001e e e order the facilities and Technology me to meeting is Wednesday March 4th uh call myself Mr cam Mr ctis and Patrick from in the line here okay and Mr goola Rachel Mr Wilson and other admin staff all right I'd like to make a motion for approval of the agenda so move I there you okay uh anybody oppos got process all in favor anybody opposed caring none motion passes I'd like to make a motion for approval of the minutes so moved second all in favor I oppos None motion passes anybody on the uh public line for public participation there is none so we will skip excuse me anybody here Jason did you want to speak sure do you do very well no okay all right we'll jump right into it uh number six discussion
002no wait minute yeah you're on six discussion next steps Rachel hi um so social media um one of the things that I wanted to point out in the social media updates was the all things redistricting post on the um sorry torington Public Schools District page um it got 15 shares which is way more than any other post that we get um especially when it doesn't have pictures of kids and things like that that people are sharing with their family um and on top of that you know we had it on the website as well which is averaging anywhere between um four and 5,000 views um on a week day a day oh wow so um yeah I was looking at those analytics today you can see you know it drops over the weekend we only
003have like you know like 500 views which is still a lot um for the weekend 200 of those are mine thanks for calling me out Sue I didn't I don't know if that was appr Pro but yeah still still um really good traffic so and I I think um you know it showed we had a a decent turnout and lots of good questions um so yeah one of the things I wanted to point out there's any other questions about social media well that's the Hot Topic right now right so that's what everybody's right seems to be focused on yeah yeah and the basketball game come on re I mean got a little love on the basketball Jason there is a picture of um Sue and Michael reading and and the Llama at uh tford always
004honorable mention did you win that basketball game of course of course Mr but them come on down I don't suit them up unless we're going to win my name ain't prola oh jeez tell by your performance point of order please I don't understand from the field just not picking size on that one I didn't see you you there I heard oh yeah know the words out leave them open um and for the tech upate um I wanted to share that the National Guard is going to be coming on site and doing a cyber security assessment of our Network um it is one of the requirements that we had um I mentioned a few meetings back we were awarded a cyber security Grant sorry um so that is one of the requirements that we do have
005our Network evaluated for um vulnerabilities um and and then you know just a reminder some of the projects that I'm looking to do on there um include two Factor authentication um which is something that a lot of um cyber security insurances are requiring um now um to be to have coverage um so definitely want to get that underway um another thing I'm looking into doing is um training for staff on fishing scams recognizing them uh what to do when you see them uh what to do if you accidentally click on them things of that sort um and it's it's a neat little program that you know basically will send like a dummy email like every once in a while um not on a scheduled routine so people can't you know expect them coming um but
006it's almost like a little test and then if you fail that test you have to you know go through a little training to remind yourself why we don't click on links from strange emails it jail right yes basically basically little Penalty Box there um some other things I'm looking into doing are are other things that are you know really sought after by the insurance company like um an incident response plan things of that nature you know we we have protocols in place but it's nice to have something written out um just in case you know in a state of panic sometimes you miss things so we want to have something you know scheduled out um just in case anything was to happen we would have protocol to follow um and that's about it any questions
007might have sparked a few here but start with Mr putam because he's I was just going to say the National Guard does a great job a lot of our town customers have to do it and it's a prerequisite to be eligible for some of the federal funding for cyber security but the two Factor authentication and the matter if you didn't know before what what off the security awareness you're going to use to do it but they're really important programs because the the technology can can protect let's say 90% of problems right but that last 10% is the hardest to protect and it's the people and people are you going the smartest people on the planet they get an email that comes in looks like it's from torington public schools it looks legit and they they
008click it they get to their one driver Google doc doc and they handle their credentials without two factor and even with two Factor it causes a ton of work for the IT department and all the notifications the whole team at M Avenue has to do so my full support on all those things as soon as we can the insurance company will eventually not provide you an underwrite you if you don't have right those things so yeah great job I appreciate that I know that you know sometimes it's annoying you know everybody goes oh I got to go get my phone get the text message or whatever um but it it really it really does provide that layer of security um right now all of our administrative accounts um anything that has access to admin conss
009does already have two- Factor um but we'd like to get everyone on board with that do we do we put anything in our PD days a lot of our we encourage a lot of our customers to put a quick agenda item for reviewing security it helps the insurance company when they ask for documentation of what you do it's a great time you have everybody together in one place it takes 5 10 minutes just to review the current threat threats and you have a documented spot where it's occurring every month or every 3 months however you guys decide to do it it's helpful that's something we can definitely look into doing now that we do our our PD grid which has been going really great um so we can definitely add that as an at your
010discretion it's it's a great thing to keep as you say stay in front of people right so it's really easy to do and just as a gentle reminder that hey guys we can protect you with tens and hundreds of thousands of dollars worth of Technology but if you click here right yeah know it's out the window M agreed yeah maybe for August it can be just part of the mandated yeah welcome back welcome back trainings yeah yeah totally on board with that I'd love that I'd love to do it for students at some point too but we'll get there any other questions yeah I had a couple the two Factor how are we going to like manage that is it going to cell phones or email what's the second Factor so the way I am
011looking into doing it is that if you are on campus you would not be prompted with um two Factor so if you're on our Network you know we're assuming you're at work doing your job um so it would not prompt you when you are off of our Network you would need the two Factor so it would most likely be either an app or a text message like a Microsoft authenticator or something like that m so right now we use Duo um and it seems to work pretty well the whole admin team uses it um I like it so um that's probably what we would follow and it ties in with almost everything on the planet we use it as well so it gives you a lot of flexibility to add two factor to whatever application
012you start to work with right and fishing the fishing scams things being part of a couple big companies in the past we've always always basically every month we get like a a link to watch a video and it gives you a test at the end it kind of self- manages itself I don't want to see something that taxes more time on your staff because you guys are pretty thin as it is is that something that would be it's kind of a something we pay for and it sends everybody the emails and it gives you reports on what they need to do it's a managed service um looking into getting a few quotes obviously um want to make sure that we follow all the guidelines but um I did get a a preliminary quote when we
013uh applied for the grant just so I had an idea of what it was going to cost um so definitely need to reach out to some more vendors that offer that and is it really the like the National Guard it is yeah yeah yeah they're coming on site uh April 1st you know they really had a it MH they have a whole cyber think of like that think of a Rambo when they're charging up the hill these guys yeah it should be interesting for sure it's educational too because you will learn that they have a whole bunch of resources that can become a part of your incident response plan yeah so when mware wipes out an entire organization if you're a part of that group and you have the state support you can call them
014we have to pay them but it's a very discounted minimal rate they dispatch the technology team from the National Guard to help you rebuild and it's all part of and it's there's a lot of resources as much as they're looking out to make sure that the state's protected they're also they're very much there to help educate us as what they can do for us I'm looking forward to it for sure should be a great program great experience this question will be both towards Rachel and you I guess fir an incident incident plan is there any like any of our servers do we have any redundancy going on so that if one gets hacked we can flip to another we have backups um we use a company called rubric um that you know backs up all
015of our our servers um through vs spere um so we have backups of them if one of them was to become compromised in any way it takes like a snapshot of it um every day I believe at night you know if that server compromised there's no server to put the backup on correct am I am I thinking this CR it's like you flip a switch kind of to the server the backup server the backup is a backup a database is what it sounds like correct they're yeah they're backed up to to rubric we have an appliance um and you can spin up like a new server from that backup directly to your Vere environment or wherever yeah it's VMware okay can you standand it up right on the appliance you have to have a yeah
016limited load you can't bring them all up you can bring up core system but are CR critical systems really what I what I would yeah and and phone system you know things like that kind like a generator but sure the network one of the other projects um one of the other projects that I did have listed um on the um security Grant was um more redundancy um if I have enough money left over I'd like to include it um but we'll see the other thing Glenn is just because you have that redundancy if something happens critical you're not spinning it up when you make your first phone call that we've been compromised the first one they're going to tell you to do is not turn on the backup shut it all down shut it all
017down and then evaluate what's happened how it's happened what the response is going to be and then they'll decide with the outside parties that will instantly become involved yeah what the proper procedure is for I had a a server you know have like a critical error and I've had to to spin one up from a backup and it's it's worked fine um but yeah in an instance like that it would be a bit of and what you're thinking about you're hack or your D something along those lines you don't spin right up in a hardware or software issue yeah you go you fire it right up and it comes up in a couple minutes okay is a lot of this stuff outside the grant is it also in our fiveyear Capital plan um not in
018the capital plan no um but I did put a line in our budget for just to make sure that we had money to cover it cover what all of it or projects okay like until we get um the because it's a reimbursement right yeah and some of these like the incident response like yes you would have to go back and update it but it's not necessarily like a not carrying a subscription um and in the past two years I believe we have carried a line for um multiactor but we just haven't been able to implement it okay that's all I had enough anybody else have any questions no all right move on to uh coach Dean uh TMS roof I'm sorry TMS roof education specific yeah so there's some handouts in here that show that
019uh the next two things the timeline and the specifications and the timeline our page 13 to 18 13 of 18 and then 16 to 18 this is all hand going to be handled through Gil the entire process and everything yeah they RS so the only thing that we have to get and we had a list today of some stuff to get them which would be our [Music] um um a cover page you know things of that nature that show C toron bard of Ed and and anything else that would go into it but as far as this plans and specs they design managing it um they're they're they're doing they're doing [Music] that so you know take a look at that and look at the whole thing um but the updated um the updated timeline
020is also attached to it um the last page the last page you know we're we're a little behind not a lot not a lot behind as far as that but um as you can see looking the get the bids out for April initial bid period would be April 2nd and then Gathering by the third uh by the 23rd which can get us to start construction mobilization in May uh can happen that quick hopefully that you know again this is kind of projected but you know you're talking pretty pretty substantial amount of work here um but it's going to be done in phases as you can see by that too so the first phase would happen this season construction season I'll call right when it's when it's when it's weather's permitting and then picking up again
021and finishing next next year next year do we know how much we have currently set aside I saw the the the ballpark you know spec estimate but if I recall we have not that much well wait we found can speak to that we're working on it uh we have a diversifi portfolio to make the match so everything we submitted was good with the state we just had to get the match clearly outlined in um the application process so as superintendent Wilson had said at the last meeting it was it's like an active Congress we submitted like 20 documents one of them they just wanted you're correct it had the 700,000 from the previous um fund and then it said any excess so so the state just wanted to see the 1.4 million which would be
022the match um and we were able to work with the city we've been working very closely with them they've been very helpful um with you know finding the end result of our capital reserve and what's left in the fund so um we're very confident that we have that 1.4 million okay um to put forward and then it just we work it off as the part of the reimburse we keep we front fund and as the project goes on it just kind of rolls into a big circle exactly okay y thank you I just have one question the Gail estimate is from November 2023 uh this I'm sorry there's an update there yes has beened y okay excuse me updated yeah which yeah which it has I just looked at the no there's been you know
023and that's been kind of a a thing but we we've cleared it up um so we have to go to um again we have to go to the city um for the we're going to update the resolution resolu show the m so that we could submit it to the state 1.4 million match and we're going to that when is it Monday night Monday night 6:30 yeah so we sure we got everything for the city yes all right three times a charm the third one say Patrick's Day can't get any luckier yeah there you want me to come Irish I got a little Irish thought it was Friday everybody's Irish Monday 17 Monday oh Mr Italian he has no idea beef I'll touch it questions about the roof so's vibrate I just wanted to add for
024the education specifications um we're bringing it Forward here to this committee because we just have to put it by the full board and the full board has to see it and approve it need an action it to move this to theard correct I have to it's just a recommendation okay so I guess we'll put a motion on the table to recommend moving a TMS roof education specification to the full board it's approved do I have a second second all favor I I car none move that to the full board thank you number three capital project update yes uh well we are um doing some small projects uh as far as the capital project goes we are we you know we're still finding the finding the um path to where money goes was that a handout
025or no what is that just your guide yeah is this in the packet somewhere no oh that was in the original packet yes oh that's the contract one never mind sorry I didn't mean to interrupt I thought there was a an updated uh like a list or something no no there's no updated list no well there's no money so yeah it would be nice to show that on a monthly basis to have it on record that there is no money in capital we are we are working on that Reserve so I I have we're demystifying the whole Capital um there's really two buckets of money the 5101 which is just like our general budget you got to use it or lose it by the end of the year if you still have left over in
0265101 then you can move it to the 313 and the 313 is basically like a carryover fund so right now we do have some3 correct that's yes that is the fund name it's 0313 um better known as City no that's just the C so so right now that's what we have been reconciling we've actually done a like a forensic audit on it and backed it up to all the minutes from the city um as I said said earlier we've been working like weekly with the city on trying to really get it down to an agreeance on how much money we have in the fund from each of the projects that were left over so so we are honing in a on a dollar amount um and uh the mayor did seem confident for us to
027be able to use the 1.4 match for the um for the roof Project based on all the evidence that we have that we that we have in the 313 so once that all falls out we'll know what's left in that Reserve to pick up some of the smaller projects that are more high priority okay put that on paper be help for everybody absolutely some point I actually made a flow chart up of it for a visual of how Capital moves through the district in and out of our um new world so happy to do that all right any questions on Capital project updates from anybody Seamans is still going good Seamans is going good yep so um it we'll be doing some stuff uh April break uh you know vac the vacation time there we're
028going to come in and U get some of the big stuff taken care of without any kids in there but we're still moving forward do we have any of the variable drives and things up and running now so get some of those you can't really Point them yet just because it's all got it tie back into the BMS they're in there yeah they're they're probably full speed you know until get them all tuned in Som are but not enough to say you're going to see his savings yet cuz I think that's what you're probably looking at not just yet I was looking for early not just yet weren't there a couple left over from the that were replaced on the high school project that they had to get bigger ones and but we bought them
029they couldn't return them am I thinking of something else no I thought there was something that does ring a bell I think that rings a bell but wasn't that that's a good question yeah it's a good question I don't know if they would fit or be able to purpose funny cuz the old high school had some vfds on the wall and we took a lot of stuff and I was going to start taking them off the wall and like you said compatibility yeah it'd be like a shot in the dark not the the newer stuff that was had to be repurchased yeah I I figet what the whole story is behind that GL I caught a little bit of it during one of the meemes I didn't get the detail of it but something I
030can look into to see where they're hanging around what they're doing yeah and what are we going to do with them how long do we have before make sure they're still there cuz we didn't no credit came through for the building project so if if we own the equipment let's make sure we have the equipment yeah has the old school been turned over to the reclaimers now great thank goodness yeah they started a demolition this week the main off the whole the whole um D middle section with a library media and the guidance that was the addition that was built they took that down first so that's down and then they're starting to take the gym walls down so if you go in the back of the building of the new building they're starting like
031right on the court where back in a new meat right in there they start they start at yesterday so they're starting to take the block down they're leaving the metal framing and all of that but the block they're taking out soad we didn't have the webcam of of that we had the webcam of the project along the way I think it'd be kind of cool to see the tear down I'm surprised they don't have it I I've seen it just through different people that are working at the project that have been sharing things on social media so it's kind of neat to see yeah I think Dean's got to practice on the Drone with the Drone yeah well I was going to say start pulling my camera out and video taping these guys but yeah
032you still got the Drone somewhere we got our drone Master over here there we go been taking photos so we could probably get out there and take take some I think that would help with Dean with the the root project as well kind of yeah no yeah definitely y they teach me how it he's like no so he's not using the Drone I can tell I like to put a motion on a table that Josh is the only authoriz all right uh all right enough on that contracts is that the other one what we have it's contract that was contracts is for Budget might have just gotten on the wrong one yeah no that was it was a motion made at the last meeting to keep it on facilities but no contracts have changed since
033last facilities meeting so that document that was at the r facilities I believe is the most up to dat okay I think there are a couple were supposed to review and to check on if they were coming due I think was another Direction one that's renewing that's like a fiveyear thank you no worries that's I was on there the outside maintenance stuff with the construction with the high school on the construction so so I think our first payments due to him pretty soon all right talk to jerson and he'll be we're going to go through it probably next week he was going to do it actually Saturday he say he's going call me satday we're going to take a ride around the new school cuz there's going to be a credit because of this year
034coming up obviously there there's no clay to be put down and none of this and none of that nothing going on over there nothing really going on some clean up and then he did mention about the Middle School are we using the middle school should we bring some clay up there if we're going to be practicing on that and I'm in touch with McKenna to see I know he's I think he's got mostly the city um Fields fuches Park and whatnot to use that but I don't know if he has any plans on going up to that middle school that middle school is really You' been up there it's pretty pretty rough it's a mess then it gets wet we get too much water this so I don't know we're to look at it this
035weekend if it's worth first of all if we're going to use it then maybe we'll spend some money and at least get it so it's playable for these guys to practice but if they're not going to practice on it yeah and if not then don't waste the money if he has other places and we're paying other places and yeah it's a decision you guys can make but even I know Athletics at the new school the 456 School are kind up in the air right I believe that came up during the districting meeting yeah um my opinion I said let's not neglect everything up there if there's not a lot of sports at least you know keep it safe cut them out turn them over so of infields don't grow in yep he's GNA have some
036maintenance but it's not the weekly prepping for games stuff but he still he's we still have track and field stuff that he's going to be up there doing for this year so the what what pretty much is it's going to be the fields softball and the baseball that's pretty much what he's we're going to lose some grass cutting obviously but at the same time this weekend we have to look at the still liveing oh the the front end so there's stuff there it's gonna have to make his computer off that's that is um that'd be a good at arum question in Mario so I believe I don't know if that outside part was part of the growing the grass even when it was supposed to be a grass Athletic Complex I think under contract the
037first year was supposed to be by the contract owned by them as far as making sure the Grass Grows I don't know if included cutting yeah no I I wouldn't I wouldn't consider right I don't 100% yeah so but need to coordinate with them what's in contract under the building project maintaining it no but as far as you know be like cleaning the floors they're not going to clean our floors or not going to cut our grass right so find out what's included in that whatever contractor who's the who's the grass guy no no no no I'm in a building project oh starts with the T fuchi subcontractor fi yeah some other fi start to the T the guys are gonna do the turf okay so that's it I'll think of it any other questions
038any other contracts that we need to talk about that we should talk about facilities related okay I got meanor um no this time no them are out they will be going out mean will be going out we'll move on the topics for future meetings we have uh we the insurance that the tech Protection Plan update scheduled for April yes we do was in the minutes y so be number three under Rachel keep Social Media Tech and then we'll do the next update for in that I saw uh yeah it would be B it would be ready well the next meeting it' be ready to go out to B not that's not right get back yeah I got to get them back so I won't be till there but you know once once this I guess
039we figure out what we can do with some of that capital in that capital reserve the projects I have slated on there will be part of the update you know as long as we don't we got money to do them I can kind of start them and and give you guys updates on what they are what we're doing because we do have a prettyy good list going this may be a question for the veterans like are we part of the G what's the name of this company I'm sorry Gail Gil asso they make the decision on the bids or does that no does that get present to us yeah we gather the bids that's just a b committee our May our May facilities meeting we will have the bids no yes may I'm sorry may
040we may the contract will be awarded May 14th by May 14 yeah but we need to the thing is if B are due 23rd and they're saying contract award May 14th yeah our April meeting is prior to April 13th yeah we'll get the we'll get the bids he'll get the bids somewhere around 23rd and then two weeks later we have our first meeting of first in May yeah the contract award W it happen till later in May right we need have the bids right you'll have your bids to we'll have the bids by you know it says three weeks from from from bid due date so depending on when the meeting is you you you'll have them in front of you to decide which ones you want to go with that's providing no extensions are
041warranted exctly that's a big thing you can may have to extend it the eclipse lot of feedback sorry okay so deed what are we gonna put on yours so we can put down update Capital hopefully again we'll I can have give you guys a pretty good list of what we're going to be working on and the money that goes with it okay rof we can skip till April yep don't really need to talk about that um well you have to get the contract get and I mean I could come to you with with with with the small things we're doing right now that may be under Capital um if you would like more information on that you know just we're doing a ton of stuff just put a little bit more information here far so
042it looks like we are prod okay it's all perception we'll do all right question the gym floors and such that we've had refinished we used to have a schedule for doing them we started to do them internally we put them back out at one point brought them back in house how often are we doing those bu a year they um they come into Reco um and we decided last year that we did not do Forbes because we weren't sure that needs a lot more work by the way than just a Reco but the other ones they get a Fresh coat on top to prevent again from having to do the $25,000 sand and recall which you can only do so it's a buffing recoil so and I think uh I have to look we did
043the middle school again we're going to look at that again this year because it's you know depending on what happens in the Intermediate School not the middle school so we going to call from that point this point forward so we don't confuse it you know what what that what that's going to need it's going to get a heck of a lot less use or different use I should say than what it has now and is that what you meant yeah and my last question would be so given the lack of reliable capital from the city what can we be doing from a maintenance perspective to extend the lifetime of these things you know we we that falls under GB so we don't have to approve it necessarily yeah and as long as we're not replacing
044it it's not a capital violation of any kind what are the kinds of things we can be doing to counteract the lack of capital we can't look when it breaks it breaks you R out option yeah no listen all of our you know so so I guess the the the the most robust thing that we do is our um Plumbing Heating Cooling right where we have West State mechano come in and and right now they they have the contractor where they come in and they look at their equipment they they check it they change filters um oil it shivs belts adjustments and they check it from there to make sure it's going correctly or May this guys are constantly going around taking a look at things cleanliness keeping it clean wiping stuff down going in
045the equipment room making sure there's nothing leaking if there is we try to get it before it gets to be too bad so they do a sweep of the building uh to make sure that the Mechanicals and electrical and and you know just general maintenance like you would do in your home just a little bit more of it you know you don't ignore the noises and yeah my I'm not afraid of the more of if we're not getting any money from the city it's difficult to yeah to hear know this is broken it's 85 ,000 and there's no money yeah yeah so yeah whatever you guys and bandaids work Band-Aids do work just like you know for some things but sometimes they don't I mean if we have I think we've been lucky there's always
046an option if we have a big expense like that to go to the mayor and ask under special circumstances emergency right emergency but a catastrophic loss but yeah it's not ideal that's all that's just whatever we can do to yeah far from got it any other questions all right Comas for good the order where you want to start good job thanks for all the hard work us okay thank you good meeting thank you yeah good meeting good meeting good meeting thank you all set I'll set good excellent motion to J I moved second second all favor e e e this T public school budget committee meeting for Wednesday March 12th at 6:12 p.m. roll call we have Glen have Glenn we have John Sue Lisa we have everybody else here from the district sh right
047oh I see Shel back there we got Josh Rachel Donna Kim Jason Mr Wilson Su over here anybody else all right you need um motion to approve the agenda Mo second [Music] anybody yeah there Pat yes I was on mute sorry y second all in favor motion passes the agenda is approved any a motion to approve the minutes from last month's meeting which was February 12th so move second all in favor I I the minutes have passed thank you guys anybody on the public participation either in person or on Zoom no no anybody in the room no we'll skip over that discussion next steps uh first up is monthly financials over to you Donna okay well everybody received a copy in their packet of the monthly financials uh we went over I went over all
048the line items there's nothing that really jumps out from last month that's significant in a variance um we're in good shape we're in good standing and I didn't know anyone here had any questions regarding it anybody have any questions before uh before me you start J all right um I think you may have answered this and if you have I apologize uh 5112 27 the behavioral therapy I I just couldn't find it in my notes was this a reclass we we pulled some people out of something but yes we had a a res Nation I believe which page are you on it's on page 9 of 14 it's count 5112 27 512 y I have it highlighted yes so we so you're wondering why there's a balance there well I think it's just zero used
049yeah zero used we had a resignation and we had a reclass of somebody who was in a grant so we they moved to a grant okay thank you very much you're welcome is there anything else that you I should always I always ask do you have anything else highlighted that maybe you want to share with us before I yeah no like I said I went over every line item there's nothing significant to report on this month um question on 5120 which is the next page 104 10 of 14 it's uh The Substitute salaries perah do we just wanted to know do we expect that Trend to continue or we um The Substitute salaries for the cares we can't really predict the you know substitute needs um so I think we did Rectify that line item
050for next year I think we just underfunded it a little I think oh I had a question on 51 2106 homebound Services it's on the same page okay 51 2106 y it's it doesn't show us having been budgeted so I wasn't sure it was another one that we split it off I couldn't find notes on that somebody gets is that that happens in the middle of the year we don't going to be able to budget for it it falls under the sped Services of like the Detention Center or those can't budget for it we end up it's just if it happens you have to make the line item correct me just make the note I won't ask that one again I doubt it hey I make notes I know it's in all the minutes spicy
051he spicy uh that was anybody else have one I have one more anybody else have go ahead anything um I'm going to ask about 5216 on page 1014 um obviously there was this came up at one point it was a news article about it I'm just going to ask um do we have this budgeted in I didn't is it budgeted in next year we have we adjusted it yes we have for next year which one was that it's 5210 06 perfect and the general maintenance that $250,000 54303 that's just the transfer to the building corre and my next question is on that one which is do we expect more significantly more expenses when we we get to moving the existing middle school stuff we're doing pretty good in that account at the moment which is
052a positive the building committee may have picked up some of those things maybe you and Glenn could sorry you and Dean could comment on how we're looking in that direction do we have a ton of expenses ahead of us or they're they're trickling in right now so probably have a better feel of it in April as far as you know where we're at there but yes we will be using obviously that line item for moving other moving expenses to the other building yeah I assume we have a lot to move from the Middle School to up um last one was a follow-up question from last month uh we were going to ask the building committee about the reimbursement of electricity did we ever get an answer on the thir one more reimbursement coming and it's
053it's for the gas it's not the electricity so we're we're still footing the bill for all the electricity yes but we do a reimbursement once a month so we have one more coming to us okay what do you mean once a month they get the gas back yeah so they where's the electricity we don't get the electricity back I think there was a little misconception there it's basically the gas that we get reimbursed um through that I think you're thinking of that rebate program that's coming up in the fall that we I think we have to front the bill until then are we in touch with the city regarding that's that's the check that's good that was discussed at board level and it build building committee that's the rebate check that the city is taking
054back from the project and that's what we had asked after that bill was paid that we could get back into our Capital that's still an ongoing issue but that check will be issued and that is for all the electric but that does go to the city yeah that's because it goes by building as opposed to who put the build I think it'll be important to make everybody aware of that as we get a little closer to hopefully guide people into doing the right thing oh yeah that would be it's a lot of moneal it is a lot of money we're tracking it very closely I have no doubt Donnie you guys are you guys are always right on that stuff so I have no doubt every penny is waiting to be reimbursed I just want
055to look where it's 5622 it's on page 13 to 14 try natural gas stoping 22 yeah we're just we're heading for it is what it is nothing you can do you can't anything about it at the moment so what's our projected overage I going to say 250 yeses that sound about right Donna that's sounds about right I can get you a better number on in April do our bills include the public um assistance amount oh public benefits yeah we pay on that too we do that must be phenomenal amount of money we pay yes that does increase it as well wow those bills are pretty hefty wow right and a large the demand the demand charge which is what the whole Seaman project is really designed to help avoid is the peak demand charge anybody
056else have anything else on their list is that 5101 account that you mentioned in the previous meeting not on this report uh no it's not a that's a capital budget this is our operating budget so 5100 is the operating budget and 5101 is a special fund set up just for the capital projects where you going with this no I'm just trying just trying to not going anywhere zero in it right now you hear Donna clarification we broke there's nothing to [Music] show any other questions for Donna on the team I mean for public transparency if there's nothing to show just put z z yeah need to keep it under our collar that we don't haven't receiv received funds it's in all the minutes from this city as well that they zero flat funded us so
057we do have like there is that public transparency if you're looking for that from that one meeting mon basis I think it should be okay repetitive sure still have zero [Music] any other questions and comments we'll move on to contracts okay so everybody got a coffee and we updated the coffee so I apologize the one that you received um had a few things that needed to be updated on it and um I just want to give a shout out to Marissa for this template design um that she had established for the facilities committee um it's it's just beautiful to have it all in one spot so we um good job we dug deep into the catacombs of the finance department and did the same thing and um we are automating everything's digital now we're like
05890% digital um for contracts and for um knowing when everything is needing to be renewed so that's in this template here the links aren't live yet for the contracts cuz we're still working on you know getting all the right ones um as the link but I did want to show you that there is a column for the links not only that over to the right there's another column for all the purchase orders so we could track every single uh vendor and how many purchase orders we had you know the timing of the payments so that's coming in pretty handy so I just wanted to share this as a you know 30,000 foot uh look down at um some of the major contracts were 90% done so there's still 10% to look for I'm sure we'll
059find a few more um but these were the these were the big ones I don't know if anyone had any questions anybody have any questions on soundtracks Jason um this was brought up prior to you being the facilities the business um we talked about with the payroll system and the time clocking and HR with payroll and automating the direct deposit slips to being digital rather than paper and all also work transparency on the additional compensation and exactly what those dates were for is that I'm going to let Kim take this because I have to say she has spearheaded this and it has been a great experience so two components to what you're asking for um the uh self-service for new world is um we're we're working on it it's we're having a training at the
060end of this month so um that should become coming soon okay um so we're going to work on it see what we need to implement it and uh hopefully we'll be able to do that so that should be probably for next school year I think is what we're thinking yeah okay is is the thought uh the additional compensation Form I know you remember because you were one of our test subjects like four years ago when we started that um Dina and Rachel have actually picked up the ball and run with it and like it's 99% done I think they've been testing it so I think we're going to test it with leap right is that what we said we were going to test so we're going to test it with we're going to test so
061the same one that you tested four years ago exactly the same format perect they picked up what had been started back then and finished it up and finalized it and tweaked everything on the back end so uh exactly the way you kind of played with it and test ran it same exact concept so and they're going to we're going to test it with the leap people to see how it works and to see that it's going to the right people and if it works for the leap people through the end of this year that will also probably be rolled out for next year yeah so the person submitting the request will get an email you know stating that it was approved you know each step of the way by each approver um and then you
062know a final uh yes it's been processed and the approver gets an email every day until they approve it yes sh's laughing cuz she knows like that's part of the issue right you get those additional cop forms and you might have like 10 15 of them sitting on your desk and you know it might take you a few days to get to him but you will get a lovely email every day for everyone that you haven't approved so it will encourage people to approve them quickly and it'll go right to the right person instead of having to come through in office mail to three or four people it will be all electronic so and and Rachel's done a great job of setting it up so that payroll will be able to manage the influx of
063all of those forms from various places in one folder and bucket for her to be able to see easily so um I I think her and dinina have spent exuberant amounts of hours trying to pick that up and run with it and uh I think they've done a great job and you've seen a couple of demos so uh both are coming so one followup with that will the days that the additional compensation account for be on the pay stubs cuz that's what's not on there and it's it's it's really been a a task on my end just for my own um sayane mind and type A personality to make sure I marked it was submitted this day okay now I've gotten paid for it on this day but I have to kind of just go
064down the line because it doesn't tell me the exact dates on the pay stub of what ones I'm getting compensated for so there's always the possibility of missing I don't know if that can be added I don't know if that can be done or not we just had a major um like we had like a a training session with uh some of the people from newk World um and because of our like 22 and 26 pay schedules yeah there might be some complexity with that but we can look it would be helpful if it could Mark the dates that were being paid that from the form that was submitted so thank you we'll look we'll look into that yeah thank you any other questions I do sure the uh Dr Cy medical advisor what does
065he do what is that yeah so he's there sort of um as a consultant if we have any deep questions regarding you know a child's you know physical well-being um he's uh there for us you know sort of on call as um somebody to advise us when we have any maybe policies uh for you know our schools or definitely you know Guidance with the nurses if we needed it um so yeah he's just there it's a mandate I Believe by the the state of Connecticut that we're all supposed to have one yeah it is it's almost like having your on call physician 247 instead of using the app we pick up the phone and contact Dr but obviously that service as a fee that's a fee but it is a mandate from the state of
066can it's like a physician of record for the school district exactly well said I have one question on contracts the technology contracts maybe a Rachel question or with the changes we see in our line with the changes in technology moving so fast um have we considered sometimes shorter contracts on some of the things that are software based you know the copy releases and things we're going to keep using them like we always have but some of that security software stuff look I know as well as anybody it's a massive pain to change the stack but some bad things happen in technology companies get you know well they don't go under necessarily but they have a compromise and everybody's terrified and the insurance company goes you better not have them right so do we have any
067have we looked at shorter term contracts for some of the things you know instead of five-year contracts twoyear contracts I know there's probably a there's always a financial incentive because they want you locked in but right you know I don't know if we if we've thought about balancing that so I don't think I've had the opportunity to make those decisions yet because a lot of them are are ending soon yes um but yeah I I prefer a shorter contract I know that sometimes we get a discount if we go a little longer so maybe somewhere in between um but you're right I I particularly don't like being locked in either um but sometimes it comes down to to price and if it's something we want then you might have to stick with it but um
068I have some of those decisions coming soon um so I can see what's offered okay for sure that was just little tidbit yeah anybody else what is you mentioned copier what is what's the difference between The copier lease and The copier maintenance yeah so the lease is just for for the equipment so the physical copers um and then prism um that's on there is for the service so if anything breaks um we call into prism put in a ticket they come out and service The copier for us um it's also where we order our um toner that some of them come with some come with it um upgrade like a fiveyear upgrade if you have I don't know if this contract does but you know there's certain times you can get automatic upgrades if you
069do sign a contract with the copy company I mean not with like software and stuff like that but MH um I'm just saying there's two different companies is it makes sense if there a leasing company sometimes somebody leases equipment they improve include can include a maintenance contract in the lease some of them don't do that though with a copy level hence the question yeah well just answered it yeah and the leas is through prism so the deal is done through prism um and then they use the leasing company for the equipped it's probably all negotiated at the same time correct so it's it's really just there two the contracts are written out yeah I think that has to do with the new building the change in contract has to do with the copy for the
070new building cor am I correct yes there was a change to it we needed to upgrade them as well um I guess the ones that we had they they're going to stop supporting so and I did inquire about your question about the SL low copier y um and they did offer to upgrade one of our copers um in the new Middle School building um free of charge for our um for our troubles can we get a tag Forth Just Jason's SC no I'll just tell you where to put it depending on where got to go on your floor anything else questions on contracts hearing none we'll move to capital reserve conversation who's taking that one well I guess I'm just going to revisit it so um yeah I just wanted to give everybody an update
071that we have been working closely with the city and it's going really well trying to really lock in the um what's called the 313 account which is basically like a carryover account so if you have money left over from a project it just gets carried over um and I think that's been a little bit mystifying and you know in the past but we're we're really kind of honing in on the bottom number there um and like I said we're doing pretty much a forensic audit you know matching to what was approved what was spent what we got reimbursed from the state um so there's a lot of different um buckets that we have to kind of work through um but we're feeling pretty good about that but I did just want to explain that I
072I've learned this myself the 5101 is just like our operating budget so it's just like say Dean gets approved his 1.6 million that he's asking asking for that will go into the 5101 and then he'll be able to do all the projects that he wants to do within fiscal year 26 if he doesn't finish them and he's got like 600,000 left over we write a letter to the city and we say can we please use this money for X Y and Z they bring it to their Finance board for approval once it's approved then we set the budget and then we're able to you know and when we set the budget each line item is for each project and so that's being hopeful um speak it into existence will come true but yeah so so
073basically I just wanted to give everybody an update and at the next meeting I hope to have like you know a bottom line number for you um so that's that's a work in progress if we don't ask for it you lose it you're never going to see it you lose and Rachel's 1 million I forgot to put that in there right 1.3 million great anybody else J it may be a little different than that but with the new law is that account for if we have Surplus at the end of this school year right we don't have to return that back to the city is that account up and ready to go for when we're you're that's a great point we're going to I was going to put that in future agenda items um The
074non-aps Reserve fund that's what it was called and the non-aps reserve fund would be separate from the capital fund and the capital reserve fund so it' be a separate fund that we set up with a separate separate account to carry over up to % right okay great anybody else flying through make Ellen proud uh T up 2025 2026 budget Mr Wilson uh you know I appreciate all the questions I appreciate the opportunity to present last time I appreciate the team that was here obviously uh presenting parts of the budget to to all I think that you know there have been there was only one other question that came in from the 2526 budget um and it had to do with the alternative uh teachers currently and then if fast Academy gets approved what happens and
075as we've said all along those teachers would be repurposed both at the middle school and the high school to offer more electives to all so it does not change the plan at all it they're already in the budget and the new teachers as for and fast Academy would also remain there and once again fast would be funded from the alliance Grant so we are still confident in our number um we need our number 7.28% we explained it at length at the last meeting we cannot continually operate uh on zeros and less than 1% uh it's just not fiscally sound uh no business can do that no school system can do that so we are very excited we remain committed uh the budget obviously is online we're excited about next week's coffee and budget presentation for
076anyone in the public who' like to come out and ask any question the members of the team will be there so if their question you know is specifically about facilities then Dean is the guy that they'd want to speak to I would not not need to have that conversation uh if their question is all around about curriculum and instruction obviously sue if it's about Personnel Kim and Technology reach and so on and so forth so um you know excited about that obviously we hope that some folks come out and ask us some questions because it is their tax dollars that do support us and we're excited to have that opportunity to share with them and answer any questions that they may have um additionally I know uh at the end of that kind of coffee
077hour or immediately following um the board had suggested making um another meeting so uh we can discuss that the redistricting yeah was the redistri yeah so that we could vote on the budget and the redistricting plan to move yeah to move everything forward um so we'll work on that we'll have to put another agenda together and I'll talk to Ed talk to him in the morning anyway um so confirm that and I think if that recommendation is made that evening obviously with the full board being the following week that's when the full board would obviously make that approval as well so we're very excited um with that 2526 budget presentation and I really do hope that uh board members did enjoy it and did find it enlightening I know several teachers have reached out to
078us um not just me but members of the team um they said it was very very informative and I could just say from a personal perspective colleagues in the industry have also reached out and have really pray praised that approach um and the video and all of uh things that go along with it so real excited um obviously it's out of our hands so to speak for all intents and purposes and it is slowly migrating over to the board's hands but there have been no changes um that we would like to mention at this time Jason um what is the number for minimum budget guarantee for MBR yeah so the MBR calculation or whatever it was it's okay yeah so the MBR calculation and it's funny Sue and I were chatting about this it's still
079a work in progress from the state so we have you know we have some rough allocations you know if and I don't want to stand firm on the number you know but it's anywhere to meet MBR we would have to get close to % um to meet MBR so a cut of five about from where we're at 5% cut of five if yeah if we just were to get NBR that's correct and that could fluctuate right that's because what remember what it also doesn't take into consideration is the reval that was done in the city yes and a lot of cities that had the reval there is a component with the reval that the monies do have to be reallocated to certain entities whether they be the police the fire obviously the schools so that
080does change a little bit um and I don't know yet just because the Ral is so new and I don't want to misspeak on the reval how it affects NBR so I know Don will be looking into that we do get uh monthly emails on that but that is not definitive and I I hate not answering the question Jason I apologize I'm just trying to be as you know accurate as I can with my response it it wasn't brought up yet by anybody and I know that I keep being that person having been on this sub committee for so long knowing what's probably coming and just want to have that reality in my head rather than having the 100% and hopefully they will do that I think that's part of the issue why they haven't
081given a firm number in my opinion because it does throw the math off a little okay math ain't maing I'll I'll follow you want to go I was going to follow up just to ask what what is the factor that is going to allow us to have an MBR that's higher than last year's budget usually MBR is what you had the year before well there's a lot of things that play into it um you know the MBR is set by the state depending on a lot of factors obviously you know the different factors come in but like I said this year the reval is going to be our X Factor I think that's where if we just look at the raw number from a pure algorithmic standpoint that's where I'm getting the two if we're
082looking at with the reval I think that does bump us higher so it's not a flat zero and I understand what you're saying cuz years past you could argue well we haven't gotten it why haven't we gotten it there's also a loophole uh in some of the MBR where some other things can get calculated in the MBR you know in terms of excess Co cost and in terms of sometimes other Grant dollars so they're all trying they are trying to figure that out for the benefit of obviously everyone meeting MBI while not bankrupting the municipality or the city um so like I said on pure algorithmic math looking at around 2ish but the I think the reval is going to put us in a better light and in good favor that would be a good
083thing in my opinion Mr Bur I don't have a clue about any of this but when you when they do this Ral for that calculation does the city establishing a no rate make that line bounce 100% accurate so what the city can do um the city can choose to just change the mill based on that rout or they can choose to reallocate the dollars that is a city and municipality choice and one we know when they're going to release the new mill rate when is our meting is thatting orun what's going on in the legisl correct right yeah they held off that one year because of the car tax is not good news is the EX cost the good news is the excess cost for all intents and purposes seems to be going in a
084very very favorable way so that helps our cause as well could hinder it depending on how it's used in the formula but helps our cause nonetheless for our students y equals MX supp be there you go hey I just Ted I was just teaching that that this week um I have another question um with the legislature and the governor coming to the agreement about the special ed funds I know it's probably way too soon to know how that could affect our budget but um is there been any inclination 100% that's what I was saying when when the governor signed the excess y okay um that's really beneficial I mean as I said it depends on which side of the equation you place you are allow it's the weirdest thing that you can place it on
085both sides of the equation as a math guy I'm kind of not a fan of that but I think that it it helps our kids no matter what so I am very happy that the governor has backed up what he said he was going to back up good yeah very helpful anybody else I have one more sure in the I don't like to talk about what happens if they give us nothing so we'll rephrase the question do we have a a plan B for being able to let's just say that we we say hey we're going to do this redistricting we're going to do the the alternative program and whatever form do we have a plan B in the event that they give us a p Tre dollar amount we'll call it where we have
086to look towards you know the long-term viability of of having the number of facilities open do we have a plan B that says hey if we really have to if this is really important to the board they want to have the alternative program we have to shift things in one way way or another and use use different facilities the programs would hopefully still exist if they gave us you know $1 million instead of six but if you look at the long-term viability do we have a plan B and if anybody else has any y I could answer that so 100% obviously you know the team and I have spent hours upon hours upon hours but I will say this it's catastrophic yeah right and I'm not going to mince words it's catastrophic for kids so
087you know what I try not to do and I know board has appreciated it I think in my opinion I don't think I'm speaking out of turn to raise everyone's fear of what could be um you know from a teacher perspective from a par educator perspective from a custodian's perspective from any team member's perspective it is not really prudent in my opinion so uh while yes we 100% have a plan B yes we understand that what if we don't get the 7% but why is it catastrophic for kids right so you know we could say okay well you know this is the dollar amount divided by average of $55,000 for any new teacher and that's how many teachers we cut hold the phone can't do that right because we need teachers in the classrooms okay
088so then what do you do so do we eliminate you know our what some people in some districts would call nice to have right and our instructional coaches our interventionists why are we making so much growth why are we recognized by the state so yes that's catastrophic so for us it's not nice to have it's necessary to have if we don't have that we don't make the growth we don't continue moving we don't keep getting accolades from the state and then we're back in that same boat of why can't we succeed all right and the one thing that we've been trying to do and kudos to everyone around this table is to move that needle right and we're moving that needle in terms of growth and we're getting recognized in terms of growth I mean
089we have our Alliance monitary meeting tomorrow and the preliminary indicator when we spoke to them because we have to do a million one Pages before they even come no exaggeration and then talk about a million in one Pages which is fine if anyone wants to take my place tomorrow have at it but but we're proud of that work right we're proud of that and we're when they come and say hey kudos to torington kudos to this school kudos to that school Mr Kisco I'm not I don't want to point at you I apologize for pointing but you were at that sick you chaired the sick committee at forbs I mean we heard the great things that are going on so without that that's why it's catastrophic right and that's the piece that you know I
090can't I get very passionate about that because when people say oh you could just do it I can make the number work in 30 seconds that's the easy part the reality is not the easy part and looking at students and looking at parents and looking at the board and looking at the community and say we failed because of that that's unacceptable and that's one thing that I I don't think ever bodess well for any District or any community and I think that's where the two have to go hand in hand so long-winded answer to your question and I apologize but yes 100% there's a plan B but in all options of that plan B it turns out catastrophic for kids we need plan a well 100 I think nobody would disagree that you need plan
091a and here's what's going to trigger Plan B some board of Finance hearing with us in May to look at our budget and they're going to remember that last year we said if we didn't get everything we asked for we'd lose ex-teachers and then we didn't lose x- teachers so they're they're going to be suspicious of us anyway so they say look uh just read in the paper that nagat is going to save $850,000 by closing a building we can fit every one of these programs you want in all the buildings but still close fors how you respond to that that's tricky how you going to respond to that well I I I appreciate the question and I would say that you know when that question was posed on even the redistricting side of things
092the the dollar amount at the very end that we put even in that redistricting Q&A of why we're able to keep Forbes open and receive those title $1 compos compared to the programs that we're putting in it's minuscule dollars I mean I don't know any any educational leader that would say I can open up a wonderful program and keep a building for under $250,000 any educational leader across the country is going to say you're out of your mind if you don't do it so my answer would be be just that and I think to to answer the question you know in real terms you know to close a building to lose money from state and federal dollars you know that's the saying right and I always mess this one up cut your nose to spite
093your face right is that the saying right I think that that's where my response would be I understand that people think you close the doors you lock it up we save some dollars that's not our reality though because we receive so much of that federal and state funding our reality is very very different and if and I don't I don't want to speak for ngot I actually like the superintendent he's a friend of mine um but and I don't know what his stance would be him and I haven't discussed it but I don't think he's in the same position we are because he maybe he does not receive those dollars maybe he does like I said I don't I do not know um but that would be our reality and that would be what how
094I would defend that to anyone okay yeah because you have defend it defend it in dollars and cents lost State money you can't just say oh we need it for the sake of the children because you know they just they view that as I appreciate that 100% agree with you K go ahead sure just the team here it's not just me the first piece about you know we said at the May meeting that you know if we didn't get you know what we had up requested we'd have to lose teachers we didn't lose teachers but we lost positions you know Michael and the central office team worked to look at every single vacancy that we had for retirement resignation vacancies for Paras that had been filled when we cut the six rbts we put those
095people in open pair positions so we cut the positions that we said in May that we would have to cut we just didn't lose the people because we did a very good job of looking at positions correct although we didn't have to get rid of teachers correct that's fine yes they like eliminated positions yeah but I think that's important to bring to that is that look we came into you guys with 100 say 750 positions and yes we said we'd have to cut and those people didn't disappear but we only have 729 positions now so while we didn't lose an actual person who wanted to work we did lose those positions fill a position like like just said we had two interventionists that retired last year we didn't fill those positions so we lost those
096two interventionists positions yeah so so we lost 20 30 positions exactly and the that you're talking about didn't necessarily they weren't necessarily offered the dream job yeah exactly yeah I do think that's important to to bring with us when we get to that point because it right we've been there it's not it won't be a a pretty pretty meeting I'm sure so I would just like to say to add to the presentation is is what you just spoke about Mr Wilson is you have a meeting with the alliance District tomorrow to throw in the face of those people the gains that we have made because that is something that is constantly not being that's constantly being brought to us is you're not making any progress but yet we are making progress and it is in
097the SI committee meetings and it is in but I think it needs to be first and foremost prior to the numbers meeting is these our accomplishments this is where we were this is where we are and this is what alliance has just told us because then they can't keep saying you're not making progress why are the admin getting what they're getting why are you not getting why are we asking for the 7% for you keep asking for m money but we're still in all well it's not easy to get out of an alliance but we're so much closer but we're so much closer than where we were and I think that that would be a great way to start whatever we're able to present with because it has been a question that's been asked almost
098every year that I've been on the budget committe and sitting in those meetings is show us the growth and I don't know that we've really thrown it in their face in the way that we could and and some years there's always a hearing before this meeting that I'm talking about some we have people there and and the the tendency of the testimony is save our jobs save our jobs save our jobs I think it's more effective we have people there here's the what you're talking about here's the progress we're making but especially with with parents who can and without going on forever because you don't want to lose people's attention but you know they don't want to hear from staff members as much as I think they want to hear from taxpaying parents I mean
099all the administrators in town can be there if they want there's what one that l in torington but teachers and parents parents all live in torington that that's what we need to have there yeah I I think part of John's comments earlier my interpretation is that there's a lot going on and everybody sees the the worry for funding and you see districts who are you know putting together budgets and publicly saying we need this money and if we don't get it you see the Department of Education and the state all these things happening a lot of so much uncertainty I think we're just asking hey what's the as long as there's some thought to it and we we can think hey if somebody asks us why are you doing this we have a good answer
100and I mean I guess at the end of the day sometimes it may only beat you 15,000 or pick the number for whatever you know when you're trying to buy your first house if the house is 300,000 and you only have 280 it might as well be 3 million right it doesn't matter what the what the number is if you can't afford it you can't afford it I think that's part of what we were asking so I appreciate the thought out response thank you they need Hard Answers they need facts they need progress because that's what they accuse us of every year ask for money and we you know we can't show results well we can show results if we put it right a one I'm thinking about this a one pager that can be
101handed to these people at their meeting that a look 2022 to 2024 23 to 25 here is what your dollars or the dollars we spent have done growth to the students just something that you can say look we've picked up 38% in this test score our growth rate is 60 compared to 40 we saw in the sick committee there's a lot of great things to show that maybe would change the direction of the conversation I mean they're going to ask the questions they're going to ask right but if we have something to redirect them in an area of look this is what we are doing don't don't ask us why we're not getting it here's what we are doing cuz the numbers are the numbers and those aren't changing and and what the programs are
102is what we we educationally saying we need it's they keep saying we haven't seen the progress and well they're clearly not paying attention but so let's about often every we talk about it let's show them so I will definitely a good idea Advocate to my families to come out and and I think that's that's a charge that we need to do as as as staff is to to put it out to our families that if you feel value in the education that your child is getting please come and speak for that we used to do that all the time I can remember every single budget season Y as a as a principal you know putting it out to the families well in advance you know and weekly it's coming it's coming it's coming please please
103support budget have the translators there as we had the translators there for the hearing for redistricting last week have the translators there so in case somebody doesn't think their English is good enough translators is right there helping with the testim maybe the on pager needs to go to the families too it's something is a part of that hey we need you to come out and help support look what we've done get tricky though get it gets tricky if you start looking like you're pushing people to show information share but it well that's the way you have to put it here's what's going to happen let's hope we get fun next year everybody's fingers crossed anybody else have any questions comments on 2025 2026 [Music] budget hearing none everybody's off the hook next up topics for
104future meetings obviously the usuals monthly financials contracts we'll have an update for capital reserve next month yeah uh non-aps and Reserve fund noning Reserve have a policy that's been drafted we're going to need a policy why are we adding that to the non lapsing account to the agenda I'm sorry um I don't think a budget 2% we don't need to unless it needs be there it's created set up it's good to go I don't think we don't need to report on it how doesn't need to show up until we just need a to finalize the policy so that'll have to go to policy yeah okay I didn't know but okay well there's nothing in it either so it would be a discussion about nothing right correct yeah correct still broke so good point yeah I'll
105just wait anything else on the C I had one other item but it it's not urgent I I did somebody reached out from another District what we tuition if we wanted to have a student from another town come to our um schools so they wanted to know what our tuition would be and we you know most districts do the perp bu amount um but I did go out on casbo and just kind of cast the net and some districts are pretty sophisticated about it and they do that they back out the transportation or they back out the special ed or they have a lower rate per staff you know so they they have all these different um configurations so I was just digging into our policies and just trying to see you know what we
106had and I didn't know if anyone around the table might remember we had one instance a few years ago this came up it wasn't ideal I would just defer to you right now and who the student and whether or not it's you know this I think it's something that has to be addressed on an individual basis that would be my take on it all right so that doesn't need to be an agenda item then but we should have guiding policy on how to dealy know situation do you remember million years ago I don't remember any details but I do remember having it was a certain circum yes it was a a special circumstance now the state law has changed can what happens to things like IEPs well that's why it becomes a internal decision as
107opposed to a blanket policy decision good point so it it's a catch 22 because that law has changed so that's where I think Su is going where it becomes an internal decision to pce can we meet the child's needs effectively at that said cost that would be determined at our level as opposed to a board level and and this is money that' be paid by the family correct not by the town that they're coming from depends on the situation well right again true and we wouldn't even get the money technically doesn't it we would go to our budget they can actually pay us for it well they pay it' go to the city but end up in our budget I do know where you're going but yes money we follow it but yeah so I
108that's yeah m sounds like we could just do it Case by case and figure it out from there I it was just one question that's all right I make no assumption that money's going to go to the city and then show up in our coffers the situations that we do run into that make easier are the people who are moving in May but want the kid to stay in school till the end of the school year those are no brainers you let that happen 100% but Donna what you're talking about is someone who wants the kid to be here for a year yes because they hear about all the growth that we're making exactly new building and all the cool stuff we have going on for the onslaught all right anything else for our next
109meeting Pat you have anything Pat had to hang up he's very sick okay oh yeah all right then comments comments to the good of the order Mrs Ferguson no great meeting good meeting thank you uh thank you all um I'm just going to encourage as I have in the past is if we can finalize that redistricting sooner rather than later hopefully on the 19th so that we don't have to wait till the 26th I think that was Ed's plan great meeting thank you Josh Rachel great meeting Don thank you wonderful meeting good meeting thank you thank you great meeting good meeting but I'm not quite sure we need to do the redistricting on the 19th we can wait comment super on that note Ed did mention at the last board meeting that time permitting we
110would vote on the budget and reg District G on the 19th if we have a quum go ahead good week good meeting now I just want to make one note I know you guys are really pressuring and making it sound like the board is holding this whole thing up we did only get a presentation a short time ago I want we not have that conversation again we did get the same presentation two years ago November 2023 nothing changed we got more detail this time same presentation that Fiona solicited before she left that's what we got in November of 2023 okay did we not get it yes or no I don't remember 202 okay well we got it I mean and it's very important it's very important that it's acknowledged we it was asked for and
111by her and it was produced to us presented to us in November 2023 we just got the additional details behind it the money and everything else but I don't know I mean I think we're beating dead horse to death even farther if that's possible we're good I got nothing else Marissa you sure all right thank you guys for all your hard work thank thanks good meeting motion to it