001it was just like oh yeah that was really bad [Laughter] oh my so it was well i came in late on that conversation but i gather that the the slots have filled up um for january off the january slots have all filled up yes and um they haven't opened up new slots yet for february they did open up slots yesterday for february but i i heard from well carol nelson who used to work with school division that um the earliest they could get at via was february the 18th so but again we are trying to get something set soon here yeah i was able to schedule one for february 25th well again if we can get something within the school system earlier then we'll let you do it in the school system first yeah and
002then i did announce beth i started to text you last night that uh january 18th is the official start of 1b right in the blue ridge district right i'm not sure what does that mean back it means that that is really technically the first day that they should be um serving 1b folks which i don't think any of our people had a slot for this week so next week would start the 1b yeah next week and henrico county i think their teachers and staff will start next week chesterfield uh thank you for that guidance that you gave me too uh how jack went in and my sister did that and uh some i heard too that albemarle folks were able to get in yesterday and fluvana and i got another email from cdc yesterday telling
003me that i could upload our um employees so i've gotten that twice and i started to say thank you very much you're about three days late but um anyway i did upload a second group yesterday that included all of the bus drivers and a few other people who had contacted me that they had not gotten the email so as i get those names i'll keep adding them and every few days upload another list are we or are we able to um kind of track who does and doesn't get i don't think so when i went back in the cdc site yesterday to upload the second list i could see the people who had received an email from cdc but i could not see yet who on that list had gotten a shot and that could
004be because nobody had gotten the shot yet so i'm going to keep looking at the cdc site to see if they upload the information that they share and we are live now all right i haven't looked is everybody here sherry juan mr brian good morning everybody looking for lashandra i believe one of our board members is going to be a few minutes late um i believe we can get started sounds wonderful thank you madam chain good morning everybody um today is january 16th and welcome to this year's saturday budget work session so i would like to call this meeting to order and madam clerk if you could get roll call for board members please yes madam chair mr bryant president miss bryson morseberger and i'll come back to her at the end um dr craft
005i'm here miss mckeever here miss purier president miss torres yes mr wade yes and i'll ask one more time miss bryson morrisberger thank you madam chair thank you um now if i could ask for a motion for approval of our a pro's proposed agenda please so moved i'll second that questions or discussion madam clerk if you'll take roll please yes ma'am chair mr bryant yes uh miss bryson morrisberger okay dr kraft yes ms mckeever yes per year yes miss torres yes mr wade yes thank you manager thank you and i just wanted to quickly um thank everybody for being here this morning thank thanking staff this is i was sharing before this is such a unique time in so many ways and our first time running this budget work session via zoom and and as
006always staff has worked extremely hard to get all of this together so i do want to extend my gratitude to everybody for all of the work all of the meetings the time the behind the scenes um effort and and work that's been put together so thank you very much i look forward to hearing this um all and um dr atkins if you would like to start a presentation thank you good morning thank you madam chair good morning to the school board members and good morning to our staff i too want to say thank you to all of the staff for your late hours your concentrated attention to the development of this budget developing a budget is one of the most important things that a school division can do because it sets the stage for the
007upcoming school year and how we will provide for our students for our staff and for our community in the educational sphere um board members is the most important decision a second well one of two really important decisions that you make hiring of the superintendent and determining how we will allocate any funding that comes into our school division we have approached this budget with intentionality with a focus on equity and an era of covet having in mind that covet has affected our teachers our staff our students and our families so we have developed this budget with the intention to provide services and supports for all of our stakeholders so that we can help bridge the gap between any loss or any decrease that we've realized in our learning in student learning in staff development or in
008the support of staff during this time of coding we acknowledge that everyone has been through and still going through very difficult times this budget is intended to provide a bridge and a landing ramp for our school division and for our most precious commodity our children and our staff and our teachers as we try to remove ourselves from the effects of coding so we have three priorities in this budget the first one is as usual to recruit and retain highly qualified teachers and staff the second one is to maintain continuity of high quality instructional programs and you will see in this budget that we are focused on supporting our students and our teachers uh and to apply lens of equity in all of our funding considerations and we have done that in this budget we will
009start off with ms ken powell our assistant superintendent of operations she'll present the budget i will then give a detailed list of the items item by item that we have in the budget and then we will present to the board our funding request from council and how we propose to cover the expenses that will be outlined in this budget and we'll open it up for questions go out forward miss powell thank you dr atkins good morning to the board and our new chair ms torres good to see you and um thanks to again thanks to everyone who worked so hard together with finance to get this together for today's work session leslie i see you'll be driving so uh thank you i didn't know which way we hadn't talked about that part of this before
010you can go ahead and advance to the next slide so i'm going to provide some overview information we're going to talk briefly about enrollment and revenues and then we'll get into the heart of this work session which is talking about the budget changes and the actual budget requests and of course we always wrap up with the summary and next steps leslie so for the overview information the first thing that we provided in your packet today is this pie chart it's a classic but it's always a good thing to to give you the latest so based on our current budget this shows you the breakdown between salaries and wages benefits uh the contract services which include things like our city contracts our insurances a lot of mandatory demand and this is what we'll be telling gabrielle
011that a sale sorry so um anyway it uh you can see the pie chart there and as always the main point is we are people business and most of our investment is in salaries wages and benefits and you can see that clearly in the pie chart education it's all about people so next chart leslie so oh this pie chart looks a little different coming over into the pdf uh here but i think it shows up better in your printed materials um but this uh this chart shows how our current budget aligns with the strategic uh plan and the in the three major areas uh the growing relationships um well actually i i'm gonna need to read this from the look at your printed version because for some reason this is not showing up correctly on
012the screen flipped yeah yeah i thought so you'll want to look at your printed material at this point the majority of our um i don't know something weird something strange happened in the translation to google slides from the powerpoint on this pie but uh you can just if the board members will please just look at your your booklet 72 percent um of our funding goes towards diverse inclusive and rigorous learning experiences then 14 to supported and supportive staff and then 14 to growing relationships as far as um that's just another way to look at how the budget is apportioned leslie just go on to the next slide because that one is a mystery to me how it's coming up thank you um but again to the board members your printed materials uh the chart is
013intact there um so dr atkins has already covered this and we've been talking about this for over a month now what the we've had pretty much a laser focus going into this um budget again it's a people business so recruiting and retaining highly qualified staff always a priority and no less so under the challenging circumstances that we're facing now maintaining the continuity of our high quality instructional programs is you know really paramount and then um always applying a lens of equity and all the decisions we're making through this process so leslie next one so just a brief reminder of some grace we have for this year and i just don't want us to take it for granted because it it can be very rare that we face a budget uh cycle where we're not having
014some items in the big gear if you will that gears that set of gears icons that show kind of what's driving the process we're able to focus on maintaining a lot of what we want to you know it's very important to this community in this budget because fortunately we don't have things like an lci change local composite index of ability to pay that has big impacts on our state revenues when that changes we also don't have big changes in our pension or health insurance this year and so that's really um something that i want to point out again our nice uh grace if you will that we have with all the other challenges we're facing this year is somewhat exceptional and that none of these three are big driving forces for us so next slide
015leslie okay so for enrollment um the details of this are in the appendix of the presentation but um we are looking at decreased enrollment with um with all the other challenges we have we we um one thing that we did have to factor into this budget is the state the status of our current enrollment and how we feel that's going to translate to next year and the bottom line is that we think we're going to recover about 65 percent of the enrollment to the adm that we lost for for this year and again um charlottesville's not alone in facing a loss in enrollment that's why there's a hold harmless provision in the governor's proposed budget that's so important for charlottesville and almost every other school district across the state um so leslie you can go
016to the next slide so so um i gave a nod to the state funding let's take a moment before we go into this next piece where we're going to talk about each of the different funding sources this pie chart shows how our funding where the money comes from if you will and you can see very clearly the city appropriation is is essential what the city does for uh for supporting education um is is the main driver and there's a chart in your some actually a couple of different charts in your appendix from jim regenball the um consultant with vml that speak to the fact that again charlottesville is not unique for this so much of what does or does not happen for communities education programs depends heavily on the local investment and that is that
017is a trend that has been growing more and more so that there's been more and more put on the localities to fund quality education programs as opposed to the funding support that's been available from the state or the federal government now we are entering into a little bit of a unique situation for the coming year because it cares and we're going to be talking a lot more about that as we go forward but um this is just a again to kind of get everyone grounded we've talked to the pie chart in the beginning where the money goes by function this one where the money comes from all right next slide leslie so the state revenue piece you've seen this before this was part of our earlier update in january the two key things we want
018to highlight from the governor's proposed budget is as of right now what's in there is a funding allocation based on the state funding formulas that it's money that goes towards a two percent uh what they what they're calling a bonus for the funded instructional and support personnel so there is a lot of talk that this could change and at least become the funding would be only you'd only be eligible for it if it's a raise not a bonus so it could shift to a raise um as far as the requirements around that funding um and there's some talk that it could be increased but you know we will have to wait and see the no loss funding we've talked about how very important that is for our budget and and all the other schools in
019the commonwealth the school dis divisions and the key with the no loss funding is we are essentially looking at level funding from the state for next year the no loss funding is essential to that to it being level and not being a big reduction in the net right now it looks like we would have about thirty two thousand seven hundred and eighty one dollars in increa in additional state funding for next year next slide leslie so now we're going to shift and look at the city's uh the outlook for our city funding and this is from jim reginball's most recent presentation to superintendents and school business officials and it's just a look looking back at the last time we were in financial straits anything like this which was the great recession if you will and
020when that occurred cities were a little bit slower to recover with revenue and this is just some data points relevant to that next slide leslie so with keeping that in mind and and based on the fact that what we are hearing from the city is that they are experiencing much revenue shortfalls and much uncertainty around revenue and any increase in property tax revenues is expected to be offset or more than overshadowed by losses in meals and lodging taxes so keeping that in mind as we move forward through the work session today what you're going to see is that the recommendation from from the team at this point is to leverage the cares funding to maintain valued programs and address the pressing needs of our students in a way that allows some time or a little
021bit of a runway if you will for the city to recover and stabilize revenues and so that's kind of an overarching theme that we'll be discussing more as we go through the recommendations next slide leslie so the star of the show if you will for for fiscal year 2022 the federal revenue um you can see here a summary of how the significant cares dollars have come to us here for charlottesville city schools we received the initial allocation of what what's called the cares funding in august and you can see um how that money is being used so far there was a a smaller allocation that came to us later in the fall that we had a very tight turnaround time to spend and so because of that we didn't we were able to uh back
022off if you will some of the spending on the from the cares one funding which was which was great and then we have recently found out that there is a second allocation of cares funding coming to schools and you can see there the 4.4 almost 4.5 million that is um that we have been advised is in the cares ii allocation for charlottesville city schools sorry about that so at this time what we are planning for our netcare's posit funding position to be at the end of the school year is the 5.3 million that you see there dr atkins would you like to add any comments about cares funding at this time okay i'll continue on miss power if you continue i'll add some comments at the end when we get to bringing the the revenue
023and the expenses together together sure thank you thanks let's know this is such a big item um okay thank you so lesley next next slide that's just again we're trying to get everyone grounded on the revenue side before we get to the meat of our discussion today which is um our budget changes and requests and let's see so i'm sorry before you move on i'd say a quick question uh do we want to ask questions now or as as we go along our way to the end uh dr atkins uh chair okay um whatever works best for you i guess if maybe if we want to separate it if there are specific revenue questions and then and then moving on to the expense so i just said two questions on one i think it was
02432 additional dollars that we think we may get from the state and um i think it was four point eight million from cash to act um how certain are we specifically of the additional character money that seems pretty specific and i didn't you know because i think that i thought that president-elect biden was still kind of pulling together his two trillion dollar you know proposal and things like that but that sounds pretty specific can you just talk a little bit more about where that number came from and how confident you are with it we have received notification from the department of education that the funds they have received confirmation that the funds have been approved and each school division in the commonwealth have been given an estimate of the allocation so i believe this was
025passed at the federal level prior to um our president-elect developing that multi-trillion dollar recovery package so this was right after the cares won and now the cares too has been approved got it thank you any other revenue questions thank you okay all right let's go to the expense side of the house we we know the revenue we know that what we are operating on is that the city will have diminished revenues so their ability to help respond to the expenses that we may incur in the upcoming school year i will be limited so we will be building this budget on our ability to leverage the cares dollars the caveat that i want every everyone to keep in mind is cares dollars are one-time funding so we are doing something we've never done before in the
026development of our budget we recognize that our students and our staff will need a significant amount of support going into the fall of 2122 which we anticipate we will be back fully face to face in the fall we know that we need to get supports in place in order to provide a healthy learning environment and a healthy teaching environment for our staff knowing that we have an additional 4.4 million dollars in to essa or cares to funding we are going to be recommending that we use those dollars in order to put in the supports that we feel would be beneficial to students and staff i'll go over line by line those items that we would like to add to our budget um in the areas of support and then talk to you in just a
027moment about how we recommend to use the carrier's funding to cover those and dr atkins we have two general slides before we get into the specifics if you'd like me to cover those quickly and then yes please leslie so this is just again it's so important to keep it remember what our overarching priorities are and what you're about to see leslie next slide this is just a quick reminder to everyone that in at any point in this process if you want to just look at what we're asking for now and relate that to the current budget there is always available to everyone through our website under departments and then on the left hand side budgets that will take you to our our main finance webpage and and then under budget resources as you scroll down
028if you select previous years you can um you can access all of our budget books and so you um if you click on the fy 2021 budget actually even in this presentation if you select that where it says fy 2021 budget it brings up the whole budget book and renee hoover our finance director has done tremendous work on prior years budgets and this budget so far and because of her tremendous efforts we are actually on the pathway to the meritorious budget award um that last year was the first year or the budget for the current fiscal years the first time we received or actually the first time we applied for that um recognition and that review and so um she's she's just done tremendous work there um if anyone has any questions about this but
029i just wanted to make remind everyone that the resource is readily available i can write so we can um yeah i know leslie is checking in with dr atkins right now i believe um but that is just a uh a reminder to everyone i don't know if i click on it in this view if it works like powerpoint i don't think it does but anyway there you go so now we move into the detail line by line elements of the budget changes and requests so this would go back to dr atkins thank you mr congratulations dr before you begin i think we should call name the other page in honor of ned mickey he would love to be able to easily access previous budgets and so uh it's a little bit late for him but
030it's good to access it so easily the ned mickey access page that's what that you you've got to change it on your website mr mickey we finally heard you yep the ned mickey access page there you go we wanted to make that easier for any board members today as we're talking about our expense side of the house um the additional expense out of the house to access any of our previous documents projections budget all of that is right before you so our recommendation for ex additional expenses uh in the fy 22 budget are if we start with salary actions we are recommending a a 2 salary increase there you go leslie thank you we are recommending a 2 salary increase for our teachers and that would be to move them up one step on the
031salary scale and then add a 0.75 to that step to equate to an average of a 2 salary increase for our support staff we also would recommend a 2 salary increase move up one step on the salary scale and to our support staff we would add a one percent to that step forward uh to equate to two percent administrative staff again two percent i'm moving up one step and adding a 0.75 the next one is a significant one for us is our nurse pay scale now we have done a look at in the surrounding school divisions pay scales and we've done some um comparative analysis and we've realized that our nurses their pay scale is not in alignment with the region so we would recommend making an adjustment to the nurse pay scale to bring
032out lpns and our rns in alignment with the regional scales and to also recognize the there's a distinction between the um lpns and the rns they would be on the same scale but our ends because of the degree that's associated with it they will get an additional stipend so um adjusting the nurse pay scale nurses have been essential in responding to covet our nurses i'd like our community to know that many of our nurses have volunteered to be a part of the um giving the the covet vaccine shots and they have uh in the process now going through training and will make themselves available to help in any way that they can and we want to thank our nurses for all that they have done we also would recommend hit custodian pay scale currently the
033differential between our custodians and our head custodians is is very slight is less than two thousand dollars and our head custodians have a heavy lift in making sure that the mitigation is in place making sure that our schools the coordination of of keeping our schools clean and attractive and following through with the mitigation so we are recommending an adjustment in the head custodian pay scale the non-discretionary contracts insurance the general liability workers compensation and pupa transportation those are three areas that will see increases in our general liability property insurance there's a ten thousand dollar increase workers compensation a ten thousand dollar increase pubert transportation there will be a 265 dollar increase if i go back up to the salary actions the um two percent salary increase for teachers would cost us seven hundred and sixty
034thousand five hundred and seven dollars the support staff the two percent one hundred twenty eight thousand four hundred sixteen dollars administrative staff for two percent uh will be two hundred eighteen thousand one fifty eight the nurse pay scale to align with uh the region will cost us a hundred and seventy seven 177 537 and adjusting our custodial pay scale will be 49 963 for total uh salary uh actions one million three hundred thirty four thousand five hundred and eighty one dollars uh with our non-discretionary uh area in the insurance general liability insurance the workers comp and the city contract with pupil transportation the total will be sixty thousand two hundred and sixty five dollars next slide please maybe the next one it won't go i'm sorry dr atkins man just to ask a quick question
035about that uh the salary uh is is uh the amount is our salary increase um uh the same is it taking into account the governor's recommendation for a bonus or is that totally separate is that something completely separate the bonus which he said may turn into a salary increase when the governor made the recommendation for the bonus rather than putting in our budget a one-time bonus and not a salary increase we made the decision to move forward with the salary increase which will affect vrs and it's ongoing a bonus would be a one-time event for our employees and we thought it would be more important for us to have a continuation of that two percent effect um for our employees if the governor goes in and changes it to a salary increase and we need
036to make any additional adjustments to this recommendation we will come back and enterprise the board of that thank you we absolutely want to make sure that any opportunity that we have in order to recognize the work that our staff our teachers and our staff um do for our students that we're able to do that so we would quickly come back and recognize that in this budget wonderful so dr atkins based on that statement if it should come back the way sherry just indicated it would that have an implication for our salary increases to make them go up or would you use the funds that are currently uh allocated for these increases and shift them somewhere else if in fact the monies that he gave would allow you to do the two percent that's currently on
037this paper miss per year that's a great question what we would do is is um first better understand how the governor structures that two percent we do understand that there are three or four um general assembly members who are introducing a bill to increase teacher salaries by over four percent um so the governor may make the decision to go beyond the two percent and increase those salaries more than that we will if the governor recommends anything over two percent we will absolutely bring back to the board of recommendation that aligns with that our goal our strategic goal has been to get our salaries up to market level and that's a bs degree starting at 60 000 a year uh we're close to 50 000 now but if there's any opportunity for us to get closer
038to the starting salary for our teachers at 60 000 we would certainly embrace that i have one last question uh you're doing your alignment uh with your regional market for your nursing pay scale does that include our current staff as well as any new people that you would bring in or is this for is this just for new hires this is for current staff and new hires for our current staff will hr will move them uh if the budget is approved uh our hr will move them to the new scale okay okay we realize we have advertised for our nurses we have a couple of our nurses are retiring um we have advertised nurses for our nursing positions and we have had difficulty filling those positions we're hoping that this recommendation and once it is
039approved which um help to attract a deeper pull okay thank you yeah welcome i have a question um can i have the numbers uh the nurse pay scale disaggregated because um i it's it's um and the head custodian pay scale is that one person or is that also several people that's that's all of our head custodians so like i think we have those numbers disaggregated to include like per person like like we have it basically the the percentage increase raised um can we have like the average increase of raise that reflects we certainly can we'll get that for you ms mckeever okay and then we have some additional information in the appendix but we don't have that and we'll be glad to get that to you okay um and then with respect to the i
040don't see health insurance on here and that's usually a very significant driver so i was just wondering um and i looked at the next couple pages i didn't see anything about it but maybe y'all could you also respond to what's going on with that thank you miss powell you wanted that i think you had a slide that went over the health insurance with no changes sure yeah that we we didn't have um and renee hoover can chime in here as well if she'd like to add anything but we have been uh fortunate and i would say that part of this may be because there was a and if you've been following this in the news there's been some reference to this there's uh there's been a slowdown in non-essential if you will or or just
041people getting medical attention or or taking care of things perhaps this is not necessarily a good thing in the big picture but people haven't been going to the doctor as much or to specialists as much unless they have to um because of covid and so we've seen some savings with regard to that now our prescription piece of our plan we have not had any savings and so it's kind of the two have worked together um to kind of be a wash if you will so we didn't get a decrease in our rates when we we've been working with our insurance consultant broker pierce group benefits we didn't we don't see a decrease but fortunately we also don't have an increase and it's there's a lot of different factors that are could be contributing to that
042renee would you like to add anything to that synopsis of the insurance situation no you you described it uh well and it's it's due to the elective procedures not being available to everyone from march to may that that lower our claims that we're able to carry that savings over and help keep our rates level all right thank you stan so the next area that we'd like to go over is the school-based program supports and improvements a very important part of our budget and and the meaty part of our budget so we will start with internet access for students during covet we are extremely pleased that our technology department has been able to deploy a device to each one of our students so we have 100 saturation with devices whether we supply them or the families
043already had one in place um 100 saturation with our students and we also i won't say 100 but we have 99.9 saturation with internet access for our students we've deployed um hot spots throughout our community and individual homes so that our students have access what we realize is that access is one of the inequalities that we have not only locally but across the commonwealth and the nation without internet access our students will not be able to engage effectively in learning that we've that's been demonstrated during covet time but it also heightens our awareness that when students leave our school um during the regular school year when we are in in the buildings face-to-face when they go home if they don't have internet access that is an equity issue when they get up in the mornings
044and they want to do work prior to leaving their homes um and they don't have internet access that's an equity issue when our families don't have internet access in order to log into powerschool in order to keep up with what's going on and ask questions about what what's happening with their student that's an equity issue in order to respond to that equity issue we are recommending that we put a line item that will remain in our budget to provide remote learning access to our students we have a very effective contract right now with t-mobile with the um devices on the hotspots that we've given to our students and we would like to continue that even when we return face-to-face so that our students will have access and our families will have access in their homes
045and there's a criteria for handing those out of course but they will have access when they go home to get homework done so internet access for students the remote learning 91 200 zoom most of our families know that word and used it uh quite a bit it came to our attention through kovit so we would like to continue with zoom as a tool for the delivery of instruction when we return face to face and again we anticipate that will be um we will be fully face to face in the fall so that would be twenty five thousand dollars to continue with zoom our families also um have have responded very nicely in our teachers and our staff to remind it's a communication tool platform uh thirteen thousand seven hundred and seventy two dollars new sala
046is a literacy content platform that helps to adjust the literacy content to match the readability of the student so that all students can be learning about the same thing however the reading material is adjusted to match the students reading level uh we'd like to continue with that some of our stu schools have used it uh chs and view would have been using that this year and found that it's very effective seventeen thousand nine hundred social workers we were very fortunate uh during covet that uh a philanthropic uh gift um that stephanie randolph worked with us to help secure 500 000 to play social workers at our high school beaufort and walker two social workers at the high school two social workers at buford and one at walker in order to be able to respond to
047the needs about the social emotional needs of our students and our families and our staff during covet was the impetus for helping us to start moving in the direction of the supportive environment the supportive learning and providing an additional layer of support for our students we would recommend to the board that we add uh six and a half social workers in addition to the ones that we have been able to secure through the hundred thousand dollar gift that we add six and a half social workers uh that would be to our pre-k schools and to l a we would place a social worker at each of our elementary schools 0.5 at lma and then we would keep the ones that we have uh allocated based on the gift and then we would redistribute the ones
048the social workers who are already in our school division what we believe this model will look like is in our elementary schools we would have one social worker per school walker we would have two beaufort three and the high school would have four social workers and that would be the additional the 6.5 with the ones purchased through the gift and the ones that are currently on staff and we can answer any questions that you have in just a moment with that instructional assistants last year because of some budget cuts we had just the prior budget cycle put another ia in our second grade classes making bringing them up to two ias in in the second grade and we will think i may have misspoken on that too uh hr will correct me if i did
049but we would like to replace the second grade instructional assistants that we had to cut from the budget last year and that's two hundred thirty four thousand five hundred twenty eight dollars the social workers would be five hundred forty two thousand three hundred and ninety nine dollars and the instructional assistance that would be six instructional assistants assistant principal at the high school at charlottesville high school we did uh during uh the fy 21 budget we cut one of the assistant principles or did not hire one of the assistant principals at the high school we'd like to replace that we do realize that students coming back face to face will have some challenges acclimating we want to make sure that the high school is equipped we are in discussion about safety and security and how we
050might move from the model that was in place to a model that looks at the social emotional needs of our students so this would be along with our social workers uh laying the foundation for being able to implement a program once our advisory committee makes a recommendation uh that would cost us uh 106 663 i will mention uh for our public that this does include benefits um salary and benefits in these salaries reading specialists at greenbrier that currently have one we would recommend to add another one 83 446 and the star program the structured teaching autism resource program we would add two positions start positions one would be for walker and one would be buford we have a group of students moving that have been in the star program at beaufort at walker will be
051moving up to buchit walker has realized some significant success with the star program but he has used in-house resources pulling those together we would allocate one fte to walker to continue developing that program and then to build it math specialists for charlottesville high school our k through eight schools do have math specialists in their schools the high school would then have a math specialist also not only to work with our students um in intervention and remediation but also in enrichment we would work with our students who are struggling with algebra one but we would also be working with our students who are in honors uh dual enrollment and ap classes for non-traditional students helping them to uh sure up their skill set to ensure success uh that would be eighty three dollars for four hundred
052and forty six thousand eighty three thousand four hundred and six dollars and then we would recommend adding a fine arts teacher at buffett uh giving them more flexibility in their electives more flexibility in their master scheduling again eighty 83 446 dollars we have entered into a partnership with virginia state university uh and it too is called the stars program students training to be teachers and reaching success and that would be at charlottesville high school students who entered this program which will be available next year entering that this program they if they continue their high school program and meet the criteria they may attend virginia state university uh with tuition paid through a grant that virginia state university would offer so we want to encourage our teachers our students to be a part of this program
053so that they can start their own pathway of being teachers being educators that would cost us thirty five thousand eight hundred eighty nine dollars we would recommend the literacy uh point five literacy specialists at lma again that would be 35 889 uh providing support for our students as they're returning in for coding uh lead teacher stipend grades k through six we have um we have lead teachers that start at grades 7 through 12. this would be adding to that compliment and that would be 38 teachers lead teacher stipends for our pre-k teachers our pre-k teachers are making a lot of adjustments uh if we are um we're moving towards uh face-to-face march 8th when we return face-to-face our preschool students will be housed at uh camp park street cam park street say that again i'm
054sorry he's not partnered for preschool housing oh um the um methodist church if we needed them is that the methodist church on park street downtown yes first united methodist first united methodist thank you i didn't want to say the name wrong um so our preschool teachers are working very hard they they will help us to make sure that our students are served well in that setting during covert era our preschools teachers do a lot so adding them into the stipend would be um give us a depth of service that i think would be beneficial can i ask you one question about the stipends because it appears reg you know between lead teacher pre-k to special ed it's fifteen hundred dollars per teacher but that the lead teachers type in for grade k through six is
055thirteen forty two and i was wondering if that was like a typo if you meant to do fifteen hundred per it is it should be fifty seven i just got a text okay telling me that that 51 000 and i'm sorry i did not say that that 51 000 should be 57 000. okay thank you thank you yeah thank you thank you uh so the the uh lead teachers skyping for grade grades k through six instead of fifty one thousand it should be fifty seven thousand thank you um lead teacher skyping for esl we would uh have our esl population over the years has grown so we would want um the coordination at that level also leads typing for special education teachers we have a significant number of students who receive special education services our
056teachers do an amazing job providing those services uh and now to um actually have a lead to help with the coordination not only within schools but across grade levels throughout this whole school division our math specialist this was an item that we had included in in the recommendation and now fy 21 budget but i had to cut that we would add 10 uh additional contract days it would be for um continue with content development continue with professional learning continue with planning for professional learning and delivery for professional learning that would be thirty one thousand dollars the lead teacher stipends for special education teachers and for pre-k teachers nine thousand for pre-k teachers seven thousand five hundred for esl five hundred for special education and thirty one thousand dollars for the ten additional contract dailies for
057our math specialists content squads uh stipends currently we have approximately 40 um teachers teacher types who are working on the alignment of high quality lessons with our standards and uploading those in canvas we believe that it has been beneficial to our teachers and to our staff as our teachers are learning to use canvas and to deliver great instruction uh in the virtual setting having ready access to plans and instruction that they can either use as it is or tweet to make it their own um has been invaluable we'd like to continue to provide that service for our students um so that for our teachers be it a seasoned teacher or teacher new to our school division that there are resources that are ready to go already loaded in our canvas so that teachers can be
058off and running quickly the content squads the cost would be 56 000 and that would be for approximately 40 teachers substitute teacher uh teacher honorarium our boy talked about this and we had a committee that looked at this last year we wanted to include it in the fy 21 budget but were unable to we'd like to encourage a deep pool of teacher substitutes and we would recognize our teachers and one of the components of this honorarium is that if a teacher subs that if a substitute goes to a school 10 times in a month there's an additional pay that that substitute would receive so we want to encourage a deep pool but we also want to encourage continuity in the substitutes reporting to the individual schools and to recognize and thank them for being a
059part of our system our books we need to update our books we're doing quite a bit of work on changing the narrative making sure that we are inclusive that dei is a part diversity equity and inclusion is a part of our culture and our instructional program so we'd like to update our k-12 book rooms and that cost would be 60 000 materials and supplies we've been sending home science materials during covet for our students and it's been great when teachers are teaching a lesson students have the materials at home that they can use for those science projects we'd like to continue to replenish those supplies and use them as appropriate once we return face to face that would be six thousand dollars in addition to what they already have musical instruments last year we reported
060to the board the increase of a diverse group of students in orchestra and dan starting at walker we increased the number of instruments that we were leasing and with more instruments you have more maintenance and repair so this would be responding to the need for more um keeping those instruments in good working order twenty thousand dollars athletic trainer uh we have um currently an athletic trainer uh at the high school and our contract um provider has changed and the cost of that is there's also a change twelve thousand one hundred and five dollars for that contract bringing our school-based program supports an improvement to one million eight hundred and eight thousand dollar eight hundred thousand one million eight hundred eight thousand to five hundred seventy-five um total plus that's 6 000. yes 6 000. thank
061you dr atkins yes ma'am excuse me i didn't mean to cut over you but before you go forward i think i may know the answer to this question but i need to ask it to make sure when we are discussing the stipends in the various categories are those dollar amounts based on the current number of lead teachers we have in those areas or is it a combination of their current degrees that they have because you know we give a stipend if a person has a bachelor's plus a master's or a master's and an ed specialist degree because i see that i mean it's real clear we've got different dollar amounts for the different stipends so is it based on the number of people that we have or the particular degrees that each of these individuals
062currently hold as it relates to a stipend i'm going to ask one of the staff members either mr powell or dr hubbard you want to thank you so um miss perrier in answer to your question the uh the stipends are not degree specific the stipends are based on the additional duties that teachers will be taking on in these lead positions and it's consistent with the stipend that we currently pay to our lead to to department leads that we have now at the middle and the high school okay i hope that answers your question it certainly does may i ask you one more question yes ma'am okay so we have our teacher honorarium for substitutes which i think is a great idea but we all know that we're having problems getting substitutes so do we feel
063that with this honorarium it will be easier for us to find people well we're hoping that it would help us to attract more people to the pool we have been um my department has been training teachers all year to substitute teachers we brought a few more on board but you're right it is a hard position to fill um but yes we're hoping that that would attract more people and if you'd like to know what dollar amounts for those are i could give you that as well for for 10 extra days of coverage and 20 days that's what's in the um that's within the proposal so if you don't so if you don't mind at some po um yes dr king if you if you don't mind at some point you don't have to do it
064today but at some point so we will see how that um you know how that fleshes out if i'm doing it for 10 days or if i'm here for 20 days you know yadda yadda okay and it's not just before you say something it's not just that one school we track if you do it 10 10 times throughout the district you can be at various schools and get so it's not school specific right i got okay thank you all right all right dr king i'm ready i i think you the two of you landed i just wanted to bring clarity to it is um supporting substitute recruitment substitute teachers that cover that um substitute at a school for a set number of times in a month it also for teachers um at the at all
065of our schools if they are covering a class a certain number of times a month as well as giving hourly pay for our instructional assistants so we are looking at um supporting and trying to ensure that classes are covered when their teacher is absent in multiple ways okay thank you [Music] thank you and if staff would update this total for the school-based program supports an improvement at the six thousand dollars to that total thank you next page so um school operations uh we we certainly want to acknowledge that we still know that there will be a requirement for mitigation when we return um in fall 21 we have earmarked a hundred thousand dollars for covet mitigation supplies but uh do know that there will be some additional cares funding that's available for us to respond
066um as appropriate reductions kim powell talked about our enrollment and enrollment trends we did lose students this year some of our families made decisions to home school or to educate their students in other ways rather than sending them or having them to be a part of our virtual program we we've heard from many of those families that their intent is to return in the fall our intent is to welcome them back in the fall we want them back uh we we would love to embrace them uh when we turn return in the fall face-to-face we do uh however in developing this budget we factored in a recovery of 65 percent of the students so with that recovery it would require us to produce some of our staff not significant and not a lot but just
067to pare it down with our professional staff we would reduce four positions at the um school level for teaching positions and one of those teaching positions is a first grade position so it would uh also ask us to reduce one instructional assistant um to align with that you know and we do have the list of the schools we have spoken with the principals and they know about the reduction the recommended reduction there that would be 307 savings of 372 874 000 so to sum this up in the cost of these additional expenses we know that the the state right now in the governor's proposed budget we anticipate that our funding from the state will increase by thirty two thousand seven hundred eighty one dollars we have um we propose that the total of these um
068expenses is two two million nine hundred ninety seven thousand seven hundred and sixty six dollars we are proposing to the board that we use the cares a combination of the cares one and the care is two dollars which is one-time funding to cover these expenses we are recommending to the board that we um ask the city for level funding no increase zero in the increase of funding that we are receiving from the city um and with that we use our cares funding in order to respond to these expenses next slide and here is how that breaks out the the net of the cares one and two funding that's available to us it's five million three hundred twenty four thousand four hundred fifty nine dollars and nine cents the fy um 22 or the fy uh
069two thousand 2021 2022 proposed uses would be the general fund after we subtract the 32 000 that we anticipate getting from the state would be 2 million ninety seven 897 uh ninety seven thousand seven hundred sixty six dollars that we use of of the cares one and two funding uh covet supplies also a hundred thousand dollars from the cares bringing forward two million three hundred twenty six thousand six hundred and ninety three um dollars from the cares funding that would remain we would recommend that we use this one-time funding for the fy 22 budget and then the carry forward cares funding that we use in the fy 23 budget and perhaps there would be some remaining to help smooth out a transition back to dependence on the city in fy 23 and fy24 but we
070we want to be clear that using cares dollars is one-time funding for fy22 when we developed the fy23 budget we would have to start then asking the city to give us sustainable dollars to allocate to a sustainable dollars for these items that are in the budget on that side miss powell i'm gonna pitch it back over to you and then we'll start answering questions sure thank you um so yes uh and by the way you know things like that six thousand dollar typo would mean that our carry forward to 2023 would pr would assuming everything else holds and of course we all know there's still other changes that could happen in this process but it would be two million three hundred and twenty thousand eight six hundred and ninety three dollars that we would carry
071forward um but those are you know again we're still you know only about midway through this process so we all know that some additional tweaks may occur as we go along but at least that 6000 is a nice round number right that we can make those adjustments easily in our heads at this point so in the wrap-up i think one of the first things that's that's important or or good to draw everyone's attention to is the um the city's blue ribbon commission work that was done in 2014 for sustainable school funding and the the key there is it was identified back in 2014 that in order for the city to continue to um work with the schools to provide the quality and variety and depth and breadth of programs that we provide you can expect
072that it will take an additional appropriation each year of two to four million dollars so keep that in mind and then next slide leslie um just to reiterate a lot of the points that have already been made but kind of tying it all together um the city additional appropriation for schools from 2015 to 2020 ranged between 1.5 million and 3.8 million additional year year over year the average annual increase from 2015 to 2020 was 2.3 million so um i think that's important to just kind of recognize what the trend has been as far as the quote-unquote normal years we had prior to fy 21 uh during more more normal times that was the trend um keep that in mind keep that blue ribbon commission report in mind and always always we have to acknowledge that
073the city funding is the foundation and key for um our programming and our services it just simply is so covet 19 has had significant and far-reaching impacts on our students emotionally academically and economically and the staff have been working harder than ever to address the student needs in the midst of ever changing challenges this year so caution and that word caution is in all caps for a reason the proposed budget leverages one-time non-recurring cares funds to address the most pressing needs and allow time for the city revenues to cover to cut to recover and stabilize um it will be essential for the city to start providing additional allocations starting in fy 2023 to offset these proposed uses or you know ultimately when you're dealing with one-time money if the recurring funds in the operating budget
074don't come alongside and and to level things out there would be cuts to services required in future budgets hopefully that will not happen but and any additional appropriation from the city for fy 2022 would start the process of reducing dependency on the one-time non-recurring funds but they're all big thing to keep in mind is there's a reason we're not taking all this cares to money and just you know using it in fy 2020 um two because we do need i think it's important to provide a runway for the city's revenues to recover and stabilize i think we just want to keep that in mind we'll add to that that doe and the federal side of the house they are allowing us to spend giving us a pretty long runway for spend out for the cares
075two dollars so the spend out runs to september 2023 and that has helped us to structure this budget in this way and i believe dr atkins the actual guidance that has come out so far with this is there they do make reference to filling the gaps so to speak is that's a term that's actually used in the uh and so it's very it's unusual there's a lot unusual about everything we're dealing with but so often money that comes to us with the federal gov from the federal government comes with a lot of caveats and restrictions these funds are different um and they actually acknowledge that one of the allowable uses is to fill the gap and i think they're trying to allow for all communities time to recover while at the same time addressing the
076pressing needs and the important role that schools play in the recovery in in all of our in all of our communities when we started developing this budget a month ago we were headed down a pathway to make significant cuts given the economic landscape in our locality and at the state it was tuesday of this week that we were notified about the additional allocation of the care's funding and since tuesday staff and everyone has worked non-stop in order to shift our focus away from cutting to truly looking at what is it that that we can do now to respond to the needs of our students and shift to uh more proactive than thinking about having to cut so we're so grateful for the cares funding and what it potentially will allow us to do and madam
077chair i'll turn it back over to you and um is that the last slide leslie the only other slider to the key dates to remind everyone so we could take a glance uh just remember our next big meeting is january the 28th that's the joint session with council and the other dates are provided there for ready reference thank you miss powell uh madam chair we'll turn it back over to you and ask any questions thank you thank you and again i appreciate all the work um and and especially considering how quickly um we were able to pivot with this potential um cares money and looking at our budget differently so i do appreciate that and i would look to our board members now to ask any questions they may have and right now i am
078looking at mr juan diego wade yeah i just had a clarification i think it was three or four slides back is it possible to to to to go back a few slides um i'm leslie i'm not sure who's where it was the uh one where your summer summarizing the revenue and changes has only had a few numbers on it girl the federal revenue summary it was just showing um what cares money would be available for fy 2023 based on the current proposal and what you would need to do is take six thousand dollars so from the bottom line leslie the previous one from this one here the slide that you're showing this one so um yes so for this slide here for the revenues um you for carriages two point roughly three million dollars but
079where to begin that comment if something was like 4.8 million what's what are we talking about you may have said it but what this is carriage one or two or what what's the difference there sure so basically at this point uh we're looking at cares one and two funds as one sort of big bucket if you will um for purposes of budgeting it's a it's a bucket and it's a question of how much are we going to take out to help for you know fiscal year 2022 and how much are we going to hold and save to help you know again provide that runway for city revenue to hopefully recover and um and then address needs for fiscal year 2023 which will be the next budget that we work together to develop so um the
080other the funds that the portion of the care spending that's not shown here the the two point uh the 2.3 million that's not shown here that would be held in special revenues uh so you would see it in the budget but it would be almost in a a grant fund that would just kind of be frozen we wouldn't plan to spend out of it we would hope not to spend out of that whatever's left remaining and so that we could hold that over to work for the fiscal year 23 2023 budget renee would you like to provide any additional comment on that because i know we've talked about it some but um would you expect it correct you know fingers don't work as fast um the there there are two uh cares buckets and it's
081we we're referring to them as cares one and cares two and so we'll spend uh first in first out and then what's remaining from the cares to money we will uh use in this budget and then carry over into fy 23's budget and we will um park uh the um money that we're gonna hold in reserve and special revenue uh fund uh as designated funds uh just so we can uh budget it uh and have it in our budgets okay so um thank you that answers that question i had one one more madam chair and that's concerning um you mentioned that we're going to have some additional social workers in that support um i'm anticipating that in the fall when the students come back that we're going to need a lot more you know just
082overall mental health um as assistance for everyone student staff and everything and we may have partnerships that we can help that can help provide that by this i just i'm not saying necessarily we have to budget but we just have to maybe have to be prepared it may be eap it may be you know reaching 10 with our partners in the community just kind of prepared for that just um you know because it's it's it would have been you know in some cases over a year you know so um it's the way we anticipate that that when we return face to face it's going to be a joyous event but it will be also be an emotional event we we consider ourselves a family um and families have their ups and downs but when family
083has been separated for an entire year when you come back together there's going to be a celebration uh appropriately with with covet in mind but there will also be a release it's going to be with our staff our teachers our students and our families education is a a cornerstone in our community and in our commonwealth and nation and when we have not been able to access that in our traditional manner we've we've lost something so now we will be able to come back hopefully march 8th and then certainly in the fall and during the summer also so we want to be prepared to respond to those emotional ups and downs that staff and students and and those kinds of uh releases that will happen once we come back together we want to be prepared dr
084atkins um the way um i've looked at it and i think you and i had talked about it mr wade just you know currently we um continue to hire for those five positions from that initial lump sum that we had but potentially with these new positions and i think this is um exciting and and really important that we are potentially looking at four social workers in the high school three at buford two at walker and one at each elementary school so and that's above and beyond other staff and support people that we already have in the building so i think this is a great proposal and a great step and and you know being ready to welcome those students back so could i just uh since we're talking about mental health here social workers um
085i just wanted to clarify uh the money that's coming from philanthropy private philanthropy and whether um that is something that will be ongoing or is that time limited something that we'll need to budget for you know after a certain period of time whenever we receive grant funding we always look ahead to say how can if if the programs that we're putting in place provide a service for our students and our staff how can we sustain that beyond the grant funding first we go back to the grantors and see if there is an opportunity for a continuation of the grant they've been generous perhaps there is an opportunity for continuation to sustain those programs and services then we start looking at our budget and this planning process and start to get a runway for how do
086we now incorporate those services and the cost of those services in our budget so we're going to be looking to do that first to see if there's a possibility of renewing the grant and then beyond that depending on that response how do we create a runway where we then incorporate that cost in our budget we are funded for the rest of this school year when we started the hiring we have not hired all five of those social workers so therefore we have not used all of the funds and it was only a fraction of the school year going into next year we feel like we have the funding and i'm looking at renee we have the funding to sustain those five positions during next year if we need to pull on a little of the
087cares dollars to fill any holes that might exist with that we'll do that to sustain it for the upcoming school year and we'll be in conversation with our donor and representatives to see what that run may way might look like beyond next year yes ma'am thank you gary since he started oh want to continue well i just had um a couple of things first of all i just want to say that i'm really pleased with what i'm seeing with the work that you all have done to develop this budget and so i you know i'm very happy with it and i'm sure that the city will be happy with it too city council i wanted to just ask specifically about this going back to this the autism stars program at beaufort and walker i was
088wondering how many students are involved in that program i mean roughly how many students are served through those services well i can tell you at walker after having a conversation yesterday with dr hastings he had four students at walker in the stars program and those two four students are moving up to beaufort and he anticipates that he will have a number of other students that could be coming into the program next year dr king do you want to add to that yes and next year beaufort will have seven students um that would receive support from the star program buford will yeah and then we're not sure about walker yet we don't know exactly what the enrollment there will be of course it qualifies i actually do that's you know i'm just wondering it sounds like
089it's a it's seven we're next um for next school year okay okay and my understanding um is that we did not have a star's designated instructor there walker correct that is correct they did a realignment of their special education teachers to provide the support through this school year and this budget proposal provides an opportunity to not only have a start program at our elementary but then to walker then to beaufort as our students move up so we are expanding our continuum of services for students identified with autism great yeah um and i just this is just a comment or you know a suggestion that as we uh are working with the city um in our upcoming meetings and going forward it seems to me that it would be an appropriate time to suggest a new
090blue ribbon commission or some color ribbon commission uh to really take a look at the sustainable school funding again because um i know that you know kim always shows us that that little chart that shows the uh you know the the where charlottesville is and various types of spending and education is sort of below the state average and it seems like um it might be an appropriate time to just you know and as the city begins to stabilize itself and its leadership that that might be a component to suggest uh going forward especially as we're you know taking a look at some new new school buildings and reconfiguration and all that i might be an appropriate time to suggest that and that's all i have right now dr craft the appropriate time to do that
091could be at our city council school board luncheon yeah that's why i'm bringing it up today thank you so do you want to do that will you do that do you want to suggest that i will work with math i would like to just add something there that you cannot imagine the difficulty that we had in in that uh blue ribbon task force like coming to consensus around it it was unbelievably challenging and giving the challenges that the city council is currently having i'm not sure that that's the best time for it um and it might be just very helpful to educate our new city manager in what has happened in the past and then wait a little bit to recommend a blue ribbon commission or a new one because strategically i'm not sure that
092the city council is in the right position yet so i think that's a good long term but i'm not sure that in the short term we need to be offering that as a suggestion because again just the challenges initially of coming together around um that committee were it was dramatic um as you recall dr atkins um but so i and given just some of the challenges at the city level um i think our best resources need to be focused on educating our current city manager or the coming the city manager that's coming in yeah that that apa report is a very interesting comparative report and it's it's important to just understand what it means it means that per citizen when you compare for the dollars per citizen if you will what's going into the different
093functional areas it does reflect it just different choices relative to the statewide average as far as how other communities divvy up their available resources um and and so it isn't it's um it just reflects perhaps some different choices and um and i think even because really when you look at the 2014 blue blue ribbon commission and the dollar range that it sets forward as what would be um you know sufficient to sustain this um the programs and so forth we haven't actually gone beyond i think still that dollar range that it puts forth the two to three million or whatever you know we're still year over year that that is that that dollar figure dollar range is still holding true so i think that apa report that you reference dr kraft is is sort of
094where just having conversations around that alone and what does that mean and and is that you know is that what the community is that what it should be i don't know you know that's that i'm not commenting whether it's right or wrong but i think it just brings up an interesting conversation and so then to jennifer mckeever's miss mckeever's point just that conversation alone could be fruitful at this point maybe yeah i think everything starts with good conversation and i think um you know with a new person coming in i i think it's really it is vital that you know that that you know the new city manager have an understanding of where we are and where we've been and how we compare with other cities and counties in the state and then where that
095goes from there we'll see it's a new era but i i think that i want to keep the conversation in the forefront of their minds because i do think i think we're behind i just think you know this is a community with so many resources but i think we need to take some big leaps here you know educationally and i just want to make sure that they um you know that that that's understood just keep in mind always that that chart is not about app is not really a good one to think about in terms of absolute dollars but in terms of choices of allocations from within the available resources if that makes sense um because because people will quickly go well charlottesville's per pupil funding is you know is not low compared to the
096rest of the commonwealth and so you just have to be kind of prepared to understand how that relates to what you're actually seeing in that chart it's really that chart is showing just choices at the local level about the allocation of available funds thank you dr kraft do you have any other questions or comments right now no i'm good right now thank you all right thank you um miss mckeever are you ready yes thank you so much i really do appreciate much of what um i mean honestly you can't argue with any of these um choices with that you have you know maybe recommended here in terms of um increases uh except for more right i mean that's um that would be great but um i fully understand the res reserving the remaining cares fund
097for to to try to ease the burden on local taxpayers coming in the following year i just think that's a really savvy um way to look at it because you know honestly my you know asking for three million dollars next year on top of no doubt what will be at least three million dollars next year is going is a lot so just kind of stepping that um making that kind of a ladder approach is a good idea so thank you for just being really strategic in that approach um so i have several you know as you might imagine comments or questions one is so the governor has been emphasizing year-round school as a potential way to um uh you know ease um and bring children back up to grade level after this year which i'm
098really looking at as like an opportunity as i've told you multiple times in our conversations here at the school board and privately i think we have a real opportunity to kind of reinvent what school is and just provide that flexibility for students that they're and just provide for students needs um much more directly than maybe we have in the past and i was wondering a where we are on year-round school just to start with that's a good question miss mckeever um you know i embraced uh year-round schools the kipp model that i think i remember the first person talking with me about the kip model was um mr wade yeah and he he wanted to know how might we replicate that and that is a year-round longer school day longer school year model and i
099think if we go back to really digging into achievement gaps achievement gaps start first with opportunity gaps and one of the gaps in the opportunity is access to rigorous curriculum and time on task year-round schools responds to students having opportunities to be on task so we have had conversations we do still have the planning grant for year-round schools and we've also talked with some of our teachers and staff and pto from two of our schools jacksonville and clark about their interest in year-round schools so we we pause that conversation right now because our teachers are in the virtual environment and and trying to ask them to peel off some brain time to give to how we might plan for year-round schools is a challenge for them uh and it adds to what they're already doing
100in order to adequately plan for year-round schools i would like to recommend that the board give us time to convene a group of our stakeholders uh in a meaningful way our teachers and our our parents so that we can plan what a year-round school calendar might look like we put forth extending our school day that's one of the models that we wanted to embrace with year-round schools so we still have the conversation we want to continue it but we've paused a moment to allow our teachers just to give their full attention right now on um virtual but at any moment we can resume that we do have the freedom school that we piloted last year during the summer it is our intent to continue that program this summer also so that gives uh some of
101the the uh caveats of year round school for our teach our students so i hope that gives you i guess i just yeah now that's very helpful i um i think i think more broadly about year-round school like i um don't want i feel like extended day um as you and i have discussed again numerous times like i'm i have been reluctant to embrace extended day in any meaningful way um i i think after school is a critical component to a student's life and but i am willing and because of family's needs like i just think we could all have this really interesting unique conversation not just with students i'm sorry not with just with teachers but stakeholders being like the whole community business leaders parents um you know bus drivers there's just a lot
102of stakeholders that could potentially be brought to the table to talk about what schools should and can do for students and families in our community um so like i have this idea that is not based at all in any reality but it's like these are just kind of the ideas that you can throw at the wall and see if it could could do you know flesh out and see what works um and one of them as for example is like i'm like well if i could do nine to five like we're in coven right we do um monday through thursday synchronous school and friday is planning time and finally teachers feel like they have enough planning time um and i'm like okay well if we could do nine to five monday through thursday and then
103have um have friday as a planning day you know these are again nothing that i'm suggesting that we do but just like ideas that we could just throw out there and then you could have basically an extra dave whatever there's just a lot of things there i'm not suggesting we do it but there's a lot of ideas out there and i want to really promote creativity about what school looks like and that's why this budget while excellent in terms of what we have been doing i feel like does not really i mean except for with mental health i think it's really innovative and um but i feel like it doesn't actually um try to tweak or alter what we've been doing things that aren't serving our kids what we have found or learned any we
104haven't really taken some of the lessons that we're learning we're learning as we go in virtual the virtual environment and and and putting it in next year's budget maybe i'm wrong that might be an overstatement um but the mental health piece is really innovative so my point is um i think a broader commute like a blue ribbon commission on schools on reinventing schools would be helpful or not reinventing but like year-round or whatever it is that we want to talk about moving forward um so i'm going to move on from that mr mckeever i do want to comment on that i think you make an excellent point we have learned so much during of this virtual world and i think one of the things in being fully transparent one of the things that we must
105grapple with our teachers have transitioned to virtual learning in our students and there are a number of students who are thriving in the virtual environment there are a number of teachers who are thriving in the virtual environment that's how they teach best and it has allowed some of our teachers to balance their personal life with their work life it has given them some flexibilities that when you're face to face in the building that they did not have families have flexibilities now that they did not have when when their student was in the building i think there are some real gems that we can get out of the virtual environment and what we've learned from this ideally i would love to have a committee that takes a look at that to hear voices from our community
106our families our teachers our stakeholders how might we move into the new school year and have differentiated learning platforms or differentiated learning i don't know that it can happen so i don't want to put anything out there that frightens anyone but what i do know is that our teachers have learned a lot and our teachers have been incredibly good with this and there are some students well virtual learning doesn't work for but there are also a number of students that if we get really creative oh we could just open up public education in a whole new way now it would be a risk to have those kinds of conversations because their pros and cons and their all sorts and it would take all of us pulling together to do it but i i would i
107would embrace it um in order to move our teachers to where they want to be and our families to where they want to be i mean it's really helpful because i think we don't really know where we are where we want to be as a community and so to have a conversation um i think we have an opportunity like people say well are we going to go back to the before times and i'm like i feel like there's so many things about the before times that we could really be done with and we could just move on and um like i don't know about you and i've just mentioned this before but like you know when my when you look at the screen for the kids and zoom everybody's got their blankets and their stuffies
108and their dog and i mean there's just things even this is horrible situation nobody wanted this but there are things that we can learn and i think we can make the investment of time to talk about what we should take with us after this time so we've talked a lot about attracting more people to the profession we attract more people to the profession by affecting the culture and a part of that culture is moving public education into the 22nd century not just the 21st century and technology is where we are and harnessing that uh and helping give as much flexibility as we can and and i i'll use your word creativity with our teachers and how we deliver instruction when we look at our high school model and that is just for high school can
109you get any better than that for those students that it works for and for the teachers that it worked for can you get any better than that i just cheer every day because that model for the students that it works for and teachers is just revolutionary and in our elementary schools also to think aids so i mean maybe you and ms morris can work on um you know what what that committee could do and then you know i'm sure this board would be happy to talk about it more um you know as we if we want to develop such a thing so i don't mean to speak for the board like i just wanna um i definitely think we should take stock miss mckeever i i really appreciate your you know your vision um and
110your thoughts on this and and you too dr atkins and and um i i look forward to it i think this is a prime time um and that we don't want to lose this opportunity because we are in it and i think there are a lot of people who would be really interested to to bring their ideas so thank you for bringing that up any other questions or comments right now from you yes sorry that was a little segue but um so let's see here um so compared to um again i feel like the stipend model for the lead teachers and um i think there's also like plc leads like there's a bunch of it's just really hard to know if we're um if that were being fair to the teacher like to teach because
111like uh if i did math i did math um and i like did a quick division on like okay if they worked one extra hour a day as a lead teacher which i'm sure is a incredibly conservative estimate of what we're actually asking them to do um like if it was like 160 hours in the year it was you know it's like nine dollars an hour or something um and i know that that's like a not an ideal way of doing it we don't do that with coaches like coaches get a stipend and it's they certainly work more than what um very significantly more um so i just i don't want people to have to work for free or or feel like they're not being paid for what they're doing um and i think that
112my goal as a school board member is to um you know get people who want to work and pay them for that work and i think that's professional and i think you guys are trying to do that um but i want that with the summer curriculum people and the content developers i just it's just a lot of work and i want it to be i want them to feel like they are in fact you know being professional and getting paid for it um adding to their professional and getting paid for it so i again in these in this like context of this chart it's really hard to kind of understand the big picture so maybe this is like something next year or like in eight months we can talk more about like the pay structure
113for teachers and the pay structure for um i don't know and see like what am you know because again i was thinking like if teachers are doing year-round school for example they're getting 60 000 a year is uh you know i think a great place to start you know like that would be a great way to kind of get the city to invest in sixty thousand dollars a year for teachers it's like oh we have you around school but i want them to actually get paid more right i mean that's um if you're working 60 you know year round then you're um so my goal again is to get teachers much more appreciated and respected as a profession and i think these stipends are good start but i think like i'd love to have a
114broader conversation about pay scales for teachers and like their contract day compared to what they're actually doing um i think that there's always a lot more there um so there's no question there sorry and then um i was wondering if we could have a plan for the social workers like what their job description would be uh that's where i get i'm going to need to defend this to city council and to taxpayers as like okay we need to make these investments and on the face of it it absolutely makes sense right like nobody's going to argue with that especially coming out of covin and especially since we have the cares money who's going to support it but once we have to ask for i don't know 1.1 million dollars from the city to pay for
11512 or 11 and a half 12 and a half social workers we're gonna need metrics that identify how and what they've been doing um and it's not gonna just be like oh they've one student you know we're gonna need actual data to support one million dollar investment and the social workers in five years right i mean that's really what i'm looking at long-term investment in social workers is going to require metrics um so i would love to see what what you all are thinking about that mr mckeefer we have been talking about that and then in collaboration with jody murphy and patrick farrell and some of our community partners they're in contact with them so we'll bring back a report to the board um around those those topics for you okay um and i think
116you know i don't like i wanted a four percent increase last year so two percent increase is like um not enough um but this is where we are so i'm on on your side with that um i would take direction from the board i mean we have given five percent salary increases our goal our strategic goal and to bring our teachers up to market value is a worthwhile goal it is the goal we should have uh and i would um i would embrace any recommendation that the board would make i would like to give our teachers a 10 salary increase that would be enough yeah i don't know i don't know the answer to that but i would love that as well um but i so if we could cut so i was doing my
117math which is always dangerous again so it's like 1.107 to do an average of two percent increase for all three of that categories that you've identified does that reflect all of the staff is there anybody being left out of this they're only one person you yes okay it's appropriate i mean that's no nothing should not be included but uh it does include all of the staff other than the superintendent okay fantastic okay great um so you know i i welcome the direction of the board i would love to see a better than two percent increase um so if we do a step today a step this year um because we did not do a step last year is that accurate it is correct yes i mean we gotta do at least two steps we'll bring
118that back to the board okay i mean i mean that's just the minimum i mean you gotta like i want to bring everybody back to where they should be at a minimum and then we can talk about percent increase on top of that 0.75 1 something like that um i would welcome a range but also welcome the input of the other school board members i'm sure i have other questions and thoughts but like summer school investments i would love to see too it would probably bring us close to five six hundred thousand dollars more which i think is kind of something we could absorb in the cares money and then asked for 500 000 more next year from city council you know like i think that's what we're talking about right i mean is basically
119moving money more money to today from but really what we're doing is trying to bring people back from last year which i think was what the cares money is supposed to be doing and then easing the transition for our local taxpayers for next year but not at the highest rate possible but more accurate because it so that's my humble suggestion is we do at least two steps or bring people up to where they should be based on not having a rate any raise last year and then i would ask for at least a minimum of one percent so miss mckeever two steps would be and i think i'm um kim and renee it would be around 3.25 increase okay so then we could do another 0.75 on top of that so that would kind of
120make a an average of four percent and i think bring back some let us bring back some um estimated cost to the board that would be 2.2 at least and that would be more than a half a million dollars but um again we asked a lot of our teachers they're gonna we're still gonna be asking a lot of them from for the next well forever so and staff so i would welcome a four percent increase that's all i have to say mrs thank you you're welcome um yeah i fully support that miss mckeever but again my my caution and concern and i would love to have more um i guess in-depth explanation dr atkins from you and your team on on just the structure and how you had described to me um as far as
121you know the the money that we're going to hold over and and how that might impact what we're asking for um from city council in the next year or two you know just wanting to be cautious with that but fully support what you are recommending miss mckeever um we will go let me see who i see next if anybody wants to raise their hand lashandra i see you raising wavin miss miss bryson morrisberger why don't you jump in thank you okay let me get my pages straight i have a few questions okay so we've been talking about these social workers and i just want to know um what is the funding or the increase for the current counselors that we have at the schools i'm thinking particularly about the high school counselors because um at
122our last budget meeting we talked a lot about people slipping behind or students slipping behind in the high school as far as graduation is concerned so i was just wondering because we've been talking a lot about the social workers are they going to be providing support for the high school counselors and for students as far as the the academic side and graduation and college prep to get them um where they need to be on time and miss um bryce and morrisberger will be more than happy to bring you um a detailed response to that question are you referring to counselors as our our guidance counselors yes ma'am okay counselors but also the guidance counselors but also just even at the elementary school the the the counselors that we have for them so we have the
123social workers coming in and ms mckeever was talking about this a little bit just wondering um are they providing support for our current counselors do they have a separate set of duties but i just wanted to make sure that the high school the secondary counselors are being supported since that graduation and college readiness is going to be you know one of the first things we kind of see covet affecting this year yes we'll bring back um a full report on the responsibilities duties and responsibilities the intent is that there would be a coordination of services and that that both the counselors and the social workers will be working uh together but the social workers will have a distinct role with our students different from the role that the counselor has okay and so are the
124that increase that we were talking about before does it it includes the counselors teachers and staff counselors salary increase yes ma'am it does it includes um support staff includes teachers yes it does okay because um from my understanding has been explained to me i was particularly thinking about the high school counselors since they're responsible for input on that master schedule and for a lot of the a lot of things that have been affected by covet which might be a little bit more intense at that higher level so we can follow back up with that thanks um and then the second question is um for both the ias uh for the ias that we're um bringing back so that makes us whole from last year when we cut the instructional assistants yes it does they're all
125bad okay yes and then the greenbrier increase of the reading specialist i think is that to put them on par with the other elementary schools or is there an increased need there or did they lose a position it's a combination of the two uh greenbrier has more um need in their school they have we've added uh eslt esl teacher at greenbrier they need some additional support so this reading specialist will provide that additional support that they need okay and then um particularly for the the cuts the first grade cut teacher cuts and the ia that would go along with that um i understand that enrollment's going to be down but from all the indicators it seems like we're going to need kids are going to need more support when they come back um so is
126there any way to keep those positions and then those first grade teachers could either provide like smaller classrooms or support you know where kids are falling behind because there's been a lot of talk about virtual education for like kindergarteners preschoolers like that's their first experience with school so they're gonna be a little you know further they're gonna need more time to catch up we can't use those positions and keep them since by all indications kids are going to need more support and more attention thank you miss most uh bryson morrisberger i'm miss powell so we do have um the two i guess well it's always the pleasure of the board what you want to do with class sizes but if you look at the information in the appendix you know if you don't continually evaluate
127our staffing in relation to our enrollment you'll you can end up with some really low class sizes i don't know any other way to put it but we do if we were to take out those positions and i say take out loosely ever since i've been here these types of things have always been addressed by attrition and retirements so it's not like we for these typical adjustments we have not had to you know do a reduction in force previously at least since i have been here that's been my experience because we have a fair amount of attrition and retirements but um we do have two open positions in the budget for enroll we they also call open positions for enrollment but they're positions that we hold to um go where most needed so if there
128were something that were um off in in the um in the projections and you we needed to bring a teacher you know to bear bring bring one back into the budget we could you know hire one the the funds are there for at least the two to add back in but without removing you know without making these adjustments as we go you end up with class sizes of you know potentially as low as you know 12 students 10 students or just some very low numbers but and that's not a bad thing right but at the same time is that something that we want to fund in relation to all the other priorities because again remember the decisions that we make with regard to salary action positions all of these things now will lean heavily into
129the cares money and the more we lean heavily into the cares money for fiscal year 2022 the more we shorten that runway of expectation for the city's revenues to recover to be able to uh you know backfill and and support these these great things we're trying to do with this budget to support the continuation of those things but it's certainly the board's choice how many of those positions will um be will will lose through retirement or attrition and is attrition them just deciding voluntarily is deciding to leave yeah attrition refers to them just deciding to leave how many of those cut positions are attrition or retirement we we can't say at this point but i can say you know it's in the past historically there's always more than enough um retirement and attrition where we
130haven't have not had to do reduction in force i'm just speaking to the experience i've had so far dr hubbard um i we we haven't even reached the deadline yet for people it's not really a deadline but we do provide an incentive for people to notify us if they're going to retire by the end of january when that hasn't gotten to we haven't reached that point yet but dr hubbard um i i believe i heard at one point we were getting uh intention to retire notices at a pretty good clip true or false i may have i may be imagining that no that that's true we've been um getting a few more requests and we have um typically in years prior um i i don't have the data to say if it's in one position
131or another but there has been more people to come in to seek the counseling as far as where would they be if they were to retire so um we'll keep up with that data and be able to share that information i don't have specific numbers yet but we have had more interest this year than has been in the in the years past at this time so i'm saying in relating relative to this time it's higher than it has been in previous years and i thought i had overheard that from the hr team when i was in the office so um but we can never tell uh to be really honest um from smaller we we never know at this point for sure exactly how all that will play out uh because we just simply don't
132know everyone's intentions with regard to retirement or just to leave or go elsewhere or whatever it's it unfolds throughout the year and definitely throughout the spring you know new information comes to hr all the time and then if we have identified what our actions are going to be in relation to the enrollment projections then as we become aware of individuals intentions we you know we can bring those those things together and and plan accordingly and we are in the process of collecting that information now the intent surveys went out to all staff members this past friday so they have until the 29th to complete that information and so we'll have a we'll start getting a clearer picture as the year continues to progress okay so for the as we at each budget meeting when we're
133talking about these positions that are all here to be cut if they're will be um balanced out through the attrition and retirement can you let us know if you know you have the information at that time and thank you thank you um so i'm just talking about those positions because i'm hesitant to i we have a large budget i know a lot of it is you know things we can't uh change like uh benefits and salaries and things like that but we're talking about equity we're talking about kids slipping behind and we're cutting face-to-face positions and so i know like you know it seems like to me for anybody if we're talking about it maybe some classes being 14 kids in a class will address some inequity so i'm just i'm not comfortable cutting people
134face to face with students if there's a better if there's a way we can go bold reimagine from you know how we're doing now as opposed to the before times because you know kids are gonna need that additional support so maybe we can talk about it in future budget meetings this cycle um i'm still moving down the list oh and this is a side question why are the preschools being housed at the first methodist church or the united first united method they aren't at this time and and forgive me i was actually trying to answer a question in the chat when that discussion was going on earlier so i'm not exactly sure what was but we considered um that and we were working to possibly have that as an option uh during some of the
135earlier planning phases when we were looking at what it would take to get more of our elementary students back in the building and maintain social distancing we were looking for how to just get more space to make the plans work and so earlier on that was something that we um that you know had was we're working out um just as an option okay okay so the out so all of our preschools are that are in or have some level of face to face whether it's because special needs or something you know where we're allowing people back in the building they're in our buildings those are the current plans correct and unless something were done to accelerate the number of students who would be coming back into our elementary schools and if the current um in
136you know restrictions or guidelines are in there for um for spacing and social distancing it would only be under that combination of circumstances that we would look again to see if we needed to use outside you know additional spaces that aren't part of our ccs school buildings but that would be it would take that set of circumstances to cause us to look outside for additional space again we just appreciated that there was a partner in the community who was willing to help us in a meaningful way try to you know find additional space but that's become less of a need at this point given our current plans okay all right thank you um and then there's an increase in the pupil transportation of 140 000 and so i'm just wondering i know we talked about
137doing a contract because we were short staffed drivers so doing a contract um to like split the difference so i'm just wondering i don't know how far we are in the contract or how many drivers were short at this time but when we have open positions and they don't get filled what happens to the money for those positions that fiscal year so we don't fill three or four positions where does all that money go uh good questions and i'm not sure that i'll be able to answer them at the with the level of detail uncertainty that i would like to because it's not a budget that i directly manage but i can tell you that the um the process with the city getting the contract drivers on board has has stalled they haven't seen that
138it was very challenging to begin with there weren't a lot of options and uh but we've been pressing with our colleagues at the city to try to keep that position moving forward with the one option they felt they had remaining but that 140 000 increase that you see is actually not tied to contract drivers for next year it's mainly driven by a combination of um lost revenue actually because they're recognizing that they're not as of this time they're they're not at they don't anticipate having any revenue from charters and field trips so that was part of what was reflected in their their request at the top of the sheet that does have some compensation actions what happens in part when they don't fill positions is something that we also experience sometimes is they have to
139pay more in hourly wages so they'll be paying less in their with salaries but they'll be paying more without hourly and certainly if the contracting thing can never get going they could they would be potentially paying more with contracting uh drivers but um and then there was some funds in there for um in their initial request for uh getting back on track with bus replacements but i've been questioning that part because a lot of our buses aren't rolling at any given time because of the driver shortage so i wondered if we could back that off again and we're talking about that but um from the initial request that we received the number that's on the actual budget proposal is um a reduced number um by about 50 some thousand dollars and because we just had
140some we had some we did i wouldn't say we had a ton of time to go back and forth about it but that's what we negotiated it down to um and i do know our transportation department has a lot of needs and they're facing a lot of challenges um so and also also give a little bit of background on how about the management of that budget that that charlottesville city actually transfers give a little bit of right you don't so that's what i was saying earlier i don't we just they give us a um a total for the contract and they do they in the last two years they have provided a supporting spreadsheet that shows where they think the changes are occurring that lead to that bottom line request and we have some back
141and forth around that and then you know again we've taken the number that we've put into the budget here is what we think is a good faith uh best estimate of what's really um substantiated and and it is a little less than what they have asked for as an increase but we don't actually manage that operation or the details of that budget and that's what i was saying earlier right so i i can only comment based on what i see on the spreadsheet that they've sent over with their budget request but that budget's not under our direct management um there was something else i was going to say and i think couldn't slip my mind but if it comes up again and if i feel like it's valuable i'll try to share what was it
142oh they also when they have salary savings i alluded to this before but if they have savings in payroll sometimes other things crop up that will take those funds and i know for a fact one of those things is contracting for um drivers and for drop for services for transporting special needs students that's also something where the money shifts so just because they don't have the positions filled doesn't mean that they still have to provide the services and so whether they're providing that services by paying their existing drivers over time paying additional wages to cat drivers to jump over and work in people or contracting out which is something that even though we wanted potentially or may need to do more of that for our regular transportation contracting for some of the special needs transportation
143has always been part of our overall transportation solution and sometimes we have to lean the fewer drivers we have the more heavily we have to lean into contracting for the special needs transportation okay thank you and i know we've talked about this some before i remember i was at a budget meeting with the city council or joint one and i was just asking like where does the money go that we're not spending on fuel because you know we are running some routes but it's not the same and so i remember then they were saying like as far as city contracts go with the school if you know we go a little over they just maintain what we gave them and they find the difference but if we go a little under then they keep the
144difference for the off years and so i still that might be a larger city issue about how how we show where our money is going so i understand for that part but is there any like even with teachers like when we don't or substitutes when we don't fill a position does the money just carry over to the next year like instead of having the funding for two years with one year with that teacher now we have two years because we never hire i'm just wondering does everything just zero out or does the money carry over when we don't we have salaries set aside for a particular position that we don't fill sure um so open position money does is a is a fact of all of our budgets whether it's the city's budget or our
145budget is it is part of what happens because as much as we would like to say that you know we know exactly what's going to happen uh year to year we have no more ability to do that with an 80 million dollar budget than you do with your household budget knowing exactly what's going to happen and exactly where the money's going to have to go so um you know unforeseen circumstances come up and some things that there are always things that are costing more than we projected and then that that open position savings first and foremost goes towards covering those things we don't even know um when we hire people um sometimes usually you're going to hire someone that's lower on the scale than what you had before but that doesn't always happen so sometimes
146you actually end up spending more for the same position one year than you did the prior because you were able to perhaps hire someone with more experience when you replace the the position when it was vacated so there's all these moving parts and to summarize yes it ends up being part of the year-end funds and we come to you every year and the fund balance it will either increase or decrease based on you know what happens in any given year with the year and settlement of the budget um and so the fund balance is where you see that that ultimate reconciliation of the of the overs and the unders if you will it plays out into the well into two places actually we do have a um a year-end process we go through with the
147city for how we divvy up any excess money and then whatever and then the outcome of that process is what happens with the fund balance that does carry into the next year you're on mute alessandra sorry what's our balance i'm sure you said it before i just can't find it on my page what's our balance coming into this school year from that great question renee could you please because i know you probably have that top of mind and i don't have it handy seven something in it a fun balance it is about 000. coming into this year right in the fiscal year 2021. is that higher or lower than usual like is that a good what's the average is there like is that high for a year or is it low for a year that's
148about average but best practices uh renee tell us about best practices for fund balance uh best practices for a fund balance is to have at least 12 of your expenditures uh and and for charlesville city schools that would be well over a million some dollars so we we are not there um we should have enough uh fund balance to cover at least three months of expenditures uh if all of our funding stopped coming in so no we're we're we don't have enough fund balance to cover all that mr price and morse berger and we have a gain sharing agreement at the end of each year kim you want to explain that how that operates sure so the way the gain share works is that the first hundred thousand dollars that would be remaining to renee
149correct me if i'm saying any of this wrong because i haven't looked it's not top of mind but the first hundred thousand goes into the school's capital improvements fund um and so that's the first hundred thousand and that's the the school's cip with with the city so that money is held on the city side and then the next um hundred thousand is divided equally between the schools in the city and then after that if there if we if we have as much as three hundred thousand dollars left anything after that first two hundred thousand the schools are allowed to keep in our fund balance is that correct renee um i was with you at the first the first hundred thousand anything a hundred thousand left the school is allowed to keep in their fun balance
150okay so that it's just greater than a hundred thousand dollars we split 50 50 with the city between the city and the schools so mrs bryson morrisberger the 700 000 that's in the fund balance is the accruing of that over several years it's not from one year but it's over multiple years that we accrue that and then when we um have to allocate some of that money or we come back to the board to ask the board our permission to allocate that money and usually it's for a one-time expense or to cover a gap that we might have okay and thank you for correcting me renee i forgot i was confusing that with the days when we used to make that 100 contribution to small cap at the through year in funds and we no
151longer do that we do that up front in the budget now so thank you for that clear that correction okay and then my last question is just to understand um the funding um because we're always looking at the increase in decrease from next year or for this upcoming year is there a place where i can go to see for our expenditures we have contract services 10 million internal services 59 000 uh other charges 926 000. where's the detailed accounting of what that is spent on so um as far as knowing exactly what's in those categories um you have to follow most of the records to see at the level of detail at the lowest level of detail you look at our purchasing records and i believe you all see the check registers you have access
152to some of that information each month or you see purchasing information but renee do you want to comment from the budget burst book perspective as to where to see the details um in in our current budget we uh identify our contract services uh which is one of our our largest um dollar sums that we expend is on page 68 and page 69 where we talk about um the city of charlottesville the city maintenance contract which is about 3.5 million lives 3.8 million dollars and then our transportation uh contract which is 2.8 million uh our comprehensive services act uh contract with the city is 616 000 and then our work source uh enterprise contract is 115 000. that's where we go into a description on those and then we outline the payments that we paid to
153our joint operations which is k-tac from about 578 000 and then our piedmont education regional program we pay them about a million eight hundred and nine thousand so that outlines uh some of our significant expenditures okay i i mean maybe you can i can hear you maybe you could send it to me because i'm looking i'm just referring to like the budget book from last year and so like i'm just on a page where it shows you just the funds like you know those big number items but i just don't see where it's broken down into where it goes so maybe i'm looking at the wrong page in this book but yeah that would be helpful just to know where it's broken down so if someone would be nice enough to send it to me
154that would be lovely because i am not finding it in the in the current like i'd be happy to send that to you looking at this page and i see like the big breakdown and i just don't know where i go to see the smaller breakdown miss most uh bryson morseberger some of those um transfer dollars like to our piedmont regional education program we transfer that as a lump sum and then it goes into their budget and the details of that is housed in their budget so but we'll give you all of that information and then that may prompt some additional questions that you have okay okay i think those were all my questions for now and some of those things like when it comes to something like an object code 3000 which anything with
155that in our coding scheme some of those dollars are spent at the division level but some of them are also spent at the school level in the department level you know if there's all the expenses are rolling up for purchase services from every school and program so there's the renee listed off some of the really biggies that the big ones tend to come out of the division budget but then all of the smaller purchase services and contract services those are those expenses originate from every department and school in the division well i mean so yeah maybe i'm looking at the wrong page but like for example when we're talking about the supplies i believe materials and supplies it's 4.6 million in our budget on that last year's budget on the sheet but in this today
156we're going over it and there's a specific allotment for k through 12 science and so i guess i would just like to see when i look at the 4.6 million supplies and materials under that however much for k through 12 science however much for i don't know k through 12 art and like i would like to see it under there where it's going that would be helpful okay so so let me uh kind of direct you if you had the uh fy 2020 2021 budget in front of you yes you got it go back to the tab that says financial section um there is another tab behind that that says general fund and then there's pages starting on page 70. that is by our project codes like the high school view for walker that actually
157breaks out the materials and supplies to how much goes to each one of our project codes and so that can that breaks down that 4.6 million between the general fund and the special revenue funds okay thank you and you could do a similar process for any of the other um materials and supplies purchase services etc and then is there a portion in here you were saying that like we get the monthly like receipts for what we're spending on it's all of that like the the monthly like i'm just trying to see where it goes so i see this right here i can break this down now and then when you're saying the monthly budget of what you spend is that all added i'm just referring to the monthly report whatever the monthly reports are that
158go to the board renee um you can there's some summary reports and things that go the monthly reports that you get is uh one is just a summary of the monthly uh expenditures for salaries and benefits and then what goes out for material supplies and contract services it does it's not a specified breakdown and then you receive another report which is a projection of how we anticipate the end of the year to land and that is by project code okay i think i have enough to start i'll follow up at the next budget meeting now that i know where to look thank you thank you um miss purrier are you ready yes i can be okay um thank you um dr atkins and team um one of the things i will say i think it's
159going to come back based on what i heard you say dr atkins um i know our school counselors right now fill more than one role they do the academic side and they do i'm gonna call it mental health but sometimes in the mental health side it takes on some personal information as well so i was very happy to hear that there's going to be some cross-training because as we all know when people are speaking about things that are close to them or personal to them they will initially have to get to know the mental health workers or feel comfortable in speaking with them and there are certain students that have relationships with their school counselors at this point in time so i think that's an excellent idea to to do some cross-training and i also
160think it will help uh the people in the audience and in the community understand the differences between the mental health workers or the mental health employees i'm not exactly sure what title we're going to give them initially right now we know their mental health but we also know that there are school counselors as well i'm supportive of what jennifer was talking about with raises but i am concerned and i appreciate how you're moving forward with this the more money we take out this year the less money we'll have next year and we just don't know what's coming down the pike and i'm not saying i don't appreciate the work that everyone has done but what i am concerned about is if things stay the same from an economic standpoint even with the potential of us
161being face to face next year i would want to make sure that we have sufficient funds to cover us because i'm not you know from an econom an economic standpoint i don't know where the city of charlottesville is going to be and we all know that the commonwealth of virginia is a low tax based state but we also know that when municipalities talk about raising taxes everybody goes into shock you know traumatic shock so um i would like to see us err on the side of caution in bringing back the information that miss mckeever has requested i would like to see how that plays out with regard to everyone i was very very ecstatic to see that we're doing something for our custodial staff we're doing something for our nurses who are our professional staff
162members as well but what impact if we give raises to one group what impact that will have on the other because i know that when you first came on board dr atkins we were looking at moving people to a living wage and we had to redo the entire scale then we went to i think it's the 15 an hour and we had to look at those those hourly scales and whatever and those types of things have an impact on the budget so if we're looking at raises what impact is that gonna have on um everyone everyone else um that is a part of um that is a part of it so i just had comments so um you answered you and your other staff members answered my questions as we um went along so again
163um thank you because you know this is just my favorite thing in the whole world budget so i'm doing budget with you and i'm doing budget with my day job and so i'm just budgeted all around thank you miss purgie thank you miss purrier uh mr bryant you're up sir i just had a few comments um and then one particular question about an item in the budget um i am excited about the budget um um that we were able to fund our initiatives this year based on most of the one-time funding as opposed to going into the direction of perhaps looking at major cuts so that that in itself um is a blessing that we're able to do this um i am in agreeance with uh miss mckeever in regards to raises but um i'm
164reviewing the comment um that dr craft made that um dr atkins mentioned that the teacher's salary may be larger depending on the governor's budget so i guess we have to wait and see how that how that pans out um what's proposed now maybe a little larger based on what the governor's budget says so that may be some lean way in that in terms of giving raises um to the teachers and staff members and um the custodial staff so that itself you know being able to remain competitive is important so that i am pleased with regards to raises um i've listened to everybody the year-round discussion um perhaps another commission to um to look at how schools would look like quote unquote in the 22nd century um so all that is exciting and upcoming so um
165hopefully we down down the pike will be engaged in those discussions um there's one item in the budget that stood out to me on dr atkins the fine arts teacher buford is that a supervisory position or is it just call director or band instructed that's a good question mr bryant beauford has asked us to give them more flexibility in their electives as you recall in about two budget prior to this one budget cycles a walker moved to providing their students more electives and that helped them to get more diversity throughout all of their courses beaufort is now arranging to do the same thing uh have having the flexibility to offer more art um it was art and staff helped me with the second course art and drama art and drama they can offer more sections
166um help to have more diversity more inclusion in those classes with that additional teacher and that flexibility so that's what they're looking to do okay and um finally um it's great to be able to have those uh to hire additional social workers um that will work in concert with the school counselors uh special to work with those students with social emotional issues uh those social workers will be able to tap into getting those students engaged and back on track um the high school counselors have really kind of zoned in especially with the seniors getting them graduated and counting those credits and making sure that they're on target to graduate and also working with a lot of the underclassmen so that is going to be a great great model um with those social workers coming into
167those schools so that will kind of freeze up the school counselors having to deal with a lot of social not saying that they're not going to deal with it but certainly the social works will be a great and added asset to those school counselors um in all the grade levels from pre-k you know kindergarten elementary through high school so that is really exciting and i think we're going to see a major difference in the performance of our students with that model in place thank you all right did i miss anybody or if anybody has questions that have come up since they spoke before mr wade no never mind you were just waving at me to say hi or he's talking lisa yes miss mckeever my um i was hoping that what we could see the
168next time we have a budget session our work session is some of the expenditures that will be that we did not specifically talk about last budget session which is sort of pre or last budget year pre-covet-ish um but that we have since spent money on like this engagement specialist like these sorts of expenditures that are going to be in this year's budget so wouldn't necessarily be reflected in new spending for next year's budget um so i but so but i would like to see that um kind of disaggregated data on those expenses that were not discussed last year but are ongoing for next year if that makes sense it does i think you're talking about any hourly or consulting work that's going on now that we carry over into next year that we didn't specifically
169i mean things that we discussed yeah like yeah but like that that we're kind of new expenses kind of as a result of covet or as a result of the change and shifts in the way we've been operating but that are going to continue to next year i'd like to see kind of that those expenses as one of this appendices or something of that sort be happy to do that yes thank you anybody else i'm looking through trying to look through the screen here all right i don't see anybody um raising their hand i want to thank everybody for bringing up some great questions again i guess my my request would be to to again just have a more robust discussion about how how we're going to manage that leftover cares money and and what
170our hopes and asks of city council will be um because this is this is crucial and um you know school for our students in this community um as dr atkins said you know this is a cornerstone um there's a huge um need to continue to you know improve the physical space and we know that that's another discussion um but an ongoing concern as far as just um getting our students you know what what they deserve for charlottesville as a community and i know there's a an emphasis and that's very important for everybody but but that's another huge topic that we need to to discuss and and review going forward but all of the the proposed improvements and supports that you've brought forward with this budget again you know through the uh lens of equity and
171trying to really um support our teachers and just the phenomenal um work and effort that they are putting into um currently under this situation and then going forward as we transition to face to face um this next year um i too would hope that it could could be more as far as teachers always and and i know we all we all feel that way um so i am supportive of looking at those numbers um at least the two-step to see what that might look like and how that would impact um again overall um the allocation of the cares money and what we're left with um so thank you everybody for the work um and dr atkins if you have any other you know further comments about this thank you madam chair thank thank you all
172thanks for the questions in the comments we'll bring that back um responses back to the next board meeting um and miss power went over the um upcoming events so we will adhere to that schedule again thank you to everyone for your work that you put into this um we're moving forward and we're so looking forward to getting our staff vaccinated congratulations on everyone who was able to get into the portal and schedule a time and thank you beth baptist and ken powell for following all of the directions that you were given uh and following the protocol that charlottesville city schools were given in order to upload our roster and to get our staff members in the cdc um queue in order to be able to schedule we appreciate the work that everyone uh has done
173um you know we we know that that someone had to be first and and we're grateful we were first um and it's i'm glad our staff are out there and they are starting to uh register and get those appointments but thank you again for following the protocol and making sure that we adhere to all of the instructions that we were given we really appreciate that and miss torres we look forward to coming back with the board and with those responses and continuing the budget development process thank you dr atkins i appreciate that um as a reminder there was and i don't know if we can post again that um slide with the upcoming meetings but i also did want to add to that that january 20th this next week there is a pto budget session
174at jacksonville and i believe one of the sessions that we had last week we've kind of moved um the group that we were going to meet with as far as at walker and buffered combined i believe there was a conflict with the pto meeting so we made the decision um and i believe dr hastings and and hopefully buford is getting the word out that those families if they would like to join the jacksonvia pto budget session that is january 20th at 7 pm um and then we have the upcoming meetings as stated earlier and those are on the screen right now for your review so thank you everybody please keep in mind if you have questions or comments or concerns about this going forward you can reach out to the school board at school board
175at charlottesvilleschools.org and we will be more than happy to take those comments and thank you again everybody for your time and the work going forward and if there are no further questions or comments from anybody we will adjourn the meeting thank you everybody