001Okay. Okay. So, you did get that 86. All right. Good. Because I have children. It's likely for at 6 o' Let's all rise and say to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Hello everybody. Miss Hannah, can you please call the role cards? Yes. John Brotherton here. Johnson here. Katie Johnson here. Diana Menoza. Pettit here. Demat here. Robin Bond here. Okay, we have the additions, corrections, and modifications. The agenda moving. We just need motion to approve the agenda unless anyone wants to make any changes. Does anybody want to make any changes to the agenda? Make it a motion. Make a motion to approve the agenda. Doc as presented. I'll second. Okay. John Bington. Hi. Moto
002Johnson. Hi. Ste Johnston. Hi. Nikki Pett. Hi. Doug Swat. Hi. Robin Bonds. Hi. Let's get going. Okay. Number three, public hearing amended budget. So the next I'll keep that. It's concerning the intent of the board of education of Ranchole City Schools District 137 in Champagne County, Illinois to amend the fiscal year 2025 budget. At this time, I will open discussion. The purpose of this hearing will be to receive public comments on the proposal to amend the fiscal year 2025 budget. The fiscal year 2025 tenative revised budget was posted for public review with notice in the news gazette at least 30 days prior to this hearings. Fund balances are available publicly as part of this meeting's agenda packet and posted on the district's website. Are there any comments from the members of the board regarding the
003budget amendment? Okay. No comments. We will now move to written testimony. Is there any written testimony regarding the budget? No written testimony. Uh we will now move to oral testimony or any public comments concerning the budget amendments. Is there anyone present who wishes to provide oral testimony or public comment regarding the budget amendment? At this time, all persons desiring to be heard have been given the opportunity to present 40 or written testimony. With respect to the budget amendment, is there a motion to adjourn the budget amendment? Make a motion to adjurnn the date. I'll second it. All right. Um, Deborah Swat. Yes. Johnson. Yes. I AD Johnston. Hi Nikki Pettit. Hi Robin B. Hi John Brotherton. Hi. Okay. Next. Oh, we did the extra. Yes. Yes. It's almost the same script. Lovely. Okay. All right.
004The next agenda item for the board is the public hearing concerning the intents of the board of education, Ranchel City Schools, District 137, Champagne County, Illinois to effect an interfund transfer from the education fund to the operations and management fund. At this time, I will open discussion. The purpose of this hearing will be to receive public comments on the proposal to affect the interfer. The notice of the hearing was published in the news gazette on June 5th, 2025 in compliance with statute. Fund balances are available publicly as part of this meeting's agenda packet and posted to the district's website. Are there any comments from the members of the board regarding the interf transfer? Okay, no comments. Um, is there any written testimony regarding the interf transfer? Is there any oral testimony regarding the written or
005the interf transfer? At this time, all persons desiring to be heard have been given the opportunity to present oral and written testimony with respect to the interfund transfer. Is there a mo motion to adjourn the budget amendment? Sorry, the inter fund transfer. The inter fund transfer probably motion. Is it the insurance fund transfer? Make a motion to adjourn the end of transfer. Can we get a second? Second. I'm confused. Pause. Pause. Yes. Very quickly, did I not put the vote in there? Well, so on it, it says public hearing and then we made the mo I'm still actually back on three for the amended budget. We made the um motion to end that hearing and then we needed to move to number four to to vote on that. We did. We did. Yeah. I thought
006that that was I think that we didn't we we voted on ending the meeting but we didn't go to number four. Okay. So we need to go back we need to go back to number four and vote to approve and vote to approve that and then right yes with you. I'm glad you caught that. We would have had a problem. So now can we So now we're going to go back to the action of approving the amended budget. Right. So that's this slide here. So that motion. So now we need a well first we need a motion to approve the 2425 amended budget as presented. Thank you. Okay. Second. Perfect. Okay. John Brotherton. Hi. Moto Johnson. Hi Katie Johnston. Hi Nikki Pettit. Hi Deborah Swat. Hi Robin Bach. Hi. Okay. Yeah. Then we did the
007inner fund transfer hearing. Yeah. Right. And we um our second and we voted on that. Right. So now we're to we need to make a motion to to the resolution to now we need to make close the hearing and then we have to vote trans I think we have to vote to adjourn and then motion to approve the resolution. We Okay. So I did make the motion. You made the motion. Now we need to vote to clarify. We're voting to end the inner fund transfer case. Yes. So now we're ending. Okay. So sorry. Um John Brotherton. Hi Moto Johnson. Hi Katie Johnston. Hi Nikki Pettit. Hi Deborah Swat. Hi Robin V. Hi. Okay. Now that's done. Now we're now I make a motion to approve the resolution to affect transfer. Thank you. I'll second Deborah.
008Thank you. Okay. John Brotherton. Hi Moto Johnson. Hi Katie Johnston. Hi Nikki P. Hi Dennis Sweat. Hi Robin B. Okay. Okay. Now that we've got through all of that, the board will now move to close session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal council for the public body, including hearing testimony on a complaint lodged against an employee. employee, a specific individual who serves as an independent contractor in a park, vocational or education setting, or a volunteer of the public body or against legal counsel for the public to determine if however you need to consider an increase. Can we just make a motion? The motion is that nothing.
009So um I make a motion to move to close session regarding the appointment employment compensation discipline performance or dismissal of specific employees. Can somebody second? I second you. Thank you. All right. Robin Bond. Hi. De Swat. Hi. Nikki Pittet. Hi. Katie Johnston. Hi. Moto Johnson. Hi. John Brad. Hi. And uh for the public and our board, we will move to the close session room, which is my office. Um and just so you know, the board will in close session, the board when they're done, they will motion to end the closed session and to reopen regular session. But you don't see that. Let me come back after they do it. I'm going to stop the recording. Yeah, if you guys want to go ahead and go. I'm going to do the technical step here. So, as
010the board comes back in, the board did motion to go back into open session already. So, we are in open session. Yes. I make this motion. Make a motion to adopt the resolution to dismiss and to authorize notice of dismissal to Ashley D. I'll second B. Hi. Sweat. Hi. Nav. Hi. Johnston. Hi. Johnson. Hi. Hi. Okay. Public comments. Anyone? Oh, I didn't get any action because agenda items and the approval of version one the personnel personnel report that's for the minutes version one of the personnel I have a comment yes this is in regards to the uh fiscal portion the bills, treasures reports, and financial documents. Um, and Mr. or Dr. Woods knows about this and so does the finance department. But on the 1% um sales tax sheet that we get from the roe,
011the um numbers on the sheet didn't add up to what the actual allocation was supposed to be. Well, the allocation was correct, right? So, we got the correct allocation. the sheet is just wrong. So if you look at the sheet, it looks like we should have got a larger allocation than what we did. And I went back and I looked and it goes all the way back to 2022 with the same sheet. We're getting the appropriate allocation. It's just the sheet. If if a lay person were to look at the sheet and they did the numbers, they would say, "Well, we're getting less money than what it says we're getting." Um, and the reason for that is is because in 2022 according to I didn't I don't know what year what when it actually started.
012It might just be might just be the year. Yeah. But they started in 2022. Um, the ROE started collecting a 1% and it's really like 1.1% 1.01% a 1% um administrative fee from the 1% sales tax, but they didn't list it on their sheets that they were doing that. And then when they started listing it, they uh blacked it out so nobody could see it. And then they didn't include it in their numbers that they were doing that. So the total allocation still look the same. they didn't take that out and then you know and then go up our percentage from the other numbers. So anyways, so I already did contact after Robin noticed it today and I don't know how you I noticed it last night, you know. Okay. Yeah. Well, you communicated with
013me and then we I checked the math today too. Uh Robin was right and uh called the ROE and I've provided some feedback that they should correct the document that they provide to us. So it's a district were to find that and not very large sum districts the way it looks. So basically it looks like we're getting short 1% every month but we're not we're not they're just taking that for their admin fee which they're legally allowed to do. So anyways, I just wanted to make you all aware of that um while we vote on this and then um if they do the um revised version, then he's going to add it to the bracket for when we sign off. Does anybody else have anything on the consent agenda? I was noticing as part of
014the bills, etc., I noticed there was quite a bit of spending for um next year of supplies etc. Is that standard um to do it on this fiscal year instead of now for next year? Okay. And so I noticed that was um there were quite a few of those. Um just for clarification, what is and I tried to Google it and I was hoping that's not what I Google but uh King's Daughter What is that? So that's a private placement facility for special education. Oh, we pay tuition to them for students to attend. Okay. And I think we have more than one student that might be there. I have to double check that. Okay. Where's that? Yeah. Where's that one time? Allison's not idea working. Well, it's and there were a number of uh Cunningham
015children's home expenses and they were in two different areas. Uh block um Circle Academy, right? And then um Pavilion is over on University Prospect. Prospect. Um King's Daughter is another It's in I mean I just looked it up. It says church prospect, right? But there may be Yeah, we pay tuition for a very small number because I asked the same question when I saw St. Vali on there when I that too. I do know that I heard previously uh at a board meeting that we do uh supply some level of support for St. allocated. There's a fair share allocation on title one. Yeah, like one year it was Chromebooks purchased X number of Chromebooks on there. But uh I was just curious about that. Um, another thing that was of interest to me is uh
016in the bills tuition and I tried to look through the uh employee handbook to see what the policy is on tuition. Um, and like I said, I come from the U ofi, as I explained when I attended leadership meeting in there's always the policy, you pay upfront, you do a C or above and you can submit for reimbursement. There were some advanced payments and I was just curious how uh as far as the school, our liability, uh, are we covered if students do not complete, drop out, fail a course, employees? Yes, employees, excuse me. And there was uh several uh four I think last month that was one of the questions I had planned to ask and then this month there are more. Is there a document a contract between the staff member and the
017school uh to justify I'm going to look at Tom. Yeah, we do employee we do reimbursement with them. Um and usually uh we have relationship with Grand Canyon University that allows us we have uh agreements with uh Grand Canyon University that allow us to pay that directly but the student has to provide us the grades first. Okay. We have to see completion and grade before the the the tuition is processed through uh the finance department. Okay. So, um, okay, that explains some of it. And, uh, because it looked like advanced payment. Oh. And so, that's why I was wondering, um, and do we allow, um, on case byase basis any type of advanced payment to assist? Not aware. All mine is processed after the grade has come in. After the grades. Okay. And this is
018available to all all u staff members. So I'm whatever. Uh yeah, for the most part we've had to kind of slow it down because I I use it I use grant money. So the vacancy grant that ISB has started. Um I use vacancy grant dollars to pay for most of it. Um and with that there's a certain amount of money that I allocate towards that every year. And so if I know that we are already paying out that many employees or that many tuition, yeah, there's quite a few. That's the maximum per year. I forget what I allocated this year for it. I think it was somewhere around $30,000, I think, this year alone. Um, so I I monitor how many people are currently in a tuition agreement because those run they could run two,
019three or four years uh for that person to finish the degree. So, I monitor how much I think is going to come out and that determines if we have open slots or not for for people to to plug into. And there's stipulations on who can and for undergraduate and advanced degrees. Uh for us, it's uh we're usually focusing on undergraduate to get teachers in the pipeline or if it's um a further endorsement like a reading endorsement or to get somebody math certified because we have vacancies in those areas. Well, that help kind of draws people towards us too, right? Yeah. Only bad thing is sometimes they'll get it and then they'll leave. That's part of the agreement. So part of the agreement was so most of them um we kind of tear it. So if
020somebody has like a year that they have to do, they may only have to work for us three years. But if somebody if we're paying for the full thing and and it's going to be a two or three year commitment on our part of funding them, uh then it usually ends up being a fiveyear uh agreement that they have to work with us upon completion of it. If not, they have to pay us back, which we have had to process some of those. Okay. Thank you. Yeah. Yeah. At least we have to make a vote. I skip that part. No, I was not. Okay. You're turning the page. Turn the page. Go ahead. I don't get to make No, you taught me how to do them. Okay. You can do it. Yes, please. Thank you.
021The motion to approve the consent agenda items, including personnel report submitted with the stipulation that each individual is required to comply with all requirements for new hires as indicated in Illinois statutes and RCS board policy and procedures, including ratification of bills prepaid by the finance manager under board policy 450. Quick question, is this where that version one comes into play? It's no. I would say it's no because you know Hannah will add that in minutes. Just wanted to be sure. But you're all aware the voting number. Yes. Can we get a second? Second it. Hi. Johnson. Hi. Eden Johnston. Hi. Vicky Pett. Hi. Sweat. Hi. Robin Bar. Hi. Okay. We are done with 11. The um action item approval of the 25 through 28 collected bargaining agreement with the rcepa. I make a motion to
022approve the item as presented. Second Bobin B. I d Swat. Hold on. We need to ask if there's any discussion before. Oh, okay. Sorry. Anybody want to discuss just to clarify this was the topic of close session recently. So that's probably why we're not discussing and the summary is on screen. It's it's it'll be in the description tomorrow. Okay. Okay. Go ahead. We're gonna start over. Robin Bond. Hi. Dewat. Hi. Nikki Pettit. Hi, Katie Johnston. Hi, Roto Johnson. Hi, Don Brother. Hi. I do appreciate the efficiency. I'm working out here. Okay. I think we're on 15. No, we're on 14. compensation changes for employees not governed by any collective bargaining agreement. The board is asked to approve compensation increases for the 2025 2026 school year for employees not governed by a collective bargaining agreement as
023specified in the attached memo. Effective employees include positions such as cooks, secretarial, clerical, certified and non-certified administrators, technology, warehouse maintenance, and substitute staff. Do we have any discussion that we want to have? Okay. Anybody want to make a motion? Like to make the motion to approve the item as presented. I'll second it. Brotherton. I Johnson. I John Johnson. Hi. Vicky Pett. I Deborah Sweat. Hi. Robin Bond. [Music] Oh, I'm sorry. Bye. Okay. Still learning how to work together. It's a process. It'll be okay. One way or another. Okay. Are we done here? Yep. Now we're on 14. Approval of consulting services agreement with Jennifer Freri. Did you want to explain? Sure. Um, so there are currently three grants that will be expiring at the end of this year, this school year. Um, Jenny has been
024very involved in uh the writing of these grants, that's why we have these grants, um, they'll be expiring. So, um, rather than have somebody learn how to do it, um, for a year, um, should be me. The uh recommendation is that Jenny would stay on as a consultant and manage those grants. Uh if I recall correctly, it's a 7% um of the grant which is the standard um for grant management. Um the other thing I want to clarify is there was one wording in the contract that's in there that Miss Sweat noted and we'll we'll initial that. It wasn't anything substantial, but it's important to clarify. Um, so yeah, that's the recommendation. I did ask Jenny to be here tonight, but she is in ISIL. Probably wanted me to announce that because I also told
025her the board wanted to actually see her and thank her. So, she can come in July. She'll fix some. Yeah. Anybody want to talk about it? I make a motion to approve the item as presented. Second. John Brother Johnson. Hi. Phoebe Johnston. Hi. Ricky Father. Hi. Deborah Swat. Hi. Robin Bond. Hi. Okay. Approval of a facilities projects Pleasant Acres parking lot sanitary scope and drives. So I did email the board uh some uh or I do feel that the board needs to give me and my team some direction on how to interpret a board policy. All right. So let me explain. So there's kind of two things happening here. So, one is these are some two contracts. Um, to make sure we can move forward with these, I'm bringing them to the board to directly
026approve contracts. Okay. One is the sealing, striping, crack filling of the parking lot at Pleasant Acres, and that comes in at just under $50,000. And the second is JW Air Sanitary Scope and Drawings. So, um, we're in the process of developing a multi-year facilities plan. And one of the main infrastructure pieces that we know is a concern is the underground plumbing portions of our buildings. Uh, I mean, they're all 60 70 years old now. Um, and one of the challenges we have, it's twofold, is we don't know the status of all of that plumbing. you know, do we have uh lines that are clogged? Do we have lines that may have been collapsed already? Um, but we also don't have accurate maps of those lines. So, that's a $20,000 expenditure just for ADER uh to
027have a company come in and scope all of the plumbing and map it for us. But, we think it's a necessary expenditure. We're starting with Ader. We do plan to do all five of those. So before I bring us around to the other discussion or any discussion about these two projects normally this how many years 67 when was built it's been 67 years I said 60 or 70 it's not you know it's early 50s was it really I think that's and so we we've actually had plumbing issues at Ader. Um, and so one we had this year, there was a leak down in the tunnels and we couldn't identify where the leak was coming from and we couldn't find maps. Now everyone knows we have tunnels. Um, so that's part of it. So, but what
028I want to bring to the board's attention is this foreign policy because past practice would have been that those contracts are signed and that work is done. All right. And so I need to get guidance from the board. Is that what you want me to do or do you want every contract brought to you for your approval before we move forward? So the policy is 460 and I'm going to read the two relevant sentences in the first paragraph on purchasing and contracting. It says all contracts shall be approved or authorized by the board. Okay. But then in the third paragraph it says adoption of the annual budget authorizes the superintendent to purchase budgeted supplies, equipment and services. So, in our budget, there will never be a line that says $50,000 for parking lot repair at
029Pleasant Acres. That's not how our budget is structured. Our budget would, however, have I don't know what it is, but let's say Pleasant Acres might have a $200,000 maintenance budget. Okay? Um and so from my point of view, we are spending out of that maintenance budget that was already allocated for Pleasant Acres and would fall under that second or that what the language in that third paragraph. But I also see in paragraph one it says all contracts shall be approved. There are also contracts that are small contracts that I don't So a $50,000 project, my guess is the board actually wants to be aware of it, wants to have a say, right? But when we have a uh $200 contract to take a volleyball team to a tournament, those are not being brought to, right?
030Um, but really technically when we see this policy, it should be I would argue past practice. We have an athletics budget that's a line item in uh the district budget that we're spending out of that act. So, done a little investigating and so and I talked we have an attorney just who does contracts with us. He suggested um one would be that we somehow amend the policy. Well, green like if the board wants to have every contract brought to them for prior pre-approval, we can do that. that is an option or we set a dollar threshold that um would have to be brought to the board um and we would follow that consistently um what that dollar and and also I need to clarify that a contract for services is different than making purchases, right?
031So if if we contact CDW to spend half a million dollars on Chromebooks, right, we get a quote from them, we sign the quote, we send it back. Is that a contract? It needs board approval or are we making a purchase? So what any what the attorney suggested is we set a dollar amount threshold. Um would be one thing. I also found at least one district that spells out building based contracts. So like athletic events, yearbooks, things like that. Um they don't come before the board because they're small. Um but I think if you set a dollar amount, it's going to capture all of those. But I would like some guidance from you. We can have a meeting of the policy committee if we want. And why that understand you're highlighting all contracts should be
032approved or authorized by the Yep. That's what it says. And then you are also highlighting adoption of the annual budget authorizes the super unit or designate to purchase budgeted supplies, equipment and services, but it but then you also said that it wouldn't ever be a line. So it's it would be too So in my opinion, Pleasant Acres has a facilities maintenance budget that's already been allocated by the board. So, in the past, I would have viewed that as you've already authorized me to enter into that contract and have that work done. Now, if it was over 50,000 and it had to be bid, the board would have to have approval. The board would have to approve the bid. So that's why it just I don't want to I was say in services can I just
033say Jason my thoughts on this are the we should have a $15,000 threshold but I agree with what um Nikki and I discussed in our planning meeting that we should have a more um itemized version of our budget so we can see where all the contracts are or if there's new contracts added that um you know that come up during the year that they'd be presented in our award packet. Even you we wouldn't necessarily say no, you can't go ahead with them. You would go ahead with them if they're under the 50,000 but we would still see the the contract in our board. Yes. So, you may notice if you really looked carefully on our auditor's contract that you approved in the consent agenda, Chris had already signed it. Okay? And although Chris has a
034note and a file in her room that says don't send it to Russ Lee until after board, but um I I do know that um you know, for instance, in the foyer that's in here for this month, I signed the contract for photocopier services probably two years ago, maybe three years ago. I don't think that contract was ever brought to the board for approval because it to me it's a budgeted item for equipment services. So that's where I mean I I I don't disagree what you're saying. I think what you're suggesting is it's under a dollar amount that we just simply list those we could list the information items. Okay. Yeah. All right. Does that seem like So I'll have to do a sort of amended policy language on that. So that I mean I
035appreciate that it sounds like everybody agrees. Is 50 enough these days? I'm only asking because inflation like 50 just feels like a good Well, there's not a lot that we would procure over that. Chrissy hop in. So, I'm not I can't think of much we would spend that would be over 50,000 that wouldn't be. So, think of the Chromebook the Chromebooks for instance, right? Chromebook any technology purchase doesn't require a bid. Okay. But I also don't us delaying for board approval would cause us not to be able to get Chromebooks. That makes sense. Right. And that would be the problem with delaying or you'd have to come back for special meetings. And I think if you want to do less than 50, it would become more of a problem for So are you saying 50?
036I think 50. Yeah. And I think could could we for next fiscal year try it then we bring it back to the table of 50,000 seems like it's excessive. And I agree. I know what you're saying about the budget. Have You'll have to and we can talk later, but how our budget and our account numbers, if we put in a new account number and description for every single thing, our our accounting pages would be a thousand pages long. I think it already is. And I try I try to eliminate I think we were just kind of asking for more generalized. Yeah. I mean, I don't even know like exactly, you know, who the vendor is for each expense that we spend. I mean, especially if it's going to be in our board packet going forward.
037Yeah. I was just thinking more generalized. So, we have a we it's a little bit broader, but not so broad that it takes up 20 pages. I think it's the chart of accounts is what they're talking about where that is going to list out. So you could actually see you have to know the secret code which is the account numbers. That's fun. I don't know it very well. Chris does that would um is like so you know uh ader is school 27 right? So you're able to look and when you look in the chart of accounts and you see the 27 you know that's for Ader. Then there's a short description and it'll say materials and supplies, but it what I was getting at is it doesn't say staplers and notebooks, right? It just material.
038Yeah. Yeah. The copier he was talking about does have Yes. for each school, each location, fuel, electricity, you know, that stuff is I was just saying I just mentioned it. That's a I don't believe I ever had it authorized by my board. And again, past practice was to me that, you know, what I'm typically bringing to the board are things like a contract with Jenny Ferris, right? That's a a oneoff. It's a unique thing. Um, and uh Okay. No. And I'm sorry, does anyone else have anything to add? Building on top of that statement, when you come to us, like my first question is, can we afford it? And my thinking with my statement is if I know more about where our budget's going and what categories they're going to, then I won't have to
039come to you and say and Chris will always say no. Yeah. Is everyone good? else. I I agree with you 100% because after and believe me and I understand what uh Chris is saying about how much longer that this is going to be because for me going through and and reading some of the things. So I'm shocked. I'm gonna let you know right now how much how much money and and that's one thing I know the community and a lot of people don't realize how much even per month comes out comes out of the comes out of the budget or and or the money that we have for the school system and it's just amazing that that we and I and I agree with you are we going to have that much money going forward
040you know um and Miss Johnson, you did comment uh if I heard you correctly uh that a lower threshold would create more delays etc processing. So I believe so. Okay. Just wanted to clarify. Thank you. Right. So I will work on uh for the July meeting having a draft um of just so we make it official draft policy change and then hopefully approval at the August meeting unless we meet again and when will a review of all the board policies take place? That's a good question. So technically it happened. We had right. So uh it's ongoing with the approval of policy updates. Okay. So uh which is different from if you want to sit down and review a specific policy potentially to change. So in press which that's what we subscribe to um they will
041review every policy at least every five years. Okay. And that review is to make sure we're in compliance with the law. Everything's updated. Um most many of the policies get updated much more frequently than five years, right? I feel like we've changed our title N policies three times a year every year at this point. Um but yeah, I mean if if the board can always u take a specific policy and review it. Yeah. But no to say review all policies. Well, the only reason I uh mention it, it's one of the webinars I attended uh mentioned about the board policy and that we as a board can set a time to review and that we can tailor the policies to our district needs. And they do have people at uh ISB who offer their services
042to work with the districts to help them tailor. So maybe this is something every two years we could do based on uh elections. Um did you guys work before I started? Right. Not to review board policies. So I mean that's what we're doing right here too. Right? That's an example of when we get to something in a policy that isn't working or we need to update, we can do. So that's what we will do. And I have Hannah and I work with press to actually make sure the language gets put into the system. He's coming September 18th to work with. But I I think um I would caution the board on say we're going to review all policies and blank it that way because there's still right and I I feel like it's a and
043also most of them a lot of them aren't there's not things we can change anyway um because of the law. So it's Yeah. I mean I feel like if um so I'll think of an example. Student discipline would be one that the board could have some discretion on within limits. Right. Right. Um that I've seen districts review that more often. Nobody talked about it. Code is not. I remember that conversation about hats were hats. Yes. Just a question. Oh, I appreciate it. Okay. So, I will that's So, we do still need to vote to approve those contracts. If someone would like to I'll make a motion to approve the items for them. Are you there? Yeah. John Brotherton Johnson. Hi, Amy Johnston. Hi, Nikki. Hi, Deborah Sweat. Hi Robin B. Hi. Okay. Oh, I didn't
044put it in here on your own. I didn't put safety hazards in the car. A approval of ID do serious safety hazards finding. No, I'll we talked about it uh in information items last month and uh this is the board signing off that your signature that will go on at Robin that should allow us to be reimbursed for some expanded transportation uh due to the changes of kids uh really it's crossing Century crossing 136 um the vioduct crossing the train tracks Now, uh, for students going from broadband to North View or North View to Broadband, the one thing of note in there on one of them, um, I'm I put in that the board is awarding bonus points um, for crossing Champagne Avenue 136 because because we're going to provide a crossing guard, we lose
045points. You want more points to qualify. But if we provide a crossing guard, it takes us down to 0.5 points instead of two. Um, and I'm also, so I explained it in my memo that that one, it's the board's justification is that cars aren't really driving 20 miles an hour. That's step one. Um, so we should actually be able to assume it's 45 miles an hour, not 20 miles. That's the main one. And then the dependency on a crossing guard to be present is uh is a concern because of what happens if the crossing guard's absent or we're not able to build a position. That's it. Okay. Huh? Are you trying to Can I get a motion to approve the item as presented? Okay, I'll motion to approve it. There you go. Perfect. Second. I'll
046second it. Robin Bond. Hi. Deborah Sweat. Hi. Nikki Pitt. Hi. Katie Johnson. Hi. Roto Johnson. Hi. John Brother. Okay. Appointment of the reporting secretary. This is something that came up recently. Yes. So, yeah. Uh um uh Hannah needs to be appointed as the reporting secretary and it should be happening every at least every two years when the board selects its officers. Um as I said in I emailed the board about this. got when it came up. I think it is um I think Hannah's already serving in the role of recording secretary. She know she feels like it. It's actually in her job description that was very recently updated. Um she's hired into that role, but uh when I checked with our attorney, she said uh just to be on the up and up, uh we
047should uh go ahead and make it official appointing her as the reporting secretary. That was it discussion. And if you don't approve it, I have to cut Hannah's pace. That was sarcasm. A question. So, does the uh treasurer and the uh recording secretary do receive a sip for serving? So, it's part of Hannah's overall job description. So, it's included in that. It's included in Kendra is the treasurer and she does receive us a salary but I don't know how much it is. Not right now. Yeah, it's paid. It's paid. Do you need a motion? Yes, please. Motion uh to appoint Hannah. Is it Teeman? As recording secretary. You can you can I second it. John Brotherton. Hi brother Johnson. Hi Ky Johnston. Hi Nikki Pvit. Hi Doug Sweat. Hi Robin Bond. Hi. We're like moving
048along like a squeaky wheel tonight. uh on information items. The only one I'm going to highlight is uh we did do our annual review of safety plans, protocols, procedures, safety drills. That is the annual thing. We usually do it the day after school gets out. And so it just one of those things that's required by statute, but it is really the only opportunity where we all sit down uh with Rancho Police Department and talk about what went well, what didn't go well this year. And so it's a it's a good meeting for us to have and and overall things went well. I think the the big thing I want to share with the board is uh we've been working on reunification uh this year at the admin level and that is if a building has
049to be evacuated and we cannot return to the building for whatever reason how do we reunite kids with their families. All right. So, we are planning to actually practice this with the full admin team and secretaries um in either end of July, beginning of August portion starts. So, that was one of the things we talked through a little bit at that meeting was that's going to be a big undertaking. We're not going to practice it with students yet. We're we're not ready for that. And Boring, if you didn't know, this is another duty assigned to Tom. He is in charge of the reunifications box. Yep. It's in his office. That was it for there was no new business. Question. Yeah. When are we going to use the raptor? So we'll ask for you should be
050set up with it. We get an invitation email. All right. I'll follow up. Or not hands. It's our seat. Yeah. because I thought you would you should have gotten an invitation email by then it didn't happen and I'd like to if it's okay uh just have a brief conversation about the student discipline report oh yeah that information um I attended the uh central office leadership team meeting on Monday I feel like it's another day or whatever I'm off one day. But um I did mention and uh to Dr. Woods and the staff that um the discipline report has always been something of interest. We see it but it's not been made uh privy to the public and I know that the report um can be redacted um and give some sort of information. uh the
051concerned citizens of Ranchul area communities president was Mr. Goston and I remember attending a meeting years ago that this was a question. Why can't this information be made uh public? Uh he asked me um what information would be uh wanted in this report and I just basically uh said general information. Uh each month we've had out of school suspensions, inschool suspensions um no just numbers and um whatever else they feel um the public should be privy to but there should be something that is shared. Now my concern is and as I told them in the meeting in April um as a courtesy he gave uh me access to the discipline report. I have a concern that there is a disparity in the number of disciplines for children of color. And I did ask as well
052if we are monitoring the teachers as far as who and if teachers seem to be disciplining more so than others. And if they are more children of color that are being disciplined than others. if it's being noted or addressed tracked and from what I understand if I'm not mistaken it is done at the school level the principal um those uh the reports that they get they should be noting and paying attention and then there was some um information I think um Mrs. Diddier provided that some um new software or whatever would be able to help track that information. But that is a concern of mine and I've been reading articles I've been hearing and I'd like to know what is being done to address the disparity. And I think the public will know too, not
053just us skipping over the discipline report every month, but what are we doing? Uh we have um behavioral analysts, behavioral coaches. Um I also mentioned I have attended meetings in the past as a community member with parents uh accompany them to IEP meetings, 504 meetings, discipline hearings, uh etc. and parents have been blindsided. Now, in the past, not under Dr. Woods, but under the previous uh administration, they maintained files, discipline files in the classroom. They're minor infractions, but it sets a pattern. And we attended um Mr. Olson and myself meetings where there was a chronology of discipline that the parent didn't know about or was even documented in Skyward only referrals certain things are documented and so this is a discussion we had and so maybe we can have a further um more targeted a
054discussion on uh what we could do to kind of bridge the discipline uh make it more consist assistant um and work with the parents informing them through what is it parent square whatever quicking uh I think it's an email thing um app um not just when Johnny has a good day Johnny is doing this consistently he did it two or three days I see a pattern can we meet can we discuss this to ward it off before it becomes a disciplinary issue and warranting an inschool or out of school suspension. We also talked about use of the care program and how effective that is etc. So maybe a more lengthy uh discussion workshop something to try to address that and look at how effective our discipline is across the board. feel about that. Yeah. I
055think what what one of the things I think Debbiey's trying to bring up is and I'm a prime example of that being a parent of a a son that has an IEP. It's uh kind of harsh for a parent to come into a meeting and all of a sudden you got six pages of my son's disciplinary action that I never even heard of. I'm sitting there going, "What are you talking about? I never heard nothing of this. but yet my son is having these problems. So for a parent to try to correct any kind of disciplinary issues that their son or daughter may be having, then what she's saying is there's some somehow should be some kind of information, especially if the teacher is withholding information in her own file, his or her own file.
056To me, there's, you know, there's are those credible or are, you know, is the teacher just writing down things because he or she wants to write down things about about a student, next thing you know, the students getting getting suspended and or expelled from school. Um, it when it happens to me, and the reason it don't happen to me as much is because I stay on top of it. Some parents can. I'm not trying to say that each teacher or and or administrator is going to be able to do that on a daily basis because we know that some kids have a daily problem. Um, but it would be more beneficial, I think, for parents to get information sooner than later to try to keep harsher punishments from happening to some of the kids. I'm
057not saying all of them, but as many as we can at least possibly keep from this happening to. I think that's more along the lines of what she's trying to say. Yeah. And to your point, I do think parents is a good resource to like, you know, be looking at. I know that I've had a lot of good luck with, you know, being reached out to about all sorts of fun and interesting things, good and bad. So, you know, I think that that's a good resource that we have. I also think with parents where like you mentioned uh when a teacher contacts you to tell you your child is doing good or has done something good it's very like ah finally they've done something good you know what I mean um so I think the
058parent square works like two ways in that way yeah and it's easier way of communication especially for our teachers who are overwhelmmed med at the end of the day if you got to message 10 parents you know because everybody was having a bad day it's a lot easier to do it on parent square I think 10 individual phone calls exactly I think I think it also brings it gives a a parent more more of a positive reasoning to sometimes open it up and read it um just like when uh you get a phone call and it's it's a positive phone Oh, you know, when your son or daughter comes home, you know, you're you're happy. You know, oh, at least I didn't hear a bunch of negative things about you during the day. You know,
059you found not finally, but came home with more of a positive situation. And maybe the kid and the parent, it might get the parent more involved to say, "Hey, look, you know, have another good day on a cons consistent basis." and I'll be able to possibly depending on the situation get you something this weekend like maybe take you to McDonald's, maybe take you to Dairy Queen or some just some type of small reward so that that child will continue to try to be better. That's what we're trying for. We're trying to get these kids better. Okay. So, and I usually do a discipline presentation at some point in the year so we can get that. I'm gonna say not July. I'm not going to be here still. Right. Um the I also want to clarify
060that the what is provided in the board packet is is really only provided because we legally have to provide right. So um and that is we have to anytime any suspensions those kinds of things have to be provided to you. I'll leave it at that and I'll save it to rest for a future presentation. Yes. Um, when you do the end of July thing, are we allowed to either end of July where you're working to see the reunification? I guess only two of you. I'd be interested to see. Okay. If anybody else is interested, I'd share my speech. I'm going to run through my very quick superintendent comments, even though it says board first. Okay. All right. Um, next board meeting is July 17th. or back to Thursdays for the next x number of years
061probably. Um, I want to give a shout out and thank you to Hannah in addition to being the board appointed recording secretary. She also got the duty of figure out how to move prek to a new building. Figure out how to move all the teachers that got moved into the reassignments and it's done. We're done like five. Now they all have to unpack, but everything. So there's a part of her job description that says other duties at the time things Scott doesn't want to do and she is great. Uh if you drive by North View, it's got a new roof. That project is done. That's seems like the world's fastest roofing project. Um, Broad Meadow, if you go by there, they are working on the uh, canopy that's being added over the new entrance. I
062think they're quite done, but it's noticeable work, right? Um, and Anna wants me to remind you all that you need to stay after the meeting because everyone has to sign the budget. Okay, that's it. Did you want to ask about Oh, and I still haven't gotten Sorry. Um, triple eye. Yeah, that's funny because that's exactly what Chris was just I know that you got one and Allison got one. I did. I didn't read it. So, I I don't know about the emails. I know when I sign into that to my account there, I can see that everybody is um it's all reserved. It's all registered. I you know, I guess the the big thing would be to go on to Visa and see if they charge the card. If they run the money, then we're
063good to go. But um the print out and the confirmation. Yeah, I would rather have the So, um I didn't see I can reach out. There is a contact for the triple eye. I can reach out to them and see if there's anything they can do to actually confirm for us for each of you. Okay. Thank you. You're done. Board comments. Anybody? I have one other uh thing I wanted to mention. I went back um this is based on the central office leadership team meeting. Um I had asked if there were any changes being made to special ed within the district and I was told that there really were not any specific changes. And I went back and I spoke with someone about it and they still mentioned that they thought that there were some
064changes meaning that um students will be grouped into one classroom. Sped students will be grouped into one classroom um and not be among the general school students. Is that the case? Is there anything that's again on record that is going to be changed that's new? No. And so with teachers and teachers aid, will they um will there be any increase in staffing that's needed to address um the special ed population and the Well, as you have planned. Yeah. So, we're Oh, with I think we have an increase of one teacher, but that wouldn't necessarily be because of So, North should I think it's going to have three special ed classroom teachers or resource teachers instead of two. I'm looking at Rachel because she's one of them. Um, and but that's not necessarily because of the
065change. It has to do with just the number of kids that in case loads. The staffing for special ed is going to be based on primarily on that. How many kids are there? How many minutes do they need? Um, so I'm not sure I'm answering your question though. And I'm not sure exactly what I'm ask uh asking either. It was just to be honest because I didn't quite understand where or what point um they were trying to make with their question. But with the companion school changes will what is if any the impact on special ed students their teachers etc. Do you foresee anything? So yeah it's not any the changes or impact is no different for special education the special education program as it would be for any other program. That that was the
066point I know we were making throughout the process. So, um, yeah. So, and we're not making any programmatic changes where we, uh, have over the past couple years, I would say. So, so this year was the first year that there was a crosscategorical last year at every elementary school. That was last year. So, that's already in place going this year. So the only change though is you know at say at East one instead of having a crosscat room that would serve kids in grades K through five it's only going to serve kids in grades three four five that's the change but no um and any increase or decrease in staffing would just be based on the student enrollment the students with its so I'm not trying to be evasive at all I just it's that's
067why I know when Allison answered there's from her perspective, my perspective, there's not any changes happening in SPE. Okay. What about at the uh Juna level? Nothing. I mean, they haven't if they're doing any changes. I mean, they shuffle around, but nothing programmatic, right? Like, so they have they don't have a self-contained program, per se. They do um but it's uh they do. I think two kids are in it right now. Maybe next year I'd This is of course what happens when Alison doesn't come to one meeting. So because she would tell you exactly how many kids. So, it's a different model if you try in elementary frankly because um you might be what we call self-contained or instructional by subject area at junior high level where at the elementary level you might be instructional
068all day and you only go out for specials for like PE and art. Okay. um that's much less common at so even at the junior high if you're in instructional or self-contained classes you're oftentimes still moving rooms to a different so I'll have a different teacher for math a different teacher for reading um so but most are in self-contained no most of our kids are in an inclusion set okay and I feel like Allison can give you a I'll explain more to you if you want. And I will also ask for more specific information what exactly is they need to or they're looking for. Yep, that'd be great. But I appreciate what you shared. Thank you. Right. Everything else all good. Okay. motion to the meeting. Second in favor. All right. Everybody sign. And there
069are actually three copies of that that you need to sign. Yeah. Say 1 to two.