001I will call the school board meeting uh to order and I will say good afternoon to the board members, CCPS PS families, students, staff, and the Carolina community. I, Calvin Taylor, chair of the board, would like to call the school board meeting to order. Is my privilege to welcome those attending in person at Caroline Middle School, as well as those viewing on our CCPS YouTube channel. Each provides an avenue for you to receive information, heightened education, awareness, and involvement. The school board is grateful for your attention as we continue to move our school division in a forward direction as one carine. Again, welcome to the school board meeting. And now I would like to ask the clerk to call the role. >> Jay Keller, student schoolboard representative. Dr. Michael Hubard representing the Bowling Green District.
002Mr. Light Fortune representing the Matapana district. Mr. Dr. Calvin Taylor representing the Port Royal District. Dr. Sarah Calvaric, superintendent of schools. Dr. Joanda Rollins Fels representing the Rei Church District. Mrs. Allison Sears representing the Western Caroline District. Mr. Sean Kelly representing the Madison District. And I am Lisa Stevens, clerk of the board. Mr. Chair, we have a quorum. >> Thank you. We will now have words of inspiration from Mr. a lot of fortune followed by our pledge of allegiance which will be led by Bowling Green Elementary School. Uh good evening and thank you for being present tonight. Before we begin our meeting, I would like to offer words of inspiration. As quoted by Edward Hail, "Together is one of the most inspiring words in the English language. Coming together is a beginning. Keeping together is
003progress and working together is success. Together families are stronger. Together sports teams are victorious. Together friendships are strengthened. Together is better when unity is a priority. Thank you. >> Thank you. D. We can stand for the pledge as we are led by Bowling Green Elementary students. Well, we're important, but we won't miss Jeff Derek Quinn. [laughter] >> To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. And thank you, Bowling Green Elementary students. We will now have uh call for a motion to approve the agenda for tonight as presented. It's been moved. Is there a second? >> Second. >> It's been moved and properly seconded that we would approve the agenda as presented. Mr. Clerk,
004you can call for the vote. >> Dr. Rollins Fells, >> I. >> Mr. Kelly, >> I. >> Dr. Hubard, >> I. >> Mr. Fortune. >> I >> Mrs. Sears >> I >> Mr. Taylor >> I >> the the agenda will stand approved as presented. Uh that takes us to the achieve 2027 spotlight. Uh Dr. White and Dr. N. >> Good evening Chair Taylor, Vice Chair Fortune, members of the board, and Dr. Calveric. Dr. White and I are excited to ch share the T20 2027 spotlight on the alternative suspension center at Lotus Academy. At Lotus Academy, we believe every student deserves a check second chance to succeed. Our mission reflects on our commitment to creating a supportive and structured environment where students can overcome challenges, rebuild confidence, and grow both academically and socially. Alternative education at
005Lotus Academy is more than academics. It's about developing resilience, responsibility, and readiness for life beyond school. With this mission at hand, Dr. White will share how the Lotus Academy became a natural place for the altern alternative suspension center. Our success builds in on collaboration. Our community partners play a vital role by providing mentorship, incentives, and resources that are seamlessly integrated into our daily schedule. When our partners are on site, they help strengthen students connections to both school and community. Together, we're building a network of support that empowers every student to thrive one day at a time. The alternative suspension center takes a proactive restorative approach to discipline and attendance in collaboration with our partners in education. It provides a structured setting focused on academics, social emotional growth, and behavioral reflection, helping students stay connected, take
006accountability, and learn to make positive alternative choices in place of the behaviors that led them to their placement in the ASC room. School year 2425 data showed chronic absenteeism at 25.6 6 for Caroline Middle School and 24.8% for Caroline High School. We know that suspending students doesn't solve the problem. It often deepens it. The alternative suspension center provides an alternative education setting where students can stay on track academically, reflect on their choices, and access supports with social emotional learning in collaboration with our community partners all while maintaining their attendance, which is what makes the ASC so important. This initiative aligns directly with CCPS's achieve 2027 goals for student success and equity. The ASC follows a structured daily schedule focused on academics and reflection with support from our community partners. Students receive targeted behavior interventions and
007mentorship. Collaboration with administrators, teachers, and families ensures consistent support and accountability for each student's growth. When a student receives an out of school suspension for a nonviolent infraction, the base school principal notifies the family and completes the ASC referral form. I review the referral, confirm capacity, and discuss the offense to determine if the placement is appropriate. CMS, CHS, Lotus Academy, teachers and families collaborate to ensure meaningful support and success for each student during their assigned participation in the alternative suspension center. By implementing the ASC, we've already seen improvements in attendance, behavior, and student engagement. The ASC became part of the Lotus Academy alternative program last April and May, serving 24 students, 18 from CHS and six from Caroline Middle School. This year, we've supported 12 students from CMS and no students from Caroline High School.
008And we look forward to supporting chronic attendance by keeping students in school and connected to learning. Future plans and challenges. As we look forward, our goals include strengthening behavior interventions within the ASD. While our community partners provide tremendous support, there are times when students are assigned to the ASD on days when partners aren't on site. We plan to explore a vaping and behavioral management course that students can access during their placement, which can also be utilized within the broader Lotus Academy program to provide meaningful tools, supports, and resource resources for making better choices for all students. In closing, the Alternative Suspension Center reflects who we are at Lotus Academy, a place where every student deserves a chance to learn, grow, and reconnect. Through this initiative, we turn discipline into opportunity while supporting all students in
009making different choices that lead to the growth and success. We could not do any of this great work without the dedication of the entire CCPS family, especially the Lotus Academy team, our students, and their families. Thank you. I'll take any questions. >> The board members have questions at this time. >> No questions, but if I may. I've had the opportunity to participate in some of the opening sessions in the morning. Um, and >> yes, thank you for visiting. I I'm very much appreciative of what the team is doing uh to keep folks keep our students engaged in the education process which really what uh this is all about. So I appreciate what you're doing and keep up the strong work um getting our students to transition back into uh general I say general population. Okay.
010So thanks >> other board members if not again thank you very much for what you do we appreciate it it's a valuable entity for our students and again we thank you >> if you don't mind I would like to um provide a a question to Mr. Wick who oversees attendance. I I wanted to ask if you could update us on the chronic absenteeism percentages that are on the slide. Um in my mind that may not be reflective of of the percentages that I believe to be true. So I want to make sure that we have correct data within the presentation unless I'm misunderstanding those data points. It's from school year 2425 >> which was this >> past school year. >> Can I clarify? >> Yes, >> please. >> That was that was supposed to be
011from school year 23 24. >> Okay. >> So 25 is much lower. >> Yes. Sorry. So that was school year 2324 before we started it which is why we want to do the program and those are unadjusted before any flex time was also put in. >> Okay. Those are very important variables. So Mr. Just if you could go ahead and read the 2425 chronic absenteeism percentage for CMS and CHS, that would be helpful for the community. >> Absolutely. For CMS last year, pre-adjustment once again was 14.8 and for CHS it was 21.4. >> And to explain pre-adjustment to the community, I think that's an important variable as well related to flex time. >> Yes, correct. that that deals with flex time and students who attended flex time and made up a certain number of days.
012Students could attend three hours to make up one day. They can make up a maximum of 15 days. So there's a certain number of students in each school who attended flex time whether it was on Saturday school or after school hours and they became they they brought themselves below the 10% and were no longer considered chronic. >> Thank you. I would like to respectfully request that the slide be updated to reflect correct data and that flex time is an asterisk so we put the truly reported data to the VDOE so that we have accurate um and transparent data accessible. Okay, thank you. >> Do you think folks understand flex times? Could that also maybe a little caveat down at the bottom just so folks understand what that means? >> Absolutely. That's what I meant when
013I indicated the asterisk at the bottom. A flex time again is um a three-hour chunk of time that any student can choose to um participate in whether that's the Saturday school or amm tutoring. It has to be outside of school hours. And um we've been using all-in funds, which is a three-year um pot of money coming from the state to support that, as well as our traditional um so grant monies that we receive for tutoring. Okay. Uh, other questions? If not, again, thank you very much. >> Thank you. Thank you. >> Uh, that takes us to board committee updates. I don't know if any board members have any committee updates at this time. >> Mr. Chairman, I do. I have attended two uh committee meetings. I did I participated in the gifted advisory committee meeting,
014which was nice. Um we did a lot of get to know you stuff because it's the first one of the year and we um are beginning to look at uh reviewing the local plan for gifted education um which we will be I think next year we start have to rewrite that and then I left immediately from there to go over to the calendar committee meeting um with Mr. Fortune and that was uh hosted by Mr. Mud which was a lot of fun. Um it very interesting. We all got our little tables. There was I don't know specifically how many people were there, but I got at my little table and uh we broke up into groups and we've begun the early processes of working on a calendar for uh next year. And it's always to
015me the fun is getting all the different people's ideas on what days we should have off, when did the start date begin, when do we get out of school, when are our holidays. Um but it's it's a it's a lot of good work and I think we all it was great because we got free pizza. So thank you Mr. Bud. Thank you very much. Are there other committee updates? If not, that takes us to the I'm sorry. >> We had opportunity to say the family policy committee meeting uh discussions uh more so solutions uh were identified to address the audit that took place in March. Uh fiscal and health non-compliance items. Uh so I think we're in a really good place uh moving forward. >> Thank you very much. Dr. Fields, did you have committee
016updates? >> Um, yes. I attended the CIP committee and there's a presentation tonight. So, I'll reserve all other comments. >> Okay. Thank you. All right. That takes us to the recognition portion of our agenda. And that's student of the month, Dr. Calvar. Good evening, Chair Taylor, Vice Chair Fortune, and members of the board. Exposure to art is critical to the development of every child. Art not only teaches students how to express themselves in creative and individual ways, but students who participate in regular art related activities perform better academically, develop greater confidence, and sharpen their fine motor skills. Beyond these benefits, art education promotes problem solving, critical thinking, perseverance, growth mindset, collaboration, focus, and accountability. all power skills that CCPS graduates need to be 3E ready, enrolled, enlisted, and/or employed. In cooperation with CCPS art teachers,
017I have the great fortune to recognize one student each month with a certificate of honor for their individual artwork. The students art will be on display at the schoolboard office for the remainder of the month, but we promise we keep it safe and we do return it to its rightful owner. At this time, I invite Miss Kelly Wanro, art teacher from Bowling Green Elementary School, to come to the podium to introduce the November recipient of the Superintendent Student Art Honor. Good evening, board, and everyone who's visiting and watching from home. Um, today I've brought an optical art piece made by Aninsley Wiser, a fifth grader at Bowling Green Elementary School. This project creates um movement and interesting movement with your eye through the picture using repetitive lines and values. And this was not an easy
018project for my fifth graders. It took quite a lot of time. So you can see how carefully Aninsley did her lines with Sharpie and the colored pencil value. So it's uh not an easy piece and I am very proud with how her her piece turned out and that's why I wanted to honor her tonight. [applause] If there are parents or relatives of the student, if you are here and you want to come forward, you can do that. >> [applause] >> Thank you very much and again congratulations That takes us to the information from the district information 2025 experience night. Mr. Michael Mud. >> Yes. Thank you. Good evening, Chair Taylor, Vice Chair Fortune, members of the board, Dr. Calveric. Tonight, I'm happy to share with you some information regarding our upcoming experience nights taking place
019on December 2nd from 5 to 7 PM at the middle school and high school. Experience night is a rebranded event, formerly known as curriculum night, that is targeted for students and families in grades 4 through 12, to come learn more about the exciting offerings and pathways we have available to students at CMS and CHS. These events are preview events as students prepare for the 2627 school year. Following experience nights, school counselors will be visiting classes to talk about co course offerings in December, which will be followed by student course selection in January. [snorts] In addition to course offerings, experience nights experience night will seek to promote and highlight the energy and culture of CMS and CHS. So board members and family members, are you curious what clubs CMS has available to that might peique a
020student's curiosity or would you like to learn more about pathways in the academy model at CHS? CCPS families are welcome and encouraged to attend this fun evening to learn more about the Eagle experience and the Cavalier experience while exploring programs, course options, and discovering new interests. I'm happy to answer any questions you may have about this event. >> Okay. Board members have questions regarding this event. >> Well, if not, thank you very much. U appreciate again what you do. >> Thank you. >> This takes us to the information plan forward mass results. Miss Haley and Dr. Neighbors. Good evening, Chair Taylor, Vice Chair Fortune, members of the board, and Dr. Calverick. Beth, Bernap, and I are here before you tonight to share our monitoring implementation of the math curriculum K12 survey results. CCPS adopted two
021curricula, KDUm for K5 and Math Space for 612. We partnered once again with plan forward to monitor our implementation of highquality instructional materials and to obtain staff feedback to help us design support plans to increase instructional impact. Within these presentations, we will share the top themes of those surveyed professional learning target and evidence-based actionable next steps. While a number of our educators responded, the results are not inclusive of all teachers, especially at the elementary level. The survey was open for teachers to complete forms from September 25th to October 10th with multiple reminders. 33 elementary teachers responded, 10 middle um school teachers, and five high school teachers. Breaking down the respondent data even further, our respondents were 39 general education teachers, four exceptional education teachers, four instructional coaches, and one pair of professional across the five
022schools. Now, I'd like to turn this over to Beth Bernap, our instructional specialist for math, to share top themes from our elementary schools um educator feedback on Kdum. Thank you. At the elementary level, those who responded described KDUm as a resourcerich curriculum with strong potential to engage students in streamline instruction. but in practice shared that the realities of the learning curve impacted their ability to readily know the student outcomes. The learning curve challenge was some that some of the teacher manuals arrived late and the time frame did not sync with professional learning. We know how important it is to have all materials on time for training. The hands-on materials are useful and engaging with warm-up slides to lesson plans and engaging lessons. There is a commitment to using KDUm and it is believed that they
023have the resources to implement it effectively. However, we discovered a desire for additional training and time to explore with a high quality instructional materials. [clears throat] Our initial professional learning took place prior to school starting. We had a follow-up training on October 10th. Teachers were able to ask questions and gain some clarity around the components of the program. We are in communication with the vendor representatives to challenge the quality of that training which was pivotal to our early implementation. I am working closely with mass specialists in each of the elementary schools to close gaps, unpack standards for alignment and to ensure teachers do not forego the use of VDOE resources, math and practice strategies and best practices. These items will only complement the instruction. Theme three teacher and math leaders are learning the new program
024and are committed to making sure that it fits seamlessly with our curriculum guides. While KDUM does does align with our Virginia standards, much like any new curriculum, there are shifts that need to occur to align more closely to each division's pacing. Many teachers who responded recognized a rigorous curriculum and again expressed the need for professional learning. How do we focus on rigor for every learner when every learner may be at a different level? That question is valid and we have action steps to support regarding assessments. Teachers express that they were good and sometimes challenging. Our math coaches and specialists also have been working in this area to align those assessments in Kdum to the CCPS curriculum guides. CCPS is committed to continual professional learning and is providing supports to all teachers through planning with a
025building level math specialist as we navigate the first year of the new HQIM. As recommended from our partner plan forward, we have next steps to examine fully all the kdum features in PLC teams. We will also focus on differentiation and pacing and developing a working group to create a pacing alignment map for KDUm. We are confident that KDUm provides the rigor and engagement that is required for our students to be successful in mathematics. Now I will turn it over to Dr. neighbors who will communicate the results at the secondary level with massspace. Now we'll share our secondary themes. For theme one, teachers consistently described masspace as an engaging and well ststructured instructional tool that promotes deeper student thinking and supports effective teaching. They valued its innovative and adaptive features and data tools which help identify
026prerequisite skills and provide that real-time feedback. The availability of the pre-made slides, warm-ups, and guided notes was noted as especially helpful for organizing lessons and saving preparation time, particularly in classrooms with diverse learning needs. Overall, most teachers felt confident using masspace and believed they had sufficient resources to implement it successfully. A majority viewed the program as beneficial for student learning and engagement. The second theme, teachers agreed that masspace effectively supports student learning and offers strong instructional resources, but many noted challenges with pacing and alignment. Several teachers shared that curriculum sometimes progresses too quickly for students with diverse learning needs, and that the alignment with the CCPS pacing guide can be unclear, requiring to adjust or reorder lessons. A smaller number of teachers found it difficult to modify or differentiate lessons for students performing below grade
027level or those needing additional support. Some also expressed that lessons occasionally assume prior knowledge for students that may not have that and complex question formats or specific answer requirements that can create barriers to understanding. This curriculum is rigorous. Despite these challenges though, teachers recognize math space value in promoting that rigorous learning and seeing opportunities for continuing refinement to support all the learners. Theme three teachers highlighted a strong need for additional professional learning, planning time, and students support to enhance the effective use of mass space. Many shared that more training on lesson delivery, pacing adjustments, and strategies for supporting struggling learners would increase their confidence and comfort with the program. teachers emphasized the importance of helping students navigate the platform, particularly when tackling complex multi-step problems um and called for clear guidance and individual support. Several
028note that massp currently lacks some of those proficient sufficient built-in tools for review and reteing often requiring teachers to create supplemental materials which could add to their workload. Overall, educators expressed that with more professional development and targeted student support, mass space could be implemented effectively and equitably across the classrooms. For next steps, we will continue to create resources aligned to mass space to support the use of the curriculum. We've also to continue continue to purchase our supplemental resource that allows for interactive practice motivating awards and real-time analytics for teachers for students that have additional math practice. Secondly, we're committed to continual professional learning and providing supports to teachers through professional learning communities as we navigate this first year of an HQIM. Our initial professional learning did take place prior to the school beginning. We had
029a follow-up training on October 10th, which was the day that the survey was due. So, some of our teachers had already completed the survey before they had that professional learning on October 10th. Teachers were able to ask questions and gain clarity though at their professional learning. And we will continue that professional learning all year through designated PL days in February and March, through department meetings, and through PLC meetings. And finally, we are in the process of launching, as recommended, an ongoing learning group to help support optionally the implementation of massspace and build confidence and efficacy with our teachers. We are confident that masspace provides the alignment, rigor, and engagement that's required for our students to be successful in mathematics at the secondary level. Finally, the implementation of our math curricula is strong with learning walk
030showing students actively engaged, problem solving, and demonstrating deep understanding with that com needed professional learning, continued professional learning, excuse me, collaboration and refinement. There is strong confidence that our math curricula, both Kdum and Mathspace, will continue to evolve to meet the diverse needs of all of our students and foster deeper, more meaningful learning and result in higher student achievement. What questions do you have? >> Board members have questions. >> Yes, sir. Um, first I have two questions. The first one's kind of a two-parter. Um, in regards to pacing guides, um, what is the process that we currently use as a school division to develop pacing guides for our curriculum? And, um, is it possible for us to restructure our pacing guides to incorporate math space? >> I'll start with that answer, but I'm going to
031turn it over to Beth because she does a lot of that work in collaboration with our teachers. really proud of the work we do with our curriculum guides because it is a collaborative process um with our math specialists, our math specialists in the building, our instructional specialists and teachers. But for more details, I'll turn it over to Beth. So, every spring we meet as a collaborative team to go over current curriculum guides, pacing to see if there needs to be adjustments. We had already done that process before the adoption took place and so we were hoping it would fit seamlessly into what we already have currently recognizing now that we are going to need to make some adjustments. So I'll be reconvening a team getting teachers input in order to make adjustments for next school
032year. >> Okay. U and my second question then is with differentiation um can we provide uh a list of potential strategies um for teachers like maybe a a a Google doc or something where you can store things for teachers to jump in and say like this worked for me or this didn't work. >> Absolutely. And I will say that both curriculums have a differentiation um piece built in the curriculum. It's um our intent to make sure that teachers know how to access those strategies um and recognize where in the curriculum those suggestions lie. So, we continue doing that. Thank you. >> Other questions? Oh, I'm sorry. Go ahead. >> Thank you for that clarity. I'm going to be very honest. When I saw this feedback, I was very concerned from a teacher standpoint. um especially
033when it came to the pacing guides. So um when I put my educator hat on, if I am receiving a new program that I need to adopt, I've got to learn that program. I've got to learn my standards. I've got to balance that art and the science of teaching. And to hear that they didn't have the books or the teacher resources in time, I could see that as a frustrating point. And then, you know, things happen. So, we get over that, right? But then to get into curriculum and it not align with pacing is concerning. So, do we see that KDUm will not be fully implemented um on schedule and in alignment until January or is this needing to complete a full cycle? Is my question making sense? >> It does. And I'll clarify, the
034hard materials were not in um in teachers hands before the training, but the digital components were absolutely in teachers hands for the training. Um secondly, we are working very diligently unit by unit to make sure that we are looking at everything Kdum has to offer and then supplementing with other things BDOE, other resources that are on our curriculum guides. Um and we're trying to work ahead [clears throat] um for this first year, but we will by next year be fully aligned in terms of pacing with KDUm. So then let me translate that in community speak and teacher speak. You're chunking as we go so that alignment is happening in real time. >> Correct. We have Yes. >> Okay. Thank you. That's important. Um and I do want to say kudos for asking the question. I
035think it's important that teachers honestly tell us how they feel about something so that we can make these adjustments and make these tweaks. I had one other question um because I think I have my years overlapped. Is this the year where new English and math and training and professional development and textbooks were all happening in concert with each other? Is that this year? Would that >> LA last year last school year 23 24 get my dates right? um was the new adoption of the standards both for ELA and math and then the adoption of the elementary ELA HQIM. This year is the adoption um we're implementation, excuse me, of the math HQIM. So, our elementary are not implementing two new HQIM at the same time. ELA was last year. Math is this year K12 and
036we're in the process of adoption ELA 612 to implement for next year. >> Thank you. >> May I real quick? >> You were doing so great until you started throwing in the acronyms. So for plain speak for those who may be listening, HQIM is >> high quality instructional materials. Thank you. >> And ELA >> English language arts. >> Thank you. >> Okay. Um Oh, I'm sorry, Mr. Uh one question uh regarding KDUm as well. Uh realizing the fact that we have obviously many more uh elementary school teachers than our secondary educators, I'm a little concerned regarding the response rate uh of 34% as compared to 77% for at the middle school level and 96% at the high school level. Do you account or attribute that relatively low response rate to the issues that have surfaced
037um by the teachers who actually uh responded to the survey? Or are there other factors uh that we should be aware of u regarding the reasons why the response rate is so low? >> At this point, we sent many reminders. We also were disappointed with the response rate after multiple reminders to our to our teachers um knowing that at the elementary level we didn't have the percentage that we would want to have um to have that data and to be able to do something with that data. So we too were very concerned with that. And should this board take that as a potential red flag regarding the true buyin um that our teachers um are are exhibiting with the use of kiddo? >> I don't think it's fair to draw a correlation between a 34%
038response rate and the raw number of our sample size. What I do think is important is to make sure that we have a midyear survey and an endofthe-year survey. We love our partner plan forward. We weren't pleased with our response rate at elementary, but we want to do our due diligence in circling back around in midyear and at the end because we also want to look longitudinally at the year-long implementation. Change is hard. There is a lot of change that is occurring as Dr. Ellen Fels pointed out and so we need to constantly be doing dipstick measures to ensure that we have real time data so we can make meaningful adjustments as uh Miss Bernap mentioned we're chunking to be ahead by units but next year we will have done the work and we will
039have the whole pacing guide in advance of this school year starting that's fully aligned. Unfortunately, the release of highquality instructional material list from the VDOE was very tardy to the party and we did the very best we could to immediately take that list and begin vetting vendors and materials to operationalize the purchase prior to the school year starting. So, I do want to give credit where credit is due in relation to the timeline that wasn't in our control, but also in recognition that 34% isn't where we need to be. >> Thank you. Um, one secondary theme three. Um, we may have already addressed how you're mitigating that, but could you explain again how your your plans are mitigating some of the uh the concerns uh that the professionals are uh providing >> theme three? >>
040Yes. So, a couple of the things that I will speak on specifically for the secondary level because it's ongoing work. Um, in addition to the midyear survey, the end of the year survey, this is the work of our everyday. So a couple of the things that we're supporting are unpacking the standards. So before every unit, unpacking that math standards, which remembered were new last year, and then looking at the actual teacher manual and looking at how that is um really taught during that unit. So doing that work in the PLC's and unpacking the standard. That's one. We are continuing learning walks. So are we seeing the mass space being used in the classroom? Are we seeing it in the lesson plans? How is the teacher using it? And then how can we follow up with
041coaching? We have a math specialist at the middle school level who's doing on-site coaching impact cycles with the teachers around using mass space. And then it is continuing to align the assessments looking at the assessment data and then making sure if there are any gaps, how do we address those gaps using a supplement? We have a supplemental resource as well with excl. And so that are those are some of the things the ongoing work of professional learning that Miss Bernap is doing, our math specialist doing, our department chairs are doing and then all the teachers are doing that work together. >> Dr. Neighbors, could you please also highlight the use of all-in funds for our external consultant who is coming into the middle school as well in relation to math? >> Yes. So we had
042um a consultant that started working with us through Sig Grant um and so we built a relationship with him. He's a former mass specialist in the state of Virginia and um and has done a lot of consulting work across the state and it was um very respected in that area. So worked with our middle school especially last year through the SIG grant understand our adoption and the adoption of new standards has been working with our middle school and we'll be continuing to work with our middle school through our all uh all-in monies this upcoming second semester. What are we doing at the elementary school level? >> I mean, this is a lot of support that's going to the middle school, uh, which is great. >> Very similar support at the elementary. Each of our elementary
043schools has a full-time mass specialist who is working in conjunction with me to make sure that the unpacking is happening that they are um looking at all the resources available to them as I said unit by unit um to provide very similar supports as a secondary >> and those individuals are they funded through allin as well >> individuals in relation to math specialists? No sir, they are locally funded positions or through standards of quality. >> Okay. Uh I just have two questions. Is this the only math program that we are using now or is math being instructed with other programs other than this? This is for secondary math space is our core instructional program for tier one instruction. Okay. For elementary, KDUm is our core instructional program for tier one instruction. >> Okay. So any
044progress that's made is basically um because of this program uh because there's no other program. So it would almost have to be. Uh I guess my question is over the years if we look at last year or we look at the year before are we seeing or is it too early to ask but are what percentage of increase in achievement are we seeing in our in our students >> and I think it it may be a little bit early as we're just finishing up our you know we're in our second quarter we are monitoring the data we also know that our teachers adopting those new standards last year having new curriculum this year we're expecting expecting growth from the program, but also our teachers. Our teachers are learning and growing and they're understanding how to
045deliver more rigorous instruction, which is hard, but they're working hard for that. They're getting the professional learning from the team, and I believe we're going to see a lot of growth this year in our math. So, stay tuned. >> Okay. Thank you. What are there other questions? If not, thank you very much for your presentation. >> Thank you. >> Okay. This takes us to um the agenda item student school board representative will be coming with a report. Uh so Jay your show. >> Good evening Chair Taylor, Vice Chair Fortune, members of the board and Dr. Calvaric. I feel so official saying that. [laughter] I am very eager to share with you all the results of my student schoolboard representative listening tour. For the past two months, I've been working closely with Dr. Neighbors and the
046principles across all the schools in Caroline County to meet with students from all all of our schools. Starting on September 31st, I met with Caroline Middle School students, student leadership group, and principal Mr. suggest. On October 8th, I headed over to Lewis and Clark and had the opportunity to sit down with their fifth graders during their lunch period. October 7 October 17th, I sat in during the high school student leadership group meeting with principal Dr. Connley and assistant principal Mr. Dudley. Lastly, this past week on November 5th, I got to sit down with third, fourth, and fifth graders from Madison Elementary during their lunch period, as well as meet with students, the student leadership group from Bowling Green Elementary. Prior to this listening tour, I curated some questions that I wanted to ask the students
047to develop the basis for my student platform. These questions included how how students hear about specific events offered within their school, whether that be events during and outside of school or academic opportunities their school may have to offer. Relationships and comfortability between students and their teachers in the building. Do students have at least one adult they have a positive relationship with? And are they comfortable reaching out to teachers inside and outside of the classroom? how parents and guardians are involved or engaged with what's going on in our schools. Are they engaged with how their student is doing academically or I'm sorry, are they engaged with how their student is doing in their in school, whether that be personally or academically? Do students feel that they have an established positive community between their classmates and peers?
048And finally, how this year so far has felt in comparison to previous years, whether that have been better, worse, or about the same. The goal I primarily focused on was communication. And with the feedback I received from students during my listening, I was able to split that up into four main categories: teaming, student and teacher relationships, and family engagement. For starters, I think I should mention that the feedback I received was overwhelmingly positive, especially when asking students about how this year felt in comparison to previous years, which most if not all had said it was better. So, very positive. Um, the first thing I'd like to focus on is the houses and ac academy systems utilized within the elementary schools and high school. Now, I'll be the first to admit that I was very, very
049little informed about thesemies being the last class to not be introduced to them. But the elementary schoolers were very excited to tell me all about their different houses and how they worked. So, on the elementary level, these houses provided a friendly competition, a motivation for students to put in their best work so that their groups could earn the most points and potentially a reward. At the secondary levelmies fostered a smaller community-based learning environment. These for the community school within a school systems allowed students to build more of a connection with their teachers peers on a primary and secondary level. Setting students up for success right off the bat. My next focus was on teacher student relationships and how students acro and students across all schools had noted that communication between their teachers and adults in
050the building has improved greatly. They're building more of a connection with teachers and adults and communication overall has been fostering a much more positive environment. Lastly, for family engagement, and I do wish I had a little more information to say about this one, but as you could imagine, it's a little difficult to ask students about their parents' lives, but [laughter] at the on the primary level, students had reported that parents and guardians were very involved on their academics and their school life. However, while on the secondary level, it became a little more of a struggle with less students reporting that their te their parents were heavily involved with their academics. Something that I hope to improve upon throughout this coming school year, well, this current school year. For my platform, I plan to focus on
051building a positive environment and communitydriven focus within our schools. building a community and fostering an environment where students feel more connected with their teachers, adults, and peers, and pushing students to want to show up, pushing them to put in their best effort every day and have something to look forward to every time they step into the building. My next steps moving forward will include researching strategies of building and fostering that positive environment. Continuing to meet and talk with students from across all the schools and start on sending out questionnaires to students to gain more information and data on their desired learning environment. Okay, thank you so much. I will now take any questions or comments you may have. Uh well, let me just first of all say you're just dynamic. [laughter] That was a dynamic
052presentation. You did an excellent job. >> Thank you. >> And I wanted to get that out because I knew they were all going to say that, but I wanted to be the first. [laughter] But uh it it it really was a a good job. Um I don't have any questions for you. I might think of some after they talk, but anyway. Right. Right now, >> we'll talk later. We'll talk later. >> Okay. [laughter] >> But right now, I I just want to say congratulations and thank you very much for the time spent. The other board members have questions or >> I do I have a request in your um upcoming surveys. I would be very interested if you could bake in um an opportunity for students to give us ideas. I think that that that
053would be really cool to hear from the lens of a student >> what they think that we should do or could improve upon. >> I'll defin I'll include that. >> Thank you. >> All right. >> Can I add um and yes, I'm going to behave myself. >> Now, uh from your perspective, I mean, I know it's early. Um do you have any recommendations for how we can improve family uh engagement? That was one of the items uh in your >> any ideas on that or maybe >> I personally am working towards coming up with an ideas of how we can improve upon that. I unfortunately cannot say that I have anything to share today but I do hope that for prior meetings once I start to get more information that I will have more to
054share. >> Great. Thank you. I happen to have two potential ideas that I would love for you to marinate on. Jay, >> I believe you're part of student advisory. >> Yes. >> Which we are meeting on the 14th at 11:15 at the schoolboard office. And during that meeting, Mr. Mud is going to be presenting the student experience night >> to the advisory team. and he wants feedback from the students on what that experience night should look like, sound like, and feel like, not only for students, but for parents. So, I encourage you to think about that and come lacked and loaded on Thursday when we meet on the 14th to share some of those good ideas. And then right on its coattails, we are going to talk about a year-long Caroline Countywide literacy campaign where
055we work together to lift literacy in our households, in our businesses, in our fire halls, everywhere that we can in the year of 2026. And so that will be another great opportunity for you and your peers to talk about what literacy looks like at the high school, middle school, elementary level, and then to talk about how we can get parents engaged in additional reading opportunities and writing. So those are two things that we welcome your feedback on on Thursday. >> Yes, I look forward to it. >> Thank you. Or Friday, whatever day the 14th is. >> Right. The the only other thing I I would add is I know that students in elementary school tend to be a little more uh involved I guess with their parents and sometimes elementary parents are a little more
056involved in in the school per se. Doesn't mean that high school parents don't care. They care as well. I mean they love our children. Uh but I know even when my children were growing up and there you can see how old I am but when they were growing up as as young kids in fourth grade, third grade, second grade, they were very more much more communicated with me than when they got to the 10th grade or the 11th grade because they thought I didn't know anything by that time. So, uh, but anyway, it's it I guess one of the things we have to do is try to find a way to get the older kids maybe to open up a little bit more >> with their parents and uh that might help. >> Yes. >>
057Communication with them. >> Absolutely. I to I agree. I am working at least with my close peers to try and get them to open up a little more. So, I hope to expand that idea to more of our secondary students. >> Right. Okay, thank you again. Excellent job. >> Thank you. >> Okay, >> that takes us to legislative priorities, I believe. What a hard act to follow. But I am back again at the podium. Thank you so much, Chair Taylor, Vice Chair Fortune, and members of the board. I am honored this evening to be before you and to share a quick view of our 2026 legislative priorities. CCPS remains steadfast in its commitment to advancing excellence in public education and to uphold foundational principles. Each year, our school board utilizes feedback from VAS, Virginia Association
058of School Superintendent, VSBA, Virginia School Board Association, and our regional colleagues to develop a series of legislative priorities that help press action in the general assembly to move the needle in K12 education. So this evening I want to draw your attention to the CCPS priorities which were used for the very first time on Friday when Mr. Kelly and I joined our region 3 peers in Spennsylvania for the legislative breakfast. They will be used this Thursday at our take your legislator and community leaders to school where we will highlight some of these key endeavors. And then finally, we will bring this document to a variety of venues between now and January when the general assembly is doing some of its critical work. So number one, recruit, retain, and respect Virginia educators. Underneath this header, you'll find
059raising teacher salaries, strengthening the teacher pipeline, streamlining lure mechanisms, supporting retention endeavors, increasing student support services to align with national ratios, adding critical roles such as reading specialists, math specialists, English learner, teachers within the standards of quality and growing leadership capacity, building those pipelines, growing our own programs, to ensure that we have a high readiness level from our teacher leaders who aspire to administrative roles. The second category is funding public education for the future. Please eliminate unfunded mandates. I know that I would have agreement amongst our county partners on this topic as well. We want when mandates come forward to have a funding stream associated with them. This is very um intimately associated with two items that are coming forward this year and that is the indoor air quality and the ADA accessibility laws that
060you may hear more about later this evening. We want to modernize the standard of quality formula. This was outlined in the JARK study and the cap was released from the JARK study results, but we still have not done the multi-year process to update our funding formula. We are one of seven states across the United States that has a rather archaic funding formula. And so we very much look forward to um this um new governor season possibly taking on this commitment. We also um would like to see direct lottery and casino casino revenues earmarked specifically for construction deferred maintenance projects things like ADA compliance and we also want to make sure that we invest in workforce readiness meaning that we are funding a highquality work-based learning coordinator in every division since it's so keenly involved in
061accreditation. And then finally, we'd like to revise the local composite index. We believe using a three-year average of community wealth is a more fair and just approach, and it helps um establish more predictable funding streams. Moving into the second slide of our budget priorities. If you've been watching the news, you know that the Virginia Board of Education and the Virginia Department of Education have been working feverishly on a variety of assessment and school performance framework measures. We are very eager to find out what the Virginia Board of Education does this Thursday in relation to a phasedin strategy for the newly adopted so cut scores. We hope that there will be modification of some of the house bills that have been approved in relation to empowering local flexibility around assessments. Specifically, we want them to look
062at the ruling that secondary testing should be completed in the last two weeks of school and that so tests should be 10% of a student's grade. as well as we want to ensure that schools are able to identify the flexible window that allows them to have the appropriate technology and bandwidth for online testing. We also want to make sure that the new performance framework really emphasizes growth, not only mastery, but pairing mastery with growth is essential in measuring a school's progress level. moving into safe, healthy, and modern learning environments. We want to support student well-being by expanding the standard of quality funding for our mental health supports and professionals. We want to receive funding beyond grants to continue with crisis and teleaalth services, which we're so grateful to have in a pilot phase in Caroline
063County right now, but it is indeed through grant funding. So, we need something sustainable. We want to invest in safe and modern facilities. You know, we've recently done a massive divisionwide facility study and have a large amount of deferred maintenance. Plus, with the new ADA and indoor air quality uh bills that have been adopted, we have some substantial needs and we do need for the general assembly to identify sustainable funding pots to help schools address some of these needs so that is not constantly falling upon the local government to identify those monies. We need to promote technology equity and we need to continue to keep our eye on the biggest priority and that is school safety. This specifically talks about um division level substance abuse prevention counselors and regional recovery schools. We know vaping and
064marijuana usage and many other drugs of choice have really infiltrated our schools across the Commonwealth. And so some of these additional measures are essential in helping those youth recover and to have another opportunity for success. And then finally, this is what local school boards are um really champions of and that is local decisionmaking and flexibility. We want to make sure that we're always promoting the protection of schoolboard authority through the code of Virginia. We want to make sure that we are loudly and proudly rejecting unfunded mandates and we want to increase fiscal transparency to make sure that all legislation that is being delivered to school divisions um has dollars and cents behind it and we can see those funding streams in advance so we come to the table well prepared. At this time, I'm happy
065to entertain any questions that you may have, and I appreciate all of the participation in our legislative activities and look forward to having you at Bowling Green Elementary School for the event on Thursday at 8:30 a.m. >> Thank you, Dr. Kev. Does board members have questions about the legislative priorities or concerns? >> Absolutely, sir. >> Okay. Uh Dr. Hbert, >> no, this is not a camp. I am actually [clears throat] I'm actually very confident in Richmond, more so than I've been in a while, because we have a new governor- elect who has made it a point to reinforce public education, teacher pay, addressing some of those challenges associated with a lot of items you've just mentioned, deferred maintenance, providing those funds, and she has a house of delegates who has a majority that is the
066largest in three decades and part of our new team representing us. Nicole Cole from the 67th and Pew Kent uh in the 66. Maybe I flip those around, but they both have voiced uh determination in addressing some of the shortfalls identified by the uh uh the the study. uh >> JARK, >> thank you. The the JARK study um and I really feel confident that we may find some support, some assistance in certainly defeating or dealing with some of that deferred maintenance as well as addressing teacher pay and uh just really a reemphasis on public education. Each of the three either delegate elect or current legislative representatives and certainly our our governor elect have very extensive education platforms and so I am eager to um learn more about that and be hip-to-hip at whatever table we
067are invited to to ensure that Caroline's needs are heard but as well as the commonwealth um and preservation of K12 education. Um, additionally, I would be remiss if I did not take a moment to thank Delegate Oric for his many years of service, but to also simultaneously welcome Nicole Cole into her opportunity to lead um over this next um series of years. So, very appreciative of anyone that is willing to tackle um Commonwealth topics and to serve communities um that are certainly experiencing a wide array of change. Any other questions? >> That just a quick um followup is probably more for Marshall than anybody else, but because I know that the outgoing governor is the one who proposes the budget for the next two years for the bienium. And if you could I don't remember
068that date when that budget >> Sure. >> becomes available. It's like December the 15th or December. >> It's the 17th. >> The 17th. Okay. >> Yes. And I will say um in the last BASS meeting that I attended in Richmond and we had a series of guests come to the stage and prognosticate as best as possible and it is rebenchmarking year and typically that's a two-year process and typically in the beginning of a rebenchmark year we see an influx of funding. It's usually year two that lags a bit behind. Unfortunately, what we are predicting based on these experts is that there are num two large federal implications that Virginia needs to wrestle with in terms of of funding. And that is in relation to Medicare, right? Being Medicaid. Medicaid or Medicare. Medicaid. Thank you. I
069always have to pause and double think which one I'm I'm sharing about. So Medicaid, very large expenses um being passed to the state and additionally the federal tax laws have changed and so within the first couple of years there'll be great multi-million dollar expenses to the state of Virginia and then that will become a more sustainable path. But those were identified as two areas that some of our reserves, reserve revenues um will be earmarked for. And we should not be anticipating a great influx of funding to schools. Rebenchmarking will of course yield some new money, but not a significant amount that maybe we had seen in the past. Marcia, did I Mrs. Stevens, did I leave anything critical out that you are aware of? Mrs. Stevens is always really good at reminding us that rebenchmarking
070is also impacted by grant monies that may have been entertained during that um backlook and this includes esser cliff right the esser money came to an end and so that will ultimately impact the way benchmark rebenchmarking processes occur. Did I do that justice? Okay, >> Mr. >> Okay, Mr. Fortune, >> sorry, uh, chair, uh, one quick specific um, question regarding our legislative priorities. I was wondering was there any consideration in um including advoc advocacy around um Senate Bill 1307 which would allow uh counties and lo and cities to hold a referendum um to use the local uh sale tax increase of 1% um for school construction. you know, given our current um conversations and need um for construction of school facilities in the county and also off the heels of uh an election where citizens
071um would have an opportunity to decide if that's something that we want and need in Caroline County. Why? Yes. Actually, on page two of our document, if you look under safe, healthy, and modern learning environments, you will see that provide substantial and and sustained basic aid funding and a local 1% sales tax referendum for school construction and renovation. So, that was found, if I'm not mistaken, um to be a topic that was embedded within VAS and VSBA priorities. and one of which I lifted um in conversation with our regional peers as well. Certainly that is a local conversation um but it is one that many divisions have p uh moved forward with and have found um some positive results. >> Yes. Thank you. >> Okay. Other questions? If not, thank you Dr. Kver. We >>
072thank you >> appreciate that presentation. That takes us to uh agenda item E information, monthly revenues, the expenditures and ADM. Dr. Far. Thank you. Good evening, Chair Taylor, Vice Chair Fortune, members of the board, Dr. Calverick. [cough] This evening, [clears throat] I'll be be presenting the revenues and expenditures report for this October, followed by the ADM report. Revenues under revenues, operate revenues for the month of October totaled 8.2 2 million, bringing the year-to- date total to 21.5 million or 32.98% of the annual budget. Special fund revenues for October were $697,000 with a year-to-ate total of 1.3 million, representing 16.775% of the annual budget. Combined, total revenues for all funds in October amounted to 8.9 million, bringing the year-to- date total to 22.9 million or 31.17% of the overall revenue budget. Under expenditures, operating expenditures for
073October were 5.6 million with year-to-ate expenditures of 18 million or 27.55% of the annual expenditure budget. Special fund expenditures totaled $715,000 for the month with year-to- date totals of 1.9 million or 24.4 46% of the annual budget. In total expenditures across all funds for October 6.3 million bringing the year-to- date total to 20 million or 27.221% of the annual budget. Next, I'll be presenting the average daily membership or ADM report for October. The data comes from Power School. Average daily membership is determined by dividing the total aggregate daily membership by the number of days school is in session during the school year. For October, the principal's adm reflects a total of 4,287.596. Year-to- date total stands at 4,296.411. be happy to take any questions from the board on the revenues and expenditures report or ADM.
074>> Board members have questions. >> Yes, Mr. Chairman. I just wanted to make sure that those numbers are reflective of the adjustment that we made regarding uh special education numbers from last year. Are they? Yes, they're they're so they're accurate then. >> Yes. Okay. Absolutely. And they're included in the report. Um thought it might be a little redundant reporting those two figures out month after month, but if there's changes, we'll certainly bring it to the board. >> That's fine. Thank you. >> Sure. Mr. Chair, yes question. Um, and at what point are we reconciled with the county? >> We're not there yet. We have not yet received the final reports. We've received through June, but we have to receive the finals so that we can reconcile and close out fiscal year 25 >> other board
075members or Dr. Cover. >> So, I would imagine because of that the audit has not yet been completed. >> Correct. Do we have an approximate amount, I know we've discussed this before, for year-end funds or reversion monies that may be accessible based on our calculations? >> Somewhere around $700,000. >> Okay. Thank you. And that represents what percentage of our total budget, Mrs. Stevens? >> It's a Okay. Uh I stand corrected. It's increased. Good news. It's $847,000 now. Um overall budget all funding sources or local Marshia's looking it up. >> Marcia just approximate percentage >> 1.34 1.34%. >> So $800 and some thousand is what we are anticipating without an audit being completed and that represents 1.34%. and what is best practice in the world of public education with budgeting in terms of carryover funds since
076we have payroll that occurs beyond June 30. >> I could give you North Carolina answer want to give you a Virginia answer. >> Absolutely. So we tried to be at 3% or below um to be a best practice because we are still running payrolls at the end of the year. We have postear we're paying out um and we also have two months of sales tax acral that comes in after the year. We don't receive our final revenues from the state until the end of August. >> I have a follow-up question to that. So I thought the audit was due in October. The audit is due to the state in December. The auditors are typically on site in October. They did come on site. We were not um able to provide them 100% of everything at
077this time. We are continuing to work with them. We are continuing to work with the treasurer and speaking with the treasurer last night. She believes she's very close to August being closed, which will get us close to those post-year entries to be able to get um the revenues that came in July, August, and September posted back to the acrruals for the federal. >> Thank you. I know they were watching that. I'm asking because I know we're in budget and CF and these money conversations and every month I ask where are we in terms of being reconciled with the county. So, thank you staff for working with their staff to get that done. Absolutely. We're working very closely with their treasur um their interim treasur and then the um county finance team also. >> Mr. Chairman,
078may I ask one more question? >> Certainly. >> Since the topic of uh the audit was brought up because it's I mean we usually have this information. Is there like any particular reason why we were not ready or why we did not have information on our side? Because we are usually pretty up to snuff with everything. And I know I know that like you know I always ask the questions in June and July and I understand how that's we pay over the summer and we still have revenues that are coming in that we got to backtrack but is there a particular reason why it is taking so long this time? >> We had to report our annual school report. So we are very ready for everything. We just need to ensure that we are reconciled
079with the county to ensure there's nothing that we're missing on our side that they're missing on their side. So in order to give a final push um we need to have those reconciliations completed and the reports from the county. However, we we do know what we are saying is our acred revenue. What we are saying is our accounts payable and our liabilities, our deferred revenue. So we are we have all that. Um it's just waiting for that that final piece to ensure that we are um reconciled with the county. Do you have any reservations regarding the audit and how it's going to turn out? >> No. >> For CCPS? >> No, we will continue to work with the auditors. We provided them what we had when they were here. We will continue to work with
080them and get through the audit. At this time, they have not brought any concerns to us for the schools. >> Thank you. >> Okay. Any other questions, comments? >> Thank you, Dr. Far. >> Thank you. That takes us to the consent agenda. Are there any items on the consent agenda that any board member would question or like pull? If not, we can entertain a motion to approve the consent agenda as presented. >> So move. >> Second. >> It's been moved and properly second that we would approve the consent agenda. I believe it's items A through E as I meant items A through F as presented. Um, Mr. Clerk, would you call for the vote? >> Mrs. Sears, >> I. >> Mr. Fortune, >> I. >> Dr. Hubard, >> I. >> Mr. Kelly, >> I. >>
081Dr. Rollins, >> I. >> Mr. Taylor, >> I. And the consent agenda stands approved as presented. That takes us to the citizen comment period. Uh, the Caroline County School Board welcomes public comment during regular meetings and public hearings. Speakers may address an item on the board meeting agenda or an item not on the agenda during this time. All comments should address a matter related to Caroline County Public Schools. Each speaker may speak for up to three minutes. Once you see the red light on the traffic light portion in front of the clerk, please make your last statement. The school board chair is responsible for recognizing all speakers, for maintaining proper order, and for adhering to time limits stated above. The chair is authorized to stop and/or remove any speaker who uses language that is obscene,
082constitutes fighting words, true threats, or solicitation to commit crimes and incites immediate lawless action. More the chair may stop and or excuse me and or have removed any person who disrupts the orderly functioning of the meeting by making loud boisterous or threatening comments. Once you come to the lect turn, if you have not signed in with the clerk, please complete the appearance request form. State your name and your district. At this time, clerk, will you call those who have signed up prior to the meeting? Excuse me. Hearing that none citizens in the audience would like to have a comment at this time. Any citizens? Since there are appears to be no one with the intention to speak, I will declare the public hearing portion closed. Excuse me. That takes us to new business. I'm sorry.
083Excuse me. I'm sorry. That takes us to action. The budget calendar. Dr. Farley. >> I got a cough drop for you if you want me to toss it up there. [laughter] >> Good evening again, Chair Taylor, Vice Chair Fortune, members of the board, and Dr. Calverick. Before you this evening is FY27 budget development calendar for your approval. Developing a public school budget is a critical process that ensures resources are allocated effectively to support student learning, meet staff and operational needs, and plan responsibly for the future. Allows us to meet legal and state funding requirements while engaging our community in transparent and collaborative decision-making. Well-developed budget reflects our shared commitment to accountability and alignment with our educational goals. The budget development calendar is an essential tool in this process. It provides a clear roadmap for decision-making,
084ensures key deadlines are met, and keeps all stake stakeholders informed and engaged throughout the budget cycle. The calendar's been reformatted since its first read, but all dates and information remains the same. Happy to take any questions from the board regarding the budget development calendar. >> Does board member have questions regarding the calendar? >> Not at this time. Thank you, Dr. Far. Thank you, >> Mr. Chairman. I move for approval of the budget calendar as presented. [snorts] >> Okay. Is there a second? >> Second. >> Okay. It's been moved and approved. It's been moved and probably seconded that we approve the calendar as presented. Uh, Mr. Click, would you call for the vote? >> Dr. Rollins Bells, >> I. >> Mr. Kelly, >> I. >> Mr. Fortune, >> I. >> Mrs. Sears, >> I. and Dr.
085Hubard I believe has stepped away from the dis. >> Yeah, we're voting on the calendar. We're voting on the calendar for approval of the calendar. >> Approve. Dr. Hubard. >> I >> thank you. >> It's been moved and properly seconded that we would approve the calendar as presented. We've already voted. So, the calendar will stay approved as presented. Thank you. Okay, new business. [snorts] [clears throat] Okay, that takes us to approval of Lewis and Clark Villa and funding needs update requesting to wave the first reading for Stevens. >> Okay. >> Good evening, Chair Taylor, Vice Chair Fortune, members of the board, and Dr. Calvaric. I am Marcia Stevens, chief operations officer, and I will be providing a brief update on the Lewis and Clark Villas, which you have seen most of this information last month,
086and request for a budget amendment for fiscal year 25 carryover reversion funds. Focusing on Lewis and Clark Elementary, the primary challenge is immediate space scarcity. Our program, our current programmatic growth is putting significant pressure on class sizes and the availability of specialized instruction areas. Enrollment numbers noted on the screen are from October 17th. While VDOE postchoolwide ratios, which includes a number of licensed educators in the building, class size ratios on this slide, reflect solely classroom teacher to student ratios. Please note that these ratios are also reflect true enrollment. However, for class size reduction calculations, the division is permitted to remove students with disabilities that spend more than 50% of their day outside of their assigned home room class. As such, once this is accounted for, the Louiswis and Clark kindergarten student to teacher ratio falls
087below the 24.1, keeping Lewis and Clark compliant. We were able to report that on our fall membership report that was approved last week. The numbers for our space and utilization is 48 general classrooms, 12 specialized, and eight encore um show how essential the planned modulars are. They are not simply flo overflow, but they're also needed to free up space for SOQ mandated functions such as resource or encore counseling and pull out instruction. Our school capacity worksheet shows 56 classroom spaces at Louiswis and Clark during our facility condition assessment and reviewing the plans. We have 62 spaces that were designated as classrooms originally. When we took at out when we look at the total space being used above the um amount in the slide which is a total of 68. We are currently exceeding the 62
088classroom spaces available. Some of the current spacing being utilized to make up this deficiency were designed as offices and teacher workrooms. Our planning for the need of modular involves reviewing seven critical factors. We were looking at determining need, size, grade, location, duration of time, and funding. This includes ensuring the design meets all building codes, the funding is secure, and we proactively address the homeowners association requests for sensitivity to the architectural aesthetics. The timeline is a high level. if we had 10 months to procure, install, and furnish the modular units by June 30th, covering everything from the site plan to the procurement to the installation. Once the decision is made on how to proceed, we will update the timeline to ensure completion before the 2627 school year. We certainly want to be able to begin this
089project much quicker um versus a 93day turnaround in which we had at Bowling Green this past summer in which we were successful but would not would like to not repeat that. So, for our budget requests, we um a few of these questions came up earlier, but our unawited projected carryover funds for fiscal year 25 is approximately 847,000 or 1.34% of our school operating budget. Currently, Mr. Codwell has been working with RRMM architects and modular vendors, multiple ones, and projecting the cost of the modular unit similar to the size of the units installed at Building Green this past summer. And the cost is projected at 1.1 million. While fiscal year 25 carryover amount is currently unodited as the county and schools are still working and processing that financial audit, we believe it is a solid projection.
090CCPS staff continue to work closely with the county's interim treasurer and the county finance team to follow finalize rec finalize the reconciliations journal entries and the audit work papers. So, as our next steps tonight, staff would be asking the school board to consider a motion to request the [clears throat] physical year 25 carryover carryover with waving the first read in order to submit the request to the board of supervisors. If considered and approved, staff will submit the information to the county administration to request to have the item added to the December board meeting of the board of supervisors and the board of supervisors is the appropriating governing body. Staff will also be presenting to the school board with a memorandum of understanding for consideration for remaining school carryover reversion funds to be annually reappropriated and
091utilized for school capital improvements. This would allow school capital improvement projects to begin to have a designated funding stream towards school capital needs. At this time, I will take any questions that the board may have. And if the board desires, consider a motion of approval of the budget amendment in the amount of $847,000 to be submitted to the board of supervisors for their consideration of reappropriation of the fiscal year school board carryover reversion funds so staff can begin preparations of the installation of Lewis and Clark Villis. >> Okay. Just um for clarity, you're asking for a wave of the first reading such that we can vote on this tonight. Tonight? >> Certainly. If the if it is the board's desire, [clears throat] we would ask a wave for first read and a motion for to
092approve the carryover in the amount of 847,000. >> Okay. Do board members have questions? >> Yes. Dr. Herbert, >> M. Do you anticipate the board of supervisors will agree to move money that has yet to be uh cleared by their own uh folks? I mean, we're asking to move money that has yet to be really uh solidified. Are your numbers I'm not questioning. your numbers are are are spot on and have been. The question is will the you believe the county will be that confident to move just based off of uh your estimates? >> I certainly can't answer on behalf of the county. I would um anticipate that if we can get it approved by our board, if our board desires to approve, then we can take it to their board in December. I can't
093say if they would approve it or not in December without having a final audit. At that time, we are another month, month and a half away that we may be able to um solidify even more numbers. Again, my number is [clears throat] also just a projection. So, you see it's nice round numbers. It's not down to the dollars and cents that we typically have when we have carryover. So, it is just a projection at this time, a solid projection. >> Check. And the second question, if I may, did I understand you correctly to say that uh aou to suggest all future reversion funds would be automatically sent back to the school division. >> Yes. And it can be sent back to the school or just designated as capital projects. Um either way of how the
094board and this is just solely for the board to consider um a draftou. It certainly will be reviewed by the board. You all can massage it as any way you feel. Um it's just the draft at this time for you all to review. >> But that's what we're asking. >> Consider yes to have your in funding go into a capital funding stream. >> Oh, the questions. >> I do have a question. So, the projected cost of this is 1.1 of which $847,000 we have or project to have. Um, is there a suggestion on how we make the gap in the funding? >> Absolutely. There is one year in which the board of supervisors appropriated a million dollars. Between two years out of that, we had one year that um has a little bit left over
095that we could have there. We also have many moons ago that um you some of you on the board for a while may recall $127,000 that was in a rainy day fund that is being held at the board of supervisors. We would have that and then also we have the infrastructure funding that comes from the state in which 40% of that um must be allocated to infrastructure items. So that goes into the budget as infrastructure with a local match. um on that funding to where we would have more than the 1.1 between those two pots of money to be able to complete a few additional projects too if needed. >> Thank you. And then could you speak briefly about the funding for the project that we just did at Bowling Green? >> Absolutely. So I
096do not have those numbers off the top of my head. However, we were above 1.1 I believe also at the time for that we received the 900 and some thousand plus as our year-end carryover funding. We have used that infrastructure funding from the state local match that is in our facility funding to fund the difference to that project. And so the carryover funds or the reversion funds, money that is left over at the end of the year, we have that because of good stewardship in our financial management and then taking that money and then helping to fund our short-term plan is what you are describing. Is that a correct statement? >> Yes, ma'am. >> Outstanding. And then so the purpose of waving the first read on this is because we've discussed this for one and
097a half two three maybe four years now. Um and so with that with any no other discussion uh Mr. Chairman I would move for the appropriation excuse me for the approval of the budget request. >> Discussion >> we we can get >> we can still second >> we need to discuss it. We're calling for >> and I I will second her motion, but I have also questions and comments. >> Um, and I just spoke with a college student who will be uh who is up for employment very soon and mentioned specifically Lewis and Clark. And the overcrowding there is not just a where are we putting the kids type of question. This is a the kids don't go out of the classroom anymore for specials. specials are on a cart, they go to the teachers
098classroom. So therefore, teachers don't get the same amount of planning that they used to because they can't go back into the room and run like they used to. So that it's less of a break for staff. So it's more pressure on the staff. So I I can tell you right now it's going to be an issue with long-term recruiting. Um, I'm not against doing this and asking for the reversion funds, but I want to be clear, this is two years in a row that we would not be using carryover funding for deferred maintenance. So, all the stuff that we didn't get done last year because Chris had to work magic and put in the learning cottages at Bowling Green, which was the fantastic work and 90 days turnaround. We're looking to start planning to do
099the same thing again. So everything that we didn't do last year is now going to be rolled over to this year. And we literally just set through CIP to see what our priorities were. And next year we're looking at two years of deferred maintenance for buildings, some of which are 100 years old, and we're not going to get anything fixed. And at what point do we stop putting band-aids on the bleeding and just get a new school and get this fixed because nothing's getting any younger. The problems aren't getting any better. And we keep stretching it out as far as we can. And I wonder when we're going to hit the breaking point. Again, I'm not opposed to it, but we are literally just keep kicking the can down the road. And at some point,
100we have got to address the real problems. And I don't think that putting these in there without a legitimate plan for what we're going to do when we have to do this again and kids are still going to keep coming and I don't know but those are my questions and I stand by my second for your motion. >> Mr. Kelly, I would like to clarify that we do have eight classrooms that are used for Encore. The ones that are doubled up is the library and the PE. So they have absorbed classroom space within there. But we do have the eight encore classrooms being used utilized for music um art PE library at the school. >> And to be clear, just for the community's sake, students do exit their classroom and go directly to the encore
101space. So just want to make sure accurate information is actually in the community so we don't have any confusion. Okay, >> thank you that >> um thank you Dr. Co for that clarification. Two quick questions or one quick question. Um my colleagues who who've been on the board for all may understand this but the rainy day fund that you spoke of. What is that and where is this? >> Absolutely. It goes back to the years of there was Anthem money and prior to my arrival, there was Anthem money coming from a self-insured fund. Um, when the school division changed from Anthem self- insurance to the local choice for their health insurance plan, there was a refund of monies that came back. Several capital project needs were met with um utilizing those funds. of that 127,000
102was put into a fund separate and it's held on the county books and >> so we're sure it's still there. >> The last time I checked with the treasur it was still there as a cash >> old treasure or new? >> The old and current treasure. >> Okay. All right. Fair enough. Um I guess yeah I also want to make sure that we're understanding I understand where we need to go where we want to go. Um, no issues there. But I also think that we as a board and as a school division must embrace fiscal realities. Um, and we need to make sure that we're not asking for things that we know aren't just supportable at this time. Uh, and we need to be good fiscal stewards going forward to ensure that, you know, our
103priorities are actually being met. But we need to comply whether it's ADA or or or any other safety are addressed. Uh just asking for, you know, everything under the sun is just not doable. Uh we've had the conversations about the new school. Uh and I understand and support that we probably will need a new school. Um but we also have to also look at the fiscal realities of where we as a division fit into the greater uh county fiscal uh dynamic. So we just need to be realistic with our numbers and with our ask. >> Absolutely. And I understand we are charged with doing a needsbased budget in which a lot of our capital needs improvements have been rolled over from year to year to year as we have received limited infrastructure funding over the
104past years since I've been here in FY19. Um and then in addition to that, the facility assessment condition report also states the status of our buildings and the deferred maintenance that we have for our school buildings and our acceler accelerated accessory buildings. How about that? Let's do that one. [laughter] >> It's getting like it's getting like >> auxiliary buildings. That's the word I'm trying to look for. So with that, we have that data to support the needs of that capital improvement plan and the multiple years of data provided. >> Okay. I would just like to add and certainly I I hear what all of my colleagues on the DAS are saying and I don't agree don't disagree with anything that's being said but I would just like to point out that you know we need
105space and we can't build a school even if we had the money we can't build a school in two years I mean there are things that have to happen in order for this to happen. Uh unfortunately the overcrowdedness is not going to is not going to wait. So we have to do something in the interim to supply the space that's needed. And of course there's plenty of excuses. There's plenty of room to blame one group and one group can blame the other group. But at the end of the day, our children have to have a facility that has the space to meet their needs. Um, when we talk about the reverent funds and asking for them and maybe they we we haven't done all of the uh paperwork. We we haven't filed all the necessary
106uh papers to say that the money is right there. But we know that the money is going to be there based on the figures that we have and what we've done. And what we're asking the board of supervisors to do is to give us permission to use funds that we have been able to save through being frugal spenders. That that's that's what we're asking. Um and at the same time we don't have the ability to negotiate the the the numbers are what they are. The the the the number of students are there and based on our research and study and the way the increase has happened over the years. we're going to be getting more and more students and we have to find a way to address them. Um, I guess the other thing is,
107you know, we're using funds that should be used for something else. Uh, but we don't have a choice. Now, if we could get the funds necessary to do these learning colleges or trailers or whatever you refer to them as, if we could get funds to do that, then we could use reversion funds to take care of some of the other needs that we have. But at this point in time, we have a situation that's dire and we need to be able to take care of the space that we need to supply an education for our children. That's what we have to do. And the people in this county elected us to do that. They didn't elect anybody else to run the school system. They elected the six people that sit on this DIS to run
108the school system and to do what's best for Caroline County students. And that's our job. That's what we have to do. And we have to put politics aside and do what we have to do. Are there other Yeah, Mr. Chair? Absolutely. I I echo everything that you say said and once again I just want to commemorate uh commend uh you Marsha finance [clears throat and snorts] team Dr. Calverick our team as far as the due diligence that we've gone through to make sure that we are making the best decisions that we can uh regarding not only our budgetary concerns but also our facility concerns. I cannot think of one item that we've put forth that's frivolous, one item that we put forth that's a a want, a pie in the sky. We, as our chair
109eloquently articulated, are charged with running the school division to the best of our abilities. We are charged by the Virginia code to come up with a needs-based budget full stop. And I don't want the misconception to be out there that we aren't doing that. Period. [clears throat] Thank you, Mr. Chair. Other questions or concerns? If not, there is a motion on the floor and that motion is to use the or ask for the use of the reversionary funds to uh pay for the trailers that are going to be needed at Lewis and Clark. Um, okay. I'm sorry. I would just like to share a data point because I think numbers tell a story and with the demography study that we did simultaneously to the facility study, we had a demographer utilize um birth rate, birth
110count, um the number of housing permits that are approved in the county, as well as calculate a yield per household to provide us with a 10-year view of what enrollment could look like into I believe it was 2033 and for Lewis and Clark Elementary at moderate growth because that is where we chose to have our data reported was at moderate growth. We couldn't predict high growth. We knew we were beyond low growth. So moderate growth felt comfortable um in terms of making decisions that are fiscally sound. Um currently as Mrs. Stevens noted on the enrollment page we have a,8 students and based on the demographers data and I I pulled this up on our website which anyone is able to do this including the same number of grade levels which includes prek um we are
111at 1,8 and the moderate growth for 2526 at Lewis and Clark is 1,020 so two students difference um in terms of alignment with that predictive formula that was used by the demographer. So just want to share that in the decision making process that in relation to Lewis and Clark the projection does seem to be a reality in relation to year two of that 10-year projection or year three I guess it is based on the study data. >> Thank you Dr. Coder. There is a motion on the floor. It's been moved and properly seconded. Would you call for the vote? Uh, Miss Cler, >> Mr. Kelly, >> I [clears throat] >> Okay, sorry. Just clarifying. Dr. Rollins, Felis, >> I. >> Mrs. Sears, >> hi. >> Mr. Fortune, >> I >> Dr. Hubard, >> I. >>
112Mr. Taylor, >> I. And the motion carries. That takes us to agenda item 10, the first reading, fiscal year 26, CIP budget. Mr. Carwell Good evening, Chair Ta Taylor, Vice Chair Fortune, members of the board, and Dr. Calverick. I am Christopher Caldwell, supervisor of facilities and maintenance. Joining me this evening is Mr. Griffin, our coordinator of maintenance. We are here this evening to present the first reading of the FY27 through FY31 capital improvement plan. This presentation will cover the definitions of what a capital improvement item and what is considered a capital outlay item. We will provide historical data on Caroline County Public Schools CIP requests and appropriations from Caroline County looking back on the last eight years. We'll present all FY27 requests and their alignment with our strategic plan achieve 2027. We'll present the total
113figures of all requests and lastly go into next steps and answer any questions. A capital improvement is a capital project expenditure that is valued at $50,000 or greater that provides a new or expanded level of service. A capital outlay is an expenditure that does not provide a new or expanded level of service such as a repair or replacement and ongoing maintenance of a physical item and is typically included in an operational budget. The FY27 CI the FY26 CIP had over $41 million in requests. The school board adopted the capital budget in December of 2024 and submitted to and Caroline County public schools submitted to the county to be included in the Caroline County capital improvement process. CI CCPS was awarded a total of $979,862 for the FY26 CIP budget. This amount included five replacement school
114buses, $50,000 in classroom technology replacement transportation support vehicles, replacement of maintenance and student transportation vehicles and replacement of staff computers. This represented about 2% of the total requests for FY26. Additionally, as you can see the above from the above, there was no infrastructure request funded by the county in the 2026 CIP process. Here is the 8-year historical data for the CCPS capital improvement plan appropriation appropriated budgets starting for FY19 going through FY26. As you notice, the county funded CIP budget remains fairly consistent around or under $1 million with the exception of FY23 and FY25. FY23 included $1 million in budget authority for school carryovers for the CMS HBAC project and FY25 included 10 point or 10 million761,48 in budget authority for the CMS HVAC project each year included included in the CIP budget is the
115purchase of school buses Outside of the CMS HVAC project, there has been only $275,000 over the eight years for building items to include $90,000 in fieldhouse upgrades, $100,000 in building automation upgrades, $67,000 for outside fencing and Blandon gym upgrades. On the next slide, we will take a deeper dive into the actual funding streams for the CMS HVAC energy performance contract. The Caroline Middle School HVAC or performance energy con project consisted of multiple funding sources and expanded the project to in and expanded the project to encompass multiple facilities across the division to offset the project cost with future savings in energy usage. The project entailed building envelope improvements, LED lighting, humidity control at CHS, full replacement of the HVAC system equipment at CMS, and installing solar on Lewis and Clark, Caroline Middle School, and Caroline High
116School. Funding sources were as follows. School ESSER funds 2,757,52416 representing 25.1% of the project. School operation maintenance fund $443,212.71 representing 4% of the project. School operation facility state construction funds 885,286.96 representing 8.1% of the project. School profers totaling 1,377,299.94 representing 12.6% 6% of the project portion of FY21, FY22, and FY23 school carryovers totaling 2,27,55 represented 20.1% of the project. County borrowed funds 3,296,39323 representing 30.1% of the project. CCPS aligns all capital improvement requests with our strategic plan achieve 2027. This includes goal one, teaching and learning, goal two, relationships, goal three, health and safety, and goal for talent management. Many requests do align with multiple goals in our strategic plans. All requests have been uploaded to board docs for your review. We will now go over we will now review all FY27 submitted requests from our
117stakeholders and their alignment with the goals from our strategic plan. Goal one, teaching and learning. Under transportation, they are requesting student transport replacement cars, eight replacement school buses. This is an updated request from five from past years of five replacement school buses to eight this year. This keeps up with the need to keep all school buses on the mandatory replacement cycle. Transportation is also requesting one new typea activity bus. This is a non CDL bus that would be available for coaches to be able to transport students during staffing shortages. Caroline High School is requesting the cosmetology renovation and a greenhouse for horiculture and horiculture classes. Carolina Middle School is requesting all student restrooms renovation, ADA access to the sports field, and replacement of auditorium seating. Maintenance is requesting to upgrade up for upgrades to meet
118the current ADA standards. House Bill 2278 passed effective July 2025 and required school divisions to report by November 1, 2025 to the general assembly on all any and all upgrades needed to meet current ADA standards. Please note that CCPS facilities meet ADA code requirements as of when they were built. However, the study requires us to provide a list and estimates to bring all facilities up to current code. This initial cost of $9.9 million and some items noted on the on our report to the general assembly did not have estimates yet. So, the minimum cost would be 9.9. Large items include access to the second floor at the annex building. handicap parking spaces that are now required to be relatively flat with no approaching slopes. Access to all auxiliary facilities like the baseball stadium and our
119football stadium at CHS. I will now turn it over to Bradley Griffin for gold two. Thank you. Goal to relationships, communication, teaching, teachers, student partnerships, partners in education, family engagement. Kurine Middle School, safety renovation of front office and entrance. Lewis and Clark Elementary replacing the current gym sound system with school grade PA facilities new construction. And I want to say this is just a depiction. This is not a school in our district but just one that we had or was given to us. Elementary school number four, short-term window of year 0 to three with the goal of opening a new elementary school by the 2728 school year. This timeline reflects our proactive effort to meet the community's growth needs, prevent long term over reliance on temporary facilities, and ensure our prek through 12 facilities support
120high quality learning. The design phase has not begun at this time. This photo only represents a recent design by RMM Madison Elementary expansion of parent pickup staff parking lot. CCPS was able to fund part of this project with facility funds by adding a paved driveway for parent pickup and drop off lane in fiscal year 25. Goal three, health and safety, wellness, crisis prevention and preparedness facilities management. This will be districtwide deferred maintenance from our 2024 facility assessments, sidewalk improvements, badge entry reader system for Madison Elementary and Lewis and Clark. Our deferred maintenance assessment completed in 2024 lists out all of our agent infrastructures along with replacement timelines and associated costs. All CCPS facility assessments can be found on on our website under facilities. includes items include everything from pavement, roofing, electrical components consisting of main
121electrical distribution panels to our facilities, paint, flooring, all the way up to smaller items like just caulking around windows. that will be incorporated into larger product projects. This same item was presented in last year's CIP with no awarded funding. These are requests that are needed to keep up with deferred maintenance schedule for items at end of life through fiscal year 27. All items need needs are shifted one year due to the overall schedule and not being able to acquire funding. Kurine High School elevator modernization and also Kurine Middle School elevator modernization. Lewis and Clark intercom updates Madison Elementary replacement of old doors throughout the building. maintenance indoor air quality or IQ. It's a mandate for testing and balancing and corrective measures for the first four years. Transportation AI dash cameras for student transport cars. IAQ.
122This is also a new bill. House Bill 2618 signed into law on July 1, 2025. This bill requires the following mandatory inspections. An industry recognized uniform inspection and evaluation of the heating, ventilation, and air conditioning systems must be performed in every school building at least once every four years. This has to be done by qualified personnel. The inspection must be conducted by certified professionals such as certified testing agencies, adjusting and balancing technicians, an industrial hygienist, a master HVAC license holder, and or mechanical engineer. Devaluation must include testing for maximum filter efficiency. Measuring the outside air delivery rate or ventilation. Verifying operation against the most recent ashray indoor ventilation standards. Verifying carbon dioxide sensors and acceptable indoor concentrations. The collection of field data for the installation of mechanical ventilation if none exists. Goal four, talent management,
123professional learning, recruitment and retention, employment, performance, compensation and benefits. Curine High School turf field. Pass it back to Miss Cwell. >> Thank you, Mr. Griffin. Our CIP totals, the CIP for FY27, we had 35 requests totaling 96,10,335. The overall CIP requests for FY27 through through 31, it's total 89 requests at $160,869,69. We did have 12 outlay items that were in the requests for $365,000. During our CIP advisory committee and our workshop, we had broken conducted activity where we broke up into groups and we sorted the 2027 requests into categories of mandatory critical need, need and wants. During our most recent CIP committee meeting, they had identified the top 10 their top 10 priorities which will be adjusted after tonight's board meeting um with the workshop that was done with our school board this evening. The
124priority selection from our committee was Caroline Middle School ADA access to sports fields maintenance IAQ, the Caroline High School elevator modernization, the Caroline Middle School elevator modernization, division walks, divisionwide sidewalk improvements, maintenance, current ADA standard upgrades, Madison Elementary School badge reader and entry system along with Lewis and Clarks maintenance elementary school number four under transportation eight replacement school buses and also under transportation the deferred maintenance from our 2024 facility assessment next steps after tonight we will be reconvening the CI P committee to review the final documents on December 3rd. On December 8th, we will we will present the second read and seek approval from the school board to be able to submit the CIP request to the county on December 9th following the schoolboard approval. And last but not least, in January, we are looking
125forward for the possibility to present the CIP to our board of supervisors. I'd like to thank you for your attention and answer any questions that you might have at this time. Again, thank you for the information. And um do board members have questions or comments regarding the CIP? Any board members? >> Sure, >> please. Um, I looked at your uh the priority list. Let's Yeah, I know you said it's going to we're going to do some refining of that, but if we were just to look at that one list, [clears throat] do we have an estimated price tag? I do not at the off the top of my head >> roughly >> 50 50 million plus >> 50 million million million million million million million million million million million I'll give that about 50 a
126little over 50 million >> and historically how much have we gotten from the county in previous years if you have a slide that >> just less than a million dollars on average >> okay so there's a big disconnect there so This is something that I'm sure my colleagues on the the dis will discuss and debate. Uh how do we address some of that? I mean, we've got things that are on that are long term, but just looking at what you have already or what the committee has already looked at is is still up there in in price. I'm just trying to figure out how we uh are going to uh bridge that gap. Community input is the biggest thing to address the needs. Um to speak in front of the boards, both of them. Look
127at grants that we can possibly fund some of the lowerhanging fruit with because, you know, we're not going to find a grant for $48 million. I mean, they're >> agree. >> They're they're not out there. Um and it's you know through collaboration of the needs you know we built a needsbased budget and if you look at the history over the last eight years you know it started in FY19 um on our data sheet at $1.2 $2 million. In FY22, that same CIP requests were at $4 million. FY26, it was at $41 million. So, the lack of funding doesn't cut back, but the need's not going away as well. >> Makes the problem worse. I agree. And I, you know, I want everyone to certainly uh understand that. I understand that uh this is a a
128a difficult uh endeavor, one that goes back many many years. Uh and I don't expect you to reach into the magic bag and just pull out 90 uh million dollars. Ain't going to happen and the county is going to ain't going to happen. Um I'm just hoping that we can come up with a one a priority list that's doable because just giving it to the county and saying, "Hey, it's up to you to get it done or to pay for it and them coming back saying, "No, it's just too much. Where are we at at the end of the day? We're still stuck with uh significant deferred maintenance uh ADA requirements that have to be met." So, um I agree with, you know, looking for additional sources of revenue to help offset uh making sure
129that our our package that we submit is realistic and achievable. uh and then you know just continue to work uh our local partners, our parents, every all stakeholders to see if we can kind of help bridge that gap. Uh at the end of the day, I just think we we've got to find a way of bridging that gap and not just keep saying, "Okay, well, we we gave it to them, they didn't fund it, so here we go again another year with we've got to what's the definition of insanity? Doing the same thing and expecting a different outcome." Now, I'm not accusing anyone of being insane, don't get me wrong, but we're doing the same things. We're asking uh we've identified as the colleagues have said uh a a needsbased budget. I think that's what
130uh the Virginia needs base and that's what we've done. So, just figuring out how we're going to actually resolve some of these issues is is important. I'm sure everyone up here agrees with it. uh we just got to figure out a more efficient way of getting to the uh to the end of the the goal lines, put it that way. That make sense? >> Yes. And we we definitely need to have the information in our capital improvement plan because like the school construction um assistant grant that's out there now, if it's not in your CIP um budget requests, you lose points on that as well. So >> I would like to um share a few comments in relation to some points that Dr. Hubard brought to light. Indeed, we are charged with providing both an
131operational a capital improvement plan needs-based budget. And while that number can be alarming in nature, it doesn't feel great to the school board or to the superintendent or to the supervisors by any means. It is a true reality based on factual information from a very extensive body of evidence whether that's the demography study or the facility study or a very comprehensive CIP process. So it's data driven and it is our responsibility to share that with the community and then to get voices around how to prioritize that. So the second point is prioritization. Not only are we using the mandatory critical need, need need prioritization process internally with our stakeholders on the advisory committees, but when we submit to the county, that requires a prioritized list. So indeed, when our um partner, the local government receives
132our information, they do have that list in order of priority. So it takes out any type of guessing game. Thirdly, I would love to boldly and proudly invite any of the following mechanisms as a way to collaborate on this topic. That would be returning to many methods that were in place in the past. Presenting to the planning commission, presenting at a board of supervisor meeting, having a twoon two meeting, having a joint work session. Any of those modalities would be greatly welcomed. We have a large need for CIP funding. We have growing enrollment. We have growing programmatic needs and we have a large amount of deferred maintenance. Not because we are not keeping up our buildings, but just like a homeowner, you must replace plumbing, electrical, mechanical on a regular basis per its life cycle.
133So, I would like to put a call to action out as a superintendent. Meeting solely with my counterpart, Mr. Collie, is insufficient. We need both boards at the table to have these great discussions. We are Dr. Hubard, doing our due diligence. We are bridging the gap with what we have accessible to us. We handled our Esser money brilliantly. We were a gold star in the Commonwealth. We are doing the exact same with All-In money. We have applied for construction grants every single time, but yet we haven't had our counterpart give us a letter of support. We have had construction monies appropriated by the code. So I am Mama Bear in this moment protecting our staff who digs deeply in the trench to be innovative with a very limited amount of resources. So, I just feel
134it's important to put that out there for consideration as we talk openly with our community about what we as CCPS staff and board members are or are not doing. >> Other board members? >> Yes, sir. I have a a question. Um, when it comes to IAQ, and I know that's a new mandate, correct? >> Yep. um an unfunded mandate at bat unfunded to the tune of $750,000. Um that's my backstory. My question is is it possible with all of the different requirements of who can do this study and the credentiing that they have to have. Is that something that we can credential inhouse or is that something that has to be outsourced? We can credential a lot of it inhouse and we are looking at ways to have staff to take the classes but that
135does take time. So and we you know we're already this is the first year of year four we have 10 facilities we do have to do any facility that is housing an employee not just a school. So it is all 10 of our facilities that we have to conduct this study on. So you're looking at about two and a half bu facilities a year. Um the good thing is is that the middle school we will be coming hopefully in January or early February with that report since we will be wrapping up um the HBAC project that will qualify us to use as this for this year's report for the middle school. [clears throat] >> Yeah. And there is some balance in not only just a study but you have to do balancing. Um a lot
136of our um heat pump schools will be required to have um CO2 detectors in you know carbon carbon dioxide you know they get a heavy you know lack of oxygen they >> tend to be a little more sleepy. So you'll have to have the monitoring of the CO2 plus you have to have the equipment to be able to um ventilate that CO2 out and purge that fresh air in. So there's a lot that's required. The first round um we're looking at about 750,000 like we said in the um in the CIP budget. We are also putting a line in our operation budget that's going to you know assist us in keeping going on this. So, >> and then um question for clarity, school CIP budget is included in the county overall CIP budget. Is that
137correct? >> Yes. We turn all information right after the um approval. They extend it for us. They're their CIP is now required is is turned into the county on in November. Um but they have extended it to us again this year so that we can turn it in after our schoolboard meeting in December. They incorporate that and they review the whole budget as an entirety. >> Okay. Um feedback from community. There's often a lot of questions about the difference between capital improvement the CIP and the capital outlay. Yep. >> Um and so the definitions that we are using are agreed upon with the county. Is that correct? Yes, >> thank you. Um, in terms of suggestions, um, I was just taking some notes because I wanted to answer your question as well. Um, Dr. covered.
138Um I think sitting on this committee, what I'm looking at is how do we break the cycle of CIP meeting projects and funding and then capital outlay which is part of the operations budget in addition to the budget that we need for salary and instruction and and programs and this reversion fund piece. Um and again I always say, please correct me if I'm speaking out of term because I want to speak fact, but when we use reversion funds, that is what we call when we advocate for that, we say that's not new money. And we say that because that dollar figure has already been approved by both boards. It's the budget that we work with and it's already set aside for schools. Is that correct? >> Yes. And so in the past when we look
139at this historical data, what we have been doing is using reversion funds which is already appropriated to us. No new funds coming from the county, no tax increase, no can we get more grants. It is funds that are already designated to us. And when we use reversion funds to pay for the trailer or the villa at Bowling Green and we're proposing to pay for that at Lady In essence, we are self-funding these projects. Is that correct? >> You are correct. >> So, in this seat, I am looking at how do we break the cycle of self-funding where it is not enough. Managing our budget within 3% and to get it into 1% is amazing. Let me say that as well because we never want to overspend ever. Like that's part of our job up here
140is to not overspend that budget. So to manage millions and millions of dollars down to 800 and some odd thousand taking in consideration your payroll. This is a bigger systemic issue that I am going to say we have got to continue to champion for because it is not sustainable. That's why I made the motion to u move forward with the request for reversion funds for Lady Smith because it's about the students and what they need and and we can figure out this bigger problem as we go along. But we've got to come together. Everybody has to have an understanding of an unfunded mandate is coming from Richmond. So if we are required to do something and there is no money attached, we don't have the authority to level levy taxes. We have to abide within
141the budget that we are given. And the board of supervisors, they've got to manage everything that everybody needs. So, it's a it is a systemic issue. We've got to figure out how to manage capital improvement because deferred maintenance is a real thing. And deferred maintenance is not the janitors are not keeping the school clean and the maintenance department is not doing what they need to do. It's when were these schools built? when and if we don't have funds or we don't put funds into taking care of the roof and the electrical and what's behind the wall, it's just going to continue to get older. And my colleague just said it's adding a band-aid to a problem. I know I'm preaching and I'm on my soap box, but I I am going to shake up the
142orange juice on this one to say how do we address capital improvement, capital outlay, and schools not self funding out of the operational budget to sustain education in Caroline County. Hard stop. Thank you. >> Thank you. >> Can I ask a quick question? >> Yes. uh revision funds this the past two years have been used for villas and we're good historically how have revisionary funds been been used you know just ed for an educational question in years go by >> certainly so um each year like in fiscal year 19 we had 522,000 the co year we they had 1.9 million um because we were told to stop spending um shut down. We weren't getting state funding and then June 30th they gave us a state funding so we had a high year that year at
1434.45%. The three years I believe it's 2021 and portion of 2022 all went towards the CMS HVAC project. So we were funding there. Um I think part of 23 went there. Um, so prior to that we were doing larger items that we have. We have an entire list that I can certainly share with you, but it was infrastructure items that we had around the school division ADA. I know we did some improvements to this annex building. We had some um ramps at the fieldhouse, I know, or stuff at the fieldhouse. We had stadium um where there was too much space in the stadium, we had those repaired and fixed. Um but I can certainly grant you the list of that because there's a lot of things on there that we have accomplished, but it was
144all one-time items that we had requested for. >> I don't I don't intend to give you more another homework assignment. So yeah, >> we have the data readily available. >> Okay. Um and I just wanted to say that you know there is nothing that has been said on this this dis that I do not agree with you know and I actually uh would commend our our teams uh for pulling off some herculean uh accomplishments over the the years that I've been associated with the division. Um so absolutely uh I agree the purse is empty uh and we've got to figure out a way in which to get resources into that purse so that we can indeed accomplish what needs to be get be gotten for the betterment of the division and our our students. So
145I'm in I'm in complete agreeance with this. I I don't hope anyone is thinking that I am vehemently opposed uh although it kind of seems that way but I'm not. I'm with you. My comment was not directed to you personally. It was in the broader scope. And so I think when we see unfunded mandates to a suggestion that you made, I think it would benefit us. And the board of supervisors have said this in the past, perhaps we can do some joint resolutions and some joint visits to Richmond to say, let's talk about how this really impacts the local the locality when they have to come up with this funding. >> So I think that's a good thing. I also would like to see I I said it last month, our strategic plan and capital
146improvement plan needs to be part of the county plan. That should be a joint conversation so that we're on the same page so we know what's going on in the bigger picture and where that priority is. And then that last piece um is that needsbased budget. That's not a Carolina County term. That is a requirement um to put out there. What do we need? It It's ugly. It's pulling the curtain back. It's lifting up the rug and all the dust is falling out. >> But this capital improvement plan is what we need. And we are charged with keeping up with it. >> And I want to commend Dr. Cal because when you came on board is when we started tracking how many years has this request been on this table and then for us when
147we come back and this is a request for the CIP committee in the second round. I'd like to go back and look at that longitudinal list of what else has been sitting there that can be bumped up in terms of what's relevant today. What's mandatory today? What's already been done shouldn't be on that list. But we need to be intentional about if we identified this 10 years ago, why are we still talking about it? What action has been taken? Where can we prioritize any of those things? But not cutting what students need and what teachers need to do this right here because that's the work of county governance and leadership. Thank you very much everybody on the dis. Uh the one thing I believe the very first thing I believe that we need to do
148as schoolboard members or as board of supervisors since they're the local government. We need the stakeholders at the table to sit down and talk. Not to fuss or not to one group to blame the other group or but we need to be realistic. Caroline County is no different than anywhere else. Children all over the state are being educated all over the country. And we have to educate our children just like everybody else educates their children. And we have to find a way to do it. And we will never find that way unless we are willing to sit down and talk about what the needs are where we can respond to each other in a civilized fashion. That's what people in this county want us to do. They want us to come to the table and
149find a way to educate their children. They're tired of the back and forth and the bickering and the uh we don't have uh we need to find a way to support education in Caroline County just like they do in Stafford and Fredericksburg and Spsylvania and Hanover in the 96 counties across this state. I don't know of any county where children are not going to school, where schools are not being built and buses are not being bought and the other things that are determined to be school needs and it needs to be the same thing here. Now, in closing, you know, we've done a good job. We've done a good job with what we had to do with uh but the time has come for us to face reality and come up with a way or
150with ways to generate funds that are necessary. And if we can't do it all this year, then we need a plan that shows what we're going to do next year and how and what we're going to do next year and how we going to address it. The problem does not go away. And if you don't solve it, it just gets worse. So that's my view and hopefully we can get the stakeholders together at the table and come up with ways to address the educational issues that we have. Having said that, we will move to our uh la our board comments. Uh we've had a lot of comments already, but that still may be some more. So, I'll start with Mr. Kelly. >> Thank you. Uh as we wind down our fall sports season, let's keep
151in mind I think today's the first day of winter sports. uh swim, winter track, boys and girls basketball, and a whole bunch of other stuff all kicked underway. Um I did not mention going with the to the breakfast with Dr. Kyle Veric, which was very um [cough and clears throat] it's very eye opening because there's some tenur people there and there's also some new people that were sitting there. Um but a lot of the divisions pretty much a lot of us all had the same needs um regarding funding facilities. Um but we just to toot our own horn really did kind of take a leadership role in developing the legislative priority list that a lot of the other divisions ran with. Um and that concludes my comments, Mr. Chairman, because it's it's already 806. >>
152Okay, Miss >> Good evening. Um, I just want to start out. It's all my comments are the amazing things that our students are doing and have been doing that I was able to see. Um, our football team, congratulations on a great season and good luck on Friday um, as they go to the first round of playoffs. Um, I also want to just say huge yay to our fine arts department which has been doing like amazing things. um including the marching band had one of their best competition seasons to date. Um that was fantastic. Um our Caroline players um had went to their district one at competition on Saturday. They were outstanding. They won second place which means they get to go to regionals this Saturday. And I'm I will shout out my oldest child who
153did win a best actor award in that um competition and break a leg to everyone on Saturday. [clears throat] Um and congratulations to students who made the all district chorus. Those auditions were held I think last week and they just sent out the list the other day. Um as Mr. Kelly stated coming in. I saw all of the tryyouts for winter sports being done. Um so best of luck to our student athletes who are you know trying out for them. Um one thing I'm looking forward to is our Wednesday night hall of fame induction induction. And again I just want to say congratulations to all of um our recipients and I'm really excited about celebrating that evening. And lastly, I just want to thank our staff and teachers. Um, we are white knuckling it a
154bit towards winter break and I know we're all feeling it. Um, so I just want to say I am very appreciative of everything that you guys are doing. And that concludes my comments. >> All right. >> Awesome. I will not repeat. Um, I had some things that others have said. Um just wanted to give an update that I also um had an opportunity to participate in uh the Blueprint Virginia um 2035 advisory um council. And so those reports will be coming out in a couple of weeks um and we'll be greeting the new governor with that um report. We also know that with VSBA we have our annual conference coming up and so looking forward to um that experience. And then the theme of my other comments was we are there and to lean in
155um so that we can continue the good work that we are doing here and I have all confidence that um we will come together and we will we will chart a path forward and it will be done so in excellence. I have faith in our board and our county um counterparts and so let's just get it done. >> Thank you for watching. >> Uh thank you Mr. Mr. Chair, it's definitely been a busy um several weeks since our last uh school board meeting. Um on October 24th, it was my uh pleasure uh to bring greetings at the official announcement of the inaugural inductees to the Carolina County um Hall of Fame. I want to once again congratulate all of our inductees. Uh and to u give a special shout out to one of the inductees
156who I see in the audience, Mr. Uh Reggie Underwood, thank you sir for um your u dedication and um your service uh to our community. Uh also as uh my colleague Mr. Kelly mentioned on the 28th I participated in our calendar committee meeting and on the next day on the 29th I participated in our capital improvement uh projects committee. So, it's definitely been uh a whirlwind. Uh, but finally, I want to take a point of personal priv privilege uh to give a special shout out uh to the brothers of Welcome Lodge number 125, our free and accepted masons uh of the most worstful Prince Hall Grand Lodge of Virginia. um as well as the um sisters and brothers of the or welcome chapter 129 order of Eastern Stars, both located in Bowling Green, Virginia, and
157both of which I'm a proud member of uh for hosting an outstanding 26th annual PC Rock Scholarship Ball on this past Saturday where seven uh recent graduates of Carolyn High School received received uh scholarships um to continue their uh education. So, um, once again, I want to, um, give a special thanks and shout out to these two organizations that have been Stalworth, uh, CCPS partners over the years, uh, not only through the awarding of scholarships, but also sponsoring meals for our, um, sports teams and also uh, providing snacks to our um, schools and for purchasing uh, cheerleading maps, mats for our middle school. So once again, thank you to these two organizations uh for your continued support of our division and our community. Um thank you. >> Thank you, Mr. Fudge and Dr. um Thank
158you, Mr. Chair. Um let me begin by telling everyone how inspired I was to participate in the STEM expo uh that was hosted at each of our elementary schools. And I got to tell you, the innovation, the creative uh thinking, the creativity that these young students exhibited were was phenomenal. Uh having the chance to see each school highlight uh what they what they can do uh when given the support that's necessary. So that was that was very uh it was inspiring and I I look forward to doing it again next year uh if asked to do so. Um, let me also uh commend our inductees at the the Hall of Fame, but also extend a um a a hearty thank you to our vice chair who served on the that committee who led a lot
159of that uh effort there and to our our our sportsman out there that uh is sitting in the audience. uh it is well-earned and I think it is a great example that we are setting on how we treat uh the legends who uh are with us or who are who have passed on. Um I also want us to remember uh those who may be struggling in silence during these difficult times. um shut down folks uh food insecurity. Uh some folks are struggling to uh pay rent, pay bills and whatnot. Uh and just remember them if if only in prayer or uh certainly if you can contribute to uh efforts like uh the pause pantry out of Bowling Green Elementary which puts food into it may not be a five course meal but it's something that
160keeps food on those uh kids stomach as we're going forward. So in your daily walk just remember we are very fortunate for much has been given much is expected and it is our charge to take care of our brothers and our sisters who are uh who may be suffering in silence. Just be be mindful of that and be aware of that. Uh lastly, um today marks the 250th birthday of the birth of the United States Marines. So Marines on the staff, Marines in our community, Marines worldwide, I say simp. And that 250 came and went mighty quick. We got another 250 and beyond to go. So I would extend a heartfelt happy birthday to all of them. And tomorrow, as many of you know, we will celebrate Veterans Day. Veterans Day is a uh a
161very solemn day in which we can celebrate our veterans, those who've gone into harm's way and have come back, who continue to tell the story of the defense of the greatest nation on earth. So, what I ask each of you to do tonight, tomorrow, and maybe even the day after, when you see a veteran, just say thank you. That's all you need to do. Just say thank you, and you're going to see their faces smile because they know they have not been forgotten. So, with that, Mr. Chair, I think that's all I've got. Thank you. >> Thank you, Dr. Habit. Jay, >> um, first of all, I'd like to say I was very nervous for that presentation earlier. I've been stressing about it all day. [laughter] So, I apologize if I was stumbling over my
162words a little bit. I was nervous. >> You did a good job. >> But, I would like to highlight my listening tour one last time. It was such an amazing opportunity to go around to all the schools and talk with all the students, especially the elementary schoolers who were either convinced I was a new teacher or very blown away by the fact that I am a senior in high school. And because of that, I must be best friends with all of their siblings. Um, [laughter] I'm going to echo Miss Sears of congratulating the Cavaliier players and my fellow CA castmates for bringing back the second place trophy to Caroline High School as well as my my dear friend who got one of the best performer awards. And I also want to shout out Mr. McBride
163who has been putting in so much effort to all of our productions this entire year. As soon as I stepped into open house, he already had everything laid out of here's what we're going to do. And that that was amazing to see. I also want to give a quick shout out to our fall production which will be coming up next weekend, the 21st and the 22nd. So come out and support the Cavalier Players. It's a really good show and I'm not just saying that because I'm in it. Um, [laughter] and one one last thing that I'm looking forward to this coming week is I will get to participate in the VSBA con convention on the 19th. And I actually I just got an email for the student schoolboard representative workshop. So I am looking forward
164to that getting to go with Dr. Calvaric and everyone and getting to meet with some of the other schoolboard representatives. So yes, that con that concludes my comments. And thank you very much. And I just have a few as always. I say thank you to our staff and the great people that we have who do a marvelous job day in and day out and we appreciate what you do. I think an example of that was this morning when um Mr. just uh the persons at the middle school came and there was just water all over everywhere and they were able to get the help that they needed and they took care of it and uh you know the kids went to the high school and did whatever until we could get things straight. But uh
165they did an excellent job of taking care of an emergency and that's that that speaks to the kind of people that we are fortunate enough to have uh working here. So I I say thank you and u we're just so fortunate. No, nobody got hurt. There was no lasting that I know of, no no lasting uh terrible thing that resulted from that. So again, thank you very much for what you you do. Uh it's it's kind of pearless times. You know, we're dealing with the government shutdown. Children are hungry. You know, some people don't have food and it's a serious thing. And uh hopefully from the rumors are that maybe we're coming close to finding a way to get people back to work. And hopefully that will happen uh in not too distant future. Uh
166there are some things that are going on this week. Uh the gayla for the hall of fame I believe is uh at the barns and so that's going to be a very nice affair. Um they're going uh there is a take your legislator to lunch which is coming up this week. I I plan to go and to be a part of that. And uh I have a good feeling even though all of the situations that we are dealing with the short funds and all the things that we need. U we had an election on Tuesday and we elected some people on Tuesday who have said we're going to be supporters of education. They have said that, you know, we're going to do what we can do to try and help to be help our students
167to be successful and we need to hold them to that. And hopefully we'll get more and more people in legislative positions who are quote friends of education. and those of us who are already there, we can do more of what we need to do to try to address the issues of education because I still say our children are the most important resource that we have. And if we don't take care of them, we haven't seen no bad times yet. We need to do what we need to do to make sure that we provide the service that they need so they can be the great people and keep this country moving forward. Having said that, I thank you and I yield to the superintendent. >> Thank you, Chair Taylor. Teamwork certainly makes the dream work and
168you are exactly right. This morning was evidence of that when transportation custodians, maintenance, food service, central office, teachers, leaders, communication department, and I'm certain I'm forgetting someone rallied together after getting a call of the hydroponic garden leaking into the cafeteria all weekend long. Within an hour, we had operationalized so many services which ultimately transitioned all of our middle schoolers that were on school buses to the high school gym. And then transportation circled back at the completion of elementary school runs, transferred them back to the middle school, which had been cleaned up based on our custodians, our food service, and our maintenance teams. and food service had a grab-and-go breakfast ready to go. Students were in their classrooms by 9:15 and proceeded forward with a two-hour delay schedule. That is synergy. And I'm so proud of
169you. When those moments happen, you rise and it is tremendous preparation for what I never hope occurs, which is a safety crisis. But seeing you in action this morning just resonates with me that we are indeed ready and our preparation and readiness often led by Mr. Wick is at the point that it needs to be. So thank you. Now I'm just going to be a live calendar for you. So beginning tomorrow, Veterans Day, thank you to our veterans, Dr. Hubard, I think Mr. Farmer, Mr. Robinson, who are our men behind the curtain handling technology. Please raise your hand if you are a veteran in the audience. anyone. Thank you so much for your service. We greatly appreciate you and all of our committee community members um that are viewing uh virtually. Tomorrow we will have
170a veterans parade in all three elementary schools. So we are so excited to welcome our parents, our grandparents, our relatives to the school to be celebrated. The next calendar date is indeed the Hall of Fame Gala. We've talked about the fact that we have 16 inductees in this inaugural class. We're so eager to greet them and to give them their flowers that they have so um graciously earned over the past many years. One stellar point I do want to share is while we are at the barns for this great celebration, 100% of the event has been sponsored by business partners. And so we will make sure when we do our debrief presentation that we give kudos to those who have sponsored um both local businesses as well as um national businesses. Um moving beyond hall
171of fame, our next item on the calendar is take your legislator to school day. We're very excited to host this at Bowling Green. We'll have rotations. Every school will give a seven minute highlight of something that is occurring in their building and we will conclude by touring the learning villas and talking about enrollment ADM and the need for greater construction funds from the state level. We're excited to have delegate elect Cole, board of supervisor members, schoolboard members, the Bowling Green town manager, town council members, and a few of our amazing PTA members because this is about advocacy in our schools, not solely for our legislators, but our community leaders as well. The next item on Friday is career day. We have a massive career day event occurring at the high school on Friday. So, we
172look forward to welcoming all of the participants. On Saturday, we have two events. One is hosted by our Caroline's Promise partner. It is the Young Entrepreneur event. This is taking place at Meadow Event Park from 11 to 3. Please come out and support our young entrepreneurs. Whether they're CCPS students, whether they're homeschooled, they are innovative and they are proud to display their wares. So, please come out with some change in your pocket. Simultaneous to that, we have another nonprofit organization that is working alongside 34 of our students. I want to give a shout out to Musical Creations, a nonprofit organization. They're taking 34 of our high school students to six colleges from Friday to Saturday. So, keep them in their thought our thoughts as they travel across the Commonwealth. Moving beyond Saturday events, we're going
173into Thanksgiving break, November 26th, 27th, and 28th. Please keep in mind if you are a senior citizen that you need to register for the board of supervisor supported senior citizen gala. That event is taking place on December 5th from 5:00 to 7:00 at the high school, but your registration must be in by 11:18. And the last I heard, there are only a hundred seats of 350 left. So, if you have not yet registered, they will be gone. I promise you, by the 18th, it's always a hot um celebration. And it's the 20th anniversary. We have a live band. We have beautiful scenery and great attendees. So, join us. And then, um the last item, that might have been it. So at this point I will yield the floor. >> Thank you again. At this time,
174we will entertain a motion to go into exe to close session uh for the superintendent's personnel agenda for the discussion of appointments, stipens, referrals, bonus, retirements, corrections, position, position changes, and substitutes. Discipline discipline [clears throat] cases 11.10 10-2025-101 as authorized by the Virginia Code 2.2-371183. I will entertain a motion to go into executive session. >> So move. >> Is there a second? >> Second. >> It's been moved and properly second that we would go into executive session. Uh Mr. Clerk, would you call for the vote? >> Dr. Rollins Fells. >> I. Dr. Hubard. >> Hi, >> Mr. Fortune. >> Hi, >> Mrs. Sears. >> Hi, >> Mr. Kelly. >> Hi, >> Mr. Taylor. >> Hi. >> We are now in executive session. >> [clears throat] >> All right. Um, I need a motion to return
175to um public. >> I make a motion that we return from close session. >> Second. >> It has been moved and properly second that we return from closed session. M cl for the vote. >> Mrs. Sears >> I. >> Mr. Fortune. >> I. >> Dr. Hubard. >> I. >> Mr. Kelly. >> Hi. >> Dr. Rollinsfells. >> Hi. >> Mr. Taylor. >> I. The motion carries. Uh, I need an approval to um uh to certify that we only discuss those things that we went into close session to discuss. >> I certify. I so certify. Okay. >> ISO certify. >> I so certify. >> Okay. I now need a motion to approve the superintendent's personnel agenda as presented. >> So moved. >> Second. >> We move the public second that we approve the superintendent uh public the
176superintendent's agenda as presented. Uh call for the vote. >> Dr. Habard. I >> Dr. Rollins Fells. >> Hi, >> Mrs. Sears. >> Hi, >> Mr. Kelly. >> Hi, >> Mr. Fortune. >> I >> Mr. Taylor, >> I that stands approved. Uh motion to adjourn is in order. >> So moved. >> Is there a second? >> Second. >> It's been moved and properly second that we uh adjourn. >> All in favor, let it be known by saying I. >> I. We are done.