2-20-25 Groton Board of Education Meeting

001good evening this is a a special meeting of the gr Board of Education being held on February the uh 20th 2025 it's a it's a budget work session for the Board of Ed and tonight in attendance we have online Jay and Mike and then in person we have Matt Jen Adrian Ian and Dean and we have the assistant superintendent and Marie Mani Ray and then we of course we have the superintendent because we could do our work without the superintendent so I wasn't here last night I AP iiz I was out of the state my father was ill I in Mississippi I just flew back I just got back like an hour ago um so I'll just turn it over and Susan what I thought we could do is have Ray put up some of

002the work that was done last night I did meet with each of the directors I met with Lori on the phone I was able to talk to her about some of the FTE and some of the work that we had done um last night and I just wanted to go through and give you my my um my best thinking around some of these items that we've added and subtracted and and how that's going to how doable this is all going to be when it comes to actually implementing a budget can you make that any bigger for some reason it's hard to see I can I can make it even bigger but I'll be sliding back and forth across the screen here let me just my eyes aren't that good back there so we start 70,000

003to add a nurse and we really do feel we really do feel that at that Granton Middle School it really requires two full-time nurses and so that was a really good suggestion so we did add that 70,000 one of my recommendations I actually had breakfast with the Paris Union two people Beth Williams and um the president um cor Den Corel and we had a really good conversation um I do say that one of the things we had put down was contingency and the reason why Irene had thought to do contingency is because we were getting ready for negotiations with the it custodial secretary and maintenance department so I still think we need to have a contingency line and for the purpose of negotiations whether it be one Union or the other I think we need

004to put in a solid number that we can work with as we go through this so um you know whether you do use that 375 or whether you use something like 250 300 whatever it is that you decide um but I think we do need something in there for that I don't think we should call you know just an increase for a particular group but I think we need to think about the the tasks that we have before us in this next year that starts really this spring um so you know that that I would say if you could put uh and I don't know what that number is if you wanted to talk about it now or if I just you want me to go through this and then we can talk about each

005item um but I do feel like we do need a contingent we can come back to um the my suggestion for the five tutors is I'm writing a doia grant it's all about math I'm not really putting Administration in I'm putting in tutors I'm putting in you know extra support to run the Grant um but the project person could also be some kind of an assistant leader who could also help lead the tutors and help teach the tutors so what you had said math you about the high dose tutoring and the high effects in middle school and I heard all of you say for elementary we need something like that I feel like that's going to be really a powerful way to be able to do it but we wouldn't have to put it in

006the operation budget and it would be for five years so um we go down to um and I don't know if you want to highlight that to Ray just as my suggestion that we you want me to Market up as a zero or how do you well I think I think we go I'll tell you and then we can go back to it okay okay I I'll I'll keep quiet so then we go down to the 880,000 for the special ed teacher and I do see that that's a need for the IEPs in those two larger schools and the num the case loads so that is absolutely going to help us at the elementary level um then that contingency if you orange that out and I'm kind of thinking of partnering line five with 10

007and putting something in there that's going to be able to take care of the people that we need to take care of in this coming year um of course I asked Clint again and he said he absolutely can do with the 51 you know thousand and move it like we'll think about that adding that part back in next year um but we know that the health benefits the workman's comp the fuel adjustment and the 200 electricity is our best guest at this point and it's going to actually stabilize um for next year I think the FTE realignment we know for sure the 137 um deduction because it had been couple positions had been put in two different categories and we didn't need to double up and then um the sub teachers in talking to Lori

008she said Susan there's no way we can reduce 100,000 in Subs that it's just not doable that it'll probably put a deficit in the budget for next year so I would say let's take the 100,000 definitely out of General SCH supplies but I'm not thinking that we can do that for subs and then um going down to if you highlight business teacher the social worker the counselor and the5 ASL that's really going to be dependent and I know our budget hits before the kids sign up for the classes so if it worked the other way around we'd be in in good shape because we would know what the classes are that the kids are signing up for but I told you that we have power school scheduler um someone coming in to help work with

009our admin team and theyve had this is the third year of this so they're getting really good at filling up those classrooms the right way and getting those stable numbers in there so that's what my hope is again um I don't know that you know maybe the business teacher I know my heart goes for the social worker because it's not only Nea it's CB and Ne so those we might need those things I'm just not sure um and then of course the 15,000 the 5,000 that's fine um the 10,000 in my budget 331 I think I thought that was doable but it could be cutting into um you know it's going to cut into Professional Services so now the next two lines that are the HR superintendent and districtwide I don't see that we can

010cut those I went reviewed that with Lori and he said absolutely not besides our salaries there's very little money in there could we streamline travel a little bit yeah I mean are there a couple things but when it comes to recruiting and having an intern you know who we can grow our own teacher who can come into the classroom I think that's too valuable to let that go that was like 35,000 so those three things I'm not sure that we can do all that maybe there's a way that I can look at it very carefully to give you my best recommendation of how much we can cut there um and then 10,000 for IB testing you know it shouldn't just be IV testing and if we ask parents to start paying for testing you have

01154% or maybe 63% now who are free and reduced lunch so you wouldn't ask them and there is some state does give back I think for AP so there is some that we could have um come back to us but honestly my problem is when we did that when kids were charged they stopped taking the test so they went through all at work they didn't take the test and you know even some of your high performers or or kids who whose parents can't afford it they might opt out taking the test if they have to pay for it you just don't know I think we've had such success of getting more kids to take the courses those really wonderful level courses and to be courageous enough to take the test I think last year only

012seven kids didn't take the test and that's phenomenal of all those KS who were taking those so um now we did talk about 2500 for rgc out of 50,000 I think that's doable actually I thought we said 1,250 25% yeah because I had originally suggested 10,000 you sugges no last night um day 12:50 1,2 250 yeah that's not a lotad 1250 yeah it's not it's not by 10 it's not like 10 I mean it's very minimal why bother well I keep going okay there's not that much more um the software um you know it's we we've relooked at the software we've we've looked at some usage reports and the software that we ComEd through a lot was lost after our bester you know they were giving us everything at one point the state and then

013they charged us for it and we stopped getting the things that we weren't using and that we didn't feel were valuable so a lot of work has already gone into this knowing what software we need so we've already streamlined that software if there are future if we see the software um or the prices go up because they've gone up like they used to be 14,000 for Lexia and then they became 45,000 within a couple years that's how much she software so don't have more software software has quadruple in price so we have to be really strategic about what is working for kids and you know get the biggest bang out of our bock and then the MTH field trips um I asked um and there were no real field trips in those core areas except

014for project o and I didn't um get back from that but I just not sure what that matth field trip so until I know what the field trip is for I hate to take it away if it's a a viable you know trip so what kind of field Tri I asked and I need get the responsea Wow people that fa trip you should I know well I put in the email so that's never a good way I should have texted it to so that those are my thoughts and um I know everybody's been thinking long and hard and you've all been working hard on this but um I agree I think everybody's I I love that 6.5 number I don't know what it was about it but reasonable to me and you know I was

015really pleased but then like we said there were some energy costs and things that prepped up on us that we wanted to make sure we had the money in the budget for next year and um Ray gave us his best you know judgment on what he thought we needed to add to that so that's just you know my thoughts on things so Jen so you want to say something Jen oh yeah so this goes back to my question from last night you know because I can't I couldn't get over the fact of like salaries increasing at like 5.6 when contractually maybe it's like three and a half right so um that's roughly a million so I finally did it myself because um I took the FTE from 25 and 24 and compared it because I

016kept saying like yes de Dean did the math it's two and a half per. but what it's happening is the base increase and um when I did the FTE comparison we ended up like and maybe I could be slightly off right because I did it sort of fast we ended up increasing the staff by 48 FTE 16 in certified 25 in non-certified and then eight and a half an Enterprise so those are additional FTE that are now baked into our budget that um maybe got in there at zero funding but now as we're voting for this budget because it's part of the number we're going to be voting this in and when I did it for the 25 for the non-certified we ended up with um 17 more Paras and these are the just the

017category so I don't necessarily know if you know cuz some categories had multiple things 13 more tutors nine more bus classroom AIDS um security stayed the same um so that's what I'm seeing there is a decrease in that non-certified section um custodians went down about five so um on the certified side we have seven less teachers and then I couldn't get through all of the other categories so that's my concern right we built in an extra million dollars roughly for positions that were never funded and I know some of it is based on you know like the demands of students did you get the nurses um nope this is strictly um I did it by categories so this is not including the nurses so the pars are by IEP required and we don't have all

018those positions filled at this time so we have to use sub Paris to be able to take care of the needs of kids per I but this is why I asked the question yesterday is this all positions whether they're filled or not or butts and seats and the answer was all positions so I'm doing a all position from 24 to all positions and 25 comparison does that make sense yeah but they are we don't have them all sell just to let you know okay and so then we would like to get more people in we don't have but we can't we're increasing the base and so that's where that's where like why we're spinning because we can't decrease in like some of the other categories because there is no place to decrease in the other

019categories because um inherently right the funds have been siphoned from the non salary lines to fund some of those positions or if not they were hired with zero and then now it's getting funded in this budget request so um that's how I see it I just did the [Music] FTS um it's really simple you take this is why we were asking at the very onset do a FTE change the fact that I actually had to do it is not fun um and there's an increase of like roughly 28 so of non-certified um non-certified 25 certified 16 Enterprises eight and a half certified is that the nurses no it's not oh I told you what it was certified we were down so for the um so for the non-certified it's seven more Paras 13 more tutors

020nine more bus AIDS that's what I could see I did it really fast if I wanted to take the time and do each category um and the bus a are per IEP to for special education okay but do you see where I'm coming from because now we're increasing we're hiring these positions but they weren't part of our original base so there are new positions that are getting added to this current year budget request totals you were working with from 24 25 in 26 with Paris so for Paras you originally had 152 and then now we're at 157 for tutors you originally had 19.5 last year and now it's 32 classroom bus AIDS was 29.75 and now it's 38.25 bus we couldn't get last year teris we couldn't get last year the 157 is reflective of

021numbers in an IEP so you add and subtract and I think Denise explained that nicely that it go through the year you know with the needs of the students and you know but typically we end up at that number 208 which includes the extra 45 that are in the ID so that's pretty standard so it's pretty standard to add 40 people and so next year if we vote on this and it changes again it ends up at that 208 number so what where's the 208 number I'm trying to like I think you're that's the number I remember but are we but Jen you're on the green tab I think I just like to follow the green tab and and then I used the um well mine's like the green tab before the page numbers got

022on it so so what do you saying that we have too many positions eight should be lower no no what I'm saying is we now have positions built in to the 2526 requests which weren't originally part of the 24 of 25 so those are new positions and so now when we're asking for funds it includes funds for 48 positions that we never had last year and so this is where I keep coming back but at the end of the year we're always at zero so the funds have to come from somewhere and the only place I can think of are like the non-salary lines or there were some extra dollars in the salary lines that weren't attached to positions all I'm saying is that it's a slow creep increase and that's like why if we've

023been sitting here saying like what's going on you know where is it coming from and that's where it's coming from 48 position and I can't count up 48 them with your math I know there were five eel tutors that we added and I that said that and then par for the I that's going to change each year and but the standard typically is that you end up with that average of about 208 between the Ida and the operating budget I'm I'm okay I'm all set like if I if I really have to do this manually I I can but I did it I are you unhappy with the 48 positions or I don't think there's 48 yeah I am because as T like as a grotten resident I love and I want to make sure

024that our kids are supported but we need to we need to take care of the kids we need to take care of the teachers as you guys know I'm always focused in on the kids but at the end of to day we also need to focus in on some of the taxpayers are you suggesting that we U eliminate these 48 positions not eliminate but we need to re-evaluate like we vetted all of these other ones so if it means like hey last year we only had 20 Tutors or 19.5 tutors in the budget and now in the one that we're proposing it's 32 and so that's a change of 13 we need to say yes we want 13 additional tutors under the guidance of the superintendent because she knows more than we know yes I

025just get that straight I just want to make sure like just want to get that straight because we noer exactly like special ed with El students they have so we have to hire enough enough tutors to report their news we are considered really a Bilal District so to let you know that than all right so I guess what I'm hearing and I'm I'm my question based off of that analysis and a number of other comments from other people that have had trouble reconciling the FTE um are we budgeting for positions that are unfilled and will likely remain unfilled by regular staff full-time staff the Paris has been very hard to fill yes we still have unfilled positions profession right from 2024 to 20 the 25 budget still has unfilled position right that's what I know

026today I don't know what's gonna happen next right so I think that's one Trux that we need to explore a little bit are we budgeting for unfilled positions that are not likely to be filled two I I think I don't know there's a lot of I think we need a clean look at you know the positions that are articulated under underneath each each function code you know like by title and salary so that we can get a better understanding of like how many positions are attached to each one because sometimes there's discrepancies too in The Narrative where I just finish my thought because it's it's not because there's grant funding as well and as Dean pointed out the other night you know it would help clarify a lot of confusion if we just could get

027a look at every single employee that we have here and then identify where the fund is coming from you know because the other night we were mentioning like 6.5 um erors were added in were were like not included in the budget but we're being covered by a grant so we might see that somewhere else 45 are covered by Ida we've been where are those where are those identified in our budget they aren't because this is your operating budget right this is what we are spending that the town is supporting us with grants come in and those are additional position but the grant funded positions sometimes end up becoming operational budget at this point those 45 have been for the 11 years I've been here have been through ID having them on the radar would be

028useful they are on the radar I'm telling you right now identified they're ID right so where you see Ida grants that's where those 45 positions are yeah because we're not paying for them out of the board of that budget we're paying for them out grants okay um the other thing too is is just um the phrase informed consent has been kind of echoing in my head informed consent and I think that's what we you know at least that's I know that's what I'm I'm I'm all my questions and all my attempts at wrestling with these numbers is just seeking an ability to have so when I give my consent or if I give my consent on this budget you know for my own vote it's in from a position of being informed so you know

029it's not meant to be adversarial it's not meant to be you know um in any way confrontational it's more about just getting the information I feel I need as as a board member so I can best defend the budget and that's why the FAQs are so important to me that you all are able to ask questions and even if you don't understand the answers I'm able to go a little deeper and try to help you to understand so um yeah follow all right Mike and then let's go over the listing that gave us yeah so um I said to you all a few days ago um an email about the the I think the green tab where it lays out this high level Staffing FTS I really think that needs a narrative that explains uh

030that that at least States um that changes from last year's adopted budget I think that'd be really helpful because there are added positions and um in my view the rationale for a lot of them is quite strong um but it's in in the budget document itself um just in this budget document um you don't get that high level view of it you'd have to then dig down into the function codes and start adding things up like I was trying to figure out uh We've increased the AIDS I'm I'm less sure about that for for me personally but in trying to figure out I can see in some places it went up some places the numbers went down um and so it's you have to chase through probably like probably like five or six function codes

031after looking through all of them actually you got to look through all of them and find the five or six to add up so I really think it's important as this goes on to other levels that we have the narrative and Jen I didn't have exactly the the same numbers you did but I I because I didn't look at the Enterprise part of things but I did have that in my email at least the the Boe funded part um that's that's what I had and I think we did add that to your frequently asked questions I don't know if you had add which look at that the what all of your questions yeah that um you had did put in this this wasn't a question it's just it's just comparing so I sent an email

032what I think should be a core of an so we have a narrative box for each of the function codes I think we need one at the the green tab level so you want a narrative on any any positions that were added added or removed at least the net because the green tab it's got these uh rather broad categories but very helpful there's certified staff and then there's uncertified staff and we've got like you know five or six colums for each and so so it's actually able to you're able to see it at a high level for instance I don't think anywhere in the budget it says um how many new FTE we have compared to what was in last year's budget as far as the subtotal for the Boe budget funded part um this

033proposed budget before we made these changes any of them uh is up by 35.6 FTE and U and and then you'd get um I I mean I got it as maybe up by at least 40 some uh when you add in that the like Enterprise and the grant funded um so so I think I think that's really important to state because we have to have a a very strong rationale for that um so so that that's the most important number and then the this breakdown of it um would go pretty quickly so total administrators it's decreased by half ft FTE because uh we removed special services coordinated position very quick to say um total certified teachers the net it was increased by 5.1 FP you could stop there but you could also say that there's

034a 1.1 increase in classroom teachers at the elementary and middle school levels and and but then there's a decrease the high school U there was five for special ed which we know we have a strong need for in this um uh in the school system and a growing need for it and we have broad support for that and but then there was a decrease in the media specialist I think either at Fitch or just that's now bridging you have one position bridging Middle School in high school and that was through retirement and that was mentioned as we went through the function codes but I think we need to bring that stuff up so that's the total certified teachers up by 5.1 the Paris tutors AIDS and security that's a big increase that's the bulk of

035it um 21.2 FTE and um the you have 21.2 increase for for Paras tutors and security and the pairs are down by 1.7 the tutors are up by 11 um and and then um The increased AIDS are up by 12.5 want myself I'd like to dig into that just a little bit at some point no changes in security um and then the coordinators train trainers and the bcba um is down by6 but you know so it's a large increase in FTE there but tutors and AIDS are probably like that's really directly mostly right on the students right in the student needs um and so that's where I think the narrative could be really helpful uh the next big column and there are only a couple more of these um a Total Clerical custodial maintenance it

036increased by 9.8 uh FTE uh clerical went down by 1.7 overall um custodial went down by three um maintenance went down by 0.5 and then boom here are the nurses and health aids and and that'll go up a little bit more if we did you email that to us yeah is all emailed to you probably on Sunday i' say um and and that's it actually and then that adds up to the 35.6 FTE so I have questions still about the AIDS for me uh but all the other stuff I think we've kind of VO brought support for because of we for me as my first time seeing the this the scores and it presented as a board of AD member but um uh while there's been Improvement it it's clear there's a a mandate to

037do more so AIDS are not part of the par Union yeah they are kindergarten AIDS recess AIDS they're really mostly part-time AIDS and then our bus AIDS and those positions can be hard to fill but we have some Kindergarten AIDS who've been with kindergarten teachers like their whole career but I think what Mike is wants to know wants on in the narrative explain why you did just just the pluses and minuses if you're okay with it just take that cor that email core and just maybe you can add rationale if you want check the numbers but I think it'd be really helpful Because by the time you get down to the the function codes yeah i' I've been on AR for a long time be you're spending that much on computer software yeah you know

03844,000 in three years a and so chasing that down is is hard the the AIDS though they're also um special ed AIDS as well and that would help Jen with her comments if we can if you can explain why we had that if we had a narrative on this well what mik he wants the narrative I'm okay with the narrative I'm it's just the fact that they were hired and there was no budget associated with them and then now they're part of the base that we're requesting do you know what I mean because now you've inherently increased right and that's what RTM and Town Council so that's what the narrative would help with in schooling where there are children in needs and specific needs whether it's special ed or eel or you know or other

039needs that they're do you do have to hire sometimes support staff to help them and like you said Mike they're the ones who are closest to the child when that child needs support you have to to get it you know so that it's offset by the ones that you haven't hired so we really never hired them all so there's money in the budget because you can't always hire all of these people yeah but when you say in an ideal world where everybody's hired where you're now over this this in this increase yielded around a million dollars I'm not sure about that but I could check yeah we'll just take however yeah yeah because what all I did so so you could see how I did it was I took the salaries and wages from the

04025 to the salaries and wages proposed for the 26 and I said okay if I take the 25 salary give that a 3 and a half% increase right so that comes out to 1.9 million the overall increase is 2 .8 so then other is 900,000 so that's how I came up with it um and that's that so and any positions that are in the budget but we didn't F you tell us let's go over students list getting sidetracks a little did you want to does list we've discussed number already okay yeah is it possible is it possible to let me de make a comment but when never list we keep doing this so exercise so I was um that be very cryptic to everybody mentioned this before I've heard references to uh you know these

041position we're looking at the operating budget position the operating budget to me the school system the school budget is the operating budget and then there's a capital budget two budgets if the school district had bought a McDonald's franchise we would have a third budget it's the way the town does it so I find it confusing when we have certain positions because they're funded or were funded by grants that off the books so to speak there in another book if you will it would be much simpler for me and I don't know what the what the standards are for putting together a you know a board of ed budget be much simpler for me to see everything people and stuff that we use to operate the school district leaving aside Capital Improvements you know new roof

042things like that in one place with an indication of this is how much is being funded by the town this some which is being funded by if there's a if there's a a grant that's specific to a function if there's a whatever put that in there so we can tell yes I know this is a $3 million item however two million's coming from the town the other million's coming from a Parkins or something uh that see all the FTE because it feels like FTE appear disappear they be appear and disappear and if you don't anything about the steady state Theory you'll know what I'm talking about uh it's cosmological thing it's confusing I like to see all the fdes in one place regardless of how they're funded 42 has that what you're talking about right

043but is that then reflected in the fives is that reflected in the pinks can I match up can I match up the one section with another section so are all the fds all the same that's that show that shows the page where they are in the budget so he takes his page and he goes to the wherever they are in the budget they match up reference that and Lori would know but she's not here to tell me that I yeah so I mean obviously principles are easy enough because it's a small number but once you get into the larger we don't have anybody Grant funded there you know oh I understand yeah don't we um so classroom teachers large number as for example uh uh and and also AIDS so it's possible some of these

044are Grand funded so in other words in in the section that's just the FTE these are the real totals right so I should be able to see these numbers or at least if I add up say classroom teachers we add up to 293.50 if I run through all the function codes and add up all the feachers I should get to that exact same number and they might be Dean they might be in the narrative for instance the social workers there are four in the operating budget but then there are um you mean in The Narrative two narrative two social workers for instance title one has four of them included but then the rest um yeah so social work and the problem is they don't they don't split it out it's bilingual hearing and psychop speech

045Lang which support which could be social work so it makes it a little more complicated to see who's who 10 seconds 10 seconds we spent a lot of time I'm doing it now but we spent a lot of time going FTE FTE what's the FTE and that that should never be a question right out of the gate it's like how many bodies sorry Matt how many bodies are we employing regardless of how they're funded that's all I want to know yeah that's there seems to be a lot of confusion and I'm sure partially on our part well I think and that's what I think these graphs and charts tried to accomplish was to see the totality of how many were hiring um whether it's from Grants or whether it's from the operating budge budget yeah

046but even Grant funded positions are operating they're just paid for it differently but I agree with that point that's what I was trying to say earlier but they just don't come out of our budget it'd be good to see they are in our budget they just not if they're gr funding just buy another source of that's exactly what I'm getting at it's nice when they're Grand funded we should know when they're Grand funded and all that sort of stuff it should be in one place because otherwise we're we're talking about two different budgets if you don't count the capital budget so so wait hold what would you like to see being regardless of get to the end yeah I know we're not I'm not going to see it in this budget it's it's a restructuring

047of this presentation all right so I'm not going to see it we'll talk about it another time fac yeah thanks a lot I agree it's far too late to do anything this year but I have always wondered why we term a budget for me is what you're going to spend wherever the source of the funding is so if we're going to spend x a million dollars you can have two columns Town comes under the our operating budget that goes to the town and the other column is other sources and then a number goes in $40,000 from other sources footnote number footnote explains that we've got to be the word transparent is so hacked and overused but it is not transparent not because anybody's doing anything wrong or trying to hide anything but it's just not

048easy to understand I know I know you you you consistently Susan come back saying well I and you do and we don't doubt you but if we're not understand it then how in the blazes is the RTM supposed to understand it I'm done maybe if you what Mike has suggested yeah I like that that's a really good help that narrative but let's let's look at for next year maybe we used to have locally funded outside funded total to be funded there was a chart that in the last budget that we could resurrect that does exactly that it LS out all the grants it even had the arstors at one point you might remember what those grants were for and how they funded so that might be something I can add to it as well that's

049I I'd like to see that in each function code it may be redundant to see you know one a one line saying this is all coming from the town this all coming from the town I see FTE the dollars belonging to those FTE and there should be a like a little narrative not a narrative the bottom something at the bottom that says this money is coming from and then list the sources that's going to pay for if you know or if you want to abortion quick that's why I think having more articulated budget in the function codes where you could have titles and positions that would also give you the opportunity to identify where the fund is coming for those positions line items I move we go back to to this year's budget okay so

050I just wanted like I you know I think you know Dean and I on the same page with that like as far as go oops Yeah you nothing can we move on F yeah I was if I was wondering if we could add a a reduction to the list I I can wait for it go back list all right so next year do a better job on but in the metime Maybe Might narrative I agree and I can even get get that page at least you'd have one page that shows all the grants and what they accomplish um so my strong recommendation is that under contingency and you figure out the dollar amount but knowing that we have Bas go back to the first one started off with 70,000 and I I agree with that

051I think that's definitely a check in my book so do everybody AG with that we already voted on that too yeah we did I'm just going back to it so that should be quick yeah all right I know you voted for the Paris situation but we did and we took away contingency thinking about the negotiations that we have of us so I think we need enough that could do something for each group and um so whether you take um you know the 120 and bump it up to 250300 or um you know I just don't I think 375 is really high but you know you all decide what you want to do but I think we need you know thinking about those two Union groups that we have in front of us I think we

052need to think about something so so when you say that um so is it because they're their contracts we're going to open up negotiations like this spring off cycle or or on no it's four year so for custodial and secretary that's right so it's this spring you mean yes and and so that be for 26 so we have to be prepared and so when would that like those would kind of go in effect not not the start of this school year but like halfway through not the start of next school when did they go to cont yeah I thought it was at the end of this year this year so it would have to yeah the end of June 30th it expires so we have for next year's budget we have to so so the

053P so wait so so yeah just laid out for me just a Paris forance cian okay M main C maintenance custodian secretaries are now added and it in one Union yep it's in one Union and that contract is up when we we start negotiations this spring and but when when we have to have it ready for them I think by the end of June right but when does when does the new contract July July okay so that will definitely ending it's right here with it's really something I want to make sure you all understand that we have to be prepared and what is the union actual name of the or if you don't have it just all of those things maintenance custodian it and secretaries the secretaries don't have their own no they used to

054but they they have they're all together you just hit you hit a lot of core functions with that yeah you do that was that was a last thing we thought we were negotiating with one bargaining unit and then it's the oh by the way oh yeah you remember that one another group so because we going to negotiate we have to have money in the budget for next year yeah and then the paas are not up next year no there two more years but we were talking we've talked about you know incentives for you know that's not get Sidetrack with stick with the contingency so then you're saying like that 375 up with the Paras that would go into the contingency I'd be good with that I put I would put both of them I so

055you take take something for the parents and something for this sou Union and put it together under the contingency contingency I would say because it's contingent to do wait wait wait just i c just end I certainly don't want to in this budget modify a pay increase like that seems way out of yeah any normal um relation with with employees so so I I would be very supportive of having that in contingency that's how I and that's easy to Artic that could be yeah I got he was on my ear yeah I'm done thank you um so basically we're looking at if we combined so basically get rid of the uh increased pair of professional wages line and and just add more into contingency for a total of about you think you put the two

056together you're looking at like 47 7 I wouldn't even go that high I would say something like 250 300 okay yeah 250 I think that would what are your thoughts Ray since you're behind the scenes how do you feel about that I would go 2250 but it's up to the board I I I would make my suggestion around 2250 that'll offset this and it'll do part of up here um I kind of feel at least 250 yeah I'm I'd like a clarification if we're putting two functions into this contingency one function being perhaps an incentive to retain and maybe increase our powers and another function to prepare for the negotiations I'm a little concerned about well I'm looking the clarification is how slushy of those funds so should we be segregating segregating those functions we

057should we have an understanding that within the contingency X is for one and Y is for the other look to Ray for that because he's well that's a polic but that's a policy decision that's not raay decision that's a policy decision I think contingency can because we're doing it on budget well I didn't mean policy in the sense of the policy committee but that that is that is well that could be the board's decision I do that way contingency typically is something breaks down you'd have but here we're putting in two discret things that we've said we want to do and I want I I would hate to say that at some point we say well we needed to take this from that and the other the other function doesn't doesn't happen I don't want

058to see the other function not happen we w't really know we there's an unknown here there's actually a couple lot of unnown the unknown is that we're beginning negotiations and so we we can't really no but he's not saying that he's just saying about tying them in one big lump sign how do you all feel about about that Ty it the contingency the Paris and our negotiations into one big lump some well I'll say this is that um for me the math doesn't quite seem to work because we were talking between 250 and 375 just to cover a possible per wage increase and then we're talking about hundred and 2,000 or so in contingency as it was so already we're at three to 350 what was that money in contingency budget it for um that

059was for the maintenance that was for the main right so so you just just add those two together we got 3 I think that's awfully High I think if we want to sa you know I think that's coming in real high and we don't we're negotiating without negotiations so I think we have to be careful so we already have 100,000 down yeah so I think Ian's point is so say you wanted to put 2 50,000 for maintenance and for that that group that we've been negotiating you don't have to put 250,000 because you already have 100,000 you have to put 150,000 for both that line up to 250 negotiation we were talking 375 we had that on the board possible so 375 yeah that's what we talked about I wasn't here I don't think I

060vot I didn't vote that was I was away this you were here on that yeah but yeah but I'm saying and it was 37 when I was away I thought about that and I was not going to support that again okay I was going to support a dollar that's only thing is that that's the number that on the sheet on the tracker that we had marinated that in my mind that is too much money you don't have that kind of that was not just okay I was going off the notes last meeting and me to put it back irrespective of the amount may I wait let finish I'm just I'm just saying like Okay I do support something for the Paris but I thought that was too much and and if we want to put

061in contingency contingency also doesn't necess mean it's all dedicated for that purpose it's a contingency fund you also you also identify contingency as possible to cover like loone boilers and and and you know uh other catastophic think that's the category people use I know I don't think though de can the board have a contingency for blown Bo boilers and Stu well that's why it was sold to us in the beginning I think that's why you have the NLS and fund but that's already been tapped out we have nothing left in that I know but I'm just saying I don't think the board don't know can we have a contingency is that called a sinking fund great Ray yes budgets are contingencies allowed and mo most districts do have one well not every District but most

062do and it's a separate line um okay it is permissible what's that one time the board could not have a contingency line you are correct at one time they were not allowed correct so I I just have a point of information um that c column is the dollar change so that 250,000 gets added onto what was in the budget already which is 102,000 bringing up to you know 352,000 in there but that's not enough to cover the 375 you wanted I'm just pointing out that it's at 352 at this point and I want to see it's not that I want it or not I just want my notes to reflect reality and and like my notes were based on the conversation we had last week so like I mean I don't know like just was

063confused by the shift in numbers without like an explicit discussion about it well that's what brought it to your attention so we can have a discussion yeah all right so let's go back to having a discussion on the contingency L how's that so what do you suggest for the for the U negotiations what should we budget for negotiations we predetermine a number out loud that's well that's what you did well I said we we s that number in than so the questions well that's why I'm saying like you know originally the contingency was given to us as the idea of like a like a reserve fund for like unforeseen maintenance problems you know that we could tap into if we needed to if not then going to non-aps fund it be like you know allocated

064somewhere else in a fourth quarter transfer of some sort to cover a shortfall and now we're talking about using it for negotiations right so if we're going to continue with the idea of a contingency fund which are legally to do uh then let's just call contingency for all number of things come up with an umbrella amount that is Broad enough to kind of cover what we anticipate might be needed by a contingency plus a little bit to cover the emergency things and just call it that and we're not specific to oh this much is in there for this this much is in there for that because we don't know what the negotiation is going to produce and we don't know what boil is going to blow out next okay that sounds good to me but

065I'm not supporting a A50 for the parent well we're not negotiating with them right now okay we're not but we were talking about increasing the Sal you just get a really expensive boiler TRS so Matthew and then let's talk about we got to move this we move so let's talk about what we think is the ideal number Matthew does this have to do with contingency or you're going to go off track I'm going to try to stay on track and if I get off track you're going to pull me back thank you J give me give me a shot okay I think there's a consensus on the board that we want to do something for the Paris irrespective of this is 25 cents an hour or $10 an hour we want to do something for

066the Paris so if we were able to Define as a group what it is we wanted to do as the Paris couldn't we put that in as a contingency for what the board is able to do with the Paras and then we visit with the par Union and see if they want to take what we can offer let's get the budget that would be the budget figure I'm talking too loud I'm sorry at the contingency what is it now I don't have any so you had 375 for the Paris and then we had 120 for the other so under contingent add them both together it's 102 start 102 and change which I always found an interesting number some I some calculated that number for a reason but okay fine we're gonna go back to Let's

067Havey contingency for in just in case um who do you think's a decent number oh let's see between boilers and who knows what else Bo we did put a CIP for a boiler yeah let's see if you truck well second truck water fountains that get contaminated 350 350 I'll jump in on ad yeah okay Jen is it the 250 plus the 100 that's already there or is it 350 plus the 100 so now 350 total iny but that already includes the 100 that's on the budget yes so we'll be adding whatever 3502 is yeah so is the final the I just want to make it clear the final number is 350 including the 100 that's already there okay I can live with 350 for now I just didn't want it to be 450 350 is

068fine I'm good with 300 to four 400 so 350 is good with me right so 350 put in 350 in that line in contingency and we'll take the other stuff away what happened D I was going to say if we're the 10 already in the budget yeah that's the change right that's the dollar change that's why put 350 so you're saying $452 no no 350 I said 350 forcy that's what 102 yeah so we're adding whatever the difference is between is the One 2 yeah 248,000 what line is the 102 just give me a number 248,000 contingency you can't put 350 take 102 out Ray and put 350 in that's what I did can you it's right here can't say that it's got to say 250 just subtract off 102,000 okay whatever change where's the

069102,000 that's going to be deleted in the budget the budget 248,000 okay okay right that's good ma you're supposed to be doing it so we're gonna add the 248,000 to the 102,000 that's already in the budget for contingency and that brings that line the whole contingency line up to 350,000 correct and please make that add up because if that the next meeting we will have a big discussion on why that doesn't head out and it needs to get budget to like maintenance are we moving then what contingency out of your budget yeah there was a talk about like because it was sitting in your budget remember they were going to move it to um Sam District or something got find a good place to put contingency you should put contingency in District wide District wide

070oh so 1700 yeah 1700 so because the original contingency figure is 102 276 and that's already baked into the budget the N the number that should be in there was 247 oh6 it says 102 is 276 that's the the S budget exactly there's no sense in town budget there's no sense we're in like Millions okay I I hope you'll take my good advice we're going to put those doia Paras and if I don't get that doia Grant I will find hey Bev yep so you're saying remove line six or row six is that the one remove I can't see the line it's the one that says two remedial instructors are five par or P five tutor under 1270 do you see that line right it's row six right under 70,000 right there right there it's

071for 160,000 yep that's what it says yeah just delete the whole line delete the line because I'm gonna get it in the gr zero it out let's make sure that I know Susan wants to do it and she thinks she can get in Grant but how do you all feel about that are important I know that's why I go the if it can happen I'm good for it my fear is that with what's going on in Washington that a lot of our expectations have just become aspirational but we can try but we have to re be realistic that if some of the funds that we're expecting don't come we're going to be sitting around the table trying to tear our hair out but let's try well we got the contingency thank God yes that'll cover

072a couple million minus excuse me we don't have anything until the bills go out um sorry I'm going okay Jay go Ahad Jay been for a while yeah I was I was I was try I had my hand up for a while I was just trying to weigh in on the 350 and I wanted to go on record that I did support that um because we we need to um I mean we have the consensus that we want to do something for the Paris um and so I do think it it makes sense to put it into the districtwide what and what do you think about those C there what do you think about de um subtracting 160,000 for the five tutors was it the t five five tors five tors and trying and trying

073to get it in the DOA Grant Jay where'd you go I'm yeah I'm concerned about DOA go ahead um you know I I'm not sure where the wind is is shifting on that um we've been encouraged to put this Brant together we've shared with our colleagues at DOA in Washington they still have jobs and and they really are saying that they're going forward with these grants so that's what they know today J do you have something to say uh I I share Matthew's concern um if we need these uh tutors I I think we need to you know to put it in our budget so Mike says no mat would you you on the fence or what I am on the fence but I guess I'm going to go with Jay okay I just offer

074clarification just wait one second Jay says no I'm just going around the table you'll be next go ahead Jen you think you're going to get it because it's a Department of Defense and not education no is do so it's which are the grants that we've gotten every year yes but it comes in through funding through Department of Defense right from Department of Ed it is Department of Ed can you at least put half of it we could we could do it that way that we really we really need those T have a doia grant now yeah where we have a math a math tutor at fames River and a math tutor at Mystic River so even if we put in three to be safe and I can also put in three in other Grant and

075then if get extra tutors I'll put to middle school and the high school okay well you like yeah I do half because I don't want to go into the school year with none right like if we don't get anything so half Beverly so you just said that for correct yes these tutors were added with a lot of discussion on early reading I'm not saying that they didn't include math too because there was also discussion but we're talking about two different things here some extent so these five tutors math tutors if you get tutors so I am not in support of reducing that number that very I would like to keep the same because we haven't added any money aside from buying a new reading curriculum we haven't devoted any new resour resources to trying to

076get more than half of our kids at reading at reading at grade and money by money I mean staff I can add that we have a specialist in math and a specialist in Reading in every school but we also have reading intervention three to four in every school we do not have math interventionist we still haven't got the school reading needs to be done well I'm just saying grade in kindergarten right and we have only 2500 kids in elementary school so the numbers to me on the numbers that we have in staff to support Elementary School don't have them I think we underfunded in general this is a small token of um you know additional support to that 2500 kids roughly half of them and we also have special Educators that are highly skilled in

077reading and have take on a lot ofing train ma the these that I'm suggesting are ma this is function code 1270 right remedial instruction yeah that's what we're talking about you're right yeah right so if you look there I mean the budget already has 24.6 um for certified teachers and remedial instruction for Elementary uh four for middle and then just one for Fitch high school that went down by one um so the bulk the bulk is it may not be enough right but just like 25 for 2500 so that's I guess one for 100 students is probably but then how many need remedial are we saying have to or half students would or it be like a quarter of it roughly half or below grade level yeah I personally have my feelings that a lot

078more need construction than actually so that's I just wanted to point the difference between what you offer with your math and what we talked about which was support where the principal could choose how that's and and then there no tutors in that that function code right now so that'd be a different model that I think has been mentioned it can be more flexible in terms of like Title One tutors that are in there they use for different reasons so you probably have a literacy extra literacy tutor in some of those title schools too just not in the bud or there's no tutors in 1270 it's just it's just TR teachers certifi teachers that's on like five 5'8 I think what we talking about it like part of the point was that like the the tutors

079oh additional remedial CER High School offer and noncertified that's where you're gonna see there's n five in title one uh 1270 there's there's no function good are we looking at unless I'm look at the old one maybe I've got the old one hold on no I got the new one here noncertified under tile 127 uh function code what yeah I don't see any noncertified are you Mike's on 1270 what are you on yeah 5-56 the FTE P but where we are once again this isial instruction that's 1270 it says it right there took me a while to catch it right so so that's the function right where where else would it be where would these be the I don't have them yet yeah they're no they don't have them but I'm just saying the literacy

080I I don't know for sure what which area the principes have them in but you see the tutors in Title One 6.5 of them right let's get back on TR for a second M because you don't let's just talk about the well I don't know where we'd add it so where would you add these two then I thought remedial would you add them in the remediation probably yeah okay it would be adding under the 1270 function code mik ad are you a yes or no for um you do sing um 160,000 no I would like to keep it in there I would also like to say what Ian had talked about before is the um measured goals with this with these added staff okay so he wants to elaborate on that okay well that's what

081doia grants do okay Ian yes or no for the removing the 160,000 as one of the captains I used to work for back in the day said there is no hope at se you either know something or you don't like we're in a situation with adverse conditions we can't depend on hope we have to plan so um I'm in favor of keeping making the commitment in the operational budget if you're able to bring in some grant funding to help relieve somewhere else that's great and we have a non-aps in fund to catch any um efficiencies that we may recoup on account of that but we need to make the commitment so that the uh site administrators can plan okay so you're you're note for removing the man right I want to keep them well why

082are we calling them math that'ss well I just said that's what I would do the gr you would do right and that's where there's some I think some disconnect between what we were intending to do with this defense not Department of Education but we also heard you know from the principles that you know literacy and numeracy are both but either way we need to make the commitment so we can the decision we can't depend on chances I'd like to see if ultimately a plan if we do this and spend this we're gonna get the year a fiveyear plan if you want to call it something like that same plan we're doing same thing like with remedial education we do this we just to spend a boatload of money and we hope to in five years

083or whatever finally get most of our kids reading and Counting and all that things okay but I'm with the others on okay that one points of clarification yeah department doia is Department of Defense educational activities it is within the Department of Defense and it's been specifically targeted by Mr hex yeah no it's in the department of De uh that's not what Mr hex says different either way yeah either way we don't know okay there's a hostility to it up top so you lose all right well I I made my suggestion it's up stays in the 160,000 stays in is that for two or this just a decision do so five tors was for the five elementary schools five staff members the principes to decide Susan decide with the principles what to do with them all

084right next Susan so it could be for math or literacy it's up to the principals we do need that extra special ed teacher but it's not at the cost of 80,000 it's at the cost of 64,000 so we can change that number well that went down there that was easy we already fixed contingency so everybody's on board with the special ed teach in elementary schools okay good um we already talked about Clint is a we already know about the health benefits at 200 the workman's comp we got that information from the town office about a week and a half ago um we got the fuel adjustment in there we've got the electricity for 200 and that that I understood to be under neg trying to negotiate a price raise trying to work I have several

085prices that have come in but I'm waiting for one last price they're comparing what they have with our usage something you want to show us what's something you want to show us well El SCH I just ask it didn't might be helpful was gonna say it supports the point we're making ph up to the screen no anyway so I'm I'm looking at a a past I was looking at numbers looking at a past Ed budget um and it's it's what I remembered which is basically so here's the 1080 in the town voting it has our you know operating expenses basically the whole budget it's a one liner and it breaks down a couple of different cost centers then it's got a whole bunch of lines under financing plan federal funds cost sharing blah blah blah

086and then at the bottom general fund which is by far the largest number I I like to see this is what I'm this is what I'm looking for what what's what is stuff what's stuff costing where's the money gonna come from that's it I just when was that what year well this happened to be from 2012 the reason why I looked this up is because I wanted to see just for my own edification from 13 years ago what was the budget and what is it now so you know it was 72645 uh 72 million 645 now we're proposing is 93677 garangan correct okay over a 13-year period that's an average of 1.98% perom wow but remember people don't mind being boiled this slowly but they do mind 8% CHS boiled them for two two% for

087the year nobody but that's not how we function we had a whole lot of zeros you can forward that slide and I'll see what we can do oh it's it's it's actually in the town's website if you look under you know uh budget documents it's got them all have it and you want to send it it's got just not to interrupt but just for everybody's edification I was on a casbo uh webinar earlier today and just about everybody in the region um Old Line they're all everybody's coming in between six and eight% right now just just for your own edification that's why that 6.5 looked darn good W all right so Ray so Ray what Ray said that he's looking into um electric cost and that he's got one more out there that he's going

088to collect so he's going to get what the best deal is any any in inside uh perception yeah regardless of which one comes in going to be paying at least 4 cents a kilowatt hour more we're going to be paying can you repeat that we going to be paying approximately four cents a kilowatt hour more so you you'll see what that's going to look like charge that's that's why I was nervous with the other n that's why I asked for a little more moneye so I did have a conversation with um Andre Bumgarner and he's I'm waiting on documentation to come back on it but he gave me the understanding that the pandemic recruitment fee is actually scheduled to to expire May 1 oh y um but how did he find that out again I'm

089waiting for documentation yeah so I'm just putting out there as a thing that is possible but I have not verified it as of yet so no one should hope for that no no hope not depend on May that's yeah do not take my word well throwing it out there to to try to like gather to to to get help from the masses because my inquiry so far that's the only little light at the end of the tunnel that I see but you know I haven't got it verified yet documentation wise I've I've sent him a message asked for some resources on that the very ver ify it and I have not received a response yet could you give Heather a call and see if she's heard the same thing course I think you know her

090better than anybody else here it's a rumor it's a possibility confir all right go ahead will you you on electricity no we already went through all that okay we're we're on the 100,000 for the subs and I I just don't see any way that we can take 100,000 from the I'm so so we kind got through some of this last time where all the subs were stuck in the elementary function code but on the um I guess it's the red tab it has the full numbers that Jen point out and so from last year's budget to this year's budget the sub increase right now is up um would be up 122,000 so that cutting that would be bring only a 22,000 increase and from what we're seeing based on what set spent already this year

091that seems like too small an increase so I wouldn't support the 100,000 cut I could support up to a 50,000 cut on that line there Ray how are we doing in the sub account do you know I just ran I just ran a report I didn't even do an analysis of the report yet today I just finished it at three o'clock when I had to run out the door um well I would rather take a smaller cut than the 100,000 if we're going to have to take a cut I would say maybe 40 maybe five just don't want to get stuck okay so how do you feel how do you feel with 40 yeah be fine with that um I I'm zigzag what do you think Dean I'm fine with what Mike said with 40,000

092that's what Susan said you could say Mike you want 50 or 40 50 50 yeah I'll be the back well Mike said either way either way he's on either way all right Matthew I'm I'm take a pass on this one for whatever the group decides they know more than I do okay this is um for the that current function uh or sorry 11 one Line 120 this is that item in the tracker sheet yeah but it's got everything in there it's got for all levels for whatever reason so so the question is we want to reduce that down instead of 100,000 drop do a 50,000 drop or a 40 I just don't want us to get cut they really are the building Subs that we need and um it's really you know we we've still

093had history of a lot of illness and the building Subs Accord to the principal yes IEPs and ppts that you know we're we're in meetings all day long in the schools and they need to release teachers to be there there's usually a table filled with nine you know with parents 0 I'll go with 40 you go with 40 so reduction of 40 yeah reduction of 40 got um Jen well I'm the meanie because I wanted 120 and then I agreed to the 100 because we have a 20% absenteeism rate that we need to fix not fund so I'm looking fix the health conditions of a lot of people that's what you're talking about I um I hope it's health conditions I mean I don't for Bear sake I don't want it to be health conditions

094but uh 20% absenteeism rate in any business or non-for-profit or any organization is just not a good thing so um all agree no so that's why I'm saying like if you don't want I I I'm gonna hold to my Hundred okay uh aan I would go I just want to bring something for the absenteeism I it's hard to hear Adrian by the way oh I'm sorry $40,000 production but as far as the absenteeism um like if we go to teachers just because I know how that there's a maximum allowable days per day which is for year which is 15 there's 186 W days so they're only allowed to take 9% of their days absent so to me the 20% absenteeism I think that that number just shouldn't get thrown around you know I don't know

095if it's accurate maybe it is accurate I'm misunderstanding things but um but I I just feel it need more accurate you an accurate number that the district can give us if we're going to use a number like that it came from them in one of 20% of our sta is your M yes J can you bring your mic up closer yeah I don't know who it came from turned all the way up but I I will look it up for you guys it was one of the presentations I I can't remember just to realize 20% absente it would be a teacher one day every week missing a day a week or like what a 35 days a year or something it's a lot and it's an average there when the state does it or when

096we do it and there are we've got many young staff that are having babies so absenteeism is having a you know a child birth absentee and now men also can take time when they have children and and then there's surgeries all kinds of things that add to that absenteeism right and I'm going to go with the 40% so um 40 I do want to 40,000 yeah excuse thank what happened Ray um I did I did pull up my report we're currently running an $83,000 deficit 83 on the subline yes 83,000 deficit we cut that back if you remember because Adrian tried to talk us into or both Adrian and Ian look if we only if we cut it by 40% that means the sub 40,000 excuse me that means that subline and I want to

097get to Jay because I keep forgetting Jay's online here that that mean the subline would be 60,000 are you saying that's not going to be enough not not if apples would compare to Apples what should it be then well if you short 80,000 now and you still have what three and a half months to go four months to go you're you're probably going to end up with a 120 130 range deficit is your are your thoughts to keep it at 100,000 regardless you're not gonna have enough excuse me you're still not 100 is going to cover this year's deficit I don't know what next year's deficit will be but I would I would venture to say it'll probably match it if you don't increase the budget line oh would say you're saying that you should

098not take anything from the sub line I wouldn't take anything from it yeah that's was saying what's the subline now hold on let me bring it up again hang on all right Jay do you have any thoughts on this yeah it's kind of sobering but if you look at the financial statement that Ray provided us as of November 29th the balance in that account was 189,000 to the good if he's now saying that it's a deficit that's how far we've gone in December January and into February and these are high months though for absenteeism these we've had flu I mean everything some everything your year-to-date expenditures are $425,000 right now you you'll see that on the report Monday I just ran this I still have to analyze it make sure everything's good okay so so

099we had budgeted 34400 we went in skinny and now we're seeing the effect of that we're running over Ray says uh we could be looking at uh $120,000 overage on that very well so 344 and 120 gives you 464 but we are budgeting for 950 it might have been mentioned before it probably wasn't I don't remember but why the dramatic even so another words if you want to if you want to correct you say well let's budget properly this time around why so much more than 464 which is where we had we budgeted 464 last year we'd be on target say we think why the dramatic increase Dean I think I I think I add this one you're looking at that function code uh 111 Elementary in in this Year's proposed budget that's where that

100whole 950,000 is so you're saying last year um the elementary school had a big amount uh in in the sub code but then if you look through every function code associated with middle and high school like art social study science it was all distributed through there yeah and so so the proposed number is lumped in but the last year's numbers are not lumped in got got and so fundamentally um kind of last year's approach was kind of weird and this year's is kind of weird that should probably just be put in districtwide right for subs and and do it as such and and the the way I'm getting the numbers is looking at the um uh and and this was U I think Jen pointed this out last time if you look in the red

101tab it's on page 2-3 um line for substitute teachers and and that's where it has that same 950,000 which is easy to find in this year's proposed budget because it's only in one function code but it has the harder to assemble um one from last year's budget which the last year total for substitute teaches budget was $827,500 which was quite a cut from uh the year before as as Susan was mentioning and this year it's what what is 26 proposed 50,000 yeah so I don't think we can cut it go ahead Jen no I was just going to tell Dean look at the Consolidated I got it yeah thank you it's in the red two D3 the red bottom line is at 950 with our current estimate we should be we would be on target

102how do we budget at 950 last year right okay all right so Ray you're suggesting no cuts on that line to keep it at um what we have what we have just I would zero out your your decrease the decrease and I I take it back take it back me too same me too AG greated you don't have I know but I would I would like to support like suggestion of this going in 1700 yeah I yeah I like that too District did you hear that Ray if you could put the subl line into the 1700s did districtwide be less confusing got it okay out yeah Jen Jen what do you say I'm still keeping the 100 there because they need to have the challenge they're we're like taking all the reductions out we're going

103to be at like 10% right now I'm showing about 7.1 okay okay Matthew Matthew your M to I'm sorry leave the 100 leave the 100,000 in the budget but we talking about leaving the line item as is this year 950,000 do not reduce it okay you guys well was that your sexy voice you figure it out point of order grman at the bhood I'm just kidding I'm file a complaint I'm with the new information from Ray thank you for that I'm good with the yeah the 950 I'm good with that too okay um sorry it's okay good try good and the next set of of are the things that you were talking about last time adding a business teacher the social worker um career counselor if we can find one at point point four and

104then an ASL teacher and I would really say that it's going to be hard to see if we actually need that ASL teacher because of the bud you know of the enrollment and I would not add that they're very hard to find into Find 0 five and I just think that we have other languages for kids and you know we already have that as available for kids so I don't think we need to add that position and um so when we're adding these positions we should really think about what what positions are that we definitely need definitely that we definitely need and and the ones that are nice to have I don't think we should add to this budget so I agree um we can go around and I always pick on you first you're

105always ready okay I'm ready so um no for the half ACL because I agree I don't how you find a half teacher um yes for no for the a the ASL sorry I may have said that wrong um yes for the point4 career counselor however I'd like to see the existing career counselor who's wonderful at her job of stay in place regardless um if if it's of her choosing and um and then the Nea Academy social worker I support that the business teacher at fit I could support it because of the new personal finance um requirement that the state has um that's kind of ratcheting up through the system but I maybe I missed part of the meeting for um some circumstances yesterday I don't know if we ever got back like the the teaching

106loads for the business teachers like I think that's a wish list but I didn't have a sense of like could they still manage without it could we wait until the year after we did it this year and the class sizes were typical they were 20 22 and because it's a um the it's a graduation requirement but a 9th 10th 11th 12th grader can take it so you can spread that out and it's a point five so I think it it was done last year we were able to do it um if we held off a year and then I could put it in that might be possible but so you could live without this business teacher and it would wouldn't affect the students at all I don't think it would but I you know well

107it's a it's a it's a requirement so freshmen and sophomores do not have to take it you could try to um fores without it and then take it take it I do just want to say after looking through the course catalog for personal reasons uh just last uh this morning actually there are a lot of classes in the the business um and program and they all look really useful so like life skill useful all right question for sus tight Matthew you're a what Michael I'm a maybe on the business um yes on the social worker yes on the career counselor no on the ACL hard to find half teacher okay Matthew what are you saying delete the ASL well I can hear you delete I'm [Music] speaking I do have a a clarification on the

108business uh do we know how many Juniors and seniors still have to fulfill this requirement no I don't know Juniors and seniors current ones not this but okay current sophomores what's what if we made it not available to the Freshman this year's freshman uh do we have any sense of that we've got 80% of the sophomores and juniors still need to take it because can we can we fit them in if we don't have that teacher I have to I I can't give you a definite answer I all I know is that we we ran it this year the classes were full um and you know we don't forget the sophomores have two other years to do it you don't have to do it in their sophomore year they can do it in there they

109could take that class in their Junior and senior it's only a half semester so you could really get 240 kids or two 20 kids through the year you know with two half with two semesters well could we make it that uh next next year seniors have preference and next year's Juniors have second that especially if it's a graduation requirement I I'll check with but so you can't can get in no I'm saying that I'm I'd be willing to to cut that line for now but I would like Susan to give us some real figures of the upcoming U rate okay what about the social worker uh keep those two two items please keep those two items yes yes okay J thank you Matthew well I since I asked to put these on I fully support

110the business um teacher because we have roughly 250 kids in all of those grades and even if it is run like half a semester and if there's 20 kids that's like how many classes right like I don't yeah 20226 okay so I'm just concerned like so to me that's important that's like one of your career spokes that you're always talking about so let's make an investment in it and let's do it right because it's a mandate um the kids whether it's a mandate or not those kids need to learn how to write checks need to negotiate and all that those are life skills that if anything them walking away from high school they need to at least know that so they don't get scammed um as for the social worker that is necessary all the

111other schools have it Northeast needs it um you know NCB Shar yep um and then the CER counselor you know um if the current person who's part-time maybe we may a fulltime and there's going to be a full-time and a part-time person there you know what I mean so um I'm in support of that and yes for that yes for that and the sign language I could go either way you know because we if we remove it we can't create demand for that okay um Asian so the sign language I I know that one's not going to happen but I'm going to support it out of principle okay because the demand is there we have we've chosen to push French and Spanish but many more students try to sign up for sign language we don't

112allow nth graders to sign up for Sign Language by and large I mean may there's some exceptions um but the demand for sign language is there it's just that it doesn't fit into um the IB Middle years program so there's no there's no kind of feeding into sign language so that's why support language um and I I support the other three as as well um well I am in favor of um the social worker um and the business teacher um for reasons others I've stated and I like the commitment of the ASL um I just wanted to clarify with the uh point for career counselor the intent with that was to to round out the current career counselor to a full-time position um espe only wants to work five time I've been every year I

113was under the impression of a different of the conversations I had so no we' asked her I mean when she's ready I I hope she will definitely she has young children at home I we could put it in but she might not want whole time well I mean so so you're okay U yes for that and a yes [Music] for yeah I think ASL would be um worthwh investment okay Dean I'll save you the time no across the board can I just say something I'm sorry about so um Dron oh yeah yeah sorry ahead go finish no no um I know good that you um work life balance for our working professionals but if it's impacting the students and they're not getting the support that they need so that they can um you know look

114for jobs or um support for colleges then we need to seriously consider that because first and foremost is the student are the students understood but if we have a good career counsel and you go hire someone go you get a you know what one no I know I know J I just want to ask a clarifying question Susan the the new state law it's already a graduation requirement so it are we adding are are we adding classes for business because of the the new state law or were we already covered because we increased our uh graduation requirements some time ago we are covered because we already had a business teacher who had created uh you know personal finance and you know class and so we were able to slide right in and we have a

115lot of kids who take it anyway so with the requirement it just made sure that in those four years that you're in high school that you would take a semester course in that you know financial literacy personal finance so I think we were prepared right well I support the um the social worker uh and the um the career counselor okay Andrew yeah uh I apologize I had another executive board meeting that I had to attend and I apologize for being late however uh the only uh I so I wasn't here for all of the conversation so the only know I have is the uh a the assign language and for the rest of it I support whatever Susan recommends okay and I support the career counselor um if we if we're fine with the business

116the way it is I don't support that I don't support ASL because I'm hearing a lot of students take that class because it's easier than French and Spanish so I don't support ASL and uh I do social workare definitely so I don't know so I think for telling excuse me I'm just asking for a tally on yeah all those so so far I got um n you want a tally I didn't you I think so far the business feature the way I see it um Andrew wrote it yes for business Mike voted yes for business uh I was a maybe for business you wrote a maybe and Andrea was was whatever Susan said oh Mike I had you yes oh yeah you did okay so Andrea wrote it yes for business you can tally this

117up if you want to um Mike voted maybe yeah uh see where at Jay wrote it no for business Matthew wrote it no for business Ian voted yes for business Jen voted yes yes for business I vote it no for business and did I get everybody being voted no for business yeah I'm autoa on everything yeah I'll was no for everything I got I'm gonna put a no on business although I did say yes at the first time I was on the fence on that but I put your name that's three to five to one take maybe as an obstain okay oh actually switching a to no for business correct okay so do I zero it out I had three to one yes it fails okay for sign social worker I think everybody was yes

118for social worker yeah except except for Dean except for Dean my man Dean okay um uh ASL Matthew was a no Jen was was a question mark J I was a maybe so what do you that's my question mark okay one exension was a no I'll go no then Adrian was a yes Mike was a no Jay is a no I'm a no Ian you were a yes did I tell you Matthew Matthew was a no and Andrea was a no what about J whatever whatever Susan J how do we de I go with Susan's recommendations whatever Susan sees the district as in need of or not in need of that's what I have voted for okay Jen you were maybe initially did you decide no she said I switched over switch over then so

119that's two to seven I was that fails so so B I just want to say I'm going to leave in person pick up online I'll probably be back back in like 40 minutes I just gotta do my driver Duty remember day quality time meeting will be over by that time Mike wishing I do career counselor already uh no we have not so career counselor is a yes for Matthew a yes for Jen a yes for Adrian a yes for Andrea a no for Dean a yes for Mike a yes for Jay and a yes for me okay and that's also a yes for me yeah okay e to one okay and what's did I miss one now are we all set what yes no so Jay take off the business keep on the social work

120keep on this um care counselor and take off the ASL to see what oh thank you so the only other thing that I would like to suggest that I was able to reduce the 331 from my code but in talking to Lori there's just no way that we can take out this large amount from our three with including District um in those next two numbers and then I I do want to talk to you about what the impact of having kids pay for their own test and it says IB but it would have to be apib and I I think I've already mentioned that you know our number is somewhere between 54 and 60% free and reduced lunch now and that's a lot of kids that would need funding so at least half of them

121and even the kids who might be able to afford the funding we've seen that that's true to course that they're not paying for their meals for breakfast and lunch many many families are not paying for the meals because they're not free in two of our schools that don't have Cs and I'm just afraid kids won't be taking the test and we've come a long way to kids being courageous to take the course and then to take the test and you know we've really expanded those courses um and the access to those courses and I think it makes them more ready for college or career so I'm just afraid that we could be you know causing kids not to take the test because of the funding I'm afraid that it would we would see a lack

122of access all right um I will just go back to the um a year and a half ago before I was on the board there was um talk about all the total number of tests taken and then the number of and we'll just I just remember the discussion on I think it was apgov um that um the amount of the number of students that got a passing grade whatever it was at that point like a three or higher on an AP the number didn't really change so out of 120 kids that took the test after we started paying for it it was still something like 30 or 40 students got a two or higher or three or higher or something um the the year before so like three or four years ago um we used

123to make students pay for it the numbers were the same so I think the kids that are serious are still going to take the test the one thing that it throws in is is a lot of um a lot of teachers allow kids to miss taking a final if they choose to take the test but the test does not weigh into their grade at all the results aren't even available after the school year's over so um so there's probably Motivation by a lot of students to take the test just because they don't have to take a final um it so I I just wanted to throw that out there I mean I'm still in support of reducing you know of having families that pay pay um I don't think it should just be on free

124and reduced launch I think that there should just be some more should be that plus the administration can make decisions um but that that's that's why I brought that up and I definitely want to get back to the thing that you said first do we want to just finish this part discussion first and then we go back to the superintendent's office so just to be clear which which line item is this or or which um tracker item is this we're talking about I right it's the one that says IB test towards the end right above RC what page you want SE I'm on the track on the track you're on the track it's what is the function code right no I got it electronically I just the fune did you find it's than should though

125correct yeah this is just it's page 5-37 for AP was what 537 that we know is um at least partially reimbursed so I would I would support the same policy with both IB and AP if that's if we can find where AP is so it's number line 607 on um have yeah I mean what Adrian laid out is the incentives and disincentives I I find resonates with me um yeah are there going to be kids who'll say well you know I could afford the test but uh since I got to have to dig into my pocket or my parents pocket for it no at that point I would say that's on them so if we have one set aside however we figure out these kids kids who cannot pay uh I'm in favor of that

126whatever that number is I don't know who's who it's going to be if you want to say half the kids are free and reduced 60% are free and reduced and want to take whatever the number of cost for testing is and say well we'll just fund 60% of that so we have a pool of money in case somebody says hey I need help and I understand there are people who need help that don't come forward you I don't know to do with pride like that you need it you need it I learn to ask for help I don't know what to say um but I am concerned that we're looking at the IB number here and I don't know the same incentives work for IB uh I know about the AP testing you know lot

127of teachers will say hey if you take the AP test it'll be no final um well it's a program so they do have a lot of testing to do right different it's a different kind of thing it's not just a One-Shot deal it's all through their curriculum they sayy long if they pay right but I'm still saying it's part of the program so it's like it will in you know it'll interrupt the program so there may be kids who won't take it because of the cost I don't know I just um so just one second are you yeah for now come back to uh just just wanted I'm I got the tracker up now I'm just trying to locate the it question how much is the reduction that you're proposing it's like 10,000 it's half

128of that long a that F I had the same thing marked so I'm in support Yeah by 10,000 yeah but that's the IV right or the I'm looking at function 117 line 607 yeah yeah I have a note here actually I identified that as one of my potential how do you feel the AP though oh well we get reimbursed for that don't we re do we have the confirmation on that we have in the past only reimb students hear you speak mic please I forgot sorry we are only reimburse for students who can prove that they would normally receive free and reduced l free or reduced lunch that's become a little bit more difficult in those schools that um receive the C benefit the community eligibility provision so I don't know if Fitch High School

129is one of those schools they are um and so what makes it more challenging is that in the past we would have a record right of this student um you know receives uh free and red free or reduced lunch the student does not we are able to submit that information to the state department of now because the entire school um Everybody kind of falls under this umbrella of C it's much more challenging to determine um or to you know you have Now you kind of have to chase after these forms that everybody knows we no longer have to fill them out right and so that's problem Ernie has really brought that to my attention this year that he's not getting the same and we've done on you know parent Square we've done on you know

130they've invited people in to help them out but it's so and I and I understand that from the from a parents perspective why do I need to fill at this form when my child is already receiving the benefit of free uh free lunch free breakfast they don't understand that um you know like if they want things like a a a free AP test or a free maybe IB or other benefits they have to go ahead and fill out this form um there are other ways that you can kind of track down maybe like if they receive husky or some other benefit but it's again it's challenging for the school district to re to get that information so um there are a lot fewer kids then that um wind up getting the benefit of like the

131AP test for free from the state department of Ed because because of this challenge thank you um so to follow up on that explanation the 607 the people tests is that exclusive to IB or is that IB and AP integrated I think that's I I just want to be clear okay but I don't think you can do for one and not for the other and then I think it's I think it's I think it's going to impact all this good work that we've done encourage Jen what did you say I had on my list to reduce but then now listening to Amry like if we can't identify because they're not filling out forms anymore but that's AP no for both oh for both for both think I we don't oh no no but how are

132you gonna let's say there's 20 people in an IB class are you going to be like can you afford it you know now you're like invading privacy and dignity at this point um but at least in the past they would fill out the form and we could easily just say Ed J your free lunch um so we'll pay for your test but now you know it's G to be hard right I mean there's another thing to consider too is like not all IB students take the exam they do do they do for college credit I mean what's the point of taking the classes like John you still get wait for the class you takeing the exam you know you know where you get yeah I don't know because like you know my K just did

133average he's he wasn't like like getting like the Superstar grades but he he went into college with like eight eight so he was already a Soph he's already a sophomore now you know what I mean so it does matter to kids who who take the AP and the IB who are serious about going to school they they take those tests well how much you have the test I I don't know cuz they were free but I thought they were going to be at least I think one year $100 and I'm going to save a th000 I don't know how much college for I'll pay $100 yeah I think there like I don't know I think at one year we had to pay right Dean like was it like coup years was paying but IB was

134not yeah it was like 125 or something I don't remember 150 something like maybe so the cost of um one IB exam is $119 but if you take all six like when you're a senior and you are sitting for like I'm say for example I'm an IB diploma student and I'm going to take all six exams it's over $700 that's a lot that's a lot of money for how many of us do six do in the diploma if they're in the diploma program and they want to be a ib diploma candidate six people I forget no we have 12 to about 16 J 12 student I think um Charlie was in a class that was one of the larger classes right we had 12 students there actually got the IB Pro diploma right yeah I

135think that's the number you sent me when I asked that Co took a little bit really up before Co but even if they don't take the diploma they take the classes because it still counts yeah yeah yeah there's a lot of hundreds of kids and yeah but $700 for all six and then you get the diplom oh yeah yeah and don't forget too there might be more kids that actually take the exams but maybe don't earn the it's very difficult to earn the diploma you have to get like I think it's 36 points um out of the six exams to actually earn the diploma so a number of students actually sit for the diploma um exams and don't actually earn it because the exams are so challenging we've had really good history though for our

136diploma kids so we're fortunate okay you on this I was gonna cut it you unfortunately yeah because like um if if our district is you know partially I think if we cut IB we have to you have to share it across the two yeah yeah no agreed yeah agreed be like 5,000 for 5000 well I mean this is just the IB line I mean we get to AP line those tests are somewhere else in the budget right well yeah but I'm just saying I wouldn't cut it all from there Dean and then Jay after Dean and then Matthew so I understand the administrative uh difficulty of trying to differentiate between students who can pay and students who can't pay um how about how about this as a compromise we fully fund it this time around

137but then we have we tell people that they have to pay but there is money available if they can't now most people who can't I I suspect will say I need a break I don't find that people are some people are ashamed to admit that they can't pay a fee like that but most people I think no when they if they've been hard up and they've been hard up for a while I think they I think they know where to go they've swallowed it by now they're going to be freeloaders people who can't pay and just come up and say oh I can't pay because it's a bargain you know the the supermarket's giving something away it's two for one of course they're going to come and they're going to get that's why I go

138to Costco and S lunch but high and large high and large and it may be just like frankly frankly like us we're one of the families that doesn't bother filling out the form because we know darn well we don't qualify for anything so we're the ones that cause you a headache and don't don't give you a form my wife will not fill it out we don't qualify for anything so we're not going to bother we pay I think most people in our situation would say I can pay the fee so why not fully fund it but tell people you know you're on your own but if you need help we happen to have some fun some some money and let's see how that performs let's see how many people actually make use of the money

139I realize we're gonna miss some people who can't afford but are too proud to say that but you can't count on that but it gives us data to track yeah J what did you say so one of the other issues um that was alluded to was that uh one of the ways we could determine whether the family might qualify as husky but we know that problem that that presents with our military families because they don't qualify for Husky right so I just I don't understand why after all these years of moving toward paying for the tests uh and the state picking up the SAT why all of a sudden we would want to go backward yeah and start putting the burden back on so what what will be next next year will we charge for

140textbooks I mean what is what what what path are we creating here um so I I can't support this cut I'd like to hear Andrea too okay Matthew Andie um this may not be feasible but uh be feasible but Tommy or Sally who becomes a junior or senior when you take these tests we knew them we knew most of those others than those who've come in since they came into high school what their status was in terms of fing reduced lunch when they were in middle school is is that data available to us so we can identify a this year's dat is 63% um so it's available to select people obviously in the district it's not available to anyone like for example um I could can't get that data without special permission from the superintendent

141um you know like I used to get it um in my previous role um but I would have to have special permission from the superintendent to get it to um access some of these reports uh or to you know um fill out like the paperwork for free AP status and stuff um the other piece of it is is sometimes families um economic status changes right so maybe a parent gets a new a new job or one parent wasn't working but um that parent gets a gets a position um so if we had information about a child's status at the middle school level and let's say hypothetically and I don't know if this is true maybe the middle school is not part of the C program is that the case middle school high school and um

142three of our elementaries are all C just two are not okay so let's say one of our elementary schools is not C and because of that we know the status of the child and at some point um it's possible but doesn't always happen but let's say it's at some point that child's family status or so socioeconomic status changes and then we would in some ways um I you made your point okay I'll I'll support you's position and Andrea yeah I hear you um I'm really torn on this one I I think that um as I understand it it's it's free for everybody right now yeah okay but our number of kids taking the test sorry say that again Susan say that again we've increased the number of children who are taking the test it's substantially

143like only seven to 17 in the past couple years have not taken the test out all the that doesn't mean they passed it either doesn't mean it but they're at least but I'm just saying I'm just saying I want to be clear on that so we should we should leave things in places that's what I'm understanding but that's the question and that's the answer we're looking for you to tell us how you feel about it I think we should leave it I I think we should leave things in place for the moment I think that's what Dean said to I'm but I have to tell you that I am totally exhausted and I'm not fully functioning and I think I'm going to leave the meeting because I am not productive in any way so I

144would say leave things in place and with my apologies I am going to leave okay get some rest than you thank you thank you good night well for me I'm in favor of cutting thank you I'm in favor of cutting it $10,000 on on AP on IB now I can't find with a i' rather take it from both can we do the tally on this one out um we do it Adrian is a no wait are you you want to cut right I want to cut it yes the Adan wants a cut he said yes no for keeping in it you want to cut 10,000 wants to cut down 10,000 de wants to fully fund it this year and I guess see what happens I don't know I think the I mean I don't want

145to speak for him but I think his point was catch data yeah let's find out who's actually making a call on it instead of just blanket everybody you know everybody ask for payment it for free reserves just Cas okay you know have it as a yeah like I said he's a no he wants to keep it fully funded Jay's a no Andrew is a no and I'm cut 10,000 and I'm a no Mike Whitney's a no you're a no Mike excuse me cut no cuts no Cuts what about you Matthew I'm going to vote to maintain it but I I got three to I would like Susan to consider the business of giving a pass on the final exam the final exam is a portion of their education the preparation for the final exam is

146a portion of their education I don't think they taking an AP test or may should that's not related to the budget but I would like you to give some real consideration to that and come back to us later and talk about that have you said cut right it's been cut okay so actually I got four to five yeah four to five that fails and I would like you know what what Adan says is very concerning to me that the teachers will tell them you don't have to take the final you take the a what was that AP exam apparently that's I don't either um although I did talk to my child that's in college and he said that that's standard for schools whatever that means I don't know but he he said because I said

147I mentioned to him that my thought on this and then thoughts on that but he said that that was standard from the kids he know I guess for kids taking AP tests um I do want to say that over 750 students take AP tests that should be an easy number to find 770,000 because they're $100 each so if we are actually paying for those AP tests I'm we should be able to find $70,000 in this budget um and I was in support of doing it equally if we can find that $770,000 of lowering that to 35 or something but in additionally what I would really like to know is um maybe we could just take the kids that we know are in the AP track or IB track but I would love to know how

148many of them are actually free and reduced lunch how many of them are actually financially need just as far as are we um Distributing things equitably among our students so I think if you were to add what's the I theology or something like that the the class that they all have to take if you add both of them theory of knowledge yeah if you add both of those classes it's something like 30 something kids so that so we have a maximum of 30 whatever 35 kids that could get IB diplomas this year and next year total so I would be interested in knowing how many of those students are actually free and reduced lunch because I think that that might be interesting I mean we know that um students of high need are probably less

149likely to you know be able to handle this course load so well that was something in the changing good thing are we spending $70,000 a year or we got to find that out I'll have to find that out right you send us email that should be easy to find out according to AG but it also should be obviously budget yeah and where that's something we should okay and just send us the email yes how much we're paying for at test and where we can find it in the budget all right right and then Jen Jen had her hand up first go ahead Jen I changed my mind she changes her mind you're on right no I yeah I changed my mind like we shouldn't I'm jumping defense and um we should not reduce it because

150I'm tired of like families just because they can afford it they need to pay and um this is a public school this public education and everyone has a right to be able to get an education and not have to pay just because their family can afford it so I'm changing my mind but other side one anyway I know the I don't right go ahead okay I just want I heard that we want to be able to identify free and reduced I don't think we can publicly identify free and reduced I used to my last District I used to distribute the free and reduced and look at the and see who was on and Maria is totally correct there that legally we cannot tell you who in each class or how many in each class is

151free and reduced so just be careful there of of your ask I know what I know you're trying to statistically evaluate what we're doing but just be careful uh we don't overstep what we're doing Matt had his hand up first okay two things uh can we legally we're talking of a small number of kids for the um IB can we send a letter to all the parents whose children enrolled in the IB saying that uh you may or may not be eligible for subvention uh if you choose to fill out this form you may be eligible for free testing if you meet the qualifications of the form please look at the form decide if you want to fill it out so there's a direct motivation for the family to fill out the form for a

152specific outcome and then if they choose not to fill it out they've chosen not to fill it out give that some thought and get back the the other question I had a question for anarie uh I understood you to have said that if you have fewer than 36 points you don't get the diploma but if you have 32 points do you get college credit for the classes that you did well in um Jay just sent me a little text what does this have to do with okay back to me thank you Jay thank you one did you get back to me on am's been out late two nights in a row and I'm looking at the clock and it takes her an hour and something well feel free so whenever whenever you want to go

153in we can just bades so I found 45,000 I don't know if um for people tests I found 45,000 probably it's could be other things too what what itun yeah there's special speech and it's um 2120 guidance services and it's 45,000 okay anyway we're not in favor the vote didn't go the right way for reducing what what else you got Dean do you have something that has to directly to do with the budget yes yes out do I leave the 10,000 in or take it out leave it in okay thank you wa make it zero it zero right oh the reduction yeah make it zero we're fully funding test May so I I've been curious this whole discussion how if we don't know a blanket program right so we no longer have the data to

154determine who's free and reduced how do we know we at 63% because we are able to the um free and reduced lunch forms are collected by our food services so it's our food service that is allowed to be able to figure out that number based on Snap benef so we can come up with a number of not who but we a number number of students who you're not need to know who if you want to see the I don't want to know who all I want to know is if if we we don't collect the data but then we oh I see what you're saying yeah we can't match it up never mind yeah so um I'm hoping we can move off of that yeah um and back to the other this discussion which was

155um you know function um did I write down which one they what numbers they were um 2312 2314 and 1700 um so there was proposed reductions I made up there well are we done with Susan are you no she had said these two and then she said the the these last three I I'm just not seeing I mean I can do the 10,000 331 but I don't see I can speak to this other yeah I'll finish what I was saying so I I did today I did a little research and um I don't know if you remember these sheets from last year where we had FTE reductions and we had lots of them there was like 130 something of them to my account um part of this I saw I found that um there was

156you know in in what I voted for there was um one FTE reduction for full-time clerical and one part-time clerical in central office um but then when I went in and did the FTE count in clerical um so in in 24 before this budget we had 7.4 in the adopted budget in um so then we had we had voted on this you know this piece of paper a um because we didn't actually have this budget at that point so we voted on the budget that we were given plus all the changes um and I couldn't find where that deduction happened so in fy2 we went from 7.4 down to 7.3 um and then it shows that we're in 26 in clerical were going up to eight or to to eight correct um in FTE in

157clerical between 2312 and 2314 so what I thought I voted on was a reduction um because we were taking reductions everywhere um in clerical and it and maybe that's why the CL why the um the numbers don't really add up why we're so over budget um but I so did did we actually um have one one and a half less FTE in clerical in the central office it I know that um is it in your in 2312 not in mine it would be in the it budget which so we voted on but it said right here reduce you know and line items 14 we should have lost one full um FTE and we should have lost a half of FTE and 134 um in object codes so so that I'm I'm going somewhere with this

158so that so I I see where I think that um what we actually voted on was um slightly different than than the thing that got bound and went to the town I might be wrong on that maybe there's other other explanations um but then going to the numbers if we just go straight year-to-year 2312 superintendent's office in 2025 um was 1,193 361 um in my math I'm off by $9 at the end of this I didn't go back and find it but so I'm just going to read out the numbers that I have though so in 2026 we broke that up into three different parts it was part of 1700 um I gave the line items last night but we all know what they were they um and then it was 2312 and 2314 if

159you add those things up um it goes to 1,397 557 which is an increase year-over-year of 204 196 24,1 196 in what last year was a superintendent's budget and now is superintendent so it was all encompassed in the superintendent's budget so um of that um there was a 30 approximately $39,000 increase in legal so if we take that out because that's kind of the board's number anyway um the increase is 296 um so so and then to break that down a little bit more salaries went up 7 and a half percent um where um to me it seems like if there's no FTE changes it should go up something like 3% um and everything else though went up by $ 9,522 so all of those other line items from year to year went up $90,000

160um and some of them I can understand and this this I didn't get last night but Professional Services I don't know what that is um but clearly we under budgeted it in 25 so um so an increase of $20,000 on that seems Seems um appropriate um in um like one of the line items we're putting $35,000 into recruitment um two years ago I think it was zeroed out last year but two years ago I think it was um I can look it up in the budget but it was less than $5,000 it was all this in the 24 budget is $3,133 I'm going so where I'm going is um it's a huge increase in the superintendent's office including um superintendent and HR together so so that's why I made those recommendations to reduce salaries um

161down to that $330,000 number which would be a a 3% increase on salaries um and then uming salaries how are you reducing salaries I'm reducing it down to 3% because FTE didn't change I don't know what it is is but it doesn't seem logical that we would have a seven and a half we did ask yesterday this came up yesterday it came up last week and it came up week before that and now we're voting Monday so that's why I'm I'm kind of feeling like I'm on the back burner here and we're and this is a lot of money this total is up to over $100,000 um so um so that but the $90,000 I mean so maybe that $20,000 increase and maybe we could say a $10,000 increase for recruitment because we know we

162don't have enough employees and spend a lot I tell you what that's for but well I think that we just need to talk about the the big numbers I mean part of it I'm I am very curious if that one and a half FTE was actually cut from the office that we voted on last year she's not she retired we did not fill her position but it so it doesn't show that in the FTE counts and now it shows we're going up by 6 in clerical in cler oh because he's asking for back because he said he couldn't live without it because he doesn't have anybody we didn't we didn't cut clerical from 24 to 25 it stayed it we cut it by 0.1 it went from 7.4 to 7.3 adding the two the two

163um codes together Lake HR and the superintendent's office now it's going up to 8.0 but last year we voted to reduce it by one and a half so I so there the other category is teaching and learning and I do know who the people are in each of those categories that report to me that work with me um and you know so if you want me to tell you kind of what those positions are so you are aware of who the FTE are in each of ours I can help you to understand it the 35,000 is for um recruiting but it's really uh an intern position um you know through that as a student getting a master's degree and it's one of our own students that you know we want to grow and and become

164a teacher so sometimes they've come you know to us um you know they might even be one of our own students but you know they come to us and that's one of the ways that we're able to grow our teaching Force so we're paying that curse in 35,000 she's working for part time and she's already got her bachelor's or he and they are they're working on Masters and they're doing an internship and student teaching and then you know can come and work for us if they've done well but that's so it's an exra recruit it's also an intern position that's not what the line item says minority recruit we have to get rid of that line it was supposed we're gon change it but that's yeah that's clearly different than what it that's clearly different

165than what recruiting seems like to me um we're talking about cutting field trips for math for $1,400 and this this no I agree I agree but that's where we are in this budget we're trying to find money and I don't see how that $35,000 is going to benefit our students I mean maybe in the long term that person sticks around but I imagine there's some statistics on that and I imagine it's a percentage that's not you're saying cut the 35,000 so I'm saying that we should hold the superintendent's budget flat except for um well you have the contractuals the contractual salary increases of 3% because I don't even know what what happened with positions last year um and um what is the other one the Professional Services increase for 19 um I'll find it here

166in a second whatever that line item was um 331 Professional Services because I think that it's 567 oh 21 2312 what was the the total am I have budget oh total superintendent office as proposed um 742 yeah [Music] 7428 well I would like to make a this you know motion or proposal um you can't break it apart like that because um going year over year you have to include the HR office because they were all included last year so my my my proposal would be to limit spending increases divide it up between those three categories 2314 and 1700 and let's Susan figure out how she wants to allocate with those increases right I can do that I just make a comment um so um I because I was getting frustrated I those three I summed

167them up compared to 24 I've been saying this since December of last year there's a 96,000 increase in one 14 we asked the prior manager what it was so as far as I'm concerned we've ask no one knows what it is or if they do they're not telling us so if we cut it no one's going to miss it 96 I know people are I know who's in our budget okay well what's the 96,000 so in this budget for clerical I have of course you know who sits um to help support um both an Marie and me and then um and then you know I have someone who's supporting me specifically and the board we also have an additional person who's online with us now who supports the board and that's um you know that's

168where we're calling admin hard time and then we also have um the re believe it or not the registar is under me so that's always been the registar is under me um in the budget for HR so there are admin T is that on line 134 114 so Beverly I summed I summed those three categories right and then I compared it to the 2024 I guess or last year's budget and it's an increase of 96 in the 1937 in 114 yeah 19370 in yours that's in superintendent and then in the 2314 it's 263,000 and that's four people yes I'm not I'm not questioning that right so then you compare it to the 24 number it's an increase of I'm just 100,000 right now it's really 95 I've been asking about it people in increase um

169100,000 I've been asking about this since last year and that's why I said if no one there's three people under me and there's people there seven people I don't care about the number I'm just saying it's an increase from the prior year of a 100,000 or 95 people I guess I'm I don't know if it's the seven people you tell me it's numbers all I can do is numbers I don't know who are the people behind that numbers um again and then and um 35,000 I was thinking of it as like because it said minority recruitment on it so that was on my list so um and that pains me because I've been like you know participating a de but I was willing to count that because the way you recruit someone who's um a

170de candidate should not be different than someone who's um a majority so that's why I was willing to cut that so you want to know where that what that $100,000 I've been asking for like four months now that's why I said if well I Sal set up that I have the same concern well do and and there were some emails that went back and forth about this after um uh the previous Finance director disclosed that during the meeting that there was some differentials and it the best information I got back was like that there was miscategorization between 105 and 114 but still there was no like discussion yeah there was no discussion about like you know where the positions originated from um or when or how long they've been around for um was that double

171whatever you were talking about no no yeah have always been the ones I know about okay l in budget go ahead um so to that end I'm just going to put another plugin for a more articulated budget we had titles and positions and salaries for each of these it'd be easier to track so when changes like this happen categorical changes where we break up one big function code into three function codes we'll be able to track by title in position what positions went where and that can help clarify a lot of confusion once again if we had one additional drop down inside the function codes that would articulate exactly like what you know this this object code for Professional Services is for this service this service this service you know these Administration positions are for

172this title this title this title with these salaries like that's what we need that's what's lacking here and I think that's what's leading to a lot of the confusion Ray is that something that if we shift to munus that that would be easy to do you still have to manually drop in the hoop okay for the title either way I mean software can handle it you still have to manually you didn't hear what I said you'd still have to manually enter it okay Jen still has a question and he want to answer to right Jen yeah I mean like because otherwise like I said Susan like we've been asking and I made that flip remark when I first opened that if nobody can tell me nobody knows then nobody's going to care that we're reducing

173it I'm serious about that well I'm saying that the 19377 are three very important people they've been here for quite a long time and um you know it's so then maybe the board and my Executives administrator it's the I'm not saying to cut I'm not saying to cut the people I'm just saying I'm trying to understand why there's a 100,000 or 95,000 increase that's all I care about I don't care like it looks it appears that there's a salary in there with maybe no staff count in there you know what I mean like I don't know I don't know because the ones in mind that are showing here yep it's absolutely the regar and these two people but you must know why there's such a big increase that's I don't I'm not telling you to

174reduce those people I am not I just want to understand why it's an increase like maybe the salaries that are in there like you said you found duplicative maybe there's one that's in here that you know what I mean like I I'm just trying to understand why is that is that our consultant like could be that could be ready because that happened last year when it was something in um okay in um Sam's bu and the Town Council brought that out you know why why is this and then we found out it was something I forget what it was but so Ray are you able to um I mean I I just know who these people are it looks like a decrease in my budget because they've moved out the others yes and this is

175where and it looks like an increase in in um HR because it's the first time we've ever had it this is why I was saying when you're doing an inter four people this is why I'm saying when you're doing a function transfer in the current year you need to take the history so that we can have a good comparison unfortunately we did not do that yes we did it's up here now so on the screen yeah on the screen yeah yeah so I went that was also sent to us last night email at 2:30 this afternoon okay well I didn't check man I was on flight yeah for Wii no I didn't I was sleeping so you see the 25 oh see his number has it too you see what it goes to for the

176um for the superintendent um just the superintendent and that's Administration that's anarie and me and then you see what it is in HR for the administrator HR administrator do you see the second line that's and it's basically a 17,000 increase to 3.05 which is what you were suggesting Adrian no no what are you I'm on the I'm on the 114 the one right the one right below that one you his own spreadsheet has it too so I'm not making this stuff up yeah see yeah it's 000 incase there it is no additional people there it is Living Color 95 right you have to get back to all right not with deducting that so did we did C office deduct those one and a half ft that we voted on last year know we deducted the

177one I can't be certain about the0 five I don't know who that was so maybe the salary never came out that could be it that could be it well that's what it I don't know that's what it it looked to me like we voted on something that was different than what ended up in the book by looking at the FTS but they're clearly confusing so I there are two other time positions that I don't know who they are accounted for um and that's half half of the grants because the other half is in a title and half of the um you know the grants coordinator and then half of the um communication specialist she's in but I thought she was in teaching and learning which goes back to Dean's Point all the things were accounted

178for and then the funding was it all be one we'll have to do better next year right but you have to find out answer yeah I don't think we should 96,000 short I would like to just propose something and see if people are interested if the board is interested in it which is reducing the number which is what's on there more or less so I would like to propose a salary increase from from last year of 3% which is $30,000 on the salary line between the three function codes um I would like to propose a $199,600 increase um for that line um professional uh is it Professional Services oh 331 yeah 331 yeah 33 so at least that's what I'm proposing in the in the bottom number that I'm proposing is the $19,600 number there

179um and and then the legal increase of 38,900 um so um I I am proposing to have an increase the Total Line items um for lines 430 to 626 on on function 2312 and 2314 um to be 1,171 861 what are you doing this is on the superintendent's Budget on all three of those because we can't at least I can't break it out because all because it was one thing now it's three things so what I'm doing is going back to last year at one thing and putting increases that I think are fair so where you see all those zeros yeah that's in 1700 that's why I included those line items in here okay I'm just saying that we increased this budget line onfor by $24,000 the superintendent's office it's like 17% year-over-year when we

180look at it Apples to Apples um I personally feel like the kids took a really big hit last year I shouldn't say the kids students and staff that directly work with students took a very big hit yesterday and alls I'm recommending is that we have basically a 0% increase in this budget aside from salaries well not even 0% there is an allowance for um for um Professional Services legal so you're saying um D I'm proposing salaries no increases in the superintendent's budget other than 30 3% increase on salaries right that's why I was explaining it out I wrote it all down here so the $330,000 increase so basically last year's budget 1,193 361 plus 30,000 salaries Plus 19,600 for Professional Services Plus 38,900 for Legal Services we do with that I had a different way

181of doing it with the so but if I leave the legal services in um wait then I then I deducted the total legal amount um but basically it gets rid of legal all the way out of the superintendent's office um so it would be a total of 1,171 861 I don't even know what sheet one 1,171 61 and that would be Lines no I made 430 to 626 and function [Music] 1700 and then function 2312 and 2314 and the same lines 430 no no Li the full function so the 1700 was the only one that had part of the superintendent's budget in it so that would be an uh savings I thought I just wrote it down here of I wrote it down here but it's about $115,000 deduction on the budget so you're just

182saying take the fy2 budget and add 3% for salaries and for Professional Services and legal and legal and that's it everything else goes and it would be 115,000 yeah but that's in separate that's a SE separate 11 15,696 that's what would be saving would be the savings on the 15,696 but that's more than the 95 Alon well I deducted so you had a 40 the salary increase was 74777 so there's still another um $45,000 in salaries that we're reducing in what I'm proposing if if people wanted to amend my recommendation and just add for the full salary line that Susan's proposing we could add 45,000 to my number and it would within a $200 the same and that would fully fund the salaries and that would fully fund the salaries to what she's what is

183in the proposed budget if we added 45,000 and that would reduce the um total savings by um so now the total savings would be about 70,000,000 approximately so I'm going to propose one thing and then everybody else so I'm going to propose what I just said which should be 115,000 696 savings but if you wanted to propose something different I propose the it would be the 70,000 so and I'll let um so I'll I'll stop talking now or you can say nothing does that account I just want to clarify does that is that taken into account the 95,000 variance or is that is this exclusive of that and that's another issue that takes it I think it takes it to account the way he did the math well yeah with so I deducted the variance

184in salary basically I just went on last year's salary because I think that's what we voted on last year right and why we can't hold that number I don't know but that's a separate thing all right so I just wanted for my notes here okay did you hear this discussion yes it's very difficult to to follow this verbally I'm used to seeing the proposal in writing so I won't be able to vote on this um I would rather have Ry determine why uh the mischaracterization between um the 105 and the 114 uh filtered through to this year because we were told that that was being uh addressed okay Jen jump in uh I'm in support of Adrian's Mega motion Mega motion yeah the big the all-inclusive number so that means that we go with the

185FY 25 we keep salaries the same and at the end of all three of those budgets I might have to take a copy yeah you can something yeah and and then um it should come out to be 70,000 you said one 1171 1861 I know but I thought you were just gonna it by 70,000 or that's the total that's the total that I was recommending but so I'm R I'm recommending a reduction of 1,15 I mean 100, 15 we'll put it that way people can offer an alternative of if they wanted to fully fund I wanted to be fair to do the math for everybody if they wanted to fully fund the salaries they could reduce that5 savings down to $70,000 people refunded not what I propose but are you going salaries I I am

186increasing last year's salaries by 3% in my calculation with no new position with no new positions added okay there's last year um so I increased salaries across the board by 3% which I think is accurate for the administrator administrators at least um but I included all of the salaries in that number in that so that would be $30,000 it's like a million dollars almost exactly in salaries um to go with the the salaries number that's in the proposed the superintendent's budget would be in so so to go with that number but then take all of my recommended recommended you know efficiencies would be a $70,000 increase what's the salary them in the budget to [Music] 3.05% well it's you have to add um can I offer a pass um to make sure we can make

187that proposal now but I would like ra you know to be able to go to HR to like look at those salaries to make sure they're like 3% increase from one year to the other there's other things in the contract too that that when it time for next year we want to make sure we have the other three lines is the savings from a 3% salary oh yeah oh yeah 115 696 all right so Ray can we double check on that math and make sure we're accurate but really keep in mind the the theory is that we're going from fy2 budget with no increases to FY 26 in those three categories no only only those three categories in those three categories legal fees Professional Services and salary that's it everything else is zero for the

188three function that were one function well do you want to see what this should I do the math on what the salary increase was I can do that in a minute here wait one second because we have a lot of conversations going on so I think we have to look at the contracts to make sure we have everything in it right so now go ahead mie uh perceptually I agree with Adrian but I also want to align with what Jay said about being very difficult at least for me to vote on something where I really haven't seen all the figures where I can look at them and take the time to reflect so what I would propose to Adrien and Ian is that we table this until next Monday during which time Adrian and R

189can get together to be sure that there's Mutual understanding about what what we're looking at and and R and Susan thank you uh so that we can get together next Monday with some real with some mutually agreed upon figures and then we can make a reflective decision I I don't think I'm capable of making a decision tonight but this or just Ray and Susan getting back to us I'd like adri I'd like Adrian in the discussion as well I well I say Susan and Ray and then they can come back to the board what he's got but I want to be sure I want to be sure that Ry understands Adrian's concerns completely so he can so he can add let them have the discussion so there's no doubt when we get together Mond day

190that everybody agrees you know that Adrian would say I understood you to have said Ray can said to Adrian I understood you to said that there's definite agreement on the numbers so we don't find ourselves on Monday seeking further clarification and kicking this can down the road any further we need to resolve this by Monday I was able to get to adrianne's number independent of what he said because I I I did so I support Adrien the 115 I mean just round it to 120 contracts there you know I want to make sure the board bud it's the board's budget going forward so if we need to take a challenge and Adrian and the board gave you 120 um maybe you don't take it all from this line but we need to find that challenge

191right I don't know that means it means like if he tells you I I'm sorry that you don't understand but if if he's telling you that like okay it's like 120 that needs to be reduced and if you can't take it in those lines then you're going to have to find it somewhere else we're going to need to start cutting um but preferably here cuz I can see where he's coming up with the 120 so you should be able to get you should be able to get I do understand going from FY 25 and keeping it zero base on but when you're talking about contracts they just want to make sure it's it's enough alternative to go with the salary number that you have I mean so if we just go the total salaries and

192wages um that number on the two functions 232 and 2314 that number sums up to 1,73 794 that's I'm leaving Medicare and Social Security out of it um but um so so in last year that number was 999,000 so it's $75,000 increase so that's where I came up with the the variable so I think will be relatively close on that number if I I just throw out that it's why I threw out that I told you the math that I used to get to my you know Savings of 115 was it 696 that was the math I used to it if you wanted to include all the salaries be slightly different it would be $770,000 if there was a mistake in the math using the same logic I think that that's would be an easier

193thing for the board to take up next week so if I did if I if my math is wrong um you can take a picture of this and look at it and if my math is wrong um we can correct that in meeting but if the math is right then we made a decision on on what we have right now well we didn't really take a vote at 115 I know well that's when so we didn't make a decision we started to take a vote we did corre are we going well let's see we could do it on Monday we mail I mean I could even work with Ray Ray are you at home tomorrow working here I'm clicking too many things here hang on are you okay with the involving Adrian [Music] with okay

194I I'm in the office tomorrow Susan okay I mean we called Adrian today just to talk to him so we you know depending on your schedule he can you know kind of run through it and just to double check and then we can give you a call if there's a good time to talk to you tomorrow um yeah before I do have a meeting at 930 so I'm not asking for a recap I missed part of this but um code 114 between the accounts same number of people in last year's budget as in this year's and the numbers up by 95,000 that's 26% is that that's what it is so same number people it's up what seems like too too large yeah seems like a lot yeah so also also check last year's numbers because

195some of the other function codes I I brought up and it's been answered in FAQs is actually last year's numbers that were were incorrect not not this year's so just just check FY 25's adopted budget and see if that made sense as well as if this one makes sense because I was using that as a you know true Benchmark and that Benchmark was off at least in some of the coach saw that a few times up and down and the actuals for 24 what we've really been using is The Benchmark but that's two years away but then you know some some were right on and some were not yeah Jay um you know Mike is spot on right there what we need to do is just look at the actuals for those people it's not

196very many people and just come up with the actuals and see if it matches um 25 that that should be very easy to do right knowing those who those people are what were the ACT 24 [Music] and okay you can do that yeah I'll work with Ray on that Tom and then you work on the 115 that AG suggestion and then we can decide on Monday about that that will save us either $70,000 or $15,000 or zero yeah I'm just want I just wanted to zero I just want to voice support for Matthew's proposition I think you know as the numbers are determined yeah you know we should have everybody in the room you know or in the conversation why we'll do it on Monday right right so mutually agreed upon terms as far as

197like what we're talking so what is our bottom line now where are we where are we s and a half 7.5 there was give us on the bottom line if we took out 11,000 if we took out the 70,000 or where we are now without taking anything out 53 you took it out right is does that say 115 115 30 yeah that's perab proposed I would yes is that the field trip the 1400 that's for our Math League we haven't done that yet I know that's the math League I wouldn't take that out that's a no take just do a quick vote on that and make it official yeah do that just we don't know exactly what it is though I do I do it's the Le they have an after school club at the

198high school where they compete mathematics I think it's called math couns or math Le you all add that in was that is that was that part of the budget well they were asking about they were asking about the 1400 could it be saved as a field trip in math and I said we found out from that that it um is actually for the math League which is a competitive team mathematicians that I wouldn't want to see that opportunity how do you feel about keeping that in the budget they, 1400 right that's I'm fine with that you found out during the meeting I guess yeah yeah and Math's a longstanding competition It's a Wonderful competition how do you feel about that Matthew yes okay J Jen so keep it in keep it in Dean I would

199zero outlin for that's what I'm that's what I said that's what I want to the cut Z 35 the budget proposal to cut 1400 so we're gonna put a zero there you're cutting it out no no no he's cutting the cut he's cutting the cut yes we're and I we did the same for I did the same for NC in there wasn't it that was a a death remove to cut it okay yeah I'm with Dean all right so all right you're going to keep it in keep it in keep it in keeping in keep it in I do not want to cut the $1,400 keep it in aan cut the cut I'm with de I think we're all saying the same thing do we do the same no no no I'm double negative so

200because it's the double yeah ah whatever whatever okay maintain funding could we do the same thing for RC could we maintain funding for RTC yeah I think we must well just put that back in see I still I agree let's restore that yeah RTC we don't have a vote or was that Jay all right that was Jay what did he say for RC I may have missed it from last meeting because like I had to go unexpectedly but I I I just know was $50,000 as round numers what was proof last year but never got a breakdown of what it is and so seeing that's round number for me there's only two reasons for that one it's an estimate or their their um actual costs exceed that and this this will help to freay some

201of the cost break down on it we can get a breakdown and and where was that accounted for in last year's budget I think the 1091 is a new function yeah but they found it somewhere right was a separate function I thought you said it was a grant well I mean there's a number there's a reason for the number that's all we need to know well yes I remember things Susan you do but I don't know well do you have she's younger than we are sus she's younger than you have the request from the department head you have the request from the department head on always been that way I can remember what somebody said five years ago 2025 uniforms originally was the big ticket item majority of that but now because of the competitive

202nature and experience to be in the field and to come to Veterans things there's a lot of Transportation cost there's grown competition so there's a lot of other after school activities so I'll get it for well it's Transportation CL it should be on the transportation line and not not in there well transportation's broken up between 15 like sports and activities every function ,000 yeah 50,000 broken out yeah that'd be good to have we doing R Just Ducky what's our number you are at 464 total increase of 6,610 980 at 7.52% and that's with the uh reducing the budget by 15,000 yes that's that's inclusive of all of these changes okay ray may I ask r a question Ray uh looking at the electricity adjustment do you think that there are going to be some savings

203from that 200,000 figure you have savings well that we're going to r that there's a opportunity to reduce that 200,000 additional cost no no no I've we I I recommended a 400 and I'm rolling the dice hoping I can get a better contract and we're still gonna need that 200 thank you y oh yeah yeah oh I was just gonna ask last night um we had left off on 1412 summer school um which now there's a pretty noticeable increase in what was the increase 90,000 or no well it it went from 40 up to 91,000 583 but if we just go from 25 to to 26 and kind of forget that 40,000 number it would still be like a roughly $22,000 increase or I think I did talk to um Adam disin who runs it

204and he said he he could do it for 50 so we could take um so that'd be a 41,5 H3 savings this is 1312 yeah 142 can I can I just give Bev The Cliff Notes yeah yeah so it's page 565 Bev um I don't know if you remember but John asked a question and and we had had questions about the sports stens seemed like there was a big increase who's John John Bert oh okay um but we had also talked about it in meetings before that there was a big increase it was an answer in the FAQ those um were basically the increases were um more or less taken away they're like a 1% increase now so they're made to look just like last year and money was moved the balance was moved into

205this line item um summer school which is 40,000 um what that FAQ answer said is is add the money there so it would be 91,5 A3 into summer school [Music] so then we can't take away them well we can reduce it by 41 583 if we make it 50,000 so that would be a big savings if it so you want to make Sumer School line one um account 123 yeah you want to make it what do you want to make it 50,000 50,000 increase it it's actually decreasing well increas it from the 40,000 that's they am function I think you missed the meeting where we where we yeah so it it's an increase from what it looks like right now because that number has changed um in the FAQ so okay I so I have

206to find it in here um well it's it was answered of [Music] um I can find it but um so should as I find this we'll assume that I was correct in my memory and then we can change it all right yeah all right so line number 89 on the FAQ um so basically this was the answer function 1500 object code 126 good read so if we go to function 1500 um if you want to Mark we we did this yesterday Mark line um should read 358 510 that's y so that would be a 50006 yep a 126 in the in the blue Highlight for function yeah should be 358 510 then the next line down 127 which was made a zero should read 10279 what line was that again I mean AD is a

207function code 1500 yeah lines 126 and 127 so um did you get the numbers right no I missed that I I was trying to squeeze everything line 126 on function code 1500 should be 35810 okay and then function of object 127 be $2,797 1 102 797 I got it okay all right and then the answer is those two object codes had been Consolidated so they just unconsolidated them and then they said they can be broken out says the balance of 51,53 will be distributed over the function 1412 object 123 so that's why that's where IID come up with that 9158383291 [Music] 40 oh I just read what it told me right and there's a$1 thousand I get a differential of 52,000 583 plus 40 gives you the 92 yeah yeah I got all right we'll

208let Ray figure out the $1,000 again know you're gonna get 10 different budget books one more time guys one more time might need to find another room all right so I guess um if Susan is saying that um we we would like um $50,000 for summer school which is a $20,000 cut or $19,000 cut from this year um then I would propose [Music] removing somewhere around $42,000 from that line item from Su school from summer school and making it 50,000 okay so that 40 583 reduction I'll leave that there for that on screen 41 then you're going to have to figure out how much exactly it is well I'll back into it yeah we're down to 7.4 still pull as R and I are going through it with your permission if I see anything else

209glaring especially if I find four positions I will let you guys know ahead of time [Music] so so I've got when I was talking about the um FTE increases and decreases the question I still had was about the AIDS and so I have a specific reduction to suggest um and it's in function code 1101 Elementary prek that's on 5-7 oh give us a chance to do it yeah of course what page are you on uh 5-7 um function 1101 and any particular object Mike I can't hear you any particular object code yes um 130 the actually the regular teacher aids okay so yeah okay go yeah so this is you know part of the larger you know have this big grouping of total Paris tutors AIDS and security it's that was up overall by 21.2

210the AIDS were up by 12.5 and um in this specific function code the AIDS are up by uh 5.2 I don't have any notes on on why and there's no uh budget narrative but the increase has been it went from U two at Charles Barum up to 4.5 which is which is consistent with our actual for whatever reason um so so basically the the real question is why is our actual so different from our adopted um budget um because what's what's happening is this large increase on wi 130 in number of AIDS um that reflects what was approved in last year's budget um to to what's in this proposed budget actually has already happened and it's it's just regular AIDS it's not um special add in this case um so so it's all like from

21114.3 regular teacher aids um in the adopted budget last year up to 19.5 um and I I do acknowledge that that's that's in the actuals right now so I don't I I mean we may just not have talked about this honestly because I don't have any notes on the either version or I may be forgetting that we talked about it so that was an increase um that's rather large no the The Narrative sometimes only goes for the certified and then sometimes it has the AIDS um sometimes it doesn't it could be with the special ed Aid there's no not this this one's not special ed because special EDS I think is 111 six yeah it's it has it has one that special number doesn't right well well it's not special ad because I I believe

212special ad that code is 111 uh and and and it's the big increas is in 130 which is also part of this that's where the $262,000 increase is can you let me um talk to Lori and R I feel like 111 and 130 to me it's like should be the opposite numbers numbers aren't looking right to me well maybe I just don't know why actually don't know why like the I guess if you could answer at this point why the actual is so different from the adopted um in what looks like regular AIDS there so it's it's what's the people there right now um kind dou you're talking about the fiscal year 24 Mike why the actual there uh what what year would you call this year this is 20 we're in 25 yeah I'm

213talking about 25 so basically it's compared to what was in the adopted budget last year it's roughly kind of like it's not double but at a lot of double the the AIDS um and and so the proposed budget just keeps that the same right but it's very different from the the adopted so the proposed budget seems to reflect what's actually in the schools I just don't know why increase happened I don't have any rationale for that I think it's really important U to have that rationale when that question comes up at other stages double check that number too right yep we'll take a look at it in the morning double check and give us an answer Che and get I'm gonna keep it to myself of course I'm teasing um at this wait sure I'll

214just close up one sentence at or two at point I'm not uh proposing a specific reduction but I'm identifying it as a place um that um I can't yet support the increase right right yeah so again I when I look at these numbers so 111 and 130 are in the FTE and when I add the 111 to the 130 from the budget from budget to budget not the ACT not the actual but budget to budget we had budgeted we had based on our adopted we budgeted all together 321 821 for year ending this year and we we had budgeted for 14.3 FTE so now we're increasing to five it looks like we're increasing to 584 716 for an additional five and then some and there that doesn't seem to Jive and what I again when

215I do these the famous average although it's not a great not a big group but I don't imagine the pay spreads that great when I do an average it's like an average 33% increase so something is an aligning that's what I think something is an aligning between the FTE for that combined group the 11 130 and the and the dollar figures yeah that's what Susan GNA find out U I was just gonna ask I'd like to just kind of get squared up on the current tracker so if there's a way we could zoom out I could take a quick pi picture of the full screen um do you we could can we send this to everybody so they can I'll email it although last night when I emailed it it didn't get to anybody this

216morning right I just want to be able to update my my parallel sheet current to the meeting can you try to email it to us now and see what happens yeah but I don't have Wi-Fi here yeah no make Matthew was telling me the same thing there's a guest could CC me onail it if you're in the building you can get get it I'll figure it out yeah okay it's sent let's see what it does this the same said you don't get it in the next 30 seconds late till morning before I forget I want to take this moment to recognize Joan Joan who has had to follow I know and try to do minutes so a great job we're talking about who the smartest one in the room had to be you know back

217she follow thank you Jo I don't know line she appears on but I'm she's with me is with me thank you all you've been a trooper yeah a real trooper Ian can you see it yes 70,000 is the first line of a change yes everything above that is blank okay yes all right I'm gonna take this time just to go around and see I don't know see where we are what you all are doing but make excuse me um can I ask Ray to send me a copy as well yes yes hold on sh oh God what's your last name what' you say R what's Joan's last name Johnson there it is thank you Ray you got it um I so it's a regular board we keep the regular board meeting very short very sure

218I think we have a policy to approve on no superintendent report uh student rep report uh grief commit reports very very introducing the MLK scholar she's just going to be here she's just going to say hello we're going to just for and say thank you okay so so the regular board meeting she ask the most is one hour and then we're g to go right into the budget I'm going to hope to back up the budget by Monday what do you guys think better you think it's feasable I'm gonna give you some suggestions after we work a little harder I'll hope and pray I hope and pray not at se there's no hope here you may be at see I don't feel that I got um I think that would be great my kids have

219been asking where I am um but um tell here I feel like that's a lot I mean yesterday we started going through and we we kind of realized that um there wasn't any money to be saved in the in the school budgets there's or at least not a lot in inside like the CL like the physics classroom you know there's just no money there um but there are some other things um like kind of where we you know that that summer school one that we just came to we were Ian had the idea of just kind of starting and working through we skip some in there um but I personally saw value in that and maybe we can just line some out to skip that we know whether it's just salaries um but I think

220that I think that we still need to spend some time with this because we you no we're not going to finish on Monday and I would like to see it this a meeting for Tuesday in the books and hopefully we can cancel it Tuesday I'll leave Tuesday to you guys I probably won't be here on Tuesday yeah I I think we extra day no so then they're gonna have to beend the budget not me because I don't think extra day so yeah I'm inclined to have you to maintain the extra day as as a we have okay good but do you think if we are able to awesome let's shoot for it we can try everybody do their homework so we can focus in on any suggestions send them beforehand if you have suggestions so

221work it out yeah because a lot of times we're coming to the meeting and then we have all these ideas we should be doing this we should we spent a whole hour what we should do but we didn't do it and if we can't do it to next year but we we're yapping about it and that takes time from really going through the budget M just smile well on Monday I'll be around on Tuesday I might actually be at C but I've always found see to be a great source of hope we can hope and see what happen we've had different travs you can make reduction please you know sensible reductions ridiculous reduction you're looking at me no just looking at you because I can't say things I like to say I'll say it for

222you I'd love to finish Monday but I'm not making Tuesday reservations for dinner good good good heck I'm want to like add Wednesday because I think I said this before I want one copy that like Ian drives because he's been driving all along you know what I mean like and we look at every single page like we're like right before we publish it um well if you do Wednesday that's the 26 that's cutting it close got to have it done yeah yeah Monday is better than Tuesday no what I'm saying is like we're still doing Tuesday I want like what you guys consider final and then we're going to scrub it I don't want to see decimal places going out under my name I don't want left Justified going out of my name I don't

223want I don't want and I want to make sure all of our reductions we can go and identify it and each of the things I I no offense I'm not going to take you at your word that it's done I want somebody to say yep it's this and we all even if it's just four of us sitting here saying like yep we all voted but we all need to okay five of us we just all need to scrub that get a copy of it and take off yeah yeah I've been saying some of those changes and they're still there since January so I'm not like any like on the marketing P don't look at me like that because it's left Justified there's like it's stupid stuff C justifying it's it's dumb and it looks unprofessional

224and if you if you want to superintendent one to go out it went out that way I don't want the Board of Ed one to go out that way because it looks unprofessional and like we didn't care enough to like scrutinize and scrub and you always want to put your best foot forward especially since we work so hard on this I don't want somebody to just be like oh yeah it's a falcon always a falcon I don't understand but whatever you say I'm not an accountant person so if you're saying right what you say I understand is that hard to accomplish or only if we try to put it in a PDF and email it oh gee that's good question remember last week yeah we write Justified everything and it blew up all the formatting

225yeah oh yeah and I want the marketing pages to tie to the green because it doesn't right now yeah marketing the school Pages the school P the school Pages now what do you mean it does it now like they're off by it's like things like it's just what we've been talking about so two ASL but one one's Cod is ASL on hearing building very hard to keep track as you are realizing how schools run you know that You' got multiple people in multiple cities sometimes I know but I don't care where they are if like the end number is 520 the sum of all of those sheets should be 520 right I just want it to look good you know what I mean you do know have a question about the votes um and this

226is just because I not knowing the rules really well but how many yes votes because I'm just thinking if you might not be here on Tuesday and Mike might not be here on Tuesday and Andrea is Andrea is not here to say if she's going to be here on Tuesday um is it so would it the majority of the people voting or would it need the majority of the body majority of those pres all right but we is there a minimum I don't remember do we have not just a quorum though okay so you need a quorum but was a rule for example the RTM might have similar rule in the council that motions couldn't pass without a minimum number of people actually voting for it so let's say that right you had five people

227there out of nine and see three people and three people and two people two people have staying yeah I'm trying to multitask do the first one to hop on in six weeks I'm Ray how are you Ray M's hot yeah so you have a motion pass two to one and that's that wasn't allowed under Council rules I don't know whether the RTM had a rule like that we might have something like that buried in our roles you need a certain minimum number of people to actually pass even if you're technically have a forum yeah I didn't see it I'd look for special voting rules for other things I mean it doesn't happen very very often I've never seen it happen but it's theoretically possible like I said you could have a quum and something passed

228by just two hands going I'll try to join by the way on Tuesday it's just that I know yeah it's just I just I just know in the P like it has the conditions have to be just right to just have to tell Marco keep it straight come on straight I don't care which way the way is coming stop doing that sign stay near the shore [Music] um I don't see anything about that guess it would be more important if it's Tuesday and you're not here and I have to hold the vote Bev yes we have our sheet that shows our budget hike Etc uh would you consider U replacing that with the one that shows it compared to the CPI and to the Town that's the one I gave suen we consider repe replacing

229this this is what we have now which just just is the board of education budget but put next to it how we're doing compared to the CPI and how we're doing compared to the town they are it's very informative do you want a copy I thought I gave you one but here's another one you send it to me digitally I can do that too because I've been trying to collect everything digital okay one other thing before we adjourn is that uh that EI page you're gonna have to do something TW it Y and anywhere it says anywhere it says [Music] minority system no it's not that I believe Sy oh which one oh equal access education is uh yeah even the word I don't not all and all means all it was um interpret that

230stuff 2202 is a function code thank maybe we could consider and reflect over the next week or two as to whether we should reconstitute what was the special Financial committee money no no we could reconstitute the the old committee and have it look at creating a template for next year's budget oh what time re resurrect the committee that you chaired with or without you no no please do and uh but its function would be to propose to develop and propose a template for next year's budget so that we enter the process Susan can enter the process which it begins in October knowing what is expected and how it's going to work and make it life easy for her I'm 100% in favor of that idea and I would love to chair that committee again didn't

231we do that we did that I've got a really quick one I I took it from the town council meeting what John Bert was saying that I think it's John Bert maybe the EFS federal grants EFS state grants total EFS grants they're saying that's like an a reporting thing but it's not extra money so we just want that off okay it's all done yeah yeah we we will add that correction so funds that technically go through the town that feed back to the board but he didn't want us to show it as Revenue yeah the unfortunate part about that is it looks like the the schools require X dollars to fund x x tax dollars to fund when that isn't the case I wish that all of the revenue whether it comes to us directly

232or through the town was shown he was saying it wasn't money coming in it was like extra money coming in well I know you want to compare apples to apples you know year to year and it looked like with that with that reporting that you know our call on the taxpayers was going down that standing an increase in the budget but you know sometimes that could be the case but I think what he was saying was it actually isn't even money that the state gives it's just like you have to report this amount that was my understanding but he would know better much better things like that like if we should credit for that it's things like that if we can't defend it I don't want it in our binder you know what I mean

233like I can defend it I agree so like if they justify why that's there notna be able see when I don't pay attention are we we're done right get a motion to and then we can think soov justor turn off your microphones good night thank you thank you r