001We have that. I didn't know you needed that in addition to passport. Are we all right? I'd like to call this special called meeting for today, Monday, April 7th, 2025 to order. Uh if you will, Miss Johnson, take the role. Mr. M. Hill here. Mr. Daniels, here. Mr. S. Hill here. Mr. Hullbrook here. Dr. Hubach here. Mr. Knight. Mrs. Pervvis here. Mr. Chairman, you have a quorum. Thank you. Do I have a motion to approve the agenda as presented? I have a motion by Mr. Daniels. Do I have a second? Second. All right. I have a second by Mr. Hullbrook. Any discussion? All those in favor signify by saying I. I. I. Any opposed? Sorry, my brain just went blank. All right, motion passes. All right. Uh, action items 2.01, approval of fuel bid, Mr.
002Haggler. Yes. Uh, we had our fuel bid out on the street. Received the bids on Friday. Normally, we would present those at a regular board meeting. There's some uncertainty uncertainty out there and some fluctuations in the prices. So, um, our vendor asked if we could secure those as quick as possible and lock those in. And I know fuel went up a little bit over the weekend, so we asked for this meeting today. Um, we got very aggressive pricing, 16% lower than the previous year. It will allow us to budget almost $230,000 less in the budget when we go back and revise the budget. So, very advantageous for us to do this. Um, the low biders on it are for heating, off-road diesel, and also for on-road diesel is Glenwood, and then unled gasoline is Foster
003Fuels. So, we're asking the board to approve those vendors. will notify them today if you so choose and let them know those bids are locked in. Be happy to answer any questions you might just let new board members on this. This is not us trying to time the market. We lock the fuel in for an entire year so I can sleep at night and we don't have any budget variations during the year. Price could go up and down, but when you got a lock in price, I can budget for the full year and we don't have to worry about fuel for except for the last month of the year here, last month and a half. So, it's really just a a budgeting tool rather than trying timing market. 16% sounds great. Beautiful. All right. Any
004questions for Mr. Haggler? No, no disadvantages to locking in now unless the prices of fuel just dying. It it it has happened where we've locked in and it's gone down, but it's happened where we've locked in and it's gone up. So, it you you really know your budget's kind of you don't have a hundred $200,000 variance in your budget either way. Um, I know sometimes when we lock it in and it goes way down, it's like, shucks, we missed out on that. But the vendors honor us. Uh, and when they bid this, they honor that price for the whole year. They're locked in for it. They do go out and buy additional, they buy gas at this price or what they're what they're locked in. They don't take the full risk of this. So, that's
005why they want to know if they've got the bid awarded to them. So, some people go monthtomonth. They say they they say they win by that way. I don't know how you win. I don't I'm not a gambler. I don't you you can't because it it's just fluctuating all the time. I just want to make sure this is a tactic that I've approached in the in the budgeting process to secure the budget. When the price has been very high, we've not gone out for bid. I mean, if if if the if the prices were five or $6, we just go with whatever the price is month for month hoping they would come back down. But with the prices where they are, it's it's to our advantage, I believe, to go ahead and lock it in.
006I looked at the prices that you had and they seem to be good prices. I'm assuming they do this for bulk. Uh, it's bulk plus plus plus there's no sales tax and there's no taxes on that. So what you see from us is not what you're going to see at the pump. Darn. Um, the only other question I'd have is um Trump keeps saying drill baby drill. So I'm kind of wondering if eventually when the markets calm down a little, we're going to continue to go down. So would it be more advantageous to do a six month instead? I leave that discretion. I know that doesn't feel really good because you want to know what your budget is. I know that. If it goes up, if you've got uncertainty in the world, you've got any
007kind of like um activity in certain areas of the world, it will drive the price up. So six months from now, you would have six months of your budget exposed uh for an uncertainty. And six months is right in the heart of hurricane season and you can get something shut down. Y, you know, it could be down artificially when you're going to bid. It could be higher. Yeah, there's no telling. Anything can make prices change in this market. Um, I'm just risk adverse. That's that's the approach I use. When we lock in too, it's it makes sense that okay, the price isn't going to go above this, but if it substantially drops by say 10%. Will they honor a reduction? Will they give you a reduction if it drops a certain amount? From these vendors
008that are going out, I'll just say they're they're not taking on the full risk. They're going to buy once they lock in. They're buying probably 70 80% of the fuel right now at today's price. So, their margins already locked in. Okay? So, if it goes down and we say, "Let's renegotiate," they're already committed for a lot of this fuel at the price we're at today. That's how it works. Um, there's somebody up the chain taking a lot of risk. Um, but I don't think these vendors are. They're more local. This is the same approach we do with buying produce. You try have price locked in and then you you know what you're going to pay. You don't you don't Yeah, you could save a dollar here, a dollar two there on a case, but you're
009also, you know, you're protected when it goes up 10. So, we just do it because we want the certainty. So, I that's that's my opinion as I mean 16% lower and you're looking at these prices, I think there's more I think there's more risk to the upside than downside where they are right now. I don't see fuel going down into the dollar range. Um, and so we're in the $2 range on these. So, I think that's pretty good. Never see that again. Do these these prices include like your winter additives and that kind of stuff that you're going to have to put in during different times of the year? Uh, there are additives our custodians add to our tanks when uh deliveries come. Um, but uh that's on some of our tanks that we do
010for the winter additive. We do that ourselves when we Okay. We don't we don't have them bulked in like that. We just had a onsite. Yes, sir. Yep. Any other questions? Miss Pervvis, any questions? Surprisingly, no. I'm done. All right. Mr. Hill, any further questions? No, sir. Any other questions in the room here? All right. Do I have a motion to approve the fuel bid as presented by Mr. Haggler? So moved. All right. I have a motion by Mr. Hullbrook. Do I have a second? Second. Second. Wow. Dr. Hubach had gave me the signal. My trip worthwhile. There you go. So, I have a second by Dr. Hubach. Any further discussion? All those in favor signify by saying I. I. Any opposed. All right. Fuel bid is approved. Mr. Agler. Thank you. All right. Do
011I have a motion to adjurnn? All right. We have a motion by Dr. Hubach. Do we have a second? Second. All right, I'm going um let Mr. Hill take that one. Mr. S. Hill take that one. Any discussion? All those in favor of adjourning signify by saying I. I. I. Any opposed? All right, we are adjourned. Thank you very much. Now, can I fill up my