001for apologize a few minutes late get going. So get a motion to recogn >> I >> All right, so we are back in open session. If everybody would please join me in the pledge of allegiance if there's a flag in the front. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay, so got a couple big things to uh discuss tonight. Uh one, the e-learning. Uh we have a hearing on that as well as a uh an approval later in the meeting. Um I think we have some uh students that are going to be recognized. start off with that and um and do the recognitions first. Um then we'll spend a little
002time uh talking about student facility surveys. So we are in the middle of kind of a big planning session for what we think we should be doing with our facilities for the next 20 years. And uh just recently we got a lot of feedback on what our students think, you know, our our bigger issues and bigger problems are. So we're pretty eager to hear that feedback. And then we've got uh two new drivers vehicles to take a look at our driver. So without further ado, we'll get started on the student recognition. >> Good evening everybody here at campus. It's so great to start off with some great news from of course our students. Clark, we have 48 OTS students who are going to be recognized as National Merit Scholar, as commended students by the National
003Merit Scholarship Program. Of the 1.3 million students who took the PSAT last fall, so this was fall of their junior year, only 2% throughout the nation has received this designation and are being recognized for their exceptional academic promise. We have four OTHS students tonight who are going to be recognized. And so when I call you, come up and stand. I'll give you a a certificate that the National American Corporation gift. It's so small. It's so small. I'm surprised how small it is, but nonetheless, it's small, but very meaningful. So the four OS students are [Applause] second. [Applause] Our third student tonight is Zachary Osber. our fourth student tonight could not be here. She had great tickets to lose game night so she couldn't make it. That's high. So we congratulate her tonight. Mr. House said
004it there in a second. Congratulations. >> As we as we mentioned to the families, we did not have to sit around tonight. Welcome to Y okay started. So um so what we're going to do we're going to hearing. We're actually going to um temporarily like adjourn the regular board meeting to uh basically start another board meeting for the so want to make the motion to temporarily adjourn the regular board of education meeting to hold the e-learning plan. >> So move seconders >> I >> Okay. All right, good evening everybody. We're going to talk first about e-learning, how we got here, and what our plans are for moving forward. So, plan development began first with a parent survey. We had some conversations with informal feedback that came to us over the past year or several years.
005Uh, so we did formalize that through the parent survey. We had 1,375 parents respond and of those respondents, 76% of our parents agreed that they supported e-learning. We then followed a staff survey. In terms of those levels of support, 74% of our staff supported with 11% being neutral and 15% slightly or not at all supported. So we did see with our stakeholder groups that we saw a lot of support for looking into this planning. In terms of equipment needs, that's something we surveyed our staff about as well because in addition to the actual e-learning itself, we need to make sure that our staff members were equipped to implement it. From that survey, 131 stated they would have their own device, they would require advice. 31 said they would require a probook issue from the school.
006Six say they would require a device beyond a combo such as a laptop or a Surface and four say that they would require a hot spot for internet connectivity. Following that we had a PAC meeting where we talked about those a little bit in the spring. We've also had several committee discussions through our board committees and from that uh Mr. have then led a close to year-long e-learning committee to work on developing a plan and that ultimately resulted in the plan that's coming to the board tonight for your consideration. The state has several requirements which are listed here. This is straight from the Illinois State Board of Education for e-learning plans. First, we have to ensure and verify 5 hours of instruction. Ensure remote access. Ensure any non- electronic materials are made available for those
007students without access to the technology. In our case, we we intend to provide access to all students for technology. Ensure appropriate learning opportunities for students with special needs. Monitor and verify student participation. Address the extent to which participation is within the students control. Provide notice to families. We did that through the survey as well as our PTA meetings as well as the notice for this hearing and setting and posting the e-learning plan providing students and staff with training which has already begun after we got an informal um agreement from the board for us to move forward. We used some institute days and sometime institute for that institute afternoon. Ensure the staff had access to required hardware and software. ensure opportunity for collective barbecue negotiations which we did engage with the union and they communicated that
008through surveying their their their membership that they were also in support of the plan uh review and revise to address difficulties if and when this is approved and if and when we used our first e-learning day I'm going to tell you now so it's not a surprise it will not go perfectly um this will be a learning process the good news is that we do have several other districts if not most districts our feeder districts as well other high school districts in the area who have learned the lesson already. So when we were developing the plan, we took their learning curve and hope to uh shorten ours a little bit and ensure protocol and expectation are communicated at least 30 days before utilizing e-learning day. So the board's approval tonight will not be the final
009step. We then have to move on to other layers of approval and give that notice. So, we'll wait for that approval and and when it gets to move forward with those next steps for the school in class schedule. Again, all of these items were developed um collaboratively with the committee over the past year. Teacher office hours would begin at 7:30 a.m. for middle room teachers as well as early bird teachers and 8:00 a.m. for the smiley teachers. We then have 30 minute class periods throughout the day ranging from 9:00 a.m. to 100 p.m. with early bird. Again, beginning earlier, 8:25 a.m. Teachers would then have live office hours, meaning they are are are actively on and actually communicate virtually with the students uh in a face toface scenario from 1:30 to 2. And then we
010would remain available through office hours 3:00 a.m. or 2:30 for middle teachers. Student expectations, we are expecting students to log into each class day. There are schools that do this differently. Some have one login across the day. Some is completely asynchronous. Our committee decided that they will log into each class for campus at the start time for each class period. That's why you see that 30 minutes schedule from 9:00 a.m. to 1:00 p.m. Attendance will be taken. However, students will not have to check in for their advisory classes. Likewise, the academic assistance center and mass tutoring a typically assigned during the school day. It will be available, but attendance will not be required for students assigned to them on those days. Assignments are expected to be completed on time and submitted electronically. And absences are
011expected to be reported by families the same way that they are for regular school day. Uh teachers then will monitor the level of participation and attendance throughout the day. For the area of technology, non electronic materials and special needs. As I mentioned before, Chromebooks and hotspots will be available for students. Technology issues will be addressed by both the computer department and the administration. We will run into those, but they'll be working and be ready to assist any students running into issues. Any non- electronic materials will be provided by the teacher if it's appropriate. It won't be for every class. and learning opportunities for students with special needs include accommodation built into the activities or appropriately modified activities. E-learning utilization in the school calendar. Um, does this replace emergency days? No, it does not. You may
012use, if you're approved, up to five e-learning days per year in lie of using the emergency days. However, let's say we go back to I believe it was 2012, maybe it was 2013. Um, we had what we call snow apocalypse the entire first week back at school. We weren't back. So, we had a 3 week extended winter break. I think we went into a crazy amount of emergency days that year. Um, so really now in terms of weather emergency days, we would have the five e-learning days and in addition to that, you must maintain at least five emergency days. So just because you have e-learning doesn't mean emergency days go away. Still require those emergency days exist. And example from last year. Last year we used six emergency days. Okay? Meaning we closed school for
013six days. Five of those we made at the end of the school year as the state requires and one we applied for what they call an active value. We did not make it up. With e-learning, we would be utilizing e-learning on the sixth day or utilizing emergency the other six day. So it gives us 10 days of wiggle room. Um, in terms of accounting, we likely will not always use an e-learning day. Always use an emergency day. Okay? It likely would be if there's multiple weather cancellations throughout this school year that we will have some e-learning and some emergency days. And something that's unique to OTS compared to some of the other districts that surround us, and I believe it is similar to model 2011. uh if we plan to utilize e-learning, that means we
014know that we are not going to be able to be open and we'll have communicated that to families, staff, the community by 8:00 p.m. So, let's say we have a weather event where we don't call until the morning, that would be a traditional emergency day. If we have a weather event where we call at 9:00, that would be a traditional emergency day. Okay? This is so that families can adequately repair uh prepare and our staff can adequately prepare for the next day. to partner with that. We would also expect that you know usually the weather is not a complete surprise. So if we think that the school cancellation is possible or probable, we'll be communicating that to to our teachers and students before they leave school the day before so that students are adequately prepared.
015Take your advice. Make sure you're charged. Teachers can communicate anything while they're still alive. Now that is only the end of the day teachers because it's unlikely to know 24 hours in advance. But that way at least someone leaving the building they would have an idea that it could happen. Okay. So we'll either have really happy people or really disappointed people on the days that it does or does not happen. But uh it is again we want to give people as much notice as possible so they can be as prepared as possible. That is a general idea and now we can open for any questions and then we'll have public comment as well. Any questions from the board? >> I I just have a comment. I continue and as I said last month, I continue
016to be extremely concerned about anything that takes away in-person classrooms. >> Sure. >> Any any study you look at remote learning is not as effective. Um and sometimes even losing the almost routine of going to school even for short periods of time can have negative effects on attendance. And I continue to be uh concerned about that. For this plan, would there be any willingness to only use e-learning days when students would absolutely lose instruction time? So, for example, we would use our five emergency days first, right? If we use if we lose the sixth one, students aren't in the classroom at all, right? They're losing that. There's no inerson instruction because it's just not happening. >> There's no instruction. Is there any willingness to from the board or Dr. Shackleford to just you have prioritize
017inerson instruction first and use this as a emergency break class only if students are losing actual instruction time total. >> Sure. So it likely would be a combination and the intent as the committee worked through it was not to say that we use all emergency days before utilizing learning. >> I'm in line with James. I've uh we've seen even in our discipline hearings where the parents are and are the student that's mentioned and this runs the gamut from the the poor student to straight A students saying that they were lost during CO and that e-learning does not work. All the research I've done basically supports that. So I am going to be voting against it. Any other more comments for you from public? >> Um, yeah, I I'll just say something. I mean, I I
018I think that I do agree with James. I I think that to some extent I I I'm not against e-learning. I I think that there's aspects of e-learning that are important to to learn as well. You know, learning to use the technology um and things along those lines. But I think it should be selectively used. You know, I I don't think it should be our go-to. You know, there's no school we're doing e-learning. I I don't think that's the right approach. I think we should always try to put preference on in school learning. Um but, you know, there will be scenarios where, you know, we can gain I think from from having the opportunity or the option of e-learning and in those scenarios, I think e-learning should be used and and can be used. Um
019but I think it's important to focus on alignment with our feeder districts, too. You know, is it possible that we wouldn't use I'd prefer that we not use e-learning when all of our feeder districts aren't using e-learning. You know, if they're not doing it, then I don't know that we should be doing it. I think in linement is important uh to the extent that when great families with grade school kids have are are in e-learning, we are also in e-learning at the same times. Um and then when it comes to the learning experience. You know, I I just I I would hate to see the scenario where we're not actively teaching, you know, I I I would hate to see um teachers assigning work, you know, and then students are working independently, you know, with
020the ability to maybe reach out and call a teacher to answer questions. I I I want I I expect that these be would be used, you know, for active engagement at teachers teaching kids, you know, over over the internet. Um but active learning, active teaching, um active instruction, uh which I I think I saw in the expectations, but I'm not sure that from what I've seen and heard from all the different schools in the area that that's actually what happens% of the time. >> That that's part of that rationale why we have a synchronous schedule with actual 30 minute class period. So there are places where um those five hours are assumed but sometimes it's through student independent work um and where for example a student will check in at 9:00 a.m. or a period
021of time you know half hour or less perhaps and then the rest of the day is just complete assignments. So the committee took that into account when they said no we're going to have real live 30 minute class periods and is it live instruction? ever will be. It's an option for up to a maximum of five days per per year. >> When you say not live by instruction, you mean you're you don't have a teacher actually? What I'm saying is we will we will and but there are there are several um neighboring districts that interpret those five hours of instruction differently than what our committee did and our committee with intent said we are going to have live 30 minute classes so that there is integrity in the learning that occurs that day. So it's
022not shutting the box. >> Appreciate that. That's important. >> Yeah. I like I like the way you set it up. I agree with my fellow board members, it should be a last resort and to the extent and I know you have the calls with the feeder districts on whether or not to cancel in the first place if you can roll this conversation into understanding that we prefer to use an emergency day as opposed to the an e-learning day. But um I like having that option though as opposed to just losing the day completely. And the fact of the matter is a lot of stuff is being done online whether it's higher ed or you know college classes or meetings at work. So there is a little bit at least of a benefit if we were
023to use these um again as a last understanding when they leave high school. >> These are high school kids. These aren't adults. I I understand that he wants to but I just think all is lost because we have to use it today in other words. But um so I like having the option though. >> Any other? >> Definitely. So um okay. So at this point um the hearing you would want to open up to the public for any comments. Would anybody from the public like to address the board? Okay. If not, then we'll move on. We'll close the eing hearing. So, I'll make a motion to close the hearing Township High School 3D learning plan. Second. >> All in favor say I. >> I passes and at this point we'll just reconvene in the regular
024meeting board of education. So, Dr. Shack will start the administrative reports if you want to present the super. >> Thank you. I'll start with an update. The news will get better as I go through this report on our uh our statemandated categoricals. I had mentioned when we discussed the budget that we were expecting deferred appropriations this year, we're now aware of what those are. So, in terms of dollars that were put in additional for FY26, uh this is statewide, not just affecting us. Um 0 for regular transportation. That means a 71% pration for the claim that we uh present to the state for costs. $0 for special education transportation which lowers that to a 61% pration of our claim. $0 for special education private facility and $20 million for special education orphanage. And we do
025submit claims for all of these areas. Um the comfort that I can give you is that when I created the budget, I didn't create a flap. So our budget still represents what we ended up getting from the state. Okay? So we should get what is budgeted in terms of the revenue. Um last year if you look at the revenues in the state mandated categorical again we don't know this until after the budget is created where it's really going to be. We only have ideas. Last year FY25 we had 190,000 budgeted for regular transportation. We only got 134,000. I kept that 11 budget for this year. Special ed transportation. Last year we got 600,000 budgeted but we only got 494,000. Um so these corporations occurred last year to our surprise. Now we're seeing this a little
026bit deeper. Um private facility we had 300,000 in the budget but we actually did get private facility and 319,000. we actually exceeded last year there and orphanage we had 100,000 in the budget received 77,000. I do expect that the amounts we had budgeted this year will again mirror what we had budgeted last year that is we will actually receive um but we have not heard great things about the future of state finances. Uh we are not as heavily reliant on state finances as some other districts may be. We are primarily funded by our property tax base. Evidence-based funding did stay, which is wonderful for us because we are a tier one school. However, the amount that we got this year was 560,000 compared to 1.4 million last year. That's not because the state lowered what
027they allocated to a great degree. But it's because Chicago public, which is a very large district. Now we share that tier one pot of money with Chicago public and that's what responsible for cutting our evas funding revenue in less than half. Um we did have a regional IASA meeting last year and in our financial projections which I know are still a ways away in February um we were advised to create in terms of federal funding uh a plan on lack federal funding in the best case scenario um a reduction at about 66% for a midcase scenario or maybe a likely scenario and I should know where by February about evacuation land and then also creating If no federal funding continues, again, we are most heavily reliant on our property taxes, our local revenue. However, we
028do rely on our federal and state funding as well. I'm going to make the news start to get better. Okay. Student facilities are all right. So, um Joy T is here tonight. Um created as part of her superintendent internship. She's really dug into this facility thing and is doing a really awesome job. Thank you. um but she created a student survey. We had over a thousand students respond to the survey. So great response rate. I just want to share very high level um responses with you. So in terms of satisfaction ratings on a fivepoint scale, our middle students came in at 4.17 and that's expected. I mean this is a gorgeous place. I love being here. um are sliding students lower, which you would also anticipate and expect affect because it's the aging building and
029the private building, a 3.45 average satisfaction rating. The highest rated by both Smiley and the learned students was building safety and that speaks to the efforts that you all have invested in over the past several years, whether it be in security teams, security, and improvements we've made in that regard. the lowest rated. It's really only worth mentioning what was lowest rated at Smiley because the lowest ratings at Milbour still weren't that low. Um the first was hallways. They received a 2.76 out of five primarily the narrowness and the congestion um the way it's very difficult to find way around mileage due to all the additions that have occurred over the past 70ish years. Um next to that was Fresh Room at 3.27 27 for functionality. There are times that our restrooms have to be closed
030throughout the minute. Not because of restroom functionality, but if there's any behavior or something that occurs in the restroom, our staff has to attend to it. It can't be accessed during that time. Um, and then finally, uh, and this is not surprising at SME, parking in traffic got a 3.32. And that's really we all know that we run into second semester sophomores who are getting their license whose families are very disappointed that we don't have enough parking spots to accommodate the new drivers. Um that's a piece of it. Um and that is very difficult getting in and out of the campus at uh especially at the end of the day. Not so much as much as the beginning of the day only because at the beginning of the day the drivers are all coming in
031at different times. At the end of the day they're all trying to leave at the same time. Uh we've explored some options that wouldn't relieve any of those landlocked there, but it's still something that we need to be paying attention to when we're looking into our long-term planning facilities because there is a need there. Okay. So, uh on our facilities journey, we started this conversation last spring. Um then we got stakeholder input uh really heavy with our staff um late last spring with interviews, email feedback. Our architects went back and forth uh with with several of our department chairs who were representative of the departments and their needs. Um and FG created several models of dream big for us. Um I I'm not sharing those models uh but I'm sharing high level what those models
032represent. I pulled out what priorities are represented in each of the models they have prepared because they are face dream models. Uh, one of the biggest things and I reported on this to you last month with the right size classroom where I showed you the size of our current classroom versus the size of the recommended classroom where uh, specifically we're seeing really big deficiencies in the area of science and our science class department consolidation. I also shared with you last month the heat map that showed this color this color for social studies. You'll see that here the colors for the most part align. social studies teachers are for the most part together. Um, however, when you get to Smiley, again, because of all the additions and you think specifically about a science lab, that room
033is constructed very differently than an English classroom. So, when these additions come, we commit to the old science class or we put a new one because we needed one that was nowhere close to the other science class. Um, you'll see that our departments are very scattered. Our teachers are not here anymore. storage. You can see that when you walk through the smile on campus, specifically you've been in our multi-purpose room, which is, you know, heavily used space where the entire perimeter of the room is lined with items that have no place to go. This is also true of any closet storage. If you go into offices, if you go into certain classrooms, you'll see items just stored along the walls because we don't have adequate storage. Um, then there's expansion in all of these areas.
034special education, alternative education, CTE, the INC, student services, security, and offices. Additional gymnasium spaces included represented in those plans. An increase in natural daylight, and by the way, is primarily focused on smiling. Um, increased natural daylight. I mentioned to you last month that 77% of our learning space, the smiley campus have no access to daylight. It also provides a larger and more aesthetically pleasing cafeteria. And then parking and our estimate uh with our current student population with with the grows we need about 400 or more parking spaces in our current where our current facility is the city will not allow us to have more parking because we have so many drainage issues at that campus because we've taken up so much space on our lot. the estimated range cost range of the options that were
035presented. Again, this is very big. On the low end, $93 million. On the high end, $375 million. And the $375 million represents almost all of the asks. So, you can see this is a tremendous range. that this would if we ever wanted to move forward with a dream big day option um it would require really uh tuning into our community and getting more than just our staff, students, parents, uh board involved, but be a community effort. Right now, our next step will be at the parent teacher advisory council meeting. We have that scheduled for December 10th at 6:30 and the priority will be to discuss facilities in more detail. We won't be saying which option do we like because again that's so far away but we'll be discussing of those items that I mentioned here
036and we'll go into a little bit more detail what are the priorities of our stakeholders what is most important recognizing that we probably can do something but we likely can't do everything. Um what can we do now? What what do we want to do moving forward? That's where community engagement comes in. What is the board able to do uh with the current financial structure versus what would require community support financially? I did want to recognize you, our board of education, because you were one of IASB's school board governance recognition recipients, and that recognizing boards that learn and practice effective governance behaviors is identified in ISB's foundational principles of effective government. Uh 203 was one of 42 districts in Illinois to earn recognition out of over 800 districts statewide. So congratulations to you all and thank
037you for your work and efforts in that area. >> Big big thanks to Heather for put in the application, putting together the application. >> Oh, and thanks. Can you say that again? >> Yeah. Big big thanks to Heather for putting together the application, getting us in that process, leading us through that process as well. >> You guys did the work. Appreciate it. >> Thank you. and more. I told you better. Um, this week is principal appreciation week. So, shout out to our principles for principal appreciation week. We gave you a board meeting at the Milbury campus. I hope you're enjoying. Um, so thank you to Mr. Cow, Dr. Coley, Mr. Kat, Dr. Kevin, Mickel, Mr. Priddle, and Mr. Walls. Rockstar. happy. [Applause] Um, and Miss Gray is not here tonight, so I'm going to move
038on before uh Mr. Graham goes in his regular report to give you an update on the financial report. Uh, we're talking about the month of September, which now closed. Um, in revenues, we received 5.8 million, which are within 46% of our budget. Last year we received 9.3 million. Don't be alarmed. That's because last year we had received five property tax payments instead of four in the month of September. So we're still on track with just a tiny property tax distribution. Expenses. Last year we were at 3.3 I'm sorry, pardon me. This year we are at 3.3 million which represents 18.4% of our budget. Last year we were at 3.0 which was 20% of our budget. So, in terms of where we are with our budget or where we expect where we're expected to be, um
039the difference in the actual numbers, if we did have an increase in utility costs, primarily due to the timing of when those utility bills hit, I think it goes weekly, okay? Um for all of our facilities. Uh so that can vary your year. We've seen that in past years as well. Um and also supplies person. It doesn't mean that provide um more supplies overall the entire year. It just means that we're buying them earlier and it made sense to buy it earlier because we want to use them throughout the school year. And then just to give you the summary of our property taxes, um, and I'm sorry, last year we have received six on I said five. This year we received five, but so far we've received 18.4 million. That should finish up in December,
040the bulk of it. And then in January we'll get some residual, but it won't be in this half. So you see most of our revenues coming in through the first half of the fiscal year. And that's all I have for you tonight. Is there any questions? >> Okay. Thank you. >> And I have no report this month. Next month we're going to do the school report card. Um and then we're going to do the data that we track behind the scenes. And then we're going to do kind of a review of what we're doing about this. average. So the student report card we get >> so the yeah the state school report card will be released November 1st and then uh last year >> from the previous school year it's so I'll review the data
041for that um and then we'll look at data that we track internally uh that's like leading indicators that head towards our work hard and then we'll look at the programs we're doing to address those things. Mr. >> Thank you. We are going to start tonight off with a homecoming recap. It seems like home was a long time ago, but it was back on our last overview. So, we're going to give a pretty lengthy detailed uh recap of the homecoming meet. Homecoming meet was September 22nd to 27th. Monday of that week was the homecoming match with a group set up by OTHS clubs called sponsors. Students play games and their spirit points of the class. The Panthers led by the gold rush and their sponsors Miss Green and Zack. They were played with two winning teams
042from that had the right to compete at the battle. On Wednesday, of course, there were 27 different entries into the parade. They brought so exciting and candy throughout the valley. Uh we get the weather all which is great and then you great night on Friday of course was our assembly. I show a tremendous amount of spirit band and cheerleaders girls the choir class competition Olympics the band of course and our very first assistant principal race occurred with the flavors of course Dr. heavens that hurt during controversy but nevertheless and then of course Saturday night dance over 1700 students were there was a great night was really hot in the dome that night but kids had a lot of fun of course and after a full week of friendly class competitions The seniors won legend. We
043won. It's very close, but the seniors won the college. I also have to go uh spend a lot of time thanking the many people who took part in that week. It's a long week. Um it's a very fun week and we really have to spend some time giving some thanks to everybody involved in this spectacular week. And first and foremost, our student council and their sponsors, Miss Zenar, Miss Randall, uh they organized the entire week. They do such an amazing job. Uh that's their life that we doing that. So, a special thanks to Dr. Mr. Kazak, principal. He plans out all the logistics for the week uh in terms of the parade and everything going on. So, he deserves a lot of records as well. the logistics involved the transportation from the Mil campus from
044Somi it's it's it's really quite the thing to do leads that just falls incredible here from Mil campus and of course all the teachers and staff that assist making this very smooth uh Mr. backer was instrumental in making so that the bus lined up um on the different spots over Weber were great. Uh there were no problems at all with that. And of course our class sponsors that work with the respective classes with freshman bel Scott and Miss Wilson with juniors and Miss Mr. and Miss Sanchez with the seniors. Mr. this entire facility staff for all the extra work they have to do that week. Mr. Moore, Mr. Meer, the entire A staff for all the work they have to do with the individual equipment product, the office support personnel and all the different offices
045that handle this hectic professionalism and excellence, the security staff, Scott Becker with all different extra assistants as well. And then of course our teachers and staff who maintain student focus during the week. That's hard. Let me tell you, it's hard to keep these kids focus on academics sometimes when they're dressed in outfits, you know, um as well as teachers did too. Of course, lots of fun for the teachers that week. The very first kind of official stat won by the building office staff. We did an amazing job that week. uh other other hallways that this course hopefully that's going to lead to more next year more competition among staff for that same staff. So just very and then finally our ministry and our hands uh they were tired super proud the entire week um really
046have to stories out the next day to promote our be so I really want to give a shout out to Mr. our 10th students did such a great job that all right and lastly tonight our enrollment numbers compared from today to last year at the time overall we are about 20 students less than we were at this time last year as you can see so we're 2518 as of about 3:00 any questions So committee reports for next communication committee. We did have a communication that we were discuss >> we really discussed the content for our PC. >> Yeah. >> Um and and posted on preparing for that and I think we meet again in January because PAC takes the place of communications when we get into uh December. >> Yes. So we've got the PTAC
047meeting December 10th to 6 >> 6:30. communication meeting on January 13 and I think Heather might special education committee as Miss Johnson as well. We did not have this month. Um our last meeting I think was September 9th and the next plan meeting was January 13. >> Is that correct? >> I think we have one in December 9th. It will be the next committee meeting. Let's see. So, facilities is next. We met uh last Tuesday. My extensive report is attached. Uh if you it's a lot of reading guys but you haven't read the complete uh outline yet I urge you to it's important stuff that that's going to affect uh the future of uh our schools. So hopefully uh one way or another as far as that is concerned. Our next meeting is going to
048be uh November the 4th and I'd like to invite uh all the board members and anybody that would like to attend to come to that meeting. We'll be going into more depth uh as far as that. >> Yes, it's going to be a twohour meeting from 3:00 to 5 the 4th of November. So if you can make it, we'd love to see you We have Mr. We didn't have a meeting. I do think that Miss Fras out today, but uh at our next board meeting presenting some options about how to better utilize our cash on hand, um create revenue off of our cash on hand, uh to help bolster the district. So that's the primary focus personnel committee. >> All right. special committees. Um we >> policy although we didn't meet in October there are
049um three policies for second reading today and then our next policy meeting is the 4th of November after facilities. So it's going to be at 5:00 instead of 4 o' um we had the southwest division meeting last night where we saw the cave. So thank you to my board members who uh attended that. I think it was a great networking opportunity. It was really good to see um out at the cave and uh Kimberly Small who's the executive director of IASB was able to join us some remarks. So, always good to hear from leadership there. Uh the talking points actually focus on what I wanted to talk about which was our conference coming up in November. Uh there's It's all live now and those of you who are going, you can download the app and
050get your plan on there. There's some great opportunities out there um for the networking but also for the training. Saturday all day is training. So, some good good classes out there. Delegate assembly. Uh there's 10 constitutional amendments and one resolution. There's also going to be a vote for new officers. So, board members, like I did last year, I'm going to put together a package for you to you and individually get you your votes at the next board meeting. We will talk about it. Um those are all online at the ISB website. They're all board members individually. I'll send you information. Let me know your thoughts about it and then we'll talk about it at the next board meeting so that um I go to conference and attend the get some I'll have your your vote
051behind me. I think everybody should have >> you and I got it. >> Okay. >> It's most like it's a PDF. It is on a review all the everything is kind of in this package figure out as you mentioned PTAC on 10 December at 6:30 we're talking about the facilities plan and just figuring out where the priorities are. We've got a number of options out there and this is where we really do need involvement from stakeholders and community just to help us understand um what are the priorities so as our facilities committee moves forward with it they can they know where we want to go and where the appetite is and where we need as a community what we want our school to look like in the future and that is all that I have.
052So at LA last committee, it's been a while since we've met, but I think we do have a meeting coming up in January. I think it's January 26, 4 p.m. at the district 90 offices. And then city council, we did have a meeting planned coming up, but um I think they've got a lot of administrative office changes happening right now. So they asked that we postparted next year. So I'm We have a meeting with the city on February 5th that night. >> That's correct. >> And that kind of wraps up our committees. Next up will be public commenters if there's anybody like the board at this time. Then we will move to the consent agenda. So I make a motion to approve consent agenda items in their entirety including but not limited to prior meeting
053minutes, financial reports, payment of bills, free information act requests and disposal. >> So second call >> ITO. All right. In old business, as Heather mentioned, we have policies to approve. Make a motion to approve policies as presented. >> Second. >> All in favor? I. >> Any oppose? The motion passes. Um, next is a motion to approve the Oella Town High School District 203 e-learning plan. I do want to take one more open for discussion >> and I would ask that we plan to use inerson learning after only students in person. >> I don't know about that simply because I'd like us to stay aligned with our feeder districts. That's the discussion that she has there. I mean, I I understand that I support it, but I I think that we do need to recognize that
054some families have students in two different districts to have them on two different plans is more disruptive to the family. I I I and I hear I I hear disruption. I was really glad a couple years ago when we got on similar calendar and all that. I understand that. But sometimes with all due respect to the school boards and those districts, if they're not making and this is my right, if they're not making proper educational choices for their I don't mean support, right? should not be bound by those. >> I understand but I don't want to tie the hands of our superintendent mandate. Again, I think that there is some discussion that can be had between those districts that express that. I just >> I'm kind of align with where I I agree with you
055for making school preference priority. Um but learning, but I don't want to take away the flexibility to be able to actually use it. do need to use it for some sort of but I feel like prescribing it in that way that candidly that's my goal right is I want to highlight inerson and only use that So we can reconsider a motion. But before we reconsider the motion, I'd like to hear from you in person teaching. I trust I trust in school until another district. So there's I'm in agreement with James and one of the reasons I'm against the Lord is my daughter went to Belleville East and the program was just a joke. It was just totally ridiculous. But at the same time, I think the committee and Beth have made some uh huge strides
056and and address some issues that uh hopefully we'll have completely different and successful program. So but I am against so everyone take that into consideration we have our own stage they see it as an option they see it as being able to hold their children accountable. And we can always if it doesn't if we are not satisfied with the decisions that Beth is making, we can amend the e-learning plan. You know, if it doesn't, you know, next year we have another we only have three days and that's not what intended, you know, board members, we can always amend it. There won't be, you know, let's say we use one. Okay. There's going to be a lot of reflection, discussion, feedback because that day is going to be a hectic day no matter how well prepared
057we are. This is our first time doing something we're not accustomed to, at least not for the past four years. Um, and there's opportunities to adjust. You know, things that we've talked about is, you know, attendance rates because our teachers will be taking live attendance. Okay? Um, there are some places that they count everyone as present on that day. that's not what we're going to do. Um the teacher will be taking attendance. If we see that not enough of our students are attending on those days and it's dire, that may be a reason for a discussion and a consideration to a sh of a shift, you know. Likewise, if if we hear feedback from students and or families and or our staff members that say this was not a valuable or or meaningful use of
058time, we can shift. And there's nothing that requires a district that has an approved e-learning plan to use up all e-learning first or all emergency days first, unless the plan itself, of course, have that in it, which which ours doesn't. Most are flexible. All as far as I know, are flexible in that regard. But I I hear the the desire of the board to attempt to and make sure I understand it correctly to minimize the use of emergency days. Am I hearing that correctly from all of you? >> Yes. Did I say that correctly? That's what that's what I meant. E-learning days. >> Yeah, I think you've heard that and you've heard the intent to provide an active learning and engaged learning environment. I think concern is that you know even though it's remote it
059needs to we need to make every attempt we can to deliver the same value >> and just because we have a plan doesn't mean you have to use them >> right >> just because our theater districts use those days doesn't mean >> I mean that will be something that would there's a lot of things that would come into consideration and that is a piece of it >> I I think what will happen >> I think will happen every time the theater districts use it. I don't think we're actually going to have a lot of control. I I I I could not imagine a time that we're not doing exactly what >> I do. We're in constant communication as soon as we know weather events coming. But that doesn't mean in terms of typically at least
060in our community in Alen CH so we're talking to all for example all Southwest conference superintendents are in one conversation then the OAL and Shiloh superintendents are at another conversation. Um, so there's there's several different chats going on whenever we know a weather event's coming, but the one that's relevant to the the eert and we typically with the OAL and Shiloh, not always throughout the Southwest Conference because we do have different locations, we're hit differently, right? But within OAL and Shiloh in terms of whether we are physically coming to school or not, we try to align. Okay. Um, it doesn't mean that we have to, but that's something that we do to try to be cohesive within the community. So e-learning or not e-learning will also be a part of that conversation. However, I don't
061feel the same weight or um about whether or not e-learning or an emergency days occur as I do for whether or not we're physically coming to school because this is physical safety and that should apply to all of our districts the same. You follow what I'm saying? But I would also imagine that while you're having this conversation about physical school or not, you weren't having the conversation about you last year. >> Well, we we they were. I just wasn't a part of it. So 90 and 104 were in 118 and all of your other area. >> But I think it's also different for the younger students than for high school students. >> Exactly. >> It's going to be different for them in terms of what they what they learn, how much supervision they need for
062learning and tool that provides visit future environments where they will be held accountable but learning that now is critical to them success now that's not always >> but there's life lesson value >> and I would propose too that our experiences from co which were extended periods of time >> when also none of us were prepared to deliver it in any way, shape or form. >> Is it over one day but none of that >> of course agreed. So, one other thing that we can possibly look at is I guess third grade last year just to kind of see whether that's real concern and attendance and attendance that would be a good opportunity for that data kind of seeing I think that we don't we don't feel what is being proposed is being delivered for the
063next school year always get that So the board approves it and then we would after board approval there's a form that goes to the state that says we met all of these requirements and then the state would formally approve and then we have to inform people 30 days before the first time it would be utilized. >> I mean it could be towards the end of this semester. I think the state moves pretty quickly although I haven't experienced it before. It's just what I've heard from others. But it's not a next school year and I believe >> it is not a next school year. It's something that would likely would be at least available to be utilized. But we had used to have to review it every year too. >> So we would see this every
064year and then we can decide. >> It's a it's it's good for three years but that doesn't mean that the board you know you govern this district. So it's good for three years with this state. >> Do you follow what I'm saying? And then you go through renewals. But but you know truly can pivot at any time you know >> I don't see this would be a vote I'm not going to move same motion. >> I'm draw I >> Vtor >> no >> hi >> Brown passes. That takes us to new business. First up is a motion to approve the appointment compensation performance dismissal personnel items. Second roll call. >> RTOR >> I >> Brown. >> Hi. >> H >> I >> Next is a motion to approve the pay applications for construction projects. >>
065I round. >> Hi >> I Victor. >> Hi Next is the uh acquisition of driver vehicles and I've got questions. There's a motion to approve the bid received from the Sierra Honda new driver education vehicles and trade in one existing vehicle that cost district. >> I'd like to comment on on this. Uh I've uh in the process of buying a new guard for the last two months I've actually been looking and uh this this is a pretty good deal. Another thing one is I'm disappointed in the uh that's they're the only bits that we received. Uh and that seems to be an ongoing thing as far as car dealerships. So, but at the same time, Sarah Honda is so great to OTHS. They they contribute 16 to $18,000 each year to our athletic department each
066time for every football game. They do t-shirts for every home game. They do t-shirts for uh everybody that wants one. And then they do uh t-shirts for our championship teams and what have you. So, They have been a great uh company in regards to supporting DHS. >> I guess who did it? >> It was sent out to 12 area dealerships through email and then it's of course posted in the paper and on our website as well. >> What's the issue? Is driver's ed card different some penalt? >> It's not different. Um, you know, when I issued these uh for a vehicle when I was in business office several years ago, I remember we got one or two bids then and I had to almost pester dealerships to even issue a bid. I mean, they they're
067just likely not hungry to sell cars because they're able to do it without I would assume. I don't I don't know what causes them not to be. >> I'm sure the car is different in some way. >> No, there's not. >> No, no, that's all done after. We're getting the cars in. It's not a driver's side vehicle until we make it one. I think they feel that for a bid process that they have to get low and to be competitive and uh which is probably the reason they don't >> and I guess my other question I saw specified we we went with several different models due to the fact that they uh there are very few sedans anymore. We included uh that that type of SUV in the bids. >> Okay. I guess >> well
068we think we opened it to more. We said it could be a sedan or this crossover type SUV and it's what they provided that met our specifications. >> But we didn't ask >> No, we didn't ask that. They could have put that in in for the bid, but they did not. We didn't limit that. >> I didn't get You're making it yourself. >> I already made a motion and then we discussed it. I'll second his motion then. >> All right. So, roll call. >> Tough. >> Imm. >> Victor. >> Hi. >> Brown. >> Hi. >> All right. Next is a motion to approve the interal agreement with running start call. [Music] Are you talking about the the one we're about to do now? >> Can you tell me what stage you're referencing? It talks about
069>> So you're saying to reduceual >> Oh, absolutely. And we and this is this is an annual renewal we do, but I don't see any risk in us. >> No. >> Yeah. My my question was were there any changes to the >> changes from previous year? Not for us. Tuition has gone up, but that is for all the students. >> So, we see this every year. Even though it says it's automatically renewable, we see it. >> I don't know if you're are you familiar with the program? >> So, this is um where high achieving sophomores have an opportunity to attend Southwest Illinois College in L of attending OTHS and they'll earn both their diploma and an associates degree from SWIP. And I think we limit it to 20 a year. I remember that reading that
070correctly. Do we have 20 right now? >> No. Um 17. >> Okay. Last one. >> And you said the costs are not our cost as the students. >> Correct. I'll second the motion and also for the pepper. One thing we can't do is accept just one of the contract terminating contract. >> Oh, just for protection, proactive protection. and say at the end of this term second >> I Victor >> I >> and next is a motion to approve trips in excess of >> so moved second Richtor. >> Hi >> Corners. >> Hi >> Brown. >> Hi >> Buff. >> Hi >> concludes new business. Were there any uh other items that >> No, but I have a verbal correction for the number 13 because the date listed is incorrect in the agenda. It's not November
07113. It's November 15. I'm sorry. It's November 13th. It's not November 14th. It's November 13th. >> Gosh darn it, I can't even say it right. Yes. So, that's incorrect in the agenda. I'll put um clarification in there. >> All right. So next regular board meetingmber 13 and the dates coming out on the 29th and then close session. I >> hi. >> Can I say something real quick? >> I just want to thank all the people who helped um us get this set up here in Milbour. It was a lot bigger deal than what we thought. Cyvis thank you for spearheading this. Meredith Riddle and Melissa Edwards, Jared Moore and Mike Meyer, Christine Rocker setting up the IMC. Tom Dri and his staff specifically Jeff Mick in this shiny floor. Scott Baker and your staff, Melissa
072Horses who posted the agendas and stuff for me and Char for being willing to cook over here. It was it was a big deal. So, >> thank you. Thank you Karen for organizing. That's right.