001Good evening everybody. It's 6:06 p.m. on Tuesday, August 19th, and we are just calling to order the meeting, the special policy committee meeting of this date. Uh, and our first order of business is a review of the minutes of August 12th. Oh, I should have said at this at this moment, uh, Andrea Arian and I, Matt Schulman, committee members are here. The superintendent, Susan Austin, and our pupil services director. I'm sure I've got the title wrong, but the heart is in the right place, Denise Dittle. Um, do we have a motion? Have you had a chance to read the uh minutes of the last meeting? >> I did. Yeah. >> Okay. Would you care to make a motion? >> Um um I I move to um >> accept perhaps >> the minutes accept the minutes
002>> as as presented. >> I see. I thought I was going to second it. Sorry. >> Okay. Okay. I'm sorry. I apologize. So, uh, Andrea has moved to accept the minutes as submitted and it's seconded by Matt Schulman. Is there any discussion? Hearing no discussion, I'll ask for vote. All those in favor, please indicate by saying I. >> I. The motion to accept the minutes has passed two to zero to zero. And Andrea plus Matt. Okay. We are now moving down to old business which is uh discussion of P therapy dog. I am got this blessed thing out of order. I suppose >> the the agenda says um school climate >> school climate only. >> Oh, I'm sorry. I'm sorry. I'm reading the the minutes. No wonder. No wonder it wasn't in the packet. Okay.
003I'll check my brain at the door on the way out. Okay. The bis the old business is policy and regulations 5131.911 school climate policy. uh my understanding and correct me if I'm wrong is that after we sent it to the board for first reading there was some question about some cl just tweaking the policy the policy uh itself to so there's some reference to bullying and I think Denise came up with a solution I'll hand it off to you Denise to share where we are >> sure thank you Matthew um so when we did the first reading before the board of the new climate improvement ment policy and we shared the regulations. Um we had feedback from several of the board members that I thought was very um pertinent and because the new school climate
004improvement policy um is an umbrella that also includes bullying um it was suggested that we move the definitions from the regulations to the policy. So that if members of the public were to uh pick up the policy or search for the policy, they would be able to know that the policy also includes uh our bullying anti-bullying efforts and um uh the avenues for pursuing um a complaint of bullying. So we have done that. We have taken the definitions. Um there's there's I think me go through there's 13 of them. Uh bullying is obviously included >> as is cyber bullying and teen dating violence which are also considered forms of bullying. And we've moved all 13 definitions to the policy so that it is more um front and center in terms of the public. Um and
005we have also incorporated some of the um grammatical and um mechanical uh changes recommended by Dr. Acriman. So that that is the extent of the changes at this point >> and there's actually 19 of these definitions. >> Very thorough. >> Yes. >> Oh, thank you. 19. Thank you. >> I wanted to add that um all of my recommendations were things like were all commas and >> plurals. >> I'm sorry. >> And plurals. and plurals. Yeah. And things like that. There was no substantive change in any way. >> Okay. Um, does anybody have any questions about the policy? I want to be sure we don't go too quickly and and lose the chance for conversation if it's needed. >> Andrea, anything more? >> No, I don't think so. In that case, uh, would you like me
006to make a motion, Andrea? >> No. But I will if you want. >> No. Would you like me to make a motion? >> Yes. >> Okay. >> I can say you say it and I'll so move it. >> Thank you very much. Uh we move that the policy committee approve approve uh recommend to the full board that the board review and adopt policy P5131.91 as amended following the board's recommendations >> and that's a se to a second reading right >> to a second reading. Thank you Susan. So, >> oh, you moved it, right? I'm seconding it, right? >> That is correct. >> Okay. >> And I think I just heard you second it. Is that correct? >> I did it. >> Thank you. Okay. Is there any discussion before we vote on this? Hearing no
007discussion, I will ask all those in favor of approving and recommending the board adoption of policy P5131.911 for a second reading. Please indicate by saying I >> I. So that motion has carried by two to zero to zero. I do have two questions now that we've adopted that Susan. >> Okay. Um, with reg we we do have, if my memory is correct, we do have a bullying policy on the books. Does that need to be referred back to this committee for review or recision? >> I think this replaces it, right, Denise? >> Yeah, that's what I was going to say. So, the number P5131.911 is the old bullying policy. >> Very good. Um if you'd be kind enough in case my memory fails may point that out to the board so that they understand that.
008That's >> most definitely. >> The second question I had is uh I presume this will be communicated to the school stakeholders. You have any suggestions as to how administration is going to do that? >> Well, we've already planned it. Yeah, we we presented it to presented it to all of the administrators yesterday and they were given copies of the forms the new forms that we're using um that most of the state is using actually and because this is a u driven by legislation that was effective July 1 >> um we're I'm also in the process of updating the student handbooks >> wonderful >> with this information um Erica has posted the uh reporting form of challenging behavior on our website. Uh, and we're preparing to share it with teachers during the first faculty meeting in
009September. >> And I think you even designed a PowerPoint slideshow for the principles. I saw you working on that. >> Yes, we're going to finish that tomorrow. >> So, they have a they wanted a consistent format so they'd all be giving the same message. direction. Do you think it would be useful, Susan, to uh use morning announcements at the middle and the high school uh for a couple of times, I don't mean three times a day for six weeks, but at least a couple of times to alert the students that the the policy has been amended and they can find reference to it in their handbook. Um, I will talk to um the communication team and the principles about how we can better communicate to our parents about this policy and um I'll talk to
010the principles about how they're going to be talking to the kids about the policy. They usually do like at the high school they do grade level meetings or they go through their CTL classes in small groups to talk about this. Um, and I think um, Peter has an advisory period that the teachers can talk to them about it, but I'll find out for sure how they want to communicate to the families and kids. >> Yeah, I'm I'm sure you'll handle it just fine. I just wanted to be sure from our from from a policy point of view that we'd uh put the dots on the eyes and cross the tees so that all the stakeholders are up to speed on this one. >> Yeah, that's really important. Thank you. >> Okay. Well, uh I'm expecting
011you to give me notorized letters so I can certify to the uh the um that we have a record for the shortest policy meeting on record and uh unless there's something else before the board. Uh I'm willing to take a motion to adjurnn. >> Motion to adjourn. >> I'll second the motion. >> That's team work. >> And we are >> early dinner tonight. >> The time now the time now Joan is 6:16. That was 10 minutes. We were five minutes. >> Oh, that's a record. Yeah. Hip hip hooray. Hey,