001You're going to take this facilities and technology. Wednesday, October 8th, 2025. Roll call. Mr. Putin, Mr. Luca, >> the teacher represent. >> Teacher representative. We're still >> okay. >> Patrick, Mr. St. We have everybody here. >> So like to make a motion for approval of the agenda instead of that. >> So move the caveat that when the solar guy shows up where he >> let out second. >> All in favor? >> I will have approval of the minutes. >> So moved. >> Second. >> All in favor? >> I >> public participation. Is there anyone on the line? There is not. We'll skip step five and jump right into number six, discussion next steps. Number one was the solar proposal presentation, but we'll postpone that until the gentleman arrives and has time to prepare. So, we'll
002start with number two, pre meeting locations. >> Okay. So, I guess I'll take it from there. We just wanted clarification and it was proposed that we have this meeting here along the budget that we have at the new college instead of the other meetings. >> Yeah, I don't know what did what did that change as far as facilities and budget following sick? So, >> last week in this in this room, we talked about that they wanted to move the school improvement policy meetings to the school that was related to what they were talking about. Correct. >> That was going to make a change to to wrote to intermediate school, middle school, high school. >> Generally, our parents have followed whatever their location is. >> Uh, no, we always went to the same place. >> We
003followed wherever they were going. No, last year we we were always at central office. We never went to any any other schools or facilities and budget. >> All our meetings stand corrected. It could be maybe last year changed. We used to do >> either way. It didn't matter. But I think the idea was you either go with them or you or you go to wherever the full board meeting was. One or the other. You want to make a third building in the mix. >> Right. >> So he's asking if we can keep all the meetings at the high school. >> Yes. Middle school. >> All the middle school. >> Middle school. middle school side of the complex. So, middle school cafeteriation. >> That's for purposes. >> I guess we'll uh start with a motion. I
004guess the motion will be we're going to move all our meetings to one location being the 23 middle school cafeteria. And I guess we can open that up for discussion at this point. The only case they made last week about it was from a facility standpoint, you put people in the facilities that way. So if you had something we're talking about that was in a facility or something you wanted to show to where that was the that was the mentality that came up with the meeting. So I'm not sure if that applies here or not, >> but if anything comes up at that meeting, you know, let's bring it to facilities for the next week. >> There's anything fac is related that comes up to the second policy can be they can say they will
005forward it to facilities forward budget and then that be the next point of that was as a facilities talking about the facilities if you was had thought you wanted to be in the buildings rather than always in the same place but that was the thought between them so there's the explanation that occurred as it occurred All right. >> What are your thoughts on that? >> Middle school just for facilities reasons also location >> because you're there and you don't have to travel. >> Yeah, it's set up is I mean places for it and you know to go to all these different schools. set up school as second kind the following staff just [Music] okay so I guess we'll go all in who's in favor for keeping the meetings at one location of hands I guess
006>> I'm indifferent to this >> who's opposed Is anybody opposed? >> No one's opposed. I pass the motion to meeting the stake in one location at the 20 minutes school. >> Um, can I just just for clarification? >> Sure. >> Because the next meeting budget so that they >> Oh, good point. Yeah, good point. Let me ask you, but I want to be sure is okay with that as the chair of that sub. >> I guess you could exclude you in that discussion. I got you one more. >> I don't see how it would matter for the applicable change would have been the facility if you wanted to be in the facilities. >> I like it myself. >> Okay. So, I guess we'll amend the motion that the motion is going to do to the
007facilities in budget to be held in a single location at the middle school cafeteria. I like to put a motion on the table before that. >> I don't think you can speak for budget. You can only speak. >> Yes, we'll move yours with the other standing. The other same thing will come with the next, >> right? >> Yeah. You can't move. You can't move the budget. >> But by you moving, they have to move. The chair is on this. >> Yeah, >> you've gone through the first potato. You can deal with that in the next meeting. >> Okay. >> Uh project updates. >> Okay. So, um because of the other um issues here, I did not share all the project updates with you guys this year, but we are moving forward with many of them.
008I do have a list of stuff that we're working on right here if you would like to see it. Yes, sir. Um, so this is stuff as of this past week. Uh, excluding a few other things that are not here. So I didn't include it. [Applause] Um, what is not on here is u, you know, just the day-to-day activities that that we're working on. And um you'll see some of the stuff on here that we might not get a good explanation of, but the big things coming up, if I can go over those um are um our TTA moving into getting that room ready at Fast Academy for a TTA move over there. Um we also have the move out of Vision Avenue now. Get you out of there. We have archive to deal with
009over there. So we're going to be um sending over there this week with HR and we'll be finishing up with HR. Unfortunately, we couldn't get that move just because certain things, but we're that's going to be our biggest uh I guess goal is to get TTA moved in there and to get everything out of the Minion. >> You're still hoping for sometime before the end of the year to be totally >> totally I want I need to know what totally is too. I I got to talk to Jamie, my counterpart. What What is he ex You know, this place down to to bare walls, you know what I mean? I don't know what they're doing with the building. U but there's just there's a ton of stuff stuff everywhere. So, you know, we're going through
010the process now of taking things that we need to move them into archive, which is going to go to Fast Academy. That's going to be archive location. everything else that could be disposed of, what needs to be shredded, what doesn't need to be shredded. And then of course we have still a lot of furniture and things of that nature that we also have to move to, you know, to our surplus um you know, how we get rid of it, when we get rid of it, whether it's, you know, another 501c or somebody coming in to take it or if we have to dispose of it. So there's there's a lot. So when you say completely out, I'm hoping that the city allows us not to have leave the place completely vacant. >> I guess I
011was thinking we could turn it over and stop paying your guys having to worry about maintaining it. You don't have to turn it over and working. >> No. Yeah. So I talked to Jamie about that and we did put we we talked about it. We didn't get it right. So fuel um the sprinkler system, the maintenance and all this. I've been talking to him as far as when u but he has a certain date. He expects to take that part over. >> Okay. So, and for me, I forgot what it was, but it was whatever date possibly gave him as far as what do we tell Thanksgiving? Yeah, >> the week after Thanksgiving. So, >> you're right. >> T that is our transition. >> Y Any other questions on the the list that we have
012in front of you? >> Yeah, this jumps out at me. Flag lights at ths. >> What? >> Oh, no. Yeah, out in the um sports field on our scoreboard. There's a there's one of the LEDs that's out. So, our American flag is lit, but the one next to it is not lit. We have to replace it. We're probably going to replace both of them because those LEDs are pretty much throw throwaways. If one goes, the other one's going to go. >> That's what that is. Do do we have any indication on or is there another column maybe that shows if it's a short-term or a long-term project? Some of these things I know are out there things and some of these things are on your radar for so it might be helpful to see >>
013shortterm but it's a longterm goal. Some of these things I know you don't have the money to do >> basically. >> Yeah. And and there a few things on here right I don't think the ths chills on here. Um of the uh tor sorry about torch not on here again the capital uh we I should have gotten the number today but I didn't get the number today from the contractor. We have two numbers on that. Hopefully we're going to go the DAS approved um contractor on that but that's going to be something that's not on here. It's a big nugget. We have money in our capital reserve that we have to ask them to move it from our capital reserve over to take care of anything in the capital plan. So yes, there's that. There
014may be one thing that that could be qualified as capital, but a big thing that you're talking about. >> You have your capital sheet that shows us how you spend your capital. I'm just thinking short and longterm things on here might be helpful for your team. >> Well, this particular thing is this long. I just did most of it just to give you an idea tonight, but most of it is on there on the should have, must have, and nice to have listing also. Great. the questions there. >> Is is that the soldier? >> That is. >> Yes. >> So, we'll pause this agenda and go back to item number one. If are are you ready to present? >> I am. I am. >> Yep. >> The floor is yours. >> Thanks. Um, where do
015you like folks normally sit when they're presenting? >> Wherever you'd like. >> Okay. All right. [Music] Nice to meet everybody. Uh my name is Adam Taff. I manage Titan Energy. Um we're the CCM renewable energy program manager. So um basically every town in the state uh as a member of CCM and CCM offers services to towns to help facilitate projects. Um you know energy is a really big and uh and popular part of that program. Um you know our mandate is to help CC me CCN members run RFPs for solar projects. Um, and you know, so we'll go through tonight and and talk about the process, but just wanted to give you a little bit of back history on who we are, you know, who I am and you know, the relationship that we have
016with CCM, which you know, really drives most of the municipal work that we do. Um, I've been with the company for about 15 years, worked with between 30 and 40 Connecticut municipalities to do this kind of work. So um you know solar I know the town doesn't have any solar on rooftops um but it's you know become over the last 10 years very very common place um you know there's very strict protocols and how it's done and you know especially with a new building obviously we want to be very sensitive to that um you know work with you guys hand in hand to make sure anything that would be installed on the roof is done you know in accordance with roof warranty um etc. So, we did look at all the schools, by the way.
017Um, this presentation is focused on the new high middle school. Um, but the situation that we ran into is that none of the roofs are really suitable for solar. Um, primarily due to age and then just some of the way like the buildings are built, right? Like they they aren't built with solar in mind. Um, and you know, the parking lots are not incredibly big either. So parking canopies, which is something else that we typically look at for schools, just really wasn't applicable here. Um, so it really narrowed down our focus to the the new school. Um, and I don't know, you want to click for me? Okay, cool. Thanks. So obviously I'm not going to read this to you word for word. I'll give you the summary. This is really just, you know, provided
018to make sure everyone has context for what we did. So um, you know, we put out the RFP. We had three developers that came to the sitewalk. Um we ended up getting two bids. One of the biders was really looking to place battery storage with solar. Um wasn't really a great fit for battery storage at this site. So they declined a bit. But Davis Hill and Green Skies are both top tier uh solar developers located here in the state. They've got, you know, municipal experience. Green skies, I think, by far has the most municipal experience. think um according to their literature and this bears out with my experience their systems are on approximately 30% of Connecticut schools. So this is kind of a core market for them. They are based in North Haven. So it
019always gives me a little bit more comfort that from a maintenance perspective um you know people who are doing the work are local. um you know how these the project would work. But I think some of the key takeaways are the idea here is to have the asset be completely owned, operated, and maintained by the installing company. So it's zero out of pocket for the school district. The arrangement that you'd enter into is a power purchase agreement, PPA. Basically, that's is kind of like the name implies, you buy the power from the system at a fixed price for a 20-year period. It's kind of like the relationship you have with Eversource in which you don't own the poles and wires and their infrastructure. You're simply buying power. The key difference is that power solar array
020significantly go cheaper than the electricity you get from Eversource. So, um, year one savings for this location is about $45,000. Extrapolate that over 20 years, it's about 1.2 million. Um, the reason that's for those of you who are math quizzes, um, the reason it's not just a 45,000* 20 math problem is because you're losing some production from the array every year. But we also factor in a very very mild escalation rate from Eversource, 1.5% per year. You know, the reality is it's usually significantly higher than that, as I'm sure you guys have seen over the last couple years. But um when we extrapolate out these models, I just want to make the variables clear that we're using so you're not scratching your head wondering if my calculator is broken. Um so in with the you
021know the power purchase concept this is a behind the meter asset. So basically power is fed back into the building. Um I haven't seen all of the drawings yet all the asbuilts but I have seen some. And this building was clearly designed with solar in mind. It's got um a conduit already laid for solar. So um you know basically every new school in Connecticut now gets built basically solar ready. Um the NRES program, non-residential renewable energy solutions, that's the incentive program that helps support these efforts. That's a local state program. They have a specific carveout for public schools. So there's a really, you know, nice availability for that incentive. Um the state wants to see these projects built for, you know, reasons that you see here. They just help reduce manage costs. Um and then
022there's the sustainability aspect too, which I think you could make an argument is um a good good uh representation for you know how to how to educate folks in STEM and things like that. But um the reason that the agreements are 20 years is twofold really or maybe three um twofold in in so far as the incentive. So that's paid out on a 20-year basis to the owner of the asset. So they want the agreement to line up with that also kind of bare minimum useful life when the equipment is 20 years. So they want to try to make sure that they're getting you know the maximum for everybody's sake get the maximum use from that that array. And also that's generally when you'll be ready for a rear at that point. So I know
023the building is effectively brand new. Um so you'll probably get longer than 20 years out of it. Um you know but obviously kind of hard to say. You have to play that um as time goes by. um you know that's the rationale and you know being able to I think for the value for a district is yes you get the immediate savings and that's helpful but also you know for your finance folks I know this is a facilities committee so maybe and you know finance and facilities kind of go hand in hand um you know keeping your cost controlled as much as possible we can't address all of the energy consumption at this site the building is just too big and it's built you know like a layered cake instead of a big flat you
024know, uh, that 1950s style of the school where you have one story and a huge roof. You know, you have three floors here. Um, so we only have so much roof to play with, but we can address a pretty decent amount of it. The other thing I just want to touch on, I know we talked about um the Connecticut incentive is, you know, that helps subsidize this. The other aspect of this whole thing too just timing wise which is important to remember is that um the investment tax credit so talks about the local incentive. So on the federal side there's investment tax credit for solar that was putting on the books under the inflation reduction act from you know approximately four or five years ago. Um over the summer the big beautiful bill basically kind
025of took a hatchet to that. Um so we still have time to be able to capture the full investment tax credit but if we were having this conversation say like a year from now um it would kind of it would miss miss its deadlines in which case the economics would look significantly different. So you have a basically a golden opportunity still for the federal government to pick up you know 30% of the tab of this project which just helps drive down the power purchase agreement rate that you pay for the power. Um so our timing is good. Um you can flip to the next so again just running through kind of a a bid tabulation here. Um, you'll see the biders, Green Skies, Davis Hill, and Scale. They're all basically offering the same concept, power
026purchase agreement, um, which we touched on. Um, you know, in our analysis, the Davis Hill design was a bit aggressive and, um, would ultimately need to be scaled down. Um, you know, I think just some of the, uh, their placement of the panels would likely infringe on, you know, the walkability of the roof and access to the equipment. So, uh, Green Skies, we didn't flag anything with their submission. The one area that was a little bit unclear and I think generally we probably just want to stay away from is that that um sort of slanted circular portion of the building. um you know from a a production perspective it's facing the wrong direction so you don't really get much from that. So that alone really would be enough. But the idea here would be to
027have a ballasted system. So the racking is basically just you know if you think about um like a tray with a cinder block as opposed to like mechanically attaching to the roof. And that's just something that you know I want to verify with um you know the asbuilts to see. But like I said, every school that's built now is built solar ready and part of that is having enough structural capacity in the roof to be able to support the weight. Um, but again that that section so the smaller system both both developers gave me a design with and without that one section in particular included. I would forego it um and just focus on the smaller option which you know it actually produces more economic value. Reason for that being the racking that you would
028need for that kind of roof is pretty expensive. So that drives up cost and also if you include more panels but don't get good production from them. All you're really doing is just adding cost to a project and that has to get paid for somehow. So the the smaller project actually has the lower PPA rate and the better. Um so I think it's that's what I would focus on personally. Um again this is you know the school is still kind of ramping up. Kids are moving in. Um so the utility bills that we saw are you know indicative of I think basically the high school portion being fully utilized. Right. middle school portion and for this year we'll see you know more usage come around. So by my estimate that's about 40% you know energy
029kilowatt hour production from the schools that you can pick up. Let me pause there. Does anybody have any questions so far? Sure. >> So these arrays they're all going to be rooftop. >> Yeah on the roof. >> So there aren't going to be any ground or garage? I I didn't so I know that there's some you know you have the footprint of where the old building was etc but my sense was that was either going to be fields or parking lot or some or something right some it'll be spoken for I mean it's it's and I imagine this is why you guys built up instead of out it's kind of space constrained right at that site so um and we didn't really have great drawings of the parking area so um I didn't request any
030designs for covered parking um if at some point that was something that the district wanted to look at, we could certainly, you know, expand on this, but it wasn't included in the scope. >> I had several questions if I could. First end to 20 years, is it a second piece if if the panels are still producing beyond their minimum life? Same type of thing as other commercial property, you get to buy it outright and own it or they extend an additional PPA to do or they remove the panels. How was this agreement written? >> Yeah. So the green skies template and this is pretty industry standard across the board at this point. So there's there's three avenues at the end of the 20 years. Um one of them being the installer takes the equipment back
031at their cost, restores the site. You know obviously 20 years of wear and tear kind of expected, right? But restoring the site to you know suitable condition where you could then have another 5 or 10 years of good useful roof lighting. So that's if you didn't want to continue at all and just wanted it out free and clear. Uh option two would be either a three or 5year extension. So again to your point, if there's good useful life left in the equipment and your roof still has another 5 years, you know, um or third fair market value buyout. Again, I would rank those as, you know, likely option one, two, three in order of what I would assume we probably do at the end of that term. I mean, I think a lot of it
032comes down to how, you know, what kind of condition the roof's in. You know, something kind of interesting that doesn't really come up in um I think it's just worth mentioning, too, is that the panels actually act as sunscreen for the roof way, right? I mean, >> protectors, >> they're they're taking the beating that the roof would normally get. Um so I again having been doing this for 15 years even the first systems that you know we've worked on still have another you know 5 6 years left but you know the sense that I get is that at the end of that term you know 3 to 5 years is probably a reasonable extension and if you want to tailor it specifically to when you're going to re- roof like if you have a re-roof
033plan I'm sure you know an installer would be flexible to write that for a fouryear or a 2year or whatever the case might be to. >> Speaking of the roof, most of these usually have a remove and replace clause. Do we have any idea if that's in there in the contract pre-priced or is it on us to remove and replace them? Most solar folks don't want somebody who's moving their panels. >> Oh, that would be some reason we had to do something to the roof. Is that included or is there a spelled out fee for it? >> Yeah, so generally the way that that works in the green skies agreement is that you know you have allowances per year. So if you have to, you know, move panels to to delete or do whatever the
034case might be that, you know, there's certain allowed times, you know, a certain like allowance and it it it compounds. So if you don't use it, >> they were all over. >> Yeah. So they it's still there. And then also the idea here too is just, you know, per code we, you know, all of the equipment on that roof has to have adequate space around it for folks to service at the rooftop equipment. So it wouldn't be good practice anyway, but it it wouldn't even be possible u from a pering perspective to be too close to equipment for folks doing u you know maintenance and things like that. And I think the good thing too, and part of the reason why I don't love to put solar on a quote unquote brand new roof, is
035um I think it's usually good practice to get, you know, 6 to 12 months under your belt with the roof as is before you would add another variable. Heaven forbid there's, you know, a leak situation or something. And if the solar goes on basically right after the roof, I think you get into a fingerpointing match, you know, between the solar developer and the roofers. It's like, oh, who's a follower now? like you can't really tell. And with a roof, if there's a leak, you're going to find it in the first 6 to 12 months and, you know, take care of it. So, I think from a timing perspective, that's advantageous, too, that you know, we're not trying to just, you know, put solar on a roof that is just kill. Next one's a finance question.
036>> Sure. >> The cost per kilowatt hour is just the kilowatt hour cost. In a commercial building, one of your largest expenses is demand charge. Solar should reduce our demand, but I don't see that calculated anywhere. Are you hanging The meter's on our side of the solar input, the inverter's on our side of the meter. So we would be having an avoided demand charge here. Have you calculated that in to these savings calculations in any way? >> So yes and no in the no on purpose. So the number that you see here, and I kind of struggle with this sometimes about breaking out this calculation um and trying to explain it to a large audience because some folks really want to dive into the technical details of how a utility bill works and some are
037just like, you know, um so the way the most conservative way, and this is different from residential, too. I'll just preface that cuz sometimes I get people who have solar on their roofs at home. >> There's no demand charge at all. >> Yeah. say, "Well, you know, why isn't why isn't your addressable rate 25 cents or 30 cents per kilowatt hour?" Cuz that's what mine is at my house. There no demand charges. Everything's volutric kilowatt hour. So, with a commercial and your rate 56 here, um the most conservative thing you can do is take all the demand charges out and just focus on the kilowatt hour volumetric charges. So if you create 1 kilowatt hour solar, you'll deduct 1 kilowatt hour from your bill >> on the supply side and a very small portion of
038the the T&D charges which are also kilowatt hours. All the KW demand charges my position on that is if you capture demand savings, great. That's additional upside, but I don't want to factor that into the savings because it's unpredictable and you'll get more of it in the summer and less of it in the winter. And also with the way commercial rate classes like 56 go is you have a monthly demand charge that you can influence and then you have one that's set once per year. So it's a stretch in my mind to say all right, you know, we think you'll hit that. You might, you might not. So for safety sake, I leave it out. So there's zero demand or how you know there's a delivery charge still at AT&T. So you have zero no
039savings based on those two variables baked into this cost. >> Correct. >> So for the rest of the group this is really your minimum savings assuming it means this. Do we have any kind of power generation guarantee? So like a lot of these >> Yeah. like 80% of it it's rated output is guaranteed. If they fail if they fail what they credit us back or something. >> Exactly. Yeah. This is basically whatever the lost production is that you expected to get credited back 80%. So it's not you know >> so if it was you know I think in this case you're 100 megawatt something like that. >> Um so this array is about 650 kW. >> Oh you're looking at the top one right? So 6 >> yeah so annual production be about you know
040813,000 kilowatt hours. >> So 813 megawatt >> kil. Yeah, >> thanks. Thank you. >> You would have if you hit 80% anything under 80% of that you're going to allow us to submit for a credit >> at the 8 point whatever is 8 cents per kilowatt. Anything underneath >> if they missed it on an annual basis. So it's not it's not >> it's not it's annual they always are. Yep. >> Okay. And that's already written in there. Yep. >> Awesome. >> Should I keep going? Anybody else questions? Okay. Um I think we covered everything on this slide. Again the methodology here is just to break down system size. Obviously the bidder system size and we talked about discrepancies is to you know individually biders gave option AB with and without that circular part. I don't
041know is that cafeteria or theater? >> It's the theater. >> Theater. Yeah theater. Um but then yeah, more generally Davis Hill being a little bit heavy-handed on their their design. Um but the overall best value for the district would be in in my opinion would be the the smaller of the two green skies arrows. Um you can look. So this is just meant to break out like on a 20-year basis how that math worked just so you have a sense of kind of you know what the methodology is. And you'll see it's it's pretty simple stuff once you get your arms wrapped around it. So years 1 through 20 solar kilowatt hour production losing about half a percent per year. Hence why that number drops. Your baseline you know year one addressable ever source cost
0421 and a half% escalator applied to that number per year. The solar PPA rates so the rate at which you buy power that's fixed 20 years and the savings is just you know fairly simple math problem of ever source minus your solar cost multiplied by however many kilowatt hours you get. So this is the Green Skies design smaller system. Um again some of this you know I think tighten up around the edges a little bit with a little bit more information on from the asbuilts. But we did have the site visit. Everybody was up on the roof. I was up on the roof too. Um and again accounting for just measuring you know the rooftop equipment that you have which is big it's tall all the stuff's up there. Um and again pending any major
043discovery from the asbuilt you know different than what we all observed. I think this is a realistic estimate of you know the system size again just same thing but you can see you know panels on that side but um wouldn't wouldn't recommend and just for reference sake Davis Hills they did the same things. Okay. So as far as um suggested next steps if pending of course any additional uh well approvals from various boards and stakeholders and things like that. If you did decide that this was a project that you want to take some next steps with. The process for getting into the NRES program requires that the developer take a few steps. One of those would require them to have the power purchase agreement executed by the district. They can't apply into NRES until the
044the developer and the site owner come to that agreement. Um, so that's that's step one. I have that pinned as, you know, a task that could perhaps occur by the end of this year. The NRES program for schools starts accepting applications for 2026 on February 1st. Um, in between that, you know, we would then, um, you know, work on some of the additional engineering for the project, file an interconnection application with Eversource, um, with the goal being a summer 2026 install. If for some reason that couldn't happen, um, there's different things you could do, right? I mean, there solar gets installed on roofs all the time during the school year, but I know folks generally don't want to do that. Um, if it did get pushed to summer 2027, there may be just, you know,
045some carrying costs and things that Greens Skies might have to factor in, which would influence their PPA rate a bit, but this was bid out with the expectation or the the instruction that biders would assume a summer 26 call. So, um, if you wanted to make that happen, this is generally the the timeline that you'd want to follow to do that. In my experience, the biggest um variable uh you know that we can control is generally just reviewing the contract and getting it approved. Every town, you know, has kind of a different process for that that they need to follow. Um you know, I always encourage, you know, have an attorney involved with that to review the agreement. Um and then whatever municipal approvals would be required. But between now and the end of the
046year, I generally based on my experience that that can all usually happen in that time frame if if you're motivated. >> Is there anything in there that forfeits that if you don't need a certain time? I know that's just estimated, but is there anything the first time besides January 1st >> this year that would forfeit any of this? >> Uh, I wouldn't I don't know if I'd use the word forfeit. I would say if you want a comfortable sort of glide path into a 27 a summer 26 install, >> yeah, >> this would be the the schedule I'd recommend. Um, if you know, if things got a little bit, you know, condensed, uh, or if they dragged into the start of the year, that's okay, too. or if a a summer 27 install is just
047better for the district, then that's that's certainly doable, too. Um, Green Skies, for their part, would have to start spending some of the project cost um some money towards the project to be able to lock in their investment tax credit with the federal government. That's to me the most important thing because if you lose the ITC, the investment tax credit, the economics totally change. So the gating issue for them to do that is power purchase agreement signature that that signals to them, hey barring some some unforeseen event, you know, like a uh whatever it might be >> in the building. >> Yeah. Some crazy thing that like okay, they've got that that power contract and they can start investing in the project. Whether it's summer 26 or 7, you know, would be an open question.
048Um, you know, I think that generally the thing about installing solar is that if it does occur during the year, there are ways that you can mitigate, you know, how you interface with uh the developer and the the kids and stuff. So that either work is the what I would consider like disruptive work is done like off hours or weekends and things like that. A lot of the work is actually pretty quiet. Um, you know, installing the racking is usually the thing where you hear like boots on the roof and stuff like that where, you know, most schools are, okay, we would rather not have that happen during, you know, 9 to 2 on a school day. And that's solar developers, especially green skies. I mean, they're wellversed at being able to work with that.
049Um, you know, you would generally want to avoid starting construction in like December just for weather related reasons. your production's pretty low during that time anyway. So, it's, you know, >> but these the the the people that bid on this, they're going to hold that number. Let's just say we put it off to summer of 27. That number's good until >> the numbers locked in as you sign the power purchase agreement. >> The biders have, you know, they give I give a 90-day window like your bid is good for 90 days, you know, like when you submit. So you're not like okay 3 weeks later they raise their hand and say sorry no change but absent that I mean their your commitment to the project with the power purchase agreement that's the thing that allows
050them to start buying equipment hiring third party engineers all that good stuff that locks in the project cost and gives them the certainty to to do that. So >> but there will there will be a cost increase slight if you hold till 2027. >> Yeah. if you hold the 2027 and >> yeah I mean it's you know but it it would be reasonable I part of my job to make sure that that was reasonable >> reasonable but not what you see on the piece of paper >> I don't know if there's something built in a percentage per 6 months per year is there anything that was in there that locks us in for a certain amount of time >> no you use that >> because that'll that'll affect our bottom line obviously increase cost of
051labor and or material if >> yeah this is this is all priced with the with the instruction to that it would be built and sit in 26. >> If it's not, I would say work out a reasonable I mean you wouldn't see that an eight 8 1/2 cent PPA go to 12 like that. It's it would be you know basically like kind of cost of money stuff just sort of carrying project for an extra year if it came down to it. But >> the last question we had for the night was promise. >> No before. So that second option with the additional it's a bigger system it's like a 20% bigger system will help us avoid demand will help us avoid some of those demand charges for sure because it's got an additional output. >>
052The question would be how >> it's facing the wrong way though. It's facing north. So it's that you don't get great production from >> you don't get great production but it will it will help offset some of those nonfactored in savings. That being said, as you pointed out, it barely makes sense financially at the big look. Are these their final prices or if we look at that second option, say we want to put a bigger system in, is there a little bit of room for, you know, getting somewhere closer to the >> I can always try. The position that most biders take on, especially municipal bids, is very, very sharp. >> They they want to win, but I can always ask and there's no harm in asking. I think that bigger system has some additional
053benefits to us that is harder to pass through the committee when you to your point you look at it and go the savings aren't really here and justified based on the limited showing of the variables right show them because they can be confusing and they just create 35 extra questions that at the end of the day don't matter to most people obviously the board's the group here's ability to ask that question I would ask the question how much closer can they get in the second one because there are savings that we're going to get here that aren't on this piece of paper. >> Okay. >> By having the bigger system, >> I will most certainly I'll say, "Hey, you know, give me best final and make sure that the the thrust of the question is
054or the request is get get the bigger systems number closer." >> Is anybody else here this I'm just one person. Anybody else here against that thought on the committee or >> worst I can say is no. Right. I mean it's >> well right but if nobody else has the desire to go that route in the wrong direction >> worth checking and see see what they can do with it. >> Yeah that would be and I think I also think that would help encourage the expediency of the decision and the and making sure this goes into 26 to avoid all of the other pieces. I know they have to have a significant financial investment in this to qualify for the IRA credit there from the government 30% or 27% whatever it is now. So I think
055everybody's motivated to move quickly and it's just easier to get it through all the signing parties if we have a good reason for it. >> Yeah. And if you were to ask me and maybe I don't know if you the if you factor in reasonable demand reduction like not going wild not assuming >> you you know basically take the winter and just >> throw it aside >> and you focus on April through let's call it October. During those periods you'll probably knock another two and a half cents a kilowatt hour off your cost. Yeah, it's but it's a that's a big it is a big number, right? >> Yeah. Which is probably it takes your saving from 45 up to like 60 during those peaks cuz that's when your peak production is too. So I
056just don't want to be the guy who tells you it's going to be 60 when a year after it's installed it's 48 and I'm like well I was you know >> looking if as the cost gets closer to the original getting closer to to option one cost per kilowatt hour we avoid some of that risk ourselves right by saying you picked the wrong one I understand your point but there is a demand charge to be offset here a school uses a lot of power I'm surprised there's no battery storage included to help offset that because the battery storage is the most effective even at the commercial level of offsetting demand charge. But if the people who do all the numbers who know way more than I do about this decided it wasn't worth it, I
057respect that. >> I can tell you why. So the amount basically the way that the battery interfaces with the power grid there's got to be what's called hosting capacity like sufficient hosting capacity on the grid to be a for a battery to discharge not just you know kind of on your side and and the program the incentive program in Connecticut is written to encourage it's kind of interesting it's if you really dig down into the rationale it's meant to encourage more grid side than customer side. So, the way that a battery developer would approach is to say, I want to put the biggest battery that I can here. And the, you know, that the building will get some, but I'm going to be pushing a lot of power back to the grid. >> Yeah. They
058want to stabilize the grid and get their payment from us. >> Yeah. And the problem is with this particular instance is that, as I'm sure you guys are are aware, um there's been a lot of solar development in this area. A lot of big, you know, multimemegawatt projects that have connected to the grid. they've eaten up that capacity. So, a battery developer looks at that and says, "Oh gosh, there's no there's no way to put this battery here without Eversource saying, "Hey, yeah, it's going to be a million dollars to plant it." So, it's that's the prohibitive thing. Um, you know, I always these days I always look, you know, battery solar if it's doable. It's always very sight specific and unfortunately the hosting capacity here is, you know, think of it kind of like
059a highway like the grid Power lines are like a highway and you know electrons are the cars. If you look at this part of the grid, it's like there's a lot of traffic. So the only way to add more cars would be like to add another lane and another on-ramp to the grid and like the Eversource makes the developer pay for that. >> So it swamps project costly. Yeah. Um, I think all I included in here other than this was just a little blurb about green skies and just um I you know do with this as you will. Um you can you can flip to the next one. Um yeah, so I mean Green Skies is I've worked with them on a number of occasions in Connecticut and and elsewhere. They're a legitimate established well-funded
060solar company that's got great winds. So, I have no qualms whatsoever recommending them. Um, feel free to do, you know, your own homework, of course, um, on the company if references are helpful. Obviously, can get those for everybody, but just want to make sure that you guys know that, you know, it's important to us that, you know, the developers that respond to these projects are qualified to do. We can go to the next one. Yes. And then we're a little bit on tighten and that's it. So that's the presentation. Any other questions we didn't cover? >> I just guess maybe some silly questions here, but our estimated savings is going to be between 45 and $60,000. >> I'll say 45. >> He'll say he'll say 45. So 45 is never going to reach 1.2. >>
061The S >> D. So it's going to be 45 down. It's going to go down as they increase. >> No, it goes up because the production of the panels comes down no more than 2% a year. Is that >> half% >> half a percent a year is the average, but your cost escalator on the Eversource side. So you're 8.5 cent per kilowatt fixed cost over 20 years with the they've included a 1 and a.5% price hike on the Eversource side. So you're even production goes down half% your savings goes up more because of the difference in the expos $60,000 a year. Well, what's our number for electricity now? >> I think we budgeted around a million. >> Million. >> Well, across all buildings. >> Yes. >> Across all buildings. >> We have a big bill.
062So, this is going to save us $60,000 on our big bill. >> So, it's 06% of our overall budget. I I I like to think about risk. Um, you put that solar array up there and something does happen to our roof. which are people going to be insured. Well, I always got a brand new roof with a I believe that roof came with a 20-year warranty. >> Mhm. >> I hated your roof again. It doesn't match about the roof. >> Is that worth our $60,000 or 006% of our electricity budget? >> What was the total spend? >> Million 6%. >> 6% not 6%. Oh, six. >> Well, 6% 6%. >> Yeah. >> I mean, I'll leave it to you guys as to how you want to what measuring stick you want to use. Um, that's
063kind of why I like to put that slide up cuz it's like, well, what what does $60,000 translate to in meals for kids or Chromebooks or textbooks or I mean, there's lots of different ways. >> I don't want you to derail my question right now. >> No, no. And how many get So, yeah, I'll answer. How many square feet of panels on it? >> How many square feet panels? >> I don't know. >> I think it is. You're leasing our roof and it's per square foot. >> I don't know off hand what the square footage is. I mean, you could see from the picture it's it's pretty well >> utilized. This is the number that I want to say all right $60,000 a year and how many square feet and what's that per square foot
064that you're basically leasing? That's the way I >> How much is your roof earning you now? I guess would be the other question. >> But $60,000 is worth risk for going. >> Well, what's the roof pay you now? >> Nothing. >> What's the risk? There's all the risk. There's there's risk in it. >> Sure. I mean, there's risk in getting out of bed in the morning. Not to be cute about it. I'm just, you know, it's um So, from the warranty side, there's a pre and manufacturer. That's, you know, a robust pre-post install checklist. Again, this would be a ballasted system, right? So, where there's no roof penetration, anything like that. Um, and that's really your your pre and post check on what's gone up there. Does the roof installer and the manufacturer have to
065sign off on that? And if they can't meet that, then you know it's up to the developer to do whatever they have to do dollar-wise to be able to comply and keep the warranty in place. So I think of you know what are the actual risks? I mean if you have if you have to move equipment right like is you need to access something you have an allowance in there. um you know you have multiple sets of eyes on the install and making sure that you know it's it's done in accordance with roofer specifications. Um so you guys would manage if we were to sign this agreement to move up solar panel you would you would work with who would he work with as far as hey we got a 20-year warranty it's brand new
066roof on this $80 million school make sure that the warranty manufacturer from the roof. That's where we have to I'm I'm guessing that you would have established that relationship or uh >> yeah I mean I'm I'm not sure who if it was you know it's like a John's Manville or >> Trumpco Mansville you know that particular manufacturer the roof I'm not sure what it was I'd have to look into that I think in one of the meetings 20 years to jump it out my head but it might be the one we're talking about so Um, [Music] how about the balance of the system itself? So, I think explain a little bit more detail what that is. You're saying no penetration through this roof at all. Everything is laid on the roof and it is held
067down by >> it looks like a cinder it looks like a like a flat cinder block around yay high that big. They sit in trays. panel goes on the racking. Racking is held down by that lack better word cinder block. Um and then you just have the wiring down through the conduit back to the electric. >> Mhm. And all of that conduit all those penetrations are already existing in the roof. >> Yeah. I got the draw the the basically the roof drawings um that you sent that show all the chaseways and the conduit for >> I mean again it was the building was built for solar in mind. I mean it it was >> you know and and you know we put solar on roofs that were built 40 years ago 30 years ago and
068longer which were not built solar >> but most of your installs now are ballasted. >> Yeah. When the building is built with structural capacity, yeah, >> very uncommon that a school is not, especially a new one that was built with conduit in those chaseways already at the floor. >> Well, a condo coming up really doesn't affect how it's being fastened to the billboard. >> No, no, >> it's already there. >> Conduit's there. So, savings and we paid for that already. >> We already put it in here. >> We already paid for that, right? >> Well, I'm I'm going to be honest with you. of the apprehension on when it comes to this is is a roof >> 100%. >> You know, so I mean uh just to have a clearer vision of how this gets
069secured, it doesn't blow away, which is another concern. >> Well, it's rated for hurricane. It's the same rating on the equipment whether it's screwed in or weighted down. So, you'd have to have 185 mph plus winds here for things to blow off. And I can share with you I can get you the spec sheets on the racking and and a sample of like what that you know pre-post inspection checklist work looks like. I mean it is a very >> again I was I always try to remind myself and approach this you know the district has never done this before. >> You're coming at it from a much different perspective than I am having been doing it for the last 15 years. So it's you know I want to make sure you guys you get especially
070you know you Dean. >> Well we do have it. We have it on for school. What are you doing? >> We have damage up there. I don't know how long ago that was installed. >> Remember? That was before my time. >> Yeah. I didn't even know we had >> it. And then >> Well, if you don't even know you had them, that probably means there hasn't been a problem. >> Be my guess. Um, but either way, I mean, >> I guess my my other question, what what other what else can you bring to the table, >> right? you know cost. >> Yeah, I think cost is what really >> the option one and two from Greens guides get them to sharpen their pencil on that cost and I think that's my opinion. >> What's what
071cost the 95 as opposed to the 0.93. So I think there's room there that they can definitely work and I think that it helped turn that out of my system but but obviously you're going to say my question back to you. Yeah. >> I think if you went back to these guys and said option one and two sharpen it up >> then I think informed decision. Is this something that we don't have to You're saying these guys bid on the original school project >> and that that alternate was declined. >> So wait wait wait what was the question just maybe I misunderstood what you asked. >> That was that's not >> so when this building went up our new building went up and I don't know this I'm assuming from your question there was a
072number to put solar on the roof. >> Armen you're on a committee so is that correct? Yeah. >> We just we just uh put the uh um the conduit and the base solar to go to make it solar ready and that was that was it because we were advised that would be the better route to go >> because especially with building being met and also with um uh technology changing that maybe by the time building was built there might be new and better technology. >> Okay. >> So the cost >> Yeah. Yeah. Well, the cost too, but I mean it was definitely other things that weighed on it, too. >> We weren't owning that situation or that >> that would have been right. That that would have been more of a situation coming in and
073and you know having panels in our name. >> Oh, >> so you said you've been on the roof so >> I want to confirm. I just I need all of the structural drawings from from uh if she's ever in possession of those to confirm. >> They made it solar ready with the penetrations that the structural >> Yeah, it would it would it would it wouldn't make logical sense for a school to be built quote unquote solar ready and not have the structural capacity built into it to be able to support the weight. That would be very unusual. But I do need to confirm still. >> It's a lot of panels. >> Mhm. >> Sure. I mean, the idea is to maximize the space that you've got. >> Sure. Yeah. And third party structural engineer is
074the the deciding factor. It's not me. It's not green skies. It's a third party that has to stamp those drawings and say yes. >> And we've got the most [Music] We're trying to put this together when he says confirm. >> Yeah. And I don't think it should, to be honest, I don't think it should. >> Okay. >> Yeah. Especially since the building is built up like that, too. Um >> All right. >> Again, I would just be very very surprised. >> November 2015. newly activated plans unfortunately 2015. So 10. >> Yeah. >> Do you have the new plans for our new roof at the intervening school? We're putting a new roof on the intermediate school. So I don't know which version. >> We were out there. We looked at the we looked at the uh
075the u the the >> ground. Yeah, we did look we did look at the ground as a possibility. Um I didn't evaluate the roof. >> We have a rando going on with structural draw. I think it's out of this meeting. >> Yeah, we we have to go through Gail though cuz that's a roof overlay. So, there's really no structural on top of the overlay that we're putting on. >> No reinforcement was being done as a part of it. >> So, I I really tenant about that. >> Yeah. I think we we looked at the ground because of some concerns about the roof and you know that that ground I think it was a little bit of a long shot. Um but just in an effort to try to be thorough walking trailers in back down
076there there's that prairie right there. We look at that and then but once we walk through it it's just on paper right but once you get there it was kind of >> Yeah. I mean, it's likely very wet and is, you know, I don't want to I think solar is best in roofs and in parking lots. >> Anything else? That's good. >> Have any other questions? >> Dismissed. >> All right. Thank you very much. >> Thank you. Appreciate it. >> Appreciate everybody's time. Thanks. >> Hope drive home is better than the drive here. >> You know, 44 I that's just on me. I was coming from Harderd and I live in Avon. I should have known better. So anyway, >> sun's getting better. >> Yeah, thanks. I know you can't see us looking down. Thanks
077for >> all right. Well, we'll stay on the topic of roofs and we'll go right into TMS roof. >> Okay. So, um, the vids are in, you have all those in front of you. I had to package. Um, yesterday, Gail Associates, Donna and I, um, did some interviews for the two lower biders on this just to, uh, we asked some questions um, just to get a feel for it. As you can see, all of the numbers are above where we have to be. So, we are exploring other avenues um with the state and we'll have more followup. We're right in the middle of it right now. So, there's really not much to tell you other than what you see on paper. >> What was our number looking for was four, wasn't it? It was >>
078uh >> I forget. >> Yeah. Don't want me to 5.2. Yep. So, >> it's over. So, uh over cost of course. So, that's where we stand on that. >> So, basically I think Donna is trying to reach out to the state to find out what our options are as far as extend extending our is it a grant? >> Yes. So extending the grant covered the additional cost due to the delay of the project. This took a while. Obviously wage increase, material cost increase which could account for the overage and we basically based that upon Gail's estimate of the roof. Um so that's the number that was submitted. So she's got to work on how we can extend for more this point 6.5. So another 1.2 >> we need to extend for just the base or
079we need to extend for insulation. >> Well the state want you do the work you will then >> I don't think we can they will play with that but the insulation but we have to look at it. you're trying to weigh it. That does ultimately pay. >> Yeah. I'm not sure if you're getting that payback. >> The installation you might save 6% on your electric bill. >> Yeah. [Music] Um Okay. Any other questions on team? It's in the work. She's got to go back to the state. >> Any other questions there? >> Excellent. Um so um West State Mechanical has handled our HVAC maintenance um for um we're getting a contract with them. The contract is up. Um you should have the paperwork in front of you through the changes throughout the time that they've
080had this contract with us. You can see uh we originally started this contract at 83,300. Um and because of deduction of e school they gave us a deduction last year of half of the high school and now this year they gave us a deduction for the remainder. I would like to extend this one more year um this particular contract for the 62990 for a couple of reasons. Number one is our new complex is still not turned over to us uh warranty wise. Uh the scope of work for that is going to take some work to come together with a maintenance program for it. And um and the way they dropped their price to 629. Um and the other thing that I I didn't share with you, but it isn't here. I didn't know was on
081page two is um we have a service labor agreement that we this was signed in 2021 of $90 per hour and $60 per hour that's staying the same. So that alone we're kind of um doing pretty well keeping those >> Yep. He's keeping those labor rates and he's keeping the percentage of uh 1.33. So he's willing to keep keep all of that the same with the deduction to 62.99. So I'm asking you guys to extend this one to another year is >> how how much do we use this number outside of the >> um quite a bit. >> Very fair savings. >> It's it's a pretty good savings. Yeah, we we've used them quite a bit. They're very very good. He he shows up for me next morning. Just called him. He's going to be
082he's going to be here tomorrow morning. They're very good when it comes to service. >> Yes. >> Excellent. >> Yeah. Oh, we're here. Got your name? >> Yeah. >> Do we do we have his amended contract? Anything in writing? >> Yeah, you have to credit. [Music] This is dated 2023. >> So the proposal is deduction. >> Yeah. But then how about the one that says 62? >> We don't have that. This was >> Sorry about that. >> Just to keep >> I thought it was included. >> So that's interesting stuff. >> All right. So it's going to be one f So it's really Disco's fiscal year. So his really his new contract started July 1, going to June. Yes. 2026. >> Yes. But he has maintaining he has done everything that we've do. >> And
083right now we're getting into the big service end of it as far as our boilers and filters and things of that nature. So he has been maintaining it right along >> at that rate. >> And really we have his So this would be the fourth year of his contract where he's extended one year. We do have the option for one more year extension after this year. if we so choose >> and it's in the budget. >> Yes, that's accounted for in the budget. >> Yes, that was just >> you are saving a significant amount with the 90 and 60. >> Yeah. If >> if he right if he agrees with you two years if >> I wouldn't have a problem with that. Okay. [Music] >> Okay. >> The same keep the same cost >> two
084years >> if I can get it to agree with it. That'll bring him to the end of his actual contract that we have. >> Okay. Um we just add something in here. It says fiscal year 24 25 and 25 and 26. Clearing what fiscal years this is covered. >> So it's 25 26 fiscal year and 26 27. >> So FY26 FY 27. Sure. >> This is nice clean paper. We need to put a motion for that or we need to say if just since we have if we instruct to call within two years and if that's approved we can approve to enter contract sign for two years >> has to go the full >> recommended full but two years correct >> they can do it for two years. >> So, do I have to make
085a motion to recommend it? Unless anyone's not in agreement. >> Does anybody agree that to send this to the full board for the two-year extension? >> I guess we could extend it, but you'd extend it for one too, obviously. >> Yeah, he just >> But our two. >> All right. Excellent. Okay, good for that. >> All right. >> No. Any other questions on HV service contracts? We want to move along here cuz Ellen's kicking me under the table. >> Dean, you're off the hook. Rachel. >> Hi. >> We're going to zip right through you, right? Social media update. Very cool. >> Sure. Um, so gold star this month goes to the high school. they had um over 13,000 views on their top post and that was for Gabriel Mazine. Um so congratulations to him. And
086then one more key thing I wanted to point out is that um there is now a Fast Academy School Facebook page. So hopeful to get some photos and stuff um up on there very soon. Um, so hopefully we all have a little something to share next meeting about that. Any questions? >> Okay. Uh, moving along. Tech update. Um, I would like to uh embarrass Josh for just a minute. Um, I did see receive um an email from the band director at Torington Middle School. Um, basically giving his kudos to Josh. He helped out with the Dallas brass concert. Um I think it was over the weekend and then on Monday. Um the message I got was you know uh Josh did an amazing job. He took it upon himself to master the light within 24
087hours was able to perform mult light cues all while in touch with the stage manager backstage. He his work truly elevated the performance and highlighted some of the amazing capabilities of the new auditorium. So just wanted to give that um and then in other tech news um a little while back we spoke about um some of the cyber security projects that we are working on um that we acquired through a grant. Um, so the fishing training is coming down the pipe. Um, so be on the lookout for that. Um, if you happen to accidentally click something in one of those emails, uh, you will be recommended for a training. basically will just, you know, bring you through a little bit of the details of, you know, what looks, what not to click, what happens if
088you do click, things of that sort. So, that will be coming your way. Um, I don't want to give too many details because I don't want to expose our little rogue system there. Um, but just wanted to let you guys know that that was coming. Um, so yeah, that is my tech update. Um, do you need to move me along or can I just >> um device protection plan? So, I know we're interested in numbers. Um, so it looks like we collected about just under $1,300. Um, so or 13,000. Excuse me. I'm sorry. >> I got you. >> This is under 13,000. um which is higher than we collected last year. Last year we collected um just over 10,000 um and that you know considering we reduced the rates a little bit um for like
089cart devices and um now being with Chromebooks instead we still collected more and had more participation this year. So moving in the right direction. Um, obviously we'd like to see those numbers a bit higher, but you know, as the new policy and all that, I think that we're we're about to see it grow. >> Thank you. >> Yeah. What's the percentage of participation? >> Um, well, I have it broken down by school. Total I have about 561 students >> Out of 4,000. So 12% >> which is more than last year. Which is more than last year. And you know you have to factor in too that um most of our schools are in a cart model now. So they're not taking them home. They're not putting it in their backpack or locker. So some parents
090might not opt for insurance. But accidents do happen in the classroom. It falls off the desk. It you know it's elbowed. Something of that sort. So particip participation what's the um percentage of those who participate and pay and not what's that percentage all only this is only people who pay. >> Okay. >> Yeah. If you don't make a payment, then you're not in the in the So all 561 people have paid their all the ones that participated. >> That's really who >> uh any other question. >> Good. I'm quiet on this room, huh? Okay. Yeah, that's better. >> Why can you drift too long? >> All right, moving along. Topics for future meetings. Um, >> solar roof. >> Hey, we going to talk some >> Is he going to come back next month? >> Yeah.
091>> Tell us he's coming back next month. >> Well, I don't think he just has to show up. I mean we should send us a sharp pencil offer. We can >> all right solar >> solar offer. >> I think to hit the deadlines we have to move on pretty good cuz the city's got >> you know we're all we're our meeting is going to be at uh TMS cafeteria updates your HBC contract that's going to the full board. So, those three items, solar project updates, and I guess we'll see if we have an update on the roof at that point. Uh Rachel, I guess we can do your social media update, tech update to drop off the device protection plan since now we know that who's participated. Maybe we'll throw that back on in two
092months, see how much how the damages are going. >> Yeah. >> When is your when is the security awareness done? When's your what's your period of time you're going to hit everybody with? >> Oh, you can't you can't tell. Well, I'm just asking when we can go on a future meeting. Some kind of an update on >> Oh. Um, >> how that panned itself out because it's a good indicator of >> what you might need what you might need for support in other areas. >> Yeah. I mean, we could give it a few months. >> Yeah. Like three months maybe to let acquire >> catches >> as a repeat. >> 37. >> The program's really cool. It even like makes the emails like educationbased. So, it's enticing. >> Actually, that would be our January meeting.
093So, if you really send things out around the holiday time, those that are shopping and getting a lot of things. >> Yeah. Let's put it on. >> Hopefully, not shopping on our accounts, but we'll see. >> Let's put it on January. January primary meeting. We will go back to >> we'll see what hands collected. >> Sure. >> Okay. We've done there. So, let's do comments in the order. We'll start with >> Patrick. Alan >> Josh Motion to move. All >> favor. Second. All in favor. 53 p.m. committees here that presentation. >> Okay, the agenda. I'll make a motion to approve the agenda of addition that we add an item for relocating the means to middle school cafeteria. >> Thank you. All >> in favor of the minutes. Second favor. Any public participation? All right. Right
094into monthly financials. Dot in your eyes. Okay. Good evening everybody. Um, everyone should have received the September 30th monthly financials. And um I just had a few line items I wanted to point out for everyone. And if you wanted to take a look at pages eight and nine, you're going to notice in the um line 100s for salaries, there was some amendments made and we needed to do that in order to adjust the budget to the current configuration of the schools. The uh budget was based on the old configuration of the schools. So we needed to um have the money aligned to where they had to staff were. So, we had like over 350 staff move locations um over the summer and so we are um making sure that the budget aligns to that. >>
095So, pages eight and nine you'll see >> of the of the budget >> correct of your budget packet. So on the right corner, right corner, you'll notice 9 for the salaries for the line 100s, you're going to see some amendments there. And we just had to align the budget to the current configuration because as you recall, the budget was proposed on the previous configuration of the school. So we just wanted to make sure that the funding was in the right uh location. So we're probably about 95% there. there might be about 5% still a couple amendments that we have to make within the one line 100. So it's not like the going from one line uh 100 category to 200 it's just within 100 just aligning um where staff are and where the money needs
096to be. Um so that was uh one situation on page eight you'll notice um so if you look at the bottom right hand corner page 8 to 15 line 511210 the technician uh Mr. Putnham had pointed out that it looked like it was trending high and he was in Dra it was trending high because it was a staff that was assigned to that line that should have been um elsewhere. Okay. So we had made that amendment. Um page 10 um for benefits. I just wanted to point out to everybody that um in general the benefits if you look up online like like 52108 and then just go across and then down below it looks like 2.5 million uh negative. I just want to point out that the the insurance is going to run the same
097way the retirees insurance runs where it looks like we're running um in a deficit, but really it's because we're waiting for employee contributions monthly to catch that up. And also we have a couple grants um that were helping with some of the benefits that are just coming in. So that line I just wanted to let everybody know you'll traditionally see it looking like it's in the negative, but we're okay. And then on page 12, the bottom right hand corner, you'll see line 5530.05, licenses and warranties. Um, that was a little bit over. And we do have savings in other areas and grant funding to offset that. And the same goes for the line break below it for OTL licensing. Those were just the items I wanted to point out. question on those two. So >>
098because fees went up, >> we had some of the um licenses that uh should have been allocated to grants at the time. Okay. Um but the grants are just starting to roll in. The federal grants have just landed. Um so the title one, title two, title three, the alliance grant, um that's a state grant. That one just was approved by the state. So, we were we wanted to purchase these items, but we will have funding that will offset that overage. And I that was all my updates unless anybody has any other questions. [Music] >> Is it my turn? >> Your turn. >> Um on the very first line, Donna, the adjustments to budget amendments. >> Where where are you? Uh page 8, the very first 511 administrator salary. >> Yep. >> It's like 560,000. Are
099we reclassing those from other GB items or are those coming back from grants as a shuffling of people? >> Both. So other GB items that were um actually overfunded and so that amount of those lines that were overfunded and there are some that were in grants. >> So these are these are people who we always had. >> Correct. >> They're just being just for clarity. They're being moved. >> Yes, >> that was number one. Number two, I 513030 which is on page 9. It's OT wages clerical. It's still continuing to trend. I'm not sure if that's I know we've had a lot of with all the various things early school year construction and things with the transportation. Obviously, we have to have supervision for these kids when they're hanging out at a school 40 minutes
100longer than originally intended. Where is that overtime coming? Is that That's exactly it. >> Is it there? Do we have Paris? I know there's no OT Paris. So, we're actually related to Paris and administrators or or >> folks. Yeah, it's a combination or Exactly. Right. Um, you know, the beginning when we were getting off the ground, some of us it was a little later. So, heroes definitely were OT clerical. We had so much movement that happened over the summer with the reconfiguration. So, there was a lot of and and also on boarding of um students coming in. So there was a lot of things that were a lot of moving parts. So I I expect that to trim that down as the year goes on. >> And there is no spot for OT Paris on
101our budget, right? [Applause] >> I didn't see that. >> So where do we carry that? Is that just in the >> It hits their It hits their line item their salary their regular salary line. >> Okay. Then on page 11 53410, the school resource officer, it shows zero expenditure. Do they only bill us quarterly or how do we >> Yeah, they build they bill usually like in the middle of the year. >> Get another bill this end year. >> Okay. And then this 541 sewer, >> do we pay that once a year or twice a year? Um, the super is twice. I'm pretty sure >> 541101 because it's twice here. Looks like we're going >> which >> we're going over. >> Which page are you? >> It's on page 11 right down six lines down
102from the school resource officer. >> Okay. Sewer. Two times a year. Um, and you're saying because we had expensed one. Just looking to see if it was encumbered. >> No. Well, it didn't show it was encumbered. >> I'll have to look into that. >> Okay. I think you covered my Okay, I think we're okay now. We're Yeah, we're good to continue. Yeah. Yep, we're good. >> Yep. Sorry. Superintendent Wilson had met with the food service director and indeed we are able to charge you and occupancy for the food services. Um so I just met with the director and we set up a payment plan of 30,000 a month for electricity. So this will help access of our overages and the electricity that we have been incurring because all the other the new building and also
103the other total bill for the high school that was like monthly bill. >> 13 months. >> We were figuring everything included. >> Exactly. That's 130 month. >> For the whole year, we were um we budgeted for a million, but we're looking at going for monthly. >> Oh, for the high school itself, I think it was about 60. I'll have to go, but I think it's about 60 Thank you. >> Are we still okay? >> Yep. We should be good. >> Update on the audit. I'm happy to report that the audit um is complete as far as we know. Um there might be some followup paperwork that they look for. Um but we did get a good um a good report saying that everything checks out. So that was wonderful to hear. And I have to
104you know do a shout out to our new accountant um who's a CPA Devonte Zimmerman who really just went to the map on every single demand and turn it around on a dime. So that was spectacular. We had a lot of um it was a new um edict. It was a Gatsby 101 uh that was requested that had a lot of data that was needed to be sort of scoured and then compiled and then delivered within a day's turn around was able to do it. So we're very happy about that. So now we're just waiting until December um for the final number and plan contracts. Okay, so everybody got a copy of the contracts of the packet and we're looking good. We don't have to go out to bid for anything really for a while
105in this section. Um the only thing I'll point out is the frontline education uh three year needs to be updated. Uh we were just waiting for the renewal. So I will add that next time and that would be another three year. >> We've already executed it. It's done. >> Yes. >> Okay. Everything's executed. >> So the YMCA is actually the 206. [Music] >> Yes. >> So we're good. Oh, wait. The facility. [Music] [Applause] [Music] >> Thank you. um um they decided to have all their meetings at one place and that one place being the TMS um cafeteria and since we're our meetings are right after it's a pleasure of this committee to do the same >> go to a different So we will reload we will have all the rest of our needs at school
106cafeteria to its first we might need to do so we'll do monthly financials and then budget >> budget budget line item transfers >> correct and anything else that would come along impact budget >> yes probably um have the calendar for the next budget season as well. The draft >> the timeline next budget season >> great meeting was excellent. The timing was way better than those guys. >> Good team player. I wonderful meeting. >> Good meeting. Great job. >> Motion to move. >> Second.