001[Music] call the um call the meeting uh the budget work session to order and tonight's agenda is the uh capital budget and uh it begins on 12-1 now obviously we've gone through quite of the indiv or most of the individual items uh when we reviewed the Departments to which they apply uh but there were I believe three items that um and I actually have them marked in my first version here three items the revaluation cost which we of course we do do annually computer replacement and the radio for fire inspector vehicle so uh uh perhaps staff can give us if there's anything to say about those three items would be helpful right so the revaluation is you know the the annual uh cost that we budget for the every fiveyear evaluation um and it they
002average around six 300,000 per revaluation so we budget 60 Grand a year um our next revaluation is for fiscal year 20208 Grand list year 26 so two years from now so we're Midway okay mhm um the computer Replacements this year 324 I'm unsure off the top of my head which departments that relates to but I think Andy may know that yes I am pulling that up uh information up now so um this is part of our annual computer replacement program uh typically it likes to to replace computers every 5 years um and then computers will be you know recycled to uh public use for the senior center and at the library uh this year it's uh included the tax office um a a computer in the town manager's office human resource director's office um the
003entire water pollution control facility and included in this number as well is a camera serve and this is for all uh Town cameras uh that we have on Town facilities so that's add that's that's a $112,000 expense within the $32 ,000 uh line item I will say that this rot um cycle of doing you know a department every 5 years or so is working out great only because computers like a lot of things technologically these days don't last as long as they used to number one but at the same time we have had had you know in departments catastrophic failures and computers and we haven't had that since this program has begun really and um again the computers that do leave any office go to public use uh which are also theoretically an upgrade to
004what's there already so it's working out great with great board ofet it Department okay and anything on the radio for the fire inspector vehicle yes I can add a little bit more context to that request um last year the council funded uh two new police vehicles for the police department uh one of the administrative vehicles that was decommissioned was pulled into the town Fleet and is used as an additional pool car for staff um you know who have to do you know blight inspections zoning inspections or other Town related responsibilities uh in addition to that the vehicle is used by the fire inspector uh who supplements the Fire Marshall and doing inspections and businesses around the community um the vehicle is also used by the fire marshal if you know for some reason that vehicle
005is his vehicle the truck is not uh in service for maintenance or whatever reason uh and he still needs a vehicle to respond to fires uh and fire calls so the reason for this uh request for a radio is so that the fire uh inspector while using it can have access during uh either emergencies when uh responding to an inspection um or any type of routine communication or when the fire marshal is in the vehicle uh and needs to use it uh when his vehicle is out of commission okay so that's the nature of the request okay thank you very much um so also I would ask if there's firsty anything else that the staff would like to add on any of the items or on Capital in general please you know feel free I
006think there's a I think we each year do our best to try and well the internal process is we ask the Departments to rank order uh to help us in terms of the you know we're oversubscribed and trying to get you know as much um help and assistance to each department as we can and recognizing like the one you just took uh you know portable radio from 7,000 up to you know 150,000 for a second payment of a six- wheel uh truck you know so we're we're trying to triage and trying to put that together and I I think we do the best we can to try and and and do as much as we can where it's needed you know so um that's what's that's what's in front of you um we don't you
007know I mean things move around and and as the chief said you know he had an idea for uh you know weapons and and ammunition and so forth but things happen within that process that he says now I've got a security system that needs upgrade right away so we you know we do we do some uh swapping around and so forth so I think it's a very very um collaborative effort within departments and we like to probe and get as much information from those um department heads as to you know the timing of the need and and that's where we try to get to the to the need what they need and what they have to have and then we go from there so I think it's a it's a good process it works has
008been working and I think we're trying to get rid of out out of rather CIP the more annual m main or ongoing type of things as we've moved out uh over the last few years in but into the operating budget so we're really trying to get Capital to be Capital related multi-year type of items um it's just our because of you know a lot of you know a lot of these things have lived here forever and to put it in the operating budget and increase that is you know difficult to get by sometimes to to comprehend and all that so but we're really trying to make this really a true capital and and collaborative effort and you know again as Tom Andrew said you can see the requests from the Departments and that's not anything
009that's nearly in front of you now so a lot of requests a lot of wishes and needs but you know reality is kind of what you have in front of you yeah that's that's why I brought up the other night about the ms4 annual compliance going yeah and that one um you know that one probably really should be in the operating budget I I kind of agree with that and it's the townwide so we could put in tech services I believe um but again that will show that would show an egregious increase from year to year in one line item right but you know you're really talking about what 20 I think that's 25 Grand 25 yeah yeah so you know but that really isn't ongoing it's not going to go away right okay from
010Tom concil members any uh comments or or questions I would just like to add one last thing so what we're looking at it's the town capital reserve fund uh tomorrow the Board of Education will be joining to discuss their budget proposal they also have a series of capital requests that um is on the agenda for tonight but probably not something we'll get into without Board of Ed staff here but just as a point there are additional items included within the town's Capital Improvement plan uh that fall under the Board of Education right yeah I was going to to ask I you know I thought I think we had had some informally a couple of us discussion that we probably would not be addressing the board Capital items tonight and we would wait till we have
011the superintendent and other staff with us tomorrow night and that's on page uh 12-4 so so their number is not on page 121 so we're looking at we're looking at 957 that is the subtotal for town government Town side and then the subtotal for board of education is 388 okay correct okay I um is every everybody you know in agreement we have consensus that um we'll address that tomorrow night yeah the Board of Ed Capital items okay okay and remember last night we also did do cap rev viwed capital for the uh water pollution control facility so there's you know more than one area in the in the budget book for for capital okay the the pages um 12 um version two 12- two and 12-3 if staff could go over those that would be
012very helpful sure these uh excuse me these Pages relate to the capital for both the town and the Board of Ed uh Pages 122 12-2 and 12-3 version two are just the revenue and expenditure sides for the town CIP so if you look at 12 page 123 you'll see the 9576 that is the gross expenditure the CIP request from page 121 that we just finished off okay and the revenue side to offset that how do we pay for that so in our budget for Department 840 that has all the transfers out there's two lines in there one for CIP for Town one for CIP for Board of Ed we're requesting when you get to that next week 840 to be the town funding $750,000 on the total of the two CIP expenditure budgets so you
013c750 sitting there which is less than the gross expenditures of 9576 so we have to make up for it as we do every year we do come to you at some point during the year which will be very shortly within the month of APR uh probably April I'll come to you and say we need an additional appropriation for Capital that was approved in the budget process that number in this case shows us 2076 assuming passing at the 9576 level for the town then on page 12- five you'll see $388,500 that is the gross request of Revenue and expenditures for Board of Ed CIP mhm so the total appropriation from fund balance would be upwards of 595,000 lower than in previous years because we're trying to get the general fund allocation up a little bit higher
014remember a couple years ago we were at 7 $7,500 and spending a million and a half so we're trying to get you know funding versus using use of fund balance to offset the expenditures again that allocation that that um appropriation is based on how what you decide to fund in Department 840 when we get to that next week MH okay anything anything else on that uh um uh I you know often in in the past we haven't necessarily voted on Capital um the night we review it I don't know what the pleasure of the ccil is this year if there's any recommendations on the part of Staff yeah I I think this is probably one you want to hold given the absence of two members and you probably just want to uh also hear the
015capital you know explanation from Board of Education tomorrow night and then maybe roll this into uh Tuesdays and wrap it up on Tuesday okay yeah I need the these numbers the the general fund allocation Andor the appropriation from fund balance offset the expenditures would be part of 840 which you're not taking up till next week anyway so you decide to change the expenditures and capital it'll change those numbers too so we can do it all in one one time and i' I've looked back and with the way we generally have done yeah we don't usually yes um vote on the first night we review it so that's okay with everyone anything further that we should do on Capital for tonight no I don't think so okay okay okay U let's see rosary runs up officient
016meeting um uh so let's see we need to uh move to go into executive session or not because this is a work session right we're going to have I think you're going to have to adjourn and then we can't start uh before 7 that's supp posted that's right because it's supp posted so you need a motion to so we need a motion to adjourn so mve second okay all those in favor one meeting or two sep so we're adj the work session [Music]