001And we will get things kicked off with the pledge of allegiance and a moment of silence. So please stand. Pledge of allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. Thank you. Okay, we will uh get things going with Campbell County Educational Foundation. I understand we have some business with you guys tonight. Yeah, it's good business. It's always good. Um good evening, Mr. Chair, Dr. Stanley, and members of the Campbell County School Board. Thank you for the opportunity to speak to you again. I'm Rose Epperson, proud to represent the Campbell County Educational Foundation. Um just to remind you, other board members include Susan Bryant, Dean Farmer, Linda Grubba, Vicki Maddox, Brandon Treadway, Kyle
002Andrews, Sam Vance, Dr. Hale, and Dr. Stanley. So we're a volunteer group working to provide financial assistance to Campbell County students seeking post-secondary pursuits. Good things are happening in Campbell County. As I've noted before, generous individuals, corporations, and local foundations continue to support students in the CTE program, as well as college and career readiness programs at all four Campbell County high schools. With this funding, the foundation is empowering students through hands-on learning and career readiness programs. This year, the Greater Lynchburg Community Foundation, who continues to support our mission, awarded the foundation a generous gift of $5,000 to be used to support a future center at William Campbell High School. This is definitely worth noting, as it was an award from their Youth Philanthropy Council, a group of 24 seniors from the Lynchburg area that are
003tasked with reviewing numerous applications and awarding gifts to deserving nonprofits in the region. These students learn how philanthropy impacts our community. This gift will cover fees associated with college visits, fast for workshops, college application assistance, and furnishings. We're grateful for these students' commitment to review and consider the Campbell County Educational Foundation. Books, fees, and equipment to send students to the CTE Academy also are very costly. These fees run more than $700 per student, on top of tuition, which can be up to 4,000 per student. Funding helps ensure the maximum number of students can attend at no cost to them or their families. This year, 104 students are attending the CTE Academy. Next year, 125 have requested admittance. Tonight, we're able to gift the school board $35,800 to help meet these students' needs. This amount, combined
004with the gift we made in the fall, will pay for all of this year's CTE Academy students' books, supplies, and materials. I'm pleased to report this will bring our total dollars of support to $341,469 since we began donating to the schools in 2019. We are excited to see our student interest and participation in these programs grow. I also have the pleasure of introducing a Campbell County student who is living proof of the opportunities made available through the CTE program. Please welcome Ryland Campbell, who's attending the CTE Academy next year. How are y'all doing? Uh my name's Ryland. I'm a junior at Brookville High School. This is this year I'm going to the Technical Center for my electricity class here. I have my NCCER core certification, ladder safety, silica dust safety, and I'm working on OSHA
00510. I also took production systems and materials and processings at Brookville. I'm a wrestler and a member of the Brookville Timberlake Fire Department. Next year, for my senior year, I've been accepted into the HVAC program at the CTE Academy at CVCC. I'm really grateful for y'all giving us the opportunity. Thank y'all. >> [applause] >> And tell us where you're going after you leave here. The fire department. Yep. >> [laughter] >> So I think are we going to do a photo, please? Now? Okay. >> [snorts] [laughter] [snorts] >> All right. Got everybody back. Yep. All right. Next to order of business is matters from the floor. Do we have any speakers tonight? Nobody. Okay. Um we've got approval of the March 23rd meeting minutes. Can I get a motion on the minutes, please? Motion. Second. Okay.
006Are there any discussions about the minutes? Comments? Concerns? All right. All those in favor, say aye. Aye. Those opposed? Motion carries. And next we've got payment of the bills. If I can get a motion on the payment of the bills. Motion to approve as presented. Second. Okay. We've got a motion and a second. Any comments? Concerns about the bills for this past month? All right. All those in favor, say aye. Aye. Those opposed? Motion carries. Um Ms. McClenahan, we have acceptance of donations. Tonight, you have 35 donations for approval. Unless you have any questions, I ask that you approve them as presented. Motion. Second. Motion and a second. Any discussion? Concerns? Other than it was an outstanding list. Mhm. Okay. So thanks very much for all of our donors. Um yeah, that was a great
007long list this past month. So appreciate everybody's contributions. Um All right. All those in favor of donations, say aye. Aye. Any opposed? Okay, motion carries. Ms. McClanahan, we have non-resident tuition. Tonight, you have a list of students for approval. I ask that you approve them as listed. Okay, can I get a motion? Motion. Second. Motion and a second. Any discussion, concerns? All right, all those in favor, say aye. Aye. Those opposed? Motion carries. Uh Ms. McClanahan, we have requests for supplemental appropriations. Tonight, you have four appropriations for approval. Unless you have any questions on those, I ask that you approve them as presented. I got a question. >> That million two going to work for vets coming out of our maintenance fund, that's not Okay. That Yes, sir. Motion to approve. Second. All right, got
008a motion and a second. Any other discussions, concerns? All right, all those in favor, say aye. Aye. Those opposed? Motion carries. Personnel report, Ms. Hunley. Thank you, Mr. Chairman, members of the board. You have the personnel report in front of you. There are a lot of more change of assignments on this personnel report versus hires, but we're still plugging along in our openings. We are transferring a lot of people around still. Transportation numbers, there are no significant changes in the last month. So, unless you have any questions, I'd ask that you approve it as written. Are we creating another position at the Cornerstone, or we just replace? Yes, just replacing. And I don't see Mr. Renella, transportation, so we have one new hire, but three resignations. So, where are we at with Did you say
009we're kind of still load leveled with Mhm. It's about the same. Yes. So, right now, he's replacing one for one bus drivers. If the resignations, if they're attendants, we're not replacing those right now. Okay. But bus drivers, he is replacing as needed. And he has had >> month? Mhm. Okay, for various reasons. >> Mhm. We've had some medical things happen and yeah. Gary, I stole your question. You usually are all over the top of that one, but uh I got a question on the report, but I can't talk about it here, so can we talk about this in closed session? No. No. Then I suggest we table it to the next meeting. Uh table the personnel report? >> Yeah. Okay. Any other discussions, comments, concerns about the personnel report as it's presented tonight? Okay. All
010right, hearing none, we'll table this and we will vote on this at the next meeting. Is there anything you need definitely done prior to >> Yeah, just preventing any action >> two weeks? Mhm. No. I mean, I guess it can wait. If If your question is if we're adding any positions, we are not adding any new positions. I mean, I can answer questions after the fact, but there are no new positions. Okay, we I mean, I'm good with that, I guess. I'm sorry. Based on what I looked at here, we created a position. >> no. No, sir, yes. We're not adding any new positions except those that were approved in the budget. Okay. I'll just talk to you later. Okay. Okay. Yeah, I think my question is probably the same. I have a feeling my
011question is probably the same as Gary has, so okay. So, I'm going to motion we approve the personnel report if it's All right, we got a motion. Do we have a second? Second. All those in favor, say aye. Aye. Those opposed? Aye. Okay, we have one opposed, but motion still carries. All right, thank you, Ms. Hunley. Um Dr. Hale, we've got uh reading of proposed policy revisions, first reading. Yes. Good evening, chairman, members of the board. Um this is just a first reading of policies, so there is no action item, but I did want to highlight a few of these because for the most part, some of these are very minor, but some are a little bit more substantial and want to make sure to address those and of course, welcome any questions. >> Dr.
012Hale, I I read through them the other night, and I just wondering if it wouldn't do us a little bit of good to like come to a meeting a half an hour early and go through these these those that you've given us this time, cuz it's it's a lot >> you would like a policy work session, we can discuss that for sure. I mean, it's a lot of pertinent stuff in here that's Mhm. Uh I think I think a little bit of discussion may do us all good. >> Okay. Um Is that Is that >> We'll We'll have to figure out how that would work. Correct. >> Yeah. We'd be creating a potential work session. >> a meeting after meeting, I don't care, but I mean, there's a lot of Or one-on-one conversations, whatever, we
013can discuss what would be appropriate for that. Right. I mean, now you go ahead, but but it's just it's just a lot of Sure. Um so, I'll go ahead and discuss a few of those that and then of course, can answer any questions. Happy to do that with you all. Policy BDG is one that has to do with electronic participation in meetings from remote location. That policy does require an annual review. Okay, so you will notice that one is an annual review and next year we've discussed just adding that in January to be separate, so you don't have so many policies that you need since we all know we have to to look at that one together. Um the other one that you will notice that has more substantial changes that I wanted to highlight
014was policy It's listed in here under IIC C, but it also influences IIC B. And this has to do with community resource persons and school visitors. This strengthens that language and makes sure that it references policy KN and is what we already do for our visitor requirements. It just puts it into our policy so that it's referenced there. Um also, we have policy J F C D. That needed substantial revisions to bring it into legal compliance and has legal references. One of the major changes noted there is that it makes it clear about school property. It's school property, events, and buses. So, all of those are included for school activities and events. So, it adds language there. Also, J F C E is the policy had changed to be gang related. Any gang related activity
015or association, again, that brings that one into legal compliance to reference what is in the Virginia code. Policy J J A F did not have that many changes, but it is required every two years. And so, y'all will remember that with the sudden cardiac arrest for student athletes. Policy JM is another one that's every year that we have to look at. This one is restraint and seclusion of students. And so, you'll notice that that one is every year that it'll be looked at to address changes. And then the other one that we've been talking about, our pilot for grading. Now, this is being put into policy. We do want to get that one make sure that we're prepared for next school year with these changes in our grading. And that reflects the report cards and
016grading that we've already been doing in K through two for our policy to reflect that. And it also addresses some old language that was in our policy in reference to things that we do not do anymore, including soda. We don't have that. We haven't had that for several years. And it also makes it clear our grading policy for semester based versus our year-long courses. We do have both in our schools depending on the grade level for secondary students. And so, that is included there. I did want to share some feedback from principals regarding the changes in grades K through two with the standards based report cards. Overall, it has been very positive. There was concern early on in the school year with time to make sure teachers had time to be able to do that,
017but it has been overwhelmingly positive and teachers and as well as administrators and staff appreciate how they feel like they really truly know where their students are. Not that they didn't before, but it helps them to have that, too. We are still working on time for teachers. We know that that is feedback we hear of making sure our teachers have time to have time to grade, to make sure they're able to communicate with families. And part of the reason why we did not extend this beyond K through two for next school year is we really want to have another year to continue that good work before looking at upper grades. I know that was a conversation that we had talked about whether this would be third grade, fourth, and fifth. We feel like this year
018has gone well overall, but we still would like to consider another year for just K through two. Those were the main ones I wanted to highlight, but I am also welcome to answer questions this evening as well as any type of follow-up that is needed. All right. Anybody have any questions tonight or else um Dr. Hale, if you guys can discuss how we want to go about follow-up session whether it's as a group or individually and just >> Sure. circle up with us let us know how we're handling that. So >> Can we just put it as a last item on the agenda for next meeting and and just tell people that we're going to discuss these policies and if you I mean, I don't know who all's going to be here, but if it
019if it doesn't mean anything just, you know, Um and of course always in the meantime you're you're you're welcome to ask questions, you know, just in case there's something that um you know, and I would love, you know, to be able to address your questions effectively. Okay. Mhm. So again, no action needed um tonight. Um this is for you to have as a reference and then um again um we'll we'll talk as well and please know you can always reach out to me. Thank you. All right. All right. Thank you. Thank you. Before you leave, can you tell everybody about Thursday? Yes. Uh we have if I say it right >> [laughter] >> cuz I'm still adjusting to the name change. Um [clears throat] we do have a wellness event and so this is extended
020to you all as well. We are um going to be at the Hill City Howlers. I've been practicing not saying the Hillcats um or a another way that I say Howlers that is not the correct way. Um but please come. You know, you are welcome as long as you're along with your family um at 6-ish. Um we have our very own Mark Hudson will be throwing the opening pitch. I know. Um so no pressure. Um and then um we will also be given the tickets as you come in. Um and so we are excited to be able to do this. We thought it would be a cooler night in April, but by Thursday I think the temperatures will be be up again, but please come. You are welcome with your families. We'd love to have
021you at the Hill City at the Lynchburg City Stadium and it's the Hill City Howlers. And your ID gets you in and your family. Yeah, and we we know who we know you all, but yes, it does. Gets you in and your family. We'd love to have you. All right. Thank you. Mhm. Thank you. Thanks. Okay, we got um student transfer documents and update on that, Dr. Wilson. Yes, sir. >> [cough] [clears throat] >> All right. Good evening, Chairman Dr. Stanley, members of the board. Um as a staff, we're always looking for ways to work more efficiently and still find the best ways to support our families in our community. And some of those things have to do with the processes that we look and how we move students and calculate students and collect information.
022Uh so today, I want to walk you through some changes that we're going to be putting in place to modernize our student transfer documents. We think our current practices are all paper-based um for families and they may get the link off the website and then have to find a way to make that a hard copy whether it's printed or run by the school or pick it up or drop it off or do those things which can become very cumbersome not only for them, but for our office staff. Right? So in in that transaction, there's always the risk even with the best of intentions of lost documents or inefficient workflows or in, you know, or increasing or decreased access based on their availability and how they get to and from the school. So we hope to
023increase access and create some efficient workflows by modernizing our transfer document process. Some of the benefits we will believe that come from this workflow automation will be the direct automating of the routing of these documents to administrators and central staff, um the removal of physical paper which in in turn will be some cost benefit, right? Maybe not as significant, but um anytime we can reduce the amount of paper, faster approvals, secure storage, immediate access, um bigger things like program availability so we can have faster evaluations of what we're what we're doing and when and how we're staffing things. Um it'll allow us to have searchable applications and data improvements and really just transitioning into a modern modern age of documents. I think everybody here has probably had some type of e-sign document in your in
024your possession at some point and this is the format where we're heading. So how will it work? Uh there'll be links to Adobe Sign documents that'll be available on the website. Uh parents or guardians can complete the online forms along with any informational releases which are often a barrier for us gathering information, but it'll all be part of one document. If you don't fill in all the blanks and sign, um the the document will be submitted to the completion. We won't have incomplete forms. We won't have incomplete documents. We won't have to be searching and calling people back to get more information. It'll all be done in one shot. Uh principals will receive real-time notifications. So as soon as those documents are submitted, principals will be notified immediately via email and they'll be able to
025sort and and filter those documents. And once a final decision is made, as soon as the final approval is given at a central office level or at the building level, everybody gets a final copy of the document. You don't have to wait on the US mail which they are well-intended, but takes a while sometimes and the transition either from the pony or inner office. So making them all digital we think will expedite some of these and make us more efficient and allow our staff to spend their time doing some other valuable items. So what parents will see on our website, there are already two links, but these links will be there and we will um add them in our enrollment locations as well. So parents will simply click on the form link in the website
026and then from there, they'll be taken directly to a fillable PDF document. Um all the required document the required blanks are highlighted and it'll be very obvious what information they need to put in. Some additions some changes that we've made to the process to help with this make taking it from hard copy to electronic requires a couple of adjustments. Um one being the initial deposit, the $50 check that was supposed to be kind of back and forth between people. Uh really caused more of a a burden on some of our financial than it did. It didn't add to the cost. It was always applied to the tuition. It wasn't anything in addition, but the elimination of that will allow us to go purely electronic and all the collection of the tuition will be done as
027it always has been through SchoolCash Online after the approval by the board. To lump together most of these applications and help with our staffing needs, um we had a a deadline of July 1st for non-resident applications. Now, it doesn't mean that people can't apply after July 1st, but it is our encouraged deadline for those that want to be here for the next school year. That allows us at that July 1 deadline to bring those to the July board meeting, board approval, people will get letters in the in the month of July and we can collect tuition by that August 1st deadline. Um it really aligns more of our our practice with what is our current practice and puts it into uh a a streamlined format. Um people will still be able to access some of
028these applications after that deadline, but that'll be principals on a case-by-case kind of people coming in and asking for access and we'll we'll do them as as we always have and bring them to the board in that way. Um just to kind of show you the second half of the application where we'll be gathering releases of information which has always been a part of our process, but often a barrier because folks would either not complete it or not turn it in. This allows us to get all the information we need if students are transferring from other schools or other facilities um and make an appropriate decision based on that that student's previous discipline, attendance, or um special programming or plans. So once they fill out all of these documents, whoops. I will have my say.
029The workflow will be very much Hm. I should have let See, I should have let somebody else do it. They did a better job than me. Um once [snorts] parents hit that final button for those non-resident forms, they go straight to the principal. Once the principal approves, they'll go to Ms. Puckett's office in financial office um for for their final approval and then all of it will be shared into a shared folder where it's saved electronically and they're sortable um and everybody receive their copy. That will That's what will happen for our non-resident and our crossing attendance boundaries forms, both of those. And both of those two those two populations make up about kids, right? So it's not an insignificant number of transactions that are occurring. So making them electronic really will help us to
030kind of streamline make sure all those are in one place so we can continue to track and sort and do those things uh more efficiently. Another document that we use for some of our students who transfer into our zone is what we call a shared housing document, but it's really a residency or an address affidavit process. So this would be those situations where people need to double up or move back. Um sometimes there are grown children that are moving back. Sometimes there are folks that are just, you know, um utilizing the same residence. Our current document requires an affidavit which is notarized by two parties saying they live in the same place. Um what we have done through some research is look around at best practices in the state and found some ways to further
031validate those residents. Uh talking with our school administrators, they were really slinking some clarity and support on what things we are requiring to for valid for residency validation for these folks when they do end up in a shared housing situation. So the things that we've generated in our new document is clarifying language about permanent residence, uh creating this to be an annual process which I think it was always the intention for this to be a temporary solution, but now making it something that in writing is an annual process will allow us to track these individuals in infinite campus and make sure we get the most up-to-date information on an annual basis. Um to show you some of the examples or changes here. The first little arrow just says this is a yearly process. That wasn't
032part of our last form. Um historically, if students had a shared housing document, they got in they did the residency validation, it could be in first grade. They stayed with that residency validation all the way through K through 12, right? So, we'll be now checking back in manually. This does a couple of things for us. One, we make sure they're still living in that address for communication purposes as a school. So, often we have difficulty getting in touch with family, guardians, parents. All right, just like we have all of our other residency um have to do an annual update in infinite campus. This will provide us opportunity for that. And if that family situation changes and becomes more dire, there's another pool where we can access different homeless funds. We can provide transportation, right? So,
033to better support those families whichever direction their residency goes, whether they establish a permanent residence somewhere else, or if that situation becomes more challenging, we can help with those barriers as well. Uh the second part is the additional is the additional documentation we're going to be seeking from the people who are effectively doubling up or sharing sharing housing, right? So, we've always we've always required residency validation in the form or a checklist of what's above, but in the second part, we would be looking at things like from those folks are are you receiving a bill at that location? Do you have a driver's license and car registration? Anything that shows um that that is where you are living and and and being. Um and that really, if their situation is genuine, should be a very
034easy thing to accomplish. Um they are you know, people in the functioning society that >> [clears throat] >> will need those things. And even if it is things like social security benefits or welfare benefits or anything that's coming to the address to that affected person. Um it really I think people are administrators in a difficult spot sometimes when we don't have those clear guidelines of what they're looking for. Now they have something to point to say this is what we need to make this happen for you. Uh in in that way we can better support [clears throat] them while supporting the families in our community. So, this will not go digital because the second part of it is still an affidavit that needs to be notarized. All right, and there is the language in here
035where both folks have to show up at the office, which has been the best practice, but it wasn't always enforceable. So, now to to make sure that is in writing that they both need to show up. And then um again, the second part is that affidavit that's notarized, right? So, so this will be continue to be a paper document where we continue to monitor annually in that process. I'll stop there for just a second because our next thing is similar but different. I'll kind of talk about Yes, sir. >> Have we always required it to be notarized? Yes, sir. The shared housing or the the address affidavit? Yes, sir. All right, it used to be if you lied on that form, it was a misdemeanor. Is that Correct. And that that's notated in the code.
036The code is referenced in there. Yes, sir. And what do we do in to help parents that don't have internet or whatnot to fill out these forms? They can do it at the school. So, the So, like open house or something, we'll have something set up for that. >> Yes, sir. Okay, thank you. Yes, sir. I imagine these forms are also mobile based, so they can do it right from their cell phones, correct? >> Correct. Yes, sir. All of them can be completed and that that um Adobe PDF can be completed on a smartphone as well as any other mobile device. Do you have all this set up now or is there still work Yes, sir. It's all active. Actually, um Mr. Hudson made all the miracles happen, so he's he's it's all there. Uh
037the crossing residency boundaries form actually goes live today. All right, the non-resident form uh will go live at the beginning of May. Meeting with administrators, they wanted it to start as soon as possible so they could start staffing plans and moving forward. Um so, the crossing attendance boundaries is is live on the website today, right now. So, are we notifying parents since something that we're now requiring annually? Just because I know we haven't always gotten it annually, are are they being notified? >> when they're when they're completing those shared housing forms moving forward, yes, we will. But I mean, as far as like starting the new school year, are we saying, you know, you're being sent this link because you have previously had a crossing attendance line and you need to refill it out? Um
038the crossing attendance boundary, we haven't typically sent out a notification, but when principals do when principals do for that, yeah, they'll send the link instead of a a hard copy letter or document. And they're going to do that annually? We're going to relook at that this year. Because I know we will. I mean, I would suggest if we're going to do it, we This is the time to kick it off. Yeah. I know we've [clears throat] got some concerns with enrollment. >> Mhm. I I think we should send it out to >> Yeah, I'm happy to do that. We we can >> done and say, "Hey, let's we're refreshing our documentation. We're going everything online. We're going to require that it's done so that it's from this point on everything is online and they're not
039relying on old paperwork." And and in in some of the other populations that we haven't been tracking in infinite campus, we're going to start doing that this coming year also. So, we'll be able to run reports and generate those electronic communications Right. pretty pretty easily. I just think this is the time to do it. >> Yeah, agreed. To re-kick it. Yeah. Now, does crossing the boundary line still have to be approved by the superintendent? Yes, sir. That workflow stays the same. >> be the biggest hiccup in this whole thing. >> [laughter] >> Yeah, we worked a little over that. Yeah, I know that that workflow stays the same. So, that'll go when parents hit it, it goes to building principals and building principals hit it, it goes straight to Dr. Stanley. Yes, sir. And he
040has the final say-so. Yes, sir. That's right. Okay. Correct. Do you have a uh data center planned to store all the information? >> [laughter] >> Uh no, hopefully we won't need it. Ms. Dobbins has been doing a lot of it by hand for a while. We we'll be able to um between her office and and finance office. So, we appreciate it. All right, anything else about the transfer? You got something else to cover? >> Yes, sir. Just one one more quick thing. So, uh along with moving things in the digital aspect, we'll be moving all our student athletics and activities registration um to a digital access through Arbiter. Um when the VHSL about 2 years ago a little more, shortly ago, changed all physicals to being a 14-month cycle as opposed to being a May
0411st start date. Used to be that every physical had to be done May 1st and it was good until next May 1st, right? That was the cycle for everybody. Um but what they found is people's insurances and things with people accessing to those. So, they've made it now where whenever you get your physical, it it's good for 14 months. So, if you get yours October, it's good for 14 months all the way through, right? And you get yours in May. So, it became a nightmare to track and keep compliance and make sure eligibility and the kids were safe, right? To make sure we had updated physicals for all our activities and athletics. Um so, that was a that was a spark of kind of how are we going to do this and make it make
042it manageable for our athletic directors and our administrators. Um and of course, technology has provided an answer. Um and so, recently meeting with athletic directors and and administrators and athletic trainers, we went through several different proposals from different companies and Arbiter was the one that we decided to go with. Arbiter also partners with the VHSL and does all our scheduling all a lot of our folks already use it for scheduling and officials and so on. So, this is an extension of that program that allow all all families to register their athletes digitally. Same thing uh Mr. Pearman brought up earlier. It's access You can access it through a smartphone and all the images, things you need to capture, you can take pictures and upload. Um and really, anybody who's registered their kid for even rec
043league athletics in the last four or five years, this transition's already occurring on on even rec league levels. So, we're getting um into that space and Arbiter will be the the the avenue we use. And really, parents will be able to keep up with all the different things, right? So, custom registration forms and all So, not only will be able to collect physicals, but our athletic handbook that we developed uh kind of collaboratively about a year and a half ago, 2 years ago. Um any any waivers, signatures, uh emergency information, it'll allow it'll allow coaches for uh when they're on the trip, if you've ever if you've ever coached or ever been a part of sports, a lot of times you end up with a binder of emergency cards or something, right? If if you
044didn't forget it and you go on the bus trip. Now, there'll be an app on their phone, they can pull it up, they can see everybody's emergency information, allergies, contact information, communicate with families. Uh provide a communication tool for one-way information updates, um all of those things. Anything families need to upload uh will all be in one place and sortable and easy to access for administrators, athletic trainers, and athletic directors. So, ease of use. Um each school will have its individual QR code where parents can scan the QR code, they can go online, they can click a link. Um any way to get them to their individual parent login site. Um and we'll have six different accounts. So, we'll be four high school, the our two combined schools will be one, and then two individual
045middle schools. Middle schools will have their own landing page, every high school have their own landing page managed by athletic administration. Um so, they'll be able to get all their parents access and in the system. When parents access the system, um they'll be able to either sign in as a returning athlete or a new athlete. If you input your student's information one time, it follows them 6 through 12. So, if if you have a student athlete in 6th or 7th grade, it'll it'll roll with them to the next grade and the next grade and they'll they'll always be there. You can update information as needed, um but they're already in the system. So, rostering, um this will also feed into all our master eligibility list, uh saving our athletic directors a lot of time and
046and really help helping us remain in compliance, but also ease and efficiency of work, the paperwork side of what our athletic directors already do. And if you spend any time with an athletic director in high school, they and trainers and the coaches, everybody, a lot of time and effort. So, if there's a way we can make it easier, things well worth So, once they do that, all the forms that they need to access to are linked in the in this in the same app. They pick a sport they want their kids to play. Um there's a spot where they upload physicals and again, the physicals or any other waivers can either be acknowledged or uploaded. Uh it can be captured on a cell phone. They don't need a scanner. They don't have to get the
047doctor to send another copy. And if you've been through the world of high school [clears throat] athletics, some of those are are great barriers to remove for families. Um and make sure that just by taking a picture we can get the information we need. And any policies or waivers, all the information we already put out to people and maintain and produce and print, we probably make a considerable amount of money to print all these things, handbooks and things to send out, they'll all be digital in there. Parents can check, recheck, go back and see. Um and all those agreements are signed and go real time to all our sports administrators. Um so, the implementation timeline for these various digitized or modernized forms, like I said, the attendance boundary form will be active today. It's active
048on the website today. Our non-resident form, May 1st. The new address um affidavit will be May 1st. In Arbiter, we will be looking to launch in May at the end of May. We will attend our second training with that company um this this Thursday. And once that's finalized, we'll launch that through schools and that'll be ready for the '26-'27 school year. So, we hope that two things will be more efficient and better use of our staff's time and we're better supporting families and creating greater access and ease so they can have the opportunities they need in school. All right. Questions, comments, concerns? I think it's outstanding. Um everything's going electronic. My wife got a car and I went to look in the owner's manual and there was no owner's manual. You got to scan it
049on your phone and read it on your phone now. So, um I'm kind of old school, but I guess I'm coming around. But now, it does make it much more accessible to everybody. So, yeah, I think that's a great great effort on your part. So, thanks for that. Anybody else have any comments, concerns for Dr. Wilson? It's more of the same. It definitely helps with efficiency. Um imagine having to keep up with all that manually. Now, it's just going to literally be zapped to Dr. Stanley. So, uh and and then everybody will be able to keep up with it if they need to. So, I love it. Yes, sir. Thank you. Is it secure? Sir? Is it secure? Yeah. I mean, if a if a coach leaves or an athletic trainer leaves, will we be
050able to fix it where they can't access it? >> Oh, yes, sir. And yeah, we can go in and and actually at a district level, I can manage all rights and permissions for the district school. >> can actually see. Yes, sir. Okay. And at building at a building level, that will be [clears throat] the athletic director to start, but if that individual leaves, we can definitely cut that off and reassign it. Yes, sir. >> there like quarterly user reviews that can be implemented to double-check permissions and to make sure we don't have any anybody in there that's maybe should be Yeah, yeah. And we can and and those rosters are generated annually and it's really a click of a button. You can cut them on and off and it's all very user-friendly. >> [snorts] >>
051It's better than better than handing out keys. I believe myself. Thank you. All right. Thanks, Dr. Wilson. Yes, sir. All right. Dr. Stanley, superintendent, will update us on several topics. >> Yep. Thank you, Mr. Chairman. I first want to, you know, hope everybody had a good spring break and and you get back and we come back to testing and and we're all geared up for that and then we come back uh for awards and and all of the good things. So, so you got the testing aspect of it. Get through that. We're going to knock it out of the park this year and then we're going to get into all of our awards. You've got a calendar um that Dr. Hale provided for you with all a lot of our secondary awards nights. Um obviously,
052this is just a a small list. It does not include elementary. So, I'm sure your elementary principals will be reaching out and inviting you to some of their activities. Just two things um that come to mind before we get into budget conversations. One, it's right before the break, I went to the All-County chorus and uh I'll tell you what, nothing gives you a better feeling than watching all of our elementary kids up there singing America the Beautiful. It was uh it was impressive and I want to thank Alice Watson and our teachers that that put a lot of time and effort into into wrangling up their kids for one big practice and then they put on the show and it's fantastic. So, um that was great. And then at the uh VSB Southern Region forum,
053um the art contest, we had Altavista place first in the middle school and the high school um parts of that contest. Abigail uh Kelden and Selena Little both won first place. So, that's 2 years in a row. Yeah, we won high school. One middle school and high school. >> No, we won last year. And last year we won high school. Correct. So, um made the comment that Altavista is just becoming the art capital of Campbell County. So, uh congratulations to those students. In terms of budget, um we still do not have a finalized budget from the state. Hopefully, uh they're re- reconvening this week on the 23rd and we will have a finalized budget soon. Um when we do, we'll obviously revise what you've already approved and uh make any adjustments that we need to
054make and and get you to reapprove uh the amended budget. Um in terms of this year's budget, if you hear administrators at Central Office uh people um if they tell you that we don't have any money, I've basically told them the same thing. It is very tight coming down the stretch this year and one of the reasons for that is because we're trying to uh come up with enough funds to do a bonus for all of our employees. You know, the governor had that in his budget before leaving office and uh it really doesn't have a set amount. He recommended $1,500, but that's based on what we get from the state and our local match. Then if we divide it and give it to all of our employees, it doesn't necessarily have to be $1,500.
055So, I've just told our principals, we're going to do the best we can, okay, with what we've got. Um we can either give it this year or next year and we're going to do our very best to give it at the end of this year. But again, we're just kind of monitoring the budget day to day and and going to do the very best we can. At our last meeting, we had RR MM here and they did their presentation on the feasibility study that we asked them to do for Altavista Combined School and you approved moving that over to our Board of Supervisors for their consideration to finance that project. Um I think they're still looking at implications of that financing um and as soon as I hear something back, I'll obviously share that with
056you. Um but no news on that front um as we speak. And that's all I've got for you. All right. Anybody have any follow-up questions from Dr. Stanley's comments? The floor issue at Brookville, has that been addressed with the cleaning of the The floor the floor issue at Brookville? Yeah, the rubber. They are still installing that last time I was there. Um that was about a week ago. >> a issue with getting it clean or So, yes, it's it needs cleaning and I've agreed to pay somebody to come in and do a professional cleaning. Um get it up to a place where we can turn it over to our custodial staff or we can have Um yep, and part of that cleaning is going to be to show our custodial staff how to do it.
057Proper techniques. All right. Thank you. Uh we're trying to wait till the last minute right before she starts to have um award ceremonies and people in the building um before we do that. Was it a flaw in the material itself or the way they were trying to get it clean? I mean, I read it as kind of like I think it's just been kind of the wear and tear on it since we've we've installed it. You know, students are on it every day in the cafeteria. >> They didn't get the protective I saw it on the news. It has Yeah, I'm at we have a meeting tomorrow. I can follow up on that. >> Follow up. I haven't heard about a protective cover. It kind of read to me that what they put down didn't
058have the right stuff [snorts] that came with the top to give it the gloss or something like that. I do know they went back in. Um Ms. White can confirm this. I think [clears throat] the last time I was there, they were working on squaring up some of the the rubber tiles that were in the cafeteria. So, that should be corrected by now. That'll make our Board of Supervisors members very happy. >> Good. We we have a meeting tomorrow and I'll and I'll confirm a lot of that. Um yeah, I know that was a concern. All right. Any other questions, concerns? All right. Gary, we'll just continue on with you. Uh you have any other >> one thing. I would like to congratulate Warren Thornhill on his induction into the VHSL Hall of Fame. I
059think it's Is that the first person from Campbell County to ever be inducted? Does anybody know? I do not. I don't know. It'd be interesting. That's all I got. Thank you. All right. Mr. Pyerman. All right. So, um got a few things going on. First of all, um Saturday, I got to spend the day down at William Campbell. Um we had a middle school track invitational there. Had over 400 uh participants competing during the course of the day and I if I remember correctly, I think there were 12 schools there, maybe a few more, but it was a great day. The community came together, the staff, administration, and everything pretty much went without a flaw. The The students were very impressed with the campus, so were the coaches for those who have been there before,
060and everybody cleaned up after themselves. It seemed to be pretty pretty well taken care of afterwards, so it was a great event there. The student council association, of course, they organized the staff superlatives initiative and we're in the final round of voting for that. The results are going to be held at the end of the year awards ceremony. Decision day is coming up on May 1st, so we're excited to recognize the seniors as they move on to their four or two-year college programs, as well as military service or if they're entering the workforce. We have a prom coming up at William Campbell. Actually, it's at Glendale Manor, I should say, this Saturday. And then I told you about last Saturday about our meeting. And Mr. Moore and the band traveled to Kings Dominion where they
061performed this past Saturday. Students had a great day there, and I appreciate the transportation department for making that happen. Our general of the month at William Campbell is Coach Brogan. Coach Brogan is a weightlifting teacher. He's also a head football coach and assistant athletic director. So we appreciate his dedication and behind-the-scenes support to ensure our students and athletic programs are on point. At Brookneal Elementary, I'm beginning to say my farewell to Sterling, my friend here. But you [clears throat] have a lot of great things going on at Brookneal. The Girls on the Run participants, they have a 5K at Sweet Briar coming up on May 2nd. We're in the assessment season, of course. We look forward to seeing the students earn some great scores there. We have a field day coming up on the 26th
062and 27th, a talent show on the 28th, and the end of year end ceremony is on the 29th. And then Brookneal, our staff member of the month is Megan Blanchard. She's a fourth-grade teacher. She's full of positive energy, enthusiasm, and has a desire [clears throat] to change students' lives. So I would like to appreciate her. And last but not least, I would like to congratulate Ms. Bowling. She's going to be appointed as our new principal at Brookneal Elementary, so congratulations. Thank you. All right. Leesville Road PTO will host its fun run on April 24th to raise funds for teacher support, art programs, and general school needs. Those interested in contributing can visit mybooster.com. Leesville Road also held a successful career day on April 14th, welcoming 28 businesses to come speak with students welcoming people from
06328 businesses to come speak with students. A highlight of the day was a visit from Central One, which landed in the playground, an exciting moment for everyone involved. Congratulations to the speech team on their second state championship, and thank you to the Campbell County Sheriff's Office for providing a celebratory escort home. It was a memorable experience for students and the community. Congratulations as well to both choir and band programs at BHS for earning superior readings at their district assessments. I also wanted to recognize Kaylin Tucker, who broke two records this weekend. Pretty sure they were her records with a 100-m time of 11.08 and 200-m time of 24. I didn't get the last point on that, but 24, [clears throat] pretty quick. Fast. Yes. I also had the opportunity to attend the college and career
064fair at the Tech Center, which continues to grow each year. It was rewarding to see students exploring their next steps and the many opportunities available to them. Additionally, I created I attended a creative and engaging Family Feud event in Mr. Mayo Myers' Auto Tech class with full participation from staff and students and even [clears throat] a Steve Harvey inspired mustache. It was a fun and memorable way to reinforce learning. That's all I've got. All right. Thanks. Ms. Tanner, you can just keep on going down the line. >> So I want to recognize Sergeant Williams and Lieutenant Coward, who came with me to serve and kind of over spring break, he took his time and and came to the Attainable Prevention Summit at VSU to represent our SRO officers and Sheriff Clark on their Botvin in
065the way that they they contribute with bringing the Botvin into our schools. They did a wonderful job representing Campbell County in the program, and that program is now recognized as a state model that that we have. So we're kind of the the guinea pigs that did it and it was successful and the state is now recommending that statewide. So we're going to look at like a VSBA conference to be able to share that, I think, in the presentation in the future and bring them on board with us. Um Other than that, I've gotten done probably reality store simulations have been kicking in Campbell County. I cover five counties with extension, but I have been pretty much in Campbell County over the last four weeks in multiple ways. We guinea pigged for our entire district at
066Brookville High School, the brand new reality fair, which if you've attended the old ones, um it needed to be updated. And so Christine certainly offered her finance students to to do that. We brought in agents from across the state that came in and guinea pigged it with us, and it was a very successful opportunity. We're excited that it went as well as it did. We've also done the old reality fair at Altavista. We were at Rustburg. I was at Leesville Road Elementary doing a kids' marketplace. It's been a great opportunity to do that. We look to bring that into all of the high schools and combined schools with a brand new program, you know, next year and kick that off. But it was a huge success. And do you have anything you'd like to share?
067Little Mermaid, yes. They were singing at Tomahawk Elementary School last week. They greeted the students as they came in. It was fantastic. What are the dates for that? I think it's Thursday, Friday, and Saturday. Yeah. Saturday's during the day, so we're probably as well. It's at EC Glass. Yes. Can you buy tickets there or do you have to get them ahead of time? Okay. I don't know. Maybe I did get that last time. The speech that our speech repeated as state champions again. I thought I said that last time, maybe I didn't. I may not have. Maybe Kristen did, I think, last time. Kristen's really good about always giving us like the full report. I feel like I come in after and the last few little things that I have to That's all. All right,
068Mr. Jones. Mr. Bennett, since you sacrificed your pickleball night, stand up and tell us what's happening at Concord. There's not a lot. We're mainly preparing for SOL testing, but we do have one of our fundraisers that's the fun run will be this Friday. Next Friday we have an SOL kickoff. Um we'll Subway buy things for the kids to get them excited for some of the first ones. And then we have a kindergarten first-grade performance in two weeks. And then we have all the year end of year ceremonies the last either the next to last day or the last day of school. Sounds like you've got your hands full. It's a lot of little things going on. Thanks, sir. David, I just want to share with this I've I'm really enjoying your vice chair training. I'm
069really impressed how you're training your vice chair. >> [laughter] >> Throw in the fire. But she's done an extraordinary job and I hope you're sharing your check with her for carrying [laughter] your load. But I guess the the the greatest thing is uh Dr. Wilson, what you shared with Ashley, that career day is just extraordinary. Mr. Pearman, Mr. Hardy, I mean, it's extraordinary. I I We do a lot of great things in Concord with but but I think that comes that gets close to the top and and it's just I can't even imagine the work it goes into assembling all of that, bringing all those in, and it's it's so I guess rewarding to see so many of the young adults that went to school with like my children that are there running these businesses
070now and recruiting, you know, our students. And that I mean, it's really it's but just just tell her it's just fantastic. Um Certainly want to thank the Campbell County Education Foundation for their almost $36,000 and, you know, they're getting close to half a million dollars you know, since inception. And then I had an opportunity a couple weeks ago to visit and attend the art show at the Rivermont School on Leesville Road. I didn't know much about it, and I still admit I don't know much about it, but it's it's right off of Leesville Road, just down from Green View, and they had a it was a Wizard of Oz art display, and they had so many things that that I don't know who made them all, but it was really pretty much anything to do
071with the Wizard of Oz, it was there. I tried to I met the principal and the vice principal. Uh Let me see. Let me see. Feel like I wrote a name down. The [clears throat] principal is Ms. Beth Ackerman Beth Beth Ackerman. And I think the Excuse me. The principal is Andrea Daniel, and the CEO runs the whole thing is Beth Ackerman. I don't think we pay them anything. Is that correct? They have some of our students, but I don't think we pay them anything. And it was kind of like a lot of chaos going on there. So, I got them to send me a bullet of what they do, and just bear with me. Rivermont Academy in Leesburg is a private day placement for students whose educational needs can't be met in the public
072school setting. We service a variety of disabili- disabilities including autism, intellectual disabilities, multiple disabilities, speech and language, and other health impairments. Our program is unique and can offer supports beyond what's available in typical school settings including applied behavior analysis programming, smaller class sizes, multiple support personnel per classroom, spaces for sensory needs, emotional regulation areas, and extensive training for all staff in de-escalation and crisis management. So, they have a I mean, they have a hard job. I mean, and it's it's kind of chaotic in there, to tell you just honest truth. But, they were very, very welcoming. Um I mean, if you haven't been, it's worth just dropping in over and seeing what they got. I mean, it's it's very impressive. They converted a church there, and they I think they got another one on Old
073Forest Road. This one on um Leesburg, I think, prioritizes autism difficulties, but then they have quite a few more across either Virginia or the East Coast. So, um So, it's worth the visit if if you ever get a chance. Um And let's see. Certainly want to congratulate all of the new reassigned personnel that are taking on new roles, and congratulations or condolences or whatever you want to have, but but we certainly look forward to working with you in your new assignments, and and that's all I got, Dave. All right. Ms. Parker. Uh yes, thank you. Um I'm I'm looking forward to the STEM. This will be my first year for the STEM Academy internship presentations. So, I'm looking forward to that this week. Also looking forward to our final student advisory council meeting this week.
074Education Foundation, big thanks. That was amazing as always. Outstanding donations. I know you guys heard some of the numbers, but in that's in a month. We had 24 donation $24,000 in donations. Just goes again to show how our community really comes around and is out there willing to help us when any of our students or our schools need it. And that's so very thankful for that. Um CT Career Day, too, was awesome um Christine in the audience. You know, Brookville really stepped up. I know I mentioned it at the last one. I just happened to be in the building when they were prepping the students for job interviews, not just going around table to table to see what the employers offered. And [clears throat] even uh Mr. Vance came over and said, "I actually got
075resumes." Uh received resumes, not just interest. So, uh the students were very serious about it and were excited. It was also I didn't stay for all the schools, but it was the first time I've attended and saw a female student do the chin-up challenge. So, that was really cool, too, with the the Marine Corps. And uh it was the kids just looked I mean, they looked engaged this time. And I was I really appreciate the counseling staff and all the teachers and you guys there at Brookville who helped them be empowered to go and and actually look at it as an interview opportunity instead of just a job fair. So, that was awesome, and uh that's all I have today. All right. Thank you, Ms. Parker. Um Did we cover the science fair awards at
076the last meeting? I was going to touch on that real quick tonight, but we had um numerous winners from the Central Virginia Governor's School who participated in the Central Virginia Regional Science Fair on March 14th. Uh 81 students from across the region attended and participated. The behavioral and social sciences first place award went to forgive me for these names if I slaughter the pronunciation of some of them, but Kevin Corey Loredo from Rustburg won first place for that behavioral and social sciences. Chemistry, Genevieve Fitzgerald from Brookville won first place in that uh division. And energy and embedded systems, another first place winner, Jacob Cayez from Brookville High School. Uh we also had physics and astronomy, a second place winner, Luke Compton from Brookville. And material science, a second place winner, Chris Anthony from Rustburg. So,
077that's five three first place and two second place winners, five in total. And uh Mr. Loredo and Ms. Fitzgerald from Rustburg and Brookville will advance to the state science fair. Has that happened yet? That's supposed to be this month sometime. It's happening in this month, so we were hopeful that maybe in May we might be able to invite the students >> Okay, great. um to share what they've been through their their last competition. Okay. Um but it's very so well in such a variety Yeah. um of topics. Yep. Um At Rustburg High School, um the softball team is doing very well. They have a eight and one record, and Layla Bingham has pitched four straight no-hitters tying the VHSL record. So, she's having a great season as is the team in general. Um you may
078have seen on the news, we have Mr. Matt Womack who won the regional teacher of the year from Chick-fil-A and received $10,000 donation for the leadership program. So, congratulations to Mr. Womack. Um we've got a talent show coming up on the 24th at 6:30 at Rustburg. We got a theater production, Mary Poppins, to rival um Miss Mer- The Little Mermaid. So, we'll see how this goes. Um That's April 30th through May the 2nd at 7:00 p.m. And then we have a choral concert on May the 12th at 7:00 p.m. And at the middle school, Berry, they're having their spring plant sale. You missed that one. Usually bring that up, but that's on May the 2nd at Rustburg Middle School from 9:00 to 2:00. And they're having a spring chorus concert on the 19th of May
079at 6:00. Um And then real quick, thanks again to the Campbell County Educational Foundations for their almost $36,000, and then as Ms. Parker mentioned, another $25,000 in donations from numerous other businesses and and citizens in Campbell County. So, thanks to those folks for their generous contributions. Um And I think that's all I've got. So, I will uh bring up I think we have closed session tonight. So, if I can get a motion to move into our closed session. Motion to adjourn first. Second the motion. Make a motion to adjourn and head into our closed session. Amen. All right. Motion Now, you got to read I do. I will. I got it. Mr. Chairman, I move that we convene in a closed meeting pursuant to 2.2-3711 A of the Code of Virginia for consult- consultation with
080legal counsel employed and retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel specifically related to interpretation of legal legal contracts entered into by this board. Second. Okay, motion is second. All those in favor say I. I. Those opposed? Okay, we'll adjourn into closed session. >> Mhm. >> Okay, motion to certify closed session. I ask for a motion certifying that to the best of each member's knowledge that during our closed meeting only pub- public business matters lawfully exempted from open meeting requirements by Virginia law and only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered in the meeting by the school board. Motion. Second. All those approved all those in favor raise your right hand. Those opposed.
081Okay. Motion passes. And I now ask for a motion for the meeting to be adjourned. So moved. Second. Okay, meeting is adjourned. Thank you. Thank you.