Torrington Board of Education Building Committee Meeting

001e e e I'm here Mario should be here yet something Gary's here Casey's here D's here Donna's here alman's here Robin's here Kathy is the way Mike Wilson's here John's here Fiona's here Ellen's here Dan is here temp be on Zoom John Jenny's here Mike zerio Mike Mckenna Dean is here and Shelley Ral is here Middle School principal okay approval of the agenda have a motion will proove the agenda I like case I'll second D discussion all in favor I oppos minutes approv minutes second second any discussion all in FA I oppose okay next public participation members of the public and staff may bring to the committee's attention information ideas or matters of concern related to all duties and responsibilities of this committee this committee will not allow comments regarding specific sta members or personal

002grievances the time for individual remarks will be a portioned according to the number of speakers and will be limited to five minutes per speaker unless extended by the chair Mr tone you have something to say no oh come on up right in front right perfect here Perfect all righty uh my name is Jack McCoy I'm a senior at torington High School in captain of the baseball team I'm here with my co- captains Logan ton and Justin Dell uh the three of us have been a part of the varsity program since our freshman year over the last three years we've had successful Seasons they made deep runs in the NV tournament and the state playoffs we're very excited for our senior season we're here tonight to ask the building committee and add to add at least

003one batting cage to the new Middle School gym so that the baseball and softball teams can use the cage this season as you may know baseball is a game of failure where the best hitters fail seven out of 10 times the baseball swing is something that needs to be worked on every day in order to fail less as you also know spring baseball in New England is not for the week we start practices in two weeks typically most prac rce indoors the first three or four weeks so that's six days per week because there is snow on the ground and even after the snow ends we often practice indoors due to the rain at least once or twice a week for the entire season in addition for the last three years before we get on

004the bus for an away game we take batting practice in the cages to prepare for the game a batting cage is something we will use the entire season right now if the board does not approve of putting a batting cage in the Middle School gym we have struggle to get the live batting practice that we need to be competitive while I realize there's a cost involved in putting up a cage there's also a cost in not putting up a cage if we do not have a batting cage to use my understanding is that torington will need to pay for our team and the softball team to go to a hitting club in another town to use their batting casions I'm not sure if torington will also be providing buses to take but I suspect not

005in that case you have teen drivers like ourselves spending our own gas money driving their teammates out of town to practice hitting with our high school team that just does not seem right in conclusion we ask you please consider putting a padding cage in the new Middle School gym that our baseball and softball teams can use this season thank you thank you first where's the batting case where is it he said about a middle school B where's the high school B was taken down to be put back in the high scholor high school gy destroyed oh the future High School future well well can we make a motion to add it to the agenda can't discuss it unless we do okay see I didn't know that that's why you guys are here you can't just

006throw things out there that's why you guys are here people need to know someone r a second second we put on the six oh all in favor I I put on the 6f any other public participation first order a progress status Dan you're up Dan good evening everybody well veryy pleased with the uh deliverable we month into an occupied space and through my packet uh just to give you a couple of the updates as to work in place um you know just for record we did get our substantial completion on January 6th I'm sorry certificate of occupany on January 6th um current status of balancing uh everything is wrapped up with the exception of some rooftop work that we have to do some isolated fan coil units and things that we have to do um

007that contractor is currently in the building working some second shift hours to to wrap up what he can and then he'll move on to the water balancing uh BMS work is or building management system work is ongoing and all of our systems are finished up as far as AV intrusion detection secur Etc um through the occupied areas all the work is wrapping uh punchless work is wrapping up I think as of the writing of this we had 193 items open um we have currently at 93 items open with a grand total on the project of 2797 items pushing us uh pretty close to that finish line um other work that's still remaining and ongoing in the occupied portion of the building is down in the lower level the construction Tech space uh dust collection system

008we've been working on the Saturdays um putting in the final duct work pieces that's for the dc1 system that's the uh first half or original base bid uh docu or system um the dc2 piece of equipment is due to ship to the site next week uh and continue that installation um also in the in the lower level is the CNC machine that's part of your engineering curriculum and um and that piece of equipment now wired and and ducted and set as such uh will start up next week um I have one piece of bad news in that the Kiln this this we relocated one of your existing kilin um that Kil is set up um last of that work is Saturday of this week but the second Kil which was ordered back in November um

009manufacturing has not produced that second Kil yet I was pushed off again this morning um now an anticipated delivery is um so ongoing work in the construction Tech as I think the worst news I have is that you know with Saturday work and with the second system just arriving next week we're looking at another three to three weekends of work to get that second system up and running um that's what's going on in the occupied space we're managing our punch list we've been managing the punch list developed by School staff um probably I had never got a head count on it but there's in the order of probably 70 items on that list and I would say there's 10 left to resolve uh through the ongoing construction we are heavily now ramped up man power

010in the middle school section we are running through the uh overhead work lighting is being installed uh trims are being installed or uh me trim work to finish up like Duck connections and diffuser installations that type of thing the painter remobilized the site for the final Cod of paint um so that work is now gaining its momentum again and in the area H or the renovation space the abatement contractor mobilized the site um on February 10th he's uh he's finished now with some of the larger getting rid of all the stuff that was in your existing High School like bleachers and things that they they clean out before they start doing the abatement work in there um and then in the two-story section the uh same process has happened wrapped up uh Friday of last

011week they finished their containments um on Monday and Tuesday of this week they are under containment doing the asbest uh removal in the twostory section um all tracking well to the March 10th completion which is when that portion or the you know that section of the building that has to be removed um and evaded and select demolition which means taking out the CMU as needed for the new clear story Windows um is all tracking well to their Mar 10th finish date and that that's our trigger date for we'll start rolling into the area with foundations um and start the brck work on the on the rout8 side of the building so that's all I have for what we're doing in in the upcoming work um I mentioned the the punch list stats that we have

012we're down to 93 um again still some second shift work we have second shift that'll continue for publicly uh I would say through the month of Happ through March about another month cost and schedule items or we'll show some pretty pictures can I before we go can you I'm not sure what happened but I heard from a lot of people in the community that there was water in the auditorium in whose a new auditorium at the high school in your occupied yes yep there was a uh we had a roof Leaf around one of the roof Rings um I would in in the context of large or small um about a half a gallon of water entered the building before we became aware of it it was no just so you what's that it was

013noard by the time I got it that worked um no but that's what it was okay so there was damaged to anything inside well we had the carpet got wet so where the water intruded into the building is where the roof drains are the the seam in the roof membrane failed um and so we had that water come in it came into the balcony area at the back side of the auditorium and we had a AV contractor that was working in the control room which is below that space and he could hear the water dripping and landing on the carpet so that was good because he was able to alert us before that much water got involved um yeah and then we you know went up there found it put the bucket in place um

014and then went and called The Working contractor to come out and make there and they did already or they found it I mean they they it yes actually it was on Saturday that we had the the flooring contract to come back in um carpet tiles easily replaceable not much change not much to do about that yeah when something like that happens who's responsible for the carpet tiles and things like that in this case the carpet guy just replaced them we didn't charge anybody for it okay but if it was a you know there was a cost associated with something like that it be charged back to the it goes as back charge to the trade okay that's the responsible part of it thank you so for cost schedule stuff if I'll keep moving forward or

015actually I think we jumped right over Mr zeros uh we don't have too many new photos because the work doesn't look too much differently in the in the Middle School but uh I'll keep talking unless you want to talk I can take it you want oh good um right now we're looking at a picture taken in the classroom on area e second floor just showing some progress of our pendant light fixture installation uh these are actually the similar exact same fixures we have around High schol classrooms just showing progress there um next up we have a picture of a restroom ceiling a pre drywall in our area the second and third floors uh our above ceiling inspections uh building official has passed and as of today our Drive wall is hung and undergoing our taping

016coats prior to our final painting Dan mentioned earlier before we have our hbac final connections uh in progress you can see in the picture we have our connections to our CH beam sitting in the grid to our left and then on the right side we are have our air Plum returns so all those are getting connected up uh some more progress of our lighting fixtures installed and energized in our area F second and third for corridors uh in the same corridors we're looking at our locker installation progress we still have our final adjustment our trims our numbering plates all of our locks still to remain to be completed but they're actively on site working through all their issues um you have not seen already here's a picture of some Consolidated debris for some landscape clearing

017activities and removal around our existing the existing High School um out on the site here's an action shot of the operator from our site work company um exporting some excess top soil into some torington vpw trucks um top soil pile as of today has been removed in its entirety um they were loading and for roughly a week I would say so the city took it yeah 4500 yard yep so that's the pile of top soil that was originally generated and and stored back uh in the athletic field area um that's the first pile that was available to go for in stripping operations and yes DPW stepped up and said we'll take all of it so they so far yeah we'll see where going to you know where it's going to go you're going to have

018you know a lot more first they would happy to take it good that's a lot of money contining on just a basic picture here just showing our demolition site perimeter fencing has been installed on the existing building everything's all fenced off and we have right here we have a little bit of an interesting picture um some exploratory ex excavation um to report the existing conditions of the foundation that's going to remain um had to send some photographs see with the engineer um as of today we've been provided with a design for what we call underpinning um other words we're laying New Foundation under the existing foundation so we can support the new design and that's because the earth goes down right right now as you approach what used to be the athletic storage area from

019the athletic field side that grade is up comes up to the first floor but ultimately we're going to be able to drive around the back of the building so we have to push the foundations down three and a half fet below what will be future finish grade and that's as Mike describes process called underpinning where you you literally have to hand dig underneath those footings in order to aort a place concrete below it and you do it in this weird staggered SE sequence you can't take it out all at once because the building so so you take four feet out you move up the line 12et you take another four feet out and you do it in three steps of order yes there's a lot of for big machine nothing special U we didn't Hammer

020we do have a hammer on site um for some ledge that we're running into the back yep so that's the engineer um hired by CJ fuchi created the design and the and the sequencing pattern um and that's off to our project engineer uh slam to review and approve uh last but not least we got a drone shot taken in late January looking West that's all we got that's what we got yeah and we can't see much of area H yet because like I said you open the door and all is plastic because it's under containment um those lights that are going up do they have the the proper lenses or we going to have to repeat that exercise uh we have to they're going we have all the new lenses so what Mars your Mario

021is referring to is that the lenses that came with the lights when they were all delivered to us about a year ago um they started falling out and the manufacturer has stepped up and now provided all new lenses that that are slightly wider and so in the occupied area of the building they will be replacing all the light lenses um and to answer your question yes they're installing the the new ones as we install again in area e with the proper lenses right with the proper lenses the other thing is how's the back traffic is that under control now I mean it was crazy for a while with people and joggers and it was it's cut back significant L we put some additional signage out there what we're talking about is pedestrian traffic that wants

022to just continue down daily Drive um but we have a storm system installation that's currently ongoing along our easterly property line um and it's not good for people to be in the same place at the same time but we have to keep the road open for the buses you know the bus is still travel that path so we can't close it per se um we've discouraged people and I think we've discouraged them repeatedly enough to where they're not doing anything have we been closing the gates no we haven't we haven't been closing Gates there's a there some mechanical difficulty in doing so with the ice storm well yeah we'd have to clean up the ice oh there's a bunch of junk piled up against it yeah and I know Mr Scott um uh notified all

023the people who live back there that they really shouldn't be walking back there any more nether yeah walking gu because have walk through there that yeah no longer once the ice kns if we could get when I talk about if we get those G closed during school hours keep people from cutting Vehicles yes Vehicles we start using barricades yeah and we put barricades in their way and then we remove them so the buses can flow through it's the pedestrians that that like to use the path shortest distance between two that that couple the guy pushing the wheelchair man he's yeah he's he'll go he'll go anywhere every day amazing fell y okay I'll touch on a couple of uh costs and schedule things I just want to make record that we did approve the athletic

024field scope revisions uh slam and Kemp will provide some additional information on on how that's coming along um so that changes our cost reports significantly um but again only on the to the positive you have now an additional fund base uh awaiting documents for final pricing um a couple of the critical dates uh have been established that work with our schedule for installation um the initial one is a civil set of drawings that describes the storm system revisions that are necessary and the earthw elevations um those are tomorrow um so we'll be able to start pricing n work and then uh slam is provided and we've concurred with a March 12th date for the next set of documents which which covers the site improvements the details for the curves the sidewalks the different types of

025products that will be utilized in the synthetic field installation as opposed to what we had before so that's scope and or that's schedule related and cost related um I guess something I didn't mention that I wanted to is we had an issue over the stage where a couple of the batons that are utilized for curtain Travelers were one was too close to the rear wall and interfering with the smoke hatch handles um they're like a pulley system that closes the smoke hatches and one is closer to the front of the stage where the traveler was too close to a uh a lighting patent that holds the stage lights took some effort but we've got to a value that's uh that we agreed to with the trade contractor and their schedule because they are a national

026firm they move their people around um that work is commencing on Monday should take about four days the stage curtains will be installed at the end of next week um and then we'll do the final commissioning in the auditorium for Lighting and Sound um training is ongoing all of our systems that are not MEP have been trained on um in the me side of things the fire alarm intrusion access uh those are all behind us we started the electrical training um earlier this week we did lighting controls that's the classroom Lighting systems um tomorrow we do the uh switch boards panel boards throughout the building next week we do the generator then we'll move into the pluming these are primarily trainings uh that will now gear towards beings group uh and we just don't overwhelm

027just pattern those out over the next month or so have much else to report to you I can give you the oh with Rel as related to the schedule we have been working again with the trades on the final schedule for the renovation um that is uh you know that is a difficult schedule to to get to the point where we're finished product in August um and the gym is the most difficult piece to get to conform um we are looking at a turnover but not of the physical gym area potentially meeting a couple of weeks into September to finish that what we held in the past month was called a pool PL session where we worked with the primary trades we did an exterior pool plant which included the masonry tra what starts with

028the foundation trade the steel trade the masonry trade the window trade and we all agreed we actually picked up about seven days seven working days in that meeting to where people agreed to work you know in a sequence overlap each other a little bit so we're making Headway uh our next pull plan is with the uh rough me trades that would include the underground trades that have to come you know the the new piping below grade and then through overhead work and partitions um and then we'll have another one two months with the finish trads so moving along this uh this had a little concern over the middle school we started to slip from the May finish date into a June finish date uh had some conversations with dto electric um they've stepped up Manpower

029and they put in last Saturday they uh pulled in people from other projects that push along the interior lighting we actually had 16 electrician on property last Saturday uh so percentages percentage wise in the uh Middle School we went from 84 to 86% um we have still again we're in the late May for turnover of that Middle School area start of FFN um financially in some major changes we have a potential change amount that you know that exceeds $6 million that you spend that money um this month we had a significant amount of use of CM contingency to wrap up your building we we cleared out a lot of the uh the issues related to what we call phase 2A which is what you're occupying now we're in the process of closing out you know

030through close out documents like warranties andm manuals and ads pushing that all to closure and part of that closure means we resolve any outstanding costs um as well as look to retainage reductions for the trades so in the month of February's progress and the month we're in right now the requisition we're going to open tomorrow we are we have been getting pestered by some trades pestered but it's appropriate um that they're looking to reduce the retainage they we hold 5% on what is now you know $130 Million worth of work in place um so far we've only reduced to 2 and a half% the structural steel trade in the next month we are going to reduce the electrical trade down to 2 and a half% the process by which we allow that to happen includes

031having all of their closeout documents in place all of their commissioning complete um and changes reconciled so that we are in a position hold that money hostage until we get to that point we're not ever reducing the hbac contractors uh sometimes we don't well I shouldn't say that it's inappropriate uh we are very restrictive on the funds that we uh we allowed MJ daily to uh to build um and no they won't be retainage reductions on the MJ daily contract until the HBA system hbac systems um have gone through that commissioning process as I mentioned earlier there's still balancing uh in the building there's still water balancing through the next month um and the commissioning agent you know won't sign off on that on their systems and the installed portion of their systems until that's

032happening just let you know uh they have to come see me the president get his check check is not automatically positive like we do the other ones check is a written check that I have that he doesn't get until he comes C I have a question some of the change orders like appli fire um do to damage by other I know we' talked about I know some of the fire kids that were on that job some of mention was done by sub trads are we able to determine who Subs are like maybe the ceilings and backg or you going to hold it off until rage the uh as the damages occurs or as the spraying occurs we would assign that cost so we don't push off to the end um that cost that you see

033as a change order is cost that is UN it's not negligent work as as our contracts are written the way our contracts are written we carry two things in the fireproofing process one is if a trade is egregious in other words if he has to if he has to scrape off more if he has to scrape off fire proofing in order to install a hanger he has to limit his scraping he can't be egregious and take off more than necessary um and then we carry an allowance in in the contract to do those kind of comeb back pches um unfortunately through the course of the work we've had exposed fireproofing and I didn't carry a large enough allowance so we've expended the allowance and as I mentioned if there is somebody who's responsible for that

034cost um because they did some agrees work for capturing it early it really hasn't been the trades are professional and they're not you know they're not willy-nilly and knocking off product it's I'd say unfortunately the duration of time that the fire poing has been exposed uh and open to the weather was where we spent most of our money on fire proofing repairs did we recapture this I don't two or three meetings about ceiling grid problems we had because MJ da haven't been has that been captured we did we had probably two or three change orders in which we took you know same order magnitude of 15,000 almost 30 I got a question you said that you you're reducing 2% on the structural you also said electrical is down 2% we released structural steel uh we

035reduced their retainage about four months ago from 5% to 2 and a half% um in February we're proposing releasing 2 and a half% on the electrical side and that's of completed work how much is his contract his contract I might have brought it with me I can tell you it those contract DA's contract is9 million but in's contract 11.7 million they are at 90% 90% complete uh we have 1.7 million right we have 532 at this point so remain why do you ask I'm sorry why did you ask it just seems uh just the hope of work I I would think that structural steel yes I can see the 2% it's hard to believe that not hard believe I'm just questioning the level of electrical is at the same level of completion as structural steel

036like I said their their percentage of their contract that's that's in place is 90% so we'll this is the entire project now right when when you do this 2% it's not just for the high school side it's for the whole entire project right and so what'll happen is at the next month's meeting I'll be asking to reduce them for everything that is 100% or everything that's related to delivered product to actually go all way down to zero on retainage so that'll bring their retainage that'll how the contract call for retainage of being help it's at the discretion it seems like releasing all the retainers how do how do we get the warranty um say warranty but the comeback um on some have been paid in forward we usually hold it for six months at least

037half what's that typical what's the typical six months is is probably pretty typical um into electric F this one is just aggressive in their cash issues that they're having looking not to leave that money out there so that's where the two and a half% com buy us another month still have 300 that's I'm asking want to release it March zero right that would be month March progress and deliverable as a actual check in April and that would put you at a uh a met you only have yeah 50 Grand 7 retainage on what's left on job uh why would we release that though because of in place contractually you're actually obligated to release it once you accept the work so unless there's something on a punch list that's worth that value contracts that's how the

038that's how the OM to City of torington contract is written and so by default that will whatever is in our contract with you is in our contract with them even Rel retainage in relation to retainage specific it's related to the turnover the school to us it's related to accepting the work so in the case of the high school with this with the letter of substantial completion that came in in January you've accepted the work with a value of punch list so the value of the punch list at the time of January 6th was established about 250 000 by if somebody was to ask me for their retaining I would be obligated to bring to this committee the lease of full rain I don't like that cloud but I don't like it either it's probably too

039late especially with the middle school not being turned over yeah then you're not accepting the work on the middle scho you're not paying theage middle yeah and the high school gym still needs to get and the high school gym still needs to get right the middle school and the high school p anything that's not done doesn't get full retainage release okay so so once it's completed in pH of work the portion that's occupied now is the part that they get retain release on Still Still it is yeah that's why they're you know we're not too aggressive in in trying to push the money along but we don't want to slow the process over we'll say of these with the problems we've been talking about between the punch list and the other things you you've said

040are any of these safety issues is the building's handicapped accessibility in question at all NOP we've U we've actually had a survey done um because we did discover two toilets that weren't Ada accessible that they were installed too close to the adjacent wall so we've just finished a survey of every restroom and found every rest other than those two to be in conf any handicapp person wouldn't have any trouble getting around the building and losing a no no I uh I think I mentioned last meeting that I did bring my mother through in a wheel care through the building easy to maneuver yep now there's uh at this time there's only those two rest rooms that we have identified as adaa related issues you have a questions or what's what's the plan for those not

041sure yet I've spoken to MJ daily about you know is there a retrofit kit that allows them to not go into the wall to move the plumbing that's behind the wall because that would require removing the tile and everything else um there may be you know there may be something out there that that allows that to happen um otherwise it would be you would have to remove the ceramic off the back wall open up the wall move the plumbing behind the wall so their layout no no they just pulled the bad number any other questions this is at the end of the day what was did I miss what was the root cause of this problem uh just a guy pulling the table oh it's not and I don't have that particular mechanic on site

042anymore but I am told that was aware of it he had short arms maybe you yeah right line we could move the batting cages up in the agenda so these students don't have to sit here all night and I don't know what everyone else things but sure they other places yeah why don't we do it now then move it up to yeah all right so step one where is it it's in a trailer or where is it the B cage that is uh it's been moved to a temporary storage unit it time I'm not sure it could be in that 5 53t trailer oh okay that M you know what your plan I don't I it is we talked about a plan today a little bit well we talked about new batting cages the possibility

043of new batting cages because we had already discussed you know some of the different options so so the option was that a new batting cage that we can temporarily install there were different options for batting cages okay going back to our discussion last week um there's one that you can run cables um the length of the gym the width of the gym Whatever Gets You 70 feet because that's what the cage is and you can pull the cage out and pull it back in um and that's one that that you would use just inside the other option is to have a cage with a frame um that's not a cage that you can uh put up and take down on a daily basis so if we had a cage like that it would have to

044be set up in a semi-permanent position in a building okay which will impede upon uh physical education classes in somebody's gym someplace right um the the only thing with that is then that cage would allow us then at some point to be able to take it outside and use it outside once we're back into the high school gymnasium where we have an indoor batting cage so that's where we were on batting cages we also discussed the possibility of um having the kids go to a private um facility in thomist um and I had discussion with superintendent about transportation and and he understands the same way I do is that you know that's the only way that it would work if we transport them but transportation is sometimes tricky um I can schedule Transportation pretty easy

045during that first couple weeks of the season when uh we don't have games to transport kids to but the difficulty becomes when we have three days of rain in the first week of April and um and we have to find a bus because it started raining at noon and I got to find a bus and get a bus and get the kids down to the to the private facility during the hours that they're going to provide facility for so either way there's logistical issues um the cost either way is probably about the same uh the cage will cost us you know probably around 4,000 to $5,000 the cost of the hit Club Plus transportation is probably going to cost us just about the same so that's where we're at right now um and we've batted

046this back and forth as far as what the best case scenario is personally I'd love to have another batting cage I mean I'd be crazy if I didn't say that but I understand that you know it may not be the easiest thing to accomplish um getting one put in um I don't know that putting it into the new Middle School is um necessarily the best option that if we could somehow put it into the old building uh temporarily um uh into the old into the old Middle School into the present Middle School building um but it would be a temporary curtain that just you pull over and you pull back right correct but there would be there there are cables that go the width of the gym or the length of the gym what whatever

047you need to um that stay in place if you put that to the Old Middle School it would stay in place or you mean if we left it there put it there and then mov it over tabl go both places right but um is the temporary one you're talking about the first one you mentioned that's the cables that they would take that's one I was the one on the cables would be one that would that you could put up and you can actually take it down at the at the end of the baseball season and store it um because you you just you know use the hooks and that to to secure it the um the other cage with the with the frame that we could eventually move outside um that's not once you put

048that up it's not easy you know it's going to take time to get it back down time to put up and time to get it back down so it's not something that at the end of the practice that day we disassemble it put it in the storage room and you know and I'll go home it's it's it's something that would have to stay up for a long period of time you know theoretically I guess during the season uh so those are the options that I found after discussing it with several of the companies and got their opinions on on what we could do um so that's where we're at we've had the discussion I had discussions with Dean I especially with the superintendent about best case best case scenarios what the the cage manufacturer they

049install yes okay well you can do it either way they'll just give you the equipment was that price installed [Music] um can't remember I I I should have I I didn't realize this was going to come up my question is there a way that we can use the buy the one that would possibly go in permanently but temporarily install it somewhere is there a retro where you can go back and forth there's probably have to call these people but that would make more sense to be something the one with the frame or the one on the cables again cables or poles can the cable one be be converted into a pole one so we're not buying something that we're not going to use again and well we we could use either one but you know

050we do we when we have the middle school and the high school gyms right next to each other do we really need to have two batting cages one in the Middle School one in the high school your goal is have one outside in the fields outside would be that would be the ideal if we're talking cages the spot to put it well no not during track I don't know I mean you know we're talking about putting this let's just say let's just say you decided with this permanent one where is it going to go in this new Turf project is there there's a spot there's a spot I I would have to talk to Dan to get the exact but there's a there is enough room between the Outfield and softball field and the right

051field side of the baseball field but I don't know what the Topography is there as far as if there's other things that are going to be there that would cause a problem and that's on my list of the meeting that I told Mario that we need to sit down and talk about some things but and K would be more able to speak to what space is available you know having laid out the fields can St cage go outside what's that the stored cage go outside no the stored cage is an indoor cage um and um it it hooks up to a a Electric poce System so we can raate we raise it up into the ceiling when it's not being used so it's not in the way of physical education classes and basketball and volleyball

052the one that is semi-permanent that you described could ultimately be a permanent outside one the the one with the frame can be an out it can it can be outdoors it's it's made to be an indoor or outdoor C it has the poles have uh a pad footing uh that all you have to do is put put you know a piece of carpeting underneath it when it's indoors to keep it from harming the floor uh and then outside it can be either permanently put into um they they have a way of securing it into the ground or you know it's it's heavy enough to be able to um to just leave to use the only reason to secure it would be to keep it from walking away gotcha so just so I'm clear is the

053end game what what what is the best world would we want at the end of the project to have a permanent fixture outdoor and then a portable one to be used in bad weather inside is that yes that that would be that would be the the best case scenario so a permanent one outside plus maybe the cable inside that could be easily going up and down but but having that frame batting cage indoors is going to inconvenience somebody's physical education program and as a physical education teacher I can tell you that they're not going to take timely to that exactly so that's that's becomes an issue let me let me just throw out a crazy idea this cable system right it's just from one piece of Steel to another in the gym and then do

054you pull the netting across or so the cable is the cable is a semi-permanent ation it stays up during the season you can remove it after the season put it up here's why I ask we have 300 feet of netting out that we take down every year for the soccer fields why can't we just string a cable and pull it across and let the kids hit into it in the gym and then at the end of this at the end of this construction we take it down yeah it's not like a curtain it's an actual tunnel of netting well I got you sides and the top and I how many pieces that whole thing is out there have you seen him take it down but it seems to me we have the expensive part we

055have the netting the mesh is different yeah so mesh is different it's a heavier gauge mesh with a baseball yeah it might be it's a smaller smaller yes prce starts one I mean if you're going to drape this over the cables which I is what I'm imagining what you're saying is then that does not become an an everyday put it take it down thing I'm just thinking like a shower curent does the current Middle School have a bat page or baseball for the middle SCH has to go and that no but I'm saying our existing Middle School doesn't have aage and and that's the other issue is then now you're G to have the middle school teams coming there next year and you're going to have you know you have multiple te many teams now

056and they're going to one one cage is not going to be enough if you really think about it so I mean I I I think these kids have been inconvenience think they gonna drive to Thomas to B throwing that's throwing money away I have a thought or an idea I'm wondering would w at Tech at say they have a varsity baseball team would would they give us a couple hours after their practice for our kids to to go over and use their batting have do they they have they have boys volleyball in the spring so they'll they'll have two hours of gym time for that and then on game days the gym will be completely unavailable um for use but um that's I think that logistically would be difficult to to work out and find

057the time that wouldn't be convenient but it might be worth a call not that I know bring the cage over there no I'm saying Street they do they have a cage no right yeah indoors no okay so they don't the one that's in storage that's the one that is going to go into the new buildings in the new building we're reusing it yes and that's it and we can't just temporarily install that somewhere else well I I think now you're talking about you have to Electrify you have seen it before so I don't know how has multiple electric winches that that raise it and lower it and it's it's that's the higher you know I just wonder back to my orig I wonder if the one with the cables that we would install in the

058school the middle school that they can get out of the way for gym class can that in the future be retrofitted to a permanent one the people I talk to at the companies say no okay all right that's uh that it's because of the con construction of the outdoor the outdoor system supports and the indoor it's it's basically a rectangular tunnel where the outside outdoor one the one with the per supports is a more rounded so it's it's different dimensions of Nets but just put it what would it work Old Middle School in the new Middle School I mean it it's it's not necessarily temporary you go put it temporarily in the old middle school now we move it to the new Middle School yeah I mean $4,000 even if it's $5,000 you guys can

059negotiate who I'm GNA pay for it with it oh you're saying take it take it and put it indoors well the Middle School in the future correct instead of outdoors in the field well if we can afford one then that's fine but and you know you guys was paying for but we got to do something is there we have in storage is a permanent one that's going in the new high school gym okay so take this has it has a metal frame that the net hangs down from and then when you're done using it you just kind of put the netting up over the sides of it and it gathers it all in and then you just raise it up into the roof what what does that do for the the busing and all that

060and what do you mean why why don't we just put it in the new M SCH that's why I was about baseball starts in two weeks can take two weeks to build it in the old middle school jym and in the Middle School G okay no then put Middle School PE classes oh because it do it's it's like I said Somebody's PE classes are getting disrupted at the Pres middle school or at the new Middle School gym at the high school hang on I think this is what we're talking about getting one like we have in high school getting one for the middle school yeah that's what get an indoor one an indoor one that's 10,000 bucks plus steel it's expensive and I we probably will not be able to get it you're saying that

061the one you're talking about that's on a curtain that you can move back and forth doesn't impact gym class yeah well not as much as having the one with the frame but you're going to have I haven't looked in real close in the new middle school as far as um it would have to the cables would have to go on the the side where the offices and uh and lock rooms are because you have the bleachers on this side um so you know um those cables are going to be 10 12 feet off the floor they might come into uh play in physical education volleyball or you know things like that but um you know it the one where we can draw it back on the cables is the less obtrusive for for other programs

062you know but if we we do it at the new school the new Middle School we don't have to worry about Transportation yeah they're not there in that interrupt and is there this guy like readily available to come in Tom more to see what we can do rep or yeah they're they're out of uh Massachusetts I believe so um but I he he sent me you know purchase you know he sent me the quotes for purchaseorders and all that I have it I can p it on to you you know I I didn't know this was going to come up tonight or I would you know had sent that out but and then I [Music] can can we have people in the new gy oh yeah playing basketball having classes I mean then we would

063have to I mean athletic department at some point if we wanted a batting cage outside we'd have to investigate doing that it's okay so can I make a motion that they proceed with whatever way they can get them something to make it operational for them starting practice in two weeks more of the temporary structure as we as we call it that's the most likely option let's agree I was G pay for agre well that's a big question you guys can figure out later we're talking 4,000,000 right ping over $60,000 CH if that works if it doesn't it's a $10,000 so all of a sudden there's until the temporary I I think if I may what a nice compromise would be um this is just a suggestion to the committee I think if Dean calls tomorrow

064and let's just say that $4,000 price is just the equipment which is my guess I doubt that includes installation if maybe the building committee would make them we would pay for the cage portable cage out of the Board of Education and if the building committee would be so kind to have ow put the lines in which I mean it's literally IH hooks that go into a stud it's not um I mean in my experience I used to coach softball way back in the day when I was a much younger individual but um I think that would be a nice compromise if this committee was looking to make an action here that would just be my suggestion working together with the board would pay for the C I'll amend my motion to that second well first

065step is to well I guess we got to vote first up would be have the meeting I I mean it's hard to say we have no idea what our exposure is can we clarify what we're voting on yeah temporary on a on a on a cable okay you pull it out and you pull it back when when when they're done remember we have girl softball too so y it's not just moving the boys it's going to be moving the girls and it's going to cost more than $4,000 to girls back and forth that's when you say temporary we were calling temporary because if I it's going to be permanent for the season but what those cables do is once it goes on the ey hook you L literally take the Carabiner off at the end

066of the season those wires come down we have to find a storage pint and then because the hooks are already there the ey hooks someone from Dean's facilities crew goes in and hooks it right back everything is on a hook system and it's a carabiner system but it can be us use no you're not doing this every night know you're not taking season what do you got to say got a puzzled look on your face having our time it's just one one curtain going across I think it's a the tunnel is the thing that goes up and down I think it's G to go like a shower C you need more one two it comes with the syst what about the end actually I think there's I think there's three cables to it I think

067there's a center cable to there's two sides of a center it's manufactured to accommodate all that it comes with a system of cables and everything else do we affect any contractual agreements with current trades doing this doing work in the current gym we're out of your gym so the Gym's turned over it's turned over so there's no okay so if it's been turned over why is building committee even discussing there isn't this support of Ed question y oh no it's both it's something that affects the progress the building going to use it in now or next month we have to get installed and we have to we have to accin the changes so but either way it needs to be addressed we can agree tonight to investigate it and if the Board of Ed wants

068to pick up the the cost then the board of can can agree to do that there we go is it legal for the building committee to spend money on something that isn't its responsibility Furniture fixed and clip can't hear we're spending $9 million $14 million on furniture fixed dur in Clips this did not go through the state Pro process again we have we have two weeks so gotta vote on something I me this is this is crazy I mean we can't be sending girls and boys no that's little this meets next Wednesday we have to order this week so things that we have to do because it's a rush because of our own situation we've created I'm not gonna get the SK up I will pay for it up a purchase right right up for

069it if you want I'll pay this is insane and can we have to accept the gift Board of it have to accept that kind of gift I think Gary supposed to be dead before we accept it just just what we're going to make a motion to investigate whether or not we can get this and we can accommodate it if we do then I will offer to gift it I'll pay for it up front if we don't take it I'll bring it somewhere else I'll bring it to another school another town but these kids can't be taken buses and we can't be spending money on buses is the board about going to pay for the buses we can't do things IL I don't think giving a gift is illegal I think if the building committee does

070something for a building that been turned over to the school system a change change order to what building building project building committee they've got to get in and they've got to put the tables up and I just buy buy more equipment we're buying extra tables about busing they're when they're nothing to do mid April when they go outside we're going have to be busing them somewhere anyway so really talking from two weeks till they can get outside or when it rains and they're going to practice inside other n they're taking buses somewhere because we have we have no facility yeah yes we do they're ripping up no they can B inside that's the goal B inside practice inside so only they're only going to practice inside and they go out and play games I would

071assume so I mean they're here let's ask them you practice at fuse we have this in cage at fuse already okav we have another cage outside that's two cages already outside we don't need another cage outside we need them inside we practice majority of our half of the season the beginning is all inside we don't do anything outside because of snow right now it's end of February we have what seven eight inches on our field we're not going to play ever outside hit inside that's what just want to do so here's the way I'm looking at it I don't know why this wasn't accounted for by somebody some way we're do with these kids so if if the Board of Ed is going to willing to pay for the cage the building committee is paying

072for the accommodation for OMG or whoever to install that's how I'm looking at it because I I don't we should have known about this I don't know why building turned over 's not involved the building's Notre you're talking about the Middle School midd school midd school it happens all the time a change and it I mean I think there's a argument to be made it's the middle school gym the middle school is not occupying the project space yet so we may be using it I mean I know it's probably technical but we're not talking $660,000 we're talking a small amount there's an argument to be made that and like let's get this done however but bring it to the Board of Education if the board doesn't want to approve the $4,000 then I will offer

073to pay for and you can approve my payment but we got to get this done that works for me yes I agree with you thank you that makes sense but in the meantime we can make a motion that we can investigate it from the building committee side correct no no just just just I respect everyone's opinion for for the amount of money that we're talking about we do not need a board approval for that amount that's why I stepped up and said we would pay for it okay my offer and my suggestion working hand inand with OMG and everyone else is for them to just put it in we are not talking a lot of money here I can tell you even if the best union guy does it you're talking maybe at Max 800

074bucks so it's not a lot of money 4,000 that Jesus why you keep interest in this we're to can we I make a motion that the building motion so please I mean I want the motion to be that the building committee pay up to $5,000 to accommodate this so and in joint venture with the board of EDS so they're going to buy the cage will install it because I think it's ridiculous we second except that this is a committee of the Board of Education right can you read back the motion yeah we spend up to $5,000 but I think you have to break it down authorizing to pay up to $5,000 for the purchase and installation just the installation we're paying for the inst the bo is going to pay for the cage the building

075committee is paying for the installation okay then then we don't need a the installation is going to be zero don't worry about I'll take care of the let's move on have a vote all in favor I okay let's go all opposed all opposed sorry okay not because I hate baseball kids only because I see this is an issue that we are overstepping our bonds okay where were we then now no now is yeah we but we move those boys up boys yeah you can go you can go if you want you can stay if you want thanks guys for thank you for coming yeah Ed I'm on hopefully you can hear me okay um good evening everybody sorry I'm not there in person not feeling well today so thought it'd be better to stay home

076and uh attend virtually excuse me I wanted to uh give you an update on where we are with the field revisions I thought I would start by uh showing you where we where we are currently with the design and then how things are changing I think it's just to be a little refresher for everybody but I did want to um bring your attention to this retaining wall here and the alternate stairs that were purchased as part of the contract because that's going to be important when we look at the the revised plan uh so what you have today in the current contractus all grass fields um and we're going to be changing to all Synthetic Turf Fields I think everybody is aware of that so this is the new layout with uh very similar layout

077to what we had in our alternate originally for a turf field to the north with a rectangular soccer field overlapping The Outfield uh the new baseball field in the center with an overlapping Outfield or excuse me soccer field in the Outfield there and then the varsity um softball which will have athletic lighting one thing to note is that we were able to relocate the javelin throw area to the north part of the site in the natural grass area so that was a positive there is some overlap with the javelin or the shotput throw area so those events would have to be scheduled accordingly but I thought it was positive that we were able to get that into a natural grass area um one thing that uh so looking at that retaining wall with the change

078of the field moving to the east up on the page we were able to reduce the extent of this retaining wall pretty substantially it goes all the way back to here at this point and we were able to slope this portion of the site out to a more uh more gradual grade uh we were also able to use a ramp system rather than that alternate stair to get from the lower parking lot level to the field level here which we all we all thought was a positive move um rather than having the stairs another thing that we've been uh working on is location of the auxiliary building uh we had we looked at two different locations uh this location here in the kind of teardrop Zone just west of the tennis courts was one but

079we had it we have a conflict with a primary electric line that you can see that goes right through that proposed location um I'm working with Dan to coordinate on whether or not it's more cost effective to relocate that or to place the building to the South where we also have a conflict with an existing drainage line um just if you can see through the the drawing these gray lines this is a sanitary line and a uh a easement 20 foot wide easement across that sanitary line so we're keeping the new building off that easement but there is that drainage line that comes through so to place the building in this location we will have some relocation of utilities as well so either location um will have that um so let me go to the

080next drawing all right so I think this is where we're where we're headed um and Dan if you have any input on that today please let me know yeah just so for everyone's benefit that tear drop that's to the left of where the building footprint is in this screen um that's where the primary power that Services the Transformers that service a your existing tur field run through that zone um this past summer we had to relocate that primary service doesn't conform to the to the to the layout of the what was going to be built um the cost to relocate that primary was in the order a magnitude of of $40,000 um so in the scenario that's on your screen now you would be relocating storm Pyon um that would be in an order magnitude

081of about $30,000 maybe a little bit less than $30,000 um that would be a cheaper option the other um the other downplay to relocating primary is we're entering into a time when we wouldn't be able to do that work uh without impacting your ability to keep the power on to the stadium you know we took that down this past summer of 2024 um we took some coordination with eversource and the power was down for you know for two months as we dug up the pipes relocated the pipes moved the uh move the infrastructure and then had every Source come back and re-energize it so it's it's a a financial hit in either scenario where you're you know you're sitting on an existing utility but it would certainly be more expensive to relocate the primary um

082as well as it may impact schedule on the job you can never yeah we have a rainstorm it might be two weeks yeah late we don't want to hit there be no I think so Kemp knows there's there's from Kempy um there's some impacts that are related also to locating the building in the in the option you see on your screen right thanks Dan so the the grading in in this corner is such that the uh the building will um will take up some of the grade so there'll be a small retaining wall right here and and then the Earth will be um Place against the the building so there will be some raised Foundation wall along these two sides south and east so we'll have a little bit of cting increase to the building

083itself as compared with just a a flat slab on grade that would be in this location but based on what you said Dan it seems like it's a schedule and uh cost impact to relocate again the uh electric so we'll go this route if everybody is in agreement got a question camp hold on Jeff go ahead je how far is it from the how far in between the two locations it just seems to me like you want the building which is going to have concessions in it as well right closer to the rest of the fields I I don't see the why would you want to put it even further down the corner or why would you why would why wouldn't you put it in the alternate location it's more Central to all of the

084fields well but the only crowds you're really going to get is at the stadium Fields the bulk of the crowds I should say not all of them right you're G to get 800 to a thousand people at a soccer or football game football um and the other fields you know they're going to be primarily practicing JBS uh or even if it's baseball you're going to get a 100 is it is it 100 feet between those two locations or is it I don't see the scale here it's about it's about 65 feet between here to here somewhere it's not it's not a lot yeah je you don't want to move Ur may take them a year to get like it where it is yeah one more K go ahead C how much are you showing us

085reducing the retaining wall height that's a good the height diminishes as it comes to the north but it go we I don't know how many feet this is probably about 300 feet that we're reducing we are taking it we're taking a small portion of it here and moving it on this side of the ramp to hold that return hold that Earth but it's a pretty substantial reduction in retaining o that much lineal footage yeah it was it was what 900 feet before or 600 feet well it goes It goes off the page here to around the corner but yeah it came all the way looking came all the way to here so that would eliminate steps and it would be a ramp eliminates a lot of money too right this will be a ramp system

086that will go up to the upper Plateau for the fields as opposed to the stairs in the previous design I can show you what this is what it looked like in the previous design and that red line is that same red line I was talking about your conversations and questions yeah remember we uh there was an alternate for stairs can we eliminate that alternate or yes that's that's what I'm saying this alternate was purchased but it's now going away with the revised design $90,000 uh so we can eliminate that then that would be a savings yeah this is I I have the outline of it here just to show where it was concrete into the stairs and the stairs were about 80 80,000 I think yeah this will be a much more cost effective uh

087way to go with this ramp and and handic access better option correct we we always had accessibility this way and then you would have to come around previously but we had it before but it is it's now giving you two means of accessibility in both directions if I can I just want to capture some of the information you've gotten so this new layout design has a slope that gets from the ball baseball field down to the building down to the driveway correct of a flatter area and a retaining wall unfortunately the block has all been procured for that retaining it's already in the yard so just not to get too excited you're going to get a stocking cost of push you know giving that block away but you're but you're no it didn't dump o

088j the comment about the uh the stair now that's a genuine comment there's no cost incurred yet you're going to see a almost a dollar for dooll savings on the I believe it was about a $990,000 alternate to construct that set of stairs so there is you know you've gotten some benefit here out of the relayout and the design that's can we sell the brick to people and it was the new school and they that's what East proident a lot of money garage sale for a bunch of retaining wall blocks yeah them out there we got quite a few of them yeah that's a lot I'm going to take it back yeah we'll take the'll take it back you just charge it yeah that's good okay great any other questions on that hold on ke

089if I can K I'll throw it out there I mean we have a long skinny building here um we were basing our budget on just a square foot approach um if there is an option of building a square building instead of a long rectangular building it's mainly storage so you can pretty much partition your restrooms and your concession in any form or fashion I didn't pass that by EMP I don't know if you have think there's any Merit to um you know reducing the amount that you're now cutting into the into the the bank that's on the top of the page by bringing that end of the building down and widening it out yeah we could look at that Dan um the only problem with doing that is then it starts to encroach on this

090sanitary easement if we start and then we would have to push the building further to the South to compensate no because the further you go up on the screen the taller the Earth is in order to have you know a flat grade so if we were to do something like this you can see that it you know it's now on top of the sanitary easement so I would have to then push the building you know like that but it's a valid comment is this the pipe that we were talking about reining no that's the sanitary this one here the storm system is been REM so so the one that we're not the easement piece that we're not using is for the sanitary or for the it's for the sanitary it's for the sanitary have we

091looked yet to see if it's still suitable to Reign it versus having to replace it tomorrow so the answer to this if you have to replace it for some reason that opens up a whole different set of possibilities yes and no I mean you're going to replace it in in in kind in the same location you're not going to start moving the sanitary pipe around in order to get it out of the way potentially you'll do the trench in sections they can out replace it it'll be difficult it'll be dirty too it is an active L it's bringing all the from daily drive and and you're fixed because it goes currently underneath the existing synthetic field right so you you know your point of tie in anything else uh yeah I wanted to share with

092you the building so I wanted to just zoom in here a little bit we handed it out handed out got yeah oh you did okay good so you don't want me to go through it oh yeah go ahead go through but everybody's got a hard copy in front of them yeah all right so this is currently the plan of the building uh pending the comment was just made by by Dan uh we have a little cutout so we have a bit of an overhang for the concession window so the roof will be over over here hanging over that area so you have a little cover uh the concession space with a door off the uh which will be the West Side these doors are all facing north we have an an oversized door for the

093storage and then a person door for the storage and two restrooms uh we've got a hip roof system and it's a 4 in and 12 so we can utilize um asol shingles for the roof so that'll be a cost you know a good economical way to go with that and we are currently planning on using the same CMU veneer that we have on the gymnasium that's all I really have the rest of the the three sheets that you might have handed out are some sections and some uh that are still work in progress but it gives you gives you a sense of where we are with it uh just an update on progress we do have a uh we have our backgrounds the grading is complete in our backgrounds have been sent around to our

094Consultants we're having a cons coordination meeting tomorrow with our Consultants vanes has completed the revised report we have a meeting scheduled with uh the planning office on Monday morning to review that with Jeremy and his his colleagues so we should have our final Direction on the drainage plan and then we'll be able to finalize the drainage documents um so you say the drainage underneath the turf you're bringing to the city or you're talking about the drainage that will capture that water or both all the the drainage for the under drains of the fields as well as surface runoff of the balance of the site all that has been reevaluated good Mario explain what's Happ going into Planning and Zoning Monday on Monday not to uh Jer jery office yeah Jeremy's office the planer and Zoning

095determine if it's acceptable right whereas whereas um it could be a um administrative change which would certainly speed things up right or they could decide that it needs to go to a z me which we hope which will delay us which would delay us another C if he says he could do it administratively then what what does that look like for the schedule well that'll certainly a save time on the schedule what we'll do is we'll prepare a cover letter with the documents that we send to om for the pr and we'll uh schedule a meeting with Jeremy just to go through what it was you know in detail to what it's going to become my only concern is that we're adding a building oh yeah well um I think I think the field changes

096would be administratively acceptable but it's the building that's giv me a little ative all right so can we hand those as two separate items so we could start the fields yes we can actually we structured it that we're going to have two separate PRS we're going to have the fields and the drainage as one PR so that you guys can move forward with that and then we'll have the building as a separate one go ahead one more question so if they want to send it to a public hearing how does that impact our uh we via first field Turf you mean correct yeah field Turf has the price increase about the third week in March yeah we you know right well just the process we wanted the fin set of drawings that's approved so they

097came to this final price until approved by the city well the city engineer I'm not saying he's going to but if it goes into I'm just let up it goes into a meeting with a city engineer yeah it could change everything hopefully it doesn't so when we give final pricing on the field if it has to go to the city this C the engineer we may see more uh well I think this committee I think has voted that the priority items are field building lights right yeah so I think we can make it I think we can make a deposit with field Turf and secure our crising how about um well yeah well I don't want to just I want to make sure that that Gary's comments clear when if the documents don't get approved

098to construct and even though I've got a price in because the drawings are finished and we priced it if there's a risk at releasing cost to om or releasing a change order to OMG because the city hasn't approved at the Planning and Zoning but secure your price Eng yeah you know to secure your pricing you'd be at risk that somebody would blow up the process and you would not end up buying all that carpet um that's the risk that you're after if you want to reduce that risk you don't authorize the purchase of that synthetic product and you see the price increase that comes in Marge do that should know that there's right that that element is out there you know we'll price as soon as we get documents so that you guys will have

099numbers the way we're structuring obtaining the cost here is the initial set of development documents that slam is going to present to the city planner on Monday contains grade information and storm system information that's the first thing that we can price what's different about the storm system that we going to BU now again you don't have approval but I'm going to be asking you to approve that portion of the cost to ensure you don't impact your schedule as all earthwork moves forward the first thing you do is underground storm and rough grave so we would need to get involved in that in March by about March 15th so that's where next building committee meeting we're looking to see where those numbers are they're small you know it's not a it doesn't require this group to

100make that commitment if it's large then it would be postponed until your March meeting the next set of documents come to us in March and then we'll go through the pricing exercise of validating what we got for pricing thus far is there any change to that because now sidewalks are a little different retaining walls are a little different that pricing won't come in until the first week of April and we'll be presenting that at the AIL so I thought at the last meeting we didn't actually know what field tures price was because there might have been some kind of credit because it really wasn't design bills we do have that figure F turfs pricing is in and in yeah we don't you might be4 are you confusing field Turf and fui yeah you might be

101yeah because fuchi is the overall package and field Turf is just bad field Turf I'm just going we have a hard number which is less than original right they're actually cheaper than cheaper than um so we got a number on the grass gu I call it grass still confused about we met part of the reason for going this route was because it was design build and they were going to do it all and that wasn't the casy so I guess I misunderstood at the last meeting I thought you guys were trying to get some credits because they weren't doing it is design go ahead I it's design build there two elements there's the chk and there's what's underneath it GUI gets the contract underneath they release the tur they've done their work they've given us

102they they've given us the max price on the best product outut we talked about it last month it was here's here's the $6 million but we don't have all the final numbers in yet from everybody which could change turf field turf was the number that they gave us but they another number but the original number included drawings that we didn't actually get to my understanding no we did we got the dra the drawing from field Turf enabled slam to do this work we got the so Phil Turf did a whole set of drawings and then slam now had not now but is or has taken those drawings and designed how the water where the water runs off and how it runs off and if it meets the same specifications right and everything around the limits

103of thei that I understand but I I didn't see then the architectural drawings on the fields I saw a couple little pieces the the concept right there no not this one but the one we got that one that's not an architectural draw four pages it's no architectural it's it's a it's well I think the that the slam it said they're going to incorporate they're going to riew the spec and then they're incorporate their spec in their and their submitt afterwards but no they submit all the spec with it go along with and they're reviewing it for for accuracy not sure he said they might be reviewing it or no we had the meeting in the trailer um but it's there's a whole process they have to go through but they did submit what had to

104be submitted including the specifications and those things from to be be reviewed by slam which we I think brought up last month they have to approve it and then they have to clarify so it was designed I mean they did do it and they did the under underground as well I because we did some Geotech work subsequent to that I asked for some changes but they did do the wrongs and they're submitted they in Christ but they gave us the price using the the best product out there which I'm not sure why we're going with that but that's another story we'll see how much money we have left over but I understand why but doesn't this committee have to decide that that this is the price and we're agreeing to that I don't know why

105don't be against this they gave us a price last month we can meet the $6 Million number but we have to go out and we have to shop the rest of the job out because we're assuming that field Turf gave us a number that works within our budget but the fuchi goes back with a number and that's $6 million $7 milon because all the other work that they do is higher than we expected then we start taking Turf off the field we start eliminating Turf because all I mean the turf price is a fixed but whatever it square foot cost is it's fixed I assume I've never done this before but they have a number that they have 90,000 s feet of field at that at that product spec and then Liberty gives us a

106price do their work which is really the subsurface work do they install or field surf install Field surf but between Liberty and fuchi that number can change by I know I hope million dollars so all field Turf is going to do is design what they're going to put out on the field based on what we've heard in the trailer what the product is because everybody worried about the quality of the product which has to be released we remember last meeting we gave out the quality was on that sheet I remember that but the quality of the product the product itself that's what they'll provide but honestly if fui number and Liberty comes in which I heard they're being Pigs by the way yeah four P we don't have the final price so because they don't

107have on Dron but that's the number that would trigger how much we buy in dir the turf company gives us their turet price their installation price the labor price it's the rest of the stuff that could destroy us because we might hit a berry hole that's 50 fet Deep full of junk last meeting I with a trailer we talked to the Geotech guy he doesn't he's comfortable that we won't hit a huge problem out there he's going to be out there testing if we hit a hole that has sub you know mat we shouldn't be using dunk that I Wasing um then he'll inspect it and he may say okay get your get your compactor over that big roller out there compact it I'll test the compaction if it passes let's just get it covered

108up and move on or he may say need to dig it out until we went out of that mid so the field trip stuff what he's done satisfies what he has to do to be honest his work is other than the quality of the product and what you is probably what 20% of the total. third to third yeah I mean his price should be fixed whether it's lower quality or higher quality his price went down but even that there's no other CH we can't the the possibility of change unless we change specification yes I heard us is what's underground or not underground and actually what he did provide tonight by making those changes to the grades you know we could say I'm betting it's $100,000 or more on the wall and and the credit of

109$880,000 be 15000 yeah right the other side of the savings that you'll see on the stair and the retaining oil reduction is we're exporting uh more material you know getting rid of the job is has too much material has too much Earth and so I like the slope because it's less retaining wall you know it may be a better design and a more comfortable place to live and exist but you will be shipping out more Earth but it'll be mostly top because there's so much top which right now Mountaintop Trucking has agreed to take for free but we'll have to pay Fu ex to load it to load it yeah right and then the city they have that in their price and Department of Public Works is taking it out yeah for free mayble they

110take it off maybe they will so in March all the pricing will be back uh no on March 12th the these designs that you're looking at and the decision of the retaining wall removal those drawings don't come to OMG until March 12th and so I'm hoping we have a meeting on March 20th plus minus it's about seven days you know if if I can get the numbers here I'll at least have something to present to you on March 20th um but what I will have firm is the cost to change the grades to what you see here and the cost to change the storm system to support the grades as you see here and we'll be releasing that portion of the work and that will be both so that will be the credit portion in

111effect because we have two components with the credits which we have an estimate already but this will impact the credits we get one way or the other because earthw change will have pluses change both so I it's it's not going to happen right other than you've been able to receive pricing today that is still preliminary because the drawings not finalized but I know if you want to talk about those tonight I think you should let at least know where we stand on some of those costs some of the credits you mentioned you have some credits yeah and some preliminary but well first first of all to dance Point while field surf is doing their estimate that you guys hopefully see in March om is going to actually do the same L is it March right

112yeah I think you're confusing field Turf cost right now is based on the LI just say sorry okay yeah filter's cost is based on the limit of where you have synthetic carpet right now will not change no so what is number 1.74 1 point. they reduced it reded was yeah we're still working on 6 so still working on 6 they were paid separately for the for the renderings though no if they get incorporated in to like field tur provides their product the number is fixed and they won't charge it for the effort in the layout yeah if we ran out and used something else then we have to pay um are there any other numbers you can let the board know that we received well we have preliminary we have very preliminary numbers from from

113fui because they're working off of that an old rendering an old version off of the elevations that were established when field laid out the field limits and established the elevations of the earth now slam has it and they are informing or confirming those elevations and so there the fuchi numbers that that that we provided as our order of magnitude at the last meeting will need to be revised based on the information I get uh in the day tomorrow or Monday so I just go back to sorry but I think Jeff I asked the question last year about the million two versus to six million well you there's two yeah two two credits there's a credit here for the stairs and for the uh wall the wall That's you have to think of this is a

114separate project that we submit to the state okay then you have the original project which we are because we're not doing a grass we're going to get a 1.1 to $1.5 million credit 900,000 of that credit goes to paying 15% of the $6 million the additional credit we're holding for contingency because we're still building the gym and that area your number last we last month had the in the 6 million we had contingency you carried some for the yeah that's separate that's SE so clarify I mean Jeff I think your question was you thought we were doing the six million plus them mon too six million is a total 5.1 that's worst Cas 5.1 is the state's portion 900,000 is ours which we're going to use that if we get a million to or million5

115whatever it is we're going to take $900,000 of that to match our 15% so the document provided in the last meeting showed a to project total of somewhere in the neighbor of $6.8 million and it showed the $900,000 credit yeah well that's that has to be separate most people will pay a $6 million $6 million period That's What $6 million is what you're gonna pay for the 900,000 is separate that we have to keep s aside for the 15% so when we get re bur from the state of uh 5 milon1 we have the 900,000 that covers it so we have six million reimbursements I get that but the 900,000 was already in your number on the line it was wrong it shouldn't have been in there people don't understand it do we have a

116new one no we don't have a new one yet but I'm just saying six million we're spending $6 million Max Max they know final numberers of that we know we right now we have credits roughly but they're not final numbers so it doesn't matter it's $1.2 million the most we're going to get is $5.1 million has to come for credits or we're not going to build the wheel we go backwards from there yeah this is the way it works I get you but everybody's talking about having to move forward we have to have this date we have to have this date we have to start grading buildings it's hard to do that when you don't know I'm not on the we do have a final number they have the we listen if we don't make

117that number we don't build the turf it's that simple but we won't have the final numbers until everything's done this is the way it works unfortunately the city is making this come back so $6 million is the most we're going to pay you may we may decide not to spend $6 million it's up to the building committee but the $900,000 of that is coming from the the projected credits those credits are going to change 15 times me two now in the end of March yeah there's a lot of ads and a lot of so to keep handing out breakdowns of stuff that doesn't really mean anything which I would never do during construction perf honest because until it's a final set of drawings the subs will tell you it's an estimate but it doesn't mean

118anything until I got final drawings so I think I made a mistake maybe that that whatever you're talking about had a mistake on we're gonna spend six million Max 900,000 in credits and if we don't get $900,000 in credits guess what we start taking Turf off the field that's our only option does that count the cost of the architectural drawings just yeah yes we have added budget that's you got you got from me so what's the problem because we gotta get through this we gotta get over this chitchat back and forth you get pissed off you ask questions then you don't like to answer what question I'm just waiting to see the action understand but this is going on for month again when you give a preliminary quote are you w to say when you

119do prary without seeing without having full set of drawings that's your final number no you can't do that exactly so what do you want us to do what do you want them to do give you a number that's not final we just want to understand because we're not in that business I've we're spending it's not the question of whether not you're in the business or not there are no final numbers yet so to give you a number that's not final means in a month from time or two you can say well we had another number before but you explained tonight which makes me understand much better it's gonna be six million and wait a minute let me finish and then if if we don't get it then we start cutting we've been saying that for

120six months I I didn't get that yeah it's a $6 million project our share is 900 Grand we're going to fit everything we can for $6 million and anything we can it gets yes it's just confusing when then Ed says that 600 that $900 leave out I mean but then you're saying it gets applied in you guys it's $6 million we spend okay we get reimbursed 5.1 million 900,000 covers the total reimbursements which was on the uh uh referendum it we're covered for $6 million $6 million uh uh reimbursement 5.1 million they give us 900,000 credits the we don't have it right now we don't have it we'll get it when we get the credits yeah the total cost would be six correct six million six million I want think there 5.1 the the answer

121is the last set of forms just didn't represent it correctly so agre I said that that was wrong yes you're right but that's all I have to go on you have to understand the question based on what I have we just got to separate the credits here and the credits there go do not do fix just to be I'll be brief but I think it would be helpful if you know there's budgetary numbers even though they're not fixed right now for the committee members to follow will help them understand um you know whatever it is where the Six Million is where it's being spent where the credits are coming from even though they're not accurate and they're going to float around at least they have something to follow so they can help comprehend what's going

122on that's part of the committee to understand what's going on um the other part of it the other part of it was um again I don't come with all the meetings and I apologize but it it's you know you showed us some quality of turf but I don't think everybody here understands exactly what they're getting on different fields are is the whole thing the same kind of tur no no it was it was and I don't have it in front of me it was I went and looked you had double play it was just the baseball no it had everyone you looked at the thing yeah no yeah there's two types of of Synthetic Turf product and they're identified in the spec that was delivered at last week's I think the the infields one and

123all the outfields are another yeah but what about the multi-purpose field is that something different it's not it's one of the two no because it's the outfields okay and it's it's fine for soccer they use it for soccer soccer and is someone mentioned it's good for all that lebros field hockey but you don't want the same you don't want the infield one on the on the Outfield no understand I was just wonder about the multi-purpose field you know what you know what they're getting that's all yeah no they they uh they've used the same combination on all the universities they've done in all prep schools and all the high schools in Salsbury school which is the one I went to look at and might I don't know I didn't oh it does so and your

124first part of your question is can you correct me if I'm wrong really there's one guy right fui he's got the he's the he's the guy he's got everything under his umbrella y right right so until we get uh itemized numbers I don't even know if we will get yeah we will get itemized numbers until we get itemized numbers from him other than the turf just because we know we really can't give any prices well I think the point you don't want to be tossing numbers back and forth multiple times it will create more confusion the basis line estimate or the rough order magnitude numbers that we carried and and presented at last month's meeting is what you should be using to validate where you're at with the different pieces of the puzzle there is

125some detail that wasn't you know in the field line I think we had just only one field line we do have you know an eight line value of each of the components of that um it could be shared if you wanted to to have it it just it's really up to the committee I'm just kind of an impartial party here but I don't know perhaps people would like to see the eight lines so that they can put it in their head so they understand should be but to point they are going to change they're gonna move around as long as they understand it doesn't matter and a big part of that is not just the work that's below the carpet but the work that slam is developing now the fact that the site grades are

126changing sidewalks are changing sure those are all going to now get have to get pulled into that Matrix of of cost just to make sure I say something it's not all CJ fui you do have the electrical contractor dto involved in the project there scope changes they're not under they're not right they have a they have a trade contract of their owni is just ay timately the building is going to have you know 10 contract the contract yeah he's the psy guy but he's got the he's pretty much everything except that he's got he's got sidewalks lights and building right lights and building sidewalks are his the fences is his right all that stuff is Turf is his country what's that everything is country and the turf is his country yeah so and another question

127is I um so fui is gonna hire whoever fui hires Liberty I guess to do the below grade work for for the turf right so he essentially negotiates with Liberty corre he's got so he so and then fci's price will include Liberties work correct and word yes got it so we get his price it's all gonna gonna not only be fui work but Liberty's work right but not to say that it's not only fui that's negotiating with Liberty we're in the M oh you are okay um you know when when Liberty provides the price so Liberty has a contract with CJ fui um to provide grass they're giving back that cost but they're adding cost in to provide curves to Anchor the Synthetic Turf down um to provide Field improvements that are related to the

128Synthetic Turf such as the boers and those type of things and the poles uh their pricing is all going to be negotiated as part of our overall look at it and our estimating team at om's office is going to be taking their breakdown of cost for linear foot of for linear foot offense and comparing it to Industry standards and the reason for that is because they think they have us by the ball by the right and you show that they don't because we don't want them to Happ don't want that to happen no right because po can decide want to use them but so back to the price for the CH that has to be decision has to be made now because the price is going to go up weeks no next month next month

129okay so we have until next month right okay but I me I me even more than that it really if the town wants to go back and the city engineer wants to review the joints and he always makes million dollars with the changes it might Force fui to re to give us another price because they added War more Stone more pipe that's why they don't want to go through the whole public hearing process yeah yeah because all can cause problems and delays he can take mons it's awful here this is a public meeting too I know he knows it he knows well it's notes he can cause problems you can the time all the time one one last one more question um as we get pricing and as it gets to a bottom line did

130I hear you correctly that you said that if we go over 600 the only option is to pull back tur 6 at 69 yeah that's the only option um so there's no option to get a lesser quality oh no I I yes I think that's decreasing quantity but that goes to Fiona's point at like are we involved in that at that point or change all of us are in all of us involved we can't do anything until we I would think wasn't that we have to take off a field or something we we really want Old Turf really yeah yeah if if they say it's $6.3 million But it includes the building then we got to decide if we're going to remove some turf or we're going to remove the building we had previously said

131we were going to do Turf building lights but it's a group decision just to throw this I remember from last month's meeting we don't have the choice to get rid of the building because Dan's taking the bathrooms out of the existing space that that is true that's a valid point my memory can be dangerous sometimes no in this case it's correct have to go back in if the building goes away you're going to want to put restrooms in where you expected to put restrooms before we will be at a point at next building committee meeting will be that has to that decision has to be but we won't have the final pricing to make that decision until the first week fortunately the March 12th is a little too close to the March I really don't

132think we're going to be in that position not I think we're moving in the right direction farther from the uh from the liot line of $6 million think you're in better shape than you you know you were based oh just tonight they just saved over 150,000 leave ke no I'm still here do we need anyone could he go take some nightwell yes take some nightwell take two asens call me in the morning okay I will do that we have a floor plan of this yet of this building uh temp is there a plan of that building other than the one we threw on the napkin the plan of the auxiliary building yeah yeah hang on that's what that's what got sent around today I'll put it up on the screen again um if I can

133being just send it I don't need it right now let go to B if we can get it tomorrow would makeing building a different shape impact its its functionality for you like right now a long skinny building that you have you know room or the wings I saw that Kim sorry but an interior for oh there it is thank you I met more it's not in this packet it's but you show in the bathrooms and how many stalls there are and all that I can't see it's just single use B single use two single use toilet rooms overhang an overhang roof over the concession window get you out in Rain yeah and then your door over there to the right and then as far as um like putting some kitchen equipment stuff we're trying to

134save yeah we got we got some yeah we've got some placeholders Footprints here for something we got to coordinate on that yeah I'm just not seeing the Merit I mean I I kind of like the square building but I'm not seeing the Merit in the value or the savings you're going to get um if it fits into the site a little bit better it could turn into a more Square building but the layout that you have it's pretty functional a nice overhang for the concession stand uh it's not a bad shape and if you know if storage works well for for de I would discount the idea of making the building more Square yeah I don't think it's going to gain you a lot from the retion I was reflecting on it I don't think

135you will either I think that's that's football track and uh stuff like that you got a bunker crop of storage squeaky wheel and all that how wide is the overhead door there for Dean to get his equipment in and out of that's not yeah just to be clear that's Athletics SP yeah this is athletic storage is 10 feet wide I'm asking the wrong guy yeah it's okay he'll take it if he could get his hands on it yeah you get the other space yeah he has the other SP so Jeff that'll be tackling dummies uh hurdles you know stuff like not 10 the pads the pads so it's not behind the wi well yeah some maybe yeah some we'll probably improve that area eventually hopefully okay okay thanks thanks take all right you bet bye

136bye car on John Jenny been snoring for half an hour yeah you always have me follow the spirited conversation yeah it's been relatively quiet since our last meeting was quite busy um our last report that was published was 100 Milestone we're tracking 21 I going down a little bit and like before there are several that are pending warm weather work and so forth and there a couple items that are tracking uh as reminders as work progresses through the building the balance are all in the either middle school or in a punch list for high school C's report was report number 13 they're tracking n items uh those n items were either on the punch list of the high school or they're also in the middle school and in progress activities no more special inspections since

137our last meeting no materials testing since our last meeting no commissioning since our last meeting there were three startup tests uh we had Access Control fiber cable and the playground those three um were tested and there were no um non-conforming items rais and that is it I know Dan mentioned earlier they're still testing and balancing and we're expecting another report from them within the next middle to end of next week okay so that'll be the next report that we'll see so again once the high school is occupied a lot of the testing and inspecting activi piled off and then they're going to they'll mobilize back up again once the middle school gets going and it's going towards the end of the middle of April to end of April that we'll start to balance this the

138middle school and we'll also get some more site testing uh done once the ground BS and we have payment and concrete and Foundations y thanks John next uh is uh application and certificate for payment uh 1,394 33 you have to list of all the contract is have a motion to approve that Donna thank you second Aman discussion yeah no any discussion all in favor iOS just one question yeah related to slam new off but are we gonna get a credit for not having is extra people here I was that going to work it's really irritating me yeah well who you you think is I know you are so do you anticipate yeah uh it's going to be yeah just so everybody a serious topic of conversation yeah he's supposed to have his staff here yeah

139hav been six months that was in the contract supposed to have 150 days and all that stuff so we we got to but it's going to be uh yeah okay money's on you we have the checkbook I just don't understand how they do it yeah okay young man Dan you're on it's PCO time yeah already yeah well as you can tell from the list of PCOS we have quite a few um if you need additional detail please feel free to stop me but I don't want to touch on every single one um so start with PCO 417 R1 um this relates to incorporating cameras into the cona elevator system cona doesn't provide digital uh Cable in their Travelers that feed the utilities to the moving cab uh we missed it in the earliest coordination of

140of the buyer so we had to buy converters for that uh a $2,800 hit to the CM contingency um the next one PCO 462 is a flow meter that was not powered up as part of our contract documents um but is appropriately powered up so there's an ad cost of $1,600 to do that um 465 back charge between trades 466 um you physically had to move the instrument washer that wasn't discovered at the time of bid it was discovered on post so small cost to do that temporary toilets ongoing theme there for December oh um yeah we're uh struggling with that un fortunate cost um the next one PCO 468 outside the building on the lowest point where you enter by the mechanical areas uh we were getting too much surface water right by the

141back door some water was coming in under the door um so we regraded and added a drainage structure there that was an add to contract of $5,400 uh it was noted that the eyewashes PCO 470 that the eyewashes that service the two sinks in the in the nurses Suite both high school and middle school had a fixed eyewash and it was too difficult to get to so instead of a fixed one now it's on a wand for a material only cost of $3,300 or 34 with with forhead and profit uh stanion we placed the slab for the card reader as you walk into the main High School um we were told to incorporate that on an elevated slab but hindsight that really should be a flat pad so we removed and replaced that we took

142that as a continency hit uh we had a issue when they were mounting the structural steel on the outside of the auditorium um they lag that that angle iron into the foundation and when they did they penetrated a radiant pipe for servicing the radiators that are in the baseboard completely couldn't be known exactly exactly where the radiant pipe was in the slab so we did not ding the contractor for that but instead funded that from the CM contingency we had to take up the slab and repair that that was a last minute thing before we moved in I have to tell you kind of an interesting thing to do um we did have some haggling with MJ daily on PCO 473 uh where they weren't providing some supervision on premium on overtime work um so

143we we dinged them for that um the exit signs in the auditorium had Inc inaccurate nomenclature they didn't have the little chair on the sign that says you can get to grade um so the uh building official caught that during the final walkthrough we had to replace two exit signs um condensate pumps this was a coordination of we powered the uh banko units and the ceilings but the uh the drawings didn't pick up a point of contact for the condensate pump that has to pump that residue away and so we had to fund that out of the CM contingency again going back into the ceiling to power that up we we talked about this design ER or design Bo this one but what is so this one I took it to the CM contingency making

144it our coordination bust but what happens here is there's a schedule in the contract documents or the drawings that say I'm a fan coil coordinate getting power to my condensate pump with the electrici so the documents told us to coordinate that but I didn't get that information into the field in time so that when they powered up the unit the F the condensate pump wasn't right there to power so it's genuinely but if it's in the spec why don't they know about it the the yeah the coordinate the power you didn't coordinate they didn't right I didn't coordinate it should the electrician said hey I'm going to power that you know con I'm going to power that air handling piece of equipment where's the pump he just did what was shown on the drawings he

145powered up the air handing equipment and in full you'll see at the very end of this there's another one the total cost of that problem going back to all of these units there's about 20 of them in the building U was probably a total cost of around $7,000 uh PCO 476 is a back charge between trades again more cleanup that we could assign um Auditorium acoustical panels so back at the time of bid we were unable to provide a firm cost for the very nice panels that you have in your Auditorium and so I had to carry an allowance at bid time I didn't have any idea how much that stuff was worth I only carried a $40,000 number how much money can you spend in an auditorium on acoustical panels panels themselves cost $33,000

146so then to get them installed physically in the building the overrun over the allowance is what was a hit to the GMP or an increase to the GMP so that's an expensive cost to this committee uh next item is the F Tube radiation in the corridor if you notice as you walk into the high school there's fin Tu radiation it's very nice uh the straight runs have a nice protective cap over but the radio pieces that go around the curve they don't have that protected piece and in hindsight uh slam said we don't like that we want to put we've got to have protective covers over the top of these so it actually came back as a credit because now through slam's effort to re-engineer um they reduced the length and so there was a

147credit back on the amount of F Tube radiation so we chased the credit um it had in PCO 480 couple of locations where fire strobes conflicted with incoming uh FFN in the library the wall shelving system U impacted the ability so we had to move that plus a couple other small locations entering the on PCO 481 when you enter the Middle School gym those doors didn't have a stay didn't have a automatic hold open um we brought that to the attention of Slam and they said have hold opens because people don't want to open those doors over and over and over every day and shootings are really not appropriate appropriate so there's a $1,300 cost for that um the fin Tu radiators came in late so there was a back charge between trades to go

148back and Pat behind them Eco 483 exterior Expansion Joints um this comes as a small You Know Field condition issue that we applied to the CM contingency uh 1300 to coordinate the width of those of those pieces of expansion material we have a $5,000 hit to the CM contingency um and that was just generally keeping up with removing temporary protection General debris cleanup uh stepping it up as we entered the the final throw to turnover uh we had an issue in the gym locker restroom in which the the shower pan was installed and then when we went to put this the tile on it was there was a crack in the corner and I made the executive decision that I just did not want to have a repair on a shower Basin made more sense

149to take it out and replace it um so there's the cost to that oh and that's the other and then there's an acoustical tile portion that was uh included in the same PCO in the auditorium there was was a leak we could not figure out why or where or how but the panels that get installed in the ceiling were there for three months and when we went to turn over the space we realized that one of them had some water damage and we couldn't assign it we wanted to assign it to the roofing contractor wasn't his where that water came in we were unable to find I want I madean 4,992 one panel one panel so you have all those white panels that are uh what the designs on them yeah yeah uh as a

150matter of fact so the new one finally came in and we're going to install it on Saturday I don't know if anybody noticed it was missing uh let's see so we had floor protection this is again just us doing due diligence and making sure that finishes in the building were protected um so we have a CM contingency cost of $3,000 for doing that uh cocking at the control joints we have exposed concrete floor that are painted and the saw cuts that we used to relieve the slab at the time of placement um didn't call for cocking but they always fill up with Gunk so we cck them at a small cost of $2,400 again off the contingency to make uh just a better product there was a small dent in one of the refrigerators that

151came into the uh into the kitchen it was picked up on punch list review and negotiated uh to be a $500 savings to the project in the foods lab there was a bad coordination between what was supposed to be installed which are undercounter dishwasher units that didn't fit within the stainless steel U serving or working surfaces uh so we had to have the Food Service contractor come in cut some stainless out uh make repairs touch it up and then we also had to have the plumber take his work off the electrician take his work off in order to facilitate that that cost a $4,000 to the project we have a back charge uh between trades again the plumbing contract where hbac contractor laid out some some holes for Access that did not work um the

152next is 491 to the fireproof patching for enf and also 492 491 is the Middle School 492 is the exterior columns we're just outside for a year before we put the class on them um so they had to be resprayed um two cost to the CM contingency for that the next is a small cost we uh analyzed the paint uh in com in discussion with Dean he didn't need every color a gallon of every color so there's 16 gallons paint a credit of 38,000 a gallon uh January temporary toilets same thing remark um Mis metal plates so during the throws of getting the final building offici official approvals um we realized that we had a pipe that was interfering with the electrical clearance requirement um so we had to order a grading um and also

153we realized that you could stick your arm through the the screens that protect people protect students from getting through the gate to get to the roof so we added a piece of plate so could stick in through the through the fence um this next one is PCO 496 which was an agreement between the concrete trade didn't want to come back and do his work so he had the concrete he had the site contractor do it no cost to the project uh the next item calls it it's identified as a Mak safe and this was for the uh this was for the big last event the uh the high school reunion that that came through had an assembly in the gym so we had to clean that area out and again make safe for a secondary

154ESS it also provided some uh some temporary enclosures we had to build related to the maker space or our temporary changing rooms A CM contingency thought you we just applied it to that a couple of wall stops because the partitions in the bathrooms banged into the walls uh the upssize VAV has finally come to closure it cost $112,000 and that's goes back two meetings this is the second charge is this no this is is one and only okay it's not a r it's not a r just came to find this kind of I don't think we this issue here the slam this pure design it's oh it would it be uh slams yeah slam MJ was doing them uh no it wasn't a delegated it was was in the documents uh undersized uh let's see

155so we put the repeater that allows communication into our new building it wasn't part of the base contract we provided a dedicated electric circuit for that um more toggle switches on fan coiler units that's where I called so the first line item there actually I'm not sure if it's the $2,400 of $1700 that was to finish that toggle switches for the for the condensate pumps um and this we also had a scope bust in the similar way on the split unit condensate pumps where we had to have the electrician come in and and finalize the wiring because it wasn't defined by scope we took that was cost to the seam contingency uh we painted all of the separation walls just to make them look a little better between our now occupied building and the uh

156and in the future work uh temp walls this is more providing those demising or the the screens outside to prevent people from looking into temporary changing room that's all that was um again the Heyday of getting the lower level finished we engag the general trades contractor to get product out on a daily basis just to move that stuff forward tracking that work on tnm and applying it for the cost of construction uh we had some miscellaneous items again kind of wrapping up and closing out some of these small things that that hang out um small things like we had a clearance issue on the handrails they were too close to receptacle on the chillers was one of the items um touch up on SE concrete modify casework to accommodate paper towel dispensers we had the

157acid neutralization tanks underneath the sinks in the science classrooms we had to modify the case workk for that again applied to a cost of the work on the SE of contingency and then we are at pco5 6 ultimately we love a clean building we cleaned the building multiple times all of the recleaning and the final cleaning that was done um we took on to the project we didn't pass it on group we just kept the clean building as we ran up to delivery we not what did we car clean the clean allowance was about $222,000 we expended that in addition to this 40 so we have nothing for the next pH so we have to be really early and allow things to happen very smoothly no Heyday or Rush U so a big significant cost

158to the CM contingency month-to-month CM contingency this month was 116,000 I believe um I look at Mike because Mike's a left-hand man he uh he's been managing money really well stepping into the role that take my job um let's see we had a missed power supply for a couple of trap primers there's trap primers uh shown in the fluming drawings where we didn't have electrical circuits um acoustical sealant within piping this is the you know this is probably the fourth cost to the CM contingency because I didn't buy that CAU at the time of bid U the next one was a freebie but it was a proposal request when we get issued a proposal request we have the issue a document that says we're doing it even if it didn't cost anybody anything um they

159added fil to one of the doors because it was appropriate that people don't look through the window the Elation room um and in the last but not least this PCO 509 which is at the loading dock area the steps that go up the loading dock in the architectural drawings it carried a wall in the approv or the in the bid document concrete documents um you recall way back at the beginning we pretail all the rebar and all of those documents didn't pick up that wall so we had to buy it at this High theen um see we now have two sides I think we all had it all under your conten in the past but now no no we I never really I never carried in my cost what is on the owner side what

160moves around on the owner side of the contingency is there but we have now 67 67 ,000 is in the CM at contingency things that I would pay for 617 you have about seven on our side or something no about 27 bucks yeah oh there was a document that was in it must it must just be an old document yeah no no you look at all our contingencies we have we encumbered now we have 343,000 we encumbered 343,000 so we're okay and that's why we're waiting for the credits for the other stuff so in your packet just to make sure we can be C this summary Data Page this is last month's figure and then this month's fig so that's where I said if we if we look to we had 750 last month we

161only have 617 this month happens on every project to get to the delivery month and you start running through Labor have a motion to approve L's bcos uh Robin second second alond any discussion I have just a question about the PCOS um two things how many of these PCOS here you see is it a designer what constitutes a designer like a dishwasher that doesn't fit in a cabinet underneath a cabinet or underneath a stainless steel counter is that because it was designed incorrectly and theyit or mean how what are some of the examples of that there's a lot of money in those PCOS that sound like we do I shouldn't say we John does a uh spreadsheet spreadsheet every time we do a change order to the state of Connecticut and he lists what's omg's

162what's what we wanted to and what omissions that that slam did so we have a total running for that and we're still in a good percentage of what would be typical for yes but we don't care about what the percentage is right just care that 15% is not being reimbursed right answer your question if the building was designed with a a beam 12 in deep beam and it would install and deter too small another beam would be required that's an error where something has to get redone whereas an Omission is uh the beam wasn't shown you've got to buy the beam that that's a design on Mission you you would have had to have bought it anyway you're not replacing something that was designed wrong so it's a design error which is what they have

163to redo something design design a mission where you add something that you would have had to have anywhere so there's a difference in I mean is ultim you carry the projects based on the design right so if they design a building that's $158 million and at the end of the day they missed $6 million and things you would have had to buy anyways how does one account for that I that's still a design they didn't design it in right well design is they're not perfect there's no guarantee that the design is perfect it's a complicated building it's one of a time it's like a brand new car go through all sorts of test and work whereas the building is still for the first time so design omissions not are not uncommon design errors you see

164less of things are usually designed right where there's usually issues things that are missing so I think when you go through this there are certainly more design omnition than there are design errors in this particular project which is not unusual so is there an architect concy NOP it falls into the owner contingency right that's correct contingency like good point Dan's contingency is a contingency for construction the architect contingency is the owner contingen and you said that $343,000 is incumbered which means we have an expected expense for it right right what what is that $343,000 what are we what are we anticipating remove those are the ones that uh those are ones of the the signs okay we have the $992,000 incumbent for the signs um uh those are those are funds that I've alerted this

165group to that like the signs I see a potential cost we are we are burdening your dependency in advance holding the money aside because you're going to buy something gotcha thank you guys all the way to your initial question that one under the sink that's a real tricky one because we were supposed to reuse existing equipment and the fact that there was a piece of St stainless steel rail in the back of that is pretty hard for slam to have done the level of detail to say okay I'm going to measure it exactly and figure out exactly if I can put that there um so that own that lands on an owner cost was it really an error was it really an Omission that becomes difficulty all these right and that's what happens is John

166has to try to categorize all of these items well but John emissions yes but problem with emissions is you have to you have to go back and reprice it right and that means they're going to stick there's a premium so right um let's say you had you would add a door because it was missed and you bought it during buyout you're going to get it at this when you have to do it later on when it's in construction it tends to come in at this price and so that premium that you're paying is something that could be compensable if the amount of Errors over the length of the project exceed industry norms and we've had these conversations before so that's that's where you would have an opportunity to look at those um those premium costs

167on those on those opions and hopefully we will yes yes one last question to that is there a limit for overhead and profit for for those on every change order yes it's established Again by the contract between ourselves and and the City of torington um and the those rates are Incorporated in everything that we when we issue a change order to the trade that can't exceed the 5% on the sub tier and 10% on the prime okay so it is here but there is a a cap cont there's an o&p cap but this Delta between the door that cost you $500 at bid time and cost you $700 to buy it later that's that's a tougher one to to buy out that's where Dan comes up just you know every month Dan and I go

168over the law I have a lot of all the incumbrances that I put on yeah so then you account for them so they're right you know they're going to be spent right thank you all right wrap wrap up next one we have a motion Robin and alont all in favor next up you have the analysis of payment we've already paid $139 million and U that's list everybody paid their check number and so forth that's so you have that next next is the invoices first one is to slam 38,8 3875 have a motion to approve Robin Robin Gary and Gary uh discussion all in favor I opposed the next one is BNL 11,000 $30.25 have a motion to approve Ellen and Doug thank you thanks Doug any discussion all in favor I opposed next one is

169innovative engineering for $766 one50 have a motion to approve Robin and casy Casey case we go bu any discussion all in favor I oppos next you have two bills from Meyer this finishes up is High School uh move thank you two bills totaling $ 51,1 1862 just let you know that uh the move [Music] somewh over the rain right just let you know the labor cost for the move was $85,000 but they also had supplies cost for number of items that the high school wanted was 18,000 so the total move cost was 103,000 that was close to 16 days for so I have a motion to approve the 51,1 AC I'm on discussion all in favor I oppos next one uh total communication 40,000 that's part of their U uh progress payment for uh people

170working on the job I have a motion to approve $40,000 for total communication Casey Ellen all in favor I next one is R&B uh you have the list of all the items that they have done of 147,00 63149 have a motion to approve Casey Gary sorry uh discussion all in favor I opposed next one is in silco they had one two three four five six uh invoices this is their first invoice they've done cafeteria they just finished and we don't have that bill uh they finally did the what came in late was the tops and the sides of the uh Library stuff it really looks nice you saw that yeah it's a really nice that was in silco so I have a motion to approve all of their po all of their invoices for $466,900

171discussion all in favor I opposed next one is WB Mason uh if you looked at it I reduce their bills uh just one second first one it's one second sorry thing is not the first one was for 206,000 I had to reduce it by 11,300 uh there was one problem and we're not paying for it and then the second one was $335 no problem and the third one was uh reduction of 10,640 remember we ordered in the construction lab we wanted the tables with coasters they brought us the tables without coasters so that's why we're deducting that until they bring in the new they're going to have to take the old and bring in the not so's going to install po the cup so we'll eventually pay that eventually yeah but we're not going to

172do it yeah so so WB Mason their total is $247,500 have a motion to approve case and Doug right sure thanks Doug Doug you're the best any discussion all in favor I oppose okay next thing uh for the good to the oh sorry I'm sorry I know but when slam sent us the gos of 129,000 yes some people have asked supposed to be 50 so yeah but we right we asked them to do additional work explain to them what that all about yeah yeah yeah yeah you didn't give me 50 is for the fields 40 is for the building right off the bat being the design for right the designed for the building we looked at tonight uh so that comes out of what the little building that's we have that in as a line

173item line item in the six million in the Six Million yeah yeah we have that as a line it um their their lumps are a little bit bigger than mine was there's permitting for 10,000 bucks and there's the interior work that has to be redone as a result of us moving the building or building to building that's 13,000 bucks so that brings you pretty darn close to right there so that's how the 50 became 129 remember when we voted on all those things obviously there's a price to be paid to have it done that was in a the $6 million yes really would have incumbered that anyway yes correct correct yes correct uh no I'm not going to deny that no comments John I'm going to add I'm good thank you onk I already apologized

174to Jeff a test thank you om builds tomorrow that's right bringing in two classes tomorrow slam is bringing in the representatives as well as the mechanical and MP Engineers are bringing in people and we are hopefully engaging these young students to become engineers [Music] not this week not this month no this month Engineers oh yeah that was gret's U part of gret's uh class gret's Revenge that's it you should see Greta does the engineering and the kid sometimes I'm in the building real late and the kids are still working on the uh the robotics right yeah unbelievable so great unbelievable love so great we there in yeah they until you know stopped in one day at six they let me in and uh yeah getting ready for their competition yeah yeah unbelievable really nice anything

175my kids are in from Seattle so nice I didn't go down there right there that never uh I just have one thing shocker um during our walkth through we had Mr Wilson and Dean I don't know if we if we covered that at some point that I'm not aware of but there is requests for additional blinds I don't really want to talk about the reasons why we need them but are you you know what I'm talking about Mr Wilson corrects yep was that addressed by anyone Mar and I have been in conversation about that we're still talking okay for seles lines for S LS SIDS where those occur then yeah sidelight shades are only identified in the science classroom so you can black out the rooms and I'm thinking there's one more place might be

176I saw one in like one of the teachers offices but I think we I think it's kind of required we need them on all class they're certainly not currently on class is that would that be a requirement uh no and that's what and I have we started the conversation we have not picked it up since then GL so we will continue the conversation okay thank you okay uh next meeting oh I'm sorry no I asked he's got a lot to say he's got a lot to saying the day next meeting uh March 20th uh March March 20th 7 35 have a motion to adjourn Florida you're in Florida