001This facilities and technology committee meeting on Wednesday, June 11th at 5:30 p.m. Roll call. Mr. Wilson, Mr. Regola, and board members Ellen and Patrick. Rachel and other members are here. It's okay. No names are not down. Okay. Thank you. Um like to hear a motion for approval of the agenda. Any questions? All in favor? Opposed? Passes. Um like there a motion for approval of the minutes questions in favor. Motion passes everyone on the public line. And no, we'll skip step five and jump right into discussions next steps and we'll start as usual with Miss Rachel and our technology updates. Thank you. Um, you want to do social media first or whichever you prefer. Um, so I did switch it up a little bit this month. um because last meeting or maybe it was one meeting
002before um I had announced that all the websites were officially up. So I wanted to give a little insight on how well they're doing. Um so the data in the packet is just the usage over um the past month. So, I just wanted to point out even on our district page, we had almost 61,000 um visits to our homepage. So, somebody typed in torington.org or Googled us or something of that sort and landed on our Torington public schools homepage. So, and that was just within the past month. So, really good traffic. Um you can see the other schools have some decent traffic as well. Um some better than others obviously because they've just been up longer and that people um are you know familiar with visiting them and how to navigate them. Um but for
003the majority you can see that parents are going to the parents and families section in that top pan um top corner there. They're viewing important things like the calendars which you know lets the parents know what we have going on in our schools. Um as well as um the school times and lunch menus and all the things that you know parents would typically want to see when they're visiting our websites. So it looks like they're able to navigate to the right places and they're getting some information that's useful to them. Um, so yeah, just figured I'd switch it up a little bit and and share a little bit of that. Um, and you know, as we all know, the schools are going to be changing up a little bit. So you will see some changes
004in the website to reflect the new schools. Um, and that will happen over the summer. So when we come back, I can probably give a little update on on that. Okay. Any questions? Are the valleys weekends? Yes. Yeah, they are. It's typically um we'll still get a little traction on Saturdays and then Sundays it kind of plummets um and then it it goes back up. Staff utilize the web pages at all? Seems like weird. Yeah, especially our our like main public school page. It's where all of our forms are and all that stuff. So, they do utilize it. How do you think you should keep parents? Well, I mean, you can look at where they're going, right? Like I mean, breakfast and lunch menu is most likely apparent. You can see number four is useful
005links for employees. So, 960 um views on our employee pages. Um and then if you look over on the right column, you can see firsttime visits. Um, so it it will go by device, you know, the first time that device visits um the website, but I mean even 2,800 firsttime visits in the past month to our our main web page. So all really good numbers. We have any questions. What's next? Um, so for the tech updates, um, not too much. We're really just focusing on collecting the devices. The device collection, um, happened at the middle school on Tuesday. Tuesday. Yes. Um, and was really turned out great. Um, I want to give kudos to the students over there because they returned their devices in the case with chargers. They did a really good job this
006year of returning things. Um, so, yay for the middle schoolers. Um, and device collection at the high school is still rolling because they're in their exam time right now. So, um, those will all be collected by the end of the week. Um, and then I wanted to give a little insight on some of the projects that the team is going to be working on this summer because we all know that it's going to be an extremely busy summer. Um, so I thought I would just give a little glimpse of that. Um technicians will be collecting, cleaning, and updating approximately 4,100 devices including MacBooks, Chromebooks, and iPads, which is huge, a huge task in itself. Um assisting staff with relocating their classrooms and familiarizing them with any new technology. Um prepping devices and classrooms for summer
007school use. That is something that we also do. We make sure all the classrooms are ready or um for the upper classmen will get devices ready for um those courses. Assisting central office staff with relocating to the new central office suite and familiarizing us with any new technology. Um so there's a few new things in our new building that are, you know, different from here, including the phones. Um so the staff will be helping with that. uh setting up new equipment in the middle school building, including smartboards with their built-in computer systems, digital signage, copers, other office equipment. Um setting up repurposed smartboards from some of our schools into classrooms that will be used for the upcoming school year. Um and um updating all of our Windows devices from Windows 10 to 11. If Jack
008was here, I'm sure he would be thrilled because he mentioned that the other uh meeting. Um so that will be officially happening this summer. Um and then just prepping for distribution for the upcoming school year. So we have a very busy summer ahead of us, but um yeah, ready to get started. Any questions? Has any questions? Um, I guess for August, we need to prepare. I know it's going to come up. Uh, this device protection plan thing. We got to update our form. Yes. When do you got to send that out? Um, I typically send it out um like the first week of school to families and then I give them like a month or two to to submit their forms and make payment. That's our first meeting in August. Absolutely. Prove it the third
009week and then you send it out. Y absolutely. Else have any questions? Charge on. Thank you. Over to Mr. Recall and facilities. Okay. Um so I included um some items to take a look at for tonight. Um if we can punch them up on the board there. I guess the first one we can talk about is sign uh signs for the Torington Intermediate School. I wasn't sure which one you can see, but I was show kind of both ways. Um, so the one up on on the left hand side is the one that there's a big uh stone sign that's out there right now. Uh there's a couple of options where we can enase the entire stone itself or we can just um pin to the front of it. If you can see the price
010difference between the two. Uh, so if you pin in front of it, you would you would um obviously still see stone sides and looks a little I guess a little sleeker from the side when you enclose the whole thing, but the same uh the same graphics that have we have on it. Um the next picture to the right is what we have on the building already. It says Torington Middle School that you're trying to use and I think we have options to reuse the school and Torington and just get intermediate in between there. That's what it looks like. Oh, to the right. That's what it would look like to the left of the picture, right? Okay. And then u the two on the bottom are two different options for the one that's out on um
011East Pearl Road. Um there's a science that's out there right now that's yeah just very very outdated. So that's two different options with the large T and with the small T on top. So uh what I say that's the next subject right oh any Well, I mean there could be minor adjustments to it. Could it be done like the one at the top that's going over the cement one? Could the tea drip be enhanced? So, Ellen, it would incorporate that tea as part of Torington like the top one and would be more consistent. It can be. I mean, I don't see why not. I would have to give that to somebody. Seeing that at the top, it kind of it's nice. I like that look. Yeah. So, that same look in the lower. So, is
012the the one out first? Is that like a whole new sign? Yeah. Yeah. See the one that's there? Yeah. Yeah. That's coming out. So there'll be nothing to the change signs and say, you know, school dance. No, this these are not energized. No, no, this wasn't Oh, yeah. Yeah. Yeah. No, there was nothing on there. That's right. With the letters that were on there. No, nothing. is going to be activities. Yeah. I don't know how much that was used anyway, Shel. How much has that been used? The the old sign putting letters on there saying there's a school dance or there's no Yeah, I don't think that's really been used. Oh, yeah. recently. Recently probably where's the money coming from? Um so the money for that will be coming from um our general budget He's
013already in there this year. Yes. Yes. I'm supposed So there's enough if we wanted to go. I I think if we Yes. We went with the top like top top left bottom left bottom left top left and we went you're talking about you saying top notch and on the bricks. So what were the letters on the bricks? Don't they drill hole? Yeah, they're pinned in. So that they're going to have it's a little bit of to do. How's it going to look in? You won't see it. The letter should cover that the way they have it right now. If you look at where the middle school is right there to the right or left, middle school almost takes up that space. So that's high up on the roof. That's for you to see that pinhole.
014[Music] What's the option? I'm sorry. The are you all set? Yes. The bolt pulls up additional dimensional letters for additional 44. What's that get us? What are we are we looking at the dimensional letters or is that something additional? Where are you reading that? Um the top left the second option the fold up. So fold up covers all five. So dimensional letters is that the one that's kind of is it like oh it's just I think raised a little bit it's more of a raised and not flat face it kind of doesn't give you any justice because I should have a black background. Yeah, I don't think so either to be honest. Of course they show a picture in the bottom red. I would agree with Sandy. They should be consistent. Should be making the
015same whatever's whatever it is. Yes. Yeah. And we like we like the red around toranted and we like the no T for the T and the word torrented not additional T. Yeah. The red tea has white red around red just to look like the top left. Yeah. Mirror the top left and the bottom. Yep. I got you. If everyone's I hear what you're saying. I was just clarifying. I like that too personally. Anybody have an opinion on those dimensional letters? No. I'm all right with that. All right. I guess looking at this sheet, I'm looking at the numbers. This is a high quality, highly respected second generation business in town. Good people doing a good job. When you look though at the options, depending on what we decide to get into the actual cost, will
016that bring us above the point at which we need to bids for um I don't know, because I think you start adding those options up the bucket truck and things like that, it's going to get to be expensive. Want to get into the trapincing This is installed. Those prices are installed. Installation is build at 145 per installer. So, how long do they think it's going to take the install? which doesn't just so they have an installer that's 145 an hour and then another line of luggage that's 245 an hour yes so they were up on the roof um and that picture showing a guy up on the roof but it's actually um um the last I spoke they didn't think they were going to need it because they were able to access them if they
017wanted to get up there and see if there was a flat roof. They weren't sure if they would have to boom across pretty big uh as a show because the whole entrance way they'd have to boom across break it out into street sign is one job street sign's another job building's another job. Then we avoid a lump sum. Yeah, I think the project's we call it a phase project due to scheduling when I went to expensive. I don't know who else. I actually had another guy look at it. He's too busy. I had Yeah, just got the email today. He was supposed to give me another today and he sent back. Truly regret this, but I can't put him on there. I hear you already. They were keeping the business low and they also done
018a couple things in the community. So I would I would never discourage. Okay. Um I guess the next item that I wanted to bring to everyone's attention is um I talk I talked to the city engineering and about the we we call the address we use now is middle school drive um which I think is confusing and will be even more confusing once it's an intermediate school and I reached out to them and they said that it is a private road you can name it anything you want they don't Um they don't care. They did suggest they don't plow it. No, they but they did suggest uh here. Um I suggest the middle school have the below address such that it does not that it does have frontage on the public road. He suggested the
019address of 295 East Pearl Road. Um, you can rename the middle school drive anything you like as it is a private driveway and not a public street. I'm thinking for deliveries and everything else that goes on in there. We're going to change the name, I think it's a good idea to go 295 East Pearl and that means the road just loops around. Say that road. If someone thinks it's a road, yeah, it is. It's a whole road, not little screw drive, East Pearl Road or whatever. So, I thought it was a pretty good idea to keep it each photo because it's on that street. You put actually a number to it just to clean up any confusion. So, what's our address? 200 middle school drive. And again, it's really not it's it's where vendors know
020it's this Google. I have an official street named and address that's not Yeah, he didn't care. At least what you want. I thought it was a good idea to keep it kind of consistent. I'm guessing there's a 290 295, but I I can get more clarification on here, but I just again it would be a street sign and we would have to change our heading, which we do anyway for all our stuff that we use. It would be known as a different name than it's like a building on East. It's like 355, right? Would just be a number. It' be an identification. Again, we can call anything we want. Mike Wilson driving. I thought, you know, I think I take the sign on 183. Well, again, there is a one that says middle school. So
021we can we can to be honest with you I will say nothing. You have the sign you have this sign right there right next to the driveway. I don't think we need a post and a sign that says middle school driver. I don't think I mean on 183 that says middle school if you need it like this. It won't be a street sign. I'm just worried about confusing vendors the first couple of times. First time don't be a problem. I'm not going to change. How about this suggestion? We don't change anything except we take out the middle out of the middle school drive. It's 200 school drive. Much subtle of a change. People won't get too confused. But the only thing the only thing is it's still kind of close to what do you think
022middle school? No smooth drivers where you say he's kind of like no questions asked. I thought I thought about saying that doesn't really matter. I don't think I think yes, John, you're 100% right. We're somebody's going to miss it the first time the second and then all of a sudden that big beautiful sign that says intermediate school, they're going to realize they pull back. If you give them the address and they punch into the GPS, it's not our fault that they don't. Yeah. take a while for GPS to catch up to this. Deliveries come in the back. I think you get them both, don't you? Yeah. Can't really have a question. I don't have a question. I just have a thought just thinking about all the weird stuff that just happened on our lovely roadways
023in the state of Connecticut where we have all those exit changes and then we have little signs below them that say old exit 34 or whatever. temporarily. Could we put some kind of lawn sign out that says, you know, formerly 200 middle school drive that just kind of identifies something for vendors. It for a temporary fix that would be something inexpensive to be able to um consistent with what the whole state of Connecticut's done now with our roadways, you know, kind of advising people that it's now East Pearl Street, but it's formerly 200 that would just vendors the proper direction. I don't know. I just thought of that on the roadway. So, Jason has just sent me a suggestion. He's suggesting we call it just raider way. I thought it said one raider way. It's
024good thing I put my glasses. Well, where are these committed decision made? Well, we really have decision to make address. [Music] I think if the recommendation is made clear discussion does this open a can of worms with DAS in the move projects changing the address of the sites I thought we it doesn't I thought we brought that up we brought that up about the school name the actual address you know those guys can be weird said again I think a suggestion from the city you know engineers as far as 295 in my opinion separate it not tied into any particular it can't be 200 buildings probably interest. I don't want to bring this many options to the full board. I would say one this group. Yeah. I would say it's either take out the word
025middle call it school or 395 East Pearl or Raider WH I like those are three options and I think it just pick we got okay to do like drive then that went sour wasn't done right and we didn't get the right whatever I just want to make sure that what we have in writing is golden. Okay. Um and I don't I don't doubt I'm not sure if the city engineer I can I can I can ask him to communicate in a more formal way than an email. And then um I mean because we could do all this rename it and then they'll come back to us and say no no no you can't. Yeah. I can ask to put it on their letter to me with the PDF. I mean, I think they would have
026private. So, it's kind of like your driveway. Yeah, I like the idea because it's like a driver. It's not like your house. It's not a drive. You got to get a number for the other one on 24 Street. Um, all right. I guess we'll do a straw poll here. We got three choices. What's just I I want I want everybody's opinion. all committee members. What were the committee? So we decide to straw them and let's just see what the general consensus they um so the first choice was dropping out middle is calling it school drive 200 school drive that's option one 200 school the other one drive we have a school going to school Five. Option two was was 295 East Pearl Road. East Pearl Road. Third one was way. We'll keep it at 200
027Raider Way. Right. I don't know why you need 200. I don't know. There's a 200 middle school drive. Is there 200 there for a reason? I don't know. straight away. Three options. Who likes options number one? 200 School Drive. Big fat. No on that one. 295 East Pearl. Two three. Up or down? Is that up? You're up. One, two, three, four, five. Everybody. Everybody looking for all of us. and going to be a winner. And how many hands for Greater Way? It's nice. That'd be too. All right. So like to hear a motion to pass the full order making the I guess not really address change but the name change of the street middle school drive to 295 East that action item board. All right. Top left. Yeah. Yeah. As discussed, we're all in agreement
028that top bottom left matches top left. Correct. We're not doing the fancy letters on the top the fold. This is going to match this one. And the letters on the building obviously those are just moving them around. Yeah. And with the understanding that We'll get more information. Yeah, kind of need a full installed price for each one. So, the lift charges are included in the building side. Not to drag this out, but Oh, that's just a big T on this one. Bottom right. Okay. So, I guess we'll have a motion to move to sign. Um and then I have just um some updated stuff that we're going to be working on um throughout the summer. [Music] Were we talking you on the project list or that? Yeah, I'm sorry. Yes. Yes. Fire away. Um I
029am volleyball. Uh the volleyball um sleeves in the intermediate school. Sorry, that's intermediate school. I got to start changing it to Ty initi right now have to be repaired. The volleyball post all over the place. So that's what that is. Okay. Plan to have the recreational volleyball there. Women's volleyball. Yeah, I don't see any change yet. I mean who knows in the future playing the captain now finish talking. So with that said quick not to get off topic here. Does the new middle school gym have and by the way I mean I hate to go through these line by line. Well, that's because they played the team there, right? The middle school, it was for the old middle school, the existing middle school was for women's recreation. When I No, when we did our walk
030through, I didn't notice them in the floor. They might not have, you know, they come in later. So, I don't know when you did your walk through, but they cut them in probably, you know, a month into school season this year, maybe. Maybe it was Christmas time. What's DOE outlet? U kind of is that more of a near category? Yeah, it's um for a copier. They just didn't put an outlet in that space in the new school in the board of ed office. Up in the board of ed there was an area where we decided we want to put a copier not here in the new building. So that portion of building is turned over. Okay. Is it in the new middle school? The new middle school gym, not the high school, not intermediate school,
031the new middle school. So, both gyms have the volleyball. So we will have three gyms that AJ's punchless. That's more again this is kind of like a projects to do. Yeah, that's under the that's under the utility committee. relocation rooms that moving or what's relocation? Yes, that is uh we've got a few a few different elements that are moving moving in reconfiguring the redistric redistric that's all it's so it's all part of redistric uh that was not replacement that was we had repair so that's why it says 24 chiller uh Yeah, in progress. That should be Oh, yeah. Oh, it's in progress. No, that should be Does that extend its service life or is that just the emergency repair? So, it's still in dire need of capital replacement. In our budget, do we have set
032aside slush fund for the grand bandaid? So, we're going to need quite a few band-aids over this. But we did end up maint instead of the fact. So we did leave a little push request anticipated having car may not be enough to cover library ceiling. Yeah. Fix the ceiling. Well, again, you know, it's on there, right? But the roof is the problem. The ceiling isn't the problem. I thought the roof was fixed. The roof has been patched. The roof has been patched. It's not It's not actively leaking. It's not actively leaking today, but I guarantee if we just scrape off a piece hanging update BMS. Is that part of our um thing we did with Semens? No, this is a different school. So uh as well and this is actually the company that I say
033that yeah this is the company that is uh BMS at me BMS is a building maintenance system HVAC controls and all that stuff and the one we had on was very much outdated lost control of a lot of different pieces of equipment. all that stuff. Is there any opportunity for Stevens to do? It's a different company. Well, right. But is there any opportunity to bring that efficiency those ever source dollars back in other buildings? You would have to do whole red commission on that. But that was a great deal. Yeah. Is that something that the team's looking at possibly? Not for this build. No, but in general for the other build. Yeah. Okay. Any questions on the projects list has presented before? I am. Oh, the back the back um the back back of the
034building is the service road that we found that using that service road for drop off and pickup has alleviated a lot of congestion came up with this plan. Well, it needs to be rebuilt. There needs to be filling. There's potholes. There's in the winter time I want to say the last storm when we had all that water it was so it in doing the millings it's going to be crowning it and making sure that there's water flows with it and it's not it's not asphalt pretty darn close to it take all the traffic it'll take all the traffic and clean that we'll have to do it every last time this was done I think it was brought in maybe four years ago I'm trying to gather information on that I think somebody might have brought
035some stuff in I don't think at the level that we're going to do now because we're going to try to definitely get it so it maintains a little long off. We want to make sure the water runs and doesn't sit. That's what happens when it's not it's just going down like that way sits in problem. So aspirationally we're looking to get five so that we have any other questions CMS we are waiting for uh signatures it's in the um it's in the building department's hand right now, fire's hands, and I want to say health department. I don't think any of them signed off on it just yet, but they're waiting for waiting for their signature additional list. There are a lot of problems. Yeah, just so everybody knows there was the meet we had a
036meeting with the state of Connecticut I stopped counting at nine additional nine SCG forms that we have to have completed. It's not just our signatures. Some of them require signatures. When will the state make the ruling whether or not we can just go over topic official but I think that initial design state has given us a list of a few things that we had to do but as far as the overlay that's it's a done deal am I misspeing when I say that you're correct yeah I think I think that's which is why this you let the state say yes before you don't want the state well he did that guy what was his name Kermit Kermit yes he gave us a letter saying that that was going to be okay saying the over there
037you got well I think that would have came up and that would have been any problem if his approval of the plan expect the same. Okay. I understood from the phone call that there needs to be approval on his side. May I speak? Yeah. He he felt that um the explanation of the engineer was sufficient for the overlay and we just asked him to follow up with the description that he gave us on that call in order to get the official state blessing. So Mark is like 90% done with that checklist. So we're waiting on signatures and then all that goes to the state and then we'll have the final stamp of approval to go out to bid. So we're close. We're getting there. Kermit Kermit led to the fact that he's not the one
038that makes the final decision. Correct. There's a committee. There's some other new committee, new members. Absolutely. Yes. They had different ways of doing things. I just don't if you're saying we got the okay from Kermit. No, I'm sorry. I misunders I misspoke. So we are waiting for that once we answer that. Correct. Yeah. Yeah. Couple more that's going to come from Gale. Gale. Yeah. Send that and he's going to get the okay next stamp then we got. So I guess kind of maybe update us at the end of the month. Maybe we hear back at our full board meeting. Sure. All right. Mr. Ruth Street name we already covered. And the signage you missed. You missed it. You're up. You'll have to wait till I guess. 295 East Road. That's a one. Did we decide
039it was We decided it was a private drive. Yes. There we go. And we're got a email to get back officially done so that they can't come back to good luck with that. All right, moving on. We covered signage as well, right? So, I guess we're right at the Do you have anybody have any more questions for Dean or Rachel? With everything going on around this building and everything else makes me wonder when is the official date? Do we have one yet for moving everything to the new facilities? When you say do you mean do you mean event? you know, we have a schedule in July that aggressively gets us all in as far as people and their stuff that they need to work and then there's going to be an additional time, you know,
040after students are in, school's up and running that we start archiving the stuff that's involved. Major Majority. We should change that. I was thinking that we're changing that name, too. Nice. That they, you know, 35 in one day and they are whatever. So we I can answer your question come July around May now we'll be starting send to the new stagger so officially officially endured and Well, the telephone numbers will be changing. Rachel has has the new numbers. They'll be put on the website. [Music] We will notify it is for example like to your point my office will be here until the very end. So yes, anyone contact for example human resources they'll be there on June 30th July you're right we have people quick questions for technology I missed sorry for being late I
041don't know on the technology item the device protection plan do we have we briefly talked about it she's going to do her revision we're going to see it the first week of our meeting first second week in August Awesome. Somebody knew. Thank you. I was covering. Thank you very much. Yeah, I saw you. Um, all right. Let's go for topics. Topics for future meetings. Um, I guess Rachel, the only thing I really have from you other than our normal normal two bullet points would be the device protection committee. Absolutely. Is there anything else you feel relevant that will come up in August? Um, not August like last minute panic. School's opening in a month. I need to get this. Yeah. If anything, I could squeeze it in check update or let know policies. I know
042he's doing the policy keeping policy but you still need true policies for nice return and consequences what what we're allowed to do I think still be in the draw for you is that something that I would bring here first and then go to policy or just straight to policy straight to policy I would definitely defer that right to policy but I know you I know you need you need this stuff okay right that's great absolutely so maybe we can So that falls under my duties. I meant to notify Gary to add policy. Use all policy for device returning and a policy for I guess returns damages. All things devices. All things devices. anything on that about school issue devices about um to an extent um like about the use of it but not necessarily about
043the returning and the repercussions of not doing so. Okay, that's my test. I like that policy. I appreciate that. Our friend over here can add it right into their agenda. I can't be outrage. The worst they can say is no. Protect. Um and Dean, I guess we'll stay with our projects updates, roof update. Um why don't you update us? That's in August. How are the moves going? Bad moves move progress. Um, and the signage will just move into the projects projects list, right? sign this thing since the way towards the end um signage intermediate all right it's pretty simple agenda comments for the goody order just want to thank Rachel it's been a lot several weeks Not. So I just want to thank them for their dedication. It does not a lot just didn't happen
044by chance of time effort. They have a huge huge we'll get through it. Mr. I mean um anxiously ready to roll here. Been doing a ton of preparing like you said, you know, kind of prepare for things that we missed. So move forward and things pilot. Yeah. So that Rachel, um, yeah, I'm just echoing what Dean said. It's going to be busy, but anxious to get started. Um, but it's good meeting. Thank you very much. Good meeting. I like to end it at that. It's year's over. Give a month off. Yes, you got we have a month off for you guys. Got a lot of questions today. Um, it's been a pleasure. Hope everybody enjoys your summer and uh seeing you soon there. Motion to favor motion. Okay. At 6:30 p.m. and Jason and Jason.
045Sorry. My god, I forgot you last time, too. You should stay on the line. I'm gonna have to put you first. The agenda minutes. Any publication discussion in next steps financials? Anything stand out? Uh, let's see. So, everybody received the main monthly financials. We're in very good standing as always. Um, very fiscally responsible. Uh, and we're going to land in a good place. I do have some answers from last month's meeting that um, we had some of the members ask, so I just wanted to address those at this point. Um, if you go to page nine, there was a question about other salaries and that item is our SRO. Um, a portion of the SRO uh for the middle school. It is um under budget. We have two SRO's, one at the high school and
046one at the middle school. And together I believe it's like 140. um because we pay for a portion of their salary including their benefits and we had one um change in staff that had higher benefits. So I don't think that was ever amended in the budget. So we'll have to look at that for next year's budget to make sure that we adjust that. Um but that is that other salary line item. Um does anybody have any questions about that one before I go to the next one? What was the new split? There was a discussion about the back that bill changing what did it say then we pay half including the benefits now that the change 50% they just invoiced us so we will be paying it okay on page 10 there was a question
047on 5340 about other professional services and this is um a special ed uh cost uh through Delta services. So that was that answer on um page 10 as well for 5352. There was a question on other tech and I believe somebody did bring us up at the meeting that it was the athletic um league officials. So that is correct. This is 5352 on page 10. So those are fees like actually get a film for referees or that's not like a correct fee based on the sport and how much the referee decides how much they're going to get. So it's just how many names per game. And moving on page 11, there was a question on 5550 printing and binding and um Superintendent Wilson had alluded to the fact that it was diplomas and certificates, which
048that is. So we'll be seeing business. Yeah. Okay. Correct. So yeah. Yeah. Now that we know what it is for the obvious reason. You got it. Um so those were the follow-up questions that we had from last month's um meeting. And then as far as this month um I did go through it and there, you know, a couple standouts. We've mentioned a lot of them in the past, but um I wanted to go over on page nine. um line 5220 social security and Medicare uh was a little under budget. So we we are running over there on um a on 5231 same page 01 administrator annuity again we're a little bit over but I think we underbudgeted this year if you look at last year's budget was 78% did you say we were under budget
049for 5220 because it's showing over weed I'm sorry we under just like all right I worded it confusingly sorry you are correct okay so moving along um I do know with 5250 for tuition reimbursement um we are running over there and we've um we will be over in that because once again we set the budget too low and we have um a lot of teachers and administrators as well taking advantage of the tuition reimbursement which was wonderful um to help with their professional development. What number is that? 5250. But I think 5250 I think you might be backwards on that one. Okay. Because it says that we are we are full. Correct. But we don't uh reimburse until the end of the year. So we have to wait for the receipts to come in. So
050in June, so in the next week or two, um people will be receiving the reimbursement. It's always the last check in June. Yeah. We end up with a credit account in the meantime. somebody like owe us money because they didn't have a good enough grade or like it's actually it's actually backwards the moment. It's actually it actually shows that we put revenue in that could be the case. That could be the case like somebody owed a score or something was um budgeted to the wrong account and we replaced it. Um I could find out about that. No, it's it's it was Yeah, they just happened to I saw that's so strange. and you don't usually get to see an account go in the opposite direction. Okay, that's great. Further using their thought. So, correct. Thank
051you. 5270 workman's compensation. Um, we are over there uh and we are probably going to see that go up a little bit more um in the red uh because we do have quite a bit of work comp claims. Um, any questions there? more so at that one facility than another. It's a It's a process. Sorry. I know what you're doing with that. That's kind of fun. Okay. 5320 professional education services uh relating to some special ed expenses. We're slightly over there as well. So, keep an eye on that. Page 10, the sports complex annual maintenance contract at 5441.10. Um, we're slightly over there. Um, and that's just the general maintenance of the turf and so we'll budget appropriately for next year for that. That was $400 over, but it was like, I believe, a onetime
052fee. So, I don't think we'll see that go anywhere. Quick question. Sure. Doesn't Jasperson do that? No, this turf inspection contract where they test the impact as turf and decide whether that needs to be filled or whatever. That's the got you covered. You don't have to be allowed or the year after. Okay. Page 11. I'm sorry. Did you have any questions for that? We're good now. All right. Page 11, uh 5580.01 administrators travel. Um we did budget a little low for that this year and we're going slightly over. So there's more um folks taking advantage of some uh conferences and some travel fees that were incurred there. Page 12. This we've talked about in previous meetings, but I did want to just bring it to light again. 5622 uh the electricity as we all know
053is beyond over over 300,000 over and that was as of May 31st. So we're um going to be running that the bread is well a little bit more. Um, fortunately there's other line items that can compensate for that, but that as you know is because of the building, the new building project that we had to improve those expenses. Yes, I have a question on that. Have we, now that we've sort of hit a steady state in the new building, right? Have we done the projections during budget season, the topic came up and many of the people in the conversation felt that it was good as it was? Do we have a projection now that the building's running? what those utility bills are going to be like and do we need to be concerned about an
054overage next year? I think we're in good shape. I think we're in good shape and we'll look at some more data to kind of zone in on that. But um I do know that some that charge is supposed to drop off as well for the electricity um that extra service charge. So that might help us a little. We have more efficiencies in the new building. So that's going to help us with the electricity fees. So I think we're going to um see it be right on target is my prediction. I asked the building committee they certified agree with us and I said well how do you decide if the building actually performs the way it was? I got I would say several blank stairs of non-answers. So it's like well this is the goal. So
055nobody really wanted to commit to what the efficiency would be if the building committee could do. So that's why I wasn't sure if we could we can as the fall hits if we can start to look at what that steady state is so you guys are prepared for what may be great news or ter potentially they over state or overly overly enthusiastic with the projection that's we'll keep an eye okay um instructional tech supply line that's for um chargers and apparatuses to help with our devices. And um Rachel is on top of that because we do have a balance there and we will be consuming there is a balance of 59,000 and dues and fees. I believe that we underbudgeted for that as well. We do have a lot of um memberships that we belong
056to um professional and um otherwise. So, I'm going to keep an eye on that and make sure that we have the appropriate amount of budgeting for next year. May have to move a little funding to each or if we actually need them. Correct. Yep. We can do a deeper dive. I think we did do a pretty deep dive into it and they're all check any question. You have to ask a couple of them. So, thank you. Now, we only have 12 instead of No, I had eight. I'm down to six. You have I'm sure you Thanks. I think you're making me laugh. 51. So on page page 8 51150. I'll ask the question and then I'm going to guess the answer statements. These this is the big siphons the generic stipens. Is this not fully
057consumed simply because we haven't paid them yet? Yes. I had a feeling and then when it all happens you got it. That's what I thought. 511. Yeah, they're going up. Same page. 5111.60 a speech pathologist. So, what I did is I can't really track if I can't track how the budget's doing the individual staff line items early in the year because you just don't know who's 12 months, who's 10 month. I don't know that answer. But as we're in the final month, anything that's, you know, not really in the 85s and 90s, it's I will say draws my attention to it. So, I think that's been a staff shortage throughout the year, but it's only at three quarters. What was the Are we looking for somebody still or what's the So, you're correct. There was
058a a shortage there. I think we were filling the gap with um external consulting services. So, that way item is over. Okay. So, um yes, you are correct. So, that is why that there's money remaining there. But in the end, it'll all it'll all balance out and we have hired for the positions. No. So we actually are not using the third party service for that anymore. Oh built that. That's been your one of the ones you always said is hard to fill. Correct. It is a very hard to All right. Next is uh 5112.10 same page. What would be I assume it technician? Says technician. So I'm guessing that's IT technician. It's only a twothirds for the year. I know that the IT team is always in Wilson says everybody's working super hard trying to
059get a mountain of work done. If we're only twothirds, I don't I'm not aware of the team having vacancies. So, do we have extra positions in the budget that they can start to consume or what's what's the 66%? Yeah. So, I think that was just a little overbudgeted on that line. That's why we're ending up with a little more. Did we carry Josh get well if we carry in I just know that the team there are not in my world we have a it's employees to devices and in our on our side of the private world our ratio of employees to devices technician wise if you look at last year's what we came in at around 307 at the end of the year it looks like we overbudgeted here so maybe we anticipated that it
060was going to be more I think um we did have to use some overtime with the new building. Maybe we anticipated going to use or maybe the overtime. I think it could have been funded into another. You are correct. Thank you. If we if we carried it over, I would be in favor of helping the ratio of it for we're going to have more buildings open now, right? We're actually increasing our building footprint. I'm not sure if the IT team in the budget now that I'm thinking about this I didn't think that's this season have we expanded the IT team at least a person or two to accommodate all the point it is a bigger list it's not just devices need to be number of tickets that we can check in with she's expert that
061one I have to throw you I have to throw you a bone Everybody knows I always ask about custodian overtime and it's right on the mark. So I was very excited. Show we play. Was that one of your six questions? That is actually so the last one uh last two 5430.20 which is page 104. So 14,500 encumbrance. I know that this was the Jasperson contract and we know there was an increase and there's been discussions about changes based on you having met with him, but I wasn't sure what the remaining incumbrance was for. So, um that was that's just regular maintenance. I'm sure that we would see if there's an invoice coming our way and we'll probably be consuming it. I'm sure there's an outstanding invoice. So like I know that we have we have
062in the past had them place off ball fields and things but does that come out of landscaping land animal or would that come out of like the athletic that's under his contract? Well they they bring in the field. I think he's asking what is not in his contract where it comes from. Right. So is that out of jail? So I guess that's he was to get Glenn Ry up. Yeah. Are you talking about kind of Yeah. just because 145 he would have already got they would have already gotten their last payment based on the payment schedule. So it was just it stuck out. That's why I had well the budgeted line item for that the 210 is actually I believe contract it's actually this year I think it was under I think we determined in
063a prior meeting the contract value was never adjusted in this budget cycle to be this percentage increase but it's like 225,000 this year 210 but it's still showing another 145 in like we're planning to spend. Yeah. when they would when you guys buy the mulch we buy the mulch but he spreads things like that right so that's if that's the account number that it comes out of that's the explanation but if it comes out of athletics for various things that's all that's I I'll put that to I only have one last one 5520 it's just a couple line items down liability insurance is it just a remaining payment that we made or did we get a do we change what was the reason that we're doing so Well, which is a great thing. Well, yeah,
064that's one thing to celebrate. That's our karma. Um, so our liability insurance and yes, we you're correct. We are having some uh less claims there. So, not that. So, they brought our rate down due to claims experience. Yes. Or we self assure, however works. But great, that's it. I have no extras. You're not all the others. Thank you. Thank you. Anybody else? I got all yours. Just finished. So, so according to policy, the schools need to let you know by May, right? Their intent and and everyone with all the principles and we're all in good shape. And so I see So if there's So this was as of it says June 6th. So there's $11,000 in the raider chat. Yes. Seems like a lot. I think they use that for the paid program. So they
065um pave special. So yeah. No, I think that goes into their um activities. So do you want me to walk you through this? Yes, sure. Just the bigger one. No, it says those are in 12 line items or more than that. But but just so you all know the top is their um accounts, their uh savings bank, the teachers um credit union. We also have a CD. Um, so that top up there you see uh with 344 and change is their funds that they have in accounts. The top account for 178 is where they draw their checks from. So if you look down below um all of these sub accounts in QuickBooks um are equivalent to 338,000. Um, and the reason for the difference is because there's actually interest baked into some of the CDs
066and the savings accounts above that aren't allocated down below. So, we're most likely going to just put that into the principal's fund. And the principal's fund, which has 40,000, is the Torington Savings Bank window. They had given us um some money to adjust the window um the teller window at the school. So that's why that's showing such a high amount in the principal's fund. It was one way that they were able to mitigate that whole situation. Um but they're paying invoices on it through that account. So that's going to be used up. Yeah. The other large sum on the um page 15 that 89,000 um which is a scholarship. There's a lot of these funds are mostly scholarships or fundraising and the scholarship they only give out for that particular one $1,000 a year. So
067that's why that is just kind of a large sum that's being carried forward um on and on. So but yeah, on the previous pages, all those other accounts are basically their um fundraising and it goes directly to the clubs that they're fundraising for. other activities and then some of it like continues year freshman year senior year. Yes. So on page 14 bank athletic department quite a bit of money in there. Yes. And I was told that he usually uses it for the summer spends it down equipment and things that is needed for the athletic department. Yes. August they start like football. Yes. Yeah. That was a grant and that goes to the robotics using it. Correct. It's like anything over five or 6,000. So page 14 over 6,000 Torantonian. Yeah, the Torantonian is their yearbook.
068So once again, a lot of these expenses are going to hit at the end of the year. Y um and what was the other one? Booster Club. Um yeah, same thing activities um to support the students and the year activities orchestra uniforms and pairs for instruments and such. Yes. Paris instrument music department this is like student activity. It could be fees that the parents are paying in for it and then it goes back into the program. It's kind of a supplemental. Yeah. These these aren't fees that the district because those would come as revenue. Correct. Oh, they gave it to us when you said return black dancing. We'll bring a picture class of 2024. We're on 13 of Okay. So, you're looking at the 1,771 cents. Yes. I'm just looking at because it's in class.
069Yeah. Yeah. So, that'll probably be rolled forward. They they most likely are going to reconcile at the end of the year once all the expenses are out. And then right above that boys basketball. Yep. So those are the ticket charges. When people come they pay their ticket fees and so that's that account and then it goes back into the basketball program. They have like other expenses travels. I could look into that. Page 13. Yeah, that's for the alumni. They do a little um hall of fame for them. I guess they do pictures or portraits or something wonderful to recognize their alumni. AP. Yes. So we pay 50% of the AP fees and if there's um a hardship we also help support students um for the testing. Okay. So that that will be paid down correct
070for the end just um so all of these accounts are current correct it's been cleaned up and so um the like the Costa Rica international trip that happened this year and there's a balance there. So, does that then get put into whatever the next international trip is or does that go to a principal? So they're going to reconcile at the end of the year to your point most likely to you know whatever the need is. Um but it could go to the principal September if there's not any and just out of curiosity but like the CDs and stuff what is that money generally earmarked for like that they have that for $71,000. What is that? Yeah. So this balance up here reflects their subs down here. So it's basically looking at the revenue on the
071top and the expenses on the bottom. They're putting the money in CDs to get a return of something. The question is just how does the where does the return go the scholarship funds make up one of them makes up a third or quarter of the entire balance. Do we I'm not sure how you guys decide to do it, but those scholarships could become recurring if that one that one makes almost enough interest to cover a third. Sure. If we were actually back to the fundraiser was for that particular trip. It's a restricted fund. So if it's not all used, I think you'd have to be wrong, but you need to notify whoever gave that their permission to use it for something else. I'll check into that, see what the protocol is. Yeah. But what the
072wording says. Sure. Because it can say that it's for the Costa Rica trip or Right. Right. Plans for future trips. That's perfect. But if not, whoever donated needs to be sure that policy. Thank you. Yeah. Oh, that's great. Anyone else questions? Okay, you're on. I have just watching my books. I think Jason asked. So these are all what is the rule of two years of inactivity that what makes the fund go inactive so you guys don't have to deal with it anymore? Most of these are rolling funds. They're, you know, basically uh scholarships and fundraisers to support activities in that year. If it's not used in that year, it's most likely rolled into the principal's activity fund to go for future um years. As far as inactivity, um I met with the, you know, the
073principal and Tara and she went over every single one of these accounts. They're all pretty active still. She's Yeah, she's got amazing. So, this is a lot to really oversee and and it's done very well. And I asked if there were any line items that we want to delete. And right now I think they're standing pretty solid as far as a lot like a couple more pages. Ellen went through the exhaustive list of over 5,000. I'll just ask a question. What about the negatives? There's a couple negatives out there. There's a scholarship CTE and the other ones I think it's scholarship management. Are these those scholarship funds are they annuity type things where somebody donated one time and then it pays to the end or could it be that you've always held the money the
074scholarship got paid a scholarship and I the person the donator hasn't actually checking so the negative $841 it did pass the vote or 46 and I think what happened was the scholarship they rounded out they had like you know they wanted to make an equal thousand for that and in order to do so they had to overdraw it by 46. So I would assume that the principal's fund would be able to um absorb that correct for the interest. For the interest rate, correct? And then the other one was 215. Yeah. Um which page is that? Second line of last scholarship CT. Oh yes. Thank you. Thank you. Um okay. So yeah, that one is the same situation. I believe that the amount was um rounded out, but I will check on that. Otherwise, no more
075questions. I did not have all the questions tonight. Cleaned up a lot. It's good that we updates including so I just ask and see what we were a lot what we used and what's left what's going to be left it's not going to be left as far as we have some one year some of two year just wanted us to get an idea of what we have where we are we're in great shape As usual, uh, Alliance on page 16 is 91% spent down, will be 100% spent down by June 30th. That is a one-year grant. Page 17, the IBA grant. Um, the 611 is the larger grant, K through 12, the one um, and the top part is the current year and the bottom part was the carryover year. The carryover year, you'd want
076to be spent down by basically June 30th. and we're right there. And up top, we actually have until um September, the end of September to spend that down um to 85% of the grant because this is a federal grant and it's a two-year grant. So, we are allowed to carry over funds into the second year. There's a little bit of overlap that happens with these grants. Um so, we're in great shape there. Page 18, another federal grant, title one, top page, top of the page is the current year. And we're actually in very good shape actually to spend the current year down. Um, and the bottom carryover year um will be spent down as well. Yes. Question on the back one page on the IBA 611 grant. Just it says fiscal year 2526 is the
077current year. It's a federal grant and they follow a different fiscal year than we do. But so this is something that um it's confusing because their the federal fiscal year starts 101 and it goes to the end of September. So their fiscal year names are a little bit different than ours. 101 of 24 to 101 of 25 correct is 256. Yes. Thank you. Yeah, no problem. Um, so again, title one on page 18 is in good shape. Title two is for professional development mostly and we have um staff in there that provide uh professional development and again that needs to be spent down to at least 85% by September and we are in the current year more than good shape. And then for the carryover, we have to be 100% spent down by June 30th,
078which we will be. And then for 619 IDA on page 20, that is for the preschools. So it's a smaller part of the IBA grant, but it's for um students that are 3 to five and well actually three. And that one is in the chief as well. It doesn't look like we have a lot of funds spent down for the um current year. So, we'll keep an eye on that and make sure that as we get closer to September that we're nearing that 85% mark. But again, the the carryover year is 100% spelled out. Anybody have any question? Yes. negatives remain balanc. Okay. So that'll be absorbed by others that aren't negative. So for the for the grants, you're allowed to go over 10% of your line item or under 10%. You don't have to
079do a budget modification for that. So we let it go. So in total so long as the total doesn't go over. All right. And the same would apply. Yes. Same thing. Yes. Okay. Thank you. Welcome to blessings. for future meeting. Some have access to bandits. Um, so probably monthly financials to look at this just like they'll be up to September, right? So they don't have to plans unless we're getting so right budget. Yeah, that sounds good. And if anything comes up in between I I'll talk. No, a great meeting. Thank you so much for your support and your help and and I really do appreciate the um the questions. I really do. Um, it's it's nice because it it's also good for the public to know and the taxpayers to know how well the money
080is being spent and how um great the board is, you know, in its oversight and central office. I appreciate it, Jason. Um, looking forward to the end of the year, um, the end of an era in our 6 through8 building. So, I don't know if Chop would be there like he did for the high school to uh film the exiting of students at the end of the school day. On Friday, I will be live streaming our bus dismissal as there is a tradition at the middle school where we all go to the flag pole and wave the buses goodbye. And that is always streamed on social media. So, that will be live streamed on social media. And um uh I I'm sorry, Mr. Wilson that you have to make the changes that you'd have to
081make based on the uh decisions of of last week or whatever it was. It's um unfortunate and I think it was anticipated unfortunately and maybe it'll be a different situation next year. Thank you for all. Okay. A great meeting. I am looking forward to moving into our new space. I've been here 26 years and since day one I was told we were moving out of this. We are getting out of this building. So I believe forward to that on one hand but the thought of packing up boxes and boxes of stuff is a little daunting. Yes. Yes. Mr. Wilson couple months ago. Um, a couple people have come through and said, "Oh, they're doing this, they're doing that, but haven't yet to see it." So, I'm excited. So, thank you. Oh, great meeting here. Nice
082job. Financial team, Mr. Wilson. Thank you. Great meeting, you know. We're all working hard. Oh, you don't think you carry on? No. I think this is the last meeting. I believe so. So, the end end of two eras, right? This is many, many years of staff, volunteers, and folks tutoring, collaborating on this room. That's Icelandic sun coming through the window. Yes. And the noises. [Laughter] I love my neighbors. So, but uh just wanted to point that out and thank everybody for their hard work. Thanks, Donna, for entertaining all my questions. Anytime. Good meeting. Yeah, great meeting. You do so much and it's that's nice to see it. You know what I mean? So, we appreciate you. Thank you. Parting comments final meeting with Ms. You can try