001Roll call, please. Mac here. Braden here. Nash absent. Albert here. Lroy absent. Miller here. Weedman. Very good. We have a quorum. Please join me for the pledge. Thank you. I need a motion to approve this evening's agenda, please. So moved. I'll second. Okay. Miller. I Albert I. Weedman. Braden. I Okay. Very good. Thank you. Are there any public comments this evening down there, Dr. Wulk? Okay, thank you. Okay, I will turn over the agenda to Mrs. Miller for the sustainability task force this evening. Wonderful. Do we need to suspend Robert's ruling board? Oh, yes. Did How did we do that last time? Did we vote on that? We did, didn't we? Okay. Okay. Uh, right. I need a motion to suspend Robert's rules so that we can move forward with the sustainability task force this
002evening. I will move I will second. Okay. Miller I Mac I Albert I Weedman and Braden I can't see. Okay. All right. So just as a reminder to orient us all back into the sustainability task force kind of the work that we've asked this wonderful group of people to engage in. Um we asked them to do three things to come up with a prototype definition of sustainability to look at policies and to look at funding and all of that to inform strategic planning as we come up with sustainability targets because how do we come up with with targets if we don't even know what we're talking about right so these folks fine folks have worked on policy today and I just want to orient you a little bit to kind of what we've been working
003on in the last hour and then we're going to move into the library to do a gallery walk and they in in their words tell you what they've learned about policy so far. So would you mind throwing up the slides please? So I'll just invite you all to think a minute about what a sustainable future looks like in your mind and how you might uh describe that with words and images. So as you're thinking about your answer, this is my personal answer. And um you can look at the metaphoric language which is on the left that the nations will make their swords into plows, make their spears into hooks for trimming trees. That nations will no longer fight other nations. They won't even train for war anymore. And each person will sit under his own
004vine and fig tree and no one will make them afraid. So in my mind, that's what the future of a sustainable future looks like in words. And it literally just means there'll be peace. There'll be no weapons. Everyone will have meaningful work that's respected. Each one will have enough rest and no one will be afraid. So as you think about that in your own mind, what is a sustainable future? What does that look like for you? And what does it sound like? So I gave uh each group a few different images, but the next one is my absolute favorite. So if you could advance the slide for me. Thank you. Um, that's a picture of a fig tree. So again, just think about what images come to your mind when you think about your grandchildren
005or your neighbors or anyone that matters to you, what that looks like in the future. So we started there and checked in and then we did kind of a I told them, take imagine that you're in policy land and you have a flashlight and you're just going to shine the light on a few policies. It's not going to be a deep dive into policy, but each group A, B, and C had between eight and nine, actually six and nine policies. And they looked at each one and rated them according to the Scoreville spiciness scale. So we used uh an instrument that was developed by uh a youth leaders climate leadership program in California. And so they looked at those policies through four lenses, which they can tell you about when we're out there. But and
006then they rated the P policies as either mild, medium, or spicy. So they have a chart that they're ready to show you. And then there's a big poster because they took those individual policies and they laid them against each other in a grid and looked at whether they did one of three things and then they made up their own thing too, which I thought was fantastic. Um, two groups independently did this. So they looked so you'll see policies along the top that same number of policies along uh the other axis and they rated them as do these policies complement one another do they counter one another do they not have an impact on one another or um is there potential for impact and some one group used an infinity sign and another group circled their
007positives I think so I'm gonna with that information we're going to head into the library how many minutes do we have? 24. Okay, nice. So, we have let's say 20 minutes and you can move to each station A, B, and C. But know that A, B, and C have meaning. So, could you advance the slide, please? Thank you. So, as you know or may have heard, sustainability is actually the balance between three things. Social, environment, and resources. So resources can be money most often, but it's also time and talent, especially in a school district. So each group is A, B or C because they were looking at policies. So group A was looking at the resources policies and how they interact with the social policies and B was looking at resources and then the environment
008and then C is the environment and social because if so we buy something that is eco-friendly but it is too expensive it's eco-friendly but it is not sustainable. And so we're looking at the relationship between all those things have to be in place for something to be sustainable. So, as you go into the room into the library and you pick a group, you might want to pick intentionally what you want to look at, A, B, or C, based on which relationship you want to ask questions about. And then, um, Mr. Mack, will you tell me when it's time to come back? I will probably just have to stand on a chair and raise my voice and then I will call you all back. And at that point, task force, we thank you so much for
009your work and your time. Totally understand, as Dr. Gifin often says much more eloquently than I am right now, but that you are welcome to head home. Um, just know that we are really, really grateful and we'll see you in April. Okay. Did I miss anything? Any questions? Okay. Wonderful. All right. So, we'll head into the library for the next 19 minutes or Yeah. Yeah. Should we move? Not yet. Not yet. Not yet. It would be helpful for planning. Now, we are back. We didn't make a motion last time to come back in the meeting, did I? No, I think we're just back in the meeting. Okay, we're back in the meeting. So, you can go ahead and start the live stream. Thank you. Okay, next up, uh, thank you, Mrs. Miller, and the task
010force for all the work that you're doing. It's important and really interesting to see how we react to it. So, thank you. Okay, we do have a presentation this evening from uh food service by organic life and I'll turn it over to that group. Thank you for being here tonight. Good evening. Thank you for having us here tonight. It is a pleasure to be here and to serve the school district. And I will um introduce myself. My name is Erikica Harlinsky. I'm one of the vice presidents with organic life and I oversee the food service operation over here. We have Amber Donley who's our dis on-site district manager. And we have Jillian Schol over there in the red and she is um vice president with uh business development. So we are excited to be here
011tonight. Oh, do I have to? Oh, yeah. Thank you. Um, first I just wanted to say we really got off to a great start. First wanted to um illustrate the signage that we had installed in our buildings at every one of our buildings. We have fresh, colorful signage at all the schools. As you can see over here, just a little glimpse of what we did over the summer. Here's a picture of Grace Lake Middle School serving area. Um, you will see there's two serving lines if you haven't had a chance to visit the school and they both mirror each other. Um, we did some orange wrappings underneath and we did some decorations on the walls to give it a nice brighter space. Here's an example and one of my favorites of this bright green pop
012of color um, as we wrapped some of the milk coolers and the prep coolers. Um, this one in particular is Meadow View Elementary School, but the schools have them at their sites. one of my favorite things to look at. Um, and like I said, it's been an awesome start to the school year. Um, we've increased participation quite a bit, approximately 11,000 meals from the start of the school year through the end of February already. Uh, GMS, we offer many options over at the middle school level. They have a hot daily special every day, multiple daily offerings, um pizza, nachos, chicken sandwiches, all the favorites of the middle schoolers. Park and Frederick have two hot daily specials and cold um daily choices. Elementary schools have one hot daily special currently and we have fresh an assortment
013of fresh fruit and veggies along with uh two variations of milk for the students. an example of a breakfast elementary menu. We offer a uh grabandgo breakfast program over here. So, breakfast is offered at the doors at the schools and students can grab a bag and head over to the classroom, which definitely helps increase participation when they're um able to pick up the bag and take it to the classroom because there's a short period of time um in the mornings. an example of a middle school lunch menu. As I mentioned, we have a hot daily special and then we have everyday daily choices which are listed on the right. But the daily special changes um from month to month from day to day. As you could see, it's something different practically every single day along
014with mostly the fan favorites. And um we always incorporate new menu items each month. And we watch participation to see what the kids like and what they don't like as much or don't care for as much because our main goal is always to get the kids to be happy um and eating foods at school. Also, composting has um been working very well. Um been pretty smooth uh transition. We started with Woodview. At this point, we have reached all of the schools. So we are composting in the front and the back of the house in the kitchen and out in the cafeteria as well with the food and the students. We have five compartment compostable trays which look like the one in the picture you can see at the schools. And we've also implemented individual sporks,
015which as a result, it's less waste um versus the sport kit that was previously used that included a napkin and a milk straw and a sport kit wrapped in plastic. And now we're using the individual spork. So there is less waste if a student does not need the napkin or the milk straw. Um just the spork. We um in collaboration with the school district, we had um sent out a food service survey. This one I thought was very important uh to note, but one of the questions asked was what is most important to you? And over 80% of the students had said multiple choices to have multiple choices daily was important to them as it is to us. Um, and we will be in introducing an additional entree made available to the elementary schools beginning
016April 1. So, they'll have another choice too if they don't like the current daily special that's offered to them. So, I think that could only help um because obviously not everyone always likes the same things. So, um just to give a little more variety to the students and we always want to keep it fun for the kids. We recently um had green apples for uh St. Patrick's Day, a fun uh whole grain cookie treat, some holiday treats during Valentine's Day, which um the slushie cups is one of the favorites. It's 100% fruit juice and um we always try to keep the kids excited um because lunchtime should be their most important part of their day to us in food service that is. And I saved the best for last. This one's my favorite. It's just
017a picture of some happy students um at lunchtime eating um eating up their fan favorite pizza. Thank you. I won't be touching you all. And that really does bring our update to an end. We are recording it and so people will be able to hear you. Oh yeah. Yeah. Okay. Yeah. Thank you. I just want to thank everybody for the partnership and opportunity to serve the students here question. Yes. Yes. Participation rate has increased. Um, as I mentioned earlier, we've increased approximately over 11,000 meals um since the start of August. So, I in comparison to last school year. So, I could only imagine it's going to continue to rise and the expansion of um introducing new menu items and first year is always tricky in order to see what the kids like um and some
018of their favorites, but we've increased participation across the board. And we also noticed um less waste um more kids are eating the food. So there as a result there is less waste and um we're just happy to see happy kids. Thank you for that. Uh I'm interested to hear how you think about the intersection of participation and all the food cognizant of the fact that if you serve like kale quinoa salads every day and nothing but that your participation could start to approach zero. Oh yes. So how is it you think about that and balancing those two things and and finding foods that is at the intersection of those two things? Yeah, that's a great question. Um and yes, sometimes what us as adults would eat and would like to see our students eating um
019the students are not going to eat that unfortunately. We do like to try new things with the students too and implement um foods if we can here and there. Um but we do follow the USDA guidelines and we're on the national school breakfast and lunch program. So, um, our foods are, um, made with whole grains. Um, we do utilize more fresh over frozen, less canned foods. Um, and trying to find a healthier alternative for the kids because they're still going to like the pizza and they're still going to like the mac and cheese and the brunch for lunch. Um, but giving the students a little bit of a balance because we do certainly want them to eat. Otherwise, like you said, they're just not going to and then they're going to have a hard time
020studying and learning throughout the day. I wondered if our staff and any lunchroom staff that have worked with the company have the district heard anything about working with the new vendor this year? I've eaten the salad. It's really good. It's a nice portion, too. Thank you. That's great to hear. Okay. So, I'm going to apologize ahead of time. I have four questions and they have parts. So, um so in terms of sustainability, we're looking at those three pillars that we talked about before. So, I had some questions um about supply chain because the policy that we follow has has us looking at procurement and supply chain stuff. So, can you tell us about how you monitor your supply chain? We're thinking about how to monitor our supply chain. Um, what kind of what kinds of
021things are you monitoring and what improvements do you think you might anticipate coming up in the next year? Is the first question. Um, so we work with um we work we get our food from Gordon Food Service. Um, that's our purveyor and we work closely with them. Um and there um I would say that where comes there um as far do I word it? Um take your time and if you need to pass it's to come back to us too. Yeah, let me pass that. Sure. And I'll get back to you on that one. No, no worries. Okay. Um and then thinking about organizationally, how does triple bottom line show up? Again, if you need to pass, no problem. But I'm just curious about is there a dedicated sustainability person that has a a job
022that's that's their focus at your company or is it spread out and is it in performance evaluations like how does it show up? I would say yeah I would say that it's spread out and we all work together on that um and we work with our suppliers and we work um from within and with the school district as well. Okay. Yeah. I would just as as I'm thinking about what I'm monitoring, if you have some specifics later at a later time, I would that'd be really interesting. Um, okay. So, number three is it speaks to something you've already talked about, which is a decrease in composting and I have to refresh myself. Um, oh, the breakfast items. It seems like there's been a decrease in whole food composting or throwing Let me say this. It
023seems like we are throwing less whole food away into the garbage. We've diverted some of that. And I noticed on the menu there's a lot of processed food on in one week um that has wrappers. And I'm just wondering is there anything like do you have any ideas about how we we could reduce single-use packaging plastic bags assuming some of the stuff comes in plastic bags. Yeah. For breakfast. What would it take for us to do that for breakfast? Like as I mentioned earlier, our breakfast program is a grab and go. So we prepackage the items into the bag and then the students take that to the classroom. Um mo in it would be very difficult to eliminate some of those prepackaged items. That would just involve more labor um more time and hours spent.
024And also ultimately the staff would be wrapping it anyway in some way, shape or form in order to put it into the bag for them to take to the classroom with them. And then if the students came through the breakfast line, which I don't think is feasible here, I just would they would still be taking it to the classroom. It would be on a tray. It would uh probably not work with the amount of students that come through. Gotcha. Okay. So it would take infrastructure. It would take time. would take things that just aren't available to you right now. And is paper a possibility or or uh paper? What type of paper? Instead of plastic? Oh, in instead of the plastic, maybe there's a trade-off that I'm not um who Well, um in the actual
025bags, it's a possibility. Instead of the graband go bags, that would be a possibility, but the items that are individually wrapped, those are wrapped in plastic. Okay. Typically. Yeah. Thank you. I'm just not in the building. So, it's just helpful to to hear that. Okay, last one. Um, your RFP indicates, let me just read my question here. It a few different things that you incorporate local produce, that you are specializing in growth strategies and and that you let me find the language here, incorporate seasonal produce and local fruit into your menus. So, I'm just curious like in terms of what's coming up in the year, are there things that are shifting as you hone your own process that we should be aware of? Anything we that we might see a change in next year as
026opposed to this year relative to local food and fresh produce? Yeah. So, as I mentioned earlier, we uh really strive more so on the fresh fruits and vegetables being in the Midwest. Sometimes we're a little bit limited to that, but we certainly utilize farms that are very nearby in Illinois. um Wisconsin, Indiana, Michigan. Um and we're always introducing new fresh fruits and vegetables when they're available to us seasonally uh to the students for them to try to try new things and also incorporating them in some of our dishes as well. Wonderful. Okay. So, if I ask you about that next year, how what question would I ask to about local produce? like is there data available on that or Oh, we could certainly provide that to Yeah, we could get some more information to you
027in advance. Yeah. And and I'm just again I'm new to this so just looking for ideas. So not trying to put you on the spot at all. Just trying to understand how are you doing it so that we could align a little bit with what what you're doing. Okay. So yeah. And we could work together too. Absolutely. Thank you so much. Of course. Appreciate you. Thank you very much. Thank you. appreciate the presentation. Okay, that moves us along to our board reports this evening. I can I can start down here with Mrs. Albert this evening. Um, I attended another lunchtime webinar hosted by the IASB Illinois or governmental relations team and they said to look for a robust uh legislative update in our inboxes the end of this week because the Illinois House and Senate
028committee deadline is Friday, March 21st. Um, I sent you some links um about the ISB redesign of the accountability framework because it looks like they're possibly looking to remove the fine arts indicator from the school report card. And since we have often expressed pride in our fine arts programs in our district, we might want to take a look at that and give some input. Um, the I think the deadline for input is April 7th. Um, so go ahead and look at that. those links I sent you, please. Uh, I want to say congratulations to the D46 bands and choirs that are going to state on April 26th. And then in keeping with the fine arts theme, I'm grateful for the collaboration and yearslong tradition of artwork, student artwork being featured in the Graves Lake Area
029Community Library. I've been enjoying perusing the artwork as I visit the library. So, thank you for that. Okay, I have a brief report. I have I enjoyed similarly with the fine arts. I enjoyed the performance of the Wizard of Oz this past weekend. Um, it was a lovely performance and just really enjoyable to be over at GMS and see all the talent that that I don't have uh blossoming in in our young artists. So, that was great. Congratulations to that whole team of uh musicians and actors and uh crew and faculty and staff and everybody that put together a wonderful show. Uh we had a seedall meeting uh two weeks ago now I think on March 5th and the biggest takeaway uh from that meeting was that the governing board is discussing ways in which
030that we can create a dashboard so that the governing boards that gather. So the as you know seedall has a governing board which meets once per quarter and then an executive board which meets more like we do right as a regular board and so the governing board members sometimes there's a large span of time in between our meetings because it's only once per quarter. So the suggestion came from I I can't remember one of the other member districts to perhaps create a dashboard on their website that that shows boards specifically so that we can bring back more information for how Seedall is advancing and working through things especially they've launched or are continuing their continuous improvement plan and and stuff like that. So stay tuned for more information on that. That is something that is
031developing. Um, and our next our next governing board meeting in fact will be in June. So, we'll we'll you know there's like a three-month span in between the the two meetings. So, I'll have more up to date uh in our summer meetings. That's all I got. This is no. Thank you. Um, so a quick update on the CEC. The food drive is April 21st through the 25th. So students can drop off food and then our CEC members will transport that to the Avon Township food pantry um this spring. Also, I went to the divisional dinner and just wanted to share some highlights from some of the information that they shared with us about Pritskar's budget and then about vision 2030. So the slide that they shared showed some key expenditures and I thought you'd be
032interested. I think most of us know this already, but 350 million in his budget is going to EBF. 45 million to the teacher vacancy grant, and this is the last year of that three-year commitment, 78 million to begin addressing the tier 2 challenges that our state is facing. And then this one I thought was particularly interested interesting, the MCATs, which I believe is the mandated categoricals. Is that right, Dr. Bman? Was funded at 20 million and it was the only one that was funded. The rest transportation, special ed transportation and special ed private placement was not funded at the zero. So they really prioritized orphanages with the 20 million, but something we might want to keep in mind as we're thinking through budgeting process. I know that our administrators are already doing that, but I
033thought it would be good for us to be aware of it, too. and then also talked about we got a federal update and at this point the executive orders have not had an immediate impact on us um with but there are some certain some uncertainties that we might want to be aware of specifically about Medicaid. They called out Medicaid as something that's uncertain that we should keep keep an eye on. And the other thing was that the department of ed I think everyone's aware of has been reduced by 50%. Um again taking a look at what that might mean for us. Um but at this point they are trying to assess the impacts on us right now. So that was the division that was the division. Okay, thank you. And I'll hand it over to
034Dr. Glickman for the superintendent's report. Thank you, Dr. Mack. Um, well, first of all, I would love to welcome Jose. Are you back at the table? Okay. I know you had to deal with the building issue. Um, Jose Zars is our brand new director of operations, maintenance, and safety board. When I say brand new, I mean he started on Monday. So, this is his counted third day. So, I'm going to ask you to please go easy on him tonight. Um, but he'll be ready to answer all your questions in April. I promise. Um, but he's really um he's excited to be here and we're really excited to have him. So, welcome, Jose. Absolutely. Um, as you know, we've got spring conferences going on uh late this afternoon evening and then tomorrow afternoon and evening. I'm
035going to hand this over to Amanda to share information about our media center user groups. Yes. So, as you know, in the fall, we had a core planning group meeting, a several series of meetings with W to um set the um priorities and the consistency across buildings. And we are excited that we have um scheduled our user groups. So, those are going to be um people who are going to use this space. So, classroom teachers, the info specialists, the STEM teachers um talking specifically about their buildings. Um and there will be a series of meetings to get feedback from them. Um and we are also looking at ways to solicit student input still. So um that will come um at the end of those user groups. Thank you. Um Jim, thank you for mentioning Barnfest.
036Um I'm going to just add to that with a little incentive, two incentives. One is that um please remember that the cost goes up to buy your ticket April 1st and it goes up by 15 bucks. So you know if you and couple of other family members or friends are going that adds up. So the time to purchase those tickets is now. And also uh any ticket that is purchased goes into a drawing for a $200 Amazon gift card. So that's also pretty cool. And as we know that fundraiser funds our uh foundation 46 which funds special projects, innovative projects for teachers. So it's a really wonderful way to to give back to the community. Um thank you to those who talked about the arts in our school district and our community because the rest
037of my report almost the rest of it is about arts. Um there's so much that's been happening. So, um, recently we had schools, um, participate in IGMA, an EGMA contest. Remember, IGMA stands for Illinois Grade School Music Association. Congratulations to Frederick's sixth grade cadet band that earned a division one rating. And to the uh, GMS Treble Choir, also a division one rating. And GMS symphonic band, wind ensemble, and jazz band, all division one ratings. So, in case you can't do the math on that. That's the best rating you can get. Um, there was also a Mundeline Jazz Festival. Our schools had the highest scores of all middle school bands. Um, outstanding middle school section was our trumpets and we even had an outstanding middle school soloist in eighth grade. Uh, we've had two wonderful um,
038plays happen over the past month. So, we had the uh Park School musical Little Mermaid at the end of February, beginning of March. And then, as was mentioned a moment ago, we had the GMS spring play, Wizard of Oz. Um, and we, not only was it a great opportunity for families to see that show, but all of our uh fourth graders that feed into GMS were able to attend a Friday morning performance. Um, and then the community art fair, I know that was mentioned as well. I wanted just to add in that if you haven't had a chance to see that amazing art, the art exhibit will be up through um the 31st of March. So, right if you haven't gone yet and if you're heading out of town for spring break, you got to
039get there the Monday after spring break. And speaking of that, I'll just end with the fact that yes, we are heading into spring break. So, I want to wish all of our families and all of our staff and our whole community some rest, relaxation. You've all earned it. um and hopefully some fun over spring. And that is the end of the superintendent's report. Thank you, Dr. Glickman. Okay, that brings us to our consent agenda this evening. I need a motion to approve the consent agenda, which also includes the personnel addendum that was sent earlier. I'll move. I'll second. Okay, Braden. I McCroy I Albert I Miller I Mac I and Weedman I Okay, great. Thank you very much. Uh that brings us to our action items. We have got a few tonight. The first one
040uh is nice. A motion to approve a donation of $20,000 for Woodview School. Need a motion. I'll make a motion. I'll second it. Do you have any information you'd like to share? Mr. Wildman or Yeah, I can talk a little bit about it. Um, the district received a gift of $20,000 from a family who wishes to remain anonymous. They've asked that the funds be specifically allocated towards the purchase and installation of a new AV system for the Woodview School Gym. Uh, B policy 8 corn 800 states that the board of education approves restricted gifts. This is a restricted gift because it's going specifically to something. all gifts greater than $500. Um it's in alignment with all the strategic um goals of the district. So the administration is recommending that we accept the gift. I just
041wanted to add a little more information as well that we appreciate um this obviously we deeply appreciate the donation and we appreciate the family's interest in working with the administration and what is needed at Woodview School. So that purchase for the AV system was already on the docket. It's something that Woodview is working towards. Their PTO has been raising funds for it. And um you wanted to add something. No. Yes. No. It's 2/3 being paid for by the donor. One third by the PTO. Yeah. One third. Yeah. I got a finger and I didn't know what I meant. Okay. I didn't know that this one third. Okay. So, um, so we were already working towards this purchase and, um, the family said, "What what do you need?" And that's just really, uh, lovely and warm.
042Incredibly generous. Thank you, Weedman. Miller I, Mac, I, Braden, I, Lroy, I, and Albert I. Okay, motion approved. Thank you very much. I need a motion to approve the math resources. Imagine Learning for grades K through five and Amplify Desmos for grades 6 through 8 as they were presented. I'll move I'll second. Okay. Lroy I. Braden I. Albert I Miller I and Weedman I. Okay. Great. Motion approved. I need a motion to approve policy 7 colon 1000 0. I'll move. I'll second. Okay. Albert I. Mac I. Braden I. McCroy I. Miller I. And Weedman. I. Motion carries. And finally, I need a motion to approve the printer contract with Proven It as it had been presented. Oh, I'll second. I do have a question for for the contract. Since we're doing it early, sorry, since
043we're doing it early, will this put us in line to do it at this time going forward? And then any changes to the top years will happen over the summer. Yeah. So, um the contract was set to renew as you know in December and um we're we're given the opportunity to renew early so it would align to be able to do the work over the summer. We are actually going to um if approved be able to get the copy machines in over spring break but will allow us to renew our contract moving forward in the summer which is much easier. Um, so we're excited about that and about the cost savings over the next five years. Miller I Albert I Braden I Mac I Weedman I and Lroy I Okay, thank you. Motion carries. We
044have no unfinished business this evening, but we have a few items under the new business. Uh, first being the 2526 preliminary staffing plan. I'll hand it over to Dr. Wal. Thank you, Dr. Mac. Feels like 12 months ago we were in the same spot talking about the same thing. How a year goes by. All right, welcome everybody. Glad everybody could come out tonight. Um, here we are. Uh, this year, this time of year, we're talking about the staffing plan and enrollment for next year. Um, we still have a lot of school left, but uh, staffing's never done. We're always watching numbers of students who are enrolling, who are leaving our district, and we have to start planning now. So, I'm here tonight to present the enrollment projections and staffing plan for next year. Well, we
045start with our mission. Um, we are cultivating a community of learners, whether it be students, uh, and teachers, and we're hoping to create equity across all of our buildings so all of our students get the best education possible. Um, as I mentioned, um, staffing's never done. So, uh, just a little bit of background before I go into the process. Um, we pulled numbers in late January. I pulled numbers on March 5th. I pulled student numbers on March 16th and I just got an email right before uh we started here this evening that we've had there's a class that or a grade level that we've kind of been keeping our eye on and they just had an enrollment. So um it never ends and we always are a little bit you know flexible with how this
046goes. But uh in late January um I have staffing meetings with all of our building administrators and our department heads to kind of get a gauge of here are your numbers, here are student enrollment. Is there anything else that we need to start looking at as we plan for next year? Um each year um we hear requests, sometimes we are able to approve them, sometimes we're not able to approve them. Uh just kind of depends on where we're at. Uh we use the cohort survival method and what that is is we take our current kindergarteners, our 24 25 kindergarters, we roll them up to our 25 26 first graders. So just bumping a grade up. Um we're assuming that everybody's coming back. We do know that we have people move out. We do know that
047we have people come in. So that's not perfect that we could figure that out, but um we have a good gauge on where we're going. And then it's always tricky because um kindergarten and prek those numbers are difficult to figure out. Um if we have prekers moving up to kindergarten, we know them. If we have some siblings that we just happen to know about, we know where they're coming into kindergarten. Um, so it's always tricky to project our uh prek or predict our prek and our kindergarten numbers, but I've wanted to work with our uh registration team uh and our director of innovation uh Amanda on how to possibly add a question to our registration form so that we can start to like see what people come like families and siblings that are coming up
048so we have a better chance at predicting these numbers. um trends. Uh this is important to note that for the past six years we've continued to see an enrollment um between 3,450 and 3550. So we have about like every year I come up here and you know numbers change by the first day of school but we are constantly in that window and it's 100 kids. 100 kids is not a lot, but when you start to like see where they're going, so we could have bubbles and so we could have a whole group of kids move into um Meadow View second grade and that might have to change the numbers of sections that we have. So we continue to watch this, but this is where we typically land. Six years is a pretty good sample size.
049Um and then we always uh are cognizant of our uh collective bargaining agreements and what our class size numbers are for the or what our class parameters are for those. Currently um they're kindergarten through first or kindergarten through fourth grade we have a cap of 25 kids and then fifth through 8th grade we have a cap of 30 students. Um, I just ran some quick numbers and uh projected class sizes for next year. For K4, we're looking anywhere between 17 and 25. And uh for fifth through 8th, we're looking at 24 to 28. Um, again, depends on the building, depends on the grades that you know what what grade level we're looking at. And so this information that I'm sharing here is our projected student population uh for next school year. Um I pulled these
050numbers on 316 thanks to some of my friends um in uh the technology department and um it's just some information for you. I like to share it. If you take a look uh on the bottom right all the way down here, these are our current numbers. We're currently sitting at 3,542, sorry, 42 students. Um, which kind of puts us in that 3,550 students. And then, um, where we're projecting next year, we're looking at 3,451 students. Again, puts us in that window. And, um, if you do the math, we're looking at about 90 less kids. Um, big reason for that is a big group, eighth graders leaving us at GMS. So, it's a pretty big class. Um, usually we hover right around 30 390 students or no, I'm sorry, 300 students. Yeah, I'm doing the math
051from both grade both schools, but we usually hover 300 students um for each grade level at GMS and Park. That's kind of just where we see everybody every year. Um, when we start to talk about preK and kindergarten, um, preK is very, for some of us it's very difficult to predict because the way our program is is that students qualify for it. We have number of different programs in our prek building and um we always start the year somewhere around like 80 90 kids but as we go through the year then we end up with 170 180 students. Um students are qualifying they're hitting the right age where they can then now come in. So um we don't staff for the start of the school. We staff for the end of the school at prek.
052Um also uh I like to always share our kindergarten numbers. um because it is one of those things that you just can't predict. You know, if we go back to January 17 and 1718 where we had 330 students um 18/19 we added full day kindergarten. Thank you to the board for that. Um so we've seen our numbers go up, we've seen our numbers come down, we've seen our numbers go back up and you know it's just kindergarten is always hard to figure out. Um and so uh especially um this coming year um I don't know if the housing market's a little bit different this year than it has been over the past couple years. Um they're projecting that uh due to uh rates uh they're not going to see a lot of movement and so
053um that's different than as we were coming out of COVID. Um so we might not see a lot of people moving in and out of the district but kindergarteners we're just not sure of. And so that brings us to changes for next year as far as staffing goes. Um, as I mentioned, we take a look at every class, every grade level at every building and then we start to figure this out. So when we start to take a look at numbers, while there might be two kids, you know, two or three kids that are leaving from one school, they might there might be another school that goes up. So it's just kind of moves across and we we're always adjusting. Um due to the current projected student enrollment numbers for next year, we would be
054losing four classroom sections across the district. Um primarily at the K4 buildings. Um the district will not be conducting a riff this year. Um that's a reduction in force due to normally if we said we have four sections going down, we might have to lose release four teachers due to a riff. not because of performance but just because not a position there. Um we have enough um we know of enough retirements and people who have already let us know that they will not be coming back next year that we feel we're confident that we will have those four teachers in a spot. Um and it you know as we go through the hiring we're always always having to look for more teachers. So, um we're excited to sh share that that we will not be
055be letting any teachers go for RIFF. Uh increases for next year. Um we are requesting uh and recommending a couple of new staff positions for next year. The first being an additional res uh resource teacher, special education teacher at Woodview School due to increase in their IEP numbers. And this also would bring this would bring them up to four resource teachers which is also where we're at for Avon, uh, Meadow View, and Prairie View. Just over the past two years, those numbers hadn't been there for, uh, Woodview. Um, so we want to make sure that we're able to keep our case loads in check. We are also, uh, recommending an increase of a 04 FTE for a social worker and a.5 speech path. These increases will end up rounding out a position of of 1.0
056at our mile and link programs. So, right now we have kind of part-time people that are moving around. Those are being peacemeal together. So, if you're, you know, if you're a social worker at Park, you might service some of those minutes. If you're a social worker at um uh uh Meadow View, you might be servicing some of those minutes for the Lincoln Mile classes. Um what we'd like to do is do this increase of these FTE and that's going to give us a dedicated 1.0 social worker for the Lincoln Mile programs. So they will have to go between buildings but that person will be responsible for that entire program. Um so that's social worker and SLP. Um and we're also recommending a 0.5 social worker increase at early childhood. Um, as we are, you know,
057watching our students come to us, there is a higher need for some of their social work minutes. And there is a current 1.0 FTE there. Um, we're recommending increasing it to a 1.5, so an additional.5. And, uh, the last uh, recommendation and request would be to increase uh, 1.0 O FTE for a kota that's a certified occupational therapist assistant. Um and those we're also seeing increases in our OT minutes across the district. Um and the Kota would help alleviate some of that. That's all I have. Any questions? Thank you, Dr. Welcome. Before he sits, I wanted to add one more thing. Um, so the last few years, I believe, we've brought enrollment projections and staffing plans to you um, more than once in the spring. We've been talking about it. There have been times when
058we've done that when there's been like significant change. At this time, unless the board prefers otherwise, we're not planning to bring Dr. Wolf back to do this again this spring unless there are significant changes to share with you. Is that okay with you? Cuz otherwise you basically have to see the whole same same thing again. Or unless you want to he can tell a joke, but I got to stand over. Okay, sounds good. Okay, next uh is the purchase of student Chromebooks, Chrome care, warranty, and cases. Those were right. Yes. So, um, as part of our master technology plan and strategic plan, we've committed to, um, a consistent refresh cycle of student devices. As you'll remember, last year we moved that refresh cycle from three years to four years to get more life out of
059um, the devices and create less waste. Um, and so we, um, are recommending to purchase those devices this year. We're doing it a little bit earlier this year than we did last year to try and avoid some of those tariffs um that are impacting lots of things including copy machines and Chromebooks. Um and so um purchasing the devices based on student counts and the warranty that would include the um Z deductible for broken screens. Thank you. Any questions from anybody? Thank you, Mel. Okay, that brings us to the W fee proposals for 2026 media center renovations and 2026 exterior envelope improvement projects. So, I'd like to invite Matt Burden up um and I will introduce kind of all three of these fee um proposals. We're really busy, so we need an architect to help us
060with a lot of the work. So the first one uh there's three proposals as part of this agenda item. The first one is supporting the district through the 2026 media center renovations. So that was what we heard about the user groups and for the media centers to supporting us through that process. So that's the first fee proposal. The second one is the 2026 exterior envelope improvements project. So that's part of the work that will be done in 2025 and 2026. 2026. 26. Thank you. um as part of the DCEO grant that we received for $451,000. And then the third one is the 2026 site improvements project at Frederick School. Um there's additional concrete work that's needed um to facilitate that um based on what we've already presented to you in November and December. So if
061you have any questions about any of those, Matt's here to talk to you. Thank you. Um, I have three questions. So, one of them has to do with the the reconstruction of the dumpster area outside of Frederick. Just wondering if there's infrastructure that will help us with the composting and resource conservation efforts that we've been making. We can certainly uh include that. Uh, I'm not 100% sure what the power out there or anything like that. We can certainly trench in conduit and set that up. Um it's nothing we've talked about currently, but we can we certainly put that in there. We just need to know where and what and we can we can make that happen. The biggest part of it is um right now it's uh it's all asphalt back there, which is in
062pretty rough shape. It's got some pitting from garbage truck traffic, things like that. So in conjunction with the summer's work of getting the chillers replaced, that is all going to become concrete back there. So it gives you a little more flexibility with where you want to put your dumpsters, your compost, all of that stuff because just from a durability. Okay, thank you. Um, and just to be clear, I was just curious if it did support composting. So, if if it does, that's Yeah, it's going to be a much larger concrete area. So, if you want to recycling, don't trash that. Excellent. Thank you. My next question is about the windows. Do the windows open and close? Are the teachers or building occupants able to adjust the temperature of the room via windows? Uh there's no
063windows in this work right now. Uh the grant was uh the grant project, we were potentially looking at windows, but just based on the dollar amount, the window replacement project that I going to the building. The grant was for,000. So we're focusing just on the masonry repairs right now. Masonry and the foundation repairs. So when we get to the point in the plan when we start to address that window issue, that'll be part of the discussion is to to figure that out. Um it's honestly it's building by building and district by district whether they want operable windows or not. So um we can certainly accommodate either one but mostly focus on the masonry as opposed to Gota. Thank you for clarifying that. And then the last one is we have requested a resource conservation report.
064Is there any data that you're already collecting that might be available for that report? I don't know what that report's going to look like. No, nothing right now that we're tracking on with your recently installed system. That's the sort of stuff you can start to probably pull some of that data from if you're looking at energy consumption, utility consumption, that sort of data, but it's nothing that's on our watch. Okay, great. Thank you so much. Thanks, Matt. Um my question is just about the same uh topic that Amanda brought up which was um just the future of material costs and tariffs. I'm sure that's your whole world right now and on your mind a lot, but just wondering I know there's it's unknown, but any what's how are you thinking about that and how you
065know how to co uh Yes, exactly. It's um it it's the best we can do right now is kind of plan for it from a budget standpoint assuming that whether it's tariffs on material costs for specific places of origin for that stuff. Um Typically construction 4% inflation per year we're looking at probably closer to 7%. So we're trying to bump that up a little bit. Is that the right number? I don't think we know yet but at least we're trying to be accommodate for something so we're not caught completely off guard. Um similarly uh depending on the scope of the projects we want to start think material lead times. So as we get into the design of the projects where we have things that are potentially going to be a long imped by that. We
066want to start thinking a little more critically about is that the right product for this this project or do we need to get alternative procurement methods whether it's co-op or early bid packages things like that to get us more time to get back. Okay, thank you very much. Thank you. Okay. And finally on our new business list, we have the engagement agreements for the interimm director of operations and maintenance with Gowalt Hamilton Associates and professional services for the 25 construction projects. Mr. Wildman. So, as we can all see, we have our new director of operations, maintenance, and safety. Um, to support him through this transition, um, we didn't want to just pull GHA out. So, it was um in the best interests of everybody that we've um looked at the contract that we presented to
067you rather than having Scott Gonkey and Steve Miller doing three and two days, we're actually just going to go down to 2.5 days with Steve and we're actually going to be saying goodbye to Scott Gonkey at the end of March. So Scott's gonna leave us um but he's going to be in the background and helping out with because he's obviously been with the district for just almost a year and he's going to help Steve out um as he we budget for 2.5 days. So he's either going to do two days or three days but from a budget perspective it's 2.5 to see out the remainder of the school year through June 30th fiscal year um and support Jose in his work. And then the second part of the agreement is um Steve will continue to
068be the owners rep to be to help us through the construction period of summer of 2026 because we we want it to be successful as possible and they've been involved with all the construction projects. So it makes sense that they have continuity and see them out to the end. All right. Thank you very much Mr. Weldman. That brings us to topics for future agenda items. Dr. Lukeman. Yes. Well, I have um agenda items for you for all of the board meetings for the rest of the school year. Not to say that they can't be added, but we have hit the time of the school year where we were actually thinking about how we end the how we end this year. We have five board meetings left. I think that's kind of remarkable that that's all
069that's left. And so, here's what's planned. Um, April 9th, we have GMS students coming to present to you and back to the board table. We always like that. And then we have two presentations that we're really looking forward to along with the GMS presentation. Um, we have folks coming to present about Evolve. You've been hearing me talk about that a little bit board. That is a program that has been um supporting our students in grades 5 through eight. Um and we have some staff members along with some people from the Evolve organization coming to talk with you about that. We also have a bunch of staff members coming to uh talk with you about the recommendation regarding multilingual services in the future. So um I think you've been waiting kind of with baited breath for
070this uh recommendation from that PDT group of people working together to really envision what's next for that department. Um, Dr. Wil will present non-renewals for staff members, and then we have approvals for the three things that you just talked about, the GHA contract, the world engagement, and the Chromebook, oh, and Chromebook purchases as well. So, that's April 9th. April 23rd, um, we have our Park Campus Wolves coming back. So, again, um, presenting to the board and sitting at the table. We'll have another meeting with our sustainability, uh, group, our sustainability task force. Um we have um the some board meeting things some some seating of new board members. Didn't say that the right way. We going to be excited to see our new board members on April 23rd. Also um board will talk about board
071meeting dates for the next school year. We will be um having two hires that evening. Our director of multilingual services. We intend to bring you a No. Yes. Okay. This is a fun night. All right. Yeah. Director of multilingual services hire. Um I'm all confused now. All right. April 23rd, we'll be bringing you a recommendation for director of multilingual services. We also intend to bring you um the Frederick assistant principal. Correct. Okay. Um, as you know, board, um, Mrs. Mary Murphy, who is the outstanding assistant principal here at Frederick, now she's moving over to GMS to be the assistant principal there. And so, we have to fill that position. So, that hire is expected on April 23rd. Um, and then a food service renewal with organic life on the 23rd. Is that correct, Dr. uh,
072Chris Wildman? Uh, yes. Uh, yes. On the 23rd. Okay, great. All right, May 14th, GMS is coming back again to talk with you and sit at the table. Um, we have two updates that we're going to do that evening. An overview of our arts programming. Um, and then our safety and security committee is going to come and do an update about safety and security matters this school year. Um, and then a few things to do with board. So, we're going to do board photos that night. So dressing dress in your finest the board meeting dates approval and board committees talk about that. Um June 4th we have two different presentations the s sustainability task force report and the resource conservation committee update. Those two should come together quite nicely. Um and then a renewal with
073Ford Edge. And finally June 18th the last board meeting of the school year. um your uh administration will do a strategic plan update for you. So, we'll talk about what we've done in the past year regarding our strategic plan along with all of our action steps that are planned for the upcoming year. And then just a reminder that we know board you're intending to um engage in strategic planning in the winter or spring of next year as well. So, this will be the last year of the current strategic plan. Next year will be that's it. That's what's planned. Very good. Thank you, Dr. Glickman. Uh, we have any public comments? Dr. Wool. We do. Yes, we have one. Sarah Jennings. This is Jennings. Those of you uh may remember that I came last year regarding
074some schedule changes and I just wanted to come back and revisit the topic um now that we have about eight months under our belt. Um the last time I came I was really confused on what was going on as a parent. Um the parents of band last year at GMS received a letter in May stating that the schedules were changing and due to the schedules that were changing um students who were at GMS who were in band no longer were allowed or no longer were able to be in art, music, and STEM. Um, other changes happened as you all know. Um, theater and speech is no longer offered because Park didn't have it. Um, but there was a lot going on and it was very confusing as a parent. Now that we have eight months
075under our belt, I've kind of uh understand what's happening this school year. Um and so I wanted to bring it to everyone's attention if you're not aware because I think it's really important um what what's happening. So uh this year there's no more home room which is fine. Uh there's now advisory which is 15 to 18 minutes. Um I actually asked students about 20 of them what they do in advisory. You don't want to know. Unfortunately it's not what they're it was totally intended. The intention was completely pure. The plan um which I didn't understand last summer either uh was so that students could have um emotional support type of like they do like a five minute video on friendship and strength and that kind of stuff and then they have questions. Um unfortunately not
076all teachers are following this. Some kids didn't even know what I was talking about. Um, but that's not why I'm here, actually. So, the block classes, it was my impression last year when I was here that the block classes were what was preventing students that were going to GMS from having art, music, and STEM. In reality, I real I found this out just recently. It's because students who are in band um sorry let me I have to get my thoughts together here. Students who are in band now um automatically have what's called win which is or things I need or what I need whatever it's called. Um so instead of band students having the opportunity to be in art music and STEM they now have win in place of it. And so when if you
077don't know what it is, I don't want to I don't want to call it study hall. It's not supposed to be called study hall. Um but it's a time where kids can get caught up. They can um ask teachers questions, things like that. So why I'm here is I've done more research because I'm a parent who's kind of crazy about my kids and I want to know everything. So, um, in my research or investigation, um, I'm only talking about Frederick or, uh, GMS. I want to make sure I'm clear. I'm only talking about GMS here, uh, for the committee. Um, they met about once a month for one school year. Um, there were 22 committee members on the board. No parents were involved at all. It was only teachers and staff. um that is affecting
07824% of the students who are going to GMS this change. So under 4% of the staff in district 140 or 46 made this decision that is affecting 24% of the population at GMS. So, as I'm sitting here and I'm hearing awesome things about the art stuff, the library, I mean, fantastic stuff and my students don't get to participate in that. Um, I talked to Miss Dr. Glickman last year and explained how um students here at Frederick, they don't get STEM if they're in band. Okay, I knew that coming into Frederick. I was mentally prepared for that. I knew that wasn't part of the deal, but I was also promised that there would be after school clubs like art. Fantastic. My daughter has been here for two years. She has yet to make it into the
079art club because they're packed. They're full. And I had mentioned to Dr. Glitman about this last year that perhaps the band students maybe they get the first pick for art club. That makes sense to me, but I don't think anything has been done by that. So, I'm bringing this up because it's been eight months. Um, I brought all of my questions up last year and I was kind of given a we take your concerns seriously, but we back our, you know, everything that has been decided. I totally understand. I really don't want an email that says, "We really admire your passion, but we're still backing everybody." I mean, instead of doing some research. So, I just did this on my free time because I want to know what's going on. I want all of you
080to know that under 4% of the staff made this decision for the entire school district. It's affecting 24% of the students that are at GMS today. I think if parents were involved, I really don't think that they would agree to that. Um, I think band students should maybe get the option to maybe take a win or encore. Um, but I just wanted to make sure my voice was heard. So that's all. Thank you very much. Okay, that brings us to the end of the meeting and we are going to be going into close session this evening. Do we have any more public comments on that? No, we're going to in close session this evening. So I am going to read a statement putting us into close session. Um, I need a motion to go into
081close session this evening in accordance with Illinois Public Act 5 ILCS120/2, uh, paragraph C2, collective negotiating matters between the public body and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employees. We do not anticipate any new business coming out after the close session, so we will adjourn directly from there as well. I need a motion. I'll move. Second. Okay. Lroy. I. Miller. I. Mac. I. Albert. I. Weedman. Hi. And Braden. Hi. That ends this part of the meeting. There is shuderie boards over to your left. Please help yourself to a plate before you leave or two. Take one home.