001Okay, thank you everybody. Do we have everyone back in the room? No, Danielle today. >> Got it. Probably should have done a little bit earlier. Um Kate signatures blow on you. >> Um no, I want to check after we approve. >> Thank you. >> Yeah. >> Okay. Um are we on in the back? Thank you guys so much. Good evening. I'd like to There we go. Good evening. I'd like to welcome everyone to the regular board of education meeting tonight, June 18th, 2026. We are also streaming on the DPS 109 YouTube channel. Our board president, Ryan Quo, is unable to attend tonight's meeting, so I will serve as president prom in his absence. May I please have a motion to serve in the capacity of president prom? >> So moved. >> Thank you. May I
002have a second? second. >> I was gonna say this is going to be a a captainless meeting. Thank you. Uh roll call, please. Mr. Abraham, >> can we say? >> Wow. I'm taking this personally, everyone. >> Thank you. Thank you. Uh Dr. Dornfeld, >> yes. >> Miss Joyce, >> yes. >> Mr. Mir, >> hi. >> And Miss Jacine, thank you. Thank you. My goodness, who knew this was me? The controversial topic of the night. Um, next up, may I please have a motion to approve the agenda? >> Thank you. May I have a second? >> Second. >> Thank you. May I have a Sorry. All in favor? >> I I All right, we have all of that taken care of. We're going to turn it over to Kathy Kadigian for Stronger Together in 109. All
003right, it's summer, so we do not have um students or staff here to present, but we do have some um celebrations that ended our year that we want to share. Um some congrats to our graduates. Um their graduation ceremonies were really wonderful um and meaningful to the families and and to the students and to those of you who passed out um diplomas to the kids. Um we also have um graduates of our uh class of 2026 retirees. We had our staff celebration and we gave them a send off. Um there are some staff members. All of them are going to be really really missed. Um and our last day The band does a great job coming out and entertaining people as they come for the last couple of days. Um, lots of hugs, especially our
004fifth graders who were hugging their teachers goodbye and eighth graders. South Park did a great um clap out of their fifth graders. It was so cute and their retirees as well. They clapped them out. Um everyone lined the hallways to give them high fives as they um left the building for the last time. So um kudos to South Park for that fun and meaningful end of year. Um, as we talk about stronger together in this community, we will be participating along with all of the other public entities in America 250 Deerfield events. Um, will be in the Fourth of July parade. I think Kate and her family are joining us. Um, and we submitted a bunch of stuff to the time capsule. So, the village is burying a time capsule that will be opened at
005America 300. And we had some students write letters to their future selves. We had some photos of kids favorite um places in Deerfield and we put in some high five Friday photos as well, some yearbooks. Um and one of our students will be at the ceremony reading his letter to his future self as part of the ceremony. So yeah, very very cool. That is definitely stronger together. All right, thank you so much, Kathy. We're going to move on to Mike Simick and the superintendence report. I want to speaking of the graduation, one of my favorite memories from the graduations this year was uh grandfather came up to me very specifically was seeking me out and I knew he had something that he wanted to say. So he's like over he comes and he says, "Look,
006I've been to a million of these things. I had all kinds of kids, all kinds of grandkids. This is the best ceremony I have ever been to out of all of them." He said, "Thank you so much for everything you do." And so he was, you know, really fusive and his appreciation is very heartfelt. Wonderful. >> For those of us that for those I was there, but for anyone that wasn't there, what's the um three words? What's Oh, sorry. >> I was like, >> what's the three words you say when you start your speech? Be >> Oh, be brief, be bright, be gone. >> Yeah. >> Audience loved it. >> Yeah. >> Yes. It's always good when you get applause when you leave. So, uh, but really, really well done by both of the middle
007schools. The staff really, uh, do a terrific job. It's always really heartening to see how many of the staff attend as well. Uh so it's great night of celebration. So a lot of people think that the school year uh ends and then we all kind of take a break and there's nothing that happens in the school district. I can't tell you how many times people have asked me, "Hey, do you get the summer off?" And it is an insanely busy time if you are in central offices. actually in most cases uh the busiest time because if you do not plan well you do not execute well and also one of the things that uh you see around the district for the summer work and Dr. Philippy and I dropped by Shepherd prior to the meeting
008today. Uh it is unrecognizable over there what they have done. Absolutely astonishing and it's even more astonishing that they can get all that work done in a single summer. So super busy. Uh we've had our leadership retreat which was very wellreceived and I had the entire leadership team with us. And so uh like to say thanks again to uh Kathy and Danielle and also the executive team and all those who participated in that making it a really productive use of time. We uh definitely moved the ball up the court at that uh uh two days of retreat. We also have extended school year and so that is a really really busy time for Joanna Ford and uh the staff of student services uh where we continue to educate kids right through uh the summer. They're
009at Wilmont this year. Uh super busy there. And then upcoming we're going to have a huge amount of professional development. This room will be constantly occupied. Uh later in the summer, we'll have middle school ELA science and also social emotional learning teams in. We'll have building thinking classrooms which the board has experienced here uh this past school year. Have advanced learning specialists. They have training on parent square. It's a communication that all of you are receiving that we're utilizing now. And we're also going to have continued work on AI with uh LEAP, the organization facilitating that. And then safe and civil schools will be with us to train as well. And that is the work that we do to uh be proactive in responding and prepping students to be more successful uh at school and
010creating an anticipatory set, if you will, for them and unifying the message from one building to the next. So what fifth grade does and the language that is used is the same as what sixth grade does for example. Uh we'll also be planning for not insignificantly uh redefine 109. What that looks like is the Walden and Wilmont plans. We'll be going you'll be hearing about that more but uh we're proceeding through the planning process for them with the with the village and the plan commission. We'll have new educator orientation again in this room. We'll have a couple days of institute days for all of our staff. We'll be launching the gift of failure book discussions. And then importantly, you'll be seeing more work done and we'll be communicating about uh and finishing up our work
011on the rebranding of the district. So, uh it will be a different looking place and hopefully uh through all the professional development a different uh feeling place by uh the end of the school year and going into next year. So, very busy time for uh this building and for administrators and many of our staff across the district. And that is superintendent report. >> Mike, what do you what do you think like the rebranding? What? >> Sorry. Do you mind put >> Oh, sorry. the the rebranding name for both like what's the goal of that? What are we >> I'll ask Kathy to weigh in. It's very important. >> So, um throughout the whole referendum process to redefine our facilities, we heard a lot in direct conversations and in surveys um throughout the community who we
012are to our community and who our community wants us to be. Um, and it's a good time to um, you know, a brand is more than a logo. It's who we reflect back to our community. And, um, the, um, Little Red Schoolhouse does not reflect some of the things we heard about being future focused and innovative um, and achievement. Um, we also heard directly from um the Deerfield Area Historical Society that they would prefer that we don't use their house as our logo because it causes some confusion and everyone thinks that the historical societ historic village is ours which it is not. um and when building. So that's the district brand doesn't quite match. Our school brands are um early miscellaneous kind of um and we don't want to as we're creating these new schools.
013We don't want to put clip art um to represent them in the areas where we will be using them. Um and we want something that's kind of cohesive. we are, you know, stronger together. We've done a lot of discussion about that and bringing people together. Um so we want all of our um brands across the district to have some cohesive elements and cohesiveness to them. >> Good. Thank you. I like it. >> Any other questions for Mike on the superintendence report? Mike, can you describe a little bit what extended school year looks like for our attendees and how do you qualify and what do we do? And >> I got it. >> Oh, that's Joanna Ford. >> Thanks, Joanna. >> Yeah, so we're serving um just over 50 students at Wilmont this summer. Um typically
014it eligibility is decided at a student's annual IEP meeting. Um lots of criteria we look at. The big one is regression. You know, after long extended breaks, do kids tend to show regression on their IEP goals? We also take into consideration just kind of general circumstances and our kids who have the most complex learning needs who really even if they haven't regressed need that ongoing instruction to keep making progress. So we are really fortunate in this district. We have a team of staff, our own staff that really seems to love it. We love having them. So we don't have a difficult time staffing where a lot of our neighboring districts do. So we're very fortunate there. We do try to run it as more of a classroom environment. So, um, our younger kids still are
015excited to come. I'm sure you can imagine by middle school, not quite as much. So, trying to, you know, we do do recess, we do some projects. Lauren Maldonado organizes a day where it's like a touch a truck um event. So, but really grouping together kids by similar ages and grade levels so that they kind of have it's really it's really nice um to see because we try to be really intentional about some kids who struggle social emotionally and with friendships like pairing them up. It's an opportunity to be with kids from the different buildings. So, sometimes it backfires, but most of the time we're excited about the kids, you know, making new friends. So, so far so good. >> Yeah. Okay. Next up is community participation relative to matters on the meeting agenda policy
0162230. District 109 has two opportunities for public comment where many organizations offer only one opportunity. Our policy stems from the community's long-standing commitment to public discourse and representation. We take all public comment very seriously. And while it isn't a back and forth, but instead an opportunity for the board to listen, please know that we listen carefully. Our first period of communic participation is solely for items related to the meeting's agenda. And the second period of community participation near the end of the meeting is open for all matters. If you wish to comment, please fill out a community participation form located on the podium and hand it to Rebecca Rudd. We will call you up one at a time to the podium to speak and please limit the length of all comments to no more than
017three minutes. Would anyone like to make a public comment? Hearing none, we're going to move on to theformational items tonight. And I believe we're starting off with Kathy. >> Yeah. Um, so Mike talked about um being at Shepard and seeing the work there. Um, the middle school summer work is well underway. This was um before day one. So um they have made great progress. They are on time and we'll show you those after images in August and um looking forward to some ribbon cut. that was always coming in August. >> Um and then we have our community engagement around um the village review process. Um we did submit um our documents today to the village for initial review before the plan commission public hearing which is July 9th. Um so that's rolling and then soon
018on its tails will be the process for Wilmont. Um we have our good neighbor open house on August 5th and the public hearing um for Wilmont will be September 24th. Um, of note, the July 9th public hearing, we sent our required certified mailing, um, we went beyond the requirement and sent beyond 500 ft of the boundaries that went out today. Um, and the hearing, it is a village hearing. is not ours, but because the village wanted to make sure that there was space for anyone and everyone who is able to attend and speak, um that hearing will be held at Wilmont. We couldn't do it at Caruso. The park district um is using it, so we offered up Wilmont. And that will be um under village control on July 9th. >> July 9th. I also
019recommend to the board if you haven't if you didn't go to the Walden Good Neighbor openhouse highly highly recommend if you're in town to do the Wilmont one all of the key partners that are engaged with building whether it's Bear whether it's utilities I mean we had a preview of it at the committee the whole uh last month I think it was but phenomenal just the detail and the information and the chance to talk to community members members about how they feel about it and their opinions. It's great >> and it's a much more robust turnout than the the the pre-referendum kind of meetings that we were setting up. So, definitely recommend it. Quick question. So, we submitted uh our plans to the planning commission today or earlier this week. Um, are we expecting uh
020some comments back prior to July 9th to kind of address any comments to then represent? >> The submitt that went out today was to the village team. So, the village team will review that submitt and they'll provide any comments before our and then we'll make any revisions that they request before that it goes to the plan commission for consideration. >> Got it. >> The public documents will be posted on the village site on July 3rd. Well, sorry. Can any of the the materials that are used at the Good Neighbor open house from the our partners present, can that be shared with the board for those that can't be there? >> Yeah, I think uh at the last committee of the whole meeting, all of those boards that we had in there were all the same
021uh pieces. >> Okay. But we could >> there weren't any handouts or PowerPoint slides or anything. Okay. All right. Thanks. >> Can they PDF those and those were the same? I think I sent the PDFs. >> Thank you. >> But I'll make sure. >> Yeah, I'll make sure we can resend the PDFs from the Walden and we'll make sure to get those for Wilmont when they're developed as well. >> Really good. >> Thank you. And Becky, if I'm correct, at one point we had circulated some availability for slotting board members and no more than two at these, but I think some dates had moved around. >> Yes, I think >> are we are we still some some openings? I think there are still >> I think so. >> Maybe we do a recirculate at some
022point because I do know there was a few shifts and dates. >> It was in something but >> but those dates have changed. We will send it. >> Maybe a standalone email might be helpful just because I want to be I I agree with what everyone said. I think these are really important things to attend and so I want to make sure we get as much attendance as we can >> for both the planning commission and the open house. It's just two of us though, right? The same two. >> Yeah. And we hadn't sent anything out about the Wilmont open house because those dates were shifting. This is the first you've seen of this August 5th date. Um, so >> we'll >> the planning commission public hearing would be interesting. I think if any board
023member if we can organize that centrally just to hear. Do you know >> what happens? >> Whoever wants to answer for like a village board meeting if we just wanted to attend does that impact OMA if we're not speaking or conversing if we're simply attending. >> No, you board members always have a right to attend as citizens. Uh the question is whether or not uh if the board is seated together for example and then if anybody speaks on behalf of the board you have an OMA thing but you don't lose your ability to be a local citizen because you're on the school board. >> Okay. >> So the two people thing would be open. >> Yeah. There's a table for the board members. >> Yeah. So that would be so for example the board could
024all attend as citizens uh one of our public meetings if we have a table or a area. Hey would you like to have a conversation with the board two people only can be at that >> and then another person can be hiding in the corner and just be watching. Uh you you you don't want to be interacting. >> Two people in that room. >> Do you if you're gonna >> That's okay. >> Um all right. I just want to clarify something. We're going to ensure that there is uh invitations to the full board to get up to two members for the ones that you would like to see board representation at. for the other ones that we don't necessarily need board representation. I wonder if it's useful or helpful to still garner like were you
025anticipating attending? Cuz I to me like for example the village board meeting if all of us were like yeah we all want to go. I don't know how I feel about that versus like oh hey one of us is available or two people are interested. So I don't know if that's going to be helpful information to gather or not. It's up to you and Mike. We'll we'll gather it and see what kind of attendance we have. >> And there are more dates for Wilmont like we have a pre-filing conference which um we don't expect that to be >> um as in-depth as the Walden pre-filing conference, but we can put that on. >> I want us to be appropriately engaged in the way that makes the most sense for the district. Okie dokie. Um anything
026else related to redefine 109? All right. Thank you so much. We are going to move on to 6.2 two freedom of information requests. Dr. Philippy. >> Yeah, there's nine in your packet. I'm happy to answer any questions that you may have. >> Any questions for Dr. Philippy on FOYAS? >> Just a comment. I like how you identify bots. >> That is new in the law in Illinois. Uh that you can push back against a suspected AI submission. And uh interestingly, we received a seventh inquiry from the same outfit uh after I sent those two responses. So prove they're >> the bot responded and said no I am a human and I responded that you must call me in the state of Illinois and I have received no phone call. So >> wow that is fascinating
027>> after 30 days but bot if you are listening you must call me otherwise after 30 days we will send you a formal denial. >> Do they have to identify all the crosswalks in the picture? >> That's my only comment about planes. Anything else related to FOYAS? All right, we're going to move on. U Mr. Simick, I'll have you start off with review of board norms and next steps from the May 27th, 2026 close session IASP workshop. >> Yeah. So, we had a a close session workshop with the school board representative Laura Martinez that we are able to meet according to Illinois law, able to meet in close session. At that meeting, we reviewed the uh board norms that the board has established and then reviews on an annual basis and then looked at next
028steps which means what are the additional goals that the board has for itself uh for the coming year. So the board does this annually and like to say thanks again uh to the board for their attendance and engagement and that important process. It's just a a healthy and beneficial thing to to be together for that time. >> And I'll just clarify a few of the next steps that the board um put together that Laura Martinez from IASB helped synthesize for us. Um one of the first things uh the board plans on doing is the board president's going to work on modifying the public comment script. Um the board felt strongly about ensuring that speakers feel heard while also managing expectations and um it's time for a bit of a refresh on that script. So Ryan
029Quo will work with the district on that and present it back to the board. Um next up is working on a potential culture guide related to board work and board norms. That's more of a living document that boards in perpetuity can access. Um there was a school that Mr. Simick shared an example of that the board thought was fantastic and felt like a right fit for us. So that's another next step. And then um potentially discussing current committee structure to ensure that the current committees are meeting the needs of the board and whether or not the board contemplates um either some changes or different alignments to better meet the needs of upcoming work. Um and then finally uh discuss practices of recording board meetings. We had a committee of the whole meeting prior to today's
030meeting that and started that conversation and we'll be continuing that conversation along with these other next steps at future committee of the whole meetings of the board. So are there any other things from Mr. Simick before we open it to everyone else? Okay. Anyone else um any feedback on that meeting or anything else you want to share? >> Yeah, I just wanted to say I appreciate the time for that meeting. I know there's a time and I think there's probably even a cost to have Laura here too. So I appreciate that the district kind of makes that a focus. It helps kind of refocus, I think, the board to kind of that bigger picture stuff. We get we get into this minutia a lot about the board business, but I think that's it is a
031super helpful meeting to kind of think about the year ahead and what we want to accomplish in the board and what even long term more than a year ahead as well, which I think is ultimately our board's job to figure out the vision, the long-term vision too. So I just wanted to say even though it can be hard at times that meeting, I think it is a valuable use of time. So, thanks. >> Totally agree. Anything else from anyone on that topic? All right, hearing none, we're going to turn it over to Dr. Philippy with his mop and broom because it is my favorite time of year. It is a little bit of light housekeeping. So, uh Dr. Philippy, we're going to do uh start with 6.4 resolution to appoint treasure and assistant treasurer. >>
032It is Kelly's favorite time of year. We have five items of annual housekeeping. The first of which is a resolution to appoint a treasurer and assistant treasurer. Uh um myself and Ben to serve in those roles. Uh and also attached here are the required treasurer's bonds. Any questions. >> All right. Next up 6.5 annual bank depository approval. >> And by board policy the board must approve uh the banking relationships that we have on an annual basis. So this is the most updated list uh listing the banks with whom we work. >> Any questions on that? Hearing none. 6.6 resolution to designate interest >> and we do this annually to preserve our ability to make interfund transfers with interest that is earned over time. So this uh report shows the interest that's been earned over uh
033uh more than a decade. >> Questions related to 6.6. Six. >> All right. 6.7 resolution to approve serious safety hazards. >> And the board needs to take action on this on an annual basis. Uh so that we can um one designate areas as serious safety hazards for purposes of providing free transportation to students that reside within those areas, but also so that we can claim those areas on our annual transportation claim with the Illinois State Board of Education. Um there have been no changes for quite some time. Um which is not surprising given that we're in a fairly built out community and our schools have not moved in that period of time. >> Um can you explain how we designate a hazardous area and what does that process look like? >> Yeah, so the Illinois
034Department of Transportation has a manual. Um, so often times when my office is contacted, um, we'll receive inquiries about, um, well, my neighbor doesn't shovel their sidewalk in the winter, therefore, you know, uh, we think that's a serious safety hazard. Um, they have very prescriptive guidelines in terms of what qualifies as a serious safety hazard. So they're looking at things like um walking along a roadway, crossing a roadway, speed of traffic, age of the students, different distance from the road, whether it's set back 4 feet, um whether it's immediately adjacent to the road with a curb, etc. Um and the Illinois Department of Transportation requires you to go through um those various hazards and score it. Um and if you exceed a particular score um then it would qualify as a serious safety hazard. So
035the the process whereby we would uh get this approved by I do is that we uh would have to fill out all the required paperwork. Um if we believe that there is a serious safety hazard, then they would have to vet it and approve it. Um in my eight years in the finance office, we have not had a new serious safety hazard. So on occasion, families will come to us. We will review it and review the route. Um, and if uh we provide the same guidelines that uh ID do has um and if we believe there's a serious safety hazard, we'll complete the paperwork and submit it to IDOT, but they ultimately have to say yes, this exists and then we bring it to the board for approval. >> With the uh proposed year in
036which two campuses will be on one site, does this I don't want to say null and void, but does that just kind of go on pause because aren't we everything changes then? >> Yeah. Well, we're we we're proposing free transportation for anyone that will utilize it because it will assist us greatly in reducing the volume of traffic. So, we are not going to undertake that massive uh uh you know uh undertaking to identify if there are other serious safety hazards for that one year for those students. We're just going to say transportation's free for the Kipling and the South Park students that would be attending the old Wilmont and Walden campuses. and we're going to be abiding by any construction code safety requirements around those spaces anyway. So, we're going to be correct safeguarding. >>
037Correct. Correct. >> Um when like I guess I know it's a necessarily like a an undertaking on our part, but now with what will be in a few years the movement of the entrance in like Wilmont as what we're proposing, do we see any additional there? I guess there isn't new risk there because we're moving away probably is safer. When housing developments come on board, we assume those they're far enough away that they're driving. So, it's not a walking safety hazard for us to now bring in. >> Yeah. None of the new housing developments that are coming online would qualify. So, uh for instance, there's a development uh adjacent to South Park. Um but that has uh those students would be coming across where there's already a crossing guard. So that's a strong enough control
038that you wouldn't qualify as a serious safety hazard. Um and then the other development is on the other side of the tollway which is free transportation because it's, you know, >> on the other side. >> Yeah. Um so u but again, you know, if there's anybody that's listening that wonders if they qualify for a serious safety hazard, we can provide the same documentation and work through whether or not um there is a serious safety hazard that has not previously been identified. Just point of clarification and one you just said um for the busing during the year that the two it's just the school that's not somehow I got confused that it was both schools were getting bus but just the one that wouldn't normally be at that school was going to get bus thank you
039correct any other questions related to 6.7 okay hearing none still Dr. Philippy 6.8 Eight resolution. So exciting resolution to set a public hearing. Education fund to operations and maintenance fund interfund transfer. >> Yeah. And this sets off a cadence of uh requirements that need to happen for the board to move dollars from the education fund to the operations and maintenance fund to ultimately the capital projects fund. We have been doing this every summer for quite some time now. Uh but this has been part of the redefine 109 plan that we are moving these operating dollars into the capital projects fund to pay for the totality of construction while keeping that referendum number at a level that was uh ultimately palatable and approved by the community. >> Any questions? >> Thank you. We're going to move
040to 6.9 policy first reading. Becky, will you remind me? Do I read the colons? Thank you. >> Nope. It's totally fine. There's not that many. 2 200 220 250 260 265 440 41 165 530 550 5 250 5 330 650 65 61 170 720 750 700 71 185 7 220 7 230 740 7 280 and 8 colon 90. Dr. Fischer, >> uh, the policy committee was hard at work on May 26th in the morning reviewing the latest, it's on releasing the latest um, subscription from press policy reference educational subscription service and looking at how that matches up with the board's current policies, making suggestions for changes, improvements, overhauls. So, we took all that into account, produced the red lines in front of you, and I'm willing to entertain any questions you have about those policies.
041>> Are there any questions from the board? >> Um, no questions, but we did um it was really robust and I think one of the policies that came up was um the instruction policy 650 about being healthy in our schools and you know, what does that look like? And I think um I think we've talked about it and we've heard from the community about it and I just think that there's more to scope out around with the redefine 109 and what does healthy look like inside of our schools? What does that mean to the kids that we serve? Um and I'm looking forward to those conversations whenever they are appropriate. But we did discuss it um with regards to the policy stating that schools will support and promote a healthy eating environment for our students.
042>> Thank you, Kate. >> Um and thank you again to Dale and the policy committee for the heavy lift of going through multiple policies and updates and the conversations around them. So, thank you. >> Happy to do it. >> Thank you. Thank you. Um okay. 6 uh 610 resolutions to withdraw from ESIC and seek alternative liability insurance alternatives for the district. Dr. Philippy. >> Yeah. So um you think about insurance for the district. We are members of two uh insurance pools. So we are a member of a very large uh pool for um our medical and dental insurance, the EBC pool. Um but then on the liability side of things, we are a member of a much smaller pool, ESSICH. Um and that is uh the pool through which we procure all of our liability
043insurance. So you know um insurance that would kick in on any kind of a you know claim on one of our autos, um cyber insurance and the like. Um uh we are one of the only districts uh in the region that is not a member of the much larger click insurance pool. Um both of these programs are administered by the same team. Uh they're uh subsidiary of Gallagher. Um and uh you know what prompted uh some questions about that was um you know some of the recent issues that we faced in terms of um you know uh litigation um asking questions about whether or not um there may be better coverage that would be available to us in a much larger pool. Um and uh you know I don't think anything would have been different
044uh whether we were in ESSIC or in click um but in those conversations um it is clear that we would uh realize uh some higher limits in coverage as well as potentially some lower costs. We cannot directly compete and bid um in one pool versus the other. we would have to seek membership in click. Um uh but uh that was a conversation that we had uh with the Gallagher team uh and uh one of the members of the Gallagher team is a Deerfield resident uh and has a long view of uh these various pools. Um we joined and were one of the founding members of this Essic pool all the way back in the 1980s. Um and uh at at that point in time that click came about after that and started to grow rapidly
045um we just didn't join on to click we stayed where we are. Um but given that we think we can realize uh some better coverage limits and some better costs. We think it is advantageous to seek membership in click. Um and to do so we would need to pass a resolution here uh this evening um indicating our intent to withdraw from ESSIC. So, we would recommend that the board take that action. >> Just from a timeline perspective, um if should the board tonight pass that resolution, what is the timeline or is there a gap between the ESIC ending and click starting and is there a chance click says no? >> Uh no, you know the um there is not a gap. So we we need to provide notice to ESSICH by um July 2nd or
046July 3rd uh uh so that we could exit uh on the ESSICH fiscal year and the ESSIC fiscal year begins November 1st. So if we don't pass this resolution now then we would be with ESS for another renewal cycle um and could entertain the same action next year. Um there have already been conversations with the click board about our interest in joining um and they are amanable to us joining um subject to us meeting the underwriting limits. Um but we already know because the Gallagher team is familiar with Deerfield and our claims history that we are going to be a good match for that. So we're not in at a risk of you know not being approved for joining a different cooperative because you know our claims history is known. So, >> sure. Do we
047have any outstanding claims with ESSICH that would be impacted by the switch? >> No, because any claims that we have are in the claim year, right? So, like we've already paid up uh so if we have an open claim or even if we get a claim that is associated with a prior year, it's going to apply to that prior year that that we had paid up to. >> Understood. >> So, this would be new and moving forward member of click. Is there something on the insurance that when you leave there's something like a tail coverage almost that then you to cover you back just in case that you get a claim? So we're leaving at the end of this year potentially and so if something comes up back about correct so my understanding my understanding
048is and you know certainly if there's not comfort we could bring the Gallagher team to present to the board but you know if somebody were to come forward and file a claim uh and you know some litigation associated with an injury that occurred six years ago it's going to be covered by coverage from that policy not under a new uh cooperative. So, so we're not going to have a gap in coverage. We'd be seeking leaving this pool, entering a new pool, and anything that would occur from the date we entered through the new pool moving forward, we would be covered under those terms. >> I just I just know that's how my malpractice insurance works. The same thing. >> Correct. John, >> I know you said it's like a it's not going to happen. We're
049going to get covered. >> Um, and the 1% chance for something happens and they wake up the other side of the bed. Can we resend this on October 31st and stay if something happens and we don't get >> um we're passing a resolution that is our intent to withdraw from the classic pool. U so you know we provide that notice. Um again I don't have a concern that moving forward we're not going to be you know uh achieving coverage. >> But if somehow we don't get approved we would just stay where we are. we we would seek to stay where we're at or we would seek to join a different pool. Um but again, you know, I don't I don't think that's an issue. >> Any other questions for the board? Um this is a
050silly question, but I'm assuming legal has taken a look at this. >> Legal has uh drafted the resolutions that you are seeing right now. >> Just needed to hear that. Thank you. >> Um All right. Anything else? All right. We are going to move on to a uh action items. Do I Becky? Why is Oh, here we go. It's because I skipped an entire section. Not all me. Uh consent agenda. First up, 7.1.1 Approval of meeting minutes policy 2220. 7.1.2 personnel. 7.1.2.1 Resignations and retirements policy 5210. 7.1.2.2 2, leave of absence, policy 5 col 250. 7.1.2.3 employment of certified staff policy 5200 7.1.2.4 employment of educational support staff policy 5280 7.1.2.5 employment of Atwell staff policy 5270 and 7.1.3 bills for payment policy 480. May I please have a motion to approve the consent agenda?
051So >> moved. >> Thank you. Do I have a second? >> Thank you. Becky, roll call, please. >> Dr. Dornfeld, >> hi. >> Miss Joyce, >> hi. >> Mr. Mira, >> I. >> Mr. Abraham, >> I. >> And Miss Jacamu, >> I. Motion carries. Thank you so much. Next up, treasurer's report 7.2. May I please have a motion to approve? >> I second. >> Please have a roll call. >> He's not here. >> I know. >> Dr. Dornfeld. >> I. >> Miss Joyce. >> Hi, >> Mr. Mira. >> Hi. >> Mr. Abraham. Hi. >> And Miss Jakamu. >> Hi. Motion carries. Next up, 7.3 approval of amended minutes from the April 23rd, 2026 regular board meeting. The minutes are being amended to correct a date error in the employment of certified staff for the ESY
052extended school year section. The date previously stated as June 12th, 2023 is corrected to June 12th, 2026. The original document in the personnel section of the April 23rd, 2026 board packet, item number 9.1.1.3 will be corrected in board book as well. May I please have a motion to approve? So >> move. >> May I have a second? >> Second. >> Thank you. Roll call, please. >> Miss Joyce. >> Hi. >> Mr. Mirev. >> Hi. >> Mr. Abraham. >> I. >> Dr. Dornfeld. >> I. >> And Miss Jack. >> I. Motion carries. >> Next up, item 7.4. May I please have approval of regular meeting minutes from May 21st, 2026. And David, you are absent. So, if you could please abstain. May I please have a motion to approve? >> So, move. >> May I have
053a second? >> Second. >> Roll call, please. >> Miss Joyce, >> I. >> Mr. Merev, >> abstain. >> Mr. Abraham. >> I. >> Dr. Dornfeld. >> Hi. >> And Miss Jakamo. >> Hi. >> Motion carries. >> Thank you. Next. 7.5. Approval of meeting minutes from the May 27th, 2026 close session IB workshop. May I please have a motion to approve? >> Second. I was I was in and out of this meeting. So I >> I'll leave that to your discretion. You were present for portions of it. So that'll be >> we indicated on the minutes when you were there. >> Right. So it's your discretion on your vote here. U may I please a motion to approve and then we got that second and roll call please. >> Mr. Murev. >> Hi. >> Mr. Abraham.
054>> Hi. >> Dr. Dornfeld. >> Hi. >> Mr. Rece. >> Hi. >> And Miss Jack. >> Hi. >> Motion carries. >> All right. Uh next 7.6 by annual review of close session minutes in accordance with open meetings act. The board president and/or secretary reviews minutes of close session meetings twice a year. If the substance of the minutes is no long if the substance of the minutes no longer needs to remain confidential, the board may choose to open the minutes to the public. In certain instances, information protected by law may be redacted from the disclosed minutes. Close session minutes recorded from November 20th, 2025 through April 23rd, 2026 were reviewed. The recommendation is for their minutes to remain closed from November 20th, 2025, January 22nd, 2026, February 19th, 2026, and April 23rd, 2026. May I please
055have a motion to approve as presented? >> So moved. >> May I have a second? >> Second. >> Thank you. Roll call, please. >> Mr. Abraham, >> I. >> Dr. Dornfeld, >> I. >> Miss Joyce. >> Hi. >> Mr. Merev. >> Hi. >> And Miss Jakamu. >> Hi. Motion carries. >> Uh, thank you. Next up, 7.7, approval of board norms. May I please have a motion to approve? >> So move. >> Second. >> Thank you. Roll call, please. >> Dr. Dornfeld. >> Hi. >> Miss Joyce. >> Hi. >> Mr. Abraham. >> I. >> Mr. Mir. >> Hi. >> And Miss Jack. >> I. >> Motion carries. >> Thank you so much. Next up, 7.8. May uh land use agreement St. Gregory's Deerfield Park District Deerfield 109. May I please have a motion to approve? >>
056So move. >> May I have a second? >> Second. >> Thank you. Roll call, please. >> Dr. Dornfeld. >> Hi. >> Miss Joyce. >> Hi. >> Mr. Murv. >> Hi. >> Mr. Abraham. I and Miss Jakamu. >> I motion carries. >> Thank you. Next up, 7.9 Copier Replacement and Printer Maintenance Award FY2729. May I please have a motion to approve? >> Some move. >> We have a second. >> Second. >> Thank you. Roll call, please. >> Miss Joyce. >> Hi. >> Mr. Merev. >> I. >> Mr. Abraham. >> I. >> Dr. Dornfeld. >> Hi. >> And Miss Jakamo. >> I. Motion carries. >> Next up, 7.10. Resolution to appoint treasurer and assistant treasur. May I have a motion to approve? So move. >> May I have a second? >> Second. >> Roll call, please. >>
057Miss Joyce. >> I. Mr. Mira. >> Hi, >> Mr. Abraham. >> Hi, >> Dr. Dornfeld. Hi, >> and Miss Jakamir. >> Hi. >> Motion carries. >> Next up, 7.11 resolution to approve shity bonds for treasurer and assistant treasurer. May I have a motion to approve? >> I move. >> We have a second. >> Second. >> Roll call, please. >> Mr. Murev. >> Hi. >> Mr. Abraham. >> I. >> Dr. Dornfeld. >> Hi. >> Miss. >> And Miss Jacam. >> I. Motion carries. Next up, 7.12 annual bank depository approval. May I have a motion to approve? Some moved. >> May I have a second? >> Second. Roll call, please. >> Mr. Abraham, >> I. >> Dr. Dornfeld, >> hi. >> Miss Joyce, >> hi. >> Mr. Murv, >> hi. >> And Miss Jacamu. >> I. >>
058Motion carries. >> Next up, 7.13. Resolution to designate interest. May I please have a motion to approve? >> Second. >> Roll call, please. >> Dr. Dornfeld. >> I. >> Miss Joyce. >> Hi. >> Mr. Mira. >> Hi. >> Mr. Abraham. >> Hi. >> And Miss Jakamu. >> I. >> Motion carries. >> Next up, 7.14 annual resolution to approve serious safety hazards. May I please have a motion to approve? Some >> move. Second. >> Thank you. Roll call, please. >> Dr. Dornfeld. >> Hi. >> Miss Joyce. >> Hi. >> Mr. Mira. >> Hi. >> Mr. Abraham. >> Hi. >> And Miss Jakamile. >> I. >> Motion carries. >> Next up, 7.15. Resolution giving notice of withdrawal from ESSIC ESIC. May I please have a motion to approve? >> May I have a second? >> Thank you.
059Sorry. Roll call, please. Miss Jakamu. Hi. >> Oh, I'm sorry. I I have You have to go last. I'm sorry. Miss Joyce. Hi. >> Mr. Mirab. Hi. >> Mr. Abraham. Hi. >> Dr. Dornfeld. Hi. >> And Miss Jakam. >> I. Thank you. Motion. Thank you. >> 7.16 resolution authorizing administration to develop alternatives for the insurance needs of the school district. May I have a motion to approve? >> So moved. >> May I have a second? >> Second. >> Thank you. Roll call, please. >> Miss Joyce. >> Hi. >> Mr. Mirab. >> Hi. >> Mr. Abraham. >> Hi. >> Dr. Dornfeld. >> Hi. >> And Miss Jakamo. >> Hi. >> Motion carries. >> Um, we are going to move on to committee reports. Policy 250. Uh, anyone want to have we done any committees since our
060previous board meeting? policy, no finance before the last one. All right. Uh Mike, do you want to pop on your mic and start with a True North update? >> Yeah, very briefly, uh the >> True North Executive Committee met and uh well, I was not at in attendance for that meeting due to other obligations in the district. Uh the meeting focused on uh the uh various uh measures for the co-op relative to academic progress uh to IEP documentation, therapeutic practices. These are the goals that the organization is establishing for the coming year. They also are establishing a true north facilities team and then continuing to work on communications uh with parents. It's one of the items that came out in the course of the uh interims uh placement at the uh co-op and their enrollment
061is at 260 which is three under their budget and I believe there's also a governing body meeting as well. Yeah, we met as a governing board last week. Just a few updates. Uh, one is in effort to be constantly efficient, effective, and great with the finances. Uh, District 225, Glen Brook North, um, is offering to host all the board meetings. That, uh, allows True North not to have to spend a half a day um, setting up for board meetings in the Gymnasium of Northshore Academy. It also then helps students not lose a half a day of gym instruction once a month, which is fantastic. And so thank you to the hosts at Glenbrook 225 for having us. Um we passed a budget for the 2627 school year. We also did action items on some administrative
062contracts and including our two interim superintendent, Jim and Jimmy, who will be back with us for one more year. Um for those that have followed along at all, that is an absolutely fantastic and delightful update. They have been nothing short of amazing this year. for the region. Um, and a strong True North is a strong region at large. And so they're going to stay on one more year and be vital in securing a permanent executive director for the reinvented cooperative. Um, and then we did a um reorganization of the board and so after three years I am no longer president so I get to go watch and just eat popcorn. So that will be uh moving forward. Laura Breakstone from Lake Bluff, I did that correctly, I think, is going to be the new president
063and she's fantastic. Um, that's it for True North. Any questions on committees? All right. Next up, uh, opening community participation policy 2230. This period of community participation near the end of the meeting is open for all matters. If you wish to comment, please fill out a community participation form located on the podium podium and hand it to Rebecca Rudd. We'll call you up one at a time to the podium to speak. Please limit the length of all comments to no more than three minutes. Would anyone like to make a public comment? >> Hearing none. Board superintendent other >> got a thing. Thank you Kathy for making Parent Square happen. You saved me $60 by the reminder to pay my fees. So for anyone that has not July 1st, pay your fees and uh or there
064is a $30 addition to that. So thank you. And it's been great. I mean I get these reminders. It's it's really good. the reminder for the board meeting. Obviously, I know it, but it's super helpful to get these things. So, thank you for making that happen. >> And whoever else is involved with that besides Kathy. >> Yeah. I've got two. First two, Kelly say thank you for uh by all accounts absolutely exemplary service as the board president. I've talked to a lot of people and have yet to hear from anybody uh who thought that you were anything other than really terrific at in that role and not an easy time uh to be in that seat. An extraordinary level of complexity and change in the co-op and with grace and skill you managed it all.
065So well done. And also yet again to Kathy and John uh for uh compiling all of the documents and doing all of the various meetings all over the place with the park district and a whole host of other entities getting us ready for our approval at um or the the submission uh to the plan commission and then ultimately to the city. just a ton a ton of work that is a little seen uh here um but keeps them extraordinarily busy and um uh well done as always. >> Um I just want to thank Dale and the HR department. I think we we I I I'll speak for myself take for granted that every year we just are staffed and have amazing teachers and there isn't it just it's I we take this for granted and
066we I think just really genuine appreciation on behalf of the board for ensuring that every year we start off super strong with great professional development and staff ready to go. So thank you. >> We've got one more too. Uh it's another thing that is not on the board's radar, but it is a boatload of work uh extended school year as uh there's a ton of work right at the end of the school year that goes on to make sure everything's ready. So Janna Ford and a really good team uh pull that off every year. So as always, well done. >> Anything else from the board? All right, hearing none. I think I get to go rogue because there's no script on adjournment. Is it a roll call or is it an all in favor? Um
067I would like to make a motion to adjurnn. All in favor? >> I. Any opposed? Any abstain? Meetings adjourned at 803. Thank you so much.