001e e e um hello everyone it is now 7 o'cl and with that we will do a recall to or I mean we will we will start with the recall to an order of a regular session a can we please start with a roll call please Amanda harness here Fred Davis here Steve buers here Ariel Owens Chris Boyce here JY Ramirez present m b here Jenna Z here all right next item is public participation and recognition public comment members of the public who wish to speak to the Bara complete a request card prior to the start of the meeting this section of the meeting will be reserved for comments from the public all comments should be limited to 3 minutes criticism of individuals is not in order and we do have two comments one is
002from Erin um and it is subject new business um have a hard time understanding the handwriting but I think it says letter G and agenda F Employment contract principal Tyler Elementary School just talking it's good my name is Aaron gck and I am a citizen and a parent in d428 I'm here about two action items first is new business administration letter G staff request for the associate superintendent with a large increase of 40 plus teachers and staff for the new school given our student numbers have not increased an already sizable increase in the 2025 approved budget the desire to increase taxes to meet the district's financial needs and once I believe it would be irresponsible of the board to spend an additional two 223,000 748 on one person if students are what we are here
003for the same money could easily hire three to four additional teachers creating smaller student teacher rate teacher ratio and more individual attention second is the action item F Employment contract uh Elementary principal Tyler Elementary School Mrs Coleman our family knows her from Jefferson is a kind loving woman who always has a smile a listening ear and honest feedback and insight at Jefferson she was always visible and present with the kids and available for families she helped our family navigate the 504 and the IEP process her family is a role model to our community and schools building each other up in supporting each other and letting their Love Shine though Jefferson will miss her I am grateful that we can promote and reward this amazing hardworking person thank you thank you right next person is Mr
004marbot subject varus Aaron kind of stole my thunder on the first item so I concur with everything she said in reference to the hiring of the uh assistant superintendent where did this quar million dollar come from I know it's not quite 223,000 but as Aaron mentioned boy you could sure afford teaching staff AIDS teachers have to pay for items in the classroom why not put the money toward that I hear that constantly why do teachers have to put forth their own money for items that they spend in the classroom and here we are spending a quarter million on more Administration now I looked at the duties of the assistant superintendent that you guys are pro proposing it's basically the same job that manura does why do we need two people there it seems ridiculous that
005is a lot of money and taxpayers they're getting fed up with this stuff the taxes just keep going up and up you could allocate the money you have for the education of our students not for more Administration so I totally agree with aon's position on that and this Board needs to justify its rationale for why we need two superintendant We already pay one in excess of $200,000 a year and then we have two of them there the taxpayers are getting fed up with this nonsense um quick note um the individual who prepares meeting minutes that you're going to be approving here shortly I looked at my public comment summary from last week why can't we have a little more detail with that so when people go back and review the board minutes that there are
006actually details you don't have to write everything the public says but talked about accounting talked about taxes whatever that is insufficient you do the bare minimum when it comes to Preparing the meeting minutes for the public if you do the bare minimum in the classroom teacher is not going to give you a good grade it's about education thank you thank you next up um board correspondents any board correspondents for me okay next up is student board correspondence okay so we have a few things that we've been working on first of all I've seen an increase in our steamcon registrations so keep those coming I'm excited for that really excited to get that up and running and see it actually come to life um some other things in the high school level we are going to
007Barb times should be sometime soon to talk about just general like well-being of students and reminding students that vaping is bad over or M choosing smart choices in the hallways is good and just getting their feedback about some other very smaller things um also this week um is social emotional learning week for the Middle School Elementary and high school so I've been asked to share a little bit bit about that so during this week we are trying to promote the importance of social emotional learning um and this just generates to overall success within academics mental health um developing schools and overall tries to make the school a little bit better of a place so within the high school we're trying to do some um the barbwire podcast is trying to um make some more episodes
008for social emotional learning week there's also a choice board some other stu um classes have been engaging in social emotional learning like activities and stuff um in the middle school there's a spirit week there should be positive affirmations there's also a choice board and then and then in elementary school there's also student leadership activities and then some calm down corner and self-care stuff so we are working on um so through mtss and just the high school in general as well as the other schools this is National SEO week so yeah um that should be it for me but oh we also had interviews for my position yesterday so I'm excited to see who that gets to be thank you thank you awesome all right next item is consent agenda um approved consent agenda items it
009is recommended that Board of Education approv the consent agenda items 5B through 5f for minutes from 21825 personal action items purchase Lo requisition employee contract Elementary principal and employment contract Elementary principal for Tyler elementary school as attached is there a motion so move second roll call bred Davis yes Steve buers yes choper Boyce yes Stacy Ramirez yes an bam yes Amanda yes thank you next item is old business dcta Loa Elementary and or related Services vacancy coverage this is an action item it is recommended the Board of Education approve the Loa with dcta regarding Elementary and or related Services vacancy coverage is there a motion so move second roll call Steve buers yes Chris Boy Yes D Ramirez yes an Bon yes Amanda herness yes Davis yes thank you Item B dcta Loa certified school
010nurse CSN subing in a health office and or 101 nursing this is an action item it is recommended the Board of Education approve the Loa with dcta regarding certified school nurse CSN subing in a health office and or oneon-one nursing is there a motion so move second bro call Chris Boyce yes J Ramirez yes Dante bham yes Amanda harness yes Brad Davis yes Steve buers yes thank you item C press policy 2 2265 Title 9 grievance procedures this is an action item it is recommended that the Board of Education approv press policy 2265 dated October 2022 to be complying with federal law is there a motion so move second roll call Bo yes Stacy Ramirez yes P bam yes yes Amanda harness Yes red Davis yes Steve V yes thank you item D Staffing proposal
011for Metro Elementary School support staff this is an action item it is recommended that the Board of Education approve the 31.0 the dfsa support staff positions from Mitchell Elementary School is there a motion so moved second roll call it's yes Dente bam yes Manda harness yes Davis yes Steve buers yes Christoper boy yes thank you item e DHS student council I State Convention overnight trip request this is an action item it is recommended to the Board of Education approve this request for the DHS student council to attend the overnight iasc State Convention in Lombard Illinois May 1st through the through the 3rd 2025 is there a motion so move second R call yes Ananda harness yes r Davis yes Steve buers yes yes yes thank you all right next item is Mitchell Elementary School business
012Mitchell Elementary School updates good evening it's that time of the month where we are going to present all the pictures of updates for the new Elementary I've been excited over the last few weeks the um the building starting to look like a school and less like a construction zone so hopefully we'll be able to see that in the pictures so this is the main office as you can see casew work is already coming in it's been coming in the classrooms and now the main office area where the uh office staff will be sitting and greeting our students staff and visitors this is the staff Lounge um flooring isn't in yet but that'll be coming in next and the ceiling our staff workroom is right next to the staff Lounge uh right near the gymnasium and
013in here they'll have an ample space for any type of projects they need to be working on copying Etc the kitchen area is coming together well the equipment starting to come in there will be an office for the cook as well as a walk-in freezer cooler a restroom and also another uh area for the lockers for our other staff this is just a few of the classrooms I just want to show you as the flooring is starting to come in as you can see we're color coordinated as I've mentioned before as to different grade levels couple of the toilet rooms in the across the building these are the wall the the wall that has a lot of color to it are in the wings for second and third and fourth and fifth grade and then
014these are the uh restrooms that have multiple stalls in them the music room is nearing completion it is in the old part of the building so that part of the building is almost near completion with the ceilings in the carpet is in and as well as the casework whiteboards and in this room there are sound panels also since it is a music room the art room has a different type of floor than most of the other rooms and you'll see in the steam room the same thing it's um it's a more of a poured floor that has some Flex to it it's not the typical lvt or carpet that you see throughout the rest of the building uh there's sound panels in here because of the open ceiling that we have have and then they
015have extra sinks also in the art room because of the needs just to show you a couple of locker Bays uh the this is the one on have to remember the one on the left the purple is our fourth and fifth grade Locker Baye for our fourth and fifth grade wing and the red is in our second and third grade Wings steam room again different type of flooring in there and again open ceiling so uh those also have sound panels as well as you can barely see it but there's also some some unique light fixtures in the rooms that have um the open ceiling so we are on track as of April 1st they're going to start turning over rooms to us one by one for cleaning so our custodial staff will begin working there
016to clean those rooms May 1st we anticipate that the interior of the building will be turned over to us fully so then by May 5th we plan to start having Furniture delivered and installed that'll take about three weeks to fully get it in place and then around June 1st they're anticipating that the exterior will be turned over to us so that'll include um all of the landscaping and then we'll be ready to put the playground in because that is technically outside of the construction project so that'll start then probably in July we don't want to get it too done too early uh because we do want it part of the L unveiling uh but we also have been working with Community Gardens and they will also be having a garden out at that property just
017off of the parking lot on Ridge and that will be able to be put in place after it's the exterior is turned over to the district so any questions any questions thank you thank you for sharing it looks great thank you all right so now we're moving on to new business but before we start with new business uh I would like to make a motion to remove item a since uh the DHS um a capela students did not move forward with to in the competition um so we no longer need to um vote on that uh item so roll call Amanda harness yes Fred Davis yes buers yes Christopher Boyce yes JC Ramirez yes B yes thank you Item B chhs Trio upper bound overnight out ofate travel request uh this is an information action
018item brought To Us by Dr Lar all right good evening everyone thank you for doing that Daisy unfortunately we didn't make it to the next round so we had to take that off so thank you very much um this next um informational item is Trio upper bound is requesting um to take students to a college conference in Miami Florida so this is a partnership that we have through Kishi College they're requesting um eight students to take them and and um bring them down to a conference down in Miami where there's a lot of different College exposure uh leadership opportunities and for students to you know go outside of Decalb and actually see different places for um a college visit so this is April 3rd through I think it's listed here the 6 yep third through
019the 6th thank you 3rd through the 6th only eight students are going to be going and uh two sh rounds Kish is covering the entire cost any questions any questions all right thank you awesome yeah it is really exciting so and again due to time uh Time and Time sensitivity is coming to us as an information action item um okay um it is recommended that the Board of Education approve this request for8 DHS Tri upperbound students to attend the first gen conference in Miami Florida from April 3rd through April 6 2025 is there motion so move second roll call Davis yes Steve buers yes chher Boyce yes JY Ramirez yes B yes Amanda yes thank you thank you all right item C little Barb Academy proposal brought To Us by Mr Kyle gtis and team
020and team all right so uh good evening um really excited to be uh part of a group tonight that's going to talk about uh kind of a new uh proposal for the district um Billy hero couldn't be here tonight um I know he's regretting that because he's really excited about talking about this opportunity has been really uh Hands-On in its development so far um but uh really what we're going to talk to you tonight is about a proposal for what we call Little Barb Academy I'm joined here by Sarah Schneider uh kindergarten teacher Brooks marann grutza pronounce that Tyler at um kindergarten teacher Tyler Jane whis uh kindergarten teacher Founders and uh myself sir sure so little Barb Academy would be a really great opportunity for um students coming into kindergarten starting this fall um
021and so the first week of August it would be that August 4th um there they would come to the school they're going to attend for about 2 hours with a kindergarten teacher um kind of some of the logistics you know are still up in the air about how many classes we're going to need how many students and all of that but the general idea was that they could come into the school they could have a tour they could meet one of their potential teachers or more they could get the school experience right they could sit on the carpet and sit in the chairs they could uh go to see where they're going to have music they could experience going down to the lunchroom going into to the gym where they'll have PE they can go
022out on the playground we could let them play on the playground and experience um some of that it' be a really great opportunity um for those students to um have that uh time in the classroom um and with their teachers I think the uh the main focus for these students is really getting them in if they haven't had um a structured preschool experience then coming into the classroom early and um really getting the feel of how it feels to sit on a rug and be asked to raise your hand before you speak right and be quiet while the other kids are talking and you know those are the things that we have to teach the first week of kindergarten normally here with sometimes 28 of them and not as much help as we might need
023in this situation we're trying to ask for um some social emotional help from maybe a counselor um or a social worker we're asking um to have the little assistants or some other pair of professionals come in and uh help us for that the administrators will already be in the building so if there are you know giant issues that we can't handle um that could be that could be addressed we're really just looking for um 12 to 15 you know maybe kids that haven't been in a structured School environment yet that are about to come to kindergarten you know that in the next week and a half or so after this um and they can come in and they can uh they can really experience what kindergarten is going to be like I think it's going
024to build leaders in some of the kids that are really get in the hang of it I think it's going to um show those other ones maybe I got to you know got to get my act together you know I've been running around um you know at the rest of my life for for five years now I really this is going to be this is going to be fun I'm going to have I'm going to get to learn I'm going to get to play with all these other kids see all these toys that are in the classrooms you know they're really going to get to uh to figure it out anybody else want to say anything think you more all right I'll fill in these parts um this aligns with our uh District priorities of
025student achievement and Community engagement marketing um and then the fiscal impact of this um we are right now costing this out to be up to 19 teachers uh about 15 hours at the $40 $40 an hour rate uh plus some additional staff plus some lit assistance as Sarah mentioned overall we're estimating this to be a cost of about $1 13,080 it would be paid for out of um Title One two and um title four grants just like a mini orientation for them yeah I think this has catched on a little bit in some districts where they've seen um maybe since covid um that younger group coming into kindergarten really struggle with that formal exposure and um I know some other districts have started this and they've seen it be effective for their communi so we're
026kind of hoping to do the same for ours awesome any questions about that no questions no all right consensus to bring this back yes thank you thank you for everything that you all are doing all right item the professional development request impactful leadership this is an item brought To Us by Dr simmerman sah Montgomery okay I just looking at the submit by I apologize thank you so much um I come to you with a proposal to send a team of our leaders to professional development that will be paid for out of title 2 which is earmark for professional development for District staff we're excited to find professional development for leadership that's not always easy to find um that is impactful and meaningful so this professional development will focus on um rigor in the classroom depth
027of knowledge analyzing instructional coaching teachers um leadership practices and then implementing evidence-based strategies and the change management um flow of work that needs to happen so we'll align to the work within our strategic plan and also our building School Improvement plans as the staff that would be attending we'll be directly supporting them as well okay any questions how many people would be going to this this will be for three people three people yeah who's listed on the top oh those okay all right any other questions consensus to bring this back yes yes thank thank you all right item e request to bid additional Renovations founder Jefferson Lincoln this is an information action item brought To Us by Miss Tammy Carson thank you what I'm bring forth tonight is a request of bid and I will
028say this is one of the latest if not the latest time I've ever brought a request to bid to the board typically we have all of our bids figured out because the projects have been determined well before this usually by the end of previous summer due to some changes that are going on with the programs that are moving around the district that have been finalized in regards to our special programs we have identified some areas that we need to look to do some improvements and try to get that done over the summer the timeline is still very tight so that why is coming information in action tonight because if it is approved um to move forward with the projects we would be looking to go out to bit on April 15th the they would be
029due in May and then I'd bring it back on May 20 to the board meeting if all goes well for your consideration for final approval as you know that's a week before summer actually starts and to award contract and get the materials in that amount of time is still going to be tough I'm still not 100% sure we can do that but until we award contract and know what the timelines are we kind of are at the mercy of of that of that plan so what I'm bringing forth tonight request to bid additional Renovations at Founders Elementary Jefferson and Lincoln Founders includes uh the fact we're adding an additional Soul classroom to that building that'll be a second Soul classroom that'll be added to the lower level and um currently they just have two multi-stall
030bathrooms uh in that area in the lower level we're looking to add two single stall bathrooms one would open up directly into a soul classroom the other would open into the hallway so that could be ized also by the so bathrooms fortunately we have a classroom that backs up to a um the larger bathroom so the plumbing is to help reduce costs that would be the base bid and then the alternate bids we would put in place the next one would be at Jefferson we are moving the uh developmental communication course class from Brooks to Jefferson and in that it's going into the old kindergarten class and the uh bathroom in there needs renovations to be able to support that program and uh the a also includes adding a sensory room to that space that
031Kinder room is a super siiz classroom so fortunately there's enough space to accommodate both of those and then the other alternate is um a Lincoln bathroom the Kinder bathroom at Lincoln I uh we acknowledge now that it relas also a need of Renovations which should have probably been included honestly in the toilet room project that's already there so that's why we're listing as an alternate so we'll have the opportunity when the bids come in to make a decision at that time should we want to move forward or not with that portion of the bid so um tonight I'm asking for um approval to move forward with the request to bid and then it'll come forward to you for a final approval once the bids are received and at that time is when the funding is
032actually expended any questions about that um so the only part that I guess I would have a question on would be on Founders um and this is obviously very many big moving pieces but one of our very big umbrella plans is you know reorganizing buildings potentially by different grade levels and I guess my concern is spending $125,000 at this building for what are now Elementary buildings and then we might have plans to make it you know a 56 building or a 78 building one day I guess brings me concerned because then now we're going to have to go resend all of that money to undo it to retrofit it again for the proper age group that will be in there so I guess is it potential that we can look at holding off on Founders
033until I guess we as a district figure out what we're going to do with Founders I will say almost every project I'm looking at now because of that potential uh changes I look at through that lens this project it can can be retrofitted fairly easily should we consider that being larger students and older students in that space Cas um it would be more of just literally swapping out this the height of the toilet potentially and otherwise it will be Ada bathrooms okay I would anticipate no matter what grade level there's probably strong possibility there would be a special program in there which could potentially use the space that has the restroom connected to it um and then the other one opens to the hallway so it great has a lot of potential not just for
034student use but could be a staff bathroom because there are no staff bathrooms uh designated in the lower level either okay so these ch would still be able to be utilized regardless of which direction we decided absolutely minor changes should that time come but I don't anticipate anything significant okay thank you you're welcome any other questions all right so again this is um you're looking for information and action just for bidding purposes at this moment so it is recommended that the Board of Education approv Administration to go out forbid for renovations that Founders Jefferson and Lincoln is our motion sub move second roll call yes yes casy Ramirez yes ban yes Amanda herness yes Fred Davis yes thank you thank you all right item F 2025 2026 FTE request um this is an information item
035brought To Us by Miss Beacher Salis and team good evening every everyone so annually this time of year we come forward with FTE requests for the upcoming school year this year we have 11.5 FTE that we are bringing forward um there were more that came to us as a Cabinet leadership we sat down we met we reviewed looked at um how it relates to the SI plan of the school how it relates to the Strategic plan and the overall um student achievement needs of our district so we uh we selected the positions that we see can move student achievement and or move our district in the direction to do achieve some of the goals that we're working towards so this evening um my colleagues will be coming forward and talking about the positions that um
036fall under their umbrella in the absence of Billy for elementary Sarah will be covering that Kyle is here for student services we have one position that's districtwide and falls under d FSS excuse me that Tammy will be presenting and then our M can answer any questions that you have about dollars and I'm here to answer questions as well position that we're recommending is a warehouse specialist position which will be would be a union position within the dfss um as you may know we have had a storage facility of some sort started out at cheeseboro then moved to Oak Street since 2011 and since that time I'll be honest it's been pretty pretty randomly managed it's just kind of always um when somebody has time to get over there and try to get rid of the
037stuff that should have gotten rid of and though it's not been managed in the way it should we also have had a significant increase since we've been able to Warehouse items when we purchase items for replacement but uh we remove items from the building that could potentially still be utilized temporarily or permanently in buildings we house those at the warehouse and that requires moving back and forth and about two years ago we started tracking how many moves we do how many requests for moves we get those are handled primarily by the grounds crew sometimes by our food truck drivers when they're driving food but again it's kind of like okay who's available to take care of it and we have been averaging approximately 40 work orders a month strictly for moving of items so we're
038recommending that we hire an individual that can manage and organize the warehouse can repair equipment as it comes in and can also manage any deliveries that need to be done throughout the district in addition one thing that we've been discussing with opening Mitchell is the need to to asset tag our assets of the district to tag our assets of the district for um management of that technology does that already but when it comes to furniture and equipment in the district that is not done and with Mitchell opening we thought this been a great opportunity we have a new building of furniture coming in we could start there asset tagging that and then the this individual would manage that and in an attempt to get the rest of the district asset tagged as Furnitures moving in
039and out or taking it a building at a time and then managing it as the the materials and Furniture move around the district so there's a lot of things that can be done by this in addition uh since we've opened menta over at cheeseboro and uh BTC on Charter Street we don't have a designated head custodian at those buildings because we don't need somebody there full-time they don't need somebody sitting in those buildings all day we don't take we don't manage the needs of the mentus staff and student students we strictly just clean the building at night and then deal with the building structure and inspections and those type of things and um so this position would also be designated as the head custodian handling the head custodial duties at those two locations that's primarily
040inspections that need to be done making sure we're getting it cleaned to the uh level we should be getting it cleaned at all times as well as managing snow removal should that be needed so it kind of can serve as double duty in that any questions on that position no thank you thank you thank you all right good evening I'm going to talk about two positions there's actually three line items on the document in front of you um the first one is the Social Work position the request is for a 1.0 FTE that would be split between two schools or that and nfte would be allocated to two other two schools uh Courtland Elementary and Huntley Middle School um so you'll see on the document it's an increase of a 0.5 FTE for each of
041those buildings um at Huntley Middle School that would bring their total Social Work allocation from a two what is currently like a 2.5 allocation uh which was increased from 2.0 last year uh for this year to a 3.0 so they would have three full-time social workers to cover their three grade levels um courland Elementary School and sorry so that um in working with the Huntley Administration on that when we sat down and we look at what they need in terms of resources to be able to meet their special education needs as it relates to social work but then also the other things that social workers can do outside of special education it really came down to a need based on special education requirements um Courtland um has a special requirement need uh but they also
042have been doing a lot of work through their building sip um plan to address their uh summon of designations and they've done some really great work there um they would like to increase their allocation by U 05 social work so they can do a lot more when it comes to um overall mtssb implementation but really looking at um student engagement student attendance insury um in addition to special education case load as well um the other position that is on here is an elementary position we've kind of been alluding to this throughout the evening tonight it's an increase of 1.0 uh special education teacher a soul teacher for um Founders Elementary School um this is required due to the number of students students that we already currently have eligible at the elementary level but primarily the
043number of students that are coming out of our Early Learning and Development Center that we know will need this type of programming um and so in order to be able to stay in compliance with law we we have to add another section any questions about those positions any questions thank you thank you thank you Kyle I'll speak to the academic positions um the first one I'll talk about is the molta math interventionist U molta currently is a targeted school as you're aware with performance data indicating that they're also close to being comprehensive within some of the specific subgroups the school Improvement plan um definitely supports the um introduction of a math interventionist at Malta and the percentage of students that are scoring at or above the national 50 th percentile will be the target of
044the work for this position and it will focus on interventions specifically at the tier 2 and tier three levels and then they'll progress monitor based off of that and able to flow students between those tiered supports to raise and increase academic achievement and growth any questions on Malta um real quick so with the boundary change is this still applying factored in students that will be moving this role would still be needed there even though we may not have some of these students at that school anymore yes absolutely with all of the elementary schools we did look at the data and the student movements perfect now I guess kind of not going along that line but just asking do we currently have a math and reading interventionist for every building or not no as D talked
045in the beginning we um looked at the prioritized designations the enrollment Trends and looking at some of the buildings that will have different shifts of those enrollments that Amanda just talked about and then um also the data Trends within the buildings so not all of them have them and that's something that we'll continue to look at but in an effort of being um fiscally conservative and strategic with what we're doing starting here and I I think as we all know about being fiscally conservative but I guess it's also very important to me that we aren't telling our students the neighborhoods you live in determines the support we as a district are going to give you AB absolutely and that is not any of the intention of the work that we're doing first and foremost those
046were also the trends that we were looking at okay thank you um the next one I'll speak to is the Brooks math assistant and with that also the founders assistant because they're similar different but similar so um Chris you had talked about the reading assistants this is similar but it's a math assistant so this person will specifically work with the math interventionist that are teachers in um how they can appropriately support students so again looking at that data in proficiency within the I triangulating that with map and then using these assistants to support small group instruction any questions about those the founders one is bilingual again using the data Trends and what the needs are there that that will help support our students okay then I will speak to the music at molta thank you
047thank you Vanna um Malta effectively utilizes 74 FTE for music instruction and0 24 I know some crazy math here right 24 FTE being pulled from another building so if you're not aware Malta currently shares two staff members um Lincoln and with Lincoln and Jefferson this will bring it down to one share and this um increase of time will not only support the students with the small group instruction in the math and literacy within that 024 that was being pulled from Jefferson it also utilizes time better because now you don't have a traveling teacher as well any questions about elementary otherwise I will transition to secondary Kyle is it okay if I jump over you come back to you okay um being my own Vanna here thank you is the high school is requesting two ESL
048teachers the two ESL teachers are going to support our increased enrollment at the high school um we have seen an increase enrollment just during the school year but then also looking at our projections from our eighth grade to our ninth grade we know that we have 76 incoming freshmen that have all recommended placement for the Humanities one and the introduction to chemistry and physics which is ICP um classes next year the situation puts us at risk for being out of compliance with State guidelines to support our L students um this will also give us a little little bit of buffer to make sure that if we do have some movein at the beginning of the year then we're not scrambling but we are already needing more than 1.5 so instead of asking for 1.5 when
049we know the Productions are going to be right on that cusp thus why we're asking for two the next one I have is TBE social studies again at the high school that is a 1.0 FTE request and this will help support our Spanish-speaking newcomers in social studies so expanding our programming that will help this will also align looking at the future projections when we roll up our two-way dual language this will also provide opportunity as well there in growth and not Surplus in addition and then the last one that no not quite almost last one I have for the high school is a CTE teacher at the high school that will focus on food clothing and textiles with adult living we've currently been utilizing overloads to support this need the the trend has continued so
050we do need an FTE 1.0 to support that classroom those classrooms I should say and last but not least what I have is one that's been tabled this will be the third year so you've not seen this one in Prior years aside from our original realignment with teaching and learning so that would have been four years ago I believe this one got tabled because because of other needs in the district so I am bringing this back and the multilingual instructional coach will really support right um along with teachers instructional strategies to support our L's and our multilingual Learners it will also focus on um coaching models professional development across content areas it is not one specific content area and it will support our two-way dual language roll up that's all I have any questions on
051those then I'll turn it over to Kyle would the instructional coach be able to help with translation as well um or does Google translate all we have no we do not have just Google translate um we do have hsls in the buildings that help we do have um telephone services that are quite helpful I've used them myself to call home some of our families um so we have a variety of different they typically are not our number one to go to because there are other um job duties within the district that cover that good question Kyle said he's good so if there are question specific to um finances our mayor can speak to that if or one of us depending on what the question is or if there are any other questions we're happy to
052answer as well any questions not necessarily a question but I think the idea of somebody who's going to help uh m contain our furniture uh would be good I know the furniture I had when I started 10 years ago is still in the classroom it was kind of falling apart then Tammy had when we discussed this she talked about um we may have a chair that lost a wheel so that chair gets put somewhere but there's not a person dedicated or available to get that wheel replaced so then we turn around and we buy a new chair and we still have the chair missing one wheel sitting there so we've spent more money in replacing something when we could have saved money by repairing it so um we anticipate that position uh providing a cost
053savings to us Amir where does that leave the fund balance if this was all approved factoring in Mitchell and everything that we have going on for the fall correct uh so this organic growth that we call with the ufd we've had it every year um uh this is actually uh one of the kind of the lower end of requests we normally uh have had much higher but this is a uh as part of the projections uh we have done and shared it with the FFC uh this is uh it is part of the uh part of the projection and and it is estimated to be in the fund balance our fund balance will still be uh the healthy above uh the the 20 to 30% board policy uh but again we always project to have
054a kind of an organic growth uh for for the ufds any other questions all right consensus to bring this back yes thank you everyone thank you all right and then the last or the next item is G uh item G St Staffing request associate superintendent so before us um is a request for an additional FTE and it's for the position of associate superintendent this is a position that would report directly to the superintendent will will be there to support the role of superintendent as well as support ongoing um succession planning and transition um as the district moves and grows and does um or enhances our initiatives and supporting our strategic plan this was a position that was brought forward to Administration and requested on behalf of the board so anything I can answer I'm happy
055to um the draft job description is attached there as well and um the projected cost I guess my biggest concern looking at this is this position which again I'm not even sure why we're talking about this and I'd like to hear other people's thoughts on it because I know it was brought by some board members um it's responsible or saying the objective is being responsible for some of the most important departments in the district so I guess we're paying heads of departments we've got our directors in our cabinet and then we're putting another layer which is a very large salary what is the the superintendent going to be doing so that's my concern is why are we even talking about this without the superintendent here to answer questions so with that yeah I mean I
056mean we can we can continue this discussion at the next meeting but I really feel like when we have someone running this District that was brought into this District the contract was just renewed now we're asking for a position that I mean me as someone on this board looking teaching and learning one of the most important student Family Services one of the most important Improvement and Innovation I don't even know if we've talked about that Transportation I feel like that's just being passed along to this new person Food Service I mean very important departments I'd like to understand how this is going to be divied up how things are going to be handled or are we just putting another $200,000 position as a buffer when we just renewed a contract so I guess I will
057speak to the position itself not the exact job description because obviously that is not something that I drew up and you know but the reason that I asked Dr Garcia Sanchez to look into the associate superintendent role is I do feel that we gave her a very strong mandate that we wanted a line of succession set up and I truly believe that with a lot of of the things that we have coming up as a board and not just our board but the new board we're going to be moving right into a new year where we're going to have contract negotiations right up again I think it's very important that we have a clearly defined line of succession across the district so that we have things ready to move into place if things need to
058be done and that's the reason that I'm in full support of this position I also feel that you know it adds the additional benefit of let's be realistic you're right some of the most important departments are under there and we can fully all on this board say right now there are things that have fallen through the cracks within this last year in a lot of those departments so for us to make sure that we have another individual who is going to be on that and making sure that it gets done to me is important so I'm unequivocally in support of the position no and I understand that and if you're saying things we're falling through the cracks then I think we need to re evaluate Staffing Staffing and we'll you accountable and all the way
059up to the superintendent adding another layer you can have a succession plan without creating a head count that is a quite large I mean looking at the the um list that we just went through of all of the requested positions we could add a whole bunch more positions that are directly engaging with the students of on a daily basis and for $200,000 when we look at some of those salaries I guess my biggest thing is you can still have a succession plan you can still have people involved that have the qualifications to move up if Chris you weren't here when they hired manura I wasn't here when they selected her but when she started I was here as where as Daisy and Ari she had never been a superintendent before so someone can come into
060a district and lead and and do a good job now my idea is I would love to have someone if she chooses not to stay or the new board doesn't renew her contract however that happens when it's up for Renewal um I'd love to see someone grow within this organization and this district and we have people that have the right qualifications because it does require qualifications to be at that level but that doesn't mean we create a position spend $20 and something thousand remember taxpayers money a lot of it taxpayers money to have something that we have a superintendent that we're paying that has to be responsible for we she is working on succession she is working on that because those people probably have goals too in their goals to be in that succession so
061to create a position seems foolish and very wasteful spending and that's my opinion and then I guess I don't know who can answer this how many districts of this size have an assistant superintendent a lot like but how many I don't know I didn't count where I left but it's not it's it's pretty normal to have we has this District ever had one yes how long ago yeah Andrea gor our finance director she was an assistant superintendent okay and how long was that position was that one of the positions cut when they did that big no so it wasn't so when did they stop having assistant superintendent so districts it varies District to District so you will go to some districts and they call them assistant superintendent um or you may hear directors like we
062are you may hear executive director um you may hear Chief so those are some of the more common um naming Convention conventionalities of positions this is an associate superintendent which kind of Falls between the superintendent and that assistant superintendent level um for reporting purposes it varies District to District districts change their structure they add to they take away depending on what structure they have um I can definitely do some homework and come back and bring you that information but it depends on the the organization and their uh chosen structure so is the idea to open this up or is this just an internal promotion would this be open to the public to apply or would this just be someone internal being moved into the role that's a conversation between the board and I would say
063manura since the position reports to her what the what the pleasure is of of both the board and the current sitting superintendent so I would like to ask if we could continue this discussion in two weeks when manura is here to answer some of these questions because I think yeah just just because I think if if we're asking for such a role and she's not even here to answer some of these questions this definitely couldn't be brought back for Action the next time I'd like to just extend it to another information ALS so that allows the community to hear some of the questions that were just proposed and then others to Also if anyone from the community has any insight that want to come back and share it too I mean this is a lot
064of money and a big change for the organ for the district so those are some really important questions because if we were just moving if someone who's qualified within the district was being elevated to that role then the salary would be a different conversation because would would it only be a 3040 $50,000 sh in additional or are we saying and then looking at wherever that individual was could we absor some of those responsibil you know what I'm saying I'm trying to be logical with the money and that's all I'm trying to say and without knowing those types of things it's really hard to continue having a conversation about it well and on top of that um I think if you are talking about you know promoting somebody or helping somebody inside I I don't know
065what the right word would be but make it like a a mentoring type MH promotion instead of the big title because the big titles c big money we all know that I wouldn't be opposed to have that but I I think it needs to be a lot more clear than what it is right now well and my biggest concern is you have some of the most important departments being listed and so is that saying that they're 100% responsible or their main focus is that and then you know that's where there's a lot of a lot of open questions that are unable to be answered by Dr that's a lot of questions because in some of them departments if there's fault in there why is our fault now we got to go through that do we
066have enough people in that department that can help run that department do we not those type of things you know why did that happen well we know accidents happen all the time but still if we don't have enough people to help that and that's you know something we got to think about and that's fa I would be up for a lot more discuss so I'm not sure of the exact way would we motion to table this until the next board meeting I believe so yeah and again just when Chris brought it to my attention I mean I said that I would be open to having that discussion um when he first presented it uh to obviously to the superintendent so that is the reason why it's here in for conversation so we can always table
067it to continue the conversation so that would be great so I motion that we table the associate superintendent until the next board meeting okay do I have a second second yeah roll call Chris Boyce yes Stacy Ramirez yes ante bam yes Amanda harness yes Fred Davis yes Steve vs yes thank you thank you all right and then superintendent report did did she leave anything be9 I do have one thing that I realized I did not talk about during the consent agenda I don't know if she's here Elizabeth are you here would you like to introduce yourself she's the new principal that we were just accepting for Founders correct her report approval yes hi a Founder come over to the mic I didn't prepare like any kind of [Music] formal hi everybody um this has been
068a really riveting board meeting so I'm really glad I got to come uh my name is Elizabeth Chari I am actually from Lily Lake but I grew up and did a lot of things in decaled my entire childhood went to NIU spent lots of years post NIU here um I always told pretty much everybody that I've ever worked for that if I had the opportunity to come back and serve in the deel school district that I was going to so here I am I put that into the atmosphere and I'm excited to join everybody on the team and I I think I saw there was a kindergarten teacher super excited love kindergarten my favorite we're excited to have you here thank you thank you all right and with that um it is now 7:58 and
069with that uh it is recommended the Board of Education will adjourn is there a motion so second all in favor say I thank you everyone have a great night be safe