001e e e roll call I'm here Mario should be on Zoom Casey's here Doug's here fat is on vacation Donna's here armon's here Mike Wilson's here John's here Ellen's here Dan David Kemp John Jenny and the Mike Sasso man uh Dean is here and glenberg is here and Mike Mckenna do you know the guy next to you Casey just case we we meet each other here this is when we talk uh approval of the agenda I just have one addition it's in your last thing of the back it's a second invoice for the month for uh Innovative engineering you have it on the back of what I gave you uh have a motion just to add that invoice John and Donna all in favor next uh approval of minutes that was sent out I have
002another copy here for you that I sent that I gave you any questions have a motion to approve the minutes case Casey second second John thank you discussion all in favor I I opposed okay anybody from the public so I don't have to read this no okay okay Dan you're up good evening everyone um we are going to start off with a little project commentary just to give you a quick update as to what's going on and what we now consider the occupied portion of the building areas A and B uh exterior letters were installed this month um we continue to work in the construction Tech Lab I've got a team of people coming in again on Saturday to uh to now install what is dust collector 2 dust collector 2 arrived physically in our
003area earlier uh in the week and was set up on uh on the exterior of the building on Saturday we'll go inside construct the duct work as well as do a little bit more electrical work in order to continue that process um on a positive note again the second Kiln the new Kiln that was purchased through the project is now arrived um in Connecticut uh we are scheduling for next week to install that um punchless work is continuing through the building and right now I I have a list of uh there's 45 more it items that we have that are currently being worked on I have a team coming in on Saturday to work on those and then we are continuing next week when we have a a half day and an opportunity to get
004into some more spaces continuing ahead with work that uh that is in the occupied space in the auditorium over the past month the rigging system was relocated um adjusted to to avoid s mitigate some conflicts that we had with with other over had rigging items and the stage curtains were installed upcoming in the uh in the next week we have final lighting uh commissioning to happen in there uh and then training on on the lighting system uh we've already gone through a couple of trainings on the AV system um so we have a couple of more if as needed but uh the work in the auditorium uh we have some punchless work that we have to get done in there but other than that the auditorium is is being utilized um you know by the
005school staff on a on a daily basis I I got a question on that who who has been traded on the AV like how many people uh the group of people that Brian had put together for that initially included about five staff members uh they went through an initial training back about two and a half three months ago because the um the theater person who does all the all the uh the tech stuff told me who wasn't trained so that would that may be the lighting I remember that Ed introduced me and and we uh we have a name of a person that doesn't work at the high school but he works at the high school well that's not us that's I'm just saying that like where where so you got the list from Brian
006correct know what we did is we set up a the first initial training and Alfred to Brian to invite those people that he wanted to include and they've been the same group that have gone through three training so far but that's on AV that's not like that's not rigging that's not curtains yeah but that's the the audio stuff right the audio audio well he needs to know that stuff too he needs to know the audio the lights the rigging all that stuff all do you have a step you know his name yeah um I'll shout it down because we're reach out to Brian and say is this person okay Steve zwar Steve yeah zwar Steve zwar because there's a spring show coming up and you know they're starting to build sets but yeah they need
007to they need to know how to run the stuff and then teach the kids you right absolutely it's all part of it is that stuff on video already yeah there was a basic training and then there was an advanced training session that Brian set up and it went on for like almost the whole day hours I don't know who exactly was present there no but we have I don't have it yet the contractor can we get the first one the initial kind of General overview of the system yes so Mike was accurate in that we've had two trainings not three so far um we I believe we have the video from the first training the initial just general systems training um but we haven't gotten the one from the second training which is roughly 3
008weeks ago and that was the you know the higher level get into the nitty-gritty actually in the lighting room you know the boards are there for uh for the AV control yeah so they've been debriefed on it so in that in that Auditorium we have some punch list work again that we're doing on the weekend um and then again doing the final light aiming and uh and lighting commissioning uh that's about it in the occupied space uh our now uh Milestone is to continue work in the Middle School uh we are Marching towards a June 1st finish uh We've coordinated with the FF team slams uh vendor that coordinates deliveries initial delivery is first scheduled delivery is June 17th and that's for the media center materials to move over cu the books are coming from
009the Middle School on the 24th okay so that's the 17th is when they're setting up up the shelves very good um and then the bulk of the product for the classroom spaces is scheduled for the week for the 23rd of June um that roughly Runs Out 3 weeks so in the area e and area F buildings um right now we've finished with final painting on the second floor uh we have finished with the overhead work we inspect that work on Friday of this week and then we roll into closing ceiling followed by the last of the flooring about 90% of the flooring is installed in the classroom spaces um they'll come in they'll finish that and they'll put the base in the classrooms and then they'll work out through the corridor um so everything rolling
010into place there so I guess over the last month it was all about lighting fixtures and finishing up all of the overhead work labeling of the piping systems uh a little bit of insulation detailing work um but that's what's happened our sequence goes from the second floor to the third floor and down to the first floor and out the front door um again marching ahead as planned June 1st was our Target finish and we're we're on track to meet that date anything specific other than that mill work continues to go um the light fixtures the nice light fixtures that sit within the grid pattern of the media center you may recall from the high school have been installed in the middle school that's about all we're doing in uh in enf our focus is now
011on the abatement and demolition of your existing building we have some photographs to share with you uh you know as we flip through those in a moment but uh the keys there is that the abatement contractor uh is doing well he's ahead and now through about 40% of that structure getting out the uh species containing material or ACM um that work completed through the gym and the twostory section of what is being renovated then led to the select demolition process uh select demolition is not proceeding as quickly as we had on our schedule um they have been working long days and Saturdays with a crew of up to 2025 um but you know there's physically not a lot of room in there to work so we're we're not tracking to the completion that we had
012in our schedule they've been notified they've been put on notice because we're going to accelerate our concrete team our site work team to follow behind them um so just that's the bad news of the day is right now we're almost two weeks off of the scheduled start date for excavation of the foundations for the auto shop not a lot of things that can be done to accelerate things at this early stage but we're going to capture every every day that we can moving forward uh then on to site work let's see we have here export of the uh top soil pile that we had on site the all of the site improvements they keep uh removing those throughout the property they they've completed the storm system installation on what is daily drive as it comes
013up and around the old Little Theater area and that allowed us to create a lay down area that's slightly off the uh the construction of the driveway the future driveway permanent um and move the materials from what were around the middle school and in the courtyard up and out of the way so that the site work contractor could then commence work within that courtyard so he's now proceeded with the storm installation in the courtyard he's got one more run of sanitary piping to do in that courtyard but what he's really anxious to do is to come from where the auto shop is going to sit that's a that's a large excavation he's got to grab that material and pull it into the courtyard in order to make final grade and then we can start the
014uh the process of of the finishes or the curbing in that area I go ahead in the commentary to mention that the uh that the following sessions have been coordinated the elevator training has been um has been done not yet theatrical lighting still to be done plumbing system still to be done and lab Doom Hood still to be done um those are all in the in the short term and then I see yes we have the lighting controls electrical systems all were were trained in the last month along with the fire protection and fire pump so that's what we've been doing for the last month of course I personally was in New Mexico for two weeks catching up myself uh as of this writing we still had 89 items on the open punch list as
015of my check this morning I do have 45 uh actual open items I still have 15 disputed items so technically I still have 60 items on the OM punch list there are still a number of items um in the order of 15 from the commissioning agent and the another 15 from the uh design team so getting down to uh to the last 50 or so from our near 2,800 items I'm going to speak briefly to the athletic fields just to give you guys a quick uh update as to where we stand the documents um went through Planning and Zoning review we grabbed a hold of that uh version of the documents which helped us get started on our estimating for what is the Civil work and theore storm work um but the complete scope of
016the change didn't come out until slam had an opportunity to to work through all the details related to that site plan that you guys all saw uh at our last meeting um so on a positive we're through the Planning and Zoning the pr has been issued to us we are going through it omg's estimating is 90% I've got most of their figures in I'm crosschecking quantities and then we'll get into the nitty-gritty of the values of those changes but I think one of the most important things that we've done in the last two weeks is we've worked through a schedule to what is going to be to take put the work in place um with the delivery of the multi-purpose field and the June and the JB uh field closest to the culdesac we know
017that with an approval to commence work in Earnest um on April 4th should all things go as we predict we would have a completed that portion of the work in those synthetic Fields available for for play by no later than 9:15 and that's in a schedule in which we start to finish in other words we finish one project or one task before we start another and there's opportunity there to improve that because we overlap typically um and then on the opposite side we have weather impact that we don't know how bad or how how many days we'll lose to a weather uh delay all things looking normal to me and personally having overseen it synthetic field before these are generous durations so I have confidence that you will see play you know if not on
018September 5th but September 10th on these fields um as far as the cost and and what we're seeing on on that level so far I haven't been able to pull all the numbers together but what I saw in the synthetic field cost from the from you know just the original and and and layout plans that were provided by field Turf to what we have now costs are not far from there uh we did have a couple of scope creep or scope scope growth items that um that I'm waiting to find out what the final value is in other words the section underneath the field uh went from from a smaller section to a thicker section um some of the drainage pattern underneath the fields has been improved that was a result of our meeting with
019Whit Stone who was the engineer that uh that Gary had recommended do all these additional borings and our civil engineer of record um we had a group meeting made some decisions the decision was to provide you belt and suspenders storm drainage underneath the these fields not to go 95% of the way and maybe not have a playable field in the event of a 4-day rain event um but instead to design for the you for a worst case scenario so there's a little bit more drainage there's a little bit more Stone underneath these fields um but again generally at 90% of review um numbers are looking as if they're going to land where we expected the pr for the fields came the pr to take the work out of the building has been issued um so
020we're going through those I think there's a little bit more credit coming on the work that uh that's not being installed than I previously anticipated so that's positive um and then the last piece of the puzzle is the outbuilding the outbuilding uh design is moving along we had uh discussion camp and I and his team earlier this week on a few ways to try to cut some cost out of the building because the building is getting more expensive than we had hoped um but kind of stealing all of Kemp's Thunder I don't want to do all we're we're the meeting's in two weeks right we've got we've got a lot of crunching to do in the next couple weeks we're as I sent the email out every day is changed we are working very diligently
021it is changing by the moment and we are we know we've got a Target to get to it got a lot of numbers to Crunch and meetings to have to make sure we're we've got a viable proposal for one3 to make some decisions so Falls in our court that's right and that's an important probably the most important aspect to just put you all in in line with is that we do know our path um we are have a a lot of work to get done in the next 10 days uh we have costs coming in early next week we have meetings scheduled for later in the week to V those numbers um and then we'll be preparing to provide documents that Ed can distribute to the team here um ahead of our our April 3rd
022meeting okay okay I provided all sorts of information again there let's see and so there's not much more to speak to I mean I've given you the bad news regarding our our impact to the you know what we have to do is keep the eye on the prize right the biggest and most important part of this project for us and has been known to me is that the difficulty of trying to put this piece of the puzzle into place for a September occupancy it's going to be a tough road to Hope I'm keeping my you know our team other than myself is truly focused on making sure that they can put the pieces in place as rapidly as as the area develops again we're out there 6 days a week 10 hours a day in
023order to get the existing building out of our way there'll be some pictures to show I think it's probably time for pictures M sure okay progress photos and then yeah I got some dental photos with that letters yeah um so the uh High School uh lettering uh was completed um just a couple weeks ago they um last week they completed the Middle School looking at the stage uh the rigging and curtains Dan mentioned there were some conflicts that were resolved in the stage um all the reading has since been completed uh moving up into area e um finishes progressing uh all the hard ceilings were installed uh K milor contractor moved in started doing countertops with the plumber right behind them installing sinks and fixtures yeah partitions are installed now fixtures are installed now uh
024just a shot of deta detailing up in a ceiling uh some final installation over uh after the valve connections were completed um some of the HP equipment and duct work uh looking out of a science classroom uh lab case for countertops complete window sills complete um ready for the plumber to move in install fixtures ceiling installation uh device installation up in the media center as Dan mentioned uh hard to see here uh those linear fixtures that go right in the Grid in between the ceiling tiles uh pretty cool stuff same thing as the high school PSR uh this is looking out uh close to 3 weeks ago month ago um when we first moved some of the conx boxes out and a lot of the lay down material from the middle school parking lot area
025and future Bus Loop uh this is up by our trailer um towards where the where the road takes a turn up towards the existing building storm drainage installed um that continued in front of our trailer and down back towards daily Drive here's a shot from uh right when demo started just all loose debris material uh right out into the courtyard uh ready to get hauled out and then these are from today we can see through the villing this is looking at the old main entrance uh you can see over area H the existing gym uh the roof has been 80% removed the clear story Windows been cut in then the overall structure of the old I believe is the existing rebuilding with the main office and some art rooms sorry I don't know that g
026yeah the key here is product you know the part of the project that was so critical to deliver was removal of the media center you know that area was not uh ACM containing so we could get rid of that portion of the building you know sooner than the rest uh so that building was gone and then I've been waiting to stand in the courtyard of what will be the future Bus Loop and see daylight and so actually this photo is from today it was yesterday that they moving from the media center towards the uh towards the new structure this was the first opportunity to see excavators you know coming through that Gap removal to the point where it is allows us 2 ft on the what would be our East Side South Side uh of
027the auto shop which allows us to get all fully around that auto shop to to do the construction so they've got to get that material out of there they're going to have that out of there by end of day on Saturday so that on Monday the Earth that was sitting under the media center is going to come through that hole and fill the courtyard and bring that up to Elevation as you remember from the high school we had to bring the whole world up to meet the elevation of the school and that's a similar condition um in what will be the future bus a little bit of reference the toron high school sign that's right about where the main best entry for the gymnasiums is going to be right where you see the clar story
028Windows um cut out is right about where the full height auto shop starts to the end of the building standing right here is where I was standing taking this photo is right about probably stand in the middle of the bus Bo yeah it's not even noticeable but over the word torington they've removed the upper four feet of block wall for that clear story window on both this side and the uh the route 8 side I have a question so as so this what youve ripped out so far so how does the structure look because that was way back when when we first started we talked about that ripping it out and then see what it looks like after it starts to get ripped pieces of information so what we found is this the masonry is
029unreinforced or is what in typic construction we would always put vertical rebar uh and grouted cells at you know at typical 4ot centers or or greater if they needed more capacity uh there is no reinforcing in this in what is remaining CMU um so we've alerted slam to that issue and their structural engineer as soon as that debris gets cleaned out of the space uh they're going to take a look at that they're going to take a look at there's no physical tie between the CMU to the colums m again not something that's done in common practice today but not necessarily a requirement of slam's design so it's really up to their structural engineer to come out and see what they have for existing conditions and see what their assumptions were before they make any
030decisions as to any additional reinforcing we'd have to add a second second thing is you know the everything is a bolted connection on the building um there's not a lot of welded beam to column connections or beam to beam beam to perin connections um so we want to have slam's Engineering Group look at those make a determination if we need to do any uh third party inspection you know of checking those bolts if if they need to be replaced or you know if any of them need to be tightened um so far the structure generally looks good there's a couple of pieces to me that that should be retightened or welded in the next phase and then I guess the other piece of news is we have oh not not bad but not perfect we've
031discovered some new ACM as we were removing from the structure um ACM being a speci containing materials the behind the chalkboards in what was the two-story section they discovered that there's some um grout products that have an asbestos content in them how pervasive that's going to be is unknown because it wasn't behind every single one um so as we move forward we don't quite know how many um not a big cost item because as we move forward we know to remove it in the same at the same time frame as they're removing what is the known ACM adhesive the chalk boards were all known to have blue dos attaching them to the walls now we know have now we know that not only does the glue do have to come off but also the the
032mortar that was behind the board has to come off um on the steel itself there's a couple of Coatings that were concealed behind the CMU um some black mastic product that is an a that is a PCB product not an ACM product so that's a huge thing for us because ACM is just more expensive to deal with and everything else is everything that is assumed PCB so there's no change to the scope of work there um with the exception of removal on the pieces that have to remain so little the technical but the spandle beams that run along the perimeter of the roof line have this product on the top and so what we were going to do was weld new steel to the top of that beam flange and now that product has to
033be removed in order to weld to it um overall these are these are fairly minor problems you've actually had two more major problems related to cost on the asbest and demolition one is that there's inadequate water available through the fire hydrants to to to to feed the demolition process we we take it toes and we attach it to a hydrant that's the way I scoped the job and I built the contract requirements that the trade was supposed to do that when they went to obtain the permits and provide a temporary meter to hook to a fire hydrant um torington water said we have a concern over the amount of water and what that flow rate on a constant basis is going to do to our city system so we're now Trucking in water so there's
034two large tanks on the property they're called Frack tanks which means they're settlement tanks but really they're just vessels of water and then every few days we have Pats pool water deliver 15,000 gallons of water um so that's an order a magnitude of $25,000 over the core of the of the project um the other item is just a discrepancy between what we feel is scope and what we and what the trade does not feel is scope and that's the sand blasting of the existing CMU exterior paint it has to be removed in order for us to build what is uh an air Vapor Barrier building not you know that's how we build today uh and so he's proceeding under dispute but uh again order magnitude there is in the $20,000 so so far our contractor
035is performing to the best of his ability and the issues have not been so severe I a question the water the toron water company won't fill our tanks they won't truck the water they provide the water for free so Pat pool water can go down to the other part of town pick up and fill no my point is we can't fill it at a different rate to fill those tanks when need it like just use a garden hose to try to fill the tank well yeah somehow fill the tanks with the fire hose but at least give it a couple hours to fill it doesn't take a couple hours right so or a day overnight overnight yeah overnight out of say uh having some experience in this um you're only going to get about 3,000
036gallons overnight with a garden housee in a 24-hour period so we're going through about 15,000 gallons you know every every almost every other day um well even even a fire hose connection within 4 hours wouldn't fill it 6 hours wouldn't fill itun the that's the problem of the volume you're not allowing that volume fully open if needed right fully open if needed the volume isn't there no volume is there well to to Dean's point we can we can see if we can pull half you know crack the valve hydr and not uh and not have to buy as much water maintain the tank because you need the tank right fill it with the city water instead of paying patent it's slower slower right yeah actually talked about that on Friday of last week we'll talk
037about it again tomorrow to see you know how viable that option is to reduce even if even if it cuts your KN to truck in half yeah that's still better than right yeah the Frack tanks are or the majority of the cost but every time we fill up it's 250 bucks how much probably 250 I don't actually have the figure it's the time it takes a truck to do around truck is not the expensive part yeah is a shot in the looking at the gym you're looking at towards area G the Middle School gym you can see the rooftop units in the distance a little bit there um my back is to the two3 portion question my my question was just with these as best the acms at what how much have we budgeted to
038allow how do you know when you're in trouble how do you how do you decide when you're 80% into the project we tracking towards quarter million dollars short are we tracking towards hey this is we're doing pretty good don't worry about it guys what's you're finding things obviously when you find them that's great because you can take care of them at the beginning but what's the risk to the projects for those acms so that's the better part in that we've done two demolitions over the two summer periods and now having gone into more space and and taken out more the exposure at this point being in the you know a $20,000 unrelated item scope buyout problem but a 25 Grand item and we're 15% into this thing um and that's 25 Grand extended to the
039end of the the building so I would say you're you know unless we run into something completely unforeseen in the balance of the building um you're going to fall within a you know 50 to $100,000 problem I don't know you know they're not my uh right it wouldn't come from the contingency that we have it have to come from the owner side um unless we you know made an agreement to give more back and do we have to check do we also have to check soil soil underneath the building we went through that on the first two uh demolitions and the uh the environmental consultant was okay with with that PCB building he doesn't he doesn't check so awesome thanks de that is awesome yeah couple more I love the picture without the without the
040roof yeah yeah it's kind of a gray day we got know the clouds up there but back to the Middle School gym uh in the direction of where the previous photo was looking towards twostory portion of area H this is with the turfield to my back this is you'd be looking at where the media center used to stand um just to the right is the old concession stand um just see some machines here sorting through metal uh General CND and concrete uh loading trucks out and this is where the media center once stood looking back towards the area H in the new building um slabs removed load material out and that's all I have and that's where we were in month ago little bit of ice a little bit of snow one just one more
041question on the demolition we had talked way back when and the de demolition was you know it was just a thought at that time that um we weren't sure like how fast they could go based on how many trucks they were allowing right because oh right many so how how is that working out because so far no issues no issues so it's keeping up pace with what they're were a problem last year at this time and the receivers are not squealing at all right now we have no where you'll see is you'll end up with trucks that are sitting on property okay because we can't get rid of them that the receiver is not taking them and at this point they're taking them as fast as they can shuffle them up cuz I remember that
042discussion yeah last when we did the first one it took them like 3 weeks to get a truck up there now if you go back there there's like three trucks waiting to get the stuff on it CU there's a lot more to take out now each kid is taking a home a little uh so in the packet you have the summary data that you know that generally provides a summary of of the situations that we have we've ued our percentage complete through the middle school to 92% we've established a progress percentage for the Demolition and the H renovation at 7% again that's based on physical activity Tas tasks within the project schedule um you know it's a calculation derived by by the computer program um and the good news is this month the cost of
043the CM contingency was much less than it has been in previous um we have now from the 617,000 last month to 586 or 87,000 remaining at this time John all right good evening as was the case uh last night things have been fairly quiet on the test and inspection front um they're more gearing up towards another round of testing inspection in the middle school so things have been fairly quiet uh we've been tracking we're up to report number 103 we're tracking 24 items uh several just came off the list as of visit this week um majority are in our punch list related items that are in the high school which are getting addressed uh as contractors are able to get into the high school and rectify them uh CES is up to for report number
04414 uh they're tracking two items that are in the Middle School one is related to some insulation on piping and the other is just um a comment to protect materials stored materials there haven't been any special inspection reports um as again we we're not in an area where we're doing Special inspections uh there haven't been material test reports no IES reports there was a chiller test done um and that is the extent of equipment startup and tests since the last time we met so it's been quiet there there will be another round of startup tests as they get into the middle school and they start the equipment over there but that won't be until April April 14th we've now scheduled for the first air handler on the Middle School to start on April 14th and
045then the second on April 15th so there'll be another round of of startups and and and testing done over there testing and balancing is ongoing they're they're still working in the high school yep we uh we did actually get a a report yesterday uh on the air system the air system is now at 95% complete um we have a couple of smaller you know isolated pieces of equipment that have to be air balanced the water balancing in the overall systems in the flow rates that flow through the mechanical room or Boiler Room have all been done so now it's just a matter of going to each individual classroom and confirming flow rates the valves that you have in this building that control the water at the end point are self- Setters so you know they
046don't need much adjustment but as a commissioning agent's responsibility he's going to go up and he's going to put a meter on every single one to make sure that every single one is working properly so we've got to do that and then right behind them we wrapped that last valve with insulation and then we're finally out of the ceilings of your high school um we're looking ahead now at the start of that work in April starting year handlers starting balancing um should be ongoing by May 1st May 9th at late and that you know that flows from the high school project right into the middle school project right so the balance is not going to be leaving and then having to remobilize he's just going to move his way right into the into the middle
047school and then construction waste it's been slow other than the school the high school going out but on the there were only 90 cubic yards of construction waste removed in February next month it'll show larger numbers any questions for John thank you John next one is uh you receive the backup for all the next p payments listing all of the contractors and their amounts so if I have a motion to uh approve the payment of 1 M 5838 have a motion John second Casey any discussion all in favor I next one you're up I'm up again okay so our PCO list came up quick on me here we uh we don't have as many this month which is a which is a positive um and very few hits to the to the owner side of
048the uh budget so I'll begin with PCO 510 um we had one section of of slab that was out in the back side of the building that got scarred by somebody we put tell who it was um and unfortunately it had to be removed the Hardway with a jackhammer and replaced uh we've taken that cost onto the CM contingency um we have a back charge between trades because the ceiling guy put in the identification pins every time there's a piece of equipment above the ceiling a little pin goes into the ceiling tile of a different color that tells facilities what is above the ceiling and where it is um we just made next item was was a problem again between trades if you go back before occupancy we had a problem in the area outside
049the auditorium where the electrician had a layout bust and then had to repay had to pay the ceiling trade contractor to come back and redo his work uh PCO 513 this is down in the winr parking area the one of the poles that eversource placed uh physically landed about half in half out of a curve and so we met with the Planning and Zoning they agreed to eliminate one parking stall we had to fund the trade contractor uh to build a small island uh and you have short of parking stalls now you'll have a lot of parking stalls later so Planning and Zoning had no issue with losing that one stall uh the next item p514 relates to the coordination effort that we put into the last phase of the job this represents some drywall
050work to enclose a pipe that wouldn't fit in the as plan stud Dimensions next item is a cost between trades now they back charge a decision made by the batement contractor to hire the electric contractor to prepare the service for their use in doing the demolition work um and the electrical contractor prefer to be paid through om rather than the sub trade uh we had an $1,800 cost for just a a bust in signage a lot of signs in your building and unfortunately in one section of the fourth floor uh six or seven of the signs did a room number a room got missed and six or seven signs had to be replaced there and then some of the rooms when slam developed a final plan of all the room numbers realized that a couple
051of them had been duplicated in the effort that was put in several months previous uh so that was the $1,800 cost for additional signage PCO 518 similar situation coordination in the two-story section getting the duct work and piping out of the building to serve the unit that sits on that building uh needed some drop ceilings sofits uh the next item is uh PCO 519 and that is a credit to the project we have two allowances remaining going into this last month one was for the amount of insulation that we needed over the existing gym roof we didn't know at the time of bid so I bid the project as a flat roof and carried an allowance of $110,000 to build a tapered roof it was a slight amount of pitch to the building as existing
052so the cost came in a little lower and a credit of $27,000 goes back to the owner we had a back charge between trades for some damage that was done on the stage back when that work was happening there was a data Outlet missing oh no this was a conflict area in your high school in your um no where the kids in there's three there was two ovens life skills area and they wanted to add a third evidently was missed well we put the new receptacle in for the oven and realized that there was a data Jack and it was in the same spot so we had to move the data Jack out from behind 11 so that's a cost to project of 1,041 um the next cost is somewhat similar there's AV boxes that
053Services the smartboards and unfortunately the electrical drawings didn't pick up every location and so uh few of the rooms down on the lower level needed to have electricity added uh and also AV uh structure Cable app we cost of $2,700 to the project uh a maker space cord rules this was two things so I'm looking at PCO 523 it a cost of $760 we had to take the cord reels out of the maker space rooms because they didn't want them there while it was a changing room and not as uh supervised I guess um and then there was some cleaning associated with that and adding one electrical power outlet small cost the project a premium time cost of $1,350 and that's for work that was ongoing um both in the CNC room um and what
054we had to add we had a change order to add some Specialty Lighting in the dressing rooms off the auditorium um the premium cost was assigned to the project because they were changes in scope the fin tube radiators um again some F Tube radiator is not there yet um and it's we had to provide little enclosures so we provided those uh that was again a change to the project to go from the specified units to to the units that were that had closed covers on um so we charge the cost to the project at $1,350 um in elevator 4 this is in area H PCO 526 uh specified documents have an have an 8 in block wall the controller for the elevator requir a 10in cavity in order for it to fit in the wall
055um so there's an add cost to add a f wall in front of the CMU there again we're finding everything we can in area H so that we don't have to wait at when it's time to build um PCO 527 was relocating a device that was in conflict in the media center fire alarm strobe had to be moved because there was a bookcase that wanted to go in front of it and when we were walking for the final occupancy requirements of the building we found that the gym the corridor that goes out of the gym didn't have an occupy sensor on the light switch so somebody leaving the gym in an emergency would have to know to hit the light switch so he said that's no good so we put an occupancy sensor in that
056uh space and then there was a buyout problem in the way that I specified the Expansion Joints in the project I did not buy the joint joints that live or that need to be installed in the drywall ceilings so I have to buy those uh post bit and so a cost to contingency no cost uh to the owner contingency and then we took upon ourselves to do some detailing around the building just prior to occupancy there's a cost of $177,000 the biggest hit to our CM contingency for little details that made a difference you know in the bathrooms we had a small gap between the light Cove and the wall we cocked all those uh we put cocking in the floor Expansion Joints so that dirt and debris didn't collect in those spots um and
057then just basically said to the to the cocking subcontractor trade contractor U we gave him a list of places that we thought we could improve or enhance the look of the building so we took that Upon Our C that's it can I have a motion to approve the PCOS as discussed Donna thank you second Doug thank you appreciate it any discussion all in favor I opposed okay next you have as I always try to give you every month the list of all of the uh checks and payments that we have uh since the last one you can see we're uh up to 41 billion dollars that we've paid uh also in your packet um the other day uh well Saturday right I was on the computer Saturday uh and uh with the state and we
058received payment number 17 and I listed you have it it's listed here we have we received $108,000 already from the state of Connecticut uh so far knock on wood it you say8 million 108 million I'm sorry sorry uh so far knock on wood uh every time I payment every two months takes 45 days that we get payment so that's still within uh it's uh it's not typical you have to say that the effort put into the front end of this one payment started to get a little choppy yeah very well yeah i' literally never seen this performance by our state reimbursing municipality it's 42 cheesecakes in the state that truck went up from juniors in Brooklyn to the state they said what the hell is this directly right so so so that's not going W
059if you keep the same people in the state they hopefully will continue process which is uh really is unbelievable because nobody else is around the state is having this I shouldn't say it now that's it no no more okay next is payment of invoices there are two invoices for slam one is the regular invoice and one is the uh uh invoice for the fields so we have one invoice for the regular which is 30 m 30 million $3,917 and the one for the uh field uh slam every week sends us a an hourly rate hourly uh breakdown of all he's he's he's shy on one week of $ 31,6 155 for a total of $2,573 75 could I have a motion to approve those two invoices Doug thank you second Donna any discussion all in
060favor I opposed next one B&L their monthly uh uh invo $681 14450 have a motion for that one on have a second second Ellen any discussion all in favor I opposed okay I just i s you in the packet we have the second uh they're catching up now for what we owe them so there's two invoices for Innovative engineering for $1,553 191 have a motion to approve those two invoices Doug where you go Doug second I'll second second I'm on any discussion all in favor I opposed next one is the Board of Ed paying back their gas bill for $1 15,34 7 have a motion to approve that bill Donna second second case any discussion all in favor I opposed okay next one is three invoices from insilco uh they've done this for all the
061work they've done in the auditori not Auditorium in the uh media center and so forth the three invoices come up to $16,198.73 cense have a motion to approve that Doug second second on thank you any discussion all in favor I opposed okay next item uh I gave you a uh uh um I was at the opening of the uh bonds and note sale uh they opened up uh the 22 million $350,000 of bond anticipation notes we received six biders not be uh the lowest bid was 808 uh rate and they re City received a $264,000 premium the next own it was 15,9 $1,900,000 of General obligation bonds they received 15 bids uh the rate was 3 3.26 7260 and the premium was 1,313 26849 so again they received over $1.5 million in premium which they
062used to reduce dead Debt Service next year and and we get up that's rate just let you know and I gave you a list of all of the uh last four rounds and if you look at the notes 2.8 uh there were there that was lower than 2 20 2024 2023 it was higher than 2022 which was at 2.6 uh the bonds came in favorable at 3.26 7 so just want to update you on that uh on that that's it for me have it so comments for the good of the order John nothing here thank you done um I had a question was it this may be old news I've heard a couple or three times that people aren't supposed to decorate the room say people they're not allowed to decorate the rooms in the
063high school is that true and if that's true is that something that will end I have no idea okay no it's the I guess the walls couldn't be just tap tape things on the walls is that I don't know if that was something that was a forever thing or just because it's a new building we didn't want to ruin it we like to keep it looking new yeah no absolutely we said no tape on the walls we have magnets that uh on door frames and the white boards are all magnetized okay um so for hanging things and things of that nature but yeah as far as stringing things along the ceiling or putting paint on I'm sorry tape on the wall you know you know no tape no string yeah nothing hanging nothing really you
064know again there's there's a lot of places to hang things through magnets right unfortunately I tried to get it through the stud wall and the magnets is noten strong enough to hit the metal studs but uh um so no I was just want i' heard it but I didn't know if it was true I didn't know if it was going to continue obviously it's a brand new building yeah okay also there's a certain amount that you can have in a classroom by fire regulations okay thank you that's been that for for fire cles came off okay W I'm on anything no thanks yeah I have a couple things um we were the electrical panels are marked in the high school building right now the numbers I'm not they don't line up with the doors are
065they lining up with the blueprint room numbers or are panel numbers are designated by the contracts not by by the contract documents not the room numbers that are correct okay so your as builts will drive your on line drawing to your panel location and panel so when I'm at the panel and I'm looking for this room I'm not going to find unless I have the ads buils that show me the cross reference is there any way to change that and in the middle school before they start marking their panels to mark them to the true room numbers I get you now so what you're saying is the panel schedule that's within the panel has the construction room numbers not the permanent room numbers uh yeah they can make those over again um and the other
066thing I had was um in know yet to prepare and to replace the compressor in that one Chiller um just can you walk me through again is this part of the the glycol problem we had up there or is this a separate this is the this is Chiller number one not Chiller number two okay so Chiller number one came from the factory with a bat compressor it's never run on your building um it took them from when it was found in June of last year until December to obtain a replacement compressor um and now we've just been waiting for an opportunity to get up on the roof and replace it and so next week on the short day of school we're coordinating with Dean on bringing the crane because this compressor weighs about 1,700 lbs
067and we'll need to actually have a crane pick it up take the old one off you went on the roof and the vendors you know reinstall how many compressors in that ch I don't want to quiz you on this and we and we know for a fact the other compressors are up and running this one particular compressor cu the chill is running correct no that particular CH Chiller has never run has never run because of the compressor so because the compressor right it was discovered at startup okay um okay Mike Casey I'm good Don good thank you Al to sass I took all your thunder sl's been doing a great job on bringing these documents forward um and working with us on trying to you know refine a some aspects of it um and other
068than that I think I've set my piece today yeah just to let you know with all this we've had there's two pages of I document every uh email that goes between slam us the team om uh and it's two pages already that uh so it's so what's happening is people are working on the job to get it done so get the pricing in there so than anything good thank you good thank you good I only have one thing at a future meeting could we look at as we're getting nearer to the end of the project um I think we've been tallying up what change orders were made due to errors yeah we get that uh uh John uh gives that on a uh every time we put a change on at this state we have
069that yeah I think it'd be helpful for all of us to look at that just as we're nearing the end of project so about 35 pages that we have and it's uh John does it every time a uh change order Y no problem so I've heard some rumors also that there's holes all over the place in the new high school and there is water leaking and it's atrocious so I just wanted on the record can you verify that that is not the case I am only aware of one uh we had a roof leak we had the one that I spoke to a month ago um since that time there was one additional roof membrane seam failure uh and that that's it the auditorium or another uh nope this was in the middle of the
070high school actually Mike put his hands on that it was uh right between the Border ofed space and the academic space the last classroom on the courtyard side you're moving you know you're standing on the section of the building closest to the pond it's in that general area uh the amount of water was enough to stain in a ceiling tile but not drip thank you other than that we did have one intrusion when we had a really bad rain event uh wind driven rain came underneath one of the storefront windows on the board of ed entrance so where we have that sidewalk that goes to the back door to the bardette uh we had it once before you moved in we thought we fixed it and then it didn't leak again until about two weeks
071ago when it leaked again we think that the pan has a negative pitch underneath the storefront itself and so it's either got to fix with a you know with more sealant you know better CE job so was puddling there you're saying and then kind of both the both of were driving rain events of the building right combination but nothing that impacted any of the students rooms for the cafeteria or correct there was nothing that has taken students out of classrooms that I'm aware of thank you um couple questions summary data this is the all om summary data correct so allowance funds and contingency funds that's your contingency what's allowance uh so at the beginning of the project I think we had five possibly six allowances with between ourselves and the owner here okay um we
072the first one was we had to buy out the general trades package prior to contract award carried a value of about $7 million for that package okay one was the auditorium acoustical panels that one was only resolved about 3 months ago that cost more than I had set aside um the last one the one remaining is what is known as a a BDA or bir directional antenna we have an allowance set aside $100,000 to buy equipment and install in the building you don't know equipment you don't know what equipment you'll need until the full compliment of the structure is up fire department come out okay so owner contingency is not on here correct so and the total prac is what 178 million 185 million with the uh not excluding the fields at this point 185
073yeah 18 1855 with the fields so excluding the fields 178 no no 185 no 185 before the fields before the fields 185 no no it wasn't 185 before the fields it was 178 before 179 178 179 179 575 I'm just wonder Al we see here is potential 167 million and the Project's 178 79 million so where's where's where can we see the difference of that in other words the owner contingency and soft costs are not included this is this is a recap of omg's correct so my question is directed towards that so where's yeah we can anytime we'll have next next uh yeah I mean that's the overall project right want to see where we're at overall project uh and we know we can't put the fields on there yet cuz your guys are still
074well we we put the fields on my on my budget because we're paying uh out of it already because of uh of the uh slam's bill so that's going to be covered with the state paying 85% of that bill okay just an overall yeah budget for the entire project Al give overall budget plus also we have his omg's numbers we don't have the overall budget plus all of the incumbrances that I have going forward do that every month we sit down with OMG right I provide worst case scenarios of what I'm aware of that could caused these potentials but just to make sure you're aware so if you read the the under the construction cost under the second line down it says potential yep those in previous months have varied between a million and a
075half million dollar now it's at $6 million because we did encumber the budgetary values that I provided as a r of magnitude does that match your a document that's in here then does that follow that the AIA so when you look to the approved contract changes the 2.4 million or 2.61 which is the third row down once a once a PCO yep gets converted or goes through this motion we generate an AIA document we do that monthly so we're at about number 24 and then that reflects in the cost report that drives the 2.64 million doll number thank go ahead thanks Ed anything else okay have a motion to adjourn oh forgot don't forget uh April 3rd uh the only item on the agenda will be the turf field project that's April what time is
076that same time 5:00 we'll be here Ed what yeah oh be here yeah you get a reminder like I always do a week in advance I send a reminder out everybody have a motion to adjourn I make motion to a journ see second second John thank you okay watch out for the snow tomorrow oh God