Facility Committee Meeting - 2/25/2026 - 3:00 PM

001Well, I'm serious about that. >> I know. I mean, what else? >> All right. >> We're live. We are streaming. So, >> okay. Um, so I'll let you guys call to order and go down the agenda and we'll move along. >> All right. I will call to order this uh facility committee meeting February 25th, 2026. Um, looked at the minutes, both of them. Everything looked good. Good with you? >> Yes, sir. I approve. >> All right. Okay. So on to you Randy. >> Okay. So uh most of the first four or five of these are going to be for either Sheldon or for Taylor. So I'll let them take over and we'll move down this list. So Taylor, you want to take the first one I think? >> Sure. Yeah. So uh few change orders

002um outstanding for the PPA projects uh auditoriums. Um we'll start with um Stant River High School. Um this would be PCO8 and number nine. Um the old concession stand there behind where the new sprinkler pump house is going to be is outdated. Um they don't use it for anything other than they store some cheerleading supplies in there. Track and field they use there is electric to that building and that's what kind of got us started on this. Um Track and Field uses that building to pull electric out of for their clocks um finish line stuff, PA system, stuff like that. So, we're trying to think about how to clean up the area back there. School is okay with demolishing that building and running some new electric there for track and field meets and stuff like

003that to a better location for them. Currently, they run an extension cord and a 4-in pipe underground. Pipe fills up with water. Can't put a cord in it. Then, they run it up, hang it up off of uh volleyball net supports and stuff like that. So, we've got a price from Jamerson um to do that work, demolish the building itself, the pad it's sitting on, the foundation, and then the electrical side of it for a total of $23,31367. Um so, that'll get it out of there. Um clean up the space. They don't use the space for anything. So, while they're there in the area working, we figure might as well just take it out. So, that includes when you say electrical What are they going to do? >> So, they'll tap into that and go

004>> So, they'll pull they've got provisions in the uh panel in the new fire pump station to pull out of to run from there over to the finish line area of the track where they set up the finish line. >> So, they'll just eliminate the electric that's in that building. >> Correct. Yeah. Currently, it's fed out of the CTE building overhead >> um up there. So, all that will go away. We'll have stuff run underground and they'll have a box there that's convenient for them to use. So, um, >> how far are they running it from the >> you say to the finish line? >> Yeah, I mean you're probably talking in football terms probably 40 yards or so. their concession stands probably about. >> It's just going to be another sub panel with some

005with some >> It'll be an ingground box. In ground weather type box that they can plug into the ground right there and go from there. Set up their table. >> They don't need a whole lot. They just need to be able. >> Yep. So, >> and how big is the concession stand? It's not real big. >> It's probably 10T by 20 foot max. Something like that. >> It's what they want. >> Yeah. CMU built concrete foundations, concrete footers. No other utilities other than electric going to it. Had had a floor drain in there, but um all the electric to it right now shut off, locked out, tagged out. So um just get rid of it. So >> Okay. You guys good with that one? I mean, that's a lot. Well, you know, so there there's

006so there's a there's a cheaper option as well um to remove the building itself, but leave the pad and leave the foundation. But thinking about that, if you take the building out, you might as well take everything out because they don't have >> Well, I mean, but a lot of a lot of your dump fee is going to come within that concrete. Correct. >> I mean, the building itself is probably going to be less than a truckload. You know, whenever I've taken out buildings, usually I go um I mean, a singlestory house is usually three truck loads or three dumpster loads. >> You can dump concrete at the grand landfill for free as long as it doesn't have a bunch of rebar. >> If there's no rebar, >> but there I'm sure there's >> in

007the floor. It might be some >> I'm not saying that there is. I'm just I would hope there was >> because the volunteers built the thing, didn't they? >> I don't know. I don't know how it was built. This was it was the original concession stand for the >> I guess it it dates way back. I guess my question is like what harm does it have to leave the two qu I'm gonna what harm does it have to just leave the pad there the pad and putters there like what is that preventing us from doing and my second question is do we have to go through Jamerson Lewis for this can we just you know put it out for not even put out for bid reach out to three or four people in the area

008you know >> I mean I I get it they're there >> which they to should be some savings because they're there. They already have equipment on site. >> But that's not I mean that's a lot. I mean they probably didn't you know you could probably build the building for that. No bigger than it is because it's just a cinder block building, is it not? >> Correct. Yeah. >> And it's 10 by what? >> It's probably about 10 by 20. >> Yeah. Guessing. I don't know exactly. Somewhere around there. Yeah. >> Yeah. I think it's uh I mean I I mean you know it's going to take an excavator. I mean, even a 1020, how tall is it? Is it just one story? >> Yeah, correct. >> I mean, you you don't even have to have

009a big one. You can have a 110 and you could probably take that thing out in half a day's work. So, you know, if you're doing $200 an hour, >> I could talk it down my schedule and have it out there way less. I mean, yeah, a day. >> Yeah. I guess I guess the question would be is >> I'm assuming that because once you start digging out those footers, that's where your that's where your machinery unknown is. Yeah. >> Well, not just that. You don't know what wires are run under there. You don't know all that kind of stuff. But again, that's going to be your challenge is digging out that if we're not removing the the footers and pad. Could we do it for far less? >> Yeah, you could. Yeah. I mean,

010you've got about uh you got probably $9,000 worth of savings if you leave the pad and foundation there. >> I guess there's a little bit of an elevation issue on the back of the pad, right? >> Yeah. The back of the pad. >> Could be a fall hazard off the back of that pad. We'd have to look at it. If we decide to leave the pad when they have to do something with a railing or something on the back side, >> plus there is an elevation difference. >> Is there something we could use that pad for? >> Like is there just out there random >> talking to the school? They have no use. >> All their stuff is kind of on the other end. >> Have you talked to or anybody asked them since it's

011over there? >> Right. Yeah. >> Yeah. It all started with figuring out how how this building was fed electrically. How do we make it safe for them to work in the area to install the new fire sprinkler tank and building and all that? >> I hate to be a pain in the rear on this. I really do because I understand what you're coming from. Man, that sounds high for for a demo job. >> It is. >> Yeah. I mean, cuz if you're eliminating the electric, all you do is cut it off, then you can do whatever you want to up there. And then when the wires are out of the ground, you just clip them off and bury them back or disconnect them from the panel. >> I mean, that's Yeah. which I mean I

012know they're a bigger company. They got a lot of overhead, whatnot, but >> Right. Um >> that's just that ASI that is super high. >> Yeah. I mean, so yeah, they they used a subcontractor to price it. Um >> Yeah. >> BSI. >> Yeah. So >> we need I mean we need to Yeah. >> Yeah, that makes sense. >> We need to and I know can't always do this, but we need to somewhat act like our own contract, general contractor. So yeah, I know it's I know y'all got a pile of stuff on your plate and it is easier to go that route. I get it. But you know, I just tore down a 1300 foot house for I did it for 4,500 bucks. >> Yeah. >> You know what I mean, >> right? >>

013I had two piece of equipment there and done it. It took us two days to do that. >> There's no type of abatement or anything you have to do for it. Correct. I just wanted to make sure there wasn't like a part of that is >> abating some like >> roofing shingles or something like that because that would make more sense. >> Yeah, I don't think we're aware of any issues with that one. >> Okay. So, I get I hear y'all on the the demolition portion of it to I guess put the track and field program in a better place. Would we be okay with going ahead and putting the new electrical in for the track and field meets and stuff like that, running it out of the new panel and eliminating the electric and

014the concession stand? >> Okay. So, >> well, how much is that down into that? >> That price itself is 3,700 bucks for the electrical service. >> I mean, that's not >> Yeah. Running running I'm assuming conduit run. >> Conduit run. Yeah. Wire uh the underground gate box there, stuff like that. And that'll actually help that program better than what they've got now. >> Yes, it that'll keep them out of that building and they can use it solely for storage, not pulling. >> Then we'll look at demolition. >> That seems like that seems a close to reasonable >> I mean that's >> we'll look at demolition down the road with uh getting some quotes independently then. >> Yeah, >> but there's there's nothing that we have to do >> to get it out of there for

015but it's just there and >> yeah, I mean we could wait till summer. Nobody's there, right? or >> well 80% would still be there and then if we start up our HVAC they're going to be on premise too. So no employees wouldn't be there. >> Yes or main office but that's it. >> It gets it gets tighter as more gets done out there when the new fire sprinkler pump station gets installed. >> You get you get tighter. You kind of get a little landlocked with the bleachers on one side of you and then the cell tower on the other. So access does begin to present some challenges if the longer you >> um so anyway um but it can certainly be done. So I guess what I'm hearing from you guys I'll move forward with

016the electric for 3700 bucks and then we'll revisit the demo of the uh >> yeah itself. I'd say I'd say if you get, you know, just email us with a couple prices of just, >> you know, a couple contractors out there. >> Um, I mean, I'm sure, and like I said, they may come back with the same or higher numbers and we'll, you know, be proven wrong, but it just seems the problem is both of us do that, >> right? Yeah. I mean, >> that's the problem you're running into. >> I'm thinking maybe I should just resign from the No, I mean they got everything in there from from their, you know, their trucks, they've got the equipment, they got the breakers. I mean, all that stuff's listed out in order, you know. So, >>

017yeah. >> And like I said, if we're leaving, it's a whole another ball game if we leave the pad there. >> And if we like I said, even if we we can't, we may have an option to because it might be too dangerous in the back end of it. >> Yeah. >> Just leave an open. >> I think you can get it for far less pad and all gone. I really think so. You know, I don't I'll send you some people's names if you want. Yeah. I mean, >> okay. >> Local people. Several if not about every one of them went to Stanford. As a matter of fact, >> I say with all those farmers out there, S, somebody's got a tractor. >> Yeah, understood. >> All right. >> Get the strength and conditioning class

018to tear down >> or their strength train. >> Yes. Hey, man. I mean, start thinking outside the box here. That sounds like my strength and condition coach in high school. >> Yeah, >> we did a lot of that stuff. >> All you did. >> All right, moving on to the next change order that we've got to discuss. Um, this one goes into this is going to be Stanton River as well. This is for the auditorium space itself. Um, we have a little bit different conditions between Liberty High School and Stanton River High School as far as the ceiling goes. So the ceiling in Liberty High School, the deck of the ceiling is actually the tectum panels, the ceiling panels that we see throughout Stanton River ceiling is bare concrete. So the issue that presents itself

019is now we have with spoken word in there, you're going to get a lot of echo. Um, so what they have presented to us is a price to cover the entire ceiling up there, not the beams, but the ceiling itself with acoustical panels um to take away some of that echo sound. It's not necessarily going to be super affected by the people super in right in the front row, but as you get further back, the more echo they're going to hear with just like a spoken word during a theater performance or something like that. So, we're talking roughly 3,000 square feet of material to go up there on the ceiling while Jamerson already has a scaffolding in place in the auditorium. Um, that's why there's kind of a push on this one so they can

020get the stuff ordered, get it in. It's got a four-week lead time. The price on that is $27,441.70 for them to get up there and cover the entire ceiling with panels. Are >> they putting it directly on or is it going to be hanging >> directly onto the concrete, mount it to that? So, >> so they're doing away with there'll be no drop ceiling no more. >> No. Yeah, there will be no drop ceiling in either auditorium anymore. It's going to be wide open ceiling. Um, blacked out, painted black. Um, so um I've spoken to the contractor that they actually sent in a price for this um did not get it. Uh they weren't low on it. Um but they're doing all of our audiovisisual lighting. they 100% recommended that we need to do something

021or else we're probably not going to be happy with the end result. Architect has said the same thing. So, um it's one of those things that I think would behoove us to do it um while we got scaffolding there and and get ahead of it. >> So, I guess my first question is now as much as I knew what I was talking about when demoing a building, I know far less about the acoustics in an auditorium, right? And so I I will say obviously they're at an advantage on us on this, right? >> Um why wasn't this if the architecture agrees on this, why wasn't this picked up in his original design? >> No one was able to get above ceiling um during the the beginning phases of the project with the seats in there.

022Auditoriums are sloped. Can't get a lift in there comfortably. Obviously, it's going to be not on level ground, so it's not even going to let you go up. That's right. So, um, like I said, Liberty, they've got the Tectum decking and panels up in the ceiling that's going to kind of act as what this is going to do, but Stanton River doesn't have it. So, um, that's why it wouldn't was wouldn't picked up. >> Okay. >> Yep. So, and again, that number was 27,441.70. >> Yeah. >> So, >> is there a savings because you're not doing a drop ceiling in there? There was never a plan for a drop ceiling. It's just going to be concrete up there. >> Yes. Yeah. >> Well, I mean, yeah. I mean, once again, like he said, it's like

023>> you're doing the auditorium. >> What you think? >> Yeah. >> Right. >> I I mean, I'll tell you, man, these people are really pissing me off. I mean, I you know, >> right? >> They are. >> They're they're they're pissing down our back telling us rain. What's going on here? What's >> We hired you to do an auditorium. What do you think's going on in there? Acoustics. >> You know what I mean? Didn't they do acoustic studies and all this stuff? >> They did. >> Yeah. >> And this, you know, I mean, somebody couldn't got on a ladder and pushed one of these tiles up and looked up there and said, "Damn, that's concrete." You know what I mean? It's This is We're spending a lot of money here and they knew this was

024going to be an auditorium. They knew it's going to be plays and music and theater and the biggest thing was sound. They talked about that. We talked about that they were going to do that extra room out there to keep the sound from traveling and from outside and it just Yeah. You know, uh I just don't buy that that you just bid on a $31 million project and didn't know what was above the ceiling. You know what I mean? If I go bid on a job and I miss something, well, hey man, that's on me. That's on me. You know, yeah, I may try to discuss it with the homeowner sometimes, but a lot of times I don't. I just say, "Dag on. I got to >> be more v vigilant next time and look."

025You know what I'm saying? >> Uh, you know, I don't think No, I think they should. It's It's They got to make it right. Period. It's got to be, you know, that's what they gave told us. That's what Yeah. Yeah, I know we don't have a detailed scope of work necessarily, but you know, I just don't buy that, man. That you know, I don't know how you really feel about that. I mean, don't you What do you think? >> No, that was my first question was right >> the architecture should have >> knowing what it was understood that part of it. I guess >> it's not Yeah, I mean I get like like the one thing that was under the floor. Nobody knew that, you know. I get that. Okay. >> But this was easily

026looked at. You just lift a ceiling tile off. >> Was it always planned to remove the tile that was there? Is that all >> from the getgo? It was. Yeah. >> Yeah. >> And I mean, they've got the the sound reflectors and all that stuff that's going in the ceiling. None of that's extra that they they're still planning on all that. All of the wall space that they've got acoustical panels on that was designed and and that's all fine as well. So this was >> but I wonder what they assumed was up there though to begin with. >> So the only thing I could think is above the stage itself at Stanton River. Um there is the the the spray foam for fire insulation >> right >> on the ceiling there. The only thing I

027can think is that it was assumed that that carried all the way through >> that would have served as um sound barrier and protected us there. So >> what happens when you assume that's right? That's right. So, yeah. Okay. >> You know, we're not eating that. I That's how I feel about it anyway. Uh I just it's that's no fault of ours. That's on them. That's what we hired these people to do. They're supposed to be the pros and all this stuff. You know, the main >> I guess my question is to is if we were, you know, if we retort back with uh that doesn't seem to be on us and of course I'm assuming they disagree that it that it should be on us. Um, I guess what's the process to go through

028to to mediate this >> or do you not? >> We'd have to go through the claims process and follow follow what's spelled out in the contract as as both of you know. Um, I could have a conversation with Jamerson and and see where it goes. Um, go from there. But they're claiming this is an unforeseen condition and to your point should not have been unforeseen. >> I mean, I get the underground stuff. you can make a best guest and there, >> you know, but >> and I and obviously I I'm at the disadvantage that I wasn't here at the beginning of the talk. So, >> but from what you know, from what you know, Matt has discussed, it seems to be uh we seem to be now entering into this pattern of seems things that

029we believed were were covered or not covered. Excuse me. Um, so I'm guessing how do we how do we start to mediate this to where this is not coming up? >> Well, I mean, to be honest with you, we don't really have to mediate nothing. We're the ones with the money and all the work. I'm not trying to be buddies with these people. And if we become buddies, great. You know, but I'm here on the board to save money, you know, be y'all's tax money, too. All of ours. and get the most for for what we you know what we're paying. That's that's just how I feel about it. I don't I don't think you know it is becoming a reoccurring thing these surprises. I mean it's not man I mean >> I guess I

030would like to hear back from from Jamerson as far as so if it if this is our you know an unforeseen circumstance why was this not something that was looked into? Why was it you were saying they didn't take a lift up there? What was the assumption made? Who made the assumption? When was it made? Is it spelled out in the contract of, hey, we didn't look at the roof, so whatever happens or ceiling, whatever happens happens type thing. Those are the kind of questions I have. I am I am less vigilant than Matt is on this, but I I agree with him on this point of I at least need to have a a better rationale than it was unforeseen because we didn't want to go push dial up. >> Mhm. >> I I

031get that. >> Yeah, >> understood. >> All right, I'll go back to him. >> Good call back. Well, obviously trying to be vigilant or nothing, but I mean, I just, you know, been doing this a long time, and I know >> Yeah. I would I've had to eat some things that I've missed plenty of times. Just Oh, man. I got to do better next time on this one. I'm I'm going to lose money on this job. >> Yeah. And I'm sure they've ate some other stuff that they haven't even mentioned, you know. I'm sure it is. But, you know, we're not This is not on us. And they should have they should have looked. Too bad. Sorry. Look next time. That's what I That's how I feel about it, you know. >> Yeah. >> All

032right. I'll go back to them. We We'll have a conversation and and figure out where we lead on it. So, I guess one way or the other though, you you both agree that we do need to do something for the ceiling, though. >> Well, if they I mean, if they're if they saying so. I mean, somebody's saying so. Who's saying it? >> So, contractor, architect, sound engineer, >> right? Sound contractors are saying that's right. And the sound contractors would not be the one performing the work. Is that what >> they priced it? >> Okay. They priced it, >> but they weren't low. >> Okay. Okay. >> They didn't get it. Yeah. And they're still saying >> they're still saying it needs to be done. So, they don't really have a that that's what my question

033was. They don't have a dog in the fight. >> That's what I That's what I wanted to get at. >> Yeah. They don't. And that's why I called him. I said, you know, you guys are the experts. >> What do you think? Absolutely. And he said, you need it. >> So, >> yeah, that's fair. >> We're here. So, >> I'm good with that. >> All right. Well, let me see what I can work with with Jamerson. >> So, the front half's spray foam >> above the stage itself is actually spray foam and they'll they'll paint over all of that spray foam black. >> Yep. So, but that didn't carry all the way through. >> Why wouldn't they just spray foam the rest? >> That's what I was going to ask. >> You know, would that

034be cheaper than >> be more expensive than just put the panels up? I don't What about if they have to pay for it to get spray foam? >> Uh there's there's some added complications with spray foam now with the amount of conduit and stuff run up in the ceiling. They're probably >> okay. >> I don't know 75% on conduit in the auditorium. So >> So they don't have it all >> not all of it, but there's there is a ton of conduit run up there. So um >> So you're you're limiting access to that. Is that kind of the the problem? >> Yeah. the overspray and how you you know um so let me talk to him. We'll see what it's like figure out a plan. So all right that's all I had on change

035orders for PPA projects. Um moving into >> just just to update we're still the change order for the canopies and looking at that that's still pending right? >> Correct. Yes. the >> so we get the engineering second second opinion on the engineering and discuss we'll have a second opinion we'll have a site visit um March 4th with another engineer to look at the canopies >> okay >> so >> that's structural engineer right >> correct another structural engineer >> so we'll keep you posted as to what we what we find there so um um let me just ask the two of you um you want to be there on March 4th for Uh, what day is that? >> Wednesday. >> I mean, I I think I told you guys that we would put the invite out

036to you when >> Yeah. We came back and >> put eyes on it. We're going to sit there and discuss what are the options >> and and just kind of hammer it out right there to get a decision on what we're going to do. >> That's right. Um, so I just want to give that opportunity get for you guys to ask those questions rather than we get the engineering study come back and then you have more questions like to get it hammered out but that's >> yeah I'd like to be there if possible >> be at 2 o'clock >> 2:00 >> okay >> March 4 invite out >> and I'll forward it'll be at Stan River >> be at Stan River meet back there at the CT building CT building I'll forward this invite to

037you thank All right. Uh moving forward to some of the pricing that we have received for some of the summer projects. Um Huddleston Elementary paving. Um, so up there on the screen, you can see we've got the the overhead view of the school there. So, page south, you can see the V dot bus loop as it turns and goes back up towards the main exit there. Everything back from where the fuel pumps are going back towards that gravel, we've got price to repave. Um, >> is that where the wavy part is? >> Yeah, there's a lot of settlement in that area. >> That's correct. Um, >> so it's just that area we're looking at. So basically for you got sidewalk right here be everything back to where it meets the gravel gravel path back to

038>> so just that side the other side of the parking lot and the other one state right? >> Yeah. >> Okay. >> Yeah. So um that's what we had priced. We had we we've had priced a full replacement. Um so that's 6 in of 21A underneath 4 in of base 2 in surface mix on top. We've got food delivery trucks. We've got trash trucks. We got recycling trucks, all that that goes back there. Um, >> so low bid price on that was 114,900. >> Um, and that goes all the way down that road >> or to the gravel. >> Basically to the gravel. I got >> to the gravel. So pretty much >> from the building to the gra where the gravel >> from the building to the gravel all that that one side >>

039and everything as it goes back in towards the building and towards the uh ground top unit right there. Um, >> is that going to be heavy duty enough for your dumpster pad? >> Should be. >> Okay. should be. >> Yeah, >> cuz that's what did the wave anyway, was it? >> Yeah, this typically what does in a lot of places. >> Yeah, it's it's there's >> Well, it was part of the drain fields there or something, ain't it? >> We think that has something to do with the drain field, too, because they're in line with each other. >> Yeah, it's kind of >> Yeah, it's just like the tail end of it, I guess, lines or something. >> Yeah. So, >> yeah, it's to the point now it's a little bit of a trip hazard

040back there. So, we really need to get that addressed sooner than later. >> You say 114? >> Yeah. 1149. >> Who bid that? >> Uh Mr. Pave was low on it. >> Yeah. >> Who all bid on it? >> We had Mr. Pave bid. We had Adams or Patterson Brothers and then uh Premier Conave looked at it as well. So, um they all bid apples to apples, same scope, same stone, same asphalt, everything. So, everything was apples to apples on it. So, um, and being that it's that's it's higher than what I think we wanted, but being that it's a full replacement, that's what we got. So, >> I mean, I don't know how something like this you, uh, you would get much less than that. >> Yeah. >> If you're digging it all the

041way down and all that out. >> Yeah. So, what are they going to point where it can't be milled? It can't, you can't do like a mill and like a top on it. >> Yeah. What are they going to do with the excess material? Is it just hauling off? >> So, we've talked about that some. Um, we've got the gravel road right there. If it depends on what asphalt's obviously going to be shot, that's going to probably go. Um, if we've got decent stone underneath, I told them to lose it on site, save some money in hauling. Um, we can we can top dress that sidewalk or that gravel path there that goes all the way down to our wellhouse down at the bottom of the hill. So, they can lose as much good material

042that, you know, we see fit on that gravel road. >> Is that an active drain field there? Um I'm assuming it was designed to have a parking lot on it. >> Is that what's >> only part of it's only like >> Yeah. But I just know >> Yeah. >> from a you know from a health department standard. >> Yeah. You know, you put any type of structure on a on a drain field, >> you got to make sure you got to make sure it was it was done correctly. It should be, you know, >> we think that's one of the older parts of the drain field system down there. probably dating back to the like the old high school days. It's It's got some age on it. >> Yeah. Yeah. Um I'm sure especially if

043you still experiencing settling it. >> Yeah. >> They're going to have to pothole everything. Everything that we see out there that we mark, they're going to have to pothole gas lines, stuff like that. Find it. Um hope that that we don't >> propane line and there's also some storm water from roof drains that goes through there. >> Yeah. So, >> I got you. And is this So, this is an all-in price as far as >> all in price terms. >> What I don't want to have is we go back, we come back here at the end of the summer and go, "Ah, for some stuff that they're coming back for when uh up it a little bit." >> As far as the as far as the paving scope goes, that's all in. Now, if we

044go out there and find that the gas line is 6 in under pavement, well, we're going to have some work to do to lower that gas line, you know. or if we find that drain fields busted up obviously going to be some more involved. >> Yeah. >> You know, but as far as the paving scope of work, this is all in. So, >> no, I'm good with it. >> All right. With you know, Mr. Dave is a is a Bedford County resident. So I'm always >> I think this will be I mean Matt, you know, we were talking about before this will probably be the first paving project we've done that I can remember. >> Right. >> So I mean there will be other schools we're trying to see how long a life and just

045not do it willy-nilly and does it really need to be done? What's the state and stuff? >> Did we ever seal the rest of the parking lot? We haven't. I haven't. >> Um the front I don't think we went out and did any sealing, Matt. Uh we were talking about Liberty High School and this and then Liberty High School we put on hold because of all the construction. Let that all get done and then kind of look at where we at at that point. >> So we put all the we put all the paving and ceiling on hold at that point. >> Um so that's where we are right now on our parking lots. But long-term maintaining our parking lots. I'm think I'm 50/50. I mean some of these people told me you hear ceiling

046will extend the life but then you pay a lot for the ceiling. Does it really extend to life? So I don't know where I stand on that. I'm not I don't know that much about it, but I think that's decisions we have to make long term. Do you do like every 5 years ceiling that you can get another five years out of the parking lot before you have to do it? I I don't know on that, but because it costs money to see. >> Well, that certainly helps it. >> And this is our worst parking lot in the district in the entire system. This lot right here is the worst. >> All that side. Yeah, it's pretty bad. Yeah. >> Yeah. We'll be bringing more parking lots in the future because that's kind of like

047painting. We just pick which school is the worst. >> What do we need to do? Will ceiling do it? We need to dig it up >> like continue to bring those to you guys. It probably needs to be sealed. >> What's that? >> Manita. >> Y >> I notice it's you know it's not bad or busted up or anything but >> and if you can salvage them and get them or even do a milling project before they deteriorate like to this point you can save money there too. >> So we'll be bringing you what we think is the next biggest concern school and let we might even meet out there and you guys take a look at this is what we're thinking about doing and just get consensus and then start moving forward. What about

048um have have we ever thought about doing the ceiling ourselves on some of these? I mean, I know some of them are huge, you know, but but like a lot of these smaller places or even if you filling the cracks cuz that's what happens. Water gets down in there and, you know, freezes and expands and it's just makes it gets wet underneath and stays wet and then that's what gets mushy, you know, cuz I mean that that's a it's not a big investment. >> Yep. It's a little thing you little cart you push around and it dumps the stuff in the crack. You know what I'm saying? >> Sean, you think that's >> I think if we were starting from brand new where everything was in great shape, I think we could keep up at

049it. But right now, because no cracks have been filled, nothing's been sealed anywhere. >> Mhm. >> I think we would be biting off more than we could chew. It would it would be a tough process to to start now >> to do it >> with it internal. If if everything was a clean slate and we need a patch of crack here and there, I think we could do it. But right now, we're so far >> behind. I I think for our schools that have recently been paved, you're talking about Liberty School, Force Middle School, some of those >> we go take I mean they're you know five, six, seven well I don't know how old is Liberty Middle School now it's getting some age on it. You're saying it's brand new but we can start

050looking at those and maybe put a preventative on that. Um >> yeah I'm just thinking after seeing those ceiling prices I was like like you said they were not far from some of the paving prices. >> Yep. you know, which is >> and if paving, >> right? I mean, it's >> kind of it was like, wait, you're doing paving, you replace it or you seal it. It's like it's not that big a difference. >> I mean, I know the church I go to, we've sealed the parking lot. >> Do you routinely seal the parking lot >> 30 years? Yeah. I mean, every >> every couple years, you know, and and then we do we can do it because we're doing it ourselves, you know. You're not paying >> 15 20 grand. >> Just replace them

051with concrete. You don't have to worry about it again. >> Yeah. I hear you. >> Yeah, that's right. >> All righty. >> So, I'm just thinking it might be like you're saying >> the good ones are newer from there on out, you know. So, I don't know if it's worth sealing some of them now, but once they are new every couple years, >> okay, >> you know, I mean, and getting some of the smaller independent people. I know they're not going to put on a presentation like Seal Saver did, but you know, >> well, >> it's there, >> which I will I will commend you. I appreciate the the bids that I heard you went for. It seemed to all be local guys. Yeah. >> So, I did appreciate that. Yeah. >> We're doing something,

052you know, get the word out and then put something in. We want people that have done. So, typically, um, if it's above a certain point, we have to do like a seal bid. These are not sealed bids. We're getting quotes, written quotes saying, "This is the project. this is exactly this is what you're bidding on and stuff. So yeah, it makes it a lot simpler when it's you know smaller threshold like that. But we do um on our seal bids we do advertise it on our social media, >> right? >> Um so we get as much you know get people that know about it because they don't look at our web page >> and they might not be tied in with the state. So we started advertising those even on our web pages. So I

053mean I mean uh social media so people are aware of those things. >> Yeah. >> I don't know if we're doing the small ones like that. We got a lot of little small things. We're not posting everything, but >> Yeah. >> Okay. All right. I'll shut up. >> All right. So, I'll go ahead and uh let Mr. Pave know that that we'll be moving forward within the summer for Huddleston. Um moving on to Montil. Uh thank you, David. Um if you can zoom in there on that roof. Um all right. So, at Montil, the project that we're we're talking about here, you can see up there, you've got the large cone-shaped skylight that's on the top of the building, and then you've got seven smaller ones. So, scope of work was to either replace or

054rebuild the skylights in place. Um, we got some leaking issues with them. They're original to the school in 1996. And then all the metal roofing you see there, um, is due to be repainted. got a ton of rust showing. Um factory finish is is worn just about slam off most of that. So repainting that and then work to the skylights. So we got three prices on that. Um Coleman Adams was low at $104,980. um they have carried a local roofer to do the skylight work. At the time that we were doing all of this this bidding and scoping out of the work, we did not know document-wise, we didn't know who manufactured the skylights. We've since figured that out, who that is. Um the company's been bought out by Kingsban, so we're trying to get

055a hold of them. Some of the people that price the skylight work actually did reach out to them. Um, however, >> how many skylights is it? >> It's uh eight in total. So, seven smaller ones. You're probably talking five by five small ones. And then the large cone shaped skylight there in the center of the building. So, >> with our problems that we've had with skylights, are we just throwing good money after bad if we're keep on repairing these things? >> So, they're on the flat roof part. >> They are on the flat roof part. Correct. >> And and are they in like common areas is where >> the lights the the small the small skylights are in all in hallways and then the foyer I guess >> the foyer right there is where they've

056got their their auditorium stage area in the center of the school there. So >> was those were those prices to just fix up the leaking replace or what on skyline? >> So the low bid price has replacement panels. So, all the framing, all of that stuff would stay. >> Um, there are some caveats to getting in touch with the manufacturer to make sure the proposed system is going to work with thicknesses of the replacement panels, sizing, making sure you can still seal everything correctly. So, we're going through that. Um, I do know that, um, one of the companies that put in bids was significantly, I guess I'll say significantly higher than the price carried from Kleman Adams for the um, just replacement panels. This person actually reached out to manufacturer, knew exactly what he needed.

057Um, I think he knew the person who actually installed the stuff back in the day. Um, so pricing could jump based on what the manufacturer says. Um, but >> basically the cone, the concern is the cone. >> The concern is the cone. >> Do you slide the old panels out, slide the new ones in, or is that going to open you up to future leaks. >> So, I think the the other seven are I think everybody agrees that those can be done. Everybody's fairly confident on those. >> That can be fine. >> It's the cone that we're we're hung up on right now is >> had to have that cone, didn't I? >> It's it's it is the staple of the school. So, >> you know, so and I asked the question. And I said,

058"What would you think about just getting rid of it?" You know, and uh no. So >> who said no? >> I was talking to the principal and staff there. >> So tell them to start don, you know, obviously I appreciate that. I want to take that in consideration, but at the end of the day, these things are going to just continue to deteriorate >> because it's polycarbonate stuff in it now. It's not glass, is it? >> Yeah, correct. Polycarbonate. >> Yeah. And we're hearing >> it's just unfaded. It's not leaking. >> Well, so that's that's where this started. Hail damage is where it started. >> And you can't. >> Yeah. So, you got water spots in the in the auditorium and atrium area and figuring out instead of going in there and jumping in saying,

059"Hey, we're going to fix your drywall and repaint in here. Let's get to the root cause of the problem first." >> So, and this this is it. >> And it was you said that it was 105 >> 105,000. Yes. And I'm sure when we did it at Woodsboro Elementary, they didn't love removing the skylight from that either, but >> and the 105 includes sliding new panels in. >> That's that's sliding the new panels in the roof work, scaffolding in the the atrium auditorium area for safety to get up to the skylight from inside. Um, like I said, the price that they carried for the roofer probably roughly around4 to $50,000. Um, other pricing I've heard to redo, especially the the larger skylight there is around 200. So, yeah. I mean, I think we should do

060away with them. I always try to talk people out of them >> and we cover them up or redo them or, you know, >> I mean, it we're trying to make schools secure, too. I mean, >> so you would say like get rid of all even the the square the smaller square ones as well. So, you would lean more toward getting rid of all of them? >> I mean, I I'm just not a fan of them at all. I mean, they they always end up situation. It's where they end up. They're either faded or they fog up or they're starting to leak and then it's a >> you know, um >> I' I've never had a good experience with skylight, >> you know, just >> that's what they do. They're, you know, they're not part

061of a continuous roof. It is more >> complications. If we didn't have them, we would be $105,000 to the good right now. Wouldn't be no leaks. >> Yeah. We would still be painting the metal roof. >> You still be paying the metal be dealing with the skylight. >> We be dealing with the skyline issue at all. >> I mean, you know, I I mean, that's great. If we had a ton of money and we was just pouring money out of our ears, heck yeah, man. Put a couple more in there. You know, I think but >> I I agree with the I agree with you all because it's like we're looking at doing things that are efficient, easier to maintain, and take care of long term. Yeah. I mean, let's >> looks nice, but I

062I don't know. So, >> we have enough to maintain. >> So, let me ask if if if we're going to pull it out and do something that changes the scope, is it going to be more expensive or less expensive than >> Well, it certainly shouldn't be. >> Might be about the same. I mean, you know, I haven't looked at this cone thing. I know that's the biggest >> issue there. You know, the flat roof ones wouldn't probably be all that big of a deal, but that one I don't know how it's >> I guess the power up to the cone kind of deal or is just a cone right on the roof kind of. >> It's sitting over what is a little sunken like a little >> You said it was like an auditorium, but

063it's it's like big enough. It's big enough to bring a class or two into it. kind of like the one at for >> and there's handrails around it and they used to >> the silo >> that little >> it's just what you see above >> sort of >> because these schools were built at about the same time >> force middle school >> it's a big area right there in the middle when you come into the school if you've never been there it's >> it's a big common area >> because it's a skylight like that as big as it is would there have to be some type of lighting put there in place of it >> absolutely so yeah absolutely yeah >> but I I wouldn't think that would be near as expensive Okay, >> we

064could probably do some of that. I mean, you know, adding lights. >> We're probably getting into I don't know what the cost is going to be, but it you're talking structural engineers, talking all that to get involved to to take that out. You're going to have to have something that span that spans that opening. Um, and >> how big? It's all right. >> It's it's at least 20 foot 20 foot at least. >> It's big. >> Yeah. Um, I guess >> I'm actually surprised it's it's how it has 200,000 for the >> for the skylight scope itself. >> Yeah, all of them. Or just that one. All of them. >> But the cone is the biggest >> the cone is the biggest part of it. Yeah. I mean, you're talking a crane got all that

065stuff to to reach the panels up there and um doing what work they can do inside off the scaffolding. Um, >> and when was the school built? 1996 >> about 20 30 years ago. >> Yeah. >> So >> yeah, I think the problem is you're also we're just we're also getting off of budget talks right now. We know the lack of funds. So that's also what you're running up against right now. Just I don't want you to think we're just being chromoginally over here. We're >> No, I understand. >> But yeah, that's my >> So you want us to research auctions to remove the cone? >> Maybe. I mean, I'm not saying that's the right answer either. I'm just I'm just >> to me, even if it was the exact same price, I would go

066with the, you know, doing away with, >> you know, because if we're if we're wanting to go to a more efficiency model, these are very nice aesthetically. Very. And and I guess that that's something that, you know, if we also need to bring it to the full board too, just hey, what's more important, the efficiency or the aesthetics of things, we can have that argument as well. Well, we know at this point what's more important. >> Yeah. >> But, you know, if we want to get some type of >> and I know that's not a popular thing to say, but >> So, if if we go if we get some pricing on the removal, would you feel more comfortable that going to the full board saying, "Hey, we're really going to change the aesthetics of

067this school by removing this because it makes sense long term." But having the full board weigh in, or would you want to just go forward with this committee doing that? I'm just asking. >> Well, I think the board's going to ask us just say, "Hey, what do y'all think anyway?" >> I mean, comments. We can ask them, but >> you know, I mean, I don't have no problem asking whatsoever. It's just >> I >> we want to we're maintenance is the biggest cost to us, period. >> Yeah. Outside of personality, >> you know, at this point. Yeah. >> Taylor, let me ask on timing. You know, we're going to try to do this for this summer to get, like you said, engineering and what do we have to do to do this? >> We might

068not get it this summer. >> No. Why couldn't they, you know, why couldn't it, like you're saying, sliding the panels in. Okay. I don't see why you couldn't slide a metal panel in it, >> you know, make metal pans. We do it all the time. I mean, I've I've done roofs like that. We made them on a break. >> Would putting in a metal pan make it less susceptible to leaking because I think the the joints are still where your where your issues are at. >> Well, but you could wrap it or put it over it. There's way I mean I would think there's ways to do it, you know, without having to deal with the glass the polycarbonate stuff again and the ceiling. >> Do we know what the cost is just to paint

069the metal roof and not touch skylights? >> I would imagine somewhere around 50,000 bucks. >> The painting needs to be done. >> Painting has got to be done. >> It's got to be done. >> And as far as leaks right now, the small square ones, I'm not aware of any of those leaking. >> Not a ton. The small square ones, they can be they can be lifted off the roof and a new glass skylight be put right in place. Glass, no polycarbonate, nothing. Some people priced it that way. Um to get rid of >> they are glass now or they're polycarbonate as well. >> They're all polycarbonate. All of them. Yeah. Every single one >> and they would replace them with what? >> They could either they could either >> Yeah. I mean brand that

070they they work with. Yeah. Yeah. As far as trying to do the skylight work, if we were to remove them, I do not foresee that could happen this summer. Um, like I said, it's going to take structural engineer to go out there and figure out >> how bad's the leaking. >> Not terrible, but >> I mean, it's it's not terrible. Um, but there are holes in in the skylight from hail damage and there's no water standing in the panels, so it's going somewhere. Um, >> we're not >> Yeah, I'm not trying to >> Yeah. >> And we're hearing that the hail damage from was from years ago. I don't know exactly when was the last time we had a big hail stom. >> Yeah. I'm hearing that it was the duration old damage from a

071long time ago. I don't know what that necessarily means. So >> So you've got So that's the inside of it. >> Okay, I got you. So you've got some some water spots there and that was the original call to us is hey got water spots trying to figure that out. >> Um so that's that's what we're working with inside. So >> um >> they won't report those water spots any in the future. They want to keep their >> SC that that to me walking in there that's not the ex aesthetic thing about that place. It's what you see out the library window. >> That's really what makes Montbell. >> Even the mountains it I you know what I don't even look up when I go in there. I look there because it has one of

072the most picturesque views. >> I don't think you miss some other pricing and move forward with the painting. You guys okay with that this summer? Yeah. >> And then we'll we'll push this uh the other part of the project till next summer and we'll do some talking. >> Is that okay, >> Taylor? >> Yeah, that'll work. That'll work. Um uh Y'all fine with me handling the painting, managing that myself >> versus going through GC and markup. >> Absolutely. >> Yeah, absolutely. >> Yeah. >> You can even get up there and paint if you want. >> I'll do it just for you. >> Yeah. >> In his spare time, right? >> Spare time. Get up there and paint. >> Spare time during the summer. >> Yeah. It probably wouldn't be too warm up there either. Yeah.

073Right. No. >> Yeah. >> Okay. All right. Um, let's see. Moving on to the next thing. So, we are just about there with Southern Air on a final um GMP for the HVAC project. Um, which is kind of what I've been waiting on to bring the roofing scope into into play here for what we want to do there. Um, so with that RFP and reminder, it was an RFP. There was no set forth set of drawings or scope of work for the roofs. We identified what roofs we wanted work done to. They the four firms that gave us pricing submitted what they thought would be best um for us, most cost effective, etc. So, we've done some due diligence there. We've we've involved some some local folks that that we know and trust, Sheldon and

074I, um on what their thoughts were on the proposals, um the systems that were proposed um and all of that as well. So, what Sheldon and I have landed on is we want to move forward with traditional roofing. Um, local guy. He's doing work currently at Stanton River and Liberty with the auditorium projects, doing some of the roof the roof work at Stanton River himself, too. Um, that's where we'd like to go with it. He he came up with the best plan, I think, uh, long term for us as well. um thinking about not just five years from now, but 30 years from now when we're talking about redoing these roofs again, being able to get back to it without with hopefully without being going down to deck and redoing everything. So, um we like

075his plan, we trust him. Um he came in at $580,48 was his base bid. Um every one of them had some sort of clause within their proposal for wet insulation should they find it. Um, and they will find some. They certainly will. Um, his price for that is $5 a square foot. They'll find that based on what we talked about this morning. We're going to meet with school staff, figure out exactly where they have problem leaks aside from the normal tickets that we see from day to day. Um, these people live in these buildings every day. They can they'll be able to go point to corners and tiles and say, "We got leaks here." They'll go out there, they'll core the roof, figure out what we're dealing with, figure out the space we need to

076to correct the wet insulation, and go from there. Um, >> is that for both? >> That's for both schools. Yep. All seven roofs. >> 580. Yeah. >> That's all the rubber roofs at both Stant River and >> Yep. So, um, that's what we'd like to do is move forward with him, start kind of getting into the the nitty-gritty negotiations and figuring out, hey, do we really need to go the full scope you gave us on this roof or can we just can we do some reflashing and some some good repairs versus a full kind of re- roof and and overlay? Can we do that? So, he's on board with with that out, too. >> None of this is the spray-on coating. This is all new rubber membrane >> at both campuses. So there's no spray-on

077type product, no coating. >> Yes, it'll be all EPDM from Carlile, which will carry 20-year warranty, possibly 25 if you go through their care act and product, all their warranties, get up 25 years >> on the warranties. Um, >> so >> if you remember, we carved this off of the HVAC project originally to try to save funds, and I think we've done that with this process. >> Yeah. How can do we know how much was carved out? I mean just you know that's the reason we did we we went separate to get carve it out of the HVAC project and work directly with roofers. So >> correct. So big picture what Southern Air carried for a roofing number in their proposal was $93,432. >> We can split that. So about 300,000 less. >> Yeah. >>

078Correct. So like I said that's that's their base bid number. They're gonna find some some wet insulation, right? >> Um rooftop any new rooftop units? >> Find $300,000 worth of wet insulation. Certainly >> that would have been in southerns, too, I guess. And they would had that contingency in there. Exactly. >> Yeah. So, and then rooftop units, the new rooftop units that get put on there, they'll charge us 3,500 bucks per rooftop unit to reflash stuff like that. We're talking big rooftop units. Um stuff like that. Yeah, I like how they identified a specific price per rooftop unit rather than leaving it openended, >> right? >> So, >> anyways, >> um >> that sounds very fair. >> Okay. How's Hudson roof doing? All that's been >> As far as I know, I'm not aware of

079any active leaks. Did you know of any? >> Not aware of any. Um like I said, we had that one that was actually coming through an HVAC unit through the door and I think all that's been corrected been recent. We we were dealing with a couple stragglers with it going through the HVAC units, but I think as far as I know, all those have been addressed. I'm not aware of any. >> Yeah. >> So, you guys both you both good with that one moving forward on the roofing? >> Yep. Yes, sir. >> We'll do. >> Okay. >> Um, one other thing that I wanted to bring up to you guys, too, that we've been working with Southern Air on is this is one of the the uh I won't call it wish list, but one

080of the things for Liberty High School is replacing the boilers. They're getting towards end of life. So, we've gotten some additional pricing there to swap out those boilers. So, we'll have two new boilers there at least. Um, but instead of going back with fuel oil, we would go to a propane system. Um, >> they've ran the numbers for us. They've convinced us that propane is kind of the way to go. >> Yeah. Um, up front up front there is some cost. um 433,757 bucks for the new propane system and boilers. So that's going to be campuswide. We're going to have propane boilers. So that's a science building at Liberty and at our main boiler plant there will be run off of propane. >> Liberty High School. So they ran all the numbers currently based on

081our usage as today sits, which this number will go up pending the project. um they ran the numbers based on fuel oil and propane, we'd save 11,000 and some change every year in fuel costs. >> And that, as I mentioned, that number would go up because these boilers are going to start running 24/7 to give us the reheat for humidification for reheat. >> Yeah. So, that number would would grow, I probably, you know, probably 13 14 grand a year. >> So, just to give you guys, I'm looking at our list and how long they would last last done. I guess there's two of them there. >> 1987 on one, I think, and 2001 on the other. Our our parameters we set on them was, you know, we'd start looking at them after about 20 years.

082Um, we had slotted a date for potential start looking at them for replacement of 2027. So, we're in that zone >> that is for replacement. wasn't part of the original project that we didn't slot them for this year, but it's worthy considering while we're there and with this. Don't know. >> So, do the bowlers run year round now? They don't. >> No, they don't. They don't. >> Some of our schools they do, but that school >> that one not. Yeah. >> Okay. So, >> and that's just for Liberty. >> How much was it? It was the adder for Liberty was $433,757. >> Okay. >> Uh the Stanton River High School looking at the dates once again they had one in 1987 too, but they had one in 2012. So I think >> building are the

083287. >> Yeah. So I don't I we they didn't they're not recommending this for high school because I think at least one of them is a newer boiler. So it it's got some life. >> Correct. the the main plant at Stanton River High School. We're not going to touch except for maybe some piping modifications to upgrade our our filtering for for the water system there. >> What year are those? 2013. >> I had 2012 put in. >> Um so with a 20 we're looking into mid 2030s before we were going to look at Stan River. So >> Stan River's boilers are in pretty good shape there. >> Okay. >> Uh but they they are going to replace the boiler in the science building at Stanford. That's the one that was probably from 87. >> The

08487 ones are both going to >> Yeah. >> So, >> with propane? >> Yeah. >> Um, >> and we already have propane at both schools. >> We probably need to add We'll need to add new tanks. >> Yeah. We'll need to have more capacity pressure. >> Get the tanks in. >> Tank farm is it's all all in. >> Yep. Underground piping, all that. >> Yep. >> So, that would just move. We had slaughtered that project probably in the future sometime. It would just move up to here and not be done in the future and swapping it out. U >> and you can you monitor these things remotely and stuff the new ones >> through our BAS system. Yeah, we can. >> Yeah, we can we can look at most of our boilers remotely right now

085via uh we can see loop temperatures, >> right? >> Like in Stant River, I can see what our loop temperature is. Liberty has a little more complicated, but Stant River, we can see our loop temp right now. It's it comes in really handy when you've got those singlederee days going on. You don't know what's going on with your campuses to be able to pull up. In fact, we were doing that in January. We had our HVAC team constantly checking building temps to make sure we didn't lose a boiler. >> Yeah. >> Biggest concern, you know, just proud of the staff that running around because when you do that, you've got, you know, you got your sprinkler or water systems that we get burst pipes and then you got >> Yeah. >> I'll uh Liberty Middle

086School's brand new gym floor. So, >> from two or three years ago. So, um, don't know what you guys think on that, whether we move forward with this addition to it and get it done under this project. >> And you Well, it was it's only two years earlier than what you had slated anyway, right? >> I had it slotted for 27. >> So, it was done it was put in it was put in in 2001 and we said really on boilers we're going to look at every 20 years. So we're already 25 years and 26 years into it. >> Yeah. Yeah. >> So th this is kind of like we just put a highlight on it to look at it. Not to say it has to be replaced, >> but that's when we start keeping

087our eyes on replacement. >> Are you having any issues with it? So >> the igniters will go off at the one at Liberty High on or the two at Liberty High on occasion. So they they do hiccup. The good thing about is they're redundant. We can we can mostly run the campus on one boiler if we have to. >> Yeah. which comes in really. >> So if we have one that flips out, the other one can can pull the fluid provided it's not crazy cold. >> That's also with it just tried to do what it's doing right now, not the added pressure of 247 dehumidified spaces and all that stuff, too. So >> yeah, so we're going to switch our these older boilers. They would have to run a 247 moving forward if we do

088keep them. So there there will probably be more maintenance issues if we try to keep them and nurse them along. they have to do it now because of like air quality stuff >> for dehumidification. Yeah, we really need to try to we struggle with a lot of humidity in this area over the past few years. I don't know why that is, but we uh our buildings uh that don't have any type of dehumidification reheat. We struggle, >> right? >> We won't brief you at this meeting, but probably in a future meeting on the legislation that's coming down from the air quality crew assembly. >> It was there last year, but they put it on steroids this year. So, We don't have a plan to present to you at this point, but >> yeah, the testing

089and monitoring requirements are going to only go up as time goes on. >> And the biggest thing is they said an HVAC licensed mechanic is not capable of doing this. You have to go out and get. Of >> course they're not. We need to get that license for >> whatever air quality technician probably what mechanical engineer. >> Yeah, mechanical engineer or industrial hygienist. and and the list of things we need to test for instead of only carbon dioxide, it's going it's going to include mold and fungi and radon and pesticide usage and yeah, there's some things going on in general assembly right now that really has the eyes of K12 facility managers >> and it there's some potential cost implications. So they they they presented to the general assembly before they passed this. They one

090one division estimated I don't think we put anything in. They were thinking 10,000 per school per year. I double that probably when you get done with it. So and they were like too bad we're doing it. So it's an unfunded mandate >> kind of deal that is going to be law. >> So anyway I don't know what's going to cost us. We we'll come up with a plan and give it to >> it's been it's passed the House. It's on the Senate side now. So, if it passes there, I guess we'll go to the governor's desk and we'll go from there. >> Yeah. So, it hasn't passed fully yet, but we'll see. >> Everybody was arguing against us. I mean, >> Oh, yeah. I'm sure. >> Well, not everybody. Some people So, but >> uh

091Mr. Dair and all the superintendents and everybody was pushing against us and >> the the gentleman the superintendent from Campbell County said his his rejection per campus was pushing 30,000. Can we just open the windows up, put a fan in it? I may have some outdoor classes or >> anyway, we'll keep you updated. >> We talk about needing to run dehumidification circuits and stuff during the summer. That's kind of helping us comply with some of that stuff that's coming down the pipe. >> What was it? Uh, several legislation. I was at a conference and trained and they said basically this was done in California, but California added a billion dollars to their budget to outfit all the schools with the monitoring devices. Virginia's general assembly added it to the legislation and gave us no no

092money. So anyway, just letting you know some taxes to >> Yeah. >> Well, yeah. >> But as far as the boilers go, switching over, >> it makes sense. We're going to do it anyhow. >> We're due for it anyway. We >> Yeah, we're running on borrowed time as it is. >> Okay. So, we'll go ahead and do that. >> I think it makes sense. >> And propane is more finicky than heating oil. Um, but I think we've all been convinced now looking at numbers that that propane is the best way to go as long as you get them dialed in correctly. I know the initial startup is kind of complicated with propane, but once you get them dialed in correctly, they seem to do pretty well. >> Will this mess with any of your fuel

093numbers, >> Randy? >> We bid it out. And so we'll just, you know, like just like fuel for transportation, if uh propane, we usually lock into a price. Um, and so I don't have locking in is not me guessing the market, it's locking in. So I have a good budget. I don't I can go to sleep at night. So we'll do that. But just like fuel or propane triples in price, >> I don't foresee that. But you know, anything can happen in the future. We'll have to So then I'd have to justify >> war's coming up. >> You don't know what war is coming up. >> They can change overnight. >> Yeah. Yeah. Okay. >> Um moving forward, looking ahead to kind of what we're expecting here in the next few weeks, we're we're actively

094working to to price out jobs um for this summer. Um, one smaller one that we're going to kind of handle in house is in this room itself, we're going to actually be building a new audiovisisual booth in the back corner there for um lovely folks at it there that have what do you got back there? Eight computers or so. Um, give them a little more uh counter space um a spot that they can kind of call home back there for schoolboard meetings and other meetings that they're streaming. So, um we pulled permits with the county, did everything we need to do. Got a brickmason supposed to start Monday. >> Take that door out. >> Um county blessed all that. Gave me permits, stuff like that. So we'll brick that up, make all that look good.

095Um build the booth. We'll kind of tie it in with the Wayne's coating you see there. So it'll kind of blend in and uh be a space for nails and that stuff. It's about to come off the wall. >> I'll let the other meeting. >> I'll let Ronnie >> Ronnie fix that. >> Which one? >> The white. >> Several. No. No, the actual panels are coming. >> Panels are bowling. >> Yeah, I'm just messing with >> I knew there was one up there. >> Randy had one coming by. >> Oh, yeah. >> Um, >> so looking ahead some more, uh, Bedford Elementary, we are looking to get painting bids here in the next couple weeks on that. Doing a pre-bid walk through tomorrow with a bunch of local firms for painting. um new London Academy

096flooring and asbestous abatement for um a hall and office area. We'll be doing um a walk through next week on that and then expecting bids on 312 for for that job. Um still working to scope out the Stanton River Middle School boiler um project and then we're expecting drawings from the engineer we're working with on the wastewater plants at Otter River and Stewartsville. So hoping to have that bid out by the end of March. So >> yeah, we're under DEQ order to uh do improvements to those plants by January 1 of 27, I believe. >> Correct. >> Yeah. And summertime is about the only time we can we can do that. It's coordinated summer school. They're gone. Um so should be okay to to get in there, do what we need to do, not worry

097about anything coming down the hill to us. >> So have fun on that one. >> We will. Thank you. >> Yeah. I walked down there not too long ago. That was rough. >> Those are challenging. They're old. >> Yeah. Yeah. So, we should be in a lot better situation after this summer at both those plants. Um, >> good. >> Is DQ still finding us for that or are they as long as we get it done, they're not going to find us? >> Well, we've already paid a fine for Stewartsville uh and Otter River now. We paid a fine for both of those >> and and signed the consent order. >> Um, don't quote me on that. I believe it was like 7,000 for one and five on the other. Somewhere around in that range. And

098>> so the very people that give us the money state is finding us for not having this and then requiring us to do it without giving us more money. >> Yes. >> Yeah. >> That's Yeah, sounds about right. >> Yeah. We we requested in our in our hearings and calls to say, can we take the money you're finding us to put it to let us put it into the project? We don't have anything identified for this. It's um >> it's like hey let if you wave the fine we'll put that extra7,000 or whatever into improvements that will help us long term but um they did not agree with that. So >> they did give us an early payment discount because we paid early. Um they knocked a little bit they knocked a little bit of

099it off because we were >> quickly to pay >> and this and that's we we pay an annual fee for our permits anyway. So there's an annual fee that we pay to the state DEEQ just to have our wastewater permit >> and these are separate because we exceeded some of the regulatory numbers some of the regulatory limitations >> and they do the testing water authority does that >> BRWA the water authority does our operates our plants so they're our operator and they're the ones that pull the samples and help to keep us in compliance. >> Okay. >> Yeah, we have regular meetings with the the water authority. We have emails every week back and forth regarding different things. So, we have a pretty much pretty open dialogue there. Um, we're we're trying. We're think we

100think we're heading in the right direction with our improvements to our plants. It's just it's just a challenge to meet all these different limitations that we're up against. Especially with older plants. >> Yeah. >> Okay. >> That's all I have as far as what we're what we're pricing out and looking ahead to. So, >> so I had something on the agenda there because uh Mr. Hill was saying that um I guess there's a development getting ready to go because they're been outfooters and just uh keeping an eye on what what developments are coming in that are going to start where the kids are going to really start showing up. So, a little bit of discussion on that, but I'll probably comments to the full board on this by either one of you at the March

10112th meeting would be would be good. Um, so I talking to Sheldon and Taylor. I think I talked Taylor but not to Sheldon on this. We'll just have a routine and we're talking instead of waiting for bids to go out on footers to see if these things are active. Um, our staff will go around at least once a month and drive through these different developments and see if there's any activity and we go, okay, they're coming. Um, so just to keep our eyes on it, we've got the list of them. We're getting updates from the county on um permitting and stuff. So we get we get notice of anything happening on these developments or new ones and I can build in what the expectation is as far as kids showing up. I actually respond to

102the county and saying this is about how many kids we would expect per our matrix from this development. I don't know if they care how that impacts our schools or not. I don't think so. But we need to keep our eyes on it. So, um we we'll make sure that when the um when we see things starting to pick up with development on some of these properties and getting out of con concept to actually building, then that's when there has to be discussion with the board and briefing the board on what numbers are coming and how soon. Um Joe, anything to add on that one? >> Well, I just like I like I called him about, you know, they're going to start that town new London um town home development. 211 units. I think 56

103are slated to be they were originally slated to be in by fall. I don't I don't foresee that happening, but um we gota, you know, now that they're starting to put furniture around. What I don't want to do is I don't want realers selling these properties assuming that they're going to go to one school when we, you know, have that overflow policy to where we can send them to another school. And so I want to go ahead and I want to be as fair as I can to the developers and realers out there of all right as soon as footers are on the ground. I want to I want to be able to tell these guys where these kids are going to be going to. I think that's the fairest way to do it instead

104of hey you're moving in. I'm going to go oh crap we got kids showing up next week. We got to send them somewhere. >> Yeah. What was the name of that development? >> Towns at New London I believe it's called. >> Uh let me look or the something at New London. It's right across from the golf course. >> Yeah, I'm just looking where I What was the estimate that I had on it? >> It was 211 town homes. >> Okay. >> Is that just the first phase of it? Probably. >> Yeah, the first phase is 56 and then they're going to >> they're going to go from there. >> So, I think it was it was up over 500, I think. >> Now, now that's a different one. >> That's a different right behind that.

105>> So, it's two separate ones. >> They're two separate although they look like they're they're similar entities. They're two separate developers. um crawl sheets. >> Yeah. Yeah. We're dual islands doing that development or >> 200 at one and 500 at the other. >> 500 and some now those and so the 211 are are town homes. The 500 and some are uh single family homes and I don't think you have those 500 on your list. >> I don't >> because it was never it never needed to get reszoned. So it never needed to go to the county because it was already zoned for R1. So there was no need for an ARC request to the county because it just got by writed in there. Um but that's something we're going to need to be prepared for

106because that thing is they were man they were that's the slowest I've seen Dole's group moved but it looks like they're finally making some headway now. I think they had a problem with some wet water areas and some creeks that they discovered. And when you're moving that much dirt you're going to come across something that you didn't >> So it's only it's mainly going to be town homes, right? >> Yeah. But Ryan Holmes is gonna be the one putting those in. They average 75 days from breaking ground to here's your keys, move in. >> 211. >> The town homes are 211 500 and some are >> Jose's done. >> Yeah. >> Um nuts. >> Dang. Uh, so I just I just want, you know, we on the board to be prepared for once that sucker

107gets going, it's going to pop off. >> Is there already an agreement of where those would be sent? >> There is not. That's what I want to try to get in because I thought I know we've had that we've had that discussion and we've, you know, now that we we've put the overflow policy into our policy book, but now we need to figure out, all right, great. We have this over policy. Are they gonna are they going to go to New London? Are they going to go to Otter River? Are they going to go to Bedford Elementary? Huddleston, wherever we want to send them to. See if Campbell County will take one or two of them. >> I didn't have that name on. I just had residential. >> What is that? >> And so you're

108talking about my I had 213. >> Yep. Well, it may be I may have my number wrong. I have >> Well, it was close. We were projecting about 43 kids coming into elementary from about 23. >> Yeah. And that's town home. So, you're probably your metrics lower than the single family home, the 500 and some lots. So I'd have to for that same development I have to put in if they're going to have two plus houses there. >> Yeah, there are two different developers. So these are not going to be coming across the same the same way. >> Yeah, but I don't have the houses in there. >> You don't because they didn't need to go through approval. They nothing needed to be approved for it. It was a buy right sub in here right

109now because wasn't >> So you're saying that's going to be how many single be? >> The number I heard was 500 and some >> 500 homes. >> That's what I That's the number I heard. Now whether or not you know I've also heard that it's going to be 300 and some it's going to be more than a more than a couple hundred. I know that much and the amount of property there I don't know how many phases they're going to be putting it in but >> well I'm going to have it in my overall >> you're putting in 75 days for a house I mean when I sold Ryan homes my development from day first day breaking ground on it to last house being in was under a year. So that was 70 lots and

110I thought I was big time in it. >> So plugging that 500 number into our formula that's going to generate >> one or two students. >> Yeah. >> Pushy pushy pushy. >> Probably another 100 kids. >> Yeah, >> probably >> because we figure about 0.2 per um unit >> per single family. Yeah. >> Yeah. Town homes produce about it >> 0.15 a little bit leer single unit. Y >> so those combined is about 150 kids you know 140 that's like another out of river there >> yeah oh boy okay >> talk to Clayton H get some travelers >> so for discussion uh Mr. is this something maybe and comments from committee to say it's gonna have to be decided here. >> I I want to make that, you know, and if I need to talk

111to Chris, maybe get it on the agenda here, maybe not this next month or this next week, but the the one in April. >> Well, yeah, that's what I'm saying. In comments, you bring it up and then it would actually come for information and then for action. >> Okay. >> To kind of say this development's going here because that's where it's going and if that's the if that's what the board chooses to do. >> Yeah. Comment March. um information April. >> No, no. Um that committee report on March um info April >> and then action May. >> Okay, there you go. I'm good with that. >> Which is well ahead of actually anybody moving in. >> Well, you're talking about him introducing when he talks about the >> if he wants to introduce that he

112wants to do the overflow model. >> If if that gets voted down, then where are we going to put the 150 kids? Then you're talking about redistricting or doing something different. Reconiguration. >> We got them. >> Okay. Yeah, your committee report. >> We might need to turn those soccer fields into just a trailer park. >> Well, thank you for the update on that, but we'll keep eyes on all these like when they're breaking down what's happening. >> You know, the next one we're going to have to look at and like like we looked at, I believe the the Tom Bell one out there on Gladen Circle is going to be already zoned for Auto River, but I just want to >> Yeah, but we got to watch that. when are they going to come? >>

113Because it's right there on the line of TJ or or Forest Elementary. I can't really remember on that one. >> The other one is the Farmington Tenton apartments, I think. Right along Fairville. >> This is what 82 coming in that one. Is that what >> Yeah, those would go to Forest Elementary. Um >> maybe or might go somewhere else. But they haven't Do you I don't know. Did you go to the meeting last night, too? >> They'd be zoned for Force Elementary. >> Did they I about to say did they get approved? >> I didn't hear >> the zoning. I mean, it doesn't really matter to the board as a rep anyway, but I wasn't sure if we had any reps on the at the zoning last night. >> We should stop approving, >> but

114like some of them like the one out there in forest there, there was no option for them to approve it or not. It's it's already zoned for R1. >> What are you going to do differently? which you know it's one of those things of I I I am always for development. Obviously I work in construction. I want development. >> I do too but I don't not around me yet somewhere else. I live on the other end of the county. >> But but that's the thing. >> It's just saying >> is I'm good with more development. We just need to figure out a way that we can answer that with how do we tie that to funds? How do we tie that to hey we're getting more development. Great. That's awesome. It needs to increase in

115infrastructure cost. >> Yeah. and figuring out some sort of matrix for that. >> It's a threeletter word that nobody wants to say. >> Thanks. >> Yep. >> Unfortunately. >> Okay. >> Well, that's all I had on that. And so we'll move into the last thing which is our CIP. Uh this is something we can present with the overall budget as we go forward. Um going to make a couple changes on that based just kind of what I heard today >> tailor and stuff. There's some things that have to move up. move back. So, I'm going to make some adjustments to this. >> Two things that are not on here. Um, one is the and and I'm not saying these have to be done in the next five years, but they really have to come in

116on our watch list. Two buildings, uh, some buildings that we really have to take more than two buildings. First of all is the alumni building at New London. Uh I'm working with the um alumni there. Um they have a little bit of money to do things here and there, but not the stuff. Structural, roof, or age pack. We're going to have to take because we're going to have to take care of that. So we need to get in there and say, how old are those? When do they have to come on? And I have to add those to our list. So just an FYI on that. I don't think there's anything that's like has to be done right away. But that's really we own the building. We need to maintain it. Even if they didn't

117have any money, we'd have to maintain everything. But if they want to do historical things and maintain it with historical type things, then they need to kind of gather the money to do that. So, I'm working with them. We got a good relationship. Um, so we'll just wanted to brief you on that. >> You say the HVAC is bad or going bad. >> I'm not saying it's bad or the roofing. It's just that that will come on our list of buildings that we've got to make. It's it we haven't looked at it, but we >> I see. Okay. >> That little building out front, they're doing most of the stuff that there's no HVAC. It's just kind of a museum piece sitting out front. >> Yep. >> Now, they're gonna have a a big event

118out there on May the 2nd. I think >> the the PTA let you know about that. Just kind of >> Yeah. >> Uh something we'll need to figure figure out too is I know they're they're wanting to bring in all sorts of speakers. They're inviting all sorts of people coming. So, I don't know how many people they're expecting. >> Are they going to be in that building or are they going to use the cafeteria? >> So, I for the >> So, my assumption and this is my assumption. My wife's on the committee that these guys So, I am I am speaking from what I've heard my wife talk on the phone to people about. That's how second I believe they're trying to do the main portions in the gym. >> Yeah. >> Um but they

119are going to do the alumni association wants to do tours of the alumni building and I think they're just going to do exterior tours. >> Who's organizing this? The PTA organizing this? Yes, sir. Okay. So it's not that's why because there would be a facility use agreement but not really from PTAs. They don't need a facility use agreement with us to do something like this. So if they're coordinating underneath the PTA um >> yeah PTA is is is trying to pair up with the alumni associations to try to get them I think they're going to dress up in period garb and do tours and you know all that. >> There is ongoing discussions where they really want to operate it kind of like a museum and I'm like that doesn't really fit on an onschool

120property. >> Yeah. But they have a lot of artifacts in there. So I'm working with them on which rooms do they keep their artifacts in. >> Yep. >> The group's getting older, so getting upstairs. Do we swap? We go upstairs, they stay downstairs, but we need some of that for our tenerate and also for storage. So I'm working with them. I I don't have a hardened agreement with them yet, but I'm moving towards that. And you know, and and it's one of those things of obviously, you know, >> we are not a historical society here, >> but you want to have some sort of of respect for those people and and the building itself. It's got a lot of history in that building there. >> Yep. So, we're working doing well. >> The other um

121the other things is u the other two are um where we met remotely and we talked about the field houses. I don't know if we have a decision on those, but those are two things that are going to have to be addressed in the CIP eventually. We're not saying it's for next year or two years from now, but we're going to have to get those in here somewhere to address. >> Don't know what extent. Um, but I think you guys both viewed those and maybe have different opinions on what we need to do with those, but we're going to have to address those >> with one at JF. >> What's that? >> JF and Stanford. >> JF those two. >> Yeah, the press box. >> So, probably in the next five years, those have probably

122to be addressed. Once again, money. >> Yep. >> You know, that's right. >> You got to make decisions on which one you do and which ones you don't. I don't know what type of scope that looks like either. We don't know if that's memo and start over or do you try to piece something together, >> but I'll make changes to the long-term and also with what Taylor briefed in some decisions today >> and redo this, give it to you and then I'll present this when we present a balance budget to the full board. I know the operating is where we focus 98% of our time, but at least this will be coming from a a standing committee recommendations for a five-year approval. And if you look further out, you can see we go in the

123negative. Yep. >> So, um, that's assuming that after reversion, we continue to put $500,000 year-over-year in. I mean, that's not a this is just kind of like what if. There's no commitments to this. I I calculated that with all the buildings and what we did, they la, you know, boilers 20 years painting. In today's dollars, we need probably at least $5 million going in there every year to build up for when we do a big project, little. And that's just for HVAC, roof painting, that type of stuff. >> Just the upkeep. >> No, no expansion, no renovation, >> right? >> Upkeep. >> Um, so I people might want to debate me on that $5 million. >> Have at it. I I think the county estimated they needed $5 million, which means I'm probably low because

124they don't have as many buildings as me. But that's a start. So, we probably need to build up with that. I don't think you can do it all in one year. But this is just a first. We go negative even when we're doing that. So, there's gonna be projects put on hold >> and it'll come into the overall balancing project as we move forward. Um, so just FYI on that. I will send you a new one. >> So, it's not a surprise when it gets presented to the full board if that's okay with you all. >> Yes, sir. >> Because we did move up the boilers on the one site >> and um I think the new landing floor and I want to make sure that's on there. The painting is up top. Like it's

125not a separate project. It's just part of what we're doing. And also the paving's up top. We don't name the schools, so that's not a difference. But the boilers I have to move up. >> Yep. >> I'll make those changes and get it out to you and plan to present that with budget soon. So that's all we had. So comments from the board, things we need to look at, concerns. >> I'm good. >> I will type up the minutes from the meeting. Um I'll send them to both of you. One of you can decide who's going to brief it. Um probably in board comments. just say we had a committee meeting and kind of brief on this and I'll give you my notes but you can do whatever you want with that but hopefully that's

126some reminders about what works this >> great >> okay Sheldon Taylor anything we missed >> I don't think so >> anything out there pending >> I think we're good we talked about everything you guys >> thank you >> all right >> ajourn thank you