else? Next item. Uh payment as you get the list of every looks like everybody wanted payment this month. Uh also I break down between on Fucci on Liberty has a separate PO, Eagle Fence has a separate PO. We will have separate POS so we can track the cost of the uh field. So could I have a motion to pay all the contractors 2,852,518. >> Got a second. >> Second case. >> Any discussion? All in favor? I opposed. >> Okay, Mike. >> Yes. >> You had a short month last month. >> I had to make up for it. >> Can't make making enough. >> Um, start off
031with PCO 646. It's a contingency cost of $42,580. Uh back in May, I had to inform this group of a discrepancy uh that we had found where the height of the existing CMU exterior walls along the north, south, and west elevations of the renovation building, area H were not at the heights that we thought they were at. Um so we had submitted a question to slam and we had proposed a solution to add 6-in cold form metal framing studs with kickers back to the roof deck uh to make up the difference where the CMU was supposed to be. uh along with adding in spray insulation um within those stud bays. Um so the proposed solution was deemed acceptable by slam and the work had proceeded to not encounter any more delays uh in building the
032renovation. Um PCO651 is an owner cost of $16,911. Uh again back in May I had informed this group of a discrepancy that we had found in the middle school life skills room where there were no plumbing supply or waste uh piping connections um that we could find. So we had submitted a question um and in review with slam it was agreed uh that the connections were required to support the equipment provided in the space. So in this case it was the washing machine in the life skills room. Um the room in question was at a point where the finishes had already been installed. So the costs here uh included are for the general trades contractor to protect the adjacent finishes. Uh saw cut the new concrete concrete slabs uh remove the concrete slab, excavate uh
033to an appropriate underground piping depth to tie in the sanitary plumbing uh and then infill the trench. Uh costs for the plumbing contractor here are to connect the connect to the local underground sanitary uh overhead and in wall supply in vent piping and then insulate as required for our inspections. >> What was the cost of that Mike? I missed it. >> What was the cost of that? >> Uh $16,911 >> and the reason why it wasn't in the drawing. >> Uh it was not in our drawing set. So PCO653 is an order cost of $15,716. Uh we had received a proposal request back in March for roughly 13 new cameras or most of them being new and a couple of them being relocated from their original positions. Um initial pricing came in around $50,000. So
034we had went back to the drawing board with the owner. Uh and we had landed on four new cameras. Um cost in here uh are for the communication cabling going back from the local patch panel uh to the camera connection point. Then a cost for the security contractor to procure the cameras, install them uh and then program them into the milestone program that public schools uses. >> So the so the the you we reduce the amount sorry about that but you reduce the amount. >> Yeah. >> What was the total amount that they everybody was looking for? Total number of cameras >> total number of cameras was about 10 new and then three and then that were relocated and we reduced the scope down >> to what to four >> and one one re one
035turned the one they had media set >> there was only four >> yeah but one was turned one near uh the cafeteria. >> Yeah. Okay. Um 663 is an owner contingency cost of $12,777. Um back in August I had mentioned that during the renovation of the existing gymnasium, we had encountered a few conflicts regarding the existing slab depression uh thickness of the slab, the existing slab and then the approved wood flooring system. Um during substrate moisture testing uh it was noticed that the thickness of the existing concrete was only 2 in thick um which deemed to be not sufficient to support the installation of the gymnasium equipment sleeves um for volleyball, badmitten pickle ball equipment. Um, and looking at the manufacturer's detail for the sleeve porter, um, they required a box out, which was an
03618 inch by 18 inch by 2 ft in depth, um, box out, uh, that we had to fill with concrete and then recor it again to set the sleeve in. Um, so we basically had to saw cut the existing floor, excavate it, um, pour back in concrete, uh, in order to facilitate the installation of some new, uh, some new gym sleeves to support volleyball pack. >> How was that? Was that fresh concrete? >> Um, it was more just an interesting event for some condition. Um, >> nobody knew the slap was going to my spot. So to >> contractor and uh reviewing with literature from >> uh PCO664 is an owner cost of $3,022. Uh originally there was access control opening specified at the exterior storage room in area H. It would be the closest exterior
037storage room next to the auto shop along the east elevation. Um but in further conversations with the athletic department, Mario and Dean's group, um it was decided that we had moved that opening that was supposed to receive access control to the um corner locker room door which is on the north elevation of area H. Um just for ease of going in and out um during football games and things of that nature. Um but in making that change, we had discovered it a little bit too late that the hollow metal frame was never prepped to receive the electrified hardware. Um so we had worked with SLAM and we had found another option for a surface mounted electric strike. Um basically allowing the same access control or yeah the opening to be access control. Um so just
038a hardware cost included in this cost. Um PCO 665 is an order cost of $2,683. In the corridor in the first four locker room areas in the gymnasium you have two separate water fountains. Um when we were building the structural aspects of area H um some of you have noticed the exposed X column bracing um we call it uh that's exposed in the hallways down there. Um the placement of that bracing actually conflicted um with the placement in the depth needed for the drinking fountains. Um so we reviewed the slam and we decided to shift over the locations of the water fountains to clear that conflict. Um so the cost here is just to relocate the framing that was already in place um to the spot where it would clear the uh the depth conflict.
039That's all our problems. Uh PCO 666 is an owner cost of $29,330. Um in previous building committee meetings, we had approved cost um to increase the mix design and introduce an integral moisture vapor reduction ad mixture or salt inhibitor um additive into the future concrete placements uh surrounding the perimeter of the building. And now this one is representing throughout the athletic field complex. Um during value engineering we had actually taken this additive out of the job. Um so we're basically putting it back in via this PCO. um due to the nature of where we're at um geographically and you know encounter free stall cycles you know salt protection of surfaces um the integral additive add additive and increasing compressive strength um just only adds to the longevity of your exterior concrete helps protect it a
040little bit more than it was before. Um PCO 667 is an owner cost of $1,210. Um again in construction construction uh area H the masonry contractor had raised a concern about an area um where a section of masonry would have been unsupported. Um kudos to them for picking it up. None of us even thought about it at that time but good on them for reporting it. Um further review of Slam and you know the structural steel detailer uh introduced a steel seat connection basically welding another piece of steel onto the column that we had already erected uh to help carry that area of unsupported masonry. Um so the work was tracked up time and material through the steel trade um funded in that uh PCO 668 is an owner cost of $5,656. After the select
041demolition of area H uh we were left with some various openings in the slab um from older mechanical electrical plumbing penetrations that we had not picked up on the structural drawings that were supposed to be repaired. Uh we had reviewed the extents of these conditions with slam. Uh and some of the openings we were able to dowel in some uh dowel into the existing concrete and form up a piece of plywood and infill up the concrete. Others we had to procure and lag new steel angles around the openings and then weld metal decking within those angles uh to carry that load um because we couldn't fill up the concrete. um cost here for the steel and general trades contractors to address those old older penetrations. PCO671 is an owner cost of $1,861. Um we were
042alerted of a discrepancy between um the athletic field drawings, revision one, two, revision three um where a couple months had passed by between the issuance of those drawings and in the middle of it we had executed a change for the fencing scope. all the changes related uh to the athletic fields for just the fencing only uh where the varsity baseball sideline pole height had changed from four feet to 8 feet. Um again we had already inked the deal at that time uh for the fencing trade and we had not picked it up at that time. So in an effort to assist the contractor didn't include any labor going from the 4T to the 8T. He's just charging us for the uh material delta between the 4T and the 8T. So that was representing the net
043cost. 672 was a CM contingency cost of $7,375. Um, part of renovating the old gym, um, we included mimicking the existing condition of the old furred walls with the slope roofs, uh, that was in the old gymnasium. Um, the roof material on those sloped shed roofs was an MDF board, which at the time buyout, the mill worker had excluded in his bid. We had never reassigned it to anybody else at that time. uh mistake on our end. Um that's why it's a CM drop. Um but during the summer push, we had decided to uh assign this to PDC as they were framing and sheathing the walls and drywalling them. So kept it all within their scope. Um 673 is an owner cost of $2,465. Um again throughout the structural phase of RAH that we had
044the miss metals contractor install the new X-ray we call it um and parts of it were left exposed uh in the areas of the window lights where you can look into the gym. It's not a pass through light. It's just a piece of glass that you can look um from the H1 corridor into the gymnasium. Um obviously there was a hazard of keeping a uh piece of XRE exposed. So Slamma decided to add um some railings. Um so we tracked the we had to add blocking for the railings and then we had track that on a ticket and then um track the install of the miss metals on the ticket as well. Um 674 is an owner cost of $800. Um, this is for the carpenter to add in add some inwall blocking for the
045owner provided all of heroes graphic uh in the gymnasium lobby corridor. 675 is an owner cost of $952. This is for the taper uh to refinish around the ATM after it was installed. 676 is an order cost of $2,511. Uh way back in time, years ago at this point, um the bid documents had included drinking fountains within the middle school gymnasiums, the high school gymnasiums. Um and at some point a proposal request was generated um to relocate those drinking fountains outside of the gymnasiums and into the adjacent corridors. Um at the time we hadn't picked up the need to replace the wall finish where the drinking fountains were supposed to go. would have been smart to pick up a added wall finish at that time, meaning gym pads, gym wall pads. Um, so that's what
046the cost for the general trace guy is, $2,443 for eight wall pads. 677 is a CM cost of $4,241. This is for temporary toilet costs in the month of October. Um, all future toilet costs will be reduced in value value as we have reduced the amount of portal. um on site and we went back down to the one clean per month. We're actually taking the general trades contractor was typically um managing these invoices on their end, but we have moved it onto the sitework guys package. So, he will now be funded for every invoice starting January. Um 678 is a CM cost of $11,881. Uh this is for storage costs paid to the general trades contractor uh who provided the bleachers and the elevators in the area H- wing. Unfortunately, these disciplines uh were lined
047up on a schedule way back in time. Uh and as the delays unfolded in constructing the renovation building, these products needed to be in storage for a longer period of time. Um which is representative of all these costs included. Uh $679 is another CM cost of $14,849. Uh at the time of bid, we assign a certain amount of elevator operator hours uh for an operator to run the car uh for all the pit work and the shaft work that we that is needed from the electricians to complete elevator punch list items. Uh cameras, phone lines, fire alarm devices, lighting. Um and we ran out of those hours after constructing the first two elevators. Um, so we were paying change orders for elevators three and four for them to run the car to execute all of
048the punchless work related to finishing the elevator work. Um, 680 is an order cost of $6,000 um for $3. There's some funky there were some funky conditions at the clear story windows of the north and south sides of the gymnasium. Um where you could see some exposed um cold form metal framing and insulation that had made up all the parapits uh on the high roof of area H. Um so this cost is for um Cherry Hill to introduce some brick metal to conceal those conditions and the work was actually installed for the weekend. Um, PCO681 is a credit back to the project in the amount of $12,000, $770. Um, this is for one of four CM allowances that we had carried at the beginning of the project. Um, not knowing if there would be a
049scope at this time for a by distributed antenna system is what they call the BDA system. Um, needed for the fire department. Um, we weren't actually able to survey the building uh with the fire department until we were enclosed enough to a point where we could check the envelope or could check radio signals and frequencies with the fire department and seeing if there was really a need to put in a PDA system in the building to help the radio systems. Um, but after a walkthrough, they had let us know that uh it was not needed. Um, so we've returned all those funds back to the project. Um, PCO 682 is another credit back to the project in the amount of $25,694. This is to return one of two trade allowances assigned to the demolition in
050the baitment trade. This one was for 1,000 ft of asbestous containing material, pipe insulation, removal, disposal beyond the quantities that were established in the contract documents. Again, we didn't need any of it, so we're returning all of it back to the project. uh PCO 683 uh credit back uh in the amount of $5,140. This is trade allowance 202 assigned to the demolition and abatement contractor. This one was for 20 glove bag removals um for pipe insulation. Again, we didn't use any of it, so we're returning all the back to the project. PCO 685 is an owner cost of $2,434. Uh during the renovation, we were left with an awkward condition at the north side corridor uh on the second floor where there was a gap between the edge of slab and the curtain wall. Uh
051further review of slam had allowed us to weld a bent plate uh between the ex or on top of the existing beam uh infilling it with some lightweight concrete where we could install the rubber flooring right up to the curtain wall uh so we could close that gap. pretty much took a gap that was foot and a half wide down to, you know, a couple inches. So, we had checked those costs on timing material for the miss metals contractor and flooring contractor. Um, PCO 696 is an owner contingency cost of $2,579. Um, we had noticed that the stairwell doors in area H on the second floor uh were not specified to receive door mags or tied to the fire alarm system. So they close or they de deenergize uh when a fire alarm event is
052occurring. Um so we had reviewed it with slam and said that they were required. Um the doormags on this project traditionally run on 24 volts. Um which was an issue because we had to we would have had to run a wire from the middle school first floor IDF room right outside of your middle school cafeteria all the way to the second floor of the area H stairwells which if you've walked it it's pretty far. um hundreds of feet of cable through finished ceiling tiles. Just would have been a barrier to track. Um so we ended up having our electrician run 120 volt circuits, emergency circuits um off of the local local emergency circuits uh to each of those stairwells just to save money on running some wire and having to be able to work. And
053then the fire alarm contractor ended up providing a step down transformer going from 120 to 24 volts so we could install the uh door mags um on the doors. So two costs, one for the electrician and then one for the fire alarm contractor. 694 is a CM cost of $2,395. Um it's been a while since we've seen one of these costs, but this is the last cost we're seeing here uh for our electrician to wire some of the condensate pumps for the fan coil units uh and the makeup air unit in the auto shop. Uh was not assigned at the time of it. So we've been tracking this work on time and material. 693 is an order cost of $1,52. Um, in the new auto shop, you have a vehicle exhaust system that is provided
054by the HBAC contractor that had required a 120 volt circuit uh and disconnect that was not shown on our drawings. Um, so we reviewed it with SLAM and their MEP consultant CES um who had issued a sketch for our electrician to perform the work. So we tracked it again on TNM. 692 was a CM cost of $3,539. Um, on the old concession stand bumpout roof, there is a mechanical unit that serves fresh air to the spaces throughout area H in part of the area G spaces. Um, there's actually CMU veneer on the face of that wall up on the roof. Um, and there were relieving angles that had conflicted with the duct penetrations going to and from the HRV and the mechanical unit. Um so the cost here is for the miss metals contractor to
055relocate those relieving angles that were already in place at the time of this discovery um with slam structurals input uh so we could clear the conflict with the duct penetrations and let those uh penetrate through the wall assembly um PCO 689. This is a back charge assessed to MJ Dailyaly uh for Dinto Electric to disconnect and reinstall the electrical um with the replacement chiller. Um not entirely sure if this was ever conveyed to this group prior, but last November we encountered a problem where MJ Daily and Train had failed to winterize one of the chillers, chiller 2 in this case, and the internal coil of the unit cracked. Um, so Train had reviewed it and presented MJ Daily with a few options on how to move forward with it. And one of those options was
056removing the unit off of the roof, bringing it to a controlled environment, repairing the coil, and then bringing it back or the other alternative was to provide a new chiller. And the cost between the two was not enough to do one or the other. Um, so we ended up deciding on a new chiller. It was purchased through an insurance claim through MJ Daily. Um, and it was rigged onto the roof in mid-Sepptember. So, we had to obviously disconnect the old electrical and then reinstall the new electrical on each other. So, just a back charge between trades, but little history on the two. Um, PCO688 owner cost of $1,152. Um during the renovation of area H there were four slab infills um shown on the architectural drawings but nothing was indicated on our structural documents. Um
057so we reviewed this a little bit further with slam structural and we had decided to close off the tunnel walls. These infills were actually right above the tunnel. Um so we were closing off the walls of the tunnel with the CMU block and so that acted as a form to um for some structural fill material uh and then eventually infill it um with concrete. So we attract the work on time and material. 687 is a CM contingency cost of $2334. Uh this is for the general trades contractor to put a piece of plywood in the restrooms where you have your linear light fixtures um that were installed along the toilets and the sink walls. Um the idea was to fur out the light fixture. Um so it doesn't show the imperfections with the tile wall.
058Um architectural issue but um decided it would be best for the finish. So we decided to uh spend some money there just for a better finish condition. Um 686 is an owner contingency cost of $12,229. Um the majority of the volleyball season occurred in the middle school gymnasium where the equipment um compared to the high school gymnasium is a little bit different. Um, if anyone that's familiar, the original setup included the movable stands that are on wheels that you screw down via a hand wheel with a stud on it, a piece of threaded rod basically, and you screw it, you screw the movable stands uh into the floor, into the wood floor. Um, versus a high school where you just stick the volleyball poles into a floor sleeve. It's much simpler. Um, so in an
059effort to make life easier and review with Mario for next volleyball system in the middle or for the next volleyball season in the middle school, um, you will now have the sleeve equipment. Um, and that's all the costs included in this PC. So looking to maybe get this work installed during the winter break. I >> have a question. >> Yeah. >> So the volleyball equipment >> Yep. >> that was in the old high school. You're saying the old gym >> wasn't lagging. >> New middle school new equipment that we provided through the construction project. Um I'm sure you've seen them. They're the volleyball stands that are on wheels and you can do the you can crank the nets on them. So instead you're going to have the same setup that you've been using for the
060other volleyball team >> with the sleeve. >> High school gymnasium with the sleeve. Much simpler. >> Well, now this Yeah. Okay. This sleeve is in a new concrete. So there's plenty of concrete there for the sleeve. What are we doing with the the old new volleyball equipment? >> Probably not much. >> They can move to the intermediate school >> there. There has to be a female to accept the the male screw into the floor. >> We we have equipment at the intermediate school. We do have uh equipment that will fit into the sleeves that we are getting in the middle in the middle school. So, we have equipment that'll be able to be used um with it. Um but the equipment that we had is really not it very difficult to work with. Even the
061physical education teachers were having trouble getting it to set up right and and be secure in the floor. And we did have an incident of of uh one coming loose during a varsity volleyball practice when the girl followed through and hit the net with her arm and it caused the it wasn't secured completely to the floor and it popped out and the pole came across the gym floor. >> I was just looking for another another lease on life for steps. That's all. >> Probably not much. >> Thanks guys. Can I have a motion to accept the the second on discussion? All in favor? Opposed? Next. Uh, you always get >> Thanks, Rob. >> Thanks. Sorry. You always get the analysis of payments. They're all listed everybody's payment there except the new ones. Then the next
062one is the progress payment. We received uh uh the last one which is progress payment number 20. We received uh 5 million $500,000. We're up to $120,830,000 from the state. Uh the state is holding 11,540 as it just let you know. payment of invoices. Payment for slam $8,728.50. Have a motion to approve. Casey second on discussion. All in favor? I opposed. Next one, BL company. They remember they weren't paid. They didn't send us bills last month. So, we have two bills uh uh invoice for $20,790. Have a motion to approve that. That's for two months. Casey second. Pat. All in favor? I >> next one is total fitness. This is the second half of payment. Remember they had to take the all the fitness equipment out of the middle school cafeteria. Hold it until election
063day. They brought it all back. They put it all in. So this is the final payment of $1,450. Have a motion to approve. >> Casey second. All in favor? >> I opposed. Next one is the final payments for Meyer. The first one is $916.30. That was because was they were holding all of the uh athletic equipment there and then they brought it all back. Uh and Mike is now putting in in the one thing you got to admit there's a lot of storage there. A lot of storage. We're filling it up quickly. >> Yes. >> We're taking out of boxes and getting it on shelves. >> Yeah. So, there's there's a number of there's two big storage rooms for the high school and two big storage rooms middle school. It's really it's it's uh I
064don't want to hear about storage. Good. So, have a motion to pay uh William Meer $5,524.30. Donna and Casey. >> Are we done with >> We're done with Myers. >> Totally. >> What? >> Totally done. They were excellent, I must admit. Uh uh they are professional. Uh they just did everything where they were supposed to. It's really good. Okay, next one is Tri-State. That's all of their uh they do all of their uh material testing. Uh this month is $10,94.70. Have a motion to approve. So Casey and Pat second. All in favor? I opposed. Next one is interstate. Interscape that's uh for they had to they had on the um they had to hold all of their uh FFN until the third phase as I said was complete plus uh they've given us a number
065of free items uh file cabinets, bookcases that I gave to the middle school. Uh so they're really happy with the extra free uh items that they gave us and Interscape if they have any other free items they will contact me and and we'll take them because they're uh appreciate that. So motion to approve $4,995 that was the storage Casey second. >> All in favor? I opposed. >> Next one is total communication. As we're doing the project, uh they needed two additional switches in the middle school under FFNE. That bill came to $20,174.70. Have a motion to approve the Casey. >> Second. Excellent. >> Doug is not here, so I'm confused. >> All in favor? >> Okay. Next is uh WB Mason finishing up all their uh items, which totals $57,795. They're finished. Have a motion
066to approve that. and Pat. >> All in favor? >> I opposed. >> Next one is Wanger. They finished all of their stuff. Uh their items total $87,98360. Have a motion to approve. Oh, >> Kathy, sorry. and John. >> All in favor? Okay. And uh next is uh Robert Lord. They finish all their stuff for 331,4287. Motion to approve Kathy and Pat. All in favor? >> I. The next one is Innovative Engineering. They're the commissioning agent for 2,385.50. Have a motion to approve. >> Casey second. >> Arman. All in favor? >> I opposed. Next one is in Silco. They're finished all their stuff. Uh uh $77,65948. I have a motion to approve. So move. >> So move. >> John second. >> Kathy. >> All in favor? >> I opposed. >> The last item is travel is
067on. We just go with you. Uh this is the last for the builder's risk policy. Uh it'll it ends on January 22nd, 2026. We've asked the building department uh and they spoke to Mike Zero. They will not give us a CO until the fields are done. He's incorporating that in in the CO. Secondly, the insurance company for the city, Kerma, will not insure the building until we get a CO. So now the problem is everybody's going to get a letter on Monday stating that as of January 22nd, 2026, there will be no insurance on the buildings unless the building department and Kerma work this out. Uh nobody has ever heard of this before. Uh the field should not be involved in the building and and Kerma is saying that you know the problem with Kerma
068is they will they gave us that price of 800,000 for the uh for the builder's risk and we got it for 400,000. Right? >> So they're not too happy with us anyway. So, so everybody's going to get a letter on Monday from me, Gillette, the mayor, Kerma, everybody else. So, we'll have to see. >> We have general liability insurance, >> right? But no building >> this building and and travelers was very nice to accommodate us all, but they said, "Okay, the building's going to be done, you know." >> So, you can't get an extension on that policy? No, because the building's dead done. The building will be finished completed. They gave us an extra till January 22nd. >> So there's a gap between January and whenever we get the CO, >> right? >> So >>
069yeah, but when do they consider the building done? >> Who? >> The insurance company after >> says once you get a CO, we have temporary CO. The building department won't give us a CO because of the fields >> the travelers. Yeah. What's travelers position in the C? >> Well, travelers could give us a can. Well, you know, it's not our, you know, we've done our part. Who's going to pay for pay for it? >> Yeah. >> You can get it. You can get the extension from travelers. You just have to pay for it. >> Yeah. Well, we we already did. >> Yeah. Well, this is the third extension. This is the builder's risk policy is finished. The building is done. >> They won't extend it. They won't >> won't extend it because the building's done.
070Even Even though there's no CO permanency, >> correct? But they they they've they've said it's built, the building's done. >> Yeah. Well, without a CO, it's really not, >> right? >> Yeah. >> Right. I'm just saying >> we're not >> I think the real issue is that >> the field >> and the building should be two different items. Uh, I'm pretty sure I've seen language to that effect that playing fields are not part of a CO bill. I'd have I don't I haven't had time to look at it, but >> anyway. >> So, so we'll we have two months to get this resolved. So, and Travelers has never heard of that before. So, >> so could I have a motion to pay travelers $50,323? So, move that. Second on. >> All in favor? >> I
071opposed. Last thing is the uh as I always give you project budget summary outlines all of the costs, breaks down uh the uh construction of the turf field and the services on the turf field and also gives you all of the incumbrances that are uh due for the next month. And that's it for me. John, comments for the good of the other. No sir, Donna. >> Good. Thank you. >> Case also good. Thanks. Mike all set. >> Happy. >> Yeah, that's right. >> Yeah. >> Thank you. >> I've been asked by some people about the open house. >> What's happening? >> Good question. Yeah, Dean and I have talked about it. We're going to loop Ben and Mario in uh next week. We're meeting, but we have a date planned and plan to move forward.
072We'll do it in a nice way where there'll be actual tours and tour guides and things of that nature. >> What date is that? >> So, right now we're tossing a couple dates around. So, we'll find it up next week. >> No longer this >> Oh, no. It's no longer this coming Saturday. >> No. >> Okay. >> Nothing. Happy Thanksgiving. >> Same to you, K. Thanks. >> Do you have anything? >> Happy Thanksgiving to everybody. >> Happy Thanksgiving. >> The same. >> Happy Thanksgiving, everyone. >> Thanks for your flexibility. Sorry I couldn't be there. >> Okay. meeting December 18th. >> Okay. Have a motion to adjourn at 6:05. >> Okay. >> Everybody enjoy safegiving. >> Oh, I don't know who to >> uh John. Champion.