0015:32 p.m. >> Okay, I think I'm fixed. >> All right. Excellent. Roll call. We have tone burger and Patrick Rick Mr. Um >> well is on the >> else um like to make a motion for approval of the agenda questions. And then I would like to make a motion for the approval of the minutes. Second. Any questions? All in favor? Motion passes. Anybody on a public line judge? >> Negative. We'll skip number five and jump right into it. Discussion. Next steps. Rachel, take it away. Technology. Um, so the first item is the um policy here. Um, I don't know if you wanted to start, Jeff. I know you had some things you wanted to bring. >> I think that was the the verbage that's in the policy reflects Shipment Goodwin's best effort at telling us
002what we can or can't do as a repercussion from lack of payment. So the two things that aren't spelled out in Shivan and Goodwin's words are what that timeline is. It's very vague from a enforcement standpoint. So if you send somebody a bill on October 1st, when are they what's the expectation? So there's really two expectations I would expect to see of a policy holding both sides accountable, right? So if the parents are accountable to the district for the cost, the district has to be accountable to the parents for a timely notice of some kind. So I'd like to see in the policy and some others from a technology standpoint you would see okay the damage occurs on a Tuesday we will send you your bill within two weeks some that way nobody gets a
003bill three months later and can make the case that there's an issue and then the second time would be the parents obligation back to the district what's the obligation is it within 30 days they owe or an arrangement must be made and then you have to have some kind of a clause as an end of your expectation right So that it gives you the ability, we want to give you the ability to get the collection done, issue the repercussion if necessary, not have there be an easy loophole for a parent to expose. So it's we we can certainly pick the number of days. I'm just suggesting some for the purposes of the conversation. But if damage occurs on, you know, March 1st and they get the bill by March 15th, the payment's due by April
00415th, and then you decide, okay, now I can start to send home notices to say, hey, within seven days, if you're not paid, we're going to issue the file. We're going to follow the policy which says we can take things away from you. But the other issue is what happens when it happens on May 15th and they're a senior without any verbiage in here for it. you leave it open to interpretation as to when or if you can enforce the policy because net 30 from May 15th would let somebody go to all of the events. You'd have nothing to take away. >> So maybe we could do like 30 days or end of school. Well, >> prior to or prior to >> or prior to >> enrollment, sorry, >> your enrollment your enrollment school once
005you graduate no longer enrolled about the schools. Correct. Correct. Do we end of enrollment? You mean? Yeah. >> Or you could do like May 30th. >> I would say. Yeah. If we to to to do the timely manner to hold people accountable. I would say by by May 30th. >> I would say that's appropriate. Or June 1st, no later than June 1. You can always put we tend to do that leeway. I don't want to put it in the policy and says leeway, but some way for superintendent as a designate to approve, you know, additional circumstances or arrangements or whoever you that may be. But that's just my thought after having read it. What's everybody else's thing? >> True. >> This this got kicked the can got kicked down the road from policy to us
006the finalist. Correct. >> I kicked it to Gary. >> Yeah. I think there was just discussion to be had about it and we weren't able to have that discussion in that particular meeting. So I think this is our time to like iron out some of these things. I I do have some concern with some of these um for lack of better word consequences. um just that um what if these students don't participate in athletics or um things of that sort. I mean school dances, field trips and prom are for the older students. Um, and then you know, suspension of district assigned device gets a little tricky because our curriculum is online and all the assignments are online and things of that sort. Um, so just want to be as clear as we possibly can about,
007you know, what and and and think about what that's going to mean for the IT department to manage as well as the teachers in the classroom. Um, because I know that, you know, a student not having their device may cause some disruption in the classroom. Um, Um, can a device be given to them that they can only use in the classroom? >> Yeah, so we do have some circumstances where we we do what's called a check-in checkout. Um and that has worked relatively well that in >> Yeah, I'm I think my big concern is that um if we get pretty much like overrun with this um right now the LMC specialists are so like they're so great and and they help us with that process. Um but and then of course um just upholding all
008of these um just making sure that it's it's followed through on >> if I may. I I agree with you Ra. I think two things though. I think if we do the device that Ellen is speaking about, then we limit it going home and that's a punishment and it doesn't withhold curriculum. Then, you know, we're covered legally there because then they'd have to access the curriculum at home by another means because they've lost that based on board policy, right? >> I think the other piece and I get it. I mean I think the there is going to be some bumps and the fear may be that it's going to uptick in the very beginning but it I don't want to liken it to our last meeting where we talked about um it was at second
009policy was about when we started with our retentions right our numbers spiked in the very beginning and then they became more manageable because the students realized the expectation was we are not going to social promote so I understand it's it's going to be work in the beginning and I get it and it's going to be all hands on deck but I think to Jeff's point is if we have that kind of May 30th and we have that language in about the superintendent working with you obviously to to do that and hold students accountable, >> I think students are going to realize this isn't a free flow. You don't get to go home with this device and throw it against the wall and come in and say whoops, right? And and there's no consequence. And I
010think >> that's why I think we, you know, I know the board was very supportive when you brought this up. I think that policy is just necessary at this point. Um, but I hear you and I think the only some of that, you know, overflow, if you will, is we're going to have to work with our building leaders as well. And they're going to have to to support you as the director of technology to when this comes to fruition, you know. >> Yeah. I I think I'm bringing this up just because I want to be clear that the >> I wouldn't be able to just remove a device entirely from a student like and I I just want that to be >> it talks about replacement or do daytime use devices. Yeah. And I would
011give them sound horrible but you have these great Chromebooks now for the the much higher spec Chromebooks at the high school. >> The loaner devices don't have to be the nice ones. A Chromebook can run >> one way or another. We have to give them one of the middle school type devices that we probably have some extras of now. I say extras, but a little bit of surplus of some of those older devices that we're getting close to time to move on. We could use some of those >> and they can still educationally. We met the requirement, but it's a little bit slower because you couldn't be responsible with your big device. And how often is the damage happening in verse out of school? Do you estimate? Obviously, you're not there to watch them. >>
012Yeah. Um, that's hard to say because a lot of the times when we ask, "Well, what happened?" or "What do you think what happened?" It's, "I don't know. I just opened it up and it was like that." Um, >> it's because I sat on my book bag, >> so it's I I really can't accurately answer that unfortunately. Um, I would hope it's not in school, but you know, some things happen. they get knocked off desks or, you know, dropped in a hallway or in a locker, you know, all things that are um, you know, typical damages for a student to have. Um, but I I do think that you're right with the the timeline situation. Um, and and like I said, I I just didn't know if we needed to um change that verbiage of
013suspension of students access to a district device because I just didn't want that to read that we were >> remove like do you know what I'm trying to say? >> Yeah. We're >> What page is that? >> Um, >> that's in the red, right? >> It's in the red. Yeah. Came from ship. So, I'm gonna ask a quick question. Who wants to take the lead as far as managing the edits? When we move this forward, we're going to have to say that we're approving this as amended as discussed during this meeting. >> Work on it with Kim. >> I would just say you could make the motion to have one, to your point, have one of the designates, I think it's Jeff to work with Rachel. Rachel will work with Kim to the final version
014that you're going to present to the board. That will be an appropriate motion hearing everyone's opinion. I think everyone's in agreement. >> Okay. >> I would just just for making the >> legal sake make a motion for Jeff to leazison with Rachel and her team to modify this um [Music] >> policy as discussed. >> Bring it to the board for approval on the 20th >> 24th. Yep. So what you get is clearly identify what is changed and what was not red and black not change it all the same color so I have to figure out where changes >> second >> all in favor you're >> got it all right >> what other what other um sticking points were you mentioned so I want to mark that line but I think it was just in the
015red suspensions district. >> You want to edit that? >> Yeah, >> Rachel brought up a a question about what if if someone's not in categories, >> there's really not much else we can do. Is there anybody? >> I guess it would it would really fall under that suspension one. Um, okay. So really, >> so you would reward it suspension of students >> access, home access of a school computer, something to that. >> Yeah. Yeah, maybe. >> I'll be honest, I wouldn't change it. >> No. >> Well, it says may include but not limited to. Doesn't necessarily mean that you have to do it, but and that we wouldn't necessarily do it. But if you read a policy and it says, "Well, if you don't pay, you just can't take it home." If you make it
016sound more general, I think it makes it a little bit easier for somebody to overlook and say, "Well, not a big deal." Because you don't have we obviously can do up to it, but not limit it to >> that's a the group as a whole. I tend to think if shipment and good said we could do it, we might as well put it in and use it as >> our policy would be, hey, here's here's a loader device that you can use during the day. >> I think on policy we have the teeth to do it, but in real world, we're going to let a student be educated. Obviously, it's our obligation. >> Yeah. >> To the point where the fourth device was broken in math class, >> right? Yeah. I was going to say
017for those outliers of the kids who take the loner and don't return it or break that loaner as well. Um things of that sort. Um >> if we take it out, we take away your ability to use it in one of those crazy circumstances. If we leave it, it's there as a tool for you to use if and when you need it, but not necessarily all the time. >> Yeah. If they chronically keep breaking things, would that fall into a disciplinary action? Like, you know, someone smashes a window at school, what are they gonna what's going to happen? You're you're in big trouble. >> I think we have something in here for willful neglect to review again. There's a spot in here for purpose damage to a device. >> Yeah, Jeff, you work on bullet
018number one. um something internally. As with any policy, you want to be able to measure the effectiveness of your said policy. Um we're trying to limit the amount of loss as far as dollars go repairing computers and stuff. How are we going to measure that? Now, I think with any like computers and technology stuff, the nature of these laptops, there has to be a certain percentage of acceptable loss. We know we're not gonna like Moy's not going to break anything all year. >> Um what that percentage is, I don't have a clue. >> Yeah. >> But I think maybe from a budget perspective, a policy perspective, and a facilities perspective, maybe we could come up with some idea of, hey, we spent X per year on technology, and we're going to expect Y in expected
019loss. Right now we know where we're at to see if this is effective to see if we can get that loss down to a target level. Otherwise, making policies and not measuring it anyhow is pointing away. >> I mean, I could >> we don't need an answer now. We don't need an answer next month, but >> yeah, >> sometime this year, let's figure out, you know, hey, let's come up with hey, acceptable loss was, you know, this year, say for example, we were at $80,000 >> of $800,000 budget 10%. So, let's try to narrow down what it is. >> I think the only issue with that is on refresh years. Um, so obviously we would spend more money on a refresh year where we're getting new devices because our old ones are out of date,
020out of warranty, something like that. Um, rather than the year after a refresh year where we wouldn't need to purchase as many devices. Okay. >> So, that number fluctuates quite a bit. And that's >> and maybe instead of purchasing we just use overall value of stuff in the >> we could do that. >> Use that value. >> Yeah. >> As the X. >> Sure. >> We also then have two years of historical data that we have the year of the we have two years of device protection plan. We know what the overall damages were. So the idea would be what's the percentage of collection. We should have a goal for at some point percentage of collection. That's the improvement you're looking for because it reduces that in turn reduces the loss and on top of
021that what's the trend look like because once they realize we're enforcing it to superintendent Wilson's point the idea is yes it's a little bit of an uphill battle on workload and then once everybody realizes we're not joking around you should see less overall incidental damages you know the ones where somebody they they might have done it on purpose and they'll think twice about it now >> so I think you're great point Glenn but I think you'll probably get that data without a whole lot of extra work all on its own if Rachel shares that loss data that we were looking at last time that >> what's our target >> I'd say a lot less than we're at as far as percent I'm saying we need to have a target do we meet our goal >>
022we achieve our goal that's yeah >> I'm not going to beat that you beat a dead horse on that >> what any other questions on this policy you have a direction >> anything else you would like any other comments or changes Stacy appropriate. Hearing none, we'll move on. >> Sure. >> All right. >> Um social media. >> Yep. >> Um so this week the honorable mention goes to Toringford Elementary School. Um if you see in the packet, they had 18,000 views on one of their posts, which is incredible. Um it was a little video of uh walking down the hall and all the teachers and advents were lined up on the side. A few of the schools did it. It was really really cute. Um but they took the top views for this month. So
023um great job to them and I linked the video um in the digital version. So um if you want to look at that you can. Um just another highlight I wanted to point out. Um there is a slide for fast academy. It is coming soon. Um I have already started creating it. Um so you should see information on there within the next month or so. Hopefully I'll have um something to report next month. And then my last slide was a parent square post update. So at our admin retreat, I spoke with all the admins about how important it is to use parents wear to send out communications and I mean the numbers show that they they took that seriously. Um the posts are have been excellent. Um you know we had some bus incidents you
024know a little bit we were running a little behind. They sent out messages to parents. We informed them let them know what was going on. um you know, welcome back nights, things of that sort. Um back to school forms did great. Um we have like personally the technology forms did amazing this year. We reached you know um I think it was like let's see here um 70 70% total for the district. Um, but like the high school was 93%, TMS was 94%, so really really good feedback and getting those forms back to us through Parent Square. Um, so just wanted to to share that and that that reaches is working. >> Any questions? Are those the numbers on on parent square are those whole like whole school things that are sent or are teachers posts
025counted in that as well? >> I believe that's whole like as a whole. Yeah, >> because I've noticed an uptick in um individual teachers out. >> Good. Yeah. >> Good. Awesome. I did um I did a little blurb on that at our new staff orientation too. Just putting that into our new staff's heads of you can use this to communicate with parents. You know, send home reminders. There's a pop quiz on Friday or you know just little things that so that we have that two-way communication at home. So seems to be doing well. Are some of these pictures uh Josh flying a drone? >> Yes. Yes. Our resident drone flyer. Um yes. So the the images of um the middle school, the high school, and the field were all taken by Josh. >> Special credit
026with an aster. >> Yes. social media tech update. Do you have anything to add there? >> Um, I did just want to share I did share a little bit about those numbers. Um, the um protection plan I'll probably have um more numbers to share next meeting because they have until the end of this month to enroll. So, I want to give some time and I'm gonna, you know, keep sending updates and maybe put something out um on the Facebook page as well just to try to, you know, remind people that, hey, please sign up and, you know, hopefully if they're watching this meeting, they'll know policy is coming as well. So, it might be a little more of an incentive to sign up for the protection plan, protect themselves and their students. Um, and then
027as for just things we did over the summer, the team wiped, cleaned, and updated all student devices in district as always, which is about somewhere around 4,000 devices. So, hats off to them on top of, you know, setting up these new devices for high school, middle school, um, and K1 as well. um the central office move, the TMS setup, the fast setup, TIS setup. Um and um also I wanted to give a shout out to Dean and his crew. They helped mount all of the smartboards that were taken out of the old ths and they were repurposed in TIS. So now the classrooms there have smartboards that they can use with um the benchmark curriculum. So, thank you for that. So, that's pretty much what we've been up to. >> And that's all I have.
028>> Any questions? >> No. All right, we'll move on to Mr. Facilities. >> I said right after he just got praised. It was perfect timing. >> Wonder if Ra planned that. wanted to rosy up his cheeks a little. >> I understand. I I get it how it works over. >> Thank you. Yeah. So, um I gave you guys a kind of a art what we did, what facilities did this summer. Um and some of the stuff is still ongoing. Hopefully, you had a chance to take a look. I know there's a lot of stuff on here. It's three, five pages, six pages worth of items that we worked on. um some larger than others. Um some some you know daily stuff that we have to come up with but the the and I shared this
029at our um I shared this I should go for I should do that first. Sorry. All right. So let me back up a little bit. Let's talk about the TMS roof update. Sorry. Um so we are um the bid procractors have bid it. They came out. We did a walk through last week or the week before. Uh so there was probably 15 to 16 roofing contractors there. Uh from from my estimation and one of the manufacturers rep there, there was probably three four union um and the rest were probably non-union guys, which really doesn't matter other than when it comes time to manpower and things of that nature. Um the walkthrough went well. There's a lot of questions that were asked right there. uh Gil Associates was with us. So, they had two representatives that
030that took notes and have been receiving um RFIs pretty regularly. They have a pretty good list of information that they have to put out. Uh we did get asked last week if we can extend the bid date um to ne to the 15th uh from I believe the 10th to the 15th. So, you know, talked to Donna, talked to the boss a little bit, talked to Glenn. We decided, yeah, let's let's give them some extra time, uh, cuz the contractors were requesting more time being such a large project. And, uh, some of the questions that were asked and it allows these guys to really dig in and and hopefully their numbers are coming in, um, you know, where we needed to come in. So, uh, again, our bid date is coming up next week. Uh,
031looking forward to that. we uh you know, we're just we're just in that in that middle of that pattern right now as far as the roof goes. Okay. All right. Um any questions on on the middle school roof, uh intermediate school roof, and we will be keeping the name of it. Just know we still have to call it the middle school roof even though it's the intermediate school just to confuse things a little bit more. um uh just because of the state documents that were um you know already in in place. We don't want to we don't want to mess around with that. Um okay, project updates. Now I can go into it. So again, the list I gave you um is is everything we've been doing since the last time we met. As you
032can see, there's still some projects um left to be done. We're in we're in the progress of completing them. That's what we'll be working on. But you'll see on this list, there's a lot of things that that happened. And I want to say besides general maintenance cleaning, you know, our general summer cleanup, which we did fantastic. We we changed our routine a little bit. We kind of made groups of um certain people that were good at certain things that we figured it out. Well, we we kind of we let them do their thing and we we broke the teams up. Uh custodians were everybody was at a different school at one time or another. Sometimes it was the whole some of them it was the whole summer I had them moving around just because you
033know some guys are very good at stripping and floors and I had some good painters and some this and that. We let them we figured out who what were the good teams and we're very very efficient this year. Super happy with the with my custodial crew. Um they they outperformed my expectations by far. So the list that I started with if you guys remember I had a kind of nice to have. Um, we got that done too just because of their, you know, we had must have, should have, and nice to have. We were able to get almost all the stuff that was on the original list completed as you see in front of you. So, a lot of things got got completed. Um, the schools, I believe, are at a a level of um,
034cleanliness that they haven't been in a long time. Um, just from experience of being around and and how we did it was much different this year. So, it was it was a great summer as far as that goes. A few of the things that we're still in in progress that are not complete yet uh are bottle fillers. So at TIS, at Fast Academy, at Vogle, I'm waiting. Um I just received the estimate for a new model type of bottle filler. Not to get into details, but the newer model are much easier to change the filters. Um but they are new, so we had to wait. They're they're in they're in um they're in they're manufactured right now. So, we'll be able to get those and keep keep going with those when we get them. Again,
035uh the the smartboards, we still have a few in the district, but we did not have to buy any new smartboards. We were able to take them down, restored them, reassemble them, and pretty much all um Peter just reminded me we have three over there we have to do after those three. I think we pretty much have all the smartboards up that we have that we took down from the high school and other schools when we're moving things around. Um, we're also doing at the Torrenton High School, we have almost mirrored what the middle school had as far as uh glass whiteboards, but we I bought a different manufacturer, a little bit smaller. They're going horizontal instead of vertical. Worked out great. So they're magnetic and they're they're a very nice looking whiteboard. It's a
036glass whiteboard. And since we put them in, the students have been putting very nice artwork on there with with dry erase markers, you know, welcome back and and things of that. Instead of having the idea was instead of having thumbtacks and papers all over the building, uh use the whiteboard to magnetize something or draw on it along with the metal frames. We're trying to stay away from putting holes in the walls and tape on the walls that will you know this this building is the the hallways of this building is made of u of a very and I I didn't really know about it till I till I know about it. Um a very high dense sheetrock that I really didn't think it was going to be that you know that it's still sheetrock but
037drilling into this stuff this stuff is very very heavy duty. So, you know, to repair it is a problem. So, we're trying to get away from repairing it. Um, but it is a very heavy duty sheetrock, much stronger than typical sheetrock you have in your home. And it's and in the hallways is where it's located most of all. And that's where everybody wants to kind of put their daily stuff up. So, um, we're we're still in the process of doing that at the intermediate school. I'm sorry, at the middle school and the high school. Um, uh, gym pads at TIS, we're still in the process. We have them. They're there on site. Uh we're working at nights now. We probably have I don't even want to say how many, maybe a third done, maybe not.
038So, we're taking down all the old gym pads in there, putting all brand new black ones up to match the high school, middle school. So, we went with black in there. And um we're going to be taking the decent ones down and we're going to be using for some other repurposing in some of the rooms that we need to put pads in. But that's uh something in progress right now. Um another thing is um bottle fill is and a couple of larger projects that I'm looking to jump into now is um which will be our which will be out of capital will be our torren for chiller which is been we've been bandating it since for a long time now. Um, thanks to Donna, we have a very good handle on our on our uh,
039exactly our process of being able to do these capital projects with the money that we have. So, uh, the 24 chiller is is the first on the list and I'm kind of basing it on like, you know what, at this point, what will shut our schools down, right? That chiller will shut us down if we get a hot spell and we don't have we don't have cooling in that building. So that's first on my list is that chiller up there and it's been bandated so much that I feel it's uh we're really pushing our limits with it. The other the other uh BMS uh the other project I want to do is is our BMS system which is our our building management system for HVAC systems in VGO school is very very antiquated. We we
040really need to redo it. Maybe change the platform which I'm looking at. meeting Friday with a um a contractor to take a look at the platform that's there and possibly go with their platform instead, but that needs to be updated. So, that those are two of the probably major things we'll be looking at. Uh that would be capital and um and that's that's pretty much an update of of what we've been doing this summer and and where we're going. No, questions. Uh I have a couple just what they are. All right. >> The AEDs. >> AEDs for the complex. >> Yep. >> Those are defibrillators, right? >> Yes. >> Okay. Do we have them in every school? >> Oh, yeah. We uh What do I have on here? I have We were just looking at
041locations. We have them in a new school. That was pretty much a note just to make sure they're in where they're supposed to be. So we have one for each floor or >> right now we have one in the areas where people usually like the cafeteria area where the gymnasium is in those main areas right there. Uh uh the nurses have them. Uh so those three locations where they're at. >> And there's emergency teams in each building so that they know where to go and get one in case it's they're outside. >> Yeah, that will be in our our safety plan. Y >> that one's what? Fire away. >> First uh just to echo the sentiment. I was in the intermediate school and I emailed you to say as well. >> Thank you for that.
042>> Amazing. I mean the difference the building was spotless just the detail even on the corners or where the floor meets the vase co like you could tell somebody did it with care. >> Yeah. >> So I appreciate that. >> Yeah. Those guys did a great job. >> Yeah. They did a great job. Um the next one is do we have any outstanding ADA projects? There were some that were older that we had had to push off, didn't have fun. I was just thinking >> we do. We do. So, I mean, you know, sidewalks, a lot of it goes into sidewalks. A lot of it goes into such a larger dollar amount, too. >> Yeah. Capital project, you know, you to go out here and this was one of them because I did adjust last
043year at one point. We did some of the sidewalks here and we had to kind of get them to ADA and then we're looking at the whole complex and it's like you just it's you got to redo the whole the whole system to go ADA >> smaller things we're in pretty good shape. I know on I know on our when I say that when I say that I know on our uh facility study that came up in every pretty much every bathroom that we had um that you know you got to do this you got we've been we have been slowly changing things out. I took a a ton of stuff from the high school grab bars and that's where we're missing a lot of plays. Swing up grab bars, other grab bars, and slowly
044kind of plugging them in where we have to to get us up the level on the smaller end. The larger projects, >> yeah, it's just a funding fix. I was only thinking if we had some of these things, >> we didn't want to get our other projects derailed by a surprise. So, we've been working on them and continuing down the road. Awesome. Yep. >> Your turn. >> Set up. >> Fourth front doors. >> Fourth front door uh is done by the way. It says in progress, but I think they finished today. Um the front door, the first front door, the way they had these doors installed, I've had them been repaired since I started. It would have been the third time. And the way the pins are in the door and the weight of the
045doors, the way it's built, you it's never we redid it. We we put piano hinges on. They're on the outside like they should be. So now that falling in of the doors are isn't going to happen. They weren't closing together. They were sticking on the base because the pins are bent. It was just a >> internal rod. >> Yeah. Terrible terrible design. So we ended up going with a piano hands type exterior. They kind of redid the whole thing. uh redid put a put a uh um ran a wire down the mullion for the control instead of um instead of how it was I think it was coming through the side. We just we just try to >> electrify crash bar before. >> Yeah, I think yeah it was instead instead of um crash. >>
046Yeah. Yeah. Okay. >> What was the other one? >> How do you pronounce that? Altize snow removal. >> Yeah, that's a piece of equipment. That's a piece of equipment I'm looking at. Oh, okay. [Music] >> Conditioned grass. >> Yeah. >> Like actually fertilizing. >> Can't we we we went out there if and again if you go to the intermediate school and if you look at the field so we had Jperson go through and air rate it and a little bit more care. We changed the height of the blade earlier in the season and we're hoping it was it looks much better now. I'm hoping next year that it's not dandelion city like it was beautiful. That's that's probably uh the biggest eyesore up there is come springtime is the dandelions all over the place. So
047pretty from the third floor. >> Yeah, I know. I know. >> And you mentioned the BMS thing. Um, what's the BMS they put in the high school and the inter >> standardize that one platform for all the schools or is that does that not >> That's the one I'm thinking of getting rid of at Google. >> Okay. Oh, you're getting rid of the one we put in in the new schools. >> No, no, no, no, no, no. We own that. You know, we No, no. The one at We have Seammens, we have SNE, and we have Allon. All has a brand new complex and vocal. Okay. >> so you want to get rid of Alex? >> Yeah. I'm I'm checking our options. >> You know, when you get >> Is that the new school? >>
048Yeah. When when you get into this stuff and you guys when it comes to proprietary, >> it just kills you instead of old. It's like that fire alarm. It's like that with this stuff there. You're you're locked in. You can't do anything. So Alton doesn't do backnet or anything like that. >> Yeah. Well, you can't on their end. It's back >> their own proprietary backnet. All right. >> That was all I had. Stuff I didn't really understand. Any else have any questions? Okay. Projects update. So now you can go into your summer update. I guess that kind of covered. >> That was that was my project and summer update. project update in one shot. >> In one swoop. >> Okay, no other questions. So, we'll go right to topics for future meetings. Does anybody have
049any suggestions other than now? Rachel, you'll be down to obviously this policy will be done. Have to worry about that. We'll just go back to social media and tech update I guess. Sure. >> Unless you want to add something else for us or not. Unless you want to add in. Do you want it the you would Is that enough time to do the device protection plan breakout? >> I could put it in the update >> or you want to wait two months for that? >> Oh, you mean um like numbers? >> Yeah. You want take rate or do you want >> you want the date rate or what do you want? Maybe maybe you could just tell us what the total by the time we have our October meeting you'll know what the total >>
050device protection plan participation was like >> right >> that's all >> that's what I was thinking >> and we probably gonna it may change well you haven't done it in a month but when you send home the revised policy which I think we have to do based on the original signatures we have to send the new policy home >> correct >> that may incur that may encourage some last minute enrollments >> okay >> so protection plan update we'll add that one for as your third bullet. >> Okay. >> And Dean, we're going to have a should have results from the roof bid by then, >> right? Whether you guys make a decision where it's due in the 15th. >> Well, but yeah, it's Monday or Tuesday before >> day in the I think there wasn't
051a word date specified, right? >> Uh >> you moved out the bid date. Did you bump out something? I thought there was something in there like that. Well, we'll have the numbers. Well, I probably won't go through them enough, but we'll have them for the board meeting on Wednesday. Okay. >> Uh the only thing I probably I want to add for the next meeting too is um a couple of the services that are up um mechanical services that we use. I want to I'm I'm meeting with them to see about uh I think both of them we have we have in our contract to go a little one-year extension um off of that. So we have that and we have uh landscaping that's coming up also. So the the I want to speak to both
052of them. I want to see what that looks like and I'm going to bring it to you guys next time to talk about that. And the reason being is we we don't know yet exactly we don't own a whole building yet on this on especially on HVAC end of it now to put together a service package for that right now. I think I think it's going to take more time than when this contract is up with these guys. So >> well your date of substantial completion. What's the warranty that was in the the bid document? Well, it's going to be a year uh depend. It's going to be So the high school side is January January. It's up and then the middle school side will be uh >> September is Augustish. >> Yeah. Something something
053of that nature. >> Was the bid documents only a one-year warranty period with did it have like semianual test and inspects and cleanings and all that in the contract documents? um within the year. >> Yes. >> No. >> There's no cleaning or testing. >> Well, no. No. No. They original but not to come back and do it as a service. >> No. So, but the original one-year period covered. >> Yeah. Yeah. >> And then the is the is the gym building going to be like a separate phase? So, there's going to be >> Well, that again that's going to be turned over at a different time. We really got to look into that to see when that is not. >> Huh. Are there from an H3HC example, is there units in that roof? >> Oh,
054yeah. >> Three three different tiers. >> Yeah. I think what he was saying to Chris is that you're asking about a one year. Glenn is saying that when they came out and did the test inspect and turnup, that's the only one that was included in the document. You're asking about them coming back again. >> Usually, usually they put in like >> by annual or semianual test and inspects during that one-year period. >> Uh just just check the bid doc. see if it includes any any cleanings or anything that they that >> contractually they're obligated to. >> Yeah. >> If we don't ask, you don't get >> No, before you turn before it's ours. Yeah, I'll look into that. >> Um, so just put down like service contracts that you want to talk about. >> Service
055contracts. That's all. >> The roof update and service contracts. That's all you got for D. >> Would anybody else like to talk about anything else? >> Speak now or forever hold your peace. No comments for the good of your order. We'll start with you, Alex. >> Great meeting, >> Jeffrey. >> Good meeting. Great job getting the schools up and running this year to all the teams involved >> and hope the year continues like it has. >> Patrick, welcome back. >> Welcome back. >> Mr. Wilson, a great meeting. Thanks to Dean and Rachel's teams. Like Jeff just said, couldn't really work anymore. Josh, drum drum boy, can you can you let us fly that thing one time? >> That's a no. I'll answer. >> I'm going to get to fly. >> I think there should be
056a stipen for Josh to maybe teach the drone class. Would that be nice? Quite his mouse. Rachel, >> thank Mr. Gold. Good meeting. >> Great meeting. I love the new signs at the intermediate school. >> Oh, yes. Thank you. I have to mention that. So, you do the pictures. >> They come out nice. I like the colors. The black kind of looks looks sharp. >> Oh, the signs up there. >> Yeah, they came up. >> Actually, it's a good plan. Drove by maybe two weeks before the school started. I don't think they were done yet. >> They were done the day before school that they were done. >> They look great. >> Dean and Rachel and all your people. Thank you. It was a lot of work over the summer. I know that. >> Thank
057you. >> Schools look great. >> All right. Motion to adjurnn. >> So moved. >> Second. >> All in favor? >> Closed. Okay, I'm going to call to order this budget committee meeting at 6:23 p.m. call. >> We're all here and approve of the agenda. >> So moved. Second. All >> in favor the minutes >> public participation anything Josh >> discussion and next steps Donna you're on okay thank you good evening everybody everyone received the August monthly financials and their packets. Hope we had time to take a little look at them. Before I jump into some of the things I just wanted to point out there, I just wanted to address some of the questions that came up at our last meeting. Um so specifically, um there was a question on the June bill for electricity.
058It was over 200,000. Uh the question was why was it so high? And it was a combined um billing for two months. So that's what kind of added to the um that higher expense on that line item. Uh the Paris substitutes uh there was a June bill and we were asked why that was so high for only two weeks and once again it was paid in a rares. So that was actually from mid uh May to mid June. Uh so that was the answer to that question and then admin travel came up of um that again was over by like 25,000 and I misspoke that was actually I think Jeff had noted it the um monthly stipens for the administrators for their regular travel um that they get and that was um under budgeted for
059the new year. So those those were the answers uh to the questions that came up at that last meeting. Anybody have any questions about those? >> Okay, I'll jump right in. So, I tried to channel Jeff with the answers um as to some of the things that might have stood out. Uh so, if you take your packet and you look at um page eight, you'll see line code uh 5112.03. it's a behavior text and there's zero um coming out of that and that's because those were in the grant and I know we've mentioned this before so we need to um just pretty much remove that line um obviously for next year because those are grant funded positions >> hold on what was the number again >> okay so 5112003 >> it's coded >> oh I'm
060sorry no that would be 5112 2.27. >> Yes, >> those radio, >> correct? Those positions are in grants. So that's why you see zero coming out there. >> Okay, then I'm going to go to page nine next. And that one is 5190.02 and it was um those are our school resource officers and we needed to budget them under um not salaries because we're paying the city for those positions. So that's a line 300. So that's why you see that being taken out of that line item and then we created a line item for the city and the 300s. Let's see that. And then if you go to page 10, you will see at the top of the page the HA and the COBRA um that traditionally was kind of embedded in the benefits and we
061wanted to pull it out um to really you know have a line item for it. It's a minimal fee. Um, you know, it's the health retirement, uh, is, you know, the top line and the COBRA. I think we get charged a dollar per person who takes COBRA to, um, administer it. So, right now, we have 17 people. So, like I said, it's a it's a small amount, but we need to budget for it next year. So, there's not a zero there. Um, but the funds were planned for and the benefits line up. The next item on the list um was tuition reimbursement. Um I actually I wanted to just um draw your attention to right under COBRA you'll see the perfect attendance incentive line 5210.06. Um that was the quarterly the last quarterly payment. So
062that's why it was hitting our FY26 budget. So that was paid out in July. Um and again those um fees were budgeted under the benefits line item and they should have been budgeted under um salary line and we we fixed that for this year. So you'll see you'll see that appear um in the correct line. The next line on page 10 is 5250 and that was the tuition reimbursement. Um and we had actually 10,000 come back to us um from an employee uh who did not stay um according to the length of the contract. In order to um keep that fee, you need to commit to so many years as an employee. So um that money actually came back. So that'll be good for anyone who wants to use that. Um page 105270 workman's comp.
063Uh that one was just slightly um was slightly underbudgeted for that and that you'll see that over just very uh by a small amount and if you look at the previous year you can see we spent more um there >> you can never predict that it's a tough one moving target. >> Um okay so page 11 uh copier services 5440.02 O2 that one um we had a wonderful contract with them but the first six months was a reduced rate so after the six months it pops up. So um unfortunately you know that is a extra expense for this year and we um just carried the budget forward from last year uh with not not anticipating that. So that's why that's showing that it's slightly over. And then go to page 12. Now, let's see. Uh
06412 up at the top for OTL licensing. Uh there was some licenses that were applied to that line item that were actually meant to go into a grant. So, we just um did a reclass to the grant. And then last but not least, uh at the bottom of the page on page 12, you'll see um for private sped DCF, we had budgeted for 5,000 and we're at um 100,000 and that is a student specific um incident where we need to cover the tuition that we did not could not anticipate. And I think that's it. Any questions? >> You're getting good at this now with this predicting Jeff's questions. >> I'm handling it. >> You have to give it to you. >> Hi. Um, just a quick question. I know that in the past two years
065or three years, there's been I believe it was grant money for staff who did yonder duty. I know that that's not this year. Is that grant money? Was that still grant money that we have? Is that being reallocated? Is that alliance just I know there was some staff members who were questioning that it's all being covered by paras who um are on duty at that point rather than certified staff had that opportunity in the past. So >> yes. So um that's a great question. the alliance was previously covering that expense and you know since we got our 0% um from the city we had to reallocate some of the funds in the alliance to cover other things. um if there's a great need obviously we can you know go back to the state and see
066if we do a budget modification um based on you know how things roll out >> and and it's not to say that what's happening now is I mean it's it's there's checks and balances going into the buildings I just know that there was staff who liked that opportunity for a little extra money so I wanted to uh ask about that Great question. >> Another question. >> I have a couple opportunity. See how many of the questions we knock off. >> Hey Jeff, you're on. >> I'm on. Um 5112.10 is on page eight. That is technician. I'm going to make a guess at the answer here. It was heading that's probably a little bit extra because of the overtime throughout the summer to get the schools up. Is that >> uh let's see >> it went
067to 30% of expected. >> Where are we? >> 51 1210 on page eight. >> Oh, okay. I was looking at that. >> I wasn't sure how that works over time line items for other people, but I wasn't sure how that all pans out in the technician line item. Yes, that was um I mean you're right. You are correct. It was summer pay. >> Summer pay >> for getting the school. >> Okay. >> Do we anticipate going over then or is does it all is that carried did we carry something for that in the overall budget? It's hard to tell in two months. We don't have enough like normal months to see what the trend would be. >> Yeah, I think we're covered. We anticipated a little extra bump for the summer. Next up, you got
068a lot of them. Got to give you credit. Well, >> thank you. >> Next up is 5510 transportation. I just noticed that we we didn't encumber the amounts of the contract this this year. It's a like 2.8 million is encumbered. I didn't go back to double check this against the prior years to be totally transparent, but I thought we encumbered most of the contract and it's just it got paid out of the encumbrance throughout the year and it was just a change. >> Yeah. So, a lot of our encumbrances are are being done as we speak. So, I'll you know go back and look at that. Um I know special ed has a lot of encumbrances too that they have to put in. >> Okay. So there's not an issue with the transportation line item
069then? >> None. No. >> Okay. And then student, the next one is all in the same category. Student summer school transport since summer school occurred in July, right? >> Yes. And actually I checked on that one today and it's in the system and it's just um working its way through New World. Um but the that is a payment that's being made for 56,0007. >> Okay, perfect. And then I don't have to ask the last question because she answered earlier electricity. So I think we're good. >> Any other questions electricity? Uh yeah. So the committee had asked me to look into some electricity uh trends and uh right now we're trending high as we should have you know and did expect in uh the TMS building and then here I mean up here at um the
070high school we are we are over quite a bit but um we're going to keep an eye on that. I think we should really wait until October to see where things settle out after construction's maybe uh done there. Uh but I did do an August electricity bill summary. It was 139,000 and we technically are, you know, we're budgeting for 90 to 100,000. Um so we need to keep an eye on that. So that was good to pull it out. If I may on that one, um, because Donna and I have talked about this, there is still going to be some money coming back from the building because they are still in the building. Their machines are still plugged in. So, Ed Dean is going to speak to Ed and Mario as will I, and hopefully
071we'll get some of that back. Not to say it's going to be all of it. Um, so we will have to monitor it. Um, I think we are in a good spot because there's a and this is good news and and I think I can definitely share which is good news for an electricity standpoint. Um, our food services which you also use electricity and other services. We are allowed to build that for electricity which we haven't had to do in years past because you know it hasn't been such a crazy number. So we are allowed to to do a bill for our food services which would also help offset any electricity cost which is a good news for the board. So so that line item is not a panic mode. So it's it's a good
072thing and while it's when we can do it we we could when food services is in a good spot um obviously but they are part of our team as well. But I know for from having conversations with Kristen and with Donna, if we had to, we can I'm concerned whether it was only I realized we were going to have increases for in the summer for construction and whatnot, but as we talked about budget season, I was concerned that we were going to head towards a steady state of 100 grand a month, which was 30% past what we budgeted for. It's just it's not a small number. No, I agree. I agree. >> So, we can look at it again in October. That's fine. Sure. >> Um, just when you say build food services because it's
073an in-house thing, so it's >> they're technically an outhouse thing. >> Okay. >> It's it's a weird way that food services works in the schools. They are part of torrent to family. >> It's selfunded, >> but exactly because they're self-funded, they become their own entity. >> Okay, >> that's a great question. Yeah, >> I think we historically there's enough in that selfunding to cover their due portion 100%. >> Yeah. We would never we would never burn them. >> No, never because then they wouldn't be able to our children. So, but we after talking with Kristen today because Donna rightfully so was panicked about the electricity and I was asked all the lights >> and then we said, "Well, there's a way we can do it." And then we add >> anything update on audit. >>
074Oh yes, audit. So we're mid audit. We um we began in July and we had a visit from the auditors. They did a desk audit and out of like 30 documents, we've submitted about 20. The rest of them are due by September 19th and then they'll probably um come in one more time for another desk audit and so everything should be wrapped up by December, but it's going very smooth. >> Excellent. >> That's not the That's your overall audit, right? the audit on the numbers from last year, right? >> So then this is for FY25 for last year for the 2425 school year audit. >> So it is for the actual school year of it. >> Correct. For future meetings monthly financials we'll look at electricity again. Well, check. >> Yeah. >> Um, then Glenn's
075meeting from what Dean said, contracts. Can we look and see if any other contracts are turning up? >> Just yearly, we should look at everything that we have just to see. That's a great idea. >> Okay. >> Six or eight months ago, we could probably start from >> Yeah. >> We did create a list of contracts, right? >> Yeah. Just names only, no values. >> Yeah. Yeah. >> Just anything that's coming. >> Good. I think the propane thing I think we're going to do again the buses. >> Yeah. We did a limited time limited to the bus, you know, contract because there's that. >> So, so contract as well. >> Anything else? Great meeting. >> Good meeting. Sounds like we're all firing on all cylinders right now. >> Yeah. Thank you. Great meeting. And I
076just want to thank um the HR department and the payroll department because we had 239 people moving buildings and then it was a bunch of new hires. Um Lisa has stacks on her. um I know I get the desk, >> but they're in the cabinet and um yeah, so it's just been a whirlwind and the fact that everything's running smooth is it's a miracle, but it's also because of everyone's hard work. So, I just wanted to thank everyone HR finance for all their hard work >> and uh as a TA union rep having been on this subcommittee for five years I think at least um I may not I'm not on it anymore until I hear if I'm reappointed. The TEA has started a new thing where every uh year we need to apply so
077that they try to increase membership. So all of the um teacher reps on the subcommittees are um have to reapply through the union to be on the subcommittee. So this is my last official until I hear otherwise of being um appointed to hear or policy which is what I also applied for. So they're looking for fresh faces and fresh perspective. I'll put a word. >> Thank you. You're welcome. No, >> just wondering if Mr. them. If you could track how many questions you have before Donna shares and then I did >> I think >> it's nice to know someone's watching. >> Yeah. Um, great meeting. Thanks for the hard work for everyone. Motion to >> adjourn. Second. announced here.