11/14/23 Board of Education Meeting

001test ladies and gentlemen I've been asked to announce that the Board of Education will start Open session at 700 p.m. oh what say Jason uh should guess I can see this a little bit m board of education has been enclosed executive session to conduct a student expulsion employee discipline hearings discuss the appointment employment compensation discipline performance or dismissal of specific employees of the public body and Collective negotiating matters between the board and representatives of its employees no action was taken during closed executive session I would now ask everyone to join me in the Pledge of Allegiance Al of the United States of America and to the Republic for which it stands one nation under God indivisible liy and justice for all okay I think it's time for our favorite thing to swear in our Junior

002board members jointly muddle our way through this yep let's start here and we can just collectively do this together okay all right I you can just both say Sydney and Nolan I Sydney Walker I Nolan solemnly swear solemnly swear that I will Faithfully discharge that I will Faithfully discharge the duties of Junior board members the duties of Junior board members to the board of education of decer public schools district 61 to the board of education of the kada Public District number 61 in accordance with the policies of the Board of Education in accordance with the policy of the Board of Education I further swear that I shall encourage I further swear that I shall encourage and respect the free expression of opinion and respect the free expression of opinion by myself and board members by

003myself and board members and others who seek a hearing before the board and others who seek a hearing before the board congratulations again congratulations congratulations to you both let me just get a picture real quick I'll take your papers congrat congratulations thank you okay out the way do we have a recommendation for tonight's agenda yes we do I recommend the board approved tonight's Revis November 14th 2023 Open Session board meeting agenda as presented can I have a motion so move second any discussion all in favor signify by saying I I I those opposed motion's carried we'll now move on to our district highlights Dr Clark as you all will see you have a few bags sitting in front of you in recognition of school board members day I would like to read the following whereas

004school board members are elected to City and Trust for their diverse communities and in that capacity are charged with meeting the community's expectations and aspirations for the public education of their children and whereas school board members are entrusted with the Guardianship and wise expenditure of scarce scar scarce tax dollars and they are responsible for maintaining and preserving the buildings grounds and other areas of the school district that the community has put in their trust and whereas school board members are are responsible for providing leadership that ensures a clear shared vision of public education for their schools that sets high standards for the education of all students and requires the effective and efficient operation of their districts and where at Schoolboard members adopt public policy to give voice to that leadership and employ a superintendent to

005administer board policy and are also responsible for the regular monitoring of the district's performance and compliance with State policy and whereas school board members selflessly volunteer countless hours to public service with no compensation and whereas school districts have faced enormous challenges over the past two years and the strong dedicated leadership provided by the CER Public School District 61 board of education has allowed student learning and success to continue and whereas employers are supportive of their employees who serve as school board members generously Lending support and time employers give their employees the opportunity to better serve the needs of the school districts and communities they represent through sometimes tremendous sacrifice to the employer and whereas decisions made by school board members directly impact the quality of life and safety in their communities placing them as the

006front line of American democracy therefore be it resoled by Decor Public School District 61 that we Proclaim November 15th 2023 as school board members day as a way to honor those citizens who devote their time and energy for the successful education of our children and our future leaders so on behalf of decada public school students Administration and staff we thank you for your time commitment and Service as school board members and hope you enjoy the small tokens of appreciation thank you you Dr Clark you're welcome I love it's my favorite it is an honor so we do appreciate it I would now like to ask Denise sworth out uh our Communications officer Chief come to the podium absolutely for district highlights yes we are excited tonight to highlight another one of our fantastic schools and

007we have the admin team from Franklin Grove Elementary School joining tonight principal Heather England and assistant principal Stephanie [Applause] string good evening superintendent Clark Melissa board president cger and board members um I'm joined here by assistant principal Stephanie string and first grade teacher Denita hint um so I'm so excited that we got to come and put a spotlight on Franklin Grove we're going to focus on family and community events um is this my okay thank you okay so we started out the Year by displaying Pride for our Franklin Grove family by doing a door decorating contest um to display our mascot the tornadoes throughout the building so those were just a few of our doors but all the doors had something on them relating to tornadoes in September um every month we try to do

008a family event whether it's during the day or in the evening um so in September our family event we focus on Grandparents Day um we had it on September 13th grandparents came in um it was really exciting they were lined up at the door in the morning like literally out the door awaiting they were so excited um they got to come in they were served a breakfast pastry to eat with her grandchild they participated in a craft together we had a photo backdrop they got to um take photos they had props available um due to space we had two different sessions we had a k through two session and then we had a 3 through six session later on in the morning and both of them were packed there was not an empty seat in

009our cafeteria at all so that was a really exciting day for us in October we did an evening event um fall in the Halls um it was an event where students could come in with families family students staff all dressed up got to wear costumes they got to go through the Halls they got to collect candy we had a letter scavenger hunt in the building where they had to go throughout the building and find letters and figure out what word it spelled and then they could take it to the library and turn it in and they want a pumpkin um we had arts and crafts there was um different games we did bowling pin the nose on the pumpkin and the kids were super excited the staff I think was very excited to dress up

010it was a lot of fun we had a very good turnout for that as well so we do try to do some Daytime events and some evening events um for our families we know that parents are busy but they do want to be involved so our parent lison puts together a packet every month for our students to take home where they can participate in something at home that they can return as well so for November it was turkeys they got to take home turkeys decorate them um last month it was pumpkins I mean we had glittery pumpkins in our hallways covered with all kinds of stuff that they created at home and got to return so this here um is our student council they stay after school and they're hanging up the artwork in the

011building to display for us so we try to meet the needs of all of our families because we know everyone is busy we also um participate in community and Service events um so every month we try to do something to give back so here we have our we had K through six students in the art class um they made place mats for the Meals on Wheels and then the golden kuas Club came in and helped us out and laminated all those so here's a picture with the art teacher and some of the kiddos holding their place mats we have our student counil they go up clean go out and are cleaning up our grounds outside of school keeping it looking nice we have quite a few Community Partners that we have um connected with um

012so to highlight some of them Alpha Kappa Alpha um they've provided volunteers and support for events that we have um they were actually at our fall in the hall event um Beta Sigma chapter of Delta Capa gamma they provide supplies for teachers they volunteer in the classrooms and at the school um today actually they just provided a big pot lunch for or potluck for our teachers in the lounge which that was very appreciated um we have caring black men that meets with fourth fifth and sixth grade um boys on a rotating weekly basis the golden Kanas they volunteer on a regular Bas basis in the classrooms and in the school um a lot of times I go by classrooms or working with small groups or out in the hallway with students on math facts GT

013Church provides volunteers fre events our hopeful heart Ministries provides food for our weekly take-home bags on Fridays um Jimmy John's does our student of the month and Northwest Christian Church provides monthly funds for snacks and treats for students and provides items for staff so we have quite a few Community Partners that we have connected with so there are some of our Jimmy John student of the month um our donation drives we've had we've collected the popc can tabs for the Ronald McDonald House um we just participated in the alligator exhibit for the Scoville Zoo change drive and we're right now participating in the Wounded Warriors change Drive um as well as school so we are looking forward to having more family events throughout the school year um we're having a fine arts event and uh

014our night in May we're really looking forward that we've been working on planning already with having arts in the hallway and having um third through sixth grade perform some music so we're definitely looking forward to our activities throughout the rest of the school year thank you thank you thank you thank you any questions thanks for the presentation I think you've raised the bar on school presentations well thank [Laughter] you okay well now move on to public participation board would like to note that the following during public participation identify oneself and be brief comment should be limited to three minutes any public comments submitted to the board secretary will be included in the record uh please note that during any Board of Education meeting and public participation board members do not respond Andor comment to public

015comments All comments are referred to Administration furthermore the board refrains from referring to specific students or staff members by name and requests that public commentators refrain from doing so as well this request that you omit names is made to protect you from allegations of liable or slander or from violations of the Illinois school student records act it is not intended to Shield any employee from criticism Miss Bradford do we have anybody wishing to speak yes I would like to call Denita hint to the podium good evening good evening good evening Denita hence and I have with me Miss CV Jared and Mrs April Ingram and um I would like to also mention Dr Clark all of us are members of alphac Kappa Alpha sorority Incorporated and tonight I would just like to share some information

016regarding our sorority Alpac Kappa Alpha sorority Incorporated was founded on January 15th 1908 on the College of Howard University since its founding alphac Kappa Alpha has been committed to strengthening our communities through different programs and initiatives including programs that en that enhance and educate those students in each Community we have done this through various educational enrichment programs where we work directly with young people currently our yli program which is youth leadership Institute works with elementary and middle school children ages 11 through 13 our Yi is a youth-led and highly Interactive active leadership program designed to empower and engage youth we also currently have our childhood hunger initiative power pack chip program which is a supplemental food program for children we have worked with schools to identify students who would benefit for this from this community

017um by providing best educational opportunities to our young people and we hope to continue to be partners in those efforts for nearly 20 years Alpac Kappa alha Alpha kaisai Omega chapter has been vested in this community we are eager to continue and support the partnership with decer Public Schools we stand as Community stakeholders engaged in encouraging students and families in this educational journey journey we stand on the principles of Sisterhood scholarship and service it is most definitely a privilege to serve this community in that capacity thank you thank you thank you [Applause] Brett Robertson good evening good evening I'm Brett Robertson uh tonight I'm representing a uh I'm the chairman of a 501c3 history of the Heartland which is focused on uh historic preservation and and local history and tonight we've got three requests for

018the board uh the first two have to do with um important Community matters for which we'd like an update uh the first is the status of the former Garfield School which last February was announced was being sold to a St Louis Consortium for development of senior housing and since that time it doesn't appear that anything's happened with that project so there's a lot of interest in the community about what's the status of that situation if you could provide an update that would would be of great uh greatly appreciated uh the second request for uh an update is on the former uh wdro Wilson school property which the board recently acquired for about uh slightly over half a million dollars and the question there is what is the plan for this property uh again the community

019would you know deserves I think an update on on what what is going on there um the Third third request is kind of different you know today we and every day that you guys have a meeting you start off with the Pledge of Allegiance and the pledge sets a certain tone an important tone it's a serious tone and one that conveys um respect for our institutions and by extension respect for uh the schools themselves uh I think as a teacher I know that um nothing is more important in the classroom than and the classroom environment and the management of that classroom environment and uh you know if you have a mediocre curriculum but you have a great environment in the classroom you're going to have an effective day but conversely even if you got the

020perfect curriculum and you got a chaotic classroom you know you're not going to be very effective so classroom management is is really uh you know quintessential how do those two things connect well I think starting the day is really important and uh there's no better way to start the day start the classroom day then with the Pledge of Allegiance and so uh we'd like to request that you consider instituting the pledge at the beginning of the day in every DPS classroom thank you very much thank you thank you I can't quite read the first name but the last name is bird can you what's your first name ma'am Adam ATA yes good evening good evening um attab bird here uh Stephen deor librarian so as the library media specialist with the most seniority employed here

021in DPS schools I felt it was important to come out and share some thoughts we've attempted to arrange a presentation during a board meeting but we were told this was not allowed so I'm now utilizing 3 minutes of Public Access time to speak I can always come back I'm keenly aware that many people do not know exactly what a certified library media specialist does or why we're important to the schools some people question why we even need School libraries these days with so much information online so please allow me to provide some information on my role and its importance many studies over the past two decades Plus have shown that a well-funded and supported School library program staffed by a certified School librarian and needed support staff will have a significant positive impact on student

022achievement scores in fact the better the Staffing of funding is the higher the impact especially when students have low incomes well staffed and funded School libraries are associated with gains in both math and reading scores on achievement test and the effect of the school library program is greater than that of curriculum or teacher turnover in order to become a certified School librarian one needs to have a level of Education greater than a classroom teacher at least a certain amount of graduate school hours across subjects like material selection supporting literacy and curriculum most of us have our master's degree on the subject in fact I had to spend three years in grad school at the best Library School in the country the University of the Illinois University of Illinois helps if I say it right to

023become a certified School librarian currently libraries are being targeted by attempts to ban books at unprecedented rates the amount of book bans or challenges went up about 33% last year and another 33% the year before that these are record-breaking years honestly I expect this one to be as well the numbers keep climbing Illinois Secretary of State Alexis Julian Julian Allis don't quote me on this one all right anyway has said that the authoritarian regimes ban books not democracies in the library we work to provide students with diverse materials that serve as both windows into other lives and mirrors into their own school librarians also actively work to teach critical digital literacy skills I noted that in today's agenda the draft policy he provided references a library media program and a library media resource objection form

024I couldn't find a form like that when I started so I wrote my own a couple of years ago and I've been trying to get in front of the board ever since I suggest that something like this it's pretty comprehensive be adopted so that we're all prepared if and when we do have a challenge to library material most of our students don't have public library cards and our school library collections important to give them access to the world and the skills they need to be fully prepared and engaged citizens thank you real quick to me yeah yeah here to me okay thank you there we go that's that's I was going to ask if you wanted that entered into the thank you minutes okay that's it okay thank you thanks for those comments uh the

025board hears you and always considers all the comments that come in during public participation uh we'll now move on to board committee reports and are there any committee reports tonight there are no committee reports at this time thank you now we'll move on to our Junior board members our favorite time of the evening any report tonight thank you good afternoon boor and everyone I'm aaran Perry I'm a senior Eisenhower High School on Friday uh Eisenhower students uh some teachers and uh life skills parents got the opportunity to watch life skills basketball game versus MacArthur and Eisenhower and as you know eisenh took home to W seniors oh okay yeah um seniors have also been getting accepted to a lot of colleges at our school and I'd like to shout out to our um counselors for

026helping all of our seniors with graduation stuff funding and applications in general good job and then last but not least I want to say thank you to all the staff and faculty that are veterus and DEC Public School 61 thank you for your service thank you thank you thank you [Applause] all now we'll move on to board discussion are there any any items uh at this point in time that individual board members would like to bring forward I would like to ask where we're at with um the hiring of a human resource director we've lost him in late June and so it's been four months without a human resource director and we had talked at one time about because of the dire need for a human resource director we're having a hard time finding one

027of perhaps uh hiring a consulting firm to help us find someone so I was checking to see where we're at with that so we did hire the uh consulting firm and they were not able to assist us at the time we still continue to search um but we're getting ready to engage into yet another firm to help with that practice you know not the practice but to find a director for HR okay thanks so do you know why they weren't able to there was just no applicants at the time so remember we started this like very quickly and so even though we were still doing our own Affairs and attending and going and is you can go and look at Billboards everything that we're putting out there social media wise we're just not getting the

028hit so we just recently had this discussion actually this week and so we're going to try again with the search firm okay I did want to um ask about in the past we've talked about having ISB come back in for like a board training keep it in this thing can we get this removed um about having ISP come in and do do some board training and I know that we're we're doing like this this planning and stuff here um I don't know where we set to talk about that um but anyway um see if we can get some training or some guidance from them um for the board in terms of like strategic planning or um what was another one that I mentioned talk about General board function yeah yeah you know just refresher on

029on on just how to be a board too you know I don't know what you guys think about that I know why I'm looking at you you just basically set the month and I'll set it up for you tell me which month yeah well I mean we we'd have to agree on a time when we could do it right or if if we want to do it I I've been through three board trainings I I don't see the need for anymore I mean it's pretty much the same thing every year so that's my feeling I mean board training is from isbe I don't not things that we can't maybe work on ourselves but from isbe I think that we have a time frame we always have not always but generally have new board members every

030two years and I think starting that off as we've talked about um and I've talked with Dr Clark about onboarding yeah and the the question is you know directing staff to do that but also having that Foundation built within this board you know with the EXP explanation I think that the other side of this has to be policy training which is something definitely yeah which which is something that has come up consistently over the past six months I've been on the board about what board members might do or what staff might do or what we might do with in compliance with that board policy manual and um I don't believe that should be a cudgle I believe that that should definitely be the rules that we operate under but to understand those versus just me

031going out and reading that few hundred Pages uh to hit on what the expectations based in policy are would be beneficial I think to this body so if that I mean I guess what I'm hearing with that is yes train but not necessarily ISB also right I you know we could talk about robust training methods for onboarding of boards all day and night there's thousands of books on it tens of thousands of books but the biggest thing that you have to figure out is number one your what your responsibilities are which we do a lot in some of the computer-based training secondly is the rules that govern you both law uh law uh law rules and policy and code and then the third is how do we communicate our expectations as board members and how

032do we work together as a team and I think that we have one of those which is the required training through the I uh Illinois Association of school boards but I don't believe that um the policy piece is there now um because because that has lit off significant conversations in this board so I would say that if you would like outside training you know I could support that in a way that would say how what are our roles as a board member but the internal piece you know to start to start this board and I've talked to several other school board members throughout the United States uh in recent weeks I've talked to a couple different members somebody from Richland board uh a couple members uh through community colleges and what I get a sense

033of is you get elected by the time that you're sworn in you have a packet in your hand you've met with the superintend attendant you have an understanding of what all the tools are you have an organization chart which is all information that's available online but it's not in a place where it says welcome to the board let's start making decisions which you know this is much different than a nonprofit organization or like scouts or something like that but when we talk about elected officials all we can do is to build up the people that come after us because if we consistently have word salad acronyms we don't understand theories and the that we don't understand we can ask that but if it is presented and we take the time to read the materials presented

034and we take the time to do the training then we'll be better off as a board and as an organization then I want to follow it up with every I ask you this all the time how do we do it I I'm not expecting to have an answer OB I do but okay um I mean I have a limited answer the first is yeah uh the first is to say that that's our priority that that is a priority the second is to take those thing uh the second is to sit down in a in a training session and go over those board policies that specifically apply to board members you know and right there you have a win you know you could form a committee around it you could work with superintendent there there's a

035whole host of ways that you could do this but I guess what I'm asking though is that that point where all right we're going to do a training and then we're doing the training who who would develop what it is that's going to be trained that that's what I'm asking um I would say the board would do that as part of their organization piece um that's I mean it's it's our job to do that of course we would want feedback in from legal and from Administration but that would be something that we would have to generate ourselves and make that effort to do that okay so you think like I mean we couldn't do it as a board because that'd be weird like we're going to we're going to develop training that we're going to

036train ourselves with right right um right but here's the thing you do committee or well here's the thing here's the thing we have the iasb we have other peers that we can reach out to we can big bar and steal I mean this is not something that's revolutionary this is something that happens if you go out and grab a framework online you can put that together fairly quickly so I guess that's why I'm asking because we didn't get it either right so so I I see the value in it I keep asking about training I mean you mentioned Scouts I mention Scouts a lot I was you know training committee chair for Local District so yeah I believe in training um you can't expect people to do things if you don't if they don't know

037how to do it um so I guess as a board what do we think next steps are on it I mean I'm guessing that's what we want to do right I'd like to add we have a unique resource indicator in Bruce Nims uh Bruce brings a a different perspective than than isby brings to the table Bruce has trained literally dozens if not hundreds of local individuals in the art of boardsmy and he has a real expertise in that um he's uh a retired CEO who has taken on governance board governance as an area of study and expertise uh for the last probably close to a decade if not more and he might bring a a unique perspective to us which would be a little different than isby brings to the table and might help us

038uh Identify some of those issues will that you've identified uh that we could get our arms around better and create a going forward strategy for new board members that get onboarded to District 61 you say of that I as someone who's taken that class I mean you you have a good point point my only cons I guess my only concern I hate using that word is if we're going to develop a training for new board members I would want the training to come from an education board so you know if you bring in I'm just going to name schools I'm not saying that you know bring in a board member from you know Maroa or someone from champagne or something like that or just consult with them and get you know like their board president

039for example or their most senior member of the board to to help develop the training so it's more Schoolboard focused where Bruce n's training is not Schoolboard focused we an interesting conversation with him because he's been on the milikin board for uh a number of years if not a decade plus so he he does have a an education perspective but higher education granted so so would that be an option to to I'm sure that whatever he would do for us I'm sure it would come with a cost um start conversation with him to see what he can provide I mean what I don't want to I mean I'm not gonna I'm not going to say no to anything I mean I'm I'm kind of with Al on this too I mean what training I've had

040I've had based on because I know we did meet with someone after we first got on board um but I do know we needed to make maybe some changes for new members moving forward um so I mean I'm okay with some of us discussing it with Dr Clark or something however we need to do it legally to you know come up with a plan and if we want to involve him or other Schoolboard members of other districts or something like that I'm okay with that I won't say no what if we let me suggest that we charge Dr Clark with bringing back to us for consideration and discussion uh a a training curriculum and a methodology for implementing that training curriculum then we can talk about that and approve that at that point in time

041or said no we go need to go back to the drawing board I mean that's fair okay so at this point not authoriz authorizing expenses but come up with a plan because there might not be any expenses involved yeah so what you think okay yeah then and then if there is a cost then we would approve a cost if there is one as a reminder you are a member of the iasb I know some of you are saying I I apologize I apologize that ISB is Illinois Association of school boards and we do pay a fee to be a member of that organization and so therefore um they can always be utilized and they are full of Educators um now however do we pay them to come here when they come or um it's a

042very small fee but the the yearly fee is roughly and I'm just throwing a number out there 11 or $12,000 oh wow so also if you want to have like what you want to call a self evaluation which is what you guys are talking about and you can basically you know whatever the topics that you would like to discuss as long as it's dealing with you know board self- evaluation you guys can come up with those topics but however you do need a facilitator from iasb to be involved in order for you to have it in close session yes right okay but you can have anyone else come in and also help facilitate Dr CL along with them at the same time absolutely got what you bill I would urge Dr Clark to use Wills

043um he's looked into this a lot and you know discuss with him as the most as far as ways to go about this when we when we first got on the board we were proposing an orientation day with all the administrative staff in the district so that we could learn more about each department and learn more about how the Departments of this District work and that has never happened and so I think in relation to policies and functions that could be very useful to have something like that so if that could be investigated I you know I I cuz like I just think we need something from within um to hear to learn ourselves you know right I agree now don't quote me I think that's an open session topic because you're talking about the

044structure of the institution so therefore if you know we bring in different departments that's an open session we were talking even about you know just having like an open session theator Club where different people would come in we would be there all day and different people would just keep coming in and sharing things with us and we we interacting with them that was just one way to do it you know that was just one suggestion is this something that the board is looking to do immediately or is this something that I have a a little bit of time to develop you know to get like are we talking December January February I would say you'd have time I mean we've waited two and a half years so I right little more time there's no election

045coming up right so I mean in I would honesty I would think I would want it by the next next fiscal year next inauguration or whatever the the next c i you know so I mean I'm saying you would have time we don't need it by January 1 you would yeah but you definitely want the onboarding from like DT to better understand what they're doing before the next yes okay my thought was like January that's what I thought for that work session for yeah yeah I mean at least with the I mean I don't know work session with DT or all of this sorry you said work session I thought you meant iasb I'm thinking a board self- evaluation would be idea Dr Clark since this is kind of a new thing it was just

046kind of thrown on you I would say it's best to give you time so you can kind of yeah so how about that develop a plan on how sorry to interrupt you so you can develop a plan on how to develop a plan to you know to even get this even started so I would just give us feedback as you go and we'll be happy to help you what do you think of that she works on that plan the the the the overarching like this is this is our vision what we want to do in the meantime do a board development so that we can get in the room and and we can have the discussions about how you know what our um what are some of the things we talked about I think I'm

047I'm confused are you confused okay so Al was asking for like a work session yes where we bring in different DT members and that's okay you're talking about the board self evaluation still Yes okay have that in the meantime while a curriculum is created but what do you want to discuss in your board self- evaluation that's what we would have to talk about yes um because it'll be a close session topic yeah yeah no I'm thinking about what you don't want to say too much if it's a close session topic no yeah no I was thinking about what um our last session was like and what you know the things we so why don't we do this just to kind of uh make it easier let Dr Clark work on what we just proposed you

048can communicate with Melissa or with Dr Clark or with President clevinger your idea if that's okay and then that can be forwarded as necessary and as required and then we can move forward yep okay let me add to that just a little bit too expand on that a little bit if you have if each individual board member has issues that they would like to have brought to the table in that kind of a discussion then um let Jason know that or let the superintendent know that uh so those could be added to the to the docket for that that event I'm okay with that okay okay okay anything else I just wanted to piggyback on what our uh junior board memb said and I would like to honor any veteran that are in the building

049tonight and in the community and um just say thank you for your service so if there are any veterans in here tonight who would okay with standing up to be acknowledged I would appreciate that but if you don't want to I respect that as well are there any veterans in here tonight was gonna say I think Brett is well thank you y just one quick thing if you see me using myell pH my iPad just died thanks thank you for that okay we'll move on to reports from Administration Dr Clark well go ahead I just wanted to jump up here we're going to switch the order so that Becky and Aaron uh they're second but they have a two and a half hour drive um so we're going to let them jump in front of

050us and as a recovering superintendent I can tell you that I found a ton of Merit and so did my boards in iasb's governance training every two or three years so IB is a a good Avenue for that so with that I'll turn it over to Aaron and Becky to talk about solar procurement yeah sorry about the delay guys I didn't realize you came from so far no it was our pleasure is do I have to press anything or can you hear me is this good we can hear you we can hear you if you have a PowerPoint there's a green button o all right well thank you for having us I'm Becky Thompson joining me tonight is Aaron ra we're with nania energy I'm going to quiz you all at the end of how

051to say our company names it's the best way Ouran it's our it's our CEO's last name and he's 100% Italian so it's the best way to make a correlation for you uh and so we are energy advisors um we do have a little bit of a drive tonight but I'm actually from Quincy area so this is actually uh much more familiar to me um so I guess you've talked about solar once or twice maybe a little bit uh so tonight we're here to just bring a little bit different perspective from maybe what you've heard um um thus far so as I understand you've heard from some solar developers some companies who would actually be responsible for Designing and building out the systems um and that obviously is a very intrical part of the process we

052are advisers and so what we represent is what's called a an owner rep model and so with that I'd like to introduce our solar Guru and expert Aaron raftery to explain a little bit about that process and how it's may be different from what you've seen so far all right you can have the button okay okay so um so we're g to we're going to we have a few slides for uh individual aspects of this process so I'll just kind of from a high level run through it um the uh the process we typically recommend will start on the front end with what we call feasibility studies is just kind of helping you with initial concept development and help you just decide if it even makes sense to pursue solar or if so where does

053it make sense to pursue solar because For Better or Worse the vast majority of our building stock in America does probably not make sense to put solar on today so we start with the feasibility studies from there we'll oversee a competitive RFP process we're going to talk more about that uh later so I won't spend much time there we help then with assessing the vendor proposals um we tend with our process we do tend to get six to 10 or so proposal responses and so I would expect you to um to get a similar volume of responses so we do the vast majority of the heavy lifting when it comes to the the uh vendor evaluations uh from there we also help with contra negotiations I actually come from kind of the other side on

054the contractor side of solar projects and so there's a little there's some kind of good experience to Bear there in terms of what terms can be negotiated and what ones probably uh not so much uh during the construction process uh we do help a little bit with some of the due diligence but on the whole the goal is to set this project up with s uh to be successful by choosing a good partner in that Solar Company and utilizing a design build approach so our involvement during construction is usually a little bit less but we are still there as a resource and then on the back end we'll also help with Energy savings verification um there can be a lot of time between when the initial uh solar savings estimates were put together and when

055the final project is installed and so we can help kind of encourage some some additional accountability there um yes what's RFP RFP is request for proposals so that's the solicitation we'll issue a public um solicitation and um leave it open usually for a couple months and and we'll get bended proposals from there uh as far as that initial feasibility study this is just kind of a uh a a screenshot from one page of the document we try and keep it pretty streamlined it's a four-page document um on the front end of projects we find that a lot of times schools are uh learning of their options by talking to the vendors that are trying to sell them the project um which um I'd say is not ideal I mean it's not the end of it's

056not the end of the world you know there's a lot of reputable companies out there that mean well so I don't mean to uh you know speak uh poorly of of those companies I just think there's a little bit of bias in there that that by talking to a third party such as ourselves we can really help on the front end evaluate those options and help you make some good decisions um and uh once you know once we've kind of helped you on that front end with with kind of concept development and and the feasibility studies from there we'll issue that request for proposals um there we have a um we have language we use either for when a district wants to to own the system outright and pay for it through a cash purchase

057which I think is probably not going to be the case here we have another uh set of documents we use for power Pur purchase agreements um and um we have these are some screenshots from the RFP itself as well as from a we have a proposal evaluation Matrix document we put together that we'll submit to you that you can have it uh whether you want to look at it or not that's your your I mean as a board right that's that's kind of your decision but you'll the district will have uh that information um and then I think one from there I think I have one more slide right um nope that's Becky slide yeah so I actually come from the supply side natural gas and electricity contracts I've been doing it for over a

058decade uh and that's actually how I know Dr Curry we uh we worked together in a past life several years ago uh and what I found where there's a breakdown in this process is you are making a decision for a 20year plus commitment for your school district this could in many ways be your legacy and you want it to be a good one and a lot of times the the decision is driven driven around financials what kind of cost savings is this going to have what kind of financial impact how can those operating costs then be diverted to other areas that you may need and where we see sometimes the the breakdown in this process is that after the installation is completed how are you verifying that those savings were actually achieved um do you

059know how to read an electric bill and understand net metering with amrin and understand what you had before and how it's different post installation are you holding that partner in a PPA arrangement for example the third party is going to continue ownership of that that system if you're not getting the projected output in the projected savings who's holding them accountable and so that's kind of where we step in with our expertise from the supply side it's kind of that cohesive procurement but then also that Energy savings post installation so I know you've had a lot of discussion to date and you may be wondering well break it down for us very simply why would we utilize a company like yours and thought maybe the best way to exemplify that is through a case study of

060a local District who's going through this they're actually voting tonight uh on the contract from the RFP uh after seven years of deliberation where they had multiple companies come and present they actually ran their own response for um RFP and they received three responses which was great except that the responses were all over the place they were all offering something different the system sizes were inconsistent and there was no way for them to have a true apples apples comparison and the board just just didn't feel comfortable voting and making a decision so they introduced us partnered with us and had us run a similar RFP but we just we did the S uh the process that Aon has just um so eloquently explained we ended up with 10 responses nine of which were a true

061Apple apples comparison so we only had to disqualify one of those 10 responses so we essentially tripled the number of responses that they could compare um and what was interesting about it is that the low bid from this RFP was 30 1% lower than the original RFP that they um had collected which was a savings to the tune of about half a million dollars which is impressive in itself except that the RFP that they conducted was preco and if anyone has looked at what construction costs have done postco the fact that it was this amount of savings even considering the the cost of materials escalating to the point that they have this was quite considerable and one of those 10 responses that we received when we reran the our P was one of the original

062Three and their proposal came back 9% lower for the same exact proposal um so when you ask why why would we introduce a third party Not only was it a smoother process that the board felt more comfortable with the district felt like they had the best opportunity to partner with a reputable company uh there was also a financial aspect to this as well so with that we would love to take any questions that you have about us or the process or anything to date are you involved with the city of Decor putting solar panels on the parking lot by the Civic Center do you have anything to do with that no we're not involved with that you mentioned um that probably we wouldn't be interested in purchasing the panels themselves is that something you're ruling

063out as one of the options um no that's not the um I no it's not so so we would provide you with both U again just so you have the information we we uh are def fault is to provide you with both options and we really have no preference one way or another I just would like to see sure yep yep that makes sense now if we got a proposal for you for customer owned equipment I mean that's not going to take into consideration any of the extra things that we would need to do or or would it because I mean we wouldn't have anybody trained to to install maintain or or repair right so we'd have to consider that if we did a purchase if we we bought our own right U correct yeah

064I think that's one of the one of the major differences between the two options on the customer owned you're also responsible for all operations and maintenance of that system over the life of the solar array whereas under the third party ownership model that's part of the um the energy rate that that you're paying for that solar power also includes all ongoing operations of Maintenance all emergency repair as needed and so that would be uh that would be additional considerations for the district but it's not something that would be put into a proposal from you guys though right I mean to to help us compare between or or to make a decision between U power purchase agreement or customer owner equipment um if we just had the proposals and it didn't have the you know the

065tertiary costs of you know training and and maintenance and and that kind of stuff just wondering how much information we have to make a decision yeah I don't know if yeah I'm saying half of this in my head right now and I'm going to I'm going to take a state step back I'm going to tell you that I I do have ADHD and the the local pharmacy has been out of medicine for a while so I'm dealing with that um so half of this conversation has happened in my head I apologize I'm going to slow down so if we get a quote from you guys that list um you know if we own it versus buying just the power um would your We Own It quote quote or proposal include where we have to train

066somebody and where we have to maintain it I know we would have to do that but to help us compare between power purchase agreement and buying the solar panels right um yes so we can we can provide you in in the in the study it wouldn't be a proposal because like we're again more like the third party um you know like we're not actually submitting proposals to do the work right we're more like helping you but but in the studies that we would do for you for that ownership option we certainly could put together estimates for the operations and maintenance cost to go with the typical solar array just with it understood that um you know like it would be like more like the typical preventative maintenance type stuff right obviously if there's any emergency

067repair replacement that's kind of an act of God type of thing we obviously don't have crystal ball into that right but we can certainly provide you with that that dat well what I would be concerned with is if we got the the two types of proposals um that one would look artificially lower because it didn't include you know the we have to train somebody and have people on call and and then the the lack of the ability to hold somebody else accountable if we're not getting the output that we're expecting because I'm guessing with changing gears um if you mentioned holding somebody accountable um if we're not getting the output that we expect what does that look like um say say the it's not right sized that's that's the root cause right um if that's

068became an issue and we needed more panels what happens um well that particular problem I think is relatively rare there typically like the the under production of the solar rays there's some there's some other I think issues that be a little more common I think angle of panels sure yeah or just yes um the under the two the two it'll the answer somewhat varies depending on which of the ownership options was selected I think one of the advantages of that power purchase agreement option that third party ownership option one of the advantages there is there's really an alignment of of interests in the sense that if that third if the system is not producing the energy that the company had estimated on the front end then they're not able to sell you the amount of

069power that they were expecting from their you know and the revenue they're expecting and so they'll actually roll trucks to come out and fix that um because because again they have an invested stake in that matter they have an interest in it too exactly and that's a long you know um so but under the other scenario where um your owning it yourselves typically we will We we'll build uh some extended warranties and some performance warranties into that ownership option as well to in order to have the accountability that Becky spoke to about Energy savings and so so that's part of our the contract negotiations that we had mentioned for that so well that brings up a good point degradation of panels um I'm guessing that's included in okay y so we have like 24 different

070schools okay is there anyone that gives us Direction on what what is the the best amount that we should do or how many buildings we should do or is that something we choose ourselves uh that would be those would be decisions that we would certainly help you with um in terms of providing with recommendations for which which schools to select and so that is something in our in our experience that is something we typically help with yes Y what is the cost of your services and so the cost is a uh it's a certain um amount per watt of the size of the solar array okay um and um we and I say certain because it does somewhat depend on the size of the project right and so it's a little bit of a sliding

071scale so once we've kind of nailed in on approximate size of the project then we would provide you with that like it's just say for just for say it's like six cents per watt okay so then we build that into the RFP document there's there's transparency there with certainly with you as a district there's transparency there with all potential biders on the project they all build that same fee into their proposal pricing and we make them sign a certification saying it's built into their proposal pricing and then the winning proposer is responsible for paying us for our fees after they've been awarded the project and after they've uh successfully secured permits for the project so um the and so the the 9% amount that Becky mentioned in that case study in terms of the the

072amount that the um pricing came down before and after our services were engaged was actually after our fee amount and so a kind of rule of thumb we tend to use is our fee is usually one to 2% of the total construction cost on a project and then we're typically saving anywhere between 8 to 12% or so after our fee amount so that's kind of a long-winded answer your question well and and if we okay I I appreciate that answer thank you uh the followup is if we do ask you to do this work and say the appetite for solar changes or we have it doesn't work out is there a fee attached to that yeah answer yeah you been talking so much and he's the quiet one let me tell you yes so um

073to engage in our services so the feasibility studies that we discussed that is prior to engaging in a Services agreement with us um kind of because it's self-serving for us as well we want to engage in projects that are actually going to go through completion um and we want to make sure that they're a good fit for everyone so prior to that those feasibility studies determining which of the 24 buildings would be a good fit determining potentials uh arrays and the different sizes and the costs associated with that the different Financial models that's all up for prior to ever engaging in our services after that should you vote to move forward and did want to partner with us we have a Services agreement um that would explicitly outline what that cost would be and that

074would be giving us access to then run a competitive RFP so at that point you would be saying yes go out and do a public solicitation right so then once we've done that if we were to come back and say here are the results and the board appetite as you had had expressed had changed at that point just simply not because of some that we had discovered through the the process that would make a project not no longer viable if the structural analysis doesn't pan out or what have you there's no cost associated with that we shake hands and we walk away if you just say the board appetite changes now we don't want to do it right now there's a $10,000 buyout fee for our contract just for the time and efforts that we

075had put into that point um outside of that though if a project is inv viable if a Project's viable what about uh Perpetual costs um I think I've mentioned it before um but I guess maybe a better analogy is six years down the road we've got an issue with the panels or something we need we need help with the the vendor do we still contact you is there a fee for that um you know how does that work yeah we haven't really set a statute of limitations on our services U we've been around for 20 some years so certainly we want to be a partner and remain a partner for you so years down the road you're having a hard time getting a hold of whoever um and the warrant you know helping find out

076who's still you know maybe managing that warranty we can certainly help you with that process um if it was more in-depth kind of Consulting work I think we could revisit that at that time um but certainly I think that's to aon's point is setting you up with a reputable company with longevity um with good warranties the point of contact when there system failure or anything should really be the install okay okay we're we're really on the procurement helping you navigate these Waters um as as kind of an agnostic interest right so that we can give you here's the Soup To Nuts what you really need to know um because we certainly we take solar very seriously uh we we know that everyone wants solar but not everyone is a good candidate for it so if

077you're going to make make this decision to move forward we want to make sure that it's a great decision for your board uh because as I mentioned this is your legacy and we want it to be a good one um yeah you mentioned the the holding accountable thing so I I mean I guess typically how long is that a concern that you might have to hold when I say holding accountable um in my experience if someone says we're going to save x amount of dollars a year with this solar array they the board at some point a year or two after the system has been installed wants to see did we actually save the money that we signed up for um and there's generally not someone who's doing that analysis to actually say this is

078what was proposed now anytime you're going to be guessing um estimated electric cost 20 years into the future there's going to be variants right I do this I live and breathe energy markets and I don't I can't tell you what it's going to do tomorrow right so there's going to be some variants and there needs to be understanding of that we want to set that expectation up front in these feasibility studies this is going to be an estimation based off of market trends over the last 20 years weather patterns of the specific locations those kinds of things when we talk about accountability we are coming back and telling you this is what was promised to the board or not promised but this is what the expectation was set and here is how this Compares against

079what was set so that you have that information and you can know so what is your I guess your statistical analysis say regarding the um price of energy with the change in price of energy in the past couple of years and my the reason I asked that is how does that affect a trend line going into the future 20 years yeah it's a great question um sorry when we there's the trend lines point to things are continuing to increase um the grid infrastructure as it stands today needs to be updated we are adding a lot of renewable energy to the grid and if we were to plug in say for example the million electric vehicles that we want to have on the road right or the legislation is calling for if we were to plug

080all of those in and charge them at the same time we would have a black out immediately so we with those market indicators and the way that things are moving um I don't know that we will necessarily see a continuous decrease in energy cost long term over the next 20 years that would prohibit me from considering solar as a viable project good answer any other questions okay thank you I I you know I what I would say to this process to staff is I think staff heard particularly Al I think they heard the board and I think they've they've chosen a little bit different route than bringing in salespeople but chosen a route uh that gives us the expertise that we don't necessarily have inhouse to provide the board options uh so that the board

081can make good long-term decisions so thank you uh for bringing this option thank you all for coming we appreciate it thank you for having us I do have a question too um this is just energy production not storage right correct okay so I'm guessing you don't offer any it's probably not a good idea I mean yeah that that's that's a your question yeah it was um not a great idea to store at this capacity I'm sure right well it's just there's not a whole lot of upside right now I do think that we'll be back in front of you know if you were to do a Sol project over the next you know in the foreseeable future I do think we'll be back here at some point in the next five years recommending that you

082add on storage to that system but it's just right now the costs are still relatively High the financial benefits of the storage are are um relatively lower or potentially not not existent and so there's just not much of a financial okay so but what I'm hearing though is there there is the possibility we might be generating more than we use uh that's yeah that's possible in in Illinois we do have uh what's called net meter available to us right which is where if if a new if a solar array is you sell back over producing you get credit for it the next month's electric bill and so that's a good that that's kind of what allows us to get away with not using storage in Illinois and there's there's other states surrounding states here in

083the Midwest that do not offer net metering and so that is an important part of the financial viability of of solar projects in Illinois okay yeah okay no and I did want to add to what you about to to staff um you know taking taking uh Kent and Mike off of it like lets them focus on these wonderful [Laughter] things thank you thank you thank you all right so uh as you can see uh two experts in the room are better than Kent and I when it comes to solar we've tried really hard um so if possible i' throw another curveball up here we've got Heather um from forest to talk about the audit instead of having her wait till the very end of the night would it be okay if she gave her audit

084presentation now which I was I I thought you already had gifts on your on your table spot so I left you a copy of the of her findings as well as the audit itself so Heather go ahead are you okay with all right I'm happy to be here to go through the results of the audit um I know it's not the most exciting topic I don't have to follow solar that's I don't know I find that very interesting but um this will not be interesting I'm afraid um we did Issue um our the financial statements and hopefully you'll have copies of everything um the main statements um as most of you might be aware are on the modified Cash basis of accounting so we do issue what we call a clean or unmodified opinion but

085it is on that specific basis of accounting so that's consistent with what um you all have had for for numerous years and very consistent with what other school districts do around the state as well so nothing to be concerned about there um really no changes within the statements so the the big document should look pretty similar to what it did last year other than the numbers are different um but really no new footnotes no new statements um nothing like that that we would need to bring to your attention there were no new accounting standards that had to be adopted this year for you all so there was really nothing that that was um significant there we did also perform what we call a single audit which is an audit of your federal Awards um and

086we did not have any findings with that that's actually a separate report and there were no findings there um make and payatt special education District does not require a federal uh single audit so we did not perform that for them this year do they you said um make I'm learning as you're talking um make comp pent doesn't require the so we do the regular Financial statment audit for them but they do not have over 750,000 in federal expenditure so re why they don't yeah there's a dollar threshold okay some years in the past they have qualified for that this year and last year even I think they did not so yep we also issue um Illinois state board of education does have a required state report it's called the annual financial report and those are

087uh required to be filed with them as well so we did um complete those and those will be filed electronically tomorrow after approval after this meeting so and not to make matters more confusing but those are on a completely different basis of accounting called a regulatory basis of accounting so we're just going to get as many different basis of accounting in here as we can but again that's consistent and everyone files under that regulatory basis of accounting and then the last document that we um issued that I just wanted to mention is this this report to um the Board of Education it includes what we call our required Communications that used to or you might hear referred to as the audit committee letter and it also um includes what we would call our management letter

088so it covers things such as that we're independent you know we don't aren't aware of any Independence issues it goes through all the different required Communications so that would be that the significant accounting policies are covered in Note One you did not have any unusual policies no alternative accounting treatments um no significant estimates it covers a few um disclosures that we bring to your attention um and then no um issues with the quality of the district's financial reporting so all of those are included there it also has a section on audit adjustments um we did have one small what we call past adjustment it was not required to be made it was uh small enough and it's attached to the very back schedule if you want to see that but it's consistent with the same

089one we've had for for numerous years it's not Material so we don't record it um but we are still required to communicate that to you all and then as far as what we would have is like a management letter um we did have one item this year that we considered to be a significant deficiency um the cash investment reconciliations weren't always able to be performed timely throughout the year so that resulted in um some significant adjustments that were required to be made at the end of the year just to get these reports to be uh correct so I think that is um they have a handle on that now so those are being performed now that was corrected um you know management did all the corrections needed so we didn't actually make the adjustments they

090came up with those and we agreed with them so those are corrected now we do have a comment on segregation of Duties which is similar to what we've had in the past but we did expand upon it a little bit this year um with some of the turnover in the office obviously segregation of Duties is important and you want to have compensating controls but there's kind of a flip side to that as well and when you know you have turnover in positions if no one else knows that what that position does or knows how to fill in or is cross trained then that can lead to you know certain key functions just being missed so um there's kind of twofold to that comment one yes segre segregation of Duties is important but also you have

091to be able to somewhat cross train your people so that someone knows what needs to be done at least those key areas um when someone leaves so where's that in here so that is in the back part of this document here uh yep you just need to go you're too far back yep there were not enough C oh I apologize I apologize it's on page it's on page eight of this document so it talks about the cash and investment vations and also the segregation of Duties so it's oh I lied I can't read I a reader sorry it's Mage 6 sorry about that so I'm happy to answer any questions um as always we do appreciate um the staff's help it's a lot of work the audit as a lot of work and Cheyenne was

092new and she did a great job so um so I assume you can say we have a clean bill of health yes you do and I think progress is being made on you know those areas that we had pointed out so I think um at least on the cash and investment reconciliations for sure that's then so you did um audit also for npsc or makeing P it and then also for I'm guessing Foundation yes we also do the foundation so yep any questions I appreciate you letting me sneak ahead you thank you thank you not for this okay okay did you have a question um I guess no I mean do we have to vote to accept this in L tonight what's next this is an action item at the end okay thanks okay so

093I guess we're back on track now I guess one suggestion I would make on this is that at least for next year is to do this presentation and then take action at the next board meeting so that we have time to take a look at it sure we just did status quo as usual but we can we can move forward next year yeah I think some just just a chance to take a look at it thanks we could do that this year is there a requirement for tonight well first of all may don't we're getting ahead of ourselves I don't know what would be in there um from an accounting aspect that would not be something you would approve because the the third party um second set of eyes outside the district has done their

094due diligence for months now to create that so you might not agree with some of the stuff in it or you might have some concerns about the findings that's an in-house issue that we'll deal with together but as far as the findings from the auditor I don't don't know what you could not approve so my recommendation is to approve it tonight and going forward next year will give you the two-e time frame that's fine okay okay okay now let's move back to Dr Clark um I'm going to um we're on por Administration now right we are okay um we're back to we're back to item number one okay update to the master facilities plan and I'm going to um have Kent probably to come up and help me a little bit with it but uh

095basically what we have done we're trying to uh keep everybody up to date with our progress on um the analysis so later tonight you were going to be voting on the selection for the structural engineering um the proposal for the structural engineer and investment firm kingner and Associates um and then afterwards we're going to do the RFQ for the F facilities master plan facilitator and release uh the week of November 1st so basically we have outlined all the steps that we need to take understanding that um we're trying to get as much information to the board as possible understanding that Dennis is in a separate location trying to make sure that we are hearing all board members but making sure that you have what is needed to make um a decision based on factual information

096am I missing anything no I love him um so this is where we are right now we're just at the beginning of of this uh detailed analysis so what is an RFQ request for qualifications for facilities master plan facilitator released the week of November 1st we're looking at individuals or firms that can help us meet our goal of looking at all of our data having conversations with various groups and stakeholders um and then to um de develop the next plan meaning we do we go from there the goal of the facilitation process is so that the board is able to make data driven decisions to support the future of the district and the students as a whole again understanding I know where Dennis is at this point but we do have other facilities that need

097to be reviewed we're going to be utilizing um demographics District enrollments the staffing needs the use of our facilities um academic data physical responsib fisical responsibility uh we're going to be looking at 02 birth uh rates just everything that we can pull together in these discussions with this core team to make sure that we are then giving you the information you need to make the best decision possible regarding the district as a whole uh to go back to the statement that was made earlier we're looking at 24 facilities and I believe we currently have 15 active buildings that have students in them we're also going to be talking about our modular units tonight because as we're going through all of these processes regardless of the decision that is made we still need to have a

098place for students if the boards decide to do some upgrades make some changes that will require um Demolition and construction or whatever the case may be so you'll hear recommendation about the modulars coming as well did I miss anything no I I I will add one thing though you didn't miss anything okay I want to add to that though so when we had the finance committee meeting the other day we had a pretty robust conversation about this topic I felt it was we had really good uh engagement from both the two board members as well as the folks that were in the room representing Administration and so we went into quite some detail for quite some period of time and probably would you know not be C time effective in this um um Corum um

099but it was uh I think that we fleshed out kind of what we saw administratively was going to happen and I think the the board UND the two board members uh understood what we're going to I think I think it's going to end up with a very very um comprehensive process ultimately looking at um things in a very objective fashion that's ultimately our goal is to be quite OB objective to take into consideration all the possibilities of various stakeholders and toss out the bad ideas and move forward with the good ideas with no predetermination as to what those look like right now um I think if we can keep that mindset I think this would be an extremely good process um moving forward and it U starts to take you know those other um problems

100we could occur from the community and and even larger area you know take those out of the picture if we're very objective so that's the goal is to be very objective and um obvious what as what we're trying to do move forward so thanks any questions from the board yes so the the pro excuse me we published the proposals the first week of November and uh contacted some of the firms that um we were able to come up with who do this type of work they are due this coming Friday by 2 pm and those will be coming to my office as of now we've not received any proposals any qualif packages of qualifications and again um just for clarification we we anticipate that the people responding to this may be a firm they could

101be architectural firms they could be facilities planning firms there could also be individuals who are qualified at doing this but to stay above board and uh there's a there are statutes that we must comply with to hire Architects and Engineers um that does not apply to individuals but to make sure that we're above board we've opened it up in any formal RFQ situation once we have those rfqs back then we will start to make a short list of that and start to entertain you know conversations with those folks and come back with a um basically I believe the committee then will come back with a recommendation to the board to then employ either the firm and or the individual to do the work now what is this Clinger this Clinger proposal is that okay so

102so this Clinger proposal that's on the table tonight as an action item is to um hire them um for the structural analysis of all the district buildings districtwide including even B&G buildings so forth that will be an integral part of the bigger study that's done but only one portion as will demographics as will curriculum issues and things of that nature so we're bringing together all these bits of information so the committee and the facilitator can then you know move through that and make a as I said hopefully a objective decision as to what the best Solutions I got you at demographics when I heard that right um the one question I did have um that some people may be thinking about um we reached out to people as well because we also had people contact

103us to say hey have you thought about these individuals so I just wanted the board to know that you know we were we were doing our due diligence here of reaching out to as many people as we possibly could I do have a question about the is it a bid process I mean it's a proposal right so it's not no this is a request for qualifications as required by that statute if we were to hire a firm just with the as as we'll with Clinger Associates we first must select them based on qualifications got once we select them on qualifications then we have the latitude to negotiate a contract that that throws my other question completely out so yep thank you so we had already voted on the request for qualifications right didn't you propose

104yes I thought we had okay so this is how much we're going to pay them no this is just simply to to get to the point where we can short list and decide which firm okay the what you're going to pay in the scope of cler's work to do the instruction the structural engineering tests of all of our Lo after our vote tonight they will start they will start um Within by Monday and Tuesday yes yes they will start and that is separate from your request for qualifications for overall got so just just for complete Clarity here we had a request for qualifications for the structural firm and now we have a separate request for qualifications for the facilitator of this process any other questions 42 I'm so confused now I'm so confused after all

105that well i' I'd be happy to go through it again whatever seriously it is really it's getting late and H no no you can email me tomorrow Mike I can't feel free to call me tomorrow yeah yeah I call M yeah either one of you can email me tomorrow about some of that I I'm yeah this is kind of what we're talking about and we've mentioned this on many occasions we you know you know we're getting acronyms and the word solid and then you guys want us to vote on things and if we vote the wrong way then we get yelled at by the stakeholders and reprimanded you know and so we want to make a good informed decision but we can't make informed decisions when we get a 300 page document which is no

106one's fault three you know three p three days before a meeting and then we have to read it and then we don't understand it but we can't get anybody to oh well we'll do better but I I feel like there's more to it than that that we I think we've been front-loading information on this for the last seven or eight meetings going forward and this is really just the cost that's all okay need a whiteboard you don't want to see my writing but we will work we will move forward with that it's right here okay it's right here Dr Curry since you're already up there hold on hold on you're supposed to write on the papers that go on the folder not on the keep folder let's focus let's focus okay we're going to focus

107let's move forward Dr Clark with your beginning this conversation on on the turf and track replacement correct if I could get the okay so uh Kent and I both started roughly the same time and we inherited uh a project to renovate the MacArthur High School football stadium there's a there's a diagram up there um the project bids uh the original scope included Turf um the project bids came in overestimate and it was decided that we'd break it into two phases to ensure that the funding would continue to come in through fund 60 and it has um so um phase two or phase one excuse me was new bleachers on the home side concession stands restrooms walkway fencing lighting and a new Press Box and if you haven't been out there it looks amazing it is

108awesome yes it's got a college field to it um phase two was Turf uh since the discussion uh came back up about Turf uh there was a discussion about replacing the track so Kent myself uh Mr Bundy and a track expert uh walk the track um had some conversation what appear appears to have happened is post installation um what's called a UV protectant was never applied um don't have an answer for why don't have an answer for who um but by not applying that UV coating um the track has oxidized in several places and that's that that that makes the top crumb and then kind of Come Away over time um so through the conversation with the representative from atg uh Industries uh um which are out of St Louis Missouri area um we have

109put together an option here uh atg has completed Turf projects in numerous school districts around the area Central Illinois especially and most recently in monell if you'd like to go check out their work oh yeah it is nice it's very nice um and many of my colleagues in the pure area have used atg uh and we found Joe to be extremely um Pleasant to work with so the estimate to do the install of just the turf alone is 1.65 million oh my god um Turf plus peeling back and replacing the surface of the track alone because the base is good so we're just talking about the untreated now oxidized track surface um that's $350,000 additional dollars if you replace it with a black surface at an additional 68,000 if you decide to do something uh

110catchy like the blue uh which brings the total to somewhere around 2 million or 268,000 um there are other things that you can look at as well some stabilization underbase uh relocation of we could pay them to relocate our U play Clocks potentially uh purchase of a Turf groomer and soccer goals uh all in about 2.3 to 2.4 million 2.2 I'm sorry million I do have a question I don't know if this will be included in it uh about the 50 yard line yes on homide there's a power pedestal yes is that by Design I I didn't know if that would something hard speak and I didn't get close to the microphone so I apolog uh that was that was installed sometime after the field was developed and I I a couple years ago I

111asked my staff what that was for and it was just something was needed at that time I don't really recall what was why it was added um probably the fact that technology is now advancing where Wireless is probably more common place it I think we may be able to eliminate and we definitely need to eliminate the hazard of which it is right now so if you if you take a look to the to what's my right there's a green section past the generals in the endzone that would be field Turf so that would be Turf if you look to the left uh next to the MacArthur side that would be track material so the reason this would cost 1.6 is because of all of that extra you know once was Green Space um so if

112you were to do if you were also to include Eisenhower in phase two or maybe as in a phase three Eisenhower would be about 1.1 to 1.2 because they're just they're kind of a postage stamp as far as their their their space yeah um so uh if you were interested in moving forward with this phase two approval could take place as early as December in order to be able to play next year on it so if if you were to approve in December construction could start May August would be substantial completion August 16th with the final completion August 30th so you say may may as in the month or may or may not well before or after graduation uh May 28th would be yeah and I think we had that as part of the discussion

113in the planning process I've slept since then but I believe that was part of the process a week before yeah graduation 10 ofia May May 18th right now so so so there this is just bringing phase two to the table for discussion I'm sorry I focused on the start date what was the end date uh August 30th final completion substantial completion will be August 16th track may be a little later just because so they can get the football going but would definitely be ready for the following spring well that was my next question is when does football start and sure it doesn't start with classes I'm sure it starts before right correct so that's why substantial completion would be August 16th they should be able to play you know again like every construction project it

114depends on Logistics and weather quick question where where do you where will the money come from good question so currently the plan is to use the facility sales tax money that we're acre and will continue to acre over time that doesn't go towards Bond payments uh additionally there is some working cash money that uh come to find is earmarked for construction so we may be able to use some of that because we can't can't use it for operating expenses down the road anyway I'm just trying to get a clarification on that from our bond our bond agent talked to her uh earlier today just to just to make sure but there there this could be covered by the ongoing sales facility tax the one cent sales tax yeah I know sometimes it's a wash but

115I think we all should understand that what 10 years roughly you're looking at a replacement carpet correct rough 10 years is 10 years is a is a uh maybe an IND industrious number some people can get 12 some people can get seven so yes there there is definitely a replacement cost all the work is done all the underwork all the site work all the curbing is there so you're probably somewhere and I'm I am totally going off of memory which isn't great but three to five yeah I think we we all just need to go in with eyes wide open that this is uh it it's not one of those where if you put in Turf all of a sudden you have this perpetuity of no cost um y we this would also be available

116for soccer abut would also be available for spring and um or sorry spring baseball and softball to practice on uh in inclement weather um so it will have multi-purpose I assume the PE classes could all be absolutely the marching band you know just working out the schedules would be hates Turf well they can work that out because marching band doesn't have cleats understood that' be weird it's very soft to walk on right other other questions um I know everybody needs some time to process and think about it other questions just a comment it was part of the overall original bid that we actually paired down originally to get the to ensure that we had enough funding coming in um which two new people to the funding stream we wanted to ensure that we had the

117funding going forward before we put it all down at time I think one of the concessions we we made was to not Center the Fieldhouse or the center it on the cost on the new field um so we did we did our due diligence at that time to try to lower the cost so that we could in the future add this so that was the discussion that was part of the the plan so yeah I mean even the so the the the uh Press Box the stands the concession stand and the lighting have all been positioned to anticipate that this now will be centered on the correctly on the 50 yard one total cost $2.65 million 2 I just put it away yeah a 2.2 2 I was planning ahead for the next all in

118was about 2.6 for Allin no I'm sorry 2.25 2.25 2.25 and that 1% sales tax is that only for the high schools or is that for all that's we we use it for a lot of things in fact currently we're using it to pay for the modulars okay okay and we usually bring in two two to3 million that we get to use depending on how how robust the economy is people shopping uh that we get to use for other projects the rest go to the $4 million Bond payments we have for the next 20 years that's per year that's per year yes sir yeah about $560 to $600,000 a month this looks nice it'll make those Mar new marching bands look awesome fair enough any other questions regarding this potential move forward so hearing well

119not hearing much sorry I can't tell uh do you want me to bring the full award package to the next meeting and then we can debate some more and then have it here if if you are ready to move forward because if not then you've got it you might as well just wait another year I think we need to because we don't we only meet once in December right and if you don't if you don't that's understandable but if you decide you wanted it and decide you want to do it in January you're you're too far behind the eight ball to play any games on x mon what's what's it we only have one month you can act on it in the December meeting or you can vote it down either one but if you

120wait to act in January you've you've missed the you've missed the mark most likely for this coming football season and we already did that why don't we also leave it that if board members as you think through this have specific questions that you route your questions through Dr Clark or or Dr Curry so that you can have a conversation um about that between now and the next I realized we only have one meeting uh one more meeting before the first of the year so um if you have questions on that thoughts uh route those and we can we can have those added to the mix for the next board meeting sure absolutely as I'll have my email on my cell phone okay so um we sort of have funds earmarked for this I mean sort

121of I mean we don't but I mean we're kind of thinking that's what's going to happen with the sales tax revenue um what happens if we don't if we don't have the money we don't if we don't do this next year now we have what did you say the amount was the I mean we have 2 million that we could use for other projects I mean to be fair we could continue to to uh keep that in reserve for the whatever the next project may be this one or another one okay I mean I'm I'm in favor of this um I I haven't heard much from everybody here I mean was I'm in favor of especially since this is the the second step of the decision that was made previously so um anyway that that's

122what I'm asking okay thanks okay moving on on Dr Clark first read updated policy manual I think we're back in order now welome back okay um so Dr Clark can speak a little bit but what you have received I believe via email I have a couple hard copies if anybody wants them are the draft updated board policy through iasp now you've already approved any changes substantive changes to policy throughout the last several months Dr Clark has brought them to you uh and those have all been Incorporated by iasb into the policy manual so what you're what this was was uh an agreement with the Press policy to make sure that all of the things that were necessary like that we weren't missing any policies that our policies were up to date as far as the

123footnotes the legal um cross references Etc so when you hopefully approve this in December our board policies will undoubtedly be up to um current status and you said those were emailed to us they should have been I don't know did you get them did you get the board policy the whole entire jennif yes the whole manual was but I have I have two copies for your reading pleasure when was it emailed I don't remember if you don't mind thank you like late October if you're a paper person I have two copies okay any questions on the so we're not going on it tonight you're not this is just the fact that you have them in front of you you have a a whole month almost to to to peruse them call me with any questions

124or uh Mr Dion is on the uh committee as is Miss Banks okay thank you I think this brings to a conclusion the reports from Administration let's move on to the consent agenda Dr Clark uh I recommend the Board of Education approve the consent items as presented which includes a minutes open close meeting October 24th 2023 B Freedom of Information report C bills D monthly Financial conditions report e treasurers report do I have a motion so moved second discussion how much time do we spend on Freedom of Information reports please don't ask if let me back up just a minute here on the consent do we want to pull that from and discuss that further if if we do we can pull it and then discuss it further and then move on just just a

125matter of procedure that way you vote as a block and then we can discuss yeah yes pull that one going to vote on it separately is I don't think we need to do that I think he just asked how much time we spend that's just a simple question yeah I'm just trying to keep this moving on some kind of a format so we don't get I understand I mean all you have to do is just say you know okay we spend a lot of time or Dr Clark can email him the answer we don't have to vote on that separately is what I'm saying yeah if we're going to use Roberts we're going to use Roberts if we're not right but there's nothing to vote on he just asked a question how much time all

126we have to say is we can email you that answer when we get it because I'm sure they don't know like an exact number he's probably asking for like do you spend 8 hours a week on this do you spend two hours a day so just real quick it's a it's trying to just kind of pull that needle back to what we what we envisioned the meeting did he ask what to um he asked if there was any question yeah uh did you no I what happens in the consent let's talk about the consent for just a minute so so real quick this is what we're trying to avoid in the consent agenda if we look at Robert rules and Will's mentioned Robert rules a few times so you can help with this in in

127the consent agenda if you want to discuss an item what we do is pull that item bring it right back at the end of the vote on consent we discuss that item separately vote on that and move forward and that sort of controls the discussion of the consent items otherwise you may as well put them on the regular action items and vote on them individually the purpose of the consent is to move things forward yeah and and what happens is we get into oh I just got a quick question and then we have um long-winded discussion and I understand that but he's not asking anything about the information report he's not asking about that item he's asking a simple question like he's just asking how much time do we spend a week on on that

128yeah and all I was offering was an explanation as to I'm just saying we don't need to do that I'm just saying all we have to do is just say that we can email him the answer I think in the in the interest of brevity it'd be good if we just move on and take a vote sorry I brought it up you're okay Mark I'm trying to help you out the answer is a lot okay so in the future what I suggest is if we have a block of things we cons send items that we either vote on them as is or if we if somebody has a question about it then we pull it even if it's just for a question that way we don't get lost all right um because I do that

129and they're like well wait a minute do we have a motion do we have a second right so just to just to kind of keep it moving that's what we're trying to do I got you all right so we had a motion and a second second we've had discussion yes now we need to vote now we need to vote Mr clevinger hi Mr Dion I Mr Reynolds Dr Collins Brown hi Mr Wetzel hi and Mr shider I 6 I Zer nay one absent motion carried thank you do we have a recommendation on student 2324 d 0012 expulsion case yes I recommend the Board of Education authorize the issuance of a decision in the expulsion case for student number 2324 D12 consistent with the findings from the hearing officer's report and that student number 23 24-12

130be expelled from the decar public school district all events property and activities of the district for the remainder of the 2023 202 4 school year and all of the 2024 2025 school year with no stay for alternative education do I have a motion so moved second second discussion I will be abstaining from this vote due to I was not present for the discussion M Bradford Mr cleer hi Mr Reynolds hi Mr Dion hi Mr shider hi Mr Wetzel hi and Dr Collins Brown abstain I have five five I Zer n one absent one abstain motion carried thank you do we have a recommendation for the Personnel action items yes I recommend the Board of Education approve the Personnel action items listed in the memo from deian Hillman interim Director of Human Resources and the human

131resources department as presented motion so moved second discussion Miss Bradford Mr shider hi Dr Collins Brown hi Mr hi Mr cleer hi Mr Reynolds and Mr Dion hi 6 i z n one absent motion carried thank you do we have recommendation for the superintendent of schools evaluation tool yes I recommend a board of education approve the superintendent of school's evaluation tool as presented motion so moved second discussion Miss Bradford Mr Wetzel I Mr shider no Dr Collins Brown hi Mr cleer hi Mr Dion hi and Mr Reynolds five I one a one absent motion carried do we have a recommendation for the consideration and action on possible suspension without pay for a custodial employee yes I recommend the Board of Education approve the one-day suspension without pay for shantia LZ uh custodian employee effective November

13215 2023 as presented motion so moved second discussion I will be abstaining due to I had a work obligation Miss Bradford Mr Dion hi Mr shider hi Mr cleer hi Dr Collins Brown abin Mr Reynolds and Mr Wetzel Hi 5 I Zer n one absent one abstain motion carried thank you do we have a recommendation for consideration and action on the possible termination or discipline of a teaching assistant yes I recommend a board of education approve the termination of jacobe sanster a teaching assistant effective November 15 2023 as presented motion so moved second discussion I will be voting no on this because I would I favored um a long-term suspension with appropriate training um to help the employee um learn how to better work with students um I think what happened was a serious offense

133but I think the suspension and training would have been a better course of action and then just for the record I'm sorry for the record I will be abstaining due to I was late to do work complications Miss Bradford Mr Reynolds hi Dr Collins Brown abstain Mr Wetzel hi Mr shider no Mr cleer I and Mr Dion I I have four I one nay one absent one abstain motion carried we have a recommendation for the teacher vacancy grant stien for certified staff yes I recommend the Board of Education approve the teacher vacancy grant stien for certified staff as presented have a motion so moved second discussion so this this is money that comes from comes from or something yes I have two beautiful young ladies that will explain all of this good evening can you

134repeat your question for us I'm sorry yeah this stien is like $500 is that what I what I read yes and what does it do is it a bonus for people to stay um so if we received a grant a state Grant and it was on teacher vacancy and one of the things that we discussed was our retention and so we worked with the DEA and one of the things that we came up with was a $500 stipend in December for all current employees that are certified staff I want be active certified staff teachers teachers how many is that how many teachers is it the other day it was 54 6 54 546 was the last count going to get $500 yes sir correct yes correct and it's not just teachers it's anyone who's in

135the DEA so it could be a certified nurse a psychologist a counselor social worker speech pathologist anyone who's active in the DEA and covered under their contract and it is part of this new St State Grant to do these kind of things right yes to encourage retention yes yes thanks sounds like a good idea yeah were there any other um things that we will be able to utilize yes so we know this first of all this is also going to be a three-year Grant but we're not completely sure about the funding allocations for the next three years so um one of the things that we are looking at is tuition reimbursement with the DEA we are looking at the second master's degree um and then we're also talking about additional endorsements for teachers and um

136even relocation benefits for staff that have been moving into the districts that live over 50 miles and stiens for student teachers and stiens for student teachers thank that's why we're together yeah are there restrictions on the grant there are so um one of the biggest ones that we keep on reiterating is teacher vacancy so um it has to be for certified staff members reason I ask is we've got a TA shortage as well so right and that's why we are focusing on teacher vac well I mean and that's what I'm asking like from the state is there a restriction that it's only for certified staff yes um but there are things that we are looking at and working with like some of the like testing so if it is um a teacher that's coming into

137the district that might need some additional support then we can have those discussions but we're looking at it Case by case okay what about um people that are in the teacher ready program they're not certified yet right those are substitutes so they're not covered in the um recognition Clause of the DEA contract gotcha teachers are we short um 80 was how many teaching assistants I don't have that information the 80 includes all employees doesn't it no the 80 is the regular Ed the 8 oh 22 I see thank you thank you I 22 yes 22 ta vacancies 22 T teacher ta ta teaching assistant vacancies and 0 teachers 80 teachers regular Ed okay so administrators have endorsements too to be teachers do they get this grant they do not it is a teacher vacancy Grant

138and we are I just wanted to be clear teer now hold on you said these are people that are covered in the DEA contract although administrators are certified they do not okay um because I mean you mention qual nurse and if they're DEA correct I I just had to no it's okay anything else thank you thank you very much thank you l a great program will you just keep us updated if there are other grants like that available for other like you know like for TAS and sports staff definitely great thank you okay think we're ready welcome back I think we yes um wait EX not your turn yet we have to vote I think we have to oh you do have to vote I'm sorry we have to vote here don't we that's fine

139yeah can vote while he's standing there you can stand there I appreciate that you want us to vote whether or not you should stand there or sit down if you'd like no I'm just ready to get this one going let's go ready how long your we had a motion Dr Collins Brown I Mr shider I Mr Reynolds Mr Wetzel I Mr clevinger I and Mr Dion 6 I Zer nay one absent motion carry now we have a recommendation for the estimated tax levy 2023 payable in 2024 yes I recommend the board of I recommend the board approv the estimated tax levy 2023 paid in 2024 as presented and after the motion and second Dr Mike Curry Chief operational officer will present information on this item please note the final tax levy 2023 paid in 2024

140would be recommended for approval during the December 12th 2023 Board of Education meeting so moved do I have a second now discussion Dr K well you before you do you threw me off with we're voting on this but we're doing something in December but he's just not presenting so this is tentative this is always the time that the tentative is presented I've never understood why we approve and estimated what are we voting on if he hasn't talked about it yet that's what I'm here for right but they're trying to get us well they're trying to get us to vote now and then you talk about it vice versa they you're not going to take action till after I talk I see where you're I see what you're saying I heard it the opposite okay so

141he's going to present the tentative you're getting ready to hear everything about it then you're going to vote okay I heard it oppos back in December then it will be the final thank you cuz I heard it I really did I heard it that we're going to vote now and then he's going to talk so I apologize no you're fine it's been a long night for everybody so it's just about to get longer though so here we go okay that's okay could change things could change from now to then yeah but I just know I heard it as we were going to vote first and then you were going to talk and I didn't understand it wouldn't matter because it's estimated anyway but we'll move forward so is there that's a good question is there

142a requirement to approve the estimated or apparently at Decor Public Schools this is the way we've done it board is if this is not something the board wants to do I didn't want to change any processes that you are used to doing right is you're still always getting update here yeah I mean it seems like a first reading and then a final and approval this could have been a report from from Administration it sure could have been sure could have been so are we asking to change that it's been done over 20 years but if you want to change it are we asking to change this I think for next year would probably be a good idea if we make a presentation and then a call for Action at the next board meeting fantastic if

143everybody's in agreement with that me the final yes the final yes okay all right but yes I would approve making this a report from Administration move earlier on in the yes we kicked around both ways this is where it landed this year and that's fine okay all right so this is one that really is going to require some attention and some decision- making on the board's part so first of all if you like the spread or the uh PowerPoint uh Dr schz did a great job helping me make it at least legible so um shout out to Dr schz so if I could uh where's the anybody mean you didn't use the wingdings font clicker who has the clicker oh I do I'm sorry oh it's okay anybody else no you you I like that

144help me find the remote I thought I thought nania it's not how you say their name took it okay um yeah a little refresher a little refresher the word Levy is a what's a taxing body requests based on the determined tax rate and the district final assessed evaluation so that's what we're going to put forth next month the actual tax levy um the estimated assessed value is the estimated a value of all the property within the district's boundary okay the extension that's what we actually received from the county after the final assessed value is set and just so you know very similar to a budget um the final values do not come out until February so two months after the district approves the levy in December and there's still several weeks after the December meeting

145before the due date of the levy that the numbers may change that we won't be able to make changes because we won't have a meeting so just so you know that taxable value that's approximately a third of the assessed value of a property owner's home so you have a $100,000 home your house is uh this is without any deductions but just just ballpark conversation if you have $100,000 home you're taxed on a third of it which is 33,333 and the tax rate is the rate at which the taxing bodies like us and any municipality generate Revenue often many of these rates are capped just so you know we'll talk about which ones are capped and uncapped by Statute okay some things about the levy um The District's eav as it rises so at the end

146when it's actually equalized and assessed properly if it goes up the tax rate often goes down now why is that well two reasons it generally decreases because of your unlimited funds you know what you need in your unlimited funds which are the ones that don't have a a Max cap you just ask for dollars so if I asked for um $7 million against an eav that's 100 million that tax rate would be higher than if I asked for the same 7 million and our eav came in at million simple math right not simple at all actually but just math um so if your EAB goes up the tax rate often goes down either normally because of that or because uh there is a planned tax reduction for the taxpayer um so same same in the

147inverse as eav declines the tax rate often increases because now you're asking for the same numbers against a smaller number current AV eav numbers have been trending upward 7% last year and nearly 10 so far this year and it's not just here in indicator it's Statewide I'm sure it's National National but I know it's Statewide it's almost all due to the housing boom that we've all seen happening um your house is has gained in value you'll reap those rewards in it when and if you sell it um but it along the way your property taxes do go up the tax rate generally never changes um but your value does so uh when people say the school is raising your taxes we not the value of your house went up your tax rate stays the same

148um the Lev request for unrestricted funds so these funds can be lowered and raised as necessary imrf Social Security and tort liability and tells you what those are used for and of course our debt service payment wrong button how do you go back the red one okay historical values of eav here in the decor School District in 2012 uh the research I found was 730 millions and then um uh decreasing therefore uh Mr clevinger often talks at Finance meetings about the everchanging eav uh roller coaster is what I call it of the decor Public School boundaries but as you can tell um after some slow growth in 18 19 and 20 there was significant growth again in 21 and then my first year here creating the levy it jumped over 7% from 17 or 715

149in change to 766 but I do want to note that that didn't really happen until February the state of Illinois came in and noted that the I'm assuming that the cessor had under assessed the entire value of the county and added a 1.01 six something something multiplier first time in my career I've had a multiplier over one um and so what happened is I boned to catch potential earnings over 4.97% increase we did last year but I wasn't able to catch it all nobody saw I don't think anybody saw that coming uh I ended up leaving about $262,000 on the table that's uncapturable in 2023 the most recent eav which was as of yesterday is 84 1,334 673 uh so that's about a 99.8% over last year already and the first snapshot that I received

150came in at like 769 million and then the very next month it was or the very next week it was 843 million in change so it's it jumped significantly and now it's starting to Trend downward slowly which is exactly what it did last year and then it had a big jump I don't anticipate a big jump I I feel like that that message sent by the state assessor uh prompted the current current raise plus the the housing boom so um I mentioned this a current byproduct I mentioned my first um okay so we're good and I did mention that all the district all the taxing bodies around us throughout the state I've talked to many many people at many meetings that they're all seeing anywhere from 8 to 15% growth depending on where they're at

151Okay so let's talk a little bit about Debt Service our general obligation bonds those are just taxpayer funded those were sold um with the understanding that the taxpayer would foot the bill um and in 2021 it was 3.3 million and change the tax rate was 53 cents in 2022 uh it was 4.63 Million it was 53 cents um in 2022 the board had the opportunity to Abate a portion of the taxes but chose not to because the tax rate was in the window of where we wanted it with the abatement if that makes sense we were the according to the the the the debt relief plan set up we wanted to be in a 52 to 54 window and we were in 53 um and then 2023 the payment is 4.4 million in change and

152depending on the next confusing slide uh the tax rate could be anywhere between 54 and 52 um and so with that I'm I would recommend no abatement but that's up to the board um alternate revenue bonds is the 1-cent sales tax uh in 2021 we paid 900,000 last year it ramped up to what it's pretty much going to be in the general neighborhood of up for the next many many years um 4.2 million uh another 4.2 million in change okay that's hard to see I know I'll print it for you but I think you guys can see it better than I can because I don't have my glasses which was a terrible idea so let's talk about this by column it'll just make life a lot lot easier column one which is fund so if

153you look at the the column titled fund and work your way down the page those are the funds that we raise taxes for and next to the fund is the max rate we can ask for so I can ask for $257 tax rate for the Ed fund okay and and then operations is 50 Cents trans portation is 20 cents working cash is a nickel imrf ba No Limit Life Safety is a nickel Tor liability No Limit special ed 4 cents and our lease levies 5 cents last year due to the unfortunate under leving that was out of our control we actually only uh asked well it only averaged out to $2.55 and 49 cents and 19 cents um that's how we ended up leaving that 260 something uh cents on the T or $1,000 on

154the table uh if you look at the very bottom the tax rate last year was about $489 that was with 53 cents added for the the bonds so there's two options going forward here you can do a 4.99% increase over last year's extension if you do that you do not have to do a truth in taxation okay so with that estimate we're GNA ask for $20 million in the Ed fund we're going to ask for 4 million we're going to ask for 1.6 you'll see that so it's going to Total the total request they um that we'd be looking for is 39,5 33,5 58 these are all rough estimates because EAB will continue to change but if today's estimate that's where we that's what we would be asking for and it would only be those

155that tax rate of $488 if the eav drops all the way down to 89 million I don't foresee that so that's option that that's one po potential uh rate now if we skip over the rate that says 4.99 rate if does not drop and let's just look at Max right now we're looking at an 8.81% increase in the eav to capture all the revenue that you have access to through the same tax rate for your Ed fund your o andm fund your Transportation funds they're all the same the difference comes in your unlimited those rates go down because we're still asking for the same dollar amount we're asking for 2.6 million we're asking for 3 million and we're asking for 1.5 million by the way that's the same aggregate we asked for last year in

156those three funds they are moved around a little bit because you know we've had some issues with our imrf on our FICA so we're we're addressing that this year but this the aggregate is the same so we didn't add any new money into those three funds if the tax rate were to stay at m334 673 our tax rate would generate $ 4,637 and be $483 C now in order to do that you have to do a truth and Taxation hearing which we talk about later but you put something in the paper it sounds terrible it sounds like we're raising taxes we're not we're g we're we're trying to capture what we legally have the opportunity to capture if you stick with the $ 4.99 the dollar amounts that you asked that we ask for the

15720.8 million Etc in what I would call column three and the eav does not drop then your tax rate drops significantly so you're you're not going to get you're going to get what you asked for and to get what you asked for on a big bigger chunk of money is going to be a lower tax rate so you would would drop from 483 if nothing changed today which we know it will but you would drop from $483 tax rate to a $470 tax rate again these are estimates if anybody's taking notes these are estimates um so any questions on that chart yet it's a lot I know okay so here's a recent tax rate history um in 2019 it was 495 in 20 it was 526 believe there was a uh an error um out

158outside of the district's um ability to correct and then it was corrected in 21 hence the lower tax rate and then last year was 4.89 so the options that we're looking at right now are no truth and Taxation hearing or a truth and Taxation hearing if you were to do the 4.99 and eav stayed where it is you would be under levying about $1.1 million that You' never get again um and an additional loss revenue of about 300,000 over the next 5 years because you're 5% You're Building off of a smaller number make sense uh ebf is uh is based in Levy capacity not actual Levy uh and ebf will not backfill lost revenues um and then be calculated as if it's been captured even though it wasn't that's a lot if you want to

159do a truth and Taxation hearing you could potentially capture that full 40 million on a $483 tax rate so a truth and Taxation is required because it will be an increase greater than 105% of last year's extension or just 5% right a 5% increase the difference is 13 cents that 13 cents is an additional $44 on a $100,000 home an additional $130 on a $300,000 home and additional $433 on a million doll home now with that that doesn't include the rest of their tax bill I just wanted you to know the difference of that 13 cents this is what a truth and Taxation looks like it is not for publication it's just a ballpark number guessing but I want you to see what it looks like when it goes into paper it would say something

160to the effect that the corporate and special purty per special purpose property taxes say that fast three times extended or abated in 22 were 33.4 million proposed rates for 23 are 36 .3 million this represents an 8.81% increase over previous years the problem with that is the messaging people will think we're raising their taxes by 8% we are not their homes have been reassessed maybe theirs but the entire boundaries have been reassessed and the eav is now 8.81% higher but it looks like the district is going to be raising taxes 8.81% so this is the this is the step in which which the board has to decide which direction they want to go um recommendations going forward um I recommend that you select an option to move forward with tonight yeah you don't have to

161because there's really nothing there's no meat here um then I can bring back both options to you next time but if you want to do a truth in taxation I have to know by I have to know prior to the 29th to get it in a circulation no more than 14 but no less than seven days 29th of November yes so that's kind of where we're at right now additionally you'll get um the final levy on the 12th and you'll also have two tax abatement resolutions for those uh sales tax dollars um Mrs worth out taking into consideration the holiday should we I had her check today thanks for asking thanks for asking boss I was worried as well we thought it was too late already okay so it's a lot I know it's a

162lot uh unfortunately we're in two months where we only have two meetings meetings um and we've only been getting snapshots for a month and a half or so now uh we had a conversation about this at Finance um so really you're just at a it's just a it's an interesting spot to be in right now huge eav growth if um we do go with the truth in taxation hearing and you have to have a public statement can the public statement include how much uh the tax increases per $100,000 if we do a truth and Taxation hearing yeah I can have I mean we'll have a public statement here I me I think that's very important to have that kind of statement in it so they can see the effect corre in my previous life I

163would in a smaller circulation I would also have a letter from the superintendent that explained that I wasn't really raising their taxes 14.9% whatever else yeah because a lot of times you balloon for some like if I could have gone over 5% last year with a truth in taxation I would have captured that money if that if that eav had not gone up nobody would have ever seen an increase so um we don't typically do as I understand truth and Taxation hearings here I I believe it's good process to do every year um just because it's a process but we don't and so now this is a pretty significant decision to be made by the board and we have time um we can Mr clevinger had mentioned potentially a special meeting if you can't come

164to any consensus tonight I I'll leave that to Dr Clark um but tonight if you know you don't want to go through the truth and Taxation and you feel like the 39 million which is significantly more than what we got last year is enough for you um to move forward uh that that'll put the truth and Taxation conversation to bed truth and Taxation hearing equals the higher tax rate and more the ability to go higher you could come back to that meeting and say Dr K we only want to go up 7% more and I'd have to run new numbers but if you don't have the meeting you cannot go higher than 5% yep um have we heard what the other taxing bodies are doing or Lot close to the stuff to be fair uh

165I talked to four people today and two were going to go for it one was not um but was was was thinking about some ways to to attack their debt and the other was um a good friend and very close to the best so um and as far as in town I have not checked with them yet okay that was going to be my question is are the local taxing bodies going to do because you know when we talk about this I think we have to look at each other and say we have the option to ba taxes as well M you do so we haven't touched on that topic tonight we've only touched on the topic of we're not increasing your taxes but this board has the option of abating so I think as

166we think through that we have to make those kinds of of considerations and decisions as well and and to Mr cler's Point by not doing the truth and Taxation and taking the 4.99% route you're not technically abating but you're also abating because you're not chart you're not going to impose the same tax you don't know what it is yet a lot of times you just say to a bait we'll take we'll we'll take 55 cents off the taxpayer this that's not the same but you're still going to present a lower tax rate when it's all said and done because you're not going um you're not you're not reaching to try to capture the full eav so you're lowering the tax rate though if you it lowers itself it happens on its own right yeah I'm

167not P per se lowering it it's just how the numbers work out depending on yeah so that difference of cents if things continue to drop may only be 8 cents maybe 5 cents um but I I feel like we're in the I feel like we'll be in the 835s from just two years on the ground here I feel like we'll be in 8835s so um whatever happens with this what year's budget does that affect uh well this money will start coming in next year okay next year that mean you need to change budgeting for next year no you build this into next year's budget okay okay the budget that hasn't been done done yet correct got okay correct yeah said the 39 million was an increase yeah um how much of an increase last year

168we received 37,500 4617 provided it's close to that you know there are some people who don't pay right just that's just the nature of it but yeah we were in the 37 million range last year probably should have been closer to 38 but uh missed out on that 265,000 yeah I think as as board members as we think through this to we're going to have some programs that are coming off the coid money that we're going to have to be making decisions on the future of those programs so as we consider our tax rate and our tax income we also need to consider that we're going to have some significant programs uh that are coming out of those coid years that are going to either have to be funded or taking a strong look at

169do we replace something how do we move money around to be able to fund those programs um Can it affect funding for building repairs oh yeah absolutely um do you have a feel for how much you're talking about I think that that needs to be funded above what we got from Co I I don't have a feel for that total number I I could me it there there's one program that that we're going to have to figure out how to address in the future and that's the extended day program um and that's a program that uh I think Dr Clark and her staff are looking at right now okay so that's that's just an example of probably several programs that we'll have to take a look at so this plays into that decision making process

170as well so we have we have multiple items floating around here that's why I just asked what the estimated funding for that was it's like you said 1.2 about 1.2 1.3 think you could you could probably make it work for a million dollars that's for the extended day so when does the decision for truth and Taxation if we decide to move that route when does that have to happen before the 29th okay um the thing about the truth and Taxation I think we could it's it's a messaging as well you're you could you could put it out there and you could not do it okay you could we could come to the table on the 12th and decide yeah we put all that out there Mike but I've heard from somebody or The more I've

171thought about it I just want to do the 4.99% fine no worries but if you decide if you go home and sleep for a couple weeks and decide well I really wish we tried to capture that 21.62% Ops of our the options it would it would make the option available the optics for the general public would be ugly but we can decide that then you know I I don't want to decide that tonight and take away our options to discuss it in December I understand that I'm just saying that even if we if we put that in the paper it's a done deal that that the board of education is going to get a negative review you mean even if you back out yeah I mean backing out is not going to do us any

172good publicity wise absolutely relations wise right so I'm saying I the public relations of the board I think ought to be a high high priority my my opinion yeah nobody wins in the what I call the Black Box scenario people don't understand the truth in taxation and then and then with that I might suggest you know we go to that you know truth and Taxation yearly I don't know what do you guys think of that we G have to worry about so so to understand this going back to that slide I know that it's getting late but sure uh 4.83 uh $ 4.83 per hundred correct yes uh Levy based on the full eav that's still uh 43 cents cheaper than what it was in 2020 2020 yeah I wasn't here for that but yes

173from what I've researched it is yeah and it's still less than what it was last year but your value is worth more so it's it's the tax rate is less right that the tax rate didn't go up but your value of your home did and so your your piece of that pie gets bigger but we didn't make it bigger the assessment and the value in the housing boom made it bigger so so the tax rate would still go down correct but there would still be more money for Education correct that's the simple argument correct I like that still be lower than 3 years ago and uh would still be lower than 22 and then bring you into now yeah so with that additional income is there a chance we could come up with some kind

174of like I don't know crazy Innovative idea on uh the reading and math course it's definitely more money in the educational fund right I mean want pay for educ you're want education we got to pay for it right still paying for mine okay I think we really have some serious thinking to do here and if we Denise if you did want to put that in on the 29th and we had a special if we had a special meeting what's the lead time for the publication mean you can't we discussed the day that it would need to go the window that it would fit into to um the 14 7day window Denise took that to the will it go in that does it have to go in the 29 so we would have to meet before

175the 29th it has to go to the publisher by the 29th as we understand before that so we don't miss the window okay and that's announcing Our Truth and Taxation hearing and we have that on the so you basically would have a special meeting to discuss the tax levy one more time that's all you'd be doing yeah okay I think that may well be uh a special meeting we could have um to say we're going to have the hearing like you said we don't have to vote for the change but if we can just say right now we're going to have the hearing then then we don't have to talk about it anymore before the 29th when you want to have the hearing you would have to have it on the 12th September 12's board

176meeting that's when the hearing is going to be so if we agree before the 29th V don't they cor correct they have to publish no but they're not saying whether or not we approved it we're just having the hearing to discuss whether or not we're going to approve this change in the liby right if I if I follow what you're saying you're you're saying the board could choose tonight to move forward with the levy or with the with the truth and tax with the truth and Taxation hearing right and I think the other members uh Mark and Mr Clevenger were saying that they need a little bit more time by the 29th is that if I heard that correct potentially you even do a phone survey of how everybody feels give an answer to them

177before the 29th I I'm saying how I feel right now I definitely want to have the hearing I don't know why we wouldn't want to have the hearing and that doesn't Force us to decide it one way or the other but that way we don't have to decide by the 29th not to have I'm just not sure what you mean by the hearing that would be um that would be the hearing M the hearing that would take place prior to the meeting where you allow the taxpayer to come in and if there have any concerns about going over the 5% they have a chance to speak both written they could send written testimony to um Miss Bradshaw or Brad fer Bradford um I was going to say Melissa and thought that'd be disrespectful then I

178messed up your last name it's late um or they could come and speak on behalf of a taxpayer group or an educational group could come and tell you to to get the money yes correct it's a public form lasts about 10 minutes okay that lasts about 10 minutes the painful part is the article in the paper that most people don't understand right okay the consensus yeah I think I think if we can get consensus here tonight Al has suggested so what's the consensus for the consensus for the truth and Taxation hearing okay go ahead and have the hearing okay publish it have the hearing what do I have for consensus here on this I'm for it okay Al for it Kevin I'm for it yeah okay we'll have the truth and Taxation hearing then it'll

179give me some time it'll probably be even a lower number so because we'll have a couple weeks to let that let that trickle down hopefully and I I think everybody knows too that there will be some Appeals and that number will change through tax appeals and all that kind of thing but uh we we do need to think about this thing as we move forward because the reality of we sit here and talk about the abstract and when each of us get a property tax bill it's a different story when you open that up so I think we all need to think about that as we make these decisions that crazy there like two things that we're talking about tonight right the financials of the district and the superintendent evaluation those are the two things

180that are our job right that's crazy okay thank you Dr Curry just for clarity president cler there was a consensus to move forward that was a consensus hearing yes now we're not voting on this until the next board meeting so is that my understanding we don't have to have a vote tonight it's an action item to approve the estimated tax presented presented I think you could take action on it's just estimated given that that's been your longstanding practice you've talked about changing it in future years I think it would be appropriate to go ahead and approve it okay then do I have a motion you have a motion a second already on the okay okay then miss Bradford Mr shider hi Mr Dion hi Mr Wetzel hi Mr cleer hi Mr Reynolds and Dr Collins

181Brown 6 i0 n one absent motion carried thank you structural engineering firm proposal award for facilities master plan development yes I recommend the Board of Education approve the structural engineering firm proposal award for facilities master plan development from Kingler and Associates as presented motion so moved second discussion Miss Bradford Mr Dion hi Mr shider hi Mr Clevenger hi Dr Collins Brown hi Mr Reynolds hi and Mr Wetzel hi 6 I Zer n one absent motion carried thank you do we have a recommendation for the mobile stands for the active panels there are the technology cards yes I recommend the Board of Education approved the mobile stands for active panels technology carts as presented motion so moved do have a second oh sorry second discussion what is that just one one question there's a difference between

182121 mobile stands and 72 mobile stands we're buying I think 121 but they're saying that they need the purchasing of 72 would allow all active panels to be moved and placed throughout the classrooms what's the difference in that okay so when we when we originally purchase these mobile the mobile the mobile carts well we we originally purchased the active panels I believe there was 121 that were um had the carts purchased with them the remaining were going to be mounted on the walls when we got everything in and saw how they were working it was determined we needed to purchase the mobile carts for the remaining ones so they didn't have to be mounted that they could be mobile throughout the classrooms does it so they're also so the reason why I'm up here is

183they're being purchased with grand dollars too just so it's coming out of that's the only reason you ever come up here right right right so these are like the they're the the prometheum boards the active panels we talked about remember and the carts then allow them to be flat and they're able to be move around what happened was we knew the size of them we didn't quite realize the actual dimensions of them and so they were much bigger than what we actually anticipated and so it was determined that we needed the mobile carts just to allow the flexibility so we weren't also having to take whiteboards off of walls to put these up either it's allowing access for the kids a lot faster too instead of having to do a classroom remodel they're getting the

184carts and so then they can get the use out of them a little bit sooner too so that's it's a lot of car a lot of promethium boards and I'm sure that's not all of them that we have um and I understand grant funding and I understand that a lot of times grant funding will pay for the prometheum board but not anything extra training as well well what about installation and mounting and so the installation um is being done by our buildings and grounds crew they did an amazing job getting the carts put together and into the classrooms once they had the time to be able to do it I think it we had it done within like 10 days or something like that so all of those that are on carts already are in

185the classrooms being used every day tomorrow actually as part of the half day they will start to get um their actual training they've played around with them for a couple weeks now and they'll actually get the training for tomorrow and then the idea will be the remaining um teachers will get their training in December once they have their carts in place and then that's my next question is how how much use are they getting do we have like a way to keep track of what assets are being used cuz I'm think thinking like replacement and we putting money where it needs to go I mean I understand I don't understand it's Grand funded but once we get everyone trained that has them the expectation is for them to be used and then we can monitor

186okay that usage now a part of the reason why I'm asking is I've been in schools and I've seen like uh TVs and Apple TV mounted and stuff but not used um and I don't know what I think of that um and and I've asked that before do we have a way to keep track of and and I I'm sure it's outside of this but I mean it kind of led me to this so um that that'll be something we can talk to the principles about making sure that they're monitoring with that use yeah I'm thinking maybe even it too you know so right that would be a Maurice question or somebody else that wouldn't be yep okay I figured that was any other questions other questions okay thank you thank you any other questions

187no M Bradford Mr Wetzel hi Dr Collins Brown hi Mr Dion hi Mr shider hi Mr cleer hi and Mr Reynolds 6 i08 one absent motion carried we have a recommendation for the authorization to enter into Mobile units lease agreement yes I recommend the Board of Education authorize District 61 to enter into a three-year mobile units lease agreement as presented so moved second discussion just to refresh the cost difference of going from a onee lease which we've almost exhausted at this point we're Happ yeah right first year where Bradshaw be respectful and messed it up I do it I know I know I will bring you bread pudding tomorrow okay um so the working with the vendor um Kent Mesker was part of the conversation too but I was able to secure the opportunity to

188make one change to the lease agreement prior to the end of December so it's really now or next meeting that you need to decide how long you want to be out with these modulars so a full year at the current rate is 1.95 million in change two full years at the reduced rate is $1.6 million and three years at the reduced rate is $1.86 five million and not only you're you're saving money um but you're spending more money because you're going out longer but you're getting a much better rate than you have now defin I I just don't see a way to not be in those next year for sure I mean I just I just don't see it um the if if there's work to be done at some point in time I don't

189see it being ready by August uh and then uh to Dr Clark's Point earlier a three-year lease gives you a lot of flexibility to make changes coming out of your facilities meeting maybe at that point in time the dentist family is somewhere else maybe they're not and they're still in in in the modules are still great buildings for many years to come um but if they have somehow uh entered into a new location these are here for another year to house other groups of students if we decide to make major uh Renovations or modifications to another building that comes out of the um facility study and I'll let Kent elaborate if he needs to probably don't need to that was pretty good it was pretty good thanks are we good we're good I think we're

190good so I got a question can't will answer it all right so what I'm hearing is Shuffle space uh if you need to remodel of a school or whatever then you can Shuffle that school to this space if if Dennis is not there um and then allow you to work on the building that needs work and then shuffle them back um are we allowed to shuffle less than a school I don't I mean I don't know if that would ever be a thing like if you needed like I've only had to do six and eight three classrooms or something okay you are allowed to yes it's just you have to find the logistics if you need to if you need to re renovate an eighth grade Wing you could move the eth grade there's just

191a lot of logistical pieces in that process but you would have a space with my experience in this is you know hospital so like if you need to move a department you can move a department that's easy to do right easier to do um so I didn't know if that was a possibility I don't know if it would be a need we don't know what the needs will be so okay yeah so I mean so you know if if the decision were made to redo um and and repair either one of the either one or both of the denst buildings the time frame still aligns almost appropriately with this lease yeah because everything that we're we're hearing is to to design it to bid it to get the construction done and so forth we're still

192going to be looking at probably not being in those buildings until uh August of 25 yeah so that aligns with this so these modular do give us opportunity to continue to explore all the options are going to be coming up through this facilities Planning Group and give us some space to move around okay um what about renewal I mean if so renewal of the lease yeah uh at the at the end of the lease you can you can do another year another two years another five years or you could um uh move to purchase okay and then how soon do they need to know that I mean well if we do I mean if we're doing a one-year lease they're going to want to know in a couple months if we're GNA we're going to

193reup but obviously I would say probably I haven't looked at the lease that deeply um because I knew we had this window first but I would guess you would probably need a a 90day at minimum yeah because that's one thing we need to keep in mind is that these are brand new buildings and they will move fast if we don't renew so so this authorization is this for the threeyear you pick that's our our that's my recommendation we okay your recommendation that is my my recommendation okay that's why I thought I read I just wanted to clarify otherwise that's a whole other vote right okay correct and just um that 1.86 5 would be less than what we capture in uh what I would call discretionary spending in our CS uh our csft which is

194our 1-cent sales tax in in just one year so uh that we capture that that's where these funds will come that's where they're currently coming from correct and you I just want to say you know I've been in disagreement with some of the things that have been discussed with regards to what we're doing but I appreciate the great negotiation you've done the third year is practically free right so so I will support it based on that thank you now you mentioned the sales taags now what what about the turf there there's enough okay there will be it continues to come in okay for further discussion you have a motion in a second just so you know thank you I'm glad you're keeping track of that it's been a long night for Melissa to move Melissa

195Miss Bradford Mr Miss Bradshaw are you ready hi Dr Collins Brown hi Mr shider Mr Dion hi Mr Reynolds and Mr Clevenger hi 6 i0 nay one absent motion Carri thank you Dr Curry thank you Kent thank you do we have a recommendation for the Mak pet special education District FY 23 annual audit yes I recommend the board of I'm sorry yes I recommend the board approve the making P special education District FY 23 annual audit as presented so moved second discussion I will Echo Mr clevenger's sentiment that I feel that we should get this and then again at the next meeting act on it not that not that there's any this is purely from an Optics position because in the past there have been there have been people that have said uh claimed impropriety

196and having that time to have it out there I will ad uh they're due tomorrow and we were able to get a bit of a waiver um so we have worked with the Roe to ensure that we can get this to them in a timely manner but we just received this yesterday okay so it couldn't have gotten to you any sooner okay there's a motion in a second Miss Bradford Dr Collins Brown hi Mr Dion hi Mr Wetzel hi Mr Clevenger hi Mr Reynolds and Mr shider hi 6 I Zer n one absent motion carried do we have a recommendation for the Decay Public School District 61 FY 23 annual audit yes I recommend the board approved the decar public school district 61 FY 23 annual audit as presented motion so moved second discussion Miss

197Bradford Mr Reynolds hi Dr Collins Brown hi Mr Wetzel hi Mr shider hi Mr clevinger hi and Mr Dion hi 6 i z n one absent motion carried thank you well we have reached that point in time if the important dates are going to be moved up on the screen here um everyone can take a look at those and in the interest of time tonight um I would just bring this meeting to a close a public portion of the next regular board meeting will be Tuesday December 12th keep that in mind 6:30 p.m. Kyle administration building do I have a motion to adjourn so move all in favor say I I opposed we are [Music] adjourned